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Interface with Depositary Systems User Manual

1. Advanced Search Records per page Authorized Fund ID ISIN Code Distribution hlode Remarks 2 3 3 Retrieving Record in Fund ISIN Summary screen You can retrieve a previously entered record in the Summary Screen as follows In the Browser select Fund ISIN menu and click on Summary specify any or all of the following details in the corresponding fields e The status of the record in the Authorized field If you choose the Blank Space option then all the records are retrieved e The status of the record in the Record Status field If you choose the Blank Space option then all records are retrieved e Fund ID e ISIN a ORACLE 2 3 4 e Distribution Mode Click Search button to view the records All the records with the specified details are retrieved and displayed in the lower portion of the screen You can also retrieve the individual record detail from the detail screen by querying in the following manner e Press F7 e Input the ISIN e Press F8 You can perform Edit Delete Amend Authorize operations by selecting the operation from the Action list You can also search a record by using a combination of and alphanumeric value Example You can search the record for ISIN by using the combination of and alphanumeric value as follows e Search by A System will fetch all the records whose ISIN starts from Alphabet A For example AFUND1 AFUND2 AFUND10 etc e Search by 7 System
2. Fields in Fund ISIN Mapping Screen oooeeennnnnnnnnnnssssnennnssssseernnnssssseeressssssseressssssereeosssssseeressssseereo 2 3 232 UNG ASTIN SUNNAN STEC Sar oonaesee eicacs tariassucacasauieiaate usecase SAI 2 3 23 3 Retrieving Record in Fund ISIN Summary Screen ccccccccccssssecccccceee ee eeeseeeeee eee aeeeeeeeeeeeeaaaaeseeeseesaaaaees 2 4 2 3 4 Editing Fund ISIN MOP pine scccvetecchscwcsirecdescesateloirauscusendivoeatruusdeesadecicueusvetessduswldvasis A E 2 5 23 5 View ie Fund ASIN MOPDIN E orere en E A eins wate aatsadirndednetadens EOE todas EE 2 6 2 3 6 Deletie F nrd ISIN MAPPIIN rasida Er EE EE EAE A EEOAE AE E AE 2 6 23 7 AuOri Ane Fund ISIN MOPD alesii Ere s EAEE ENEE TEET O E TAE E AEA a 2 6 2 3 8 Amendin e Tand ISIN MAPP Eesaia EEE ET EATE E EA A EET 2 7 2 3 9 Authorizing Amended Fund ISIN MGpping cccccccccccsevseceecccccnaansseeececccaaassseececceuaausseesecesauaaaaeeseeeesaas 2 7 2 3 10 Maintaining Interfaces for Uploading Beneficiary Positions ccccccccccseeeccccccece ea eeeseeeeeetenaaeseeeeeeeaas 2 7 2 4 DIVIDEND PROCESSING FOR BENEFICIARIES diarie ea A ee cass tena sdsenean pata owe AAEN 2 7 25 PROCESSING REQUESTS FOR DEMATERIALIZATION cccseccsccsccsccsccsscescescessescesccusceccescessessessesscuscescessencs 2 8 2 6 PROCESSING REQUESTS FOR RE MATERIALIZATION sccssccsccsscsccsccsscescesccssescesccsscascescescessescesscscescescencs 2 8 1 1 1 2 1 3 1 4 1 5 1 5 1 1 A
3. to the Carey Bugle Growth Fund He wishes to convert these shares to electronic form Mr X is also a beneficiary in the NGDL Depositary which has a depository unit holder account in your AMC To process the dematerialization request you enter a transfer transaction with Mr X as the transferor in Units mode and specify the certificate details of the 100 shares that must be dematerialized The transferee for this transaction would be the depositary unit holder account held by NGDL in which Mr X is a beneficiary The beneficiary position of Mr X in the Carey Bugle Fund will be updated with the units transferred due to the dematerialization of the 100 shares Processing Requests for Re materialization FC IS provides the facility of processing requests from unit holders for conversion of units in electronic form which could be with a depositary to physical shares This is called re materialization For re materialization you can enter a transfer transaction in Units mode in which the transferor is the depositary unit holder and the transferee is the unit holder account in the system This is exactly how dematerialization is done only it is in reverse the transferor in the case of dematerialization becomes the transferee in the case of re materialization si ORACLE ORACLE Depositaries April 2012 Version 12 0 Oracle Corporation World Headquarters 500 Oracle Parkway Redwood Shores CA 94065 U S A Worldwide Inqui
4. who hold investment units in a depositary system are known as beneficiaries Depositary systems may have registrar systems which maintain records of the balances known as positions held by each beneficiary and also process and disburse dividend payments for the beneficiaries In some cases depositaries could also interface with external systems that will provide registrar services for the depositary Another function served by a registrar is the conversion of the physical shares to electronic format and vice versa When a physical share is converted to an electronic form it is said to be dematerialized When the reverse occurs it is said to be rematerialized Oracle FLEXCUBE Investor Servicing provides the facility of functioning as a registrar system to an external depositary In such a scenario FC IS receives details of positions held by beneficiaries in the depositary and updates these positions whenever a dividend is disbursed FC IS also processes requests for dematerialization and re materialization of shares held by the beneficiaries To configure the FC IS system to act as a registrar to an external depositary you must ensure that the following processes and maintenances are in place e Maintaining the depositary as a unit holder in the system e Associating a fund with the ISIN Code e Maintaining interfaces for importing beneficiary positions Maintaining Depository as Unit Holder Each depositary for whic
5. Depositaries Oracle FLEXCUBE Investor Servicing Release 12 0 April 2012 Oracle Part Number E51528 01 ORACLE FINANCIAL SERVICES Depositaries 1 Table of Contents ABOUT THIS MANUA Deina ena srren eres cs sede AL scsi OEE EAS ese ietca dl ees ee E 1 1 1 1 INTRODUC EIO e EEA E E A E A 1 1 Le REEATEDDOCUMENT o lran cs dine ecu alan cutee nau orc en cece oataecaters C AA AA 1 1 1 3 AUDIE NCI caccucvenescenpe ato aatsaaacaanculnusee tcceu E EO aeanoaeneen en 1 1 1 4 ORGANIZATION aian eating seth ot aeek ca pats ndes acs Samana tech ean AOE te couric TO OA 1 1 1 5 CONVENTIONS USEDIN THIS MANA Tissics os ciicesavcacalesihioieabaadetnabaswe tay uensetevuneauasncuedaaleconteaseauaeleveaveenaventeend 1 1 1 5 1 General Conventions rasara E Essia NA E N E E a a a a l I 1 5 2 Keyboard CONVENTIONS e E a E E E NEEE E l 2 1 6 EOS SAR YOR ICONS okete nin a AE TEE E a EE a a a i 1 2 1 7 ABBREVIATIONS AND ACRONYMS neinoraiiiaiastina rin a Aa A tbe a E a a i 1 3 1 8 GETING HE P ina aa A Sa e AAE a Aaa 1 4 INTERFACE WITH DEPOSITARY SYSTEMS s eesseesseesseesseosseossecoseoosecosesssesososososssoossosssosssosssesssesssoso 2 1 21 INIRODUC TION eisein A AEE ASEE 2 1 22 MAINTAINING DEPOSITORY AS UNIT HOLDER ccccccsssccccsseccccesececsescceceecceaueeceeeaeccssueeceesuecesaueeeesaeees 2 1 2D ASSOCIATING FUND WITH ISIN CODE cscscsessotteastensursesca ts sccastneastnaheansoatcaas saatoasaacgsbaniansonashausceasaneaessasteRe 2 2 2 3 1
6. beneficiaries are eligible for dividend The positions information contained in the BENPOS file is used for identifying the freeze held units for the beneficiaries a ORACLE 2 5 2 6 After the freeze holding units are identified the dividend is computed and the positions updated accordingly The income distribution option specified for the fund ISIN association for each fund in which the beneficiaries receive dividends is used to determine whether the dividend is to be paid out or reinvested Processing Requests for Dematerialization FC IS also processes requests by unit holders for dematerialization of shares i e conversion from physical to electronic form which can be kept in a depositary A unit holder could therefore be a beneficiary in the depositary FC IS maintains the balances of unit holders in any fund of the AMC FC IS also maintains the balances of depositary unit holders Therefore when a unit holder who has purchased the shares from the AMC requests for dematerialization you can enter a transfer transaction for the unit holder through which the physical holdings i e the shares that need to be converted can be transferred to the depositary unit holder balance in electronic form The beneficiary balance of the unit holder in the depositary unit holder account will be updated with the transferred shares Example Mr X a unit holder of your AMC holds 100 shares that he has purchased from your AMC by subscribing
7. bout This Manual Introduction Welcome to Oracle FLEXCUBE Investor Servicing a comprehensive mutual funds automation software from Oracle Financial Servicing Software Ltd This Oracle FLEXCUBE Investor Servicing User Manual helps you use the system to achieve optimum automation of all your mutual fund investor servicing processes It contains guidelines for specific tasks descriptions of various features and processes in the system and general information Related Documents The User Manual is organized in to various parts each discussing a component of the Oracle FLEXCUBE Investor Servicing system Audience This Fund Manager User Manual is intended for the Fund Administrator users and system operators in the AMC Organization This volume of the Fund Manager User manual is organized under the following chapter sequence Chapter 1 About This Manual explains the structure audience organization and related documents of this manual Chapter 2 Depositories Interface with Depositary Systems explains maintaining depository as unit holder associating funds with ISIN code processing requests for dematerialization and re materialization Conventions Used in this Manual Before you begin using this User Manual it is important to understand the typographical conventions used in it General Conventions Type of Information Italic type Functional foreign terms Names of fields on a screen Validations for fields
8. e the same in the Fund ISIN Mapping Summary screen as follows Invoke the Fund ISIN Mapping Summary screen from the Browser Select the status of the record that you want to retrieve for viewing in the Authorization Status field You can also view all records that are either unauthorized or authorized only by choosing the Unauthorized Authorized option Specify any or all of the details of the record in the corresponding fields on the screen Click Search button All records with the specified fields are retrieved and displayed in the lower portion of the screen Double click the record that you want to view in the list of displayed records The Fund ISIN Mapping Detail screen is displayed in View mode 2 3 6 Deleting Fund ISIN Mapping You can delete only unauthorized records in the system To delete a record that you have previously entered Invoke the Fund ISIN Mapping Summary screen from the Browser Select the status of the record that you want to retrieve for deletion Specify any or all of the details in the corresponding fields on the screen Click Search button All records with the specified fields are retrieved and displayed in the lower portion of the screen Double click the record that you want to delete in the list of displayed records The Fund ISIN Mapping Detail screen is displayed Select Delete Operation from the Action list The system prompts you to confirm the deletion and the record is physical
9. ed The income distribution option for a fund ISIN association must be unique i e each fund ISIN association can only be associated with one income distribution option The Fund ISIN association is an optional attribute for a fund and can be maintained for any authorized fund as and when necessary Fields in Fund ISIN Mapping Screen Fund ID 6 Characters Maximum Alohanumeric Mandatory Specify the ID of the fund that you are associating with an ISIN code and distribution mode in this screen ISIN Alphanumeric Mandatory Specify the ISIN code to be associated with the fund that you have selected for the selected distribution mode Distribution Mode Alphanumeric Mandatory Select the income distribution mode applicable for the selected fund and ISIN code For a fund ISIN association you can only associate one income distribution mode Remarks 255 Characters Maximum Alohanumeric Optional Specify any applicable remarks for the fund ISIN distribution mode association Fund ISIN Summary screen To perform any operation on Fund ISIN association you must first retrieve the record from the database in the Summary screen a ORACLE Invoke the Fund ISIN Mapping Summary screen by typing UTSFNDIS in the field at the top right corner of the Application tool bar and clicking on the adjoining arrow button The following screen is displayed Fund Isin Mapping Summary mao OOOO Tn i Distribution Mode
10. h FC IS provides registrar services must be maintained as a unit holder entity in FC IS The total balance held by all beneficiaries in the depositary can then maintained as the depositary unit holder balance in FC IS A unit holder account that is created for a depositary is identified by the dealing type D indicating depositary When the account is created in the system in the Unit Holder New Account screen you must specify Depositary in the Dealing Type field a ORACLE 2 3 Just before a dividend is processed the external depositary system exports a file called BENPOS file containing the positions of all beneficiaries When this file is uploaded into FC IS the system validates that the sum of these positions in the BENPOS file must be equal to the balances in the depositary unit holder account Based on this information dividend is processed and disbursed for each beneficiary The updated positions are maintained in the FC IS database and can be exported back to the depositary system when required Dividend processing therefore is done for the beneficiaries and not for the depositary unit holder account When dividend is processed the income distribution option maintained for the fund ISIN association for each fund in which the beneficiaries hold balances is applied Dividends are apportioned to each beneficiary as applicable and a report is sent back to the depositary with the updated positions Associati
11. ly deleted from the system database 2 3 7 Authorizing Fund ISIN Mapping An unauthorized Fund ISIN Mapping must be authorized in the system for it to be processed To authorize a record Invoke the Fund ISIN Mapping Summary screen from the Browser select the status of the record that you want to retrieve for authorization Typically choose the unauthorized option Specify any or all of the details in the corresponding fields on the screen Click Search button All records with the specified details that are pending authorization are retrieved and displayed in the lower portion of the screen Double click the record that you wish to authorize The Fund ISIN Mapping Detail screen is displayed Select Authorize operation from the Action List oe ORACLE 2 3 8 Amending Fund ISIN Mapping After a Fund ISIN Mapping is authorized it can be modified using the Unlock operation from the Action List To make changes to a record after authorization e Invoke the Fund ISIN Mapping Summary screen from the Browser e Select the status of the record that you want to retrieve for authorization You can only amend authorized records e Specify any or all of the details in the corresponding fields on the screen e Click Search button All records with the specified details are displayed in the lower portion of the screen e Double click the record that you wish to amend The Fund ISIN Mapping Detail screen is displayed in amendme
12. ng Fund with ISIN Code Each fund of the AMC which is traded through a depositary must be associated with an identification called the ISIN Code The ISIN Code will be the common identifier for the fund both in the external depositary and FC IS so that the balances of the depositary unit holder in the fund can be maintained and also apportioned to each beneficiary The income distribution option for each ISIN fund association can be maintained and used during dividend processing and distribution to achieve apportionment to each beneficiary You maintain the association of each fund with the ISIN Code in the Fund ISIN Mapping Detail screen You can invoke this screen by typing UTDFNDIS in the field at the top right corner of the Application tool bar and clicking on the adjoining arrow button Select New from the Actions menu in the Application tool bar or click new icon to enter the details of the Fund ISIN Mapping Fund Isin Mapping Detail LE enco id Input by DateTime hod No Authorized by DateTime Open Authorized ORACLE 2 3 1 2 3 2 For each association you can indicate any of the following income distribution modes e Payout e Reinvestment For instance for a fund ISIN association if the distribution mode maintained is Reinvestment then during dividend processing for the depositary unit holders whose beneficiaries have holdings in the fund mapped to the ISIN code the dividend will be reinvest
13. nt mode Select Unlock operation from the Action List to amend the record e Amend the necessary information and click on Save to save the changes 2 3 9 Authorizing Amended Fund ISIN Mapping An amended Fund ISIN Mapping maintenance must be authorized for the amendment to be made effective in the system The authorization of amended records can be done only from Fund Manager Module The process of subsequent authorization is the same as that for normal transactions 2 3 10 Maintaining Interfaces for Uploading Beneficiary Positions Prior to each dividend declaration the positions for each beneficiary must be obtained from the depositary and stored in the FC IS database so that the dividend declared and processed can be apportioned to each beneficiary based on the beneficiary position You must maintain an interface through the Interface Definition facility to upload the beneficiary position before each dividend declaration The beneficiary positions are exported from the external depositary as a file known as the BENPOS file 2 4 Dividend Processing for Beneficiaries When an authorized dividend is processed in FC IS the first step is the identification of holdings eligible for dividend also called the freeze holdings process This process is first executed for non depository unit holder accounts After this the freeze holdings process is executed for the beneficiaries in each depositary unit holder account for each fund in which the
14. on a screen References to related Headings Users Manuals For emphasis Step by step procedures a ORACLE Type of Information This symbol when placed before text indicates a warning or an important note that you should read STOP 1 5 2 Keyboard Conventions Type of Information Keys All keys of the keyboard are represented in capital letters For example lt CTRL gt All short cut keys are contained in brackets For example lt ALT SHIFT gt keys 1 6 Glossary of Icons This User Manual may refer to all or some of the following icons oe pn a ee s p o fe e fom e fem Hold ie ORACLE 1 7 a Sign off ao e Refer the Procedures User Manual for further details about the icons Abbreviations and Acronyms The following acronyms and abbreviations are adhered to in this User Manual veto neron memes oo ii ewm Abbreviation Acronym Meaning to etree Ce Netassetvave O o epson eon o Rmenhamen 1 8 Getting Help Online help is available for all tasks You can get help for any function by clicking the help icon provided or by pressing F1 i ORACLE 2 1 2 2 2 Interface with Depositary Systems Introduction Oracle FLEXCUBE Investor Servicing FC IS provides the facility to interface with external depository systems A depositary system is an agency that maintains the holdings of investors in an electronic form An AMC could also function as a depositary Investors
15. ries Phone 1 650 506 7000 Fax 1 650 506 7200 www oracle com financial_ services Copyright 2012 Oracle Financial Services Software Limited All rights reserved No part of this work may be reproduced stored in a retrieval system adopted or transmitted in any form or by any means electronic mechanical photographic graphic optic recording or otherwise translated in any language or computer language without the prior written permission of Oracle Financial Services Software Limited Due care has been taken to make this document and accompanying software package as accurate as possible However Oracle Financial Services Software Limited makes no representation or warranties with respect to the contents hereof and shall not be responsible for any loss or damage caused to the user by the direct or indirect use of this document and the accompanying Software System Furthermore Oracle Financial Services Software Limited reserves the right to alter modify or otherwise change in any manner the content hereof without obligation of Oracle Financial Services Software Limited to notify any person of such revision or changes All company and product names are trademarks of the respective companies with which they are associated eA ORACLE
16. will fetch all the records whose ISIN ends by numeric value 7 For example AFUND7 AFUND17 etc e Search by 17 System will fetch all the records whose ISIN contains the numeric value 17 For example AFUND17 DUMMY17 etc Editing Fund ISIN Mapping You can modify the details of Fund ISIN Mapping that you have already entered into the system provided it has not been subsequently authorized You can perform this operation as follows e Invoke the Fund ISIN Summary screen from the Browser e Select the status of the record that you want to retrieve for modification in the Authorized field You can only modify records that are unauthorized Accordingly choose the unauthorized option e Specify any or all of the details in the corresponding fields to retrieve the record that is to be modified e Click Search button All unauthorized records with the specified details are retrieved and displayed in the lower portion of the screen e Double click the record that you want to modify in the list of displayed records The Fund ISIN Mapping Detail screen is displayed e Select Unlock Operation from the Action list to modify the record Modify the necessary information e Click Save to save your changes The Fund ISIN Mapping Detail screen is closed and the changes made are reflected in the Fund ISIN Summary screen ay ORACLE 2 3 5 Viewing Fund ISIN Mapping To view a record that you have previously input you must retriev

Interface with Depositary Systems User Manual

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