ESS-Employee Self Service User Manual for OrangeHRM Version 3.0
Contents
1. of the dependent to you and his her Date of Birth Click Save once you have entered the following fields and your dependent will be listed as shown in Figure 1 7 Assigned Dependents CIC ET C Mary O Connor Wife 1994 01 19 Attachments Add Figure 1 7 Assigned Dependents Copyright 2013 OrangeHRM Inc All Rights Reserved 8 CA OrangeHrm You may add multiple entries of dependants To delete an entry click on the check box next to particular entry Itis also possible to delete multiple entries at the same time by clicking the check box entries you wish to delete and simply clicking Delete You may also upload any attachment that would support the details you have entered on the form by clicking Add under the Attachment and selecting a file from a relevant path and uploading the following file by clicking Upload 3 6 Immigration Your immigration information can be entered here To add your immigration information select Immigration under the Personal column and the screen as shown in Figure 1 8 will appear Add Immigration Document Passport Visa iZ A5745675673 Issued Date 1997 04 01 Expiry Date 2020 04 01 Eligible Status Issued By United States Eligible Review Date yyyy mm dd Comments Figure 1 8 Add Immigration Select the document type Passport or Visa you wish to add details of the Number whether it is a passport number o2. Timesheet for Week 2043 04 08 to 2013 04 14 9 444 Timesheet Citibank Project A Recruitment 5 00 4 00 5 00 23 00 Total 900 400 9 00 Y 0 00 0 00 23 00 Status Not Submitted Submit Figure 5 2 Edit Timesheet Once the submitted timesheet has been Approved the ESS User will be notified and cannot make any changes to the timesheet submitted However if the submitted timesheet has been Rejected the ESS User will be notified and is able to Edit the timesheet and re submit the timesheet for approval Copyright 2013 OrangeHRM Inc All Rights Reserved 29 CA OrangeHrm 5 3 Attendance This feature allows the ESS User to record his attendance by entering his punch in and punch out time as well as his attendance details Punch In Punch Out This feature allows capturing the number of hours that you have spent while working for the company To access the Punch In Out tab go to Time gt gt Attendance gt gt Punch In Out and the screen as shown in Figure 5 3 will appear Punch In Date ile ea An pam 2013 04 02 iii Time 16 59 HH MM Note Figure 5 3 Punch In Note If the HR Admin has configured the attendance settings the Time and Date for both punch in out could be modified otherwise the system will automatically capture the system date time and it cannot be modified Enter the relevant fields and click In The screen as shown in Figure 5 4 will then appear The deta
3. 2013 OrangeHRM Inc All Rights Reserved 15 CA OrangeHrm e Languages You can enter the various languages that you are competent in with the level of competency To enter your language of competency click Add under Language and the screen as shown in Figure 2 9 will appear Add Language Language English PUES Writing Competency Mother Tongue Comments Save Cancel Figure 2 9 Add Language Click Save once all the fields are entered and the particular language of competency will be listed as shown in Figure 3 0 Languages ae ee ee English Writing Mother Tongue Figure 3 0 List of Languages of Competency You may enter multiple entries of languages To delete an entry click on the check box next to particular entry It is also possible to delete multiple entries at the same time by clicking the check box entries you wish to delete and simply clicking Delete Copyright 2013 OrangeHRM Inc All Rights Reserved 16 CA OrangeHrm e License Here you can enter the licenses that you may have To enter licenses click Add under License and the screen as shown in Figure 3 1 will appear Add License License Type Certified Management Accountar ii 78654321345678 Issued Date 9011 04 13 a 2016 04 07 Save Cancel Figure 3 1 Add License Click Save once all the fields are entered and the particular license will be listed as shown in Figu
4. Relationship with the contact person provided and a Home Telephone or Mobile Number the company can reach him her Click Save once the fields are added the emergency contact will be listed as shown in Figure 1 5 Assigned Emergency Contacts name Relationship Home Telephone Mobile Work Telephone E Michael Olsen Father 1 245 691 4531 E Nicole Olsen Sister 16532546321 Attachments Add Figure 1 5 Assigned Emergency Contacts You may add multiple entries of emergency contacts Copyright 2013 OrangeHRM Inc All Rights Reserved 7 CA COrangeHrm To delete an entry click on the check box next to particular entry Itis also possible to delete multiple entries at the same time by clicking the check box entries you wish to delete and simply clicking Delete You may also upload any attachment that would support the details you have entered on the form by clicking Add under the Attachment and selecting a file from a relevant path and upload the following file by clicking Upload 3 5 Dependents If you have any dependents you can enter them here To add a dependent click on Dependents under the Personal column and the screen as shown in Figure 1 6 will appear Add Dependent Name Mary O Connor Relationship Other Please Specify Wife Date of Birth 1994 01 19 Figure 1 6 Add Dependents Enter the Name of your dependent the Relationship
5. editing the following fields e Assigned Supervisors e Assigned Subordinates e Attachments Assigned Supervisors Kevin Ryan Assigned Subordinates Mame Reporting Method Ho Records Found Figure 2 2 ESS User View of Assigned Supervisors Copyright 2013 OrangeHRM Inc All Rights Reserved 12 2 OrangeHrm 3 10 Qualifications e Work Experience Your previous work experiences can be entered here To enter previous work experiences click Add under Work Experience and the screen as shown in Figure 2 3 will appear Add Work Experience Company Citibank Job Title IT Manager From 2002 04 04 To 2010 04 16 Comment Figure 2 3 Add Work Experience Click Save once all the fields are entered and the particular work experience will be listed as shown in Figure 2 4 Work Experience CIC nor as Citibank IT Manager 2002 04 04 2010 04 16 Figure 2 4 Work Experience List You may enter multiple entries of work experience To delete an entry click on the check box next to a particular entry It is also possible to delete multiple entries at the same time by clicking the check box entries you wish to delete and simply clicking Delete Copyright 2013 OrangeHRM Inc All Rights Reserved 13 a OrangeHrom e Education You are able to enter details of your education here To enter education details click Add under Education and the screen as shown in Figure 2 5 will ap
6. the status or combination of status of the following o Rejected o Canceled o Pending Approval o Approved o Taken By clicking on your name under Employee Name you will be able to access your PIM records To perform an action on the leave request click on the Action drop down and select Cancel Click Save to confirm action You can view complete details of your leave by clicking on the Date or Status of your leave request and the screen as shown in Figure 3 9 My Leave Details View Leave Request Comments Date Leave Leave Duration Status Comments Actions Type Balance Hours Days 2013 04 12 Annual 11 00 8 00 Pending Approval Select Action Leave Select Action Cancel 2013 04 13 Weekend 2013 04 14 Weekend 2013 04 15 Annual 6 00 Pending Approval Select Action Leave 2013 04 16 Annual 6 00 Pending Approval Select Action Figure 3 9 My Leave Details You may perform an action on your individual leave request on per day basis by selecting from the Action drop down menu Select Cancel to cancel the leave request and click Save 4 4 Apply You are able to apply for a specific leave type through this feature depending on your leave entitlement To apply for a specific leave type go to Leave gt gt Apply and the screen shown as shown in Figure 4 0 will appear Copyright 2013 OrangeHRM Inc All Rights Reserved 22 CA OrangeHrm Leave Type Annu
7. will see is the Personal Details screen as shown in Figure 1 1 They are able to edit and enter certain fields James Olsen Personal Details Full Name Employee ld Other ld Drivers License License Expiry Date Number Gender Male Female Marital Status Single Personal Details Nationality Date of Birth Contact Details American yyyy mm dd Emergency Contacts Mick Mame smoker F Dependents Military Service Immigration Job Salary Reportto Qualifications Attachments Figure 1 1 Personal Details Memberships Copyright 2013 OrangeHRM Inc All Rights Reserved 4 CA OrangeHrm The following are restricted fields where an ESS User cannot make changes to the following details and need to be populated by the HR Admin and the respective ESS Supervisor Personal Details Employee ID SSN No SIN No Driver License No Date of Birth 3 2 Photograph The ESS User can add a photograph of himself herself by clicking on the photograph at corner of the screen and the screen as shown in Figure 1 2 will appear James Olsen Photograph Select a Photograph Choose File Mage jpa Figure 1 2 Photograph Click Browse and then select a photograph from the relevant path Click Upload once you have selected the picture The picture selected will be populated on the photograph section Note You may only upload a maximum size of 1 Megabyte in jpg png gif format 3 3 Contact Details Contact in
8. Cd OrangeHrm ESS Employee Self Service User Manual for OrangeHRM Version 3 0 gt a o Gn ce sy All Rights Reserved Published in the United States of America This publication is protected by copyright and permission must be obtained from the publisher prior to any prohibited reproduction storage in retrieval system or transmission in any form or by any means electronic mechanical photocopying and recording or likewise For more information please contact us On info orangehrm com Copyright 2013 OrangeHRM Inc All Rights Reserved 1 CA OrangeHrm Contents LO AUMENTOS tai 3 A AP 3 SU My MO MoCU cristo tios d pineda 4 EPSON DET a ea 4 No AP A A ee e 5 A E EE 5 SE Eme seno GO C aae EAE EE EE 7 SAD n 514 ole 0 E TA E EAE A A A A TE AE E A ee ee 8 SR A A a e ETE A A A o EP UE PEO E A A A A A 9 SANE e EE NE E OP I AEA O A 10 nn nn A 11 ee if O E E 12 FO CME BY ONG O PPP COPE O OO 13 ce A 18 AA LEI ops 20 UA EA pa e 10 e PPP POLO TA 20 AY Za NOON E TO PRE o PEA 20 UA PO APP O A re o E e 21 A PT E PO O ne P T veoh rune E A T E E EE E E A E ZZ SFC Tine MOS ron 24 Mao A A o oo o O A 24 PPP TO 26 PR POE 0 A 30 60 Peron MOMO tacna nadando alii 32 Copyright 2013 OrangeHRM Inc All Rights Reserved 2 a OrangeHrm 1 0 Audience This document is intended as a complete guide for ESS User in using OrangeHRM 3 0 This document is specially designed for non specialists specialists may find th
9. al Leave Leave Balance 14 00 view details From Date 2013 04 26 fia To Date 2013 04 26 rm Time From 09 00 To 12 00 x Duration 3 Comment Half day leave Figure 4 0 Apply for Leave Select the leave type from the drop down menu and the From Date and To Date you require the leave once you select the dates you will see the From Time To Time and Total Hours You can enter the times and the Total Hours would automatically populate The Leave Balance would also appear indicating how may leave balance you have for the particular leave type You may also add a comment on why you need the leave Note If you are applying for leave for less than 24 hours the From Time and To Time option would appear prompting you to enter the times in which you would be on leave Once you have filled in the details click Apply and a mail will be sent to the Supervisor and the Admin for approval The status of your leave application can be seen in My Leave as shown in Figure 4 1 Employee Name Leave Leave Mumber of Status Comments Actions Type Balance Days Davs James Olsen Annual 0 36 Pending Half day leave Select Action 2013 04 12 to James Olsen 900 Pending Select Action 2013 04 24 Approval 9 00 Save Figure 4 1 My Leave Request Copyright 2013 OrangeHRM Inc All Rights Reserved 23 A OrangeHrm 5 0 Time Module The module automates time tracki
10. any changes made in the timesheet e Save allows the user to save any changes made in the timesheet e Add Row allows the user to enter another row to enter details of project activities and the corresponding times spent e Remove Rows allows the user to delete a row by clicking on the selected check box and clicking Remove Row e Reset allows the user to reset the details entered and enter new timesheet details Copyright 2013 OrangeHRM Inc All Rights Reserved 27 CA OrangeHrm You can select from the Project Name and Activity Name that was assigned to you and enter the number of hours you have spent for each activity for the whole week You may also add a row by clicking Add Row to enter another timesheet record for another project activity Click on the check box beside the project name before you click Save to save the particular records and the screen as shown in Figure 4 9 will appear Note You need to be assigned to a project first to enter your details in your timesheet Timesheet for Week 2013 04 01 to 2013 04 07 y Aad timesheet CIS CI ACT CI Citibank Project A Vendor Management 0 00 17 00 UBS Project B Recruitment 4 3 4 4 Xx 0 00 18 00 Status Not Submitted Figure 4 9 Save Timesheet You may also remove a particular record after the timesheet has been saved by clicking Edit and the screen as shown in Figure 5 0 will appear Click on the check box for the pa
11. e document a useful point of reference By reading this guide you will learn how to use OrangeHRM through the elements of the graphical user interface and what s behind some of the advanced features that are not always obvious at first sight It will hopefully guide you around some common problems that frequently appear for users of OrangeHRM 2 0 The System Log in to the OrangeHRM System using your ESS User account that has been created by the HR Admin as shown in Figure 1 0 A Qrangenrm OPEN SOURCE HR MANAGEMENT OrangeHRM ver 2 7 Orange HRM Inc 2005 2012 All rights reserved in acy Figure 1 0 Log in Panel Copyright 2013 OrangeHRM Inc All Rights Reserved 3 A QrangeHrRM 3 0 My Info Module My Info Module is a powerful tool providing employees of the company with the ability to view relevant information such as personal information and updating personal information with an internet enabled PC without having to involve the HR department The functionality of this module spans through the entire system making information available anywhere anytime All information is subject to company s defined security policy where he she can only view the information he she is authorized to An ESS User can only edit certain fields in the ESS Module maintaining the security and confidentiality of employee information 3 1 Personal Details When an ESS User logs into the system for the first time the first thing they
12. ent Figure 4 3 Project Details The project admin cannot edit project details He she can add project activities by clicking on Add and the screen as shown in Figure 4 4 will appear Add Project Activity Mame Marketing Campaign Required field Save Cancel Figure 4 4 Add Project Activity To edit a project activity click on the relevant project activity and the screen as shown in Figure 4 5 will appear Copyright 2013 OrangeHRM Inc All Rights Reserved 25 Cd OrangeHrm Edit Project Activity Name Vendor Management Save Cancel Figure 4 5 Edit Project You may copy project activities from another project by clicking Copy From and the screen as shown in Figure 4 6 will appear The relevant Project Name needs to be entered after which the Activities related to that project will appear Select the Activity that you wish to copy and click Copy Copy Activity ProjectName Citibank Project A Recruitment Vendor Management Required field Figure 4 6 Copy Activity To delete an entry click on the check box next to particular entry It is also possible to delete multiple entries at the same time by clicking the check box entries you wish to delete and simply clicking Delete 5 2 Timesheets Entering and Submitting a Timesheet The ESS User will be able to enter and submit his timesheet for a particular project he she was assigned to To ent
13. ent Contract Start Date Employment Contract End Date Attachments Copyright 2013 OrangeHRM Inc All Rights Reserved 10 CA OrangeHrm Job Title Operations Executive Job Specification Not Defined Employment Status Full Time Permanent Job Category Professionals Joined Date 2010 04 01 Sub Unit Operations Location New York Headquarters Employment Contract ins 2010 02 09 End Date 2013 04 30 Contract Details Not Defined Attachments Figure 2 0 Job Details 3 8 Salary The salary information field is completely hidden from the ESS User as shown in Figure 2 1 Only the HR Admin has access to this information and has to be manually communicated to the ESS User You are restricted from editing the following fields Salary Salary Component Pay Frequency Currency Amount Comments Direct Deposit Details Attachments Copyright 2013 OrangeHRM Inc All Rights Reserved 11 Cd OrangeHrm Assigned Salary Components Salary Component Pay Frequency Show Direct Deposit Details Basic Monthly United States Dollar 40000 Direct Deposit Details Account Number Account Type Routing Number 678342486911 Savings 15147 40000 00 Attachments Figure 2 1 Salary Details 3 9 Report To As an ESS User you are only able to view the list of supervisors that you report to and if you are an ESS Supervisor as well you will see the list of your subordinates as shown in Figure 2 2 You are restricted from
14. er a timesheet go to Time gt gt Timesheets gt gt My Timesheets and the screen as shown in Figure 4 7 will appear Copyright 2013 OrangeHRM Inc All Rights Reserved 26 CA OrangeHrm Timesheet for Week 3543 94 08 to 2013 04 14 Add Timesheet Project Name Activity Name Tue 9 Wed Thu Fn12 Sat Sun Total 10 11 13 14 Mo Records Found Status Not Submitted Figure 4 7 Enter Timesheet The current week will populate under the Timesheet for Week You may also add a timesheet for another week period by clicking Add Timesheet and another field Select a Day to Create Timesheet will appear in which you can select the first day of the week from the drop down menu and the system will automatically calculate a one week time period from the date entered as shown in Figure 4 7 Note Once you have added a timesheet for a specific week you cannot move from one timesheet of a specific week period to another unless you have entered the details for the current one that you have opened Once you have determined the week period for the timesheet you can now enter the timesheet details by clicking Edit and the screen as shown in Figure 4 8 will appear Edit Timesheet for Week 2013 04 01 SS A CTA NATA A Citibank Project A Vendor Management UBS Project B Recruitment Figure 4 8 Edit Timesheet The following options are available when editing the timesheet e Cancel allows the user to cancel
15. formance gt gt Reviews and the screen as shown in Figure 5 7 will appear Oa Tia James Olsen Operations Executive 2013 04 01 2013 06 19 2013 07 08 submitted Kevin Ryan Figure 5 7 Performance Review Summary You will see the Review Period that your supervisor reviewer would be conducting the performance review when the review is Due to be submitted and the Status of the review and the name of the Reviewer The outcome of the review will not be visible to the ESS User however the Admin and the Reviewer will be able to view the outcome Please contact us on sales orangehrm com for more information Copyright 2013 OrangeHRM Inc All Rights Reserved 32
16. formation can be entered from here Click on Contact Details under the Employee Details column and the screen as shown in Figure 1 3 will appear Copyright 2013 OrangeHRM Inc All Rights Reserved 5 CA OrangeHrm Contact Details Address Street 1 Address Street 2 City otate Province fip Postal Code Country Home Telephone Mobile Work Telephone Work Email Other Email Save bath Street New York New York 54312 United States 16543287434 jolsen uspo com jolsen95 aqmail com Figure 1 3 Contact Details Click Edit to enter the information You can edit the following Country Select the country from the drop down Home Telephone Work Telephone Work Email Other Email State Province If the country is United Sates you can select from the drop down or you need to enter it manually Once you have completed this form click Save Copyright 2013 OrangeHRM Inc All Rights Reserved 6 CA OrangeHrm 3 4 Emergency Contact Contact details which will be needed during an emergency can be entered here Select Emergency Contacts on the Personal column and the screen as shown in Figure 1 4 will appear Add Emergency Contact Name Nicole Olsen Relationship Sister Home Telephone 16532546321 Mobile Work Telephone Figure 1 4 Add Emergency Contact Enter the Name of the person you wish the company to contact in case of emergency your
17. ils of your last punch in time will be populated below the screen as shown in Figure in 5 4 To punch out click Out Copyright 2013 OrangeHRM Inc All Rights Reserved 30 CA OrangeHrm Punch Out Punched in Time 2013 04 02 16 59 ne 2013 04 02 Time 17 01 Note Figure 5 4 Punch Out My Records Once you have entered your punch In Out times it will be listed in your My Records To view details go to Time gt gt Attendance gt gt My Records and the screen as shown in Figure 5 5 will appear My Attendance Records a 2013 04 02 Figure 5 5 View My Records Enter the date you want the attendance record to be shown for and the screen as shown in Figure 5 6 will appear Punch In Note Punch Out Note Duration Hours E 2013 04 05 17 26 00 2013 04 05 21 29 00 GMT GMT 5 5 54 Total Figure 5 6 My Records in Detail Note If the HR Admin has configured the attendance settings the following options Edit and Delete could be seen and selected otherwise both options will not be visible To edit the record click Edit and enter the information To delete the record click on the check box beside the record and click Delete Copyright 2013 OrangeHRM Inc All Rights Reserved 31 CA OrangeHrm 6 0 Performance Module The ESS User will be able to view the scheduled performance review by his particular supervisor reviewer To view your performance review go to Per
18. n the form by clicking Add under the Attachment and selecting a file from a relevant path and upload the following file by clicking Upload Copyright 2013 OrangeHRM Inc All Rights Reserved 19 a OrangeHrm 4 0 Leave Module The leave module is a comprehensive leave management system where an employee can apply for leave via online internet intranet Email will be sent to notify the Admin and the relevant supervisors who can then approve reject the leave The ESS User is able to view their current leave entitlement leave balance and notification of leave approval by their supervisors or the Admin The ESS User will be able to view the following on the Leave Module which will further be explained in detail Entitlements Reports My Leave Apply 4 1 Entitlements This feature allows you to view your leave entitlement for all leave types Leave gt gt Entitlements gt gt My Entitlements and a screen as shown in Figure 3 7 will appear You can search by Leave Type or Leave Period Clicking Search will show all available leave entitlements as shown in Figure 3 7 My Leave Entitlements Leave Type Leave Period All 2013 01 01 2013 12 31 Leave Type Entitlement Type Valid From Valid To Annual Leave Added 2013 01 01 2013 12 31 20 00 Total 20 00 Figure 3 7 ESS User My Entitlements 4 2 Reports The report feature allows users to generate Leave Entitlement and Usage Rep
19. next to the particular entry and click Delete Multiple selections can be deleted simultaneously 3 11 Membership Copyright 2013 OrangeHRM Inc All Rights Reserved 18 CA OrangeHrm Ifyou are a members of any committee institute etc those details can be entered here To enter membership details go to My Info gt gt Personal gt gt Membership and click Add and the screen as shown in Figure 3 5 will appear Add Membership Membership Association for Financial Profess subscription Paid By Company subscription Amount 5500 a United States Dollar subscription Commence m E Dala 2009 01 06 subscription Renewal Date 5043 04 39 Cancel Figure 3 5 Add Membership Details Click Save once all the fields are entered and the particular membership detail will be listed as shown in Figure 3 6 Assigned Memberships Membership subscription Subscription Currency Subscription subscription Paid By Amount Commence Date Renewal Date E Association for Financial Company 5500 00 SO 2009 01 06 2013 04 19 Professionals AFP Figure 3 6 Assigned Memberships You may enter multiple entries of memberships To delete an entry click on the check box next to particular entry Itis also possible to delete multiple entries at the same time by clicking the check box entries you wish to delete and simply clicking Delete You may also upload any attachment that would support the details you have entered o
20. ng related processes of an ESS User The functionality of this module is to allow the ESS User to enter and submit their timesheet and enter their punch in punch out time which enhances the organization s performance by eliminating paperwork and manual processes associated with time and attendance needs The ESS User will be able to view the following in the Time Module which will further be explained in detail e Project Info e Timesheet o My Timesheet e Attendance o My Records o Punch In Out The ESS User can e View project information and view edit add project activities if he she is the project admin e Enter modify and submit personal timesheets e Enter punch in out time e Enter the time events for the activities of the projects he she is working on 5 1 Project Info If an ESS user has been assigned to a project as a Project Admin he she can access the Admin module to view the projects that he she has been assigned to and the screen as shown in Figure 4 2 will appear Projects Customer Name Project Project 4dmin UBS Project B James Olsen Figure 4 2 Projects The Project admin can view the project details by clicking on the relevant Project and the screen as shown in Figure 4 3 will appear Copyright 2013 OrangeHRM Inc All Rights Reserved 24 CA OrangeHrm Customer Name UBS Name Project B Project Admin James Olsen Description Activities Activity Name Recruitment E Vendor Managem
21. orts The user will need to navigate to Leave gt gt Entitlements gt gt My Leave Entitlements and Usage Report Copyright 2013 OrangeHRM Inc All Rights Reserved 20 d OrangeHrm The user can select the Leave Period under the From dropdown menu and then click on View The following screen will appear as shown in Figure 3 7 1 My Leave Entitlements and Usage Report From 2013 01 01 2013 12 i 2013 01 01 2013 12 31 2014 01 01 2014 12 31 View Leave Type Leave Entitlements Leave aa Approval Leave Scheduled Leave Taken Leave Balance Days Days Days Days Days Annual 10 63 Leave sick Leave Figure 3 7 1 ESS User My Entitlements 4 3 My Leave Your personal leave request details can be viewed here To view your leave requests details go to Leave gt gt My Leave and the screen as shown in Figure 3 8 will appear My Leave List Fean 2013 01 01 fa To 2014 12 31 em Show Leave with Status All Rejected Cancelled Pending Approval Scheduled Taken Date Employee Name Leave Type Leave Number of Status Comments Actions Balance Days Days 2013 04 12 to 2013 James Olsen Annual 11 00 9 00 Pending Select Action 04 24 Leave O Save Figure 3 8 My Leave Details Copyright 2013 OrangeHRM Inc All Rights Reserved 21 CA OrangeHrm You can view leave using the search toolbar as shown in Figure 4 5 by e Specifying the period using the From and To dates e Selecting
22. pear Add Education Level Bachelor s Degree dale Michigan Institute of Technology Major Specialization ado eat 2002 GPA Score 35 start Date 1998 04 01 End Date 2002 04 27 Required field Figure 2 5 Add Education Click Save once all the fields are entered and the particular education details will be listed as shown in Figure 2 6 Education Figure 2 6 Education history You may enter multiple entries of education To delete an entry click on the check box next to particular entry It is also possible to delete multiple entries at the same time by clicking the check box entries you wish to delete and simply clicking Delete Copyright 2013 OrangeHRM Inc All Rights Reserved 14 Cd OrangeHrm e Skills Ifyou have any special talents or skills they can be entered here To enter skills click Add under Skills and the screen as shown in Figure 2 7 will appear Programming Years of Experience 5 Comments Save Cancel Figure 2 7 Add Skill Click Save once all the fields are entered and the particular skill will be listed as shown in Figure 2 8 Skills Figure 2 8 List of Skills You may enter multiple entries of skills To delete an entry click on the check box next to particular entry It is also possible to delete multiple entries at the same time by clicking the check box entries you wish to delete and simply clicking Delete Copyright
23. r a visa number the Issued Date Expiry Date the Eligible Status of your Passport Visa and the Eligible Review Date as to when the eligibility status was reviewed You may write a comment if necessary Copyright 2013 OrangeHRM Inc All Rights Reserved 9 CA OrangeHrm Click Save once the fields are added and the following immigration documents will be listed as shown in Figure 1 9 Assigned Immigration Records Os CO O cra Fl Pass port ASTAS6 75673 United States 1997 04 01 2020 04 01 Attachments Add Figure 1 9 Assigned Immigration Documents You may add multiple entries of immigration documents To delete an entry click on the check box next to particular entry It is also possible to delete multiple entries at the same time by clicking the check box entries you wish to delete and simply clicking Delete You may also upload any attachment that would support the details you have entered on the form by clicking Add under the Attachment and selecting a file from a relevant path and uploading the following file by clicking Upload 3 7 Job The ESS User cannot make changes in the job details You are only able to view your job details that have been pre defined by the administrator as shown in Figure 2 0 You are restricted from editing the following fields Job Title Jobs Specification Employment Status Job Category Joined Date Sub Unit Location Employm
24. re 3 2 License a License Type Issued Date Expiry Date 2011 04 13 2016 04 07 2013 04 10 2019 04 25 Figure 3 2 List of Licenses You may enter multiple entries of licenses To delete an entry click on the check box next to particular entry Itis also possible to delete multiple entries at the same time by clicking the check box entries you wish to delete and simply clicking Delete e Attachments Copyright 2013 OrangeHRM Inc All Rights Reserved 17 CA OrangeHrm Any supporting documents regarding your qualification that you think is needed by the management can be attached here Please note that each document cannot exceed 1 megabyte but you can attach more than one document To add an attachment click Add under attachment and the screen as shown in Figure 3 3 will appear Click Browse and select the file from the relevant path and click Upload to upload it Add Attachment select File Choose File 91 400 Accepts up to 1MB Comment Certificates Upload Cancel Figure 3 3 Add Attachment Once you have uploaded the file the file will be listed as shown in Figure 3 4 Attachments File Name Description Size Type Date Added Added By E Certs docx Certificates 9 93 K applicationind openxmiformats 2013 Kevin Edit oficedocumentwordprocessingmidocument 04 10 Figure 3 4 List of Attachments You may upload multiple attachments To delete an entry click on the check box
25. rticular row you want removed and click Remove Rows and the record will no longer appear on the timesheet record Edit Timesheet for Week 2013 04 01 a 1 CIT CO TT CT E Citibank Project A Vendor Management 3 4 3 3 00 4 00 UBS Project B Recruitment 4 S 3 4 a 4 3 00 Figure 5 0 Remove Rows Once the necessary changes have been made click Submit to submit the completed timesheet and you will see the status change from Not Submitted to Submitted as shown in Figure 5 1 Copyright 2013 OrangeHRM Inc All Rights Reserved 28 CA OrangeHrm Timesheet for Week 2043 04 01 to 2013 04 07 jx 44 Timesheet CTI CTI ACTA CATA EI Citibank Project A Vendor Management 0 00 17 00 UBS Project B Recruitment 4 XK 4 4 s 0 00 18 00 Status Submitted Actions Performed on the Timesheet Submitted James Olsen 2013 04 02 Figure 5 1 Submit Timesheet The action performed on the timesheet will appear below the screen indicating the Action performed who it was Performed By and the Date it was performed Timesheet Approval Rejection Edit Once the timesheet has been submitted it will be sent to the HR Admin if the HR Admin has subscribed to the following notification type and your supervisor The ESS User may edit a submitted timesheet by clicking on Edit as shown in Figure 5 2 The Admin or the ESS Supervisor may either Approve Reject Edit the submitted timesheet
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