Key Stage 2 Guidance Notes 020610
Contents
1. Medway UNGI Serving You Key Stage Two Guidance Contents 1 User Defined GrOUDS ecoin anan EEE EOE 2 Downloading the Key Stage 2 WIZAIAS cccccccccseeeeseeeeeceeeeseeeeeseeeeseeesseeesees 3 RUNNING Me VV IZ ANC swindedieititironde Sw lihiribi donde dwlsbi di tinoniewlsbiesbiondedwlsbisitiontedwdbie A EMENN TA RESUS era nr ATE E A a ATE 5 Entenng P Scale ResSUlS censis aian a E E E Cerean a RE T a a em eran emcees cents cee en ean etter eee eae Seon eee Key Stage 2 Guidance Notes The following notes will guide you through the process of completing your Key Stage 2 KS2 Teacher Assessments and P Scales in Assessment Manager and their subsequent submission to QCDA IMPORTANT Please note that you will have to have at Least version 7 128 to carry out this return To check this you need to complete the following steps Help About SIMS net If you do not have this version your SIMS will need to be upgraded 1 User Defined Groups If you have pupils who are at the end of KS2 but who are not listed as being in Year 6 or pupils who left your school after the KS2 tests were taken then you will need to create a user defined group If neither of these situations occur in your school then please skip ahead to Chapter 2 Go to Focus Groups User Defined Groups and select New on the window that pops up In the first box add a Group Description and Short Name such as KS2 2010 and KS210 make su2. 22 04 2010 K Current Group Male Curriculum Year 1 Male Curriculum Year 1 Curriculum Year 1 Curriculum Year 1 Curriculum Year 1 Curriculum Year 2 Curriculum Year 2 Curriculum Year 2 Curriculum Year 2 Curriculum Year 2 Curriculum Year 3 Curriculum Year 6 Curriculum Year 6 Curriculum Year 6 Curriculum Year 6 Gender Curriculum Year A Curriculum Year To pick up pupils who have left the school you will need to click on the Action button and select Add Member again only this time set the Group Type filter to All Select the pupils you need to include the same as you did before and then click OK to add these pupils to the list You can now click on the Save button at the top of the screen and close the window 2 Downloading the Key Stage 2 Wizards Go to Routines Data In Assessment Import and click on the magnifying glass NOTE You should be taken straight to the SIMS net folder but if not you can usually find it by selecting the drop down box next to Look In and clicking on C Program Files SIMS SIMS net When you are in the SIMS net folder open up the following folders to reach the wizards AMPA gt England Primary gt Assessment Manager You will now have a list of all the Key Stage Wizards select Key Stage 2 Wizard England 2010 and click Open You will now be shown the Import screen make sure the Overwrite with default values box is ticked then click Finish and Yes You wil
3. Guidance W Key Stage FEA sims net s W Documentt EER wizard Ke s Marksheet su PLAIS 14 46 5 Entering P Scale Results If you have entered any of your pupils as achieving a level W in the main marksheet you must now enter their P Scale mark If none of your pupils have P Scales you can skip to Chapter 6 If you have just closed your TA marksheet you will be back at the screen that shows you the list of available marksheets If you have had to close SIMS for any reason just follow the instructions in Chapter 3 until you get back to the marksheet list Select KS2 C P Scale Data Entry 2010 and then click on the Edit Marksheet button the small pencil icon in the top right You can now enter data into the P Scale marksheet NOTE You only need to enter data for the pupils achieving level W all other pupils can be left blank In most cases pupils who achieve level W will have done so because they are also SEN pupils and you should record their P Scale code as appropriate However if a pupil has been achieved a level W for other reasons such as being unable to speak English the code EAL will need to be selected As before if you enter an incorrect value into any of the columns a message box will pop up informing you of the fact and displaying a list of possible valid entries If this happens click the Close button and enter the correct result Once all your results have been entered you can click the Save butt
4. a S P6 Please check 1 00 P6 ALLEN Megan BELLINI James DONNELLY Natasha FLOWERS Gary GRAYSON Bradley i P Scale English D nm woe ew ms X au D B ae Gal a Ny e ew Y x pei Gal E gt m je a v s PAOA 14 57 ETS 4 E 1o E a e 535 Y F om i O Inbox mics O Guidance M key stage Ei sms patta Bt Documenti E Weard ke ass Marksheet wui 6 Creating a Return You now need to create an XML file so that you can upload your data to QCDA Go to Tools Setups CTF and you will be taken to the Configure CTF Defaults page Your CTF import and export directory should have automatically been filled but if not click on the magnifying glass and you will usually find them by following C Program Files SIMS SIMS net CTF and then selecting either CTFIN or CTFOUT depending on the directory Make a note of the file paths below as you will need them for reference later CTF Import Directory CTF Export Directory Now look at section called Data to be Exported by Default and make sure that the only the following four boxes are ticked Student Basic Details SEN Information Assessment Data Looked After Once this is done click on the Save button if you do not change any data on this screen the Save icon will remain greyed out and you can just close the screen Go to Routines Data Out gt CTF Export CTF and the Export CTF window will appear In the Student O
5. l now have to wait for the file to be imported and once it has completed click Close 3 Running the Wizard Go to Tools Performance Assessment Wizard Manager and you will be presented with a list of all the Wizards on your system Make sure the Filter is set to Incomplete select the Key Stage 2 Wizard England 2010 and click Next You now need to select the pupil group that you are going to use so click on the magnifying glass If you created a User Defined Group then you will need to click on the plus symbol next to the User Defined Groups category and then select the group that you created earlier If not click on the plus symbol next to Year Group and select Year 6 sims Group Selector Select the effective Group date Fam OC e E Exam Season Candidates Course Ethnicity Home Language First Language New Intake Group Registration Group Special Needs Year Group All Year Groups Year 1 Year 2 Year 3 Year 6 Year A National Curriculum Year Assessment User Defined Exam Performance Cohort User Defined Groups House bd Apply Clear Selection E TITT You must now click Apply your group will be displayed and you should click the Next button to be shown a list of available marksheets There are two marksheets that you need to complete which are KS2 B Minimum Subject TAs 2010 KS2 C P Scale Data Entry 2010 Select KS2 B Minimum Subject TAs 2010 and
6. lect Order Rows Descending You will then need to click on the Calculate button again Once all your results have been entered you can click the Save button in the top left of the screen and close the marksheet Marksheet Entry Marksheet Entry KS2B_ Minimum Subject TAs 2010 Year 6 ave Undo amp Print Export BS Calculate Hep Hf Favourites Close ic Details 2 Marksheet g A arksheet can be used to meet the minimum data entry requirement for Teacher Assessments in English A and Science at Key Stage 2 in 2010 Should you wish to enter the more complete data you might like to use the Marksheet KS2 A All Subjects nF Last Used a Data entry for this Marksheet is complete O 2 Marksheet z Result Date 22 04 2010 Group Membership Date 22 04 2010 2 Refresh CD Summary Narrow GlZoom Group Filter il f e s Ss Ss Ss Ss Ss Fi Fi Fi Fi Fi Z o o v v o Firs E gE E _____ _ ou D D oa 53 go 22 2 22 a2 Die x oe ow E 7p 38 DB 2 wo e xo 0 mo 0 ono oo O H gt o gt gt 5 gt o gt o gt ap Da aN EN SN EN 5N 5 5 ao ce S 8 z9 a A Ene ae De 2 af 2 a E 3 a8 a8 a8 Eo iad Zo 5 4 2 z z zi zo a od 2 hd a Lise Wa Wa Wa u Ox o ALLEN Megan Fa BELLINI James DONNELLY Natasha FLOWERS Gary GRAYSON Bradley wN e e eNe ew fe eww A w e joo m w w fe ew v Pry start OT E 3 E H y g 0 Inbox Mic
7. n remembering to note down the new CTF File name that is created You can now upload your file to QCDA using the following website www qcda gov uk ncatools Log in using the username and password that were sent to you by QCDA and use the notes you made earlier on the location of your CTF OUT folder and the name of the CTF file to find the correct file and upload it to the website If you experience any problems or would like further advice please call Management Information on 331068 331048 331355 or email maninfo medway gov uk
8. none of the pupils have been missed and if they have then update their Destination manually If you have any pupils who have were at your school for the KS2 tests but have subsequently left they will need to be included on your return To do this you first need to reset the pupil list so all the pupils are included by clicking on the Year Group column and changing it from 6 to All Now click on it again and select 6 to show all pupils that have left and change their Destination LA to National Assessment Agency the same as you did earlier NOTE Do not include a destination LA for any pupils you don t have assessments for e g pupils who left before or joined after the KS2 tests were taken When you are sure you have updated all the relevant pupils you need to click the Export CTF button found in the bottom right corner of the Students section to create your file Your computer will now take a few minutes while it works on creating the CTF when its done a window will pop up telling you the export has been completed and giving you a file name This file name is very important and will be needed later so make a note of it below CTF File Name Once you have done this click OK and the Exceptions Log will be populated with any errors in your data such as missing UPNs or results Barring the Aspect FS error which can be ignored all these errors must be corrected in SIMs and then you must then go through the process of creating your return agai
9. on in the top left of the screen and close the marksheet Marksheet Entry Marksheet Entry KS2C P Scale Data Entry 2010 Year 6 py Save D Undo Print p Export Be Calculate gt Help P Favourites 3 Close 1 Basic Details 2 Marksheet 8 A 1 Basic Details Notes This Marl ksheet enable in English 5 id you to enter a P Scale assessment for students who are still working towards Level 1 A Maths or Science sl sl To help identify these students existing entries are displayed in read only columns Last Used Data entry for this Marksheet is complete O 2 Marksheet Result Date 22 04 2010 Group Membership Date 22 04 2010 TI 6 Refresh D Summary Narrow GlZoom Group Filter Q ed Result c ct t os Ay ning ssible problems Key Stage 2 Validated Result Key Stage 2 Validated Result Key Stage 2 Validated Result Key Stage 2 Validated Result P Scale Use Maths Key Stage 2 Validated Result P Scale Number Key Stage 2 Validated Result P Scale Shape Key Stage 2 Validated Result SC TA Science Key Stage 2 Validal P Scale Science Key Stage 2 Validated Result lidation of po P Scale Writing MA TA Maths Subjec No Key Stage 2 Validated Result Vv Key Stage 2 Validated Result Key Stage 2 Validated Result P Scale Speaking Key Stage 2 Validated Result P Scale Reading EN TA English Subje 3 P Scale Maths Students P Scale Lister
10. ptions section make sure the View is set to Current and Leavers this year and the Include students already exported box is ticked then click on the Refresh Students button Now click on the drop down arrow on the Year Group column and select Year 6 to show just your Year 6 pupils 1 Data to be Exported Student Basic Details v Student Address m Student Contacts v Assessment Data SEN Information include KST Tasks Tost o School History T Attendance Summary im Looked After v 2 Student Options aes chad t Effective Date ama 0 a View Current students v ipe apesi v E Refresh Students Refresh Students 3 Students Year Year Tau Previous Destination Destination L4 Other Destination School p M820200107003 Alen enna Pegan aa O a RR Se k so MORES eee 920200102008 Bellini James KH 5 6 7820200102024 Donnelly Natasha KH 6 6 6820200100024 Flowers Gary Weco 6 6 K820200102043 Grayson Bradley eve 6 6 Medway g l Export CTF You now need to set the pupils Destination LA to QCDA to do this you will first need to click on the Destination LA box for the first pupil Then right click on the same box and choose Select All this will cause all the pupils to be surrounded with a blue outline Click on the drop down box for the first pupil and scroll down the list until you reach National Assessment Agency click on it and it should fill in the Destination LA for all the pupils Scroll up and down the list to check that
11. re the Active Status is set to Active and if required add a brief description of the group into the Notes section Then click on the Action button and select Add Member 1 Group Details _ _ __ gt Group Description Ko2 2010 Active State gt Short Hame Ko 10 Current Main Supervisor Notes fear 6 pupils leavers 2 Membership Effective Date Range 02 09 2009 01 09 2070 Cursor Day ae Oooo S Academic ear Academic Year 2009 2010 wt lt izom 4 Action Change the Group Type filter to National Curriculum Year Group and then click on the Search button to refresh the pupil list You can now select all the Year 6 pupils along with any other pupils that need to be included by clicking on them while holding down the Shift key To make sure you dont miss any pupils try clicking on the Current Group header as this will sort the pupils by their NC Year Group Once you are happy you have selected all the relevant pupils click the OK button and you will be returned to the previous screen Select Members 64 Search Sumame Group Type National Curriculum Yea Group Name Channing Herbie Aloia Paolo Affleck Alexis Kane Jasmine Russell Joshua Jackson Sarah Baggley Chris Gardener Harry Medaid Justin Cleaver Julie Philips Sofia Flowers Gary Allen Megan Bellini James Ackton Stan Phillips Bethan D 23 matches found Q Joe Role Student Effective Date
12. then click on the Edit Marksheet button the small pencil icon in the top right Se Wizard Key Stage 2 England 2010 Marksheets Filter Incomplete PA Please select a Marksheet and click on the pencil to enter edit data Template Last Used Complete KS2 All Subjects TAs oO KS2 C P Scale Data En KS2 D Test Summary KS2 E En Test Results KS2 F Ma Test Results KS2 G Broadsheet Revi O O O O O 4 Entering TA Results You should now have the KS2 B Minimum Subject TAs 2010 marksheet up in front of you ready for you to start entering data You will need to enter data into the five non formula columns the ones without the f in the top corner which are Speaking and Listening Reading Writing Maths and Science If you enter an incorrect value into any of the columns a message box will pop up informing you of the fact and displaying a list of possible valid entries If this happens click the Close button and enter the correct result NOTE If any of your pupils are at level W you must enter them as W on this sheet as well as giving them a P Scale mark on the P Scale marksheet this is covered in Chapter 5 When you have entered all your results click on the Calculate button at the top of the page If you have missed any entries you will now be alerted to the fact by text in the Missing Entry Check column To make sure you pick up all of them right click on the column heading and se
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