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Judgment Abstracting User Manual

1. Directional Information VCXP SMITH VCXP NC AOC CIS CIVIL CASE PROCESSING SYSTEM 03 04 04 14 39 52 ANSON p di PARTIES INDEX F12 TO CHANGE INDEX OR SCOPE START NAME SMITH ENTERED IN SYSTEM SINCE GO TO JUDGMENTS INDEX N Y N SELECT PARTY INFORMATION USING SELECT P PARTY S SERVICE R RESPONSE I ISSUE ORDER DETAILS M MICROFILM PARTY IN REGARDS TO CNTY FILE NU S SMITH ALVIN KENNETH NC STATE OF ANSON 97CR 2552 _ SMITH ALVIN KENNETH NC STATE OF ANSON 97CR 3601 _ SMITH ANTOINE NC STATE OF ANSON 97CR 544 _ SMITH ANTOINE NC STATE OF ANSON 97CR 4849 _ SMITH ANTOINE NC STATE OF ANSON 97CRS4834 _ SMITH BLAIR NC STATE OF ANSON 98CR 436 SMITH BOB SMITH SUSAN ANSON OOCR 932 P _ SMITH CAROL SMITH JAMES ANSON O1CVD1949 P SMITH CHERYL BUCK BOB ANSON O1CR 62212 SMITH DENISE NC STATE OF ANSON O1CR 10298 _ SMITH DERRICK NC STATE OF ANSON 97CRS966 MORE F Fl HELP 3 EXIT 7 BKWD 8 FWD 12 CNCL Additional Page Indicator Directional Information This line indicates which function key to use to restart a search Party Screen Selection This line allows party name selection for more information or to replace the start name Addition
2. SELECT USING I ISSUES J JUDGMENTS ABSTRACT C CONSOLIDATIONS T TRANSFERS ISSUE ORDER PLDG TYPE CLK DT BY PARTY AGAINST PARTY CLK DT R X BK PG ABS NUM COMP MNYO 050103 BLOOMGARDNER MORTI CGUILLICUTTY AMBRO 050103 GW X JMT 001 SMITH JONATHAN Q 050103 GW X JMT 001 EVNT BANK 050103 CGUILLICUTTY AMBRO 050103 RE FILN MNYO 050103 BLOOMGARDNER MORTI CGUILLICUTTY AMBRO 061503 GW X JMT 006 SMITH JONATHAN Q 061503 GW X JMT 006 COMP MNYO 050503 BLOOMGARDNER MORTI CGUILLICUTTY AMBRO 050503 GW X JMT 003 SMITH JONATHAN Q 050503 GW X JMT 003 FILN CLMD 050503 BLOOMGARDNER MORTI CGUILLICUTTY AMBRO 050503 GW X JMT 002 SMITH JONATHAN Q 050503 GW X JMT 002 COMP MNYO 051003 BLOOMGARDNER MORTI CGUILLICUTTY AMBRO 051003 GW X JMT 004 MORE F GENRO008I RECORD READ SUCCESSFULLY F1 HELP 3 EXIT 4 PROMPT 5 REFRESH 7 BKWD 8 FWD 9 HOLD 11 UNDO 12 CNCL Step 5 Tab to the SELECT USING field for the abstracted issue Step 6 Enter J in the SELECT USING field press ENTER This displays the ABSTRACT screen in JA 2008 ADMINISTRATIVE OFFICE OF THE COURTS Version 3 18 2011 ale Page 53 of 70 CIVIL CASE PROCESSING SYSTEM PUBLIC ACCESS USER MANUAL Viewing Electronic Abstra
3. Fl HELP 3 EXIT 4 PROMPT 6 LIST 7 BKWD 8 FWD Display Filters Press F6 in the SHOW BY PARTY field to specify an abstracted party to display Press F4 in the SHOW BY DETAIL field to display specific award detail types Award Details The first row of information is specific to the overall detail It provides the DETAIL id i e C0001 M0001 P0001 S0001 the STAT status of the detail and a summary DESCRIPTION of what is on the detail Each indented row lists a party attached to the detail and their status on the detail This is format is repeated for each award detail that exists on the abstract To view an award detail screen i e C0001 Cost and Fees Abstract screen M0001 Money Abstract screen type a in the selection field for the desired detail and press ENTER After viewing of any selected detail is completed press F3 to exit the screen 2008 ADMINISTRATIVE OFFICE OF THE COURTS Version 3 18 2011 ale Page 56 of 70 CIVIL CASE PROCESSING SYSTEM PUBLIC ACCESS USER MANUAL REMINDER Pressing F from a field will display help about the field 2008 ADMINISTRATIVE OFFICE OF THE COURTS Version 3 18 2011 ale Page 57 of 70 CIVIL CASE PROCESSING SYSTEM PUBLIC ACCESS USER MANUAL MONEY ABSTRACT Screen The MONEY A
4. SELECT USING A PAYMENT DETLS D DISBURSEMENT DETLS ABS PYMT PAYR TRAN TRAN NOTC REFERENCE AMOUNT NUM NUM ID DATE YPE SRCE DATE NUMBER 50 00 001 00003 D001 071703 PYMT JABS 100 00 001 00002 D001 071603 PYMT JABS 100 00 001 00001 D001 060303 PYMT MFCR 071703 T000036 GENRO008I RECORD READ SUCCESSFULLY MORE Fl HELP 3 EXIT 6 LIST 7 BKWD 8 FWD The following fields are available for selection to display additional information or to navigate to additional screens VIEW SELECT PARTY Press F6 in the field to display a list of all parties on the abstract Type a slash to select a specific party and return the party id value to the field Note Selecting a specific party either debtor or creditor will filter only those payments in the list that are applied to details the party is attached to on the abstract SELECT USING provides one of two links 1 Typing A in the field will link to the PAYMENT DETAILS screen to view information on a single transaction 2008 ADMINISTRATIVE OFFICE OF THE COURTS Version 3 18 2011 ale Page 64 of 70 CIVIL CASE PROCESSING SYSTEM PUBLIC ACCESS USER MANUAL 2 Typing D in the field will link to the DISBURSEMENT DETAILS screen to view how much when and to whom a payment was disbursed Link is only valid when TRAN TYPE PYMT
5. 2008 ADMINISTRATIVE OFFICE OF THE COURTS Version 3 18 2011 ale Page 33 of 70 CIVIL CASE PROCESSING SYSTEM PUBLIC ACCESS USER MANUAL Finding BONDSMAN SURETY Information Use the following steps to locate specific details on a Bondsman Bail Agent Insurance Company or Runner Step 1 On the MAIN MENU type 1 in the CHOICE field and press ENTER The PARTY NAME INQUIRY MENU displays Step 2 In the CHOICE field type 9 to display the BONDSMAN SURETY LIST screen Step 3 In the NAME field type all or part of the name following the party name standards Name searches are best performed using only the last name followed by a comma and then the first initial Step 4 In the LISTED COUNTIES field type the first five characters of the county name Up to five counties may be entered To search in all VCAP counties enter ALL in the first county field Note To select from a list of valid counties position the cursor on this field and press F4 From the list TAB to the appropriate county ies type a slash and press ENTER The county selection displays in the LISTED COUNTIES field Step 5 Verify that all of the information you have entered is correct and press ENTER The BONDSMAN SURETY LIST screen displays VCBL SMITH VCBL NC AOC CIS C
6. NOTE To view on screen help for any field or data element place your cursor on that field and depress F7 For more information see the Public Access User Manual 2008 ADMINISTRATIVE OFFICE OF THE COURTS Version 3 18 2011 ale Page 69 of 70 CIVIL CASE PROCESSING SYSTEM PUBLIC ACCESS USER MANUAL JUDGMENT ABSTRACTING QUICK REFERENCE To view an abstract By Date Entered Step 1 MAIN MENU CHOICE 2 PRESS ENTER Step 2 FILE NUMBER INQUIRY MENU CHOICE 10 FILE NUMBER field is not applicable for this choice ENTER COUNTY PRESS ENTER Step 3 ABSTRACTS ENTERED BY DATE ENTERED IN SYSTEM SINCE DEFAULTS TO CURRENT DATE ENTER DESIRED DATE MMDDYY PRESS ENTER Step 4 ABSTRACTS ENTERED BY DATE Screen SELECT CASE INFORMATION USING I ISSUE ORDER DETAILS Screen order results issue s with associated abstract number or book and page H EVENT HISTORY Screen list of activity done on the abstract S ABSTRACT SUMMARY Screen status payoff calculation total owed total of payments received J ABSTRACT Screen issues and parties attached to abstract status and general information NOTE To view on screen help for any field or data element place your cursor on that field and depress F For more information see the Public Access User Manual 2008
7. Viewing Payment Details PAYMENT DETAILS Screen This screen displays information on a single payment detail record There is only one path to access this screen 1 Link from the PAYMENT LIST screen with an A in the SELECT USING field VJPD VJPD NC AOC CIS CIVIL CASE PROCESSING SYSTEM 03 20 04 16 03 18 BERTIE PAYMENT DETAILS ACTION CODE I A I FILE NUM 03 CVD 001981 ABSTRACT NUM J001 PAYMENT NUMBER 00001 TRAN TYPE PYMT PAYMENT AMOUNT 100 00 DEBTOR D001 SMITH JERRY CREDITOR TRAN DATE 060303 SOURCE MFCR CASH RECEIPTING RECEIPT T000036 ACCOUNT 26115 JUDGMENT PAYMENT MANUAL RECEIPT NOTICE P F P NOTICE DATE 071703 VIEW DISBURSEMENT S X F1 HELP 3 EXIT The following fields are available for selection to display additional information or to navigate to additional screens VIEW DISBURSEMENTSS Enter an X in the field and press ENTER to display the DISBURSEMENT DETAILS screen for the selected payment 2008 ADMINISTRATIVE OFFICE OF THE COURTS Version 3 18 2011 ale Page 65 of 70 CIVIL CASE PROCESSING SYSTEM PUBLIC ACCESS USER MANUAL Viewing Payment Disbursements DISBURSEMENT DETAILS Screen This screen displays information regarding the disbursement of a specific payment The disbursement of a payment may require one or m
8. ELD PRINCIPAL O 3 000 00 6 000 00 1 o Jj o I E E t Hi 5E UH M U H DOH z EAD SUCCESSFULLY KWD 8 FWD 2008 ADMINISTRATIVE OFFICE OF THE COURTS Version 3 18 2011 Page 68 of 70 CIVIL CASE PROCESSING SYSTEM PUBLIC ACCESS USER MANUAL JUDGMENT ABSTRACTING QUICK REFERENCE To view an abstract By Party Name Search Step 1 MAIN MENU CHOICE 1 PRESS ENTER Step 2 PARTY NAME INQUIRY MENU CHOICE 3 ENTER NAME AND COUNTY PRESS ENTER Step 3 JUDGMENTS INDEX Screen SELECT CASE INFORMATION USING I ISSUE ORDER DETAILS Screen order results issue s with associated abstract number or book and page H EVENT HISTORY Screen list of activity done on the abstract S ABSTRACT SUMMARY Screen status payoff calculation total owed total of payments received J ABSTRACT Screen issues and parties attached to abstract status and general information T VIEW UPDATE TRANSCRIPT Screen electronic transcripts on a file By File Number Search Step 1 MAIN MENU CHOICE 2 PRESS ENTER Step 2 FILE NUMBER INQUIRY MENU CHOICE 4 ENTER FILE NUMBER AND COUNTY PRESS ENTER Step 3 ISSUE ORDER DETAILS Screen SELECT USING J ABSTRACT SCREEN PRESS ENTER
9. Il select the name and replace the START NAME field J view the JUDGMENTS INDEX for this name P view PARTIES INDEX for this name C view CIVIL ACTIONS INDEX for this name E view ESTATES AND DEVISEES INDEX for this name S view SPECIAL PROCEEDINGS INDEX for this name R view the REGISTRATIONS INDEX for this name 2008 ADMINISTRATIVE OFFICE OF THE COURTS Version 3 18 2011 ale Page 26 of 70 CIVIL CASE PROCESSING SYSTEM PUBLIC ACCESS USER MANUAL Party Name Search All Cases Types To display a list of names for actions recorded on the system as by and against parties for all case types use the following steps Step 1 On the MAIN MENU type 1 in the CHOICE field and press ENTER The PARTY NAME INQUIRY MENU displays Step 2 In the CHOICE field type 2 to display the PARTIES INDEX screen Step 3 In the NAME field type all or part of the name following the party name standards Name searches are best performed using only the last name followed by a comma and then the first initial Step 4 In the LISTED COUNTIES field type the first five characters of the county name Up to five counties may be entered To search in all VCAP counties enter ALL in the first county field Note To select from a list of valid counties position the cursor on this field and press F4 From the list TAB to the appropriate county ies type a slash and press ENTER The county selection displays in the LISTED C
10. SPECIAL ABSTRACT S0001 2 vara 1 redere nen E PROPERTY ABSTRACT P0001 COST AND FEES ABSTRACT MONEY ABSTRACT VJJA 03CVM000222 VJJA NC AOC CIS CIVIL CASE PROCESSING SYSTEM 08 25 03 773001 BERTIE ABSTRACT 03 CVM 222 FILE NUM 03 CVM 000222 ABSTRACT NUM ABS TYPE ENTRY TYPE ___ ABS CLK DT TIME ABS ISSUE _ ABSTRACTED ON VIEW PARTIES ABSTRACT DETAILS TO DISPLAY DETAILS PRTY ABSTRACT ID R NAME _ COSTS amp FEES PROPERTY SPECIAL DETAILS LIST MARK X WHEN COMPLETE _ GENRO008I RECORD READ SUCCESSFULLY F1 HELP 3 EXIT 4 PROMPT 6 LIST 11 UNDO Detail Screen Definitions Each award detail is assigned an ID with the format X where the X indicates the type of detail and indicates the sequential number assigned within that detail type In the example above J001 is the abstract number The award detail IDs would be M0001 C0001 P0001 and S0001 respectively Each award detail is described below 1 The COST AND FEES ABSTRACT screen contains the costs awarded on a judgment including attorney fees The attorney fees on this screen do not accrue interest 2 The MONEY ABSTRACT screen contains the principal interest and attorney fees awarded on the judgment The attorney fees on this screen accrue interest at the state rate unless the abstract is an appointment fee type 3 The PROPERTY ABSTRACT screen contains the Register of Deeds Book and Page and other details of the judgment Th
11. e The date the payment was authorized for disbursement e The amount of the disbursement e The name of the payee s e The name and addresses to where the check was mailed 2008 ADMINISTRATIVE OFFICE OF THE COURTS Version 3 18 2011 ale Page 66 of 70 CIVIL CASE PROCESSING SYSTEM PUBLIC ACCESS USER MANUAL Viewing Abstract History EVENT HISTORY INDEX Screen The Judgment Abstracting subsystem displays the abstract and its award details in its current state while a log of modifications and post judgment events occurring on the abstract from the date of entry in JA to its cancellation are recorded and displayed on this screen There are three public access paths to view information on this screen 1 Link from the VIEW HISTORY field on the ABSTRACT SUMMARY screen with an F6 2 Link from the SELECT CASE INFORMATION USING field on the JUDGMENTS INDEX screen with an H 3 Link from the SELECT CASE INFORMATION USING field on the ABSTRACTS ENTERED B Y DATE screen with an H VJXH 03CVM011213 VJXH NC AOC CIS CIVIL CASE PROCESSING SYSTEM 03 20 04 16 32 18 CHOWA EVENT HISTORY INDEX FILE NUM 03 CVM 011213 ABSTRACT NUMBER J001 BEGIN DT SELECT USING TRANSACTION DETAILS DATE E ACTIVITY DESCRIPTION 061003 PAID AND SATISFIED IN FULL 053003 NOTICE OF PAYMENT GENERATED 052903 PAYMENTS EXIST 052903 WRIT OF EXECUTION SERVED 050503 WRIT OF EXECUTION GENERATED 050503 3 TRANSCRIPT CREAT
12. e ssesesvsvsvsvvevvnennnenvnnnnnnnnnnnnnnnnnnnnnnnnnnnnnennnnnnnnnnnnnnnenee 64 PAYMENT LIST SCREEN vanns eee 64 VIEWING PAYMENT DETAILS esososesvevsevesvnenenenenennnennnennnennnenennnnnnnnnennnenenennnnnnnenenenee 65 PAYMENT DETAILS SCREEN oeoorrrnnvvvrnnnneverrrnnevennnnnevensennevensennevenennnevensnnvevensnnvssennnnne 65 VIEWING PAYMENT DISBURSEMENT S essssvsvsvvesvvenenenvnennnnnnnnnnnnnnnnnnnennnennnnnnnnnnnenee 66 DISBURSEMENT DETAILS SCREEN eenrnnevnrnnnnevnnnvnnevnnnnnnevenrnnnevennnnneensnnneennnnvesennnene 66 VIEWING ABSTRACT HISTORY eoooosoeesnensnnnnnnnnnnnnnnnnnnnnnnnsennnennsnnnsennnennsennsenesennsenese 67 EVENT HISTORY INDEX SCREEN eerevevovnnrnnrnnnnenenernnrnnrnnnnenesernnsnnrnnnneneserenrersnnnnensseeeen 67 MODIFIED HISTORY DETAIL SCREEN eene emen nnne nenne een r erneut 68 QUICK REFERENCE uns 69 BY PARTY NAME SEARCH eorovornnnnnvnrnnnnnnnnnnnnnnnnsnnnsvennnnnennnsnnnennnsnnnevennnnnssennnunssennnnnssnennnne 69 BY FILE NUMBER SEARCH 2c225 c5cc0255 1h cbdesbceicdesses iodedscwdeniendacddecsanceusssaaddeeesendanieoanadineeeaels 69 QUICK REFERENCE vs 70 BY DATEENTEBBD 3 eetecesceeteceeteeteeeiceee dte see etes eer ee Lend etse dete dede vil Acasa 70 2008 ADMINISTRATIVE OFFICE OF THE COURTS Version 3 18 2011 Page 4 of 70 CIVIL CASE PROCESSING SYSTEM PUBLIC ACCESS USER MANUAL ABOUT THIS MANUAL Scope This manual addresses the inqu
13. ABS ABS NUM STAT NAME PARTY UMBER TYPE _ KNEADED HELP BANGED UP HOSPITA 03CVS1593 DEFJ J 00 _ BIV ROY G NC STATE OF 04CRS220 JATF JMT 00 _ BIV ROY G NC STATE OF 04CRS220 APFE J 002 _ PARTY INJURED FIXEM UP HOSPITAL 04CVS500 DEFJ J 001 _ JATRAIN DONE MARY PFOUR 04CVD214 DEFJ J 001 MODF _ CATFISH NICE BASS STRIPED 04CVD123 DEFJ J 001 _ DAVIS SYD ABC DISTRIBUTING 02CVD515 JUDG J 001 DEL _ QUIKTEST D QUIKTES 02CVD74 JUDG J 001 DEL _ EXERCISE D1 YOPLAIT P1 04CVD2169 JUDG JMT 001 CNCL _ ROOM D2 BILL P2 04CVD214 JUDG JMT 002 GENRO008I RECORD READ SUCCESSFULLY MORE F F1 HELP 3 EXIT 7 BKWD 8 FWD 12 CNCL OPTIONAL STEP SELECTION The field to the left of the column titled DEBTOR NAME is used to select a case for more information Position the cursor to the left of the desired abstract and enter one of the following Va select the abstract as the first in the list I view a list of issue and order information for the case H view the EVENT HISTORY INDEX for the abstract in JA S view summary information amount owed and paid on an abstract in JA N view the ABSTRACT screen in JA Step 4 Press ENTER to process the selection or press F3 to exit 2008 ADMINISTRATIVE OFFICE OF THE COURTS Version 3 18 2011 Page 50 of 70 CIVIL CASE PROCESSING SYSTEM PUBLIC ACCESS USER MANUAL Navigating to Electronic Abstract Information There are three public access paths to view info
14. Backward Forward When a record contains more data than can be displayed on a single screen the F7 F8 keys enables scrolling backwards and forwards through the data Not available for Public Access Not used in VCAP Not available for Public Access Cancel F 2 returns the user to the VCAP MAIN MENU and will exit VCAP if pressed repeatedly F 2 differs from F3 in that F12 will not completely log the user out F12 only leads to a blank screen from which the user can log in again or transfer to the Print Facility Report Index PFRI 2008 ADMINISTRATIVE OFFICE OF THE COURTS Version 3 18 2011 Page 14 of 70 CIVIL CASE PROCESSING SYSTEM PUBLIC ACCESS USER MANUAL Screen Navigation There are six standard ways to move within VCAP 1 To move to a screen from any menu type the number of a desired screen or sub menu in the CHOICE field 2 To move to another screen while on a screen type the character of any desired screen or sub menu in the SELECT CASE PARTY INFORMATION USING field 3 To scroll backward forward on a screen when a record contains more data than can be displayed press the F7 FS function keys 4 To return to a previous screen press the F3 function key To return to a menu press the F12 function key 6 To exit the system press F3 or F12 at the MAIN MENU screen eh Party Name Standards All party names recorded in VCAP follow a predefined format to provide uniformity and consistency in
15. JONES RALPH A DDS 2008 ADMINISTRATIVE OFFICE OF THE COURTS Version 3 18 2011 Page 15 of 70 CIVIL CASE PROCESSING SYSTEM PUBLIC ACCESS USER MANUAL Alias Names Parties which are identified with another name or a business may include the designation Doing Business As Trading As Also Known As or Formerly Known As These designations are not made under the new indexing system but rather result in establishing an ALIAS name For example Wesley and Geneva Smith DBA Smith Dry Cleaners would be indexed as Smith Wesley Smith Dry Cleaners Smith Geneva Smith Dry Cleaners Special Names Some special accommodations are made for certain name formats For example The News amp Observer is indexed News amp Observer The The included in a business name is always placed at the end Actions filed against Unknown Heirs or Unknown Spouses of John Davis would be recorded as Davis John Unknown Heirs or Davis John Unknown Spouses Government Agency Names When actions are filed by or against a particular city or county the name is indexed with the CITY OF or COUNTY OF or STATE OF at the end of the name When civil actions that are filed include a NC State agency name these names are cross referenced under the agency name and the state Examples include RALEIGH CITY OF SCOTLAND CO OF NC STATE OF DEPT OF TRANSPORTATION OF NC NC DEPT OF TRANSPORTATION PINETOPS HOUSING AUTHORITY HOUSI
16. on the abstract In both of these situations the AMOUNT and DAILY INT fields will display blanks Payoff calculation may not be accurate when property detail exists Viewing Award Summary This section displays the original and remaining balance of all awards and accumulated interest for an abstract or party based on the current date These fields will be empty when any of the following situations occur 1 when any attorney fees are defined as to be determined TBD 2 when a SPECIAL award detail exists on the abstract 3 when only PROPERTY award details exist on the abstract REMINDER Pressing F from a field will display help about the field 2008 ADMINISTRATIVE OFFICE OF THE COURTS Version 3 18 2011 ale Page 63 of 70 CIVIL CASE PROCESSING SYSTEM PUBLIC ACCESS USER MANUAL Viewing a List of Payments PAYMENT LIST Screen This screen displays a list of all payment transactions entered and applied to an abstract This screen provides links to view details on payments There are two paths to access this screen for a particular file and abstract 1 Link from the PAYMENT LIST field on the ABSTRACT SUMMARY screen 2 Link from the PAYMENTS EXIST entry on the EVENT HISTORY INDEX Screen VJPY 03CVD001981 J001 VIPY NC AOC CIS CIVIL CASE PROCESSING SYSTEM 03 20 04 16 20 18 BERTIE PAYMENT LIST FILE NUM 03 CVD 001981 ABSTRACT NUM J001 VIEW SELECT PARTY
17. principal Complete a partial payment line for each partial payment made If you have more than 12 payments made complete the calculation and then use the results as the beginning amounts for a new calculation If you enter an amount you must enter a date for the same line DATE OF PARTIAL PAYMENT Enter the date that each partial payment was made Interest will be calculated from the begin date until this date and the payment applied to the costs interest and principal due at that time If you enter a date you must enter an amount for the same line 6 digits MMDDY Y REMAINING INTEREST This is a display only field This is the amount of interest remaining to payoff this judgment This figure includes the pre judgment interest amount entered above The payoff amount includes this amount DAILY INTEREST This is a display only field This is the amount of additional interest that will accumulate daily if the judgment is not paid by the payoff date indicated above 2008 ADMINISTRATIVE OFFICE OF THE COURTS Version 3 18 2011 ale Page 45 of 70 CIVIL CASE PROCESSING SYSTEM PUBLIC ACCESS USER MANUAL REMAINING COURT COSTS This is a display only field This is the amount of court costs remaining to payoff this judgment The balance or payoff amount includes this amount REMAINING PRINCIPAL This is a display only field This is the amount of principal remaining to payoff this judgment The balance or payoff amount in
18. the system GO TO JUDGMENTS INDEX Enter Y to switch to the JUDGMENTS INDEX screen Step 7 SELECT PARTY INFORMATION USING Position the cursor to the left of the desired name and enter only one of the following _ select a name to replace the start name for the next inquiry P view details of the party alias address attorney etc S view a summary of service information for each party in the case R view a summary of responses filed by each party in the case T view the details of issue and order information for the case M view the microfilm numbers for the case 2008 ADMINISTRATIVE OFFICE OF THE COURTS Version 3 18 2011 ale Page 30 of 70 CIVIL CASE PROCESSING SYSTEM PUBLIC ACCESS USER MANUAL Judgment Party Search without File Number To search the JUDGMENTS INDEX for a specific party when the file number is unknown use the following steps Step 1 On the MAIN MENU type 1 in the CHOICE field and press ENTER The PARTY NAME INQUIRY MENU displays Step 2 In the CHOICE field type 3 to display the JUDGMENT INDEX screen Step 3 In the NAME field type all or part of the name following the party name standards Name searches are best performed using only the last name followed by a comma and then the first initial Step 4 In the LISTED COUNTIES field type the first five characters of the county name Up to five counties may be entered To search in all VCAP counties enter ALL in the
19. 552 NC STATE OF VS SMITH ALVIN KENNETH SHOW PENDING ONLY N Y N ACTION CODE I U I FILE NUM 97 CR 002552 START DATE CASE DISP DATE 010298 CODE FJNT SELECT USING I ISSUES J JUDGMENTS ABSTRACT C CONSOLIDATIONS T TRANSFERS ISSUE ORDER PLDG TYPE CLK DT BY PARTY _ FILN JATF 010298 NC STATE OF GENRO008I RECORD READ SUCCESSFULLY AGAINST PARTY CLK DT R X BK PG SMITH ALVIN KE NN F1 HELP 3 EXIT 4 PROMPT 5 REFRESH 7 BKWD 8 FWD 9 HOLD 11 UNDO 12 CNCL ABS NUM ETH 010298 RE X 026 020 MORE OPTIONAL STEP SELECTION Enter one of the following codes indicated on the instruction line beside a pleading for additional details D view the issue detail information J view the judgment detail information C view the consolidation information TI view the transfer information Step d Press F3 to exit Reminder For field descriptions position the cursor in the desired field and press FI 2008 ADMINISTRATIVE OFFICE OF THE COURTS ale Version 3 18 2011 Page 42 of 70 CIVIL CASE PROCESSING SYSTEM PUBLIC ACCESS USER MANUAL View Miscellaneous Case Details Use the following steps to display miscellaneous details on a specific case Step 1 On the MAIN MENU type 2 in the CHOICE field and press ENTER The FILE NUMBER INQUIRY MENU displays Step 2 In the CHOICE field type 5 Step 3 In the FILE NUMBER f
20. 70 CIVIL CASE PROCESSING SYSTEM PUBLIC ACCESS USER MANUAL Partial Name Search When the file number is not known and only part of the name is known perform a PARTIAL NAME SEARCH to display a screen listing case party names by county of filing The following steps show how to initiate a partial name search Step 1 On the MAIN MENU type 1 in the CHOICE field and press ENTER The PARTY NAME INQUIRY MENU displays Step 2 In the CHOICE field type 1 to display the PARTIAL NAME SEARCH SCREEN Step 3 In the NAME field type the known part of the name Use the following entry tips to maximize the results Enter The system will search for and display Jones All parties in the case type searched with a last name or business name that begins with Jones will be displayed on the index in alphabetical order Jones B All parties in the case type searched with a last name or business name that begins with Jones and has a first name beginning with B will be displayed on the index in alphabetical order Jones AII parties where the last name begins with a J and has a soundex like Jones such as James Jensen or Johnson will be displayed on the index in alphabetical order Step 4 In the LISTED COUNTIES field type the first five characters of the county name Up to five counties may be entered for the search To search in all VCAP counties enter ALL in the first county field Note To select
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22. ARTIES _ GO TO DETAIL PARTY LIABILITY _ X PRTY R STAT CNCL DT ABSTRACT NAME P001 C BLOOMGARDNER MORTIMER D001 D SMITH JERRY COST AWARD ALLJ ATTACH CST _ 75 00 OTHER ATTY FEES TYPE ATTY AMOUNT F1 HELP 3 EXIT 6 LIST The following fields are available for selection to display additional information or to navigate to additional screens VIEW PARTIES Press F6 in the field to display a list of all attached parties and their status on the award detail Note If an award detail has multiple debtors and one debtor satisfies his liability to the creditor s that debtor s status can be set to CNCL Cancelled The cancellation of a single debtor on an award detail does not cancel the abstract GO TO DETAIL PARTY LIABILITY X Enter an X in the field and press ENTER to display the DETAIL PARTY LIABILITY screen The displayed screen provides the ability to inquire on specific debtors liability on an award Reductions in an individual debtors liability will display on this screen ATTACH CST Press F6 in the field to display the COURT COST DETAILS screen showing the detail cost transactions attached to this award Note When ATTY FEES TYPE field has a value of TBD the attorney fee amount will be determined later Press F3 to exit the screen 2008 ADMINISTRATIVE OFFICE OF THE COURTS Version 3 18 2011 ale Page 59 of 70 CIVIL CASE PROCESSING SYSTEM PUBLIC ACC
23. BSTRACT screen contains the principal interest and attorney fees awarded on the judgment The attorney fees on this screen accrue interest at the legal state rate There are two public access paths to view information on this screen 1 Link from the DETAILS LIST field on the ABSTRACT screen with a 2 Link from the EVENT HISTORY screen on an event record for an added detail VJMA 03CVD001981 VJMA NC AOC CIS CIVIL CASE PROCESSING SYSTEM 03 20 04 16 03 18 BERTIE MONEY ABSTRACT 03 CVD 1981 ACTION CODE I U D I ABSTRACT NUMBER J001 ABS CLK DT 121003 VIEW SELECT PARTIES MONEY NUM M0001 DTL STATUS PRTY R STAT CNCL DT ABSTRACT NAME GO TO DETAIL PARTY LIABILITY _ X P001 C BLOOMGARDNER MORTIMER D001 D SMITH JERRY PRE JUDG INT 100 00 PRINCIPAL 1 000 00 INTEREST PCT 8 00 OR PER DAY FROM 051303 THRU S PCT OR PER DAY FROM THRU PCT OR PER DAY FROM THRU PCT OR PER DAY FROM THRU PCT OR PER DAY FROM THRU ATTY FEES TYPE ATTY AMOUNT PCT OF F1 HELP 3 EXIT 6 LIST The following fields are available for selection to display additional information or to navigate to additional screens VIEW PARTIES Press F6 in the field to display a list of all attached parties and their status on the award detail Note If an award detail has multiple debtors and one debtor satisfies his liability to the creditor s that debtor s status can be set to CNCL Cancelled The cancellation of a single debtor on an
24. CCCCCC AAA AAA 000000000000000 CCCCCCCCCCCCCCC USER ID VCAPO1 PASSWORD Step 11 Your RACF ID should be displayed in the USER ID field You do not need to type it again Step 12 Type your password in the PASSWORD field For security reasons your password will not appear on the screen as you type 1t Note You are allowed five 5 attempts to log on to the system successfully If after five attempts you do not successfully enter your password the system will revoke your password You will need to call the Help Desk 919 890 2407 for assistance In addition your RACF ID will be revoked after 45 days of inactivity if you have not signed on within that time period If your password has expired the system will prompt you to enter a new password The sign on screen will be redisplayed so that you can type a new password Step 13 Some users have access to multiple counties If you are one of those users the COUNTY field will appear beneath the PASSWORD field Type the first five letters of the county whose records you wish to view in the COUNTY field Step 14 Press ENTER 2008 ADMINISTRATIVE OFFICE OF THE COURTS ali Version 3 18 2011 Page 20 of 70 CIVIL CASE PROCESSING SYSTEM PUBLIC ACCESS USER MANUAL If any of the following error messages appear follow the instructions as indicated PASSWORD HAS EXPIRED Create a new password type it in the NEW ENTER NEW PASSWORD PASSWORD field and p
25. CIVIL CASE PROCESSING SYSTEM PUBLIC ACCESS USER MANUAL SSS CIVIL CASE PROCESSING SYSTEM PUBLIC ACCESS USER MANUAL 2008 ADMINISTRATIVE OFFICE OF THE COURTS Version 3 18 2011 Page 1 of 70 CIVIL CASE PROCESSING SYSTEM PUBLIC ACCESS USER MANUAL This page left intentionally blank 2008 ADMINISTRATIVE OFFICE OF THE COURTS Version 3 18 2011 Page 2 of 70 CIVIL CASE PROCESSING SYSTEM PUBLIC ACCESS USER MANUAL TABLE OF CONTENTS ABOUT THIS MANUAL eene eee eee eese eese eee eee e e e e e e e e e e e e e e e e e e e e e e e e e eee ee 5 N eonJ M nda ees 5 hA EOD FO A ERN 5 DISCLAIMER NUN 5 CONVENTIONS USED IN MANUAL FORMATTING 0ssscccceseeccccessecccceseececcesescccceneeceeneners 5 WHAT IS THE CIVIL CASE PROCESSING SYSTEM esesevevevenenenenennnnnnnennnnnnnnnnnenee 7 GENERAL PARTY NAME SEARCHES ccccessececcesteccccestsceccecseccccsctececcseesecceseseceeeseseseneners 7 GENERAL FILE NUMBER SEARCHES soonnnnnvvnnnnnnvnnnnnnnnvnnnrnnsnnnnnnnevnnnnnnevnnnnnnennnnnnnssnnnnnnesennnnne 7 SEARCHING FOR JUDGMENT DATA c seccccccsececcccsscecccssceccascsceceatececcasesceceuaesseecaueseeeeens 7 WHAT IS AN ELECTRONIC ABSTRACT ccssceccccsseecccceccececcesceccccsseeccensseececceneeecenneeseeeeners 9 SYSTEM STANDARDS eos ss c
26. CIVIL CASE PROCESSING SYSTEM PUBLIC ACCESS USER MANUAL PARTY NAME INQUIRY MENU A file number and county of record is the unique key for all civil case records in VCAP When the key is unknown it can be found by inquiring on party names VCM1 VCM1 NC AOC CIS CIVIL CASE PROCESSING SYSTEM 03 04 04 14 39 52 ANSON PARTY NAME INQUIRY MENU TYPE THE NUMBER OF YOUR CHOICE THEN PRESS ENTER CHOICE CASETYPES INCLUDED 1 PARTIAL NAME SEARCH ALL CASETYPES 2 PARTIES ALL CASETYPES 3 JUDGMENTS ALL JUDGMENTS 4 CIVIL ACTIONS CVM CVD CVS 5 ESTATES amp DEVISEES E EO 6 SPECIAL PROCEEDINGS SP 7 REGISTRATIONS R 8 PARTY CORRECTION INDEX ALL 9 BONDSMAN SURETY LIST CHOICE 1 NAME SMITH LISTED COUNTIES ANSON F1 HELP 3 EXIT 4 PROMPT 9 HOLD 12 CNCL PARTY NAME INQUIRY MENU CHOICE OPTIONS Note Searches on name from this menu execute a starts with search rather than an exact match however the more unique the entry in the NAME field is the more likely the result will be like an exact match 1 PARTIAL NAME SEARCH This option will return a screen displaying all names in the system meeting the search criteria This choice allows searching in a single county up to five individual coun
27. DATE Caption NAME TREYBURN APARTMENTS TITLE INVALID SSN N Y N INDIGENT PRIVACY INDICATOR ADDRESS LINE 1 100 MAIN ST COUNTY 220 CLEVELAND Screen LINE 2 Body CITY SHELBY STATE NC ZIP 28889 CNTRY US PHONE NUM EXT FAX NUM ATTY BAR NUM ATTY NAME FIRM NAME ATTY ADDRESS GENRO008I RECORD READ SUCCESSFULLY Fl HgLP 3 EXIT 6 LIST System Function Message Keys 2008 ADMINISTRATIVE OFFICE OF THE COURTS Version 3 18 2011 Page 11 of 70 CIVIL CASE PROCESSING SYSTEM PUBLIC ACCESS USER MANUAL The definition of each screen element follows Screen Qualifier This line indicates key data for the displayed record Usually the Screen ID file number and party ID displays Screen ID This is a four character code by which VCAP identifies each screen Screen Date and Time The far right of the second line of each screen in VCAP provides the date and time of each search result displayed or last screen activity Search County This field lists the selected county s for the displayed search results This field defaults to the sign on county Screen Title This is the name of the particular screen being viewed In VCAP each screen has a unique name describing its purpose For example the PARTY DETAILS screen is where names addresses and other information about individual parties are stored Search File Number This is the file number used for search and selection t
28. ED 050103 NOTICE OF RIGHTS SERVED 042103 E NOTICE OF RIGHTS GENERATED 042003 MONEY DETAIL CORRECTED 042003 ABSTRACT CREATED F1 HELP 3 EXIT 6 LIST 7 BKWD 8 FWD The screen reflects the date time description and an identifying key for the event i e party id award detail number payment number etc Party name changes are not stored on this screen They display on the PARTY CORRECTIONS INDEX in VCAP SELECT USING provides one of two links 1 To the screen on which the event is recorded for post judgment events i e WRIT OF EXECUTION GENERATED links to the SERVICE SUMMARY screen or PAYMENTS EXIST links to the PAYMENT LIST screen 2008 ADMINISTRATIVE OFFICE OF THE COURTS Version 3 18 2011 ale Page 67 of 70 CIVIL CASE PROCESSING SYSTEM PUBLIC ACCESS USER MANUAL 2 To the MODIFIED HISTORY DETAILS screen for field modifications on the recorded abstract MODIFIED HISTORY DETAIL Screen The MODIFIED HISTORY DETAIL screen shows the modified screen s name the date and time the change was made and the original and modified values This screen can only be access from the EVENT HISTORY INDEX screen VJMH 03CVM000220 VJMH NC AOC CIS CIVIL CASE PROCESSING SYSTE 09 03 03 08 21 19 BERTIE MODIFIED HISTORY DETAIL 03 CVM 011213 ABSTRACT NUMBER J001 SCREEN VJLM DETAIL PARTY LIABILI E 090203 08 28 AM ENTIFIERS M0001
29. ESS USER MANUAL PROPERTY ABSTRACT Screen The PROPERTY ABSTRACT screen contains the Register of Deeds Book and Page and County and other descriptive property details as defined in the judgment This screen is a free text screen that directs the viewer to see the case file for complete details There are two public access paths to view information on this screen 1 Link from the DETAILS LIST field on the ABSTRACT screen with a 2 Link from the EVENT HISTORY screen on an event record for an added detail VJPA 03CVD001981 VJPA NC AOC CIS CIVIL CASE PROCESSING SYSTEM 03 20 04 16 08 21 BERTIE PROPERTY ABSTRACT 03 CVD 1981 ACTION CODE I U D I ABSTRACT NUMBER J001 ABS CLK DT 121003 VIEW SELECT PARTIES _ PROPERTY NUM P0001 DTL STATUS PRTY R STAT CNCL DT ABSTRACT NAME P001 C BLOOMGARDNER MORTIMER D001 D SMITH JERRY REGISTER DEEDS BK PG CTY 0000 PROPERTY ABSTRACT IS UNIQUE SEE FILE FOR COMPLETE DETAILS 0001 MORE F1 HELP 3 EXIT 6 LIST 7 BKWD 8 FWD The following fields are available for selection to display additional information or to navigate to additional screens VIEW PARTIES Press F6 in the field to display a list of all attached parties and their status on the award detail Note If an award detail has multiple debtors and one debtor satisfies his liability to the creditor s that debtor s status can be set to CNCL Cancelled The cancellation of a single debtor on an award detai
30. F FI HELP 3 EXIT 7 BKWD 8 FWD 12 CNCL Step 4 The county name is displayed at the top of the screen This screen is for display only If the beginning file number is incorrect change the value in the START NUMBER ENTERED field and press ENTER or return to the prior menu and start over Note The case file number entered on the previous screen will display in START NUMBER ENTERED If this number is incorrect enter the correct case file number in the field and press ENTER OPTIONAL STEP 2008 ADMINISTRATIVE OFFICE OF THE COURTS Version 3 18 2011 ale Page 48 of 70 CIVIL CASE PROCESSING SYSTEM PUBLIC ACCESS USER MANUAL SHOW PENDING ONLY Enter a Y and press ENTER to limit the cases displayed to only those that are pending Pending issues are those without a disposition code entered This field defaults to N so that all cases will display SELECTION The column to the left of the column titled FILE NUMBER is used to select a case for more information or to replace the START NUMBER ENTERED for the next inquiry Position the cursor to the left of the desired party and enter one of the following y select the case file number as the START NUMBER ENTERED T view a list of issue and order information for the party Step 5 Press ENTER to process the selection or press F3 to exit Note When using the FILE NUMBERS LIST screen to search for Transcripts T Case number
31. HIS CALCULATION SCREEN DOES NOT STORE YOUR INFORMATION PRINCIPAL 1500 00 COURT COSTS TO DATE INTEREST FROM DATE PER ANNUM INTEREST RATE 08 8 00 PRE JUDGMENT INTEREST AMOUNT NOT INTEREST BEARING PAYOFF DATE 072403 PARTIAL PARTIAL PARTIAL x PAYMENT AMOUNT DATE PAYMENT AMOUNT DATE PAYMENT AMOUNT DATE 500 00 072002 100 00 110202 100 00 012003 ANY PAYOFF AMOUNT OBTAINED USING THIS SCREEN IS NOT BINDING ON THE CREDITOR REMAINING INTEREST DAILY INTEREST REMAINING COURT COSTS REMAINING PRINCIPAL CALCULATED PAYOFF AMOUNT Fl HELP 3 EXIT 5 REFRESH 9 HOLD 12 CNCL Step 3 Complete the screen see field definitions below proofread the data entered and press ENTER Step d Press F3 to exit Reminder For field descriptions position the cursor in the desired field and press F7 Note A web based judgment calculator is also available at the following address http www nccourts org Courts CRS JudgmentCalculator Links on the left side of the screen provide access to Instructions and to the Judgment Calculator 2008 ADMINISTRATIVE OFFICE OF THE COURTS Version 3 18 2011 ale Page 44 of 70 CIVIL CASE PROCESSING SYSTEM PUBLIC ACCESS USER MANUAL F
32. IVIL CASE PROCESSING SYSTEM 03 05 04 11 19 38 ANSON BONDSMAN SURETY LIST SELECT WITH A B FOR BONDSMAN SURETY DETAILS VIEW PROHIBITED ONLY N Y N SEARCH SMITH BONDSMAN SURETY NAME LICENSE ID CNTY STATUS DATE ADDRESS POAPP NUM AGENT RUNNER FOR NAME SMITH CHERYL B 000034 3003 ANSON 326 COSTAL STREET SMITH JERRY A 000038 5924 ANSON P 082002 3004 BLADEWAY 011451 FAR EAST INSURANCE COMPANY SMITH RICK B 000007 6325 ANSON P 062401 129 TARBORO RD SONDERS CHARLIE B 000008 5621 ANSON 1532 CHARLES ST TAYLOR MADE INSURANCE CO I 000010 ANSON 1478 BODELO DRIVE MORE F Fl HELP 3 EXIT 7 BKWD 8 FWD 12 CNCL Step 6 SELECT WITH Position the cursor to the left of the desired party and enter B to display details for the selected bondsman and press ENTER 2008 ADMINISTRATIVE OFFICE OF THE COURTS Version 3 18 2011 ale Page 34 of 70 CIVIL CASE PROCESSING SYSTEM PUBLIC ACCESS USER MANUAL Viewing Electronic Transcripts Sent Use the following steps to locate specific details on transcripts sent by a county by searching on a name Step 1 Step 2 Step 3 Step 4 The PARTY NAME INQUIRY MENU displays On the MAIN MENU type 1 in the CHOICE field and press ENTER In the CHOICE field type 3 to display the JUDGMENTS INDEX screen In the NAME field type all or part of the name following the party name standards Name searches are best perfor
33. KK KKK KKK KKK KK KKK KKK KKK KKK KKK KKK KEK KKK KKK KKK KKK KKK KKK KKK KKK Fields Step 6 Type your RACF ID in the USERID field then TAB to the PASSWORD field and type your password For security reasons your password will not appear on the screen as you type 1t Step 7 Press ENTER When your sign on is complete the following message displays in the screen s message area kk ck Ck Sk ck Ck ck kk ck ck ck Ck kk ko kk kk KKK KKK KK Message Area XXKKKKKKKKKKKKKKKKKKKKKKK Press enter to continue Step 8 Press ENTER to clear the screen again Step 9 At the clear screen type vcap Step 10 Press ENTER The AOC sign on screen will display Your CICS SignOn is complete ck ck ck ck ck ck Ck ck ck KKK ck ck ck ck ck ck ck ck ck kk ck KKK ck ck ck KKK KKK KKK ck oco ck koc ck ck ck KKK KK ck ck KKK ck ko ck ck ck ck ko Sk Mk kx Sk kx ko ko HK 2008 ADMINISTRATIVE OFFICE OF THE COURTS Version 3 18 2011 Page 19 of 70 CIVIL CASE PROCESSING SYSTEM PUBLIC ACCESS USER MANUAL VCAP VCAP NC AOC CIS CIVIL CASE PROCESSING SYSTEM SECURITY SIGN ON AAA 000000000000000 CCcccccccceccec AAAAA 000000000000000 CCCCCCCCCCCCCCC AAA AAA 000 000 ccc BEG AAA AAA 000 000 ccc BEG AAA AAA 000 O00 ccc AAAAAAAAAAA 000 000 ccc AAAAAAAAAAA 000 000 ccc AAA AAA 000 000 ccc ccc AAA AAA 000 000 ccc ccc AAA AAA 000000000000000 CCCCCCCCC
34. MCGUILLICUTTY AMBROSE BLOOMGARDNER BERTI 03CVM220 MAGJ JMT 005 MODF _ MCGUILLICUTTY AMBROSE BLOOMGARDNER BERTI 03CVM285 MNYO 999 999 _ MCGUILLICUTTY AMBROSE CANNON JOHN BERTI 03CVM312 MAGJ 075 118 _ MCGUILLICUTTY AMBROSE CANNON JOHN BERTI 03CVM320 MAGJ JMT 001 CNCL MORE F F1 HELP 3 EXIT 7 BKWD 8 FWD 12 CNCL 2008 ADMINISTRATIVE OFFICE OF THE COURTS Version 3 18 2011 ale Page 31 of 70 CIVIL CASE PROCESSING SYSTEM PUBLIC ACCESS USER MANUAL Note The STAT column shows the status of an electronic abstract blank active MODF modified CNCL cancelled If the abstract is not cancelled and a party on the abstract is cancelled the STAT field will show PTCN party cancelled If the abstract is not vacated but a party on the abstract is vacated the STAT field will show PTVA party vacated Optional Steps ENTERED IN SYSTEM SINCE Enter the date MMDDY Y format to limit a search for names entered in the system since a specific date This date represents the date the party was added to the system GO TO PARTIES INDEX Enter Y to switch to the PARTIES INDEX screen Step 7 SELECT CASE INFORMATION USING Position the cursor to the left of the desired name and enter only one of the following TJ I pu H Eu T J M select a name to replace the start name for the next inquiry view a list of issue and order information for the case view details of the party in th
35. NER BERTI 03CVM220 JUDG JMT 001 MODF MCGUILLICUTTY AMBROSE BLOOMGARDNER BERTI 03CVM220 AGI JMT 002 _ MCGUILLICUTTY AMBROSE BLOOMGARDNER BERTI 03CVM220 AGI JMT 003 _ MCGUILLICUTTY AMBROSE BLOOMGARDNER BERTI 03CVM220 JUDG JMT 004 MCGUILLICUTTY AMBROSE BLOOMGARDNER BERTI 03CVM220 AGJ JMT 005 MODF _ MCGUILLICUTTY AMBROSE BLOOMGARDNER BERTI 03CVM285 NYO 999 999 _ MCGUILLICUTTY AMBROSE CANNON JOHN BERTI 03CVM312 AGJ 075 118 _ MCGUILLICUTTY AMBROSE CANNON JOHN BERTI 03CVM320 AGJ JMT 001 CNCL MORE F F1 HELP 3 EXIT 7 BKWD 8 FWD 12 CNCL VCXJ On the JUDGMENTS INDEX enter one of the following options in the SELECT CASE INFORMATION USING field to go to the ABSTRACT screen e Enter I in the SELECT CASE INFORMATION USING field for the entry with the abstract number to be displayed press ENTER The ISSUE ORDER DETAILS screen displays with the file number TAB to the SELECT USING field for the abstracted issue ENTER J in the SELECT USING field Press ENTER to display the ABSTRACT screen in JA e Enter S in the SELECT CASE INFORMATION USING field for the entry with the abstract number to be displayed press ENTER This displays the ABSTRACT SUMMARY screen in JA TAB to the VIEW AB
36. NG AUTHORITY OF PINETOPS 2008 ADMINISTRATIVE OFFICE OF THE COURTS Version 3 18 2011 Page 16 of 70 CIVIL CASE PROCESSING SYSTEM PUBLIC ACCESS USER MANUAL Standard Abbreviations Below is a list of abbreviations commonly used in VCAP WORD PHRASE ALL OTHERS ALL OCCUPANTS ADMINISTRATION APARTMENTS ASSOCIATES ASSOCIATION BANK AND TRUST BOARD COMPANY COMMISSION COMMISSIONER CONSTRUCTION CORPORATION COUNTY DEPARTMENT ABBREV AO AO ADMIN APTS ASSOC ASSN B amp T BD CO COMM COMR CONST CORP CO DEPT WORD PHRASE DIRECTOR DIVISION EDUCATION EXECUTIVE GOVERNMENT INCORPORATED INSURANCE LIMITED MANAGEMENT NATIONAL NATIONAL BANK NORTH CAROLINA PARTNERSHIP REGISTERED SAVINGS amp LOAN UNITED STATES ABBREV DIR DIV EDUC EXEC GOVT INC INS LTD MGT NATL NATL BANK NC PTNSHP REG S amp L US ali 2008 ADMINISTRATIVE OFFICE OF THE COURTS Version 3 18 2011 Page 17 of 70 CIVIL CASE PROCESSING SYSTEM PUBLIC ACCESS USER MANUAL LOGGING ON This manual assumes that you sign on to the Civil Case Processing System from a North Carolina Court Information System Banner screen This screen contains an outline of the state s shape and is often referred to as the State Map If the State Map does not display clear the screen by pressing F3 and type cesf logoff then press ENTER Step 1 When you see this screen type veap XXXXXXXXXXXXXXXXXXXXXXXXXXXX
37. NG NAME CHANGES ooveennnnvvernnnnnvevnnnnuvevnnnnnvusnnnnnvusnnnnuvusnnnnnvssnnnnunusnnnnuvssnnnnuvssnennnene 33 FINDING BONDSMAN SURET Y INFORMATION e eerte enne ne esent reser theses 34 VIEWING ELECTRONIC TRANSCRIPTS SENT csssececcessececcesececcssesceccssesecccsseececcaneeeeceaners 35 FILE NUMBER INQUIRY MENU eee ee ee eee seen sees seen to oeste een se s eee as see eese sese tetas 36 LIST ALL PARTIES ON A CASE sic ere RYE A IE ERAEN 38 VIEW SERVICE RECORDS FOR A CASE cccssseccccccseccccnsscccccassscccennsccceunececceaaesesceaaeseeceaas 40 VIEW ALL RESPONSES FOR A CASE cccccccessececcessececceccececcausceeccseseeccaaececccsteececeteseeensners 41 VIEW ALL ISSUES ON A CASE envvernnnnvvvvnnnnnvennnnnnnevnnnnsneennnnnneennnnnvnnnnnneneennnnsnennnnnsseennnneseeene 42 VIEW MISCELLANEOUS CASE DETAILS eeeeeeeee e emere ener eene hh esser hrs reet tres eerie 43 CALCULATE A JUDGMENT PAYOFF ccsssececcessececccctsccccsccececceesceccsesccccsteeeeceseeceeaaners 44 VIEW APPEALS aske 47 VIEW LIST OF FILE NUMBERS serornnnnvvnrnnnnvvennnnnnnennnnnnnernnnnsnsernnnnsveennnneneennnnsvennnnnsveensunsvesene 48 VIEW ABSTRACTS ENTERED SINCE A SPECIFIC DATE cccsseecccceseececcestscccecssecceasesseceans 49 2008 ADMINISTRATIVE OFFICE OF THE COURTS Version 3 18 2011 Page 3 of 70 CIVIL CASE PROCESSING SYSTEM PUBLIC ACCESS USER MANUAL NAVIGATING TO ELECTRONIC ABST
38. NU displays Step 2 In the CHOICE field type 2 Step 3 In the FILE NUMBER field type the number of the case for which you want to view information and press ENTER The SERVICE SUMMARY screen displays VCSS 04CVM000231 VCSS NC AOC CIS CIVIL CASE PROCESSING SYSTEM 03 08 04 14 38 53 ALAMANCE SERVICE SUMMARY 04 CVM 231 JACKSON FRANCIS VS RICHARDSON MILDRED FILE NUM 04 CVM 000231 NAME SERVICE TYPE ISSUED SRVED REASON RETURNED SERVICE VEHICLE DATE HOUR ABS RICHARDSON MILDRED REG SUMMONS 031404 12PM GENROO17I END OF LIST MORE Fl HELP 3 EXIT 7 BKWD 8 FWD 12 CNCL This screen is for display only If the case file number and caption are incorrect enter the correct case file number or return to the menu and start over Step d Press F3 to exit Reminder For field descriptions position the cursor in the desired field and press F1 2008 ADMINISTRATIVE OFFICE OF THE COURTS Version 3 18 2011 ale Page 40 of 70 CIVIL CASE PROCESSING SYSTEM PUBLIC ACCESS USER MANUAL View all Responses for a Case Use the following steps to view all responses on a specific case Step 1 On the MAIN MENU type 2 in the CHOICE field and press ENTER The FILE NUMBER INQUIRY MENU displays Step 2 In the CHOICE field type 3 Step 3 In the FILE NUMBER field type the number of the case for which you wa
39. ORMATION USING field on the ABSTRACTS ENTERED BY DATE screen with an S for an abstract level view VJJS 03CVM000220 J001 VJJS NC AOC CIS CIVIL CASE PROCESSING SYSTEM 09 26 03 10 58 53 BERTIE ABSTRACT SUMMARY 03 CVM 220 052803 0505 PM ACTION CODE I U I FILE NUM 03 CVM 000220 ABS NUM J001 CLOCKED 060103 1000 A INDEXED VACATED CANCELLED REASON DEBTOR STATUS CREDITOR STATUS INDIGENT COSTS F6 TO DISPLAY DETAIL LIST _ PAYMENT LIST _ VIEW ABSTRACT _ VIEW HISTORY _ PAYOFF DATE 092603 AMOUNT 6 631 22 DAILY INT 1 41 MONEY AWARD 7 593 00 INTEREST 424 22 MONEY PAID 1 141 37 INTEREST PAID 244 63 MNY BALANCE 6 451 63 INT BALANCE 179 59 COSTS amp FEES 900 00 TOTAL 8 917 22 COSTS PAID 900 00 PAID 2 286 00 COST BALANCE 0 00 BALANCE 6 631 22 GENRO077I NO SELECTION FROM PROMPT LIST SCREEN F1 HELP 3 EXIT 6 LIST ABSTRACT SUMMARY Party level view Selecting a DEBTOR displays all summary and payoff information for the specified debtor regardless of its creditor liability across abstracted award details Press F6 to display a list of debtors on the abstract Place a beside a party s name and press ENTER to return the selected party Selecting a DEBTOR and CREDITOR displays summary and payoff info
40. OUNTIES field Step 5 Verify that all of the information you have entered is correct and press ENTER The PARTIES INDEX screen displays results for all case types VCXP SMITH ALVIN KENNETH VCXP NC AOC CIS CIVIL CASE PROCESSING SYSTEM 03 04 04 14 40 25 ANSON PARTIES INDEX F12 TO CHANGE INDEX OR SCOPE START NAME SMITH ALVIN KENNETH ENTERED IN SYSTEM SINCE GO TO JUDGMENTS INDEX N Y N SELECT PARTY INFORMATION USING SELECT P PARTY S SERVICE R RESPONSE I ISSUE ORDER DETAILS M MICROFILM PARTY IN REGARDS TO CNTY FILE NUM S _ SMITH ALVIN KENNETH NC STATE OF ANSON 97CR 2552 _ SMITH ALVIN KENNETH NC STATE OF ANSON 97CVM3601 MORE F1 HELP 3 EXIT 7 BKWD 8 FWD 12 CNCL 2008 ADMINISTRATIVE OFFICE OF THE COURTS Version 3 18 2011 ale Page 27 of 70 CIVIL CASE PROCESSING SYSTEM PUBLIC ACCESS USER MANUAL Optional Steps ENTERED IN SYSTEM SINCE Enter the date MMDDY Y format to limit a search for names entered in the system since a specific date This date represents the date the party was added to the system GO TO JUDGMENTS INDEX Enter Y to switch to the JUDGMENTS INDEX screen Step 6 SELECT PARTY INFORMATION USING Position the cursor to the left of t
41. RACT INFORMATION enne 51 VCAP STANDARD OPERATIONS esvnnnnvvvvnnnnvvernnnnnnennnnnenernnnnsnernnnnnveennnnsnennnnnsvennnnneneennnnsveenen 5 PARTY NAME SEARCH tete eseetee sect ec Enn eee tei eee 5 FILE NUMBER SEARCH vissent da oe de Ene YE ey av ORE SE YR EYE XN EE EVER Rave senn 53 VIEWING ELECTRONIC ABSTRACT INFORMATION cccccscccscscccscscrcsccceeees 54 ABSTRACT SCREEN universer seven eee doce Vr dope ves poe e vvv v ebevex ved ee VEN Edu 54 DETAILS LIST SCREEN ee ciet ete eec be ect Ene e i neus 56 MONEY ABSTRACT SCREEN errrnnnnvvernnnnnvevnnnnnnevnnnnnnennnnnnnsnennnnnevennnnnssnnnnnnesennnnvesennnnne 58 COST AND FEES ABSTRACT SCREEN csseccccccsececccceecececnececennesecceaaesecceanteeeceans 59 PROPERTY ABSTRACT SCREEN ccsssccccessececcesesecccascececcseseeccsaececccsteececeaneeeeenaners 60 SPECIAL ABSTRACT SCREEN Q cccssccccccsscecccccceccccseecencseecenseseecensseeccaaseeceaaenesees 61 VIEWING ELECTRONIC ABSTRACT SUMMARY INFORMATION 62 ABSTRACT SUMMARY SCREEN ABSTRACT LEVEL VIEW eceeem eene 62 ABSTRACT SUMMARY PARTY LEVEL VIEW rerennnnnevnnnnnnvvnnnnnnvvennnnnuvennnnnsvnnnnnnssnnnnnne 62 VIEWING PAYOFF CALCULATION ssccccccesescccccssececcescsceccasesecccsaesececsueceeccsteseeecateseeenaners 63 VIEWING AWARD SUMMARY ccssscccccssececccnssceccesseccccatssccceausccceanssccccansecceaasecceaateseceans 63 VIEWING A LIST OF PAYMENTS
42. STRACT field and press F6 to display the ABSTRACT screen e Enter J in the SELECT CASE INFORMATION USING field for the entry with the abstract number to be displayed press ENTER This displays the ABSTRACT screen in JA 2008 ADMINISTRATIVE OFFICE OF THE COURTS an Version 3 18 2011 Page 52 of 70 CIVIL CASE PROCESSING SYSTEM PUBLIC ACCESS USER MANUAL File Number Search Locate an abstract by a file number search Step 1 From the VCAP MAIN MENU enter 2 in the CHOICE field for FILE NUMBER INQUIRY MENU press ENTER Step2 In the CHOICE field type 4 Step 3 In the FILE NUMBER field type the number of the case for which you want to view abstract information Step 4 If searching in a different county type the first five 5 letters of the county name in the COUNTY field and press ENTER or press F4 in the field to select the county from a list and press ENTER to return to the FILE NUMBER INQUIRY MENU Then press ENTER and the ISSUE ORDER DETAILS screen displays with the file number VCIU 03CVM000220 VCIU NC AOC CIS CIVIL CASE PROCESSING SYSTEM 01 28 04 11 01 41 BERTIE ISSUE ORDER DETAILS CAUTION COUNTY 03 CVM 220 BLOOMGARDNER MORTIMER HORATIO VS MCGUILLICUTTY AMBROSE JOHN SHOW PENDING ONLY N Y N ACTION CODE I U I FILE NUM 03 CVM 000220 START DATE CASE DISP DATE 051003 CODE FJNT
43. T MCGUILLICUTTY AMBROSE BLOOMGARDNER BERTI 03CVM285 MNYO _ MCGUILLICUTTY AMBROSE CANNON JOHN BERTI 03CVM312 TAXD 888 888 MCGUILLICUTTY AMBROSE CANNON JOHN BERTI 03CVM320 MAGJ F1 HELP 3 EXIT 7 BKWD 8 FWD 12 CNCL Electronic Abstract What is an Electronic Abstract The Judgment Abstracting JA subsystem is an enhancement to the Civil Case Processing system VCAP It provides online access to judgment details as entered by the civil clerk Its purpose is to replace the red judgment docket book for recording new judgment orders and subsequent entries such as payments executions transcripts and cancellations At the discretion of the Clerk judgments currently recorded on the book can be entered into JA as well Components of an Electronic Abstract The electronic judgment is displayed on two types of screens ABSTRACT and AWARD DETAILS The ABSTRACT screen is present on every judgment recorded in JA This screen contains the granted issues all attached parties party addresses the date the judgment was recorded in JA and the overall status of the abstract Attached to each ABSTRACT screen is at least one award detail There are four different screens that display the award details They are COST AND FEES MONEY PROPERTY and SPECIAL 2008 ADMINISTRATIVE OFFICE OF THE COURTS Version 3 18 2011 Page 9 of 70 CIVIL CASE PROCESSING SYSTEM PUBLIC ACCESS USER MANUAL
44. T CNTY TRAN NUM J001 ANSON 03T000007 J001 ALEXA 03T000014 J001 GUILF 03T000005 AD SUCCESSFULLY iP 3 EXIT 7 BKWD 8 FWD ED TO ABS TRAN VJJT STAT STAT EXM DEL MORE ali 2008 ADMINISTRATIVE OFFICE OF THE COURTS Version 3 18 2011 Page 35 of 70 CIVIL CASE PROCESSING SYSTEM PUBLIC ACCESS USER MANUAL FILE NUMBER INQUIRY MENU The file number can be used to access records within a county File numbers are only unique within a specific county Since a single file number can be used in multiple counties a specific county must be selected VCM2 VCM2 NC AOC CIS CIVIL CASE PROCESSING SYSTEM 03 04 04 14 39 52 ANSON FILE NUMBER INQUIRY MENU TYPE THE NUMBER OF YOUR CHOICE THEN PRESS ENTER ARTY LIST ERVICE SUMMARY F E SUMMARY SSUE ORDER DETAILS ASE MISC DETAILS UDGMENT CALCULATION APPEAL DETAILS APPEAL SUMMARY FILE NUMBERS LIS PARTY NAME INQUIRY MENU ABSTRACTS ENTERED BY DATE GQAHWNnNVA n U O I OD MIMAURUNKE CHOICE _ FILE NUMBER ___ COUNTY NAME ANSON F1 HELP 3 EXIT 4 PROMPT 9 HOLD 12 CNCL FILE NUMBER INQUIRY MENU CHOICE OPTIONS 1 PARTY LIST This choice will return a list of the parties on a case To see Party Details enter the party name on
45. XXXXXXXXXXXXXXXXX XXX X XX XXXX XXX X XXXXXXXXXXXXXXX Step 2 XXXXXXXXXXXXXXXX X XXXXXXXX below displays CIVIL W CASE ELCOME TO THE PROC COU X X RT INFORMATION SYSTEM EIGH NORTH CAROLINA X RALI AOC H 919 ELP CENTER 890 2407 XX Press ENTER The CICS Civil Case Processing System screen ESSING SYSTEM CCCCCC CCCCCCCC CECE CC CCE CCC CCCG CC CCCCCCCC CCCCCC EI III Step 3 Screen Ji EL TIL III II CCCCCC CCCCCCCC CCC cC CCC CCC CCCC CC CCCCCCCC CCCCCC TITLI TELTI III LE I SS SSSSSS SSSSSSSS SSSS SS SSSS SSSS SSSS SSSSSSSS SSSSSS Press ENTER to clear the CICS Civil Case Processing System Note Your keyboard may require you to press the PAUSE BREAK or ESC keys to clear this screen 2008 ADMINISTRATIVE OFFICE OF THE COURTS Version 3 18 2011 Page 18 of 70 CIVIL CASE PROCESSING SYSTEM PUBLIC ACCESS USER MANUAL Step 4 At the clear screen type cesn Step 5 Press ENTER The CICS Sign on screen displays Signon for CICS Applid CIVIL INDEXING PRODUCTION Type your Userid and Password then press ENTER Userid Password New Password AOCCVPRD KKK KK KKK KKK KKK KKK ck ck ck KK KKK KKK KK Message Area XXKKKKKKKKKKKKKKKKKKKKK KK Please enter your Userid F3 Exit F4 Clear Input KKK KKK ck ck KKK KKK K
46. Y DETAILS PRIY ABSTRACT STA T MONEY ID R NAME COSTS amp FEES P001 C JONES HENRY C PROPERTY D001 D HANSON PEARL SPECIAL D002 D HANSON EUGENE DETAILS LIST ABSTRACT STATUS ACTIVE VIEW ABSTRACT SUMMARY _ X F1 HELP 3 EXIT 4 PROMPT 5 REFRESH 6 LIST 11 UNDO 12 CNCL The following fields are available for selection to display additional information or to navigate to additional screens ABS ISSUE This field displays all issues that are attached to the abstract Press FG to see a complete list when a appears next to the issue 2008 ADMINISTRATIVE OFFICE OF THE COURTS Version 3 18 2011 ale Page 54 of 70 CIVIL CASE PROCESSING SYSTEM PUBLIC ACCESS USER MANUAL VIEW PARTIES Press F4 to display a list of all abstract parties and their addresses Press F6 to display a short list of all abstract parties and their status on the abstract The appearance of a beside the last party name listed indicates more parties are attached to the abstract than are displayed on the screen ABSTRACT DETAILS TO DISPLAY DETAILS Only the DETAILS LIST option is valid for selections Entry of a slash and pressing enter will link to the DETAILS LIST screen from which the specific award details can be selected for viewing VIEW ABSTRACT SUMMARY Enter X and press ENTER to display the ABSTRACT SUMMARY screen where payoff information can be displayed for the abstract a specific debtor or a specific d
47. Y NAME INQUIRY MENU This menu is used to access records using the party name Searches by party name can be conducted in the home county or in a combination of counties Searches by name may be completed using any party name to a case Several indices are available on this menu including SP E EO R CVM CVD CVS and Judgments These indices all show the file number parties and county name 2008 ADMINISTRATIVE OFFICE OF THE COURTS Version 3 18 2011 ale Page 37 of 70 CIVIL CASE PROCESSING SYSTEM PUBLIC ACCESS USER MANUAL 10 ABSTRACTS ENTERED BY DATE This screen is used to list judgments initially abstracted in the Judgment Abstract Subsystem based on a specific date entered by the user This index shows the abstract debtor and creditors as well as the file number and abstract type and number in ascending order of abstract entered timestamp List all Parties on a C ase To view all parties attached to a case display the PARTY LIST from the FILE NUMBER INQUIRY MENU Use the following steps to display the PARTY LIST screen Step 1 On the MAIN MENU type 2 in the CHOICE field and press ENTER The FILE NUMBER INQUIRY MENU displays Step 2 In the CHOICE field type 1 Step 3 In the FILE NUMBER field type the number of the case for which you want to view information and press ENTER The PARTY LIST screen displays This screen is for display only If the case file number and caption are incorrect enter
48. al Page Indicator The MORE field indicates forward F or backward B scroll direction when data displays on multiple screens The F7 and F6 function keys enable scrolling backwards and forwards through the data 2008 ADMINISTRATIVE OFFICE OF THE COURTS Version 3 18 2011 Page 13 of 70 CIVIL CASE PROCESSING SYSTEM PUBLIC ACCESS USER MANUAL Standard Function Keys Function keys enable you to navigate quickly through the system Not all function keys are available on each screen T he keys that work on a particular screen are identified at the bottom of the screen The function keys are described below Key FI F2 F3 F4 F5 F6 F9 F10 Fil F12 F71F8 Function Help FI transfers the user to a screen showing help text for the current screen or field The text displayed depends on where the cursor was onscreen when this function key was pressed Not used in VCAP Exit F3 returns the user to the previous screen displayed If pressed repeatedly F3 will eventually exit the user from VCAP Prompt When a list of pre defined values is expected in a particular field pressing F4 will provide a list of those values for selection Refresh F5 erases the contents of all data fields on the current screen List F6 provides a county or case specific list of existing preloaded values such as your county s list of sureties or bail agents or a list of the issues involved in the current case
49. award detail does not cancel the abstract GO TO DETAIL PARTY LIABILITY X Enter an X in the field and press ENTER to display the DETAIL PARTY LIABILITY screen The displayed screen provides the ability to inquire on specific debtors liability on an award Reductions in an individual debtors liability will display on this screen Note When ATTY FEES TYPE field has a value of AWRD attorney fees calculate interest at the state rate A value of TBD means the attorney fee amount will be determined later Press F3 to exit the screen 2008 ADMINISTRATIVE OFFICE OF THE COURTS Version 3 18 2011 ale Page 58 of 70 CIVIL CASE PROCESSING SYSTEM PUBLIC ACCESS USER MANUAL COST AND FEES ABSTRACT Screen The COST AND FEES ABSTRACT screen contains the awarded pre or post judgment costs including attorney fees The attorney fees on this screen do not accrue interest There are two public access paths to view information on this screen 1 Link from the DETAILS LIST field on the ABSTRACT screen with a 2 Link from the EVENT HISTORY screen on an event record for an added detail VJMA 03CVD001981 VJCA NC AOC CIS CIVIL CASE PROCESSING SYSTEM 03 20 04 16 05 20 BERTIE COST AND FEES ABSTRACT 03 CVD 1981 ACTION CODE I U D I ABSTRACT NUMBER J001 ABS CLK DT 121003 COST NUM C0001 DTL STATUS VIEW SELECT P
50. cludes this amount CALCULATED PAYOFF AMOUNT This is a display only field This is the total balance or payoff amount 2008 ADMINISTRATIVE OFFICE OF THE COURTS Version 3 18 2011 ale Page 46 of 70 CIVIL CASE PROCESSING SYSTEM PUBLIC ACCESS USER MANUAL View Appeals Use the following steps to display appeals data on a specific case Step 1l On the MAIN MENU type 2 in the CHOICE field and press ENTER The FILE NUMBER INQUIRY MENU displays Step 2 In the CHOICE field type 7 Step 3 In the FILE NUMBER field type the number of the case for which you want to view information and press ENTER The APPEAL SUMMARY screen displays VCAS 97CR 002552 VCAS NC AOC CIS CIVIL CASE PROCESSING SYSTEM 03 17 04 10 51 53 ANSO APPEAL SUMMARY 97 CR 2552 NC STATE OF VS SMITH ALVIN KENNETH FILE NUM 97 CR 002552 ISSUE DATE ISSUE TYPE APPEAL CLK DT BY TO COURT RESULT RETURNED CIVL0403E APPEAL DATA NOT FOUND FOR THIS CASE MORE F1 HELP 3 EXIT 7 BKWD 8 FWD 12 CNCL Step d Press F3 to exit Reminder For field descriptions position the cursor in the desired field and press F7 2008 ADMINISTRATIVE OFFICE OF THE COURTS Version 3 18 2011 ale Page 47 of 70 CIVIL CASE PROCESSING SYSTEM PUBLIC ACCESS USER MANUAL View list of File Numbers Use the following steps to display a
51. ct Information ABSTRACT Screen This is the main screen for each electronic abstract It contains the abstracted issues all attached parties party addresses and statuses the date the abstract was entered in JA and the overall status of the abstract Shown below is an example of the ABSTRACT screen There are four public access paths to view information on this screen 1 Link from the SELECT CASE INFORMATION USING field on the JUDGMENTS INDEX screen with a J 2 Link from the SELECT USING field on the ISSUE ORDER DETAILS screen with a J 3 Link from the VIEW ABSTRACT field on the ABSTRACT SUMMARY screen with an F6 4 Link from the SELECT CASE INFORMATION USING field on the ABSTRACTS ENTERED BY DATE screen with a J From each of these screens access to the abstract information is restricted to only those issues that have an abstract number ABS NUM with a JMT or ABS prefix VJJA 03CVD611303 J001 VJJA NC AOC CIS CIVIL CASE PROCESSING SYSTEM 03 20 04 15 45 31 BERTIE ABSTRACT 03 CVD 611303 ACTION CODE I U D I MODIFICATION REASON DT FILE NUM 03 CVD 611303 ABSTRACT NUM J001 ABS TYPE JUDG JUDGE S ORDER ENTRY TYPE JUDG ABSTRACT ABS CLK DT TIME 121004 1035 AM ABS ISSUE MNYO ABSTRACTED ON 012604 1100 AM VIEW PARTIES ABSTRACT DETAILS TO DISPLA
52. e debtor column alias address attorney etc view the EVENT HISTORY INDEX for the abstract if the county has implemented JA view summary information amount owed and paid on monetary judgments that are either non converted or the abstract is in JA view details on a transcript view judgment details for non converted judgments amount cancellation date etc or the Abstract is in JA view the microfilm details for the case in which this judgment is recorded Note When using selection options I P or M for a line displaying a Transcript T Case numbers the originating case information will display on the next screen Options S and J are invalid for transcripts ali 2008 ADMINISTRATIVE OFFICE OF THE COURTS Version 3 18 2011 Page 32 of 70 CIVIL CASE PROCESSING SYSTEM PUBLIC ACCESS USER MANUAL Finding Name Changes When an order for a name change is recorded on the PARTY DETAILS screen the original name is moved to the PARTY CORRECTION INDEX screen To view name changes select the PARTY CORRECTION INDEX option from the PARTY NAME INQUIRY MENU This option will display the original name the new name and whether or not the name appeared on the index to judgments at the time it was changed Use the following steps to search the PARTY CORRECTION INDEX for name changes Step 1 On the MAIN MENU type 1 in the CHOICE field and press ENTER The PARTY NAME INQUIRY MENU displays Step 2 In
53. e number and presiding official assigned if any JUDGMENT CALCULATION This choice is for calculation of judgment information based upon the principal court costs and interest rate and payoff date entered The screen allows for up to twelve partial payment dates and amounts The remaining amount of interest court costs and principal owed since the entry of judgment until the payoff date is displayed The information on this screen is not stored APPEAL DETAILS APPEAL SUMMARY This choice will return a summary of the appealed orders of a case A CVD CVS may have several orders on appeal Judgments or orders of Estates Cases Special Proceedings and Criminal Orders rendered to Civil Judgments may also indicate appeals and appellate results here CVM cases are appealed at final disposition only A CVM appeal record will include the To File Number Information here includes order date party who filed the appeal what type of order was appealed the court to whom the appeal will be heard the clock in date of the appeal the result of the appeal and the date that result was returned FILE NUMBER INDEX This screen is used to list records using the file number Searches by file number can be conducted in the home county or in another specified county Searches by file number may be completed using any case type This index shows the file number in descending order one party from each side and judgment docket book and page if any PART
54. earching civil actions or judgment data VCMO VCMO NC AOC CIS CIVIL CASE PROCESSING SYSTEM 03 04 04 14 39 52 ANSON AIN MENU TYPE THE NUMBER OF YOUR CHOICE THEN PRESS ENTER CHOICE 1 PARTY NAME INQUIRY MENU 2 FILE NUMBER INQUIRY MENU CHOICE __ F1 HELP 3 EXIT 5 CHANGE COUNTY 9 HOLD 12 CNCL MAIN MENU CHOICE OPTIONS 1 PARTY NAME INQUIRY MENU This menu is used to access records using the party name Searches by party name can be conducted in the home county or in a combination of counties Searches by name may be completed using any party name to a case Several indices are available on this menu including SP E EO R CVM CVD CVS and Judgments These indices all show the file number All choice options on this screen perform the same functions Each choice simply narrows the range of case types that may display as a result of the inquiry FILE NUMBER INQUIRY MENU This menu is used to access records using the file number Choice includes party list service and response summary issue order details miscellaneous case details appeal summary and a judgment calculation screen Note To change the default search county while on this screen press the F5 function key to select a single county from a list of counties 2008 ADMINISTRATIVE OFFICE OF THE COURTS Version 3 18 2011 ale Page 22 of 70
55. ebtor creditor combination Note The VIEW ABSTRACT SUMMARY field will not appear when this screen displays if linking occurred from the ABSTRACT SUMMARY Press F3 to exit the screen REMINDER Pressing F from a field will display help about the field 2008 ADMINISTRATIVE OFFICE OF THE COURTS Version 3 18 2011 ale Page 55 of 70 CIVIL CASE PROCESSING SYSTEM PUBLIC ACCESS USER MANUAL DETAILS LIST Screen The DETAILS LIST screen provides a catalog of all awards individually recorded on a single abstract There are two public access paths to view information on this screen 1 Link from the DETAILS LIST field on the ABSTRACT screen with a 2 Link from the DETAILS LIST field on the ABSTRACT SUMMARY screen with an FO VJDL 03CVM000220 J004 VJDL NC AOC CIS Display CIVIL CASE PROCESSING SYSTEM 03 20 04 15 48 28 Filters l BERTIE DETAILS LIST 03 CVM 220 I ABSTRACT NUMBER J001 Award Details SELECT WITH A DETAIL STAT DESCRIPTION R STAT PARTY NAME ACCUM COSTS 55 00 ATTY FEE LG BLOOMGARDNER MORTIME L D MCGUILLICUTTY AMB SMITH JOHNATHAN Q RINCIPAL 550 00 PLUS INTERE AND ATTY FEE BLOOMGARDNER MOR E RATIO BLOOMGARDNER MORT RTENSE MCGUILLICUTTY E JOHN ERTY ABSTRACT IS UNIQUE EE FILE FOR COMPLETE DETAILS BLOOMGARDNER MORT IME RATIO LICUTTY AMB E JOHN HNATHAN O LLY
56. ecs s accen oa ss ce sao Ha ea seis secu cstecsessetsss co Fen Fa c Gn io pa ea pa o Pa C pae aa ea ao 11 SCREEN AY OUT secicscesceiccccdatvcccceShcsteddatescdsbebcccdadeanticaedecete daeiascdsmencatadeedncccentacsteduetaieesbercd 11 STANDARD FUNCTION KEYS cssscececcscececcescececcececcccseececcseececceseececcsesecaaesceccaaenesees 14 SCREEN NAVIGATION vare eee beste tente eese estes bine eet ee eee lesse eee ERES DER es 15 PARTY NAME STANDARDS csssecececcececcccsecececsececcaseseccensesececauesecccaaecececauseseeaatececeans 15 ALIAS NAMES ss EG 16 SPECIAL NAMES Leknes 16 GOVERNMENT AGENCY NAMES ccccccccssceccccecceccccececccsceeccnsseecensseeceasseeccauneeceaneneeees 16 STANDARD ABBREVIATIONS cccsseeccccescececcsceccnsecceccccseecensseecensseeceaaeseeccaueseeceaaeneeees 17 EOGGING ON me seneste 18 PUBLIC INQUIRIES THE MAIN MENU ssvessssvsvsessssseeessssvnvesensssvesensnseseenssnsseenennnse 22 PARTY NAME INQUIRY MENU sisssssssscsssssnccosavovdvnsassnscavesvinct sass candecssduavesbadeansasadeonsees 23 PARTIAL NAME SEARCH ccccsseececccssececenseececcassececcuseseeccuacseeccuueseeecstesecccaueeseccneseeceaners 25 PARTY NAME SEARCH ALL CASES TYPES cccssseccccccsecccccssscccenssccccansececautsecccaneseeceans 27 PARTY NAME SEARCH BY SPECIFIC CASE TYPE eee r ener nhe 29 JUDGMENT PARTY SEARCH WITHOUT FILE NUMBER eene enhn rn nhe eene 3 FINDI
57. election to display additional information or to navigate to additional screens VIEW PARTIES Press F6 in the field to display a list of all attached parties and their status on the award detail Note If an award detail has multiple debtors and one debtor satisfies his liability to the creditor s that debtor s status can be set to CNCL Cancelled The cancellation of a single debtor on an award detail does not cancel the abstract MORE Press F to scroll forward or F7 to scroll backward to read the complete description entry Press F3 to exit the screen 2008 ADMINISTRATIVE OFFICE OF THE COURTS Version 3 18 2011 ale Page 61 of 70 CIVIL CASE PROCESSING SYSTEM PUBLIC ACCESS USER MANUAL Viewing Electronic Abstract Summary Information ABSTRACT SUMMARY Screen Abstract Level View This summary screen totals the monetary awards accumulated interest and amount paid and displays the remaining balance due for a selected abstract This screen also provides the ability to determine a payoff amount for a single debtor or a debtor creditor liability mix There are three public access paths to view information on this screen 1 Link from the SELECT CASE INFORMATION USING field on the JUDGMENTS INDEX screen with an S for a party level view 2 Link from the VIEW ABSTRACT SUMMARY field on the ABSTRACT screen with an X for a party level or an abstract level view 3 Link from the SELECT CASE INF
58. first county field Note To select from a list of valid counties position the cursor on this field and press F4 From the list TAB to the appropriate county ies type a slash and press ENTER The county selection displays in the LISTED COUNTIES field Step 5 Verify that all of the information you have entered is correct Press ENTER The JUDGMENTS INDEX screen displays with a listing of parties in the county whose last name matches the search name Results list all case types VCXJ MCGUIL VCXJ NC AOC CIS CIVIL CASE PROCESSING SYSTEM 03 04 04 15 30 22 BERTI JUDGMENTS INDEX F12 TO CHANGE INDEX OR SCOPE START NAME MCGUIL ENTERED IN SYSTEM SINCE GO TO PARTIES INDEX N Y N SELECT CASE INFORMATION USING SELECT I ISSUE ORDER DTLS P PARTY DTLS H HISTORY S JMT ABSTRACT SUMMARY T TRANSCRIPT J DTLS ABSTRACT M MICROFILM DEBTOR OPPOSING CNTY FILE ISSU BK PG STAT AME PARTY NUMBER ABS ABS NUM MCGUILLICUTTY AMBROSE BLOOMGARDNER BERTI 03CVM220 JUDG JMT 001 MODF MCGUILLICUTTY AMBROSE BLOOMGARDNER BERTI 03CVM220 MAGJ JMT 002 MCGUILLICUTTY AMBROSE BLOOMGARDNER BERTI 03CVM220 JUDG JMT 003
59. from a list of valid counties position the cursor on this field and press F4 From the list TAB to the appropriate county ies type a slash and press ENTER The county selection displays in the LISTED COUNTIES field Step 5 Verify that all of the information you have entered is correct and press ENTER The PARTIAL NAME SEARCH SCREEN displays 2008 ADMINISTRATIVE OFFICE OF THE COURTS Version 3 18 2011 ale Page 25 of 70 CIVIL CASE PROCESSING SYSTEM PUBLIC ACCESS USER MANUAL VCXN SMITH VCXN NC AOC CIS CIVIL CASE PROCESSING SYSTEM 03 04 04 14 39 52 ANSON PARTIAL NAME SEARCH START NAME SMITH INCLUDE COUNTIES ANSON ALL FOR ALL VCAP COUNTIES SELECT PARTY USING SELECT J JUDGMENTS P PARTIES C CIVIL ACTIONS E ESTATES S SPECIAL PROCEEDINGS R REGISTRATIONS PARTY PARTY IN COUNTIES _ SMITH ALVIN KENNETH ANSO _ SMITH ANTOINE ANSO _ SMITH BLAIR ANSO _ SMITH BOB ANSO _ SMITH CAROL ANSO _ SMITH CHERYL ANSO _ SMITH DENISE ANSO _ SMITH DERRICK ANSO _ SMITH HAROLD ANSO _ SMITH JAMES ANSO _ SMITH JANE ANSO MORE F F1 HELP 3 EXIT 4 PROMPT 7 BKWD 8 FWD 12 CNCL Step 6 SELECT PARTY USING Position the cursor to the left of the desired name and enter only one of the following
60. he desired name and enter only one of the following select a name to replace the start name for the next inquiry P view details of the party alias address attorney etc S view a summary of service information for each party in the case R view a summary of responses filed by each party in the case I view the details of issue and order information for the case M view the microfilm numbers for the case 2008 ADMINISTRATIVE OFFICE OF THE COURTS Version 3 18 2011 ale Page 28 of 70 CIVIL CASE PROCESSING SYSTEM PUBLIC ACCESS USER MANUAL Party Name Search by Specific Case Type Choice options 4 7 on the PARTY NAME INQUIRY MENU display an index of party names specific to their case type Use the following steps to select a party from an index that is case type specific Step 1l On the MAIN MENU type 1 in the CHOICE field and press ENTER The PARTY NAME INQUIRY MENU displays Step 2 In the CHOICE field type the number for the specific case type 4 7 Step 3 In the NAME field type all or part of the name following the party name standards Name searches are best performed using only the last name followed by a comma and then the first initial Step 4 In the LISTED COUNTIES field type the first five characters of the county name Up to five counties may be entered To search in all VCAP counties enter ALL in the first county field Note To select from a list of valid counties pos
61. ield type the number of the case for which you want to view information and press ENTER The CASE MISC DETAILS screen displays VCMD 97CR 002552 VCMD NC AOC CIS CIVIL CASE PROCESSING SYSTE 03 08 04 16 18 13 ANSON CASE MISC DETAILS CAUTION COUNTY 97 CR 2552 NC STATE OF VS SMITH ALVIN KENNETH ACTION CODE I U I FILE UM 97 CR 002552 CASE INITIATION CLOCK DT 010298 CASE DISPOSED BY FINAL JUDGMENT NO TRIAL ON 010298 PRESIDING OFFICIAL ID PRESIDING OFFICIAL NAME GENRO008I RECORD READ SUCCESSFULLY F1 HELP 3 EXIT 4 PROMPT 5 REFRESH 6 LIST 9 HOLD 11 UNDO 12 CNCL Step d Press F3 to exit Reminder For field descriptions position the cursor in the desired field and press FI 2008 ADMINISTRATIVE OFFICE OF THE COURTS Version 3 18 2011 ale Page 43 of 70 CIVIL CASE PROCESSING SYSTEM PUBLIC ACCESS USER MANUAL Calculate a Judgment Payoff Use the following steps to calculate a judgment payoff Step 1 On the MAIN MENU type 2 in the CHOICE field and press ENTER The FILE NUMBER INQUIRY MENU displays Step 2 In the CHOICE field type 6 and press ENTER The JUDGMENT CALCULATION screen will display This calculation screen does not store your information VCIC VCIC NC AOC CIS CIVIL CASE PROCESSING SYSTEM 03 22 04 17 16 09 WAKE JUDGMENT CALCULATION T
62. ield definitions instructions for judgment calculation follow An denotes a required field PRINCIPAL Enter the amount of interest earning principal for the judgment to be calculated here Enter the dollar amount and the cents after the decimal COURT COSTS TO DATE Enter the amount of court costs that are to be included in this calculation Enter the dollar amount and the cents after the decimal INTEREST FROM DATE Enter the date that interest begins to accrue on the principal recorded in this judgment PER ANNUM INTEREST RATE 08 Enter the per annum interest rate for the judgment Enter the rate with leading zeros and a preceding decimal point The legal rate of 8 percent would be entered 08 This is a per annum rate of interest PRE JUDGMENT INTEREST AMOUNT NOT INTEREST BEARING Enter the amount of any debt recorded that does not earn interest in this calculation Payments will be applied to this amount as interest and the balance will be displayed as remaining interest owed for the judgment calculated here Enter the dollar amount and the cents after the decimal PAYOFF DATE Enter the date of payoff for the calculation here the payoff date should be a business day The default date is the current date 6 digits MMDDYY PARTIAL PAYMENT AMOUNT Enter the amount of any partial payment applied to this calculation Partial payments will be applied first to court courts then to interest and then to the remaining
63. ies indexed on an estate case or an estate miscellaneous filing Parties to an estate case include the decedent the fiduciary devisees and beneficiaries in a trust under will This display is the same as the party display but is limited to these case types SPECIAL PROCEEDINGS This option will return a display of parties indexed on a Special Proceeding SP case In an SP without a respondent the type of case will be displayed This display is the same as the party display but is limited to this case type REGISTRATIONS This option will return a display of parties recorded on the miscellaneous or REGISTRATIONS INDEX This display is the same as the party display but is limited to this case type PARTY CORRECTION INDEX This option will return a display of the name of any party who has had their name altered or deleted in the system The index displays the original name the new name and whether or not the name appeared on the index to judgments at the time it was changed or deleted BONDSMAN SURETY LIST This screen is used to access records for professional bondsman and insurance companies who have filed a bondsman license registration This screen shows the bondsman surety name address city and a flag which indicates if they have been prohibited from writing bonds because of a Department of Insurance notice or because of an outstanding execution 2008 ADMINISTRATIVE OFFICE OF THE COURTS Version 3 18 2011 ale Page 24 of
64. iry functions in the Civil Case Processing System V CAP for public access users This manual provides navigational knowledge to improve search results Manual Format The information in this manual covers five 5 logical areas 1 Introduction This section provides an overview of the Civil Case Processing System and the data that is available to inquiry users 2 System Standards This section defines common functions screen layouts screen navigation and proper use of names and abbreviations in searches 3 Logging On This section provides step by step instructions on how to access the Civil Case Processing System from the North Carolina Court Information System Banner screen 4 Public Inquiries This section contains step by step instructions for initiating common queries 5 Electronic Abstracts This section provides information about the various screens in the Judgment Abstract JA subsystem ranging from how screens are accessed to what fields public users may act upon to see additional information Disclaimer The Civil Case Processing System indexes limited general information on case procedures See file for complete case information All case data included in the manual is fictitious and designed to demonstrate specific features The screen illustrations displayed throughout this manual are from the release version available at time of manual printing Conventions Used in Manual Formatting The following conve
65. is screen is a free text screen that directs the viewer to see the case file for complete details 4 The SPECIAL ABSTRACT is where the details of a complex judgment that do not fit on the other standard award screens are recorded This screen is a free text screen that directs the viewer to see the case file for complete details See the Navigating to Electronic Abstract Information section for more details 2008 ADMINISTRATIVE OFFICE OF THE COURTS Version 3 18 2011 Page 10 of 70 CIVIL CASE PROCESSING SYSTEM PUBLIC ACCESS USER MANUAL SYSTEM STANDARDS Screen Layout The first three lines of any VCAP screen display the same data All other lines follow one of two formats single or multiple record displays An example of a screen displaying a single record is provided below Standard screen elements are indicated by text boxes to the sides starting with the screen elements at the top and reading left to right Text box definitions are provided after the layout and are listed in the order they appear on each line of the screen Single Record Screen Layout Screen Screen ID Qualifier Search County 03CVM611402 P001 VCPT NC AOC CIS CIVIL CASE lese SYSTEM 03 09 04 11 33 03 CLEVELAND PARTY DETAILS Screen Search S ABE LOUISE Date Time 03 CVM 611402 TREYBURN APARTMENTS File Number FILE NUM 03 CVM 611402 PARTY STATUS ACTIVE INDEX TO JUDGMEN Case PARTY ID P 001
66. ition the cursor on this field and press F4 From the list TAB to the appropriate county ies type a slash and press ENTER The county selection displays in the LISTED COUNTIES field Step 5 Verify that all of the information you have entered is correct and press ENTER Step 6 The index screen displays results for the selected case type VCXP SMITH ALVIN KENNETH VCXP NC AOC CIS CIVIL CASE PROCESSING SYSTEM 03 08 04 15 25 31 ANSON XXXXXX INDEX F12 TO CHANGE INDEX OR SCOPE START NAME SMITH ALVIN KENNETH ENTERED IN SYSTEM SINCE GO TO JUDGMENTS INDEX N Y N SELECT PARTY INFORMATION USING SELECT P PARTY S SERVICE R RESPONSE I ISSUE ORDER DETAILS M MICROFILM PARTY IN REGARDS TO CNTY FILE NUM S _ SMITH ALVIN KENNETH NC STATE OF ANSON 97CR 2552 _ SMITH ALVIN KENNETH NC STATE OF ANSON 97CR 3601 MORE F1 HELP 3 EXIT 7 BKWD 8 FWD 12 CNCL 2008 ADMINISTRATIVE OFFICE OF THE COURTS Version 3 18 2011 ale Page 29 of 70 CIVIL CASE PROCESSING SYSTEM PUBLIC ACCESS USER MANUAL Optional Steps ENTERED IN SYSTEM SINCE Enter the date MMDDY Y format to limit a search for names entered in the system since a specific date This date represents the date the party was added to
67. l does not cancel the abstract MORE Press F to scroll forward or F7 to scroll backward to read the complete description entry Press F3 to exit the screen 2008 ADMINISTRATIVE OFFICE OF THE COURTS Version 3 18 2011 ale Page 60 of 70 CIVIL CASE PROCESSING SYSTEM PUBLIC ACCESS USER MANUAL SPECIAL ABSTRACT Screen The SPECIAL ABSTRACT is where the details of a complex judgment that does not fit on the other standard award screens are recorded There are two public access paths to view information on this screen 1 Link from the DETAILS LIST field on the ABSTRACT screen with a 2 Link from the EVENT HISTORY screen on an event record for an added detail VJSA 03CVD001981 VJSA NC AOC CIS CIVIL CASE PROCESSING SYSTEM 03 20 04 16 10 37 BERTIE SPECIAL ABSTRACT 03 CVD 1981 ACTION CODE I U D I ABSTRACT NUMBER J001 ABS CLK DT 121003 VIEW SELECT PARTIES _ SPECIAL NUM S0001 DTL STATUS PRTY R STAT CNCL DT ABSTRACT NAME P001 C BLOOMGARDNER MORTIMER D001 D SMITH JERRY WARNING USE OF THIS SCREEN WILL REQUIRE MANUAL PAYOFF CALCULATION 0000 SPECIAL ABSTRACT IS UNIQUE SEE FILE FOR COMPLETE DETAILS 0001 AWARD DETAILS RELATED TO A SPECIAL ABSTRACT ARE RECORDED ON THIS SCREEN 0002 ALL PAYMENTS AND SUBSEQUENT ENTRIES WOULD APPEAR HERE AS WELL 0003 0004 0005 0006 MORE F1 HELP 3 EXIT 6 LIST 7 BKWD 8 FWD The following fields are available for s
68. me of the party in the NAME field use VCAP name standards enter the first five 5 characters of the county to search enter up to five 5 county names or ALL to search all counties in the first field press ENTER Step 3 The JUDGMENTS INDEX screen displays with a listing of parties in the county whose name starts with the name entered on the previous screen The STAT field indicates the status of the abstract blank active MODE modified CNCL cancelled but if the abstract is not cancelled and a party is cancelled on the abstract the STAT field will show a status of PTCN z party cancelled If the abstract is not vacated and a party on the abstract is vacated the STAT field will show a status of PTVA party vacated 2008 ADMINISTRATIVE OFFICE OF THE COURTS Version 3 18 2011 ale Page 51 of 70 CIVIL CASE PROCESSING SYSTEM PUBLIC ACCESS USER MANUAL VCXJ MCGUIL NC AOC CIS CIVIL CASE PROCESSING SYSTEM 03 04 04 15 45 31 BERTI JUDGMENTS INDEX F12 TO CHANGE INDEX OR SCOPE START NAME MCGUIL ENTERED IN SYSTEM SINCE GO TO PARTIES INDEX N Y N SELECT CASE INFORMATION USING SELECT I ISSUE ORDER DTLS P PARTY DTLS H HISTORY S JMT ABSTRACT SUMMARY T TRANSCRIPT J DTLS ABSTRACT M MICROFILM DEBTOR OPPOSING CNTY FILE ISSU BK PG STAT AME PARTY UMBER ABS ABS NUM MCGUILLICUTTY AMBROSE BLOOMGARD
69. med using only the last name followed by a comma and then the first initial In the LISTED COUNTIES field type the first five characters of the county name Up to five counties may be entered To search in all VCAP counties enter ALL in the first county field Note To select from a list of valid counties position the cursor on this field and press F4 From the list TAB to the appropriate county ies type a slash and press ENTER The county selection displays in the LISTED COUNTIES field Step 5 Step 6 Verify that all of the information you have entered is correct and press ENTER The JUDGMENTS INDEX screen displays with a listing of parties in the county whose last name matches the search name The results are for all case types Position the cursor to the left of the desired name and type a T in the SELECT CASE INFORMATION USING field and press ENTER The VIEW UPDATE TRANSCRIPTS screen displays showing all electronic transcripts recorded in the system for the selected file number VJJT NC 03CVM000220 AOC CIS BE RTIE G FILE NUMBER TRAN DATE 071003 01 31 P 071003 11 23 A 070903 05 08 P ENRO008I RECORD RE TIME F1 HEI CIVIL CASE PROCESSING SYSTEM VIEW UPDATE TRANSCRIPT un 03 CVM 000220 03 22 04 16 51 56 ABS TRANSCRIPTI NUM BK PG PLDG ISSU CLK D
70. nt to view information and press ENTER The RESPONSE SUMMARY screen displays VCRS 97CR 002552 VCRS NC AOC CIS CIVIL CASE PROCESSING SYSTEM 03 17 04 10 48 39 ANSON RESPONSE SUMMARY 97 CR 2552 NC STATE OF VS SMITH ALVIN KENNETH FILE NUM 97 CR 002552 PLEADING TYPE DATE PARTY NAME RESPONSE TYPE RESPONSE DATE CIVL0396I RESPONSE DATA NOT FOUND FOR THIS CASE MORE Fl HELP 3 EXIT 7 BKWD 8 FWD 12 CNCL Step d Press F3 to exit Reminder For field descriptions position the cursor in the desired field and press F7 2008 ADMINISTRATIVE OFFICE OF THE COURTS Version 3 18 2011 ale Page 41 of 70 CIVIL CASE PROCESSING SYSTEM PUBLIC ACCESS USER MANUAL View all issues on a case Use the following steps to view all issues and partiess on a specific case Step 1 On the MAIN MENU type 2 in the CHOICE field and press ENTER The FILE NUMBER INQUIRY MENU displays Step 2 In the CHOICE field type 4 Step 3 In the FILE NUMBER field type the number of the case for which you want to view information and press ENTER The ISSUE ORDER DETAILS screen displays VCIU 97CR 002552 VCIU NC AOC CIS CIVIL CASE PROCESSING SYSTEM 03 08 04 16 21 01 ANSON ISSUE ORDER DETAILS CAUTION COUNTY 97 CR 2
71. ntions were followed while writing this manual e Field names are indicated by bold text and capitalized e Italics and all caps indicate a function key or key on the keyboard e Field values are indicated as capitalized bold text and surrounded by double quotes e Screen names are capitalized 2008 ADMINISTRATIVE OFFICE OF THE COURTS Version 3 18 2011 Page 5 of 70 CIVIL CASE PROCESSING SYSTEM PUBLIC ACCESS USER MANUAL e Important or noteworthy information in enclosed in a box and prefaced with the word Note 2008 ADMINISTRATIVE OFFICE OF THE COURTS Version 3 18 2011 Page 6 of 70 CIVIL CASE PROCESSING SYSTEM PUBLIC ACCESS USER MANUAL What is the Civil Case Processing System The Civil Case Processing System VCAP contains information on civil actions that range from case initiation to disposition Most recorded information pertains to case parties and dates 1 e clock issued service for documents filed with the civil clerk or prepared by the court In VCAP a file number the county of record and or a party on the case uniquely identifies each record Public users can access civil case records by inquiring on party names or case file numbers from public terminals within the clerk s office or by remote dial up access General Party Name Searches A party name search can be used to find information in VCAP when the specific file number and county of filing are not known When doing a name sea
72. numbers display in the following format XXX 999 where XXX is either JMT or ABS and 999 is a sequential number unique within the abstract type and file 2008 ADMINISTRATIVE OFFICE OF THE COURTS Version 3 18 2011 Page 7 of 70 CIVIL CASE PROCESSING SYSTEM PUBLIC ACCESS USER MANUAL number JMT abstracts are monetary judgments while ABS abstracts are non monetary judgments An example of a valid abstract number is JMT 001 2008 ADMINISTRATIVE OFFICE OF THE COURTS Version 3 18 2011 Page 8 of 70 CIVIL CASE PROCESSING SYSTEM PUBLIC ACCESS USER MANUAL Below is an example of the different docket numbers assigned to indexed cases VCXJ MCGUIL VCXJ NC AOC CIS CIVIL CASE PROCESSING SYSTEM 03 24 04 14 39 52 BERTI JUDGMENTS INDEX F12 TO CHANGE INDEX OR SCOPE Temporary START NAME CGUIL Number ENTERED IN SYSTEM SINCE GO TO PARTIES INDEX N Y N SELECT CASE INFORMATION USING SELECT I ISSUE ORDER DTLS P PARTY DTLS H HISTORY S JMT ABSTRACT SUMMARY T TRANSCRIPT J DTLS ABSTRACT M MICROFI DEBTOR OPPOSING CNTY FILE ISSU BK PG STAT AME PARTY UMBER ABS ABS NUM MCGUILLICUTTY AMBROSE BLOOMGARDNER BERTI 03CVD220 DIVR MCGUILLICUTTY AMBROSE BLOOMGARDNER BERTI 03CVM050 ACC
73. o display information on the screen Case Caption The case caption shows the names of the primary parties to any action This is usually displayed as the first plaintiff or petitioner against the first defendant or respondent recorded for a case The case caption does not appear on all VCAP screens Screen Body The bulk of each screen is filled by the particular fields and information specific to that screen System Message VCAP provides informational and error messages specific to the activity on the screen Function Keys Each screen in VCAP lists some combination of function keys also known as PF Keys at the bottom of the screen Not all of the function keys appear on every screen because some screens do not make use of their functions A more detailed description of the common function keys can be found in the Standard Function Keys section 2008 ADMINISTRATIVE OFFICE OF THE COURTS Version 3 18 2011 Page 12 of 70 Party Screen Selection CIVIL CASE PROCESSING SYSTEM PUBLIC ACCESS USER MANUAL List Index Screen Layout VCAP standards for list index screens are slightly different from the previous example These screens provide options for party selection and or screen navigation A screen example is provided below Standard screen elements are indicated by text boxes to the sides all boxes are defined below starting with the screen elements at the top and reading left to right
74. ore authorizations be processed before the entire amount of the payment is fully disbursed Multiple authorizations occur as a result of money being owed to varying party mixes and are represented by individual disbursement groupings on the screen There are three paths to access this screen for a particular file and abstract 1 Link from the PAYMENT LIST screen with a D in the SELECT USING field Link from the PAYMENT DETAILS screen with an X in the VIEW DISBURSEMENTSS field 3 Link from a disbursement related entry on the EVENT HISTORY INDEX screen VJDD 03CVM000333 3002 00006 VJDD NC AOC CIS CIVIL CASE PROCESSING SYSTEM 09 22 03 17 37 58 WAKE DISBURSEMENT DETAILS 03 CVM 333 Total to be Disbursed FILE 03 CVM 000333 ABS J002 PYMT 00001 PYMT AMNT 115 00 NOTICE P NOTICE DATE 091003 PMT AUT TH DIS S AMOUNT PRTY PAYEE NAME S DATE MAIL TO NAME MAIL TO ADDRESS V030000598 091803 W 15 00 INDIGENT COSTS MAIL TO STATE OF NC V030000610 091903 W 100 00 P001 OHMY INDIGEN MAIL TO OHMY INDIGENT P001 673 NOWHERE LANE EIGH NC RECORD READ SUCCESSFULLY F1 HELP 3 EXIT 7 BKWD 8 FWD Disbursement Groupings Total to be Disbursed This is the disbursement amount of the applied payment Disbursement Groupings This section contains the following
75. range of file numbers for a specific county Step 1 On the MAIN MENU type 2 in the CHOICE field and press ENTER The FILE NUMBER INQUIRY MENU displays Step 2 In the CHOICE field type 8 Step 3 In the FILE NUMBER field type the number of the case for which you want to view information and press ENTER The FILE NUMBERS LIST screen displays VCNI 03M 999999 VCNI NC AOC CIS CIVIL CASE PROCESSING SYSTE 07 24 03 10 30 01 CRAVEN FILE NUMBERS LIST START NUMBER ENTERED 03 M 999999 SHOW PENDING ONLY N Y N SELECT CASE INFORMATION USING SELECT I ISSUE ORDER DETAILS FILE NUMBER PARTY IN REGARDS TO BK PG ABS NUM _ 03 104 PARTY SOME PARTY ANOTHER 999 999 _ 02 103 FELLA HARDLUCK FELLA WORSELUCK 999 999 _ 00 102 SPLIT LICKETY SLOW MOLASSES JMT 001 00 101 GAL ONE GAL TWO 999 999 _ 00 100 ME YOU OWE YEW I OWE JMT 001 _ 98 629 NC STATE OF OTHER GUY JMT 001 _ 98 628 PLAIN ONE DEFF ONE ABS 001 _ 98 627 EST1 EST2 421 421 _ 98 626 EST3 EST4 999 999 _ 98 625 BUSINESS BIG BUSINESS SMALL _ 98 624 APPLESEED JOHNNY SCHMOE JOSEPH 999 999 _ 98 623 NC COURT OF APPEAL OHMY ME 999 999 _ 98 622 GRAPES SEEDLESS GRAPES MUSCADINE 388 888 MORE
76. rch all or part of the name can be used to search Searches are executed within a specific county up to five 5 counties at one time or statewide General File Number Searches The most efficient searches are those using the file number File numbers are generated the same way in all counties They are made up of the 2 digit calendar year court type and a sequential number that resets every year for example 04 CVS 123456 When searching VCAP using the file number a single county must be selected to ensure a unique search Multiple county and statewide searches are only permitted with party name searches Searching for Judgment Data Judgments indexed in VCAP are either abstracted on leather bound docket books and stored within the county of record or abstracted electronically within the Judgment Abstracting subsystem JA There are two key screens that indicate whether a judgment exists in the system the JUDGMENTS INDEX and the ISSUE ORDER DETAILS screens Judgments recorded on the docket book will display with a 6 digit book and page number A 999 999 book and page number indicates that a judgment has been granted but is waiting to be abstracted by the clerk An example of a valid book and page is 012 465 A book and page number of 888 888 is a valid value and indicates further information may be available in the civil system Abstract numbers are used instead of book and page numbers to identify electronic abstracts Abstract
77. ress ENTER If sign on fails again contact the Help Desk PASSWORD IS INVALID Reenter your password and press ENTER Be sure that the cursor is at the beginning of the PASSWORD field just under the first character of your RACF ID before beginning Remember that your password will not display as you type it If sign on fails again contact the Help Desk USERID IS INVALID Reenter your RACF ID password and county information and press ENTER If sign on fails again contact the Help Desk USERID IS REQUIRED Reenter your RACF ID password and county information and press ENTER If sign on fails again contact the Help Desk USERID IS REVOKED Contact the Help Desk Your RACF ID likely has been revoked due to inactivity When your sign on is complete the VCAP Main Menu should appear VCMO VCMO NC AOC CIS CIVIL CASE G SYSTE 03 04 04 14 39 52 ANSON TYPE THE ER OF YOUR CHOICE C E INQUIRY ME ER INQUIRY EXIT 5 CHANGE COUNTY 9 HOLD 12 CNCL 2008 ADMINISTRATIVE OFFICE OF THE COURTS Version 3 18 2011 ale Page 21 of 70 CIVIL CASE PROCESSING SYSTEM PUBLIC ACCESS USER MANUAL PUBLIC INQUIRIES THE MAIN MENU All public inquiries begin at the MAIN MENU After a successful log on it is the first screen that displays The log on county defaults as the search county From this menu public users have two choices for s
78. rmation for the selected debtor s liability to the selected creditor Press F6 to display a list of creditors on ali 2008 ADMINISTRATIVE OFFICE OF THE COURTS Version 3 18 2011 Page 62 of 70 CIVIL CASE PROCESSING SYSTEM PUBLIC ACCESS USER MANUAL the abstract Place a beside a party s name and press ENTER to return the selected party The following fields are available for selection to display additional information or to navigate to additional screens Fo TO DISPLAY fields Press F6 from any of the following fields in this section to display the indicated screen DETAIL LIST links to the DETAILS LIST screen shows all details on this abstract Money Cost Property or Special PAYMENT LIST links to the PAYMENT LIST screen shows a list of payments recorded for this abstract VIEW ABSTRACT links to the ABSTRACT screen shows parties party status party address issues associated with this abstract and abstract status VIEW HISTORY links to the EVENT HISTORY INDEX screen lists activity recorded on this abstract Viewing Payoff Calculation The current date displays in the PAYOFF DATE field To calculate an abstract payoff for a future date enter the value MMDDY Y in the PAYOFF DATE field and press ENTER The AMOUNT field will display the payoff amount Payoff calculation is not performed when any attorney fees are defined as to be determined TBD or when a SPECIAL award detail exists
79. rmation on an abstract 1 Search JUDGMENTS from the PARTY NAME INQUIRY MENU displaying the results on the JUDGMENTS INDEX screen Link to the ABSTRACT with a J 2 Search ISSUE ORDER DETAILS from the FILE NUMBER INQUIRY MENU displaying the results on the ISSUE ORDER DETAILS screen Link to the ABSTRACT with a J 3 Search ABSTRACTS ENTERED BY DATE from the FILE NUMBER INQUIRY MENU displaying the results on the ABSTRACTS ENTERED BY DATE screen Link to the ABSTRACT with a J From each of these screens access to the abstract information is restricted to only those issues that have an abstract number ABS NUM with a JMT or ABS prefix VCAP standard operations To view on screen help for any field or data element place your cursor on that field and depress F7 To return to the previous screen depress F3 To clear a screen of case related data depress F5 To scroll backward within a list depress F7 To scroll forward within a list depress F6 To return to the Main Menu depress F12 Party Name Search Locate an abstract by a party name search The party name search allows for searches within a specific county up to 5 counties at one time or a statewide search To inquire Statewide place the word ALL in the first space provided for entering county names Step 1 From the VCAP MAIN MENU enter 1 in the CHOICE field for PARTY NAME INQUIRY press ENTER Step 2 Type 3 in the CHOICE field for the JUDGMENTS INDEX type the na
80. s the I option will display the originating case information on the ISSUE ORDER DETAILS screen Searching Transcripts in this manner is a search of received transcripts See the section on Viewing Electronic Transcripts Sent to display a list of transcripts sent on a specific file number View Abstracts Entered since a specific date Use the following steps to display a list of file numbers for a specific county with abstracts entered since a specific date Step 1 On the MAIN MENU type 2 in the CHOICE field and press ENTER The FILE NUMBER INQUIRY MENU displays Step 2 In the CHOICE field type 10 and press ENTER Step 3 In the ENTERED IN SYSTEM SINCE field type the date to begin the search from and press ENTER VJXD 021404 VJXD NC AOC CIS CIVIL CASE PROCESSING SYSTEM 03 29 04 10 21 10 WAKE ABSTRACTS ENTERED BY DATE 2008 ADMINISTRATIVE OFFICE OF THE COURTS Version 3 18 2011 ale Page 49 of 70 CIVIL CASE PROCESSING SYSTEM PUBLIC ACCESS USER MANUAL ENTERED IN SYSTEM SINCE 021404 SELECT CASE INFORMATION USING SELECT I ISSUE ORDER DTLS H HISTORY S ABSTRACT SUMMARY J ABSTRACT DEBTOR CREDITOR FILE
81. the correct case file number or return to the menu and start over VCPL 97CR 002552 VCPL NC AOC CIS CIVIL CASE PROCESSING SYSTEM 03 05 04 10 19 12 ANSON PARTY LIST 97 CR 2552 NC STATE OF VS SMITH ALVIN KENNETH FILE NUM 97 CR 002552 PARTY ID JDG NAME P1 NC STATE OF D1 X SMITH ALVIN KENNETH GENR0008I RECORD READ SUCCESSFULLY MORE F1 HELP 3 EXIT 7 BKWD 8 FWD 12 CNCL The PARTY LIST screen displays the parties currently attached to the file number If a party is on the JUDGMENTS INDEX an X will appear in the JDG column If a party was on the index to judgments and was removed the party judgment indicator will be displayed as a P for previous The untitled column between the PARTY ID and JDG columns displays the party s current status as blank ACTIVE DELETED or REMOVED ale 2008 ADMINISTRATIVE OFFICE OF THE COURTS Version 3 18 2011 Page 38 of 70 CIVIL CASE PROCESSING SYSTEM PUBLIC ACCESS USER MANUAL Step d Press F3 to exit 2008 ADMINISTRATIVE OFFICE OF THE COURTS Version 3 18 2011 ale Page 39 of 70 CIVIL CASE PROCESSING SYSTEM PUBLIC ACCESS USER MANUAL View Service Records for a Case Use the following steps to view all service records for parties on a specific file number Step 1 On the MAIN MENU type 2 in the CHOICE field and press ENTER The FILE NUMBER INQUIRY ME
82. the CHOICE field type 8 to display the PARTY CORRECTION INDEX screen Step 3 In the NAME field type all or part of the name following the party name standards Name searches are best performed using only the last name followed by a comma and then the first initial Step 4 In the LISTED COUNTIES field type the first five characters of the county name Up to five counties may be entered To search in all VCAP counties enter ALL in the first county field Note To select from a list of valid counties position the cursor on this field and press F4 From the list TAB to the appropriate county ies type a slash and press ENTER The county selection displays in the LISTED COUNTIES field Step 5 Verify that all of the information you have entered is correct and press ENTER The PARTY CORRECTION INDEX screen displays VCXC SMITH VCXC NC AOC CIS CIVIL CASE PROCESSING SYSTE 03 05 04 15 23 18 WAKE ASH PARTY CORRECTION INDEX F12 TO CHANGE INDEX OR SCOPE SHOW CORRECTIONS TO STAR AME SMITH JUDGMENT INDEX ONLY N Y N PARTY NAME CHANGED IN REGARDS DATE TIME CNTY FILE NUM SMITH GEOFFREY CHNGD TO SMITH G3OFFREY 08 06 98 03 46 PM WAKE 98CRS11122 SMITH BRO DRY CLEANERS REMOVED FROM CASE 08 27 96 01 55 PM WAKE 95CVD1534 MORE F Fl HELP 3 EXIT 7 BKWD 8 FWD 12 CNCL
83. the PARTY NAME INQUIRY MENU 2 SERVICE SUMMARY This choice will return a summary of all the service documents issued and the return status if any This screen includes party name type of process issued issue date hour return of service reason and service date if any To see a Service Summary for a particular party enter the Party Name on the PARTY NAME INQUIRY MENU 3 RESPONSE SUMMARY This choice will return a summary of the pleadings filed against parties on a case This screen includes pleading type party name response type and response filing date Most responses are simply answers but they also include motions to extend time for an answer to be filed 2008 ADMINISTRATIVE OFFICE OF THE COURTS Version 3 18 2011 ale Page 36 of 70 CIVIL CASE PROCESSING SYSTEM PUBLIC ACCESS USER MANUAL ISSUE ORDER DETAILS This choice will return a display of the issues and orders filed by parties on a case Issue and order details include the pleading type of issue clock date by party and against party and the result of any orders filed regarding these issues This screen can also be viewed from the PARTY NAME INQUIRY MENU CASE MISC DETAILS This choice will return a display of the miscellaneous details of a case These details include jury trial requested eligibility for alternative dispute resolution programs manner of case disposition courtroom location date and trial time domestic type consolidation cas
84. the retrieval of information There are 60 character spaces available when entering a party name for searches Name searches are best performed using only the last name followed by a comma and then the first initial When using the party name search enter the full or partial name in the format of last name first name middle name suffix commas required with no space between the party s names For example Jones Robert A Jr The suffix includes Jr Sr II III IV etc For a corporation or company name key the name without punctuation For example Seven Eleven Stores Old Hickory Motors Inc Commas and periods are omitted from business names Business names with a series of individual characters such a BB amp T AT amp T or BMI are indexed without spaces Many business names include words that have been indexed using commonly accepted abbreviations See the following list of standard abbreviations when searching for business 99 66 names which include such words as apartments association and corporation Note For best results when conducting a party name search titles such as SGT DR MRS etc should not be placed on the end of a party name Note A party to an action and filed as a Professional Association PA is indexed as a business not as an individual For example Dr Ralph A Jones DDS PA would be indexed as RALPH A JONES DDS PA DR Using the same example without PA the name would be indexed
85. ties or designation of ALL for searching in all VCAP live counties From the result choose the desired name and index to display by typing the appropriate selection indicator 2 PARTIES This option will return a display of party names meeting the search criteria for all actions recorded on the system This screen displays a party an opposing party or type of case if there is no opposing party file number county of origin and status indicator of P pending A appealed T transferred or blank for disposed 2008 ADMINISTRATIVE OFFICE OF THE COURTS Version 3 18 2011 ale Page 23 of 70 CIVIL CASE PROCESSING SYSTEM PUBLIC ACCESS USER MANUAL JUDGMENTS This option will return a display of party names for all cases where there is a party who is a debtor on a judgment The debtor an opposing party file number county file number type of judgment and judgment docket book and page or abstract number and status of judgments appear on this screen CIVIL ACTIONS This option will return a display of parties indexed on a CVM CVD and CVS case This screen displays a party an opposing party or type of case if there is no opposing party file number county of origin and status indicator of P pending A appealed T transferred or blank for disposed This display is the same as the party display but is limited to these case types ESTATES amp DEVISEES This option will return a display of part

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