Home

REACH-IT INDUSTRY USER MANUAL Part 7 – Joint submission

1. BECHA _ Reach Company Pre registration Pre SIEF i You are connected as provoosi on behalf of CompanyTest Prefere Home gt View Joint Submissions gt Confirm Assign Lead Piease confirm that the company Dilhac 8 Co is assigned to become the new lead registrant for the joint submission JS Formaldehyde OK Cancel Registration notification Joint submission Message box User account Invoices Search If you as the current lead agree click on lt OK gt Figure 27 by which the new lead registrant becomes active The assignee must first accept the role of lead before he effectively becomes the new lead of the joint submission The button lt Cancel gt will cancel this process and send you back to the details When the initial lead registrant has activated the change the user of the new lead registrant sees a new button in his joint submission i e lt Confirm Lead gt Figure 28 and needs to confirm taking over the task of lead registrant in the joint submission Version 1 0 22 of 28 December 2008 AELHA http echa europa eu REACH IT INDUSTRY USER MANUAL Part 7 Joint Submission The new lead assignment can still be changed until the selected company has confirmed its A assignment Figure 28 Confirmation button for the new lead Lesve Cancel ConfirmLead Once the lead has assigned the lead to another member of
2. Welcome to the substance identification wizard for your joint submission The substance identity referred to by pre registration number 05 2114204897 42 0000 This identified substance refers to the substance identified from the following main constituent s EC Number CAS Number Name formaldehyde 200 001 8 50 00 0 You can then proceed with the next step as described in chapter 3 2 Step 2 Enter the joint submission information 3 1 2 Search via specification of the substance identity A When the substance has not been pre registered inguired upon or does not have a registration number the search is done by lt specifying the substance identity gt Figure 2 You can then manually select the identity of your substance Click the link lt Specifying the substance identity gt Figure 2 and the substance identification wizard page opens Figure 4 9 of 28 Version 1 0 December 2008 REACH IT INDUSTRY USER MANUAL Part 7 Joint Submission AELHA http echa europa eu Figure 4 Substance identification wizard page AELHA Home gt Create Joint Submission gt Substance Company Substance Pre registration Pre SIEF Welcome to the substance identification wizard for your joint submission Registration notification To identify a multi constituent 2 substance start by specifying one of the constituents on this page Then on the use the next page use the Add another constit
3. REACH IT INDUSTRY USER MANUAL Part 7 Joint Submission AELHA http echa europa eu Figure 32 Joint Submission Contacts page Contact A a Reach Hrad I You are connected as Dilhac medium on behalf of Dilhac 8 Preferences Logout 2 CHA Home gt View Joint Submissions gt Joint Submission Contacts Company Joint Submission Contacts Pre registration The contact person displayed in bold characters is the currently selected contact person for this joint submission The other contacts are Pre SIEF the existing ones of type Joint Submission for your company You can change the selected contact by selecting another contact and clicking on the Use in joint submission button create a new contact information Phase in Information Registration notification Contact Type s Joint Submission Fax Email Jan Bergmans Dilhacmedium co fi Select FirstName LastName Phone Jan Bergmans Use in joint submission Joint submission 325 879 456222 Message box User account Invoices Search A modification page will be displayed Figure 33 Amend where necessary mandatory fields If you want to indicate another contact to be used for this joint submission you will have to click the Use in joint submission Fill in all mandatory fields Figure 33 or REACH IT will prompt you to do so Figure 33 Updat
4. http echa europa eu REACH IT INDUSTRY USER MANUAL Part 7 Joint submission REACH IT INDUSTRY USER MANUAL Part 7 Joint Submission http echa europa eu Reference ECHA 08 B 15 EN Issue date 01 December 2008 Language English If you have questions or comments in relation to this document please send those quote the reference and issue date using the information request form to ECHA helpdesk The information request form can be accessed in the REACH helpdesk section of the ECHA website at http echa europa eu reach helpdesk echahelp en asp Version 1 0 2 of 28 December 2008 REACH IT INDUSTRY USER MANUAL Part 7 AELHA http echa europa eu Joint Submission TABLE OF CONTENTS 1 INTRODUCTION en ane ed 5 2 GENERAL CONCEPT OF JOINT SUBMISSION seseesseecsssossseesssossssocossessseosssossssososoossseooosossssososoosssessssossssoo 6 2 1 LINK TO THE REACH REGULATION jinsssvixicsatovasanendnandgaccdieneaiatnansdeanionuscanarschedtasonsiniendashdvavevanadsddedoaavsniaansdeabiuasions 6 2 LEAD AND MEMBER REGISTRANTS des contentent tend E AA Vi Newbie ds 6 2 3 THE SECURELY TOKEN ER k n m m mm aku 7 2 4 SUBSTANCE IDENTIFICATION isucicvscooswssiansvasesesrnsasanasatongaoswad kan v tadeen uaes vu v ekh eskavis RU Ve aS EHE o SV TUVO VERI ida dm vdea ainsa tet 7 3 STEP BY STEP INSTRUCTIONS nes ERE MIR erp E VERE ensure one dent E EVE 8 3 1 STEP T IDENTIFY
5. importers or only representatives are individually obliged to submit a registration for each substance they are responsible for In cases where a substance is manufactured or imported by more than one company potential registrants are required to submit certain information together This is called the joint submission JS of data Joint submission may apply to a substance to be registered REACH article 11 including on site or transported isolated intermediates REACH article 19 and it may also apply to a substance for which a C amp L submission is required by extension of the regulation REACH article 113 Registrants are required to jointly submit information on the hazardous properties of the substance its classification and labelling and testing proposal s if any It is also possible to jointly submit the chemical safety report and guidance on safe use REACH Article 11 if an agreement among the members is reached The information that needs to be submitted jointly is provided only by the Lead registrant on behalf of the others Each member of the joint submission shall submit separately and individually the following administrative information the legal entity identity the substance identity information on the manufacture and on the use s of the substance including tonnage as well as some exposure information for substances registered in quantities of 1 to 10 tonnes In terms of chronology the lead registrant will
6. lf none of the obove are applicable the user can identify the substance via the same method as the one used for the pre registration 4 However in that case the user must provide an explanation as to why he did not indicate either a pre registered inguired substance nor an already registered one Version 1 0 7 of 28 December 2008 REACH IT INDUSTRY USER MANUAL Part 7 Joint Submission AELHA http echa europa eu 3 STEP BY STEP INSTRUCTIONS The creation of the joint submission is a four step process reflected into four tabs pages A The creation of the joint submission is to be undertaken by the lead registrant only As a result of the process the joint submission is created and stored in REACH IT The security token is sent to the lead registrant via an internal REACH IT message In turn the lead registrant communicates the security token to the other potential members so that the other potential registrants can confirm their membership to the joint submission e The member registrants need both the name of the joint and the security code to be able to confirm their membership Chapters 3 1 to 3 4 of this manual deal with the joint submission creation and apply only to Q the lead registrant whereas chapters 3 5 and 3 6 apply to the members and the lead of the joint submission 3 1 Step 1 Identify substance From the home page click Joint submission followed by Create joint submission Figure 1 Th
7. page tab opens Figure 14 You as a member registrant have to type or copy amp paste the correct name of the joint submission and the security token into the appropriate compulsory entry fields Figure 14 Security Token page Reach te You are connected as Dilhac medium on behalf of Dilhac amp Preference Contact gt Confirm Membership gt Security Token Pre registration Pre SIEF Please enter the name and the security token of the joint submission for which you wish to confirm membership Registration nm nier a ME Marini notification ETISK are manaatory overing over a sign aispiays inrormatuon Joint submission Name JS Formaldehyde 2 Message box UT EE m Token 789 455 8d21 3246071035 User account Backto home Next gt gt Invoices Search e You can NOT proceed further if there is a mismatch between the name of the joint submission and the token see chapter 2 3 In case of mismatch you may either try again to enter the correct name and or token maximal number of attempts is 5 or you might contact the Lead registrant to provide you with a new or up to date security token Click on Next to proceed to the next page Contacts Figure 15 If you click Back to home you are sent back to the REACH IT homepage 3 5 2 Contacts tab In the Contacts page Fig
8. FOR ADDING CONSTITUENTS 10 FIGURE 6 ADDING A CONSTITUENT TO THE SUBSTANCE 11 FIGURE 7 CONFIRMATION OF ADDING A CONSTITUENT TO THE SUBSTANCE 11 FIGURE 8 JOINT SUBMISSION INFORMATION PAGE 12 FIGURE 9 JOINT SUBMISSION CONTACTS PAGE 13 FIGURE 10 VALIDATION PAGE 14 FIGURE 11 CREATE JOINT SUBMISSION BUTTON 14 FIGURE 12 JOINT SUBMISSION SUCCESSFULLY SUBMITTED PAGE 15 FIGURE 13 CONFIRM MEMBERSHIP PAGE FROM THE MENU 16 FIGURE 14 SECURITY TOKEN PAGE 16 FIGURE 15 SELECT CONTACTS TAB 17 FIGURE 16 ADD EDIT CONTACT PAGE 17 FIGURE 17 CONTACTS PAGE CONTACT PERSON TYPE 18 FIGURE 18 SELECT CONTACT PAGE SELECTING THE CREATED CONTACT 18 FIGURE 19 VALIDATION TAB 18 FIGURE 20 CONCLUSION PAGE 19 FIGURE 21 VIEW JOINT SUBMISSIONS PAGE 19 FIGURE 22 SUBSTANCE IDENTITY CRITERIA PAGE 20 FIGURE 23 VIEW JOINT SUBMISSIONS PAGE 20 Version 1 0 3 of 28 December 2008 REACH IT INDUSTRY USER MANUAL Part 7 FIGURE 24 FIGURE 25 FIGURE 26 FIGURE 27 FIGURE 28 FIGURE 29 FIGURE 30 FIGURE 31 FIGURE 32 FIGURE 33 FIGURE 34 FIGURE 35 Version 1 0 AELHA http echa europa eu Joint Submission JOINT SUBMISSION DETAILS PAGE SPECIFIC BUTTONS FOR THE LEAD REGISTRANT ASSIGN LEAD TO MEMBER PAGE CONFIRM ASSIGN NEW LEAD PAGE CONFIRMATION BUTTON FOR THE NEW LEAD ACCEPT LEAD PAGE MANAGE COUNTER PAGE MANAGE TOKEN PAGE CREATING A NEW SECURITY TOKEN JOINT SUBMISSION CONTACTS PAGE UPDATE CONTACT PERSON
9. If part of the information is incorrect i e a potential member has entered the wrong security token in REACH IT for more than 5 times but the joint submission name is correct REACH IT then prohibits any further entry At the 6 attempt the system displays an error message indicating that the maximum number of successive unsuccessful attempts to enter the right token for the given joint submission is reached Both the member and the lead registrant are informed by REACH IT via internal message when the number of specific membership attempts reached the maximum The potential member has to contact the lead outside of REACH IT and to ask to reset a new security token for the joint submission If all information is incorrect i e the potential member is unable to successfully enter both the security token and the joint submission name maximal number of attempts is 5 REACH IT disables all further attempts for the company to join that joint submissions REACH IT then sends a message to an ECHA administrator who if requested has the possibility to reset the attempt counter for that company 2 4 Substance identification In the context of joint submission a substance can be indicated as being e One of the company s pre registered substances pre registration number e One of the company s inquired substances inquiry number e One of the company s already registered substances including the Notified substances registration number
10. REACH IT If you click on lt OK gt the process is completed and you are sent to the lt Joint Submission Details gt page that displays all details from your newly created joint submission The buttons at the bottom of this page and the management of a joint submission is discussed in chapter 3 6 View joint submission 3 5 Confirm joint submission by members The first action that you as a potential member of the joint submission have to perform is to confirm your membership via the REACH IT application so you become a member 4 As pre reguisite you as the member must have received from the lead registrant the exact name of the joint submission and the security token To confirm your membership click Joint submission from the menu in REACH IT followed by Confirm membership Figure 13 Version 1 0 15 of 28 December 2008 REACH IT INDUSTRY USER MANUAL Part 7 Joint Submission AELHA http echa europa eu Figure 13 Confirm membership page from the menu Contact E A Rea You are connected as Dilhac medium on behalf of Dilhac amp Co Preferences Logout Home Company You have 3 unread message s in your message box Pre registration Pre SIEF Registration notification submissions Message box Create joint User account submission Invoices Search 3 5 1 Security Token tab The lt Token gt
11. REACH IT INDUSTRY USER MANUAL Part 7 Joint Submission AELHA http echa europa eu Figure 34 Confirm Delete page You are connected as Dilhac medium on behalf of Dilhac amp Co Preferences Logout Home gt View Joint Submissions gt Confirm Delete Pre registration Please confirm that the joint submission Delete1234 has to be deleted Pre SIEF Phase n Information Registratio notification n Joint submission Message box User account Invoices Search gt 3 6 5 The lead can not delete a joint submission as long as there are still active members Therefore a joint submission can only be deleted by the lead if all members already left the joint submission using the lt Leave gt buttonin their joint submission A member you can only leave a joint submission i e cannot delete it but it will only disappear from the members joint submission view after the lead deleted it Leave a joint submission as a member As a member click on lt Leave gt from the main lt View joint submissions gt page Figure 25 to be able to leave the Joint submission REACH IT will prompt you for a confirmation of leaving this joint submission Figure 35 Figure 35 Confirmation message for leaving a joint submission Contact _ i ja 11 You are conn
12. Reach 2 You are connected as provoc C gt t j on behalf of CompanyTest Preferences Logout Home gt View Joint Submissions Company Add new joint submission Pre registration Pre SIEF Substance identity criteria EC number 200 001 8 CAS number Registration notification Joint submission Chemical Name Message box ar meer User account Select Name Substance id Lead registrant Contact Phone Email Invoices No Records Found Search 312 22721 Cancel Fill in the information in the relevant fields example in Figure 23 in the EC number gt entry field Click on lt Search gt REACH IT will display the full list of your joint submissions already entered in REACH IT for the chemical with the lt EC number gt 200 001 8 More information about searching using the wildcard can be found in the industry user manual Part 9 Advanced search Figure 23 View joint submissions page Contact A HEAT sar ul You are connected as provoosj on behalf of CompanyTest Preferences Logout Home gt View Joint Submissions Company Add new joint submission Pre registration Substance identity criteria Pre SIEF vs EC number Registration notification CAS number Joint submission Chemical Name Message box _Search Clear User accou
13. SUBS TANCE ares ae en ane 8 SAd edev kejeleaee TOME DOS EET INTER 9 S2 Search vi specication of the substance idenlily vussi 9 3 2 STEP 2 ENTER THE JOINT SUBMISSION INFORMATION cech 12 3 3 STEP 3 SELECT THE APPROPRIATE CONTACT rese hse arse a sees ese sese rre nun 12 3 4 LEPP EV ALIDAIE ses ama maaala sms mus 13 3 5 CONFIRM JOINT SUBMISSION BY MEMBERS seen rise sese rise esee ese sese s sees ese sese nnns 15 UNT EE opo a i i 0 16 bb ME EO LA 16 OR cc ap iow sn cae oi nae de pees ses ee 18 3 6 VIEW JOINT SUBMISSION ise ttet treets testes seene seen seen nne 19 3 6 1 Assign New Lead JURE KOHAL 22 30 2 Manage TORCH Junctionalily aa i t 23 3 6 5 Modify contact details in the joint submission ss 24 3 6 4 Delete a joint submission een de nn 25 3 6 5 Leave a joint submission as a member sise 26 20 0 Leave he jomtsibmisston asa leadeb real 26 3 6 7 Take the lead a joint submission to become the leader Rs 27 List of figures FIGURE 1 CREATE JOINT SUBMISSION PAGE FROM THE MENU 8 FIGURE 2 SEARCH SUBSTANCE PAGE FOR THE JOINT SUBMISSION 9 FIGURE 3 RESULT OF THE SUBSTANCE SEARCH VIA THE REFERENCE NUMBER 9 FIGURE 4 SUBSTANCE IDENTIFICATION WIZARD PAGE 10 FIGURE 5 SEARCH EC SUBSTANCE PAGE
14. account Invoices Search 1 If you clicked on lt OK gt the process is completed and you are sent to the lt Joint Submission Details gt page see Figure 10 that displays all details from your newly created joint submission The buttons at the bottom of this page and the management of a joint submission is discussed in chapter 3 6 View joint submission 3 6 View joint submission Whether your company is the lead or a member of one or more joint submission s REACH IT allows you to consult the complete list of your Joint submissions From the REACH IT home page click on lt Joint submission gt and on lt View joint submissions gt Figure 21 Figure 21 View joint submissions page Contact 11 53 NE You are connected as provoosj on behalf of CompanyTest Preferences Lo i Home Company You have 0 unread message s in your message box Pre registration Pre SIEF Registration notification Message box Create joint User account submission Invoices Confirm Search membership A search option becomes available Figure 22 to search either by lt EC number gt lt CAS number gt or lt Chemical Name gt Version 1 0 19 of 28 December 2008 REACH IT INDUSTRY USER MANUAL Part 7 Joint Submission AELHA http echa europa eu Figure 22 Substance identity criteria page GECHA _
15. have to submit first his registration dossier The other registrants covered by the same joint submission will be identified in this dossier IUCLID 5 section 1 5 Only when the joint submission dossier reaches the end of the process the other registrants are allowed to submit their dossier Therefore when the lead registrant will receive the registration number of the joint submission registration he is asked to inform all members outside REACH IT A manufacturer or importer may decide to opt out from some parts of the Joint registration dossier opt out of joint submission Possible reasons for opting out could be disproportional costs the disclosure of information would be likely to lead to substantial commercial detriment or disagreement with the lead registrant on the selection of the information submitted in the lead registration A Member of a joint submission may also decide to opt in for one or more confidentialities claimed by the lead in the Joint registration dossier The opt in has to be indicated in REACH IT and the confidentiality claims should be indicated in his member dossier Applicants have to submit dossiers to ECHA via REACH IT which supports the submission of dossier files that have been prepared outside the REACH IT system in IUCLID 5 2 2 Lead and member registrants The company taking the role of the lead registrant has the responsibility to create the joint submission in REACH IT to submit the lead dossier and t
16. the substance identity Pre registration number H Reference number F type Inguiry number 2 i C Registration number 2 Reference number 05 2114204897 42 0000 You can either select the substance of the joint submission by providing a lt Reference number type gt pre registration inquiry or registration number and lt Reference number gt or by lt specifying the substance identity gt Both options Search via reference number type and Search via specification of the substance identity will be discussed in the next chapters 3 1 1 Search via reference number type A lt Pre registration gt lt Inguiry number gt or lt Registration number gt can be given to identify the substance of your joint submission To conduct the search define the relevant lt Reference number type gt click on the corresponding radio button Figure 2 and fill in the number in the lt Reference number gt entry field Click on lt Search gt Figure 2 The result page Figure 3 Figure 3 Result of the Substance search via the reference number Contact ia You are connected as provoos j on behalf of CompanyTest Prefe Company Pre registration Pre SIEF Registration notification Joint submission Message box User account Invoices Search 4 4 E Home gt Create Joint Submission gt Substance Substance
17. the joint submission the button Take lead becomes available to this member asignee Click on Confirm Lead if you as the newly appointed lead registrant accept to become the new lead registrant Figure 28 Consequently you become the active lead registrant and a confirmation message is displayed Figure 29 Contact Click on OK for the final confirmation and on Cancel to terminate the new lead registrant acceptance 2 Figure 29 Accept Lead page Reach T MINE s You are connected as Dilhac medium on behalf of Dilhac amp Co Preferences istrant of the joint submission JS Formaldehyde If you do not want to become the Home gt View Joint Submissions gt Accept Lead Logout assignment as the new lead the C 2 tion Company Pre registration By clicking on the Confirm button you will confirm your Pre SIEF new lead registrant of this joint submission please click on the Cancel button Registration Cancel notification Joint submission Message box User account Invoices Search 3 6 2 Manage Token functionality As the lead of a joint submission REACH IT allows you to manage the token and to have an overview on e g which company failled to enter the right token more than the maximum allowed attempts Furthermore REACH IT allows you to check which company failed to enter the right security token for the j
18. the right security token for the joint submission Name No Records Found Reminder If the member used the correct joint submission name but used the incorrect token and exceeding the maximum amount of attempts he will be prompted to contact the lead to reset his counter If the member however used the incorrect joint submission name and correct or incorrect token thereby exceeding the maximum of attempts REACH IT will prompt the member to contact ECHA to reset his counter The lt Manage token gt functionality available for the Lead in the lt View joint submissions gt A details page gives the possibility to either reset the counters for the token or create a new token Figure 31 Figure 31 Manage Token page creating a new security token Hore View Joint Submissions Joint submission Details Manage Taken The validity af the security taken has expired TOU can create a new security taken for the joint submission by clicking on the Create new taken button here after 3 6 3 Modify contact details in the joint submission At the bottom of the initial screen Figure 25 of the View joint submissions page click on Modify to change the details of the joint submission and contacts for your company As a preliminary step you first need to select from the list of contacts via the radio buttons on the left the contact you want to modify Figure 32 Then click on Modify Version 1 0 24 of 28 December 2008
19. why you did not provide a reference number in the previous screen in order to identify the substance Registration notification Substance constituent has not been pre registered inquired upon or does not have a Joint submission Explanation registration number Message box User account Invoices In this page you can specify the constituents which are present in the substance 2 you want to pre register Search If the constituent is in the EC inventory you can search for it using the form below If the constituent is not in the EC inventory you can specify it either by its CAS number and CAS name or by only its chemical name You can use the wildcard symboi to search with incomplete numbers or names For instance 200 will retrieve all EC numbers starting with 200 Hovering over a 2 sign displays help information for the corresponding field EC number 2 Please respect the EC number format For example 200 001 8 EC name formaldehyde 2 CAS number 2 Please respect the CAS number format For example 50 99 7 or 7732 18 5 Molecular formula 2 Select EC number EC name CAS number Molecular formula 200 001 8 formaldehyde 50 00 0 CH20 Selectconstituent Cancel Version 1 0 10 of 28 December 2008 REACH IT INDUSTRY USER MANUAL Part 7 Joint Submission AELHA http echa europa eu If you decide to manually search for your substance you have to clearly justify the reason why you are not using any refe
20. 9 Click on Create a new contact information to create a new specific contact person details can be found in Part 2 Sign up and account management Version 1 0 12 of 28 December 2008 REACH IT INDUSTRY USER MANUAL Part 7 Joint Submission AELHA http echa europa eu 4 The contact s created the lt create new contact information gt will automatically be asigned the role under lt Contact Type s gt as Joint Submission Figure 9 Figure 9 Joint submission Contacts page 2 2 w a D _ Reach You are connected as provoosj on behalf of CompanyTest Preferences Logout ETS i Home gt Create Joint Submission gt Contacts Company TWICE Contact Pre registration Pre SIEF The following contact persons defined for your company are available for Joint Submission follow up You can select one of them or create a new contact information You may deselect the contact currently included in your joint submission Registration i notification Select First Name Last Name Phone Fax Emaii Contact Type s Joint submission E John Mueller 4234125266 445678887 Z Z SX Message box zi i E O irk De Ville 354 5489 9654 dirk deville reach com User account Karel Vermassen 358 56478885 KVermassen Reach Yahoo co Joint Submission Invoices an
21. Jansen 358 8795 64877 Jan Jansen Testcompany fi Joint Submission Search O Jeroen Provoost 358 987 4562 jprovoost reacha yahoo co uk General O John M eller 1234125266 445678887 Z Z SX Joan Maes 356 789 4456 123 JMaes reach yahoo co uk Invoice Manager Click on lt Next gt to proceed to the validation step The lt Validation gt tab opens Figure 10 3 4 Step 4 Validate You as the lead registrant can therefore check all information previously entered in REACH IT for the creation of the joint submission Where needed you can go back to the previous tabs substance identification joint submission and contact person to edit amend information entered in each of the previous steps Click on lt Go to the Substance identity section gt lt Go to the submission tab gt or lt Go to the Contact person section gt links where appropriate Figure 10 Version 1 0 13 of 28 December 2008 REACH IT INDUSTRY USER MANUAL Part 7 Joint Submission AELHA http echa europa eu Figure 10 Validation page AECHA gt Reach RE You are connected as provoosj on behalf of CompanyTest Preferences Logout Home gt Create Joint Submission gt Validation Company Sse NICE CIIM meinem Validation Pre registration Pre SIEF Please verify your information before submitting your joint submission You can go back to each section if corrections are needed Registration noti
22. Name JS Formaldehyde Description The Joint Submission JS of formaldehyde Provided by the lead 295 RUNE registrant z W Chemical Safety Report F Review by an assessor Contact person Contact information Title Mr First Name Jan Last Name Jansen Phone 358 8795 54877 Fax E mail Jan Jansen Testcompany fi Organisation Organisation Name Company Test Department Joint Submissions Address Street Test street Street 2 Postal code City Town Helsinki Region County Country Fintand Postal address Joint submission members Company Status Title First Name Last Name Phone Email CompanyTest Lead Mr Jan Jansen 358 8795 64877 Jan Jansen Tesicompany fi Dilhac amp Member Mr Jan Bergmans 325 879 456222 Jan Bergmans Dilhacmedium co fi Modify Leave AssignNewLead ManageToken Delete Cancel Two additional buttons functionalities as opposed as the ones at the bottom of Figure 22 are available on the details page for the Lead registrant only i e lt Assign New Lead gt and lt Manage Token gt Figure 25 They are not available for members of the joint submission Figure 25 Specific buttons for the lead registrant Modif iese Assign NewLead The lead cannot use the Leave button until another member took over the lead Version 1 0 21 of 28 December 2008 REACH IT INDUSTRY USER MANUAL Part 7 Joint Submission AELHA http echa europa eu Click on lt Ass
23. Next gt gt At that stage you can still add another constituent or remove a constituent The lt Add another constituent gt button triggers the same steps as described earlier and the lt Remove a constituent gt button allows to remove one of the previously selected constituent Click on lt Next gt and the lt Joint Submission gt tab opens Figure 8 Version 1 0 11 of 28 December 2008 REACH IT INDUSTRY USER MANUAL Part 7 Joint Submission AELHA http echa europa eu 3 2 Step 2 Enter the joint submission information As a lead registrant you have to enter the name of the joint submission a description of the joint submission optional and you have to confirm what information you have agreed to provide as the lead of the joint submission to the members lt Guide on safe use gt lt Chemical Safety Report gt and or lt Review by an assessor gt optional Figure 8 A The joint submission name must have between 8 and 30 characters Figure 8 Joint submission information page i m Contact Reacht Mil You are connected as provoosj on behalf of CompanyTest Preferences 2 1 LE Logou Home gt Create Joint Submission gt Information Company tele Joint Submission Contact Validation Pre registration Pre SIEF Registration notification Joint submission information Jo
24. PAGE CONFIRM DELETE PAGE CONFIRMATION MESSAGE FOR LEAVING A JOINT SUBMISSION December 2008 4 of 28 REACH IT INDUSTRY USER MANUAL Part 7 Joint Submission AELHA http echa europa eu 1 INTRODUCTION The Industry User Manual IUM serves as the reference manual for all REACH IT functionalities which are and will be available to the Industry This IUM is meant for any industry user who needs to use REACH IT to submit or view data As more functionality becomes available additional or updated parts of this IUM will be released and made available from the ECHA website Prior to using this Part 7 Joint submission it is strongly recommended that the user reads Part 1 Getting started with REACH IT where the following topics are discussed in more detail e structure of this IUM e conventions used in terms of icons text buttons links e background information on REACH IT and its link to the IUCLID 5 website and application definitions of parties users message box contacts legal entity object How to get further support is also described in Part 1 Each subsequent parts of this IUM will therefore cover the step by step instructions to perform the required tasks of REACH submission of data Version 1 0 5 of 28 December 2008 REACH IT INDUSTRY USER MANUAL Part 7 Joint Submission AELHA http echa europa eu 2 GENERAL CONCEPT OF JOINT SUBMISSION 2 1 Link to the REACH regulation Manufacturers
25. e Contact person page You are connected as Dilhac medium on behalf of Dilhac amp Co Preferences Lo Home gt View Joint Submissions gt Joint Submission Contacts gt Update Contact Joint Submission Contact person Fill the form below to create a new contact person for your company This person will have the type Joint Submission and will be available for further joint submissions Company Pre registration Pre SIEF Dhassn infomahon from the contact persons list Registration Fields marked with an asterisk are mandatory Hovering over a 7 sign displays help information notification Joint submission Contact information Message box Title Mr User account First Name Jan Invoices Last Name Bergmans Search Phone 325 879 456222 Fax E mail Jan Bergmans Dilhacmedium co fi Organisation Organisation Name Dilhac 7 Co Department Joint Submissions Address Same as Company Street Annankatu Street 2 Postal code 00500 City Town Helsinki Region County Country Finland y Postal address Contact person type Contact Type 3 6 4 Delete a joint submission From the main lt View joint submissions gt page Figure 25 click on lt Delete gt and you can delete the complete joint submission from the REACH IT system REACH IT will prompt you for a confirmation of the deletion of the current joint submission Figure 34 Version 1 0 25 of 28 December 2008
26. e next 4 steps in the chapters 3 1 to 3 4 are performed by the lead of a joint submission Figure 1 Create joint submission page from the menu m t 4 1 GECHA _ Reach You are connected as provoosj on behalf of CompanyTest Preferences o 1 You have 0 unread message s in your message box Pre registration Pre SIEF Registration notification View joint submissions Message box User account Invoices Coni Search membership The lt Create joint submission substance gt page opens Figure 2 First you need to select the appropriate substance Version 1 0 8 of 28 December 2008 REACH IT INDUSTRY USER MANUAL Part 7 Figure 2 Search Substance page for the joint submission AELHA Joint Submission http echa europa eu vl m 3 a Rea You are connected as provoosj on behalf of CompanyTest Preferences Logout Company Pre registration Pre SIEF Registration notification Joint submission Message box User account Invoices Search Home gt Create Joint Submission gt Search Substance Substance Please select the identity of the substance you want to submit as part of the joint submission by either providing a reference number here below or by specifying
27. ected as Dilhac medium behalf of Dilhac 8 Preferences Logout Home gt View Joint Submissions gt Leave Joint Submission Pre registration Please confirm that you want to leave the joint submission december Joint submission Pre SIEF Phase in OK Cancel Information Registration notification Joint submission Message box User account Invoices Search You can leave a joint submission after you confirmed you membership at any given point in time after the lead registred the lead dossier or even after you submitted your dossier 3 6 6 Leave the joint submission as a lead The lead registrant is NOT allowed to leave the joint submission unless he assigns the lead e to another member and the member accepts the lead assignment see chapter 3 6 1 for details Version 1 0 26 of 28 December 2008 REACH IT INDUSTRY USER MANUAL Part 7 Joint Submission AELHA http echa europa eu 3 6 7 Take the lead of a joint submission The button Take lead gives that member the possibility to take the lead of a submission see chapter 3 6 1 for details The discussion about which member takes the lead should be undertaken among the members outside REACH IT After the assigned member has taken the leadership by using the Confirm Lead a confirmation action is required to become the lead registrant Version 1 0 27 of 28 December 2008 European Chemicals Agency Annankat
28. egistration and will be available for further pre registration from Registration the contact persons list notification i 2 Fieids marked with an asterisk are mandatory Hovering over 7 sign displays help information Joint submission Message box Contact information User account Title Mr Invoices First Name Jan Search Last Name Bergmans Phone 325 879 456222 Fax E mail Jan Bergmans Dilhac_medium co fi Organisation Organisation Name Dilhac 7 Co Department Joint Submissions Address Street Annankatu Street 2 Postal code 00500 City Town Helsinki Region County Country Finland vi Postal address Contact person type Contact Type t e L Fill in all mandatory entry fields Note that in lt Contact Type gt lt Joint Submission gt is selected by default Figure 16 as is shown in the enlargement in Figure 17 Click on lt Add gt to create the new contact The use of the lt Cancel gt button will terminate the creation of a new contact Further information about contact can be found in Part 2 Sign up and account management Version 1 0 17 of 28 December 2008 REACH IT INDUSTRY USER MANUAL Part 7 Joint Submission AELHA http eoha europa eu Figure 17 Contacts page contact person type Contact person type Contact Type Then select the newly created contact for the joint submission and click on lt Next gt Figure 18 to proceed t
29. fication Substance identification Joint Submission Contact Joint submission Mose box Substance identification ae Reaction mass of benzoylformaldehyde and formaldehyde and formaldehyde oxime Invoices Sand EC Number CAS Number Name 214 036 1 1074 12 0 benzoylformaldehyde 200 001 8 50 00 0 formaldehyde 200 845 7 75 17 2 formaldehyde oxime Go to the Substance identity section Joint Submission Joint submission information Name JS Formaldehyde Description The Joint Submission JS of farmaidehyde Provided by the lead id ner registrant Chemical Safety Report F Review by an assessor Go to the submission tab Contact person Contact information Title Mr First Name Jan Last Name Jansen Phone 358 8795 64877 Fax E mail Jan Jansen Testcompany fi Organisation Organisation Name Company Test Department Joint Submissions Address Street Test street Street 2 Postal code 2588 City Town Helsinki Region County Country Finland Postal address Go to the Contact person section CreateJointSubmission Cancel Figure 11 Create Joint submission button When the process is complete click on lt Create Joint Submission gt the bottom of the page Figure 10 shown enlarged Figure 11 If you click on lt Cancel gt the process is stopped and you are asked to confirm the termination of your joint submission If confirmed via the button lt OK gt you terminate the creation of your joint sub
30. ign New Lead gt to transfer the lead registrant assignment from one to another member of the joint submission more information in chapter 3 6 1 Click on lt Manage Token gt to reset the counter for the member that exceeded the maximum amount of attempts 3 6 1 Assign New Lead functionality A The current lead registrant may transfer the lead role in the joint submission Figure 26 and may assign this role to any of the other members of the joint submission To perform the transfer you as the current lead have to select one of the members of the joint submission via the radio buttons on the left and then click on lt Assign New Lead gt Figure 26 Assign Lead to Member page e z3 5 You are connected as provoosj on behalf of CompanyTest Preferences Logout Home gt View Joint Submissions gt Assign Lead to Member Pre registration Joint submission members Pre SIEF Select Company Status Title First Name Last Name Phone Email one Dilhac amp Co Member Jan Bergmans 325 879 456222 Jan Bergmans Dilhacmedium co fi Joint submission Message box Assion New Lead Cancel User account Invoices Search REACH IT prompts the user before assigning the lead to another member to confirmation the change Figure 27 Figure 27 Confirm Assign new Lead page Contact
31. int submission Name JS Formaldehyde Message box 30 characters User account T The Joint Submission JS of formaldehyde Invoices Search Description Iv Guidance on safe use lv Chemical Safety Report Iv Review by an assessor Provided by the lead registran SI lt lt Previous Cancel The Guidance safe use is part of the technical dossier and will correspond to information in the Safety Data Sheet SDS for the substance the Chemical Safety Report CSR is part of the registration dossier more information is available on the Q Guidance on data sharing These documents together with the indication of the review by an assessor may be submitted jointly only by the lead or separately Further information is available in Section 1 8 4 of the Guidance on Registration If you click on Cancel the process is terminated and you are asked to confirm it If you click on OK the creation of your joint submission is completed The button Cancel will bring you back to the creation of your joint submission Click on Next Figure 8 and the Contact tab page opens Figure 9 3 3 Step 3 Select the appropriate contact person A contact person responsible for the follow up of the joint submission can be selected from the contact list Figure 9 that was already provided in REACH IT by the lead company during the company sign up Also a new contact person can be defined Figure
32. ion Substance identification Message box User account cholest 4 en 3 one miine This information provision refers to the substance identified from the following main constituent s Search EC Number CAS Number Name 210 005 1 601 57 0 cholest 4 en 3 one Joint Submission Joint submission information Name december Joint submission Description yes Christmas is near Highest tonnage band F Guidance on safe use F Chemical Safety Report Review by an assessor Provided by the lead registrant Confirm membership Cancel Version 1 0 18 of 28 December 2008 REACH IT INDUSTRY USER MANUAL Part 7 Joint Submission AELHA http echa europa eu After having carefully evaluated the submitted information click on lt Create Joint Submission gt to confirm your Joint submission membership A confirmation message is displayed Figure 20 If you click on lt Cancel gt REACH IT will cancel your confirmation and take you to the home page Figure 20 Conclusion page Contact _ Reach You are connected as Dilhac medium on behalf of Dilhac amp Co Preferences Logout E Home gt Confirm Membership gt Conclusion Company Pre registration Your joint submission membership was succesfully submitted to REACH IT Joint submission name december Joint submission Pre SIEF Joint submission Message box User
33. mission When the joint submission is then validated and created an information message is displayed Figure 12 to confirm that the joint submission was successfully submitted Version 1 0 14 of 28 December 2008 REACH IT INDUSTRY USER MANUAL Part 7 Joint Submission AELHA http echa europa eu Figure 12 Joint submission successfully submitted page GECHA gt Reacht 1 ogout o You connected as provoosj on behalf of CompanyTest Preference Home gt Create Joint Submission gt Success Company Validation Pre registration Pre SIEF Your joint submission JS Formaldehyde was successfully submitted to REACH IT Registration Rt JA en WEN eee ee noGlicahon Please keep track of the joint submission token to be used by the other registrants Joint submission Token 789 455 8d21 3246071035 Message box User account OK Invoices Search At the same time as the new joint submission is created a security token is generated 4 It is your responsibility as lead registrant to communicate the token to all other member registrant s of the joint submission e Together with the token the lead registrant must indicate the validity of the token to the members of the joint submission 4 Sharing the security token among the member registrant s is not done in REACH IT but via other means outside
34. nt Select Name Substance id Lead registrant Contact Phone Email Invoices Reaction mass of benzoylformaldehyde and formaldehyde and Jansen 358 8795 JS Formaidehyde AT caine CompanyTest Dh 64877 Jan Jansen Testcompany fi Search d kor ici Q S LEMDE OM cholest 4 en 3 one r B R 321 r pp it submission Modif Delete Leave Cancel After selecting one joint submission from the list click the radio button on the left you as lead or member may take one of the following 4 actions lt Modify gt lt Delete gt lt Leave gt or lt Cancel gt lt Modify gt allows you to modify the contact details and select the contact that you will use in this joint submission lt Delete gt results in the deletion of the joint submission if you are the lead and all other members have left the joint submission If a member is still active i e did not leave the joint submission REACH IT will prompt you that this joint submission has confirmed memberships and cannot be deleted If you try to delete the joint submission as a member REACH IT will prompt you that only the lead of the joint submission can do this see details in chapter 3 6 4 lt Leave gt is used if you as a member plan to leave the joint submission The joint submission will be visible in your list of joint submission as long as the lead did not delete it And the lead can not use the leave button until another member has taken over the lead see details in chapte
35. o manage the joint submission The other companies called member registrants who want to be part of a joint submission first have to confirm their membership to the joint submission in REACH IT before submitting their dossier Version 1 0 6 of 28 December 2008 REACH IT INDUSTRY USER MANUAL Part 7 Joint Submission AELHA http echa europa eu The basics of the process are explained in chapters 2 3 and 2 4 and chapter 3 provides step by step instructions A In a joint submission the lead registrant has to submit his dossier first 2 3 The security token To ensure the unambiguous relation among the lead registrant and the member s a security token is created for each joint submission and serves to the confirmation of membership by the members of a joint submission see chapter 3 When a potential member wants to confirm his membership he has to enter the name of the joint submission and the security token in REACH IT If the information if correct REACH IT will display the joint submission information and will ask additional confirmation from the new joint submission member Each security token has a limited validity of 30 days from its creation e If it expires only the lead registrant can create a new security token using REACH IT for the joint submission upon request of a potential member A The lead registrant has to communicate with the potential member s about the new security token outside REACH IT
36. o the next tab Figure 18 Select Contact page selecting the created contact Contact ECHA al 3 iJ You are connected as Dilha dium on behalf of Dilhac amp Preferences Logout Home gt Confirm Membership gt Select Contact Company Token Contacts Validation Pre registration Pre SIEF create a new contact information Registration notification Select First Name Last Name Phone Fax Email Contact Type s LS etai Jan Bergmans 325 879 456222 Jan Bergmans Dilhacmedium co fi Message box User account Next gt gt Invoices Search 3 5 3 Validation tab The validation page creates an overview where you can validate each part of the previously entered specific information such as lt Substance identification gt or lt Joint Submission gt information Figure 19 Figure 19 Validation tab Contact n BECHA You are connected as Difhac medium on behalf of Dilhac amp ferences Logout 3 Home gt Confirm Membership gt Validation Company Token Contacts Validation Pre registration Pre SIEF Please verify your information before submitting your joint submission You can go back to each section if corrections are needed Registration notification Substance identification Joint Submission Joint submiss
37. oint submission but did not reach the maximum allowed number of attempts 23 of 28 Version 1 0 December 2008 REACH IT INDUSTRY USER MANUAL Part 7 Joint Submission AELHA http echa europa eu Figure 30 Manage Counter page Contact 2 m AELHA P Reac You are connected as Dilhac medium on behalf of Dilhac 8 Co Preferences Logout Home gt View Joint Submissions gt Joint Submission Details gt Manage Counter Company A General information Pre registration Pre SIEF Name JS Formaldehyde Security token 789 455 8d21 3245071035 Registration End of validity 2 notification ps Joint submission Companies failing to enter the right token Message box The following is the list of companies that failed to enter the right security token for the joint submission the maximum allowed number of subsequent unsuccessful times User account You can as the lead registrant select all or part of them to reset their counters of unsuccessful attempts to 0 invoices By doing so you allow those companies to try again to enter the right security token Search Select Name No Records Found Cancel The following is the list of companies that failed to enter the right security token for the joint submission but did not reach the maximum allowed number of subsequent unsuccessful attempts These companies are still allowed to enter
38. onfirm the constituent selected If you click on Modify you will be able to change your selection Additional constituents can be added one at the time In the substance identification page Figure 7 all added constituent s are displayed Figure 7 Confirmation of adding a constituent to the substance Le gt o et A re i You are connected as provoosj on behalf of CompanyTest Preferences Logout Home gt Create Joint Submission gt Substance Company Substance Pre registration Pre SIEF Welcome to the substance identification wizard for your joint submission Registration EVA To identify a multi constituent substance Start by specifying one of the constituents on this page Then the use the next page use the Add another constituent button and specify another constituent Repeat until all constituents maximum 10 have been specified Joint submission Message box Your selected substance name is Reaction mass of benzoyiformaidehyde and formaldehyde and formaldehyde oxime User account Invoices Search This identified substance refers to the substance identified from the following main constituent s Select EC Number CAS Number Name 214 036 1 1074 12 0 benzoylformaldehyde 200 001 8 50 00 0 formaldehyde 200 845 7 75 17 2 formaldehyde oxime Add another constituent Remove Constituent Cancel
39. rence number pre registration inquiry or registration number By searching via a wildcard for example 200 the results may exceed 500 chemicals and you are requested to narrow your search using more detailled fragment followed preceded by a wildcard for example lt 200 0 gt Figure 5 Once the desired constituent has been identified you can use the radio button to select it By clicking lt Select constituent gt Figure 5 a new constituent is added to your substance Then REACH IT displays an overview page with the constituent you selected Figure 6 Figure 6 Adding a constituent to the substance C o m 2 Home gt Create Joint Submission gt Verify Constituent a Reach You are connected as provoosj on behalf of CompanyTest Preferences Log Company Substance Pre registration Free You are adding a constituent to Reaction mass of benzoylformaldehyde and formaldehyde Registration notification y CE SEN AE d FRS pev ee The following constituent will be added to your substance Click on the Continue button to add it or Modify to change your selection Joint submission Message box EC Number CAS Number Name 200 845 7 75 17 2 formaldehyde oxime Modif Continue User account Invoices Search Click on Continue Figure 6 to c
40. rs 3 6 1 and 3 6 5 lt Cancel gt takes you back to the REACH IT home page 4 The lead and members get appropriate internal messages when members leave when the lead assign another lead Version 1 0 20 of 28 December 2008 REACH IT INDUSTRY USER MANUAL Part 7 Joint Submission AELHA http echa europa eu Finally click one of the joint submission s link under the column lt Name gt or lt Substance id gt if you want to view the details of the corresponding joint submission Figure 24 The details cover the lt Substance identification gt lt Joint submission gt lt Contact gt and lt Joint submission members gt Figure 24 Joint Submission Details page Contact 4 Ge You are connected as prov Home gt View Joint Submissions gt Joint Submission Details oosj on behalf of CompanyTest Preferences Logou Company x Substance identification Joint submission Contact Joint submission members Substance identification Pre registration Pre SIEF Registration Reaction mass of benzoylformaldehyde and formaldehyde and formaldehyde oxime notification EC Number CAS Number Name 214 036 1 1074 12 0 benzoylformaldehyde 200 001 8 50 00 0 formaldehyde User account 200 845 7 75 17 2 formaldehyde oxime Invoices Joint submission Message box Search Joint submission Joint submission information
41. u 18 P O Box 400 FI 00121 Helsinki Finland Tel 358 9 6861 80 Fax 358 9 6861 8210 http echa europa eu info Oecha europa eu
42. uent button and specify another constituent Repeat until all constituents maximum 10 have Joint submission been specified Message box User account invoices This identified substance refers to the substance identified from the following main constituent s Select EC Number CAS Number Name There are no constituents defined for your substance Search Add another constituent Click on lt Add another constituent gt Figure 4 to identify the constituent s of your substance Figure 5 After entering the compulsory justification text in the lt Explanation gt field you can search for a constituent via the lt Search gt option You can specify the constituent by lt EC number lt EC name gt lt CAS number gt or lt Molecular formula gt and also using the wildcard In the screen below we use lt formaldehyde gt as an example in the lt EC name gt entry field followed by clicking on the button lt Search gt The search result is shown at the bottom of the page Figure 5 and pertains to lt formaldehyde gt Figure 5 Search EC Substance page for adding constituents Contact A k RT An You are connected as provoosj on behalf of CompanyTest Preferences Logout home gt Create Joint Submission gt Search EC Substance Company Substance Pre registration Pre SIEF Please provide an explanation
43. ure 15 you can either select the contact person responsible for the joint submission from the present list of contacts entered during the REACH IT sign up procedure or create a new contact After selecting a contact via the radio button click on Next to confirm that this contact will be used in this joint submission If you want to define a new contact person click create a new contact information Figure 15 Version 1 0 16 of 28 December 2008 REACH IT INDUSTRY USER MANUAL Part 7 Joint Submission http echa europa eu Figure 15 Select Contacts tab AECHA Home gt Confirm Membership gt Select Contact You are connected as Dilhac Company Contacts Pre registration Pre SIEF create a new contact information Registration notification Select First Name Last Name Phone Fax Email Contact Type s Joint submission No Records Found Message box User account Next gt gt Invoices Search An additional page opens giving you the possibility to add all relevant contact information Figure 16 Figure 16 Add Edit Contact page You are connected as Dilhac medium on behalf of Dilhac amp Co Preferences Logout Home gt Confirm Membership gt Select Contact gt Add Edit Contact Company Token Contacts Validation Pre registration Pre SIEF Fill the form below to create a new contact person for your company This person will have the type pre r

REACH-IT INDUSTRY USER MANUAL Part 7 – Joint submission

Contents

Download Pdf Manuals

Related Search

Related Contents

REACH-IT INDUSTRY USER MANUAL Part 7 &ndash; Joint submission

Contents

Download Pdf Manuals

Related Search

Related Contents

REACH-IT INDUSTRY USER MANUAL Part 7 – Joint submission