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PWC v3 User Manual - The Wine Curators

1. Mac users go to your system preferences click on displays and set your monitor to at least 1024x768 Why aren t my labels printing correctly Make sure you are using the correct size labels Make sure your page setup print setup is configured correctly for those labels All this information is listed for you on the ID Labels page of PWC The dialogue boxes prompts also specify how to configure your printer info make sure you read them Copyright 2004 2008 by The Wine Curators All rights reserved Overview 10 Cool Things FAQ Add Buttons Add Quantity Adding a New Wine to Your Cellar see Entering and Editing Wine Information Alphabet Buttons Activate PWC Backing Up PWC Bar Codes Body Bottle Size Cellar List Clickable Items Hand Cursor Comment Bubbles Country Current Quantity Deleting Wines Distinction Drink After Drink By Drop Down Menus Duplicate Earmark Wine for Label Printing Entering and Editing Wine Information Entry Fields in Wine Tab Exporting Favorites Find see Searching Your Records Find Value Food Pairing see Pair Food Food Pairings Tab Gain Loss General Label Info General Label Info List Grapes Tab Location Maturity Dates Drink after Drink by Menu Maker Navigation Bar Notes Ratings Tab Omit Wine On Consignment List Out of Stock Lis
2. New Wine Click for the Wine Tab entry form where you can create a new wine record Use to enter information for a new wine that you are adding to your cellar or a wine you have tasted have on order or want to earmark in your Wish List Search Click to Search your Records in the database either by field Producer Variety Vintage Country Region Quantity etc or by a Universal Search using keywords Previous List Click to see the last list you viewed For example you may have done a search for all of your Cabernet Sauvignon and then decided to look in your On Order List Using this button you can go back to your found set of Cabernet Sauvignon without having to start a new search all over again Pair Food Click to pair a specific food with suggested wine Distinctions or to pair a specific wine distinction with suggested foods Menu Click to make a menu in the Menu Maker for a dinner or wine tasting or to view past menus and wine selections I D Labels Click to print Labels from a label printer for easy inventory upkeep Print Click to print any list of wines in a printer friendly page no color no graphics fits onto an 8 5x11 sheet of paper 7ip To bypass the prompts hold down the Ctrl key on your keyboard while clicking the Print button Help Click to see the Help index Quick Start 10 Cool Things and FAQ page Quit Click to close the program PWC recommends that you Back Up
3. Favorites Create a custom list from a search of specified criteria This is handy if you wish to keep a separate list of Cabernet Sauvignons or Mature wines for example After you perform a search for your specified criteria click Save to Favorites in the drop down menu You can name the list anything you want e g Mature Wines Your new list will be saved in the Favorites menu Any added wines that fall into your specified category will automatically be added to your new custom favorites list Your custom favorites lists will also be viewable on the Home page To change the name of or remove a list choose Edit Favorites in the Favorites drop down menu Options Turn on and off program alert messages and tooltips and set screen options for viewing Help Get help using PWC update PWC register and authorize your copy of PWC buy PWC if you re running the demo and see general info about the product Entry Fields in Wine Tab Use empty fields to enter as much or as little information as you wish Many fields have drop down lists to make entry easier Any field with a drop down list has a handy type ahead feature that allows you to type the first few letters of a word to go directly to that part in the alphabet that corresponds to that word When you find what you re looking for simply select the item from the given drop down list and it will automatically be entered into the field In most cases you can drag an
4. Bar Codes PWC allows you to scan a bar code when entering a new wine adding or subtracting bottles of a wine or searching your cellar for a wine If you Opt in to the Personal Wine Curator Community you can scan a bar code of a wine and perform a search for that wine in the PWC Community database As more and more users enter wines with bar codes the database of wines with bar codes will continue to grow Bar code numbers generated by PWC are UPC A configured are 12 digits in length and all begin with the number 7 Make sure that your scanning device is configured to read UPC A so that you may scan PWC generated bar codes properly UPC A bar codes that is the actual image of the bars will appear in the bar code field on the Wine Tab entry form Any other bar code that is not 12 digits in length will appear in the field as a number only The Wine Curators is not responsible for the functionality of any hardware devices you use in conjunction with the software The Wine Curators recommends using a laser bar code scanner Laser scanners are generally better suited for reading bar codes on curved surfaces such as those found on bottles Maturity Dates Drink after Drink by You can use the Get Maturity Dates button on the Wine Tab entry form to have PWC automatically calculate optimal drinking dates for most wines PWC calculates maturity dates based on the wine Distinction the Vintage the Sub region Region Country and the wine
5. click able item Comment Bubbles Small yellow comment icons appear next to various field headings throughout PWC Click on any of these icons for helpful information pertaining to that field s function s Deleting Wines You can only delete a wine when viewing the Wine Tab entry form and its sub tabs Use the Delete button in the bottom bar When you delete a wine it s gone forever Earmark Wine for Label Printing Each time you enter a new wine you have the option of printing an I D label s for that wine Simply click on the Earmark wine for label printing check box for each wine you want to print a label for When you are finished entering all your info for as many wines as you like click the I D Labels button and you will automatically be taken to a screen that allows you to preview all the wines you want to print labels for See also Labels NOTE USE A LABEL PRINTER ONLY NOT INTENDED FOR SHEETS OF LABELS Flagging Wines PWC gives you the option of flagging wines while viewing any list Click the gray dot to the left of the Producer Wine Name field and an orange colored flag appears You can sort the lists by flagged wines by clicking on the flag icon in the column heading Wines stay flagged until you un flag them by clicking on the icon next to the wine You can view a list of your flagged wines from the Home page or the Lists Drop Down menu Gain Loss PWC keeps track of the monetary gain o
6. Dates Drink after Drink by Menu Maker N Navigation Bar Notes Ratings Tab Aging Potential Calculator To determine a wine s drink after and drink by dates always choose a Distinction for your wine in addition to filling in Sub region Region Country then click the Get Maturity Dates button on the Wine Tab entry form At the prompt indicate the quality of your wine and PWC automatically fills in the dates for you You may fill in your own dates as well PWC will automatically calculate your wine s maturity status from now on Duplicating Wines for Quicker Data Entry For multiple entries of different wines with similar information e g Producer Varietal Vineayrd etc be sure to use Duplicate Wine and change only the fields that are different e g Vintage Customizing List Column Headings Most column headings in the Cellar List and other lists too are customizable Simply click on the heading box and choose another heading from the drop down menu in each customizable column Don t want to see Subregion every time you view your Cellar List Want to see Drink by Date instead Choose Drink by Date from the Drop Down menu and every time you go back to your cellar list that s the column heading you ll see List Sorting By default wines are sorted in the Cellar List by Producer then Wine Name then Vintage You can change the default sort order on the Home screen in the settings tab You can also change
7. Find Value button also available on the Purchase History tab the PWC browser will open and you will be automatically connected to the site The Wine Curators is not responsible for the accuracy of the information provided nor the functionality of the website Ratings List This list is similar to the Cellar List but shows only the Producer Wine Name Appellation and Vintage along with all entered ratings for all wines in your cellar General Label Info List Wines that you entered with labels that you could not discern or for whatever reason did not know the name of the Producer appear in this list Use this as a place holder of sorts until you can determine exactly what bottle of wine you have To view this list click the Cellar button on the black Navigation Bar You will be taken to the Cellar List and its related tabs Click the Gen Label Info List tab to view a list of wines for which you have left the Producer field empty The tab for this list will be grayed out unavailable if you have no entries with unknown producers Wines in the Gen Label Info List also appear in the Cellar List with the words Producer Unknown in the Producer field NOTE This list should be used sparingly and only as a holding pen Your records will be difficult to browse without more detailed information on your wines In order to take full advantage of the database use this only if you are truly at a loss for how to read the wine label
8. URL of the winery s website When you click the go button your default browser will launch and go directly to the site PWC recommends that you ALWAYS FILL IN THE WINE NAME APPELLATION FIELD for optimal record keeping Add Buttons Add buttons appear next to drop down lists in the Wine Tab entry form These buttons allow you to add or delete your own entries to the pre existing lists If you make a selection from any of the drop down lists the add buttons remain grayed out unavailable If however you choose to enter your own information in any of the fields e g Producer Sub region etc then you may click add to include this new information in the drop down list for the future The text on the button will change to del indicating that you may delete your own entry anytime you wish Pre set entries cannot be deleted NOTE You do not have to add your own entry to the drop down lists just because the add button becomes available You may leave the field as it is Any new information you have entered will be saved in the wine record but will not appear in the list Remember that any new entry you add to the drop down lists WILL NOT generate automatic entries in related fields e g Region and Country Wine Tab Use this page for entering and editing basic wine information Click in any field or use the tab key on your computer s keyboard to move from one field to another You can get maturity dates suggestion
9. a dinner menu or wine tasting list 4 Print labels and generate bar codes 5 Search the PWC Community database to auto populate a wine record and view other users tasting notes 6 Customize your Cellar List 7 View and print reports 8 Keep track of your On Order On Consignment Out of Stock Wish List and Tasted wines 9 View a snapshot summary of each wine in your collection 10 Subscribe to PWC Mobile to view your wines from your cell phone Copyright 2004 2008 by The Wine Curators All rights reserved FAQ More answers to technical questions are available at http www thewinecurators com faqTech shtml How do I see a summary of all the information for a particular wine Why can t I change any information in List layouts or Wine Summary What if I don t see the entry field I want where do I put that information Why don t my Lists print the same way they look on the screen Why can t I see all my wines Why do some of my wines have no maturity status Why aren t there any food pairing suggestions for a particular wine How do I keep PWC on two computers and how do I transfer the data Why is my printer only printing one page or wine of my report or list Is it possible to display additional fields on the Reports How do I change my screen monitor resolution Why aren t my labels printing correctly How do I see a summary of all the information for a particular wine Click on any wine in any
10. can also Pair Wine with Food Additionally once you have entered a new wine you can view a list of pairing suggestions in the Food Pairings Tab Making Dinner and Wine Tasting Menus Use the Menu Maker to create and print menus for meals and tasting events Click on Menu on the Navigation Bar or link from the Home page Using Labels for Inventory Upkeep For the most effecient inventory print bottle I D Labels with or without Bar Codes each time you enter a new wine Reports and Printed Lists For a quick reference guide generate and print a Report of your collection from the many choices available or Print a List sorted any way you like and keep it near your cellar Importing Old Records Rather than type Import your wines into PWC If you already have a list or inventory and you can create a tab delimited CSV or Excel file you can use the Import function located in the Drop Down Menus or on the Home page to bring all that info into this database This is an advanced function Turning Off Alert Messages You have the option of disabling certain alert messages after they appear If you disable the warnings you can always restore them later by selecting Options in the Drop Down Menus and clicking Reset All Alerts Copyright 2004 2008 by The Wine Curators All rights reserved Registering and Activating PWC Your copy of the Personal Wine Curator must be registered in order for you to continue using t
11. data file and open it on your second computer Open the PWC_dataBackup folder and copy the Personal_Wine_Curator PWC file into The Personal Wine Curator v2 0 folder which is in your Program Files folder You will be asked if you want to replace the existing file say yes To open your Program Files folder click the Start button then My Computer then Local Disk C then Program Files START gt MY COMPUTER gt LOCAL DISK C gt PROGRAM FILES For an online tutorial with pictures go to http thewinecurators com dataBackupTutor html When you want to update the other computer copy replace the old data file with the new data file Be sure to keep track of any changes you make from one computer to another IMPORTANT NOTES ALWAYS MAKE A BACK UP OF THE DATA YOU ARE GOING TO REPLACE BEFORE YOU ACTUALLY REPLACE IT just in case you re replacing the wrong file Mac users use the same technique The PWC folder is inside your Applications folder If you do not see the file named Personal_Wine_Curator PWC after you make your backup make sure you are viewing all your files none hidden go to your Windows Control Panel and make sure you are set to show hidden files To show your hidden files and folders if you re on Windows XP Start button lower left of your screen gt Control Panel gt Appearance and Themes gt Folder Options gt View tab gt check Show hidden files and folders t
12. immediately conjures what the wine is all about It encompasses varietal variety appellation blend quality classification body type or wine type A distinction might be a varietal Cabernet Sauvignon a region and type Rhone Red or a style Bordeaux Blend The PWC has nearly 200 distinctions in the drop down list This list cannot be modified If you do not see the distinction you are looking for try using a more general distinction e g Red light bodied In this way the database will still generate a food pairing but not drink dates NOTE When you choose a distinction from the drop down list the Body field is AUTOMATICALLY entered You may of course change the body type manually In some instances body type is extremely difficult to assume In these cases the body field is left empty Again you may fill in the Body field manually WARNING The PWC database uses distinctions to pair food and wine If this field is left empty the database WILL NOT automatically create food and wine pairings nor will it be able to calculate Maturity Dates Drink after Enter the year after which this wine should be drunk You can use the Get Maturity Dates button to have PWC automatically calculate dates for most wines NOTE The PWC database automatically calculates maturity for you in the Cellar List Too Young Young Mature Old Too Old If you do not fill in both of the Drink after Drink by fields the maturity
13. in your cellar will be displayed on the Ratings List Region The Region field has a drop down list that contains over 200 names of delimited wine regions which usually correspond with the same geographical region names All Regions in the list pair automatically with a corresponding country in the Country field If you have already chosen a Sub region from the Sub region field drop down list the Region field will be filled in for you automatically You may of course change the name of the region manually You can type into this field and add your own names to the Region drop down list by using the Add Button that appears to the right of the field Sub region The Sub Region field has a drop down list that contains about 1 500 names of delimited wine regions sub zones wards districts etc that lie within a greater wine Region Many of these sub regions contain their own sub regions or may in fact be a sub region of another sub region in the list Use the Vineyard Sub sub field to record further divisions All sub regions in the list pair automatically with a corresponding region and country You can type into this field and add your own names to the Sub region drop down list by using the Add Button that appears to the right of the field Tip The drop down lists were designed to save you time and guesswork If you aren t sure of the sub region for a particular wine check the Sub region drop down list and see if it matches s
14. information is also available in the Subtract bottles pop up window see On Consignment All of your information will appear later in the Drink Sale History Tab entry form On Consignment List Tracking the sale of your wines is easy with PWC When you subtract bottles in the Wine Tab entry form you are given the choice to enter sale details see Subtract Quantity in the Sell tab If you are selling bottles of your wine on consignment enter your asking price consigner wine shop or auction house and any lot number if applicable Wines with bottles that have pending sales will be viewable in the On Consignment list which you can find by looking in the Lists drop down menu or by going to the program Home page Once a sale has been made edit the wine and enter the per bottle sale price in the Drink Sale History tab When you enter a sale price the wine will no longer appear in the On Consignment list If the wine still has bottles to be sold make a note in the notes field and wait until all the bottles have sold before you enter anything in the Sale Price btl field Note Each time you subtract bottles from your cellar you create a record for that occasion Every date record appears on the Drink Sale History tab Bottles on consignment will be flagged in the corresponding date record Drink Sale History Tab Information entered when you subtract bottles see Subtract Quantity appears in this tab i
15. of PWC To display PWC properly be sure your computer monitor s resolution is set to a minimum of 1024x768 The following notes will help you get started quickly PWC Community Access the online Personal Wine Curator Community and instantly retrieve wine data for your own quick wine entry Scan a bar code or simply type a few key words to see if your wine exists in the community database and watch how the data populates your new record You can even view other users tasting notes Simply Opt in on the software Home screen and begin sharing data with your fellow wine collectors PWC Mobile Subscribe to Personal Wine Curator Mobile and access your personal data from your hand held device such as a cell phone with an internet browser You can also back up your data safely online Sign up now from the Home screen Entering and Editing Wines All entry and editing of wines is done from the Wine Tab entry form and its related tabs Click the New Wine button on the Navigation Bar to go to the entry form You may also enter a new wine from the Home screen If you are using a bar code scanner from the Home screen choose Enter a New Wine from the Barcodes command buttons and your bar code will automatically be entered in the new wine record Click on any Edit button next to a wine in a list or on a Wine Summary to go directly to the entry form for that wine where you can view your data and make changes Quick Data En
16. omitting one wine at a time from that list until you have narrowed it down to suit your viewing or printing needs Omitting a wine from a list does not delete that wine from your Cellar It s simply a way of pairing down a found set of wines in a list Make sure the wine you want to omit from your list is indicated by the thin black vertical marker on the farthest left margin of the screen To do this go to the Drop Down Menus at the top of the screen and choose Navigate Move up and down the list until you have highlighted the wine then click Omit Wine in the Navigate menu and the wine will be removed from your list but NOT from your Cellar Repeat as many times as you want until the list contains just the wines you want You ll notice that keystroke shortcuts are also available for navigating in a list and for omitting wines from a list These keystrokes are indicated in the Navigation menu Phone Book PWC allows you to store names and addresses for all of your vendors producers importers or general contacts Navigate to the Phone Book from the Home page or view and edit on the fly from the Wine Tab entry form by clicking on the spiral notebook icon next to the Producer and Importer fields In the Phone Book entry window use the check boxes to identify the type of entry you are making You may then view your contacts in separate lists or all in the same list Click on the names in the lists to view the details for each contact
17. reference and a fun way to interact with your collection Classic combinations Chardonnay with Lobster are listed along with seemingly unconventional ones Chardonnay with Sirloin Steak No rules are hard and fast when it comes to your personal taste Experience is all While many very specific foods are listed including methods of preparation many factors come into play when pairing a dish or especially a whole meal These include sauces spices herbs cooking techniques etc The possibilities are limitless and all of them can have an effect on the flavor of your chosen wine Additionally certain foods can be difficult to pair Be careful when serving peanuts olives eggs hot chili peppers spicy sauces blue cheeses garlic onions vinegar and horseradish Used judiciously and paired well however harmony can be achieved Most of all drink what you like even if it bucks convention To pair food with wine click on the Pair Food button on the black Navigation Bar You will be taken to a new page that allows you to choose from a list of nearly six hundred foods Each of these foods pairs with many specific wine Distinctions allowing for over 7 500 possible food and wine combinations Begin by choosing one of the foods from the choose a food drop down list then clicking the Pair It button If you don t see exactly what you re looking for select something similar Once you have chosen a food a new page appears with y
18. tastings Subsribe to Personal Wine Curator Mobile to access your data from your hand held device as well as store your data securely online e Upgrade from version 2 of PWC To display PWC properly be sure your computer monitor s resolution is set to a minimum of 1024x768 The following notes will help you get started quickly PWC Community Comment Bubbles Country Current Quantity Custom I D D Deleting Wines Distinction Drink After Drink By Drink Sale History Tab Drop Down Menus Duplicate E Earmark Wine for Label Printing Entering and Editing Wine Information Entry Fields in Wine Tab Exporting F Favorites Find see Searching Your Records Find Value Flagging Wines Food Pairing see Pair Food Access the online Personal Wine Curator Community and instantly retrieve wine data for your own quick wine entry Scan a bar code or simply type a few key words to see if your wine exists in the community database and watch how the data populates your new record You can even view other users tasting notes Simply Opt in on the software Home screen and begin sharing data with your fellow wine collectors PWC Mobile Subscribe to Personal Wine Curator Mobile and access your personal data from your hand held device such as a cell phone with an internet browser You can also back up your data safely online Sign up now from the Home screen Entering and Editing Wine
19. the program on exiting Drop Down Menus Drop Down Menus are located at the top of the screen in the gray bar Many of these menus are new in version 3 Much of what you need to do in PWC can be accessed from these menus but remember you can achieve most of your tasks by using the buttons in the black Navigation Bar or from the Home page The Drop Down Menus are Edit Format Lists Reports Wine ID Food and Wine Navigate Favorites Help File Add a new wine configure printing import and export records Back up PWC and exit program Edit Cut copy and paste Format Format text using different fonts colors sizes etc Navigate to any of the lists in PWC including a simple spreadsheet and lists of notes Reports View and print reports from a list that includes wine categories purchases values sales and drink history Wine ID and Barcodes Update your wine information using PWC I D numbers or barcodes print I D labels for your wines scan and generate new barcodes when entering a new wine or editing an existing wine and scan a barcode to add subtract bottles or view a wine summary Food and Wine Pair food and wine and make and browse menus Navigate Keystrokes for scrolling through your wines either in lists wine summary or in edit mode You can also jump to the first or last wine in a list with these keystrokes or temporarily omit wines one at a time from a list that you re viewing
20. the sort order temporarily when you are viewing your Cellar List click any column heading s sort arrows to the left of the heading For example if you want to sort by Country click the arrows to the left of Country at the top of that column Click again to reverse the order from ascending to descending Viewing a Summary of your Wine When you are viewing your Cellar List you can always see detailed summaries of any wine by simply clicking directly on that wine Just put your cursor over the name of the Producer and click You will then be taken to the Wine Summary You can also access a Wine Summary from the Wine Tab entry form O Omit Wine On Consignment List Out of Stock List P Pair Food Pair Wine with Food Phone Book Printing Lists you are Viewing Producer Purchase History Tab Personal Wine Curator Community PWC Community Personal Wine Curator Mobile PWC Mobile Q Quick Cellar Search R Ratings Ratings List Region Register PWC Reports Restoring Recovering PWC from Back Up Folder Food and Wine Pairing Suggestions PWC offers over 7 500 food and wine pairing suggestions Always choose a Distinction for your wine in order to generate these pairing suggestions Click on Pair Food in the Navigation Bar to generate a list of food choices You can also Pair Wine with Food Additionally once you have entered a new wine you can view a list of pairing s
21. Barbarescos Super Tuscans many Rhone wines California Cabernets German Rieslings Loire Valley Chenin Blancs and Vintage Port Inexpensive wines should generally be consumed in the first couple of years Grapes Tab Enter the grapes that make up your wine by selecting from the list of the world s best known grapes You can narrow the list to popular black or white by clicking on the buttons above After you have selected the grapes you may fill in the percentage of each grape in the blend of your wine This information will appear in the Wine Summary You may also delete your choices Deleting your choices will not affect the permanent list When you have finished entering information you can save your wine review info in the other tabs scroll through your wine records or navigate to another area in the program by using any of the Navigation Bar icons Menu Maker Click the Menu button on the black Navigation Bar to make a new menu for a dinner or wine tasting or to Browse Existing Menus The Menu Maker is a four part process Part 1 Name the Menu To begin in the Menu tab fields enter a name for your menu e g David s 40th Birthday Dinner the date of the event who the guests will be and any notes e g David is allergic to nuts View any wines you may have selected from the Pair Food page in the Wine Clipboard tab on the right of your screen You can add wines in the next step Click Next at th
22. Pairings tab shows all of the suggested pairings in an easy to read column format NOTE You cannot edit any information in Wine Summary This prevents you from accidentally changing important data If you want to change any data for a particular wine click the Edit button located in the top right corner of the page and you will be taken to the Wine Tab entry form for that wine Cellar List To see the list of wines in your cellar click the Cellar button on the black Navigation Bar You will be taken to the Cellar List tab This is the page where you can view a list of all of your wines or a narrowed list of some of your wines if you so choose Here you will find all of the wines in your current collection Use the Cellar List to view at a glance all the wines in your collection Each wine shows the Producer and Wine Name Vintage and any combination of customizable field headings including Varietal Country Region and Sub region Quantity Maturity Location and Ratings Note that if a wine s maturity status is Old or Late a warning symbol will appear in the far right column of the page To change any of the customizable headings at the top of any of the lists just click on a heading field and choose an item from the drop down list To view a list of wines for which you no longer have any bottles in your collection click the Out of Stock List tab To view a list of wines that you have purchased bottles of but that
23. Quick Cellar Search Located at the top right of every wine list layout you can use this handy quick search field to locate a wine in any of your wine lists Just type in some text and click go Your search result will appear as a found set in a new list Note Quick search finds wines in your lists only and does not look up wines in The Personal Wine Curator Community or the Web Search for a Wine on the Web Click the Search Web button in the Wine Tab entry form and PWC will launch your default Internet browser to search the Web using the information you enter in any of the first five fields Producer Wine Name Appellation Vintage Varietal and Type Tip You can cut and paste text and add it to your Notes Sorting Lists You can sort lists on the fly while viewing them Click the arrows to the left of any column field heading in any list to sort the list by that field heading For example click next to Producer Wine Name to sort the list by Producer in ascending order Click again to sort by descending order When you go to another page and come back to the list the default sort order will reset The PWC default sort order is by Producer first Wine Name second and Vintage third You can create your own default sort order on the Home page Note Keep in mind that if you change the sort order in the Settings tab your custom headings in a given list might not show the field heading of your sort order preference Total
24. The Personal Wine Curator Overview 10 Cool Things FAQ Help Index A Add Buttons Add Quantity Adding a New Wine to Your Cellar see Entering and Editing Wine Information Alphabet Buttons Activate PWC B Backing Up PWC Bar Codes Body Bottle Size Cellar List Clickable Items Hand Cursor Overview Welcome to the Personal Wine Curator PWC the feature rich cataloguing and food pairing software for PC and Mac that takes organizing your wines to a whole new level Please take the time to register and authorize your copy of PWC now With this program you can easily Keep track of your entire collection Remember wines you tasted or have on a wish list Identify drink by dates and track the maturity status of your wines Keep track of the cost and value of your wines as well as your purchasing history and auction sales history e Search the Personal Wine Curator Community an online database of PWC users wine data to easily import wine records and view and share tasting notes e Search the internet instantly for information on your wine including a direct link to Wine Searcher com for looking up current market values Import old wine records from Excel Word and other text documents Print and view detailed reports and lists Print I D labels for your bottles including your own generated bar codes Pair your wines with specific food suggestions Make menus for dinners and
25. Wines Total Bottles At the bottom right hand corner of the list pages and the entry tabs you will find a total of the number of wines and bottles in your collection and a total of the number of wines you are currently viewing from a list If you have narrowed a list by performing a search or selecting an Alphabet Button the total number of wines you are currently viewing reflects that narrowed list Updating PWC The Wine Curators offers periodic free updates to the PWC software These updates include bug fixes enhancements and an annual update of vintage ratings for the Get Maturity Dates function PWC will detect if you are running the most current version each time you open the program You can also check for updates by going to Update PWC in the Help menu on the Drop Down Menu bar Updates can be downloaded from http thewinecurators com updates php
26. ange of dates in the fields provided Print from wines I haven t printed labels for yet If you can t remember all the wines you have printed labels for and you just want to print labels for whatever still needs them use this choice Show me all my wines Shows you every wine in your collection Check the Print with barcodes box available for Small I D and Big I D lables only to include that information on your labels Once you have decided which type of label you want to print you are taken to a new screen Here you are given a choice of printing a label for every wine on the list you see or checking just the wines you want If you want to print all the wines on the list you don t have to check any boxes You can clear choose all the check boxes in the list at once by clicking the check box at the top of the list Note that the selected wines list is always sorted by quantity of bottles In this way you can go down the list first checking the wines with a quantity of one bottle then go through again and check the wines with two bottles etc This enables you to print exactly the number of labels you need for all of your bottles when you get to your printer s dialogue window You can always change this list by clicking Change List Once you are ready to print just click Print All to print the entire list or Print Checked Only to print just the wines you have checked NOTE Be sure to choose the co
27. ate through your hard drive find the file that has the wines you want to import Once you choose the text or Excel file you want to import you will see this screen Import Field Mapping In the upper right corner you have a drop down list View by You can set this on any setting however PWC STRONGLY SUGGESTS YOU LEAVE THIS AS LAST ORDER If you change these settings you will notice that the fields in the right hand column change The fields in the left hand column represent the information in your text file You must match as closely as possible the fields on the right with the info on the left WARNING NEVER IMPORT ANYTHING INTO ITEM ID Item serial is okay to use If for example you have your own I D number use Item serial See also Bar Code Numbers Importing The center column must have a small black arrow connecting the two information columns Simply click the middle column between two corresponding fields to change the icon to an arrow if one isn t there already Click and drag any fields in the right column up or down to match the fields on the left When you are satisfied that your fields match make sure Add new records is checked NOTE Windows users you will see a drop down list of character sets Choose Windows Now click Import You are done 10 Cool Things 1 Determine the drink by dates and track the maturity of your wine 2 Pair wines with food or food with wines 3 Make
28. ave your wine review info in the other tabs scroll through your wine records or navigate to another area in the program by using any of the Navigation Bar icons Personal Wine Curator Community The Personal Wine Curator Community PWC Community is an online database of PWC users wine data By Opting in to this free service you can share your own data and tasting notes with the ever growing community of PWC users and easily import other users wine records Access to the PWC Communty is from the software but you must be connected to the internet The default setting for PWC Community is Opt Out If you wish to opt in to the community database simply locate the PWC Community button on the Home page and change the setting to Opt In You can also change the settings in the Settings Tab on the Home Page When you opt in to the PWC Community all of your wine data along with any accompanying tasting notes on specific dates will be uploaded to the online database for other PWC Community users to share The more wine data that is shared the more wine data you can access quickly when entering new wines in your own records When you search for a wine in the PWC Community either from the Wine Tab entry form or from the Search by Field page a new window will pop up showing a list of your search results You can add a wine and have it automatically fill in the fields in a new wine record and you will also be able to view community tas
29. ch course When you are finished with the course click back over to the Course tab and click New again to add another course or click Next at the bottom right of the screen when you are ready to view and print your menu Part 4 Preview and Print Menu PWC will allow you to print your menu one to a page or two to a page on 8 1 2 X 11 paper Click to preview or print When you are finished click Done at the bottom right of the screen and select either Home or Cellar to continue using PWC Note At any time during the four part process of building a new menu you can use the Back button at the bottom right of the screen to go back to the previous part New Menu button You can create a new menu directly from the Menu Maker using the New button at the bottom of the screen Delete Menu button You can delete a menu directly from the Menu Maker using the Delete button at the bottom of the screen Browse Menus When you click the Menu button on the Navigation Bar you have the option of browsing existing menus When you choose this option you will be taken to a list of menus previously created You can edit existing menus or preview the print layout You may also delete menus you no longer wish to have in the list Note Anytime you begin a new menu it will appear in the Menu list even if you didn t type any information into the new menu Pair Food PWC offers suggestions of food and wine pairings as a learning tool a handy
30. d drop information from one field to another Simply use your cursor to highlight the contents of a field then click and hold while dragging the field contents into another field For example if a wine s Distinction is Cabernet Sauvignon and you want the Wine Name to be Cabernet Sauvignon as well just drag the information from the Distinction field into the Wine Name field and it will automatically be copied The entry fields are Alc Barcode Body Bottle size Case Prod Country Current Quantity Custom Custom I D Distinction Drink after Drink by General Label Info L D Importer Location Producer Sub region Type Value Varietal Vineyard Sub sub Wine Maker Wine Name A ppellation Winery Web Address URL Ale Enter the alcohol percentage of your wine Barcode Click in this field to scan an existing barcode or to have PWC generate a new barcode and number for your wine Body This drop down list has three basic wine body types light medium and full If you have already chosen a Distinction from the drop down list in most cases the Body field will be filled in automatically You may change the body type manually if you like Bottle size Enter the size of the wine bottle Use the drop down list or enter your own Case Prod Enter the quantity of cases produced of your wine Country This is a drop down list of the world s most popular and or important wine producin
31. d fields show the wines order dates and due dates Add Quantity To add bottles to your cellar click this button The Add bottles pop up window appears Enter a quantity If you are entering a wine for your Wish List or Tasted List leave the quantity empty You may also enter other useful information here including date from where you acquired the bottle s what you paid per bottle what the current value per bottle is whether the bottle s is On Order order date delivery info and the means by which you acquired the bottle s This information will appear later in the Purchase History tab entry form To look up the value of a wine online using wine searcher com use the Find Value button available when you add a quantity in the Add bottles pop up window and also on the Purchase History tab Wish List Keeping track of wines that you may someday wish to acquire is easy Use the Wine Tab entry form to enter the wine you want to keep on the Wish List the way you would for any other wine but be sure to check the Wish List box and don t add a quantity The Wish List is similar to the Cellar List but shows only wines that you have earmarked for later buying You can reference this list to remember wines you ve heard and read about but for whatever reason do not have in your cellar Tasted List Tasted Only Keeping track of wines that you have only tasted and that have never been part of your collection is easy U
32. date will be listed as uncertain in your Cellar List Drink by Enter the year by which this wine should be drunk last possible maturity date You can use the Get Maturity Dates button to have PWC automatically calculate dates for most wines NOTE The PWC database automatically calculates maturity for you in the Cellar List Too Young Young Mature Old Too Old If you do not fill in both of the Drink after Drink by fields the maturity date will be listed as uncertain in your Cellar List General Label Info In the unlikely event that you cannot discern or do not know the name of the Producer enter all the information you see on the wine label here Use this as a place holder of sorts until you can determine exactly what bottle of wine you have Information you type in this field will appear later in the General Label Info List and the Cellar List When viewing the Cellar List the words Producer Unknown will automatically be entered in the Producer field as a reminder that the wine is in your collection NOTE This option should be used sparingly and only as a holding pen Your records will be difficult to browse without more detailed information on your wines In order to take full advantage of the database use this only if you are truly at a loss for how to read the wine label I D When you create a new wine PWC automatically assigns it a unique ID number This number is not modifiable The PWC I D appears on a
33. e Help index The following buttons appear in the bottom bar of the Wine Tab entry form and its related tabs Save Wine Click to save your new wine record and any changes you have made to an existing wine record You can save your wine record at any point in the entry process from any related tab Duplicate Click to create a duplicate record of whatever wine you are viewing in the Wine Tab entry form You will be prompted with a choice of duplicating all the information for that wine from all the wine entry tabs including Notes etc or just the basic information from the Wine Tab entry form A new wine record will be created with a new I D This feature can save you time by eliminating the need to re type the same information as for example when you are entering different vintages of the same wine or different vineyards of the same varietal from the same producer Delete Click to permanently delete the wine you are viewing All information about this wine will be lost Summary Click to view a Wine Summary for that wine lt First Wine Click to view the first wine record in the list as it is currently sorted lt Previous Wine Click to view the previous wine record in the list as it is currently sorted gt Next Click to view the next wine record in the list as it is currently sorted gt Last Click to view the last wine record in the list as it is currently sorted Note The wine records you a
34. e bottom right of the screen when you are ready to continue Part 2 Choose the Wines In the Cellar tab you will see the list of wines from your Cellar List If you have selected any wines earlier from the Pair Food page those wines will have an x in the checkbox to the left You can select more wines here to inlcude on your menu or you can de select wines to exclude them from your menu Each wine you select will appear in the Wine Clipboard tab on the right of your screen Click Next at the bottom right of the screen when you are ready to continue Part 3 Create the Courses Select the New button at the bottom of the Course tab to create a new course In the Detail tab fields enter a course name e g Appetizer the food for that course e g Insalata Caprese and a description of the course e g Heirloom Tomatoes Mozarella and Basil To enter a wine or wines for the new course make a selection from the Wine Clipboard tab on the right of your screen by clicking an arrow button next to the wine s Type any notes about the wine directly into the Notes field To view your notes from the entry form click on the small text icon to the right of the Notes field A window will open showing all the available notes from the Notes Tab You may copy any notes you wish to include on your menu then click Done at the top of the screen and paste the notes into the Course Wines Notes field Select as many wines as you want for ea
35. eason you lose your data use of this service will provide another safeguard so that you may retrieve it again To back up your data online simply go to the software Home Page choose the Restore from Back Up button and follow the promtps Again The Wine Curators strongly urges you to maintain your own back up versions of any personal data Personal Wine Curator Mobile Personal Wine Curator Mobile is a fee based subscription service that allows you to view your own personal wine data remotely from a hand held device such as a cell phone with a web browser or internet browser The service also includes on line storage of your Personal Wine Curator personal data for extra back up protection Your subsription provides unlimited access to the service via the Internet so you can view your wines from just about anywhere you go The service is especially useful if you find yourself in a wine store and want to look something up in your Cellar List or Wish List Once you have subscribed to PWC Mobile you can sync your wine data to the online server anytime by using the PWC Mobile Sync button on the Home page Your most current data will then be available to view from an internet browser In addition to browsing your cellar from your cell phone or other internet browser Personal Wine Curator Mobile also provides an online back up service for extra protection of your data If for any reason you lose your data use of this service w
36. euf du pape Chianti Classico finds Chianti Classico or Classico Chianti but not Chianti or Chianti Rufina Less than a specified value use lt e g lt 40 or lt 9 7 1999 or lt M Less than or equal to a specified value use lt e g lt 95129 or lt 05 00 00 or lt M Greater than a specified value use gt e g gt 95129 or gt 9 7 1999 or gt M Greater than or equal to a specified value use gt e g gt 100 or gt 9 7 1999 or gt M A range is first to last character in the alphabet for text least to greatest for numbers and earliest to latest for date and time Use e g 12 30 17 30 or 1 1 1999 6 6 2000 or A M Subtract Quantity To subtract bottles from your cellar click this button The Subtract bottles pop up window appears Enter a quantity You may also enter other useful information here including date where you drank the bottle s when you drank the bottle s with whom you drank the bottle s what food you paired the wine with and a specific tasting note for the date you drank the bottle s This last note field is shared with the Personal Wine Curator Community and is particularly useful if you like to keep track of how a wine evolves over time or how it may change depending on the food and the occasion You can also indicate whether you gave the bottle s away as a gift or if the bottle s was somehow unfortunately lost to damage or theft A separate tab for entering sales
37. for a wine you must enter both a drink after and a drink by date in the Wine Tab entry form Click edit from the Cellar List then enter the dates and a maturity status will appear from then on If you want PWC to get maturity dates for a wine you must enter a distinction a vintage and a sub region region or country Not all wines will generate a suggestion for aging Why aren t there any food pairing suggestions for a particular wine You must enter a distinction in the Wine Tab entry form to generate food pairing suggestions Click edit from the Cellar List then enter a distinction and food pairings will appear from then on How do I keep PWC on two computers and how do I transfer the data You will have to install PWC clean onto your second computer and then just swap out the data file The data file contains your authorization information so you will not have to re authorize the second computer 1 On your first computer launch the software go to the Home screen and click Back Up PWC select a flash drive or other removable media PWC will create a folder called PWC_dataBackup and inside that folder will be your data file named Personal_Wine_Curator PWC 2 Load the PWC CD in your second computer or go to http www personalwinecurator com and download the free demo Install it to your second computer as a NEW USER clean install 3 Now take the flash drive or other removable media with the back up
38. g countries Use the Add Button to add your own entries to the pre existing list All regions pair automatically with their corresponding countries in the Country field You may of course change the country manually Current Quantity This field shows you how many bottles of a particular wine are in your cellar You cannot type directly into this field however clicking into it will show you a pop up window where you will be given the choice to add or subtract bottles To add or subtract bottles click on the Add Quantity button or Subtract Quantity button If you have only tasted the wine check the Tasted Only box and don t add a quantity If you d like to add the wine to your Wish List check the Wish List box and likewise don t add a quantity Custom Use this field for anything you want Change the name by clicking the field heading Custom I D PWC automatically assigns an I D to each new wine record This number is not modifiable If you want to create your own ID number enter it in the Custom I D field You can also use this field to import Bar Code Numbers Distinction Distinction is unique to PWC and is the field that allows us to provide you with food and wine pairing combinations as well as suggest Maturity Dates for your wines Distinction is the element s that may be considered the most influential in identifying the flavor body quality and structure of a wine the catch all label that
39. have not yet been delivered click the On Order List tab To view a list of wines along with any and all ratings you have entered click the Ratings List tab To view a list of wines that you have earmarked for later purchase click the Wish List tab To view a list of wines that you have only tasted but never had in your collection click the Tasted List tab To view a list of wines that you entered without knowng exactly what you were reading on the label and what exactly the producer name was click the General Label Info List Click any of the Alphabet Buttons to view a list of Producers beginning with that letter In this way you do not have to scroll through all your wines to find a producer that starts with L for example nor do you have to perform a Search Click Al to view all the wines in your list Click any edit button to edit information for the wine that appears directly to the right of the button You cannot edit information directly from this list Click the arrows to the left of any column heading to sort the list accordingly For example click Producer Wine Name to sort the list by Producer in ascending order Click again to sort by descending order When you go to another page and come back to the list the default sort order will reset The default sort order is by Producer first Wine Name second and Vintage third You can create your own default sort order on the Home page in the Settings tab Simila
40. he program with full functionality after 15 days once the program has been loaded onto your computer EXISTING USERS WHO HAVE UPGRADED If you are an existing registered user of PWC version 2 you will need to activate your PWC upgrade using the new registration activation number that came with your new purchase see below Please register your copy of PWC v3 by clicking the Register PWC button on the software Home page or by selecting Register in the Help drop down menu on any page in the Personal Wine Curator Activation of the software will be automatic upon registering For Downloads a registration number was sent to you in an email For CDs a registration number appears on the sticker affixed to the inside cover of the packaging NEW USERS You will need to activate your copy of PWC using the registration activation number that came with your new purchase see below For Downloads a registration number was sent to you in an email For CDs a registration number appears on the sticker affixed to the inside cover of the packaging Simply register by clicking the Register PWC button on the software Home page or by selecting Register in the Help drop down menu on any page in the Personal Wine Curator Activation of the software will be automatic upon registering DEMO USERS You must purchase the software before you can register and activate your copy of PWC DO NOT reinstall the software Click Buy PWC from the Hel
41. hen click Apply at the bottom of that window then OK To show your hidden files and folders if you re on Windows Vista Start button lower left of your screen gt Control Panel gt Folder Options gt View tab gt check Show hidden files and folders then click Apply at the bottom of that window then OK Why is my printer only printing one page or wine of my report or list Windows users In your print setup window you will see a drop down menu that reads Print make sure this is set to records being browsed not current record Mac users In your print setup window below Preset you will see a drop down menu that reads Copies amp Pages Click this menu scroll down to The Personal Wine Curator and select it You will see an option that reads Print make sure this is set to records being browsed not current record Is it possible to display additional fields on the Reports You cannot alter information that appears on reports Reports aren t really intended to show you ALL the information about every wine Rather they should be used as visual tools to see the shape of your collection How do I change my monitor resolution Windows users right click on your desktop choose properties or personalize then go to settings or display settings Near the bottom of that window is the screen resolution slider Slide the little marker until the resolution reads at least1024x768 pixels
42. ill provide another safeguard so that you may retrieve it again To back up your data online go to the Home page and choose the Back up PWC button You will be given the choice to back up to the PWC Mobile online server From here you may also choose to back up your data to a drive on your computer If you should ever find it necessary to restore your data from your PWC Mobile online back up simply go to the Home page and choose the Restore from Back Up button and follow the promtps to restore from your PWC Mobile online back up file The Wine Curators strongly urges you to maintain your own back up versions of any personal data Please note that your cell phone network may charge extra fot Internet access and that not all internet enabled cell phones are configured to work the same way The Wine Curators urges you to check with your phone company if you have any questions about your cell phone or your internet plan Restoring PWC from Back Up Folder If you should ever find it necessary to restore recover your Personal Wine Curator data from the back up folder stored on your computer or removable media such as a memory stick simply go to the Home page and choose the Restore from Back Up button Find and select the folder where your Back up file has been stored on your computer Click OK and PWC will replace any data currently in your cellar with the data from the selected back up and close the program You must re start PWC
43. list Cellar Tasted Wish List Out of Stock Gen Label Info Ratings On Order to go directly to the Wine Summary page This form offers a complete summary of ALL the information you have entered about a wine on an easy to read page that you can also print Why can t I change any information in List layouts or Wine Summary PWC operates on the principle that you will be viewing your wines in many different ways but editing them in only one way You MUST click an edit button in order to change information about a wine This way you will not accidentally change any information What if I don t see the entry field I want where do I put that information Most information you will want to enter has its own entry field If you don t see what you are looking for use the general My Notes or Other notes fields Why don t my Lists print the same way they look on the screen Printed pages have been formatted to fit neatly on an 8 5x11 sheet of paper and are free of graphics All information on these pages can be printed with preformatted fields or with your own custom field choices Why can t I see all my wines If you are viewing wines in any of the Lists and only see a partial list of thoses wines you are viewing a sub set e g a search result for a particular vintage Click All on the Alphabet Tab to restore the list to your entire collection Why do some of my wines have no maturity status To generate a maturity status
44. n a pocket computer PDA in an Excel spreadsheet or to print sheets of labels on an inkjet or laser printer Choose Export from the Home page or Export Records from the File menu on the Drop Down Menu bar You will be given a choice to export your Cellar List or your Wish List Select a location on your computer or other drive in which to save your new file of exported records e g Desktop Type a name for your new file and select a file type e g Comma Separated Text Files csv Your new file will appear in the location you specified Note You will have to add headers to your new data file Backing Up PWC To make a back up of your PWC data simply click Back Up PWC on the Home page or choose Back Up PWC from the File menu on the Drop Down Menu bar Choose a back up destination on your computer from the menu A complete back up called PWC_dataBackup will be created and stored in your chosen location PWC strongly recommends that you back up often to some sort of removable media such as a USB memory stick PWC will automatically back up to your hard drive upon exiting the program This automatic back up is located in the Personal Wine Curator v3 folder in Program Files Windows or Applications folder Mac and will be stored in a separate sub folder called Backups Personal Wine Curator Mobile provides a fee based subscription online back up service for extra protection of your data If for any r
45. ncluding the date you drank the bottle s where you drank the bottle s when you drank the bottle s with whom you drank the bottle s what food you paired the wine with and a specific note for the date you drank the bottle s You may also edit and view information about any sales you have made in this tab Click on any date in the list to see drink or sales details for that occasion Drink and sales details may also be entered or modified in the appropriate fields You may also view the total of how many bottles of a wine have been removed from your cellar the total bottles on consignment the total of any sales and the value of your current stock When you have finished entering information you can save your wine review info in the other tabs scroll through your wine records or navigate to another area in the program by using any of the Navigation Bar icons Wine Summary To view a single page summary of a wine go to any list Cellar On Order Tasted Wish List Ratings Gen Label Info Out of Stock and click inside the field for that wine You will be taken to the Wine Summary page You can also access a Wine Summary from the Wine Tab entry form and its realted tabs using the Summary button at the bottom of each screen The Summary tab offers a snap shot summary of the information you have entered about a wine on an easy to read page that you can also print by using the Print button on the Navigation bar The Food
46. ny of the three sizes of labels you can print Importer Enter the name of the importer of your wine if applicable Create a list by adding each entry Location Enter the location of the bottle s This could be a word or phrase Home Locker Left Diamond Bins etc a number 101 or a combination of both Bin 12 Rack A The Location field in the Cellar List will sort alphabetically or numerically but not both If you wish to make sorting by location a priority be consistent with how you enter your information If you have no particular storage system you can leave the field blank Producer The Producer field has a drop down list that contains over 7 000 names of commercial wineries producers from all over the world Common estate synonyms typically used as prefixes such as Chateau Domaine Fattoria Castello Bodega Weingut Quinta etc have been omitted from the list for faster lookups e g Issan not Chateau d Issan except where such words are germane to the brand First names are listed before family names when they too are germane to the brand e g Joseph Phelps not Phelps You can type into this field and add your own names to the Producer drop down list by using the Add Button that appears to the right of the field Ratings Use the rating fields in the Notes Ratings Tab to keep a record of your own wine ratings or those of your favorite critical sources All entered ratings for all wines
47. ol because you have the freedom to search for a sub set of your wines and sort the list however you wish As an example you might want to search your collection for wines that have a maturity status of Old and Late You can then sort the found sub set any way you want e g by Region and print out the list so you can have a handy reference in your kitchen You can then make it a point to set about drinking those wines on the verge of hitting their peak Be sure to choose the correct printer from your computer s printer dialogue window If you ve been printing labels be sure to re select your standard ink jet or laser printer Importing Import a list of your existing wine records from Word Excel or other text file to PWC Choose Import from the Home page or Import Records from the File menu on the Drop Down Menu bar To begin you are asked to choose a text file Excel Microsoft Word etc Click OK IMPORTANT The file you import MUST be an Excel Tab Delimited or Comma Separated CSV text file If you do not understand how to do this consult the help guide in the application that created the file you want to import WARNING You may inadvertently import extraneous information or leave out important information needed for the database to function smoothly By importing data you risk fouling up lots of hard work you may already have done BE SURE TO BACK UP YOUR DATABASE BEFORE IMPORTING FROM ANOTHER FILE Navig
48. omething on the label If not check the Region drop down list for matches Type This is a drop down list of basic wine types red white ros etc Value The Value field appears on both the Purchase History tab and the Drink Sale History tab Enter and update the value of your wine here Varietal A varietal is a wine that uses the name of the dominant grape from which it is made e g Cabernet Sauvignon in its name This list includes the most popular varietal names for wines as well as some common blend names You can add your own names to the Varietal drop down list by using the Add Button that appears to the right of the field If your wine is varietally labeled PWC suggests you include that in the Wine Name field Variety refers to a single type of grape To see a list of grape varieties click the Grapes Tab Vineyard Sub sub Use this field to enter the wine s vineyard name and or a smaller division of a Sub region Vintage Enter the wine s vintage year four digits or indicate NV for non vintage wine Wine Maker Enter the wine maker of your wine Create a list by adding each entry Wine Name A ppellation Enter the name of the wine A wine name can be anything from a proprietary name e g Insignia by Joseph Phelps a varietal e g Chardonnay or a vineyard e g Richebourg to a combination of relevant factors e g Pinot Noir Allen Vineyard Winery Web Address URL Enter the
49. our chosen food highlighted in blue A list of wine distinctions appears in the Distinctions column to the right All of these wine distinctions would pair well with the food you have selected Be aware that you may or may not have all of these wine distinctions represented in your collection If you have one or more of the suggested distinctions you will see a count in the No wines column Click on a distinction to see which of these you have in your cellar A list of wines will appear in the tab to the right Click on a wine in the list to see the information on that wine in the Full Details tab Other foods that also pair well with some or all of the wine distinctions from your initial food pairing choice are listed below the highlighted food choice Click on any one of these foods to see which distinctions pair well with both of your chosen foods To view the wine distinction pairings from your first food choice again click the Refresh button To start with a new food click the New Choice button Food pairing suggestions also appear in the Food Pairing Tab see Entering and Editing Wine Information once you ve added a new wine You must choose a Distinction when entering a wine in order for PWC to generate suggestions Food pairing suggestions also appear in Wine Summary Food Pairings Tab When you have finished entering information in the Wine Tab entry form and other related tabs you can save your wine re
50. p drop down menu on any page in the Personal Wine Curator For any questions regarding registration contact The Wine Curators by sending an email to info thewinecurators com Home Page View the Home page at start up or by navigating from another page using the Home button on the Navigation Bar From Home you will see an overview of your cellar and the many tasks you can perform You can also adjust certain settings for PWC set your sort order preferences for your lists opt in to the The Personal Wine Curator Community subscribe to Personal Wine Curator Mobile and view financial and bottles in out stats Navigation Bar The black Navigation Bar at the top of each page shows a row of buttons icons that help you navigate through the program Use these buttons for most of the common tasks in PWC You may also navigate from the Home page and from the Drop Down Menus in the gray bar at the top of the program The buttons in order from left to right are Home New Wine Previous List Pair Food Menu I D Labels Home Click to view the Home page splash screen where you can navigate around the program see a wine overview and create custom settings and sort orders Cellar Click to view the Cellar List which contains all of the wines in your current collection Once on this page you can also access the other lists here including On Order Tasted Wish List Ratings Gen Label Info and Out of Stock
51. quality These are the dates that indicate the window in which your wine will typically be drinking at its best At the prompt you will be asked to indicate the quality of the wine you are looking up from outstanding average When you are done your date fields will automatically be filled in You may also fill in the date fields with your own dates Once the Drink by and a Drink after dates have been filled in your wine s maturity status will be automatically tracked for you in the Cellar List and Wine Summary Maturity is designated by the following categories Early same as Too Young in previous versions of PWC Young Mature Old Late same as Too Old in previous versions of PWC If you have not entered enough data you will see either uncertain or no info in the Maturity field on the Cellar List Note that if your wine is Old or Late a warning icon will appear in the farthest right column on your Cellar List Tips about determining aging potentials All wine aging times are approximate Longer times are applied to the best wines from the best producers in the best vintages The best wines for aging in general have higher acid and tannin levels a higher fruit component to hold up over the years and great overall balance Fortified wines age well largely due to their higher alcohol levels Typical agers include great chateaux of Bordeaux premiere and grand crus of Burgundy Barolos and
52. r loss of any wine for which you have entered a purchase price and a value The current value is compared to the average purchase price of all of the combined bottles of a particular wine Depending on the page you are viewing the result is given in currency and or percentage Keystroke Shortcuts You can bypass the dialogue prompts and go directly to a page or printer dialogue in some instances To do this hold down the control key while clicking on the following The active buttons with CTRL key shortcut enabled are Ctrl MENU Browse most recently created dinner tasting menu Ctrlt NEW WINE Scan a barcode first Ctrl Alt NEW WINE Generate a barcode first Ctrl PAIR FOOD Go directly to Pair Wine Ctrl SEARCH Go directly to Search by Field Additionally you can generate a Report of any found set of wines from a search Ctrl REPORT NAME Limits the report to only those wines you are viewing in a found set Keystroke shortcuts are also available for navigating around a list or for jumping from one record to another in the Wine Tab entry form Ctrl Shift F Go to First wine in a list Ctrl Shift L Go to Last wine in a list Ctrl Shift Right arrow Go to Next wine in a list Ctrl Shift Left arrow Go to Previous wine in a list A keystroke shortcut is also available for temporarily omitting a wine from a list see Omit Wine Ctrl T Omit wine from a list Omit Wine When viewing any list you have the option of removing
53. re viewing in the Wine Tab entry form correspond directly with whatever list you were viewing before you got to the form Think of the Wine Tab as a deck of cards where the first wine record is at the top and the last wine record is at the bottom The wine you are viewing is one card in the whole deck Notes Ratings Tab The Notes Ratings Tab is where you can enter and view wine Ratings and keep any kind of notes you wish in the available sub tabs My Notes and Other Use for tasting notes wine maker notes winery info travel journal etc Community Notes shows PWC Community tasting notes for wines that you ve added PDF attach a PDF file from your computer You can type in the fields or cut and paste from another document or website Tasting Notes on specific dates fields are to keep track of each time you drink a bottle s of a particular wine These notes are entered when you Subtract a Quantity in the Wine Tab You can also edit your text in these fields after it has been entered in the Subtract Bottles pop up window All of your tasting notes will be shared with the PWC Community when you opt in to the service Custom rating fields can be renamed by simply clicking into the field and re typing your own heading For quick entry 100 pt Scale and Outs Poor rating fields have drop down lists to choose from Type anything you wish in the other fields When you have finished entering information you can s
54. rly if you click All in the alphabet buttons the list is automatically sorted by Producer first Click on any wine in the list to view a complete Wine Summary of that wine s information Colored grapes appear next to every wine to indicate the type if no grapes appear be sure to fill in Type in the Wine Tab entry form At the bottom right hand corner of this page you will always find a total of the number of wines and bottles in your collection and a total of the number of wines and bottles you are currently viewing in a list Out of Stock List This list is similar to the Cellar List but shows only wines for which no bottles remain in your cellar In this way you can keep track of all the wines you ve ever had without permanently deleting them from your database Tip When searching your database from the Search by Field page for a wine that you re not sure you have any more bottles of leave the quantity field blank On Order List Tracking your wine orders is easy with PWC After placing your order with a winery wine shop website etc enter your New Wine in the Wine Tab entry form as you would any other but when adding bottles see Add Quantity be sure to check the On Order box and indicate your expected delivery date PWC automatically fills in the order date The On Order List is similar to the Cellar List but shows only wines that you have purchased and do not yet have in your collection Adde
55. rrect printer from your computer s printer dialogue window If you re printing labels be sure to choose your LABEL PRINTER Tips for keeping up with your inventory using I D Labels If you use manufactured bottle neck tags this is a super easy way to label them Just print out the Bottle Tag size labels each time you enter a new wine then stick one on the front and one on the back of each bottle neck tag And you re done You could also print Small or Big labels and simply stick them on your bottle of wine Each label has the wine s unique I D number on it Additionally Small and Big labels include any custom ID info and can be printed with barcodes When you drink the wine simply refer to the I D number or barcode on the label to update your inventory using the Update by I D form rather than searching for the wine by producer etc Another idea is to use removable labels peel the label off a bottle of wine when you drink it then stick it on a sheet of paper to make an inventory list of consumed bottles Continue sticking the labels on sheets of paper until you decide to update your inventory on your computer every week every month etc You cannot print labels on a sheet of labels directly from PWC There is an alternative however You can Export your records to a text file then format and print any way you like Exporting Export a list of some or all of your wine records as a text file e g to view o
56. s All entry and editing of wines is done from the Wine Tab entry form and its related tabs Click the New Wine button on the Navigation Bar to go to the entry form You may also enter a new wine from the Home screen If you are using a bar code scanner from the Home screen choose Enter a New Wine from the Barcodes command buttons and your bar code will automatically be entered in the new wine record Click on any Edit button next to a wine in a list or on a Wine Summary to go directly to the entry form for that wine where you can view your data and make changes Quick Data Entry For quick record entry begin typing in any field with a down arrow and the field will populate automatically when a drop down list is available PWC has pre loaded lists for Producer Varietal Type Sub region Region Country Distinction Body and Bottle Size If you re not sure how to determine the sub region or region from reading a wine label just type the first few letters of any name on the label into one of the fields until you find a match Choose a sub region and Region and Country automatically get filled Choose a region and Country automatically gets filled in Choose a distinction and Body automatically gets filled in Food Pairings Tab G Gain Loss General Label Info General Label Info List Grapes Tab H Home Page I L D Importing J K Keystroke Shortcuts L Labels Location M Maturity
57. s search the Personal Wine Curator Community database to view and import wines and launch your default Internet browser to search the Web for a wine You may fill in as much or as little information as you like in the many fields provided However you MUST enter a Quantity of bottles and you MUST enter either a Producer or if you re confused by a wine label alternative information in the General Label Info field Downward facing arrows to the right of a field indicate a drop down list certain fields will start a drop down list when you add your own entries Click inside a field and a list will automatically appear You may either scroll through the list or simply begin typing to be taken immediately to the items in the list that begin with the letters or words you type this is called type ahead For example when you click in the Distinction field then type C you are taken to Cabernet Franc If you type Ch you are taken to Chablis etc This way you don t have to scroll through the whole list You may also click a second time in the same field to clear the drop down list then just type in whatever you d like When you have finished entering information you can save your wine review info in the other tabs scroll through your wine records or navigate to another area in the program by using any of the Navigation Bar icons To learn more about specific fields in the Wine Tab entry form see Entry Fields in Wine Tab in th
58. se the Wine Tab entry form to enter the tasted wine the way you would for any other wine but be sure you check the Tasted only box and don t add a quantity The Tasted List is similar to the Cellar List but shows only wines that you have tasted and never had in your cellar You can reference this list to keep track of what you drink when you re not drinking your own wines Purchase History Tab Information entered when you add bottles see Add Quantity appears in this tab including the date s you purchased the bottle s from where you acquired the bottle s what you paid per bottle what the current value per bottle is whether the bottle s is On Order order date delivery info and the means by which you acquired the bottle s You may also view the total money spent on all of the bottles of a wine the total value of the current stock of a wine and the average cost per bottle of a wine based on your purchase history Details of where you acquired the bottle s may be filled in and added to a drop down list of vendors and other sources When you have finished entering information you can save your wine review info in the other tabs scroll through your wine records or navigate to another area in the program by using any of the Navigation Bar icons Find Value PWC allows you to look up and compare the values of your wines as you enter bottles see Add Quantity using wine searcher com When you click the
59. sub Vintage Wine ID Wine Name Appellation Copyright 2004 2008 by The Wine Curators All rights reserved Wine Summary Wine Tab Wish List Overview Welcome to the Personal Wine Curator PWC the feature rich cataloguing and food pairing software for PC and Mac that takes organizing your wines to a whole new level Please take the time to register and authorize your copy of PWC now With this program you can easily Keep track of your entire collection Remember wines you tasted or have on a wish list Identify drink by dates and track the maturity status of your wines Keep track of the cost and value of your wines as well as your purchasing history and auction sales history e Search the Personal Wine Curator Community an online database of PWC users wine data to easily import wine records and view and share tasting notes e Search the internet instantly for information on your wine including a direct link to Wine Searcher com for looking up current market values Import old wine records from Excel Word and other text documents Print and view detailed reports and lists Print I D labels for your bottles including your own generated bar codes Pair your wines with specific food suggestions Make menus for dinners and tastings Subsribe to Personal Wine Curator Mobile to access your data from your hand held device as well as store your data securely online e Upgrade from version 2
60. t Pair Food Pair Wine with Food Phone Book Printing Lists you are Viewing Producer Purchase History Tab Personal Wine Curator Community PWC Community Personal Wine Curator Mobile PWC Mobile Quick Cellar Search Ratings Ratings List Region Register PWC Restoring Recovering PWC from Back Up Folder Save Wine Search for a Wine on the Web Selling Wines see On Consignment Settings Tasted List Tasted Only Tooltips Total Wines Total Bottles ype of wine Updating PWC Varietal Vineyard Sub sub Vintage Wine ID Wine Name Appellati Wine Tab Wish List Alphabet Buttons Alphabet buttons appear throughout the program as a quick way to narrow your list to Producers beginning with that letter In this way you do not have to scroll through all your wines to find a producer that starts with R for example nor do you have to perform a Search To show all your wines again click All on the Alphabet Button bar In any of the Lists All will show you all your wines in that list In the Wine Tab entry form and its related tabs clicking All will show you all your wines in all the lists Remember when entering and editing wines you are viewing records in a list one at a time Clickable Items Hand Cursor When a button menu item etc can be clicked on a little hand icon will appear to let you know your cursor is over a
61. ting notes from the Notes Ratings Tab for that wine when available Data from the community that is innacurate or inappropriate may be flagged by any user in order to alert the Wine Curators about its suitability for inclusion As more and more users contribute their data to the PWC Community including bar code numbers entering wines will be quicker for everyone The Wine Curators hopes that reading other users tasting notes and sharing your own will enhance your knowledge and overall enjoyment of wine drinking and collecting Settings Tab Located on the Home page the Settings tab is where you can view the name of the authorized user opt in or opt out of The Personal Wine Curator Community set your sort order preferences for your lists change the currency preference maximize the screen for viewing lists turn on and off Tool Tips and zoom in to view PWC on larger monitors Tooltips Tooltips are a simple and quick way to view more information about a particular field item button etc Hover your cursor over an item without clicking it and if a tooltip is available a small box appears with a brief description or details of that item Often when your field information is too long to view in a list a tooltip will show the entire field entry Searching your Records Searching for wines in The Personal Wine Curator is easy Click on the Search button in the black Navigation Bar and select either Search by field if
62. to finish the process If you are a subcriber to Personal Wine Curator Mobile choose the Restore from Back Up button and follow the promtps to restore from your PWC Mobile online back up file The Wine Curators strongly urges you to maintain a back up version of your PWC data on a separate drive such as a memory stick PWC Mobile is also available for online back up protection Pair Wine with Food To pair wine with food click on the Pair Food button on the black Navigation Bar and select starting with wine You will be taken to a new page that allows you to choose a wine distinction from the list of Distinctions Begin by choosing one of the wine distinctions from the Choose a wine distinction drop down list then clicking the Pair It button If you don t see exactly what you re looking for select something similar Your wine will be highlighted in blue and a list of food pairing choices will appear to the right in the Foods list Scroll down the list to see all of the suggestions Click the New Choice button to start again See Pair Food for more information regarding food and wine pairing Reports A Report breaks down your wines into specific categories Reports don t show you all the available information about every wine Use them to see the shape of your collection See also Printing Lists You are Viewing and Wine Summary To generate and print reports click on the Reports menu in the gra
63. try For quick record entry begin typing in any field with a down arrow and the field will populate automatically when a drop down list is available PWC has pre loaded lists for Producer Varietal Type Sub region Region Country Distinction Body and Bottle Size If you re not sure how to determine the sub region or region from reading a wine label just type the first few letters of any name on the label into one of the fields until you find a match Choose a sub region and Region and Country automatically get filled Choose a region and Country automatically gets filled in Choose a distinction and Body automatically gets filled in Aging Potential Calculator To determine a wine s drink after and drink by dates always choose a Distinction for your wine in addition to filling in Sub region Region Country then click the Get Maturity Dates button on the Wine Tab entry form At the prompt indicate the quality of your wine and PWC automatically fills in the dates for you You may fill in your own dates as well PWC will automatically calculate your wine s maturity status from now on Duplicating Wines for Quicker Data Entry For multiple entries of different wines with similar information e g Producer Varietal Vineayrd etc be sure to use Duplicate Wine and change only the fields that are different e g Vintage Customizing List Column Headings Most column headings in the Cellar List and other lists too are c
64. uggestions in the Food Pairings Tab Making Dinner and Wine Tasting Menus Use the Menu Maker to create and print menus for meals and tasting events Click on Menu on the Navigation Bar or link from the Home page Using Labels for Inventory Upkeep For the most effecient inventory print bottle I D Labels with or without Bar Codes each time you enter a new wine Reports and Printed Lists For a quick reference guide generate and print a Report of your collection from the many choices available or Print a List sorted any way you like and keep it near your cellar Importing Old Records Rather than type Import your wines into PWC If you already have a list or inventory and you can create a tab delimited CSV or Excel file you can use the Import function located in the Drop Down Menus or on the Home page to bring all that info into this database This is an advanced function Turning Off Alert Messages You have the option of disabling certain alert messages after they appear If you disable the warnings you can always restore them later by selecting Options in the Drop Down Menus and clicking Reset All Alerts Save Wine Search for a Wine on the Web Searching your Records Selling Wines see On Consignment Settings Sorting Lists Sub region Subtract Quantity Tasted List Tasted Only Tooltips Total Wines Total Bottles Type of wine Updating PWC Varietal Vineyard Sub
65. ustomizable Simply click on the heading box and choose another heading from the drop down menu in each customizable column Don t want to see Subregion every time you view your Cellar List Want to see Drink by Date instead Choose Drink by Date from the Drop Down menu and every time you go back to your cellar list that s the column heading you ll see List Sorting By default wines are sorted in the Cellar List by Producer then Wine Name then Vintage You can change the default sort order on the Home screen in the settings tab You can also change the sort order temporarily when you are viewing your Cellar List click any column heading s sort arrows to the left of the heading For example if you want to sort by Country click the arrows to the left of Country at the top of that column Click again to reverse the order from ascending to descending Viewing a Summary of your Wine When you are viewing your Cellar List you can always see detailed summaries of any wine by simply clicking directly on that wine Just put your cursor over the name of the Producer and click You will then be taken to the Wine Summary You can also access a Wine Summary from the Wine Tab entry form Food and Wine Pairing Suggestions PWC offers over 7 500 food and wine pairing suggestions Always choose a Distinction for your wine in order to generate these pairing suggestions Click on Pair Food in the Navigation Bar to generate a list of food choices You
66. view info in the other tabs scroll through your wine records or navigate to another area in the program by using any of the Navigation Bar icons Entering and Editing Wine Information All wine information is entered in the Wine Tab entry form and its sub tabs This is to prevent accidental editing of information on the fly After many hours of hard work you don t want to inadvertently delete or change vital information Information is neatly grouped for intuitive and easy to follow entry After you have made your entries all information is displayed on the easy to read Wine Summary page and its related tabs Labels Using any label printer such as a Dymo LabelWriter you can print labels to make keeping track of your wine even easier Choose from one of three sizes Bottle Tag Big or Small To begin click on the I D Labels button on the black Navigation Bar Everything you need to print labels is all on the Labels page Just choose which size label you want to print from the label headers then follow the prompts below Each prompt lets you preview your list of wines You may then choose the wines you want to print labels for from that list The list choices are Print from the list I was just looking at Use this to see the last list of wines you viewed in the Cellar List Print from wines entered today Shows you a list of all the wines you entered today Print from all wines entered from Enter a r
67. y Drop Down Menu bar at the top of the screen You can also create a report from the report index which is accessible on the Home page Click on a category from the drop down list or the report index to see a report Summary and Detail reports are available for many categories like Producer Varietal and Maturity Reports for purchases value drink history sales history gifts and ratings are also available When you choose a report you have the option of adding a custom sub heading Once the report has been generated you can view the pages and scroll through using the spiral notebook icon When you are ready to print a Report choose Print from the File Drop down menu To close the report window without printing choose the CLOSE Drop down menu You may also generate a report from a found set of wines from a search Perform your search choose your report and hold down the Ctrl Control key while clicking on the item Your chosen report will only include wines from the found set Printing Lists you are Viewing You can print any list you are currently viewing and all of your wine s details will be included Click the Print button on the black Navigation Bar and follow the prompts Lists will print with no graphics and all the information will fit neatly onto an 8 5 x 11 sheet of paper If you don t want to print click Back to List Otherwise click Print to continue printing Printing lists can be a very useful to
68. you know exactly what you re looking for and what field to find it in or Universal search if you have a keyword but can t remember exactly where it might be in your wine record Type any word or phrase in the spaces provided then click the Search My Lists button The More button brings up another set of fields in which you can enter new criteria and multiply your search My Lists only Search for wines in The Personal Wine Curator Community PWCC by using any of the red highlighted fields on the Search by field page then click the Search PWCC button Universal Search looks for wines in your PWC lists and is not for use with the PWC Community You can be very specific about how you enter information in the Universal search field Below you will find a list of useful tips for refining your searches Peter Michael finds Peter Michael Michael Peters Peter Michaelson and Michael Peterson Chateau de Beaucastel finds Chateau de Beaucastel but not Chateau Beaucastel Napa Valley finds Oakville Napa Valley but not Napa Valley without the comma S rah finds Syrah and Sirah Jo n finds Jon and John S t finds St and Saint finds or an email address for example finds records containing a comma finds three spaces in a row J finds J but not J Wine Co Robert Mondavi finds Robert Mondavi but not Mondavi Robert or Robert Mondavio Chateau finds Chateau Margaux au Chateau but not Chateaun

PWC v3 User Manual - The Wine Curators

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