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Arctor User Manual

1. 4 1 5 Include Exclude Filter Patterns This input fields allows you to enter any number of file name filter patterns A file is included in backups if e the filename matches any include filter pattern and e the filename does not match any exclude filter pattern You can use the wildcard characters x and where x stands for any number of any character and for one arbitrary character You must specify at least one include filter mask otherwise you will not be able to save your settings The default include filter mask includes each and every file in the source directory Note that the x filter mask will not include files that lack a file extension e g README Both include and exclude filter masks may contain the path delimiter character 1 You can use this to specify subdirectories However unless Recurse Subdirectories 1s checked subdirectory specifications will not have any effect You can test your include exclude filter pattern settings by switching to the Files tab You will be presented with a dialog showing a view of the directories included and the disk space they use You can switch this view to show files or file exten sions Use this dialog to refine your exclude filter mask Select the item you want to exclude and add it to the exclude filter mask by pressing the Exclude button 4 1 6 Archive Directory When creating a new archive Arctor will have preset this field with a default direc tory
2. 4 3 6 Start Minimized 4 3 7 Check For Updates 4 3 8 ConfirmSave 4 3 9 Detailed Logging 5 Backup Strategies 5 1 5 2 5 3 5 4 5 5 Locate Your Files Choose Files to Backup 5 2 1 Selecting Files by Extension 5 2 2 Selecting Files by Directory Multi User environments 5 3 1 MacOSX 5 3 2 Windows 5 3 3 Networked Installations Scheduling Backups 5 4 1 Long Term Backups 5 4 2 Bare Metal Backup PitfallS 5 5 1 FileName 5 5 2 File Time 6 Licensing and Contact Information 6 1 6 2 License Information 6 1 1 Arctor Professional 6 1 2 Arctor Enterprise 6 1 3 Arctor Enterprise Site 6 1 4 Arctor Freeware Ordering Arctor 6 3 Support 6 4 Copyright 6 5 License and Usage Terms Chapter 1 Introduction Arctor is an easy to use and powerful file based backup solution that allows you to utilize the most economical reliable and efficient backup media such as hard disk drives memory sticks or network attached storage devices Providing immediate access to backup files Arctor can quickly and easily restore your data in the event of accidental data loss due to damaged equipment software upgrades viruses user mistakes hackers and theft Using Arctor you are able to set up regular unattended automatic backups to make sure your files are kept safe Other than the most recent version o
3. 6 Bayo Add Rule Remove Duplicate Restore RunOnce Start Show Log FSET s EE SMART 4 Disk Usage 1 0 E Summary a Client Shares Kermit G Piggy Display Value File Summary Archive v Stater a Local Display Type Accumulated Size Byte lv Home G Settings a Plans World Domination 512K Projects Manhattan 384K 256K 128K 7 OK 1K 10K 100K 1M 10M 100M 1G D 3 6 GB free Figure 2 4 View File Sizes e To run unattended backups even when the Arctor application is not running and or no user is logged in you need to run backups using the Arctor service Choose Run As Service from the File menu to enable the Arctor service 2 3 4 Restoring Files Arctor s Restore Wizard helps you to restore single or multiple files from an archive To open the Restore Wizard click the Restore button The first step in restoring files is to select an archive directory from which to re store The archive directory of the currently selected archive is preselected The second step is to select the directory to which Arctor will restore the files Finally a directory tree is displayed and can be used to select file versions or even entire directories to restore You can select a date to restore file versions from a specific date The Snapshot Date box offers all the likely choices On the next page the Restore Wi
4. T information for the disk drives involved source and target directory S M A R T drive information is usually only available for local disk drives Also you may need to enable S M A R T information in the computers BIOS in order for this feature to work In the S M A R T report check if S M A R T information is available If so look for the following information 21 Arctor File Repository yla x File Edit Command Help Beige 6 BBL Save Inde Add Rule Remove Duplicate Start Show Log Client Shares Z Settings Files Lu Sizes E SMART 4 Disk Usage 1 0 E Summary Kermit Piogy Display Value File Summary Archive v Ba splay y Archive 5 Local Display Type Accumulated Size Byte lv Home G Settings a Plans World Domination Projects Manhattan 1K 10K 100K 1M 10M 100M 1G D 3 6 GB free Figure 3 2 View File Sizes Drive Status The drive status should be displayed as OK Otherwise something is wrong and the explanation should be found in the S M A R T attribute listing below Check if the Prefail flag values are well above the thresholds If any Prefail value is below Drive Status will be signaled as failure Reallocated Sectors Count Reallocated Event Count If the disk surface is damaged hard drive automatically re allocates bad sectors to spare areas on the disk surface An increased count indi
5. a directory you can either deselect everything it contains the check mark disappears or select the version valid at the snapshot date of every file in that directory a check mark appears Clicking on files works similarly either the file is de selected or the snapshot date version is selected Arctor Restore Wizard E Select Files Choose the files you want to restore You can check individual files or folders to select a file or all files in a folder By checking a file version you can select a particular version of a file When selecting a file or folder Arctor automatically chooses the file version valid at the snapshot date entered below 1 27 2009 11 06 01 AM opera 2 DO mai profile a 06 3 M Thunderbird PE Profiles a PME profiles ini Vv 6 20 2006 11 45 02 AM 1KB valid until 1 27 2009 11 06 02 AM a E registry dat v 2 directories 1 files Figure 3 4 Restore Wizard On the next page the Restore Wizard allows you to start the restore process by pressing the Finish button or to cancel by pressing the Cancel button There are two options you may choose to enable Modified Missing Files Only Files in the restore directory that already carry the same timestamp as the archived version are not restored Prompt On Overwrite When a file already exists in the restore directory you are prompted if the file should be overwritten Be careful when restoring to the source
6. button to revert to the last saved state While playing around you might notice that some settings are highlighted with a light blue color when empty You have to enter these values before you can save the settings When you try to save archive settings which are in an inconsistent or invalid state an error message will be displayed To create backups of directories that do not reside in the initial archive s source directory tree use New Archive from the tool bar or main menu to create a new archive 2 3 2 1 Viewing Selected Files Switch to the Files tab to see which files are selected by the source directory filter patterns Arctor will start scanning the source directory which may take a few moments How long this takes is in fact a good indicator how well you selected the source directory try to define the files you want to backup as narrow as possible A prerequisite for this is of course to the save valuable files in a disciplined way When finished you will see a list of all the directories in the source directory and the accumulated disk space used You can switch this view to show file extensions or file names The Exclude button offers a quick way to add items to an archive s exclude filter patterns You can also switch the view to show all the files in the source directory not se lected or to show files already backed up Archive Files Finally Archive Or phan Files are all files already b
7. directories will get mixed up in the same directory and different purge settings for different archives can interfere with each other The best way to avoid this kind of mix up is to adhere to the proposed naming convention for archive directories lt archive root gt lt task gt lt archive gt You can set the archive root directory in the Preferences Wizard e To avoid infinite recursion the archive directory must not be part of the source directory tree If you enter an archive like this Arctor will not let you save it 4 1 7 Smart Backup Check this if you want smart backup enabled Smart Backup could be more aptly named smart purge as this is exactly what it does purge aging files from the archive with a smart algorithm that conserves disk space but still enables you to retrieve older versions of your files Smart Backup will make sure that your archive always contains e all intra day backups made in the last 24 hours e one daily backup for every day one week back e one weekly backup for one month back e one monthly backup for one year back 32 e one yearly backup for as long as you wish configurable in the Days To Keep setting When restoring a file saved with Smart Backup you will be able to choose from these versions Keep in mind though that Arctor will not create backups if a file hasn t changed So if a file was not changed during your last vacation there will not be a different backup file version for th
8. lists the accumulated file version count for that directory and the Size column the accumulated file sizes The File Extension subview lists all file extensions of files in the archive again with the accumulated file version count and accumulated size Archive Orphan Files This view shows the backup files in an archive which are no longer selected by the include exclude filter patterns defined on the Set tings tab The subviews are similar to the Archive Files view If you never change the filter patterns this page will not ever show any files If you change your filter patterns to be more restrictive backup files will appear here that were saved during earlier backup runs but are no longer included in backups You can use this to check the changes you made to the filtering patterns or to find possibly large backup files you do not want to keep In the file name subview you can use the Delete button to delete all versions of the selected archive orphan file 3 2 2 Sizes This view is intended to give you an idea how many small or large files are stored in an archive The Sizes shows 2 different views of files Source Files and Archive Files For these two views two subviews are available File Count and Accumulated Size In the example above you can see that the bulk of the disk space used by the Archive is taken by mid size files approximately 1MB in size 3 2 3 S M A R T The S M A R T tab shows hard disk drive S M A R
9. show 4 different views of files Source Files Selected Source Files Not Selected Archive Files and Archive Or 19 phan Files For each of these views three subviews are available Directory File Extension File Name 33 Arctor File Repository lla El File Edit Command Help dr ig 6 is 3392 Save Inde Add Rule Remove Duplicate Restore RunOne Stan Show Log e pera L Settings l Files 11 sizes E SMART A Disk Usage 1 0 Summary mil Pigay File Filter Source Files Selected w Statier a Local Group Info By Directory v Home Settings Directory a Count Size KB a 5 6 Plans C Documents and Settings Userl 131 2862 World Domination C Documents and Settings User Application Data 124 1246 a Projects C Documents and Settings User Application DataMozilla 1 1 Manhattan C Documents and Settings User Application Data Opera 82 840 C User Application Data Opera Opera 82 840 C User Application Data Opera Opera mail 5 38 C User Application Data Opera Opera mail indexer 1 8 C User Application Data Opera Opera mail lexicon 1 C User Application Data Opera Opera profile 77 802 C User Application Data Opera Opera profile images 55 117 C User Application Data Opera Opera profile sessions 2 5 C User Application Data Opera Opera profile toolbar 1 3 a Settings Success 11 06 02 D 3 6 GB
10. started It is highly recommended you leave this option checked to stay informed about important updates 4 3 8 Confirm Save Whenever you switch to view another archive while the archive settings have been changed you will be prompted to confirm or undo your changes To prevent this warning from appearing uncheck the Confirm Save Change option Any changes to your archive settings will be automatically saved With either setting Arctor will not allow you to save incomplete or invalid settings 4 3 9 Detailed Logging The Detailed Logging option increases the verbosity of messages in Arctor s log file Arctor 1log in the installation directory Use with caution as the gen erated logs can grow fast This feature can be very useful to debug your archive settings whenever something happens you do not expect Arctor s log file is automatically cycled whenever its size exceeds about 10MB The old log file is preserved Arctor log 37 Chapter 5 Backup Strategies You first need to identify the files you have to backup and then decide upon a backup strategy 5 1 Locate Your Files Regardless of your operating system check each and every application you use and think about what data might need safe keeping Look for the not so obvious long forgotten data that you once worked upon for example an address book or document templates Always remember what projects you a working on and were you put the files for that proje
11. the Windows daylight savings time bug When transitioning from daylight savings time to normal time and vice versa the Win dows Explorer switches its modification time display for all files even those that shouldn t be affected Don t trust the Windows Explorer trust Arctor to report the correct modification time 43 Chapter 6 Licensing and Contact Information 6 1 License Information Four different licenses are offered for Arctor You can upgrade to a higher price version anytime by simply paying the price difference 6 1 1 Arctor Professional This license is intended for use on one computer and offers all features exception the following e The Professional license does not allow to use the Arctor service for unat tended backups 6 1 2 Arctor Enterprise This license is intended for use on one computer or server and offers all features without exceptions 6 1 3 Arctor Enterprise Site This license is intended for multiple computers at one location and offers all fea tures without exceptions 44 6 1 4 Arctor Freeware The Arctor Freeware license is for non commercial and private use only and offers all features exception the following e The number of archives is restricted to 3 e It does not offer compression zip of the archive files e It does not allow to use the Arctor service for unattended backups 6 2 Ordering Arctor For the latest pricing information please visit our Arctor is
12. tools you usually use You can choose to backup your files to any connected storage device The restore wizard lets you restore files or directories to a choice of previous dates Powerful purge options give you control about how long previous versions are kept Arctor offers the advantages of both full and incremental backups Arctor backup solutions are scalable from small sized single user installa tions to enterprise wide networked installations Arctor optionally compresses archived files zip file format In short Arctor should form the cornerstone of your backup strategy 1 3 Recommended Arctor configurations The best use of Arctor for you computer environment depends on the structure of your network and on your requirements This section lists a few example configu rations 1 3 1 Single PC installations Second hard disk in your computer This configuration will help you to safe guard against accidental file deletion or modification and two harddisks rarely break down at the same time However both disks are still mounted in the same computer case and may be damaged at the same time i e water damage heat damage etc Try to use disks of different manufacturers or at least different production lots External hard disk drive In this configuration the system disk and backup disk are mounted in different cases and use different power supplies reducing the risk of simultaneous breakdown Additionally today s
13. Files tab is very useful to find out if the files of a particular backup archive will fit onto a CD or DVD recordable To back up all the selected source files let Arctor run the archive once to be sure the latest version of every file is in the archive directory Use Restore to retrieve the latest versions of your files into another folder you use as temporary space for the data that goes onto the backup CD Fire up your favorite CD burning program and have it write that folder onto the CD 5 4 2 Bare Metal Backup If you feel that at lot of your work has gone into system setup and into installing software packages you might consider supplementing Arctor with a proven disk image based backup software bare metal backup A simple and free option is to get a bootable CD from any Linux distribu tion There is no need to install Linux just boot this CD and a hard disk image backup with Linux can be as simple as typing a command line such as dd if dev hdal of dev hdcl You should easily find step by step in structions for this approach on the Internet If you are using Mac OS X you do not need a Linux CD just boot from your operating system CD 5 5 Pitfalls Choose the combination of source and archive device file systems carefully FAT formatted file systems such as often used with USB sticks should be avoided 42 5 5 1 File Name If you mix different operating systems and devices in a network be aware of two possib
14. acked up but which do no longer match the source file filter patterns Orphan files can appear for example when you restrict the filter patterns to exclude files already backed up in an earlier backup run 2 3 2 2 Viewing Selected File Sizes This view gives you an idea of the overall number of selected files per size bucket For example if you do not expect a file in the range of 100MB or larger to be 13 33 Arctor File Repository yla El File Edit Command Help A zeje e sala Add Rule Remove Duplicate Restore RunOne Start Show Log Client Shares 2 Settings El Files 1 sizes SMART 4 Disk Usage A 1 0 E Summary Kermit EAS QS 7 aia A AS E Pigay File Filter Source Files Selected w Stater 5 Local Group Info By Directory v Home Settings Directory Count Size KB 5 6 Plans C Documents and Settings User 131 2362 World Domination C Documents and Settings User Application Data 124 1246 a Projects C Documents and Settings User Application Data Mozilla 1 15 Manhattan C Documents and Settings User Application Data Opera 82 840 C User Application Data Opera Opera 82 840 C User Application Data Opera Opera mail 5 C User Application Data Opera Opera mail indexer 1 C User Application DatalOperalOpera mail Yexicon 1 C User Application Data OperalOpera profile 77 802 C User Application Data Op
15. ackup tmp B Plans World Domination M Recurse Subdirectories Projects Indude Filter Masks Exclude Filter Masks Sas Filter Pattern Filter Pattern E bak My Pictures Temp z Archive Directory D Backup Archive Client Shares Piggy a Smart Backup Versions To Keep Compress Files Days To Keep 90 D 3 6 GB free Figure 4 1 Archive Settings 4 1 1 Name The archive name is intended to help you to identify which files an archive includes so choose a telling name The name will be displayed in the overview on the left side of Arctor s main window and it will be used to create a default archive directory name You must specify an archive name in order to be able to save the archive settings 4 1 2 Enabled Unchecking this field excludes an archive from automated backups You can re enable an archive by checking this field again Both the Run Once and Run Group Once commands run a backup regardless of whether the archive is enabled or not 4 1 3 Source Directory Choose a valid source directory here either by entering the directory name directly or by selecting a source directory using a dialog opened by pressing the folder 30 button to the right of the source directory input field You must specify a source directory to be able to save the archive settings 4 1 4 Recurse Subdirectories Check Recurse Subdirectories if you want files in subdirectories of the source di rectory included
16. archives are grouped into tasks Tasks also hold the scheduling infor mation how often or at what time backups are run The profile does not store the archive settings but only a reference where the archive settings and the backup files are located When an archive is not online the profile will continue to keep the reference but its status will be reported as unknown The file location depends on the operating system and on the operating system ver sion Use Explorer Finder to search for these files in your account s home directory Every user has his own version of the Arctor Arctor cf andthe Arctor ini files Finally for every archive there is a settings file containing information about which files to back up and where they are found Archive settings are stored in the archive target directory and named Arctor rule 4 1 Archive Settings Backup archives define files within a single source directory or single source di rectory tree to be backed up The backup copies of the source files are placed in 29 the archive target directory 3 Arctor File Repository O E File Edit Command Help EJ E 5 5 E H lo lo lo y 3 J Add Rule Remove Duplicate Restore RunOne Stan Show Log Client Shares i EE Files Lu Sizes Es SMART 4 Disk Usage 1 0 Summary Kermit Er ACA A GATA PAPA Piggy Name Pi iggy Statler Local Y Enabled Home i Settings Source Directory D b
17. cates there was a problem and this problem may still be present Drive Temperature High drive temperatures translate into higher wear and tear on the drives lubricants bearings and electronics Healthy temperatures are well below 50 degrees centigrade though higher temperatures may be ac ceptable Unfortunately there is little else that can be said in general as hard disk drive ven dors use different fields in different ways However you should be watching out for changes which can indicate a problem and when in doubt consult documentation and other resources provided by the vendor your hard disk 22 3 2 4 Disk Usage The Disk Usage tab can show you how the disk space used by an archive develops over time The view can be switched in different ways Display Value Choose either Disk Usage Archive or Selected Files Source Display Type Choose either File Count or Size to switch between a file count display or a disk space usage display Time Range The lt auto gt time range setting displays all available data up to one year back You can also choose shorter ranges 33 Arctor File Repository Wok File Edit Command Help E lo lo lo Y 9 Inde Remove Duplicate Restore Start Show Log Disk Usage S O Gentsheres Z seimas je sea la snes El ua a am Kermit Piggy Display Value Disk Usage Archive v Time Range lt Auto gt iv Statler a Local Di
18. censes of ARCTOR Please contact sales byteplant com for information on other available license models and volume discounts DISCLAIMER OF WARRANTY ARCTOR AND THE ACCOMPANYING FILES ARE SOLD AS IS BYTEPLANT MAKES AND CUSTOMER RE CEIVES FROM BYTEPLANT NO EXPRESS OR IMPLIED WARRANTIES OF ANY KIND WITH RESPECT TO THE SOFTWARE PRODUCT DOCU MENTATION MAINTENANCE SERVICES THIRD PARTY SOFTWARE OR OTHER SERVICES BYTEPLANT SPECIFICALLY DISCLAIMS AND EX CLUDES ANY AND ALL IMPLIED WARRANTIES OF MERCHANTABIL ITY FITNESS FOR A PARTICULAR PURPOSE AND NON INFRINGEMENT 46 DUE TO THE VARIETY OF USER EXPERTISE HARDWARE AND SOFT WARE ENVIRONMENTS INTO WHICH ARCTOR MAY BE SUBJECTED THERE IS NO WARRANTY FOR TECHNICALLY ACCURATE PERFOR MANCE THE USER ASSUMES ALL RISK OF USING ARCTOR THE MAX IMUM LIABILITY OF BYTEPLANT WILL BE LIMITED EXCLUSIVELY TO THE PURCHASE PRICE LIMITATION OF LIABILITY NO LIABILITY FOR CONSEQUENTIAL DAM AGES To the maximum extent permitted by applicable law in no event shall byteplant GmbH or its suppliers be liable for any damages whatsoever includ ing without limitation damages for loss of business profit business interruption loss of business information or any other pecuniary loss arising out of the use of or inability to use this software product even if byteplant GmbH has been advised of the possibility of such damages LEGAL NOTICES ARCTOR uses the cairo http www cairographics org and wx Wid
19. cess Typical examples for ex clusively opened files are the Windows registry files such as NTUSER DAT which are permanently locked and not readable There is no need for this setting on other platforms because files cannot be exclu sively locked in all operating systems but Windows 35 4 3 4 Check Archive Timestamp When this option is checked Arctor will not back up a file when a newer version is already found in the archive instead an error message will appear If this error appears it usually indicates that something is amiss Possible reasons include poorly synchronized clocks or simply a wrong clock setting or someone restored an older version of a file without adjusting the modification time When you encounter this problem check the system clock You may also need to either adjust the modification time of the file s in question You can also dis able this option run the backup in question again and re enable Check Archive Timestamp afterwards 4 3 5 Mail Notification Arctor can be configured to send an email whenever a backup run has finished ei ther always or only if at least execution of one backup has failed The mail settings apply both to the Arctor service and to Arctor itself when in backup mode To use this feature you have to configure the SMTP server and the email addresses to use Arctor Preferences Wizard Mail Notification Options E Configure email notification settings Arcto
20. ct Take note of file locations applications projects and dates If you are using Mac OS X a user s files can be found in his or her home directory and sometimes in the Users Shared directory Finding your files in a Windows environment used to be a challenging task be cause you could never be sure were an application would store its configuration or data files For once things have been getting easier with the arrival of Win dows 2008 Vista For the first time in the history of Windows your files and your application settings can now usually be found in a directory tree named C Users lt name gt in all language editions of Windows In Windows 2000 2003 XP look for a directory called C Documents and Settings lt user name gt or whatever the lo cal translation might be A sure way to find your home directory is to look up the shell folders for the user currently logged in Run the the windows registry editor regedit and search the following key HKEY_CURRENT_USER Software Microsoft Windows CurrentVersion Explorer Shell Folders 38 On Windows 2000 XP 2003 it can be also a good idea to take a peek into the C Documents and Settings All Users directory and see what is stored there Other applications used to store some or all of their files in their installation di rectory somewhere in the C Program Files directory tree or its localized name Windows Vista or later remaps files created here to the C User
21. de filter masks Arctor first scans the source direc tory and optionally its subdirectories for files that match any one of the include filter masks After that these files are matched against the exclude filter masks If a file name matches any exclude filter mask the file is not included Find and Backup Modified Files In the second step Arctor checks the archive directory and tries to find the same version of that file If the same version is found in the archive Arctor extends the valid date of that file version to the current date and time If it is not found the source file is archived In this step Arctor keeps all of its housekeeping information coded in an archive file s name eliminating the need for a separate backup database and thus eliminating a number of consistency problems 18 Purge Files In the final step archive file versions are deleted depending on a num ber of possible settings e Because too many versions of a file are in the archive depends on the Versions To Keep setting e Because a file version is too long out of date Days To Keep setting e Because Smart Backup requires it The initial backup run of an archive is always a full backup All subsequent runs are incremental backup runs and are much less time consuming If you run backups during working hours and feel that operation of your computer or the network is impaired e g sluggish response while the backup is running you may consider lim
22. define if and how older backups of files should be kept This can be summarized as follows 17 One archive one source directory tree one archive directory tree Tasks can be used to group several archives together Backup tasks also hold scheduling information how often or when a backups should be executed for a group of archives 3 1 1 Modes The Arctor application is always in one of two modes Configuration mode The Arctor main window is displayed which allows enter ing or modifying backup archive settings While Arctor is in configuration mode no files are backed up and if enabled the Arctor Service Windows only is stopped Backup mode Arctor is hidden in the system tray usually in the bottom right corner of your desktop and executes the backup tasks and archives you con figured 3 1 2 Backup Runs Arctor backups are run by the Arctor Service Windows only if enabled or by the Arctor application itself Depending on this choice the backup will run with the service s credentials user name and access permissions or with the credentials of the user currently logged in This may make a difference regarding the access permissions on files and network shares Whenever the scheduled execution time for a backup archive has arrived or when Run Once is pressed the backup itself takes 3 steps Scan for Files The first step when Arctor runs a backup is identifying files match ing the include and exclu
23. directory If you disable Prompt On Over write or if you accidentally pick the wrong button you may inadvertently over write a newer version already in place in the source directory with an older version from the archive Arctor never deletes existing files in the restore directory If you want to make a clean start restore to the source directory but rename the source directory before 25 starting to restore You may later realize that you still need some files from the renamed directory 3 5 Using the Arctor Service Windows A service is a special type of program that can be run under the system account without user interaction Therefore a service can be run even when no one is logged on and will continue to run even when you log off of course the computer must not be powered off If you want unattended backups on your server you need to enable the Arctor Service Running the Arctor Service requires a valid Enterprise or Trial license To enable the Arctor service choose Run As Service from the File menu You will be asked to enter the password of your account and the Arctor service will use your account when running backups If the service is already enabled a check mark will appear next to the Run As Service menu item If you decide to stop using the Arctor service choose Run As Service once more from the file menu to disable the service Enabling or disabling the Arctor service
24. distributed online electronically and shipped on CD ROM if requested Please visit our to place your order online Ordering online and paying by credit card is by far the fastest way to order Your license key is usually delivered in a matter of minutes If you do not want to order online using your credit card we offer a variety of alternative ordering methods Please visit our to find out more For volume discounts and other pre sales questions please contact sales byteplant com 6 3 Support A purchase of Arctor includes email support and maintenance updates for 12 months Please write to us at support byteplant com We will also try to help you with the Trial version of Arctor if we can Contact us for information regarding other support options by email to sales byteplant com For the latest version always check the Arctor download page Byteplant offers consulting and the development of custom software Please in quire by email to sales byteplant com 6 4 Copyright Arctor is copyright by Byteplant GmbH Byteplant GmbH 45 Heilsbronner Strasse 4 D 91564 Neuendettelsau Germany E Mail contact byteplant com Company Homepage http www byteplant com 6 5 License and Usage Terms END USER LICENSE AGREEMENT FOR ARCTOR This End User License Agreement EULA is a legal agreement between you either an individual or a single entity and byteplant GmbH If you do not agree to the terms of this EULA do n
25. e 10MB of hard disk space for Arctor s installation files e 800x600 screen resolution 1024x768 or more recommended 2 2 Arctor Installation 2 2 1 Windows Double click the distribution file and follow the step by step installation procedure You can cancel setup at any time by clicking the Cancel button If you want the option to run unattended backups while no user is logged in be sure to select the Arctor Service Program Files installation option There is no need to install this option right away you can re run the installation process at a later time 2 2 2 MacOSX Double click the distribution file and in the Window that appears drag the Arctor icon to the Applications folder 2 2 3 Registering Arctor To register Arctor choose Register from the Help menu and enter the regis tration data you received when you purchased your licence using copy and paste Press the Register button and make sure the key is accepted If your license data is not accepted make sure you entered the license key correctly To obtain a license key please visit our 2 2 4 Uninstalling Arctor The uninstall process will remove all Arctor files and resources but will preserve all backups and configuration files you created If you want to remove these files as well please delete them manually 2 2 4 1 Windows You can uninstall Arctor in one of two ways e Choose Uninstall Arctor located in the Arctor pro
26. e are stored immediately but the schedule is not active while you are still viewing or modifying the configuration For Arctor to run backups you have to choose Start Schedule from the tool bar or from the main menu but don t do this just yet while you still might want to change your configuration You can use drag and drop to move archives between tasks One and the same archive can appear more than once in different tasks use Add Existing to cre ate another reference to an existing archive which gives you the flexibility to implement complex scheduling schemes 11 02 00 00 Si Mile ATEOS MMMM E C Retry Missed Scans Figure 2 2 Editing Tasks 12 Removing archives or tasks from the backup task schedule does not delete the archive settings or any backup data You can later access archives again by using the Add Existing Archive menu command 2 3 2 Editing Backup Archive Settings To enter or modify an archive s settings select the archive and switch to the Set tings tab Archive settings define the source directory and name patterns of files that you want to back up You can also configure archive housekeeping settings such like the number of old versions of your files you want to keep While you have not yet saved your changes to a archive you can use the Undo
27. ee Sell Mod s e idee eae oe ee ad he ee a e 3 1 2 Backup Runs o o e e 3 1 3 Archive Files o Statistics and Information o o SN O ws eee eM de a B22 SIZES ia he Sect eh ew ens eet he wk os 32 3 SIMA RDA ce ek eee ete Bee a he Ae E e 3 2 4 Disk Usage o o 000000004 329 HOS a ae wear enue E ete eer Geo ee ae e 3 2 6 Summary o o e eee eee Preferences Wizard 1 0 ee a Restore Wizard 2 2 ee ee Using the Arctor Service Windows 0 Toolbar and Menu Commands Archive Settings 2 eau ee ee AAA Name 22d A eee ae a 412 Enabled oa ste Gow we 4 608 bie Se hw a wa a ts 4 1 3 Source Directory o ia 4 14 Recurse Subdirectories o o 4 1 5 Include Exclude Filter Patterns 4 1 6 Archive Directory o 4 1 7 SmartBackup o 4 1 8 Compress Files o 4 1 9 Versions To Keep o 4 1 10 Days ToKeep o e e Backup Task Settings o o a 42 1 Name oo cc ea be ee babe ia da a 4 2 2 Scan Settings tane ea 42 3 VO Limit a a oa a aE 4 3 Preference Settings 4 3 1 Archive Root Directory 43 2 Verify Files 4 3 3 Skip Locked Files 4 3 4 Check Archive Timestamp 4 3 5 Mail Notification
28. era Opera profile images 55 C User Application Data Opera Opera profile sessions 2 C User Application Data Opera Opera profile toolbar 1 Settings Success 11 06 02 D 3 6 GB free Figure 2 3 View Selected Files selected and a bar appears over the 100MB label you should check the filter pat terns 2 3 3 Running Backups When you are satisfied with your file selection press the Run Once button This will run a backup for the currently selected archive or task immediately Once Arctor has finished you can view what Arctor has done Press the Show Log button in the tool bar to bring up the log file viewer When you press the Start Schedule button in the tool bar Arctor will leave the configuration mode the mode you are currently in and start backup mode In backup mode Arctor hides its main window and only displays an icon in the system tray Windows or in the dock Mac while it silently runs backups You can bring Arctor back into configuration mode by clicking this icon You can also configure Arctor to run backups immediately after Arctor is started You can set this up in the preferences dialog enable the Start Minimized setting Notes Windows e Some Windows versions are configured to hide icons in the system tray To bring an icon back into view click the small arrow near the system tray 14 Arctor File Repository yla E File Edit Command Help Er lolo
29. erent profiles Add Task Adds a new empty task Add Archive Adds a new empty archive to the currently selected task Use Du plicate Archive if you want to copy an existing archive including its filter pattern settings etc Cancel Interrupts the current activity Duplicate Archive Creates a copy of the currently displayed archive This is use ful for example to get started with a new archive while using another archive as the template for the filter pattern settings Note that the copy is slightly different from the original it is automatically renamed and the archive di rectory is changed accordingly Duplicating an archive does not copy the backup files stored in the archive directory Exit Exits Arctor No more files will be backed up unless the Arctor service is installed Preferences Opens the Preferences Wizard Quickstart Opens the Quickstart Wizard Remove Task Removes a task and all the references to archives within No files are deleted see Remove Archive Remove Archive Removes an archive from a task Removing an archive does not delete its settings file or any backup files already created You can later add the archive again by using Add Existing If you want to free the disk space of the files archived with that archive delete its archive directory and all files within manually Restore Opens the Restore Wizard Run As Service Enables or disables the Arctor service Run Once Runs a backup o
30. external hard disks have high bandwidth cable or wireless interfaces making access as efficient and fast as if the hard disk was mounted internally USB flash drive USB flash drives at the moment are usually too small to hold all your backups but this is changing rapidly Portability and ease of use make them the ideal choice for data you may need to carry between your office and home PCs You can take the external disk or USB flash drive with you when leaving the office to keep your backups safe from theft or physical disaster at the office and also use it to copy files to your home PC to keep it up to date with the latest data from your office PC Arctor s Restore Wizard will assist you with this 1 3 2 Networked installations Networked Attached Storage Network attached storage devices basically a hard disk drive or a RAID disk array with a network interface together with Arc tor make up the perfect backup solution for small company networks In this configuration Arctor runs on every client PC to write backup data to the storage device Networked Server You can also use a networked server with spare hard disk ca pacity or a RAID array as your backup solution In this configuration you can either let the server fetch the backup data from the clients Arctor runs on the server or let the clients write backup data to the server Arctor runs on every client In all network environments you have to take special care that the co
31. f file Arctor also holds older versions readily available Unless you choose to compress zip backup files Arctor holds the backups in the same format as the original file 1 1 Arctor s File based Backup vs Disk Image Backup Backup solutions fall into to categories disk image backup and file based backup Disk Image Backup A disk image backup sometimes referred to as bare metal backup is a dump of the whole file system structure of a drive into a single very large file this large file typically needs to be split into several smaller files so the operating system can handle them or to store them on a set of DVD recordables Disk image backups are most useful in saving and restor ing an entire system installation including hard disk partitioning data and boot information However if the hardware configuration has been changed since the time the disk image was made note that a hard disk crash typi cally involves a change in the hardware configuration as the faulty disk is replaced by a new one restoring a complete system from a disk image may not work Moreover disk image backups are not incremental which makes them unworkable on a day to day basis 99 of the data saved every day is either unchanged or temporary Restoring single files from a disk image is tedious and inefficient the backup software needs to search the entire disk image to extract the needed file data File based Backup File backups are done on individual f
32. f the currently selected archive or task The backup run 1s not done as a background process you can interrupt execution by pressing Cancel When running a backup task disabled archives will be skipped When backing up a single archive the backup will be executed even if the archive is disabled 27 Apply Save settings changes to the currently archive Note that Arctor won t let you save incomplete or invalid settings Check the message displayed to see what is wrong fix it and try again Show Log Display Arctor s log file Start Schedule Make Arctor enter backup mode This minimizes Arctor to the system tray Stop Leave backup mode if Arctor is in the system tray and show the configura tion window Undo Undo any changes to the currently displayed archive 28 Chapter 4 Configuration Arctor s configuration is stored in two plain text configuration files Arctor ini and Arctor cf Before a file is overwritten Arctor creates a backup copy of every file changed during a session If anything goes wrong you can easily restore settings by renaming the backup file All configuration files can be viewed or edited with a standard text editor should the need arise The Arctor ini file holds settings that control user interface appearance and defaults The backup profile Arctor cf holds a list of backup tasks and backup archives The backup archives specify which files to back up and where they are archived The backup
33. free Figure 3 1 View Selected Files Source Files Selected This view shows all files selected in the source directory The file name must match at least one Include Filter Mask and must not match any Exclude Filter Mask as defined on the Settings tab of an archive The Directory subview shows directories containing selected files how many selected files there are and the accumulated size of all selected files in that directory The File Extension subview lists all file extensions that appear again with the number of selected files with that extension and the accumulated size You can use the Exclude button to add items to the exclude filter patterns on the Settings page Source Files Not Selected This view shows all files not selected in the source di rectory the inverse of Source Files Selected The Directory subview shows directories containing files that aren t selected complete with count and accumulated size The File Extension subview lists all file extensions of files not selected again with file counts and accumulated size 20 Archive Files This view shows all backup files in an archive The Count column shows the number of file versions for a particular file and the Size column is the accumulated size of all file versions If some or all files in the archive directory are zipped the compressed size is shown The Directory subview shows the directories that appear in the archive The Count column
34. g files over the network When you shutdown your PC in the evening the latest changes saved for that day are the changes fetched at the time of the last scan any last minute changes done by a user just before shutdown are saved only after power up the next morning The big advantage of this approach is that you can even restore intraday backups from your archive If you experience data loss in the middle of the day you do not need to restore from yesterday s version 41 e Run Arctor once per day on power up This can be accomplished by copying a shortcut to Arctor in the windows AutoStart folder checking Start Min imized in Arctor s preferences dialog Set up the backup time of day to 5 o clock in the morning while the computer is powered down Check Retry Missed Scans On power up Arctor will immediately start its backup run for the backup task in question Run the backup on demand only You could make it part of your daily ritual to run Arctor in the morning while fetching your first cup of coffee during the lunch break and in the evening before shutting down for the night Use Run Once command for this while in configuration mode 5 4 1 Long Term Backups You might consider doing additional long term backups on CD R or DVD R If the source directory doesn t fit get rid of all the clutter such as temporary files not selected for backup anyway Arctor does a great job in getting the files you need sorted out The
35. gets http www wxwidgets org libraries Copyright Copyright Byteplant GmbH Byteplant GmbH Heilsbronner Strasse 4 D 91564 Neuendettelsau Germany E Mail support byteplant com Company Homepage http www byteplant com 47
36. gram group from the Start menu You will be asked if you want to completely remove Arctor and all of its components Click Yes to continue with the de installation or No to cancel Click the Add or Remove Programs icon in the Control Panel and choose Arctor You will be asked if you want to completely remove Arctor and all of its components Click Yes to continue with the de installation or No to cancel 2 2 4 2 MacOS X Open the Applications folder select Arctor and delete it 2 2 5 Updating Arctor You can update an existing installation by simply following the setup instructions There is no need to uninstall Arctor first Uninstalling re installing or updating Arctor always preserves your configuration files 10 2 3 Getting Started When you run Arctor for the first time the Quickstart Wizard will help you con figure your first backup archive In the first step you select a directory prefix used when creating default archive directory paths whenever you configure an archive In the simplest case this prefix just points to the directory where your backup device is mounted When using Windows in many cases this will be just a drive letter while on Mac systems external devices are usually mounted in the Volumes directory In the next step you can select a backup source directory In the default configura tion a backup run will copy all files in the source directory to the archi
37. iles Arctor saves files 1 2 only when its modification time stamp has changed to a later date than the modification time of an existing backup in the archive drive Thus back ups are always incremental and only minimal backup storage is required even with daily backups Arctor s file based backup also gives you another advantage you can find and access your backup files directly at any time in your archive without the need to scan numerous backup media or files With the smaller storage footprint of each day s backup files you can retain more previous versions of your files to safeguard against accidental deletion or modification File based backup however is not well suited to backup entire system installations as there is no way to backup disk partition tables boot information or operating system data Why you should use Arctor While any software package installed on your computer system can be re installed easily from its installation media your business data your personal data and con figuration files might be lost in the event of an operating system crash a hard disk crash or even more likely by accidental modification or deletion of files Arctor File Repository provides you with the following Using Arctor s Smart Backup Technology previous versions of your files or deleted files are available at your fingertips Arctor does not use a proprietary archive file format Archived files can be accessed with the same
38. is period after all the earlier version was still valid at this time Smart Backup can be combined with the other purge options Versions To Keep and Days To Keep For example Smart Backup combined with a Days To Keep value of 365 will keep backups only for the last year and no yearly backups at all 4 1 8 Compress Files Check this if you want the archive files compressed Each file when backed up is saved into a ZIP archive The compression factor depends on the type of data compressed Typically compressed files are about 2 to 4 times smaller than un compressed This option makes backup runs more CPU intensive but can reduce network traffic when the archive directory is on a network share Some operating systems allow you to turn on compression for local disk drives In this case there is no need for you to activate Arctor s compression Also there is no need to compress files already compressed for example x zip archives images video or audio files 4 1 9 Versions To Keep This option makes sure that no more than the specified number of versions of a single file is kept at the same time in the archive When the limit is exceeded the oldest version of a file is purged 4 1 10 Days To Keep This option purges any file from the archive that has been deleted or replaced by another version for longer than the number of days specified When using Days To Keep deleted files are purged after a certain number of days O
39. iting the I O bandwidth in the task settings 3 1 3 Archive Files Arctor uses the source file name as the first part of the archive file name This is followed by internal Arctor information and ends with the file extension arf or Zip if the archive uses compression If you want to take a peek into an arf archive file you can do so What you will see is that Arctor does not change anything other than the filename To restore a file you can copy it elsewhere and cut off the file name part added by Arctor You can now typically open the file immediately by double clicking it invoking the default application associated with this type of file Don t ever change or rename files in the archive directory directly The internal information part of the filename is vital for Arctor to find different versions and match them against source files If you have the appropriate archive tools installed you can open zip archive files directly by double clicking them Archive files can always be restored manually Arctor does not use a proprietary file format so you can copy any file from the archive directory to where you want it and open it with the application that was used to create it i e Microsoft Word 3 2 Statistics and Information For archives and tasks different sets of informational views are available designed to help you set up and maintain backup archives 3 2 1 Files The Files tab is available for archives only It can
40. le file name pitfalls file name encoding and case sensitivity e To support both Western Chinese or Japanese characters today s file sys tems use one or the other Unicode implementation to encode file names Make sure the archive volume supports the full Unicode character set or at least the characters most commonly used in your country e Both the Mac HFS and Windows NTFS are case insensitive case preserving file systems File names are stored as his but if a file name differs only in the case of one or more characters the name still points to the same file Under Linux file names are case sensitive and a directory name Alice can exist at the same time as a different directory named alice In short expect trouble if you are mixing case sensitive and case insensitive file systems as source or archive volume 5 5 2 File Time Arctor relies on the file modification time stamps to quickly determine if a file needs to be backed up or not FAT file systems store file time using local time So if you are in London and create a file at 08 00 on your FAT formatted USB stick and take this USB stick to New York a New York computer will report the file as modified at 08 00 when in fact the file was written at 03 00 New York time wrong So avoid the FAT file system as either source or archive volume and use the NTFS file system instead under Windows because NTFS always uses UTC file time stamps Don t let yourself be confused by
41. mputers run ning Arctor have the necessary access permissions to read the files you want to backup and to write or delete files on the archive device or on the archive network share 1 4 Overview Installation procedures and some troubleshooting tips are covered in Installation chapter 2 We recommend that you read Getting Started section 2 3 to get an impression of Arctor s features and abilities The chapter Using Arctor chapter 3 provides an introduction to Arctor and how to use it There is also a reference section about Arctor s toolbar and menu com mands and a section covering unattended backups using the Arctor service Configuration covers all of Arctor s settings in detail Backup Stategies offers help to identify files you need to backup and to decide upon the optimal backup strategy for your business See Licensing for ordering and license details There are additional resources available online Take a look at the FAQ list if you are running into problems Byteplant support can also be contacted by email tolarctorsupportObyteplant com Chapter 2 Installation The installation section covers system requirements Arctor install uninstall and update procedures and a Getting Started section to give on overview of Arctor s usage 2 1 System Requirements Arctor requires the following minimum system configuration e Windows 2000 or later Mac OSX 10 4 Intel or later e 128MB of RAM or more
42. name created using the archive root directory you can set this using Arctor s Preferences Wizard the backup task name and the backup archive name You may want to choose another directory Once you have chosen a directory Arctor will display the free disk space on the drive that the selected directory resides on If the archive directory does not exist Arctor will prompt you if the directory should be created once you save your changes 31 You must specify a archive directory in order to be able to save your settings No two archives may use the same archive directory There are some caveats you should be aware of e If you change the archive directory of an existing archive Arctor needs to move the archived files as well This is a constant time operation as the directory is simply renamed However it is not possible to rename files if different disk volumes are involved Instead the archive must be copied which may take a lot of time depending on the archive size For this reason this method of changing the archive directory to a different drive will not work If you want to move an archive to a different volume copy all files manually and use the Add Existing command to add the copied archive to your Arctor profile e Caution The directory trees of each backup archive must be distinct the archive directory may not be contained in any other archive s target direc tory tree Otherwise files from different source
43. nstance to run So in Win dows if there is more than one user logged in at a given time you need to run the Arctor Service instead taking care of the backups for all users It is best to configure Arctor using an administrator account and with Windows Vista or later you need to run the Arctor application with admin privileges in order to configure start or stop the Arctor service Make sure that the service runs with an account that has access permissions to all source directories and both write and delete permissions for the archive directories If you use the Arctor service all validation checks are in place so you will get an error message when you try to setup nested archive directories see the Mac OS X section However special care has still to be taken in a networked installation 5 3 3 Networked Installations When using Arctor in a network you can choose between installing Arctor on every computer or installing Arctor only on a server 40 e In the first case every client computer uses Arctor to write its backup data to the archive device You have to make sure you are using different archive directory trees for different users and different computers as some valida tion checks will not be enforced You must never nest archive directories for different archives because backups might be overwritten and the purge settings for the two archives will interfere with each other There is no need to run any additional soft
44. ot install copy or use ARCTOR SOFTWARE PRODUCT LICENSE ARCTOR is protected by copyright laws and international copyright treaties as well as other intellectual property laws and treaties ARCTOR is licensed not sold LICENSE USAGE TERMS Freeware Edition The Freeware Edition of ARCTOR may be used freely without purchase of a license for personal and non commercial use only It is expressly forbidden to install ARCTOR for any commercial use instead a commercial license must be purchased Commercial Editions For payment of the license fee the licensee is granted one 1 non exclusive non transferable license to install and use a Commercial Edition of ARCTOR It is expressly forbidden to install Commercial Editions of ARCTOR for use on multiple computers without purchasing a suitable license Licensee warrants that they will make a reasonable effort to remove unused licenses of ARCTOR Site License For payment of the site license fee the licensee is granted one 1 non exclusive non transferable license to install and use the Enterprise Edition of ARCTOR on one 1 or more computers owned by one person company or insti tution and located on one property owned by this person company or institution e g campus or business premises It is expressly forbidden to install the Site License of ARCTOR for use on other computers without paying additional license fees Licensee warrants that they will make a reasonable effort to remove unused li
45. r can be configured to send an email whenever a backup run has finished The settings apply both to the Arctor service if installed and to the Arctor application when it is in backup mode minimized to the system tray O Never Send E Mail Notifications Send E Mail on Error s Only O Always Send E Mail When Finished Mail Server byteplant com Recipient Address arctorsupport byteplant com Sender Address arctorsupport byteplant com Figure 4 3 Preferences Wizard You can test your settings by clicking the Test button 36 4 3 6 Start Minimized Arctor normally starts displaying its main window configuration mode If you want Arctor to immediately start hidden backup mode ready to execute any scheduled backup tasks check Start Minimized If the backup interval setting is interval mode Arctor will begin to backup files after a short grace period You can start Arctor in backup mode at system boot e If you are using Mac OS X start Arctor right click on its dock icon and choose Options Open At Login e If you are using Windows create a shortcut for Arctor in the AutoStart folder of your start menu and check Start Minimized Windows XP 2000 2003 To run Arctor at system boot with admin privileges you need to use the task scheduler Windows Vista 2008 or later 4 3 7 Check For Updates You can set up Arctor to automatically check for updates over the Internet when ever it is
46. re directory If you want to make a clean start restore to the source directory but rename the source directory before starting to restore You may later realize that you still need some files from the renamed directory 16 Chapter 3 Using Arctor This section provides an overview of how Arctor works and how to use the Arctor There is also a complete reference of Arctor s toolbar and menu commands 3 1 How Arctor Works Arctor groups backups into archives and tasks Each archive defines a source direc tory defining the files that should be backed up and a target directory where the backup files are stored Usually you choose the root directory of a project as the source directory or your home directory with the archive directory residing some where on the backup media which might be a backup hard drive or a network share mounting a remote storage device Each archive handles only files from within a single source directory or single source directory tree When a backup is executed or run Arctor places a copy of all the selected files that have been modified since the last backup in in the archive directory The most important settings of archives are e a source directory where the files you want to backup reside e a set of file filter masks that define the file types or subdirectories that should be included e an archive directory where the backup files are stored e and additional options that
47. requires administrator privileges so be sure to run Arctor with administrator privileges Windows Vista 2008 or later The Arctor application will manage the Arctor service as follows e The Arctor service always loads and uses the profile of the user that enabled the service and run with this user s credentials when accessing files on local disks or on remote network shares e When Arctor is started and the Start Minimized option is unchecked the service will be stopped This eliminates the possibility of unfinished config uration changes interfering with the operation of the service e When Arctor is minimized to the system tray the Arctor service will be restarted to run backups as scheduled Likewise when Arctor returns from the system tray the service will be stopped e When you exit the Arctor application the service will be automatically restarted if it is not running already and run backups as scheduled e Starting and stopping the service will only work if the user has sufficient access rights otherwise Arctor will display an error message On Windows Vista 2008 or later be sure to run Arctor with administrator privileges 26 3 6 Toolbar and Menu Commands This section lists Arctor s toolbar and menu commands in alphabetical order Add Existing Adds a reference to an existing archive to the currently selected task One and the same archive can be referenced more than once from the same profile or from diff
48. s direc tory tree A user s home directory in Windows is usally cluttered with things like Temporary Internet Files the Internet browser cache and the like Be sure to exclude these files from backup they just use up disk space and slow down backups 5 2 Choose Files to Backup For each archive use the Show Files dialog to verify selected files Avoid backing up temporary files such as the Internet browser cache Temporary files can consume lots of disk space and there is no point in backing them up Check the TEMP and TMP environment variables to find out where the system temporary directory is located For files changed frequently make sure the Smart Backup option is checked This makes sure that the number of versions in your archive directory doesn t grow without bounds and it still gives you the option to restore either from intermediate or from very old versions If you are backing up someone else s files talk to him about what files are needed and what files aren t Sometimes the largest files taking up most disk space are either temporary or can be easily recreated from other files Once you think you have all interesting files selected switch your display to all the files which are excluded from backup and make sure you didn t leave something worthwhile aside 5 2 1 Selecting Files by Extension When setting up your include exclude patterns using file extensions it is usually a good idea to ha
49. splay Type Size Byte v Home Settings a Plans World Domination Projects Manhattan 4 1 2008 7 1 2008 10 1 2008 1 1 2009 0M 4 1 2008 7 1 2008 10 1 2008 1 1 2009 Piggy Success 11 30 48 Figure 3 3 View Disk Usage 3 2 5 TO The O display shows the disk I O activity of Arctor over time The display can be switched in different ways Display Value Choose either Archive Files Read Write or Source Files Read Write Display Type Choose either Files second or Byte second 23 Time Range The lt auto gt time range setting displays all available data up to one year back You can also choose shorter ranges 3 2 6 Summary The Summary tab shows summary information for either a single archive or for an entire task The summary information includes file count average file size and other information for both source and archive files 3 3 Preferences Wizard Choose Preferences from the File menu to bring up the preferences wizard Note that your changes will take effect only after you left the wizard with the Finish button on the last page Here a some of the settings available for a complete list see the next section Archive Directory Set up a directory where all the backup files should go In the simplest case this can be the drive letter specifying your archive drive This setting is used to preset the target directory in newly en
50. tered archive with a default Mail Notification Arctor can be configured to send an email whenever a backup run has finished The settings apply both to the Arctor Service 1f installed and to the Arctor application when it is in backup mode minimized to the system tray 3 4 Restore Wizard Arctor s Restore Wizard helps you to restore single or multiple files from the archive To open the Restore Wizard press the Restore button in the Toolbar The Restore Wizard will guide you through the restore process The first step in restoring files is to select an archive directory from which to re store The archive directory of the currently selected archive is pre selected Pro ceed with the Next button The second step is to select the directory to which Arctor will restore the files If you want to restore the files directly to the source directory check Restore to Original Location Once you have selected your directory you can choose the files to restore on the next page 24 The Snapshot Date setting allows you to choose a date if you want to restore files from a specific date and time The dates displayed in the Snapshot Date selection field depend both on the times when Arctor was run and on the time when files where actually modified In the Explorer like window below you can choose files and directories individu ally If any file is selected within a directory a check mark appears on that direc tory By clicking on
51. therwise if the original file in the source directory has been deleted the archived versions of that file are never purged they are kept indefinitely 33 4 2 Backup Task Settings Backup tasks hold the scheduling settings for a group of backup archives You can access the task settings by selecting a task and switching to the settings tab 83 Arctor File Repository O E File Edit Command Help E e lo lolo YY Add Rule Remove Duplicate Ri Once Start Show Log E Client Shares 2 Settings A Disk Usage A 1 0 E Summary Kermit i Pigay Name Client Shares Statler E Local 3 Home i E World Domination Scan Settings E Projects Manhattan O On Request 1 O Limit MB s 1 Client Shares Time Of Day 02 00 00 D 3 6 GB free Figure 4 2 Task Settings 4 2 1 Name The name is intended to help you to identify at a glance what a task does so choose a telling name The task name will be displayed in the overview on the left side of Arctor s main window and it will be used to create a default archive directory name 4 2 2 Scan Settings The scan settings specify at what times Arctor should schedule backups for all the archives in a task Three settings are available Interval Backups are executed whenever a number of seconds has elapsed since last time the task was run With this mode you can create intra day backups 34 Time of day Backups are run at a certain
52. time Enable Retry Missed Schedules to run the backups after power up if your system was powered down at the scheduled time On Request This setting in effect disables the task Backups can only be run manually using the Run Once menu command 4 2 3 T O Limit When backing up files over a network Arctor s I O demands can happen to max out the available network bandwidth slowing down other services using the same network resources If you run backups during the day it may be useful to limit the T O bandwidth used by Arctor The bandwidth limit can be either turned off or adjusted in a range of 1MByte s to 100MByte s 4 3 Preference Settings 4 3 1 Archive Root Directory Whenever you set up an archive Arctor will generate a default archive directory name based the archive root directory on the task name and on the archive name This setting can be just a backup hard drive specification such as D When editing archive settings you can always override the target directory gener ated by default 4 3 2 Verify Files Check this if you want to be sure that each and every archived file is exactly the same as its original This option makes backups more time consuming This option may also generate an error message if a file is being modified during backup 4 3 3 Skip Locked Files Windows version only Check this option to automatically skip any locked files files in use and exclusively opened by another pro
53. ua Disk to Disk Backup y 0 y 0 0 Easy to Use Powerful Reliable Za rctor Arctor Version 3 6 Manual Byteplant GmbH Jun 3 2011 Contents 1 Introduction 1 1 1 2 1 3 1 4 Arctor s File based Backup vs Disk Image Backup Why you should use Arctor o e Recommended Arctor configurations 1 3 1 Single PC installations o 1 3 2 Networked installations Overview 0 ee 2 Installation 2 1 2 2 2 3 System Requirements o e e Arctor Installation 0 o o e 22 1 WIDdOWS 2 54 0 bb rca a 222 MacOSX 4 oa ne ete eee A ee a 2 2 3 Registering Arctor o e 2 2 4 Uninstalling Arctor o 2 2 4 1 WiOddOWS o e e e D242 MacOSX sica ad Bo ee 2 2 5 Updating Arctor o e Getting Started o mesora o o e e e e 2 3 1 Editing Backup Task Settings 2 3 2 Editing Backup Archive Settings 2 3 2 1 Viewing Selected Files 2 3 2 2 Viewing Selected File Sizes 2 3 3 Running Backups o 2 3 4 Restoring Files o O O ARAARA ae EHE eE aEb gamn mam 3 Using Arctor 3 1 3 2 3 3 3 4 3 5 3 6 4 Configuration 4 1 4 2 How Arctor Works 0 0 02 000 eee ee e
54. ve directory You will notice that the archive directory setting is set automatically to a sensible path using the prefix you set in the previous step There is no need for the archive directory to actually exist Arctor will create the directory as needed If you want to you can setup email notifications in the next step but you can also do this later just choose Preferences from the main menu At this point you er done setting up your first archive and you may choose to run a backup immediately However backing all files for example including temporary files such as an Internet browser cache is wasteful and you might want to refine your settings a bit more before running a backup In this case remove the check mark from the Run Fist Backup Now box and proceed to finish the dialog Arctor s main window will now show the task schedule overview to the left and the settings of the selected item to the right The toolbar allows you to to add or remove a backup archive or a a backup task The right view of the main form can be switched between different views You can edit settings or view statistics charts and reports 2 3 1 Editing Backup Task Settings Backup tasks are used to organize archives and to define the backup times for all the archives it contains You can access task settings and statistics by selecting a task The scan settings set the scheduled backup times for archives in this task Any changes her
55. ve rather broad include definition while keeping the exclude patterns detailed and specialized An example for this is using the x include pattern all files and exclude patterns that only deselect some specific file extensions you know you never need to restore such as tmp or ob3 This way files with new extensions will be automatically backed up as the appear 39 5 2 2 Selecting Files by Directory Like with extensions it is a good idea to have a broad include file specification and specifically exclude directories such as tmp The trailing slash Windows backslash is needed to define the pattern as a directory You can also use directory specifications as include patterns To create an archive of the home directory of the two users Alice and Bert you can use Users as the source directory and the patterns alice and bert x to include only Alice s and Bert s files However it is more flexible to setup separate archives 5 3 Multi User environments 5 3 1 Mac OS X In Mac OS X every user can run his or her own instance of Arctor Be sure to use different archive directory trees for different users as some validation checks will not be enforced For example you must be cautious never to nest archive directories for different archives because backups might be overwritten and the purge settings for the two archives will interfere with each other 5 3 2 Windows The Windows version of Arctor only allows a single i
56. ware on the archive device you can use any storage device you can connect to e In the latter case you should use some kind of Windows Server where you can install the Arctor service The Arctor service will always run in the back ground and fetch backup data from the client computers over the network There is no need to install any software on the client computers In all network environments you have to take special care that the computers run ning Arctor have the necessary access permissions to read the files you want to backup and to write or delete files on the archive device or on the archive network share You should also consider disabling the bandwidth consuming option Verify Also you can set an I O limit if Arctor s traffic is using too much of your net work bandwidth Remember that the first run of any backup archive will create the heaviest load on your system because it is a full backup The following runs are incremental and will run faster with less load 5 4 Scheduling Backups Below are some examples of how to integrate Arctor into your backup strategy e Run the backup sometime at night while no one is using their computer This will make sure that every day s work is saved However this method will require that you leave all of the computers powered on each night e Run the backup continuously with a configurable scan interval This is best done with a backup server running the Arctor Service fetchin
57. zard allows you to start the restore process by pressing the Finish button or to cancel by pressing the Cancel button There are two options you may choose to enable Modified Missing Files Only Files in the restore directory that already carry the same timestamp as the archived version are not restored 15 Arctor Restore Wizard E Select Files Choose the files you want to restore ii You can check individual files or folders to select a file or alll files in a folder By checking a file version you can select a particular version of a file When selecting a file or folder Arctor automatically chooses the file version valid at the snapshot date entered below Snapshot Date 1 27 2009 11 06 01 AM Aj a DO mall MCG profile De Y E Thunderbird TIE Profiles a PME profles ini MA 6 20 2006 11 45 02 AM 1KB valid until 1 27 2009 11 06 02 AM DEl registry dat DE E E 2 directories 1 files Figure 2 5 Restore Wizard Prompt On Overwrite When a file already exists in the restore directory you are prompted if the file should be overwritten Be careful when restoring to the source directory If you disable Prompt On Over write or if you accidentally pick the wrong button you may inadvertently over write a newer version already in place in the source directory with an older version from the archive Arctor never deletes existing files in the resto

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