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1. eene 2 10 Document handling rensning aeaii 2 10 Papet Tea AND ec stan remo hilton eu HOA n n aeea 2 12 Operating tips Switching the machine mode To switch the machine mode press COPY FAX SCAN The mode light indicates what mode the machine is in COPY a FAX SCAN NOTE You cannot switch the mode in any of the following cases When scanning a document During real time transmission When programming any function settings Entering characters Certain settings allow you to enter characters for your TTI your name remote fax s name or others To enter letters or other characters use the following guidelines By pressing the numeric key repeatedly you can access the following characters as shown in the table below Character Table 19 GHI 4 1 L5 amp 1 4 Note means space BC2 When you want to enter a character that shares the same numeric key with other char acters press c s to move the cursor to the right 2 2 GETTING STARTED Upper and lower case characters Press gt to toggle between upper and lower case Your Name Upper Your Name Lower Upper means the machine will enter only upper case letters similar to the Caps Lock button on your PC Lower means the machine will enter only lower case letters Entering symbols You can also enter special characters or symbols Symbol The
2. Printouts are of uneven density ABCDE ABCDE ABCDE ABCDE ABCDE Printouts have irregularities ABCDE ABCI ARCLE A sCNE ASOCDE The document is loaded incorrectly Set the document face up on the ADF The toner cartridge may be defective Remove the toner cartridge and check it for damage If the problem persists replace the toner cartridge The drum charge wire may be dirty Open the front cover To clean the drum charge wire pull the blue rod toward you making sure it fully extends Then return the rod to its original position See page 12 3 The toner cartridge may be defective Remove the toner cartridge and check it for damage Ifthe problem persists please call the Imagistics National Diagnostic Center at 1 800 243 5556 Contrast selected was too light Select a darker contrast setting The toner cartridge may be out of toner or the toner may be very low Replace the toner cartridge The paper is damp Replace the paper Contrast selected was too dark Select a lighter contrast setting The ADF glass is dirty Wipe the glass with a dry soft cloth The drum charge wire may be dirty Open the front cover To clean the drum charge wire pull the blue rod toward you making sure it fully extends Then return the rod to its original position See page 12 3 The toner cartridge may be defective Remove the toner cartridge and check it for damage If the
3. AUTODIALLER amp DIALLING OPTIONS 3 5 AUTODIALLER amp DIALLING OPTIONS m How to dial using a one touch key P T Speed Dial _ Job Sort cm T Advanced Paroup confirm a _ Fax Cancel Macro ec Program Mi1 m M3 Reset LL 0 Start Stop One touch keys One touch fax dialing 1 Switch to the Fax mode by pressing COPY FAX SCAN 2 Place the document on the ADF 9 Adjust the document resolution and contrast 4 Open the one touch key panel and press the desired one touch key One touch phone dialing NOTE To connect an external phone to your machine to make a phone call see page 1 8 Lift the telephone handset 9 Press the desired one touch key 3 6 AUTODIALLER amp DIALLING OPTIONS Speed dial numbers Adding or editing a speed dial number Your machine can store up to 160 speed dial numbers each designated by a three digit identifier codes 001 through 160 1 Press Menu 1 2 1 then Enter The empty speed dial number will be shown Enter Speed Dial No 001 No Number Stored 9 Press c or t7 to select a speed dial number You can also select a speed dial number by directly entering that three digit identifier code 001 160 9 Press Enter 001 Fax Number 4 Use the numeric keys to enter the number as if performing a manual dial The num ber can hold up to 40 characters To change th
4. 01 F Code Document Enter I D Code If the I D code is not set for this box you can skip to step 6 5 Use the numeric keys to enter the four digit I D code 6 Press Enter Overwrite Doc Off v A Enter On The document currently stored in the box will be replaced with a new scanned document Off A scanned document will be added in the box Up to 30 documents each docu ment can include one or more pages can be stored in each box 7 Press cp or t5 to select on or off 8 Press Enter O Your machine starts scanning the document into the bulletin box F Code Doc File 1 Ltr Mem 99 The file number shown above as 1 tells you how many documents are in the bulletin box You need to know the file s number to erase or print it 6 8 USING F CODE FEATURES Printing a document stored in a bulletin box 1 Switch to the Fax mode by pressing COPY FAX SCAN 9 Press Menu 4 3 2 then Enter Select F Code Box 01 Bulletin box 1 9 Press d or lt p to select the bulletin box Then press Enter 01 F Code Document Enter I D Code If the I D code is not set for this box you can skip to step 5 4 Use the numeric keys to enter your F code box s four digit I D code 5 Press Enter 01 Select File No 00 All Documents 6 Press a or 7 to select the file number 1 30 of the document you want to print If you want to print all documents stored in the bulletin bo
5. To cancel the rule select Off 8 Press Enter The machine asks time period that the machine performs fax forwarding 01 Enter Time k k End transferring time End transferring day Start transferring time Start transferring day O Enter the day and time e To enter the day press lt p or d To enter the time use the numeric keys with 24 hour format If you enter X for day and time the received faxes will be forwarded at all time Pressing Cancel will clear the specified day and time e To change a digit move the cursor by pressing lt p or d5 to that digit then over write the correct digit 10 Press Enter Auto Print Off v A Enter Automatic printing determines whether the machine will print a document automati cally upon receiving it On A copy of every document received and transferred is printed at your machine Off Received and transferred documents are not printed at your machine NOTE If the security reception page 9 3 feature is activating the machine dose not print received document even if this setting is on 1 Press Enter To create or modify another transfer rule repeat the procedure from step 3 To finish press Reset Erasing a transfer rule 1 Press Menu 3 6 3 then Enter Select Fax Forward i 01 1234 2 Select the number of the transfer rule you want to erase then press Enter 01 Erase Fax Forward 01 Erase
6. 02 Protect Sets the passcode for using the security Passcode features 03 Soft Key Assigns a function to a soft key so the Sort Copy function can be activated or deactivated by Combine pressing the soft key Zoom Broadcast Default setting Address Entry Soft key 1 Report Report Soft key 2 Monitor Monitor Soft key 3 Pause Dial Options Pause Dial Opt Delayed Batch Tx Select TTI Select Line Cover Page Fax Forward Fax amp Copy Security Separator page Memory Tx Auto Rx F code Tx F code Polling Polling Dial Prefix Bypass Page Counter Energy Save Online Mode Switch 04 Silent Mutes your machine Off Mode On 05 Energy Conserves power Off 1 17 Save Mode On 06 Fax amp Copy Make a copy of your document each time itis Off 4 18 transmitted On The optional NIC is required 2 The optional 2nd phone kit is required 3 3 3 3 3 9 8 1 1 GETTING STARTED 4 5 7 7 9 10 2 2 0 2 0 3 GETTING STARTED 2 5 Level one Level two Level three et d A Description Setting Page function menu function menu function menu 2 User 1 Machine 07 Primary You can set the primary standby mode Scan Settings Settings Mode Copy Fax 08 Service For technical support Do not turn this setting Off 1 Mode on unless an authorized technician asks you On to do so 09 Date amp Sets the current date and time 1 Time 10 Paper Selects the paper source for faxing or copying Fax 10 3 Sour
7. N imagjistics Sx1480 User s Guide SUPER Super G3 is an extension of Group 3 fax technology standards allowing the use of high speed ITU T V 34 modems for 33 6 Kbps transmission and high speed protocols for rapid handshaking JBIG Joint Bi level Image experts Group the new ITU T standard image data compression method As JBIG compresses the data more efficiently than MMR it is especially effective when transmitting halftone grayscale image document WITH JBIG COMPRESSION Trademarks Imagistics is a registered trademark of Imagistics International Inc The Imagistics logo is a registered trademark of Imagistics International Inc All other products referenced are registered trademarks or trademarks of their respective com panies Welcome Thank you for choosing the Imagistics sx1480 This User Manual describes the functions operating proce dures precautions and basic troubleshooting for the Imagistics sx1480 Before using this machine be sure to read the User s Man ual thoroughly in order to ensure that you use the machine efficiently After you have gone through the manual keep it handy at all times Note that some of the illustrations of the machine used in the User Manual may be different from what you actually see on your machine The Manuals There are two manuals for this machine the printed manual and the electronic manual The description for each manual is as follows Printed Manual T
8. 3 Press Start FAX 6 XK Fax dialing via speed dial 1 Switch to the Fax mode by pressing COPY FAX SCAN 2 Place the document on the ADF 9 Adjust the document resolution and contrast 4 Press Speed Dial Group once Enter Speed Dial No S 5 Use the numeric keys to enter the three digit identifier for the speed dial number The machine will show the name or fax number you have stored Sales division S001 6 Press Start Phoning via speed dial NOTE To connect an external phone to your machine to make a phone call see page 1 8 1 Lift the telephone handset 2 Press Speed Dial Group once Tel Mode Ss 3 Use the numeric keys to enter the three digit identifier for the speed dial number As the machine dials it will show the number on the LCD 3 8 AUTODIALLER amp DIALLING OPTIONS e e Call group dialing If you frequently send the same fax message to several destinations use call group dialing Call groups can store many one touch keys and speed dial numbers so you can broadcast the fax message by simply performing the group dialing operation Entering or changing a call group Your machine can store up to 32 call groups Press Menu 1 3 1 then Enter The empty call group number will be shown Enter Group No 01 No Number Stored 9 Press c or lt gt to select a call group number You can
9. 4 Press Reset to exit NOTE If you assigned Auto Rx to a soft key page 8 2 you can toggle between Manual reception Tel Ready and Automatic reception you have set by pressing that key Manual reception mode Tel Ready mode Use it if You want to use the same line for both fax and phone calls You mainly receive voice calls In this mode Your machine never answers calls automatically You must answer each call as described in Answering calls manually page 5 4 You will need to An external phone connection See page 1 8 Automatic reception mode Fax Ready mode Use it if Your machine uses its own phone line and doesn t share it with a phone or an answering machine In this mode Your machine answers each call and attempts to receive a fax 5 2 RECEIVING FAXES Fax Tel Ready mode Use it if You want to use the same line for both fax and phone calls You are using the machine as both a fax machine and a telephone but its primary use will be for faxing In this mode Your machine receives faxes silently but also alerts you when a regular voice call comes in Your machine also beeps once at the end of each reception When a voice call comes in your machine sounds a special ring but the telephone connected to your machine will not ring If you hear it answer using your handset You will need to An external phone connection See page 1 8 Tel Fax Ready mode U
10. 4 The machine shows the current day of the month followed by the current time in 24 hour format Delayed Enter Time 10 14 15 5 Use the numeric keys to enter the day of the month and the time when in which you want to send the delayed transmission 6 When the date and time are entered press Enter to save the delayed transmission Enter Fax Number Enter the fax number You can either press a one touch key enter a speed dial number or use the numeric keys to manually enter the fax number 8 Press Start Your machine will scan the document into memory then it returns to the standby mode while showing this on the LCD Reserved Mar 10 2006 2 15pm This means your machine is Reserved for the delayed transmission you just pro grammed If you specified the delayed real time transmission non memory transmission do not remove the document in the ADF If the document is removed from the ADF before a delayed command completes it cancels the delayed real time transmission 4 12 SENDING FAXES Batch transmission Batch transmission allows you to store multiple documents in an electronic basket throughout the day and then fax that entire basket to one location To do this just tell the machine when and where the transmission should go When that date and time arrives your machine will transmit each document in the batch box to the remote fax machine You can store up to 40 documents each document can
11. C Relative humidity LCD Liquid Crystal Display Image memory capacity Image memory backup time Weight ADF capacity Paper cassette capacity Exit paper tray capacity Dimensions WxDxH 20 to 80 RH 20 characters x 2 lines 8 MB 650 pages approx plus optional 32MB additional 2 720 pages approx Using the ITU T test document 1 with normal resolution 8 MB 72 hours 40 MB 24 hours Must be charged for at least 24 hours to reach full charge Approx 55 lbs Including consumables and tray Up to 80 sheets Letter 75 g m or 20 lbs paper Paper cassette 500 sheets 80 g m or 20 lbs paper Bypass tray 50 sheets 80 g m or 20 lbs paper 250 sheets 80 g m or 20 lbs paper 20 5 x 17 7 x 17 6 in 520 x 450 x 446 mm 17 7 in 450 mm 4 7 in 120 mm 17 6 in 446 mm o 20 5 in 520 mm AI 2 APPENDIX amp INDEX Fax ITU T Group 3 and Super Group 3 Compatibility Applicable line Coding method Modem speed One touch dial Speed dial Call group Broadcasting Transmission speed Scanning width Grayscale Scanning resolution Receive reduction ratio Copy Public Switched Telephone Network PSTN or equivalent ITU T standard MMR MR MH and JBIG 33 600 31 200 28 800 26 400 24 000 21 600 19 200 16 800 14 400 12 000 9 600 7 200 4 800 2 400 bps Automatic fallback 40 destinations 160 destinations 32 groups 230 destinations Approx 3 seconds page
12. If you contact the Imagistics National Diagnostics Center make sure you have the following informa tion ready Product name sx1480 Serial number located on the label located at the back of the machine Details of the problem Steps taken to try resolve the problem and the results Bar code label Bi imagistics CODE sx1480 Woo scien LETT TT SER XX00001 s QNARE ANE I oz Close up the bar code label looks something like this but with a different set of numbers MAINTENANCE amp PROBLEM SOLVING 12 23 n NO MAINTENANCE amp PROBLEM SOLVING 12 24 MAINTENANCE amp PROBLEM SOLVING Chapter Appendix amp Index Specifications c cccccccsercssseessscscsesceesscsescsesesscscscsescsessessscscseseesecseecseseeeseees AI 2 Generaler NETT AI 2 j7 S Tm E PET AI 3 CODY diede tide nd ned en at iore ie dte AI 3 DEBE Gama viai enden RU TOM een VER Ufa drap MR e rORURINE AI 3 SS MUIN READ ant AI 4 C nsumable ILGHIB aote pr ercty aiti nna AI 4 Specifications General Multitasking Quad Access Scanning method Flatbed CCD Printing method LED scanning Electrophotographic printing Acceptable document size Document weight Printing paper size Power requirement Power consumption See page 2 10 See page 2 10 See page 2 12 120 V 10 AC 50 60 Hz Energy save mode 10 W Standby 40 Wh Maximum 1040 W Environmental temperature 10 C to 32
13. Jammed in the document feeder 1 Open the ADF cover 2 Gently remove the document from the ADF If you cannot remove it turn the release knob to remove the jammed document 9 Close the ADF cover making sure both sides are snapped down securely MAINTENANCE amp PROBLEM SOLVING 12 9 n NO MAINTENANCE amp PROBLEM SOLVING Paper jams Ifa paper jam occurs the following message will appear on the LCD Open 1st Side Cover Please Remove Paper Follow these procedures to clear the paper jam If a paper jam occurs during fax reception the machine will store the received document into memory and print them automatically when you clear the paper jam NCAUTION When you open the side cover to remove the paper DO NOT touch the fuser roller The fuser unit is very hot IMPORTANT Do not touch the drum cartridge surface Scratches or smudges will result in poor print quality Removing jammed paper Pullthe release lever to open the side cover If the optional second cassette is attached also open the 2nd side cover 2 Carefully remove the jammed paper in the direction shown NOTE Avoid getting loose toner on your hands and clothes when removing jammed paper Jammed in the feed area 12 10 MAINTENANCE amp PROBLEM SOLVING Jammed in the fuser area If the jammed paper was partially fed and you cannot seize it easily 3 Open the paper cassette After you pull it out completely
14. Answering calls manually NOTE To answer a call manually you must install an external phone to your machine Make sure the document is not set on the ADF Receiving a call manually with an external phone In Tel Ready or Tel Fax Ready mode when the external phone rings pick up handset If you hear fax tones beep beep beep put the handset down but do not hang up Walk to your machine and press Start After you press Start hang up the external phone s handset Because remote fax machines will wait several seconds to hear reception tones from your machine you have about 30 seconds to walk to your machine and press Start Switch between the automatic or manual reception mode 1 Make sure that the machine is in the fax mode If not press COPY FAX SCAN to switch to the Fax mode 9 Press Advanced Functions until Auto Rx appears on the LCD then press Enter Auto Rx Off v A Enter 9 Press lt p or d to select on or off To switch to manual reception mode select Off To switch to automatic reception mode select On 4 Press Enter to save the setting NOTE If you assigned Auto Rx to a soft key page 8 2 you can toggle Manual reception Tel Ready and Automatic reception you have set by pressing that key 5 4 RECEIVING FAXES If the paper runs out during fax reception When your machine runs out of paper it beeps the alarm ligh
15. E Stores a document to be retrieved by other fax machine ho m e co E z H H I w ge na n n o o ho bs e g c Stores a document to be retrieved by other Document F code compatible fax machine 2 Erase 1 Polling Document Document Erases a document stored for polling trans mission ho Fa a e g c Erases a document stored in the F code box Document Erases a document stored for a batch box Document transmission Ln e glee i S wW o X Erase a document stored in a scan box Document E T UN a 3 Print 1 Polling Document Document Prints a document stored for polling trans mission Prints a document stored in an F code box D j Q e Q 3 Document Prints a document stored in a batch box Document e A 4 Security Rx Prints a fax received during security recep Doc tion ay go S B z 2 ime m co Prints a document stored for delayed trans Stored Doc mission Prints the list of functions 11 2 5 Print 1 List Print 01 Function List 02 Machine Prints the machine setting 11 2 Settings 03 Fax Prints a list of fax settings 11 2 Settings 04 Copy Prints a list of copy settings 11 2 Settings For details of scanner settings refer to the PDF manual on the Printer amp Scanner driver CD BIR BIS 2 8 GETTING STARTED Level one Level two Level three ERU 5 Description Setting function menu function menu
16. Please Replace Toner Your toner cartridge is empty Replace the toner cartridge Your machine cannot print until it is replaced with a new toner cartridge Please Wait Your machine s printer is either warming up or busy Please wait until the machine is finished printing and then re try your command or operation Printer In Use The command you are trying to enter requires the use of the printer which is currently in use Wait for the machine to finish printing Protect Doc Stored A received document was in your machine s memory when you tried to turn off the security reception passcode Print the received document from your machine s memory then retry the desired operation Scanner In Use The command you are trying to enter requires the use of the scanner which is currently in use Wait for the machine to complete the scan then re try the desired command SecurityRx is Off You tried to turn the security reception on by pressing a soft key to which security is assigned but the security reception setting is not set to on To set the security reception setting to on see page 9 3 Select Paper Size You tried to make a copy in the following conditions Paper size selection is set to Auto The bypass tray has paper other than Letter Half letter y or Legal Paper cassette is out of paper Press Paper Size Next Doc to select your desired paper Sub Address In Use You tried to enter a subaddress identical to one already used
17. To print this list press Menu 5 1 0 8 Enter Group List Lists one touch speed dial numbers you have stored into group numbers To print this list press Menu 5 1 0 9 Enter then select the group number and press Enter Block Junk Dial List Lists blocked phone numbers 5 10 To print this list press Menu 5 1 1 0 Enter Cover Page Prints a sample cover page To print this list press Menu 5 1 1 1 Enter Department List Lists total communication time printed pages of fax recep tion print charge of fax reception total copy page copy charge and the sum of copy charge and print charge of fax reception for each department code To print this list press Menu 5 1 1 2 Enter g eo us Ko gt m m N ceo 11 2 Report amp Lists F Code Box List Lists each box s identifier number box name if any sub 6 1 to address password box type and each box s settings To print this list press Menu 5 1 1 3 Enter F Code Doc List Lists the each box s identifier number box name if any box type and each file number or document number that is stored To print this list press Menu 5 1 1 4 Enter Batch Box List Lists each box s identifier number destination name fax number and day and time the transmission should start 4 15 To print this list press Menu 5 1 1 5 Enter B
18. i i tte c ci i ni ida 10 9 Chapter 11 Report amp Lists sassen isinisi oae o ANE A OA 11 1 Tableof the lists and journal tmt erre R 11 2 Ady PUA arn E ARRE EAR 11 4 Setting the detivity JOUETIal siete ttai rer etn trn ci riv kde iaa 11 4 Printing an activity journal manually seen 11 4 Setting the printing order of the activity journal essere 11 5 Transmission Confirmation Report 11 5 Setting the transmission confirmation report nennen 11 5 Stored document list 2 2 tii o irent ri ee d ti Rd 11 6 Erased document notification seien tete tenete tenete nennen 11 6 Chapter 12 Maintenance amp Problem solving ss ssessscssssssssosscoseoossosseossoossosssosssoseosssosssossoossosssossosssosssosssossosssosse 12 1 Mamtenance aacra nop RID REOR ROO CUR OO D eU AUG fui R 12 2 Cleatunp Ups cene erect rec treten Ede d sca Ci E m PD ree eed Pere she n 12 2 Cleaning the scanning area cccccscsssesessscsssessssessscsescssesesescscsuessssessssseseseecseeseseseesaneneseeeeses 12 2 Cleaning the ADF TOllefgz iet cerent ene ent e eee ie e dere o n ee 12 3 Cleaning the drum charge wire and the print head essere 12 3 Replace the toner cartridge nitri inier rrt eerie ri 12 4 Replacing the drum cartridges uite rici iii RE He HE HEATER FU ADS 12 6 TroubleshooUlg iieri cirea here erre erroe FED YER OO FO CIE Fino Ee Erie CHEER a 12 8 Documen
19. then 1 then Enter Searching for a function using the cursor key Enter gt Back Even if you don t remember the exact commands needed for an operation you can search for and enter the function using the cursor key db 5 dp do To search for a function Press Menu 2 Search for the function using d 3 cs or s The function table on the next page may be useful for your search For example if you want to set the Cassette Size press db dp c9 9 Press Enter when you have found the function that you want to set Going back to the previous screen by pressing Back Press Back to go back to the previous menu level O Back 22 2 4 GETTING STARTED Function table You can search for any function using the function table below The underlined settings are factory defaults Function menu Function menu Function menu Deanin Settin P level one level two level three eee ene age 3 1 Autodial l One Touch 1 Enter Registers a one touch number Entries Dial One Touch 2 Erase Erases a registered one touch number One Touch 2 Speed Dial 1 Enter Registers a speed dial number Speed Dial 2 2 Erase Erases a registered speed dial number Speed Dial 3 Group Dial 1 Enter Registers a dial group Group Dial 2 Erase Erases a registered dial group Group Dial 2 User 1 Machine 01 Cassette Sets paper size for the paper cassette 2 16 Settings Settings Size
20. thick items OHP transparency film 2 10 GETTING STARTED Scanning area The scanned area is shown below Fax 0 1 in 2 5 mm Copy 0 in 0 mm Fax 0 08 in 2 0 mm Copy 0 in 0 mm E Fax 8 2in 208 mm Copy 8 5 in 216 mm Loading documents in the ADF Insert the documents face up top edge first 2 Adjust the document guides to the document size Scanned area GETTING STARTED 2 11 GETTING STARTED I Paper handling Acceptable paper sizes Paper cassette Paper type Quantity Plain paper Letter Legal Half letter y 500 sheets weight 20 24 lbs weight 20 lbs Bypass tray Paper type Quantity Plain paper Letter Legal Half letter J Executive 50 sheets weight 20 24 lbs A4 A5 Ab y AG F4 weight 20 Ibs Custom sizes 1 sheet e Width 3 8 to 8 5 in 97 to 216 mm Length 5 5 to 14 in 140 to 356 mm Envelopes DL 4 38 x 8 66 in 110 x 220 mm 1 envelope Com 10 4 125 x 9 5 in 105 x 241 mm Monarch 3 875 x 7 5 in 98 4 x 190 5 mm 3 94 x 5 83 in 100 x 148 mm 20 sheets 20 sheets Custom sized paper can be used for PC printing only Ab sized paper cannot use for PC printing but A5 y is available Do not use envelopes with double flaps or pressure seals since these do not feed prop erly If using a transparency OHP film be sure that the film does not have a paper back ing and or a leading strip If it
21. 1 1 Packing tnei E eee telo store cans dicta destvsadansdedsedacacgnash aiii niii 1 2 Machine layout 2 opamieemeoooimami m e d pr oa p fre i Ere ER 1 3 Control panel oVerVlGW uester tenhn tna reca rae e rn ni a e nva tbv aca e a Reda akt 1 4 Setting wp the MAUNE sanninna aai 1 7 Attaching the document tray sse eene tnter netter 1 7 Making Connection 5 csistcatatii iacere veteri Ee E YQ Eni raa on 1 7 Installing the drum and toner cartridges essere 1 9 Plugin and poWer d p eaananet ea ia ii PETERE PEUT EUH REFUS 1 11 Loading paper and adjusting the paper size setting esses 1 11 Adjusting the speaker volume inttr DE Ee DER EF VK FD DOE 1 12 Inal se D M 1 13 Clearing stored setni ensani ninii ii aN i ee iere endet ed pia etes 1 13 Getting sLatbed otioreo rino rre roedoo tr etri Dao irure OTEO 1 13 Specifying initial settings ccccccssscsessssssesssesessssesesesssescsescssssesssesssesseseseesssesesseeesaneneseesees 1 14 Using the Energy Save mode sse 1 17 Installing drivers OD i t cte tete tette the derent ferte deret 1 18 Chapter 2 Getting started isse sessi pi ee ei ieri PESEET ree ETE EP REIHE tt ros TO OVENS SAI 2 1 Operating GS roter ped e PE YR EYE ERSTE C EE YE CHR C 2 2 Switching the machine mode 5 pep IEEE ERRARE RARE bis 2 2 Entering Characters een noire red ern ii i t ei p be eoe a uiuit 2 2 B
22. Enter And turn on Sort Copy using the cursor key and press Enter To turn off the sorting copy Press Advanced Functions again and press Enter And turn off Sort Copy using the cursor key Selecting paper size As default your machine selects the paper size automatically The machine will show Auto for paper size when you set the paper both in the paper cassette and bypass tray or the optional second paper cassette And the light of the avail able paper source will be lit CoPvING E Copy Ready 01 Auto Ltr 100 However if the bypass tray is empty or the optional 2nd paper cassette has not been installed the machine will show the Paper size instead of Auto Copy Ready 01 Ltr Ltr 100 Also you can select the paper source manually by pressing Paper Size Next Doc The LCD toggles the paper size in the 1st cassette in the 2nd cassette if installed and on the bypass tray Copy Ready 01 Auto Ltr 100 01 Ltr Ltr 1008 7 Legl Legl 100 None Ltr 100 2 If the bypass tray is empty the machine shows None for the paper size of the bypass tray COPYING 7 5 Advanced copy functions The functions that are not assigned to a soft key can be selected by using the advanced functions key To select a copy function using advanced functions key 1 Switch to the copy mode by pressing COPY FAX SCAN 2 Press Advanced Functions 9 Press cp or a7 o
23. LCD will change to W amp 1 895 0 v 4 Enter 2 Select the character you want to enter using the lt b ch or ch keys 9 To enter a character press Enter 4 If you want to enter another character repeat steps 1 to 3 Otherwise go to next step 5 Press Enter to save it Editing characters If you entered an incorrect letter or digit press Cancel to erase the character on the left To edit just one character or digit press 9 or d gt to move the cursor to that character or digit Then press Cancel to erase it Re enter the correct character or digit Backup memory User data and auto dialing settings are automatically backed up in memory However documents stored in memory will be lost after 72 hours if there is a power failure or if you disconnect the power cord See Specifications page AI 2 GETTING STARTED 2 3 GETTING STARTED I Selecting a function To start setting a function you must first press Menu The two ways of selecting a function are described below The procedures described in this manual are using short cut operations Short cut operation with the numeric keys e Enter O gt 9994 0 O Back Pe symbol Caps e odo Press Enter then press a three or four digit numbers to select the function For example Press Menu 2 1 0 1 Enter you would press Menu then 2 then 1 then 0 the numeric key zero
24. all stored in your machine s memory and given a command number Your machine can store up to 99 delayed commands It identifies each by a two digit command number from 01 to 99 The Review Commands function gives you the power to check on each job or command in your machine s memory It also allows you to cancel a fax transmission command To review or cancel command Bo Press Job Confirm Fax Cancel Delayed Commands v A Enter If your machine is attempting to perform a command the machine display the com mand If you want to cancel the command go to step 3 C01 5552009 Y A Cancel 2 Press Enter The machine shows the first command indicated by its command number and the phone number it will dial Here you see Command No 01 and the number it s set to dial If the command is to send a broadcast see page 4 11 Broadcast appears instead of the phone number If the command is to send a batch transmission see page 4 13 the machine shows the batch box number such as amp B01 rather than the command number If the command is for Call group dialing see page 3 9 the group number such as G01 appears instead of the phone number If the command is for polling see page 5 11 the machine shows polling number such as P01 rather than the command number If there are no stored commands in your machine the machine shows No Command Stored Press Reset to return to standby mode 3
25. also select a call group by directly entering that two digit identifier code 01 32 9 Press Enter 01 Enter One T Speed 4 Enter the one touch and speed dial numbers you want to store into the call group by pressing the one touch key or Speed Dial Group followed by three digit code A comma will automatically be inserted between each number 01 Enter One T Speed 01 03 S001_ If you want to enter all the one touch and speed dial numbers currently stored in your machine press X without any characters 01 Enter One T Speed 5 Press Enter 01 Name Upper 6 Use the numeric keys to name the group number The name can hold up to 24 characters Regarding how to enter characters refer Entering characters on page 2 2 To change the name press amp or t7 to move the cursor and press Cancel to erase the name Then enter the correct name Press Enter to save the setting The next empty call group will be shown amp To enter another call group repeat this procedure from step 2 To exit and return to the standby mode press Reset NOTE To print a call group list press Menul 5 1 0 9 Enter Then select group num ber and press Enter AUTODIALLER amp DIALLING OPTIONS 3 9 AUTODIALLER amp DIALLING OPTIONS m Erasing a call group 1 Press Menu 1 3 2 then Enter 2 Press lt p or t7 to select the call group you want to erase You can also select t
26. between the automatic or manual reception mode sese 5 4 If the paper runs out during fax reception sese 5 5 Settinps for fax TeCOpLOT iin ud iier teste torti dete ce d rei cde dear e de iaa 5 6 Setting the number of TINGS visser ana rris nene ertet are bte rp hei rir oae 5 6 Print settings ER 5 6 Advanced receiving functions oo pne n ANS 5 8 Block junk 2X deinde irre reti E AEE ER eet 5 9 hiemem iia T NR 5 11 Fax fOr Wardinn 9 estes sui eite torret tied eerie presos trie n 5 12 Separator DaBO iecit oiii riri toss pr a Ue HOP EU c ten o nares 5 14 Chapter 6 Using F code box features eerte eren etse tete tenentes enean tn tnn tn tsn ines tonta tonta tones tones tones tone 6 1 Fscode an introduction nre sternere rele s eiu ertt ats 6 2 Creating or modifying an F code box eene nennen 6 2 Printing a listo B code DOXeS ie diit riri REDE ERE RON 6 7 Printing a list of documents stored in your F code boxes esse 6 7 Erasing an empty Becode DOx 5 5 derit ei EE ERE ETE EE EVER 6 7 Storing a document in a bulletin box for polling seen 6 8 Printing a document stored in a bulletin box sssssseeeenenerereennres 6 9 Erasing a document stored in a bulletin box essere 6 9 Printing a document received in the security box sse 6 10 Sending a document using a subaddress and pa
27. does remove the paper backing and or strip before loading Only the film should go in not film with any backing or strip Paper to avoid To prevent jams and damage to your machine do not use the following Creased paper Very thick paper Wrinkled paper Paper previously printed on by a printer Folded paper Paper with holes Curled paper Envelopes with pressure seals Torn paper Extremely shiny or highly textured paper Carbon paper Moist paper Very thin paper 2 12 GETTING STARTED Printable area The printable area is shown below 0 12 in 3 mm 0 12 in 3 mm O Printable area REP 0 12in 8 mm 0 12 in 8 mm Loading paper into the paper cassettes NOTE After you load paper into the paper cassettes you need to set the paper size you loaded See Setting of the paper size on page 2 16 1 Pull the handle to open the paper cassette QR SZ SS GETTING STARTED 2 13 GETTING STARTED I 4 Load the paper into the cassette Before you insert paper in the cassette stack it so the leading edge and sides of the paper are even Do not stack the paper over the limit mark inside of the cassette NOTE To prevent paper jams do not refill this paper cassette without first removing any remaining paper In other words do not just add sheets to an already loaded stack 6 Close the paper cassette After loading paper in the paper cassette you need to set t
28. function menu T Y 5 Print 1 List Print 05 Journal Prints the activity journal manually You can print the Tx report Rx report and Tx Rx reports individually 06 Commands Prints the list of delayed commands List 07 One Touch Prints the list of one touch dial keys List 08 Speed Dial Prints the list of speed dial numbers List id S 2 09 Group List Prints the list of group numbers 10 Block Junk Prints the list of blocked phone numbers Dial List 1 1 Cover Page Prints the cover page 12 Depart Prints a total communication time and ment List printed pages for each department code 13 F Code Box Prints the list of F code boxes List 14 F Code Doc Prints the list of documents stored in the List F code boxes 15 Batch Box Prints the list of batch boxes List 16 Batch Doc Prints the list of documents stored in the List batch boxes 17 Fax Forward Prints the list of forwarding rules List 18 Macros List Prints the list of Macro keys 19 Scanner Prints the list of scanner settings Settings 20 Store Doc Prints the list of documents stored in memory List 9 User Install You can set up the following settings continu ously eLanguage English French German Spanish Current date and time Automatic daylight saving time detection Off On eFax reception mode Tel ready Fax ready Fax Tel ready Tel Fax ready Ans Fax ready Dial tone detection Off On Phone d
29. in another F code box Enter a different subaddress Your machine is almost out of toner In the USA please call for supplies 1 800 462 6797 Too Many Characters You attempted to enter too many numbers or other characters in the current operation Press Cancel to delete the extra characters then try again Too Many Locations You tried to enter too many numbers for a broadcast You can enter up to 200 autodialer number and up to 30 numbers entered through the numeric keys Press Cancel to delete the extra numbers Too Many Steps You tried to enter too many steps in a macro You can enter up to 60 steps into a macro key 1 MAINTENANCE amp PROBLEM SOLVING MAINTENANCE amp PROBLEM SOLVING 12 15 Check Message printouts When there is a problem with a fax call and your machine detects an error it produces an error printout headed by the words Check Message This printout lists the follow ing information about the fax transaction The resulting error code See Error code next page A communications error message See What error messages can mean below The TTI or phone number of the fax machine with which your machine had attempted to communicate What error messages can mean The error messages on Check Message printouts can mean a variety of things Here is a brief summary Check condition of remote fax Remote machine malfunctioned No Handshake signals from remote fax Wrong
30. include one or more pages into your machine s five electronic batch boxes Adding or editing a batch box Before sending a batch transmission you have to add batch boxes in your machine The steps below also let you modify the existing batch boxes 1 Press Menu 3 5 1 then Enter Select Batch Box 1 No Number Stored 9 Use the numeric keys to enter the batch box number 1 5 9 Press Enter 1 Fax Number 4 Use the numeric keys to enter the fax number as if you were performing a transmis sion The number can be up to 40 characters in length To change a number press lt p or lt 2 to move the cursor press Cancel to erase the number Then enter the correct number 5 Press Enter 1 Transmit Time Enter Time 10 14 15 6 Instruct your machine to send from this batch box in one of the following ways Option 1 Once at a certain time on a certain day of the month For example Do this at 5 05 p m on the 30th Use the numeric keys to enter the date and time 24 hour format the machine should send the documents from the batch box 1 Transmit Time Enter Time 30 17 05 Option 2 At a certain time each day you press the key For example Do this at 5 05 p m today Use the numeric keys to enter 0 0 and then the time when the machine should send the documents from the batch box 1 Transmit Time Enter Time 00 17 05 Press Enter 1 Box Name Upper amp Enter the name b
31. its original position See page 12 3 The toner cartridge or drum cartridge may be defective Remove the cartridges and check them for damage If the problem persists replace either or both of the cartridges as indicated If you find smudges on the back of the printouts the transport roller may be dirty Your machine normally cleans the transport roller automatically If other solutions fail please call the Imagistics National Diagnostic Center at 1 800 243 5556 The document is not positioned correctly Correctly adjust the document guides for the size of the document The ADF glass is dirty Wipe the ADF glass with a dry soft cloth See page 12 2 The document guides are not slid up against the edges of the document Slide the document guides against the edges of the document Curled paper was loaded into the paper cassette Flatten the paper before loading it 12 22 MAINTENANCE amp PROBLEM SOLVING If you cannot solve the problem If you have a problem with your machine that you cannot solve with the information provided in this chapter call the Imagistics National Diagnostics Center at 1 800 243 5556 Z CAUTION If the machine makes strange noises emits smoke or strange smells unplug it immediately and contact the Imagistics National Diagnostics Center Do not attempt to disassemble or repair the machine yourself IMPORTANT Attempting to repair the machine yourself may void the limited warranty
32. lift the front part of the cas sette slightly up to release the cassette from the machine MAINTENANCE amp PROBLEM SOLVING 12 11 n NO MAINTENANCE amp PROBLEM SOLVING 5 Close the side cover and insert the paper cassette Lower the rear part of the cassette Removing jammed paper from the bypass tray If the paper does not properly fed into the machine through the bypass tray the follow ing message will be displayed Remove Bypass Paper Open amp CloseFrontCover Pull the flapper release lever and pull the paper out of the machine 2 Open the front cover and then close it to clear the message on the LCD 12 12 MAINTENANCE amp PROBLEM SOLVING LCD error messages Occasionally your machine encounters some trouble transmitting or receiving docu ments When it does it alerts you with an alarm You can identify the problem with LCD messages and printed check messages Message on the LCD Description Solution All Commands In Use Your machine has all of its 99 possible delayed commands automatic redialing counts as one stored in memory and cannot accept another Wait until your machine has completed one of the delayed commands or delete an exist ing command see Reviewing or canceling commands on page 4 7 Already Stored You tried to enter the same fax or phone number already entered in your machine Enter a different fax or phone number Box In Use You tried to erase a F Code box whic
33. mode you want appears 4 Press Enter Autodialing while using the PIN mask NOTE The following instructions presume you understand how to set and use your machine s autodialer If you need to review see pages 3 4 and 3 7 If you choose Mode 1 In Mode 1 before dialing a number for the first time you must add the PIN to the stored one touch key or speed dial number 1 Begin by creating or changing an entry in the autodialer see page 3 4 and 3 7 While you are setting this up the machine asks you to enter the PIN Set PIN Number Enter Passcode SECURITY FEATURES 9 5 SECURITY FEATURES 2 Use the numeric keys to enter the four digit protection passcode and press Enter 001 PIN Number 9 Use the numeric keys to enter the PIN and press Enter 4 When you finish press Reset NOTE While in Mode 1 any autodialer numbers you use must include the PIN This also applies to autodialer numbers used with batch transmission see page 4 13 If you choose Mode 2 In Mode 2 you do not have to add the PIN to the autodialer setting Instead you can enter the PIN manually each time you autodial Dialthe number as you normally would using the autodialer The machine now asks for the PIN Enter PIN Number 2 Use the numeric keys to enter the PIN and press Start Your machine will dial the number Dialing from the numeric keypad while using the PIN mask If you choose Mode 1 Enter the pho
34. operation now or at whatever time you programmed If you programmed this key to delay its operation the LCD shows Reserved Feb 10 2006 2 15pm If you programmed this key to perform the operation immediately after you press it the LCD shows the number 1 800 243 5556 Ltr Mem 99 Copying using Macro key To copy using a Macro key 1 Set the document 2 Press the Macro key in which you have stored the copy command 3 Press Start if you have not registered Start in the Macro key Printing lists using the Macro key To print a list using a Macro key Press the Macro key that is programmed for list printing 9 Press Enter if you have not registered Enter in the Macro key Storing fax documents using Macro key To store a fax document for either polling or F Code polling using a Macro key 1 Set the document 2 Press the Macro key that is programmed for the storing operation 9 Press Enter if you have not registered Enter in the Macro key SPECIAL FEATURES 8 7 SPECIAL FEATURES Viewing counters You can view the following counters Total Print Shows the total number of copies fax receptions lists and PC printouts made Shows the total number of copies printed Shows the total number of fax receptions and lists printed PC Print Shows the total number of printouts 1 Press Menu 2 1 1 1 Enter e Press lt p or pl to toggle between the total print
35. or amp to select on or off then press Enter 12 Go on to step 22 If you setup a Relay box 13 The machine asks the fax number where to relay the received documents Enter Relay Number 14 Press the one touch key or press the Speed Dial Tel Index followed by the three digit identifier to enter the fax number You cannot use the numeric keys to enter these numbers To add each fax number press the Broadcast soft key You can specify up to 200 numbers For soft key information see page 8 2 15 Press Enter Select TTI Sender v A Enter The machine asks you for the default TTI Sender Relay the document with originator s TTI Both Relay the document with both the originator s TTI and your TTI Yours Relay the document with your TTI instead of the originator s TTI 16 Press c or d to select TTI Then press Enter Auto Print Off v a Enter On A document will be printed automatically when it is received in the box Off Received documents are not printed only relayed to other destinations 17 Press d or d to select on or off then press Enter 18 Go on to step 22 USING F CODE FEATURES 6 5 UsInG F CODE BOX FEATURES If you setup a Security box 19 The machine asks how long it should store documents in the F code security box F Code Doc Hold Time 00 31 00 days 20 Use the numeric keys to enter a two digit number indicating how many days 01 31 you want your mac
36. phone number reached Repeat transmission Poor phone line conditions No Handshake signals from remote fax Document misfeed or miscount Unable to reach remote machine after attempt ing specified number of redial tries Line is busy Remote machine s line was busy Remote machine s line didn t answer Check received documents Remote confirmation signal not received from remote fax Poor line conditions caused a poor image Memory full Remote fax s memory is full Dialing number is not set Stored phone number failed to dial properly Stopped Someone pressed Stop at the remote fax in the middle of the Handshake 12 16 MAINTENANCE amp PROBLEM SOLVING Error code Dialing errors D 0 3 D 0 8 D 0 2 D 0 6 D 0 7 Reception errors R 1 1 R 1 2 R 1 4 R 2 3 R 3 1 R 3 3 R 3 4 R 4 1 R 4 2 R 4 4 R 5 1 R 5 2 R 8 1 R 8 10 R 8 11 The remote unit didn t respond the call couldn t be completed or Stop was pressed during dialing Re try the call If your machine repeats the message call the remote fax unit s operator and verify that unit is operating properly The remote unit is busy Try the call again Either the remote unit didn t respond the call somehow didn t go through or Stop was pressed during dialing Try the call again The calling fax machine didn t respond to your fax machine This can happen if someone dials a wrong number or if the remote machine r
37. place completely MAINTENANCE amp PROBLEM SOLVING 12 7 MAINTENANCE amp PROBLEM SOLVING r1 N Troubleshooting Document jams Case 1 If a document jams in the ADF the following message will be displayed Open amp Close ScanCover Reset Document Also if a document jam occurs during a quick memory transmission or real time trans mission the following check message will be printed to tell you which page is jammed Jan 26 2004 22 51 Repeat transmission E Error on scan at page 10 Case 2 If a document jams while scanning into memory for sort copy or normal memory trans mission the machine will show Document Jam ContStor Enter Cancl 1 Ifyou want to continue the operation press Enter and proceed to step 2 To abort the operation press Cancel NOTE Ifthe machine is left idle for 3 minutes the machine will abort the operation auto matically 2 The machine will show which page i e which page number is jammed Clear the document jam and reset document in the ADF from the jammed page forward then press Start p 2 Reset Document Press Start key NOTE If the machine is left idle for 3 minutes the machine will begin to send or copy the document s it has If you wish to cancel this operation press Stop The machine will delete all pages from memory and then return to the standby mode 12 8 MAINTENANCE amp PROBLEM SOLVING
38. printing a large print jobs Please wait until the machine finishes the job Print quality is poor See Print quality problems on page 12 21 The printing option does not Some software applications will overwrite the option set on the printer property page effect for the printouts Choose your printing options from the application Scanner errors CD Suggested solutions Cannot scan a document The TWAIN driver may not be installed properly Reinstall the printer driver TImagistics sx1480 Scanner The TWAIN driver may not be installed properly does not appear in the list of the Reinstall the printer driver available scanner device on your application software Cannot retrieve the scanned Make sure a scanning application is installed on your computer document from the scan box The USB cable is not connected properly Check the cable connection The TWAIN driver may not be installed properly Reinstall the printer driver Scanned image looks dirty The ADF glass may be dirty Clean the glass see page 12 2 Change the scanning contrast by pressing Contrast Change the scanning resolution by pressing Doc Resolution Print quality problems 12 20 MAINTENANCE amp PROBLEM SOLVING Pages are blank Pages are black Printouts are too light Printouts are too dark ABCDE ABCDE ABCDE ABCDE ABCDE Printouts have a blurred background ABCDE ABCDE ABCDE ABCDE ABCDE
39. rer n E 12 13 Check Message printouts eee 12 16 Error OG qos sitne bin eiet bre a mds 12 17 MatTuneSEPODS oe enicin tot Deve vei airc aen itg URP Ut KU al eU 12 19 MAKING Errors ceo rone D aan bera TOR eS 12 19 Copying errors csccssssscssssceossosesssccesscsssscsesscssorsesesesscnssesasesecessssees 12 20 PC printing errors GI ioasesesestsio ore viti otro E nt RE etr rex 12 20 Scanner errors CD 1er entro h t bYRHE Pn GRE tnrba 12 20 Print quality problems essere 12 21 It you cannot solve the problem nodi ttu etin cr bato tend 12 23 Maintenance Cleaning tips Some things to keep in mind about cleaning your machine Do clean it Dust and dirt especially around the fax machine s air vents can shorten your machine s life Always unplug the machine before you clean it Never spray any cleaner directly onto your machine The drifting spray could damage components inside Never try to clean sealed areas inside your machine They are sealed for both your safety and the safety of your machine For cleaning the machine s exterior use a mild cleaning solution sprayed onto a lint free cloth n areas you cannot reach with swabs always use dry dust free compressed air to gently blow away dust and other material Cleaning the scanning area 1 Wipe the ADF glass with a clean soft lint free cloth moistened with water 2 Then wipe it with a clean soft dry lint fre
40. retener 4 7 To review or cancel command sse tentent trennen entes 4 7 Reviewing or canceling parts of a broadcast essent 4 8 Printing a delayed command list sss 4 8 Printing a Stored document inei ti ute gn ANS 4 8 View or print the results of fax transactions c ccsccscsesessssessessessseecssssessssseesessseessseseseseees 4 9 Advanced fax functions entire t tet eodd Doce d ee tae 4 10 BE OAUCASEII gu Lee enero aree ep irit erede iners erp out Er e nir ia EET aria 4 11 Delayed transmission 3 5 rc e Poe re Ma E PETERE REEF EN aD FS 4 12 Batch transmission ooeodemedescuben on itsq gem t qeu HO RUP OT REOR 4 18 xrdraanranididl MEET 4 16 Polling transmission c cccscssssssssssescsesssssescsnssssssescsussssesesessssssesesesesssscseseessssseasaneeseessacaneeees 4 17 bevor 4 18 COVED DAeasasoderceonoeipet iiir e ore Gr eie Crue d nian nanan 4 19 Using alternative telephone network service providers Dial prefix 4 20 Chapter 5 Receiving TAXES e ore beVa Va NONNER NONOR O AENA EDRO EEEE TA ENEE OEREN E AS 5 1 Receiving a Tax sus nere E MEE YO UR REFER QUEE AAAA RE PIRATES 5 2 Selecting the reception Tode s o norme tomtom eoi i rein adn aei v ERUIT 5 2 Manual reception mode sess nnt nennen nennen tenens 5 2 Automatic reception MOde iiss 2 iride NEAS 5 2 Answering calls manually sese 5 4 Switch
41. select the document type Scanning the contrast Setting the scanning contrast allows you to adjust the excessive light or darkness of the document pages you are copying To change the contrast setting Press Contrast Set Contrast Light iM b Dark 9 Press lt p to lighten press lt P to darken or press Contrast repeatedly to select the contrast To avoid confusing the Light and Dark settings just remember Light lightens and Dark darkens to keep it straight Zoom ratio There are three ways to enter the zoom ratio Using preset ratios Press lt p or a to select the following preset ratio e 50 Min 64 Letter 8 5 x 11 gt Half letter 5 5 x 8 5 78 Legal 8 5 x 14 gt Letter 8 5 x 11 100 Adjusting the ratio in 1 steps 1 Press Advanced Functions until Zoom appears and press Enter Press Zoom soft key 2 Adjust the ratio by using p or amp l You can set the ratio from 25 to 100 7 4 COPYING Directly enter the ratio 1 Press 2 Use the numeric keys to enter your desired ratio You can set the ratio from 25 to 100 9 Press again Number of copies You can make up to 99 copies Use the numeric keys to enter the desired number of copies 01 99 Sorting copies The copies can be assembled as sets in sequential order To make sorting copy available Press Advanced Functions once and press
42. setting is optional but required if the other party has set a password on their F code box Use the numeric keys to enter the ITU T password Then press Enter If you do not need to enter ITU T password press Enter without entering any num ber Enter Fax Number Enter the fax number You may use a one touch key speed dial number or the numeric keys to enter the fax number Press Start Your machine begins scanning the document Command 01 Then your machine dials and sends the document with the subaddress and password To cancel the sending in progress press Job Confirm Fax Cancel and Cancel Cancel To cancel the delayed sending press Job Confirm Fax Cancel search the command number you want to cancel using the cursor key then press Cancel Cancel See also Reviewing or canceling command on page 4 7 NOTE If you frequently dial the same destination with a subaddress and password use the macro key at your convenience For details of the macro key see page 8 4 USING F CODE FEATURES 6 11 UsInG F coDE BOX FEATURES Polling a document using a subaddress and password 1 Switch to the Fax mode by pressing COPY FAX gt SCAN 2 Press Advanced Functions until F Code Polling appears on the LCD then press Enter F Code Polling v A Enter Press the F Code Polling soft key Enter Sub Address 9 Use the numeric keys to enter the appropriate ITU T subadd
43. the TTI to use This can also disable 4 16 TTI sending Cover Page 4 20 Fax Forward 5 12 Fax amp Copy 418 Security 93 Separator Page 5 14 Memory Tx 43 Auto Rx 5 2 F Code Tx 6 11 F Code Polling 6 12 nu Dial Prefix 420 Bypass 2 16 Page Counter 8 8 Energy Save 117 Online For details of printer settings refer to the PDF manual on the Printer amp Scanner driver CD 4 10 SENDING FAXES Broadcasting The fastest way to fax one document to many recipients is to broadcast it In an ordinary broadcast you can send faxes as you normally would except you just add more fax numbers You can enter up to 230 numbers One touch dialing Up to 40 locations Speed dial numbers Up to 160 locations Manually dialed numbers Up to 30 locations You can broadcast using any function that requires a fax number to be entered To send a broadcast fax 1 Switch to the Fax mode by pressing COPY FAX SCAN 2 Load the document and make any necessary adjustments 9 Press Advanced Functions until Broadcast appears on the LCD and press Enter Broadcast v A Enter Press the Broadcast soft key 4 Enter the first fax number as usual Use either a one touch key a speed dial number a call group or a regular number dialed from the numeric keys Press Start 1111 5 To add more fax numbers repeat step 4 If you manually enter the fax number repeat procedures from step 3 to insert a comma pres
44. the counter of each department code Press Cancel to cancel the resetting 4 Press Reset to exit and return to the standby mode 9 12 SECURITY FEATURES e Copy protection Limit the use of your machine to only sending and receiving faxes in other words to activate copy protection Press Menu 2 3 4 then Enter Copy Protect Enter Passcode 2 Press lt p or d to select on or off Copy Protect Off v a Enter 9 Press Enter to save the setting If the copy protection is active whenever someone tries to switch the machine to copy mode the machine will sound a brief alarm tone and display Fax Ready Copy Off SECURITY FEATURES 9 13 SECURITY FEATURES 9 14 SECURITY FEATURES Chapter Ji 0 User settings Machine settings cccscsescssssescsescscsesesscsescsescssescscscseseseessecscscseecseseeacseaees 10 2 Accessing the machine setting cccccscscsescssssessscscscseeesscseecseseseseees 10 2 Fax Sebtltig Sisto de a O ed tati ORG S 10 5 Accessing the fax settings 10 5 Copy ODIT ESRTRMOR NER TR TRE T 10 7 Accessing the copy setting asiiiciseci nissim indir eni neni in entem ring 10 7 Scanner Setting Sameon niea anii 10 9 Accessing the scanner setting 10 9 Machine settings The machine settings allows you to customize various settings of your machine to match your needs Accessing the machine setting 1 Press Menul 2 1 Program No 21_
45. to manually enter the fax num ber to which the batch transmission should go NOTE If you are entering a number using the numeric keys enter the fax number followed by the X key and then the PIN 9 Press Enter to save the setting 4 Continue with the steps for creating or modifying a batch box Now you can perform a batch transmission to this box while the PIN mask is activated SECURITY FEATURES 9 7 SECURITY FEATURES Using department codes When the department code setting is activated the machine reminds each user to enter the department code before sending a document or making copies With this feature the fax transaction time and the copy charge can be managed by department After this setting is turned on assign a specific code to each user department and tell them to enter these department codes before sending faxes or making copies Turning department code protection on and off This feature protects the department code settings from unauthorized access After you set it you will have to enter a passcode to access the department code settings NOTE This feature will work only if you have activated the passcode protection see page 9 2 1 Press Menu 3 3 1 then Enter Set Dept Protect Enter Passcode 2 Use the numeric keys to enter the four digit passcode 9 Press Enter Dept Protect Off v a Enter 4 Press lt p or X7 to select on or off 5 Press En
46. two fax machines were incompatible Your machine sends and receives only ITU T Group 3 fax communication the industry standard since the early 1980s Bad phone line conditions made fax communication impossible Conditions can change rapidly so try the call again later The page counter in your fax machine detected a document feeder error dur ing transmission Carefully re insert the document into the feeder and re try the call MAINTENANCE amp PROBLEM SOLVING 12 17 n NO MAINTENANCE amp PROBLEM SOLVING T 4 2 T 4 4 T 5 1 T 5 2 T 5 3 T 8 1 T 8 10 T 8 11 The telephone line disconnected during transmission because of excessive modem errors or because the remote unit ran out of paper Try the call again After transmission began poor line conditions developed Try the call again Poor line conditions prevented transmission Try the call again ECM transmission failed perhaps due to line noise Conditions can change rapidly so try the call again later A compatibility error occurred Line noise or other problems prevented line probing The remote fax machine didn t complete the equalizer training phase 12 18 MAINTENANCE amp PROBLEM SOLVING Machine errors Suggested solutions The LCD shows nothing and the keys are not working The machine is not activated when the power switch is turned on The machine beeps and shows See LCD error messages on page 12 13 an error message Doc
47. with legal counsel vii Symbols and terms In this manual the following symbols terms and abbreviation are used Please familiarize yourself with these NWARNING Z CAUTION IMPORTANT NOTE LCD Document Paper Tx Rx This symbol indicates how to avoid fatal or critical injuries This symbol indicates how to avoid personal injury This instruction describes conditions or incorrect operations that could cause damage to your machine A note describes helpful hints restrictions and how to avoid problems The names of the keys on the control panel Items that appear on the LCD The Liquid Crystal Display shows messages and options during operation Original sheet s of paper you send copy and scan on your machine Paper to be printed on Denotes sending Denotes receiving Shows the direction of the document and paper Direction mark Document placed on the Paper loaded in the ADF paper cassette or Nothing 1 Ex Letter F Ex Half letter y viii Chapter Layout amp Installation Packing CONtENES cccccccessesesesescsesessescscsescsssecstscscscseeeecsescseseesseacecsenes 1 2 Machine layout eese nennen nnne 1 3 Control panel overview eee 1 4 Setting up the machine e ttn 1 7 Attaching the document tray eee 1 7 Making connections cccccccccscscsssessesescsescsssecscscscsesseesecsescsese
48. your machine as instructed in this manual To avoid overheating set up the machine away from direct sunlight or heating unit To avoid damage to the machine or personal injury set the machine up in a level vibration free location Your machine uses a standard modular telephone jack The power cord is about 6 5 feet long when stretched to its limit and the power cord should never be stretched to its limit Many appliances and office equipment including televisions radios copy machines air conditioners and computers can generate electronic noise that can interfere with the operation of your machine Avoid extreme high low temperature Use your machine within the temperature range of 10 C to 32 C 50 F to 50 F to 89 6 F 89 6 F 10 C to 32 C ii Power requirements Use a standard AC 120 V outlet Use a standard three pronged 120 V electrical outlet to power your machine Using any other electrical outlet will damage to your machine EN Do not share an extension cord connector with other plugs This could cause electrical shock High consumption appliances such as a refrigerator or air conditioner can cause draw downs which could damage your machine Plug in the power cord Plug the power cord carefully and completely into a wall outlet Do not leave any portion of the electrical cord s metal plugs exposed Doing so could c
49. your machine for regular polling Make sure the document is inserted in the remote fax machine 9 Press Advanced Functions until Polling appears on the LCD then press Enter Use cp or lt p to select On Polling On v A Enter or Press the soft key to which Polling is assigned 9 Enter the remote fax machine s number Enter Fax Number RECEIVING FAXES E 4 To perform the regular polling now skip to step 7 To perform delayed regular polling go on to step 5 5 Press Advanced Functions until Delayed appears on the LCD then press Enter Delayed Enter Time 15 17 05 6 Use the numeric keys to enter the date and time use the 24 hour format when your machine should perform the delayed regular polling Then press Enter 7 Press Start When your machine polls for documents it dials the number and upon making contact with the other machine begins receiving the document as if the other machine had placed the call RECEIVING FAXES 5 11 Fax forwarding This feature tells the machine to forward the received document automatically to another fax machine You can set the time period for the machine continue this process NOTE Fax forwarding will not forward a polling reception and F code reception docu ments Fax forwarding is not available with the Tel Ready reception mode Turning the fax forwarding ON or OFF NOTE To turn on the Fax forwarding you
50. 1 Machine Settings 9 Press Enter Program No 2101 01 Cassette Size 3 Use lt p or lt p to search the item you want to set or change and press Enter 4 Change setting and press Enter For details of each setting refer to the following table 5 When you have finished press Reset to return to the standby mode The underlined settings are factory defaults 01 Cassette Size Set the paper size See page 2 16 02 Protect Passcode Set the protect passcode for using the security features See page 9 2 03 Soft Key Assign the functions you use frequently giving you instant function access from the control panel See page 8 2 04 Silent Mode Mute or select the volume of the ringer the alarm and the key tones ON After you turn the silent mode ON you can set the following Ringer Silent ON The machine will not ring when receiving a call OFF The machine will ring normally Alarm Silent ON The machine will not sound any alarms including an error alarm OFF The machine sounds an alarm when an error occurs or makes after fax reception or copying KeyBuzzer Silent ON The machine will not sound the key touch tone OFF The machine make a sound when the keys are pressed Alarm amp Key Volume When the silent mode is OFF or the Alarm Silent or Key Buzzer Silent is set to OFF this optional setting will appear to adjust the volume Max Loudest setting Mid Medium setting Min Low setting OFF Turn
51. 10 00 00 Store the appropriate access number to access the alternative telephone service provider See page 4 20 10 6 USER SETTINGS Copy settings The copy settings allows you to customize various copy settings to match your needs Accessing the copy setting 1 Press Menu 2 3 Program No 23 3 Copy Settings 9 Press Enter Program No 231 1 Scan Parameters 3 Use lt p or lt p to search the item you want to set or change and press Enter 4 Change settings and press Enter For details of each setting refer to the following table 5 When you have finished press Reset to return to the standby mode The underlined settings are factory defaults 1 Scan Parameters Doc Type You can choose one of the following for the default Text Photo amp Text Photo Contrast You can choose one of the following for the default Normal Dark Darkest Light Lightest 2 Auto Reset Time The machine returns to its initial condition automatically in a certain period of time You can change this time from 1 to 10 minutes 03 min 3 Copy Auto The machine automatically selects the recording paper size according to the document size and enlargement reduction rate You can change it to select the document size or enlargement reduction rate automatically instead of the recording paper size Paper Size The paper will be selected automatically according to the document size and copy ratio Reduction Copy r
52. 2 Cursor keys c Redial Scrolls through recently dialed numbers Page 4 6 Tel Index Displays one touch and speed dial entries which are sorted alphanumerically simi lar to a phone directory Page 3 11 In copy and scan mode c c Adjusts the zoom ratio 13 Enter Selects or confirms settings 14 Cancel Deletes characters on the LCD and cancel commands you have entered into the machine 1 4 Layout amp INSTALLATION 15 Soft keys Frequently used functions can be assigned into the following keys The following are the default settings Soft key 1 Report Soft key 2 Monitor Soft key 3 Pause Dial Opt See Soft keys on page 8 2 for more information 16 Advanced Functions You can choose any function that is not assigned as a soft key The displayed functions may vary according to the mode the machine is in 17 Speed Dial Group Press this key once and enter the three digit code to dial a pre registered fax or phone number Also press this key twice and enter a group number to perform group dialing 18 Job Confirm Fax Cancel Cancel or review fax jobs or review the results of a fax transmission 19 Numeric keys Enter numerical values as well as fax phone numbers and characters 20 Reset Returns the menu to the standby screen and resets all settings back to their defaults 2 Start Executes operation 22 Stop Stops the machine s operation However to stop a fax transmission press Job Confirm F
53. 9 sec onds If the fax exceeds the maximum time it will not count further Total printed pages for fax reception Counts the pages up to 999999 pages Ifthe fax exceeds the maximum page it will not count further Total print charge for fax reception Counts the charge up to 99 99 If the fax reception exceeds the maximum charge it will not count further Total printed pages of copying Counts the pages up to 999999 pages If the copy exceeds the maximum page it will not count further Total copy charge Counts the copy charge up to 99 99 If the copy exceeds the maximum charge it will not count further Total charge for copy and fax receptions The sum of the copy charge and print charge for fax reception will be printed NOTE If you want to reset the total counts for each department code see Resetting the counter for department code list below To print the list Press Menu 5 1 1 2 then Enter The department code list will be printed NOTE If the department code operation is protected see page 9 8 the machine beeps briefly and then returns to the standby mode You will have to turn off the protection first Resetting the department code counter To clear the current counts for each department code Press Menu 3 3 5 then Enter 9 The following two displays will appear alternately Reset Dept Count Reset Dept Count Yes Enter No Cancel 9 Press Enter to reset
54. AN Fax Ready Feb 10 2006 2 15pm Place your document on the ADF See page 2 11 for details 9 Adjust the scanning resolution and contrast See page 4 2 4 Dial the fax number Use the numeric keys to dial the number or Press a one touch key See page 3 6 or Press Speed Dial Group and the three digit code See page 3 8 or Use call group dialing See page 3 10 or Use the phone directory dialing See page 3 11 Press Start If you pressed a one touch key no need to press Start By pressing Start you have given your machine a command This command number appears on the first line of the LCD for a few seconds You will need to know this command number if you want to cancel the transmission or print a stored document See Reviewing or canceling commands on page 4 7 Command 01 At the end of the operation your machine beeps and displays Complete Whenever you transmit a document what actually appears on the top line of the LCD depends on the information stored in the remote fax machine The line may even be blank NOTE If you want to cancel a transmission during document scanning press Stop If you want to cancel a transmission that is in progress use the Review Commands feature See Reviewing or canceling commands on page 4 7 NOTE If the call fails see Redialing on page 4 6 4 4 SENDING FAXES Real time transmis
55. Based on memory to memory transmission of ITU T test document 1 to an Imagistics fax machine Your transmission times will vary but your machine always will provide the fastest transmission speeds possible under ITU T guidelines and phone line conditions 8 2 in 208 mm 256 levels Normal 8 dots mm x 3 85 lines mm Fine 8 dots mm x 7 7 lines mm Super fine 16 dots mm x 15 4 lines mm n the case that the remote fax has the ability of 16 dots mm x 15 4 lines mm Otherwise the superfine resolution is 8 dots mm x 15 4 lines mm Grayscale 8 dots mm x 7 7 lines mm Auto 50 to 100 or Fixed 100 600 dots in x 300 lines in Scanning resolution Scanning width First copy time Print speed Zoom ratio Preset ratio Printer 8 5 in 216 mm Approx 12 seconds using Letter sized paper in 1st paper cas sette 13 cpm using Letter sized paper in 1st paper cassette 25 to 100 100 78 64 50 Print resolution Print speed Color Mono Operating system Printer language Interface 600 dpi 13 ppm using Letter sized paper in 1st paper cassette Monochrome Windows 95 98 Me NT 4 0 2000 XP English version GDI PCL option USB port Ethernet port option APPENDIX amp INDEX AI 3 E H APPENDIX amp INDEX Scanner Compatibility Color Mono Scanning resolution Scanning width Grayscale Scan boxes Operating system Consumable items TWAIN Version 1 9 Co
56. Current date and time Automatic daylight saving time detection Fax reception mode Dial tone detection Phone dialing type Your fax number e TTI 1 TTI 2 TTI 8 Usual TTI dle time before switching to the Energy Save mode The settings you adjust here can always be changed later Layout amp INSTALLATION 1 13 Layout amp INSTALLATION E Specifying initial settings If you press Reset during initial setup your machine returns to Standby mode But it will keep the settings you saved by pressing Enter as described below 1 Switch to the Fax mode by pressing COPY FAX SCAN Language 9 Press Menu 9 Enter The machine will show the current language setting Language English v A Enter 9 Press lt p or amp until your desired language appears Then press Enter to save the setting and continue Date amp Time 4 The machine will show the current calendar clock setting Enter Time 01 01 04 00 00 Month Day Year Time 5 Use the numeric keys to enter the correct date in the MMDDYY format and time in the 24 hour format For instance to set 2 15 PM on February 10 2006 press 0 2 1 0 0 6 1 4 1 5 To change a digit press lt gt to move the cursor left or lt gt to move it right Then enter the correct digit 6 Press Enter to save the clock setting and continue Daylight savings 7 The machine will now ask if you want to set th
57. D Date amp Time 1 14 10 3 Delayed transmission 4 12 Department code 9 8 Dialing pause setting 10 6 Document handling 2 10 acceptable document 2 10 Document type 7 4 Drum cartridge replace ette reed 12 6 E ECM Mode m 10 6 Energy save mode 1 17 10 3 Error code ene 12 17 Error messages 12 13 external phone ss 1 8 F F code bos aet 6 2 Fax amp Copy ueniet eren 4 18 Fax charge setting 9 10 Fax reception mode 1 14 5 2 Function table ss 2 5 Idle time setting 1 16 Initial settings Idle time setting 1 16 Dang age 2 iet rettet 1 14 TTI Your name 1 15 Usual DTI iicet 1 16 Your fax number 1 15 L Language setting 1 14 Lists Batch box list 11 3 Batch document list 11 3 Block junk dial list 11 2 Commands list 11 2 Copy settings list 11 2 Department list 11 2 F code box list 11 3 F code document list 11 3 Fax forwarding list 11 3
58. ECURITY FEATURES 3 Press Enter Security Off v A Enter 4 Press lt p or X7 to select On 5 Press Enter The machine briefly shows the following display and begins the security reception mode Sec Rx Active Turning security reception off and Printing the document stored in memory During security reception mode an incoming fax goes directly into your machine s mem ory and the memory receive light comes on But the incoming fax message is not printed To print the documents received during the security reception mode and to return your machine to normal reception until the security reception beginning time Press Menu 4 3 4 then Enter If you are using the soft key press the soft key In which way the machine shows Security Rx Doc Enter Passcode 2 Use the numeric keys to enter the four digit passcode and press Enter Your machine will print all the documents received in the memory and then erase them from memory Then the machine turns the security reception off until the next time you have scheduled security reception NOTE If you enter incorrect passcode your machine refuses to print and security recep tion remains on To turn the security reception off completely select Off in step 4 of Activating security reception on page 9 3 9 4 SECURITY FEATURES Masking the PIN To prevent unauthorized long distance calls some PBX private branch e
59. Enter The following two displays will appear alternately 001 Erase Dept Code 001 Erase Dept Code Yes Enter No Cancel 4 Press Enter to erase the code To cancel press Cancel 5 To erase another department code repeat procedures from step 2 To cancel press Reset Turning the department code setting on and off NOTE To turn the department code setting on at least one department code must exist in your machine 1 Press Menu 3 3 4 then Enter Fax Department Off v A Enter NOTE If the department code operation is protected the machine beeps briefly and then returns to the standby mode You will have to turn off the protection first 9 Press cp or t7 to select on or off for fax department management SECURITY FEATURES 9 9 SECURITY FEATURES 3 Press Enter Copy Department Off v A Enter 4 Press a or 7 to select on or off for copy department management B Press Enter to save the setting To exit and return to the standby mode press Reset Fax charge setting You can manage the print charge for each fax reception To enter the charge per page Press Menu 2 2 1 5 then Enter Fax Charge 00 00 99 99 00 00 2 Use the numeric keys to enter the charge per page 9 Press Enter Copy charge setting You can manage the copy charge for each copy To enter the copy charge per page Press Menu 2 3 8 then Ente
60. F Cancel the Memory Tx Default setting for Quick Memory transmission see page 4 3 ON The machine doesn t wait to scan all pages into memory before dialing After it scans the first page of the document the machine will start sending OFF Cancel the Quick memory Tx Select the TTI that will print to the top of each page you send See page 4 16 Default setting of ECM error correction mode ON Reduces line errors during sending or receiving with another fax that supports ECM OFF Cancel the ECM Reject fax receptions from unauthorized incoming numbers Default setting is Off See page 5 9 Keep all received fax messages in memory and print them later Default setting is Off See page 9 3 Partition each received document by inserting a separator page Default setting is Off See page 5 14 Prints the received date and time at the top of each received fax mes sage ON Prints received time at the top of each page you received OFF Cancel this feature Resetved Time your machine prints Received Feb 10 2006 2 16 pm Fax Sender fax number Feb 10 2006 2 15 pm P 001 001 e THE SLEREXE COMPANY LIMITED SAPORS LANE BOOLE DORSET BH25 8ER Sender name TELEPHONE BOOLE 94513 51617 TELEX 123456 is Sender information send from the remote fax Mv n o m i Prevent unauthorized long distance calls See page 9 5 Enter the per page fax charge 00 00 99 99 See page 9
61. FAX SCAN 2 Press Advanced Functions 9 Press cp or t7 or Advanced Functions repeatedly to select the function Then press Enter The table below lists the advanced functions that can be used in fax mode and order of display Refer to the pages indicated for detail of function NOTE You can assign a function that you use frequently in the following table to the soft key to shorten the operation See page 8 2 page Broadcast Use this to make a broadcasting 4 11 Report Prints the transmit confirmation report for 11 5 only the next transmission Delayed Use this to make a delayed transmission 4 12 Batch Tx Stores a document for batch transmission 4 13 Pause Dial Opt Enter the special dialing character 3 Fax Forward Enable or cancel the fax forwarding 5 12 Fax amp Copy Enable or cancel the Fax amp Copy 4 18 Security Enable or cancel the security reception ceo Je Separator Page 5 14 Memory Tx t Auto Rx i F Code Tx 6 11 3 Cover Page Whether or not attach the cover page 4 19 3 Select TTI Choose the TTI to be sent Also it can cancel 4 16 TTI sending F Code Polling 6 12 nu Dial Prefix 421 Bypass 2 16 Page Counter Energy Save 117 Monitor Obtains a dial tone to on hook dialing co on oo N Online Cancels PC printing ii Mode Switch Switches the machine s mode 2 2 For details of printer settings refer to the PDF manual on the Printer amp Scanner driver CD 5 8
62. Fax Forward Yes Enter No Cancel 9 Press Enter to erase the rule 4 To erase another transfer rule repeat procedure from step 2 To return to the standby mode press Reset NOTE To print a list of transfer rules press Menul 5 1 1 7 then Enter See page 11 3 RECEIVING FAXES 5 13 RECEIVING FAXES E Separator page The separator page function can separate each received document by inserting blank paper on the top of the received document For example if you use the colored paper for the separator page it is easy to see the individual received document Setting the Separator page 1 Press Menu 2 2 1 2 then Enter Separator Page Off v A Enter 9 Press c or to select the mode you want To turn the Separator page on select On and proceed to step 3 To turn it off select Off and skip to step 6 3 Press Enter 1st Cassette v A Enter NOTE The paper source which has not been attached to your machine will be not displayed on the LCD 4 To select the paper source for the separator page using the cursor key 5 Press Enter Print on S Page Off v A Enter Determine if the separator page will be printed blank or not If you wish that the separator page will be printed blank select Off If you wish to print the first page of the received documents on the separator page select On Separator page separates each received document ui P
63. Fax settings list 11 2 Function list 11 2 Group list sseseeesss 11 2 Machine settings list 11 2 Macros list sususss 11 3 One touch dial list 11 2 Scanner settings list 11 3 Speed dial list 11 2 Stored document list 11 3 11 6 Loading paper in bypass tray 2 15 1n Cassette cedet ees 2 13 Loading the documents 2 11 M Machine setting sss 10 2 Macro keys ccccccccessseceeeseseeeeeeeees 8 4 APPENDIX amp INDEX AI 5 E H APPENDIX amp INDEX Memory overflow message 4 3 7 2 Memory transmission 4 3 10 6 sending using the ADF 4 4 Mixing document resolution and contrast iet 4 2 N Non memory transmission 4 5 Number of rings 10 5 One touch keys sses 3 4 Out of paper reception 5 5 P Page counter Rn 8 8 Paper handling 2 12 acceptable paper 2 12 paper size setting 2 16 Paper Source sss 10 3 Phone directory dialing 3 11 Polling transmission 4 17 Primary Mode eene 10 3 Printer driver sss 1 18 Print parameters 10 5 P
64. I 3 25 Press Enter to save the setting and continue Default TTI selection 926 The machine now asks you to set the default TTI to be shown at the top of faxes you send Usual TTI TTI 1 v A Enter 97 Press d or q7 to select TTI 1 TTI 2 or TTI 3 28 Press Enter to save the setting and continue Idle time setting for switching to the Energy Save mode 29 The machine will now ask you to enter the time at which the machine will enter the energy save mode Your machine will automatically enter the Energy save mode after your entered time has elapsed The default value is 5 minutes Energy Save Timing 001 240 005 min 30 Enter the time in minutes using the numeric keys 9 Press Enter to save the setting 32 Press Reset to return to the standby mode 1 16 Layout amp INSTALLATION Using the Energy Save mode In order to conserve energy your machine is initially set to enter the Energy Save mode automatically when the machine is left idle for a certain period The machine will automatically enter the Energy Save mode after approx 5 minutes of idle time In the Energy Save mode the machine will stop pre heating for printing and display Energy Save Mode on the LCD However the indicators on the control panel and scan ner lamp will not shut off even when the machine is in the Energy Save mode To recover from Energy Save mode press any key on the control panel When your machine receives a fax me
65. NOTE By pressing Report you can change the present setting to the opposite for only one transmission by the following procedure Report amp Lists 11 5 Report amp Lists m m Stored document list Your machine can print a list of documents stored in memory It will tell you how much memory each document is using The list includes Type The type of the document such as Batch box Data in Kbyte How much memory is used for the document Page The number of pages Note Other information such as the box number To print the list of documents stored in memory Press Menu 5 1 2 0 then Enter Erased document notification When the image data stored in memory is erased by accident a notification will be printed as soon as the power comes back listing information about the erased image data The following is an example of a received file that has been erased In addition Com mand erased Erased Poll Documents and F Code box document erased may be printed NewYork Office Fax 123 456 4890 Documents Erased P 1 Sep 24 2004 13 34 No Name Mode Start Time Time Page Dept Result Note 002 L A Office Normal EEEH v 1 80K IL l l JI JI IL l IL 1 2 3 4 5 6 7 8 9 1 No The number of the communication 9 Remarks 2 Name Registered in the following order Polling Polling reception 1 TTI number re
66. Press lt p or a to scroll through currently stored commands 4 Ifyou want to cancel the command shown press Cancel The following two displays will appear alternately C01 5552009 C01 5552009 Yes Cancel No Back B To proceed with canceling the command press Cancel To keep this command and continue reviewing stored commands press Back In either case the LCD will go back to step 2 6 To stop reviewing or canceling commands press Reset SENDING FAXES 4 7 SENDING FAXES Reviewing or canceling parts of a broadcast Bo You also can review or cancel certain numbers within a broadcast Press Job Confirm Fax Cancel then Enter 9 Press n or 7 to scroll through currently stored broadcast commands CO1 Broadcast v 4 gt Cancel 9 When the command you want to cancel is shown skip to step 6 If you want to review individual numbers within this broadcast go on to step 4 with out pressing Cancel 4 To review individual numbers within this broadcast press n7 to see the first number The machine shows 9 5550388 Y A 4 Cancel 5 Press a7 or lt p until you find the number you want to cancel 6 Press Cancel Cancel The next number will appear and if you want to cancel this number press Cancel twice If you want to cancel a different number go back to step 5 If you want to go back to reviewing or canceling another command press lt p To stop reviewing or canceling command
67. RECEIVING FAXES Block junk fax Your machine s Block Junk Fax feature lets you bar the gates against unauthorized incoming faxes Junk fax But before you block junk fax first understand how this feature works to determine if it is right for you There are four possible settings for Block Junk Fax Off The feature is not activated Model Your machine checks whether the last four digits of any phone number in your autodialer matches the last four digits of the remote fax s phone number If it does not find a match your machine disconnects the call Mode2 This mode rejects any call from a number whose last four digits match any number in the blocked numbers list Your machine can hold up to 50 blocked numbers Mode3 This mode rejects numbers that are not in the autodialer and also rejects numbers that are in the blocked numbers list This mode lets you keep a number on your autodialer for transmission to it while still blocking its incoming calls by putting it in the blocked numbers list But before you activate the Block Junk Fax feature please consider Not all fax machine owners enter their phone numbers in their machine With Block Junk Fax activated your machine would reject faxes from these machines Access codes can cause confusion If an autodialer entry ends with extra codes such as long distance codes Block Junk Fax will block out calls from those faxes To set the mode for bl
68. ackup MENO useneta geh imde ni ai n n he E WEE Era PLE 2 3 Selecting a TU COD sedeo ore re en err adr o be PRU EXER 2 4 P nction table ccnl ierra reitera tt Eee Pie ier HU EUM ani Codes EIE 2 5 Document and paper handling sees tnter tenens 2 10 Document handling acti rn rie eisai irii NN rase tea tina ce eaa son 2 10 Paper handling 2 0 titre tenir t tte iiie piedi e Decii c pi Den TEN 2 12 Chapter 3 A todialler one M VES 3 1 Autodialer basics siot alain din i n i ERE ERES ee ete e eot 3 2 Autodialerts tiis Shasta erret deni tenete oar ende tenebat cn 3 2 Call groups iud ER ER HER EE U DRAIN ETE E REI S 3 2 Destination names and phone directory dialing essere 3 2 Special dialing characberg see teni aint ied oo Er RO T Ee hy HERE A DERE 3 3 One touch c ieira a EAEE A 3 4 Adding or editing a one touch number tnter 3 4 Quick one touch registration sese rnnt tente tnnn 3 5 Erasing a one touch number seen tenete nennen nennen nnn tnter nn 3 5 How to dial using a one touch key sss 3 6 Speed dial Numbers uice ilit etate coved daadesesnesteeveyadeaaesdiaansdbidsasdheanaeede cea doe ah 3 7 Adding or editing a speed dial number ccccseseseeesesssesseseseesssssessseesssssessseeseseseessesseseseees 3 7 Erasing a speed dial number essent nnne nnne tnnt 3 7 How to dial using a speed dial nu
69. action failed Page 12 17 NOTE You can print the result of a fax transaction appearing on the LCD by pressing Enter 9 Press d or lt p to view other transaction results 4 Press Reset to exit Printing the result of a fax transaction In step 2 you can print the result of the fax transaction that appears on the LCD by pressing Enter Furthermore if you want to print a list of transaction results press Menu 5 1 0 5 then Enter Your machine will print the Activity Journal For details of the Activity journal see page 11 4 SENDING FAXES 4 9 SENDING FAXES Advanced fax functions The functions that are not assigned to soft keys can be selected by using the advanced function key To select the fax function using the advanced function key 1 Switch to the Fax mode by pressing COPY FAX SCAN 2 Press Advanced Functions 9 Press cp or t7 or Advanced Functions repeatedly to select the function Then press Enter The table below lists the advanced functions that can be used in the fax mode and the order of display Refer to the pages indicated for detailed information NOTE You can assign a function that you use frequently to a soft key for instant recall See page 8 2 Advanced function Descriptions Reference page Use this to send a fax to multiple parties 4 11 next transmission Pause Dial Opt 3 2 Delayed 4 12 Batch Tx 4 13 Select TTI Choose
70. age reception can conserve paper if some of the faxes you receive are half page Memo sized messages When activated this feature tells the machine to combine two of these half page receptions onto a single sheet Half page reception only combines half page messages sent back to back during the same transmission It won t combine two half page faxes from separate transmissions To adjust the print settings Default setting Rx reduction rate Auto Reduction margin 40 mm Half page reception Off Paper save Off 1 Press Menu 2 2 0 2 then Enter The machine shows the current reduction rate for fax reception Rx Reduc Rate Auto v A Enter 9 Press d or K to select the reduction rate 9 Press Enter to save the setting The machine shows the current reduction margin Margin 00 85 40 mm 4 Use the numeric keys to enter the reduction margin you want 5 Press Enter to save the setting The machine shows the current setting for half page reception Half Page Recpt Off v A Enter 6 Press d or d to select the paper save function Press Enter to save the setting 8 Press Reset to return to the standby mode RECEIVING FAXES 5 7 RECEIVING FAXES E Advanced receiving functions The function that are not assigned to the soft key can be selected by using advanced functions key To select the fax function using advanced functions key 1 Switch to the Fax mode by pressing COPY
71. agency that standardizes international telecommunica tions has created a fax industry standard for using subaddressing and password based communication With subaddressing your machine can send secure transmissions polling documents and even perform relay broadcast initiations regardless of manufacturer One name for the subaddressing is F code and that s what we will call it in these instructions and on your machine s LCD Guidelines for using F code 1 Before creating an F code box you must know the remote fax machine is compatible with the ITU T subaddressing and they are using this feature 2 To permit the other party to send or poll documents from your F code boxes you must create an F code box in your machine and the other party must know your F code box s subaddress and password 3 To send or poll to remote fax machine s F code boxes you have to know their subad dress and password Creating or modifying an F code box The elements of creating an F code box are as follows Box Number Enter the two digit number 01 20 of the F code box you want to create Up to 20 F code boxes can be created Box Name You can assign an identifier name for the F code box A name can be up to 16 characters in length Sub address This is the ITU T subaddress need to perform the F code fax transac tion A subaddress and password can be up to 20 digits in length and consists of numbers X or tl Only when the subadd
72. aker volume 1 Press COPY FAX gt SCAN to switch the machine to the fax mode Fax Ready Fev 10 2006 2 15pm 9 Press Monitor Monitor v A Enter 9 Press Enter You will hear a dial tone 4 Press lt p or d gt to adjust the volume Tel Mode Volume aammHH 5 Press Monitor to hang up 1 12 Layout amp INSTALLATION Initial setup Clearing stored settings Before using your machine clear the built in user data This ensures that the memory will hold only your settings IMPORTANT After specifying the initial settings do not clear the memory again without an authorized technician s advice To clear the memory Press Menu 4 0 then 2 Clear User Settings Clear User Settings Yes gt Enter No Cancel 9 If you want to clear the memory press Enter If you do not want to clear the memory just press Cancel Getting started In some countries you are required by law to indicate your name and fax number on every fax you send YOU MUST THEREFORE STORE YOUR NAME OR COMPANY NAME AND FAX NUMBER IN YOUR MACHINE BEFORE USING IT Every fax page you send arrives at the receiving machine with a single line of text at the very top of the page This text lists a name called the Transmit Terminal Identifier TTI and a fax number Under Specifying initial settings below you can stored the following items including your name and fax number Language
73. al devices pursuant to Part 15 of the FCC Rules These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment This equipment generates uses and can radiate radio fre quency energy and if not installed and used in accordance with the instruction manual may cause harmful interference to radio communications Operation of this equipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his own expense NOTICE This equipment meets the applicable Industry Canada Terminal Equipment Technical Specifications NOTICE The Ringer Equivalence Number REN for this terminal equipment is 0 2 The REN assigned to each terminal equipment provides an indication of the maximum number of terminals allowed to be connected to a telephone interface The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the Ringer Equivalence Numbers of all the devices does not exceed five Canadian ICES 003 This Class A digital apparatus complies with Canadian ICES 003 Cet appareil num rique de la classe est conforme la norme NMB 008 du Canada i Precautions Installation precautions Clean Dust buildup can damage your machine However do not use a dust cover which can cause overheating Periodically clean
74. and toner cartridges 1 Pull the release lever to open the side cover 1 2 Open the front cover Layout amp INSTALLATION 9 Turn the toner cartridge locking lever to the left unlock position 4 Unpack the drum cartridge from its carton and slide it into the machine firmly until it locks into place NOTE Shield the drum cartridge from light Layout amp INSTALLATION 1 9 5 Unpack the starter toner cartridge from its carton Then holding the toner cartridge with both hands gently shake it to distribute the toner evenly inside the cartridge NOTE Do not touch the roller of the toner cartridge NOTE The machine will not operate if the covers are not closed properly 1 10 Layout amp INSTALLATION Plug in and power up 1 Plug the non pronged end of the supplied AC power cord into the AC socket on the machine and the pronged end into a properly grounded AC outlet 9 Turn on the power switch The markings are international standards I means on O means off It will take a few seconds for the machine to warm up The machine will show NOTE While the power is on the scanner lamp will always lights but this does not mean machine failure See also Scanner Sleep on page 10 4 Loading paper and adjusting the paper size setting Please see Paper handling on pages 2 12 to 2 16 Layout amp INSTALLATION 1 11 Layout amp INSTALLATION E Adjusting the spe
75. anually In manual receive mode you must press Start before you hang up the phone The memory may be full If there is no paper in the cassette set paper Make sure that the machine is in fax mode If not change to the mode to the fax mode by pressing COPY FAX SCAN The memory may be full If there is no paper in the cassette set the paper to print the received document stored in the memory The number of document can be stored in the current operation is full Delete unnecessary documents MAINTENANCE amp PROBLEM SOLVING 12 19 1 MAINTENANCE amp PROBLEM SOLVING Copying errors Suggested solutions Cannot make a copy Make sure that the machine is in copy mode If not change to the copy mode by pressing COPY FAX SCAN Make sure that the document is loaded correctly When placing the document in the ADF the side to be copied should be face up Copy quality is poor See Print quality problems on page 12 21 PC printing errors CD Suggested solutions Cannot print from your The USB cable is not connected properly computer Check the cable connection The port setting is incorrect Check the printer port setting in your computer The printer driver may not be installed properly Reinstall the printer driver Printing is too slow Computer may not have enough memory Install more RAM in your computer The print job is large or complex The machine takes a lot of times when
76. atch Doc List Lists the documents file numbers 4 18 to To print this list press Menu 5 1 1 6 Enter 4 15 Fax Forward List List the each transfer rule s identifier number remote fax s 5 12 to number where you want documents to be transferred on off 5 13 setting time period and auto print setting To print a program list press Menu 5 1 1 7 Enter Macros List Lists the each key s Macro key number and the name of the job stored in the Macro key To print a program list press Menu 5 1 1 8 Enter Scanner Settings List Lists the current scanner settings 5 To print this list press Menu 5 1 1 9 Enter E s v us a nA bo T nA eo o oe A Store Doc List Prints how much memory each stored document is using To print this list press Menu 5 1 2 0 Enter Tx confirmation report Prints after each document transmission For details of scanner settings refer to the PDF manual on the Printer amp Scanner driver CD m m um um e o Report amp Lists 11 3 Report amp Lists m m Activity journal Just as a checkbook records your daily financial transactions your machine keeps an activity journal which records the 100 most recent fax transactions The activity journal lists the following information for each transaction Assigned number starting each day at 001 Remote location called Resol
77. atio will be set automatically according to the paper size and document size Doc Size Document size will be set automatically according to the paper size and copy ratio 4 Copy Protect Protects when switching to the copy mode See page 9 13 5 Sort Copy Default sort copy setting ON The copies can be assembled as sets in sequential order OFF The copies will be printed on a page by page basis 6 Combine Default combine copy setting ON The machine always performs combine copies OFF The machine only makes combine copies when set manually USER SETTINGS 10 7 USER SETTINGS Hn lt gt 7 Resolution Default setting for copy resolution 600dpi The machine makes a high resolution copy 600 dpi x 600 Ipi but it also requires more memory than the normal copy resolution 300dpi The machine makes copies with normal resolution 600 dpi x 300 lpi Set the copy charge per page 00 00 99 99 See page 9 10 00 00 8 Copy Charge 10 8 USER SETTINGS Scanner settings The scanner settings allow you to customize various scanner functions to match your needs Accessing the scanner setting 1 Press Menul 2 4 Program No 24_ 4 Scanner Settings 9 Press Enter Program No 241 1 Scan Parameters 3 Use d or lt p to search the item you want to set or change and press Enter 4 Change settings and press Enter For details of each setting refer to the following table 5 When you have fi
78. ause a fire and increases the risk of electrical shock Make sure the outlet is not controlled by a wall switch If it is you will risk occasional shutoffs to the machine causing interruption or loss of fax service Use an electrical surge suppressor preferably one which guards both telephone and electri cal lines This device helps to shield your machine from damaging high voltage electrical surges iv Space requirements To ensure proper ventilation and easy operation set up the machine in an area that meets the mini mum requirements for clearance as illustrated below 15 7 in 40 cm ue NOTE In order to enable easy machine maintenance and replacement of consumables maintain an adequate amount of space around the machine 1 When lifting the machine be sure to grab the handles on the left and right sides of the cassette tray General precautions Never disassemble your machine Disassembling your machine can cause serious injury to you and damage to your machine 9 amp Never handle your machine or power cord with wet hands Never touch your machine or power cord if your hands are wet During electrical storms disconnect the plug from the outlet Electrical storms can cause electrical shock or damage to the machine UP Keep away from liquids Keep liquids and metal pins or other objects away from your machine If something falls into the machine remove the plug from the outlet and the
79. ax Cancel Layout amp INSTALLATION 1 5 Layout amp INSTALLATION E 23 Macro keys Programming the Macro keys can reduce a multi step operation into a one touch executable See Macro keys on page 8 4 for more information 24 One Touch keys Instantly dials a pre registered fax or phone number Scc Menu OE Back gt 1 6 Layout amp INSTALLATION Setting up the machine Attaching the document tray Attach the document tray by inserting it into the appropriate holes as shown below Making connections Telephone line connection Attach the supplied ferrite core to the telephone line cable as illustrated below Plug the telephone line cable into the LINE jack and the other end to the wall jack If you want to use your machine for receiving both faxes and voice calls connect the optional handset or an external telephone to your machine Layout amp INSTALLATION 1 7 E LAYOUT amp INSTALLATION Connecting the optional handset Attach the handset cradle and the spacer using the screws supplied with the cradle Then plug the handset cord into the PHONE 1 jack of your machine spacer E as 7 lt gt handset ZY cradle 2 Connecting an external phone Plug the external phone s line into the PHONE 2 jack of your machine External phone Modular cap even an answering machine 1 8 Layout amp INSTALLATION Installing the drum
80. ce 11 Page Displays the total number of pages you have Counter printed and scanned 12 Scanner You can specify the sleep period of the scan Off Sleep ner lamp to prolong the life of your machine s On scanner lamp Start time 22 00 Reset time 06 00 2 Fax You can set the following settings for fax 1 Settings Parameters sending Primary fax resolution Normal Fine S Fine Gray Primary scanning contrast Lightest Light Normal Dark Darkest Super fine resolution 400dpi 600dpi You can set the following settings for fax Parameters reception 10 5 Reduction rate Auto 100 Reduction margin 40 mm 0 85 mm Off On 8 5 03 of Rings Sets the number of rings before your machine 2 times 1 10 times 5 answers 10 6 04 Redial Sets the number of times and dial interval for 2 times 2 15 times 10 6 automatic fax redialing 1 min 1 5 min 05 Dialing Sets the dialing pause length 2 sec 2 10 sec 1 Pause 06 Memory Tx Turns memory transmission on off Off 4 On 10 6 07 Quick Tx Turns quick memory transmission on off Off 4 On 10 6 5 08 Select TTI Selects the TTI you want to use Default 4 16 TTI1 TTI2 TTI3 Off 09 ECM Mode Turns ECM mode on off 1 On 10 Block Junk Rejects unauthorized incoming faxes a 11 Security Keeps all received fax messages in memory Off 9 Rx until printed manually On 12 Separator Partition each received documents by insert Off 5 Page ing a separato
81. chine can remember the last 10 dialed numbers Use dp or p to select the dial number you want to redial 4 Press Start 3 12 AUTODIALLER amp DIALLING OPTIONS Chapter Sending faxes Before sending sees eterne trennen tenens 4 2 Document handling eese eren 4 2 Scanning resolution ener 4 2 Scanninp CODE E dsl ica rie aine p t E DEREN 4 2 Mixing the document resolution and contrast in multiple pages 4 2 Sending method sse eren 4 3 Memory overflow message cccccscscsseccscsscsssscsssescsssseesscsescseseessecesscseees 4 3 SMOG QP AX siio dri corde n eR erreurs 4 4 Memory transmission ccccceccssssessssesessescseescseesesccsscsesscsesessesesseseeaes 4 4 Real time transmission non memory transmission 4 5 MRC MIA 0 fos TERRI EST 4 6 Automatic fax redialing sienna naaa 4 6 Manual fedlal uceiiniopnutbivin Dr Gross ieu Ivo demie 4 6 Reviewing or canceling commands eene 4 7 To review or cancel command xiisseseaseicadeaiaceinssissaesinasarsscnesstossndresabanbess 4 7 Reviewing or canceling parts of a broadcast cccccseseseseseesseeseseseees 4 8 Printing a delayed command list seen 4 8 Printing a stored document eee 4 8 View or print the results of fax transactions eese 4 9 Advanced fax functions a scisitenditi n sa dieu en ER papi UM pto
82. chine to make a phone call See page 1 8 Press c TEL INDEX The machine shows the first listing in your phone directory Telephone Index A Asian partner 01 The phone directory sorts entries in the following order 1 alphabetically 2 numerically and 3 by symbol Scroll through the listings to find the desired contact Using the cursor keys e bor q to select the character set alphabet number or symbol for the first character of the name you have stored in the autodialer e cp or q to check different listings within that character set Use the cursor keys to perform a quick search When the name you want to dial is displayed press Start If you have set the document in the ADF your machine will start the fax trans mission If you re making a regular phone call the machine will dial the remote party AUTODIALLER amp DIALLING OPTIONS 3 11 AUTODIALLER amp DIALLING OPTIONS m If the call fails Ifthe call fails what happens next depends upon the kind of call it was If it was a fax call Your machine will automatically redial the number It keeps trying until one of the following occurs t successfully reaches the other number It has attempted the maximum number of redials and has still not connected If it was a regular phone call You will have to redial manually Lift the handset 9 Press c REDIAL View Redial History 01 1234567890 9 Your ma
83. ct the F code box Then press Enter What you do next depends on whether you are creating or modifying the F code box If creating skip to step 4 f modifying go to the next step Use the numeric keys to enter the 4 digit I D code and press Enter If you have not set the I D code for operation protect you can skip this step 01 Set F Code Box Enter I D Code The machine is now asking you a name for this F code box 01 Box Name Upper Enter or modify a name by using the numeric keys An F code box s name can be stored up to 16 characters Regarding how to enter characters see Entering character on page 2 2 To change a name press sp or 5 to move the cursor press Cancel to erase a name Then re enter a correct name Press Enter 01 Sub Address No You must enter the ITU T sub address for the F code box This is the numerical iden tifier you must enter in order to communicate with any remote F code compatible fax The same subaddress cannot be set to other F code box Use the numeric keys to enter a sub address The sub address can be up to 20 characters in length and include any combination of numbers and the X and characters but no other non numeric characters To change a number press amp 7 or d to move the cursor press Cancel to erase it Then re enter the number correctly Press Enter 01 Password This is the password for ITU T compatible F code fax transacti
84. cuments stored in F code boxes press Menu 5 1 1 4 then Enter Erasing an empty F code box An F code box must be empty in order to erase it If you select an F code box in these steps which is not empty the machine beeps If this happens print all documents in that box before erasing it To erase an empty F code box Press Menu 3 4 2 then Enter Select F Code Box 01 Bulletin box 1 9 Press d or amp to select the F code box you want to erase Then press Enter 03 Erase F Code Box Enter I D Code 3 Use the numeric keys to enter the four digit I D code If you have not set the I D code for operation protect you can skip this step 4 Press Enter The following two displays will appear alternately 01 Erase F Code Box 01 Erase F Code Box Yes gt Enter No gt Cancel 5 Press Enter to erase the F code box If you want to cancel the erasing this box press Cancel and go back to step 2 6 Press Reset to return to the standby mode USING F CODE FEATURES 6 7 UsInG F CODE BOX FEATURES Storing a document in a bulletin box for polling Each bulletin box can hold up to 30 documents 1 Switch to the Fax mode by pressing COPY FAX SCAN 2 Place a document on the ADF and make any necessary adjustments 9 Press Menu 4 1 2 then Enter Select F Code Box 01 Bulletin box 1 4 Press d or amp to select the bulletin box Then press Enter
85. d fax documents Your Fax Number 1 800 243 5556 18 Use the numeric keys to enter your fax number This number can contain up to 20 characters To enter a symbol before your country code Press Pause Dial Options To enter the hyphen Options twice f you make a mistake press Cancel to erase the digit on the left e To change just one number press amp 5 or lt gt to move the cursor press Cancel to erase the number Then re enter the fax number correctly to make long numbers easier to read Press Pause Dial 19 Press Enter to save the number TTI your name 90 The machine will now ask you to enter the name or company name to be shown at the top of faxes you send You can enter three different names Each name can store up to 22 characters TTI 1 Upper Use the numeric keys to enter characters Refer to Entering characters on page 2 2 If you make a mistake press Cancel to erase to the left To change just one character press lt p or t7 to move the cursor press Cancel to erase it Then re enter the correct character Layout amp INSTALLATION 1 15 Layout amp INSTALLATION E 91 Press Enter TTI 2 Upper If you do not want to enter TTI 2 skip to step 23 29 Use the numeric keys to enter the name for TTT 2 23 Press Enter TTI 3 Upper If you do not want to enter TTI 3 skip to step 25 24 Use the numeric keys to enter the name for TT
86. d in China The information contained in this manual is subject to change without notice to incorporate improvements made to the products listed in this manual Co Please Recycle DA7 90590 60
87. darken or press Contrast repeatedly to select the contrast To avoid confusing the Light and Dark settings just remember Light lightens and Dark darkens to keep it straight Mixing the document resolution and contrast in multiple pages You can change the document resolution and contrast for each page of your documents 1 Select the document resolution and contrast for the first page 2 Press Start 9 Prior to scanning the next page select the document resolution and contrast for the next page 4 2 SENDING FAXES Sending method The following three sending methods are available on your machine Memory transmission For a normal memory transmission your machine 1 scans the entire document into memory 2 dials the other fax machine and 3 transmits the document Quick memory transmission For a quick memory transmission your machine doesn t wait to scan all pages into memory before dialing After it scans the first page of your document your machine will dial the other fax machine When it makes contact your machine transmits the stored document from memory while at the same time scanning the remaining pages of your document into memory The quick memory transmission is defaulted to On However you can turn it Off for the default See Fax settings on page 10 5 Real time transmission In the following cases the machine doesn t use memory for fax sending When memory trans
88. do not want to enter or change it skip to the step 9 SPECIAL FEATURES 8 5 SPECIAL FEATURES amp Enter the macro name by using the numeric keys If necessary review Entering character page 2 2 It can be store up to 130 characters 9 Press Enter to finish NOTE To print a list of macro keys press Menu 5 1 1 8 then Enter Erasing a Macro key Press Macro Program twice 2 Erase Macro v A Enter 9 Press Enter 9 Press the macro key you want to erase 4 Press Enter The following two displays will appear M1 Erase Macro M1 Erase Macro Yes gt Enter No Cancel 5 Press Enter to erase the macro If you want to quit without erasing press Cancel 6 To erase another macro repeat procedures from step 3 Press Reset to return to standby mode Macro key speed You can adjust the Macro key speed Press Macro Program three times 3 Macro Speed v A Enter 9 Press Enter 9 Press d or q5 to select the mode you want appears The possible settings are Normal Slow or Fast 4 Press Enter to save the setting 5 Press Reset to exit 8 6 SPECIAL FEATURES Fax dialing using a Macro key To dial a fax number using a Macro key 1 Set the document 2 Press the Macro key in which you have stored the fax communication command 9 Press Start if you have not registered Start in the Macro key Your machine will perform the
89. document notification eene 11 6 Table of the lists and journal The following table lists the report and lists that your machine can print out Function List Lists the functions available on your machine and the key 2 5 strokes needed to complete them To print this list press Menu 5 1 0 1 Enter Machine Settings List Lists the current machine settings To print this list press Menu 5 1 0 2 Enter Fax Settings List Lists the current fax settings To print this list press Menu 5 1 0 3 Enter Copy Settings List Lists the current copy settings To print this list press Menu 5 1 0 4 Enter Activity Journal Prints recent fax transactions performed by your machine To print the activity journal press Menu 5 1 0 5 Enter You can also set the machine to print activity journal automatically every 100 fax transactions Commands List Lists the following items The command number e The number or name of the destination The start time dd hh mm format A note telling if the command is a polling or F Code operation To print this list press Menu 5 1 0 6 Enter One Touch List Lists each one touch key s number name and fax phone num ber you have stored To print this list press Menu 5 1 0 7 Enter Speed Dial List Lists each number s three digit identifier name and fax phone number you have stored
90. e Fax Ready Feb 10 2006 2 15pm 9 Press an empty one touch key you want to register The machine will show 01 Enter One Touch 01 Enter One Touch Yes Enter No gt Cancel To cancel this operation press Cancel 9 To store the one touch number press Enter 01 Fax Number 4 Use the numeric keys to enter the number as if performing a manual dial The number can hold up to 40 digits To change a number press sp or lt 5 to move the cursor and press Cancel to erase the number Then enter the correct number 5 Press Enter 01 Name Upper 6 Use the numeric keys to name the one touch key The name can hold up to 24 characters Regarding how to enter the character see Entering character on page 2 2 To change a name press lt p or d to move the cursor and press Cancel to erase the name Then enter the name correctly Press Enter to save the setting The machine will return to the standby mode amp Use the one touch key labels supplied with your machine to label the one touch keys for easy reference Erasing a one touch number 1 Press Menu 1 1 2 then Enter 2 Press lt p or X7 to select a one touch number You can also select a one touch key by pressing that key 9 Press Enter twice If you want to exit without erasing press Cancel 4 To erase another one touch number repeat this procedure from step 2 Otherwise press Reset to return to the standby mode
91. e 1 The optional NIC network interface card is required Note 2 The optional 2nd phone kit is required Note 3 For details of PC printing refer to the PDF manual on the Printer amp Scanner driver CD The following functions are the default settings Soft key 1 Report Soft key 2 Monitor Soft key 3 Pause Dial Opt NOTE When Report Fax amp Copy Memory Tx Cover Page or Select TTI are selected the function is only valid for the following transmission Once that trans mission is complete the setting returns to its default setting If you want to change the default setting see User settings on pages 10 1 to 10 9 Programming a soft key 1 Press Menu 2 1 0 3 then Enter Select Soft Key No 1 Sort Copy The machine shows the function currently assigned to the soft key 9 Press a or a7 to select the soft key 1 to 3 you want to change eo J O CO A Press Enter 1 Sort Copy v A Enter Press amp or amp to select the function you want to assign Press Enter If you want to program another soft key repeat this procedure from step 2 To exit the operation press Reset Use the soft key labels supplied with your machine to label the soft key for easy refer ence NOTE Default settings cannot be set into another soft key SPECIAL FEATURES 8 3 SPECIAL FEATURES Macro keys If you perform the same ope
92. e calendar clock to automatically recog nize daylight saving time DST Daylight Saving Off v A Enter When the setting is On your machine will automatically recognizes DST at 2 AM on the appropriate switch over Sundays each year When the setting is Off no automatic change will occur 8 Press n or t7 to select On or Off then press Enter to save the setting Fax reception mode Q The machine now shows the machine s current reception mode Fax Ready v A Enter 10 For now select Fax Ready For details on the reception modes see Selecting the reception mode on page 5 2 11 Press Enter to save the setting and continue 1 14 Layout amp INSTALLATION Dial tone detection 12 The machine asks you to set whether the machine should detect a dial tone before dialing DialTone Detect Off v A Enter 13 Normally select Off If you need to detect a dial tone when dialling select On however you cannot send a fax if there is no dial tone 14 Press Enter to save the setting and continue Phone dial type 15 The machine will ask you to set the dialing type needed for the fax machine either tone or pulse Phone Type Tone v A Enter 16 Press d or lt p to select the dialing type on your phone line then press Enter to save the setting Your fax number 17 The machine will not ask you to enter your fax number to display on the recipients display or printe
93. e cloth until it is clean and dry ADF glass 12 2 MAINTENANCE amp PROBLEM SOLVING Cleaning the ADF rollers If you are having trouble with getting your documents to feed properly try this proce dure 1 Turn off the power and disconnect the power cable from the wall outlet 2 Open the ADF cover 3 Use a cloth moistened with a rubber roller cleaner to clean the face of the rollers Rotate the rollers by hand to allow cleaning of the entire roller surface Cleaning the drum charge wire and the print head When the following message appears on the LCD or if there are any poor print quality on your print the charge wire of the drum cartridge requires cleaning Open Front Cover Follow Instruction A NOTE Your machine can print about 100 sheets after this message appears but afterwards the machine displays Printer Not Usable message and it cannot print any page until the charge wire is cleaned To clean the charge wire 1 Open the front cover 2 Gently pull the blue cleaning rod toward you making sure it fully extends Then return the rod to its original position This operation also clean the print head Instruction A D Pull the blue rod toward you making sure it fully extends Return the rod to its original position 9 Close the front cover MAINTENANCE amp PROBLEM SOLVING 12 3 n NO MAINTENANCE amp PROBLEM SOLVING Replace the toner cartridge W
94. e document you stored your machine will automatically erase the document from memory Printing a stored polling document To print a polling document without erasing it press Menul 4 3 1 then Enter Erasing a stored polling document To erase a polling document from your machine s memory Press Menu 4 2 1 then Enter 2 Press Enter to erase the document If you want to quit the operation without erasing press Cancel SENDING FAXES 4 17 SENDING FAXES Fax amp Copy With the Fax amp Copy feature turned on your machine asks if you want to make a copy of a document each time it transmits Setting the Fax amp Copy function 1 Press Menu 2 1 0 6 then Enter Press Advanced Functions until Fax amp Copy appears on the LCD then press Enter Fax amp Copy Off v A Enter 2 Press cS or 5 to select on or off 9 Press Enter to save the setting 4 Press Reset to exit and return to the standby mode NOTE The Fax amp Copy function cannot be used for real time transmission With this feature the quick memory transmission see page 4 3 will be canceled This feature does not work for polling page 4 17 or F code bulletin box polling page 6 8 NOTE If you assign Fax amp Copy to a soft key page 8 2 you can turn the Fax amp Copy on or off by simply pressing that key Using the Fax amp Copy feature Place the doc
95. e number press ap or lt gt to move the cursor and press Cancel to erase the number Then enter the correct number 5 Press Enter 001 Name Upper 6 Use the numeric keys to enter the speed dial name The name can hold up to 24 characters Regarding how to enter characters see Entering character on page 2 2 To change the name press amp 7 or t5 to move the cursor and press Cancel to erase the name Then enter the name correctly Press Enter to save the setting The next empty speed dial number will be shown amp Toenter another speed dial number repeat this procedure from step 2 To exit the operation and return to the standby mode press Reset NOTE To print a list of speed dial numbers press Menu 5 1 0 8 then Enter Erasing a speed dial number 1 Press Menu 1 2 2 then Enter 9 Press cp or t7 to select the speed dial number You can also select the speed dial number by directly entering that three digit identi fier code 9 Press Enter twice If you want to exit without erasing press Cancel 4 To erase another speed dial number repeat this procedure from step 2 Otherwise press Reset to return to the standby mode AUTODIALLER amp DIALLING OPTIONS 3 7 AUTODIALLER amp DIALLING OPTIONS m How to dial using a speed dial number D Press this key once limagistics sxi4so RO b uiii Enter three digit code
96. ed and scanned pages TotalPrint 100000000 Total Scan 100000000 Y A Enter v A Enter Press Enter and then d or lt p to confirm the details Copy 030000000 Copy 030000000 Fax List 040000000 v Fax 040000000 v PC Print 030000000 A PC Scan 030000000 A 9 Press Reset to the exit and return to the standby mode 8 8 SPECIAL FEATURES Chapter Security features Security features cccccccsscscscsesesscsescsescssscescsescsescetscssscseseseeesecsescsesseeteesees 9 2 Passcode protection seen 9 2 Security rece ptit sanasana eren nnn nnn 9 3 Masking the PIN iiti teinte ard on a Gr ORTU 9 5 Using department codes eese 9 8 Turning department code protection on and off 9 8 Entering a department code seen 9 8 Erasing a department code eee 9 9 Turning the department code setting on and off 9 9 Fax charge setting seen nnne nnne 9 10 Copy charge setting eerte eia aee e eire 9 10 Sending a fax using a department code sss 9 11 Making a copy using a department code sese 9 11 Printing the department code list esses 9 12 Resetting the department code counter sse 9 12 Copy protection coenae dear vtero ra ire rrr RE HH 9 13 Security features Your machine has a number of secu
97. eeseececseees 1 7 Installing the drum and toner cartridges see 1 9 Plug in and power up cccccescsssscssscscsescsesseseessesesssecscscseseseeaescseseeeseees 1 11 Loading paper and adjusting the paper size setting 1 11 Adjusting the speaker volume sese 1 12 ital SOU asec cora reip tei intermedia entire tend 1 13 Clearing stored settings eee mener 1 13 Getting started 5 toner tee e inde t Er Rind 1 13 Specifying initial settings seen 1 14 Using the Energy Save mode sene 1 17 Installing drivers CD eese 1 18 Packing contents oO ze 7 Drum cartridge Toner cartridge Document tray Printer amp scanner Main unit with 500 sheet paper cassette driver CD s Documentation amp labels User s guide this book Paper size label Telephone line cable AC power cord One touch key label e Soft key label Ferrite core NOTE The appearance of the AC power cord and telephone line cable vary according to countries The toner cartridge supplied with your machine is starter toner cartridge which yields approximately 3 000 printouts In the USA call for supplies at 1 800 462 6797 to purchase regular full yield toner cartridge 1 2 Layout amp INSTALLATION Machine layout Automatic Document document feeder guides ADF Document tra
98. egistered in Macro Open Front Cover The charge wire of drum cartridge is dirty Clean the charge wire See page 12 3 Follow Instruction A Your machine can print about 100 sheets after this message appears but afterwards the machine displays Printer Not Usable message and cannot print any page until the charge wire is cleaned 12 14 MAINTENANCE amp PROBLEM SOLVING Message on the LCD Description Solution Open 1st Side Cover The paper jammed in your machine Open the side cover and remove the jammed paper Please Remove Paper gently and carefully See pages 12 10 to 12 12 Open amp Close ScanCover Either your document was not inserted correctly or the fax to which you are sending Reset Document cannot handle the document s page length Reset the page and try again Paper Mismatch In PC printing the size of paper in the paper cassette does not match up the paper size Set XXX paper you specified by the printer driver Press Stop to cancel a print job Then load the cor Press Stop rect paper size and try printing the document again Please Call Service The printer unit of your machine does not work Please contact the Imagistics National XXX Diagnostics Center Please Supply Paper The paper cassette or bypass tray is out of paper Supply paper to the cassette and or the bypass tray Please Replace Drum Your drum cartridge is not functioning Your machine cannot print until it is replaced with a new drum cartridge
99. er sleep mode but it will take a few moments to light the scanner lamp completely After you turn the scanner sleep mode ON you can set the scanner lamp sleep start time and sleep reset time Start time Enter the sleep start time using 24 hour format e g 10 00 p m as 22 00 The machine automatically turns off the scanner lamp at the time specified here The default setting is 22 00 Reset time Enter the sleep end time using 24 hour format The machine automatically turns on the scanner lamp at the time specified here The default setting is 06 00 Disables the scanner sleep mode The scanner lamp always lights 10 4 USER SETTINGS Fax settings The fax settings allows you to customize various fax settings to match your needs Accessing the fax settings 1 Press Menu 2 2 Program No 22_ 2 Fax Settings 9 Press Enter Program No 2201 01 Scan Parameters 3 Use a or lt p to search the item you want to set or change and press Enter 4 Change settings and press Enter For details of each setting refer to the following table 5 When you have finished press Reset to return to the standby mode The underlined settings are factory defaults 01 Scan Parameters 02 Print Parameters 03 of Rings 04 Redial Resolution You can choose one of the following Normal Scan at 8 dots mm x 3 85 lines mm Fine Scan at 8 dots mm x 7 7 lines mm S Fine Scan at 8 dots mm x 15 4 lines mm Gra
100. ess Advanced Functions until Select TTI appears on the LCD Select TTI v A Enter 2 Press Enter TTI Default v A Enter 9 Press lt p or amp to select one of following TTI Default The machine will send the Usual TTI you have set in Usual TTI selection of Specifying initial settings on page 1 14 TTI 1 your entered name The machine will send TTT 1 TTI 2 your entered name The machine will send TTI 2 TTI 3 your entered name The machine will send TTI 3 TTI Off The TTI information will not be printed 4 Press Enter to save the setting NOTE If you assigned Select TTI to the soft key page 8 2 you can select TTI by simply pressing that key 4 16 SENDING FAXES Polling transmission Polling transmission allows someone to retrieve a document stored in your machine s memory The stored document will be sent when the other party calls you Storing a document for polling transmission 1 Switch to the Fax mode by pressing COPY FAX SCAN 2 If your machine is set for Tel Ready reception change it to a reception mode other than Tel Ready Refer to Selecting the reception mode on page 5 2 9 Place the document on the ADF and adjust the fax resolution and contrast 4 Press Menu 4 1 1 then Enter Your machine will scan the document into memory and return to the standby mode NOTE Once the remote fax machine polls th
101. estricts access through use of a passcode The two fax machines were incompatible Your machine sends and receives only ITU T Group 3 fax communication the industry standard since the early 1980s Stop was pressed at the receiving fax machine Poor phone line conditions made fax communication impossible Call some one at the remote machine s location The sending fax machine detected too many errors from the receiving fax machine The sending fax machine is incompatible or had a document feeder problem during transmission Poor phone line conditions may have prevented your fax machine from prop erly printing some or all of the pages it received The machine received too large length data that over your machine s limit Either the line disconnected before transmission or the transmitting fax machine needs maintenance The machine has reached its memory capacity ECM reception failed perhaps due to line noise A compatibility error occurred Line noise or other problems prevented line probing The fax machine timed out while waiting for the retrain signal Transmission errors T 1 1 T 1 4 T 2 1 T 2 2 T 2 3 T 3 1 The remote fax machine didn t respond to your machine Call someone at the remote machine s location Stop was pressed during transmission Either the phone line disconnected during transmission or fax communica tion became impossible due to bad phone line conditions Try the call again The
102. etting amp If you do want to enter other number repeat procedures from step 5 To exit press Reset Erasing a number from the blocked numbers list To clear a number from the list Press Menu 2 2 1 0 then Enter Block Junk Fax Mode2 v A Enter 2 Press Enter Select BlockJunk No 01 5553038 9 Press lt p or t5 until you see the number you want to clear 4 Press Cancel Ol Erase Junk Fax 01 Erase Junk Dial Yes gt Enter No gt Cancel D Press Enter to erase the number If you want to cancel the erasing press Cancel 6 To clear another number repeat procedures from step 3 Press Reset to return your machine to standby mode Printing a list of the blocked numbers To print a list of the blocked numbers press Menul 5 1 1 0 then Enter 5 10 RECEIVING FAXES Receive polling Polling allows someone to fax a document to you without having to make the call or pay for it There are two kinds of polling Regular polling Your machine retrieves a document from a remote fax machine F Code polling Your machine retrieves a document stored in a F code boxes of the remote fax machine To do this you must be communicating with another F code compatible machine For more information of the F code communication see Using F code box features page 6 1 NOTE For polling to work the remote machine must also be set up to be polled Regular polling To set up
103. gistered for the Manual Manual reception destination name F Polling Indicates F Code polling 2 Space Security Received in F code security box NM M Relay Received by F code relay 3 Mode Resolution in the communication Bulletin Received in F code bulletin box 4 Start Time The time the communication started 5 Time The time required for the communication 6 Page The number of pages received 7 Dept When Department code has been set the department number is recorded here 8 Result Communications results OK Completed normally i Communicated in ECM mode Communicated via super G3 Error code Finished abnormally For information regarding error codes refer to page 12 17 11 6 REPORT amp Lists Chapter Ji 2 Maintenance amp Problem solving Maintenance oret en an E E E E 12 2 Cleaning tipnes essens ste es Nenei E ENECO EEND E Enr Erien 12 2 Cleaning the scanning area cccscsccsssesesssesessesescseseeeseesesescseseseeeseeses 12 2 Cleaning the ADF rollers seen 12 3 Cleaning the drum charge wire and the print head 12 3 Replace the toner eartridpe iiccesucisi rtis reriindeta si rete repa cicibnins 12 4 Replacing the drum cartridge seen 12 6 Troubleshooting esee nnns 12 8 Document jams nnne 12 8 Pap r Jam acie iecit ioi Ee pr re n boire viae ids 12 10 LCD rfor messages o taeda
104. h contains at least one document Erase the document s then try again Call For Service The scanner lamp is dim or not operating Make repeated copies to help evaporate any internal moisture If that doesn t resolve the problem call the Imagistics National Diagnostic Center at 1 800 243 5556 Check Paper Size The loaded paper does not match the paper registered in the machine Open amp CloseFrontCover Set correct sized paper or change the paper size setting see page 2 16 Open and close the front cover to reset the printer Close XXX Cover The cover indicated on the LCD is open or has not been closed securely Close it properly Close XXX Cassette The paper cassette indicated on the LCD is open or has not been closed securely Close it properly Communication Error A communication error disrupted the reception or transmission If you were transmit ting press Stop to clear the error message and then re try the transmission If you were receiving a fax try to contact the other person and have him her re try the trans mission The problem may be entirely with his her machine phone line etc Copy Off The copy protection feature is on Turn off the copy protection see page 9 13 Document Full You tried to enter a document into the F Code box but the machine has reached its capacity 30 documents Delete unnecessary documents stored in the F Code boxes or use other F code box Document Jam A document jams while you are using t
105. he ADF See pages 12 8 to 12 10 for clearing the ContStor Enter Cancl document jam Document Stored You tried to erase a batch box which contains at least one document To erase a batch box erase all the documents stored in the box Drum Near End Your drum will need to be replaced soon In the USA please call for supplies 1 800 462 6797 Enter No 00 32 You tried to enter a call group number that exceeds 32 Your machine can maintain 32 call groups numbered 1 32 call group 0 covers all the groups Enter the correct call group identifier number 1 Enter Reduce Enlarge You tried to copy your document on the paper other than Letter Half letter or Legal size using the bypass tray or the calculated zoom ratio is out of the acceptable range 25 100 Enter the zoom ratio manually although a part of the image might be lacked or change the paper for copying MAINTENANCE amp PROBLEM SOLVING MAINTENANCE amp PROBLEM SOLVING 12 13 Message on the LCD Description Solution Feeder In Use The command you are trying to enter requires the use of the ADF which is already in use Wait for the machine to stop using the ADF then try again Hang Up Phone The external telephone is not settled completely on its cradle In Relay Box You tried to store a document into the F code box which is set to be a relay box or secu or rity box Select the F code box which is set to be a bulletin box In Secure Box Invalid Number You
106. he call group by directly entering the two digit identifier code 01 32 9 Press Enter twice If you want to exit without erasing press Cancel 4 To erase another call group repeat the procedure from step 2 Otherwise press Reset to exit and return to the standby mode How to dial using a call group Press this key twice FAX gt E Q Enter group number S Press Start To perform call group fax dialing 1 Switch to the Fax mode by pressing COPY FAX SCAN 9 Place the document on the ADF 9 Adjust the document resolution and contrast 4 Press Speed Dial Group twice Enter Group No G 5 Use the numeric keys to enter the two digit call group number 6 Press Start 3 10 AUTODIALLER amp DIALLING OPTIONS Phone directory dialing Phone directory dialing is similar to an electronic phone book The phone directory sorts and displays numbers alphabetically according to their names so you can access them with ease How to dial using the phone directory o DM imagistics 1480 SCAN E gi ME er Size amp 1 l Press cip then search the name by pressing hd p dpd For a fax call Place the document in the ADF and adjust the document mode and contrast For a regular phone call Lift the telephone handset NOTE To connect an external phone to your ma
107. he paper size See Setting of the paper size on page 2 16 amp Attach the paper size sticker supplied with your machine to the front of the cassette 2 14 GETTING STARTED Loading paper into the bypass tray When you need to use a paper size that is not currently loaded in the paper cassette or when you want to print on a envelope transparency film or custom sized paper use the bypass tray NOTE Only use print media specified under Acceptable paper size on page 2 12 to avoid paper jams and print quality problems 1 Open the bypass tray on the right side of your machine Unfold the paper support extension GETTING STARTED 2 15 GETTING STARTED I 4 After loading paper into the bypass tray you need to set the correct paper size by pressing Bypass Press Advanced functions repeatedly until Bypass is displayed on the LCD and then press Enter Bypass Tray Ltr v A Enter 5 Press c or q7 to select the paper size you want to use Bypass Tray Ltr v A Enter 6 Press Enter NOTE You can set the default paper size for the bypass tray See step 6 of Setting of the paper size below Setting of the paper size Default setting Ist cassette Letter 2nd cassette option Letter Bypass Tray Letter After loading paper into the paper cassette you need to set the correct paper size by using the following procedure Press Menu 2 1 0 1 Enter 1st Casset
108. hen the toner runs out your machine shows Toner Empty on the LCD and it cannot print any page until the toner cartridge is replaced to the new one To replace the toner cartridge 1 Open the front cover 12 4 MAINTENANCE amp PROBLEM SOLVING 4 Unpack the toner cartridge from its carton Then holding the toner cartridge with both hands gently shake it to distribute the toner evenly inside the cartridge NOTE Do not touch the roller of the toner cartridge Close the front cover MAINTENANCE amp PROBLEM SOLVING 12 5 n NO MAINTENANCE amp PROBLEM SOLVING Replacing the drum cartridge The drum cartridge yields approximately 20 000 pages When the drum is near the end of life the machine shows Replace Drum Soon on the LCD You should obtain a replace ment drum cartridge soon When the machine shows Replace Drum it cannot print until the drum cartridge is replaced To replace the drum cartridge 1 Open the side cover and front cover 2 Turn the toner cartridge locking lever to the left unlock position then pull the toner cartridge out The toner cartridge must be removed to replace the drum cartridge 4 Unpack the new drum cartridge from its carton and slide it into the machine firmly until it locks into place completely 12 6 MAINTENANCE amp PROBLEM SOLVING 5 Reinstall the toner cartridge and turn the cartridge locking lever to the right until it locks into
109. hine to keep received documents in this security box Your machine can store incoming documents in security boxes up to 30 documents as long as 31 days after which it automatically erases the documents But if your machine has plenty of memory you may want to override the 31 day limit in order to keep the documents indefinitely If so enter 00 If you choose this you will have to delete documents manually 91 Press Enter 29 The machine asks for your F code box s four digit security I D code 01 Set F Code Box Enter I D Code 0000 This code prevents unauthorized access After you enter it you will have to enter this I D code to access the F code box next time If you are using the bulletin box or relay box assigning an I D code is optional How ever if you are using the security box an I D code is required to print the received document Do not forget your I D code 23 Use the numeric keys to enter the four digit I D code 0001 9999 Then press Enter Cannot use 0000 for the I D code This number is used for canceling the I D code for bulletin box or relay box 24 To create or modify another F code box repeat procedures from step 3 To finish press Reset 6 6 USING F CODE FEATURES Printing a list of F code boxes To print a list of your F code boxes press Menul 5 1 1 8 then Enter Printing a list of documents stored in your F code boxes To print a list of do
110. his operation manual Precautions Setting the machine Sending amp receiving faxes Copying Maintenance Troubleshooting Useful functions Digital Manual located on the Printer amp Scanner driver CD Installing the printer and scanner driver PC printing Scanning Useful functions Layout amp INSTALLATION GETTING STARTED AUTO DIALER SENDING FAXES RECEIVING FAXES USING THE F CODE BOX FEATURE COPYING SPECIAL FEATURES RESTRICTING MACHINE ACCESS USER SETTINGS REPORT amp Lists MAINTENANCE amp TROUBLESHOOTING APPENDIX AND INDEX PirPireir J UI CO 2S Hj hN nmn jIo Contents Regulatory information eese nente tenente ttt tereti tenente iiaa i United States of AMETI Casais nee iaeaea tnter nte ten intente i Canadi conania nn A A RORO ii PRECAUTIONS E E A E T A A A iii Installation precautions sisirin aiaiai aiii iii Power requiremebis scc actes tees rete re rere drei ada rs rre iita iv Space requirements s vis noniine tenti nid don ordi eh Ree ie pe e Ie ch ple v General precaubiOnS oani rte e YR V eX ERE vende dc v Storing and handling the toner and drum cartridges sss vi Legal restrictions on copying ccsssssssssssssssesescesssssesesssssssseseseessssseseesssssesesseeesssesssesseessessseees vii Symbols and terms cest ei rer abdo tto SOR htt i vr eme een niat viii Chapter 1 Layout amp Installation H sosai
111. ialing type Tone Pulse Your fax number Your TTI 1 your name Your TTI 2 your name e Your TTI 3 your name Usual TTI TTI 1 TTI 2 TTI 3 Idle time for entering the Energy Save mode 5 min 1 240 min GETTING STARTED 2 9 GETTING STARTED Cc a m m m T T ma co co co T do MN A Document and paper handling Document handling Be sure to read the following guidelines before you begin the sending copying or scan ning Acceptable documents mmi Single sheet Multiple sheet Size Max 8 5 x 35 48 in Max 8 5 x 14 in W x L 216 x 900 mm 216 x 356 mm Min 4 72 x 3 94 in Min 8 5 x 5 49 in 120 x 100 mm 216 x 139 5 mm Quantity 1 sheet Max 80 sheets of Letter Legal or Half letter size sheets 75 g m or 20lb paper Weight 35 0 to 128 0 g m 52 0 to 105 0 g m 0 05 to 0 15 mm 0 07 to 0 12 mm Document Plain paper Plain paper type n the real time transmission with super fine resolution 8 5 x 14 in 216 x 356 mm Things not to put in your machine To prevent jams and damage in the automatic document feeder do not insert the follow ing Folded curled torn wrinkled or very thin pages Documents with staples glue tape paper clips or still wet correction fluid e Sticky notes or documents with sticky notes attached Cardboard newspaper or fabric Pages with duplicating carbon on either side Credit cards or any small
112. iiss eere trip vere ee re FU RR CD Pep eee v ever pe EP Rn AI 4 Regulatory information Customer information United States of America This equipment complies with Part 68 of FCC rules and the requirements adopted by the ACTA On the rear panel of this equipment is a label that contains among other infor mation a product identifier in the format US IMGFA02B0038C If required this number must be provided to the telephone company The REN is used to determine the number of devices that may be connected to a tele phone line Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call In most but not all areas the sum of RENs should not exceed five 5 0 To be certain of the number of devices that may be connected to a line as determined by the total RENs contact the local telephone company The REN for this product is part of the product identifier that has the format US IMGFA02B008C The digits represented by 02B are the REN without a decimal point Your fax is designed for use on standard device telephone lines The fax connects to the telephone line with a standard line called the USOC RJ 11C A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA A compliant telephone cord and modular plug is provided with this prod uct It is designed to be connected to a c
113. in the left column You must also know the passcode Activating security reception 1 Press Menu 2 2 1 1 then Enter Security Rx Enter Passcode 2 Use the numeric keys to enter the protection passcode 9 Press Enter Security Rx Off v A Enter 4 Press c or lt gt to select On 5 Press Enter The machine shows the machine s current clock setting Security Rx Enter Time 15 42 6 Use the numeric keys to enter the time use a 24 hour format for the machine enter the security reception mode in every day To change a digit press amp 7 to move to the left or XP to move right Then enter the correct digit Press Enter Turning the security reception on immediately The machine will enter the security reception mode automatically at the predetermined time However if you want to put the machine into security reception mode immediately you can do this by the following procedure NOTE To enable the following procedure the security reception feature must be set to active See Activating security reception above To turn the security reception on immediately Press Advanced Functions repeatedly until Security appears then press Enter Press the soft key in which Security is assigned Security Enter Passcode 2 Enter the four digit passcode If you are using the soft key skip to step 5 after you entered the passcode SECURITY FEATURES 9 3 S
114. ith any command No Department Code You tried to turn on the department code setting but there are no department codes stored in your machine Store at least one department code or You entered an incorrect department code during fax Tx while the department feature is on Enter correct department code No Document Stored You tried to print a document from memory but your machine has no documents in storage No Drum Unit The drum cartridge is missing or has not been properly installed in your machine Please properly install the drum cartridge No Number Stored You selected an autodialer batch box or F code box number for which there is no num ber programmed Either choose another number or manually dial the number No Passcode You tried to program a security feature see page 9 2 but there are no protection pass code stored in your machine Store a protection passcode see page 9 2 No PIN Number You selected Mode1 in the PIN mask feature and tried to call an autodialer number in which no PIN has been entered or to call using numeric keys without a PIN Enter a PIN No Report You requested an activity journal or transmit confirmation report but your machine has no record of any fax jobs occurring No Toner Cartridge The toner cartridge is missing or has not been properly installed in your machine Please properly install the toner cartridge Not Allowed in Macro During macro registration you pressed the key which cannot be r
115. list printing and copying Not Used Cassette 1 is not used for faxing and copying It can be used for the separator page function page 5 14 or PC printing Fax It is used only for fax printing and list printing Copy It is used only for copying Cassette2 You can choose one of the following for cassette 2 Fax Copy Itis used for fax printing list printing and copying Not Used Cassette 2 is not used for faxing and copying It can be used for the separator page function page 5 14 or PC printing Fax It is used only for fax printing and list printing Copy It is used only for copying Bypass tray You can choose one of the following for Bypass tray Fax Copy Itis used for fax printing list printing and copying Not Used Bypass tray is not used for faxing and copying It can be used for the separator page function page 5 14 or PC printing Fax It is used only for fax printing and list printing Copy It is used only for copying NOTE The Cassette2 appears only when the optional second cassette has been installed For details of PC printing refer to the PDF manual on the Printer amp Scanner driver CD You can confirm the total number of printed and scanned page See page 8 8 USER SETTINGS 10 3 USER SETTINGS Hn lt gt 12 Scanner Sleep ON OFF You can specify the sleep period of the scanner lamp to prolong the life of your machine s scanner lamp You can use the machine during the scann
116. list those activities in the order of their assigned numbers you can change the printing order of the activity journal To change the printing order 1 Press Menu 3 1 2 Enter Journal Line Up Off v A Enter 9 Press c or t7 to select on or off If you want the activity journal to print in the order of assigned number choose On Otherwise the machine will list every fax transaction of the same command and same location 9 Press Enter to save the setting Transmission Confirmation Report Setting the transmission confirmation report Your machine can print a transmit confirmation report TCR after sending a fax to any Group 3 fax machine The TCR lists the following information for each communication Date and time of the TCR s printout Remote location called Resolution mode Starting date and time e Duration in minutes and seconds Length in number of pages Result of the call Any special operations For example a fax call made using an external tele phone will appear as Manual Sample of the document An reduced image of the first page of the document If an error occurs the TCR tells you the remote location which was called the error code page 12 17 and error message page 12 13 To set the printing of TCR Press Menu 3 1 3 Enter Report AutoPrint Off v A Enter 9 Press d or t5 until the setting you want appears and press Enter
117. lor or Monochrome 600 dpi 300 dpi 200 dpi 208 mm 256 level 20 boxes Windows 98 Me 2000 XP English version Drum cartridge life Toner cartridge life Approx 20 000 pages Approx 16 000 pages Starter toner cartridge life Approx 3 000 pages Based on 6 document coverage and letter sized two page interval printing NOTE Specifications are subject to change without notice AI 4 APPENDIX amp INDEX Index A Activity journal 11 4 Advanced functions COP YS oieee i enn aee ns 1 6 fax reception 235a deen ies 5 8 fax sending sss 4 10 Auto Reset eee 10 9 Auto Reset Time 10 7 B Batch transmission 4 13 Broadcasting sees 4 11 C Call group dialing 3 9 Cassette size esses 10 2 Character GOFTOCUINE ie pei teme s 2 3 GD erlDg luseeneshserbhssies 2 2 Cleaning ADF rollers 5 1 3 ees 12 3 drum charge wire 12 3 LED print head 12 3 scanning area eee 12 2 Combine o de en ro eade 7 7 Commands 2 0 eceseeceeseeeeetteeeeeeees 4 7 Confirmation report 11 5 Copy Auto enira eoi etes 10 7 Copy charge setting 9 10 Copy protection see 9 13 Counters accessere tetto cease 8 8 Cover page sosrssrirsssersressreeseresssi 4 19
118. mber sese 3 8 Callero p dialinp uui iiic edt nil tr d veto inier de denote te re er E RR 3 9 Entering or changing a call group eese nnne nnne 3 9 Erasm a call PTOU c ie cucine disertis inen iiie ER eee Feier e 3 10 How to dial using a call oup aiam nene RR He DR RUE 3 10 Phone directory dialing ius ire rer aree rr rr RO REPE HORE HR e Fer POE Hd 3 11 How to dial using the phone directory sese nennen 3 11 Tf the callfailgz eee itr edet en ere Fete eren eH een 3 12 Chapter 4 Sending FAXES E 4 1 Before Sending o uodpusci osi POE DO GI RR RO FURORE EUR UR HP RU U QE I PUN 4 2 Document Hand nro EPUM 4 2 Scanning resolutions ertt crei tps tede aree niai 4 2 SCAN MING CODLTABU d baniondhtedterdera iiiter dedit renes ar ioiei 4 2 Mixing the document resolution and contrast in multiple pages sss 4 2 Pending Methods T M 4 3 Memory overflow Message 3 5 iieri n E E E RR EEUU PU HERD RE ET 4 3 Sending a TAK is nnn e n I ERR T RATER Re HERE ERE RT M YER YEA e RXRRU E ORC YER T 4 4 Memory transmission ii D tti ane o ha d c nie eae OIE 4 4 Real time transmission non memory transmission eee 4 5 PROG SANS 2er n eia ii 4 6 Automatic fax redialing ieeeie eet erint treten tete theod ta ea oot a da obe ka ko ond 4 6 Manual redial is tesi toten n ib afuit fen Tuae RENE 4 6 Reviewing or canceling commands seeseeseseeeeeeee
119. ment If you have questions about what will disable alarm equipment consult your telephone company or a qualified installer This equipment is hearing aid compatible When programming emergency numbers and or making test calls to emergency num bers 1 Remain on the line and briefly explain to the dispatcher the reason for the call 2 Perform such activities in the off peak hours such as early morning or late evenings To protect your product against power surges we recommend the use of a power protec tion device Surge arrestor The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device including FAX machines to send any message unless such message clearly contains in a margin at the top or bottom of each transmit ted page or on the first page of the transmission the date and time it is sent and an identification of the business or other entity or other individual sending the message and the telephone number of the sending machine or such business other entity or indi vidual The telephone number provided may not be a 900 number or any other number for which charges exceed local or long distance transmission charges For instructions on programming this information into your FAX machine see Initial Setup on pages 1 13 to 1 16 of this manual FCC Part 15 Canada This equipment has been tested and found to comply with the limits for a Class A digit
120. mission is turned off When you are sending a fax using on hook dialing by pressing the soft key in which Monitor is assigned or by using an external telephone handset When the machine s memory is full In Real time transmission the next page will not scan until the current page has been transmitted Notes for real time transmissions Only one destination can be dialed Memory overflow message In normal memory transmission if you have stored too much information in your machine s memory a Memory Overflow message will appear on the LCD Memory Overflow Start or Cancel This appears because 1 too many pages have been stored in the memory or 2 the pages that are stored have too much information on them for your machine to remember If this message appears press Start to tell your machine to keep as many pages in memory as possible or press Cancel to erase all pages stored during the current opera tion but not previous operations Dividing a large document into smaller batches will help you avoid this error Use real time transmissions to avoid these problems See Real time transmission page 4 3 and 4 6 NOTE If the machine is idle for 3 minutes the machine will automatically erase any docu ment stored in memory during the last operation SENDING FAXES 4 3 SENDING FAXES Sending a fax Memory transmission 1 2 Switch to the Fax mode by pressing COPY FAX SC
121. must create at least one transfer rule 1 Press Menu 3 6 1 then Enter Press Advanced Functions until Fax Forward appears on the LCD then press Enter Fax Forward Off v A Enter 9 Press c or to select on or off To activate the fax forwarding select On 9 Press Enter Create or modify the transfer rule You can make up to 10 transfer rules 1 Press Menu 3 6 2 then Enter Select Fax Forward 01 No Number Stored 2 If you set up a transfer rule at your first time skip to step 4 If you have already set up any transfer rules proceed to step 3 9 Select the number of the transfer rule you want to create or modify then press Enter 01 Forwarding Number 4 Enter the fax number for the remote fax machine to which you want documents to be transferred Use either a one touch number a speed dial number a call group or regular number dialed from the numeric keys 5 To add more fax numbers enter the number as described in step 4 You can specify up to 201 numbers for transferring 01 Forwarding Number 01 9002 G12 1234 By using the numeric keys you can enter only one destination e If you want to erase an existing number press ap or P to move the cursor then press Cancel to erase the number 6 Press Enter Fax Forward On v A Enter 5 12 RECEIVING FAXES You can activate or not activate the rules individually To activate the rule select On
122. n or off by simply pressing that key Entering the cover page message The message can hold up to 120 characters divided into 3 lines Each line can hold up to 40 characters Press Menu 3 2 2 then Enter Line 1 Upper 2 Use the numeric keys to enter a message for the 1st line Regarding how to enter the character see Entering character on page 2 2 9 Press Enter to save it 4 To enter a message into another line the procedure is same as the step 2 and 3 5 When you finish entering a message press Reset to exit Printing the cover page To confirm that the cover page is set correctly print a sample cover page from your machine Press Menu 5 1 1 1 then Enter SENDING FAXES 4 19 SENDING FAXES Using alternative telephone network service providers Dial prefix When you make a call you may want to use alternative telephone network service pro vider to take advantage of low rates You can store the access codes in Dial Prefix key The following information describes how to program the access number 1 Press Menu 2 2 1 6 then Enter Dial Prefix No 2 Enter the telephone network access number using the numeric keys Access numbers may contain up to 40 digits If you must wait for another dial tone at the dialing enter a pause at the end of the access number by pressing Advanced Functions repeatedly until Pause Dial Opt appears and press Ente
123. n call the Imagistics National Diagnostic Center at 1 800 243 5556 Do not rest furniture or other equipment on the power cord Do not put anything on or over the electrical power cord and do not route the power cord under rugs or carpets Doing so can damage the power cord and or machine causing fire or electrical shock Transporting the Machine If you need to transport the machine over a long distance consult your technical representative Storing and handling the toner and drum cartridges To avoid damage to your machine and to assure the best performance possible follow these guidelines when storing and handling the toner and drum cartridges Use supplies manufactured specifically for Imagistics machines Using toner and drum cartridges or other supplies that are not manufactured specifically for your machine may affect the operation of your unit Storing the cartridges Store the cartridges in a location that meets the following requirements Free from direct sunlight Away from dusty conditions Away from floppy disks or other computer media computer screens or other materials sensitive to magnetic fields Away from high humidity Do not stand the cartridge on its end and do not store it upside down Do not open the protective bag containing the cartridge until you are ready to install the car tridge Cartridge handling Do not burn toner cartridges Toner powder is extremely flammable Expo
124. ne number then press the X key and enter the PIN The PIN always goes last For example to dial 19725550911 with a PIN of 123456 enter 197255509113 123456 Press Start 13725550911 123456 9 Press Start The PIN disappears from the display and your machine dials the desired phone number If you choose Mode 2 Enter the phone number as usual Press Start 13725550911 2 Press Start Enter PIN Number 9 Use the numeric keys enter the PIN and press Start Your machine dials the number 9 6 SECURITY FEATURES Performing a batch transmission while using the PIN mask NOTE The following instructions presume you are familiar with how to set and use both your machine s autodialer and the batch transmission feature If you need to review see pages 3 1 to 3 12 for more on the autodialer and or pages 4 13 to 4 15 for more on batch transmission If you chose Mode 1 or Mode 2 NOTE Any autodialer number you use with batch transmission must include the PIN To review how to include this information in an autodialer number review the Mode 1 instructions under Autodialing while using the PIN mask page 9 5 Before sending a batch transmission for the first time you must store the PIN within its batch box Follow the steps for creating or modifying a batch box page 4 13 The machine asks for the fax number 1 Fax Number 2 Enter an autodialer number or use the numeric keys
125. ng a speed dial mianmber ji ssntscississssicassesinsscassiniasianssshiavinbisesseevenie 3 7 How to dial using a speed dial number sss 3 8 Call oroup dialing zu conr von erm ie e rr oven iat 3 9 Entering or changing a Call group eene 3 9 Erasing a call group eee nnne 3 10 How to dial using a call group eee 3 10 Phone directory dialing eere 3 11 How to dial using the phone directory sene 3 11 If the call fails Y 3 12 Autodialer basics Your machine s autodialer stores your most frequently called phone and fax numbers for instant recall Autodialers There are two kinds of autodialer numbers The difference between the two is how you dial them How to dial Numbers stored Onetu k Press one of the keys marked 1 to 40 on y the left side of the control panel Press Speed Dial Group followed by a Speed dial number three digit identifier between 001 and 160 160 Call groups Call groups are sets of fax numbers that make it easy to send the same fax message to several locations Your machine can store up to 200 numbers in each group with up to 32 groups total Also see Call group dialing on page 3 9 Destination names and phone directory dialing When you store numbers in your autodialer you can give these numbers descriptive names such as Chicago office or Billi
126. ng department The phone directory sorts these names alphabetically Using phone directory dialing you can look up these numbers by their descriptive names just as if you were using a phone book Also see Phone directory dialing on page 3 11 3 2 AUTODIALLER amp DIALLING OPTIONS Special dialing characters Your machine allows you to enter special dialing characters when registering the autodi aler The chart below briefly describes each of these characters It also tells you how to store those characters in your autodialer Each pause lasts two seconds Press once the soft key that If you must wait for another dial tone or signal at Pause Dial Opt is assigned any point in the dialing sequence enter a pause to You can change the pause length See page 10 6 Makes long numbers easier to be read s Pause Piel Opt soft key twice No need to use this character when using a tone soft key until a T appears line Enters a Dial prefix code to access the alternative Press the Pause Dial Opt telephone network soft key until N appears N must be entered before the first of number u Switches from pulse dialing to tone dialing Press the Pause Dial Opt T AUTODIALLER amp DIALLING OPTIONS 3 3 AUTODIALLER amp DIALLING OPTIONS m One touch keys Adding or editing a one touch number Your machine can store up to 40 one touch numbers using the key
127. nished press Reset to return to the standby mode The underlined settings are factory defaults 1 Scan Parameters 3 Auto Reset Doc Type You can choose one of the following Text Photo amp Text Photo Resolution You can choose one of the following 200 dpi 300 dpi 600 dpi Contrast You can choose one of the following Normal Dark Darkest Light Lightest Auto Reset Time Set the time minutes for the scan parameters to return to their default condition You can change this time from 01 to 10 minutes 03 min Reset After Scan You can program the settings to return to their default condition as soon as scanning has been completed On Off For details of scanner settings refer to the PDF manual on the Printer amp Scanner driver CD USER SETTINGS 10 9 USER SETTINGS Hn lt gt 10 10 USER SETTINGS Chapter Report amp Lists Table of the lists and journal eene 11 2 Activity journal esee enne nennen 11 4 Setting the activity journal eee 11 4 Printing an activity journal manually eese 11 4 Setting the printing order of the activity journal 11 5 Transmission Confirmation Report ccccscscsseccsescseseseesssescsesseesseeescsesees 11 5 Setting the transmission confirmation report eese 11 5 Stored document list contia cited riuytited pi SRL DIC iiaa 11 6 Erased
128. nssdscvasnsnes 8 1 uidi LP URERIETU EN 8 2 Functions you can assign to a soft key ssssseseseeee eerte tenentes 8 2 Programming a 30i Key ect reci ici dr ei c reete de n trate tee e 8 3 Maero K6y8 o tehotee nere e on cie bo Edad OAA OAE eden E adds 8 4 Steps you can program into a macro key cccccssssssssesssesesssesssessssesesssesssseseseeesssneseseeeesenes 8 4 Creating or modifying a Macro 4 5 oim sme soe imn dieran Ie nm TREE PED SY 8 5 Erasing a Macro Key eos eee rient entree iie ird ed ror erre ihv 8 6 Macro key Speed ode t i edite tieniti pi e T ERE Re EHE EHE EEUU RET 8 6 Fax dialing using a Macro key ccccccssssssesssssssssesesescsesesessesssesesssescseseseesssesessseeseessssseenseees 8 7 Copying using Macro Key c5 oen tnndioduii mo mro T i e ed hv HE PR 8 7 Printing lists using the Macro key sssseseeeeeeeneererenntn neret 8 7 Storing fax documents using Macro key sse nennen 8 7 Viewing counter Susa eirca emn bod iro a rer reer AA 8 8 Chapter 9 Security OAtUres sissccseiecceccsssscsssesesscessesesctescseacescsececcescsscoceciecesssssssceacossedsesscctesecsecescseterdesssoceisededesetetseds 9 1 Security eatur ebano prn nana RITU REO PERIIT GAT 9 2 Passcode protecion sianie itiipieiaiiniri iiien 9 2 Secority POCO PUI OM S 1s teens reset e tenti dared deperit RF eta esr cen fp eo eve du aae TR 9 3 Masking the PIN 0 2 iri trc rentre PUR on PO HERR PE UI EP o RETE rep
129. ny and 4 the file numbers stored in the F code box You then have a certain number of days see steps 19 to 21 on page 6 6 in which to print out the document before your machine automatically erases it To print a received documents 1 Switch to the Fax mode by pressing COPY FAX SCAN 9 Press Menu 4 3 2 then Enter Select F Code Box 01 Security box 9 Press c or 7 to select the security box Then press Enter 01 F Code Document Enter I D Code 4 Use the numeric keys to enter your security box s four digit I D code 5 Press Enter Your machine prints all documents in the F code security box and then erases them If there is no documents in the security box the machine briefly displays the No Document Stored message on the LCD before returning to step 2 f you have entered an incorrect I D code your machine aborts the operation and returns to the standby mode 6 10 UsING F coDE FEATURES Sending a document using a subaddress and password 1 2 3 Switch to the Fax mode by pressing COPY FAX SCAN Place the document on the ADF Adjust the document mode and contrast if necessary Press Advanced Functions until F Code Tx appears on the LCD then press Enter F Code Tx v A Enter Press the F Code Tx soft key Enter Sub Address Use the numeric keys to enter the appropriate ITU T subaddress Then press Enter Enter Password The password
130. ock junk fax 1 Press Menu 2 2 1 0 then Enter The machine shows the current setting Block Junk Fax Off v A Enter 9 Press d or t5 until the mode you want appears RECEIVING FAXES E 9 Press Enter to save the setting What you do next depends on what you selected in step 1 If you selected Off or Mode1 press Reset to return to standby mode If you selected either Mode2 or Mode3 go on to step 4 4 The machine shows Select BlockJunk No 5 Press cp or lt p until you find an empty position in the list then press Enter o n If you want to modify an existing entry in the blocked numbers list press c or lt p until you see the number you want to modify then press Enter To clear a number from the list see Erasing a number from the blocked numbers list next page 6 Use the numeric keys to enter the last four digit number of a fax number you want to block You can enter the last eight digit number to identify each fax number but only the last four digit number will be used for blocked number For example if you want to block a fax from someone with a number of 123 456 7890 you should enter 7 8 9 0 01 Enter Fax Number 7890_ RECEIVING FAXES 5 9 To change a specific digit press s 7 to move left or qP to move right until the cursor is under the digit then use the numeric key to enter the correct number Press Enter to save the s
131. odify Then press Enter 4 Ifyou are creating a new macro skip to next step If you are modifying a macro already stored the following two displays will appear oo Overwrite po Overwrite oo gt Enter No 2 po To overwrite the recording press Enter To change only the macro name press Cancel and go to the step 9 B The copy standby display appears and the machine begins to beep which indicates the machine is in the macro programming mode Copy Ready 01 Auto Ltr 100 6 Press the keys exactly as you would if performing a normal operation The machine beeps during programming to confirm macro programming mode You can program up to 60 steps When you exceed 60 steps the machine asks if you want to register the operations you have entered Too Many Steps Too Many Steps Yes Enter No gt Cancel If you want to register them press Enter If you want to abort press Cancel e When you press Enter or Start at the end of the operation you are program ming the machine shows Include Start Enter Include Start Enter Yes Enter No gt Cancel If you want the machine to start the programmed operation immediately by press ing the macro key press Enter If you want the machine to prompt you press Start or Enter before starting the recorded operation press Cancel Then go to the step 8 Press Macro Program M1 Name Upper The machine prompts you to enter the name of macro If you
132. off the silent operation mode The machine will ring and beep as usual You can select the volume from Max Mid or Min 10 2 USER SETTINGS 05 Energy Save Mode Set the machine to conserve power when not in use 06 Fax amp Copy 07 Primary Mode 08 Service Mode 09 Date amp Time 10 Paper Source 11 Page Counter ON The machine saves power consumption after the specified idle time elapses OFF Cancel the energy save mode NOTE The idle time can be changed in the Initial setting mode see pages 1 14 to 1 16 While the machine is in the energy saving mode the machine shows Energy Save Mode on the LCD but all the LED on the control panel and scanner lamp will not be off Make a copy of your document each time it is transmitted See page 4 18 The machine returns to the primary mode when the standby status contin ues for longer than 3 minutes after finishing the sending or printing jobs With this setting the machine always starts up in the primary mode In default settings the Copy mode is set for the primary mode However you can change the primary mode to the Fax mode or to the Scan mode For technical support Do NOT turn this setting to ON without an authorized technician s advice Enter the current date and time using 24 hour format Set the usage rules for the paper cassettes and bypass tray Cassettel You can choose one of the following for cassette 1 Fax Copy Itis used for fax printing
133. ompatible modular jack that is also compliant See installation instructions for details If the equipment sx1480 causes harm to the telephone network the telephone company will notify you in advance that temporary discontinuance of service may be required But if advance notice isn t practical the telephone company will notify the customer as soon as possible Also you will be advised of your right to file a complaint with the FCC if you believe it is necessary The telephone company may make changes in its facilities equipment operations or pro cedures that could affect the operation of the equipment If this happens the telephone company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service If trouble is experienced with the equipment sx1480 see operating instructions for details For further repair or warranty information please contact the Imagistics National Diagnostic Center at 1 800 243 5556 If the equipment is causing harm to the telephone network the telephone company may request that you disconnect the equip ment until the problem is resolved Connection to party line service is subject to state tariffs Contact the state public utility commission public service commission or corporation commission for information If your home has specially wired alarm equipment connected to the telephone line ensure the installation of the sx1480 does not disable your alarm equip
134. onitor to dial press the Monitor soft key to hang up If you are using the handset hang up after pressing Start NOTE To cancel the transmission use Review commands features See page 4 7 SENDING FAXES 4 5 SENDING FAXES Redialing Automatic fax redialing When using memory transmission and the line is busy your machine will automatically redial the number up to two times in one minute intervals If the last redial attempt fails your machine prints and or displays an error message While in the Auto Redial mode AutoRedial appears on the first line of the LCD Auto Redial Feb 10 2006 2 15pm You can change the redial time and interval settings See Fax settings on page 10 5 If you want to end the redial procedure delete the redial command of it from the com mand list See Reviewing or canceling a command on the next page Manual redial Press d REDIAL to redial the number entered using the numeric keys Press C REDIAL View Redial History 01 1234567890 2 Your machine will remember the last 10 dialed numbers Press c or gt to select the dial number you want to redial 9 Press Start 4 6 SENDING FAXES Reviewing or canceling commands Your machine can store many Jobs in its memory It also keeps track of each command by assigning it a command number like C01 Delayed commands redial attempts and current fax transmissions are
135. ons You don t need to have a password for the F code box However using a password will make your F code communication much more secure If you do not want to enter ITU T password skip to step 9 USING F CODE FEATURES 6 3 UsInG F CODE BOX FEATURES amp Use the numeric keys to enter the ITU T compatible password for this box This pass word can be up to 20 characters in length and include any combination of numbers and the X and characters but no other non numerical characters To change a number press lt p or lt gt to move the cursor and press Cancel to erase it Then re enter the number correctly O Press Enter Box Type Bulletin v a Enter 10 Press d or amp to select the box type then press Enter If you chose Bulletin go on to step 11 If you chose Relay skip to step 13 If you chose Security skip to step 19 If you setup a Bulletin box 11 The bulletin box has the following settings Rx Protect Determines whether or not the document is received in the bulletin box Rx Protect Off v a Enter On Rx protection is on Documents are not received in the box Off Rx protection is off Document are received in the bulletin box and you can set the two additional settings Auto print and Over write Doc below Press lt gt or lt p to select on or off then press Enter Go on to the next one Auto Print Determines whether to print a
136. pressed a key which has no function for the current operation Invalid Passcode The protection passcode see page 9 2 you entered is not valid Repeat the operation entering the correct protection passcode Line Busy You tried to erase a document which someone is currently polling from your machine Wait for the fax to complete the polling operation Macro In Use You tried to change the function for a Soft key but that Soft key has been programmed in a Macro key You cannot change the Soft key function until erase the Macro key that contains the Soft key you want to change Erase the Macro then try again Memory Overflow You tried to enter more pages into memory than your machine could store Press Start Start or Cancel to tell your machine to keep as many pages in memory as possible or press Cancel to delete from memory all pages stored during this operation but not previous operations Memory Overflow In PC printing the machine received data more than it can fit in memory Press Stop Press Stop to cancel the printing job Either delete unnecessary documents retry after more memory becomes available or split the printing into more than one operation Memory Overflow Memory has overflowed during the fax reception Rx Press Stop to return the standby screen No Command Stored You pressed Job Confirm Fax Cancel to review upcoming commands but your machine had no stored or You pressed a macro key which is not programmed w
137. problem persists replace the toner cartridge The drum cartridge may be defective Remove the drum cartridge and check it for damage If the problem persists replace the drum cartridge The paper you are using may have absorbed moisture perhaps due either to high humidity or water having been spilled on the paper supply Toner will not adhere well to wet paper Replace the paper with dry paper MAINTENANCE amp PROBLEM SOLVING 12 21 1 MAINTENANCE amp PROBLEM SOLVING Printouts have white and or black lines BC BC BC BC BC Printouts have toner smudges ABCDE ABCDE ABCDE ABCDE ABCDE The image is not aligned prop erly on the paper ABCDE ABCDE ABCDE ABCDE ABCDE The ADF glass or rollers of the ADF may be dirty Clean the ADF glass and or the rollers of the ADF See pages 12 2 to 12 3 The drum charge wire may be dirty Open the front cover To clean the drum charge wire pull the blue rod toward you making sure it fully extends Then return the rod to its original position See page 12 3 The toner cartridge or drum cartridge may be defective Remove the cartridges and check them for damage If the problem persists replace either or both of the cartridges as indicated The drum charge wire may be dirty Open the front cover To clean the drum charge wire pull the blue rod toward you making sure it fully extends Then return the rod to
138. r Copy Charge 00 00 99 99 00 00 2 Use the numeric keys to enter the charge per page 9 Press Enter 9 10 SECURITY FEATURES Sending a fax using a department code For this operation to work make sure The department code should exist on your machine You know the department code 1 Place your document on the ADF See page 2 11 for details 2 Adjust the document resolution and contrast 9 Enter the fax number by either pressing a one touch key entering a speed dial num ber or manually dialing it 4 Press Start If you pressed a one touch key no need to press Start Enter Dept Code 6 Use the numeric keys to enter the appropriate department code 7 Press Start Making a copy using a department code For this operation to work make sure The department code should exist on your machine You know the department code Place your document on the ADF and adjust settings 2 Use the numeric keys to enter the number of copies 4 Press Start Enter Dept Code 6 Use the numeric keys to enter the appropriate department code 7 Press Start SECURITY FEATURES 9 11 SECURITY FEATURES Printing the department code list The department code list includes the following information for each department code Department code Department name Total communication time in hours minutes and seconds h mm ss Counts the communication time up to 999 59 59 999 hours 59 minutes 5
139. r Advanced Functions repeatedly to select the function Then press Enter The table below lists the advanced functions that can be used in copy mode and their order of display Refer to the pages indicated for detailed information NOTE You can assign a function that you use frequently as a soft key See page 8 2 For details of PC printing refer to the PDF manual on the Printer amp Scanner driver CD 7 6 COPYING Combine This feature allows you to copy two one sided documents to one sheet of Letter sized paper N NOTE Enlargement copy is not available This machine has no image rotation function 1 Make sure the machine is in the Copy mode 2 Place your document on the ADF face up CoPvING E 3 Press Advanced Functions repeatedly until Combine appears then press Enter 4 Turn on Combine using the cursor key and press Enter B Set the following as needed See Basic copy settings on page 7 4 Document type and scanning contrast Number of copies Zoom ratio You can set the ratio from 25 to 100 To reset the copy parameter to the default setting press Reset 6 Press Start To stop the copying press Stop COPYING 7 7 Copy resolution Both machines offer the highest copy quality available However this feature also requires more memory than with normal copy resolution If you try to copy several pages at a time memor
140. r or press the Pause Dial Opt soft key Refer to Special dialing characters page 3 3 9 Press Enter to save it 4 Press Reset to exit and return to standby mode Sending faxes with the Dial prefix feature To dial using the numeric keys Place the document on the ADF 9 Press Advanced Functions repeatedly until Dial Prefix N appears then press Enter to enter an N If you assigned Dial Prefix to a soft key page 8 2 simply press that key This symbol indicates access to the alternative telephone network Press Start N_ Enter the fax number using the numeric keys 4 Press Start NOTE You must enter the full National Code telephone number when dialing telephone numbers via any network You can assign the Dial prefix to a soft key page 8 2 to enter an N but it can not be combined with any one touch key or speed dial number for dialing In order to send faxes using the one touch key or speed dial number you must instruct your machine to access the alternative telephone network when you store the fax number into your autodialer To enter an access number into your autodialer Before entering a fax number press Advanced Functions repeatedly until Dial Prefix N appears then press Enter to enter an N And then enter the fax number 4 20 SENDING FAXES Chapter Receiving faxes Receiving a fax cccccsesecssscssssesssecccc
141. r page On 2 6 GETTING STARTED 0 3 0 3 8 0 4 0 5 7 6 0 6 3 3 0 6 9 3 14 Level one Level two Level three IESU Settin P function menu function menu function menu puo See aee 2 User 2 Fax 13 Receive Prints the received date and time on the top Off 10 6 Settings Settings TimeStamp of each received document On 14 PIN Mode Prevents unauthorized long distance calls Off 9 5 Model Mode2 15 Fax Charge Sets the print charge for fax receptions 00 00 00 00 99 99 3 Copy 10 7 Settings Text Photo amp Text Photo Lightest Light Normal Dark Darkest 3 Copy Auto Selects item for auto selection Paper size Reduction Doc size 4 Copy Turns copy protection on off Off Protect 5 Sort Copy Turns copy sorting on off Off 10 7 On 6 Combine Turns combine copy on off Off 7 8 10 7 7 Resolution Sets the copy resolution 600 dpi 7 11 300 dpi 10 8 8 Copy Sets the copy charge per page 00 00 00 00 99 99 9 10 Charge 4 Scanner 1 Scan Sets the followings Settings Parameters Document type Text Photo amp Text Photo Scanning resolution 200 300 600 dpi Scanning contrast Lightest Light Normal Dark Darkest 2 Auto Reset Sets the time minutes for the scan param 3 min 1 10 min eters return to their initial condition 3 Other 1 Journal amp 1 Journal Prints the activity journal automatically after Off 11 4 Settings Reports AutoPrt 100 transactions On 2 Jou
142. rase Batch Box Yes Enter No gt Cancel 4 Press Enter to erase the batch box To cancel press Cancel 5 To erase another batch box repeat procedures from step 2 To exit press Reset NOTE If you select a batch box which is not empty the machine beeps and briefly shows Select Batch Box Document Stored Erase any documents stored in the batch box then repeat this procedure from the beginning to erase the box SENDING FAXES 4 15 SENDING FAXES Selecting the TTI The default setting is Default Every fax page you send arrives at the receiving machine with a single line of text at the top of the page This text lists your name your fax number date amp time of transmission and page number as below You can select the name Date and time either TTI 1 TTI 2 or TTI3 Your fax number of transmission Page number I l I i Your name Fax 1 123 456 7890 Feb 10 2006 2 15pm P 001 001 TTI information e THE SLEREXE COMPANY LIMITED SAPORS LANE BOOLE DORSET BH25 8ER TELEPHONE BOOLE 94513 51617 TELEX 123456 You can select the three types of TTI your name stored in the Specifying initial set tings pages 1 14 to 1 16 for each transmission Also you can tell the machine whether or not to send the TTI information IMPORTANT In some countries you are required by law to indicate your name and fax number on every fax you send Press Menu 2 2 0 8 Pr
143. ration repeatedly you can automate the operation using a macro A macro is a series of the several steps that you group together as a single com mand to accomplish the operation automatically A macro key faithfully records up to 60 steps Macro keys Steps you can program into a macro key You can teach the Macro keys to carry out any of the following jobs Copy All copying procedures Printouts e List printing Menu 5 1 01 to 19 Document stored for polling Menul 4 3 1 e F code document stored in bulletin box Menul 4 3 2 Document stored in a batch box Menul 4 3 3 Security receive document Menu 4 3 4 Document stored for delayed command Menul 4 3 5 Document storage Regular polling documents Menu 4 1 1 F code box bulletin box documents Menu 4 2 2 Communications functions Delayed transmission pages 4 12 Broadcasting page 4 11 Regular polling page 4 17 Batch transmission page 4 13 F code transmission page 6 11 F code polling page 6 12 NOTE One Macro key can hold only one job It cannot combine two or more jobs 8 4 SPECIAL FEATURES Creating or modifying a Macro 1 Press Macro Program 1 Set Macro v A Enter 9 Press Enter Select Macro Key M1 No Command Stored 3 Press the Macro key you want to create or m
144. received document This setting appears only when the Rx protect is set to off Auto Print Off v a Enter On A document will be printed automatically when it is received in the bulletin box Off Received documents are not printed You will have to print them manually See page 6 9 Press p or amp 7 to select on or off then press Enter Go on to the next one Overwrite Doc Determines whether to overwrite existing erase the documents when the box receives a new one This setting appears only when the Rx protect is set to off Overwrite Doc Off v a Enter On The currently stored documents in the box will be replaced with a new received document Off A received document will be added in the box Up to 30 documents each docu ment can include one or more pages can be stored in each box 6 4 USING F cODE FEATURES Press c or p to select on or off then press Enter Go on to the next one Erase Tx Doc Determines whether to erase a document from the box after it is sent to a polling request Erase Tx Doc Off v A Enter On Your machine erases the document from the box as soon as it sends it If you choose On this box can be polled only once per document Off Your machine does not erase a document from the box when it is polled As long as your machine holds AC power and you do not erase the document from the box the document is available indefinitely for polling Press c
145. rend 9 5 Using department codes 1er trecenti eet euet ecce riot eet retrait 9 8 Turning department code protection on and off ssssssssssseseseeeereenenennees 9 8 Entering department code nitet erento iri Aaii dst 9 8 Erasme a department ode x 2 5 29 6 nititur S NN 9 9 Turning the department code setting on and off sss 9 9 Pax charge Settings iid on ran tei ae e E E RE UE EVI 9 10 Copy charge Setting zi eren pero een uet ee EE POR ERG Fe eR Pee eH PR e ever e TRE 9 10 Sending a fax using a department code sse 9 11 Making a copy using a department COd cccseesssssssessssecesssssessssssseeesssessseeseessssseeees 9 11 Printing the department code list essent nnne 9 12 Resetting the department code counter essere 9 12 CODY DEOLGCLIOTL irr ciet etit devient dede d de RR e Po RENE Cen RR RR 9 13 Chapter 10 User up riS 10 1 Machine Settings ern n Gr eder tec n a d n e esci ri ibid 10 2 Accessing the machine Setting iio irent doro ere OI RE ED TR FEE DELE KD 10 2 hEvel nap 10 5 Accessing the fax sell NES sni niin RR HE EH RER EDAM DRE or oh 10 5 Copy Ihr DR 10 7 Accessing the Copy Setting ix tts nome pedi DH TH RD XR EEERR R 10 7 Scanner seling S a cn co addens irasee po e P TR RE EY YER SKYE REO e eei EY interes 10 9 Accessing the scanner Settings
146. ress Then press Enter Enter Password The password setting is optional but required if the other party has set a password on their F code box 4 Use the numeric keys to enter the ITU T password Then press Enter If you do not need to enter the ITU T password press Enter without entering any number Enter Fax Number 5 Enter the fax number You may use a one touch key speed dial number or the numeric keys to enter the fax number 6 Press Start Command 01 Your machine dials the number and polling the document from the remote F code compatible machine To cancel the polling in progress press Job Confirm Fax Cancel and Cancel Cancel To cancel the delayed polling press Job Confirm Fax Cancel search the command number you want to cancel using the cursor key then press Cancel Cancel See also Reviewing or canceling command on page 4 7 6 12 UsING F coDE FEATURES Before Copying IN ee ee ee nares eee em ee 7 2 Document and paper handling eene 7 2 Changing your machine to the Copy mode sese 7 2 Display in the copy standby mode sese 1 2 Memory overflow message c cccccssscsscscscsescsssscscsescsesseesscsescseseeenecsesesenes 7 2 Making COpI68 6 onini iter pee rie Pere EE EE 1 8 Making copies ccccccccssssesesesceesesesseseecsescsssecesscscecsseesesseecseseesseseeecseees 1 8 Basic copy se
147. ress and password if you set that is sent from remote fax machine match with your F code box s subaddress and pass word the remote fax machine can use your F code box s feature Password This is a password for ITU T subaddressing Assigning a password is optional but using a password will make your F code communication much more secure Box feature You can set up the F code box as a bulletin box a security reception box or a relay transmission box Bulletin box Holds scanned or received documents and waits for a polling request from another F code compatible fax machine Security box The received documents in the security box are held for the specific amount of time you have set and they are not printed automatically You will need to enter the I D code to print them Relay box The received documents are relayed to other destina tions If you set the Auto print mode to on your machine also print them I D code This is a 4 digit I D code protects the F code box settings from unau thorized access Assigning the I D code is optional for a bulletin box and a relay box but required for the security box 6 2 USING F CODE FEATURES Creating or modifying an F code box NOTE If you want to change an existing F code box type you first must erase the old box then create a new one Press Menul 8 4 1 then Enter Select F Code Box 01 No Number Stored Press d or amp to sele
148. rint on the separator page OFF Print on the separator page ON 6 Press Enter to save the settings To return to the standby mode press Reset NOTE After setting you can turn on or off by pressing Advanced Functions until Sepa rator Page appears on the LCD and press Enter Then select on or off and press Enter If you assigned Separator Page to the soft key page 8 2 you can turn the Separa tor page function on or off by simply pressing that key 5 14 RECEIVING FAXES Chapter Using F code box features F code an introduction csaiceuscett eise rrn e a ei ow ei rrb egets 6 2 Creating or modifying an F code box seen 6 2 Printing a list of F code boxes esee 6 7 Printing a list of documents stored in your F code boxes 6 7 Erasing an empty F code Dis iiie casis p Ember dniadonesasieviedinaasievie 6 7 Storing a document in a bulletin box for polling 6 8 Printing a document stored in a bulletin box ss 6 9 Erasing a document stored in a bulletin box ss 6 9 Printing a document received in the security box 6 10 Sending a document using a subaddress and password 6 11 Polling a document using a subaddress and password 6 12 F code an introduction The ITU T the United Nations
149. rity features to keep your private fax documents private avoid unwanted outside communication and even protect against unauthorized use of your machine These security features include 1 Security reception 2 PIN mask 3 Block junk fax and 4 Department codes Passcode protection Your machine has a passcode protection system which must be turned on in order to use the security features listed below Security reception PIN mask Department code protection To set the passcode 1 Press Menu 2 1 0 2 then Enter Protect Passcode Old Passcode rit alias 9 If you are creating a passcode use the numeric keys to enter 0000 If you want to change or turn off the passcode enter the current passcode 9 Press Enter Protect Passcode New Passcode 0000 4 Enter the new four digit passcode between 0001 to 9999 and press Enter TTo turn off passcode protection enter 0000 and press Enter 5 Write down the passcode and put it in a safe place 6 Press Reset exit and to return to the standby mode 9 2 SECURITY FEATURES Security reception Security reception tells your machine to keep all received faxes in memory but not print them You can print them out later at your convenience For example you could use this if you are concerned about workers reading documents intended for your eyes only NOTE For this feature to work you must have activated the passcode protection as described
150. rnal Changes the printing order of the activity Off 11 5 Line Up journal On 3 Report Prints the Transmit Confirmation Report TCR Off 11 5 Auto Print automatically after every transmission On 1 Set Turns cover page sending on off Off 4 19 Cover Page 2 Enter Enter your cover page message Cover Page 3 Department 1 Set Dept Protection for the department code settings Off Code Protect 2 Enter Stores a department code Dept Code 3 Erase Erases the stored document code Dept Code For details of scanner settings refer to the PDF manual on the Printer amp Scanner driver CD GETTING STARTED 2 7 2 GETTING STARTED Level one Level two Level three A Description function menu function menu function menu 3 Other 3 Department 4 Set Dept Settings Code Setting Turns department code on off Clear the department code counter iud ur ho Dept Count 4 F Code Box 1 Set F Code Box F Code Box 5 Batch Tx 1 Set Batch Box Batch Box 6 Fax 1 Set Fax Forward Forward E do Sets up an F code box 2 x Erases an empty F code box 1 un co Sets up a batch box 1 rA o Erases an empty batch box a a ho Turns fax forwarding on off 2 Enter Fax Forward Set the forwarding rules 3 Erase Fax Erases the forwarding rules Forward 7 Scan Box 1 Set Scan Box 4 Doc 1 Store 1 Polling Management Document Document Sets up a scan box
151. rotection passcode 10 2 Q Quick memory transmission 4 3 10 6 R Real time transmission 4 3 4 5 Receive time stamp 10 6 Redialing ence 4 6 Redial setting sssse 10 5 BDOEL cremerne erioet 11 5 Resetting the counter for department code list 9 12 S Scanner driver sses 1 18 Scanning contrast 4 2 7 4 Scanning resolution 4 2 Scan parameters 10 5 10 7 10 9 Searching the function 2 4 Short cut operation 2 4 Silent mode sssses 10 2 Soft Keys eeepc hee etc tite tbecs 8 2 DONG cciescuderatua E EAE T 7 5 Speaker volume 1 12 Special dialing characters 3 3 Speed dial numbers 3 7 T Toner cartridge feplace niece ees 12 4 Troubleshooting 12 8 TTI Your name 1 15 TTL sending 5er 4 16 U Usual TTI selection 1 16 Y Your fax number 1 15 Z LOOMTATIOG iiie eicit o eice Ee 7 4 AI 6 APPENDIX amp INDEX www imagistics com www imagistics com Imagistics International Inc 100 Oakview Drive Trumbull CT 06611 Imagistics International Ltd Field House Station Approach Harlow Essex CM20 2TX lmagistics International Inc 2005 Printe
152. s press Reset Printing a delayed command list Your machine can print a command list which tells you The command identification number The phone number or Remote location The start time this appears in a DD HH MM format A note tells you if the command is a polling or F Code operation To print a delayed command list press Menu 5 1 0 6 then Enter Printing a stored document Your machine can print out each document stored for delayed transmission To print a stored document you will need to know the document s command number which you can obtain by either reviewing the commands or printing a delayed command list see above 1 Press Menu 4 3 5 then Enter Select Command No C01 123 4567 9 Press c or t7 to select the command number 9 Press Enter 4 8 SENDING FAXES View or print the results of fax transactions You can view the results of the last 70 transactions 1 Press Job Confirm Fax Cancel and dl or t5 to select Show History Show History v A Enter 4 2 Press Enter The machine will show the last fax transaction Assigned number starting each day at 001 Tx denotes transmission Rx denotes reception Remote location called The destination name Tx001 ABC OK 10 2 14 15 v Starting date and time DD MM HH MM format Result of fax transaction OK Transaction was successful Error code Trans
153. s FUR EEE 4 10 Broadcasting cite itn be rre CH et Gus 4 11 Delayed transmission eee 4 12 Batch EASIER eate bistro d eias kr OX UFU da eFUOFe iaa 4 13 Selecting the TT 4 16 Polling transmission eeeeeeeeeeeenetenhnenn nennen 4 17 Fax amp nn 4 18 COVER pape detestatur rtr eiie ete E ER ed 4 19 Using alternative telephone network service providers Dial prefix 4 20 Before sending Document handling Before you begin please review the acceptable document sizes and proper loading meth ods on pages 2 10 to 2 11 Scanning resolution Normal is suitable for most text documents and simple drawings Fine is ideal for maps moderately complicated drawings floorplans or handwritten documents Superfine S Fine on the LCD reproduces the detail of extremely complicated draw ings or line art Grayscale Gray on the LCD captures shades in photos and drawings To change the scanning resolution Press Doc Resolution Set Resolution 4 Normal gt 9 Press lt p c5 or Doc Resolution repeatedly to select the resolution Scanning contrast Setting the scanning contrast allows you to compensate for any excessive lightness or dark ness as the case may be of the document pages you are sending To change the scanning contrast 1 Press Contrast Set Contrast Light lt I lM gt Dark 9 Press lt p to lighten press lt gt to
154. s marked 1 to 40 1 Press Menu 1 1 1 then Enter The empty one touch number will be shown Select One Touch 01 No Number Stored 9 Press lt p or t7 to select a one touch number You can also select a one touch key by pressing that key 9 Press Enter 01 Fax Number 4 Use the numeric keys to enter the number exactly as you would enter it if performing a manual dial The number can hold up to 40 digits To change a dial number press 7 or c5 to move the cursor and press Cancel to erase the number Then enter the correct digit 5 Press Enter 01 Name Upper 6 Use the numeric keys to name the one touch key The name can hold up to 24 characters Regarding how to enter the characters see Entering character on page 2 2 To change the name press lt 5 or XP to move the cursor and press Cancel to erase the name Then re enter the correct name 7 Press Enter to save the setting The next empty one touch number will be shown amp Toenter another one touch number repeat this procedure from step 2 To exit the operation and return to standby mode press Reset O Use the one touch key labels supplied with your machine to label the one touch keys for easy reference NOTE To print a list of one touch numbers press Menu 5 1 0 7 Enter 3 4 AUTODIALLER amp DIALLING OPTIONS Quick one touch registration 1 Make sure that the machine is in the fax standby mod
155. se it if You want to use the same line for both fax and phone calls You are using the machine as both a fax machine and a telephone but its primary use will be as a telephone In this mode Your machine rings the number of times you have set the default setting is twice If you don t answer the call while ringing your machine answers the call automati cally If a caller sends a fax your machine begins receiving it If a voice call comes in your machine sounds a special ring telling you to answer using the handset But the telephone connected to your machine will not ring RECEIVING FAXES E You will need to An external phone connection See page 1 8 Ans Fax Ready mode Use it if You are using an answering machine connected to your machine In this mode An answering machine connected to your machine answers each call If a voice call comes in the answering machine begins to record the incoming message If your machine hears a fax tone it begins receiving the fax message You will need to An external phone connection See page 1 8 Using an answering machine with your machine 1 Set the machine to Ans Fax Ready See Selecting the reception mode on page 5 2 9 Set your answering machine to answer calls after no more than two rings 3 Create a new outgoing message on your answering machine Your answering machine s outgoing message should be no longer than 10 seconds RECEIVING FAXES 5 3
156. sing a one touch key and Speed Dial Group inserts its own comma You can send up to 230 numbers for a broadcast Press Start 01 1111 2222 S001 6 Press Start Your machine scans the document into memory and then sends it to each number you entered NOTE For soft key information see page 8 2 f you enter characters by mistake press Cancel to erase them f you frequently broadcast documents to the same destinations use the call group dialing for your convenience Page 3 9 Making changes to a broadcast If you need to make changes to a broadcast after set up see Reviewing or canceling parts of a broadcast on page 4 8 SENDING FAXES 4 11 SENDING FAXES Delayed transmission Setting up a delayed transmission Your machine can store up to 99 delayed commands each of which you can program up to 31 days in advance Your machine only remembers the day of the month that it is supposed to send a delayed transmission It does not remember the month itself So if you want to send a transmis sion at 2 15 p m on 10 March do not program the transmission sooner than 2 16 p m on 10 February To set up a delayed transmission 1 Switch to the Fax mode by pressing COPY FAX gt SCAN 2 Load the document and make any necessary adjustments 9 Press Advanced Functions until Delayed appears on the LCD and press Enter Delayed v A Enter 2 E Press the Delayed soft key
157. sion non memory transmission Your machine will simply dial the other fax and when it makes contact your machine will feed the document through scanning and transmitting real time With real time transmission you can watch each page as it is scanned and sent To perform a real time transmission 1 Switch to the Fax mode by pressing COPY FAX SCAN 2 Place the document on the ADF 3 Obtain a dial tone either by Pressing the Monitor soft key or Lift the handset if you have connected an external telephone to your machine In either case the machine shows Tel Mode or Press Advanced Functions repeatedly until Memory Tx appears and press Enter Then select Off and press Enter to turn off the memory transmission or If you assigned Memory Tx to a soft key page 8 2 turn off the memory trans mission by simply pressing that key 4 Dial the fax number Use the numeric keys to dial the number or Press a one touch key See page 3 6 or Press Speed Dial Group and three digit code See page 3 8 or Use the phone directory dialing See page 3 11 NOTE With real time transmission only one destination can be dialed 5 When you hear fax tones from the remote unit press Start If a person answers the phone use the handset to tell that person that you are trying to send a fax When you hear fax tones press Start If the call fails and you used M
158. ssage during energy save mode the machine will wake up To change the Energy Save mode setting Press Menu 2 1 0 5 then Enter Energy Save Mode On v A Enter 2 Press lt p or lt p to select on or off 9 Press Enter to save the setting 4 Press Reset to exit and return to the standby mode NOTE The idle time setting can be changed Refer to Idle time setting for switching to the Energy Save mode of Specifying initial settings on page 1 14 NOTE If you assign Energy Saving to a soft key you can switch your machine to Energy Save mode immediately by pressing the soft key regardless of the on off setting and time set ting For details of the soft key see page 8 2 Layout amp INSTALLATION 1 17 Layout amp INSTALLATION E Installing drivers CD To use your machine as a printer or a scanner install the drivers on the supplied CD to your computer For further information of installing printer driver and scanner driver see the manuals on the CD 1 18 Layout amp INSTALLATION Chapter Getting started Operating tips ccccccccsescssseescscsesessessscsescsssescscscsesesesecstscseseseeesecssscsesceaseeaees 2 2 Switching the machine mode seen 2 2 Entering characters snenie a 2 2 Back tip memoEby imr A ird o a Gr OR 2 3 Selecting a function eren 2 4 F nction tables eii dew bx acres rures sposa d 2 5 Document and paper handling
159. sssessssssesssessessecessesesssesecsesesssssessssesesseess 5 2 Selecting the reception mode eee 5 2 Manual reception Modestoenea anna 5 2 Automatic reception mode seiis inienn deseins aan 5 2 Answering calls manually eee 5 4 Switch between the automatic or manual reception mode 5 4 If the paper runs out during fax reception eee 5 5 Settings for fax receptih issnin nnne 5 6 Setting the number of rings ccccccccscsescsssesscsescscsesessesescseseesseeeceesenes 5 6 Print settings 4555050550505 ierit eset aie ER pr RU EE over ERR root 5 6 Advanced receiving functions 5 8 Block junk fax sno e abun FU eH Eid 5 9 IicelyeepollIBg ioineeosodsteiebev n uites id iki n e Debra 5 11 Fax forwarding cccccccssccsscsescsssesssscscscsesesscseecsesessecscscsesesscesecseseseseees 5 12 Separator DRE eit in mm n m a Cen ere ie ep P epe 5 14 Receiving a fax Selecting the reception mode 1 Press Menu 9 and then press Enter four times The machine shows your current fax reception mode Fax Ready v A Enter 9 Press cp or 7 to select your desired reception mode Your machine has five different reception modes Tel Ready see Manual receive mode below Fax Ready see Automatic receive mode below Fax Tel Ready see next page Tel Fax Ready see next page Ans Fax Ready see next page 9 Press Enter to save the setting
160. ssword sss 6 11 Polling a document using a subaddress and password sse 6 12 Chapter 7 vale M AT 7 1 Before Copying iis adie nere acie ee ir o er EORR ERE DRE RR D 7 2 Document and paper handling ioter tto ien ern nec m TR 7 2 Changing your machine to the Copy mode sse 7 2 Display in the copy standby mode sse 7 2 Memory overflow message sire i rere Ee ii E DE HEER EET EU P Ee PO Er Ps 7 2 Making Copies ineo nio ado tendo Rv o DRE FO rh reri hun 7 3 Making Coples 2 renti perti i rett tiit i peri rt Deni eite ei et Dci desi ei iieii 7 3 Basic COPY SOUS ss cetero tiores eite recur ir anina anarien een onia aa iai 7 4 Selecting the document type sees tnn tnnt 7 4 Scanning the Contras baane iiiki naii aina eiin NA EEE NEDEN N 7 4 TOA I coe A SAE E E N AT 7 4 Number Of COpIGS i c crest dees eitieviselevaiistensisadsriads eerie davai estate e rete deserta ed 7 5 HOLLING COPIES EE NE E cava tpe edm te no Ter in eir hv Ped 7 5 Selecting Paper 8126 vice a aE anina AEEA FE EE i rre XO 7 5 Adyanced copy functions 5 re DIRIGERE ania RETREAT 7 6 onini cM 7 7 Copy TESOlUMONY 2 spreto itii emend n TR of od te Un v o P OTT 7 8 Chapter 8 Special features ciscsssssscsstssecscssssssdscsssesassasossenssacasasseccscedsacsedsdscbacnssacaassasnsnasccsassssdsacesasnsidedsionces
161. sure to flame can cause the toner cartridge to burn or explode causing serious injury Keep cartridges away from water and oil Do not expose cartridges to direct sunlight Do not subject cartridges to static or electrical shock NCAUTION Be careful not to get the toner powder in your eyes If toner powder gets in your eyes immediately flush your eyes with water and seek medical assistance vi Legal restrictions on copying Certain types of documents must not be copied with the purpose or intent to pass copies of such docu ments off as the originals The following is not a complete list but is meant to be used as a guide to responsible copying Financial instruments Personal checks Travelers checks Money orders Certificates of deposit Bonds or other certificates of indebtedness Stock certificates Legal documents Food stamps Postage stamps canceled or uncanceled Checks or drafts drawn by government agencies Internal revenue stamps canceled or uncanceled Passports Immigration papers Motor vehicle licenses and titles House and property titles and deeds General Identification cards badges or insignias Copyrighted works without permission of the copyright owner In addition it is prohibited under any circumstances to copy domestic or foreign currencies or works of art without permission of the copyright owner When in doubt about the nature of a document consult
162. t Janis incidir iin iniri oe rv HR ORE ER ERE EH EXIRET ot 12 8 Paper JAMS c 12 10 LOD error Te8S88p68 citet tree era ettet riore tero eret vies Pete eee be m Eee een or oros teta 12 13 Check Message printouts eee 12 16 Error Godee o0 enaa a anta aeter EAEE HRK feri EA ster eR HUP ERDR aS Qe He 12 17 Machine eftOTS caen etn OO RIIOHERU DATO GETREIDE aeii 12 19 AXING IGETOEBL need cadets cave se sack sese Postera pte tis ines en ads vodaatatacvdags ct iciasest xad ev tete iode at Re even LIO 12 19 Copying erris 4 2 eseececetoitecereio i hire re Ed PP a EFI RIGHT EU ERE EUR INE Ib tee e aari 12 20 PG printing errors CD erheben terrere rt tenerent torti rore ig 12 20 Scanner errors CD ea rca e d D C PO OD IRURE 12 20 Print quality problem Sennanak ai eE aat tte ete tnnt 12 20 If you cannot solve the problem ccccscscssesessesesesessesesesessssesesesesessessseesessseseseeeseeseasaeees 12 23 Appendix amp Unde ceT AI 1 SpecifiCatlODs ceci feierte ier eiecit aee ree de Der Reo Ro RR N v ete ve hee Te AI 2 Gonera Losanna b e b ee HER aaa AI 2 AK PANOA ENE E VAN EA EEA AEE A E i reete imer er PEU DN AI 3 CODY ETEA A EENE ENE E I EEA ROR RETREAT E aes AI 3 PRIMED n codici ntes ane stem ne ee e TESI Verr ede I EI ERE DUE DIEI FU vip epa ride eis AI 3 SIGs 111112 gp EEE eR ERIE Caren ATIC RENTER DTT RE ICRC NTT TRE E REIT AI 4 Consumable 166M
163. t glows and the machine shows which source has run out of paper the 1st cassette 2nd cassette optional or the bypass tray In this example the machine runs out of paper in the 1st cassette 1st Cassette Please Supply Paper Out of paper reception If your machine runs out of paper it stores up to 250 fax receptions in its memory This is called out of paper reception Once you refill the paper supply the machine prints the stored messages automatically NOTE The number of pages not receptions your fax machine can store for out of paper reception will vary It depends on Your machine s memory capacity Types of documents sent to your machine Fax resolution of documents sent to your machine RECEIVING FAXES 5 5 RECEIVING FAXES E Settings for fax reception Setting the number of rings Default setting Twice You can set how many times your machine will ring before answering a call Choose from 1 to 10 rings 1 Press Menu 2 2 0 3 then Enter of Rings 01 10 02 times 2 Use the numeric key to enter the number of rings you want 9 Press Enter to save the setting 4 Press Reset to exit Print settings You can set three parameters for printing received fax documents Print reduction rate Reduction margin Paper save function You set all three in the same procedure mentioned on next page Each description is as follows Print reduction rate Print reduc
164. te Ltr v A Enter 9 Press n or a7 to select the paper size you will use in the first cassette 9 Press Enter If you have the optional second cassette proceed to step 4 Otherwise skip to step 6 4 Press n or 7 to select the paper size you will use in the second cassette 2nd Cassette Ltr v A Enter B Press Enter 6 Also you can set the default paper size for the bypass tray Press d or lt p to select the paper size for the bypass tray After you load the paper into the bypass tray you need to set the correct paper size by pressing Bypass Bypass Tray Ltr v A Enter Press Enter amp Press Reset to exit and return to the standby mode 2 16 GETTING STARTED Chapter Autodialler Aut dialer ARIE oes DH x atre Resa osi br rdum aedi niakoi nss 3 2 Autodi ICES so decade ui edendi Tenar rer ENEE E iaai E ETES 3 2 Call OPOUPS enia A 3 2 Destination names and phone directory dialing 3 2 Special dialing characters sese 3 3 One touch keys eiie terere reete Potenti rien 3 4 Adding or editing a one touch number sene 3 4 Quick one touch registration eee 3 5 Erasing a one touch number seen 3 5 How to dial using a one touch key essen 3 6 Speed dial niumbers 5 5 nir cim eer pae ren ea 3 7 Adding or editing a speed dial number sese 3 7 Erasi
165. ter To cancel press Reset Entering a department code Your machine can hold up to 100 separate department codes To enter a department code 1 Press Menu 3 3 2 then Enter Select Department No 001 NOTE If the department code operation is protected the machine beeps briefly and then returns to the standby mode You will have to turn off the protection first see Turn ing department code protection on and off on this page 9 Press Enter 001 Enter Dept Code 000000000 3 Use the numeric keys to enter the department code 9 8 SECURITY FEATURES 4 Press Enter 01 Name Upper 5 Use the numeric keys to enter the one touch key name The name can hold up to 20 characters Regarding how to enter characters see Entering character on page 2 2 To change the name press K amp P or KP to move the cursor press Cancel to erase the name Then enter the correct name 6 Press Enter to save the setting I To enter another department code repeat procedures from step 2 To stop entering department codes press Reset Erasing a department code Press Menu 3 3 3 then Enter Select Department No 001 987654321 NOTE If the department code operation is protected the machine beeps briefly and then returns to the standby mode You will have to turn off the protection first 2 Press lt p or t7 to select the code you want to erase 9 Press
166. tion lets you set the machine to reduce large incoming documents to a size that fits the paper in your machine This setting doesn t affect copies you may make with your machine Below are the options for the print reduction rate for fax reception Auto Automatically reduces printouts at variable rates down to a mini mum of 50 Tries to reduce printout to fit on one sheet of your selected paper size If it cannot print the image at 100 size on two or more pages 100 Does not reduce documents Due to the sender s TTI this may print two pages when receiving a one page fax document Reduction margin Your machine s reduction margin is measured in millimeters mm We will define reduc tion margin by explaining how it is used When a fax message enters your machine s memory the machine measures the mes sage s length and compares it to a the length of your selected paper not include the print margins plus b the reduction margin you set If the length of the incoming mes sage is shorter than a plus b your machine prints the message on just one sheet Ifit is longer your machine prints the message on two or more sheets An Auto reduction setting and a reduction margin setting of 40 mm will print most incoming faxes as single pages Try this combination first and then only if you have problems with it select different settings 5 6 RECEIVING FAXES Paper save function Half page reception Half p
167. ttings eene enter nnn nnns 7 4 Selecting the document type sse 7 4 Scanning the contrast esee 7 4 ZOOU PAULO m 7 4 Number of copies sccscssscsssscessssesssssscssscssssceseesceesseesesssecseseessesesecseees 1 5 Sorting CODIeS ciii iieri ert ite e Ue Ee i ter e ERR 1 5 Selecting DODGE BISE aceite mi qts Drittes eren RUE SER AY Cup Se ri iU 7 5 Advanced copy functions cccsscsssessscssesesesessssscsssscscesseesecsescsescesseeaseeseees 1 6 MEDII NENNEN 7 7 Copy reSOlutiOn c cccccsescsssscscscscsessecsscsescseseeccscscscseeesscstscseseseseeesecseees 7 8 Before copying Document and paper handling Before you begin making copies please read the information mentioned on pages 2 10 to Changing your machine to the Copy mode COPY NY FAX gt s gt FAX Ck C SEAN e Press the COPY FAX SCAN key until the COPY light glows Display in the copy standby mode Press COPY FAX SCAN to change the machine to the copy mode When the machine is in the Copy mode the machine shows 01 100 Copy Ready Number of copies Auto Ltr Zoom ratio Document size Recording paper size To change the settings refer to Basic copy settings on page 7 4 Memory overflow message If you have stored too much information in your machine s memory a Memory Over flow message will appear on the LCD Memory O
168. umber if you later wish to erase or print the stored document Each batch box can hold up to 40 files 6 Press Start The machine shows Reserved on the top line of the LCD This means the document is stored in memory NOTE To print a list of the documents stored in batch boxes press Menul 5 1 1 6 then Enter See page 11 3 Printing a document stored in a batch box 1 Press Menu 4 3 3 then Enter 2 Use the numeric key to enter the box number then press Enter 9 Use the numeric key to enter the document s file number then press Enter Your machine prints the document and returns to the standby mode 4 14 SENDING FAXES Erasing a document stored in a batch box 1 Press Menu 4 2 3 then Enter 2 Use the numeric key to enter the box number then press Enter 3 Use the numeric key to enter the document s file number 4 Press Enter to delete the document If you want to quit the operation without erasing press Cancel Erasing an empty batch box Batch boxes must be empty to be erased If a box has documents stored in it you must delete those before proceeding See Erasing a document stored in a batch box on page 4 15 To erase an empty batch box Press Menu 3 5 2 then Enter Select Batch Box 1 9 5551023 9 Use the numeric key to enter the batch box number 9 Press Enter The following two displays will appear 1 Erase Batch Box 1 E
169. ument and select the scanning resolution and contrast 9 Enter the fax number You may use a one touch key speed dial number call group or the numeric keys to enter the fax number manually 9 Press Start If you are using one touch key no need to press Start 4 The LCD will change to the copy mode and asks how many copies you want to make Fax amp Copy 01 Auto Ltr 100 5 Use the numeric keys to enter the number of copies you want Choose from 01 to 99 copies 6 Press Start to begin the transmission and copying process 4 18 SENDING FAXES Cover page Your machine can store a cover page and send it at the beginning of each outgoing fax Fax Message From Feb 10 2006 2 15pm Name Your name Fax Number Your fax number Enter your message Enter your message Enter your message Turning the cover page on 1 Press Menu 3 2 1 then Enter Press Advanced Functions until Cover Page appears on the LCD then press Enter Cover Page Off v A Enter 2 Press d or f to select on or off then press Enter Now the cover page feature is working but your message line is blank To enter a mes sage see Entering the cover page message below The usual TTI and your fax number you have entered in the Initial settings page 1 14 to 1 16 will be pre populated in the cover page automatically NOTE If you assigned Cover Page to a soft key page 8 2 you can turn the Cover page o
170. uments jam frequently Check that the power switch is turned on Check that the power cord is connected properly Check for the ADF cover is closed properly Ifthere is a foreign matter in the ADF remove it Ensure that the document is an acceptable weight See Document handling page 2 10 Clean the ADF rollers see page 12 3 Paper Jams Frequently Ensure that the paper is an acceptable weight See Paper handling page 2 12 Faxing errors Suggested solutions Cannot send Cannot stop transmission Cannot receive automatically Cannot receive manually Cannot store a document into memory Check that the phone line is connected properly Check that the number stored in your autodialer is correct Make sure that the machine is in fax mode If not change to the mode to the fax mode by pressing COPY FAX SCAN Your machine cannot cancel a transmission by pressing Stop To cancel a trans mission press Job Confirm Fax Cancel and select a job you want to cancel then press Enter See Reviewing or canceling commands page 4 7 for more details Check that the phone line is connected properly Check that the machine is in the automatic receiving mode page 5 2 The memory may be full If there is no paper in the cassette set a paper to print the received document stored in the memory Make sure that the external phone is attached to your machine to receive a fax m
171. use into a soft key for instant recall from the control panel When the soft key function is activated the light above it will glow However according to the function you assigned the light above the soft key will be not used Soft key 1 Softkey2 Soft key 3 Q qe Functions you can assign to a soft key The following table lists the functions you can assign to the soft key cation page Sort LI AN Makes on off setting for sort copying Makes on off setting for sort copying fon 75 Address Entry e Use this to enter a e mail address le Je 7j Report Makes on off setting for print the transmit confir on 11 5 mation report Use this to obtain a dial tone for on hook dialing lm J Pause Dial Opt Use this to enter a dialing character o o a Delayed Use this to make a delayed transmission Jem Batch Tx Use this to store a document for batch transmis 4 14 sion Select TTI Select the TTI to be sent Also it can disable TTI on 4 17 sending munere st tapos ne wieneotingwx Foder Uetitmdeatmdtaenei Jon temer Uemietmdeatearame Joe umo uemetameaptepes m O 5 8 2 SPECIAL FEATURES cation page Dial Prefix Use this to enter a N symbol fl ae Page Counter Displays total printed and scanned page f a Energy Save Switches to the energy save mode immediately Mode Switch Switches the machine s mode o z Not
172. ution mode Starting date and time Duration in minutes and seconds Length in number of pages Department code see page 9 8 Result of the call If preceded by an asterisk this signifies an ECM com munication If preceded by a pound this signifies communication was via the high speed V 34 modem Any special operations For example a fax call made using an external tele phone will appear as Manual Setting the activity journal Your fax machine will print the activity journal automatically after 100 transactions To toggle this automatic printing to on or off Press Menu 3 1 1 Enter Journal AutoPrt Off v a Enter 9 Press cp or t7 to select on or off and press Enter Printing an activity journal manually To print an activity journal immediately without waiting for 100 transmissions to be completed Press Menu 5 1 0 5 Enter Tx Report v a Enter 9 Press c or 7 to select the journal type you want to print Tx Report prints transmission reports only Rx Report prints reception reports only Tx Rx Report prints both transmission and reception reports 9 Press Enter 11 4 Report amp Lists Setting the printing order of the activity journal Your machine prints the activity journal for every fax transaction For example if your machine has to redial a call it will list those redials on the journal If you want to
173. verflow Start or Cancel This appears because 1 too many pages have been stored in the memory or 2 the stored pages have too much information for your machine to remember If this message appears press Start to tell your machine to copy as many pages into memory or press Cancel to delete the current job from memory but not previous opera tions NOTE Ifthe machine is idle for 3 minutes it will automatically print the document stored in the memory during the current operation 7 2 COPYING Making copies Making copies 1 Switch the machine to copy mode by pressing COPY FAX SCAN Copy Ready 01 Auto Ltr 100 2 Place your document face up on the ADF and adjust the document guides to the docu ment size 9 As needed set the copy settings including the document type and scanning contrast number of copies zoom ratio and sort setting See Basic copy settings on page 7 4 To clear the settings press Reset 4 Press Start to begin copying To stop copying press Stop COPYING 7 3 COPYING E Basic copy settings Selecting the document type Text Select this when copying letters Photo Text Select this when copying documents containing photographs or draw ings with letters Photo Select this when copying photographs or drawings To select the document type 1 Press Doc Resolution Resolution 300dpi 4 Photo amp lext F 9 Press amp 7 or t5 to
174. x enter 0 zero 7 Press Enter Your machine prints the chosen document then returns to the standby mode Erasing a document stored in a bulletin box 1 Switch to the Fax mode by pressing COPY FAX SCAN 9 Press Menu 4 2 2 then Enter Select F Code Box 01 Bulletin box 1 9 Press lt p or d to select the bulletin box Then press Enter 01 F Code Document Enter I D Code If the I D Code is not set for this box you can skip to step 5 4 Use the numeric keys to enter your F code box s four digit I D code 5 Press Enter 01 Select File No 00 All Documents 6 Press c or 7 to select the file number 1 30 of the document you want to erase If you want to erase all documents stored in the bulletin box enter 0 zero Press Enter The following two displays will appear alternately 01 F Code Document 01 F Code Document Erase gt Enter Not Erase Cancel amp Press Enter to erase the document and to return to the standby mode Press Cancel to quit without erasing and to return to the standby mode USING F CODE FEATURES 6 9 UsInG F CODE BOX FEATURES Printing a document received in the security box When your machine receives a document via ITU T subaddressing to an F code security box your machine prints a message to let you know The message lists 1 the F code box number that received the document 2 the Box name 3 the remote machine s name if a
175. xchanger sys tems require a PIN personal identification number entry when dialing a number Your machine s PIN mask feature helps you keep that PIN number private With the PIN mask feature activated you can dial a number plus a PIN but the PIN will not appear in a journal error message printout delayed command list or a TCR transmit confirmation report There are three possible settings for the PIN mask Off Turns off the PIN mask feature Any PIN you enter will appear on any display or printout which shows the number you dial Mode 1 Each remote fax unit has a departmental PIN access code Mode 2 Each fax user has a departmental PIN access code NOTE If you select Mode 1 and you will use a one touch key or speed dial number you must store the remote unit s PIN access code within that number See Autodial ing while using the PIN mask below for further details f you select either Mode 1 or Mode 2 and will be using batch transmission you must store the PIN access code within the appropriate batch box Activating the PIN mask NOTE For this feature to work you must have activated the passcode protection as described on page 9 2 And you must know the passcode Press Menu 2 2 1 4 then Enter PIN Mode Enter Passcode 2 Use the numeric keys to enter the four digit passcode and press Enter PIN Mode Off v A Enter 9 Press lt p or 5 until the
176. y Document exit tray Control panel Paper cassette LES a 2nd paper cassette En BIB cover Option 1st side cover Front cover Paper level Indicator Telephone Connectors Second phone line Option Paper exit tra USB connector P y Network connector Option AC power jack Power switch Layout amp INSTALLATION 1 3 Layout amp INSTALLATION E Control panel overview 1 2345 6 7 8 9 15 16 17 18 lt 1 Mode switch button Press this button to switch the machine s mode 2 Paper source light Indicates the selected paper source 9 Alarm light Glows when a errors occurs 4 Comm Memory Rec light Blinks when the machine is communicating with another machine Glows when the machine has received documents into memory 5 Machine mode light Indicates what mode the machine is in 6 Paper Size Selects the paper you want to use for copying 1 LCD Liquid crystal display Shows messages and selections prompted during operation 8 Doc Size Instructs the machine to scan Auto Letter Half letter or Legal size documents When you select Auto custom size documents up to 35 43 in 900 mm in length can be automatically scanned 9 Doc Resolution Selects the fax and copy resolution 10 Contrast Adjusts the scanning contrast level 11 Menu Back Accesses machine settings Also it allows you to go back to the previous menu level 1
177. y Scan at 8 dots mm x 7 7 lines mm Contrast You can choose one of the following Normal Dark Darkest Light or Lightest S Fine Resol You can choose one of the following 400dpi 600dpi Rx Reduc Rate Refer to the page 5 6 Auto Automatically reduces printouts at vari able rates down to a minimum of 50 Tries to reduce printout to fit on one sheet of your selected paper size If it can t print the received document at 100 size on two or more pages 100 Does not reduce the received documents Margin Set the reduction margin for Auto reduction 00 to 85 mm 40 mm Half Page Recpt OFF Not combine the half page receptions ON Combines two of half page receptions onto a single sheet Set the number of rings 01 to 10 rings before your machine answers of Rings 02 times Set the number of times 2 to 15 times and interval 1 to 5 min for automatic fax redialing of Redials 2 times Redial Interval 1 min USER SETTINGS 10 5 USER SETTINGS Hn lt gt 05 Dialing Pause 06 Memory Tx 07 Quick Tx 08 Select TTI 09 ECM Mode 10 Block Junk Fax 11 Security Rx 12 Separator Page 13 Receive TimeStamp 14 PIN Mode 15 Fax Charge 16 Dial Prefix Set the dialing pause length 02 to 10 sec 02 sec Default setting for Memory transmission see page 4 3 ON The machine scans all pages into memory before dialing When it makes contact the machine transmits the stored document from memory OF
178. y overflow may occur 1 Make sure the machine is in the Copy mode 2 Place your document in ADF face up 9 Press Doc Resolution Resolution 300dpi Photo amp Text p gt 4 Press c or Doc Resolution to select 600dpi Resolution 600dpi Photo amp Text p gt 5 Set the following as needed See Basic copy settings on page 7 4 Document type and scanning contrast Number of copies To reset the copy parameter to default setting press Reset 6 Press Start to begin copying To stop copying press Stop 7 8 COPYING Chapter Special features DOLL KEYS vores ser oen pe av ond iori entrer 8 2 Functions you can assign to a soft key esee 8 2 Programming a soft Key oiean aia a 8 3 Macro Keystone E E A T 8 4 Steps you can program into a macro key seeseeeerenene 8 4 Creating or modifying a Macro seen 8 5 Erasing a Macro key seen enhn 8 6 Macro key speed c ccccssssssesssescsssesessesescseseessececscscesseeesesaescseseeeseeasecseees 8 6 Fax dialing using a Macro key eee 8 7 Copying using Macro key seen 8 7 Printing lists using the Macro key sese 8 7 Storing fax documents using Macro key sese 8 7 Viewing COUDLbers uertit retient reri iore Die iisa ENEs 8 8 Soft keys The soft key is a shortcut key You can assign a function that you frequently
179. y using the numeric keys batch box s name can hold up to 24 characters Regarding how to enter the character see Entering character on page 2 2 SENDING FAXES 4 13 SENDING FAXES To change a name press lt p or 5 to move the cursor press Cancel to erase the name Then enter the name correctly O Press Enter to save the batch box information 10 To create or modify another batch box repeat procedures from step 2 To exit press Reset NOTE To print a list of batch boxes press Menu 5 1 1 5 Enter See page 11 3 Storing a document for batch transmission Your machine can store up to 40 documents each document can include one page or many pages in each batch box until the date and time you designate the batch transmis sion to take place Once the batch documents are transmitted they are automatically erased from the batch box To store a document in a batch box for batch transmission 1 Load the document in the ADF and make any necessary adjustments 9 Press Advanced Functions until Batch Tx appears on the LCD then press Enter Batch Tx v A Enter Press the Batch Tx soft key 9 The machine shows the following display Select Batch Box 1 111 1111 4 Use the c or to select the batch box you want to use 5 Press Enter Press Start Box gt File 1 Your machine gives each document in a batch box a file number You will need to know this file n

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