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Section VII - Technical Specifications [ 920 KB]

1. Sec VII OMR Technical Specifications Round 2 Page 100 REQUIREMENTS SPECIFICATIONS Statement of Compliance Just state Comply or Not Comply Specific Reference in Bidder s Bid Supporting Statement of Compliance The winning bidder shall maintain a pool of reserve trained support technicians who can readily be hired and deployed to replace technicians who resign or fail to report for duty 10 The winning bidder within the same day from its knowledge through its field supervisors report by fastest means to the Election Officer the resignation or failure to report for duty of support technicians within the latter s area of jurisdiction The report shall be followed with a written report within twenty four 24 hours from the initial notice 11 No technicians shall be deployed for actual duty by the winning bidder unless he she has undergone the required technical training and has been certified to be qualified to perform the required functions 11 1 The winning bidder shall furnish the Election Officer the complete names addresses and contact numbers of replacement technicians hired in the latter s area of jurisdiction 12 The COMELEC shall not be liable for the payment of technicians who resign or fail to report to duty 12 1 Neither shall it be obliged to pay any salary for the areas where no technicians were hired by the winning bidder
2. 48 8 1 For this purpose the Bidder shall submit with their financial bid a written certification or guarantee that Sec VII OMR Technical Specifications Round 2 Page 49 REQUIREMENTS SPECIFICATIONS Statement of Compliance Just state Comply or Not Comply Specific Reference in Bidder s Bid Supporting Statement of Compliance all system requirements for customization as stated in the TOR and RA 9369 shall be fully complied with subject to applicable penalties for non compliance 49 The proposed OMR OpScan system shall have demonstrated capability which shall be verified and validated in a test environment and shall have been successfully used in a prior electoral exercise here or abroad with a written certification to that fact from the election authority or election management body of the client 50 The winning Bidder shall also provide all requirements hardware software and services needed for the enrollment of the digital certificate signature of all members of the BEI 50 1 All related requirements by the OMR OpScansystem which are needed to make it fully operational during the entire duration of the project including requirements for all tests FTS training public demo certification e Day shall be included in the proposal offer including the software and hardware back up power supply extern
3. 8 1 2 1 The data shall be turned over to COMELEC in a removable storage device with proper documentation on its contents 8 1 2 2 The data shall be made available in MySQL format and shall be immediately readable by COMELEC for report generation purposes 8 2 Provision of detailed documentation in relation to the Project such as but not limited to 8 2 1 Technical specifications and quantity of the ballot paper 8 2 2 Technical specifications and quantity of the ballot printer and 8 2 3 Technical specifications quantity and other requirements for the ink 8 3 Provision of project management support to manage the entire ballot printing process and be specifically responsible for the following among other tasks 8 3 1 overseeing and implementing the Ballot Sec VII OMR Technical Specifications Round 2 Page 93 REQUIREMENTS SPECIFICATIONS Statement of Compliance Just state Comply or Not Comply Specific Reference in Bidder s Bid Supporting Statement of Compliance Printing Plan 8 3 2 coordinating with the COMELEC Printing Committee on all related aspects of the Project 8 3 3 monitoring the progress and status of the ballot printing 8 3 4 resolution of all printing related problems 8 3 5 securing the ballot printing facility 8 4 Provision of personnel i
4. 39 The OMR OpScan system shall comply with COMELEC requirements for hardening its operating system which shall be specified in the Systems Customization Phase 39 1 If the system uses a customer off the shelf COTS operating system OS the winning Bidder shall submit an OS hardening procedure documentation which shall be subject to the agreement final approval and modification by COMELEC 40 The bidder shall provide for a separate application that shall allow decryption and printing of each ballot image and other related files and which shall have the following functionalities 40 1 The decryption application shall decrypt the files from the data storage device used at the precinct level containing the ballot images local returns national returns audit log statistics or other files 40 1 1 As a customization requirement the decryption application shall generate the filenames of the decrypted files to include the province code city municipality code and clustered precinct codes 40 2 The decryption application shall create the Sec VII OMR Technical Specifications Round 2 Page 44 Statement of E Compliance i See 4 REQUIREMENTS SPECIFICATIONS Just state CAD E LEA Comply or Supporting No Caml Statement of PY Compliance list of filenames of the ballot images sorted by filename 40 3 The decryption application shall split each ballot ima
5. Page 26 Statement of Eio Compliance i cee 4 REQUIREMENTS SPECIFICATIONS Just state E E d Comply or Supporting No Caml Statement of Py Compliance required to customize the EMS in order to be compatible with COMELEC s existing Consolidation Canvassing System CCS at no additional cost to the Commission 34 All related requirements by the EMS which are needed to make it fully operational for the entire duration of the project including requirements for all tests FTS training public demo certification E Day shall be included in the proposal offer including the software and hardware back up power supply all other supplies and materials printers and other equipment and peripherals consumables and other related services 34 1 The Bidder shall make use of the Financial Proposal Template to indicate a detailed listing of the items with breakdown of costs in its proposal 34 2 The winning Bidder shall not demand for additional payment from COMELEC to procure additional EMS requirements during Project Implementation for items that it may have overlooked in its Bid Proposal 34 3 The winning Bidder shall bear all additional costs for EMS related goods and services that it failed to include in its proposal but shall be deemed required to be provided as part of the all requirements inclusivity specification 35 After Project implementation in case the COMELEC d
6. Sec VII OMR Technical Specifications Round 2 Page 65 REQUIREMENTS SPECIFICATIONS Statement of Compliance Just state Comply or Not Comply Specific Reference in Bidder s Bid Supporting Statement of Compliance including the following situations 12 5 4 1 Ballot misfeeding 12 5 4 2 Scanning ballots more than the registered voters 12 5 4 3 Scanning ballots intended for another precinct 12 5 4 4 Scanning previously scanned ballot 12 5 4 5 Scanning unauthorized fake photocopy spurious rejected ballot 12 5 4 6 Under voting 12 5 4 7 Over voting 12 5 4 8 Abstention 12 5 4 9 Systems startup failure 12 5 4 10 Power failure 12 5 4 11 Transmission failure and 12 5 4 12 Data backing up failure 12 5 5 Stress test voting counting canvassing transmission which shall be a test of the system s capability to run normally considering the maximum number of ballots per VCM maximum number of simultaneous transmissions to a target destination without deterioration in accuracy and efficiency 12 6 The winning bidder shall provide Technical Support for the Lab Test at no additional cost to COMELEC 12 7 Field test which shall follow the successful conduct of the Lab Tests shall Sec VII OMR Technical Specifications Round 2 Page 66 Statement of Eio Compliance i cee 4 REQUIREME
7. Statement of Compliance Just state Comply or Not Comply Specific Reference in Bidder s Bid Supporting Statement of Compliance hardware related tests 13 5 3 4 Statistics on the number of machines which passed failed the HAT PreLAT and all other hardware related tests 13 5 4 Report export facility to PDF format 13 5 5 Other such functionalities which are common of inventory systems and which shall be subject to final approval by the COMELEC 14 The COMELEC shall have control on all tests to be conducted 15 The winning bidder shall provide for technical support and manpower complement in the conduct of HAT PRELAT Reverse Logistics testers logistics packers etc 16 All ballots to be used in all tests training voter education and E Day ballots shall undergo ballot verification through VCM scanning 16 1 For this purpose the winning bidder shall provide the following for use in the verification of ballots 16 1 1 VCM machines 16 1 2 All systems needed 16 1 3 Contingency VCM 16 1 4 Peripherals such as but not limited to storage devices machine keys printers and barcode readers for the VCM machines 16 1 5 Any and all consumables for use in the ballot verification such as but not limited to paper and ink toner for the Sec VII OMR Technical Specifications Round 2 Page 72 Statem
8. of the system and 3 3 3 Such other information materials as may from time to time be reasonably and seasonably required by the COMELEC 3 4 The winning bidder shall provide 220 VCM units for road shows that shall be taken from the contingency units 3 5 The winning bidder shall co develop and co maintain in close coordination with a COMELEC designated webmaster a voter education and information website for this project The proposal shall include the delivery of all requirements including hardware software services technical training and Sec VII OMR Technical Specifications Round 2 Page 80 REQUIREMENTS SPECIFICATIONS Statement of Compliance Just state Comply or Not Comply Specific Reference in Bidder s Bid Supporting Statement of Compliance communications link which shall be formally turned over to the COMELEC upon the completion of the project 4 All oher requirements as listed in the TOR shall be complied with by the winning bidder Quality Control and Quality Assurance The COMELEC shall conduct a project audit at periodic intervals of the progress of the winning bidder s schedule of work and deliverables to ensure that the Project delivers a range of Products which may be goods and services of an appropriate quality within time scales and budget 1 For purposes of evaluation of the bids
9. Not Comply Specific Reference in Bidder s Bid Supporting Statement of Compliance 12 2 1 3 19 Backup and Restore Test which shall be the test to back up results or reports and to restore to its original format the backed up results 12 2 1 3 20 Other tests for the compliance to all other technical specifications as stated in this TOR 12 3 The test shall cover an end to end systems integration test for the following functionalities 12 3 1 Election data management which shall be a test of the system s capability to manage or prepare election data to be used for the elections 12 3 2 Election data configuration which shall be a test of the system s capability to prepare all the needed configuration data for all voting and counting machines 12 3 3 Election data configuration verification which shall be a test of the system s built in capability to verify the correctness of the generated configuration of its election data 12 3 4 Ballot configuration which shall be a test of the system s capability to prepare all the needed configuration data for ballot generation 12 3 5 Ballot configuration verification which shall be a test of the system s built in capability to verify the correctness of the generated ballot Sec VII OMR Technical Specifications Round 2 Page 62 REQUIREMENTS SPECIFICATIONS Statemen
10. Republic of the Philippines COMMISSION ON ELECTIONS Manila SECTION VII Technical Specifications LEASE WITH OPTION TO PURCHASE OF ELECTION MANAGEMENT SYSTEM EMS AND PRECINCT BASED OPTICAL MARK READER OMR OR OPTICAL SCAN OP SCAN SYSTEM FOR THE 2016 NATIONAL AND LOCAL ELECTIONS BAC Reference No 01 2014 AES OMR BIDS AND AWARDS COMMITTEE 2015 Sec VII OMR Technical Specifications Round 2 Page 2 SECTION VII Technical Specifications INSTRUCTIONS Bidders must state here either Comply or Not Comply against each of the individual parameters of each Specification stating the corresponding performance parameter of the equipment offered Statements of Comply or Not Comply must be supported by evidence in a Bidder s Bid and cross referenced to that evidence Evidence shall be in the form of manufacturer s un amended sales literature unconditional statements of specification and compliance issued by the manufacturer samples independent test data etc as appropriate A statement that is not supported by evidence or is subsequently found to be contradicted by the evidence presented will render the Bid under evaluation liable for rejection A statement either in the Bidders statement of compliance or the supporting evidence that is found to be false either during Bid evaluation post qualification or the execution of the Contract may be regarded as fraudulent and render the Bidder or supplier lia
11. for all related components 32 The EMS shall be customizable in accordance with the requirements of this TOR 33 The EMS shall be required to comply the following minimum customizable functionalities to be tested and verified during the scheduled systems customization period as indicated in the 2016 NLE Implementation Calendar or before the systems acceptance 33 1 The EMS shall not allow edit delete or add to the data imported from COMELEC EMS created configuration 33 2 The EMS shall able to distinguish if data that it is managing came from the COMELEC EMS and shall not allow these data to be modified 33 3 The EMS shall only allow modification of data that have been created in it or inputted to it including all data that is not a part of the imported data from the COMELEC EMS 33 4 The EMS shall employ at least three 3 levels of user access which shall be categorized at the very least as follows 33 4 1 The EMS shall employ a regular user level which shall be assigned with basic computer operational roles such as generation of approved configuration files VCM usernames and passwords and viewing of EMS Sec VII OMR Technical Specifications Round 2 Page 20 REQUIREMENTS SPECIFICATIONS Statement of Compliance Just state Comply or Not Comply Specific Reference in Bidder s Bid Supporting Statement of Compliance dat
12. subject to modification and finalization Sec VII OMR Technical Specifications Round 2 Page 48 Statement of E Compliance a E REQUIREMENTS SPECIFICATIONS ae in Bidder s Bid Comply or Supporting No Canon Statement of Py Compliance during the Systems Customization Phase 48 4 Entries in the log files shall be written in such a way that they can be easily understood and shall not make use of coded language without readily providing the equivalent meaning and shall be subject to modification and finalization during the Systems Customization Phase 48 5 The OMR OpScan system shall allow the indication of a user specified date range for the selective display and printing of audit log entries 48 6 The OMR OpScan system shall generate an electronic transmission report that shall automatically be generated after the success or failure in part or all of transmission attempts by the VCM and which shall record such transmission status on the report 48 7 The winning Bidder shall be further required to customize the VCM in order to be compatible with COMELEC s existing CCS application at no additional cost to the Commission 48 8 The final design including on screen messages prompts and instructions together with other applicable system functionalities of the OMR OpScan system for e Day use shall still be subject to final customization requirements by the COMELEC
13. voting and abstention in any position to be voted for 36 1 The OMR OpScan system shall interpret an under voting as a mark in the oval for a position that is less than the number of seats required for the position 36 1 1 For statistical purposes the OMR OpScan system shall record the number of under votes as the number of the un voted seats in a position 36 2 The OMR OpScan system shall interpret an abstention as when there is no mark or no vote made in a position 36 2 1 For statistical purposes the OMR OpScan system shall record the number of abstentions per position 36 3 If there is only one required seat for an elective position and it was not voted the OMR OpScan system shall not statistically record it as an under vote but as an abstention Sec VII OMR Technical Specifications Round 2 Page 42 REQUIREMENTS SPECIFICATIONS Statement of Compliance Just state Comply or Not Comply Specific Reference in Bidder s Bid Supporting Statement of Compliance 37 In case of over voting in a position the OMR OpScan system shall not credit any vote for any candidate in the overvoted position with the ballot remaining valid 37 1 In case of over voting in one or more positions the OMR OpScan system shall count the rest of the valid votes for the other positions 37 2 The OMR OpScan system shall interpret an
14. Compliance Just state Comply or Not Comply Specific Reference in Bidder s Bid Supporting Statement of Compliance actions and help screens 33 6 1 1 The EMS on screen messages and instructions shall be subject to approval and modification by COMELEC in view of the ease of use requirement 33 6 1 2 The EMS shall have a message format management functionality which the COMELEC may use to modify on screen messages 33 6 2 The EMS shall have a built in user or operation manual which shall be accessible from a Help menu and which shall provide the needed instructions on how to use and operate the system 33 6 2 1 The contents of the EMS built in user or operation manual and its wordings shall be subject to approval and modification by the COMELEC 33 6 3 The EMS shall be easy to use in sucha way that by just following the instructions in its built in User Manual a user shall be able to successfully create all configurations including the ballot faces and without manual intervention from outside the system 33 6 3 1 For this purpose the EMS built in User Manual shall contain complete accurate and understandable information and instructions on ballot configuration machine Sec VII OMR Technical Specifications Round 2 Page 23 REQUIREMENTS SPECIFICATIONS Statement of Compliance Just state Comply o
15. VCM ballot printing 2 1 User manuals 2 2 System Requirements Specifications describing all the inputs outputs processing rules volumes performance thresholds etc of the system being described Sec VII OMR Technical Specifications Round 2 Page 52 REQUIREMENTS SPECIFICATIONS Statement of Compliance Just state Comply or Not Comply Specific Reference in Bidder s Bid Supporting Statement of Compliance 2 3 System Design Specifications describing the technical methods to build the system including design specifications program specifications data dictionary entity relationships etc 2 4 Training Manuals 2 5 Installation Procedures from bare metal OS database application third party systems pre requisite requirements configuration 2 6 Installation Procedures from bare metal OS database application third party systems pre requisite requirements configuration 2 7 Setting up and securing the network infrastructure 2 8 Test Procedures 2 9 Other Support and Maintenance Manuals and 2 10 Other Standard Documentation The winning bidder shall turn over the final documents above after the final customization of the system 3 The winning bidder shall provide warranty for the entire duration of the project for all Components all equipment and software includ
16. the Bidders must describe their standards for audits including scope required conduct demands upon project personnel demands upon the COMELEC personnel and outputs 1 1 If the winning bidder is found to have given erroneous or conflicting data or information in the course of the Project s implementation inadvertently or otherwise it shall bear the corresponding costs for the rectification correction thereof and the imposition of applicable penalties and its effect to the provisions of the Contract pertinent thereto as the COMELEC may deem proper under the circumstances The winning bidder shall provide pertinent guidelines and procedures to aid the COMELEC in the crafting and development of Quality Assurance criteria for the evaluation of the various phases and or activities of the Sec VII OMR Technical Specifications Round 2 Page 81 REQUIREMENTS SPECIFICATIONS Statement of Compliance Just state Comply or Not Comply Specific Reference in Bidder s Bid Supporting Statement of Compliance Project 3 The following tasks shall also be required 3 1 Develop and implement procedures for the measurement and monitoring of the Service Level Agreements SLAs for the other components of the Project 3 2 Assist in the regular monitoring of SLA compliance for all components 3 3 Assist in the conduct of a 34 party Stress and Security T
17. 12 2 The winning bidder shall be penalized on the following cases 12 2 1 Technicians fail to report to duty and 12 2 2 Technicians fail to solve the technical Sec VII OMR Technical Specifications Round 2 Page 101 REQUIREMENTS SPECIFICATIONS Statement of Compliance Just state Comply or Not Comply Specific Reference in Bidder s Bid Supporting Statement of Compliance problems reported by the BEI in at most thirty minutes from the receipt of the report 13 The winning bidder shall provide the sufficient number of qualified technical support personnel to man the technical hotlines and to give solution s to the reported problems at the NTSC Aside from the requirement of Head technical support who shall supervise his team the following are the requirements for all levels of technical support required for FTS and E Day Table of Qualificiations for different levels of Technical Support and schedule as indicated in the TOR under 13 13 1 Two 2 months before e Day the winning bidder shall provide for a procedures or set of rules to be followed at the NTSC by the technical support including documentation on the possible systems problems that may encounter and the possible solutions to the problems 13 2 The winning bidder shall submit resume of all levels of technical support which shall be approved by COMELEC two 2 mo
18. Bidder s Bid Supporting Statement of Compliance 4 The ballot boxes shall be turned over at no additional cost to COMELEC after E Day 4 1 The ballot boxes shall be considered COMELEC property 5 The bidder shall provide for a prototype of the ballot box during the submission of bids 5 1 The bidder shall submit the design and specifications of the proposed ballot box taking into consideration the existing guidelines on provision of physical security 5 2 The bidder shall submit the customizable features in the design of the ballot box 5 3 The final design of the ballot box for use on E Day shall be subject to the approval of COMELEC 6 The winning bidder shall provide the number of ballot boxes based on the allocation requirement of the COMELEC 7 The winning bidder shall deliver the ballot boxes at the place to be designated by the COMELEC based on timelines 8 All oher requirements as listed in the TOR shall be complied with by the winning bidder COMPONENT 4 Technical Support Aside from the technical support requirements in all tests activities ballot printing and verification reverse logistics training and public demonstration the winning bidder shall also provide the needed technical support for FTS and E Day with the following requirements Sec VII OMR Technical Specifications Round 2 Page 98 REQUIREMENTS SPECIFICATIONS
19. EMS and validating the integrity of the same 22 1 The source codes of the hash code extractor and validator for the EMS shall be turned over to COMELEC before its implementation including proper source code and instructional documentation manuals and training on understanding the same 23 The winning Bidder shall provide for a mechanism to verify whether the positions of the ovals or marking spaces and the security markings on the ballot are correct 24 The EMS shall be able to handle all lengths of candidate names without truncating the same and display them on the ballot accordingly in a readable manner 25 The EMS shall be able to export the ballot face to PDF format and to any format needed by Sec VII OMR Technical Specifications Round 2 Page 16 REQUIREMENTS SPECIFICATIONS Statement of Compliance Just state Comply or Not Comply Specific Reference in Bidder s Bid Supporting Statement of Compliance the ballot printing system 26 The EMS shall be capable of automatically generating the ballot designs with the following minimum required features 26 1 The EMS shall enable the names of the candidates to be pre printed on the ballot 26 2 The EMS shall enable the automatic generation of one sheet paper ballots per voter based on the number of registered voters 26 3 The EMS shall enable the automatic generation of
20. Not Comply Specific Reference in Bidder s Bid Supporting Statement of Compliance Field Tests 12 8 1 The test shall make use of machines which have already passed the HAT and trusted build systems 12 8 2 Registered voters BEI members technicians CCS technical staff and BOC members shall participate in the mock elections 12 8 3 With as much media coverage as possible the Mock Elections shall be conducted in four 4 COMELEC selected areas with two 2 mock precincts and fifty 50 mock voters for each precinct 12 8 3 1 Incase the COMELEC decided to increase coverage of areas for mock elections the COMELEC shall shoulder the additional expenses that may incur 12 9 TEC Certification which shall be issued by the Technical Evaluation Committee TEC through an International Certification Entity based on the following 12 9 1 Successful conduct of Source Code Review including the forensics of the hardware of VCM the outcome of which shall form an integral part of its Certification Test All findings during the source code review must be closed solved on 12 9 11 Before the issuance of TEC Certification all discrepancy findings shall be closed solved Sec VII OMR Technical Specifications Round 2 Page 68 REQUIREMENTS SPECIFICATIONS Statement of Compliance Just state Comply or Not Comply Specific Reference
21. Sec VII OMR Technical Specifications Round 2 Page 73 REQUIREMENTS SPECIFICATIONS Statement of Compliance Just state Comply or Not Comply Specific Reference in Bidder s Bid Supporting Statement of Compliance bidder shall conduct post election activities which includes Inspection Inventory and Testing based on the timelines under the supervision of the COMELEC The winning bidder shall perform the following 18 1 Turn over to COMELEC all storage devices and supplies and materials retrieved during the conduct of reverse logistics 18 2 Provide the COMELEC with the system for backing up viewing and printing of all files stored in the removable devices for use in case of election protests at no additional cost to COMELEC 18 3 Provide technical support in this activity 19 The winning bidder shall submit a post election report to the COMELEC on all activities undertaken pertaining to the project one month after E Day 20 The winning bidder shall submit a plan on the conduct of training tests setting up configuration FTS and E Day activities back up closing and other related activities 21 The winning bidder shall provide 21 1 project management support to manage the submitted plan and be specifically responsible for the following among other tasks 21 1 1 overseeing and implementing the plan 21 1 2 coordinati
22. Statement of Compliance Just state Comply or Not Comply Specific Reference in Bidder s Bid Supporting Statement of Compliance 1 Atleast one 1 qualified technician for every voting center determined working hours However in voting centers with more than five 5 machines one 1 technician for every five 5 machines shall be provided In case of more than 1 technician in a voting center a technician shall be designated among them to be the overall technical supervisor for the voting center 1 1 The technician shall have the following minimum qualifications 1 1 1 Atleast high school graduate 1 1 2 Not over 40 years old 1 1 3 With Information Technology Skills as certified by COMELEC 1 1 4 Physically fit and can work under pressure even on extended hours 1 1 5 Has no derogatory record in NBI 1 1 6 Able to speak read and write English or the local dialect where they will be assigned 1 1 7 Not related within the fourth civil degree of consanguinity or affinity to any member of the BEI serving in the same Voting Center or to any national or local candidate to be voted for in the same city or to the latter s spouse and 1 1 8 Has no pending case against him filed in COMELEC court for any election offense 1 2 The winning bidder shall provide COMELEC the complete list of technician Sec VII OMR Technical Specifications Roun
23. The OMR OpScan system shall be capable of using GSM GPRS Ethernet VSAT and other transmission technologies 9 2 The OMR OpScan system shall be capable of determining whether the transmission has been successfully sent or of confirming from the intended recipient the receipt of the transmitted election results 9 2 1 As a customization requirement the specific EVM transmission notification to employ on e Day shall be Sec VII OMR Technical Specifications Round 2 Page 30 REQUIREMENTS SPECIFICATIONS Statement of Compliance Just state Comply or Not Comply Specific Reference in Bidder s Bid Supporting Statement of Compliance configurable in the EMS 10 The OMR OpScan system s hardware shall be able to make use of alternative power sources such as batteries or power generators which shall enable the VCM to fully operate for at least 14 hours 10 1 For this purpose the winning Bidder shall provide the required alternative power source for each VCM together with the corresponding charging equipment for batteries the cost of fuel for power batteries or other incidental expenses needed for operating the same 10 1 1 If batteries shall be provided the winning Bidder shall ensure that the batteries are fully charged prior to deployment from central warehouse and shall shoulder the cost for the same 10 1 2 If p
24. The OMR OpScan system shall make use of e Day specific information that shall NOT be hardcoded into the system but shall be referred to from external reference files or configuration files from the EMS 12 2 The OMR OpScan system functionality for machine configuration shall be accessed only by a system user with Administrator access level 13 The OMR OpScan system shall be configurable for use at the precinct level 13 1 The OMR OpScan system shall allow the accurate counting of ballots intended for an established or a clustered precinct based on its configuration 13 2 The configuration file s information shall include the date and title of the elections and the precinct for which the VCM was Sec VII OMR Technical Specifications Round 2 Page 32 REQUIREMENTS SPECIFICATIONS Statement of Compliance Just state Comply or Not Comply Specific Reference in Bidder s Bid Supporting Statement of Compliance configured together with information on its corresponding region province city municipality or post embassy barangay and voting center 14 The OMR OpScan system shall be able to generate an EML file in the data format to be specified by COMELEC For this purpose the COMELEC shall provide the template of the EML file to the bidders 15 The OMR OpScan system shall be able to digitally capture the image of both sides of the cast b
25. for printing services Thus for the purpose of providing a uniform basis in the computation of the financial proposals the budget ceiling for ballots less NPO printing services shall be Php15 00 per ballot 2 The winning bidder shall provide the following minimum general requirements for the provision of ballot related goods and services 2 1 Ballot printing system which shall include all requirements together with all software hardware and services needed to print the required number of ballots for this Project 2 2 Ballot paper which shall include the provision of the needed ballot paper that shall be compatible with the proposed VCM 2 3 Ballot printing consumables which shall include the provision of all consumables including supplies and materials necessary to print the required number of AFS ballots 2 4 Ballot verification systems which shall include the provision of an automated system for verification of the correctness and accuracy of the printed ballots Sec VII OMR Technical Specifications Round 2 Page 83 REQUIREMENTS SPECIFICATIONS Statement of Compliance Just state Comply or Not Comply Specific Reference in Bidder s Bid Supporting Statement of Compliance together with the needed software hardware consumables supplies and materials for the purpose 2 5 Ballot printing status monitoring system which shall inc
26. in Bidder s Bid Supporting Statement of Compliance 12 9 1 1 1 A discrepancy that threatens the integrity of the election or could cause the results of testing to be not repeatable 12 9 1 1 2 A discrepancy that adversely affects the understandability maintainability or reliability of the program ina significant manner but does not threaten the integrity of the election 12 9 2 Certification testing of the system to ascertain its compliance with provisions of RA 9369 RA 8436 and COMELEC s Request for Proposal for the Automation of the May 9 2016 Elections and 12 9 3 Successful conduct on of audit on the accuracy functionality and security controls including systems intrusion test to ensure that all security loopholes have been addressed 12 10 PreLAT which stands for Pre election Logic and Accuracy Test which shall be a test of E Day configuration of each machine to be deployed using actual ballot configuration 12 10 1 The test shall make use of actual E Day ballots with vote marks The winning bidder shall provide three 3 accomplished ballots per clustered precinct for this purpose 12 10 2 The test shall include transmission test to the canvassing system of the Sec VII OMR Technical Specifications Round 2 Page 69 REQUIREMENTS SPECIFICATIONS Statement of Compliance Just state Comply or Not Comply Specific Referenc
27. paper ballots that utilizes both sides of the ballot sheet 26 4 The EMS shall enable each side of the automatically generated ballot sheet to be able to accommodate at least 350 candidate names including the positions with a minimum readable Arial font type and font size of 10 in addition to other mandatory information required by law 26 5 The EMS shall be capable to generate the ballot with machine readable information that shall identify the ballot jurisdiction codes and its ballot code 26 6 The EMS shall be capable to designate a physical space in the ballot for additional visual security markings as specified by the COMELEC the National Printing Office NPO or the BangkoSentralng Pilipinas BSP and which may not be machine detectable 26 7 The EMS shall ensure that the presence of these visual security markings shall not deter the system s capability for accurate Sec VII OMR Technical Specifications Round 2 Page 17 Statement of E Compliance a E REQUIREMENTS SPECIFICATIONS ae in Bidder s Bid Comply or Supporting No Canon Statement of Py Compliance counting of votes on the ballots 27 The base Source Code of the EMS shall be made available to COMELEC not later than 60 days from the issuance of the Notice of Award for purposes of Source Code Review by interested parties subject to rules and regulations set by COMELEC 28 As
28. use for encryption shall be available as a configurable option in the EMS 30 4 The OMR OpScan system shall be able to create and save e Day files of print file reports of 1 Election Returns ER 2 audit log 3 statistical report and 4 hash code generated for election results 31 The OMR OpScan system shall be able to transmit using the designated transmission service encrypted and digitally signed election results files from the VCM the EMS configured destinations such as the Sec VII OMR Technical Specifications Round 2 Page 40 REQUIREMENTS SPECIFICATIONS Statement of Compliance Just state Comply or Not Comply Specific Reference in Bidder s Bid Supporting Statement of Compliance City Municipal post or embassy BOC the central server and the transparency server 32 The OMR OpScan system shall accommodate at least two 2 storage devices and shall be capable of writing to the same all data files audit log statistics and ballot images simultaneously 32 1 The OMR OpScan system shall enable both copies of its data in the two 2 storage devices to be exact duplicates of each other 33 The OMR OpScan system shall be able to generate a back up copy of all e Day data of the VCM to a removable data storage device within reasonable time which shall not be longer than one 1 hour 33 1 The OMR
29. years of experience and the like and shall perform the following provide 18 Aside from the technical skills qualifications the technical support shall support shall have the following qualifications 18 1 Is of good moral character Sec VII OMR Technical Specifications Round 2 Page 104 REQUIREMENTS SPECIFICATIONS Statement of Compliance Just state Comply or Not Comply Specific Reference in Bidder s Bid Supporting Statement of Compliance 18 2 Has never been convicted of any election offense or any other crime punishable by than six 6 imprisonment more months of 18 3 Has no pending case against him filed in COMELEC court for any election offense 18 4 Not related within the fourth civil degree of consanguinity or affinity to any member of the same BEI or to any candidate to be voted for or to the latter s spouse 19 All oher requirements as listed in the TOR shall be complied with by the winning bidder Conforme Name of Company in print Name and Signature of Company Authorized Representative Date
30. 5 Format or template of VCM file output input to CCS and central server and CCS output input to next level CCS and central server Sec VII OMR Technical Specifications Round 2 Page 75 REQUIREMENTS SPECIFICATIONS Statement of Compliance Just state Comply or Not Comply Specific Reference in Bidder s Bid Supporting Statement of Compliance 2 6 Repair troubleshooting tuning up and maintenance of hardware and software 2 7 Designing printing and reformatting ballot faces and all election reports 2 8 Safeguards to prevent and detect tampering or theft 2 9 Critical system errors 2 10 Security and intrusion prevention and detection systems and 2 11 Contingency plan 3 A training for trainers and certifiers which shall include 3 1 Setting up and testing the machines and components thereof 3 2 Proper operation and security of the machines from start to finish 3 3 Troubleshooting methods to quickly identify and resolve problems 4 Training programs for the BEIs and Random Manual Audit Team subject to COMELEC approval 5 Training for the Technical Support 6 Re training of COMELEC trainers in case of substantial changes in the system 7 Training materials should be submitted to and approved by COMELEC prior to printing and 8 All training ballots consumables manuals and training materia
31. Bidder accordingly subject to proper Sec VII OMR Technical Specifications Round 2 Page 38 REQUIREMENTS SPECIFICATIONS Statement of Compliance Just state Comply or Not Comply Specific Reference in Bidder s Bid Supporting Statement of Compliance verification 29 The OMR OpScan system shall generate the VCM statistical report with the following information among others 29 1 The OMR OpScan system shall include in its VCM statistical report the demographic information for the precinct Province City municipality post embassy barangay name precinct number or clustered precinct name with the individual precinct numbers 29 2 The OMR OpScan system shall include in its VCM statistical report the number of registered voters for the precinct 29 3 The OMR OpScan system shall include in its VCM statistical report the number of under votes for every position 29 4 The OMR OpScan system shall include in its VCM statistical report the number of over votes for every position 29 5 The OMR OpScan system shall include in its VCM statistical report the number of abstentions for every position 29 6 The OMR OpScan system shall include in its VCM statistical report the number of valid votes for every position 29 7 The OMR OpScan system shall include in its VCM statistical report the number of fake or spurious b
32. Compliance that there shall be no crack or split in the body and in the cover that may be used for getting access to the ballots inside it 2 5 The design of the closed ballot box shall protect its contents from water spill coming from rain 3 The design of the ballot boxes shall be such that 3 1 The above mentioned security requirements are complied with 3 2 Each has a detachable cover from the body 3 3 The cover shall have a locking mechanism to lock it to its body 3 4 There shall be a mechanism to seal the ballot entry point on the ballot box cover when the VCM is not mounted on top of it 3 5 The VCM can be locked in place without slipping accidentally when placed on top of it 3 6 Each can hold up to 800 pieces of ballots 3 7 Twelve 12 pieces can be stacked when empty and without cover 3 8 Five 5 pieces can be stacked when with contents and with cover with the padlocks placed 3 9 The body shall bear the logo or name of the COMELEC and shall be readily visible from the outside 3 10 Each can be reused for at least three 3 elections 3 11 each shall survive a drop test from a height of 30 0 cm Sec VII OMR Technical Specifications Round 2 Page 97 REQUIREMENTS SPECIFICATIONS Statement of Compliance Just state Comply or Not Comply Specific Reference in
33. LEC This assistance and support shall include but shall not be limited to 3 1 1 Providing advice and recommendation to improve the information dissemination and education campaign of the COMELEC 3 1 2 Providing reference materials 3 1 3 Providing contact information and arranging consultations with other system users 3 1 4 Providing resource speakers 3 1 5 Providing comprehensive public relations support for the project 3 2 The winning bidder shall design develop and produce information materials for the Sec VII OMR Technical Specifications Round 2 Page 79 REQUIREMENTS SPECIFICATIONS Statement of Compliance Just state Comply or Not Comply Specific Reference in Bidder s Bid Supporting Statement of Compliance following media 3 2 1 Print including but not limited to posters fliers streamers pamphlets and print advertisements and 3 2 2 Broadcast including but not limited to audio clips and video clips in the best suitable formats appropriate for radio airing and for uploading to the internet 3 3 The winning bidder shall also be responsible for designing developing and producing the following Dione A comprehensive manual on the use and operation of the system 33 2 A comprehensive list of frequently asked questions with suggested answers on the use and operation
34. NTS SPECIFICATIONS Just state AEAEE l Comply or Supporting No Caml Statement of PY Compliance be an on site integration test of E Day procedures from voting up to proclamation of winning candidates 12 7 1 The test shall make use of machines which have already passed the HAT 12 7 2 All different modes or types of transmission devices and telecommunication service providers shall be used in this Test 12 7 3 The contingency plans for failure of devices and systems shall be simulated in this Test 12 7 4 Areas with stable unstable and without power and telecommunication service shall be the criteria for selection of the test areas from NCR Luzon Visayas Mindanao including central server transparency server backup server web server NBOCs 12 7 5 The following shall be included in the test 12 7 5 1 VCM 12 7 5 2 Transmission 12 7 5 3 all levels of CCS and 12 7 5 4 central server transparency server backup server web server 12 8 Mock elections which shall be an actual demonstration to the public of the system s capabilities and readiness It shall be a simulation of E Day activities from voting up to proclamation of winning candidates after the successful conduct of the Lab and Sec VII OMR Technical Specifications Round 2 Page 67 REQUIREMENTS SPECIFICATIONS Statement of Compliance Just state Comply or
35. OpScan system shall finalize and close the backup data in the removable storage device from further Write operations 34 The OMR OpScan system shall be capable of zeroing out its result count storage which shall erase all previous counts in it 34 1 The OMR OpScan system shall be able to generate an Initialization Report after this zeroing out to show that no votes have been cast or counted 34 2 The OMR OpScan system s re zero function shall permanently delete all files created during the counting including the ballot images except for the audit log report 34 3 The OMR OpScansystem shall require the number of configuration specified BEI Sec VII OMR Technical Specifications Round 2 Page 41 REQUIREMENTS SPECIFICATIONS Statement of Compliance Just state Comply or Not Comply Specific Reference in Bidder s Bid Supporting Statement of Compliance members including the required user ID name and unique password for the designated VCM before executing the re zero function 34 4 The OMR OpScan system s re zero function shall only be used in as many times as the configuration specified number of times for the same 35 The OMR OpScan system shall not allow counting of ballots which is more than the specified number of registered voters for the VCM s configured precinct 36 The OMR OpScan system shall allow under
36. R Technical Specifications Round 2 Page 10 REQUIREMENTS SPECIFICATIONS Statement of Compliance Just state Comply or Not Comply Specific Reference in Bidder s Bid Supporting Statement of Compliance 12 The EMS shall provide a functionality for the creation and management of report templates for use in the reports to be generated by the VCM such as the Initialization Report the Election Returns ER the VCM Statistical Report the Electronic Transmission Report and the VCM Audit Log Report 12 1 The EMS shall provide functionality for the management of the VCM report templates which shall include among others the modification of the title of report and the following report management functionalities 12 2 The EMS shall also allow for the option to import report templates from MSWord files from ODF formats such as Libre Office Writer files and from plain text files 12 3 The EMS shall also allow the editing of entries or contents in said report templates 12 3 1 The EMS shall specifically allow the editing of elective positions to be included in or excluded from the report templates 12 3 2 The EMS shall specifically allow the editing of the wording of the certification in the report templates together with other textual information 12 3 3 The EMS shall specifically allow the editing of the report format design such as the p
37. Reference in Bidder s Bid Supporting Statement of Compliance listing based on the final formats to be approved by COMELEC 33 5 3 The EMS shall be able to generate multi level i e national regional provincial and city municipal statistical reports on generated and not yet generated machine usernames and or passwords with summary and detailed listing based on the final formats to be approved by COMELEC 33 5 4 The EMS shall be able to generate multi level lists of voting jurisdictions with summary and detailed statistical reports based on the final formats to be approved by COMELEC 33 5 5 The EMS shall be able to generate multi level lists of elective positions per voting jurisdiction with summary and detailed statistical reports based on the final formats to be approved by COMELEC 33 5 6 The EMS shall be able to generate multi level lists of candidates per position per voting jurisdiction with summary and detailed statistical reports based on the final formats to be approved by COMELEC 33 6 The EMS shall be easy to use and operate and shall make use of a graphical user interface GUI 33 6 1 The EMS shall have such features as understandable and helpful screen prompts descriptive error messages with corresponding needed corrective Sec VII OMR Technical Specifications Round 2 Page 22 REQUIREMENTS SPECIFICATIONS Statement of
38. a Compliance a E REQUIREMENTS SPECIFICATIONS el one PRO Da Comply or Supporting once Caml Statement of PY Compliance box 45 1 For this purpose the Bidder shall submit a separate design for the ballot box with a ballot segregator 45 2 As a customization requirement the decision to use the VCM ballot segregation scheme or not shall be a configurable option in the EMS 45 3 As a customization requirement and if the VCM ballot segregation scheme will be used the OMR OpScan system shall ensure that ballots which have been verified by the VCM as invalid or lacking the appropriate security features but have been explicitly cast by the voter shall not be counted and shall be deposited in the invalid ballots bin of the ballot box 46 The Bidder shall actually demonstrate its system s compliance to hereinstated minimum requirements during the Systems Evaluation in the Post Qualification Stage 46 1 For purposes of the Systems Evaluation the VCM shall be configured using an EMS generated file based on imported COMELEC data 46 2 For purposes of the Systems Evaluation the VCM shall transmit its results to three 3 EMS designated destinations in separate recipient machines simulating the Central Server the Transparency Server and the City Municipal Board of Canvassers C MBOC 47 The Bidder shall submit with its bid proposal Sec VII OMR Techni
39. a or as may be assigned or revoked by designated EMS Administrators 33 4 2 The EMS shall employ an intermediate user level which shall be assigned with regular user roles correction of imported data and approval of configuration files or as may be assigned or revoked by designated EMS Administrators 33 4 3 The EMS shall employ an administrator user level which shall be assigned with all regular and intermediate user roles and reference file management roles including data import together with monitoring roles and assigning or revoking of user rights and privileges 33 5 The EMS shall be able to generate the following reports as of date time of report generation 33 5 1 The EMS shall be able to generate multi level i e national regional provincial and city municipal statistical reports on generated and not yet generated ballot faces per date with summary and detailed listing based on the final formats to be approved by COMELEC 33 5 2 The EMS shall be able to generate multi level i e national regional provincial and city municipal statistical reports on generated and not yet generated machine configuration files per date for all machines with summary and detailed Sec VII OMR Technical Specifications Round 2 Page 21 REQUIREMENTS SPECIFICATIONS Statement of Compliance Just state Comply or Not Comply Specific
40. a minimum requirement the EMS shall be capable of managing pre election configuration data by importing the following data from COMELEC s current EMS COMELEC EMS 28 1 Asa minimum requirement the EMS shall be capable of managing pre election configuration data by importing COMELEC EMS data on geographical subdivisions such as regions provinces cities municipalities and barangays 28 2 Asa minimum requirement the EMS shall be capable of managing pre election configuration data by importing COMELEC EMS data on voting jurisdictions such as legislative districts provincial districts regional districts councilor districts and post embassies which is applicable for participating Overseas Voting OV countries only and precincts 28 3 As a minimum requirement the EMS shall be capable of managing pre election configuration data by importing COMELEC EMS data on the number of registered voters per established precinct 28 4 Asa minimum requirement the EMS shall Sec VII OMR Technical Specifications Round 2 Page 18 Statement of tess Compliance ees eae REQUIREMENTS SPECIFICATIONS ae in Bidder s Bid Comply or Supporting No Caml Statement of Py Compliance be capable of managing pre election configuration data by importing COMELEC EMS data on the number of registered voters per clustered precinct 28 5 Asa minimum requirement the EMS shall be capable o
41. al data storage devices ballot marking pens and other supplies printers and other equipment and peripherals services and consumables 50 2 All consumables supplies and materials Sec VII OMR Technical Specifications Round 2 Page 50 Statement of E Compliance a E REQUIREMENTS SPECIFICATIONS ae in Bidder s Bid Comply or Supporting No Caml Statement of Py Compliance such as removable storage devices paper ink marking pens and the like which are needed by the system to be operational and which have used in all tests and from before to after e Day including all documentations shall be proposed as purchased and shall all be turned over to COMELEC at no additional cost 50 3 The winning Bidder shall not demand for additional payment from COMELEC to procure additional OMR OpScan requirements during Project Implementation for items that it may have overlooked in its Bid Proposal 50 4 The Bidder shall make use of the Financial Proposal Template to indicate a detailed listing of the items with breakdown of costs in its proposal 50 5 The winning Bidder shall bear all additional costs for OMR OpScan system related goods and services that it failed to include in its proposal but shall be deemed required to be provided as part of the all requirements inclusivity specification 50 6 The winning bidder shall provide all hardware software and service
42. allot 15 1 The OMR OpScan system shall store in an encrypted format the digital images of the ballots assigned to a precinct for at least 1 600 ballot images i e for 800 ballots with back to back printing 15 2 The OMR OpScan system shall generate the ballot image that shall be accompanied with information on the ballot ID machine ID candidates voted per position including remarks on number of under votes over votes or abstentions per position 16 The OMR OpScan system shall be accessible to illiterates and persons with disabilities PWD 16 1 For this purpose the winning Bidder shall provide the number of peripherals required and the activation of the needed OMR functionalities in order to have the concerned VCM readily accessible for use by illiterates and PWDs on e Day 16 2 The Bidder shall demonstrate this Sec VII OMR Technical Specifications Round 2 Page 33 REQUIREMENTS SPECIFICATIONS Statement of Compliance Just state Comply or Not Comply Specific Reference in Bidder s Bid Supporting Statement of Compliance accessibility functionality of its OMR OpScan system during the Systems Evaluation 17 The OMR OpScan system shall protect the sanctity and secrecy of the voter s vote by ensuring that the record of the vote shall not be traced to the voter 17 1 This functionality of the OMR OpScan system shall be dem
43. allots if possible 29 8 The OMR OpScan system shall include in its VCM statistical report the number of rejected ballots scanned if possible 30 The OMR OpScan system shall be able to Sec VII OMR Technical Specifications Round 2 Page 39 REQUIREMENTS SPECIFICATIONS Statement of Compliance Just state Comply or Not Comply Specific Reference in Bidder s Bid Supporting Statement of Compliance create and save election results files database or dump files print files and other files needed for canvassing and consolidation which shall not be removed or erased from memory even if the machine is turned off 30 1 The OMR OpScan system shall be able to encrypt the election results and other related files and other related files which are needed for canvassing consolidation using either 128 bit or 256 bit standard encryption methodology or even higher with a security key or code depending on the implementation by the vendor 30 2 The OMR OpScan system shall be able to encrypt the database files or dump files for 1 audit log 2 election returns 3 ballot images and 4 statistical report using either 128 bit or 256 bit standard encryption methodology or even higher with a security key or code depending on the implementation by the vendor 30 3 As a customization requirement the decision on which standard methodology to
44. and marking devices Sec VII OMR Technical Specifications Round 2 Page 64 REQUIREMENTS SPECIFICATIONS Statement of Compliance Just state Comply or Not Comply Specific Reference in Bidder s Bid Supporting Statement of Compliance 12 5 2 4 Spectral sensitivity to non visible ink with the assistance of DOST 12 5 3 Ballot paper condition sensitivity which shall be a test of how different physical conditions of the ballot would have an effect on the machine s capability to recognize a valid mark such as 12 5 3 1 Evenly folded horizontally 12 5 3 2 Evenly folded vertically 12 5 3 3 Folded horizontally across a validly marked oval or marking space position 12 5 3 4 Folded vertically across a validly marked oval or marking space position 12 5 3 5 Crumpled 12 5 3 6 Wet then dried up 12 5 3 7 Heat and Humidity sensitivity 12 5 3 8 Torn off corners of the ballot without tearing off portions of the readable area or area with the oval or marking space positions 12 5 3 9 Taped torn ballot 12 5 3 10 Taped torn ballot on the portion with a valid mark on an oval or marking space position and 12 5 3 11 Blank valid ballot 12 5 4 Error handling which shall be a test of how the system shall react to different unexpected situations which are not part of the regular procedure
45. arks can be recognized by the proposed VCM The OMR OpScan system shall be able to recognize ink marks on the ballot and count Sec VII OMR Technical Specifications Round 2 Page 28 REQUIREMENTS SPECIFICATIONS Statement of Compliance Just state Comply or Not Comply Specific Reference in Bidder s Bid Supporting Statement of Compliance the vorresponding votes accurately 5 The OMR OpScan system shall allow for the manual feeding of a ballot into the VCM 6 The OMR OpScan system s hardware shall have a ballot scanner 6 1 The OMR OpScan system s ballot scanner shall be capable of scanning the front and back of a ballot in one pass in any portrait orientation 6 2 The OMR OpScan system s ballot scanner shall be capable of scanning a ballot sheet at the speed of at least 70 mm per second 6 3 The OMR OpScan system s ballot scanner shall be capable of scanning a ballot at a resolution of at least 200 dots per inch dpi 6 4 The OMR OpScan system s ballot scanner shall be capable of scanning a ballot in at least 4 bit grayscale image 6 4 1 For verification purposes the Bidder shall submit samples of 4 bit grayscale image ballots which shall be tested during the Systems Evaluation as part of the Post Qualification procedure 6 4 2 The Bidder shall submit documentary proof that the said sample ballot u
46. ble for prosecution subject to the provisions of ITB Clause 3 1 a ii and or GCC Clause 2 1 a ii Statement of ae Compliance Ro Saas REQUIREMENTS SPECIFICATIONS TA in Bidder s Bid Comply or Supporting Not Comply Statement of py Compliance COMPONENT 1 Election Management System EMS and Precinct Based Optical Mark Reader OMR or Optical Scan Op Scan System 1 The Bidder shall show proof of compliance to the following minimum technical specifications for the required Automated Election System AES for the 2016 National and Local Elections NLE 2 The Bidder s claims of compliance shall be supported by documentary evidence and shall be verified and validated by a product and or systems test to be conducted by COMELEC as applicable 3 The EMS and OMR OpScan System shall Sec VII OMR Technical Specifications Round 2 Pag e 3 REQUIREMENTS SPECIFICATIONS Statement of Compliance Just state Comply or Not Comply Specific Reference in Bidder s Bid Supporting Statement of Compliance comply with the minimum system capabilities as indicated in RA 9369 as follows 3 1 Adequate security against unauthorized access 3 2 Accuracy in recording and reading of votes as well as in the tabulation consolidation canvassing electronic transmission and storage of results 3 3 Error recovery in case of non catastrop
47. c configuration files for each VCM 3 4 The EMS shall have ballot definition management and ballot face generation as a general capability which shall be used in managing the generation of the ballot faces 3 5 The EMS shall have machine configuration management as a general capability which shall be used in turning on or off certain VCM functionalities 3 6 The EMS shall have election results report format management as a general capability which shall be used in managing all report formats to be generated by the VCM 4 The EMS shall be a single integrated system where all functionalities are made available from one user interface UI only 4 1 The EMS shall completely and fully provide for all election data management requirements from importing or encoding of data to generation of all election configuration files ballot faces passwords and all reports 4 2 The EMS shall not make use of other additional computerized applications or scripts that shall be run from outside of it to execute these data management functionalities Sec VII OMR Technical Specifications Round 2 Page 6 REQUIREMENTS SPECIFICATIONS Statement of Compliance Just state Comply or Not Comply Specific Reference in Bidder s Bid Supporting Statement of Compliance The EMS shall use a database management system DBMS that is compatible with the current DBMS of th
48. cal Specifications Round 2 Page 47 REQUIREMENTS SPECIFICATIONS Statement of Compliance Just state Comply or Not Comply Specific Reference in Bidder s Bid Supporting Statement of Compliance the total number of lines of code of all proposed systems which would be the subject of the source code review together with a breakdown of the corresponding lines of code for all related components 48 The OMR OpScan system shall have the following minimum customizable functionalities unless indicated otherwise as a minimum requirement to be tested and verified during the scheduled systems customization or before the systems acceptance 48 1 The OMR OpScan system shall be able to display the hash code of the system the date and name of elections system s current date and time and the election configuration details on the VCM s display panel upon system start up 48 1 1 The OMR OpScan system shall be able to display the above information on the VCM s display long enough for visual verification purposes For this purpose this duration shall be configurable in the system 48 2 The re zero function of the OMR OpScansystem can no longer be used once the VCM is in election mode or in Open Voting mode 48 3 The messages prompts and reports and statistics format of the OMR OpScan system shall be in accordance with the COMELEC requirements and shall be
49. capable of creating a back up of all data files which can be used for manual upload to the COMELEC CCS in case of failure of transmission 42 The OMR OpScan system shall be able to print its hash code in all VCM reports to be generated by the machine 43 The OMR OpScan system shall have an Open Voting and a Close Voting mode 43 1 The Open Voting mode of the OMR OpScan system shall signal the start of allowing the scanning of ballots into the VCM 43 2 The OMR OpScan system shall only allow the insertion of ballots while the system is in Open Voting mode 43 3 The Close Voting mode of the OMR OpScan system shall signal the stop of allowing the scanning of ballots into the VCM and the start of report generation and electronic transmission activities 44 The OMR OpScan system shall have a built in functionality for performing diagnostic tests and prompting system alerts to indicate the faulty condition of the ballot sensor of the VCM whenever a ballot is cast 44 1 The OMR OpScan system shall be able to generate a VCM diagnostics report which shall indicate the diagnosed status of the working condition of all applicable VCM components 45 The OMR OpScan system shall have a functionality to segregate accepted and rejected ballots in separate bins in its ballot Sec VII OMR Technical Specifications Round 2 Page 46 Statement of E
50. d 2 Page 99 Statement of tess Compliance ees eae REQUIREMENTS SPECIFICATIONS el one in Bidder s Bid Comply or Supporting once Caml Statement of PY Compliance with their complete addresses and contact numbers not later than 60 days before elections after consultation with the COMELEC 1 3 During the bidding the bidder shall submit a certification that the qualifications requirements for technicians shall be provided by the winning bidder 2 There shall be one 1 city municipal technical coordinator for every city municipality who shall supervise all the technicians in all polling centers of the city municipality 3 There shall be one 1 provincial technical supervisor for every province who shall supervise the city municipal technical coordinators and the technicians in the canvassing centers 4 The technical support shall be responsible for the installation and pullout of the machines and peripherals at the polling center and canvassing centers 5 The bidder shall submit to COMELEC its recruitment and training plans for Technical Support for approval 6 Replacement of technician for whatever reasons shall be at the cost of the winning bidder and at no additional cost to the COMELEC 7 The COMELEC has the right to reject and demand replacement of any approved hiree 8 The recruitment and training of technicians shall be monitored by COMELEC
51. d by the winning bidder at no additional cost to COMELEC 3 2 1 Ballot paper 3 2 1 1 The ballot paper shall be compatible with and shall be accepted by the VCM 3 2 1 2 The ballot paper shall comply with the minimum requirements of the VCM 3 2 1 3 The ballot paper shall be of such quality as to prevent markings on one side of the ballot to bleed through to the other side 3 2 2 Ballot printers 3 2 2 1 The ballot printers shall be able to print the ballots as required by the provider of the VCM together with all printable security features of the ballot 3 2 3 Printed ballot verifiers 3 2 4 Barcode generators 3 2 5 Barcode readers 3 2 6 Servers 3 2 7 Workstations 3 2 8 Ballot ID and precinct ID generators 3 2 9 Ballot ID and precinct ID verifiers and 3 2 10 Security cameras 4 The winning bidder shall print the ballots for Sec VII OMR Technical Specifications Round 2 Page 85 Statement of E n Compliance mores REQUIREMENTS SPECIFICATIONS el gee in Bidder s Bid Comply or Supporting once Canty Statement of PY Compliance the following activities 4 1 HAT 4 2 Laboratory test 4 3 PRELAT 4 4 field test 4 5 mock election 4 6 demo 4 7 training 4 8 FTS 4 9 Test Certification 4 10 Official ballots and 4 11 All rejected ballots attributable
52. discuss the source codes of the EMS and VCM and all of its components to the technical personnel of the COMELEC 11 The winning bidder shall provide all requirements for the conduct of all training and public demonstration 12 The winning bidder shall provide all requirements for the conduct of the different tests Hardware Acceptance Test HAT Lab Sec VII OMR Technical Specifications Round 2 Page 55 REQUIREMENTS SPECIFICATIONS Statement of Compliance Just state Comply or Not Comply Specific Reference in Bidder s Bid Supporting Statement of Compliance Test F ield Test Mock Elections Pre Election Logic and Accuracy Test PreLAT TEC Certification Test Live Transmission Test Final Testing and Sealing FTS and public demonstration 12 1 HAT which stands for hardware acceptance test and which shall cover all machines offered in the bidder s bid including all standby units that shall be provided by the winning bidder to replace all defective units 12 1 1 This shall include all hardware to be offered the Project including pre election configuration voting and counting 12 1 2 The scanning component of the VCM machine shall be subjected to a mark accuracy test by scanning a test ballot with marks for all possible ovals or marking space positions which must all be accurately recognized as valid marks by the mach
53. e Just state Comply or Not Comply Specific Reference in Bidder s Bid Supporting Statement of Compliance separated values data files as part of its data management capabilities 9 1 The EMS shall be also capable of managing pre election configuration data by direct entry 9 2 The EMS shall have a built in functionality for verification and validation of the integrity and accuracy of data before allowing data import 9 3 The EMS shall have a reporting functionality to display the generated results of the data verification and validation after data import which shall include such information as summary and breakdown of related statistical information 10 The EMS shall allow for the user configuration of the following information 10 1 The EMS shall allow for the user configuration of the number of security keys or users needed to access the functionalities of VCM 10 2 The EMS shall allow for the user configuration of the transmission destination of each position in the VCM 11 The EMS shall have a functionality for turning on off or enabling disabling the vote verification feature of the VCM 11 1 The EMS shall be capable of enabling or disabling the VCM functionality of displaying a message indicating the affected position and candidate when an ambiguous mark is encountered in a scanned ballot Sec VII OM
54. e in Bidder s Bid Supporting Statement of Compliance corresponding Board of Canvassers and to the central server transparency server backup server and web server that shall be operational on E Day 12 11 Final Testing and Sealing FTS which shall be the final readiness test of all systems and machines to be used on E Day using actual machine configuration 12 11 1 The test shall make use of the final trusted built version of the systems that shall be used on E Day 12 11 2 The test shall make use of machines which have already passed the HAT and PRELAT 12 11 3 This shall happen on any day three 3 to seven 7 days before E Day in all voting sites 12 11 4 Incase of problems during FTS such as but not limited to malfunction of the machines error in the configuration or error in the ballot the provider shall be responsible of correcting them without additional cost to COMELEC 13 The winning bidder shall provide all materials supplies equipment and support services that maybe used in the conduct of all the above mentioned tests at no additional cost to the COMELEC 13 1 Materials shall include all documentations consumables and test checklists that shall be used with the machines for the Tests Sec VII OMR Technical Specifications Round 2 Page 70 REQUIREMENTS SPECIFICATIONS Statement of Compliance Just state Comply or Not Co
55. e COMELEC such as Oracle MySQL or MS SQL The EMS shall log all user activities in the system together with the date and time stamp for each The EMS shall be able to execute the following data or record management functionalities based on user access rights and privileges 7 1 Based on user access rights and privileges the EMS shall be able to import create or add new records into it 7 2 Based on user access rights and privileges the EMS shall be able to read display or view and print records 7 3 Based on user access rights and privileges the EMS shall be able to update or edit records 7 4 Based on user access rights and privileges the EMS shall be able to delete or remove records 7 5 Based on user access rights and privileges the EMS user shall be able to create VCM configuration files passwords amp usernames ballot faces and other such requirements to be indicated in the Systems Customization Phase The EMS shall enable COMELEC to manage the following election data which shall include the user capability to create retrieve read update and delete CRUD records based on assigned user rights and privileges Sec VII OMR Technical Specifications Round 2 Pag e 7 REQUIREMENTS SPECIFICATIONS Statement of Compliance Just state Comply or Not Comply Specific Reference in Bidder s Bid Supporting Statement of C
56. ecides to exercise the option to Sec VII OMR Technical Specifications Round 2 Page 27 REQUIREMENTS SPECIFICATIONS Statement of Compliance Just state Comply or Not Comply Specific Reference in Bidder s Bid Supporting Statement of Compliance purchase the EMS system the COMELEC shall be free to use or modify the system as it sees fit without incurring any liability from the winning Bidder 36 If COMELEC exercises the option to purchase the OMR OpScan system with its EMS the winning Bidder shall customize its EMS to be capable of generating the configuration files for the old PCOS Machines at no additional cost to COMELEC B Precinct Based Optical Mark Reader OMR or Optical Scan Op Scan System for the Vote Counting Machine VCM The OMR OpScan system shall comply with the following minimum requirements which shall be able to be demonstrated by the bidder as compliant during the submission of its Bid unless specified as a customization requirement The OMR OpScan system shall use Optical Mark Reader OMR or Optical Scan OpScan technology The OMR OpScan system shall make use of paper ballots with spaces for indicating the vote by shading an oval or any space provided for such purpose 3 1 The OMR OpScan system may make use of ovals or other shapes such as squares circles or broken arrows as marking spaces as long as the m
57. efinition module shall enable its user to preview the automatically generated ballot faces for verification purposes based on assigned user rights and privileges 15 3 The EMS shall automatically generate one ballot face for each voting jurisdiction with Sec VII OMR Technical Specifications Round 2 Page 13 REQUIREMENTS SPECIFICATIONS Statement of Compliance Just state Comply or Not Comply Specific Reference in Bidder s Bid Supporting Statement of Compliance a common set of candidates from the national level down to the city municipal level or councilor district level as applicable 15 4 The EMS shall automatically create a unique identifier for each clustered precinct 15 5 The EMS shall be customized to be able to accommodate the final ballot design and layout as to final specifications of the COMELEC 15 6 The EMS s ballot definition module shall be able to accommodate the insertion or provision of Arabic translation of the titles of the offices to be voted for in addition to and immediately below the English titles 15 7 The EMS shall create as many ballot faces as there are cities municipalities and councilor districts for the NLE 16 The EMS shall be capable of maintaining an immutable audit log which shall contain the following information 16 1 The EMS audit log shall contain information on the uni
58. em is the software compiled by the ICE 12 2 1 An end to end test shall be conducted from EMS to CCS all levels including transmissions central server transparency server web server ballot printing verification and ballot image and other files decryption 12 2 1 1 The test shall make use of machines which have already passed the HAT 12 2 1 2 The winning bidder shall submit a certification that it has already conducted its own internal Quality Sec VII OMR Technical Specifications Round 2 Page 57 REQUIREMENTS SPECIFICATIONS Statement of Compliance Just state Comply or Not Comply Specific Reference in Bidder s Bid Supporting Statement of Compliance Control QC and Quality Assurance QA tests on its systems before turnover to COMELEC for Lab Test and that its systems have already passed the same In this case two 2 certifications shall be submitted Submission of the Certifications shall mean that all minor programming errors have already been identified and consequently corrected by the winning bidder prior to turnover to COMELEC for lab testing Failure of the winning bidder to conduct these QC and QA procedures shall be subject to imposition of the corresponding penalties 12 2 1 3 The test shall include a compliance verification of technical specifications as stated in this TOR and in the Systems Customization requi
59. encies 3 Risk monitoring tools manual and automated to track the identified and unidentified risks including risk responses responsibility assignment matrix RACI 4 All oher requirements as listed in the TOR shall be complied with by the winning bidder Change Management Bidders are required to submit its plan on the proposed change management services on this specific project with particular emphasis on the following areas 1 Handling of change request or request of changes in the system after it has been Sec VII OMR Technical Specifications Round 2 Page 78 REQUIREMENTS SPECIFICATIONS Statement of Compliance Just state Comply or Not Comply Specific Reference in Bidder s Bid Supporting Statement of Compliance accepted by COMELEC 2 Transfer of Technology for the COMELEC executives technical personnel Board of Election Inspectors Technical Support Trainers Machines Operators 2 1 This is Empowerment of the COMELEC personnel in terms of knowledge attitudes and skills to eventually takeover the functions and thereby enabling them to use the system in managing the electoral process more effectively 3 Voter Education and Information 3 1 The winning bidder shall provide adequate assistance and logistical support in the conduct of the information assistance and education campaign to be undertaken by the COME
60. ent of Ea Compliance i pees 4 REQUIREMENTS SPECIFICATIONS Just state a O e at Comply or Supporting No Canon Statement of PY Compliance verification of the ballot and 16 1 6 System for the inventory of the verified ballots 16 2 The winning bidder shall provide for the delivery and pull out of VCM machines from the warehouse to the National Printing Office NPO or BangkoSentral ng Pilipinas BSP and vice versa 16 3 All system security control shall be handled by COMELEC e g usernames passwords keys of servers systems and configuration used 16 4 After the verification for E Day ballot 1 All VCMs used shall be checked cleaned or maintained and 2 all expendables part of the VCM machine such as scanner or any other parts shall be replaced with new part 16 4 1 For this purpose the bidder shall submit the list of expendables part of the VCM 17 The winning bidder shall deploy all VCMs ballot boxes and other AES equipment and peripherals including all other AES related consumables supplies and materials 17 1 Deployment shall be for field test mock elections and trainings for field personnel BEIs BOCs 17 2 Contingency equipment consumables supplies and materials shall be included in the items for expected deployment to the designated sites 18 After the receipt of the machines from the Deployment Service Provider the winning
61. eptability or Sec VII OMR Technical Specifications Round 2 Page 63 Statement of tess Compliance ees eae REQUIREMENTS SPECIFICATIONS el one in Bidder s Bid Comply or Supporting Not Comvly Statement of PY Compliance compatibility of the VCM results by the COMELECCCS CS TS WS and BS 12 3 13 Electronic Transmission of results which shall be a test of the ability of VCM to transmit results electronically 12 4 All functionalities of all systems included in this TOR and functionalities to be proposed by the winning bidder which shall be integral to the entire AES 12 5 For information on how the system reacts to the different situations and scenarios without prejudice to passing the Lab Test the following tests shall also be conducted 12 5 1 Voting marks sensitivity which shall be a test of how the system shall identify different marks including 12 5 1 1 Partially shaded ovals or marking Spaces 12 5 1 2 Partially shaded ovals or marking spaces 12 5 1 3 Odd marks such as check or x marks in ovals or marking spaces 12 5 2 Marking device sensitivity which shall be a test of how marks made by different writing devices shall be recognized as valid marks by the system by using 12 5 2 1 Ballpoint pens different points and colors 12 5 2 2 Gel pens different colors and 12 5 2 3 Other commonly used writing
62. er of ballots 15 and 5 7 2 At least two 2 blank ballot papers that will divide the batch from the next clustered precincts ballots 5 8 The system shall be able to print ink marks that are recognizable by the VCM 5 9 The system shall be able to place on the designated space on the ballot for additional visual security markings which may not be machine detectable as specified by the COMELEC the NPO or the BangkoSentral ng Pilipinas BSP 5 9 1 The presence of these visual security markings shall not deter the system s capability for accurate counting of votes on the ballots 6 The ballot verification system shall comply with the following minimum requirements 6 1 The system shall ensure the correctness and accuracy of each generated and printed ballot 6 2 The system shall verify the readability of each printed ballot by scanning the same Sec VII OMR Technical Specifications Round 2 Page 88 REQUIREMENTS SPECIFICATIONS Statement of Compliance Just state Comply or Not Comply Specific Reference in Bidder s Bid Supporting Statement of Compliance in separate VCMs which shall be configured for the purpose 6 2 1 The winning bidder shall provide enough number of VCMs for ballot verification to finish ballot printing verification within the specified schedule at no additional cost to COMELEC 6 2 1 1 These machines shal
63. es The demo system shall be able to show availability and working functionality of all of the minimum systems specifications as required by COMELEC 12 All oher requirements as listed in the TOR shall be complied with by the winning bidder COMPONENT 3 Ballot Boxes The winning bidder shall comply with the following minimum requirements for ballot boxes and all other related goods and services for the purpose 1 The ballot boxes shall be fully compatible with the VCM 1 1 For this purpose the winning bidder shall secure a written certification of this compatibility with the VCM supplier 2 The ballot boxes shall comply with the following minimum security requirements 2 1 The material of the ballot box shall be such that voted ballots that are being deposited therein shall be visible from the outside as falling into it 2 2 The material of the ballot box shall be such that the marks on the cast ballots shall not be seen from the outside 2 3 The ballot boxes shall have three 3 slots for the placement of one 1 security padlock each to be separately supplied by COMELEC 2 4 The design of the ballot box shall be such Sec VII OMR Technical Specifications Round 2 Pag e 96 REQUIREMENTS SPECIFICATIONS Statement of Compliance Just state Comply or Not Comply Specific Reference in Bidder s Bid Supporting Statement of
64. esting of all systems 3 4 Assist in the conduct of a 34 party code review of the system 3 5 Assist in recommending acceptance and payment for the services or outputs and or the position of penalties where applicable 4 All oher requirements as listed in the TOR shall be complied with by the winning bidder COMPONENT 2 Ballot Printing Services The winning bidder shall comply with the following minimum ballot requirements including the provision of ballot printing system ballot paper a ballot verification system and equipment and all other related goods and services for the purpose 1 The winning bidder shall provide an estimated 15 million ballots 1 1 The budget for ballots is at the rate of Php20 00 per ballot This unit cost of Php 20 00 includes cost of ballot paper with security features ink provider s services printer if a separate printer is required by Sec VII OMR Technical Specifications Round 2 Page 82 Statement of Ea Compliance i pees 4 REQUIREMENTS SPECIFICATIONS Just state a A e at Comply or Supporting No Caml Statement of PY Compliance the provider other requirements specified in this TOR and printing services by the National Printing Office NPO and or BangkoSentral ng Pilipinas BSP which services rate is estimated at Php5 00 per ballot The COMELEC will negotiate with the NPO as to the total contract amount
65. f managing pre election configuration data by importing COMELEC EMS data on elective positions and number of seats to be voted for per position 28 6 Asa minimum requirement the EMS shall be capable of managing pre election configuration data by importing COMELEC EMS data on candidate information such as full name nickname stage name elective position gender political party affiliation and jurisdiction where he intends to run 28 7 Asa minimum requirement the EMS shall be capable of managing pre election configuration data by importing COMELEC EMS data on Arabic text 29 As a minimum requirement the EMS shall require authorization and authentication of all users with the use of unique usernames and user modifiable passwords at the very least with multiple user access levels 30 All indicated EMS system functionalities shall be made available for access from EMS workstations or clients and not from the server 31 The Bidder shall submit with its bid proposal the total number of lines of code of all proposed systems which would be the subject Sec VII OMR Technical Specifications Round 2 Page 19 REQUIREMENTS SPECIFICATIONS Statement of Compliance Just state Comply or Not Comply Specific Reference in Bidder s Bid Supporting Statement of Compliance of the source code review together with a breakdown of the corresponding lines of code
66. ge file into three 3 pages i e one page for the front of the ballot image another page for the back of the ballot image and another page for the summary of votes interpretation such as but not limited to candidates voted number of over vote abstention and under vote 40 3 1 The decryption application shall indicate the filename to be printed at the top of each page 40 3 2 The decryption application shall generate the filename of the ballot to contain its unique ballot ID 40 4 The decryption application shall convert the ballot images into Portable Document Format PDF files 40 5 The decryption application shall be able to merge the individual PDF files into one PDF file 40 6 The decryption application shall be able to generate a hash code for the merged PDF file 40 7 The decryption application shall have a functionality for saving the concerned files and the corresponding hash codes to an external data storage device 40 8 The decryption application shall have a display and printing functionality for the hash codes list of filenames merged PDF file and other decrypted files as applicable Sec VII OMR Technical Specifications Round 2 Page 45 REQUIREMENTS SPECIFICATIONS Statement of Compliance Just state Comply or Not Comply Specific Reference in Bidder s Bid Supporting Statement of Compliance 41 The OMR OpScansystem
67. hardware back up power supply security devices such as CCTV cameras other equipment and consumables 10 All supplies materials consumables ballot papers that are not used shall be turned over at no additional cost to the COMELEC 11 For the submission of bids the bidder shall provide samples of all offered equipment supplies and materials as far as practicable Compliance to the requirements by the submitted samples shall be supported by the submission of detailed product documentation and other related documents to verify the same 11 1 In lieu of an on site demo version of the proposed equipment the bidder may opt to present a similar installation of the equipment from a previous contract of the participating bidder may be used as for product demo to the COMELEC For this purpose the bidder shall submit a written certification from the concerned company of its willingness to present its equipment to COMELEC in an operational environment and to answer related questions on the same 11 2 With regard to an offered software application a demo version shall be Sec VII OMR Technical Specifications Round 2 Page 95 REQUIREMENTS SPECIFICATIONS Statement of Compliance Just state Comply or Not Comply Specific Reference in Bidder s Bid Supporting Statement of Compliance presented to the BAC for evaluation or post qualification purpos
68. he export of its databases or data tables containing the information of these reports in MySQL or CSV file format 19 The EMS shall have a built in system functionality to allow back up of all data in the EMS server 19 1 The EMS shall generate the back up file in a data format that can readily be re used by the system for data recovery purposes 19 2 The EMS shall be able to restore the back up file without its user having to manually regenerate any of the needed files to continue working on the EMS 20 The EMS shall be able to assign a unique Sec VII OMR Technical Specifications Round 2 Page 15 Statement of he Compliance 3 i poe 4 REQUIREMENTS SPECIFICATIONS Just state a a e Comply or Supporting No Caml Statement of py Compliance ballot ID for each ballot face 21 The EMS shall have a built in functionality to display the hash code for the system using at least SHA1 cryptographic hash function which was generated for it by an external hash code generator 21 1 The EMS shall be customizable to accommodate the specific location in its UI screens of the generated hash code and the duration of availability for display 21 2 The EMS shall be able to print this hash code on all reports to be generated by the system 22 The winning Bidder shall provide a separate application which shall be capable of extracting the generated hash code for the
69. he number of registered voters per established and per clustered precinct 7 1 3 List of cities municipalities provinces and regions 7 14 List of councilor districts legislative districts provincial districts and ARMM regional districts or any district that may be created before 2016 elections 7 1 5 Number of ballots to be printed per type of ballots 7 2 It shall allow the record management of the status of ballots generation together with the corresponding number of ballots for each clustered precincts such as but not limited to 7 2 1 printed 7 2 2 verified 7 2 3 on hold with corresponding reason for being put on hold 7 24 reprinted with corresponding reason for reprinting and 7 2 5 forwarded to specific election working Sec VII OMR Technical Specifications Round 2 Page 90 REQUIREMENTS SPECIFICATIONS Statement of Compliance Just state Comply or Not Comply Specific Reference in Bidder s Bid Supporting Statement of Compliance committee or PMO group such as 7 2 5 1 To Packing and Shipping Committee PSC 7 2 5 2 To PMO Technology Group for testing purposes PRELAT field test mock elections 7 2 5 3 To Training Group 7 3 Generate statistical reports with listing on the following 7 3 1 Number of precincts printed 7 3 1 1 With summary report numbers and percentages c
70. hic failure of device 3 4 System integrity which ensures physical stability and functioning of the vote recording and counting process eRe Provision for voter verified paper audit trail 3 6 System auditability which provides supporting documentation for verifying the correctness of reported election results 3 7 An election management system for preparing ballots and programs for use in the casting and counting of votes and to consolidate report and display election result in the shortest time possible 3 8 Accessibility to illiterates and disabled voters 3 9 Vote tabulating program for election referendum or plebiscite 3 10 Accurate ballot counters 3 11 Data retention provision 3 12 Provide for the safekeeping storing and archiving of physical or paper resource used in the election process 3 13 Utilize or generate official ballots as herein Sec VII OMR Technical Specifications Round 2 Page 4 REQUIREMENTS SPECIFICATIONS Statement of Compliance Just state Comply or Not Comply Specific Reference in Bidder s Bid Supporting Statement of Compliance defined 3 14 Provide the voter a system of verification to find out whether or not the machine has registered his choice 3 15 Configure access control for sensitive system data and functions A Election Managemen
71. ine 12 1 3 All hardware components such as input and output devices including all ports shall be completely subjected to HAT 12 1 4 All hardware peripherals such as cables and cords and cleaning kits if any shall also be included in the test 12 1 5 A5 sample of every delivery lot batch shall be subjected to stress test or the scanning of 1000 ballots per machine 12 1 6 All hardware and peripherals shall Sec VII OMR Technical Specifications Round 2 Page 56 Statement of Ea Compliance i pees 4 REQUIREMENTS SPECIFICATIONS Just state a A e at Comply or Supporting No Caml Statement of PY Compliance have a unique bar coded serial number for inventory purposes If any hardware component shall not have any serial number from its manufacturer the provider shall create its own and firmly attach it to the said component 12 1 7 All hardware that did not pass the HAT for whatever reason shall be replaced with a new unit within twenty four 24 hours 12 1 8 The winning bidder shall provide HAT testers at no additional cost to COMELEC 12 2 Lab test or laboratory test which shall be an environment controlled test of the Election Day version of all systems to be used on E Day and which shall be conducted twice using the first customized version and the final trusted built version The final trusted built version of the syst
72. ing once Caml Statement of PY Compliance unique user name ID with PIN password and the assigned physical security device 25 In case of implementation of Public Key Infrastructure PKI the OMR OpScan System shall be capable to authenticate from a pool of at least five 5 BEI members for each precinct as indicated in the EMS configuration and to digitally sign the precinct results before printing the ER and transmitting the same to the designated destination 25 1 This functionality shall be demonstrated during Systems Evaluation 26 The OMR OpScan system shall automatically create and maintain an immutable and printable audit log report recording the following information at the minimum 26 1 For purposes of the Systems Evaluation the Bidder shall actually demonstrate the immutability of its audit log 26 2 The OMR OpScan system shall automatically record in its audit log the unique read only machine identifier or any other machine identifier that is unique to each VCM 26 3 The OMR OpScan system shall automatically record in its audit log the voting jurisdiction configuration 26 4 The OMR OpScan system shall automatically record in its audit log the date and time stamps of each system event and user interaction activity 26 5 The OMR OpScan system shall automatically record in its audit log the type of VCM event Sec VII OMR Technical Specificati
73. ing provision of all software firmware upgrades or replacement of any defective components entire units or systems 3 1 The bidder shall include in the submission of bid documents the cost of each component part of the VCM 3 2 The winning bidder shall submit a Sec VII OMR Technical Specifications Round 2 Page 53 REQUIREMENTS SPECIFICATIONS Statement of Compliance Just state Comply or Not Comply Specific Reference in Bidder s Bid Supporting Statement of Compliance certification that all parts and components of the hardware shall be available for three 3 national and local elections after the purchase of the hardware 4 The winning bidder shall provide for an inventory system that shall track the movement of the machines 5 The winning bidder shall provide all requirements for the certification by International Certification Entity ICE 5 1 hardware software peripherals documentation consumables and other requirements of all systems without any additional cost to the COMELEC 5 2 all technical support necessary without any additional cost to the COMELEC the services of the ICE shall be borne by the COMELEC 5 3 before and after customization turn over all systems based on the COMELEC timelines to the ICE who shall review the system and conduct functional testing such as but not limited to 5 3 1 All script
74. l not be taken from the regular allocation of VCM as indicated in Annex J 6 2 2 The winning bidder shall coordinate with the winning provider of the VCM for the test configuration files to be used for this purpose 6 2 2 1 The winning bidder shall bear the cost for creating the ballot verification configuration including the cost for the software hardware and services for the purpose if needed 6 3 The system shall be able to verify the intrinsic validity of each ballot including 6 3 1 the verification of security markings as configured 6 3 2 the assignment of ballot clustered precinct and 6 3 3 the uniqueness of ballot 6 4 The winning bidder shall provide all related equipment peripherals consumables supplies and materials and technical and administrative support services that shall be needed for this purpose at no additional cost to Sec VII OMR Technical Specifications Round 2 Page 89 Statement of he Compliance 3 i poe 4 REQUIREMENTS SPECIFICATIONS Just state Tes ae eds Comply or Supporting once Caml Statement of Py Compliance COMELEC 7 The Ballot Printing Monitoring System shall comply with the following minimum requirements 7 1 It shall use the same election data from the EMS as reference files such as but not limited to 7 1 1 List of established precincts and their corresponding clustering 7 1 2 T
75. lacement or positioning of information in the report template Sec VII OMR Technical Specifications Round 2 Page 11 REQUIREMENTS SPECIFICATIONS Statement of Compliance Just state Comply or Not Comply Specific Reference in Bidder s Bid Supporting Statement of Compliance 12 3 4 The EMS shall specifically allow the editing of the data fields for inclusion or exclusion in the report templates 12 3 5 The EMS shall also allow the editing of other information in the report templates as may be indicated in the Systems Customization phase 12 4 The EMS shall allow for the editing or modification of report entries 13 The EMS shall be able to generate the election configuration files needed to configure the VCM 13 1 The EMS shall be able to automatically generate location specific configuration files which shall be able to restrict the votes that can be accepted and the results that can be generated by each machine depending on the configured location 13 2 The EMS generated configuration files shall include the date and title of the elections the precinct of assignment together with information on its corresponding region province city municipality or post embassy barangay and voting center candidate information including digital certificates and other such data 14 The EMS shall be able to import COMELEC s pre election data without
76. ls should be provided by the winning bidder 9 The winning bidder shall provide for replacement or additional manuals when required by the COMELEC Sec VII OMR Technical Specifications Round 2 Page 76 Statement of Ea Compliance S ar REQUIREMENTS SPECIFICATIONS eee in Bidder s Bid Comply or Supporting once Goah Statement of PY Compliance 10 All oher requirements as listed in the TOR shall be complied with by the winning bidder Risk Management and Contingency Planning The winning bidder shall provide proposals related solely for this project on the following 1 Risk management program that shall address security and other related risks environmental physical political people related risks etc that the project might encounter in the course of project implementation and more so anticipate the possible risks after the Project Such program shall include trainings and workshops that shall incorporate skills enhancement modules for all personnel involved in the Project 2 Back up plan in case of systems failure in any of the Project components For this purpose a Contingency Plan Manual which shall cover all possible contingencies in all Project phases Technical Operational Training Administrative and Support Allied services aspects of the Project shall be submitted to COMELEC The said manual shall bring together all operational risks and proble
77. lude the provision of an automated system for monitoring the status of ballot printing for project management purposes 2 6 Technical and administrative support services which shall include the provision of the needed support services together with the required number of technical and administrative support personnel to effectively implement the required printing services 2 7 And all other goods and services necessary to print the required number of official ballots including test demo and training ballots The winning bidder shall install set up and make operational a ballot printing facility at no additional cost to COMELEC at the premises of the National Printing Office NPO or at the BangkoSentral ng Pilipinas BSP based on the schedule specified in the 2016 NLE AES timelines 14 3 1 For this purpose the winning bidder shall make proper coordination with the NPO BSP and the COMELEC Printing Committee 3 2 The ballot printing facility shall be equipped with the following minimum equipment together with all the needed software to make them operational for the Sec VII OMR Technical Specifications Round 2 Page 84 REQUIREMENTS SPECIFICATIONS Statement of Compliance Just state Comply or Not Comply Specific Reference in Bidder s Bid Supporting Statement of Compliance Project including all consumables supplies and materials as provide
78. m areas with their corresponding solutions which shall be made into a repository of scenarios that shall apply if necessary to similar events in the conduct of future automated electoral exercises It shall further include the corresponding risk controls and assessments results from individual and collective feedbacks key risk indicators events such as losses and near misses current issues and remediation plans among others Sec VII OMR Technical Specifications Round 2 Page 77 REQUIREMENTS SPECIFICATIONS Statement of Compliance Just state Comply or Not Comply Specific Reference in Bidder s Bid Supporting Statement of Compliance 2 1 This shall also include issue and conflict resolution in terms of providing alternative courses of action in case of inevitable conflicts among the parties involved in the Project and the mitigation of risk in case there are any 2 2 The modules of the risk training and the Contingency Plan Manual shall be submitted to the COMELEC as indicated in the implementation calendar for its evaluation review and approval In the evaluation and review of said documents the Provider shall be required to provide a number of its personnel complement to the COMELEC to address all possible issues and concerns determine the soundness and workability of the proposed contingency measures and make sound proposals to change or improve said conting
79. manually dividing the files into parts 14 1 For the User Acceptance Test UAT the winning bidder shall be able to demonstrate the capability of its EMS system to import a large data file with a Sec VII OMR Technical Specifications Round 2 Page 12 REQUIREMENTS SPECIFICATIONS Statement of Compliance Just state Comply or Not Comply Specific Reference in Bidder s Bid Supporting Statement of Compliance minimum file size of 5GB without manually dividing it into smaller parts 14 2 The winning Bidder shall provide the appropriate and sufficient software and hardware to COMELEC which shall be able to accommodate the management of the EMS data for the purpose without adversely impacting data processing performance subject to the acceptance of COMELEC 14 2 1 If at any time during project implementation all provided hardware and software shall be verified by COMELEC to be insufficient to meet COMELEC s data processing needs for the purpose the winning Bidder shall be liable to upgrade or replace the same at no extra cost to COMELEC and without causing substantial delay in its Implementation Calendar 15 The EMS shall have a ballot definition module which shall have the following minimum functionalities 15 1 The EMS s ballot definition module shall be able to automatically create the ballot faces for VCM 15 2 The EMS s ballot d
80. marking 23 The OMR OpScan system shall be able to detect and reject fake or spurious and previously scanned ballots and display the specific reason for such rejection and record the same in the audit log 23 1 If a mark cannot be determined by the OMR OpScan system as a valid mark or no mark it shall have the capability to display a message indicating the position and candidate affected by this ambiguity 23 1 1 In such case the OMR OpScan system shall prompt the voter on whether to cast or return the ballot for correction 23 1 1 1 The OMR OpScan system shall not allow such ballot to be pulled out from the VCM until such time that the voter specifically decides to return it 23 1 1 2 The OMR OpScan system shall not allow such ballot to be automatically accepted by the VCM until such time that the voter specifically decides to cast it 23 1 2 Incase a ballot with a VCM identified ambiguous mark is opted to be cast the OMR OpScansystem shall not count such mark as a vote 23 1 3 The EMS shall be capable of enabling or disabling this functionality 24 The OMR OpScan system shall require authorization from the configuration specified number of BEI members through the use of Sec VII OMR Technical Specifications Round 2 Page 36 Statement of tess Compliance ees eae REQUIREMENTS SPECIFICATIONS el one in Bidder s Bid Comply or Support
81. mply Specific Reference in Bidder s Bid Supporting Statement of Compliance 13 2 Supplies shall include the ballot markers for voting the printers toners and paper needed for the printing of all reports and the data storage devices for data backup purposes 13 3 The winning bidder shall ensure that sufficient and efficient technical support personnel are present during the conduct of the Tests 13 4 Sufficient standby units shall be provided on site by the winning bidder in case of defective units during the conduct of the Tests 13 5 To facilitate the monitoring of the conduct of all the above mentioned tests the winning bidder shall also provide a computerized Machine Inventory System the outputs of which shall also be used by the COMELEC which shall have the following minimum functionalities 13 5 1 Search capability using machine s serial number 13 5 2 Database export facility to comma separated values CSV format 13 5 3 Report generation on 13 5 3 1 List of machines which passed the HAT PreLAT and all other hardware related tests 13 5 3 2 List of machines which failed the HAT PreLAT and all other hardware related tests 13 5 3 3 Statistics on the number of machines which passed failed the HAT PreLAT and all other Sec VII OMR Technical Specifications Round 2 Page 71 REQUIREMENTS SPECIFICATIONS
82. n decryption test which shall be a test for the availability of data encryption and decryption measures and its effectiveness in securing the system s data structure Digital signature test which Sec VII OMR Technical Specifications Round 2 Page 59 REQUIREMENTS SPECIFICATIONS Statement of Compliance Just state Comply or Not Comply Specific Reference in Bidder s Bid Supporting Statement of Compliance shall be a test for the availability of digital signatures as a security and non repudiation measure 122139 Data backup test which shall be a test on the availability of a data backup functionality which includes a facility that is able to retrieve and make use of the backup data as input to the system when the need arises 12 2 1 3 10 Backup power test which shall be a test of the availability of backup power supply to power up the machines in case of power interruption 12 2 1 3 11 User interface design test which shall be a test of the ease of usage of the system to a regular user 12 2 1 3 12 Error messages test which shall be a test of the availability of easily understandable error messages which would indicate to a user what error has occurred and the next step of action be to taken 12 2 1 3 13 Error recovery features test which shall be a test of the capability of the system to recover from an er
83. n the printing and verification of ballots who shall be specifically responsible for the following among other tasks 8 4 1 repair and troubleshooting of ballot printers and other related equipment that shall be provided by the winning bidder 8 4 2 installation setting up and testing of ballot printing equipment including servers and all workstations 8 4 3 training of ballot printing equipment operators and other support personnel 8 4 4 identification and resolution of errors that shall be found in the ballot verification procedure 8 4 5 operation of the ballot printing and ballot verification equipment 8 5 Provision of servers workstations security cameras and other related consumables supplies and materials 8 5 1 The technical support personnel to maintain and operate said equipment shall also be provided by the winning Sec VII OMR Technical Specifications Round 2 Page 94 REQUIREMENTS SPECIFICATIONS Statement of Compliance Just state Comply or Not Comply Specific Reference in Bidder s Bid Supporting Statement of Compliance bidder at no additional cost to COMELEC 9 All related requirements by the ballot printing services which are needed to make it fully operational during the entire duration of the printing process shall be included in the proposal offer including the software and
84. ng with the COMELEC on all related aspects of the Project 21 1 3 monitoring the progress and status of the activities Sec VII OMR Technical Specifications Round 2 Page 74 REQUIREMENTS SPECIFICATIONS Statement of Compliance Just state Comply or Not Comply Specific Reference in Bidder s Bid Supporting Statement of Compliance 21 1 4 resolution of related problems 21 2 The project management support of the winning bidder shall coordinate and report regularly with COMELEC 22 All oher requirements as listed in the TOR shall be complied with by the winning bidder II TRAINING Training requirement shall include the following 1 A COMELEC approved training program for executives An extensive training or transfer of technology The training shall be in two 2 stages 1 before the customization of systems for testing and preparation of customization requirements and 2 using the final customized system The training shall address but shall not be limited to the following topics 2 1 Installation and configuration of systems EMS VCM ballot printing from bare metal 2 2 Generation of election configuration for VCM and ballot faces 2 3 Installation of election configuration in VCM 2 4 Operation and administration of all provided applications and third party systems 2
85. nths before its operation 13 3 All technical support and personnel at the NTSC shall sign a Agreement NDA before the start of NTSC operation Non Disclosure 13 4 Verified reports of incorrect handling or answering of queries shall be charged as penalties to the winning bidder 13 5 During FTS and e Day the manner and Sec VII OMR Technical Specifications Round 2 Page 102 REQUIREMENTS SPECIFICATIONS Statement of Compliance Just state Comply or Not Comply Specific Reference in Bidder s Bid Supporting Statement of Compliance frequency of reporting of the technicians to the first level hotline operators shall be as follows 13 5 1 Attendance of technical support in the field 13 5 2 Successful installation of machines 13 5 3 Start of voting in specific precincts 13 5 4 Any irregular condition of the machine before during and after voting 13 5 5 Loss of equipment parts of equipment or peripherals 13 5 6 Closing of voting 13 5 7 Transmission 13 5 8 Packing up and 13 5 9 Pull out 13 6 The NTSC shall be activated twenty 20 days before e Day until fifteen 15 days thereafter particularly for the following activities based on the timelines 13 6 1 Delivery of machines and electronic transmission to the polling centers and canvassing centers 13 6 2 Delivery of election s
86. ompleted per ballot face city municipality province region 7 3 2 Number of precincts verified 7 3 2 1 With summary report numbers and percentages completed per ballot face city municipality province region 7 3 3 Number of precincts on hold or quarantined due to lacking ballot defect in ballot etc 7 3 3 1 With summary report numbers and percentages affected per ballot face city municipality province region 7 3 4 Summary report on Number with corresponding percentages of precincts printed verified and on hold 7 4 The system shall be able to generate related statistical reports 7 4 1 with specific listing of areas covered 7 4 2 indicating the province Sec VII OMR Technical Specifications Round 2 Page 91 REQUIREMENTS SPECIFICATIONS Statement of Compliance Just state Comply or Not Comply Specific Reference in Bidder s Bid Supporting Statement of Compliance city municipality clustered precinct precinct ID number of registered voters number of valid ballots scanned and invalid ballots scanned 7 5 The winning bidder shall provide all related equipment peripherals consumables supplies and materials and technical and administrative support services that shall be needed for this purpose at no additional cost to COMELEC 7 6 The winning bidder shall turn over this system with prope
87. ompliance 8 1 The EMS shall enable COMELEC to manage its election data on geographical sub divisions such as regions provinces cities municipalities and barangays 8 2 The EMS shall enable COMELEC to manage its election data on voting jurisdictions such as legislative districts provincial districts regional districts councilor districts and post embassies which is applicable for participating Overseas Voting OV countries only and precincts 8 3 The EMS shall enable COMELEC to manage its election data on number of registered voters per established precinct 8 4 The EMS shall enable COMELEC to manage its election data on number of registered voters per clustered precinct 8 5 The EMS shall enable COMELEC to manage its election data on elective positions and number of seats to be voted for per position 8 6 The EMS shall enable COMELEC to manage its election data on candidate information such as full name nickname stage name elective position gender political party affiliation jurisdiction where the candidate intends to run 8 7 The EMS shall enable COMELEC to manage Arabic text which shall be used to show the equivalent Arabic translation of the English label of elective positions in the ballots for he Autonomous Region in Sec VII OMR Technical Specifications Round 2 Page 8 REQUIREMENTS SPECIFICATIONS Statement of C
88. ompliance Just state Comply or Not Comply Specific Reference in Bidder s Bid Supporting Statement of Compliance Muslim Mindanao ARMM areas 8 8 The EMS shall enable COMELEC to manage title and date of elections as election data 8 9 The EMS shall enable COMELEC to manage data on members of the Boards of Election Inspectors BEI such as but not limited to the following 8 9 1 The EMS shall enable COMELEC to manage data on BEI members full names 8 9 2 The EMS shall enable COMELEC to manage data on BEI members positions in the Board such as BEI Chairman BEI Poll Clerk BEI Member VCM Technical Support 8 9 3 The EMS shall enable COMELEC to manage data on BEI members area of assignment 8 9 4 The EMS shall enable COMELEC to manage data on BEI members user identification ID name and passwords 8 9 5 The EMS shall enable COMELEC to manage data on BEI members digital certificates or private public key pairs 8 9 6 As a customization requirement the EMS shall enable COMELEC to manage other BEI members data that shall be needed in the configuration of ballots and VCMs 9 The EMS shall be capable of importing pre election configuration data from existing COMELEC MySQL and CSV or comma Sec VII OMR Technical Specifications Round 2 Page 9 REQUIREMENTS SPECIFICATIONS Statement of Complianc
89. omply or Not Comply Specific Reference in Bidder s Bid Supporting Statement of Compliance registered voters 33 8 1 3 Based on the imported data the EMS shall provide multi level i e national regional provincial city municipal lists with statistical reports of elective positions and number of seats to vote for each position together with other positions that may be added before the elections 33 8 1 4 Based on the imported data the EMS shall provide multi level i e national regional provincial city municipal district lists with statistical reports of candidates per voting jurisdiction and for other geographic subdivisions that may be added before the elections 33 8 1 5 Based on the imported data the EMS shall provide multi level i e national regional provincial city municipal district lists with statistical reports of established precincts with number of registered voters 33 8 1 6 Based on the imported data the EMS shall provide multi level i e national regional provincial city municipal district lists with statistical reports of clustered precincts with number of registered voters 33 8 1 7 Based on the imported data the EMS shall provide multi level i e national regional provincial Sec VII OMR Technical Specifications Round 2 Page 25 REQUIREMENTS SPECIFICATIONS Statement of Com
90. ons Round 2 Page 37 Statement of tess Compliance ees eae REQUIREMENTS SPECIFICATIONS ae in Bidder s Bid Comply or Supporting No Caml Statement of Py Compliance 26 6 The OMR OpScan system shall automatically record in its audit log the specific VCM action or activity 26 7 The OMR OpScan system shall automatically record in its audit log the specific identity of each user such as BEI Chairman Poll Clerk Member or VCM Technical Support 26 8 The OMR OpScan system shall automatically record in its audit log the outcome success or failure of VCM events 27 The OMR OpScan system shall automatically generate the precinct s election results immediately after closing of polls 28 The OMR OpScan system shall be able to generate and print the Election Returns ER statistical report and audit log for a precinct 28 1 As a customization requirement the formats of the ER statistical report and audit log report shall comply with COMELEC s final specifications 28 2 The OMR OpScan system shall ensure that the print out on all VCM reports shall remain legible for a minimum of six 6 years 28 2 1 For this purpose the winning Bidder shall also provide the appropriate type and quality of paper to meet this requirement Delivery of an inferior quality of paper that would lead to the fading of the VCM print in less than 6 years shall penalize the winning
91. onstrated during the Systems Evaluation 18 The OMR OpScan system shall employ error handling procedures including error recovery features the use of error prompts and other related instructions to recover from an error 18 1 The Bidder shall actually demonstrate this error handling functionality of the OMR OpScan system during the Systems Evaluation 19 The OMR OpScan system shall have a vote verification feature which shall display and print the voter s choices which can be enabled or disabled in the configuration using the EMS 20 The OMR OpScan system shall be able to detect a mark on a designated spot of the ballot and shall be evaluated based on an EMS configured threshold 21 The OMR OpScan system shall employ sufficient security measures with regard to system access 21 1 Asa security access requirement the OMR OpScan system shall make use of unique user name ID and password for each member of the BEI as a VCM user Sec VII OMR Technical Specifications Round 2 Page 34 REQUIREMENTS SPECIFICATIONS Statement of Compliance Just state Comply or Not Comply Specific Reference in Bidder s Bid Supporting Statement of Compliance which shall identify the concerned BEI Member and shall likewise be recorded in all audit log entries 21 2 Asa security access requirement the OMR OpScan system shall make use of physical security de
92. over voting as when the number of marks for a position exceeds the set number of seats to be voted for 37 3 For statistical purposes the OMR OpScan system shall record the number of over votes per position where there are over votes For example if the voter voted more than one candidate for the position of president the system shall count the occurrence of one 1 over vote for the President position If more than twelve 12 candidates are voted for the position of Senator the system will count the occurrence of one 1 over vote for the Senator position 38 The winning Bidder shall provide a separate application which shall be capable of extracting generated hash code for the OMR OpScan system and validating the integrity of the same 38 1 The Bidder shall actually demonstrate this hash code extraction and validation during the Systems Evaluation 38 2 The source codes of the hash code extractor and hash code validator for the Sec VII OMR Technical Specifications Round 2 Page 43 REQUIREMENTS SPECIFICATIONS Statement of Compliance Just state Comply or Not Comply Specific Reference in Bidder s Bid Supporting Statement of Compliance OMR OpScan system shall be turned over to COMELEC before the systems acceptance test including proper source code and instructional documentation manuals and training on understanding the same
93. ower generators shall be provided the winning Bidder shall also shoulder the cost of the fuel in its Bid 10 1 3 In case other alternative power sources shall be provided the winning Bidder shall also shoulder all related costs in order to readily use said power sources 10 2 The OMR OpScan system shall enable the seamless transfer of power supply from the main source to alternative power 11 For purposes of the User Acceptance Test UAT the OMR OpScan system shall detect the voter s choice as marked on the ballot with Sec VII OMR Technical Specifications Round 2 Page 31 Statement of Eio Compliance i cee 4 REQUIREMENTS SPECIFICATIONS Just state Peat eel at Comply or Supporting once Caml Statement of PY Compliance an accuracy rating of not more than 1 error out of 20 000 marks or 99 995 accuracy rating 11 1 For purposes of testing the OMR OpScan system s accuracy rating during the Systems Evaluation the Bidder shall submit test ballots with 20 000 valid marks for completely filled up positions This means that there shall be no under voted over voted or abstained positions including ambiguous marks 12 The OMR OpScan system shall have a built in functionality to accept election configuration data from the EMS such as voting jurisdiction data and candidate information digital certificates and other needed configuration data 12 1
94. pliance Just state Comply or Not Comply Specific Reference in Bidder s Bid Supporting Statement of Compliance city municipal district lists with statistical reports of clustered precincts with established precincts included in the cluster together with number of registered voters 33 9 The EMS shall have a functionality for selecting information to add to or remove from the information available in all of the EMS displays screens and reports based on assigned user rights and privileges 33 10 The EMS shall have a functionality for renaming labels of information available in EMS displays screens and reports based on assigned user rights and privileges to suit COMELEC terminologies and how they are used 33 11 The EMS shall have an automatic built in functionality to ensure and verify that the ballot and machine configurations are always matched 33 11 1 The EMS shall ensure that any changes to a specific ballot configuration shall automatically regenerate the machine configuration with the ballot face and vice versa with informational prompt to the user 33 12 The EMS shall be able to generate a checklist for visual monitoring of the status of generation of ballot faces and of machine configuration files as of report generation 33 13 The winning bidder shall be further Sec VII OMR Technical Specifications Round 2
95. pt to a serial number on a manual ballot 5 4 1 There shall be an automated way to check the unique identifier of a ballot which may be validated by a visual or manual process 5 4 2 The system shall be able to re print specifics ballots based on this unique ballot ID 5 5 The system shall be able to accurately and correctly print the machine readable security features required by the AES 5 6 It shall make use of one or more ballot printers that shall be capable of back to back printing in a single pass 5 6 1 The bidder shall decide on the number type and technical specifications of the needed ballot printers to deliver the ballot printing requirements within the specified time for the purpose 5 6 2 The bidder shall submit with its bid Sec VII OMR Technical Specifications Round 2 Page 87 REQUIREMENTS SPECIFICATIONS Statement of Compliance Just state Comply or Not Comply Specific Reference in Bidder s Bid Supporting Statement of Compliance the technical specifications of the offered printer for the purpose together with the number of printers to be delivered for the purpose 5 7 For every clustered precinct of ballots printed there shall be 5 7 1 A cover page indicating the province city municipality barangay clustered precinct precinct specific ballot ID or precinct ID for short with equivalent barcode and numb
96. que EMS machine ID from which the logged EMS activity was executed or event happened 16 2 The EMS audit log shall contain information on the unique user ID for each EMS user 16 3 The EMS audit log shall contain information on the specific date and time of the logged event 16 4 The EMS audit log shall contain information on the specific type of event Sec VII OMR Technical Specifications Round 2 Page 14 REQUIREMENTS SPECIFICATIONS Statement of Compliance Just state Comply or Not Comply Specific Reference in Bidder s Bid Supporting Statement of Compliance such as whether system generated user activity and error occurrence 16 5 The EMS audit log shall contain information on the specific EMS user action or activity including date and time of sign in and sign out and specific access and action done on EMS records 16 6 The EMS audit log shall contain information on the specific error messages for errors encountered by the system including system and user errors 17 The EMS shall write its log entries in such a way that they can be easily understood by its regular users and shall not make use of coded language without readily providing the equivalent meaning 17 1 The EMS shall enable its user to select a period of date time to display the concerned contents of the log files 18 The EMS shall allow t
97. r Not Comply Specific Reference in Bidder s Bid Supporting Statement of Compliance configuration data import error management systems administration 33 7 EMS user rights and privileges shall be different for each user access level with a basic set of permissions allowed per level 33 7 1 As a customization requirement the EMS shall enable the addition of selected user rights and privileges from other user access levels 33 8 The EMS shall be able to generate and display imported data and set configurations together with a summary of the results for verification purposes 33 8 1 The EMS shall provide different options for filtering display or views of the imported data and set configurations to facilitate verification such as but not limited to the following 33 8 1 1 Based on the imported data the EMS shall provide multi level i e national regional provincial city municipal lists with statistical reports of geographical divisions with the underlying subdivisions and the number of registered voters 33 8 1 2 Based on the imported data the EMS shall provide multi level i e national regional provincial city municipal lists with statistical reports of voting jurisdictions with the number of Sec VII OMR Technical Specifications Round 2 Page 24 REQUIREMENTS SPECIFICATIONS Statement of Compliance Just state C
98. r documentation on its use management and administration to COMELEC after the duration of the Project 7 6 1 The source code of the system with proper documentation shall also be turned over at no additional cost to COMELEC 7 6 2 The winning bidder shall allow COMELEC to freely use and modify the system for use in future elections 7 6 3 The winning bidder shall also turn over other software including OS and DBMS and hardware that shall be used for this purpose at no additional cost to COMELEC The winning bidder shall provide the following related ballot printing support services to COMELEC 8 1 Provision of project management plan on how the printing of all ballot requirements shall be finished on time based on the Sec VII OMR Technical Specifications Round 2 Page 92 REQUIREMENTS SPECIFICATIONS Statement of Compliance Just state Comply or Not Comply Specific Reference in Bidder s Bid Supporting Statement of Compliance schedule indicated in the timelines 8 1 1 All activities to be undertaken by the winning bidder such as planning preparation training setting up execution back up closing and other related activities shall be observed and approved by COMELEC 8 1 2 All backup data containing ballot information together with security camera footages shall be turned over to COMELEC at the end of the Project
99. rements including 12 2 1 3 1 Accuracy test which shall be a test for the correctness of reading of votes as ideally marked on the test ballots in accordance with the accuracy rating as indicated in this TOR 12 2 1 3 2 Reading consistency test which shall be a test for the consistency of interpretation of ballot marks in the same machine and in different machines Sec VII OMR Technical Specifications Round 2 Page 58 REQUIREMENTS SPECIFICATIONS Statement of Compliance Just state Comply or Not Comply Specific Reference in Bidder s Bid Supporting Statement of Compliance 12 2 1 3 3 Ballot security test which shall be a test of the effectiveness of the ballot security features both visual and logical as provided by the winning bidder 12 2 1 3 4 Ballot images test which shall be a test of how the ballot images are correctly interpreted into votes as ideally marked on the test ballots and can be used to identify and verify the authenticity of the ballot count 12 2 1 3 5 Access levels test which shall be a test of the availability and differences of levels of access into the system 12 2 1 3 6 Access security test which shall be a test for the effectiveness of the built in security features of the system against attempts on unauthorized access into the system 12 2 1 3 7 12 2 1 3 8 Data encryptio
100. requirements that are necessary to run the AES from preparation of configuration to post election including VCM modems back up power supplies or batteries external data storage devices printers and all other equipment and peripherals services consumables and all other related supplies and materials Sec VII OMR Technical Specifications Round 2 Page 51 Statement of reas Compliance S REQUIREMENTS SPECIFICATIONS Jasal in Bidder s Bid Comply or Supporting No Caml Statement of py Compliance 51 After Project implementation in case the COMELEC decides to exercise the option to purchase the OMR OpScan system the COMELEC shall be free to use or modify the system as it sees fit without incurring any liability from the winning Bidder C Other Requirements I VCM EMS 1 The winning bidder shall turn over to COMELEC the following 1 1 the settings configuration scripts codes or passwords used at least one 1 week before E Day 1 2 all disk images of all servers used in the configuration and in the installation before E Day and 1 3 all back up files EMS files VCM files ballot templates one month after E Day 1 4 Application and procedures on restoration of back up files and disk images including information on minimum hardware requirements to restore the files 2 The bidder shall submit the following technical documentations for EMS
101. ror without data loss Sec VII OMR Technical Specifications Round 2 Page 60 REQUIREMENTS SPECIFICATIONS Statement of Compliance Just state Comply or Not Comply Specific Reference in Bidder s Bid Supporting Statement of Compliance 12 2 1 3 14 Reports generation test which shall be a test of the required election reports such as the Initialization Zero Out Report Election Returns Precinct Audit Log Precinct Statistical Report Transmission Log and other Reports 12 2 1 3 15 Report formats test which shall be a test for adherence to COMELEC provided report formats 12 2 1 3 16 Environment tests which shall be a test for the machine s operational capability under the country s average highest recorded temperature and humidity conditions and which shall be conducted with the assistance of DOST 12 2 1 3 17 Print legibility test which shall be a test for the readability or legibility of the reports generated by the proposed system after six 6 years and which shall be conducted with the assistance of DOST and 12 2 1 3 18 Marking Sensitivity Optical Scanner Test which is a test on how the machine will react when the ballot with wet ink is scanned Sec VII OMR Technical Specifications Round 2 Page 61 REQUIREMENTS SPECIFICATIONS Statement of Compliance Just state Comply or
102. s used 5 3 2 System Development Kit SDK of the machine for VCM 5 3 3 All applications 5 3 4 All third party systems 5 3 5 Batch files 5 3 6 Utilities 5 3 7 Circuits Schematics and 5 3 8 All files that make the system Sec VII OMR Technical Specifications Round 2 Page 54 REQUIREMENTS SPECIFICATIONS Statement of Compliance Just state Comply or Not Comply Specific Reference in Bidder s Bid Supporting Statement of Compliance operational 6 Source Code shall be submitted by the bidders during first stage bidding 6 1 For purposes of source code review and ICE by the interested parties base source code shall be made available not later than 60 days from the issuance of the Notice of Award The winning bidder shall authorize COMELEC to make available the ICE certified final source code of the EMS VCM and all of its components to any interested party or groups The winning bidder shall replace all expendable parts of the VCM used in the ballot verification before its deployment to the assigned regions For this purpose the bidder shall indicate in its bid the expendable parts of the VCM The winning bidder shall provide for remote and on site technical support in the conduct of source code review by the local interested parties without additional cost to the COMELEC 10 The winning bidder shall present
103. ses a 4 bit grayscale image 6 4 3 The compliance to the ballot s 4 bit grayscale image requirement shall be subject to verification by the DOST 6 5 The OMR OpScan systems ballot scanner shall be capable of integrity checking or self checking of the physical condition of the scanner and which shall alert or Sec VII OMR Technical Specifications Round 2 Page 29 Statement of Eio Compliance S ae REQUIREMENTS SPECIFICATIONS ae in Bidder s Bid Comply or Supporting No Caml Statement of Py Compliance prompt its user that the scanner is not in good condition 6 6 This functionality shall be actually demonstrated during the Systems Evaluation 7 The OMR OpScan system s hardware shall have a display panel that is capable to display customizable messages or prompts of each stage of the process of execution including prompts and messages for user interaction purposes 8 The OMR OpScan system s hardware shall have printing capability which shall be built in into the system 9 The OMR OpScan system s hardware shall have electronic transmission capability which may or may not be integrated into system and which shall enable the electronic transmission of election results to EMS configured destinations such as to the designated CCS units and central server transparency server and backup server via wired or wireless technologies 9 1
104. t System EMS 1 The EMS shall refer to a single unified software application which shall enable the COMELEC to completely and fully manage all pre election data requirements for election configuration purposes without the use of other software unless otherwise specified herein 2 The EMS shall comply with the following minimum requirements which shall be able to be demonstrated by the bidder as compliant during the submission of its Bid unless specified as a customization requirement 3 The EMS shall have the following general capabilities 3 1 The EMS shall have system administration utilities as a general capability which shall be used in managing user accounts rights and privileges including system and audit log files monitoring and backup files generation among others 3 2 The EMS shall have pre election data management as a general capability which shall be used in managing all data to be used for election purposes including data import of election data files from existing COMELEC software Sec VII OMR Technical Specifications Round 2 Page 5 Statement of he Compliance comme ss REQUIREMENTS SPECIFICATIONS Wee cate B Di Comply or Supporting No Caml Statement of py Compliance applications 3 3 The EMS shall have election configuration files management and generation as a general capability which shall be used in generating the location specifi
105. t of Compliance Just state Comply or Not Comply Specific Reference in Bidder s Bid Supporting Statement of Compliance configuration 12 3 6 Ballot counting machine configuration which shall be a test of the system s capability to prepare all the needed configuration data for ballot counting machines 12 3 7 Ballot counting machine configuration verification which shall be a test of the system s capability to verify the correctness of the generated ballot counting machine configuration 12 3 8 User friendly voting which shall be a test of the clarity of the messages as shown on the machine s display and on the design of the ballot 12 3 9 Accurate counting which shall be a test for accuracy of the votes counted per machine from the ballots which were fed into each machine 12 3 10 Easy systems reconfiguration for a different election and or different election type which shall be a test of how easy the reconfiguration of the system for a new or different election or electoral event shall be implemented without the need for technical support service from the winning bidder and 12 3 11 Decryption of election results and ballot images which shall be a test of decrypting the election results of VCM and verification of decrypted election results and ballot images 12 3 12 Integration of VCM results with CCS which shall be a test of acc
106. to factors that are caused by the winning bidder its equipment and personnel shall be charged to its expense The list of number of ballots required for each activity is included in Annex 5 The ballot printing system shall comply with the following minimum requirements 5 1 The system shall be able to readily accept as input without manual intervention for file conversion the EMS generated PDF files of the ballot faces for printing purposes 5 2 The system shall be capable of generating and printing the required number of ballots per clustered precinct 5 3 The system shall be able to mark or identify precinct specific ballots separately from other precincts 5 3 1 The precinct specific ballots shall Sec VII OMR Technical Specifications Round 2 Page 86 Statement of teh Compliance eae REQUIREMENTS SPECIFICATIONS Ebene in Bidder s Bid Comply or Supporting Not Comply Statement of Py Compliance only be accepted by the VCM which specifically configured for that specific precinct 5 3 2 The precinct specific ballot ID shall be verifiable by an automated system for the purpose 5 3 2 1 The winning bidder shall provide this system for verifying this precinct specific ballot ID at no additional cost to COMELEC 5 4 The system shall be able to generate a unique machine identifier for each ballot printed which shall be similar in conce
107. upplies and paraphernalia ballots and ballot boxes to the Office of the Treasurer 13 6 3 Final Testing and Sealing 13 6 4 Voting counting and canvassing and Sec VII OMR Technical Specifications Round 2 Page 103 REQUIREMENTS SPECIFICATIONS Statement of Compliance Just state Comply or Not Comply Specific Reference in Bidder s Bid Supporting Statement of Compliance 13 6 5 Pull out of machines 13 7 NTSC operations and systems security shall be controlled by the COMELEC 13 7 1 All passwords or security controls of the system shall be provided and handled by COMELEC 14 The bidder shall submit the number of technical support personnel to be hired and the plan for hiring training documentation and operational procedures 15 All activities to be undertaken by the winning bidder at the NTSC such as planning preparation training setting up execution back up closing and other related activities shall be coordinated and approved by COMELEC 16 The winning bidder through COMELEC shall coordinate with the NTSC provider on the requirements for space reporting coordination and other related requirements system data 17 The bidder shall winning coordinators with field of specialization on all items above and shall submit proof of specialization such as resume certification of expertise certification of number of
108. vices such as but not limited to USB flash drives with digital certificates for each BEI Member 22 The OMR OpScan system shall have appropriate and necessary safeguards to determine the authenticity of a ballot such as but not limited to the use of bar codes holograms color shifting ink micro printing and ultra violet UV ink marks to be provided on the ballot 22 1 The Bidder shall submit with its bid proposal a description of the inherent security features on the printed ballot apart from the abovementioned security features required by the COMELEC 22 2 For the Systems Evaluation the Bidder shall also specifically demonstrate its OMR OpScan system s capability to detect the absence of such security features on some of its test ballots and display a prompt on its screen of such occurrence 22 3 For purposes of the Systems Evaluation during Post Qualification the Bidder shall demonstrate its OMR OpScan system s capability to determine the authenticity of its ballot using at least two 2 security features 22 4 The OMR OpScan system shall enable the provision of a space on the ballot for Sec VII OMR Technical Specifications Round 2 Page 35 REQUIREMENTS SPECIFICATIONS Statement of Compliance Just state Comply or Not Comply Specific Reference in Bidder s Bid Supporting Statement of Compliance printing a visual NPO or BSP security

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