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1. 5 2 Events Reviewing and publish For Institution Admin Publish Events Re ordg 3 o2 eios e eco erronee enne a Wadd Edit Delete Events eC Or Saas sc ee nina Ene etenim Reject Events Records News Modules 6 1 News Description amp Data Entry Add News Recotdgecuenenememne enne neun RSA Tu mine EditDelete News RECOnd Saeco ac sa ce Display News Records Status 6 2 News Reviewing and publish For Institution Admin Publish News Records lt ee 2244 42sec cece tee eee see E Add Edit Delete News Records 27 28 29 30 30 30 30 31 32 32 46 56 57 57 59 61 62 62 64 64 66 67 67 69 71 72 72 73 Web DIMS User Manual Reject News Records 7 Operation Guidelines 7 1 The Operation Guidelines of Web DIMS Application from the CD 7 2 The Operation Guidelines of Web DIMS Application from the Hard 7 3 The Installation and Operation Guidelines of Web DIMS Server Setup 1 Getting Started with Web DIMS
2. 74 76 76 81 Web DIMS User Manual Web Document Information Management System Web DIMS is a web based fully multilingual Arabic English French other languages documents repository system at institutional level for capturing and disseminating information on technical reports publications and documents produced by the entire institution WEB DIMS system provides a front end for browsing and searching and a backend for storing and update publications data WEB DIMS is a fully dynamic web based application developed using an advanced open source software technology MySQL open source software Agricultural metadata element set AGRIS Application Profile AGROVOC Arabic English xml metadata AGRIS AP for facilitating Interoperability and promoting coherence in knowledge management and information exchange among NARS and for increasing the visibility and diffusion of the institutionally produced publications at national level WEB DIMS is an institutional document repository that contains all the information about publications and keeps track of publications authored by the researchers and experts Each publication has specific data such as abstract authors keywords and fulltext 1f available The front end provides the information retrieval and browsing functionalities The front end is completely built on XML and an open source Lucene Index server as search engine The backend component is using an open source MySQL database engin
3. Eject Copy Create Shortcut Properties b Create a folder WEB DIMS in C Inetpub c Copy the contents of the folder WEB DIMS without XML to the folder C Inetpub WEB DIMS r mue File Edit View Favorites Tools Help Q Back 23 F gt Search i Folders Gh x Ww bbe Address C Mnetpub Mame Sge Type Date Modified C AdminScripts File Falder el24r2008 6 25 PM File Folder 2 24 2009 5 24 PM File Folder af2 2009 3 14 PM Explore Search Sharing and Security Send Ta Cut Copy Create Sharkcuk Delete Rename Properties Web DIMS User Manual 10 Copy WEB DIMS Data Base folder from CD ROM C Inetpub WEB DIMS mysql data to C Program FilesAMySQLMMySQL Server 5 0 data r Nu SU T DMS mysg data File Edit View Favorites Tools Help Qak O F J Search Folders i x o j File Folder 3 2 2009 3 22 PM File Folder 32 2008 3 22 PM ib lagfilen 5 120KB File 12 14 2007 3 25 PM ib lagfile1 5 120KB File 12 12 2007 2 34 PM ibdatal 10 240 KB File 12 12 2007 2 34 PM PNE DOOS err 1KB ERR File 3 1 2009 1 56 PM 11 Web Share the Web DIMS Folder from C MnetPub am C Inetpub File Edit view Favorites Tools Help Bak 0 F Search Folders Gb X ie Address C Inetpub Date Modified File Folder 2 24 2009 6 25 PM File Folder 3rarz no 3 23 PM Open File Falder 2242009 5 24 PM Explore Search Sharing and Security Send To Cut Co
4. Windows Components Wizard x Windows Components You can add or remove components of Windows To add or remove a component click the checkbox amp shaded box means that only par 2 the component will be installed To see what s included in a component click etails Components S Accessories and Utilities m Application Serve O fi Certificate Services 1 4 MB CO SY E mail Services 1 1 MB amp Fax Services fl MR z Description Includes ASP NET Internet Information Services IIS and the Application Server Console Total disk space required 2 2 MB etail Space available on disk 6672 2 MB Desi E CHEN Web DIMS User Manual d Click on Details Select ASP NET and Internet Information Server IIS Windows Components Wizard inl x Windows Components m Sort by Name You can add or remove components of Windows B Application Server XE To add or remove a component click the check box amp shaded box means that only part To add or remove a component click the checkbo of the component will be installed To see what s included in a component click Details part of the component will be installed To see whal D Details Subcomponents of Application Server C Ex Application Server Console S ASP NET e Enable network COM access O Bi Certificate Services O ay Enable network DTC access M v Internet Information Services IIS 18 1 MB C SY E mail Services 1 8 Fax Services C B Message Queuin
5. gt 2 The MySQL Monitoring and Advisory Service A database assistant l 3 MySQL Production Support Tec you need it along with service packs hc Fonmore intormation click More or visit www mysql com enterprise Rex 3 Cancel 90 Web DIMS User Manual g Make sure Configure the MySQL Server now is checked and Click Finish i MySQL Server 5 0 Setup Wizard Wizard Completed Setup has finished installing MySQL Server 5 0 Click Finish to exit the wizard v Configure the MySQL Server now Use this option to generate an optimized MySQL config File setup a Windows service running on a dedicated port and to set the password For the root account MySQL Server Instance Configuration Wizard Welcome to the MySQL Server Instance Configuration Wizard 1 0 10 0 The Configuration Wizard will allow you to configure the MySQL Server 5 0 server instance To Continue click Next i Choose Detailed Configuration and click Next MySQL Server Instance Configuration Wizard MySQL Server Instance Configuration Configure the MySQL Server 5 0 server instance 91 Web DIMS User Manual j Choose Server and click Next MySQL Server Instance Configuration Wizard MySQL Server Instance Configuration Configure the MySQL Server 5 0 server instance k Choose Multifunctional Database and click Next MySQL Server Instance Configuration Wizard MySQL Server Instance Co
6. 2 v or v 1 65 p v 2 70 p several issues of a series vp an article in a serial p 26 34 a journal article issued in two separate language editions with same issue numbering but different pagination En ed p 2 9 Ar ed p 3 11 Digital resources EX Films 19 min 35mm sound recordings 28 min CD ROM 2 CDs Online resources 1 Web Site Or 1 Web Page Word File 345 KB MPEG 2MB PDF 20 KB For printed resources do not use medium For non print resources use medium to indicate the physical carrier Some examples for medium include Microfilm Microfiche VCD DVD Audiotape Reel Film Tape CD ROM Videocassette Videodisc Videota Internet Media Types IMT Language is a mandatory element for all types of resources including those in which the text is only a summary Enter in this field a three letter code ISO639 2 or the two letter code ISO639 1 to indicate the language in which the text of the item appears If the resource contains more 99 Web DIMS User Manual Relation Relation Refinements Availability Location of Availability Availability Number Source A reference to a related resource Used to denote type of relationship between the described and the cited resources Availability provides users with the address and a number or code that is uniquely associated with an item and serves to identify that item within an organization An
7. amp 77 but this time for a user whose status 1s denoted Disabled A Edit an Existing user s information l Login with institute Institution Administrator credentials 2 Click User Manager from main page to open the institute user manager page which NY OQ MaA contains the institute s name link Clicking the institute s name link WEB DIMS redirects to a page that contains an add button that allows admin of adding users EESTE Press the Add New button Table of existing users will be displayed below along with user information form Click on a username to display user s information in the form above Make changes to password and email as required then press save button to update user s information 22 Web DIMS User Manual 3 3 Publications Module 3 4 Publication Workflow Publication workflow based on the following scenario See figure A data entry staff may add a new publication record and has authority to edit or delete it at any point in time until s he submits it for approval Then s he sends the record to Institute Administrator for approval Once it reaches the To be published state the data entry staff will no longer have any access to it unless it gets rejected by Institute Administrator On the other side the Institute Administrator has authority to edit and delete the records before publishing and to publish it as well Once a publication is published it is not editable a
8. and I nferencing e g the user can find authors associated with specific keywords or vice versa co authors can be inferred knowing only the article name and one author Food Nutrition and Agriculture 1 sj Pain banm scs amp geiapiburz nma Sb Tum 2605 Bst bei mvedege deoa ucl peepee y Ra Pha s bm ore Baal andbuatrg races of Shalem es Petree la papih mab We j WIN ajii mmi 1 alessio gad mip cole bac Bephama ae We eaae a MINDER me cele iain LEE Dito pues ai n masu ae Bp Pug ua meb Bx Sen epler groeM m ome Ube bodes Boe ea Horace fee auris paa eam E iiei mH eri http www fao org es esn publications fna 55 Web DIMS User Manual 5 Events Modules The events module is an integrated part of Web Web DIMS The back end system of the events module enables system administrators to manipulate events by adding editing publishing or deleting them There are two types of users responsible for manipulating events Data entry administrator amp Institution Administrator l Institution Data Entry The Institution Data Entry is assigned for institution by Institution Administrator and is responsible to 1 Add Events 2 Edit Delete Events that are added but not yet sent to Institution Administrator 3 Send Event to Institute Administrator 2 Institution Administrator The Institution Administrator is assigned by National admin He receives Events records from Data Ent
9. from the left menu All records need to be published by Institution Admin are displayed Note Institution admin has authority to add directly News to the front end 75 Web DIMS User Manual 7 Operation Guidelines 7 1 The Operation Guidelines of Web DIMS Application from the CD l Enter the CD in the drive from My Computer open the CD ROM E My Computer File Edit view Favorites Tools Help Oo Back gt zr P Search Folders c E X le ess Go Hard Disk Drives uc Local Disk C Devices with Removable Storage 344 Floppy LEGER RE DVD Drive E A VMIL TUN Explore Setwork Drives Search i E Scan For Viruses a ey Combine supported Files in Acrobat Rne on mage gi on Fne sl ne dme dd to archive sl S Add to Archive rar Other S Compress and email u Compress to Archive rar and email Cad Upload using SFTP Upload Wizard My Sharing Eject Folders Drang bo Disc Enable Drag to Disc For this drive Copy Create Shortcut Properties 76 Web DIMS User Manual 2 Open the folder DIMS without XML Q nius WITHOUT XML D File Edit View Favorites Tools Help Q sack z gt ei po Search gt Folders la x i Xr seremos O l DIMS withort AIL 3 Double click Dims exe s DIMS without XML File Edit view Favorites Tools Help CS Back T e Vs Search Folders a r x ic Address D ADIMS wiEhaut xML pp_Data CMS Fronte
10. Go DIMS without MIL Open Explore Search Add to archive Sg Add to DIMS without ML rar SS Compress ard email compress En DIMS vwibhaub zIML rar ard email Ty Combine supported Files in Acrobat Scan Fer Virlses Upload using W S TP Lploac Wizard Send Ta b Cut Create Shortcut Delete Rename Properties Web DIMS User Manual 3 Double click Dims exe my DIMS withaut XML File Edit View Favorites Tools Jelp i b 6 Q ee aa 2 P Search Folders Address C7 CHDIMS without xL ud gt lw bw W Aqgris p App Cade App Data bin Ms Frontend Qc x mesa start xsl Cassini dll a aspx g Dime exe Icom ico Index aspx login aspx Logimaspx cs mysqlsta Wet config 4 On the Dims Web Server page Click Start Dims Web Server Dims Web Server Application Director Sigal server Prat a099 Virtual Roct y images ur Global azax 83 Web DIMS User Manual 5 If prompted to unblock the mysqld application Click UNBLOCK or OK Windows Security Alert E ui To help protect your computer Windows Firewall has blocked some features of this program Your network administrator can unblock this program for you a Mame mysqld Fublisher Unknown F Far this program don t show this message again Windows Firewall has blocked this program f
11. Restart server 7 Install MySQL 5 0 51a as follows a Copy the folder mysql 5 0 51a win32 from the CD ROM to C b Run setup exe from the folder S9 C mysql 5 0 51a win32 File Edit View Favorites Tools Help f G Back O P P Search Folders dy Gy X V9 m B Address C mysql 5 0 51a win32 Name Size Type Date Modified attributes 46 198KB Application 1 18 2008 5 00PM A c Click next on the initial screen te MySQL Server 5 0 Setup Wizard Welcome to the Setup Wizard for MySQL Server 5 0 The Setup Wizard will install MySQL Server 5 0 release 5 0 51a on your computer To continue click Next WARNING This program is protected by copyright law 1 Cancel 99 Web DIMS User Manual d Choose Typical installation and click Next e f i MySQL Server 5 0 Setup Wizard Click Install i MySQL Server 5 0 Setup Wizard Ready to Install the Program The wizard is ready to begin installation Click Next twice MySQL Enterprise A MySQL Enterprise subscription is the most comprehensive offering of MySQL database software services and support to ensure your M uU SQL business achieves the highest levels of reliability security and uptime Enterprise An Enterprise Subscription includes 1 The MySQL Enterprise Server The most reliable secure and up to version of the worlds most popular open source database
12. following sequence surname forename initial s prefixes particles role affiliation However in the case of some Asiatic or African names the full name without comma and or full stop is also accepted provided it is used consistently Arabic names with prefixes such as El Ben Hadj Ould Beni are written preferably with a hyphen e g El Midani Ben Salem Hadj Wali El Hadi Amor Ould Brahim Academic titles are not entered For those creators who contributed to the intellectual content if possible specify their role in as shortest form possible For editors and compilers use ed Or comp respectively For all other roles do not abbreviate Ex Ali A ed Affiliations are preferably entered in a standardized form according to rules for corporate creator as shown in the following section on rules Web DIMS User Manual ET eee Corporate Creator Organization or agency tcan be an issuing body in responsible for creating the conjunction with a personal intellectual content of the author the assignee of a resource patent an academic institution granting degrees or a country issuing legislative literature when it consists of only the main institution it is entered in the following sequence Name of institution Place Country If it consists of subordinate bodies it is entered in the following sequence Main Institution Place of the subordinate body Country Smallest subordinate body If no
13. for approval will be displayed 3 To display records sent to Institution admin but not yet published click to be publish in the left menu All Events records sent to Institution admin but not yet published will be displayed 4 To display records published by Institution Admin click Published in the left menu All Published Events will be displayed 5 To display records that are rejected by Institution Admin and return back to Data Entry to edit delete or resend to Institution Admin click Rejected by publisher in the left menu All rejected Events records will be displayed 61 Web DIMS User Manual 5 2 Events Reviewing and publish For Institution Admin The Institution Administrator receives Events records from Data Entry and can manipulate them in different ways The following exercises will explain in details the institute administrator s responsibilities for records 2 Publish Event EMO o 0 202 I Login to back end interface by typing Institution Admin username and password then click login The back end home page is displayed 2 Click Modules link The Modules main page is displayed 3 Click Events link in the Modules main page The Events main page is displayed 4 The Institution Admin can click on to be published Display all events sent by Data Entry and need to be published on the front end 5 The Institution Admin can select the record then click on view to revise the record details 6 If the
14. of different types of resources it is essential to organize the information in order to identify easily what it is how it is formatted where to find it etc What we want in fact is to make the information known and retrievable in a standardized format in order to promote data sharing and to allow for interoperability and integration The Solution bringing order to information People need to have enough information about what they are looking at in order to make an informed decision about its content For example imagine walking into a supermarket full of tin cans without any stickers on them explaining what is inside We need some way to bring order to the vast amount of information around us But the description must be made in a coherent and consistent manner What is metadata When you describe a given object a book a person a product etc with some information you are actually using metadata any type of description of an object or resource can be considered metadata A set of elements used to describe an object is called the metadata element set Here are some examples of metadata or description of content about resources authors titles and publishers in a catalogue for books names addresses and telephone numbers on business cards for people titles singers lyrics duration of the songs for CDs and ingredients nutritional information and prices onpackages containing food products 50 Web DIMS User Manu
15. record accepted by the Institution Admin Click publish The record will be published on the front end interface 62 Web DIMS User Manual Institue Admin Events page Content M nagement System A ira BA uel een ti Logout abi iriam Management Mcd rac Events seventeen Conference of the Parties io ihe UNFCCC and Seventh Mealing of tie Fares t te Kyoto Prolacol APFIC Exocutve Committeo 7 3rd Sassion 5th intemational Wildland Fire Conference South Africa 2011 GFCM Ganga Fisherins Gommission fer the Maditerranean 34th Session F 71531 Commitlae on Compliance Coc Caomrmittes en amp dminestratian and Finance CAF 2nd Session Entarged Execute Commition of Sia Madierranea Jomadas de 3alicaceas To be publish published view edit To be published EL instttviesdmin W Lage O To be publish i i Teo be pulblish deete Publish amp Bejet AddNew EC Published EVEHTS Test Delete Publish Reject Add New View Edit 63 Web DIMS User Manual 2 2 Edit Events records E l0 0 2 2 I Repeat steps to 3 in exercise 2 1 2 To edit a record select an Event then click Edit The Edit events information page is displayed 3 Clicks Submit after editing the record The record information is updated 2 3 Delete Events records EE o 025725 1 Repeat steps 1 to 3 in exercise 2 1 2 To delete a record select the record then click Delete The Record wil
16. the resource 41 Web DIMS User Manual Rights Statement Rights Terms of Citation Title Citation Identifier Citation Number Written assertion of ownership rights relating to resource Extent and manner of use permitted to and restrictions covering use of resource by the public The serial title also known as the key title is a name ascribed to a serial publication and is inseparably associated with its ISSN A global standard identifier of a journal This would usually be an ISSN but may follow some other standards such as CODEN The issue part or number which denotes a particular issue of a journal as it appears on the cover In many cases this indicates a part of a journal volume Enter either a textual statement or a URL pointing to a rights statement or a combination when a brief statement and a lengthier one are available This is used to provide information of the accessibility of any resource It offers Information on whether a resource is freely accessibility or restricted and the level of restriction Enter a statement that indicates the level of access to the resource Enter in this field the serial title of the serial selected for input from a journal article or a single volume in a monographic series Refer to AGRIS AP p 66 70 for the encoding rules of titles with generic word first word articles acronyms and initials numbers punctuations identical titles e
17. to favorite 16 By mail 16 Via Face book 17 3 Back End Components 18 3 1 Users and Groups 18 User types and access rights 18 3 2 User Management Module 20 Display users 20 Add New User 20 Disable Enable user 21 3 3 Publications Module 23 3 4 Publication Workflow 23 3 5 Publication Transition State 24 3 6 Description amp Data Entry 25 Add New Item or Publication 25 Web DIMS User Manual 4 5 6 Edit Delete se
18. 7 fthe date has been estimated by the cataloguer enclose it between square brackets Ex 2008 A question mark may be used after the year if the date is estimated but uncertain 1997 For patent documents the date may refer to the date of publication or to the date of the filing application If both are given on the resource Web DIMS User Manual Subject Classification Subject Thesaurus Description Notes A system of classifying information resources whereby main classes and sub classes are designated by codes A classified list of terms or keywords for use in indexing and information retrieval A brief statement annotation comment or elucidation concerning any aspect of the resource enter the date of publication as Date Issued and the filing date in the note field The field is used to provide the subject category which describes the content of the resource It allows for systematic arrangement and browsing of resources The subject categories can be selected preferably from AGRIS CARIS Categorization Scheme Other possible classifications schemes are CABI Codes CABC Dewey Decimal Classification DDC Library of Congress Classification LCC Universal Decimal Classification UDC This field is used to provide descriptors from a controlled vocabulary The AGRIS AP recommends the following choices of schemes o AGROVOC CABI Thesaurus Aquatic Sciences and Fisherie
19. MS User Manual Edit News Content Management System di inatiuteadmin e Leges Space Macagemeri IFTE News JORDAN ORD Erie Helping rural Nepalese grow mone food Sub Tite garce FAO Newsroom RSS Soarce Lini r eTA Cu us n TEO htpci weww Tan orginews story en item 43554 icodel 13 Jul 2010 3 Suri s In 2008 as the cost of foodstuffs reached record levels FAO launched a series of input supply projecta ro help Farmers grow more food mney In Nepal country reeling from a decade long conflict and struggling with drought induced food shortages this effort helped generate more resources and kept thousands of ulne le Hepalese farmers from falling deeper int poverry and hunger Deiisls in 2008 as the cast of Tendistuffa reached record levels FAD launched a series ef input supply projects 1a help farmers grew more Toad and eam more money In Hepal a country reeling from a decade long consict and stmuggling wie drought induced food shortages fis efor helped generale more resources and kept thousands of vulnerable Hepalese farmers from falling deeper into poverty and hunger 2 5 Displaying News Records Status for Institute Admin 1 Repeat steps 1 to 3 in exercise 2 1 2 To view published News records click published from the left menu All published News is displayed where Institution admin can View 3 To view News records need to be published by Institution Admin click to be published
20. ON VEGETALE PRECOCITE EPI CARACTERE AGRONOMIQUE CROISSANCE HORDEUM VULGARE VARIEDADES SELECCION GENOTIPOS POBLACION VEGETAL PRECOCIDAD ESPIGAS CARACTERISTICAS AGRONOMICAS CRECIMIENTO AGROYOC Terms Language en Notes 21 ref Type Bibliography Availability Availability number EG Serial Title Mansoura Univ Journal of Agricultural Sciences Egypt Serial ID ISSN 1110 0346 Serial number v 2669 p 6539 6551 Serial Date Sep 2003 FAO 2010 Note Some fields in a record may not contain information This is not an error When data exists it will be displayed for the record A XML files Downloading 1 Open WEB DIMS home page by opening the browser and type http web dims com in Address bar 2 Perform a search criterion or browse the publications by type or subject as explained above 3 Select one or more of the listed publication by clicking on the left check box 4 Click XML download link located at the top of the search results page 8 Results for Sultanate of Oman 0 015625 Seconds File Download XML Download e Residues of polycyciic aromatic hydrocarbons in fish and water from Sultanate of Oman GB1997054133 1998 ows Google 5 Press Save button in the File Download dialogue box 6 The Save As dialogue opens Select a location on your computer to save the zipped file 14 Web DIMS User Manual File Download Do you want to open or save this fil
21. W IM Institution Repository USER MANUAL WEB DOCUMENTS INFORMATION MANAGEMENT SYSTEM WEB DIMS Version 2 0 Knowledge Information Management KIM Unit FAO Regional Office for the Near East and North Africa Food and Agriculture Organization of the United Nations FAO 2010 Web DIMS User Manual Table of Contents 1 Getting Started with Web DIMS 5 2 Front end Components 6 2 1 Searching Web DIMS 6 Simple Search 6 Advanced Search 7 2 2 Auto Complete 10 2 3 Browsing 11 By Subject 11 By Ty i a gn en gre egg pene 12 2 4 Results and Knowledge Display and Sharing 13 Search Results 13 XML files Downloading 14 Sharing 15 Add
22. actor s who only has the privilege to manage the record The back end interface provides a view for each status The following table lists the News State and the user who has the privilege to manipulate the record and a brief description of the state State view System Actor User state Description Draft records added and are not sent yet to Institution Admin for approval Work in Progress Institute Data Entry The institute admin cannot view records in this state l Records sent by data entry to Institution admin but To be Published Institute Admin are not yet approved by him l Records that are published by Institution Admin and Published Institute Admin consequently appear on the front end Records that are rejected by Institution Admin and so Institute Data Entry return back to Data Entry where he can edit Delete resend to Institution Admin Rejected by Publisher Note The data entry operator can view News records in all the above four status views while the institute admin can view three statuses only To be published published and rejected by publisher 70 Web DIMS User Manual 1 3 1 Displaying News Records Status for Data entry operator EM 0 2 i 1 Repeat steps 1 to 3 in exercise 1 1 2 To display records added but not yet sent to Institution Admin for publishing click in the left menu work in progress All News records added but not yet sent for approval will be di
23. al We need to clearly understand the difference between the information used to describe a resource and the information resource itself the information about a publication is the metadata and the publication itself is the object described In addition metadata can be organized in a standardized format in order to allow data sharing To facilitate sharing of information in the agricultural domain FAO has developed a metadata standard called the Agricultural Metadata Element Set AgMES Resources A E E P in a d s i D oM Au xi i t MS i TOG a METADATA ELEMENT SET METADATA ELEMENTS Managing information at FAO How can metadata help The use of metadata is essential for organizing and retrieving information especially over the Web For example a search for documents about cows on Google gives more than 6 million results containing disparate and not always pertinent information If the same search is performed on a document repository containing metadata the search will be more efficient faster and more pertinent As the amount of information within organizations has started to grow the use of metadata to organize and access information e g Microsoft properties for documents Adobe File info for images etc is increasing Metadata applications in FAO 51 Web DIMS User Manual FAO s information systems use meta
24. alse port 3306 CharSet utf8 lt add key DBType value MYSQL gt lt lt add key RssUrl value http 168 202 250 211 NAIS gt gt lt add key FCKeditor UserFilesPath value NAIS FCKupload gt lt l P gg ggg g F g AEA WBegin Dai Configuration Settings f f f fff lt XML file containing metadata gt lt add key RecordsxmlFile value C Inetpub wwwroot oaidemo database records xml gt lt Schema for XML file gt lt add key RecordsXxmlSchemaFile value C Inetpub ww wroot oaidemo database records xsd gt lt Repository s name gt lt add key RepositoryName value OAIDemo Sample Collection gt lt Admin s email address gt lt add key AdminEmail value joe cs odu edu gt lt Set to True False to indicate if sets are supported You will need to implement sets yourself if you set this to True gt 13 Save web config 14 Restart the Server 100
25. amp Protection Field Operations Fisheries amp Aquaculture Food amp Hutrilon Disciplines 6 Fill in user information name password and email and select user status 7 Press Save button to create user account and it will be listed below in the same page X Disable Enable user 1 Login with institute Institution Administrator credentials 2 Click User Manager from main page to open the institute user manager page which contains the institute s name link 3 Clicking the institute s name link WEB DIMS redirects to a page that contains an add button that allows admin of adding users Press the Add New button Table of existing users will be displayed below user information form Click on a username to display user s information in the form above SY OQ tA 4L Change user status to disable from the list box then press the Save button User Information Username User Staius oer Tipe Uses Type Institutions data entry e dety Erste Data enr Useimmat User EIS Password Email Agro industies Animal Production amp Health Bioenergy Climate Change Crop Production amp Protecbon Field Operations Fisheries amp Aquaculture Fogd amp Hubnti n Disciplines 8 Try to login using this user account the login fails and WEB DIMS displays the login page again User will not be able to log any more to WEB DIMS 21 Web DIMS User Manual 9 To Enable a user repeat steps 6
26. anir T AFGHANISTAN Titia URL Dates From Gate T Date Type Sub Type Hational Events Location Lonny Location Ciby Hesponsaible Officers Cooperating Organirations Farticupalmg Cauna Image Share Irae 58 Web DIMS User Manual 1 2 View Edit Delete send Event s Record Eu 1 Repeat steps 1 to 3 in exercise 1 1 2 Click work in progress in the left menu All Events records added but not sent to Institution admin will be displayed 3 To view a record select the Event record then click View The record details will be displayed 4 To delete a record select the Event record then click Delete The record will be deleted 5 To update a record select the Event record then click Edit then change the fields to be updated and click Save The record will be updated 6 To send an Event record to Institution Admin for approval select the record then click Send After sending the record to the institution Admin data Entry has no right to edit or delete that record until returned to him by Institution Admin View Edit Delete Send Event in work in progress state Content Management System O Te be publish C Published i Rejected by publisher 14 Work in progress EyENTS T amp sl Delete Send Add New View Edit 59 Web DIMS User Manual 1 3 Events Records Status The Events records have progress stages each stage has its own corresponding status Each stage or status has
27. at for constructing an advanced search 1s 1 Select one or more fields from list and enter search term s in the text box 2 Use the Boolean operator by select And Or from the dropdown to combine tow or more fields searching While The And limits the search to a set of results that must contain both criteria together narrows the search Or selection will result in another set that contains any of the searched keywords broadens the search You may search the Collection from one or more of the following searched fields Title The name assigned by the author to the document Author Author compiler and editor names appear in the Author field AGROVOC Standardized terms from the structured and controlled vocabulary Thesaurus designed to cover the terminology of all subject fields in agriculture forestry fisheries food and related domains Type Select one or more publication types from the list instead of the default Any Publication Type that includes all types in your results Subject Can be a word or phrase Year Select a single year or range of years from the drop down lists ARN A unique accession number assigned to each record in the database These are also known as AGRIS Resource Number ARN Search Web DIMS User Manual Example Search using one criterion 1 Open WEB DIMS home page by opening the browser and type http web dims com in Address bar 2 Click on Advanced Sea
28. available in Version 2 0 The following installation is for Windows Server 2003 as an example Install Windows Server 2003 Install IIS as follows a Open Start gt Control Panel gt Add or Remove Program amp Accessibility Options Add Hardware 5 Add or Remove Programs 4 Administrative Tools b Administrator o Automatic Updates g Manage Your Server 48 My Computer ec edm A Display fev Windows Explorer E Control Panel Folder EE E Fonts ETE Administrative Tools gt t Game Controllers es Command Prompt JP Internet Options ta Printers and Faxes a Keyboard a iii Help and Support a nd Ww Paint 79 Search e Metwork Connections E Phone and Modem Options I Run 93 Power Options 24 Printers and Faxes Regional and Language Options X Scanners and Cameras LA Scheduled Tasks Sounds and Audio Devices All Programs gt av Speech TA Stored User Names and Passwords Log Off 9 Shut Down 43 System 45 start o ga cl Taskbar and Start Menu 86 Web DIMS User Manual b Click on Add Remove Windows Components f Add or Remove Programs O xl m Currently installed programs Sort by Name fi Change or Ay Virtual Machine Additions Remove Programs Click here For support information Used rarely Size 1 06MB Z To remove this program From your computer click Remove Remove Add New Programs v M Add Remove Windows Components c Click on Application server
29. ble more effective searching and browsing for users We need to formalize rules for their development and implement processes for using them in indexing and retrieval For example for the term pollution we can describe the associations the term has with other terms For instance pollutants is formally associated with the term pollution using the Related term RT relationship In practice when describing the type of association we may be able to indicate explicitly that pollutants cause pollution thus making the relationship more meaningful than simply portraying them as Related Terms RT A searcher requesting information about the term pollution would be presented with the option to limit his her search to particular kind s of relationships e g Would you like to see all the causes of pollution The prospect for retrieval of more relevant resources is greatly increased Ontological relationships also help to eliminate the need to do multiple searches For example a researcher might be interested in finding resources about the types of infestations of tomatoes Instead of having to do multiple searches for each type of infestation e g tomatoes AND tomato mosaic tobamovirus tomatoes AND fungal wilt he she can request the use of a formally defined ontological relationship infecting agent with the topic tomatoes 48 Web DIMS User Manual Each tomato infestation resource in his her system has been indexed usi
30. bout ninety countries regularly access AGROVOC on line In what language is it available AGROVOC is available in the five official languages at FAO which are English French Spanish Chinese and Arabic It is also available in Czech Portuguese and Thai Other languages such as German Italian Korean Japanese Hungarian and Slovak are currently either being translated or revised Why is AGROVOC multilingual AGROVOC is used world wide so it is imperative to translate the thesaurus into as many languages as possible in order to make it easier for the users to index or search information sources in their own language National organizations and institutes are invited to translate AGROVOC into their local languages and should contact the AGROVOC team at FAO Agris Caris fao org to discuss the procedure How is AGROVOC structured AGROVOC is made up of terms which consist of one or more words representing always one and the same concept For each term a word block is displayed showing the hierarchical and non hierarchical relation to other terms BT broader term NT narrower term RT related term UF non descriptor Scope notes are used in AGROVOC to clarify the meaning and the context of terms Taxonomic and geographical terms are marked for easy searching filtering and downloading 46 Web DIMS User Manual Pollution Word Tree Of the environment far plants animals or products use 2223177 Click on the circ
31. ce Temporal characteristics of the intellectual content of the resource Spatial characteristics of the intellectual content of the resource Information about rights held in and over the resource 4 10 1 This is used to provide information on coverage that includes spatial location a place name or geographic coordinates temporal period a period label date or date range or jurisdiction such as a named administrative entity This is used to provide temporal periods a period label date or date range Recommended best practice is to select a value from recommended schemes This is used to provide information on coverage that includes spatial locations a place name or geographic coordinates or jurisdiction Recommended best practice is to select a value from a controlled vocabulary for example the Thesaurus of Geographic Names TGN and to use where appropriate named places or time periods in preference to numeric identifiers such as sets of coordinates Typically Rights will contain a rights management statement for the resource or reference a service providing such information Rights information often encompasses Intellectual Property Rights IPR Copyright and various Property Rights This provides information on the copyright as well as access rights of the users to the resource If the Rights element is absent no assumptions may be made about any rights held in or over
32. data to organize information A metadata creation tool In order to produce metadata related to agriculture FAO has developed a tool that creates AgMES compliant metadata in different formats for Web pages and other resources with document like properties It is available at http www fao org aims 52 Web DIMS User Manual ONTOLOGIES Organizing information at FAO The problem A hypertext based system originally created to facilitate the access and exchange of scientific data the World Wide Web WWW has become a communication and information system for use by the general public The exponential growth in available resources on the Web means that search facilities need to be made more efficient and accurate We must succeed in extending the capability of computers to understand information better and serve up the best results to the users But this capability of computers to process information on the Web is limited by ambiguity in the meaning of search strings for example when searching for rice in Google the user sees results where rice is returned i a aS a surname a university a research institute or a crop high recall without logical order for example Google returns 13 900 00 results for rice without organizing the results by type or category inability to understand the user s intended meaning no guarantee of the trustworthiness of information supplied and lack of assistance in the formu
33. ditions in different languages supplements serial published within another serial parallel titles The International Standard Serial Number is recorded in this field as an eight digit code retain the hyphen Ex 0029 0245 Issue Numbers are denoted differently in different journals e g part while some journals are arranged by year e g 12 1999 in which case the year is effectively the volume Any page numbers go into Format extent element Other examples include v 9 v 3 2 v 1 suppl 1 Web DIMS User Manual v 17 4 pt 1 V 13 16 Citation Chronology It is the formal date of a particular This may be different from the issue of a journal as it appears actual date of publication of on the cover in conjunction with the issue which should be the serial title encoded in Date Issued date of publication See 4 5 3 Resource Number A unique numbering system to The ARN consists of twelve ARN differentiate between characters which may be resources from the different derived from the following four AGRIS Resources Centres parts The Input Country Code 2 Year 4 the sub centre 1 serial Number 4 Ex JO2010200023 A name given to the resource Use the exact wordings of the Used to indicate the name by title but not necessarily its which the resource is formally capitalization and punctuation known Correct obvious typographical errors Capitalize only the initial letter of the fi
34. dress From email address Mate Send Get AddThis for Firefox AddThis 16 Web DIMS User Manual Sharing webpage via Facebook 1 Open WEB DIMS home page by opening the browser and type http web dims com in Address bar 2 Press Share icon on the Upper right corner ah share a pop up window opens with all the Bookmark amp Share options 3 Press Facebook to log in to facebook using the user s own credentials 4 Facebook account opens allowing user to send message to any of his contacts or post to his own profile the URL s he wants to share facebook E Fes ace WEB DIMMS Document Information Management System dimnzs veb dims hitg dimas faomea rent Agri Ago Gand 17 Web DIMS User Manual 3 Back End Components 3 1 Users and Groups Users require accounts to be able to log in and submit or edit items Some users have additional rights that let them administrate the software These concepts are explained in this module Users are explained more in depth in the module User Management User types and access rights The System has several types of users each user type has its own access rights and responsibilities These user types are Institute Administrator and Data Entry 1 Institute Administrator The institute Administrator has a full capability of creating as many Data entry users as required He can also enable or disable any data entry user account As we
35. e E Meme 24 4 35 20 Type VADRAR ZIP archive 1 17 KB From dims faorne ret seen __ _ve__ Co Aways auk befors aparing thia type of fila Ynis ties from the Irtemet cern be useful some file ham your computer f you do nct trust the saure eave thie file Whaia the nias 4j My Raceni Documenta Lezkizg My Documents My Hetwerk 7 Unzip the file to extract XML files that contain information of the selected publications on target location AX Sharing WEB DIMS site supplies its users with a supplementary bookmarking and sharing capability that allows the user to share the WEB DIMS pages with friends or to add them to own computer favorites This option makes use of the Addthis com service The option is available on all eg Save pn a My Druene cijecadeny Ey Weticg t access Connectors Cimycr E data Notes Ekipznngns 26 Personal Bus C3Diamerd rings Sherr diferent documents soft see GH Mer posten fec The Errplav cn My Data Sources Updates hiv eBooks UM Shening E My Evaluations Otr Aes m Music 23 My Pictures IE My Received Files Mi Stationery why ideas z Rie nama 24 47 351p Save Save ns type WinFSR ZIP sche WEB DIMS pages on the upper right corner icon BE 100zakladok TLive7 com E adimi a Amazon I AOL Mail fal Aviary Capture The Share option allows the user to share links through the following service e Email e Favorites e My Spaces e Fac
36. e The portal allows users to browse by keywords categories and authors Users can also traverse resources and properties through the ontological relationships that connect them These steps are just a starting point for further exploitation of other semantic relationships ARCHITECTURE The metadata from two bibliographic databases were merged into a single XML file This XML file was then converted into RDFS to allow the relationships between different metadata objects to be expressed The KAON Tool suite for building and managing ontologies was used to access the concepts relations attributes and lexicalizations in the ontology 54 Web DIMS User Manual OHAL SPES wv 4 FAO FAO CORPORATE eben BIBLIOGRAPHIC DOCUMENT DATABASE REPOSITORY x E DATABASE o U 0C MERGE E RECORD TRANSFORM cd i TO RDFS published in amp a T 4 FEATURES The website provides the following functionalities Easy navigation of the journal issues by following the semantic links Display of articles indexed with the same set of keywords Resolution of user s query terms to a controlled vocabulary Simple natural language processing as part of the understanding process of the user s query e g distinguishing between the substantive and the unimportant terms Cross linguistic information retrieval Display of semantically related concepts Guided query formulation using the relationships in the ontology
37. e book e Del icio us e Digg e Live A1 VVebmarks z Baang 2 Tag 2 2linkme Add io aero AMF All My Faves Amen Me IB AOL Lifestream Arto QD Ask Baidu Web DIMS User Manual e Yahoo My web e More this allows more options through Addthis com Adding webpage to favorites 1 Open WEB DIMS home page by opening the browser and type http web dims com in Address bar 2 Press Share icon on the Upper right corner ah Share a pop up window opens with all the Bookmark amp Share options 3 Click on Favorites to open Add to Favorites dialog 4 Select a location in favorites then press Ok m Intemet Explorer will add this page to your Favorites list Mame WEB DIMS HN Favorites Blogs Business 4 5 Careers a Charity Companies a Course L Creating Success from the inside Out m fa CSOA C Sharing webpage by mail 1 Open WEB DIMS home page by opening the browser and type http web dims com in Address bar 2 Press Share icon on the Upper right corner a Share a pop up window opens with all the Bookmark amp Share options 3 Click on Email to open Email a Friend dialog 4 Type the recipient email Address in To yours in From and your message then press Send 5 The recipient will receive email message with the page URL in its content ax Create in xz Mew Folder Email a Friend To email ad
38. e to allow for large concurrent users to enter their data without single problem to be observed User can access WEB DIMS backend only by his her account user name and password The backend has security and user management levels that control data management functionalities that include accessing and manipulation of the data The workflow is built on two levels the data entry level and publisher level Web DIMS User Manual 2 Front end Components 2 1 Searching Web DIMS There are two primary methods for searching within WEB DIMS collection Simple Search A most basic and quick search type Use it when you only need to find a single word or phrase of the most frequently searched fields Advanced Search A structured search form that guides composition of more complex searches using Boolean operators X Simple Search To perform a simple search of the WEB DIMS Collection 1 Open WEB DIMS home page by opening the browser and write http web dims com in Address bar 2 DIMS Home page will be displayed with a simple search capability 3 In the search box enter your search term s or phrase then click on search Button 4 All documents that contain that keyword will be displayed Example D DiMS Documents Information Management System search Web DIMS User Manual AX Advanced Search You can use the Advanced Search form to build more targeted searches by specifying multiple criteria The basic form
39. eb DIMS User Manual Conference as Creator Conferences are named meetings of individuals or representatives of various bodies for the purpose of discussing and acting on topics of common interest or meetings of representatives of a corporate body that constitute its legislative or governing body a country issuing legislative literature when it consists of only the main institution it is entered in the following sequence Name of institution Place Country If it consists of subordinate bodies it is entered in the following sequence Main Institution Place of the subordinate body Country Smallest subordinate body If no place is given add at least the country name between parentheses When multiple corporate creators are indicated in your resource all of these names should be entered in your record All the above rules hold for entering affiliations Affiliations are always given between parentheses Provide the Conference name in the language it is available Follow the rules for capitalization of corporate creators Enter in this field the name of the conference symposium workshop seminar or any kind of meeting of which your resource constitutes the proceedings a paper a series of papers or Summaries The conference number is mandatory when available Use Arabic numerals followed by a period Ex 1 not 1 20 not XX The conference place and country is mandatory when available If no oth
40. er abstract in a different language the second abstract and select a language from the list box CO Finish the publication creation steps amp click Save 9 View the publication s information and you will find both abstracts displayed as shown in figure below DIMS Record Record number G1S56010126 Tithes Effect of gibberellic acid and ethephon on sex expression and yield of gynoecious cucumbers Personal Authors Al Juboory K H Baghdad Univ Coll of Agric Irag Splittstoesser W E Univ of Illinois USA Publication Date 1954 AGRIS Subj Cat AGROVOC Terms Ga Ethephon Trelds Cucumes sativus Cucumbers Males Females Greenhouses Language Abstract Gibberellic acid 43 promoted maleness and Z chloroethyl phosphonic acid ethephon promoted Femaleness in cucumber Cucumis sativus L cv Regal 44i with water ethaphon 250 or 350 ppm or GA3 1000 or 2000 ppm at the 1 2 0r 3 leaf stage Seedlings treated with ethaphon at all stages produced more fai water or GAS treatments GA A3 treated seedlings produced significantly mare male flowers than water treatments at all developmental stages The differential seedlings treated at different stages indicated the importance of timing growth regulator applications Type Summary Availability Availability number 1996010126 Serial Title The Iragi Journal of Agricultural Sciences Serial number v 25 no 1 p 34 41 Serial Date 1954 This document i available from t
41. er place is available include at least the name of the country The place should include the name of the locality city or town or institution followed by the element required to Web DIMS User Manual Publisher Name Place of Publication A publisher is the individual group or organization named in the document as being responsible for that document s publication distribution issuing or release It is the city town or other locality associated with the name of the publisher entered in the Publisher field identify that locality unequivocally The place must always be followed by the name of the country in which the meeting was held Separate place elements with a comma and a space Enclose the name of the country between parentheses Enter in this field the date s on which the conference was held The date consists of day month year Ex 25 Aug 2000 2 4 Sep 2002 19 Jun 4 July 1976 29 Dec 1979 2 Jan 1980 Copy the name of the publisher as given on the resource but omit such words as Incorporated Sons Limited etc Also omit such phrases as Published by Use an acronym or an abridged form of the name of the publisher in this field if the publisher s name is identical with the name entered in Corporate Creators See 4 3 2 When an item has been published by an institution on behalf of another enter this information Ex CAB for FAO When there is no publisher enter np in parenthe
42. erver instance 8 Install NET 2 0 as follows a Open Start gt Run type in d runtime dotnetfx exe as shown below then click OK Where D is the CD ROM drive letter 95 Web DIMS User Manual b Click Next jis Microsoft NET Framework 2 0 Setup Welcome to Microsoft NET Framework 2 0 Setup C Accept License Agreement iig Microsoft NET Framework 2 0 Setup End User License Agreement End User License Agreement MICROSOFT SOFTWARE SUPPLEMENTAL LICENSE TERMS MICROSOFT NET FRAMEWORK 2 0 Microsoft Corporation or based on where vou live one of its affiliates licenses this supplement to you If you are licensed to use Microsoft Windows operating system software the software you may use this supplement You may not use it if you do not have a license For the software You may use a copy of this supplement with eac validly licensed copy of the software Click Install and wait till prompted then click Finish 96 Web DIMS User Manual WEB DIMS CD 9 Copy WEB DIMS folder from CD ROM to C INETPUB folder a Open CD ROM E amp My Computer File Edit View Favorites Tools Help QGrk O P J Search Folders gt X ie ijv Address 9 My Computer Name Te Total Size Hard Disk Drives Se Local Disk C Local Disk Devices with Removable Storage 133 Floppy A 314 Inch Floppy Disk AutoPlay poe Search Explore Sharing and Security
43. for institution by Institution Administrator and is responsible to 1 Add News 2 Edit Delete News that are added but not yet sent to Institution Administrator 3 Send News to Institute Administrator 2 Institution Administrator The Institution Administrator 1s assigned by National admin He receives News records from Data Entry and is responsible to publish Edit View Delete Reject News 66 Web DIMS User Manual 6 1 News Description amp Data Entry The Data Entry operator is assigned to an institution by National Admin The following exercises explain the operations which allow this type of user to manage News 1 1 Add New News 0 2 4 Login to back end interface by typing Data Entry username and password which was assigned to him by Institution Admin then click login The back end home page is displayed 5 Click Modules link The Modules main page is displayed 6 Click News link in the Modules main page The events main page is displayed 7 Click Add New link in the News main page The Add news page will be displayed 8 Complete the data in the form 9 Click Submit The News record is added but not sent to the Institution admin To view the added News click work in progress from left menu in the event main page 67 Web DIMS User Manual News main page Content Mana gement System D dataentry Du orn Woduies L3 Published o D Ta be pmablish Add Rew C Publi
44. g 6 5 MB C Description Includes ASP NET Internet Informatio Application Server Console Description IIS Includes Web FTP SMTP and NNTP support along with support Total disk space required 2 2 MB for FrontPage Server Extensions and Active Server Pages ASP Space available on disk 6702 2 MB j Total disk space required 12 7 MB Details Space available on disk 6702 2 MB Carcel Components Accessories and Utilities E S Application Server e Click OK f Click Next Windows Components Wizard Windows Components fou can add or remove components of Windows To add or remove a component click the checkbox A shaded box means that only part of the component will be installed To see what s included in a component click Details Components v ES Accessories and Utilities 2 amp Application Server O IB Certificate Services 1 4MB O BI E mail Services 1 1 MB 1 Fax Services 22 1 MR z Description Includes ASP NET Internet Information Services II and the Application Server Console Total disk space required 12 7 MB Space available on disk 6702 2 MB lt Back Next gt Cancel Help g If prompted for the CD source for Server 2003 Insert Media in drive Web DIMS User Manual h Click Finish Windows Components Wizard Completing the Windows Components Wizard You have successfully completed the Windows Components Wizard To close this wizard click Finish 6
45. he following AGRIS Centre DIMS 2010 29 Web DIMS User Manual 3 7 Reviewing and publish For Institution Admin The Institution Administrator receives publications records from Data Entry and is responsible for edit delete reject index and or publish of those records AX Edit Publications records 1 Login with institute Institution Administrator credentials 2 Click Publications link to display publications waiting to be published Delete Send Add new Select Unselect 01996010126 English Effect of gibberellic acid and elhephon on sex expression and yield of qynoecious cucumbers kl View g Edit Agrovoc 3 To edit a Publication record click Edit 4 Make any necessary changes to record and then click Save to complete updating A Delete Publications records 1 Login with institute Institution Administrator credentials 2 Click Publications link to display publications waiting to be published 3 To delete a Publication record click Delete 4 To delete a published publication select Published view from status list box and then click Delete under any of the displayed publications Note Institute Administrator can NOT delete a rejected publication This option is available only for data entry staff operator as he is the owner of rejected documents AX Reject Publications records 1 Login with institute Institution Administrator credentials 2 Click Publications link to display p
46. hed on the front end interface 72 Web DIMS User Manual News main page Content M nagement System A ESTETI F T ETI D Logoui Hima Sy em Wana geme ia Misery ID To be publish C Published Selci Unxebhect Helping rural Nepalese grow more food FAD prassdes Tree access to sisistics treasure rove Intemasonal exparts imt Matamire levels in food Taking action te support naa woman cup of fea for food security Seeds fes 100 000 farmers in Burkina Fase To be published published 2 2 Edit News records 1 Repeat steps 1 to 3 in exercise 2 1 2 To edit News record select a record then click Edit The Edit News information page is displayed 3 Clicks Submit after editing the record The record information is updated 73 Web DIMS User Manual 2 3 Delete Events records LEE oo 025 hh l Repeat steps 1 to 3 in exercise 2 1 2 To delete News record select the record then click Delete The Record will be deleted 2 4 Reject Events records EE oo 0 02 5 I Repeat steps 1 to 3 in exercise 2 1 2 To reject a record select the record then click Reject The Record returns back to Data Entry for editing and can be viewed in Rejected view To Be Published Content Management System amp imstitubemdrnim Lagout Home System Mans gement O To be publish 1 O To be publish Delete C Published Delete publish reject Add new view Edit 74 Web DI
47. il to FAO Agris Caris fao org What will be the future of AGROVOC AGROVOC is the foundation that underpins the development of the Agricultural Ontology Service AOS project Using the knowledge contained in vocabulary systems and thesauri such as AGROVOC the AOS will be able to develop specialized domain specific terminologies and concepts that will better support information management in the Web environment A key objective is to add more semantics to the thesaurus for example by expanding and better specifying the relationships between concepts Giving more meaning to relationships in AGROVOC A thesaurus has equivalence USE UF broader term BT narrower term NT and related term RT relationships These relationships provide the scope and structure for the thesaurus For instance knowing that a broader term for cereals is plant products and that narrow terms are maize and rye defines the scope of information represented by these terms There has been considerable discussion recently relating to extending this core set of relationships In the late 1990s the American Library Association Sub committee on Subject Relationships Reference Structures examined over 165 relationships in the English language alone and from these produced a checklist of twenty candidate subject relationships for information retrieval We can use an extended set of relationships to perform more granular and more consistent indexing and to ena
48. indow Documents by Subject T Agriculture in General k Agriculture General aspects A01 amp Results for subjects L01 0 015825 Seconds File Download XML Download Administration a Palatability af beet from bulls administered ex OOEMGUS hormones E k Legislation D50 t Agricultural economi F Optimal zeranol levels for enhancing lean retail product 8953273 1 E k Agro industry E21 FARETE Ar k Consumer economit LI LoOGperativess Eag Protein metabolism of BC3H1 muscie cells in culture in response fo combinations of anabolic growth regulator p i hy J i U59532904 Jun 1991 E 11 Web DIMS User Manual Type Browsing 1 Open WEB DIMS home page by opening the browser and type http web dims com in Address bar 2 From upper menu bar select Types 3 An alphabetical listing of publications types will be displayed 1 e Bibliography Z Conference K Thesis U etc 4 Click any type for example Bibliography Z and all publications under that type will be displayed in a new browser window Documents by Type Bibliography 1 Conference 3 a Dictionary a Directory 2 Drawing 0 a Encyclopaedia a Extension 4 0 a Graphics a Handbonoklanusal MapisyAtlas Numerical data Review e Standard x Thesis 12 Web DIMS User Manual 2 4 Results and Knowledge Display and Sharing Once you have performed a search on WEB DIMS
49. ion System ServiceModel Version 3 0 0 0 Cultur section name net tcp type System ServiceModel Activation Configuration NetTcpSection System ServiceModel Yersion 3 0 0 0 Culture lt sectionGroup gt lt sectionGroup name system web extensions type System Web Configuration SystemWebExtensionsSectionGroup System Web Extensions Version lt sectionGroup name scripting type System Web Configuration ScriptingSectionGroup System Web Extensions Yersion 1 0 61025 0 Culti lt section name scriptResourceHandler type System Web Configuration ScriptingScriptResourceHandlerSection System Web Ext lt sectionGroup name webServices type System Web Configuration ScriptingWebServicesSectionGroup System Web Extensions lt section name jsonSerialization type System Web Configuration ScriptingJsonSerializationSection System Web Exten lt section name profileService type System Web Configuration ScriptingProfileServiceSection System Web Extensions lt section name authenticationService type System Web Configuration ScriptingAuthenticationServiceSection System lt sectionGroup gt lt sectionGroup gt lt sectionGroup gt lt section name MagicAjax type MagicAjax Configuration MagicAjaxSectionHandler MagicAjax gt onfigSections gt igicAjax tracing false gt lt pageStore gt lagicAjax gt pSettings gt lt 1 kada key connectionStr value server localhost user id root pwd rootpass database dims pooling f
50. its own system actor s who only has the privilege to manage the record The back end interface provides a view for each status The following table lists the Event State and the user who has the privilege to manipulate the record and a brief description of the state State view System Actor User state Description Draft records added and are not sent yet to Institution Admin for approval Work in Progress Institute Data Entry The institute admin cannot view records in this state l l Records sent by data entry to Institution admin but To be Published Institute Admin are not yet approved by him l Records that are published by Institution Admin and Published Institute Admin consequently appear on the front end Records that are rejected by Institution Admin and so Institute Data Entry return back to Data Entry where he can edit delete resend to Institution Admin Rejected by Publisher Note The data entry operator can view Events records in all the above four status views while the institute admin can view three statuses only To be published published and rejected by publisher 60 Web DIMS User Manual 1 3 1 Displaying Events Records Status for Data entry operator EM 0 2 a 1 Repeat steps 1 to 3 in exercise 1 1 2 To display records added but not yet sent to Institution Admin for publishing click in the left menu work in progress All Events records added but not yet sent
51. l be deleted 2 4 Reject Events records EE o 0 02 5 I Repeat steps 1 to 3 in exercise 2 1 2 To reject a record select the record then click Reject The Record returns back to Data Entry for editing and can be viewed in Rejected view 64 Web DIMS User Manual 2 5 Displaying Events Records Status for Institute Admin The Institution Admin can display Events records in different stages as 1 To be published are records sent to Institution admin but not yet published by him 2 Published Records that are approved by Institution Admin and so published EE 02 D 1 Repeat steps 1 to 3 in exercise 2 1 2 To view published Events records click published from the left menu All published events are displayed where Institution admin can View 3 To view Events records need to be published by Institution Admin click to be published from the left menu All records need to be published by Institution Admin are displayed Note Institution admin has authority to add directly an event to the front end 65 Web DIMS User Manual 6 News Module The news module is an integrated part of WEB DIMS The back end system of the news module enables system actors to manipulate news by adding editing publishing or deleting them There are two types of users responsible for manipulating events Data entry operator amp Institution Admin l Institution Data Entry The Institution Data Entry is assigned
52. lation of better queries The Semantic Web giving meaning to information The Web can only reach its full potential if it becomes a place resource where data can be shared and processed by computers as well as by people Thus the Semantic Web extends the WWW by giving meaning to information allowing people and programmes to share and process data more efficiently Solutions and new approaches the starting point of ontologies Formalizing the semantics or meaning of data so that it is readable by computers improves not only the way in which information is organized and displayed but also how it is processed Computers need to be provided with explicit contexts for terms such as their attributes and their relations to surrounding ones Making clear the properties and relations of terms provides a starting point for their conversion into an ontology In the agricultural sector there are many well established and authoritative controlled vocabularies such as AGROVOC FAO s Multilingual Agricultural Thesaurus the CAB Thesaurus and NAL Thesaurus the thesaurus of the National Agricultural Library in the United States However for these thesauri to be useable beyond their original scope there is a need to re assess the traditional thesaurus approach and move towards modern technologies that are more suited to a Web environment What is an ontology 53 Web DIMS User Manual An ontology is a model of organized knowledge in a given do
53. le to expand the term Click on the word to wiew the term in different languages See Legend for abbreviations e WT Air pollution NT Sediment pollution NT oll pollution e NT Water pollution ee NT Eutrophication ee NT ea pollution ee nt Pollutant load ee nT Groundwater pollution HT Nonpomt pollution NT Pollution by agriculture HT Acid deposition HT Transboundary pollution ur Environmental contammation ur Environmental pollution ur Immission ur Pollutant emission ur Pollution of agriculture ure Ochre pollution ur Cul spills RT Dieback RT Environmental degradation RT Environmental impact RT Environmental monitoring RT Indicator organisms RT Pesticide persistence RT Pesticides RT Follutants RT ide effects Multilingual Agricultural Thesaurus Is AGROVOC available free of charge AGROVOC can be downloaded freely for non commercial use It is available in MySQL TagText 1802709 XML and Microsoft Access formats To download the AGROVOC database please send your request to FAO Agris Caris fao org When sending the request please specify the following Full name Email Organization Reason for downloading AGROVOC and any questions you may have How can I suggest a term 47 Web DIMS User Manual AGROVOC users are encouraged to propose terms for inclusion in the database Their suitability is then assessed by the AGROVOC team in FAO Send your suggestions to the AGROVOC team at FAO by ema
54. ll as review and manipulate any of publications that have been sent to him by the data entry staff Administrator User Rights x Edit it rn V User_ seal Edit D ED V Publications E Enable Disable ble N mJ x Reject Reject bo cari MOS The institute administrator 1s id by naiona ato aor and is sonable for 1 Add Edit Enable Disables institute Data Entry users 2 View Edit Publish Reject Delete publications sent by institute Data Entry 3 View Delete published publications 4 Import XML files 5 Indexing 6 Harvester 18 Web DIMS User Manual 2 Data Entry Staff The institute data entry user type mainly works with publications s he can create any type of publication and manipulate it as long as it is still draft in his her Work in progress view or the Rejected view Data Entry User Rights Edit Publications __ Tig oss A Data Entry Import Delete w E D Publication 4 The Data Entry i is s assigned by Institute administrator and is responsible for l Add publications 2 View Update Delete Publications that are added but not yet sent to institute administrator 3 View published publications 4 Import XML files 5 Indexing 19 Web DIMS User Manual 3 2 User management Module The user manager functionality is an extra capability that allows the institute admin to create any number of institute data entry users a
55. main e g fisheries Ontologies consist of components called concepts attributes relations and instances concepts or classes correspond to objects to be organized e g projects people products etc attributes are the traits of those objects e g titles addresses colour etc and relations connect two objects or an object and a property to each other e g Person can be linked through the property employer to an Organization instances are the actual data in a given information system e g John Smith Food and Agriculture Organization Ontologies help to increase the efficiency and consistency of describing resources in this way they allow for more sophisticated functionalities in knowledge management and information retrieval application development The use of standards such as the Resource Description Framework RDF and OWL Web Ontology Language OWL provide structures for sharing common descriptions definitions and relations within the agricultural community SCENARIO Ontology based navigation of bibliographic data sets APPLICATION Concept aware browse capabilities when accessing the Food Nutrition and Agriculture J ournal INTRODUCTION An efficient effective browsing system for the Food Nutrition and Agriculture FNA journal was developed under the auspices of the FAO Food and Nutrition Department The system uses a simple knowledge model to guide the user s search and browse experienc
56. me Publication 1 Login with institute data entry credentials 2 Click Publications link 3 Click Add New link in the Publications main page and enter a valid ARN 4 n the Creator amp Titles page type a title the first title and select a language from the list box 5 Press the button next to the title A new empty title area will appear on the page 6 Type another title in a different language the second title and select a language from the list box Creators amp Titles 2 7 Title Effect of gibberellic acid and ethephon on sex expression and yield of gynoecicus cucumbers English Arabic 7 Complete the data in the form through six steps 8 Click Save 9 View the publication s information and you will find both titles displayed as shown in figure below select Unselect F Sreroogoy English The effect of fertilization on growth and productivity of Pistachio vera under and zone conditions Web DIMS User Manual A Adding multiple Abstracts with different languages for the same Publication Login with institute data entry credentials Click Publications link Click Add New link in the Publications main page Enter the ARN and creators amp Titles required data then select Abstract step Hill in the existing abstract field and select a language Press button A new empty abstract area will appear on the page YN tn BW NY Type anoth
57. name the record will be deleted Edit to update a record and make any changes then click save button and the record will be updated Send a publication record to Institution Admin for approval After sending the record for approval Data Entry you have has no right to edit or delete that record until returned to him by Institution Admin Work in progress 12 Select Unselect Sra700007 English The effect of fertilization on growth and productivity of Pistachio vera under arid zone conditions X Display Publications Records Status 1 Login to WEB DIMS main page as mentioned before 2 To display records added but not yet sent to Institution Admin for approval select work in progress from status combo box Note This view is available only for institute data entry 3 To display records sent to Institution admin but not yet approved select To be published from the combo box 4 display records approved by Institution Publisher and published select Published from the combo box 5 To display records those are rejected by Institution Admin and return back to be edited or deleted select Rejected by publisher from the combo box 27 Web DIMS User Manual To be publish 1 nare Select Unseleci SY8700007 English The effect of fertilization on growth and productivity of Pistachio vera under arid zone conditions Select Unselect A Adding multiple titles with different languages for the sa
58. nd Item or Publication Display Publications Records Status Adding multiple titles with different languages Adding multiple Abstracts with different languages 3 7 Reviewing and publish For Institution Admin Edit Publications records Delete Publications records Reject Publications records Index Publish Publication Data Publications Indexing Cataloguing and Quality Control 4 1 AGRIS Application Profile AGRIS AP 4 2 AGROVOC Metadata and Ontologies Events Modules 5 1 Events Description amp Data Entry Add Events Records Edit Delete Events Records Display Events Records Status
59. nd can also disable any account AX Display users 1 Login with institute Institution Administrator credentials 2 Click User Manager from main page to open the institute user manager page which contains the institute s name link 3 Clicking the institute s name link WEB DIMS redirects to a page that contains an add button that allows admin of adding users 4 Press the Add New button 5 Table of existing users will be displayed below along with user information form 6 Click on a username to display user s information in the form above User Information User lypi Institutions data ern seram Enable password admingzweb durisdums com X Add New User 1 Login with institute Institution Administrator credentials 2 Click User Manager from main page to open the institute user manager page which contains the institute s name link 3 Clicking the institute s name link WEB DIMS redirects to a page that contains an add button that allows admin of adding users AddWew 4 Press the Add New button 5 New User Information form opens in addition to existing users with their status listed below in page 20 Web DIMS User Manual User Information Username User Status User Type User Type institutions data entry Enable ela Gary Lise name User Status Enable Password Email Agro Industries Anmal Production A Health Dioenengy Climate Change Crop Production
60. nd images mysgl_start Qu di default aspx Global asax Icon ica index aspx lagin aspx Legin aspx cs mrwysg skar Web config 77 Web DIMS User Manual 4 On the Dims Web Server page Click Start Dims Web Server Dims Web Server Spolicaton Drectoy S Server Port BEE Virtual Boot i 5 If prompted to unblock the mysqld application Click UNBLOCK or OK Windows Security Alert Eg JE 4 To help protect your computer Windows Firewall has blocked some features of this program Your network administrator can unblock this program for you 7 Hane mysyld Publisher Ink rnnr Per this program don t shows this message again Windows Firewall has blocked this program trom accepting connechons from the Irileir iet ur a rie besar I you reunite Ie pogani or lust Ihe publisher yuu cari Unblock it Wher should unblock a program 78 Web DIMS User Manual 6 Click to browse http localhost 8099 default aspx Dims Web Server Dims Web Server Applicahon D recto server Pert ac Virtual Foot Llic To Browse Petp lacalFost ads deFauk aspe 7 Now Browse WEB DIMS aT Aksari hiim 5a zuiger DIMS Document Information Management System Search is EJ E 79 Web DIMS User Manual 8 Special Note DIMS Web Server dialogue box should be Kept ON Without clicking Stop Button as long as the user 1s working on DIMS Application 9 Click Stop to terminate
61. nfiguration Configure the MySQL Server 5 0 server instance Accept the Instance configuration defaults and click MySQL Server Instance Configuration Wizard MySQL Server Instance Configuration Configure the MySQL Server 5 0 server instance SE c 92 Web DIMS User Manual m Choose Online Transaction Processing OLTP and click Next MySQL Server Instance Configuration Wizard MySQL Server Instance Configuration Configure the MySQL Server 5 0 server instance s n MySQL Server Instance Configuration Wizard MySQL Server Instance Configuration Configure the MySQL Server 5 0 server instance J3 Web DIMS User Manual o Choose Manual Selected Default Character Set Collation From the drop down menu choose utf8 MySQL Server Instance Configuration Wizard MySQL Server Instance Configuration Configure the MySQL Server 5 0 server instance q Type in rootpass in the new root password and confirmation then click Next MySQL Server Instance Configuration Wizard MySQL Server Instance Configuration Configure the MySQL Server 5 0 server instance Web DIMS User Manual r Click Execute MySQL Server Instance Configuration Wizard MySQL Server Instance Configuration Configure the MySQL Server 5 0 server instance s Whenthe execution finishes click Finish MySQL Server Instance Configuration Wizard MySQL Server Instance Configuration Configure the MySQL Server 5 0 s
62. ng this relationship By using it he she saves himself herself the work of having to do multiple searches and instead retrieves just what he she needs through a single request Plank products 111 Cereals 1474 e Barley C a Maltin Darley 125400 1 Coarse grans 125400 Maize UM vo Soft maize 716 Pollution EN is caused by Pollutants EN 49 Web DIMS User Manual METADATA Managing information at FAO The problem Imagine you have been asked to arrange your organization s collection of books into a library what will be your first thoughts You will probably start by listing on a piece of paper or with the help of your computer the different elements you might use to search or describe the properties of your books e g title author and page numbers In addition your organization wants to be part of the local network of agricultural libraries To be able to share your collection with others without additional effort you might decide to describe the books using the same elements everybody will use title to identify the title of the book and creator to identify the author of the book Title 2 The Euphrates pilot irrigation project Syrian Arab Republic Management of workshops and parks of agricultural machinery and implements at Wadi al Fayd Area Creator Baille A Marachy M A Kafi M W A Similarly in the context of the World Wide Web where we are talking about millions of different pieces
63. ny more to any of the system actors but the institute administrator can only delete it Publication Workflow E Data Entry Institute Admin LLLI DLL DD a a DLL LL DIL LLLI rr I LLL LL ILI M LLLI eee N OO Web DIMS User Manual 3 5 Publication State Transition State view State Description Work in Progress Data Entry Dratt records added and are not sent yet to institution administrator for approval To be Published Records sent by data entry staff to institution administrator Published Records that are published by institution administrator Records that are rejected by institution administrator and Data Entry return back to data entry staff to be edited and resend again administrator or deleted forever Rejected by Publisher Publication State Transition 24 Web DIMS User Manual 3 6Description amp Data Entry X Add New Item or Publication 1 Open WEB DIMS login page by opening the browser and type http web dims com login aspx Or by clicking on WEB DIMS Login link at WEB DIMS front end 2 Types your username and password which was assigned to you by Institution Admin then click Login Documents Information Management System Content Management System User Name Password 25 Web DIMS User Manual WEB DIMS main page will be displayed as figure below fl 5 A d About Focal Points Export XML Import XML D amp Publications E
64. ny of stated title or author O tn BW WN agncukural Ahmed MT Web DIMS User Manual 2 2 Auto complete Auto complete is a feature provided by the system to enable users quickly finding and selecting some value leveraging searching and filtering This feature speeds up human computer interactions The auto complete plug in starts searching for matching entries and displays a list of suggestions based on a partial input to choose from By entering more characters the user can filter down the list to better matches For example if the user typed agr in the text field the auto complete plug in will start searching the available data that contains the characters agr and display a list of available words matching like agriculture or agricultural 10 Web DIMS User Manual 2 3 Browsing The browsing capability can be considered an extension of the search capability that empowers the WEB DIMS site The front end allows the end user to browse existing publications documents either by subject or type Subject Browsing 1 Open WEB DIMS home page by opening the browser and type http web dims com in Address bar 2 From upper menu bar select Subjects 3 An alphabetical listing of publications Subjects will be displayed 1 e Education C10 Extension C20 etc 4 Click any subject example Pets amp Animals L72 and all Publications under that subject will be displayed in a new browser w
65. place is given add at least the country name between parentheses When multiple corporate creators are indicated in your resource all of these names should be entered in your record All the above rules hold for entering affiliations Affiliations are always given between parentheses 45 Web DIMS User Manual 4 2 AGROVOC Metadata and Ontologies AGROVOC Multilingual Agricultural Thesaurus What is AGROVOC AGROVOC is a multilingual structured thesaurus of all subject fields in agriculture forestry fisheries food and related domains e g environment It consists of words or expressions terms in different languages and organized in relationships e g broader narrower and related used to identify or search resources Its main role is to standardize the indexing process in order to make searching simpler and more efficient and to provide the user with the most relevant resources Who developed AGROVOC The AGROVOC Thesaurus was developed by FAO and the Commission of the European Communities in the early 1980s It is updated by FAO roughly every three months and the user can see the specific changes on the AGROVOC website Who uses AGROVOC AGROVOC is used all over the world mostly for indexing and retrieving data in agricultural information systems Access figures for last year 2004 reached a peak of 180 000 hits in the month of June alone with an average of 5 400 hits on any weekday A
66. py Create Shortcut Delete Rename Properties Web DIMS User Manual ax General Sharing Security Web Sharing Customize Va Internet Information Services Share on Default Web Site Do not share this folder C Share this folder Saat S Aliases Add Edit Properties Remove ENFUN DIMS Properties General Sharing Security Web Sharing Customize Va Internet Information Services Share on Defaut Web Sit Attribut C Do not share this folder lee Monins 2l24i2009 6 25 PM Share this folder Aliases CI NENNEN Add Directory C AInetpub sDIMS Edit Propert Allas DIMS Ferny Access permissions E HER Script source access write Directory browsing Application permissions C None Scripts C Execute includes scripts OF Cancel Cancel 99 Web DIMS User Manual 12 Edit the file C Inetpub DIMS web config using a text editor Notepad exe Remove the sections marked in red in the image below P Web config Notepad File Edit Format View Help lt sectionGroup name system serviceModel activation type System ServiceModel Activation Configuration ServiceModelActivationSectionGroup Sys lt section name diagnostics type System ServiceModel Activation Configuration DiagnosticSection System ServiceModel Version 3 0 0 0 lt section name net pipe type System ServiceModel Activation Configuration NetPipeSect
67. rch link 3 In the title box type a keyword example Bio then press search button 4 The search result page will display all the publications results that contain the stated keyword within title Note To search using one criterion only Author ARN Agrovoc or year repeat the above steps and fill the corresponding search box each time 1 e searching for author name Ahmed as shown in figure Search using multiple criteria You can use AND and OR also known as Boolean operators to combine search terms in ways that broaden or narrow a search AND operator 1 Open WEB DIMS home page by opening the browser and type http web dims com in Address bar Click on Advanced Search link In the title box type a keyword example Bio Select And from list box In Author box type a keyword example Hassanein Press search button NIN tn BW r2 The search result page will display any publication or document contains both stated title and author Web DIMS User Manual OR operator 1 Open WEB DIMS home page by opening the browser and type http web dims com in Address bar Click on Advanced Search link In the title box type a keyword example Bio select Or from list box In Author box type a keyword example Hassanein Press search button The search result page will display any publication or document contains a
68. rom accepting connections from the Intermet or a network Fou recognize the program ar trust the publisher you can unblock it When should unblock a program 6 Click to browse http localhost 8099 default aspx FEE Dims Weh Server Dims Web Server Application D recto Server Port Virtual Boot Clics To Browse PekpglacalFast anas deFauk aspe Web DIMS User Manual 7 Now Browse WEB DIMS DIMS Document Information Management System Search is EJ amp El Ul 8 Special Note DIMS Web Server dialogue box should be Kept ON Without clicking Stop Button as long as the user 1s working on DIMS Application 9 Click Stop to terminate the operation and working session at any time Bc Dims Web Server Dims Web Server Applicahon D rectoy Server Pert Virtual Roat Clics To Browse Ftp tocalFost 099 fdefauk aspx Notes 1 DIMS Application is working on All Windows Platforms 2 Work on Operation and Installation of DIMS Application under Linux Apache Web Server Environment is in progress and will be available in Version 2 0 85 Web DIMS User Manual 7 3 The Installation and Operation Guidelines of Web DIMS Server Setup WEB DIMS Application is working on All Windows Platforms Windows Server 2000 Windows Server 2003 and Windows Server 2008 Work on operation and installation of WEB DIMS Application UNDER Linux Apache Web Server Environment is in progress and will be
69. rst word of the title and of proper names personal corporate geographic etc appearing in it Omit any punctuation marks at the end of the title but retain terminal question marks 2 and exclamation marks terminal brackets and parentheses Retain the full stop if the last word of the title is an abbreviation Use a full stop and a space to separate main title and sub title and other secondary elements When titles are meaningless incomplete ambiguous misleading or too general title enrichment is highly recommended All additional words should be enclosed in square brackets and either placed at the end of the Original title or be interpolated in the title where most suitable but generally not Web DIMS User Manual before the third word in the title In the rare cases where no title appears on the resource for example in certain editorial articles supply a title and enclose it in square brackets If the original title of the resource is translated by the cataloguer enter the information in the Alternative Title field This filed must be supplemented with the language of the translation Personal Creator Person responsible for When multiple names appear creating the intellectual on the resource they should content of the resource There all be listed in the sequence may be more than one shown on the resource In general data in the personal creator field are entered in the
70. ry and is responsible to 1 Publish Events 2 Edit View Delete and Reject Events The following pages in this section will explain the details of each user s responsibilities 56 Web DIMS User Manual 5 1 Events Description amp Data Entry The Data Entry operator is assigned to an institution by Institution Admin The following operations are carried by the Data Entry on Events Module 1 1 Add New Event Eu 0 2 1 Login to back end interface by typing Data Entry username and password which was assigned to him by Institution Admin then click login The back end home page is displayed 2 Click Modules link The Modules main page is displayed 3 Click Events link in the Modules main page The events main page is displayed 4 Click the Add New link in the Events main page The Add Events page will be displayed 5 In the Add Event page Complete the data in the form then Click Save The Event record is added but not sent to the Institution admin Note To view the added Events click work in progress from the left menu in the Events main page 57 Web DIMS User Manual Events main page Content M nagement System p i diarai ixl Lego LJ fo be publish fC Published M Rejected by publraher Ho Result Found i4 Work in pregresd To be published published rejected and work in progress Add new Add Edit Events form Content M nagement System cataentny i Legout Events Ct
71. s Abstracts Thesaurus National Agricultural Library of United States Medical Subject Headings Library of Congress Subject Headings Other schemes not listed above can also be used Enter as a note any information deemed necessary for the identification of the item Certain notes may be entered in prescribed ways see Manual p 38 39 If a specific note is not mentioned use cataloguer s judgment in formulating the note Description Edition Edition is the formally This field should be designated version of the data completed only when an 37 Web DIMS User Manual Description Abstract Identifiers Standard Numbers set or information resource being described It denotes the existence of other versions of the work An abstract is a summary of a document designed to give the user a clearer idea about the document s contents but it is not intended to substitute for the resource itself Identifiers Standard numbers are numbers taken from the item The nature or genre of the content of the resource edition statement appears on the resource Do not provide an edition statement for the first edition of a publication Drafts are not edition statements If it is considered necessary to record this information put it into Description Note An abstract is not mandatory but should be supplied whenever possible You may either copy abstracts which are available in the resource or you may compo
72. se your own Whenever possible an abstract should state the purpose methodology results and conclusions presented in the original document This field is used to enter numbers which can give Unambiguous access to the document Some of the commonly used schemes may be IPC International Patent Classification ISBN International Standard Book Number ISSN International Standard Serial Number JN Job Number PN Patent Number RN Report Number URI Uniform Resource Identifier when a resource is also electronically available Recommended best practice is to select a value from a controlled vocabulary for example the Dublin Core Types To describe the physical or digital manifestation of the resource use the dc format element See 4 10 Web DIMS User Manual Extent Format Medium The size or duration of the resource Used to describe the physical extent of the documentary unit expressed in pages volumes numbers parts supplements used independently or in combination The material or physical carrier of the resource A language of the intellectual content of the resource Other locally used types can also be included in this field Printresources Ex a book 56 p a book with preface xxii p or 522 p a chapter in a book p 78 98 a Volume of multivolume monograph v 7 a series of volumes 9 v a supplement to a volume v 1 suppl 1 a monograph in two volumes
73. ses Note Do not substitute the name of the publisher with that of a printer when no publisher is given Enter in this field the place and country of the publisher indicated in the Publisher field Copy the name of the locality as it appears on the publication transliterated if required Abbreviate names of states counties etc Web DIMS User Manual according to local use Add to the name of the locality the name of the country and enclose it between parentheses When no place is mentioned on the item supply one e g by consulting a reference work and enter it in parentheses Ex Amman Jordan Also if there is nothing else use the place of the institution associated with the creator If no place is given supply one if it can be easily identified or add sl or np Date of Publication A date of an event in the lifecycle of The date is standardized the resource Date when the abbreviated and entered in resource was made available to one of the following formats the public day month year season year month year or year The year is expressed by a four digit numeral Express the name of the month or season in abbreviated form If a range of dates is given as may be the case with journals or with multi volume monographs show both the beginning and the end date Spaces are omitted if days months or years are standing next to each other Ex 1 5 Feb 1997 Jan Feb 1997 1996 199
74. shed rer Repected by publsher Ho Result Found 14 Work m progress To be published published Add New Rejected by Publisher work in Progress Contant Mna gement System A date miry D Legeut News T AFGHANISTAN T ie Sub Titis 5ourbe puree Link Date Summary Deui Add Edit News Form 68 Web DIMS User Manual 1 2 Edit Delete send News Record Eu 0 o l Repeat steps 1 to 3 in exercise 1 1 2 Click work in progress in the left menu All News records added but not sent to Institution admin will be displayed 3 To delete a record select the News record then click Delete The record will be deleted 4 To update a record select the record then click Edit then change the fields to be updated and click Submit The record will be updated 5 To send a publication record to Institution Admin for approval select the record then click Send After sending the record to the institution Admin data Entry has no right to edit or delete that record until returned to him by Institution Admin 6 To View a record select the record then click View Work in Progress Content Management System i Te be publish 7 Publnhed C Rejected by pablaher Li Woskinprnoegreess Delete send Add New View Edit 69 Web DIMS User Manual 1 3 News Records Status The news records have progress stages each stage has its own corresponding status Each stage or status has its own system
75. splayed 3 To display records sent to Institution admin but not yet published click to be publish in the left menu All News records sent to Institution admin but not yet published will be displayed 4 To display records published by Institution Admin click Published in the left menu All Published News will be displayed 5 To display records that are rejected by Institution Admin and return back to Data Entry to edit delete or resend to Institution Admin click Rejected by publisher in the left menu All rejected News records will be displayed 71 Web DIMS User Manual 6 2 News Reviewing and publish For Institution Admin The Institution Administrator can start acting on News records after receiving it from Data Entry operator the following exercises explain the operations which allow this type of user to manage events 2 Publish News EMO 0 20 i 1 Login to back end interface by typing Institution Admin username and password then click login The back end home page is displayed 2 Click Modules link The Modules main page is displayed 3 Click News link in the Modules main page The News main page is displayed 5 The Institution Admin can click on to be published Display all News sent by Data Entry and need to be published on the front end 7 The Institution Admin can click on view to revise the record details 8 If the record accepted by the Institution Admin Click publish The record will be publis
76. the operation and working session at any time EIS Dims Web Server Dims Web Server Application D rectory Sener Perk Virtual Roat Clecs To Browse FEE localhost 8099sdefauk aspx Notes 1 DIMS Application is working on All Windows Platforms 2 Work on Operation and Installation of DIMS Application under Linux Apache Web Server Environment is in progress and will be available in Version 2 0 80 Web DIMS User Manual 7 2 The Operation Guidelines of Web DIMS Application from the Hard Disk l Enter the CD in the drive from My Computer open the CD ROM b My Computer E m x Fie Edit View Favorites Tools Help ae QS sack 7 gt Er Jo Search Folders a E X id EHE Eu i I lard Disk Drives ug Local Disk 70 Devices with Removable Storage a4 Floppy Le Explore Network Drives Search a i Scan For Viruses By Combine supported Files in Acrobat Rne on magi gi on Bne sl BNE Badd to archive Pau 3S Add to Archive ror Other S Compress and email 7 Compress to Archive rar and email Cak Upload using 5 FTP Upload Wizard My Sharing as Folders Diraig Eo Diizc Enable Drag to Disc Far this drive Copy Create Shortcut Properties 01 Web DIMS User Manual 2 Copy the folder DIMS without XML to Drive C for example DIMS WITHOUT XML D File Edit View Favorites Toos Help C9 sack M gt ae P Search 7eldess E x E Address
77. try Code 2 Year 4 the sub centre 1 serial Number 4 Ex JO2010200023 A name given to the resource Use the exact wordings of the title but not necessarily its Used to indicate the name by capitalization and punctuation which the resource is formally Correct obvious typographical known errors Capitalize only the initial letter of the first word of the title and of proper names personal corporate geographic etc appearing in it Omit any punctuation marks at the end of the title but retain terminal question marks 2 and exclamation marks terminal brackets and parentheses Retain the full stop if the last word of the title is an abbreviation Use a full stop and a space to separate main title and sub title and other secondary elements When titles are meaningless incomplete ambiguous misleading or too general title enrichment is highly recommended All additional words should be enclosed in square brackets and either placed at the end of the Original title or be interpolated in the title where most suitable but generally not before the third word in the title In the rare cases where no title appears on the resource for example in certain editorial articles supply a title and enclose it in square Web DIMS User Manual brackets If the original title of the resource is translated by the cataloguer enter the information in the Alternative Title field This filed must be s
78. ublications waiting to be published 3 To reject a publication record simply click Reject link in option bar below the record To be publish 1 N Delete Publish Rejet AddNew Select Unselect SY8700007 English The effect of fertilization on growth and productivity of Pistachio vera under arid zone conditions View gf Edit x Agrovor Select Unselect Web DIMS User Manual 4 The record returns back to data entry staff for editing and will appear under Rejected by publisher view AX Index Publish Publication 1 Login with institute Institution Administrator credentials 2 Click Publications link to display publications waiting to be published 3 Select any document and click its corresponding Index Publish button 4 The document will be published and will appear in the published view All WEB DIMS Front end users can search amp browse this published publication e Note Status and Order By list boxes are available also for institution administrator as for data entry with options suits his role See 1 3 1 4 for more information 31 Web DIMS User Manual 4 Data Publications Indexing Cataloguing and Quality Control 4 1 AGRIS Application Profile AGRIS AP Resource Number A unique numbering system to The ARN consists of twelve ARN differentiate between characters which may be resources from the different derived from the following four AGRIS Resources Centres parts The Input Coun
79. unambiguous reference to the location of the resource An unambiguous reference to the resource within a given context A reference to a resource of which the current resource is a part than one language repeat the language element For computer languages ex C Java Basic indicate them in Format Medium Recommended best practice is to reference the resource by means of standard identifier Usually a URI conforming to a formal identification system For other identifiers See 4 8 Types of relation include whole and part version relation printed and digital format cited document a supplemented document replaced document translated document Availability information is provided in Availability Location and Availability Number elements Enter the address of the AGRIS Resource Centre or the address of the institute where the resource is available An authorized form of the name is preferred This field is used to give the accession number or other locally created number of a resource Information that can go into this field includes Title and subtitle See Author See 4 3 Edition statement See lace of publication See 4 2 Publisher See 4 4 1 Date of publication See 5 2 Standard number See 4 8 Collation if an analytic See 40 Web DIMS User Manual Coverage Coverage Temporal Coverage Temporal The extent or scope of the content of the resour
80. upplemented with the language of the translation Personal Creator Person responsible for When multiple names appear creating the intellectual on the resource they should content of the resource There all be listed in the sequence may be more than one shown on the resource In general data in the personal creator field are entered in the following sequence surname forename initial s prefixes particles role affiliation However in the case of some Asiatic or African names the full name without comma and or full stop is also accepted provided it is used consistently Arabic names with prefixes such as El Ben Hadj Ould Beni are written preferably with a hyphen e g El Midani Ben Salem Hadj Wali El Hadi Amor Ould Brahim Academic titles are not entered For those creators who contributed to the intellectual content if possible specify their role in as shortest form possible For editors and compilers use ed Or comp respectively For all other roles do not abbreviate Ex Ali A ed Affiliations are preferably entered in a standardized form according to rules for corporate creator as shown in the following section on rules for entry of Corporate Creator Corporate Creator Organization or agency tcan be an issuing body in responsible for creating the conjunction with a personal intellectual content of the author the assignee of a resource patent an academic institution granting degrees or W
81. v sits Rr 3 Clicking Publications link will display Publications main page 4 Click Add New link to display data entry worksheet Publications Country HE Literary indicabor Bibliography z Conference kK Dictionary 0 Directory B Drawing 0 Encyclo pad a A Extension X Film L Graphics G HandbookManual iH Image F Jumal article J Manis Atlas Y Mews MJ Hon Comensonal v Hurmernical data MH Patent P Repart R Review O1 Smundimasic S Speech I Standard C summary E Thesaurus T Thesis LJ Web sibs iV 5 Complete the publication data in the form through six steps 6 Finally save record by click Save button Note By saving the record the publication record is added but not sent to the Institution admin 26 Web DIMS User Manual AX Edit Delete send Item or Publication 1 Open WEB DIMS login page by opening the browser and type http web dims com login aspx Or by clicking on WEB DIMS Login link at WEB DIMS front end 2 Types your username and password which was assigned to you by Institution Admin then click Login 3 WEB DIMS main page will be displayed 4 Click work in progress from the left menu All Publications records added but not send to Institution admin will be displayed associated with option bar 6 To edit delete and or send a record Click corresponding option as follow Delete under Record
82. you will be presented with a page or several pages of results The search results page includes not only the outcome of your search but also displays search related information and options which are e The number of results found e Number of results per page e XML download A amp Search Results The search results page lists all the publications found under the stated search criteria e Search box 1s shown displaying the search criterion e Set of results displayed per page at the upper right corner of the page e Total number of results found and search response time are displayed at upper right corner of the page e Results pages with which user can browse through by clicking page number e XML download link to allow publication information xml files download 6 Results for subjecEsLO01 0015625 Seconds v Lenwnbald Clicking a publication title will show full record with field names in new browser page as in the following figure 13 Web DIMS User Manual Record number EG2005000234 Titles Pedigree selection for earliness spikes number and grain weight in two segregating populations of barley Hordium vulgare L Personal Authors El Seidy E H Tanta Univ Kafer El Sheikh Egypt Faculty of Agriculture Publication Date 2000 AGRIS Subj Cat Fa HORDEUM VULGARE VARIETIES SELECTION GENOTYPES PLANT POPULATION PRECOCITY SPIKES AGRONOMIC CHARACTERS GROWTH HORDEUM VULGARE VARIETE SELECTION GENOTYPE POPULATI

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