ISIS user manual
Contents
1. ISIS Home Page Following registration a number of user tabs will become visible depending upon level of access granted Isotope Stock Inventory Tracker Microsoft Internet Explorer provided by Newcastle University JS j Y je http fisis ncl ac uk DeFault aspx File Edit View Favorites Tools Help Google Gy ss fo gA ES X YY Bookmarks E 0 blocked 4 Check 4 Autolink AutoFill e Sendtow w abe Isotope Stock Inventory Tracker H WELCOME NSPWI LOGOFF LIMIT REPORT SELECT GROUP RECORD ORDER ORDER RECEIVED STOCK DISPOSALS ADMIN REPORTS NEWS ISOTOPE STOCK INVENTORY SYSTEM Not all the Tabs can be viewed by every user There are 3 levels of User access Access Level 1 Administrator URPO Staff can update and amend almost everything review all groups and all sites Audit of stocks orders Site limits EA authorisations Waste disposal off site all level 2 amp 3 Access Level 2 Radiation Protection Supervisor Laboratory PI allows Select Group Order Received Stock Disposals Bins Admin Group membership Reports Stock trail all level 3 Access Level 3 Regular users of the software allows Select Group Order Received Stock Disposals Bins create and to store Page 2 of 14 Choose your Radiation Group Use Select Group to view the radiation group to which you are assigned Some people work in different radiation groups or RPS may have access to different groups You need2. RECORD DISPOSAL lt Return to List of Vials The Selected Stock ID Number Radioisotope Location Current Activity MBq Volume Remaining Units Specific Activity per ul 2009002 125 Box 1 Store 1 Lab 1 3 316e 000 7 ul 4 737e 001 Dispose Create Secondary Stock Create Retained Sample Container Disposed Container Disposed Mark stock container as Disposed and remove from lists M Waste Disposal Solid Waste Waste to Drain Organic Waste Disposal Note 20 sPwo01 80 Select Update Records User must check the disposed box to remove the expired sample from the system A record will be maintained for future reference but this is not visible to the user Use should be made of this screen for end disposal of gels and retained samples lt Return to List of Vials The Selected Stock ID Number Radioisotope Location Current Activity MBq 2009002 125 Box 1 Store 1 Lab 1 3 316e 000 7 Volume Remaining Units Specific Activity per ul ul 4 737e 001 Dispose Create Secondary Stock Create Retained Sample Container Disposed Container Disposed Mark stock container as Disposed and remove from lists M Waste Disposal Solid Waste Waste to Drain Organic Waste Disposal Note 20 sPwo01 80 Select 5 Update Records Please Double Check Your Disposal Details Before Confirming Mark Container Disposed True Solid Waste 20 SPW
3. as liquid Similarly granulated waste and solid waste removed from site is the end point of decay correction so far as the Authorisations are concerned Invite User to be a member of a Radiation Group Radiation Protection Supervisors and Laboratory PI s will need to add users to their radiation groups LIMIT REPORT SELECT GROUP RECORD ORDER ORDER RECEIVED DISPOSALS ADMIN GROUPS Radiation Group Find Gidup Search Add Group Group Site Description Show Users JDE Yeast Group Main Campus M3023 Edit Delete Show Users Radiation Group 1 Main Campus M2017 Edit Delete Show Users Radiation Group 2 ICFL Edit Delete Show Users Radiation Group 3 Newcastle General Hospital B100 Edit Delete Show Users URPO Main Campus Mi 143 dit Delete Users belonging to selected Radiation Group Add User To Group User Email Kew Rajiah kevin rajah new castle ac uk Remove Paul Fletcher Paul Fletcherginew castle ac uk Remove Simon Peter Willis S P Wils new castle ac uk Remove Go to the Admin Radiation Groups page Select Show Users Then use Add User to Group and locate and add user to your group Page 12 of 14 Record Order Admin only All orders must be put onto the system This produces a stock ID number URPO will place orders on system and assign each order to the radiation user group Select Radiation Group for the order Choose the Isotope If Isotope is not listed then you will need to create a ne
4. 001 Waste To Drain 80 Organic Waste Select Disposal Note Confirm Or Cancel Disposal Using Buttons Below Conn oan This will remove a stock item from your list of stocks on view A check must be made to ensure the vial or stock has been disposed by regular Monthly Audit Page 10 of 14 Create a Bin Use the Bin tab and click on Add Bin This then offers you the type of bin to create and the location You should only be able to see bins within the areas you have access to Can also be used to transfer bins to the decay store and URPO can use to dispose of off site Bins called Granulator bins or items to be granulated can be disposed of by clicking the granulate option instead of the bin to store option This will dispose of this waste as aqueous waste and not solid Create a bin for storage of waste which will be granulated This enables you to comply with the authorisation because granulated waste is still solid until point of granulation and is subject to the accumulation period LIMIT REPORT SELECT GROUP RECORD ORDER ORDER RECEIVED STOCK DISPOSALS BINS Bin Find Bin search Show Active Add Bin Bin Type Laboratory Date Started Active Further Details Bin 1 Organic hS 14117 2007 00 00 00 1 5231 6 003 Further Details sw Solid 1 143 20 41 2008 000000 Tf 4626 004 Contents of selected bin Radioisotope Total Activity lodine 125 5 0096 003 Phosphorus 32 7 6566 001 Bin Storage
5. 125 gt ID Number Location E Select gt ID Number Radioisotope Location Current Activity MBq Volume Units Specific Activity per ul 2008200 1125 Box 1 Store 1 Lab 1 1 27743365843696 5 ul 0 255497731697 392 Select 2008200 1 1125 Box 1 Store 1 Lab 1 2 50387777063444 490 ul 0 00510995463394785 Select 2008200 1 RS1 125 Box 1 Store 1 Lab 1 2 29947958527653 9 ul 0 255497731697392 Select 2008556 1125 Box 1 Store 1 Lab 1 0 706523825669561 40 mi 1 7663220641739E 05 Select This screen offers a list of current stock within various different locations but only in your radiation group There is updated decay correction specific activity and remaining volume of the stocks All stocks are calculated using specific activity On occasion there may be a solid sample produced retained sample where a percentage of the activity is assigned This will show up as a volume Choose Select to view stock details or use the Location Isotope choices to filter selection Change Location of the Stock Upon receipt of a stock the location may need to be changed This can be done at any time by selecting the stock from the stock view page and updating the available fields Shown below LIMIT REPORT SELECT GROUP RECORD ORDER ORDER RECEIVED STOCK lt Return to Stock List Selected Stock Stock ID 2008191 Location Freezer M3 034 Stock Note Update Details Cancel Stock Activity Details Current
6. 25 0 164 lodine 125 Edit Phosphorus 32 P32 0 03915 Phosphorus 32 Edit Phosphorus 33 P33 0 07 FPhosporus 33 Edit Sulphur 35 Sga 0 2396 Sulphur 35 Edit Tritium 3H 12 3 Tritium dit Page 14 of 14
7. CORD ORDER ORDER RECEIVED STOCK ORDER RECEIVED The selected Order details Order No 39 Radioisotope lodine 125 Product Code ARC1001 SAP No 450013456 Expected Total Activity 9 25 MBq Date Ordered 16 12 2008 Created By 20 To mark the Order as recieved fill in and submit the following additional information Stock ID 2009002 Location Box 1 Store 1 Lab 1 Initial Volume 27 ul od Initial Total Activity 9 25 MBq Initial Activity Date 05 01 2009 Date Received 17 12 2008 Save To Database The Stock ID will be provided for automatically Choose the location such as Fridge Lab ID etc ID no is automated To create a new storage point go here Most of the manufacturers will provide more volume than state on the label A measurement should be made of the volume before inserting the details into the field Changes can not be rectified later The activity and the as of date stated should be inserted These details can be found on the packing or consignment note and on the container label The volume activity and date are all important and will provide the information required to make accurate decay corrections You should then fill in the label provided with your stock attach it to the stock pot and then place in the named store Page 4 of 14 Review Stock LIMIT REPORT SELECT GROUP RECORD ORDER ORDER RECEIVED STOCK DISPOSALS REPORTS STOCK Group Radiation Group 1 Isotope lodine
8. Details Put Bin Into Storage Put Bin Into Granulator Bin Still Active Bin Skip Details Put Bin Into Skip Bin Not Yet Skipped To put the bin into storage Click further details of the bin you wish to move then click put bin into storage and choose the correct store Remember to take the bin down to the store Granulate waste If the waste container is specifically for granulated waste then you can use the Put bin into granulator button and the waste will be disposed and recorded as a liquid waste You must not dispose of Organic waste by granulation Page 11 of 14 Create a storage place Fridge Freezer From the Admin tab choose Storage then use the Add Store and fill in the details Submit to confirm the new store You will need to have a valid laboratory prior to creating a new store Laboratories can only be created by URPO LIMIT REPORT SELECT GROUP RECORD ORDER ORDER RECEIVED DISPOSALS STORAGE LABORATORY oro So ooo Find Store Search Add Store Seach assos Add Store Store Name Laboratory Select gt Submit Cancel Freezer Laboratory Further Details Fridge M1 143 Edit Delete Further Details Perspex Box M1 143 Edit Delete Further Details Freezer M3 Edit Delete Liquid wastes Liquid wastes must also comply with the authorisation You will be notified if you exceed your user allowance Decay correction ceases when a waste is disposed of
9. Isotope Stock Inventory System LS LS User Manual March 2009 http isis ncl ac uk Users need to log on to ISIS using their University network account log in and password This is not the same as My Profile or portal passwords On first log in you will not see anything until the Radiation Office have granted access and permission level has been granted RPS PI will need to import users into their groups If no access has been granted please contact the URPO The ISIS programme is displayed on a web browser Care should be taken and use must be made of the tabs to review other pages and not the web browser back button How to Log on Choose Your Radiation Group Receive an Order Move location of a stock vial or sample Transfer a Stock Use your Isotope and make a simple disposal Create a Secondary Stock Create a Retained Sample End disposal of a stock sample or vial Create a Bin Send a bin to storage Create a storage place Fridge Freezer Granulate waste Liquid wastes Populate the Radiation Group Invite members Page 1 of 14 How to Log On to ISIS ISS login ID should be used with your regular ISS password NHS employees using the system need to contact their RPS who will arrange with URPO to provide a Log in and password Your 1 login will not give you immediate access URPO will be informed and appropriate user privileges will be set up ISS LOGIN PASSWORD LOGIN ISOTOPE STOCK INVENTORY SYSTEM
10. OSALS REPORTS RECORD DISPOSAL Group te Isotope Select ID Number Location E Select gt ID Number Radicisctope Description Location Current Activity MBa Volume Units Specific Activity per ul Note 2009016 P32 P 32 alpha CTP Freezer M2 078 M2 079 1 779e 000 25 ul 7 117e 002 Select 2009020 P32 32P pCp Freezer M2 078 M2 079 5 298e 001 5 3 ul 9 996e 002 pCp Select 2009027 P32 gamma 32P ATP Freezer M2 078 M2 079 1 123 000 8 ul 1 403 001 gamma ATP Select 2009046 P32 UTP a 32P EasyTide Freezer M2 078 M2 079 8 370e 000 25 ul 3 348e 001 Select 2009048 P32 ATP a 32P Freezer M2 078 M2 079 1 601 001 47 3 407 001 Select LIMIT REPORT SELECT GROUP RECORD ORDER ORDER RECEIVED DISPOSALS ADMIN REPORTS RECORD DISPOSAL lt Return to List of Vials The Selected Stock ID Number Radioisotope Location Current Activity MBq Volume Remaining Units Specific Activity per ul 2009002 125 Box 1 Store 1 Lab 1 1 279e 001 27 ul 4 737e 001 Dispose Create Secondary Stock Create Retained Sample Container Disposed Decide which is best way to track Isotope use Dispose for simple single use disposal where there is no retained activity from that used Create Secondary Stock for dilutions splitting stock up creating working solutions allows for new volume to be added and creates new ID number Create Retained Sample Use of stock or Secondary stock where a samp
11. Total Activity 2 136e 001 Current Activity Per Volume ul 2 829e8 001 Transfer Stock To Alternative Radiation Group Page 5 of 14 Transfer of Stock Transfer Stock to another Radiation Group From the Stock Page choose stock via Select Use the Transfer Stock tab and select the new Radiation Group and location This will transfer the stock identified to the new group If you need to transfer part of a stock you will need to create a secondary stock and transfer that instead You can not import stock via this method Only the owner can transfer stock Stocks transferred from other institutions not using ISIS will need to be done via URPO or a nominated administrator LIMIT REPORT SELECT GROUP RECORD ORDER ORDER RECEIVED STOCK ADMIN STOCK lt Return to Stock List Selected Stock Stock ID 2008200 Stock Type Primary Volume 28 ul Location Fridge M1 143 Date Created 25 11 2008 11 30 00 Created By 12 Edit Stock Details Stock Activity Details Current Total Activity 1 179e8 001 Current Activity Per Volume ul 4 210e 001 Transfer Stock To Alternative Radiation Group Transfer To Radiation Group Select H Location B Select gt Transfer Cancel Page 6 of 14 Use and Disposal Recording Use this screen to decide which Stock you are going to use Select your stock WELCOME NSPWI LOGOFF LIMIT REPORT SELECT GROUP RECORD ORDER ORDER RECEIVED STOCK DISP
12. al or a container for storing waste prior to disposal via a granulator Use update records and check that the disposal records are correct before confirming Create a Retained Sample ID Number Radioisotope Location Current Activity MBq Volume Remaining Units Specific Activity per ul 2009002 125 Box 1 Store 1 Lab 1 8 053e 000 17 ul 4 737e 001 Dispose Create Secondary Stock Create Retained Sample Container Disposed Create Retained Sample Volume Used Retained Location of Retained Sample 10 ul ed 5 Pending Pending gt Waste Disposal Solid Waste Waste to Drain Organic Waste Disposal Note 5 sPwo01 gt 90 Select Update Records Please Double Check Your Disposal Details Before Confirming Volume Used 10 ul Retained 5 Location Pending Pending Solid Waste 5 SPW001 Waste To Drain 90 Organic Waste Select Disposal Note Confirm Or Cancel Disposal Using Buttons Below Use for sample prep whereby all of the removed Isotope is used with a sample retained for future use Totals must add up to 100 To dispose of end products of retained sample use container disposed Use update records and check that the disposal records are correct before confirming Page 9 of 14 Vial or Sample End Disposal Users will need to dispose of a vial or end products of retained samples LIMIT REPORT SELECT GROUP RECORD ORDER ORDER RECEIVED DISPOSALS ADMIN REPORTS
13. le will be kept either as a gel or leftover for future use note cannot increase the volume of that used Container Disposed for end disposal of the stocks retained samples vials etc Page 7 of 14 Disposal LIMIT REPORT SELECT GROUP RECORD ORDER ORDER RECEIVED STOCK DISPOSALS ADMIN REPORTS RECORD DISPOSAL lt Return to List of Vials The Selected Stock ID Number Radioisotope Location Current Activity MBq Volume Remaining Units Specific Activity per ul 2009002 1125 Box 1 Store 1 Lab 1 1 279e 001 27 ul 4 737e 001 Dispose Create Secondary Stock Create Retained Sample Container Disposed Dispose Volume Used Solid Waste Waste to Drain Organic Waste Disposal Note Update Records Please Double Check Your Disposal Details Before Confirming Volume Used 4 ul Solid Waste 25 SPW001 Waste To Drain 75 This should be used for simple single session use e g use of a stock with imminent disposal of all removed isotope no retained samples or bits left over All waste and usage must add up to 100 Multiple solid waste disposals can be made You can make one of the bins a gel store or granulator bucket to assist with final disposal Enter the volume removed from the stock and the volume unit The percentage waste needs to be calculated and entered This waste percentage should be based on measurements previously taken or taken at the time of your work Use can be made of the contamination respon
14. se tables to calculate waste produced The notes field can be used to add information such as spillage Use update records and check that the disposal records are correct before confirming Create Secondary Stock 1D Number Radioisotope Location Current Activity MBq Volume Remaining Units Specific Activity per ul 2009002 125 Box 1 Store 1 Lab 1 1 279e 001 27 ul 4 737e 001 Dispose Create Secondary Stock Create Retained Sample Container Disposed Create Secondary Stock Volume Used Volume Created Location of Secondary Sample 10 ful gt 100 ful gt Store 1 Lab 1 Waste Disposal Solid Waste Waste to Drain Organic Waste Disposal Note Update Records Please Double Check Your Disposal Details Before Confirming Volume Used 10 ul Volume Created 100 ul Location Store 1 Lab 1 Solid Waste 1 SPW001 Waste To Drain Organic Waste Select Page 8 of 14 This screen is for creating secondary stocks from a primary stock or another secondary stock and so on Will provide a new ID for the retained sample and an activity There may be a small quantity of waste produced An estimate good of the waste is entered as a percentage If no waste produced there is no need to put any in 100 waste disposals will result in 100 sample disposal You must choose a valid bin for disposal You can see three solid waste bins available for disposals These could include a sharps bin a soft waste clinic
15. to be assigned to the group by the owner or RPS You should only see the groups to which you have access LIMIT REPORT SELECT GROUP RECORD ORDER ORDER RECEIVED DISPOSALS ADMIN SELECT GROUP This page allows you to select the Radiation Group you are working on behalf of You are not currently assigned to a Radiation Group Select a Radiation Group below Radiation Group Z Please Select gt Select Radiation Group Please Select Radiation Group 1 Radiation Group 2 i if you do not see URPO ou require or do not see any at all please contact your RPS for assistance Radiation Group 3 From here you will be able to review the stock in the designated labs used by the group for RPS PI to admin the User group click here NOTE to RPS The RPS or laboratory PI must move users into the User Group This is so that the responsibility of users in the laboratory is down to the RPS Page 3 of 14 Order Received LIMIT REPORT SELECT GROUP RECORD ORDER ORDER RECEIVED DISPOSALS ADMIN ORDER RECEIVED Select an outstanding order Order No Radioisotope Product Code SAP No Ordered By 39 lodine 125 ARC1001 450013456 16 12 2008 20 View This screen shows the number of outstanding orders that have been placed You should only see the unused new stocks assigned to your radiation group Upon receipt in the laboratory of a stock of Isotope hit View and insert the details LIMIT REPORT SELECT GROUP RE
16. w Isotope new scientific discovery Isotope will filter the current list of Product Codes If it is a new product or not shown on the list then you can Add New Complete the details Insert an expected activity This is used as a check when the order is received LIMIT REPORT SELECT GROUP RECORD ORDER ORDER RECEIVED STOCK DISPOSALS ORDER ADD Vial order records may be added to the database via this page Fill in and submit the form below Radiation Group Ro H Radioisotope Calcium4s Date Ordered O Supplier PerkinElmerLAS Code fo Product Code Please Select ss Description O Add Cancel SAP No Expected Total Activity MBq save To Database Page 13 of 14 Create a New Isotope Admin only From the Admin tab choose Radioisotopes Add Radioisotope and complete the details Note half life is calculated in Years Each year is 365 25 days long when calculating for short lived isotopes LIMIT REPORT SELECT GROUP RECORD ORDER ORDER RECEIVED STOCK DISPOSALS ADMIN RADIOISOTOPES Radioisotope Find Radioisotope by abbreviation Search Add Radioisotope Add Radioisotope Radioisotope Abbreviation E Half Life PO Description PO Submit Cancel Radioisotope Abbreviation Half Life Description Calcium 45 raed 0 462695 Calcium 45 Edi Carbon 14 ci4 oF oo Carbon 14 Edit Chlorine 36 C36 300000 Chlorine 36 Edit Chromium 51 Cr51 0 0758 Chromium 51 Edit lodine 125 1
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