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Connecticut PBPS USER MANUAL

1. KIT Solutions 2013 REPORTS The Reports module of Connecticut Prevention has several categories of reports available for use Standard Reports H Assessment Capacity Plannim implementati Evaluation Reports Administration Knowledge Base Support Opening a Report Ecco Repons Aaminraten Knowiedgepaso support 1 Click Reports from the main menu AN RRA 2 Click the amp Plus Sign to open the Reports submenu aA Implementation Admi Select bul 3 Click Standard Reports from the submenu Report Name z Select Report A p ck A Group Attendance Report ki 4 Use the tabs i e Planning Implementation Capacity Administration or r o dl Evaluation to select the type of report you wish to view print Program Report Service Repo 2 Select select the report you wish to view print by clicking the Select button 6 Select the additional data to view what you wish within the report k Note These parameters may differ with each report Please see the Using Reports that This is a screenshot displaying the Reports Listing Page for Implementation Require Additional Data section for more information 7 Click the Open Report button to bring up a separate window with the report Tips e To return to the list of reports click on the tab Then follow the instructions for opening a report Connecticut User Manual 68 KIT Solutions 2013 Using Reports that Require
2. Date field as mm dd yyyy Target Complete Date 14 Click the Save button from the left toolbar This is a screenshot displaying the Identify Programs Edit Form Note To exit this screen without saving changes click the L Cancel button Connecticut User Manual 46 KIT Solutions 2013 14 Assessment Capacity implementation Evaluation Reports Administration Knowledge Base Support Editing a Program Assesomont capaciy Planning imtonenaton vaivaton Repons Aminsraton Xnowleip pase suppor SALE ON Programs ss 2 g 1 Click Planning from the main menu 2 Click Programs Strategies from the submenu o ERR ese en cee eee ee ee Show Page fo E i Click on any column heading to sort 3 From the Listing page select the program name that you wish to edit by clicking a ME the select Select button KEEP A CLEAR MIND Active Evidence Based Yes Active Evidence Based Yes 1 Select ea Note If you have many entries listed you can use the Advanced Search tab to locate the entry ae See the Advanced Search section for additional details 4 Make any changes needed to the details This is a screenshot displaying the Identify Programs Listing Page 5 Click the Save button to save the changes Note To exit this screen without saving changes click the cancel Cancel button Deleting a Program 1 Click Planning from the main menu E Sooo 2 Click Programs
3. Name link 1 1 1 1 Implement services 4 2 By May 31 2014 decrease the number of community members who say it s easy for youth to obtain alcohol through family members friends and adult strangers by 10 2 Low perceived risk of harm from underage drinking ia i ol liar This is a sample screenshot displaying a Hierarchy View Listing Page Prevention amp Health Promotion Unit A Department of Mental Health amp Addiction Services Connecticut Single Form View The Single Form View is used when the data entered is updated periodically Only asion tcrafton 600102 Home Log Off one form is available and edited The Single Form View displays the fields on the SSS Edit Form For more information on the Edit Form see the Edit Forms section Change Password we em mm mmm me mmm em mmm mm mm em nme mmm et mmm em mm em nme meme etm teem mmm eee emt em ee A Save button The form can be edited at any time but you must click the Save button to update the data New Password 2 Confirm New Password Click Save to submit your new password Your change becomes effective immediately This is a sample screenshot displaying a Single Form View Page Connecticut User Manual KIT Solutions 2013 Edit Forms The Edit Form contains the fields for entering and editing data The buttons for saving canceling deleting printing and in some cases adding and
4. Short Term Outcomes The Short Term Outcomes module is used to identify short term outcomes associated with risk protective factor summary Adding a Short Term Outcome 1 Click Planning from the main menu 2 Click the Short Term Outcome from the submenu 3 Click co New Outcome Add New Outcome to the right of the appropriate Risk Protective Factor Summary 4 To enter an increase decrease outcome select the tab and use the following instructions a Enter the date the outcome began in the Start Date field as mm dd yyyy b Enter the date the outcome is scheduled to be completed in the End Date field as mm dd yyyy c Selecta Direction of Change from the dropdown list d Enter an indicator in the Indicator field e Enter the target population served in the Intended Population field f Insert values for baseline and desired outcome in the Change From and To fields g Select Mean Percent or Total from the dropdown list to define the Change h If the baseline value is an estimate check the Check if your percentage for increase or decrease was an estimate checkbox Note Actual baseline values will need to be reported in the Evaluation module Connecticut User Manual i Add Short Term Outcome Add New Outcomel link 4 Data Collection and analysis reveal that alcohol use is the priority substance abuse issue for youth ages 12 20 2 Low perceived risk of harm from underage dri
5. Click Capacity from the main menu inced Search i i one n Coalition Name Business Name First Name Last Name Status 2 Click the amp Plus Sign to expand the Coalition Information submenu Gl Alcohol Task Force Member Helen Stone Actwe 3 Click Coalition Membership from the category list IB iat bee Member Kom Fes Ade p gory Select Alcohol Task Force Member Wayne Forbush Active 4 Click the Add button from the left toolbar Bees Alcohol Task Force Member o Frank Winston Active This is a screenshot displaying the Coalition Member Listing Page aim Add Coalition Member ee mom mom amm ammm oman omom omom oana a 5 Select the name of the coalition from the Coalition Name dropdown list So 6 Select the sector the coalition advocates from the Sector dropdown list Indicates Required Field T Select a Status from the dropdown list General Information 8 If desired enter the name of the organization the member belongs to in the A deere E Organization Name field if this is different from the Coalition s Name a Y 9 Enter the member s first name in the First Name field Activo Organization 10 Enter the member s last name in the Last Name field Name First Name Last Name This is a partial screenshot displaying the Coalition Member Edit Form 31 KIT Solutions 2013 Connecticut User Manual 11 If desired enter the contact information
6. Show Page Info 1 Click Capacity from the main menu a RS Add button o SOOW Pags lofo i i ys i nced Search Click on any column heading to sort 2 Click the E Plus Sign to expand the Coalition Information submenu nad Ta Pia 3 Click Coalition Membership from the category list Alcohol Task Force Prevention Resource Associates Active Select Alcohol Task Force Task Force Planning Committee Active 4 Click the C Add button from the left toolbar This is a screenshot displaying the Coalition Subgroup Listing Page Add Coalition Subgroup Re ee we ee ew ee we ew ee ewe ee ee et ee ee ee we te we ee we ee we we we ee eee ee we we ee ewe we we wwe ewe we ewe wwe www we mee em mm aay 5 Select the name of the coalition from the Coalition Name dropdown list 6 Enter the name of the subgroup in the Subgroup Name field 7 Select a Status from the dropdown list ri a This is a partial screenshot displaying the Coalition Subgroup Edit Form Indicates Required Field 8 Select the members to be part of the subgroup from the Subgroup Members section a Selecta leader of the subgroup from the Leader dropdown list Note The member selected as the leader is automatically checked under Add Members Leader Please Select v b Click on the amp next to Add Members to view all of the coalition El check An members registered E Fields Kim El King Harold Note Once the members are in view the becomes a E
7. This is a partial screenshot displaying the Coalition Subgroup Edit Form c Select those members that are a part of the subgroup by selecting the checkbox next to the member s name Note If all members are to be part of the subgroup clicking the Check All selection Connecticut User Manual 34 KIT Solutions 2013 will check all of the member names To remove a member uncheck the member s name 9 Click the Save button from the left toolbar Note To exit this screen without saving changes click the L Cancel button Connecticut User Manual 35 KIT Solutions 2013 sting a Calton Subgroup coms sn r see te 1 2 3 4 aim Coalition Group List so Click Capacity from the main menu Click the amp Plus Sign to expand the Coalition Information submenu Click Coalition Subgroup from the category list From the Listing page select the Group Name that you wish to edit by clicking TE i the Select button q Task Force Planning Committee Active Note If you have many entries listed you can use the Advanced Search tab to locate the entry See the Advanced Search section for additional details Make any changes needed to the details Click the Save button to save the changes Note To exit this screen without saving changes click the Cancel button Click on any column heading to sort Group Name Prevention Resource Associates Active This is a scre
8. 2 3 Show Page nfo Click Capacity from the main menu sed Search Click on any column heading to sort eeti Click the Coalition Meetings submenu Click the Add button from the left toolbar Sesa Coalition 1 8 2013 1 This is a screenshot displaying the Coalition Meetings Listing Page Gp Coalition Meetings Select the name of the coalition from the Coalition Organization dropdown list select the subgroup the meeting is associated with from the Coalition Group 5 A AA a DA AGS pees dropdown list eater meat Enter the date of the meeting in the Meeting Date field as mm dd yyyy Click the 424 Add button to the right of Upload Agenda or Upload Minutes to A add a coalition MESS agenda or minutes al Upload button a Click the Ltouws Browse button to locate a file on your computer Meeting Date mmiadiyyyy b Select the document you wish to upload from the Choose File to ES upload Agenda IA Upload window and click the Open button ds c Click the e24 Upload button Notes Note To cancel the upload click the lt lt Cancel button d The file path will appear in the Upload Agenda or Upload Minutes field If desired type in any additional information regarding this meeting in the Notes field This is a screenshot displaying the Coalition Meetings Edit Form Click the Save button from the left toolbar Note To exit this screen without sav
9. Add Service Population link to identify the target population s to be served Planned Service s Date Service Population Add Service Population pop up This is a screenshot displaying the Identify Action Steps Edit Form Connecticut User Manual 48 KIT Solutions 2013 Service Population Choose the most appropriate Service Poput Use the General a Using the checkboxes select all populations that apply Population category when appropriate Guitar thea oe Note If there are a lot of populations you will server for the action step select the General Population category rather than a multitude of populations ig a multitude of populations C Adults O Middle Jr High School Students b Click the Save button C Business and Industry O Neighborhood Associations Note To exit this screen without saving changes click the L Cancel button children of Substance Abusers Older Adults E Civic Groups Coalitions Ol Parents Families 12 Click the Save button from the left toolbar O College Students C People with Mental Health Problems Note To exit this screen without saving changes click the Le Cancel button C1 Delinquentviolent Youth Persons Using Substances C Economically Disadvantaged O Persons With Physical Disabilities This is a partial screenshot displaying the Service Population window Tips e f you have a pop up blocker on your computer hold the Ctrl key down while sel
10. Connecticut User Manual 4 Advanced Search Choose From All Or Select a Filter Search Filters Business Name Choose From Harold King Go Advanced Search Click on any column heading to sort Choose From All Or Select a Filter em Harold King Select button Search results Coalition Name Business Name Firsid Last Name Status Select Alcohol Task Force Member King Active KIT Solutions 2013 LOGIN PROCEDURE Connecticut Performance Based Prevention To login to Connecticut PBPS System PBPS 1 Connect to the Internet and open an internet browser preferably Internet Explorer AA Version 2011 12 2 Type in this web site https ctprev kithost net ctprevent and press Enter on Use the link above to access the FY 2011 12 version of CT PBPS for data submission Reports can also be generated to assist with tracking monitoring and assessing prevention services for your keyboard current and previous fiscal years 3 Choose the year you want to work on Version 2012 13 New a Choose the Version 2011 12 to view or enter data for 2011 2012 o Use the link above to access the FY 2012 13 version of CT PBPS for data submission Reports b Choose the Version 2012 13 to view or enter data for 2012 2013 can also be generated to assist with tracking monitoring and assessing prevention services for current and previous fiscal years 4 Enter the username login name
11. Enter the date data collection will occur for the outcome in the Data Collection characters left Dates field as mm dd yyyy Only one date is required but you can enter up to ad three dates 8 Click the Save button from the left toolbar Note To exit this screen without saving changes click the Lee Cancel button This is a partial screenshot displaying the Add Short Term Outcome Edit Form Tips e When switching between the two tabs Builder and Freehand any data that has been entered will be lost if it is not saved e Once an outcome has been saved as either a Builder outcome or a Freehand outcome you cannot change the outcome type Builder vs Freehand Connecticut User Manual 43 KIT Solutions 2013 ding a Short Tam Outcome SS EEE Add Short Term Outcome 1 Click Planning from the main mena AS 2 Click Short Term Outcome from the submenu DS Short Term Outcome link ia 3 From the Listing page click on the next to the appropriate factor summary to ra IA A view all of the short term outcomes associated Note Once the short term outcomes are in view the becomes a my pa p 4 Select the outcome that you wish to edit by clicking the on term outcome link 2 Members from campus community coalitions throughout the state will form a support Add New Outcome 1 1 network for information sharing and action planning using monthly meetings trainings e iT o 7 technical assistance and electronic
12. Evaluation Reports Administration Knowledge Base Support Deleting a Coalition AS eal AA 1 2 3 4 Add Coalition ee EET Click Capacity from the main menu Click the amp Plus Sign to expand the Coalition Information submenu Click Coalition from the category list a From the Listing page select the coalition that you wish to delete by clicking the Role of DMHAS Selec Select button Funded Staff Note If you have many entries listed you can use the Advanced Search tab to locate the entry See the Advanced Search section for additional details Click the Delete button from the left toolbar i y 394 characters left Click the OK button when asked Are you sure you want to e Era displaying the Coalition Edit Form permanently delete this record Note If you do not want to delete the record click the Cancel button Message from webpage i ee ee ee ee oe on E Status Tips You will not be able to delete a coalition if it is associated with a member or subcommittee In these instances mark the coalition as Inactive Connecticut User Manual 30 KIT Solutions 2013 Coalition Membership The Coalition Membership module is used to identify the individual or business members for each coalition Coalition Member List ATI Adding a Coalition Member w Add button Show Page nta Click on any column heading to sort 1
13. Form Note Refer to these modules if an unexpected discrepancy is found Reason for 12 Enter the reason for any differences in the planned versus actual numbers of ie ea services in the Reason for Difference in planned vs actual number of number of services field ae Note This is a required field If there is no difference enter No difference in the field s000 er 13 Enter the reason for any differences in the planned versus actual numbers to be accurate served in the Reason for Difference in planned vs actual number served Difference in field planned vs actual i number servced Note This is a required field If there is no difference enter No difference in the field 14 Click the Save button from the left toolbar 5000 luaraciors ien Note To exit this screen without saving changes click the L Cancel button This is a partial screenshot displaying the Report Short Term Outcome Progress Results Edit Form Connecticut User Manual 66 KIT Solutions 2013 Editing a Reported Short Term Outcome Progress Results 1 Click Evaluation from the main menu 2 Click Report Short Term Outcome Progress Results from the submenu 3 From the Listing page select the Short Term Outcome you wish to edit by clicking the Select button Note If you have many entries listed you can use the Advanced Search tab to locate the entry See the Advanced Search section for additional det
14. Identify Participants Edit Form 13 To assign the participant to a program group pair click on the amp next to Add Program Groups to view all of the program group pairs Note Once the groups are displayed the becomes a E a Assign the participant to a program group by selecting the checkbox next to the appropriate Program Group name Note If the participant is assigned to all Program Groups displayed select the Check All box To remove the participant from a Program Group uncheck that Program l o Group box This is a partial screenshot displaying the Identify Participants Edit Form 14 Click the Save button from the left toolbar Note To exit this screen without saving changes click the Program Groups Assignment E Add Program Groups O Check All E KEEP A CLEAR MIND Saxe Middle Schoo L KEEP A CLEAR MIND Shelton High School e Cancel button Tips e The Add Program Groups section is not required in order to save the form However in order for the participant s attendance to be tracked the participant must be assigned to a program group pair Connecticut User Manual 52 KIT Solutions 2013 Editing a Participant 1 2 3 Click Implementation from the main menu Click Identify Participants from the submenu From the Listing page select the participant that you wish to edit by clicking the Select button Note If you have many entries listed you can use the Advanced Search tab
15. basis to collect and analyze data Also additional features have been added onto the MDS standard that will allow greater flexibility and customization for your state as well as easily incorporating science based or evidence based programs into the prevention application The software is designed to use a Needs Assessment to choose targeted risk factors base goals and objectives on these risk factors track prevention activities aimed at accomplishing the goals and objectives and evaluate the progress of the goals and the outcomes success of the programs In addition Connecticut PBPS facilitates information sharing and tracking meeting results between the Prevention Partners and Coordinating agencies Connecticut User Manual 5 KIT Solutions 2013 TIPS FOR USING THE SERVICE EFFECTIVELY Recommended Computer Settings Screen Resolution You will get the best screen layout if you set your PC monitor settings to 1024 x 768 pixels or larger If your screen resolution is smaller ex 800 X 600 pixels everything on the screen will appear larger But if you use 800 X 600 pixels then you will have to scroll more both up amp down and left amp right to access all the data fields Pop Up Blockers Modern computer security technology and usability features development have led to pop up blocking Although this new feature of Internet browsers toolbars and other 3d party managing software blocks hazardous and annoying pop ups sites like Connect
16. be tracked from this screen If a participants name is not included Note If all participants attended clicking the Check All selection will check all of the in tae Hs go to Program Management Identify Participants and check to make sure the participant has participant names been setup with a status setto active i To remove a participant as attended uncheck the participant s a Wiis Zone name Save Cancel Save Cancel b Click the Save button o Note To exit this screen without saving changes click the L Cancel button This is a screenshot displaying the Group Attendance Screen Connecticut User Manual 59 KIT Solutions 2013 12 If desired enter any notes about the service in the Notes field 13 Click the Save button from the left toolbar Note To exit this screen without saving changes click the Cancel button Tips m D This is a screenshot displaying the Report Services Conducted Edit Form e To remove all participants from group attendance at once click the Remove button on the Report Services Conducted Edit Form Connecticut User Manual 60 KIT Solutions 2013 Editing a Service 1 Click Implementation from the main menu 2 Click Report Services Conducted from the submenu 3 From the Listing page click on the next to the appropriate program to view all of the action steps associated with it Click on the next to the action step to view all of the groups associa
17. editing are available at the top right of the page See the Data Fields and Button section for additional details on the function of these buttons e f you clicked the Add button to enter new information into a form the Edit Form data fields will be blank e When selecting the bss Select button to view existing data the Edit form data fields will display the data entered selected previously These fields may be modified if needed Connecticut User Manual Risk Protective Factors AAA ee ee amaan a Indicates Required Field Problem Statement Please Select Y Risk Protective Factor Please Select v Risk Protective Factor ef ABC Summary 2000 characters max characters left Status Please Select v Sample screenshot displaying a blank Edit Form 12 KIT Solutions 2013 Data Fields and Buttons In Connecticut Prevention there are several fields boxes and buttons that are used to collect and store data Type Preview Description Text Field e aka Text Box or Field fill in the blank Drop Down Menu aka Dropdown List orn a one Please Select w Radio Button E at ee Not oe Check Boxes Selected _INot Selected Required Fields a has an asterisk _ Leal Missing Data Notification Indicates that a required field was missed at the time of saving Character Limit Display shows a 4000 character limit It does not matter the ord
18. entity entering the information will be able to view it Connecticut User Manual 73 KIT Solutions 2013 Editing Administrative Time 2 3 4 a Click Administrative from the main menu Click Administrative Time from the submenu Select a staff member from the Staff Name dropdown list From the Listing page select the administrative time that you wish to edit by clicking the Select button Make any changes needed to the details Click the Save button to save the changes Note To exit this screen without saving changes click the cancel Cancel button Deleting Administrative Time 1 2 3 4 Click Administrative from the main menu Click Administrative Time from the submenu Select a staff member from the Staff Name dropdown list From the Listing page select the administrative time that you wish to delete by clicking the Select button Click the Delete button Click the OK button when asked Are you sure Note If you do not want to delete the record click the Cancel button Connecticut User Manual Assessment Capacity Planning Implementation Administration Knowledge Base Support III Date Hours 06 12 2012 3 00 01 04 2013 1 50 SPF Capacity SPF Assessment Meeting with coalition members Survey administration preparation This is a screenshot displaying the Administrative Time Listing Page GAIE oN Admini
19. provided by your acting administrator in the tei E i S y ed PERRE m n hee User ID field E pF 5 Enter the password in the Password field Ew 6 Enter the provider ID in the Provider ID field Connecticut Department of Mental Health and Addiction Services roa i Click the Login Login button Login to get started Server Maintenance This is the Connecticut Pv 2012 13 LIVE Version Dn AA ce VO AOS 10PM to AAA A N Click here to go to the DEMO TRAINING Version 4AM EST To log out of the application click the Logout link in the upper right hand corner BE user q 4 a pamikir Hoei Mapaana on Friday 11 2 2012 10PM EST to Provider ID 11 3 2012 10PM EST mamm onon gat Forgot your login Click Here on Sunday 11 18 2012 10PM to Y This is a screenshot displaying the Login Page Connecticut User Manual 17 KIT Solutions 2013 Tips e The User IDs are NOT case sensitive e Passwords ARE case sensitive e Ifyou make a mistake entering the login information use the Reset button to delete what was entered Forgot Your Login If you are unable to log into Connecticut PBPS due to forgetting your User ID or Password you can retrieve this information by clicking the link next to Forgot your login entitled Click Here 1 Enter the email address associated with your registered staff account in the Email field 2 Click the Lewes Request button Note Click the Cancel button to cancel the
20. request Note You will receive a reply with your login information as long as the email address entered matches the address provided in the Staff User module Tips e You must be previously registered for the Forgot Your Login feature to work Connecticut User Manual Login to get started This is the Connecticut Py DEMO TRAINING Version Click here to go to the 2012 13 LIVE Version User 1D Password Provider ID Forqot Your Login link Forgot your login Click Here Screenshot displaying the Login Screen Email Address Request button Screenshot displaying the Forgot your Login Screen O KIT Solutions 2013 Service Announcement Login to get started The Service Announcements that are located on the Login Page are there to notify i ae ee users that Connecticut PBPS is receiving any necessary server updates Connecticut PBPS may be down for a short period of time which means you will not be able to log into the application at that time lis is the Connecticut Pv L click here to go to the 2012 13 L User I lassword Provider ID Connecticut Department of Mental Health and Addiction Services Click Here ot your login server Maintenance typically occurs once a month forg Server Maintenance Normal Maintenance on Sunday 10 14 2012 10PM to 4AM EST Hosting Maintenance Hosting Maintenance on Friday 11 2 2012 10PM EST to 11 3 2012 10PM EST Server Maintenance Ma
21. to locate the entry See the Advanced Search section for additional details Make any changes needed to the details Click the Save button to save the changes Note To exit this screen without saving changes click the Cancel button Deleting Participant Information 1 2 3 Click Implementation from the main menu Click Identify Participants from the submenu From the Listing page select the participant that you wish to delete by clicking the Select button Note If you have many entries listed you can use the Advanced Search tab to locate the entry See the Advanced Search section for additional details Click the Delete button from the left toolbar Click the OK button when asked Are you sure you want to permanently delete this record Note If you do not want to delete the record click the Cancel button Tips Identify Participants ee T A 3 os Click on any column heading to sort First Name Last Name Henry Wilkins Active Select Stephanie May 1 Select button This is a screenshot displaying the Identify Participants Listing Page Active Identify Participant IIA Message from webpage Race Asian v Status This is a screenshot displaying the Identify Participants Edit Form You will not be able to delete individual participants if they have been assigned to a group and a service has been reported a
22. view all of the programs 12 By May 31 2014 decrease the number of community members who say it s easy for youth to obtain associated alcohol through family members friends and adult strangers by 10 T 2 Members from campus community coalitions throughout the state will form a support network for information Note Once the programs are in view the becomesa 7 sharing and action planning using monthly meetings trainings technical assistance and electronic Pee f communication Click tado new ci Add New Activity to the right of the appropriate program This is a screenshot displaying the Identify Action Steps Listing Page Identify Action Steps AAA AAA Enter a brief name for the action step in the Action Step field Indicates Required Field Select the CSAP service code associated with the services to be conducted Outcome Name A trance een ee eeecnore Semen from the Service Type dropdown list id AS Enter the total number of services that are planned to be conducted in the po Number of Services Planned field Action Step Enter the expected number of participantsto be served after all services are 500 enaracters ien completed in the Number of Persons to be Served field Service Type Please Select y Enter the dates the services are planned to be conducted on in the Planned Number of Services Planned Service s Date field Number of Persons to be Served Click the
23. Adkitional Data A A Some reports may not require additional data Others require additional information to be entered first such as a date range Implementation Report Parameters 1 Most reports require you to select a specific date range To do so Open Report button Ar a Select the Time Period from the dropdown list mi Pa E b Enter the Begin Date and End Date fields with the beginning date and iaaa Senice Report ending date of the selected time period _ EE el i Begin Date 7 1 2011 End Date 6 30 2012 2 If needed select the provider from the Provider dropdown list le al 3 Select the appropriate data from any other dropdown lists Program Can J 4 Click the Open Report button to open a new window with the report This is a screenshot displaying the Service Report Page implementati on Capacity Administration a Excel Icon Report Parameters a lf you want to go directly to a PDF or Excel report click on one of these icons to download the report immediately into this format b You can also choose the RAW DATA icon This will download the report in Excel format but not in aggregate or summary form It will load each detail record used to produce the aggregate or summary report Report Name Service Report 2 Time Period Fiscal Year RAW DATA icon Begin Date 711 2012 End Date Provider 600102 Demo 600102 Program This is a screenshot displaying the Service Report Page
24. Coalition a Coalition Membership Coalition Subgroups Department of Mental Health amp Addiction Services Prevention amp Health Promotion Unit iG 600 Connecticut Pv DEMO TRAINI ersion 1102 Administration Knowledge Base Support a identify Participants This module is used to report one time services or activities a C This module is used to identify Groups to be served by each Program Strategy Report Services Conducted This module is used to repor services This is a screenshot displaying a Landing Page KIT Solutions 2013 Listing Pages After selecting a category from the Landing Page you will see the Listing Page When going into an area where a Listing Page is available the service allows you to select previously entered data to edit or view its content No data is entered on the Listing Page e When viewing a Listing Page all of the data is available for Searching See the Advanced Search section for more details on searching There are three types of Listing Pages 1 Grid View 2 Hierarchy View 3 Single Entry Form LAS ntal Health Addiction Servic Connecticut Prevention amp Health Promotion Unit Grid View Jesion ftcrafton 600102 Home Log OFF The Grid View displays the data in tables Specific pieces of data will be displayed T Coalition Member List O E EE EEEE ere e When first viewing a Listing Page all of the data is available for Searching Click the Sel
25. Connecticut PBPS USER MANUAL VERSION 1 3 september 2013 KIT Solutions LLC 5700 Corporate Dr Suite 530 Pittsburgh PA 15237 Ph 888 600 4777 Fax 412 366 7199 ctsupportO kitsolutions net TABLE OF CONTENTS ia A OO RN 5 TES HOMO SIG TMS Senice EM e dante 6 Recommended COMPE SS a idas 6 Voten Elio le AP o A etna meee OR re oR a eee Ee ORC er ee age ee ne ea 7 Ment A atta denste sinc cin nhac sicantnsoaiuieseascanceaviesien ean dian nsietunnisaalicdstestisien sel dieaieeuden eesaatantetxceames sing ncedeenncteuatatadannssonpneedensaainmacatmainanelandanedotiammaiennaeamims 8 BANANO Te lO Seacrest vets o on A 9 PETS UG ea OS E OS 10 0 100 eee reer A ARAS ee eee 12 Data Fedo 910 es WU ON COPPOLA 13 ELTON BUTON S ora a A Re ee rs 14 AQ Feature BUON 14 Adyanced oeae y o E PE cheek taanosk faadeeatsnsid Sess taca sad a ra 15 Using MANCO e ios 15 EOI Eros 17 o MING CG UE AA PA A ptandhes tdeiaceesiea aatedestauedatot 17 ORG A A 18 AAA A O E o 19 FLOM PCC Co RO 20 ASS doi 22 RAOND RODIO AAA E y EE A 22 o Pr EE E OO O OO TN 22 A A E tessa austatanteyt lt deuianuscadtes Seuasabnte nieve lentanuncamlen tobaucaeualenesasiemmascacalend cay eneaaeneata eats 24 BEAT Mla d 418g 6 9 14 Receereeeteenepr eter cere enna eer ere es toldos ries 24 EA OTS an AAA yA o A Sa E elk fastslnada deck danacouteis eters cade aeeeta antes 26 Adding a e e o E a 26 Editing a RISK Prolecive Racional a a eE paa e e a a Eaa AE iea 27 Dele
26. Connecticut User Manual 69 KIT Solutions 2013 Report Viewer Windows Internet Explorer Printing or Saving Reports fe ho denclatast e id 4 ls Jof 1 gt bil lt 100 v Find Next Select a format Once you have clicked the Open Report button you will then see a print preview screen Use the following instructions to print or save the report Service Report 72012 630 Selecta format dropdown e CC 2 Click 2 Export next to the dropdown list SONES Action Steps Implement services Group Anna Reynolds School Date Printed 1 17 2013 10 50 45 AM 3 The report will open in a new window in the Export format requested a Click the print button or to print the report Note You do not have to save the report to print gt Or cick the disk button soto save the report c Click the E X in the top right corner of the window to close the a ee exported report 4 Click the El X in the top right corner of the window to close the print preview screen This is a screenshot displaying the Report Preview window Tips e The recommended format for printing is Acrobat PDF file e lfyou have a pop up blocker on your computer hold the Ctrl key down while selecting any button used to view the report e g Show Report PDF etc e Reports require Active X controls to be installed on your computer If you do not have permissions to download please contact your
27. E nic communication high need populations Select button This is a screenshot displaying the Risk Protective Factors Listing page Risk Protective Factors EEEE A ee ee XX XX XX A A XX E hbos E Y II AAA A F S Message from webpage Risk Protective Factor ies v Risk Protective Factor put the state will o Summary forma he fis ase e jand action planning using A sed gees e and electronic Status Active vw This is a partial screenshot displaying the Risk Protective Factors Edit Form e For help locating a record use the Advanced Search feature See the Advanced Search section for instructions e You will not be able to delete a Risk Protective Factor once short term outcomes have been associated with it Connecticut User Manual KIT Solutions 2013 CAPACITY The Capacity module allows the county provider to enter their partnerships coalitions and keep track of coalition and or staff meetings All modules under Capacity are optional for the provider Coalition Information The Coalition Information module is used to identify partnering coalitions coalition members and coalition subgroups subcommittees Coalition The Coalition module is used to identify the provider s partnering coalitions Adding a Coalition 1 2 3 4 Click Capacity from the main menu Click the amp Plus Sign to expand the Coalition Info
28. EE cyt 47 ACUSA as 48 A a ACIONO E eateeee metres le ee mnen fete ont He nNC net er contt ec ner ony a MP Oe eer ree ne nen ee eet eee eee ree ee ey 48 6 1a ope Vale 61 A N 50 A ooo e a A E acide 5 a E OO ee ere ee eer rene 51 AANO tare NEG aN A A O 51 EONO aa A G 53 PCIE UNG ARUICIO AML noia ON san E G E E dda ts poros pos 53 AO o O 54 ASA E o E o O O e o Eo E 54 EGUNO a OOUT cene etc cena 56 A o E O eee eee ee ee eee eee eee reer eee 57 EDO DTV Ss Ol ICL Cc atenas 58 RAJIN e A PP eet PA P o A ye 58 Connecticut User Manual 3 KIT Solutions 2013 ole AA A A o o 61 PEEING IC A o 61 E O NN 62 cl A mo o aticetaatetenctinns 62 ACINGa REDOM BIPANMUAl PIOQreSS A os 62 Editing a Report Bi Annual Progress Results ccccccssssssssssssssssssssscssssessessssessesacsessesaesessesacsessesacsesaesasseseesacseseesacsassesaesassesaesacseseesarseseesacsassesaesassesarsaseeseesacsaseesansatensas 64 Repon Short Term Outcome POE a lira 65 Adding a Reported Short Term Outcome Progress A e e LS 65 Editing a Reported Short Term Outcome Progress ReSults ccccccssssssssssssssssssssssssssesessesessesssscsesecsesessesacsesacsesassesaesesacsesacsesaesesaesesaeseseesaseesassesaseesaseesaseesateesansesaneesen 67 Deleting a Reported Short Term Outcome Progress ReSullts ccccscescsssssssssssssscssssessssessessesesssssssesacsessesassacseseesacseseesacsesessausaseesacsassesaesassesarsacseseesansaseesaesaseesarsa
29. Search section for additional details 4 Make any changes needed to the details 5 Click the Save button to save the changes Note To exit this screen without saving changes click the Lanse Cancel button Deleting a Risk Protective Factor 1 Click Assessment from the main menu 2 Click Risk Protective Factors from the Assessment Landing Page 3 From the Listing page select the Risk Protective Factor that you wish to delete by clicking the see Select button Note If you have many entries listed you can use the Advanced Search tab to locate the entry See the Advanced Search section for additional details 4 Click the Delete button from the left toolbar 5 Click the OK button when asked Are you sure you want to permanently delete this record Note If you do not want to delete the record click the Cancel button Tips Risk Protective Factors List Se Sy summary Data Collection and analysis reveal that alcohol use is the priority substance abuse issue for youth ages 12 20 Click on any column heading to sort Peer norms that encourage accept alcohol tobacco or other drug use Members from campus community coalitions throughout the Established organizational structure with state will form a support network for information sharing and multiple agencies and stakeholders working action Ss nn meetings trainings technical together to coordinate and allocate funding to
30. Strategies from the submenu A aN id 3 From the Listing page select the program name that you wish to delete by clicking the Select button Note If you have many entries listed you can use the Advanced Search tab to locate the entry eee See the Advanced Search section for additional details meme Delete nuien 4 Click the 2 ete Delete button from the left toolbar This is a screenshot displaying the Identify Programs Edit form 5 Click the L J OK button when asked Are you sure you want to permanently delete this record Note If you do not want to delete the record click the Cancel button Tips e A program cannot be deleted if groups are associated with it Connecticut User Manual 47 KIT Solutions 2013 Action Steps The Action Steps module is used to identify what services will be performed for each program Adding an Action Step 10 11 m Action Steps Click Planning from the main menu i ee ooo ooo nooo nooo oro ooo o oc na Click Action Steps from the submenu 4 Data Collection and analysis reveal that alcohol use is the priority suby From the Listing page click on the next to the appropriate factor summary to 1 1 By May 31 2014 80 of youth ages 12 to 20 will report perceiving underage alcohol use to Ds view all of the short term outcomes associated with it Oe gt 1 1 1 1 Implement services Click on the next to the appropriate outcome to
31. Strategy Type dropdown list Save short Term outcome Please Select y 6 Select the program from the Program Strategy Name dropdown list ii _ A i z Program Strategy Name v 7 The Program Name field is filled in when you select a Program Strategy Name o _ rogram Name 250 characters max This can be edited if desired O 8 Enter a description of the program in the Program Strategy Description field A JON a left This is a screenshot displaying the Identify Program Edit Form Connecticut User Manual 45 KIT Solutions 2013 9 Select a Status from the dropdown list 10 Select the prevention type from the IOM Category dropdown list 11 Select the funding source s associated with the program by using the Funding ie Sources checkboxes You may select all that apply a Enter the percentage of funding applied to the funding source in the Active v Please Select v Funding Sources O SAPT Block Grant O Drug Free Communities O Partnership for Success Total program funding field This should be entered as a whole E number and should not exceed 100 peon omer t edera b If Other Federal Other State or Other Local is checked enter the m oaa name of the funding source in the Specify Other field E Other state 12 Enter the date the program will begin in the Start Date field as mm dd yyyy E 13 Enter the date the program is planned to be completed in the Target Complete
32. To exit this screen without saving changes click the 1 Cancel button Connecticut User Manual 55 KIT Solutions 2013 Tips If you wish to register a participant associated with this group without leaving the page click the Register Participant link A new screen will appear displaying the fields needed to Assessment Capacity Panning implementation Administration Knowledge Base Support AAA ss 1 By May 31 2014 80 of youth ages 12 to 20 will report perceiving underage alcohol use to be harmful 1 1 KEEP A CLEAR MIND 1 1 1 Implement services aon New Group 1 1 1 1 Anna Reynolds School 1 1 1 2 Saxe Middle School A 2 By May 31 2014 decrease the number of community members who say it s easy for youth to obtain alcohol through family members friends and adult strangers by 10 This is a screenshot displaying the Identify Groups Listing Page 0 register a participant Note To register more than a couple of participants and to complete the rest of the information on the participants registered from this screen go to the Identify Participants module e Once an outcome has been saved as either a Builder outcome or a Freehand outcome you cannot change the outcome type Builder vs Freehand Editing a Group Click Implementation from the main menu Click Groups from the submenu From the Listing page click on the next to the appropriate short term outcome to view all of the pro
33. ails 4 Make any changes needed to the details 5 Click the Save button to save the changes Note To exit this screen without saving changes click the sanse Cancel button Deleting a Reported Short Term Outcome Progress Results 1 Click Evaluation from the main menu 2 Click Report Short Term Outcome Progress Results from the submenu 3 From the Listing page select the Short Term Outcome you wish to delete by clicking the Select button Note If you have many entries listed you can use the Advanced Search tab to locate the entry See the Advanced Search section for additional details 4 Click the Delete button from the left toolbar 5 Click the OK button when asked Are you sure you want to permanently delete this record Note If you do not want to delete the record click the Cancel button Connecticut User Manual Reported Short Term Outcome Progress Results Reported Progress By May 31 2014 60 of youth ages 12 to 20 will report perceiving underage alcohol use to be harmful 1 1 2013 6 30 2013 This is a Sample screenshot displaying the Reported Short Term Outcome Progress Results Listing Page Reported Progress Priority Problem Risk Protective Factor OK button Classes progressing as planned presence de prog 9 P This is a sample screenshot displaying the Reported Short Term Outcome Progress Results Edit Form
34. al Progress Results Edit Form Connecticut User Manual 63 KIT Solutions 2013 Gh Report Bi Annual Progress Results Editing a Report Bi Annual Progress Results 1 Click Evaluation from the main menu di ii a 3 a a This module is used to report bi annual progress and results Click Report Bi Annual Progress Results from the submenu UN ae E ee ete Aree Hide Page info From the Listing page select the Reported Progress you wish to edit by EERE clicking the Select Select button 12013 06 30 2013 Note If you have many entries listed you can use the Advanced Search tab to locate the entry 1 See the Advanced Search section for additional details 4 Make any changes needed to the details 5 Click the Save button to save the changes Note To exit this screen without saving changes click the canse This is a sample screenshot displaying the Reported Bi Annual Progress Results Listing Page Cancel button Tips e You will not be able to delete a Report Bi Annual Progress Results Connecticut User Manual 64 KIT Solutions 2013 Report Short Term Outcome Progress Results The Report Short Term Outcome Progress Results module is used to report progress on short term outcomes Reported Short Term Outcome Progress Results ee AAA AAA ww ww ww ew ew ee mmm ew we ee we we te we et we we et we eww eee wee we mmm manag Adding a Reported Short Term Outcome Progress Results 1 Cl
35. and selecting any minutes from the dropdown AN pistration Module iii Note You may report staff time for more than one staff member who worked on the event Direct hrs Indirect hrs n i Crafton Tracy hours 0 minutes LO minutes Direct hrs time spent face to face at the service E awkins Mar hours 0 Y minutes ours v minutes ii Indirect hrs time spent on preparing and or performing cia sele R o casa follow up duties for the service any support time associated Redman Julia hours 0 2 minutes hours 0 e minutes with the service Save Cancel b Click the Save button Note To exit this screen without saving changes click the canse Cancel button This is a screenshot displaying the Staff Hours Screen 10 If the group tracks demographics enter the number of attendees for the service date in the Number of Attendees field lumbar of Atterdess This is a partial screenshot displaying the Report Services Conducted Edit Form for a demographic group Track Group Attendance pop up 11 If the group tracks participant attendance click the Track Group Attendance _ sl link to open the Group Attendance window This is a partial screenshot displaying the Report Services Conducted Edit Form for a participant group a Select the participants that attended the service by selecting the checkbox next to the participant s name Attendance at specific group events may
36. change the outcome type Builder vs Freehand Connecticut User Manual 40 KIT Solutions 2013 Editing a Long Term Outcome 1 Click Planning from the main menu 2 Click Long Term Outcome from the submenu 3 From the Listing page click on the next to the appropriate problem statement to view all of the long term outcomes associated Note Once the long term outcomes are in view the becomes a 5 4 Select the outcome that you wish to edit by clicking the long term outcome link e g 2 1 5 Make any changes needed to the details 6 Click the Save button to save the changes Note To exit this screen without saving changes click the ts Cancel button Tips e ALong Term Outcome cannot be deleted once it has been saved Connecticut User Manual Gn Add Long Term Outcome AAA AAA AAA Add New Outcome 4 2009 2010 NSDUH Survey data indicates that ip oss i pia Yie i E Bec binge drank Lona Term Outcome link 2 60 of youth ages 12 20 report drinking alcohol in p 51 days Add New Outcome 2 1 Decrease 30 day alcohol use among youth ages 12 20 from 60 to 50 2 2 Decrease social availability of alcohol to underage youth aged 12 20 3 According to county statistics the current rate of suicide in youths 15 21 has increased by Add New Outcome 147 in the last 3 years This is a screenshot displaying the Long Term Outcome Listing Page 41 KIT Solutions 2013
37. communication 5 Make any changes needed to the details This is a screenshot displaying the Short Term Outcome Listing page 6 Click the Save button to save the changes Note To exit this screen without saving changes click the cane Cancel button Tips e Ashort term outcome cannot be deleted once it has been saved Connecticut User Manual 44 KIT Solutions 2013 Programs Strategies The Programs Strategies module is used to record selected programs and or strategies that will be implemented am identify Programs Css T Adding a Program US Add button NERY Show Page info ed Search Click on any column heading to sort Funding Updated 1 Click Planning from the main menu 2 Click Programs Strategies from the submenu Sete KEEP A CLEAR MIND Active Evidence Based Yes q Select KEEP A CLEAR MIND Active Evidence Based Yes 3 Click the Add button from the left toolbar Select Training for Intervention ProcedureS TIPS Active Evidence Based Yes This is a screenshot displaying the Identify Programs Listing Page Identify Program ee ee ee ee eee eee ee ee eee ee eee ee eae ony 4 Select the outcome associated with the program from the Short Term Outcome dropdown list To add outcomes please see the Short Term Outcomes Indicates Required Field section Evidenced Based 5 Select the type of program from the Program
38. days Alcohol Active Seea Depression a major indicator ead ee increased by 35 in school Suicide Active This is a screenshot displaying the Priority Problem Listing Page Priority Problem ss ss eee 4 Select the priority problem from the Priority Problem dropdown list 5 Enter a description of the priority problem in the Problem Statement field 6 Select a Status from the dropdown list a Active The problem statement is in use b Cancelled The problem statement is no longer in use and was not Indicates Required Field Priority Problem Please Select b Problem Statement 5000 characters max completed aa c Completed The problem statement is no longer in use 5000 lenoracters ie j 9 ee ro ES Select Indicators link 7 Enter the assessment tools used to determine this problem statement by clicking Status Please Select V the Seectindetors Select Indicators link A new screen will appear Supporting Data Select Indicators popup This is a screenshot displaying the Priority Problem Edit Form 22 KIT Solutions 2013 Connecticut User Manual a Select the assessment tool s that was used to conduct the needs assessment by checking the box next to the assessment tool name e g Surveys Local State Data Sources etc i To remove an assessment tool uncheck the assessment tool name li If Other is checked a box will appear asking for details regar
39. ding that assessment tool Enter the appropriate information in the box b Click the Save button Note To exit this screen without saving changes click the Cancel button 8 Click the Save button from the left toolbar Note To exit this screen without saving changes click the Cancel button Tips Check th le box indicating the type of tool s utilized and provide additional details in the text box Save button F Earl Oe v age of onset of alcohol use erception of great risk of harm of regular use of alcohol F Parental disapproval of alcohol use by youth Da O Pe ohol Use in past month among persons age 12 and Older eptions of great risk of having five or more drinks of an alcoholic beverage once or twice a week among persons age 12 and olde O stu O STUC O Adu ients who had their first drink of alcohol before age 13 years ients who had at least one drink of alcohol on one or more of the past 30 days Its who have had at least one drink of alcohol within the past 30 days O Binge drinking in past month among persons age 12 and older O the past Students who had five or more dnnks of alcohol in a row within a couple of hours on one or more of 0 days This is a screenshot displaying the Assessment Tools Screen e f you have a pop up blocker on your computer hold the CTRL Control key down on your computer while selecting the ticaiors Select Indicators link Connect
40. e Alcohol Task Force Member Karen Fields Active Seleca Alcohol Task Force Member one Forbush Active Select Alcohol Task Force Member ive KIT Solutions 2013 The top of the menu provides links to the Home page and to Log Out of the Service The Provider ID number is listed as well as the user currently logged into the KIT Prevention Service Landing Pages When first entering a module you may see a list of the entire categories associated with that module This is called a Landing Page The Landing Page of a module provides a description of what can be done in that module as well as listing each category as a link to the Listing Page and entry forms No data is entered on the Landing Page To open a category e Click on the Landing Page Submenu Category link Connecticut User Manual Department of Mental Health amp Addiction Services Prevention amp Health Promotion Unit Connecticut A re a Ve LS _ LAME PH el Be ek eal ll a if Link to Home page js A j 4 ira a a qua aa ra Sasa Piin ig 1 antt at fo sa eee pannan Bo b i the onnecticut F El ING Version terafton 600102 implementation Evaluation Reports Adry Gin Capacity Provider ID number SETENTA TERA EEES LIA Link to Log Out Coalition Information This module is used to identify coalitions coalition members and coalition subcommittees
41. ect link to the left of the data you would like to edit view Click on any column heading to sort e You will be taken to the entry edit screen This page will be in edit mode all First Name data fields will be open for data entry Make any changes needed to the form exit A Save sd a Member Karen Fields Active Click the ME Save button to save the changes E Select Alcohol Task Force Member Wayne Forbush Active Alcohol Task Force Member Frank Winston Active Page Numbers Sample screenshot displaying a Grid View Listing Page Connecticut User Manual 10 KIT Solutions 2013 de Department of Mental Health Addiction Services Connecticut Prevention amp Health Promotion Unit Hierarchy View DEMO TRAINING Version terafion 600102 Home Log OF A Hierarchical View is used when there is a relationship between the data SS e You may need to click the plus sign to activate the hierarchy view The sii Action Steps plus sign will become a minus sign and all the data will display below the link e Toenter new information click on the Add link e To edit or delete information click on the desired Name link 4 Data Collection and analysis reveal that alcohol use is the priority substance abuse issue for yo 1 1 By May 31 2014 80 of youth ages 12 to 20 will report perceiving underage alcohol use to l 1 1 1 KEEP A CLEAR MIND gt
42. ecting the Add Service Population button e f an outcome program is using multiple service codes each service code will need to be entered as a new entry Connecticut User Manual 49 KIT Solutions 2013 Editing an Action Step 1 Click Planning from the main menu 2 Click Action Steps from the submenu 3 From the Listing page click on the next to the appropriate factor summary to view all of the short term outcomes associated with it 4 Click on the next to the appropriate outcome to view all of the programs associated 5 Click on the next to the appropriate program to view all of the action steps associated Note Once the action steps are in view the becomes a 6 Select the action step that you wish to edit by clicking the action step link e g 1 1 1 1 7 Make any changes needed to the details 8 Click the Save button to save the changes Note To exit this screen without saving changes click the canse Cancel button Tips e An action step cannot be deleted once it is saved Connecticut User Manual SA Identify Action Steps A 7 Show Page Info EEE 4 Data Collection and analysis reveal that alcohol use is the priority substance abuse issue for youth ages 12 20 1 1 By May 31 2014 80 of youth ages 12 to 20 will report perceiving underage alcohol use to be harmful 1 1 1 KEEP A CLEAR MIND 1 1 1 1 Implement Services Action Step link 1 2 B
43. enshot displaying the Coalition Subgroup Listing Page peeinga Calton Subgroup cs ma sm ten en rt leen 1 2 3 4 a Add Coalition Subgroup o CA ss Click Capacity from the main menu Click the amp Plus Sign to expand the Coalition Information submenu Click Coalition Subgroup from the category list a i x yi aga Message from webpage From the Listing page select the Group Name that you wish to delete by clicking Subgroup Name the Select button Note If you have many entries listed you can use the Advanced Search tab to locate the entry See the Advanced Search section for additional details Click the Delete button from the left toolbar i Click the OK button when asked Are you sure you want to Z check all permanently delete this record i M Fields Karen M Stone Helen Y Winston Frank Note If you do not want to delete the record click the Cancel button This is a screenshot displaying the Coalition Subgroup Edit Form Tips You will not be able to delete a coalition subgroup if it is identified in a Coalition Meeting or Training Technical Assistance In these instances mark the subgroup as Inactive Connecticut User Manual 36 KIT Solutions 2013 Coalition Meetings The Coalition Meetings module is used to record any meetings that may occur between coalitions Coalition Meetings List Adding a Coalition Meeting it E AS E 1
44. er Manual 24 Assessment Capacity Planning implementation Adminisration Knowledge Base Support aim Priority Problem List EN Y Locos AAA AAA AAA AAA AAA AAA AAA AAA AAA Click on any column heading to sort saris Priority Problem Problem Statement Status 7009 2010 NSDUH Survey data indicates that in the past 30 day 9 of youths 15 Underage Serec 17 have binge drank Drinking des 60 of youth ages 12 20 report drinking alcohol in the past 30 days Alcohol Active According to county statistics the current rate of suicide in youths 15 21 has ad Setect increased by 147 in the last 3 years This is a screenshot displaying the Priority Problem Listing Page Priority Problem T SI IAEA Identify the Priority Problem with a brief Title Include more detail in the Priority Problem area Indicate the assessment Y tools used in determining the PrioripaScobleco h icion on tha Solo oo Message from webpage Hide Page Info licates Required Field Priority Problem Problem Statement Smoke les 5000 characters max Status Active v Supporting Data _ Remove 1 survey tool s reported This is a screenshot displaying the Priority Problem Listing Page Select Indicators pop up O KIT Solutions 2013 Tips e For help locating a record use the Advanced Search feature See the Advanced Search section for inst
45. er Manual 39 KIT Solutions 2013 Builder Freehand Outcome Start Date and Complete By Date must be within the Date Range 5 To enter all other types of outcomes select the tab and use the following instructions 7 a Enter the date the outcome began in the Start Date field as mm dd yyyy b Enter the date the outcome is scheduled to be completed in the End Date field as mm dd yyyy c Type in the Long Term Outcome statement into the text field Start Date F mm dd yywy End Date 3 mm dd yyyy This is a screenshot displaying the Freehand fields on the Add Long Term Outcome Edit Form 6 Enter the name of the instruments used to measure the outcome in the Instrument that will be used to collect data to measure change in the sgus a acetate Om indicator field in the indicator 7 Enter the date data collection will occur for the outcome in the Data Collection characters left Dates field as mm dd yyyy Only one date is required but you can enter up to aa three dates 8 Click the Save button from the left toolbar Note To exit this screen without saving changes click the cancel Cancel button This is a partial screenshot displaying the Add Long Term Outcome Edit Form Tips e When switching betweeen the two tabs Builder and Freehand any data that has been entered will be lost if it is not saved e Once an outcome has been saved as either a Builder outcome or a Freehand outcome you cannot
46. er in which the above fields are filled in but if a required field is not filled in and you try to save the form you will receive a message informing you what field is missing data and you will not be able to save the form until that field has data Tips e All the fields with an asterisk are required fields These must have a value entered before the record can be saved e You can type an identifying letter of an item in a dropdown list and the first selection beginning with that letter will appear in the box Connecticut User Manual 13 KIT Solutions 2013 Edit Form Buttons Information is entered and edited on the computer screen through data entry edit forms The table below summarizes the buttons used to enter edit information Must be pressed first to add new information to a form Adds the information on the form to Connecticut Prevention Removes the information currently on the form from Connecticut Prevention Cancels the Add or Edit without saving any information entered Additional Feature Buttons Each page within the application offers additional help to the user Click on one of the icons to receive the help needed Opens an Excel spreadsheet displaying the information on the Listing page or report Opens a Word document displaying the information on the Listing page or report Opens a PDF file displaying the information on the report Opens an Excel file displaying raw data of a report Prints the information cu
47. es blocked material to open due to pop up blocker Moves the cursor by pointing and clicking 7 KIT Solutions 2013 Menu Information The menu for the service is located across the top of the screen Each Main Menu category is broken down into Submenu categories to choose from and some Submenu categories may have a Category list to choose from see Submenu category Capacity Management for an example le Main Menu Constant unchanging 2 Submenu Vary depending on which Menu item is selected 3 Category Vary depending on which Submenu item is selected 4 Landing Page Varies depending on which Main Menu category is selected Displays the Submenu Categories 5 Listing Page Varies depending on which Submenu Category is selected Con n ecticut Prevention amp Health Promotion Unit ihe ee ee we we we ete we ww wee www ete we ee ww ee ww we we wwe we O wee ew wee we ee ww eww mee we te we ee wwe ewe ee wee ees Caca cd cr sad ss crasas e 3 mm TNS MONIT SPSS SS SSS SUS eee Se ewe z Coalition Information This module is used to identify coalitis 3 Category mittees Connecticut User Manual 8 Connecticut Department of Mental Health Addiction Services Prevention amp Health Promotion Unit erion terafton 60010 Po Coalition Member List Home Log OFF 5 Listina Page m First Name Last Name Status Setec Alcohol Task Force Member Helen Stone i Activ
48. esoke problams report bugs and suggest improvements to products and saracas e Contact Support you need bo contact Support bo ask a question repor a bug te make a suggestion Gack on ihe Contact support link a Manuals Click the Manuals many ink to wew the online suppor documents Traning Workbook etc a Online Trainings Click ihe Daire Trainings menu link to recent information regarding Online Trainings proaded by KIT Solutions and to sgn up for an Online Training i intema fa 100 gt This is a screenshot displaying the Support Site If you have a pop up blocker on your computer hold the Ctrl key down while selecting any button used to view the report e g Show Report PDF etc Connecticut User Manual 78 KIT Solutions 2013
49. for the coalition member which includes the Work Phone Alternative Phone Address City State Zip Code Email and Second Language 12 Click the Save button from the left toolbar Note To exit this screen without saving changes click the L Cancel button Connecticut User Manual 32 Contact Information Work Phone X Alternate Phone i X Address City State Zip Code Email Second Language Please Select v Back To Top This is a partial screenshot displaying the Coalition Member Edit Form KIT Solutions 2013 Editing a Coalition Member 1 Click Capacity from the main menu 2 Click the amp Plus Sign to expand the Coalition Information submenu 3 Click Coalition Member from the category list 4 From the Listing page select the coalition member that you wish to edit by clicking the Select button Note If you have many entries listed you can use the Advanced Search tab to locate the entry See the Advanced Search section for additional details 5 Make any changes needed to the details 6 Click the Save button to save the changes Note To exit this screen without saving changes click the ts Cancel button Deleting a Coalition Member 1 Click Capacity from the main menu 2 Click the amp Plus Sign to expand the Coalition Information submenu 3 Click Coalition Member from the category list 4 From the Listing page select the coalition member t
50. gainst it In these instances change the individual participant to Inactive Status Connecticut User Manual KIT Solutions 2013 Identifying Groups The Identify Groups module is used to create groups so that duplicated counts can be prevented when entering services j Adding a Group Identify Groups 1 Click Implementation fromthe main menu E o 2 Click Groups from the submenu A q o T ema 3 From the Listing page click on the next to the appropriate short term a as CODE outcome to view all of the programs associated with it AA A 1 1 1 1 Anna Reynolds School 4 Click on the next to the appropriate program to view all of the action steps 1 1 1 2 Saxe Middle School associated ee 2 By May 31 2014 decrease the number of community members who say it s easy for youth to obtain alcohol T Note Once the action steps are IN view the becomesa through family members friends and adult strangers by 10 5 Click ednewcrou Add New Group to the right of the appropriate action step This is a screenshot displaying the Identify Groups Listing Page identify Group ee ee ag Groups may be identified by individual participants or a summary of the group s demographics may be used Do not enter personally identifiable information such as participant names into the group name or description fields Hide Page Info 6 Enter a name for the group in the Group Name field 7 E
51. grams associated with it 4 Click on the next to the appropriate program to view all of the action steps associated 5 Click on the next to the appropriate action step to view all of the groups associated Note Once the groups are in view the becomes a 5 6 Select the group that you wish to edit by clicking the group link e g 1 1 1 1 7 Make any changes needed to the details 8 Click the Save button to save the changes Note To exit this screen without saving changes click the L Cancel button Tips e When switching between the two tabs Add Demographics and Add Participants any data that has been entered will be lost if it is not saved O You will not be able to remove individual participants or reduce the total number of participants in the Demographics if a service activity has been reported against it You will be able to add individual participants increase the total number in Demographics or make an individual participant Inactive Connecticut User Manual 56 KIT Solutions 2013 Deleting Groups 1 2 3 Click Implementation from the main menu Click Groups from the submenu From the Listing page click on the next to the appropriate short term outcome to view all of the programs associated with it Click on the next to the appropriate program to view all of the action steps associated Click on the next to the appropriate action step to view all of the groups associated Note Once t
52. hat you wish to delete by clicking the Select button Note If you have many entries listed you can use the Advanced Search tab to locate the entry See the Advanced Search section for additional details 5 Click the Delete button from the left toolbar 6 Click the OK button when asked Are you sure you want to permanently delete this record Note If you do not want to delete the record click the Cancel button Connecticut User Manual 33 T oh E os o A O gt Tai T SU Yo 4 VETTS Coalition Member List AAA Click on any column heading to sort E eo PETT Selec E a Select button pi Hidini rl AICONOT Task Force iviember Karen Fields Active Select Alcohol Task Force Member o Wayne Forbush Active Select Alcohol Task Force Member Frank Winston Active 1 This is a screenshot displaying the Coalition Member Listing Page Add Coalition Member sas ao a_a a De l Information Coalition Name Sector lete button Message from webpage Status Organizatje Name First Name OK button This is a screenshot displaying the Coalition Member Edit Form KIT Solutions 2013 Coalition Subgroups The Coalition Subgroups module is used to assign individual members to a coalition subgroup Coalition Group List III III Adding a Coalition Subgroup
53. he groups are in view the becomes a Select the group that you wish to edit by clicking the group link e g 1 1 1 1 Click the Delete button from the left toolbar Click the OK button when asked Are you sure you want to permanently delete this record Note If you do not want to delete the record click the Cancel button Tips AAA Indicates Required Field iving underage alcohol use to Outcome Name Program Name Wyyyy 01 04 2012 aed ewe w This is a screenshot displaying the Identify Groups Edit Form You will not be able to delete a group if it is associated with any services In these instances mark the group as nactive Connecticut User Manual 57 KIT Solutions 2013 Report Services Conducted The Report Services Conducted module is used to report services Adding a Service SS oe E Click Implementation from the main menu Click Report Services Conducted from the submenu From the Listing page click on the next to the appropriate program to view all of the action steps associated with it Click on the next to the action step to view all of the groups associated Note Once the action steps are in view the becomes a Click Add New Service to the right of the appropriate group Add New Service select a Group Series Status from the dropdown list Enter the date of the service in the Service Date field as mm dd yyyy Ente
54. ick Evaluation from the main menu 2 Click Report Short Term Outcome Progress Results from the submenu 3 Click the Add button from the left toolbar Reported _ Progress Short Term Outcome By May 31 2014 80 of youth ages 12 to 20 will report perceiving 1 1 2013 underage alcohol use to be 6 30 2013 harmful Peer norms that i i 12 20 solic drinking alcohol in the past 30 encourage accept alcohol tobacco or other drug use days This is a sample screenshot displaying the Reported Short Term Outcome Progress Results Listing Page Sao Reported Short Term Outcome Progress Results ee mg 4 Select the reporting period you are adding results for from the Reported Progress Date dropdown list 5 Select the problem statement from the Priority Problem dropdown list 6 Select the risk or protective factor from the Risk Protective Factor dropdown list 7 Select the outcome from the Short Term Outcome dropdown list 8 Enter a summary of your accomplishments concerning the outcome in the Summary of Accomplishments field This is a sample screenshot displaying the Reported Short Term Outcome Progress Results Edit Form Indicates Required Field Reported Progress Date 1 1 2013 6 30 2013 v Risk Protective Factor Peer norms that encourage accept alcohol tobacco or other drug use vw Short Term Outcome By May 31 2014 80 of youth ages 12 to 20 wil
55. icut Prevention require pop ups to be able to function If your pop up blocker is enabled then there is a possibility that Connecticut Prevention may not function or appear properly You should either disable the pop up blocker while using Connecticut Prevention while remembering to enable it if desired when not using Connecticut Prevention or create exceptions for the pop up blocker Although enabling and disabling the pop up blocker may be cumbersome it may be easier than making exceptions to the pop up blocker To create exceptions for the pop up blocker open your internet browser window If using Internet Explorer click the top toolbar option Tools and then go to Internet Options After the Internet Options window is available you will want to click on the Privacy tab at the top of the window You will notice while on the Privacy tab at the bottom will be a section on Pop Up Blockers If your Block pop ups checkbox is checked then click on the Settings button to allow for exceptions If using Mozilla Firefox click the top toolbar option Tools and then go to Options After the Options window is available you will want to click on the Content tab at the top of the window If your Block Popup Windows is checked click the Allowed Sites button to the right to allow for exceptions You can now add the Connecticut Prevention links to the Allowed Sites list which the pop up blocker
56. icut User Manual 23 KIT Solutions 2013 Editing a Priority Problem 1 Click Assessment from the main menu Click Priority Problem from the Assessment Landing Page From the Listing page select the Problem Statement that you wish to edit by clicking the Select button Note If you have many entries listed you can use the Advanced Search tab to locate the entry See the Advanced Search section for additional details Make any changes needed to the details a Remove all the assessment tools by clicking the Remove button or click the Select Indicators link and add or remove individual assessment tools by checking or un checking appropriate assessment DOXES Click the Save button to save the changes Note To exit this screen without saving changes click the lt Cancel button Deleting a Priority Problem 1 Click Assessment from the main menu 2 Click Priority Problem from the Assessment Landing Page 3 From the Listing page select the Problem Statement that you wish to delete by clicking the Select button Note If you have many entries listed you can use the Advanced Search tab to locate the entry See the Advanced Search section for additional details 4 Click the Delete button from the left toolbar 5 Click the OK button when asked Are you sure you want to permanently delete this record Note If you do not want to delete the record click the Cancel button Connecticut Us
57. ing Substance Abuse table below identifies key milestones and products for each step Following the table is MO El index G search serch E AT O e A new window will open 2 The Difference Between Goals and Objeci a description of each step From the left select the topic you d like to view by opening the book The aera ia ju SPFS Mones PR topic information will appear in the right hand screen a E ad A a 5 To close the Prevention 101 window click on the El in the upper right hand o aikanaa o Danes corner ml l Assessment of readiness external factors community program and potential barriers to success resource and service Assessment of organizations fiscal and baseline inventory leadership capacity e Unifying purpose and Assessment of cultural competence priorities Analysis of service gaps Step 2 le Creation and continuation of Capacity report Capacity partnerships coalitions le Directory of kev BA Internet A 100 This is a screenshot displaying the Prevention 101 window Tips e f you have a pop up blocker on your computer hold the Ctrl key down while selecting any button used to view the report e g Show Report PDF etc Connecticut User Manual 77 KIT Solutions 2013 SUPPORT SITE On the Support Site you will find information about how to contact Support an online version of this manual Multimedia Training and frequently asked q
58. ing changes click the canse Cancel button Connecticut User Manual 37 KIT Solutions 2013 Tips e When entering a Coalition meeting there is a group called General in the Coalition Group dropdown list This should used when the meeting is not associated with an identified coalition subgroup Editing a Coalition Meeting 1 Click Capacity from the main menu 2 Click the Coalition Meetings submenu 3 From the Listing page select the coalition meeting that you wish to edit by clicking the Select button Note If you have many entries listed you can use the Advanced Search tab to locate the entry See the Advanced Search section for additional details 4 Make any changes needed to the details a Click the Add Edit button to change the uploaded agenda or minutes file 5 Click the Save button to save the changes Note To exit this screen without saving changes click the cancer Cancel button Deleting a Coalition Meeting 1 Click Capacity from the main menu 2 Click the Coalition Meetings submenu 3 From the Listing page select the coalition meeting that you wish to delete by clicking the Select button Note If you have many entries listed you can use the Advanced Search tab to locate the entry See the Advanced Search section for additional details 4 Click the Delete button from the left toolbar 5 Click the OK button when asked Are you sure you
59. ing the Calendar b To view the Event details for a particular day click on the calendar date e g 7 c Switch to the previous or next month by selecting the link located to the right and left of the month s name d To close the calendar click on the L in the upper right hand corner Screenshot displaying the Calendar Connecticut User Manual 21 KIT Solutions 2013 ASSESSMENT The Assessment module provides collection interpretation and analysis of relevant data to define the magnitude and locations of problems within a geographic area community and identify at risk and underserved populations and environmental risks This module also allows counties providers to identify the priority problems that need to be addressed within their community Priority Problem The Priority Problem module is used to identify priority problems that need to be addressed within your community based on assessment results Problem List ee ee Aso Show Page Info Add button Click on any column heading to sort Priority Problem Adding a Priority Problem 1 Click Assessment from the main menu Problem Statement 2 Click Priority Problem from the Assessment Landing Page a 2009 2010 NSDUH Survey data in past 30 day 9 of youths 15 17 Pera ais ada ave binge dran Drinking 3 Click the Add button from the left toolbar 60 of youth ages 12 20 report drinking alcohol in the past 30
60. is is a screenshot displaying the Coalition Member List Listing Page Advanced Search Click on any column heading to sort Choose From All Or Select a Filter Choose From All Alcohol Task Farce Member Harold King Active Select Alcohol Task Force Kim Fields Active 1 Member This is a screenshot displaying the Coalition Member List Listing Page Advanced Search Choose From All Or Select a Filter Or Select a Filter Go button 7 Business Name Choose From Harold King This is a partial screenshot displaying the Coalition Member List Listing Page KIT Solutions 2013 4 The three search filters are used in the following method 5 6 a The first search filter will display the search categories to select from b The second search filter allows you to select how you would like to filter the search results c The third search filter is the search criteria i e Danbury Youth Pride as the Business Name Once you have clicked the 2 choose Fromai Choose From All radio button or used the 2 9r selecta titer Or Select a Filter option you will see a list of data Click the lse zel Select button next to the line of data that represents the data to be viewed or edited After you click the Select button you will be taken to the Edit Form This page will be in Edit mode Make any changes needed to the form if applicable Click the Save button to save those changes
61. istrative Time 1 Click Administration from the main menu i o OM PRO 2 Click Administrative Time from the submenu 3 Select a staff member from the Staff Name dropdown list 4 Click the Add button from the left toolbar Hours Category Notes O OOOO O 1 00 Administrative 06 12 2012 Add button This is a screenshot displaying the Administrative Time Listing Page Administrative Time ee anamannan ammam an am amalamam amalamam amalamam nonam amanan am mmmn anaman am amom mnaman mman amam anam amam anam an a 5 Select the type of administrative time from the Category dropdown list 6 Enter the Hours by entering an amount in hours field and selecting any minutes Sn button from the dropdown list Pa Indicates Required Field Note You may leave a zero in one of the fields but at least one of the fields must have an curate Show Page In fo amount higher than zero Category Administrative v 7 Enter the date of the administrative time in the Date field as mm dd yyyy o o hours 0 minutes 8 Enter any additional information regarding the time in the Notes field r o ai 9 Click the Save button from the left toolbar ii Note To exit this screen without saving changes click the L Cancel button This is a screenshot displaying the Administrative Time Edit Form Tips e Administrative Time is for provider use only and is optional Only the
62. l report perceiving underage alco v Summary of Accomplishments Priority Problem Alcohol 60 of youth ages 12 20 report drinking alcohol in the past 30 days v af ABC La Connecticut User Manual 65 KIT Solutions 2013 Summary of Challenges 9 Enter a summary of your challenges or barriers concerning the outcome in the Summary of Challenges field 5000 neracters ien Changes in staffing 10 Enter any notable changes in the Changes in staffing policies practices or polices practices or programs field programs Note This is a required field If there were no changes enter No changes in the field This is a partial screenshot displaying the Report Short Term Outcome Progress Results Edit Form 11 The chart shows the following information for the selected short term outcome a The Planned Number of Services and the Planned Number to be Served fields are from the corresponding fields in the Action Steps EP AAA module Services Served b The Actual Number of Services field shows how many services were implemented in the Report Services Conducted module Actual Number of Services Actual Number Served c The Actual Number Served field shows the Total Number of Participants from the Identifying Groups module for a demographic group If the group is a participant group the field shows N A This is a sample screenshot displaying the Report Short Term Outcome Progress Results Edit
63. nking it I A 3 Members from campus community coalitions throughout the state will form a support network for information sharing and action planning using monthly meetings trainings technical assistance and electronic communication This is a screenshot displaying the Short Term Outcome Listing Page Builder Outcome Start Date and Complete By Date must be within the Date Range Start Date mm dd YYYY 9 End Date Y mm dd yyyy Direction of Change Please Select x Indicator 2 Intended Population Change From To Mean iv O Check ifyour percentage for increase or decrease was an estimate This is a screenshot displaying the Builder fields on the Add Short Term Outcomes Edit Form 42 KIT Solutions 2013 ron Builder See 5 To enter all other types of outcomes select the tab and use the ee ee following instructions Start Date F a Enter the date the outcome began in the Start Date field as mmddyy End Date W coc mm dd yyyy b Enter the date the outcome is scheduled to be completed in the End Date field as mm dd yyyy c Type in the Short Term Outcome statement into the text field This is a screenshot displaying the Freehand fields on the Add Short Term Outcome Edit Form 6 Enter the name of the instruments used to measure the outcome in the Instrument that will be used to collect data to measure change in the a a indicator field in the indicator 7
64. nter the date of when the group was formed in the Date Established field as mm dd yyyy 8 Select a Status from the dropdown Indicates Required Field By May 31 2014 80 of youth ages 12 to 20 will report perceiving underage alcohol use Outcome Name to be harmful Program Name KEEP A CLEAR MIND Activity Name Implement services Group Name 50 characters max Date Established mm dd yyyy This is a partial screenshot displaying the Identify Groups Edit Form Connecticut User Manual 54 KIT Solutions 2013 Ls J Add Participants Add Demographics Warning When switching tabs entered information will be lost 9 To enter a demographic group for tracking a participant count select the tab and use the following instructions a Select whether the demographics are an estimated count or an actual count using the Count is Estimated Actual radio buttons b Enter the number of participants for the group in the Total Number of Participants field c Enter the number of participants by Ethnicity in the appropriate fields Enter the number of participants by Race in the appropriate fields Note If a number was entered in Other please specify the Race in the Specify Other field e Enter the number of participants by Gender in the appropriate fields f Enter the number of participants by Age Group in the appropriate fields Count is Estimated Actual O Estimated O Actual 0 T
65. on remember to use the new password the next time you log in Connecticut User Manual 75 KIT Solutions 2013 Events Manager The Events Manager module is used to add events to the Events Calendar to be viewed on the Home page Only prevention related events should be placed on the calendar Only the state level has access to the Events Manager module Connecticut User Manual 76 KIT Solutions 2013 KNOWLEDGE BASE The Knowledge Base module is a warehouse of prevention related information and documents and provides links to relevant web sites Prevention 101 The Prevention 101 section contains helpful information regarding prevention To access the Prevention 101 section use the following steps Prevention 101 Windows Internet Explorer Lice fe hry G7 e http www kitsco com casupport WebHelp_Prevention101 Prevention_101 91 lt MSN Search DevToolBar ViewDOM Disable View Outline Validate Images Resize Misc Show Ruler P E we we prevention 101 ai 5 mm Page Of Tools Click Knowledge Base from the main menu SAMHSA Strategic Preventon Framewor 4 SAMHSA s Strategic Prevention Framework SP Institute of Medicine IOM for Preventior Click Preve ntion 1 01 from the SU bmenu z csaP s Prevention Strategies The SPF consists of five steps designed for effective and sustainable prevention The 2 Service Population Definitions z e n 2 Building and Sustain
66. otal Number of Participants Ethnicity Hispanic or Latino 0 Not Hispanic or Latino White 0 Black or African American o o Native Hawaiian Pacific Islander 0 Asian o American Indian Alaska Native 0 Unknown Other 0 Specify Other This is a screenshot displaying the Add Demographics tab on the Identify Groups Edit Form Tips e The total for each subcategory Ethnicity Race Gender and Age Group must equal the Total Number of Participants 10 To enter a participant group for tracking individual attendance select the S BETETE Adi Demographics tab and use the following instructions Add Participants tab l re o Warning When switching tabs entered information will be lost a Click on the next to Add Participants to view all of the participants Participant List Y Register Participant registered gt E Note Once the participants are in view the becomes a E fdd Pariicipanis b Select those participants that are part of the group by selecting the FI Check An O May Stephanie Wilkins Henry checkbox next to the participant s name Note If all participants are to be part of the group clicking the Check All selection will check all of the participant names This is a screenshot displaying the Add Participants tab on the Identify Groups Edit Form i To remove a participant uncheck the participant s name 11 Click the Save button from the left toolbar Note
67. quired Field 7 Select the gender of the participant from the Gender dropdown list Cancel 8 Select the age range for the participant from the Age dropdown list a a ais Pessoa 9 Select the ethnicity of the participant from the Ethnicity dropdown list 10 Select the race of the participant from the Race dropdown list ia Please Select E a If Other is selected enter the race in the Specify field Race Please Select y 11 Select a Status from the dropdown list Status Active Y This is a partial screenshot displaying the Identify Participants Edit Form Age Please Select v 2 Connecticut User Manual 51 KIT Solutions 2013 12 If desired enter in the Additional Information a Select the primary language of the participant from the First Language dropdown list Select the secondary language of the participant if any from the Second Language dropdown list Enter the participant s Contact Information using the following fields Address City State Zip Code Phone and Alt Phone Enter the participant s Emergency Contact Information using the following fields Name and Phone Additional Information First Language Please Select m Second Language Please Select a Contact Information Address City State Zip Code Phone x Alt Phone y J x Emergency Contact Information Name Phone 4 x This is a partial screenshot displaying the
68. r a description of the service in the Service Description field Click the Track Staff Hours link to open the Staff Hours window Connecticut User Manual aim Report Services Conducted CA ee o R e S a CARAKA ECKAAA KA NERO 4 KEEP A CLEAR MIND 1 1 Implement services 1 1 1 Anna Reynolds School 1 1 2 Saxe Middle School t 1 1 2 3 01 07 2013 8th grade health curriculum pro This is a screenshot displaying the Report Services Conducted Listing Page aim Report Services Conducted ee eee ee ee eae eee ng ram session 2 o E o gt Ay NETTS Indicates Required Field Program Name KEEP A CLEAR MIND Planned Activity Implement services Group Anna Reynolds School ef ABC Group Series Status Active v Service Date mm dd yyyy Service Description JA characters left Service Type Classroom Educational Service You may Track Staff Hours pop up This is a screenshot displaying the Report Services Conducted Edit Form 58 KIT Solutions 2013 a Enter the number of Direct hrs and or Indirect hrs next to the staff member s that worked On OF delivered the service by entering an Enter the number of Direct Service hours and or Indirect Service hours for each staff person that participated in this service activity Tracking of staff hours not directly linked to a service activity are reported as amount in the hours field
69. ram session 1 7th grade health curriculum program Session 1 1 1 2 2 01 04 2013 7 T 1 1 2 3 01 07 2013 This is a screenshot displaying the Report Services Conducted Listing Page Sth arade health curriculum program session 2 Report Services Conducted AAA Cancel Program Name _Save Planned Activity Group Message from webpage fN Group Series Stat TCS CSSCp rT fh grade health curmculum program Session 4 characters left _ _ s This is a screenshot displaying the Report Services Conducted Edit Form KIT Solutions 2013 EVALUATION The Evaluation module is used to report progress or results for bi annual time period and for a short term outcome Report Bi Annual Progress Results The Report Bi Annual Progress Results module is used to report bi annual progress and results Adding a Report Bi Annual Progress Results 1 Click Evaluation from the main menu 2 Click Report Bi Annual Progress Results from the submenu 3 Click the Add button from the left toolbar 4 Select the time period you are reporting on from the Reported Progress Time Period dropdown list 5 Enter a summary of your accomplishments during the time period in the Summary of Accomplishments field 6 Enter a summary of your challenges or barriers during the time period in the Summary of Challenges field Connecticut User Manual Report Bi Annual Progres
70. rmal Maintananra lt Screenshot displaying the Login Screen Connecticut User Manual KIT Solutions 2013 HOME The Home screen provides the county provider with important Messages upcoming Events and links to News regarding prevention Department of Mental Health amp Addiction Services Connectic ut Prevention amp Health Promotion Unit 1 To view a Message or Event description click on the next to the Message Event title Note Messages are placed on the Home screen by ADP b To close the description click on the Connecticut Prevention Home Page 2 To view a Prevention News article click on the title of the article Note The title of the article is underlined indicating a link A 3 Click on the link entitled View full calendar of events to see a full month s display of events Events View full calendar of events web site is temporarily unavailable Note The Events are added to the Home page at the state level O eee ees PE T elcome to the Connecticu revel 2 shee o eacn message or eveni to view the AO See View full calendar of 8 ever details events link Hide Page Info Messages Prevention News The news feed from Sample screenshot displaying the Home Page Connecticut User Manual 20 KIT Solutions 2013 Event Calendar Popup Click on the event date to view details Posted By ADP County Provider February 2013 a Anew screen will appear display
71. rmation submenu Click Coalition from the category list Click the Add button from the left toolbar Enter the name of the coalition in the Coalition Name field select the relationship between the coalition and provider in the Role of DMHAS Funded Staff dropdown list Select a Status from the dropdown list a If Inactive is selected enter the date the coalition expired in the Date Expired field as mm dd yyyy b Enter a reason for withdrawal in the Withdraw Reason field Type in the mission statement of the coalition in the Coalition Mission Statement field Connecticut User Manual Assessment Capacity Planning implementation Administration Knowledge Base Support Coalition Organization List ee ee ee mam ammm mn amam omm mnaman anonn amannan m amn anaana a Click on any column heading to sort Coalition Name Status Select Alcohol Task Force Active Community Action Coalition Active This is a screenshot displaying the Coalition Listing Page Add Coalition Css Indicates Required Field Coalition Name Role of DMHAS Funded Staff eff BC Status Please Select v Active wv Coalition Mission Statement A iuris left This is a partial screenshot displaying the Coalition Edit Form KIT Solutions 2013 Coalition Contact Information Last First Name Name Address City State 9 If desired enter the con
72. rrently on the form Shows additional information about the field Spell Checks the field Shows helpful information about the page Hides the information about the page Connecticut User Manual 14 KIT Solutions 2013 Advanced Search Each Listing Page includes a search feature which allows you to find a particular record by clicking the Advanced Search tab and selecting several variables In addition records are able to be sorted in ascending or descending order by clicking on the column name e g RAS at the top of the table Using the Advanced Search 1 Click the Advanced Search There are two ways to use the search feature 1 Choose From All or 2 Or Select a Filter 2 Select the choose From ar Choose From All radio button to see a list of all of the data saved 3 The 90 Selectariter Or Select a Filter radio button allows you to limit search results To change the search filters first click the 2 91 Selecta titer Or Select a Filter button Then click on the black arrow at the right hand side of the dropdown fields and select an option Once the three filters have been selected click the le Go button to see the search results Connecticut User Manual Advanced Search Click on any column heading to sort Harold King Active Fields Active Coalition Name Member Alcohol Task Force Alcohol Task Force 1 Member Kim Th
73. ructions e You will not be able to delete a Priority Problem once risk and protective factors have been associated with it Connecticut User Manual 25 KIT Solutions 2013 Risk Protective Factors The Risk Protective Factors module is used to enter identify and summarize the risk protective factors of each problem statement aim Risk Protective Factors List eee eee wwe ee ee ee eee ee ee ee ee eee ee ee eee eee eee me te ee ee te ee www ee et ewe eww we we we wee et ewe we we we we ww we eee wee ewe eww nny Add button recono nooo Show Page info Adding a Risk Protective Factor gt Click on any column heading to sort Summary Factor Data Collection and analysis reveal that alcohol use is the Peer norms that encourage accept alcohol Click Assessment from the main menu Selec priority substance abuse issue for youth ages 12 20 tobacco or other drug use 2 Click Risk Protective Factors from the Assessment Landing Page A NAAA Low perceived risk of harm from regular ae i A anana oe oe hoesia 2 Click the Add button from the left toolbar Members from campus community coalitions throughout the Established organizational structure with Saca state will form a support network for information sharing and multiple agencies and stakeholders working action planning using monthly meetings trainings technical together to coordinate and allocate funding to assistance and electronic communication high need pop
74. s Results Add button Hide Page info nual progress and results Advanced Search Click on any column heading to sort Reported Progress This is a screenshot displaying the Reported Bi Annual Progress Results Listing Page BYES On Report Bi Annual Progress Results o la This module is used to report bi annual progress and results Please Select v Indicates Required Field characters left Summary of Challenges characters left This is a partial screenshot displaying the Report Bi Annual Progress Results Edit Form KIT Solutions 2013 7 Enter any notable changes in the Changes in staffing policies practices or programs field Note This is a required field If there were no changes enter No changes in the field 8 Enter any technical assistance needed in the Technical Assistance Needs field Note This is a required field If there is no technical assistance needed enter No needs in the field 9 Enter the reason for any differences in the planned versus actual numbers in the Compliance Report Differences field Note This is a required field If there is no difference enter No difference in the field 10 Click the Save button from the left toolbar Note To exit this screen without saving changes click the L Cancel button Compliance Report Differences Back To Top This is a partial screenshot displaying the Report Bi Annu
75. ssesatsas 67 no Decal nlchad ce eu Det nd oc i id st Ded ca ele te oc ene Ded ce Ded ate Me eee tla acide oe Od Sata ee Dana anstost 68 OR 68 Opening a REDON aaa aa 68 USING Reports that Require Additional Dativciirn a id 69 PANGO SAVIN REDON S asar A 70 AMASIA OL sia O AO 71 RO US a ce ate cee cara E eae ete ne ag ke foe gah ia ee alg eet ite Pa pact eat ea le cd 71 A e A a esgedaneps eaten eacessctetaead eicet 72 NN O A E ten tetcuacuctates amines E anes ante aunea ema oestat cate 73 Adding AGMINISHAUVE TIME ari AS oauelatodnamalidaaeiiaoute 73 EIEN Save MMC ostentado ir 74 PPS LS TING AMIA Moraleda 74 Ende P I SSWO ee ere eeet tees Peete one E ee ee ee ee ee ee eee eee ee eee eee 75 EVO WAM GCN aaa 76 PO WIS O A A 77 Prevention OI sentra dxtecn achat diecast deals cade at dein ion n ream ayaa ce tae naa secs canadien aes densa anancae aioe AE 77 UP ooo odo ociosa 78 Connecticut User Manual 4 KIT Solutions 2013 INTRODUCTION The Connecticut PBPS is a database tracking software package which is based on the Center for Substance Abuse Prevention s CSAP Minimum Data Set MDS is a nationally recognized standard MDS is a collection of standard data elements developed by CSAP to enable states substance abuse agencies community based service providers and others to quantify and compare the number and type of primary prevention and early intervention services delivered The use of these standards provides a consistent and comprehensive
76. strative Time Message from webpage 2 4re you sure capacity saasa sn nsan sn sn nsn cn ssn sn sn sn cn s sn sn s cn n en cn cn sn sn ep rr W AA N e aa rr Meeting with coalition members emini A Iministration 01 04 2013 fa hours 30 minute OK Button oe lA gn This is a screenshot displaying the Administrative Time Edit Form 74 KIT Solutions 2013 Change Password The Change Password module allows the user to change the password on the account they are currently logged into which ensures secure access to provider information aim Change Password Click Administration from the main menu Click Change Password from the submenu aaa o a 1 2 O E te ee EE EE O e AE Show Page info 3 Type the password you would like to use in the New Password field E E 4 Re type the password in the Confirm New Password field Confirm New Password 5 Click the Save button from the left toolbar Click Save to submit your new password Your change becomes effective immediately This is a screenshot displaying the Change Password Edit Form Tips e It is important to remember that passwords are case sensitive e Passwords can be any combination of letters numbers and or characters e Passwords do not expire however it is a good idea to change your password every 3 months for security purposes e After clicking the Save butt
77. system administrator e Excel PDF buttons EJ were added to the Reports module to allow MAC users to view reports and for quick export of the reports Connecticut User Manual 70 KIT Solutions 2013 ADMINISTRATION Staff User The Staff User module is used to add view and edit staff information Only the state level has access to the Staff User module Please contact the state administrator if any staff needs an account for data entry or for staff service hours Connecticut User Manual 71 KIT Solutions 2013 Provider Profile The Provider Profile module is used to view and edit provider information Provider information is preloaded into Connecticut PBPS The Provider ID used to sign into Connecticut PBPS is associated with the provider for whom you work The Provider ID was created by the Department of Mental Health amp Addiction Services and the contact information may need to be updated Only the state level has access to the Provider Profile module Connecticut User Manual 72 KIT Solutions 2013 Administrative Time The Administrative Time module is used to indicate time spent on prevention that is not directly related to a service Time spent during trainings meetings general planning or even entering information into Connecticut Prevention can be classified as administrative time AAA am ammm ammm mamam mamanman ammm amam mmn amamma m ammm ammm mnaman mamaman anom amam anam m mnam anama a a Adding Admin
78. tact information for the coalition which includes the First Phone Fax and Last Name Address City State Zip Code Phone and Fax gt 10 If desired enter any Opportunity Barrier and Notes you wish to add for the coalition Barrier 11 Click the Save button from the left toolbar Note To exit this screen without saving changes click the L Cancel button let Notes characters left Back To Top This is a partial screenshot displaying the Coalition Edit Form Connecticut User Manual 29 KIT Solutions 2013 Editing a Coalition 1 2 3 4 Coalition Organization List AAA ss Click Capacity from the main menu Click the El Plus Sign to expand the Coalition Information submenu AAA ae eee ed ee ae ae Herel See roche Click Coalition from the category list Click on any column heading to sort Coalition Name Status From the Listing page select the Coalition Name that you wish to edit by clicking Seira cs EE o the sees Select button Note If you have many entries listed you can use the Advanced Search tab to locate the entry See the Advanced Search section for additional details This is a screenshot displaying the Coalition Organization Listing Page Make any changes needed to the details Click the Save button to save the changes Note To exit this screen without saving changes click the L Cancel button Action Coalition Active 7 0 Capacity Implementation
79. ted Click on the next to the appropriate group to view all of the services associated Note Once the services are in view the becomes a 5 6 Select the service date that you wish to edit by clicking the service link e g 1 1 1 1 7 Make any changes needed to the details 8 Click the Save button to save the changes Note To exit this screen without saving changes click the L Cancel button Deleting a Service 1 Click Implementation from the main menu 2 Click Report Services Conducted from the submenu 3 From the Listing page click on the next to the appropriate program to view all of the action steps associated with it Click on the next to the action step to view all of the groups associated 5 Click on the next to the appropriate group to view all of the services associated Note Once the services are in view the becomes a 5 6 Select the service date that you wish to delete by clicking the service link e g 1 1 1 1 7 Click the Delete button from the left toolbar 8 Click the OK button when asked Are you sure you want to permanently delete this record Note If you do not want to delete the record click the Cancel button Connecticut User Manual Report Services Conducted a 4 KEEP A CLEAR MIND 1 1 Implement services 1 1 1 Anna Reynolds School 1 1 2 Saxe Middle School 1 1 2 1 01 04 2013 8th grade health curriculum prog
80. th ages 12 20 report drinking alcohol in the past 30 days Add New Outcome Problem Statement 3 pora aora mico indicator for suicidal behavior has increased by 35 in school aged This is a screenshot displaying the Long Term Outcome Listing Page 4 To enter an increase decrease outcome select the tab and use the following instructions a Enter the date the outcome began in the Start Date field as mm dd yyyy Builder b Enter the date the outcome is scheduled to be completed in the End Outcome Start Date and Complete By Date must be within the Date Range Date field as mm dd yyyy start Date cnc pater a c Select a Direction of Change from the dropdown list if _ precion of Please Select y d Enter an indicator in the Indicator field ee m 1 f i Indicator e Enter the target population served in the Intended Population field ee f Insert values for baseline and desired outcome in the Change From nes and To fields Change From To a O Check if your percentage for increase or decrease was an estimate g Select Mean Percent or Total from the dropdown list to define the o Change This is a screenshot displaying the Builder fields on the Add Long Term Outcome Edit Form h If the baseline value is an estimate check the Check if your percentage for increase or decrease was an estimate checkbox Note Actual baseline values will need to be reported in the Evaluation module Connecticut Us
81. ting a RISK Protective Fac nui r E N E A radatesz 27 CAD ACI CC o A a a Sede as aadaa tena aSe beech aia leh e Anaahat dba cia ha init at amas 28 A RO 28 ro 116 COP PO 0 O 28 Ada MN DS 28 EANO a COO A E E sees aeusaonacdeseteontseanoetsnensaeusedsaatet 30 A E CSe ee eeeeeer eR eee eee 30 Coalition ITI SUS TID ssa si ir od aia 31 Connecticut User Manual 2 KIT Solutions 2013 PACU seo OANA NO APA PEE E e rr o e 31 al alongs Coalition MEN A A A UREN CE EERE MY CORE CRONOUS EEOC en nen Ne 33 BelEtINO O ANIO ME MOOT an seRe PU A E nen ont et aert nee On EE Pert ck Peet enone Ree E ee Peet eee eee ee nee 33 En E CESSNA shied feabosnrmecleneiacaent 34 Ad a Coalition ia 34 Editing a Coalltion SUBO 0 0 ata 36 Delega COMO SUI enana tii 36 Coalition Meetings taste cectcace ts aiest sees ace tag tata atc ay cttc ee fakes hares a ce tec e Stet Nas a 2 cate ate dealt date 8e Sut J canea ai aa lari Coaeekte tals blest ss 37 eli AA lA e E o O eater enero ere eee eee 37 EGINING a Coalition MESITA E otaia aati da tigate Gaeta 38 Deleg COMMAND o ans atau 38 AT 39 kong Term OUTCOMES testi 39 AAN a Long TEM DU MN tics eld uc a2 a e N 39 Eatin a Eno FS ran VU COMING usina isis 41 ono TS FINN CON ON Si A AAA IIA 42 Rodno donon ToM OUCOME OOO 42 Editing a Snor TOM OU OMN O rni a a a er eee eer ere 44 lc a a a eT eee eee cn ener 45 AQUI Froda M ense a Adi 45 ENNO TETOJ A 47 DAA ER E E E E A aba A E AE A E A A E T AE E E E E E A ANE
82. uestions 1 To reach the Support Site click Support from the main menu A new window will open displaying the Support Site 2 Tosubmit a problem question or suggestion for improvement click the Contact Support link a Fill in the appropriate fields b Click the Submit button Your request will be sent to the Support team and ADP 3 To find this manual in an online version click the Manuals link The Manual page will open displaying various available documents pertinent to Connecticut Prevention a Select the document you would like to view or print by clicking on the entitled link A new window will open displaying the document you selected as an Adobe PDF file 4 To view the Online Training calendar click the Online Trainings link Use the links on this page to register for training 5 Click the El X in the top right corner of the window to close the Support Site Tips Connecticut de e E CT Support Site Home gt Windows vo mernet Explorer E all JE k kihat rst ka ba ee ix E is Fe EG Wew Feke Took Help e Pavwtes oe i CT Support Ske gt Home Ch E dep Page gt Safety Toots E Hame Contat Support Manuals Online Trainings Training Evaluation Search a AAA ss rar dad ira e e Tuesday faust OF 2012 Login Welcome to the CT Prevention Support Site The purpose of this site is do enhance the support serate prided to you You have a number of resources here to help you r
83. ulations a 7 I es es 1 This is a screenshot displaying the Risk Protective Factors Listing Page 4 Select the problem statement fom the Problem Statement dropdown ist EES Eee pre ees peer prevee res 5 Select the risk or protective factor you are targeting from the Risk Protective gam Risk Protective Factors Factor dropdown list I ae 6 Enter a summary of the risk or protective factor in the Risk Protective Factor Indicates Required Field Summary field Please Select I 7 Select a Status from the dropdown list Ca s a Active The risk protective factor is in use b Cancelled The risk protective factor is no longer in use and was not completed E 1 f f characters left c Completed The risk protective factor is no longer in use a ease Saat Sl 8 Click the Save button from the left toolbar Note To exit this screen without saving changes click the tanse Cancel button This is a screenshot displaying the Risk Protective Factors Edit Form Connecticut User Manual 26 KIT Solutions 2013 Editing a Risk Protective Factor 1 Click Assessment from the main menu 2 Click Risk Protective Factors from the Assessment Landing Page 3 From the Listing page select the Risk Protective Factor that you wish to edit by clicking the Select button Note If you have many entries listed you can use the Advanced Search tab to locate the entry See the Advanced
84. want to permanently delete this record Note If you do not want to delete the record click the _ Cancel button Connecticut User Manual T SL Cancel EMITA Save Coalition Organization Community Action Coalition Coalition Meetings List ss Advanced Search Click on any column heading to sort Coalition 4 5 2012 Select o 1 8 2013 This is a screenshot displaying the Coalition Meetings Listing Page ___ Show Page Info Indicates Required Field Coalition Group Message from webpage Meeting Date mm Notes heats Bat OK button re eet Upload Minutes te haracters left This is a screenshot displaying the Coalition Meetings Edit Form KIT Solutions 2013 PLANNING The Planning module allows the county provider to develop a comprehensive strategic plan and to enter their long and short term outcomes and action steps Long Term Outcomes The Long Term Outcomes module is used to identify long term outcomes associated with problem statements Add Long Term Outcome Adding a Long Term Outcome Add New Outcome Link 1 Click Planning from the main menu eee RR 2 Click the Long Term Outcome submenu 1 2009 2010 NSDUH Survey data indicates that in the past 30 day 9 of youths 15 17 have Add New Outcome binge drank 3 Click oo New Outcome Add New Outcome to the right of the appropriate 2 60 of you
85. will ignore when trying to block pop ups from Connecticut Prevention You will want to add https kitservices1 kithost net for the live system and http demo kithost net for the demo system Once these sites are added to your Allowed Sites list the pop up blocker will no longer prevent pages from loading or appearing while you are using Connecticut Prevention Connecticut User Manual 6 KIT Solutions 2013 System Navigating The application is set up in such a fashion that moving from Left to Right on the menu is the best approach to using the application Start at Assessment filling in all the information for that area before moving on to the Planning section Continuing in this manner will ensure that all of the sections of the application have enough information to function correctly If all of the different portions are not completed some modules will not work correctly Computer Keys While entering information into a form several keys are helpful for moving the cursor from one information box called a data field to another The table below summarizes those keys Key Description X The Cursor The TAB key ry Hold down the SHIFT key and then press the TAB key o The Control Ctrl key s Use the MOUSE by pointing and clicking to move the cursor Connecticut User Manual Function Points to desired location Moves the cursor to the next data field Moves the cursor to the previous data field Enabl
86. y May 31 2014 decrease the number re alcohol through family members friends and adult strangers by 10 T n gt 2 Members from campus community coalitions throughout the state will form a support network for information sharing and action planning using monthly meetings trainings technical assistance and electronic communication This is a screenshot displaying the Action Step Listing Page or youth to obtain KIT Solutions 2013 IMPLEMENTATION The Implementation module allows you to create participants groups and report services performed for those participants and groups Identify Participants The Identify Participants module allows you to identify participants for tracking individual attendance for a service Identify Participants Adding a Participant E A TTT l _ Add button PERENNER Show Page nfo 1 Click Implementation from the main menu e avanced Search Click on any column heading to sort 2 Click Identify Participants from the submenu na a 3 Click the Add button from the left toolbar Stephanie May Actie da o a This is a screenshot displaying the Identify Participants Listing Page 4 Enter the first name of the participant in the First Name field identity Participant 5 If desired enter the middle initial of the participant in the Middle Initial field Fe P 6 Enter the last name of the participant in the Last Name field Indicates Re

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