Home

Webforms 2.0 User Manual - Draft version

1. 1 publication s to ai B Recipient Name Deliwery date Delwery state Target Market 2013 05 07 CH Publication Info widget You can carry out the following actions e Publish the item See chapter Publish items for details Publish Items e Unpublish the item See chapter Unpublish items for details Unpublish Items Input help in the editor There a number of input helps integrated into the editor The following functions are explained in this chapter Attribute validations Attribute definitions Attribute groups repeatable attribute groups Usage of code lists e Date selection via calendar function Attribute validations Some attributes will be highlighted in the UI during editing and saving You will notice an information bubble next to the input field for the attribute that indicates data is missing or incorrect Mandatory and conditionally mandatory fields are indicated with an exclamation mark which provides a mouse over text where the error or the missing data is described Additional Trade Kem Identification Mo 1 999 LO Additional Trade tem Identification Value SBEGE CJ Additional Trade tem Identification Type w Oo a A value for Additional Trade tem Identification was given but the indication Additional Trade tem _ Target Market Country Code we Identification Type is missing Trade tem Hierarchy Level Each Piece Base Unit BASE_UN Y Example of a conditionally mandatory
2. e From the dropdown list select the required search profile Change the search settings or create new search settings for the selected search profile Then either click the Save or the Save as option within the function bar of the Search Profiles widget This option is only active once you have changed the search settings for the search profile e The changes are saved in the search profile you selected previously Delete a search profile To delete a search profile proceed as follows e From the dropdown list select the required search profile e Click the Remove option e Confirm the safety prompt that now appears Click Cancel if you want to return to the hit list without deleting the search profile e The search profile is deleted from the list Apply an existing Search Profile To apply an existing search profile proceed as follows e Select the required search profile from the dropdown box of existing search profiles e The search settings for this search profile are now loaded e Then execute the search by clicking the Search option in the title bar or footer of the search and selection components area Overall State Release State and Publication State The Overall State gives information about the current status of the items The table should give an overview about the status as well as the matching icons displayed in the Release and Publication state Publicatio Release State Overall State Definition n state
3. Tabs in the module area Status line At the bottom of the screen there is a status line that provides information on recent actions for example a confirmation message after changes to an item are successfully saved Search Reset a4 tems in the hit list have been changed meanwhile Please refresh the tem list User Manual Basic Handling User Interface e 15 Status Line Display of functions All available options are always visible as buttons on the function bar Whether an option is active or not depends on the context selection of items status of items Options that are not active are grayed out See further information in section Hit List Function Bar G CAR STE w ier i ww SS o Pie Function bar above the Hit List General Control Elements and Widgets You can change the size of the various areas of this screen To do so move the mouse pointer to the dividing line between the areas whose size you want to change When the mouse pointer changes click and hold the left mouse button down Then pull the dividing line in the required direction vw Dividing line with mouse pointer icon Widgets A widget is an individual GUI element The search section to the left of the item hit lists contains five widgets see below that can be expanded and collapsed again by clicking the arrow icon in the title bar See screenshot below If not needed you can hide the entire search with all widgets at once by clicki
4. e 3Sitems have publication state RELEASED 0 items have actions waiting in My Tasks Last modification was on item 13131313131311 at 2013 04 26 11 04 Dashboard Item Summary on start page The information displayed here provides you with a summary of the current status of your items This tab is always open Menu Structure From the menu bar you have access to all functions assigned to you by the administrator The respective menu items will open in a separate tab when clicked E WORLD SY N C CONNECTING TRUSTED PRODUCT DATA EVERYWHERE MY TEMS MY TASKS MY TEMPLATES CHANGE PASSWORD Dashboard menu bar The standard functions 1 e language or time zone setting password change and the logout function can be accessed from here as well The following functions are available to you for maintaining item data in the application MylItems This is the main module of GSInet Webforms where new items are created or uploaded and existing items are searched for and maintained e g edited deleted validated released published or downloaded etc The item list per default presents all items no matter which status they have MyTasks This list is restricted to published items for which a response with a To Do status has been returned e g a GDSN exception or a recipient confirmation CIC Catalogue Item Conformation with status Review This usually means a recipient retailer demands corrections or improvements to the re
5. AUSTRALIA 03 AUSTRALIA 03 Draft new item ece Base Unit BASE_UNIT 9500001000018 ece Base Unit BASE_UNIT 9300001000016 ece Base Unit BASE_UNIT 9300001000018 85850030322228 ASE 9300001000018 Latest Versions Draft new item Quick Search Draft new item Advanced Search Smart Search tem Unpublished to AN Draft new item Released ready to Publish tem Update pending Rele 980005265231 25 gooo0000000096 90000000000027 98500000000000 Case CASE Each Piece Base Unit BASE_UNIT Each Piece Base Unit BASE_UNIT Each Piece Base Unit B amp SE_UNIT 9300001000018 9300001000018 9300001000018 9300001000018 AUSTRALIA 03 AUSTRALIA 03 AUSTRALIA 03 AUSTRALIA 03 gt Displaying tems 1 20 of 32 Search Pr Page 1jof2 gt PI 2 20 Last search Item Preview Validation Report Publication Info CIC Summary Price Summary Core item Information Product ID Classification Private Information Physical Functional Characteristics Tax Global Trade item Number GTIN GLN of Information Provider I Name Of Information Provider Target Market Country Code AUSTRALIA 036 v Trade Item Hierarchy Level Each Piece Base Unit BASE_UNI Y Search Reset KW Brand Name b Structure of the Supplier Item List module Selection and Search Components The left hand area of the module allows you to use search and filter criteri
6. These fields are optional but if These fields are optional but if one field is one field is invoked than Invoked than Publication Date Effective Publication Date Effective Date Date and Start Availability Date Time Mandatory Mandator IESSE date from which the trade item Date Time i Date Time 4011116 40111215 Upload components It is possible to add components via Excel Upload in one step To upload components please ensure the components are included in the Excel file as individual trade items Le the primary key GTIN GLN and Target Market are populated on each worksheet In addition the worksheet Components must be populated Components ke sl 2 The columns headed RelatedItem 0 need to be populated to indicate the hierarchy connection Related Item 0 Related Item 0 Mandatory optional Mandatory optional String 13 Number 19983929459136 For gtin enter the GTIN of the related item 1 e the next lower level item For amount enter the amount of times this item is contained in the next higher item of the hierarchy Please ensure that the data is entered in the corect row To add more than one relation for the same item copy the columns and adjust the number in the brackets 1 e for a second related item Related Item 1 etc Related Item 0 Related Item 0 Global Trade Item Number GTIN Information Provider Target Market Country Code GTIN is used for the unique identifies
7. This allows you to see where you have defined search criteria If no selection conditions have been defined in a widget the icon is grayed out Working Context Released Quick Search Widget with search restriction You can reset the search restrictions made in each widget using the Reset option Advanced Search p el WI Reset Smart Search F O le Reset option Within a widget you can use the TAB key to move from input field to input field or from option to option You can press Enter to start the search You can also combine these widgets to one complex search profile 1 e you could enter search filter criteria in two three or all four widgets in order to search for items that match all these filter criteria at once Save search profiles The last search executed here before leaving the hit list will automatically be used next time you enter it Search profiles can also be permanently saved and reused any time later on This is the purpose of the fifth widget Search Profiles at the bottom of the search area See respective sub section below Find Items in a specific Working Context In you can reduce the number of items that are displayed in the hit list via the release status of items Working Context Latest Wersions ae Latest versions Released Mever Released tem Update Pending Release Working Context area in the area for the search and selection components User Manual Mylitem
8. 5355477913007 040 must be defined on every sheet tis missing on sheet Hierarchy Dimensions 2Y If the file is correct you will see the following message Your selected excel file is syntactically correct and will now be processed You will receive a detailed report by mail A number of pre checks are performed upon upload that check e whether the primary keys are included on each sheet whether the item is included on each sheet whether each attribute is defined only once in the document whether attributes unknown to the system are included in the file whether all required attributes are filled whether there are major hierarchy consistency violations Upload report Following the import a report is generated To access the upload report please click on the link in the column report and you will be able to open or save the report directly Common Import Information Import started at 2013 03 06T 17 47 00 Import started by user Report Filename opt sa2 impl_comeuwf pim var excel upload 5355477913007 Test_Excel_AT_20130306 1747 26 user protocol pdf Item Import Mode RELEASE Overview items contained with errors with warnings overall updated overall released successfully released not released because of errors GTIN GLN TM Status for STORE SUCCEEDED INSERT The attribute Ordering Unit Of Measure refers to an unknown enumeration value true WARN SYS of the Enumeration type INSERT The attribute Ta
9. 76 Select Publication PALS EE Td Allow Re Publication of already published Targets 2 0 0 0 cccccccssssssseesseeeeeceeeeeeeeeeeeeeaeeeeeeees 78 Publishing an Item as Part of a Herarchy 78 NIU ST TS EE 80 Template List 81 Siruicture Or the Template Lis EE 81 BEE KEE 82 Copy me EE 82 PUCE tee E A E 83 Save al CxiSsune fenas a LEMPI EE 83 Template Preview and Validation Report 84 Searching for and finding Templates ccccccccccccssssssssesseeeeceeeeeeeeeeeeaeeassesseeeeeeeeeeeeeeeeeaaas 85 Create new Item from KEE 85 Task List 86 Working on items with To Do status cccccceesesssseecccccceceeceeaaasesssssesececeeeeeeeesaaaasassesesseeeeeeess 87 Closed Fo DoTfrom Task EC EE 88 Price Information Fehler Textmarke nicht definiert Maintain prices Fehler Textmarke nicht definiert Price List Function Bar Fehler Textmarke nicht definiert Create AME W DCE ege Ee Fehler Textmarke nicht definiert Create price using the item Iert Fehler Textmarke nicht definiert Create price using price type data form Fehler Textmarke nicht definiert Create price using a template Fehler Textmarke nicht definiert Create price using the upload functionality Excel file Fehler Textmarke nicht definiert Allowances Char ges sssessseseeeeeeeeeeeeeeeeaaes Fehler Textmarke nicht definiert BTC EES cas Ges eee eee cane eee Fehler Textmarke nicht definiert Editi CHa DEE Fehler Textmarke nicht de
10. Browse Segment Audio Visual Photography 66000000 Family Audio visual Media 68040000 Class Recordable Media 66040200 Brick ee Brick Attributes Audio Cassettes Recordable 10001449 COMD Recordable 10001450 fcm OYO R for Video Cameras DVD Recordable 100014513 sl Floppy Discs 10001 456 Code entered in the search field Using code lists Code lists are handled via drop down boxes To maintain these attributes you can either navigate through the drop down list or type in a search term To open the drop down list click on the arrow Depending on the number of codes contained in a code list the drop down list can be several pages long Use the controls at the bottom of the list to navigate through the list AFGHANISTAN 004 ALBANIA 008 ANTARCTICA 010 ALGERIA 012 AMERICAN SAMOA 0165 ANDORRA 020 ANGOLA 024 ANTIGUA AND BARBUDA 026 AZERBAIJAN 031 ARGENTINA 032 xK id d Page 1of25 P WM g Drop down list If you know either the code or the description it is easier to simply start typing in the input field This will activate the search and you will notice the number of codes being reduced with every letter you type It does matter whether you type the code or the description User Manual Maintain and create item data e 53 COCOS KEELING ISLANDS 166 COLOMBIA 170 COMOROS 174 CONGO 178 CONGO THE DEMOCRATIC REPUBLIC OF THE 180 C
11. Dratt newe tern SO00000000007 2 Dratt new tem SO00000000001 d Save Template from hit list Template Preview and Validation Report The preview is meant to provide a quick overview and displays only a limited set of attributes It is provided in a read only mode The data cannot be modified but validation errors are displayed Template Preview Validation Report eh Gender Type of Belt Braces iCummerbund Type of Material GJ Trade tem Group ID Co Trade tem Group Description CI Replacement of Previous GIN Preview with validation error in read only mode The Validation Report is displayed in a separate tab The validation must be activated manually through the Validate button in the function bar You can validate more than one template the validation reports for all templates will be displayed together The validation report is not saved When clicking another item or another tab the report will disappear Searching for and finding Templates The search section of the Template List is located in the widget on the left hand side A Quick Search and an Advanced Search is provided here to retrieve the templates Searching and navigating with both search options is done the same way as the search works for items in the Supplier Item List For details see section Find Items with the Quick Search function and Find Items with the Advanced Search Function A Search Profile can be saved The Search p
12. Hierarchy will release all items in the related hierarchies the related items do not need to be selected separately If an error occurs in any of the items the entire hierarchy will not be released e Selecting Release Single Item will release only the items you have selected Please note that the items of all relating hierarchies are validated together An error in any of those items will also prevent releasing the single item Additionally the selected item will not be able to be released if there is a validation rule that prevents the release of individual items in a hierarchy e The data is validated to make sure that it is complete correctly formatted and consistent Errors will be displayed in the validation report e If everything is correct the most recent version of every selected item is released e The items are given the processing status Released Ready to publish e If an item was already published and later changed releasing it will change the status from Item update pending release back to item published User Manual Release items e 73 Please note the following We recommend saving base items first and releasing them in a later stage e g when the whole item hierarchy has been created and saved According to the GDSN standard at least one of the components or the item itself must be an orderable unit Releasing solely the base item leads to an error as far as this item is not an orderable unit Release an Item
13. Package Base tem A Templates Templates Create Cancel Copy Template Dialog e The filled data in the copied template can now be modified in the Editor before saving the template Edit Template Click the Edit option in the function bar to edit one or more templates Edit Mame Ott Edit Template e Clicking the button directly leads to the Editor with the template e Edit the template and click save The template will be validated automatically and an error report will be generated Save an existing item as a Template There are two ways of saving an existing item as a Template If the item is already opened in the editor simply click the Save as template button The template creation dialogues now opens enter a template name and chose the article type User Manual Template List e 83 Eilitoi A w Sa Ut L s Core item Save as template Product ID amp Clase Primary Key Information BEEN Embla name GLM Article Type Package Base tem Additional Trade Templates Templates Additional Trace Additional Trai Additional Tra Trade tem Hiera Create Cancel Save Template Dialog To save an item as template from the hit list flag the item and click the Save as template button in the function bar Please note that only a single item can be saved as template at a time dh Di x avs Overall State Peace Ss Jl Draft new item Dratt newe tern BEBE OopOopnOpen
14. Search Profiles No filter Search Reset Task List Working on items with To Do status Supplier ttem List tem 90000000000003 036 oP P X LAY wG e Overall State tem Published tem Unpublished to Al tem Update pending Rele Released ready to Publish Released ready to Publish Draft new item tem Published tem Unpublished to All A aa tem Preview Page 4 of 1 y Pi Validation Report No CICs received Cic state Recipient Name Nothing to d Sk la v gt el R C P gt O 20 Publication Info ee S Lo Global Trade tem Number GTIN 90000000000003 31936863535222 98500000000000 44864463712443 70254572281728 99390673541233 90000000000072 98000526523125 CIC Summary There are two different reasons why items appear in the Task List Lex Price Summary GLN of Information Provider 9300001000016 9300001000016 9300001000018 9300001000018 9300001000018 9300001000018 9300001000018 9300001000018 LH Gstaut_HITS Target Market Country Code AUSTRALIA 036 AFGHANISTAN 004 AUSTRALIA 036 AFGHANISTAN 004 AFGHANISTAN 004 AFGHANISTAN 004 AUSTRALIA 036 AUSTRALIA 036 Displaying item R1 response message for CIN timed out 201 2 05 24 e A retailer s request for the review of a certain item The feedback from the retailer will be handled through a CIC Review message which references an item and
15. Search function Within the hit list you can search for items that you want to edit or copy To do so use the search function in the Quick Search widget Quick Search v Search and selection components area Quick Search e Inthe Quick Search input field enter one or more search terms Your search terms must consist of alphanumeric characters e You can restrict the number of items displayed in the hit list by using wildcards and logical operators The following table gives you an overview of ways in which you can restrict the search The entered search terms are shown in square brackets in the examples Search for a word If you enter a single word as a search term the system finds all items that contain this word as an attribute value A search for shelf finds all items that contain wall shelf pine wall shelf and red wall shelf for example Search for more than If you enter more than one word separated by spaces as search terms the system finds one word all items that contain at least one of the words you entered A search for pine wall shelf finds items with the attribute value wall shelf pine red wall shelf and pine wall shelf for example You can use the wildcard when entering search terms The asterisk represents any string of characters The search term b k finds book back bark and buck for example You can use a placeholder at the beginning in the middle and at
16. These responses for the supplier 1 e all trade items with a To Do status e g a received confirmation with status Review or perhaps a GDSN Exception can specifically be accessed and managed in the task list module of Webforms 2 0 User Manual Introduction e 7 Supplier Information Provider with item data Add and create item data by lutliple ways i to add item Using an empty form aie Copying item data Using templates Using Excel uploads Present that items Release items reached an errorfree status issue items to a Publish items group of trading pariners Data recipient can send Work on and arrange incoming requests from Gata recipients feedback CIC on item data GDSN GDSN Global Data Synchronization Network is a standardized network of databases referred to as data pools for trade item master data GDSN is managed by GSI and GDSN Inc GDSN allows trading partners to centralize professionalize and therefore optimize data exchange When using the GDSN master data updates are performed in only one location GDSN source data pool and are automatically published to all customers around the world who have subscribed to this data Manufacturers and customers who collaborate via GDSN can be sure they are viewing the same data Please note that this chapter gives only a very brief introduction to a complex subject For more detailed information on the GDSN standards and
17. Trade Item Hierarchy Level OTRS 0299796 KG Each Piece Base Unit BASE UN 001 Case CASE O01 Each Piece Base Unit BASE _UN Case CASE Each Piece Base Unit BASE UN Create Template To add a new template click the Create button oe Create template ve Key Information J Template name GLM Article Type Package Base Item Templates Templates Create Template Dialog e Indicate the template name e The Article Type allows you to specify the nature of the item that the template will be used for Similar to the creation of an item indicate whether this is a template for packaging or for base items e By clicking on Create the editor will open When the template is saved for the first time the data entered will be validated Any further validation must be initiated manually e The template name must be populated in order to be able to save the template All other missing data does not prevent the template from being saved Stored templates are available for selection from the drop down menu the user can correct the item data at a later stage Copying a Template To copy a template select a template in the hit list and click the Copy option in the function bar Please note that when highlighting more than one template the Copy button is inactive ce Copy Template A Primary Key Information _ W Wz Template name AU ALU GLM Article Type
18. as Part of a Hierarchy Unpublish A published item can be unpublished to stop data delivery to the data pool and the respective recipients see Unpublish Items If unpublished to all the item receives the overall item state Item Unpublished to all and is marked with the yellow world icon If the unpublished item is still part of another published hierarchy it receives the overall item state Item unpublished to all still sent and is it is marked with the yellow grey world icon i Select recipients User Manual Publish Items e 75 Publication can be done either from the hit list see Publish Items from Hit List or from the item editor see Publish an item from Item Details Both approaches use the same publication dialog to either choose or add the retailer s or recipient s see Select Publication Targets Item data can be published here to a list of chosen retailers Of course it can still be published to additional retailers afterwards A list of business partners possible recipients or publication targets is defined for the supplier by administration and is then offered in the publication dialogue This list could also have been accessed during item creation see Possible Item Recipients in order to activate possibly retailer specific validations right at the beginning of data maintenance Possible recipients could have been added or deactivated and this selection can now even fur
19. by refresh is intended as a modification of actual values e Now make the required changes e Once you have made your changes save them by clicking the Save icon e The data is checked and a log is created Item data with errors is saved e The processing status changes depending on the initial status of the item before it was edited e Published items have the trade item status Changed or Corrected depending on the editing mode you used e The publication status is not changed An already published item which has been modified will automatically be set to Pending Release The item has to be released again manually by the user See section Release Items e A validation report is displayed in the Report section of the item details area Import and Export Items The application allows you to carry out mass uploads and downloads of trade item data using Excel files You can download item data change it and then upload the data again This is especially recommended for mass updates You can also download an Excel template that you can use to create new item data The system supports both Excel 97 2003 xls and Excel 2007 xlsx formats The data can be released during the upload process The file can contain single items or hierarchies Download your Data in Excel To export item data proceed as follows e First select the item s from the hit list e Click the Download option in the hit list function bar Download function The
20. carrying trade item data has 8 fixed rows containing attribute information _ AdditionalTradeltemidentification GlobalTradeltemNumber Infor ler TargetarketCountryCode additionalTradeltemidentificationVa Localized name Global Trade tem Number GTIN Information Provider Target Market Country Code Additional Trade Item Identification GTIN is used for the unique Location number that uniquely indicates the country in which the The information provider s internal identification of trade items identifies the data information provider will make the number for the trade item used to worldwide A trade item is any ownerinformation provider Leg GTIN available to buyers This cross reference to the GTIN ina item product or service for which manutacturer supplier broker indicator does not in any way one to one relationship there is a need to retrieve pre distributor etc 1 govern where the buyer may re _ additionalTradeltemldentificationV 5 Definition defined information and that may It i ider sell the GTIN to consumers Component of the Primary GDSN Must be GLN Component of the Data Key comprised of Primary GDSN Data Key Component of the Primary GDSN Comment GLN GTIN TM comprised of GLN GTIN TM Key comprised of GLN GTIN4 TM AdditionalTradeltemldentification Mandatory Mandatory Mandatory Optional Integer 14 String 13 Country Code List GDSN DES _AdditionalTradeltemld 4006381333689 9300001000018 554 Do not make any change
21. download menu offers you four different options Download an empty Excel template xls format Download an empty Excel template xlsx format Download item data in Excel Download item data as Pdf Template Excel 97 Template Excel 2007 tem Download Excel POF Export Download options To download items in Excel select Item download in Excel For details on templates see the relevant chapter The download dialogue now opens which allows you to select the required export format either Excel 97 2003 xls or Excel 2007 xlsx file Please note that the appearance of the dialogue may differ depending on which browser you use User Manual Import and Export Items e 61 Download Select Excel format Template Excel 97 d include components J Include prices Not released prices Include historic prices Start download File State tem count Time User PUB DL 9300001000018 2012122 success 1 2012 12 20 21 47 nschuler 930000 Download dialog e Specify whether you wish to export just the selected item or its components as well Specify whether you wish to export the prices If so you can also decide if you wish to include the historical price items in the export as well as released prices Please note that the option not released prices may also include working versions Then click the option Start download The excel file will appear in the Last download area at the bottom When the Column S
22. input fields are shown where you can enter the values for the range In the case of numerical attributes the comparison is carried out on a numerical basis in all other cases the comparison is alphanumeric e Example for an attribute of the type Identifier A search for From a and To h or A H finds all values between those that start with a and those that start with h e Example for an attribute of the type GTIN The search finds all values that are greater than or equal to the entered From value and smaller than or equal to the entered To value The search criterion From 10000000 and To 20000000 would find all GTINs from 10000000 to 29999999 the search criterion From 401234500000 and To 4012345999999 would find all GTINs with the stem 4012345 e g 4012345000009 Begins With The attribute value begins with the entered value Does Not Begin The attribute has no value or the attribute value does not begin with the entered With value Ends With The attribute value ends with the entered value Does Not End With The attribute has no value or the attribute value does not end with the entered value You can define multiple search criteria for an attribute To do so choose the required attribute e g Product Variant Description in multiple dropdown boxes and give each one a value red green and blue The hit list then displays all items that have one of these values red gree
23. the Create Item dialogue Select the template you want to use as the basis for creating the new item The unique primary key of the new item does not come from the template and must be entered here additionally o the GTIN of the new item o the GLN of item owner is already entered o the Target Market is to be selected from the dropdown list Now select the Article Type of the new item to either Package or Base Item User Manual Create Items e 57 Clicking Cancel closes the dialogue without creating a new item Click Next in order to assign possible data receivers retailers the new item shall be published to This is necessary if you wish to activate any retailer specific validations Finally clicking Create generates and opens the new item in the item editor on a new tab Please note Except for the primary key data entered here it contains the data of the template Please check to make sure the data is that of the item you wish to save Save the new data by clicking Save in the edit form function bar Retailer specific validations Before clicking Create in the Create Item or Copy Item dialog possible data receivers retailers can be assigned This activates retailer specific validations right at the beginning of data maintenance The items will be validated against the rules of the selected retailers The retailer specific validations will be included in the validation report A list of possible receivers set up here will be of
24. the end of a search term b k and book are allowed and ook return results in the search query The search connector connects search terms using an AND relationship thus specifying that all entered terms must occur in an attribute value in order for the item in question to be included in the search results You can use wildcards and search connectors together The search queries wall shelf pine and wal pine find all items with the attribute value pine wall shelf Note that you cannot use a sign at the start of a search term The search ignores this type of search term Search terms restricted using must always relate to a preceding search term You can use the search connector to exclude search terms The system finds items that do not contain the term preceded by A search for wall shelf pine finds items with the attribute value wall shelf larch wall shelf and red wall shelf but not pine wall shelf for example Search terms restricted using must always relate to a preceding search term Again you can combine wildcards and search connectors wie If you place quotation marks around the search term you enter the search only finds items that contain an attribute value with this exact phrase For example a search for heavy duty work gloves finds all items whose attributes contain the exact character string heavy duty work gloves e Ifmnecessary define further restrictions fo
25. the operation in the safety prompt that now appears If you click Cancel you return to the supplier item details without removing the packaging The packaging hierarchy is updated The removed packing unit and any larger units below it are no longer displayed The packaging item retains its processing status The item to which the packaging was assigned remains unchanged Add Components You can add a component to a packaging item Note that you can only add components for items with the processing status New and Not Released Items with status Released and Published cannot be added as components There are two ways of adding a component to a packaging item either by creating a new component item and adding it to the packaging item or by adding an existing item to the packaging item as a component Create a new component and adding it to an item To add a newly created component package or base item to an existing packaging item click Create new item and add as component The create item dialogue now opens Enter the GTIN of the trade item and select the article type If you want to create the item from a template select the correct template from the drop down menu The GLN and target market cannot be edited Once the necessary data is populated click Create and the item editor will open Now populate all necessary attributes and save the item Once the newly created item is saved the option Add component becomes active in the UI New it
26. various packaging units are symbolized by different icons For a more detailed description of the individual packaging units see the glossary You can expand or collapse the different levels of the hierarchy tree by clicking the small arrow icons next to each level Navigate through the hierarchy without having to go back to the hit list and select another item there To navigate through the hierarchy choose one of the following three options Click on an item to view the details in the editor Please note that the focus of the hierarchy will not change This is useful when working with large hierarchies because it provides a better overview Click on an item while holding the left SHIFT key This not only opens the item details in the editor but also adjusts the hierarchy view The selected item now becomes the root knot in the widget Click on the item while holding the left CRTL key This opens the item in a new tab The hierarchy tree of the first item opened will remain untouched while the hierarchy of the newly opened item will be adjusted You can carry out the following actions in this widget e You can search for and add an existing component e You can create anew component and add it to an item Add a packaging item There are two ways of adding a packaging item to a hierarchy either by creating a new item and adding it to the hierarchy or by adding an existing item to the hierarchy Create new item and add as packaging Pleas
27. you are editing the working version of the item which is still more or less incomplete This also applies to hierarchy inconsistencies If an item is part of a component hierarchy it can only be released if all the contained smaller components are released already All its relations to other items in this hierarchy are validated as well Le all items of every hierarchy the item is a part of are validated together Please note Every hierarchy must contain at least one orderable unit Often a base item is not an orderable unit A packaging item needs to be added before releasing the hierarchy A hierarchy without an orderable unit will not be sent out by the system Releasing can be done either from the hit list or the item editor The release state can be revoked from the hit list which may have to be necessary for physical deletion of an item see Revoke the Release of an Item Release Items from the Hit List You can release one or more items from the hit list e First select the item s from the hit list Note that selected non related items may be released separately If an error occurs that prevents releasing one of the items the other items may still be released if free of errors e Click the Release option in the hit list function bar w Release option e If the item s belong to a hierarchy or hierarchies the user can determine whether only the item or the entire hierarchy is to be released e Selecting Release
28. 0 1 1 13 14 45 16 17 18 19 20 21 22 23 24 25 27 28 29 30 31 400 400 gt Today Calendar with time selection Clicking Today will enter today s date and the current time To jump to another month or year e use arrow to the left or right in the title bar to browse month by month e Orclick the arrow down to open the second dialogue where you can directly click on the year and month confirming with OK or Cancel Jul 4 Aug 2009 Sep 2010 Apr Oc 200 May Nov 2012 Jun Dec 2013 Cancel GPC Browser The GPC Browser provides an easy way of navigating the mandatory Global Product Classification The browser displays the complex hierarchy of the Segment Family Class and Brick codes in a hierarchy tree You can either enter a code directly or access the browser by activating the browse button Editor lla wv S al LJ Classification Category Code E Browse Segment Famil Class Brick Brick Attributes GPC browser Activating the browse button opens a list of all codes with the respective sub codes displayed in a hierarchy tree Click the relevant segment and open the tree beneath it to specify your selection User Manual Maintain and create item data e 51 Select Classification 4 ArtsiCrattsMeedlework L OO00000 SS Audio Visual Photography 68000000 4 Audio visual Equipment 63010000 SS Audio Visual Media 680400005 21 Pre recorded Media 680401 OU SS Recordable Medi
29. 11002004 2012122 success 1 2012 2012 09 24 nschuler 4049111 Close The most recent download is always displayed at the top of the list If the maximum number of entries for the list is reached the oldest entry is removed To download a copy of an Excel file generated during a previous download proceed as follows e Open the Download dialog e Click the required file name in the download history e A dialog box opens it allows you to either open the file or save it to your computer Please note that this dialogue may differ depending on your browser settings Download Excel Template You can also download an empty Excel file which you can then use as a template for creating new items To export an empty Excel file click on the download option and select the file format you wish to have the template xls Excel 97 2003 or xlsx Excel 2007 a See s Template Excel 97 Template Excel 2007 Download Excel Template option e A window opens which allows you to choose a download location for the export file here e The Excel file is created Its structure is the same as the structure of an Excel export file but this file is empty e The Excel template contains all attributes both at Base Item and Packaging Item level Importing Items from an Excel File When entering data for the Excel upload it is of crucial to have the correct format in the excel cells Please see detailed information in chapter Restrictions and Format
30. 4 37 REWE CIE SOO00000000003 Incorrect Depth 1 Create Catalogue tem CONTACT Measure p 2012 06 06 14 37 Details Additional description Corrective Information CONTACT TRADING PARTNER Measure product width and contact Department 567 CIC History with corrective information from the recipient Select the item from the hit list and edit the affected data Please see section Edit Items for further details Close a To Do from Task List The user can tick off the CIC REVIEW entries and mark them as done This action does not depend on the status of the item the user can mark the Review as done whether he has edited the item or not This option is provided by the CIC Summary widget EN The status GDSN exception received is automatically reset as soon as messages have been sent again As soon as either the CIC status is marked as done or the item has been released again after the data was modified it disappears from the task list Index EE EE 2 Hit ListC Ontemts 545 eege 32 Online Help Structure asa nies iii e aes 4 PETMORMAN eet Ee 5 Search Profiles asninn e 23 ENEE 16 Syse MS reduire MENS na a 5 Working with the Hit Last lt cciaiis aeicneieiitine 18 User Manual Index e 89
31. 5 Recipent d Confirmation 5 Recipient Confirmation ET e mm a ww 3 Subscription Request Sea 4 Publish Data ef WI 5 Recipient d Confirmation Online Help Structure The help documentation describes structure and functionality of the application User Manual Introduction e 9 The Online Help can be accessed by clicking on the question mark icon on the right hand side of the menu bar Help Button Use the Index and Search areas to perform an exact search for individual chapters or subjects The Glossary is useful for looking up definitions and explanations of many hyperlinked words in the text The table of contents of the online help is reflected in the structure on the left Topics can be accessed directly from this structure by clicking on the icon in front of the topic Iw SUrYeYy W Online Help Structure W Basic Handling Ge Supplier Item List Survey e Module Structure G Selection and Search Components G Hit List Ge Grea for Preview Validatian Report and further Information D Item Preview G Validation Report After an introduction to the overall and basic handling of the user interface the following functions are described How to e search and find existing items using the search functions and search criteria create maintain edit and validate items e import upload and export items via Excel interface e prepare and maintai
32. Draft new Item A newly created item which has been saved and perhaps edited several times Not released yet Item update pending release New item which was already released but not yet published Has been edited again afterwards and the latest version is not yet released Released ready to publish Newly created item possibly edited several times latest version is already released and now ready to be published Sent item update pending release Item which itself was already released and published but has been edited again The latest version is not yet released As soon as this is done the item is automatically sent to the source pool again Item published Item which was already released and published No changes took place on this item meanwhile After publishing the item cannot be unreleased anymore Sent item update pending release Item which was already released and sent as part of a published hierarchy but afterwards has been edited again The latest version is not yet released As soon as this version is released it is automatically sent to the pool again Item sent Item which was already released and sent as part of a published hierarchy No changes took place on this item meanwhile User Manual Myltems e 31 Unpublished to all Item which itself was unpublished from all recipients but has not been edited and is still released Unpublished to all draft item Item which itself was unpublishe
33. E 51 Usine COME NSIS atc eu 2nnatctn ccpestuteatiacansiess dad cnadees Sinan E Radawteeeemaneuaie 53 Trading Partner Dependent Cats icsss siscanosveatiosaesievan tx r a a eia 54 Create Items 55 Create Items usino anr Emp y FOr EE 55 Create Items bereede ees 56 Create aniem USING Cie emp late e EE 57 Retailers pectic ValaG atOms u aaa a A a 58 Edit Items 09 ebe kemin the Menr E EE 59 Bi aR Sle Rn EE 60 Gita PUBS He D EE 60 Import and Export Items 61 Download your Data In EXC eegene deegleche ee 61 Download History Last Downloads 62 Download Excel Eent Weeer 63 Importing tems from ane xCel E TEE 63 Upload WE OU EE 64 Upload History Last uploaded EE 65 Restrictions and Format Resula eege 65 Excel Versions 65 Format 66 Rules for upload file 66 SELUIC MURS Ol ail Eeer dee ee Zeg 67 TYPES OR AIDU S ee EE 68 Upload compone EE 70 Pubhshitems via Excel Upload ges tevccvcanadeoradiioasvedandavdeadentabianadenleddboasudonucesantesbetiawnss 71 Release Items 73 Working Version and Released Veroion Fehler Textmarke nicht definiert Release Items from the Hit list ci ccce ccc czvecacasccgec ege deisde eege EES dee ERAN 73 Release an Item from the Item Editor ccccccecescescoscsccecoscosceccsccecoscascscescescascecescescesces 74 Revoke the Release of an Item aie gecosecem deine Age ert deele EE dee Ae dees EE 74 Publish Items 75 Pabi kemis rom Hi EE SE 76 Publishan tent roi tem EdtOr gees
34. Handling User Interface e 11 WORLD SY d C CONNECTING TRUSTED PRODUCT DATA EVERYWHERE password SS Password forgotten e Username Enter your user name e GLN Enter your global location number GLN e Password Enter your password The password is covered by asterisk characters and can be changed anytime Click Login to start the process Logout To exit the application choose Logout from the menu bar ENGLISH BST LOGOUT i Logout function Reset password If you cannot remember your login data the password can be reset Click the link Password forgotten in the login screen You will then be taken to a new screen where you can enter your email address user name and GLN Email Username Reset password Login Page Fill in the details and click reset password The new password will be sent to the email address entered Please note that the password must be changed when logging in for the first time Dash board Start Tab After a successful login the start tab with the dash board opens as your point of entry to the system See screenshot below User Manual Basic Handling User Interface e 13 WORLD SY d C CONNECTING TRUSTED PRODUCT DATA EVERYWHERE MY TEMS MY TASKS MY TEMPLATES CHANGE PASSWORD Myltems Your catalogue contains currently 9 Items 4Sitems have publication state NOT RELEASED items have publication state PUBLISHED e Ojtems have publication state SENT
35. OOK ISLANDS 184 COSTA RICA 188 COTE D IVOIRE 384 MEXICO 484 MONACO 492 i 4 Page of kW Example of search Trading Partner Dependent data Depending on the system settings some attributes may be set to trading partner dependent which allows entering different values for individual customers To populate customer specific values for non repeatable attributes simply select the customer from the drop down menu to the right of the attribute Defaut custome Default customer Excel Retailer 969696969 4 4 Page 1 ofi To add a value for a further customer click to delete a value for a customer click x to copy the value click ip To add customer specific values for repeatable attributes please click 2 on the right hand side of the screen Consumer Usage Storage Instructions Default customer CG X a Consumer Usage Storage Instructions No 1 1 a OQ Consumer Usage Storage Instructions German de v GO La x You will be then able to select the customer from the drop down menu which opens in a separate window Choose Scope 10000 Default customer 9696969696968 Select add to add the customer A new data record for the selected customer will be added and can now be populated Consumer Usage Storage Instructions Default customer Consumer Usage Storage Instructions No 1 1 Consumer Usage Storage Instructions German de Excel Retail
36. Regulations It is strongly recommended that you familiarise yourself with these rules before working with the Excel Interface Please note that the dialogue window can differ slightly depending on the browser used and its language settings To import items using an Excel file proceed as follows e Click the Upload option in the hit list function bar User Manual Import and Export Items e 63 CH Upload option e A dialog opens you can select the prepared Excel file To do so click Choose file This will open the browser Upload CN File to upload Durchsuchen Release Uploaded tems Start upload Last uploaded click on the links to retrieve the uploaded file or upload report File State tem count Time User Report PUS DL 9300001000015 201205161629 xls File proc 7 2012 05 21 10 20 sfaenger9300 PUB DL Precheck messages Upload dialog e Specify whether you want the uploaded items to be released automatically following the import To do so activate the relevant checkbox e Click Start upload e Before importing the items into the system the system carries out a preliminary check to make sure that the format of the Excel file is correct e Any errors in the file such as wrong file format or incorrect format for data will be listed under pre check messages Ap Product 1998639294591 3535547 r913007 040 must be defined on every sheet tis missing on sheet ID Classification Desk T Product 199839294591 36
37. SE Case CASE Case CASE Each Piece Base Unit BASE_UN Each Piece Base Unit BASE_UN Each Piece Base Unit BASE_UN Each Piece Base Unit BASE_UN Displaying items 1 20 of 36 e The right hand area area 3 in the figure next to the edit form provides further information on the selected item Supplier ttem List Task List Template List Dr ync Change Password Start Supplier ltem List Item 22222222222226 036 Item Information e Global Geen Trade tem Number GTIN Supplier Assigned item id Trade Item Hierarchy Level Trade item Description Hierarchy GTINS above a selected GTIN db Oe E Hierarchy GTINS below a selected GTIN d oO e amp CC 22222222222226 H 4 tem 3 0f12 gt H ZC Editor liv amp Ga ww Core Item a Product ID Classification o Global Trade item Number GTIN Additional Trade Item Identification Product Characteristics 22222222222226 Additional Trade Item Identification Mo 1 999 Additional Trade Item identification Value Additional Trade Item Identification Type Trade Rem Hierarchy Level Target Market Country Code GLN of Information Provider Name Of Information Provider Brand Name Sub Brand Functional Name Variant Variant No 1 1 Variant No 1 1 Variant Trade Item Description Additional Trade Hem Description S
38. User Manual Import and Export Items e 71 To publish to target market enter the target market code in the column headed PublishToTargetMarket Do not enter the name of the target market only the three digit country code Mandatory Mandatory optional string 3 String 3 ADD Dan Publish to GLN To publish to a GLN enter the GLN in the column s Publish ToGLN To publish to more than one GLN enter a different GLN each column with the header and the number in brackets By default the publishing worksheet has three columns for publishing to GLN If you wish to publish to more than three GLN copy the column and enter a higher number in the brackets 1 e PublishToGLN 3 for a futher GLN PublishToGLNJ 4 for the next one etc Note that the column PublishToTargetMarket must be empty Mandatory Mandatory optional Mandatory optional string 3 string 3 string 13 ADD 5355477913007 Release Items General information An item must have the Released state Released ready to Publish in order to be able to be finally published to the data pool and to the business partner s see Publish items The release state indicates that the item data has been validated successfully and has reached a good quality state 1 e mandatory data is complete all data contents have the right format and content interdependencies are observed and consistent throughout all hierarchies the item belongs to Before this minimum data quality has been achieved
39. WS Publishing User Manual By 1WorldSync GmbH WORLD SYNC Contents Introduction 7 Maintain and synchronize Trade Henis nsorsiroeioospiornnen orna A ETAN EEEE 7 GDS RE 8 Online TAC Ip SERUCTUIRG eia eege 9 SyS eS reduire ME iS asan a a A E acc 10 Basic Handling User Interface 11 TSO SIMO COU GE II E EE 12 PASO al a DEE 13 Ment SCC TEE 14 Screen Stricture of Module Avtea ege ee ee 15 General Control Elements and Widgets ccccccccccssssssssseeseeecceeeeeeeceeeeaeseesseesesceeeeeseeeeeeeeaaas 16 e BIN EE 17 SCL PIMC EE 17 Chaise Pass w Or Gl DEE 18 Supplier Item List Myltems 19 Customize the hei DEE 19 Stuc orhe MEIS EE 20 Module SUC n A EES 21 selection and Search Components seiimsariapn aiia rA eeh 2i Find Items in a specific Working Contest 23 Find Items with the Quick Search function eeeeeeeeeseeeesceseecesssresssreresrrreereererereererses 24 Find items with the Advanced Search function cc cee ccecccecccseccescceecceesceesscesseeees 25 Define a search criteria for an advanced search 25 Add further search criteria and remove search criteria 28 Find Items with the Smart Search function 0 c cece eccceecccecccesccescceesceesceesseesseeees 28 Pind ems with Se arc Prt ES tee eiee Ee sabe dake dwia eae Ee 30 Create a search profile 30 Change a search profile 30 Delete a search profile 30 Apply an existing Search Profile 31 Overall State Release State and Publicati
40. a 68040200 Audio Cassettes Recordable 10001 449 CDM Recordable 100014505 DVD Recordable 10001451 4 Floppy Dises 10001 456 Memory Cards USA Flash Drives 10001452 Recordable Media Other 10001455 Z Recordable Media Variety Packs 10001457 Video Cassettes Recordable 10001455 21 Audio YisualPhotography Wariety Packs 68050000 in car Electronics 68030000 Select Selection of the code within the GPC Click on Select The system automatically populates all levels Segment Family Class and Brick of the GPC with the correct codes A Browse Segment Audio visualPhotography 68000000 Family Audio Visual Media 68040000 Class Recordable Media 68040200 Brick DVD Recordable 10001 451 Selected GPC codes If you already know the correct code you can enter it directly in the search field and click on the Search button Depending on the level of the code all fields below will be populated automatically As shown in the screenshot below if you enter the code at class level the brick code will still have to be specified The GPC browser provides only the relevant codes in a drop down list Please note e You can only search for codes No free text search is allowed here e The entry field on the top level only accepts complete codes All other fields will automatically provide suggestions if you start typing the code 68040200 Al
41. a Excel upload Please see Publish items via Excel Upload for details Types of Attributes Repeatable attributes To upload repetitions of an attribute please copy the entire column for the attribute and enter the next highest number in the square brackets The default value is 0 for the attribute To create a repetition enter 1 2 for the second repetition etc The maximum number of repetitions is defined in the data structure Please note that repetitions must always be transmitted together and in the correct order Any change to the order of the repetitions or splitting them up in the Excel file will lead to an upload failure Example Two repetitions of Trade Item Feature Code TradeltemF eaturelode U TradeltemF eaturelodel1 aa Saas SL eae tradeltemPeatureCode tradeltemPeatureCode BR Trade Item Feature Code Trade Item Feature Code A code depicting a distinctive A code depicting a distinctive functionality offered as a special functionality offered as a special attraction to the trade item for attraction to the trade item for example builtin alarm clock example built in alarm clock tradeltemF eatureCodes iradeltemF eaturecode Optional Optional AUTO CHANNEL SETUP FLICKER_FREE Multilingual attributes There are two kinds of multilingual attributes Attributes with language code not transmitted separately The language code must be transmitted in square brackets after the name of the attribute There m
42. a to affect the selection of items and thus restrict the number of items displayed in the hit list The selected criteria take effect on the items displayed in the hit list and supplier item details as soon as you click Search User Manual Myltems e 21 Search Working Context Released versions Valid versions only Today Quick Search Advanced Search Smart Search F Show items published to retailers Edeka Search Profiles H g None Search Reset Selection and search components area This area gives you various different options for finding items You can restrict the item search to items with a specific release status You can use the Quick Search function You can also carry out a structured search in attributes Advanced Search function You can restrict the item search using status filters in the Smart Search area You can use an existing search profile You can find an item starting from the task list Execute a search Once you have defined all required restrictions and search criteria click Search in the title bar or footer of the search and selection conditions area or press Enter The search is carried out with the selection conditions defined This means that the results only show items that meet the defined criteria as well as the visibility conditions defined for the application and user A blue icon in the title bar indicates whether a search restriction has been defined in a widget
43. added with this function ZS Item information and hierarchy information The widgets in the area to the left of the item editor offer additional information on the selected item The left hand area shows the Item Information containing the most important attributes that identify the trade item This information is displayed regardless of which tab or flex bar is open Item Information Global Trade Hem Number GTIN supplier Assigned tem Id Trade tem Hierarchy Level Trade item Description Hierarchy GTINS above selected GTIN FO ef KEES Hierarchy GTINS below selected GTIN 0 O18 H EE Af F d d item 3 of12 p NM e Left hand widget Item information User Manual Maintain and create item data e 39 The Item Information widget displays the most important information that identifies the trade item regardless of which tab or flex bar is opened The information displayed here can differ from system to system it is defined by the customer However the GTIN is always displayed here and is always at the top of the screen tem Information Global Trade tem Number GIN Additional Trade term Identification Trade tem Hierarchy Level Trade tem Description Item Information widget example Navigating through the hierarchical context of the item This widget allows you to navigate through the hierarchy of the selected item The selected item is also the root node for the hierarchies
44. alities and the basics of working with the application are explained in the respective sections of this document As a supplier the application allows you to easily create and maintain your complete product master data descriptions and publish them in a GDSN compliant data pool The chapter GDSN gives a brief overview of the GDSN standards and choreography You can use the application without any specific GDSN knowledge but it 1s highly recommended to familiarize yourself with the basics of the GDSN Maintain and synchronize Trade Items The application enables users to maintain item data through the entire workflow of a trade item e Trade item data records can be added to the system either manually or via data import Excel interface e Items saved in the system can be edited Every time an item is saved an automatic validation check ensures the validity of the item data e Items that have been correctly validated can be released e A released item is the precondition for publishing the item A publication distributes the data to a selected group of data recipients who can then view the item data provided they have subscribed to the respective item data e Having received the item data data recipients return a feedback sending confirmations with different status like Accepted Synchronized or Review A response with status Review tells the supplier that the data needs further adaption The retailer can also specify when the data is incomplete e
45. an release them later on Release If the current revision of an item has a quality state that is suitable for release you can use the Release option to release it To do so proceed as described in the section Release Items Undo Release The release of an item can be revoked with this button Upload You can create items by importing them into the system from an Excel file Download To export the data of one or more items into an Excel or PDF file use this option You can also generate an empty Excel file to use as a template when creating items for upload from here Maintain possible publication targets Either choose and or add the recipient s of the item Publish Choose this option if you want to publish the selected item in the source data pool Unpublish The publication of an item can be revoked with the Unpublish button Template An item can be saved as template to use it as a basis for other new items Select Rows Use this button to select all rows or lines on all pages of the hit list at once Maintain and create item data ltem editor Open the hit list to access your items All tasks relevant to item data maintenance can be performed from here To access an item simply double click on it in the hit list User Manual Maintain and create item data e 35 WORLD SYNC STING TRUSTED PRODUCT DATA EVERYWHE MY TEMS MY TASKS MY TEMPLATES CHANGE PASSWORD Search Reset gt Working C
46. attribute field Your data is checked while you are actually entering it Once an incorrect value is entered a warning appears If you position the mouse over the icon a message describing the error appears TradettemC ontactinformation No 1 999 Contact GLN 404911100000 w AdditionalC omg actGl Miderggtc atton No 1 999 LJ Additional Contact GLN Identification Example of a warning for an incorrect entry The values for some attributes for example the Information Provider are set by default and cannot be edited These attributes are displayed in the item editor but are greyed out The data entry fields for these attributes are not accessible J Information Provider Target Market Country Code USTRALIA 031 S CI Trade item Unit Descriptor Each Piece Base Unit BASE Y Example of a non editable selection and input field Attribute definitions Each attribute has a definition which can be viewed as a mouse over text in the UI tradettemCountryOfOrigin No 1 999 apg ee tem Country Of Origin Country code in which the trade item has been produced or manufactured according to criteria established For the application of customs tariff quantitative restrictions or Lal is any other measure related to trade Ois tradeltemCountryOfOrigin owes curacy Information text for an attribute Attribute groups repeatable attributes Some attributes are part of attribute group
47. by clicking and Save or Cancel Time zone setting Select time zone GMT 0 00 Greenwich Mean Time Europe London Me Show all time zones gave Cancel User Manual Basic Handling User Interface e 17 Flagging Show all time zones will extend the listing to all available time zones Once the time zone is changed all date and time information in the user interface will automatically be adjusted Change Password To change your password simply access the Change Password menu CHANGE PASSWORD Change Password option e The Change Password dialog opens as a separate dialog box on the dashboard Change Password Old password eeeccecece New password eeeeeeee Confirm new eeeeeeee password Cancel Change Password dialog In the respective fields enter your current password then enter and confirm the new password Click Save to save the new password It will be valid from the next log in Clicking Cancel closes the dialog without changing the password The new password must meet the following requirements e Jt must have at least five characters e tcan contain any alphanumeric characters Passwords are case sensitive You can use letters A to Z a to z and the numbers 0 to 9 e The following non alphanumeric characters are allowed MA amp _ 4 NO O5 lt gt e The new password must be different to the previous password Myltems The hit list is main part of the application Most of t
48. ceived item data My Templates This is the area where new item templates can be created and existing templates can be searched for and maintained Templates contain item data that are common for many items They are saved under a template name and the content defined as common in the template is then automatically populated when creating an item from a template The templates listed can also include templates assigned to the supplier by the Community Admin Change password This is the place to change your log in password The right hand section of the menu bar offers the standard functions They include the language selection function which you can use to change the user interface language and the Logout The Info menu provides access to a number of help topics as well as information on the product version It explains elements and functions and describes typical work processes of the application Screen Structure of Module Area Every function is opened in a separate tab You can have several tabs open at the same time and switch between them Several items or templates can be opened at the same as well each one displayed in its own tab It is possible to switch between these items and templates e Supplier tem List Task List PriceSync Change Password Start Supplier Item List Task List Search Reset i dh Fila Ww Working Context LA iz Global Trade Rem Nu uF 70168140584404 77027094388502 Quick Search 73257098583403
49. ch Apply 1 Cancel Defining search criteria Define the search criteria for the attributes To do so select the required attribute from the dropdown boxes and then in the input field enter the value You can restrict the list of attributes shown in the dropdown box by entering the name of the attribute or part of its name as a search term in the search field There are the following types of search criteria Search criterion Description Contains The attribute contains the entered value Does Not Contain The attribute can contain no value or any value other than the entered value Equals The attribute value is exactly the entered value Note that in the case of attributes of the type Boolean the value true should be entered here The value false should not be used for this search criterion since in this case items for which the attribute is not set would not be found Does not equal The attribute can have no value or any value other than the entered value Note that in the case of attributes of the type Boolean the value true should be entered here The value false should not be used for this search criterion since in this case items for which the attribute is not set would not be found Empty The attribute has no value Not Empty The attribute is not empty 1 e it has a value From To The attribute value lies within the range defined by the two entered values If the search criterion From To is chosen two
50. contains review details e A GDSNException sent by the source data pool is an immediate feedback if the publication failed The CIC Review is indicated with a 24 sign For more information on the CatalogueltemConfirmation in general and its status please refer to section CIC State The GDSNException displayed with a sign is displayed in the CIC Summary tab as well Please note that only items with either the To Do state CIC review or GDSNEXception are displayed here Further information on the nature of the data that needs to be reviesed can be viewed in the CIC Summary tab beneath the hit list User Manual Task List e 87 tem Preview Validation Report Publication Info CIC Summary Price Summary 1 lts received Wo GOSN Exception received Cll state Recipient Name S300004000046 G51 AU Noautopublish Retailer 46 CIC Summary Tab When clicking on the Review sign a window opens specifying the data that is not accepted by the recipient Click on the icon to open the detailed error report Please note that this information is provided by the data recipient CIC History State Code TIM Description Long description Corrective Corrective J Recipient 9300004000046 G51 AU Noautopublish Retailer 46 4 Lines REV IE Clcoos SOO00000000003 Incorrect width 201 2 06 06 14 37 REVIEW COU SOO00000000003 Incorrect Depth l CONTSCT_ Measure p 2012 06 06 14 37 REWE cicoor SOO00000000003 Incorrect width 2012 06 06 1
51. d from all recipients and has been unreleased Unpublished to all still sent Item which itself was unpublished from all recipients but is still part of another published hierarchy and has not been edited again Item unpublished to all still sent Update pending release and re publish Item which itself was unpublished from all recipients but is still part of another published hierarchy and has been edited again Area for Preview Validation Report and further Information A report area is provided beneath the hit list You can change the size of this area or you can hide it altogether This area displays a preview of the item data or the validation report for example Various tabs provide further information on the selected item Item Preview If you select an item from the hit list by clicking it once a preview of the item data for the item is displayed on a separate tab beneath the list The preview gives you a quick overview of the item and only displays a limited set of attributes The item preview is in a read only mode No modifications can be carried out here but validation errors will be displayed for the user tem Preview Validation Report Publication Into CIC Summary Price Summary Core tem Information Product ID amp Classification Private Information Physical amp Functional Characteristics Tax GJ Country Of Origin Trade tem Country Of Origin No 1999 C3 Country Of Origin AUSTRALIA 036 l Trad
52. described below The two hierarchies are displayed in two separate widgets Hierarchy GTINS above selected GTIN Oe 3 kf 33320000000045 EP 1 23320000000335 hall 1 23310000000022 Hierarchy GTINS below selected GTIN r OO ei E 3 til 3320000000045 C 5 3331 0000000220 Item Hierarchy Context The selection of an item in the Packaging hierarchy widget causes the item to be selected in the Component hierarchy widget too and vice versa The upper part shows all GTINs above the selected item while the lower part shows all GTINs below the selected item For example opening an item marked as a pallet that contains a case and a base item will show the pallet in the upper widget The lower widget will show the pallet and all lower items User Manual Maintain and create item data e 41 Component 1 packing Component 2 Components Pallet 1 Packaging unpacking Pallet 2 Hierarchical context of a selected item Each example The Packaging hierarchy area displays the packaging hierarchy to which the selected item belongs If you position the mouse over an item additional information is displayed a 5 04500329010144 ER DI 045 Item 04500390110144 0 E iz GJ Brand Name Trade Item Hierarchy Level BASE UNIT OR_EACH Trade Item Description Base 1 Tester 18 Global Trade ltem Number 045006907 107144 GTIN Short Description Description Functional Name Functional The
53. ditor with Publish Option to the right This opens the publishing dialog Select publication targets See Select Publication Targets for detailed instructions Select Publication Targets Clicking on Publish a either in the hit list or item editor opens the publication dialog Select Publication Targets where you either choose and or add the recipient s of the item Publication targets can be added here for already published items Select publication targets New roCovpor Published LN Mame Mi a 9300004000046 Gol AU Noautopublish Retailer Ap 3300003000030 Gol AU Autopublish Retailer 30 Allow re publication of already published targets Publish Cancel Selection list with retailers In case there is a list of possible data recipients pre defined for your user account at item creation in order to activate retailer specific validations see Assign possible Recipients this list is offered in the dialog Select the publication targets here by flagging the check boxes in front Clicking g here will remove the selected targets Recipients not in the list yet can be added or searched for To add recipients not yet known to the application enter the GLN s in the entry field New receiver and click Add You can only add one GLN at a time The GLN s will then be added to the list below e In order to select recipients from a long list of GLN use the Search button to open this list You can chang
54. e note that this item cannot be a base item only packaging items can be created from the hierarchy widget Open the item details and use the hierarchy widget d Oe Add existing 0444444444 em as packaging Create new tem and add as packaging Hierarchy widget Create new item and add as packaging open the create item dialogue Enter the GTIN of the trade item If you want to create the item from a template select the correct template from the drop down menu The GLN and target market cannot be edited The article type is set to packaging item by default Once the necessary data is populated click create and the item editor will open Now populate all necessary attributes and save the item Once the newly created item is saved the option Add packaging becomes active in the UI Editor Add Packaging Item editor for creating the packaging item Add existing item as packaging To add an existing item as a packaging select Add existing item as a packaging in the hierarchy widget A dialogue box with a hit list containing the available item opens The items can be draft versions released or published User Manual Maintain and create item data e 43 x Search Reset Add Packaging lt Working Context pb PC P Overall State GslauvVt_HITS a Global Trade tem Number GTIN GLN of Information Provider Target Market Co Latest Versions Quick Search Advanced Search Draft new item Draft new ite
55. e tem the Lowest Level of the Hierarchy Je Trade tem A Consumer Unit No false ls Trade tem A Despatch Unity 1 la Trade tem An Invoice Unit Is Trade tem An Orderable Unit K Item Preview Validation Report The Validation Report tab beneath the hit list provides the item data check in accordance with the validation rules defined in the system Highlight one or more items in the hit list and click on the L Validate button The validation report will not be loaded automatically it has to be activated by the user The report provides information on the nature of the error When highlighting more than one item the validation report shows the reports for the items one after another Report for item 40103557926484 The item 40103557926484 9300001 000018 036 has been added 0 errors 0 warnings 0 hints AR The item 40103557926484 9300001 00001 GE can not be released 35 notes Operation Attribute Message Rule ID release ls Product Packaging Marked as Ret The mandatory indication Is Product Packaging Marked as Returnable is missing 21100 OH release Publication Date Publication Date must be provided for all GTINs 21101 OH release Start Availabilty Date Time Start Availability Date Time must be provided for all GTINs 21101 release Effective Date The mandatory indication Effective Date is missing 21111 Validation Report The top column shows icons indicating the result in terms of Adding Saving or Re
56. e the sorting here and navigate through this list using the options in the bottom line We recommend restricting the list using a filter or search criterion entered in the search field on top Select the recipients by flagging the check boxes in front Select possible tem receivers Enter SLM or name 40 ji Search LN Hame Fj 4055555200005 S42 Pricesyne Test Retailert J 40555552001 04 mee Pricesync Test Retailer 1 Search dialog for publication targets e Clicking Reset selection will remove all selections at once e Clicking OK closes the search list and adds the selected publication targets already flagged to the list in the previous dialog Back on the first page of the publication dialog you must now click the Publish button to initiate the publication process If successful the item receives the publication status tem Published User Manual Publish Items e 77 Allow Re Publication of already published Targets Sometimes it is necessary to re publish an item to the same recipient publication target once more regardless of whether the previous publication was successful or not Publishing an item to another target is always possible and has nothing to do with the respective option explained here In order to enable re publication to the same recipient flag the checkbox Allow re publication of already published targets in the dialog Select publication targets This flag will force the re sending of item data to the S
57. eated on EACH worksheet in columns B C and D respectively e The values that are to be transmitted must be entered in row 9 and lower There must be one row per GTIN Due to size constraints in an empty template only row 9 is formatted correctly Please make sure to format all following cells correctly In an Excel download of data stored in the data pool only the rows containing values are formatted correctly for the same reason e The first column of the uploaded file must always remain empty Any data entered in this column will interfere with the correct processing of the file e The uploaded values always overwrite the content already stored in the data pool Transmitting an attribute with no value will result in the stored values being deleted from the data pool A deletion of an attribute which was populated before means that the values in the new version in the data pool will be deleted e Each extension is on a separate worksheet and named accordingly Columns and or worksheets that are not needed and do not contain mandatory or system and or process relevant data can be deleted from the file This also applies to the worksheets Components and if applicable Publishing However it is absolutely mandatory that the structure of the data remains intact E g a value and corresponding unit of measure must both be transmitted together Any change to the structure of the file will result in an error Structure of an Excel File A worksheet
58. ed since the entered start date are displayed You now have the following options for completing the operation e Use the Apply option to use the defined search criteria to restrict the hit list e Click Cancel to return to the hit list without saving the changes The defined search restrictions are now displayed in the Smart Search widget read only mode User Manual Myltems e 29 Smart Search Show items published to retailers Edeka Metro Results of search restrictions for a smart search To delete a smart search along with the defined search criteria proceed as follows e In the Smart Search widget click the Reset icon The search criteria are deleted and the field with the search criteria is now empty Find Items with Search Profiles You can use search profiles to save defined search settings in order to use them for future searches E Search Profiles Wo filter No filter Last search d Search Profiles widget Create a search profile To create a new search profile proceed as follows Define the required search settings in the selection and search components area Click Save in the Search Profiles widget In the dialog box that now opens enter a name for the new search profile Complete the operation by clicking Save Click Cancel if you want to return to the hit list without creating a new search profile Change a search profile To change an existing search profile proceed as follows
59. em Editor G Add Component LG Lal w Se a La Editor mode Add CIC Summary Core tem Mo Clos received Mo 3D 5N Exception Product ID Classification Product Characteristics Tax Dates Private Information received DJ Global Trade tem Number STM CO Additional Trade tem Identification Additional Trade Hem Identification No 1 999 EN Publication Info C2 Additional Trade tem Identification Value 0 publication s to eil Lei J3 Additional Trade tem Identification Type Recipient Delivery Deliv Trade tem Hierarchy Level Nothing to display Trade tem Hierarchy Level Price Summary d Target Market Country Code Geh GLN of Information Provider Recipient Price Cu Pri J Name Of Information Provider Mothing to display z Brand Hame Item Editor with Add component option The dialogue closes The new item is displayed in the component hierarchy in the item details for the item initially selected Click the Save option to save the initial item The component is always saved in the packaging item that contains the component Add an item to an existing component To add an existing component to a packaging item select Add existing item as component The hit list opens and allows you to search for and select packaging items and base items Note that the hit list only displays items with the same GLN and Target Market of the selected item regardless of whether you are able to add create items for multiple GLNs T
60. emInformation Relations Selection of item view Structure of the hit list The item data belonging to the Supplier GLN is displayed by default providing you with a quick view of key and status information of the selected item This information is displayed below the hit list at the bottom of the screen without having to open the item A number of functions such as editing or publishing items can be performed directly by selecting the icons from the function bar Editing an item opens a separate tab Multiple items can be opened at once This section describes how to work with the hit list It deals with the structure of the module its basic functions and the control elements used in the various use cases Module Structure The entry screen of the Supplier Item List consists of three areas e Area showing the various selection and search components area in the figure e Hitlist area showing the items found and a function bar above the list of items area 2 in the figure e Area for the item preview validation report and other information on actions carried out by the user area 3 in the figure Start Supplier Item List Search Reset A w ie Ely ei Lei Ca Le Di L Working Context LA GstauWt_HITs v Overall State Global Trade ltem Nu 98566677777775 95566666666660 Draft tem Update pendin 97850000252529 em Hierarchy Level GLN of Information Provider Target Market Cou AUSTRALIA 03 amp AUSTRALIA 03
61. er Consumer Usage Storage Instructions No 1 1 Consumer Usage Storage Instructions German de To add a value for a further customer click zl to delete a value for a customer click x to copy the value click Lo Create Items To create new items open the item hit list The application offers you the following possibilities e Using an empty form e Copying an existing item e Using a template e Upload via Excel import Create Items using an Empty Form To create a new item select the Create option from the hit list function bar d Create Option The Create Item dialogue opens User Manual Create Items e 55 Create item Primary Key Information 301M SLM Target Market Article Type Packages Base tems Create Item Dialogue Leave the Template field empty here and populate the primary key data The primary key uniquely identifies the new item Please make sure you are entering the correct values for this data since it cannot be changed once saved The primary key consists of three parts o the GTIN of the new item o the GLN of the item owner is already populated by the system o the Target market needs to be selected from the drop down list Choose the correct Article Type in order to define the new item as a Package or a Base Item The default setting is Base Item which is the smallest unit of an item hierarchy Click Next in order to assign possible data receivers retailers
62. et Market Clicking Cancel closes the dialog without creating a new item Click Next in order to assign possible data receivers retailers the new item shall be published to This is necessary if you wish to activate any retailer specific validations The possible receivers of the copied item are listed here and can be modified for the new item added or deactivated Clicking Create generates and opens the new item in the item editor on a new tab Please note Except for the primary key data entered here it contains the data of the copied item Please note If the copied item is part of a hierarchy the hierarchy is not copied Only the item itself 1s copied The new item is not automatically released and published even if the copied item already has been released and or published Create an item using the template function You can create and maintain templates see Template List that can easily be populated when creating a new item If a lot of items have similar content saving one of the as a template can save a lot of work see Save an existing item as a Template Templates can be opened and edited from the drop down menu in the Create Item dialogue Teate template Primary Key Information Template name GLN Article Type gt Packaging item Template base item Create Item Dialog with Template function All templates created and saved by the user appear in the template drop down menu of
63. fered in the publication dialogue when publishing the item You will be able to choose individual receivers from this list or even add additional receivers not in the list yet In order to assign possible receivers here e Click the button Next in the above mentioned dialogues e The dialogue Copy Item or Create Item Select receivers appears If retailer specific validations are defined the entry appears in bold writing Copy tem Select Ken Mew receiver 40555552001 28 GN Mame 40555552001 35 S42 PriceSync Test Fetailerd4 dl 4055555200159 S42 Pricesyne Test Retailer16 8300003000030 G51 AU Autopublish Retailer 30 Select receivers dialogue e This list can be adjusted to the requirements of the new item by activating deactivating or even adding additional receivers e Either flag a receiver from the list or add a new receiver in the entry field on top and afterwards click the green Add option A new receiver does not already have to be known by the system e Clicking the Search icon on top opens a long list of possible receivers known by the system where you can choose from Select possible tem receivers Enter GLN or name 555 Search Hame 4055555200005 G Pricesyne Test Retailert K Search Dialog of Select possible receivers e You can change the sorting here and navigate through this list using the options in the bottom line We recommend restricting the list
64. finiert EE Fehler Textmarke nicht definiert Download price EE Fehler Textmarke nicht definiert Vahdi ee Fehler Textmarke nicht definiert Price Templates Fehler Textmarke nicht definiert Create a Template using Price Twvpe Fehler Textmarke nicht definiert Create a new template from Template Luet Fehler Textmarke nicht definiert EE eege eeh Fehler Textmarke nicht definiert User Manual Introduction e 5 Delete a Template sean aee a rE Fehler Textmarke nicht definiert Search Filter Templates 2 0 0 0 cccccccssssssssseeeeeeeeeeeeeeeeeeaes Fehler Textmarke nicht definiert Synchronize Prices Fehler Textmarke nicht definiert Eeler Fehler Textmarke nicht definiert Release TIC dee bechte dei Fehler Textmarke nicht definiert ee TE TC ae ce aces enact EEN Fehler Textmarke nicht definiert Eternal Fehler Textmarke nicht definiert EREECHEN eene eet rhebeee Fehler Textmarke nicht definiert DEEDE eebe Fehler Textmarke nicht definiert Task List Fehler Textmarke nicht definiert Index 89 Introduction This document aims to help you to familiarize yourself with and its functions is a convenient tool for capturing item master data in a user friendly environment Trade item master data plays a central role in the entire supply chain between the manufacturer and retailer With regard to efficient and smooth business processes it is crucial for data to meet high quality standards and to always be up to date All function
65. format rules otherwise they will not be processed The application will always create Excel files which fully comply with these rules e g Excel template and Excel download file Excel Versions The following Microsoft Excel formats are supported e MS Excel 97 XLS e MS Excel 2000 XLS e MS Excel 2003 XLS User Manual Import and Export Items e 65 e MS Excel 2007 XLSX e MS Excel 2010 XLSX Rows and Columns Excel 97 2003 e All excel file formats prior to 2007 have a maximum of 65536 rows and 256 columns A to IV that can be transmitted Excel 2007 e No restrictions regarding rows and columns Format When entering data for upload it is of crucial importance to ensure the correct format is selected for the excel cells Please do not split or merge cells within the excel file Please use the format which is given in the excel template in the first row only the first row is formatted correctly due to technical restrictions in Excel You can copy the row to keep the correct formatting When exporting an excel file all populated rows are formatted correctly as well You can use this file as well to ensure an error free format fe 85858747474742 a e AdditionalTradeltemldent ade additionalTradeltemident Localized name Global Trade Item Number GTIN Information Provider Target Market Country Code Name Of Temp Additional Trade Item Ide GTIN is used for the unique Location number that uniquely indica
66. from the Item Editor You can release an item from the item editor e Select the item from the hit list e Click the Edit option in the function bar or double click the item in the hit list dh A an gh Tri Global Edit Edit option e The item now opens in a separate tab e Click the Release option in the hit list function bar Editor Cal w Do e Core ttem Information Trade tem Identification Private Information Description Additional Information CJ Trade tem Description English C2 Description Short English CJ Link To External Description Release option e Now select whether you wish to select only the item or the entire hierarchy e The item is released Revoke the Release of an Item Packaging Information An item can be unreleased from the hit list or the item editor Only items that are released but not published can be unreleased w Undo option To undo the release via the hit list select the item s and click on the undo release button To undo the release from the item editor choose the item and either click the edit button or double click the item The item editor now opens You will be asked whether you really want to proceed If an item was released but not published it will receive the status Draft new item after the unrelease If you wish to unrelease an item that is already published you have to revoke the publication first please see relevant chapter Once the publicati
67. h criteria Combine search criteria Define how you want the specified search criteria for the attributes to be evaluated You can combine the search criteria with AND or OR The selection applies to all criteria defined in the Advanced Search area Activate one of the following radio buttons e Item must match at least one criterion OR e Item must match all criteria AND Exit the advanced search You now have the following options for completing the operation e Click Search if you want to use the search criteria to restrict the hit list straight away and immediately obtain a search result e Click Apply to return to the hit list without executing an immediate search and have the ability to add more search criteria using the Quick or Smart search The search criteria you defined are now displayed in the Advanced Search widget on the left side read only mode e Click Cancel to abort the advanced search and immediately get back to the hit list Delete all search criteria for the advanced search To delete an advanced search along with all defined search criteria proceed as follows e In the Advanced Search widget click the Reset icon The search criteria are deleted and the field with the search criteria is now empty Find Items with the Smart Search function You can restrict the hit list by means of a predefined search Smart Search function To define the search criteria for a smart search proceed as follows e In the Smart Searc
68. h widget click the Edit icon Edit Yv Smart Search el Edit option in Smart Search widget e The form for defining search criteria opens Smart Search all Select one of the searches to restrict the hit list Show Published items show items published to retailers e Show tems with GPC classification aw Show tems with CIC state All Ww Show items with prices Show tems without prices Show items modified between ma ii E Apply Cancel Smart Search There are the following types of search criteria You can display all items with a specific publication status Published Sent Not Sent by selecting the required entry in the dropdown box You can display all published items for one or more retailers by activating the radio button next to the option and then click the Edit RW A search dialog opens where you can search for the required retailers and select them You can use the Reset option to clear your selection You can display all items with a specific GPC global product classification You can display all items with a specific CIC status Accepted Synchronized Review Rejected You can display all items with a price You can display all items without a price You can display all items that were edited within a certain time period Type in the dates or use the calendar function to select the start and end dates of the period If you do not enter an end date all items chang
69. he functions necessary to maintain trade item data can be accessed directly from this menu Please see screenshot below for a general overview of the item list The search is located on the left of the screen area the actual item list is the middle The area at the bottom of the screen provides an item preview as well as information on possible validation errors and a CIC summary Australasia Dets Poot Supplier tem List Task List Template List PriceSync Change Password Start Task List Supplier Item List Search Reset Working Context O zi E Overall State penny sere E Published item Update pe EE E Published Item Update pe Q item Published 7 tem Published Advanced Search F Published item Update pe E tem Sent Smart Search CH tem Sent E tem Published Search Profiles Rem Published Last search TT D 4 Page 10f1 gt Pi Item Preview Validation Report Hit list ea es Www S D Ee Global Trade Item Number GTIN 18949395294009 05500210110339 Z 05900670077027 S 04500390118881 Z 04500390110144 S 05500210110117 amp 05500210110223 amp 04500390111455 98967662989003 m SIO2 e Publication Info CIC Summary Price Summary Supplier Assigned Item id My Id 42 Trade ltem Hierarchy Level Each Piece Base Unit BASE_UNIT Case CASE Case CASE Case CASE Each Piece Base Unit BASE_UNIT Each Piece Base Unit BASE_UNIT Each P
70. his prevents different packaging GLNs from occurring within the hierarchy User Manual Maintain and create item data e 45 x Search Reset Add Component Gel aut HITS Ke Working Context DP E CJ Add Component fe Global Trade tem Number GTIN GLN of Information Pros 7 i 8 apart eete Draft news item 33350000000059 9300001000018 a iL wae Te OH tem Unpublished to Al SS0005 26525125 9300001 000018 Quick Search E Draft new item BSG 30030322225 8300001 00001 8 Draft newe item 33350000000024 330000100001 6 Advanced Search L E Draft tem Update pendin 97850000252529 3300001000018 Draft newe item 256666666E RG 3300001000018 Draft newe tem 95555555222223 3300001000014 smart Search Cl lt i gt K jd d Page dif P Fi d 5 a9 Displaying tems 1 20 of 35 Search Profiles Rem Preview Validation Report Publicatian Info Clo Summary Price Summary No filter Core tem Information Product ID Classification Private Information Physical Functional Characteristics Tax E Search Reset Global Trade tem Number GIN Dialogue for selecting an existing item extract Select an item from the hit list and click Add component The dialogue closes The new item is displayed in the component hierarchy for the item initially selected Click the Save option to save the initial item The component is always saved in the packaging item that contains the component Change amount of components The amount
71. hort Description Country Of Origin Country Of Origin No 1 999 Structure of item details MR0001 SUPPLIER_ASSIGNED The additional Trade Item Identification value populat Y CASE Case 036 AUSTRALIA 300001000018 Peter s Supplier ABC Test ABC Test 0001 Test 0001 Tax Dates Next Lower Level s Private Information Editor mode Add Ox English Australia GS1 D o Ox a gt m Exceptions e CIC Summary No CICs received i j W CiC state Don Recipient N D publication s to Nothing to display 3 Publication Info a 8e Recipient Delivery Deliv Nothing to display Price Summary a Recipient Price Cu Pri Nothing to display The status line in the supplier item details allows you to navigate through the item data in the hit list without having to go to the hit list or individual supplier item details first You can jump to the first or last item data record or move to the previous or next record H 4 Itema of iS gt Pp Status line Structure and function of the editor Structure of the editor edit form with function bar The editor has a menu bar below the actual edit form and an area for the validation report which can be hidden if necessary Menu bar You can use the options provided in the function bar to perform the necessary actions for the displayed item data record lal
72. iece Base Unit BASE_UNIT Each Piece Base Unit BASE_UNIT Each Piece Base Unit BASE_UNIT Trade Rem Description Trade Rem Description Case_Test_ CaseTester811CaseTester811CaseT CaseTester811CaseTester811CaseT Base_1_Tester_18 Base_1_Test_2 Base_2_Test_2 Base_2_Tester_18 My Desc Additional Trade Hem Description Ompany Peters Supplier EST Logout ei A Gstauwf_Hirs Short Description Short Description Description Description Description Description Description Description Description My Short Displaying items 1 9 of 9 y y When you access the application for the first time all items are displayed The latest versions of the items will be shown sorted by the Last User Change option by default In order to reduce the number of displayed hits you can carry out a search or use other selection options Proceed as described in the section Search and find Items to do this Customize the Hit List The layout of the hit list can be modified according to the user s preferences in a number of ways Sorting the Results By default the results are sorted by processing date which means the items that were changed last are always displayed at the top You can sort the hit list in ascending or descending order by column To do so click the arrow icon in the header of the column you want to use for sorting A drop down menu opens providing the options Sort A
73. ier tem List Task List Template List PriceSync Change Password Start Supplier Hem List Template List Search Reset lt S x al Dl G Quick Search J Name Of Template GLN of Information Provider Trade Item Hierarchy Level Name Of Information Provider e U Advanced Search Brand Name equals Brand AU _Householdskitchen_New AU_CrossSeqments_Each AU_NonFood_Baselttems J NZFood_Baseltems 9300001000018 9300001000018 9300001000018 9300001000018 Each Piece Base Unit BASE_UNIT Each Piece Base Unit BASE_UNIT Each Piece Base Unit BASE_UNIT Each Piece Base Unit BASE_UNIT Supplier Achtzehn Supplier Achtzehn Supplier Achtzehn Supplier Achtzehn H x Search Profiles d Page 1of1 gt PIL Er Om Le No fitter Template Preview Validation Report Core item Information o Product ID amp Classification o Private Information Physical amp Functional Characteristics Tax LI Name Of Template GLN of Information Provider Target Market Country Code v J Trade tem Hierarchy Level Each Piece Base Unit BASE_UNI J Brand Name AN 7 Sub Brand J Functional Name Yariant Template List User Manual Template List e 81 e Templates which are assigned to you by the community owner are marked with a lock symbol Those templates can be used for new items however the template itself cannot be altered Supplier Assigned Item Id
74. leasing the item in question Icons in the report Action successful no validation errors Cannot be released due to validation errors Icons for various error levels Error The data cannot be saved or released A The data can be saved but not released The data can be saved and released The data can be saved but not released CIC Summary The CIC Summary tab displays the number of received CatalogueletmConfrimations and an overview of the CICs The CIC Summary lists the most recent CIC for each retailer in a separate line along with its status e The icon is displayed if at least one current CIC with the status REVIEW has been sent by a retailer e The icon is displayed 1f at least one GDSN Exception has been received e The icon is displayed if the CIC of this retailer has the status ACCEPTED e The icon is displayed if the CIC of this retailer has the status SYNCHRONIZED e The icon is displayed if the CIC of this retailer has the status REJECTED An immediate feedback on items when major validation errors arise will be send by the source data pool This will be done by the GDSNException displayed as shown in the screenshot below tem Preview Validation Report Publication Into CIC Summary Price Summary Mo Clos received GDSN Exception received Response message for CIP timed out J ClC state Recipient Name User Manual Mylitems e 33 CIC State The CIC State column displays the cumula
75. m Draft new item Draft new item Draft new item Draft new item Draft new item 33320000000045 98555666000000 45833038658287 33322000000346 75157563875416 96000545455553 63821204589516 9300001000018 9300001000018 9300001000018 9300001000018 9300001000018 9300001000018 9300001000018 AUSTRALIA 036 AUSTRALIA 036 AUSTRALIA 036 AUSTRALIA 036 AUSTRALIA 036 AUSTRALIA 036 AUSTRALIA 036 Smart Search I Page 4 of 1 gt pi d 5 20 Y Displaying tems 1 7 of Search Profiles Rem Preview Validation Report Publication Info cic Summary Price Summary No fitter Core Item Information Product ID Classification Private Information Physical Functional Characteristics Tax J Global Trade tem Number GTIN J GLN of Information Provider J Name Of Information Provider Search Reset l 1 Trent K cclkck Cen bn Coda Hit list with items to add Select the item that is to be added and click on Add Packaging Remove a packaging item You can remove a packaging item from the hierarchy by clicking on the item in the tree and activating the Remove packaging button This option is deactivated if you have selected the root node of the hierarchy FO 3 aah T Remove packaging E rm ISISI Remove packaging item Removing a packaging is only possible for items with processing status New or Not Released Packaging items with the status Released Corrected or Changed cannot be removed Confirm
76. n or blue for the attribute in question Make sure that the option Item must match at least one criterion OR is selected Make sure that you enter the attribute values in the correct format This depends on the attribute type of the selected attribute Attribute ZE WEEN Format Type Number Contains Does Not Contain Equals Does Not Digits with a maximum of one Equal Empty Not Empty From To Begins decimal point With Does Not Begin With Date Equals Does Not Equal Empty Not Empty YYYY MM DD From To Date Time Equals Does Not Equal Empty Not Empty YYYY MM DD hhmm From To GTIN Contains Does Not Contain Equals Does Not Digits Equal Empty Not Empty From To Begins With Does Not Begin With Ends With Does Not End With Text Contains Does Not Contain Equals Does Not Alphanumeric characters Equal Empty Not Empty Begins With Does Not Begin With Ends With Does Not End With Enumeration Equals Does Not Equal Empty Not Empty System name Type User Manual Myltems e 27 Add further search criteria and remove search criteria The number of search criteria in the Advanced Search area can be defined freely e You can use the Add criterion option to add further search criteria Each time you click this option a new line with selection and input fields is generated you can use each new line to define search criteria for the attributes e You can use the Remove option provided for each line to remove existing searc
77. n templates as a base for the creation of new items e release and publishing item data Please note that the application is customized to meet individual customer requirements This can result in a slightly different appearance of the UI e g colors logos tab names The screenshots in this document may not always reflect the UI 100 The functionalities remain untouched Systems requirements Broad band internet At least 1 MBit DSL connection Browser Internet Explorer 8 and 9 Firefox Google Chrome We recommend using Mozilla Firefox ESR version 17 as a browser for all online applications and Microsoft Internet Explorer 7 8 or 9 For IE 9 the Google Chrome plugin is required Mozilla Firefox is available for download from the following website http www mozilla org en US firefox organizations all html Basic Handling User Interface This chapter explains the basic handling of the user interface This refers to the login procedure to the dashboard homepage with its menu and module structure and to the screen structure of the item modules Also some general control elements and widgets of the user interface and standard functions like language and time zone setting how to change the password and the logout function are described here in detail Login Logout You access the application via your Web browser A login window appears first where you must enter your login data set up in the system User Manual Basic
78. ng the double arrow icon in the function bar If you click this icon again the area reopens Search Reset Working Context Latest versions uick Search Advanced Search Z OH Lel Smart Search f CO Search Profiles x Arrow icon for expanding collapsing widgets Edit an Item without saving An item that has not been saved after a modification is marked with an asterisk in front of the tab title Trying to close this item tab leads to a security message The rejection of the changes has to be confirmed My tems tem 57973751132017 piem 03598343126008 Unsaved item tab with asterisk in tab title Warning te x AN Your modifications have not yet been saved and willbe lost iT vou proceed Cancel Set Ul Language If your system supports more than one language you can change the UI language here Select the language you wish to switch to from the drop down menu German English Australia S51 English German Australa 51 Drop down for changing the language example available languages differ depending on customer requirements Please note that all open tabs will be closed when the language is switched Warning k A Ifyou switch language all open modules will be closed Change language Yes No Set Time Zone To change the time zone setting select the control from the menu bar BST Lomo UT L F T Then open the drop down list in the dialog shown below select your time zone
79. o revoke the publication of a published item e g for a specific retailer you can unpublish it If an item has been unpublished to all it receives the overall item state Item Unpublished to all You can unpublish items from the hit list or the item editor From the hit list e Select the required items from the hit list e Click the Unpublish option in the function bar Unpublish option The Publication Info widget will then display the number and list of publications indicating the recipient GLN the name the publication date and the CIC status of every publication From here you can revoke the publication of the item Click the Unpublish option in the Publication Info widget function bar to open a dialog box that lists all publication targets the item has been published to Publication Info 1 publication s to Recipient Name Delivery date Delivery state Edeka 2011 06 30 Publication Info widget Delivery Unpublish G A Unpublish option Select all publication targets for which you wish to revoke the publication of the selected items The list contains a list of the publication targets for all selected items In the case of items that are selected but not published this operation will simply be ignored Click OK to complete the operation Click Cancel to return to the hit list without revoking the publication The previously selected publication targets for the items are removed from the c
80. of components contained can be easily changed in the component hierarchy To do this select Change amount Packaging Levels GTIN S a below selected item T e E E 1654732 Change amount The dialogue that now opens allows you to simply enter the number of components conatined and select ok The hierarchy is then updated accordingly Change amount Amount of contained articles Remove Component To remove a component from the hierarchy select Remove packaging Please note that this option is deactivated if you have selected the root node of the hierarchy Confirm the operation in the safety prompt that now appears The component hierarchy is updated The removed packing unit and any larger units below it are no longer displayed Only items with the processing status New or Not Released can be removed P el E SE gant Remove packaging L 1 13131313131311 Exceptions widget The Exceptions widget is located on the right hand side The widget is minimized by default and can be opened by clicking on the arrow symbol Exceptions LK Summary No GICs received Jl CiC state Don Recipient M The information on the GDSN Exceptions received is displayed here The Exceptions are listed with the exact date and time they were received by the application as well as the type and error details To acces the error details click on the status icon This will open a pop up window with more information about the err
81. on State 31 Prices available State ee eege Gelee Fehler Textmarke nicht definiert Area for Preview Validation Report and further Information cceeeeeeeeees 32 Item Preview 32 Validation Report 33 CIE a ee a A E O mE 34 ebe Ee Eegen EE 34 User Manual Introduction e 3 Maintain and create item data 35 EEN 35 Structure and TUNCUON OL The editore A R E 37 Nee 37 Item information and hierarchy information ccccccccececceeeeessseeeeseeeeeeeeeeeeeeeeaaas 38 Navigating through the hierarchical context of the item ceeeeeeeeeeeeeeeeeeeeeeeeees 40 Add apackazino EE 43 Create new iemand add as packaging EE 43 Add extn EE EE eege a 43 REMOVE d pac kasihe aiteis a T E 44 Ee 44 Create a new component and adding it to an tem 45 Add an item to an existing Component eeessssssssssseeeeetererssssssssssssseeerreressesssssessees 45 Change amount of components esssessssssseeeeeeereessssssssssssssettrerrsssssssssssstrererrreesssssse 46 Remove Conmipon EE 46 Exceptions wido EE 47 CIC Summary Publication Info Price Summary ce ccccccccccccececeeeeeeesseeeeeceeeeeeseeeeeeeaaaaees 47 CIC SUMMA eener e a dendlawrseindaas nacteoGocit 47 APU CAO Me LO EEN 47 Price EEN thea e Fehler Textmarke nicht definiert Input Help air Che te 48 eene E 48 Atribute 1S TILE O 11S an E dE aa 49 Attribute groups repeatable attributes ATA 49 Date selector via Calendar TUNCHON BE 50 GPC Bir Ww
82. on is revoked it can be unreleased The item will now receive the status Unpublished to all Draft item Publish Items General information Item data must be published in order to be sent out to the Source Data Pool Only from there it is available to the retailers who have subscribed to this data To ensure quality item data can only be published with status Released But for publication data is validated again to make sure that it is consistent throughout the hierarchy and that a publication is not done to non permitted recipients Errors are shown in the Validation Report underneath of the hit list or item details and must be corrected before publishing can finally take place An item successfully published receives the overall item state Item Published Also see Overall State Release State and Publication State It is marked with the green world icon L In general an item should be published only once For changes or corrections to be sent later on the new working version needs just to be released but not published again Publishing hierarchies If an item is part of a hierarchy the publication must be done on the highest packaging or hierarchy level that is relevant to the respective retailer Publication will then include all lower item levels contained If the highest hierarchy level deviates for different retailers the publication must be done on all these levels i e more than once see Publishing an Item
83. ontext Latest versions Quick Search Advanced Search Search Profiles Last search die XA amp wwen Overall State Released Ready to publish item Published Draft new item Draft new item tem Published Released Ready to publish Released Ready to publish Released Ready to publish Rem Published Released Ready to publish Draft new item Draft new item Draft new item Draft new item Draft new item Draft new item Draft new item RE Publication State item Update pending Rele item Update pending Rele Unpublished to all Update CIC State x Release State Ve Ke Target Market Country Code AUSTRIA 040 AUSTRIA 040 AUSTRIA 040 AUSTRIA 040 AUSTRIA 040 AUSTRIA 040 GERMANY 276 GERMANY 276 GERMANY 276 GERMANY 276 GERMANY 276 GERMANY 276 GERMANY 276 GERMANY 276 GERMANY 276 GERMANY 276 GERMANY 276 GERMANY 276 GERMANY 276 GERMANY 276 Supplier Item Details Global Trade Hem Number GTIN 39996833263175 51228297769057 147171717171717 143131313131311 43654879813008 75119999376004 31931439236008 29897859189001 82398743899000 17543399169007 36761381638002 18141923929005 72959797816011 72959797816004 83646886337002 21212121212122 37773419543003 99911219396003 58217498447003 79973726851020 Inf
84. or if available Once the error is corrected you can click on the icon Mark as done This will remove the error status CIC Summary Publication Info Price Summary CIC Summary The CIC Summary widget displays the number of received CICs and gives an overview of these responses The most recent CIC for each retailer are displayed here The widget shows the CIC status icon the to do state and the item recipient Clicking on the status item will open a pop up window with more information about the CIC if available Once you have reviewed the CIC you can change the to do state to done by clicking the Mark as done icon Please note that only the most recent CIC from each retailer is displayed here If you have received several CIC from the same retailer and wish to view all CIC you can open the entire list by clicking on the Show CIC history icon This list opens in a Separate pop up which displays the CIC state the code the GTIN of trade item the description the long description additional description the corrective action corrective information as well as the date time of the receipt of the message by the system For a list of the icons displayed please see chapter CIC state Publication Info The Publication Info widget displays the number of publications It indicates the publication target retailer or target market as well as the publication date and delivery state User Manual Maintain and create item data e 47 Publication Info
85. ormation Provider 4055555000001 4055555000001 4055555000001 4055555000001 4055555000001 4055555000001 4055555000001 4055555000001 4055555000001 4055555000001 4055555000001 4055555000001 4055555000001 4055555000001 4055555000001 4055555000001 4055555000001 4055555000001 4055555000001 4055555000001 Any item accessed in the editor will open in a new tab The tab header always displays the item GTIN The supplier item detail area is split into three sub areas e The left hand area area in the figure shows the hierarchical assignment of the item The packaging and component hierarchies for the item are displayed here in their own sub areas e The actual Edit Form area 2 in the figure forms the main part of the supplier item details area You can make changes to the attributes here In addition there is a report area for the validation report beneath the edit form You can change the size of this area or hide the report area 2013 09 03 10 07 02 User Nora1 4055555000001 Company Supplier SINFOS ENGLISH BST LOGOUT v L Default Hits Trade item Unit Descriptor Each Piece Base Unit BASE_UN Each Piece Base Unit BASE_UN Case CASE Each Piece Base Unit BASE_UN Each Piece Base Unit BASE_UN Each Piece Base Unit BASE_UN Each Piece Base Unit BASE_UN Multipack MULTIPACK Case CASE Each Piece Base Unit BASE_UN Case CASE Each Piece Base Unit BASE_UN Case CA
86. orresponding recipient lists The items which no longer have the status Published are given the processing status Released again To unpublished items from the item editor select the item from the hit list Click on the edit button or double click the item in the hit list The item editor now opens where you can select the unpublish button Proceed as described above Template List The Template List allows you to perform all functions related to template maintenance in one central area of the application Templates can be very useful if your items have a lot of data in common New items can be easily added using a template that contains predefined data that is already populated The Template List has the same structure as the item hit list The following functions are available e Creating copying and editing templates e A hit list displaying all templates with a template preview similar to the item hit list e A validation report that validates the data filled in the template e A Quick Search and an Advanced Search Structure of the Template List The structure of the Template List is divided into 3 Areas The hit list where all saved templates are displayed e A search section where the templates can be retrieved via a Quick and an Advanced search with the option of saving search profiles e A preview of the data populated in the template where validation errors are displayed and beside this a validation report field Suppl
87. ource Data Pool Select publication targets Mew receiver wv Published GIN Mame ie a 9300003000030 G51 AU Autopublish Retailer 30 d Allow re publication of already published targets Publish Cancel Publication Dialog Publishing an item as Part of a Hierarchy When a released item is part of a packaging hierarchy it must not necessarily be published separately in order to be sent to the source data pool and from there to the retailers In most cases it is not published itself but sent out as a part of the hierarchy The examples below clarify the status changes applied to items which are part of a hierarchy in which an item is published or unpublished Maintain Publish Resulting hierarchy publication j SLALES Case Case Case Published d D A Base Base Time Editing and publishing of a simple hierarchy Maintain Publish Resulting hierarchy publication again p states i Pallet Pallet J Pallet Fa _Published Case Case Ca Published Base Published Published Enhancement of subsequent publishing of the simple hierarchy Resulting publication Unpublish states Jt Time Revocation of publication of a part of the hierarchy Unpublish Resulting publication states Not Sent Time Revocation of publication of the entire hierarchy User Manual Publish Items e 79 Unpublish Items If you want t
88. processes please refer to the Knowledge Center on the GS1 org website http www gsl org gsmp kc GDSN choreography A Supplier creates a trade item item with the required master data item data and sends it to his GDSN Source Data Pool by publishing it to either an entire target market or to particular receivers The item is registered within the Global Registry from the Source Data Pool and published to receivers retailers who have subscribed to this data A Retailer subscribes the item data he wants to receive via his GDSN Recipient Data Pool He can specify data by target market GPC information provider and or GTIN Via the Global Registry this subscription is sent to the Source Data Pool that hosts this data The Source Data Pool then delivers the subscribed data to the Recipient Data Pool by CIN Catalog Item Notification messages The Retailer receives item data from there and can now check and synchronize it or ask for a revision by the supplier Via the Recipient Data Pool he sends a CIC Catalog Item Confirmation message to the Source Data Pool that is received by the Supplier who then ensures the necessary steps are taken to correct and or update the data GS Inet Webforms as a GDSN Source Data Pool covers all functions within the dashed circle in the figure below GDSN Global Registry w 3 Subscription N Request 2 Register Data 3 Subscription Request a md 4 Publish Data
89. r the search e Then click Search e The search is carried out using the defined search criteria This means that the results only show items that meet the search criteria and the visibility conditions defined for the user Find items with the Advanced Search function In addition to the Quick Search function allows you to carry out a structured search with advanced search criteria When using the Advanced Search function you can define which values certain attributes must have in order for items with those attributes to be included in the hit list This allows you to form a set of search criteria You can view the restrictions defined using the Advanced Search functions if necessary You can carry out an ad hoc structured search or save the selected search criteria as a search profile and make this profile accessible to other users Define a search criteria for an advanced search Proceed as follows to define the search criteria for an advanced search D In the Advanced Search widget click the Edit icon Advanced Search O lr User Manual Myltems e 25 Edit option in Advanced Search widget e The form for defining search criteria opens Advanced Search a Search criteria GDSN_BuiltInProductType Not empty h iS d a GDSN_HandlingInstruction Contains Y 7568 OI Ss v v Add criterion Combination of search criteria C tem must match at least one criterion OR Gei tem must match all criteria AND Sear
90. rget Consumer Gender refers to an unknown enumeration value WARN SYS brand name of the Enumeration type 1 0 1 1 unchanged 0 1 1 0 The top part of the report lists the general data for the upload such as when it was started and the file name The second part lists details about the item i e whether it was stored released and lists the exact number of items contained in the file the number of items that were updated with the upload or if errors and or warnings occurred The last part of the report gives more detailed information about possible errors and or warnings and indicates whether the trade item was stored in the system The column Type indicates whether there is an error or a warning Please refer to the error message for possible steps that need to be taken to correct your data Upload History Last uploaded The bottom part of the Upload dialog shows the uploaded Excel files and corresponding upload reports for the last imports as links in a list In addition to the file name and number of imported items for each upload the import time and user who triggered the import are displayed The State column tells you whether the import was successful The most recently imported file is always displayed at the top of the list If the maximum number of entries for the list is reached the oldest entry is removed Restrictions and Format Regulations It is crucial that any file uploaded to the application complies with certain
91. rofile works the same way as in the item list Search Reset Ouick Search Advanced Search Search Profiles Mo filter Last search Search option widget Create new Item from Template The template list function bar provides a functionality to create an item directly from a template User Manual Template List e 85 Click the Create item from template button and the Create Item dialog will open with the corresponding template selected thsi xQhia F Name Of Template K Fi lobo Create item from template For further information on creating of an item from a template please refer to Create Items using the Template Function You can also create items from templates if you click on the Create button in the item list Choose the template from the drop down list Templates assigned by the community owner are bold Task List The Task List provides a separate area for managing incoming tasks via Catalogue Item Confirmations Items with a To Do state as a result of CICs with state REVIEW or GDSNExceptions are listed here The handling of the Task List as well as the available functions is consistent with the Supplier Item List The search section on the left hand side and the function bar are identical Please refer to the respective sections for further information Start Task List Search Reset Working Context Latest Versions Quick Search Advanced Search Smart Search
92. s and are grouped together in the UI Additional Trade tem Identification No 1999 OJ Additional Trade tem Identification Value 42 CJ Additional Trade tem Identification Type The additional Trade term Identiticatic User Manual Maintain and create item data e 49 Example of the display of a structured attribute The Fi button copies the existing attribute including all values entered Use the A button to delete an attribute These groups can be repeated to add a reputation use the icons in the top right hand corner The button adds a new reputation The entire Date selection via calendar function All attributes that are defined as a date or date time in the system have the calendar function displayed in the UI Simply click the calendar icon next to the attribute to open the calendar Use the arrow buttons to select year and month and then click the required day The calendar closes and the selected date is displayed in the input field CJ Exclusivity End Date Time 2012701401 16 12 E Option for calling the calendar Calendar If the attribute is defined as date time you are also able to specify the time at the bottom of the calendar Please enter the time first and then select the date If you enter the date without entering the time the system will set the time to 00 00 by default Note The time zone is determined by the time zone setting of the application May 2013 M T W T F EA S 12 3 4 5 6 7 8 9
93. s e 23 The following possible selections are available in the Working Context widget e Latest Versions All items belonging to the GLN of the user are displayed The hit list shows items of the most recent revision regardless of whether this revision is released published or a working version The items edited most recently are displayed at the top Note The hit list will be sorted in this Working Context by default It is recommended to carry out all updates and data maintenance from the Latest Versions Context to ensure only up to date items will be displayed for the user e Released Selecting this working context shows all items belonging to the user s GLN s where a released revision exists The attribute values shown in the list are the released revision attribute values Note As far as this item with a pending Release has been released only the released version with its attribute values are available in this context e Never Released All items that belong to the GLN of the user and that do not yet have a released revision are displayed The hit list shows the attribute values of the working version most recent version e Item Update Pending Release Selecting this working context shows all items belonging to the user s GLN s which do have a released version and a latest working revision The attribute values shown in the list are the working latest revision attribute values Find Items with the Quick
94. s to the data in the first eight rows The first three lines are color coded according to the cardinality of the respective attributes Mandatory attributes or attribute groups blue e pi jowarker FS E ked Returnable Target Market Country Code Is Packa ke ging Mar Optional attributes or attribute groups green SuqgqestedRetalPriceEfect eStart SugqgestedRetalPriceEfectestart The Excel template and the Excel download files contain different kinds of sheets NI Release Notes Core Item 1 Core Item Additional Food Beverage amp Tobacco 3 Liquor Industry 4 Healthcard User Manual Import and Export Items e 67 Worksheet Release Notes The Non Content Sheet will be used for Release Notes or specifications on the use of the excel template This sheet with the Release Notes is marked with a leading character in the name All sheets starting with a character will be ignored during the import Trade Item Sheets These sheets contain the actual trade item data The data in the Excel file is organized in number of work sheets The structure corresponds to the GUI A trade item is uniquely identified by the combination of the GDSN attributes GlobalTradeItemNumber InformationProvider and TargetMarketCountryCode These three attributes must be included and populated on every sheet There is one row per item in the sheet Publishing sheet Populating this sheet allows you to publish data vi
95. scending and Sort Descending Alternatively you can simply click the column header Showing and hiding Columns The columns displayed in the hit list can be shown or hidden Click the arrow icon in one of the column headers A dropdown menu appears providing the submenu Columns You can now define which of the columns you want to display by activating or deactivating the checkboxes next to the column names accordingly User Manual Myltems e 19 Z4 Sort Ascending 17171717171717 13131313131311 AAA zl Sort Descending Columns Overall State Publication State Release State Global Trade tem Number GN Sie SE Ss Target Market Country Code Column options Arranging columns differently You can change the position of the columns in the hit list To do so click the header of the column whose position you want to change hold down the mouse button and pull the column to the desired position in the table Release the mouse button once the column is in the position you require Please note that the order the columns are displayed in is also reflected in the columns submenu described above Save Layout Once you have customized the list you can save the layout by activating the Save layout button on the top right of the screen Tr Save layout EES Case CASE You will then be able to select the view that you want to be applied to the current hit list from the drop down menu IE Preview PUBLISHING BE Hitlist It
96. t by flagging them in the list Then click the Edit option in the function bar to open the item details Alternatively an item can be opened by double clicking on it The item details of every item open up in a separate tab while the hit list remains open in its own tab This allows you to easily switch between the various items and the hit list Now make the necessary changes to the item User Manual Edit Items e 59 Save the item after you have made all necessary changes Validate release and publish the item dh A Lais o nh Da Global Edi git Edit option Edit a Released Item e Select the item s you want to edit by flagging them in the list Then click the Edit option in the function bar to open the item details e Now make the changes to the item s e An already released item which has been modified will be automatically set to status Pending Release The item must then be released again manually by the user See section Release Items Edit a Published Hem e Select the item s you want to edit by flagging them in the list Then click the Edit option in the function bar to open the item details e If the item has the processing status Published the default mode for the edit form is the Change mode You can switch the edit form between Change mode and Correction mode in the editor Correct Change by refresh Change mode option e Correct is intended to fix erroneous data whereas Change
97. tate shows Initialized the file is still in progress Depending on the number of selected items it may take some time to process the Excel file The download is prepared in the background You can close the download window and continue with other tasks If you open the download menu later you will notice that the Excel file has been created and has now the status success and can now be downloaded by clicking on the file name The Excel file contains all selected items and depending on the specifications you made previously may also contain the corresponding components and all price items linked with the items and their components including historical price items Due to the size restrictions no more than 65536 lines are allowed of Excel 97 we do not recommend using this format for mass exports If you wish to export a large number of items please use Excel 2007 Download History Last Downloads The bottom part of the Download dialog displays a list of the last downloads to be carried out In addition to the file name and number of exported items this area displays the time of the export and the user who triggered it as well as the amount of the items included in the download file The State column tells you whether the export was successful Download i Select Excel format Excel 97 2003 Ww dl Include components Start download Last downloads click on the link to retrieve file File State tem count Time User PUB DL 40491
98. ted confirmation status of each item so only the last status will be displayed here Beside a CIC GDSN Exception will be displayed here as well The table gives an overview of the icons displayed along with the CIC State in the hit list Cumulated CIC Comment State 1 No CIC feedback received yet 2 No feedback from recipients and no CIC Review as well as no GDSN Exception 3 Item is released again and there is no open CIC review and no GDSN Exception CICs from recipients have been received and have status ACCEPTED To do state At least one latest CIC has state REVIEW and there is no open GDSN Exception CICs from all recipients have been received and have the state REJECTED To do state At least one GDSN Exception was received for that item and is still open CICs from recipients have been received and have status SYNCHRONIZED Hit List Function Bar The function bar below the hit list contains actions that you can carry out on the selected items A La w 5 E ES id K E ie 47 E Function bar Description and Definition Create Use this option if you want to add a new item Copy You can create a new item on the basis of an existing item Edit You can use this option to make changes to an item Delete Only saved draft items which have not been released or published can be deleted Validate From the hit list you can check items for completeness formatting and consistency so that you c
99. tes the country in which the The information provider identification of trade items identifies the data information provider will make the number for the trade iten worldwide A trade item is any owner information provider e g GTIN available to buyers This cross reference to the G item product or service for which manufacturer supplier broker indicator does not in any way one to one relationship there is a need to retrieve pre distributor etc govern where the buyer may re additionalTradeltemiden 5 Definition defined information and that may mes S the GTIN to consumers alue Component of the Primary GDSN Must be GLN Component of the Name of the data template for Data Key comprised of Primary GDSN Data Key Component of the Primary GDSN which the item information is to be Comment GLN GTIN TM comprised of GLN GTIN TM Key comprised of GLN GTIN TM applied AdditionalTradeltemident M OD Mandatory aandatory Mandatory Mandatory Optional Ountry Lode DSN pai HAAA 00001000078 036 12 LX 7 Release Notes Core Item 1 Core Item Additional 2 Food Beverage amp Tobacco 3 iquor ill First or populated rows formatted correctly Rules for upload file Please only use the Excel master template to upload item data Uploading data using another file will result in a failure of the upload process The following basic rules apply to all Excel files e The primary keys GTIN GLN TargetMarket must be rep
100. the data indicates the country in which identification of trade items owner information provider the information provider will worldwide A trade itemisany e g manufacturer supplier make the GTIN available to item product or service for broker distributor etc buyers This indicator does not which there is a need to informationProvider KEE in i any way govern where the GDSN Data Key comprised of Primary GDSN Data Key GDSN Key comprised of GLN GTIN TM comprised of GLN GTIN TM GLN GTIN TM Mandatory Mandatory Mandatory Mandatory optional Mandatory optional Integer 14 String 13 Country Code List String 13 Number 19983929459136 5355477913007 19983929459143 5355477913007 19983929459136 Once the data is uploaded the system is updated with the new trade items and components Publish items via Excel Upload It is possible to add release and publish newly created items via Excel Upload in one step To publish items the worksheet Publishing must be popie Components Publishing The worksheet needs to have the primary keys GTIN GLN and Target Market populated They must be identical on all worksheets In addition the Action Code is mandatory for publication as well as the publication target Please note that both the column Publish to Target market and the column Publish to GLN must be included in the file Deleting one of the columns will lead to an error in the upload process Publish to Target Market
101. the new item shall be published to This is necessary if you wish to activate any retailer specific validations Click on Create to open the item editor You will then be able to save the item for the first time Saving will add the item to the system Clicking Cancel closes the dialogue without creating a new item To complete your item you must at least populate the mandatory attributes These attributes can be easily identified in the UI by checking for warning icons Alternatively click the Lal symbol to generate a validation report with a list of attributes not populated correctly Clicking on the attribute in the report will automatically take you to the attribute in the UI Once the validation report states the item has no errors it can be released and published Create Items by copying an existing item You can copy an item to create a new one and then make the necessary changes in the item details Select the item you wish to copy from the hit list Then select the Copy option in the hit list function bar db Dei A w ch 7 Cun D p y Copy option The dialogue box for the primary key data of the new item now opens and must be populated The primary key uniquely identifies the new item Please make sure you are entering the correct values for this data since it cannot be changed once saved The primary key consists of three parts o the GTIN of the new item o the GLN of the item owner is already populated o the Targ
102. ther be adjusted here Items can be published either directly from the hit list or the editor Additionally it is also possible to publish items via Excel upload Please refer to Import and Export Items for details Publish Items from Hit List Select the items you want to publish in the item hit list and click the green Publish option in the hit list function bar E Publish Option in the hit list function bar This opens the publishing dialogue to choose or add publication target See Select Publication Targets for detailed instructions Please note Only items that are already can be published Publish an item from Item Editor Select the item from the hit list and open it by either double clicking on the entry or clicking the edit button Go to the Publication Info widget on the right hand side and click the green Publish option Editor gt Cal w E Loo lee Editor model Add CIC Summary Core tem Mo Clos recetved No SD SM Exception received Product ID Classification Product Characteristic O Global Trade tem Number OTIM DJ Additional Trade tem Identification Additional Trade Item Identification No 1 999 Publication Info 3 Additional Trade tem Identification walue Additional Trace 0 publication s to Lei G3 Additional Trade tem Identification Type The additional T ee eee eo Co Trade tem Hierarchy Level Each Piece Ba Nothing to display C3 Target Market Country Code Item Details E
103. using a filter or search criterion entered in the search field on top Clicking OK closes the search list and adds the selected possible receivers to the list in the previous dialog Clicking Cancel closes the Create or Copy Dialog without creating a new item Please note Clicking Reset selection will remove all receivers from the list in one step Click Create here or on the previous page will create the new item with the list of possible receivers in the supplier item data store Private Brands Defining receivers as Party Receiving Private Data on the tab Private Information in the item details editor will restrict the possible receivers list to the receivers entered there Publishing the item to other receivers is then not possible anymore Edit Items You can edit items in several different ways Editing of a single item You can open the item from the hit list and make the necessary changes to the item See Edit Item in the Item Details Editing a number of items The update of several items can be easily achieved through a mass update using the Excel import See section Import Items from Excel Items can be edited regardless of their state Draft Released or Published but please note that items might have to be released again manually depending on their status prior to editing Edit Item in the Item Details The following applies to new released published or unpublished items Select the item s you want to edi
104. ust be one column per language The code must be entered in upper case letters Example Language specific brand name in English and French IngredientStatement en IngredientStatemeni tr Ingredient Statement Ingredient Statement Information on the constituent Information on the constituent ingredient make up of the ingredient make up of the product specified as one string product specified as one string ingredientStatement ingredientStatement Optional String 5000 String 5000 Attributes with a separately transmitted language code The language code is transmitted in a separate column and must be entered as the value in row 9 and lower The code must be entered in lower case letters Trading partner dependent values It is necessary to copy the column of the attribute in question and add the GLN of the trading partner to the header There must be one column per trading partner The neutral value is entered in the column with no GLN specified Example a neutral Start Availability Date and a TPD value User Manual Import and Export Items e 69 StarttAvatlabilityOate Time StartAvatlabilityOate Time 40491 11006040 Start Availability Date Time Start Availability Date Time becomes available trom the The date trom which the trade item becomes supplier including seasonal or available fram the supplier including temporary trade items Seasonal or temporary trade items startAvailabilityo ate Time startAavailabilityD ate Time
105. ww Un io Function bar Save You can use the Save function to save your changes This will generate a new revision of the selected item Validate At any time while making entries or changes you can validate the item data to make sure that it is complete and correctly formatted The item data check includes the validation of the entered attribute values on the basis of the validation rules defined in the system tal Release If you have saved the specified item data without errors you can now release the item To do so click the Release icon Undo Release If an item is released but not yet published you can revoke the release and change the item state to a working version Please not that if the item is already published you need to revoke the publication before being able to select the undo release function Save Template User Manual Maintain and create item data e 37 If an item is to be used as a basis for other items it can be saved as a template Saved templates can be selected from a drop down menu then in the Create Item dialog For detailed description of the template function please refer to the separate chapter in the documentation Export PDF The item currently opened in the editor can be exported to a PDF file Simply select this option and choose PDF export A dialogue will open which allows you to either open or save the PDF CA Maintain possible publication targets Recipient s of the item can be

Webforms 2.0 User Manual - Draft version

Contents

Download Pdf Manuals

Related Search

Related Contents