Temporary Worker Timesheet User Manual 2014 - C&C
Contents
1. QD O talent is everything Temporary Worker Timesheet User Manual Contents POT O Oaren gran pee es ete tpn ceca ena ee anton AT eae veanaes eda AE 2 FOMO LC ONIO asta crete E E ne dds EE A ss 2 ES E E e E E EE EA EEN AE 3 Amending Your Password esseesssssessesssresressreressrerersrcresescressssreresetersserensssteesseeeee 4 OTN IO ses E AE E AE EEE EE E EA EE 5 Adding TiMmesheets sseseessessereesreererscressssrsssstressrererssctessscresssetersssterssetessssteesseeees 6 Returned timesheets ccccccssesescccssssssccccscesceucnccsceucusesecscensesceceesseeuneseceneeseeeees 9 Timesheet Progress cccssssesccccsssscceceecssceuensesceceeseseseceesesseeunesscececssseeecnsesseeuses 10 Timesheet Corrections seeessseseesesrerrersesssresssesssosssrereoesssrsteesssssreesssseseesseseeeerssse 1 Fe USI Ce cect cs cases AE es ct AA O EE E 1 Tracking the Progress OF a COM SCHON wii scanccissesertescvacctasactemnestsnedenninionenneens 14 Rejected cate casy de precede cach ccedons sotartecsanwaeciaponesaumecnnreaenassanutaivoutestecheavornts 14 About Omni Omni is a Recruitment Process Outsourcer RPO established in 1997 and winners of the Recruiter Award for Best Managed Service Provider 2008 and Outstanding Outsourced Recruitment Organisation 2010 We are entirely independent of any agency and do not have a database of our own We are working with Central amp Cecil fo manage the recruitment agency suppliers2. any other queries please contact your recruitment agency Raising a Correction A Raise Timesheet Correction button will disolay under your name on the homepage NB Please note that this button will be disabled if these timesheets have not yet been fully processed in which case please contact your agency if you feel that an amendment needs to be made to the timesheet C amp C where inspiration lives Jane Smith E Raise Timesheet Correction pe amp 0 task s 2A 2 current contract s with timesheets 3 0 interview s Click on this button and a Raise Correction Memo box will display Omni RMS Delivering Visibility amp Control CRC OOMNIMS COM 0845 519 4228 Contract Jane Smith 12345 28 April 2014 v Week Ending 09 May 2014 Timesheet Sun Mon Tue Wed Thu Fri m Weekday Day Hourly a OK Cancel If your assignment has been extended you will have a number of contracts that appear in the Contract drop down list at the top of the box You will need to select the correct contract by referring to the contract start date Select the Week Ending date for the timesheet that needs to be amended The timesheet will then display below for you to view the Original Timesheet submitted Comments Box In order to submit your correction please enter comments in to the Comments box to clarify what needs correcting in the original timesheet You need to provide cle
3. 33 Figure 7 Omni RMS Delivering Visibility amp Control CRC OOMNIMS COM 0845 519 4228 Timesheet Progress You can check the progress of timesheets submitted at any time via the Timesheet Summary Expand the section and select your name from the contractor column Again only contracts with timesheets that have not been submitted will display C amp C where inspiration lives Jane Smith Raise Timesheet Correction tee Jane Smith Accounts Clerk 28 Apr 2014 12 May 2014 3 interview s OMNI Resource Management Solutions 2009 2014 Cookie Policy Figure 8 Figure 10 will display The task column displays what stage in the process the timesheet is currently at To view the timesheet for that particular date click on the date under the Week Ending column C amp C where inspiration lives Timesheets Jane Smith Accounts Clerk Timesheet 09 May 2014 10802 20140509 Pending Figure 9 Omni RMS Delivering Visibility amp Control CRC OOMNIMS COM 0845 519 4228 Timesheet Corrections If an original timesheet has been incorrectly input the Appellia system allows you to raise a correction for any timesheets that have already been processed in order to amend the following The number of hours days worked The type of rate selected against these hours days e g Overtime Standard Annual Leave The expenses claimed if these can be claimed for your assignment For
4. address the one that your login details were sent to in the Email Address field on the page and enter the password that you received in the Password field Then click the Login button This will then take you to your own personal homepage Omni RMS Delivering Visibility amp Control c amp CcQomMmnNImMmMSs com 0845 519 4228 Amending Your Password If you wish to amend your password hover over Users in the grey toolbar and select My Account C amp C where inspiration lives Jane Smith Forenames Last Name Smin Email Address amami OOO Confirm Passwora sd OMNI Resource Management Solutions 2099 2014 Cookie Policy Figure 2 You will then be taken to your Account Details page where you are asked to enter a new password and then confirm this password Click the Save button to save these changes and return to your Homepage Omni RMS Delivering Visibility amp Control c amp CcQomMmnNImMmMSs com 0845 519 4228 Homepage When you login you will be taken to your personalised homepage C amp C wnere inspiration ives Jane Smith Raise Timesheet Correction amp 0 task s Outstanding Tasks A Position Start End Accounts Clerk 28 Apr 2014 12 May 2014 3 interview s OMNI Resource Management Solutions 2009 2014 Cookie Policy Figure 3 Outstanding Tasks The homepage is designed to give you easy access fo all of your personal recr
5. ar detail of what is required Once complete please click OK to submit Omni RMS Delivering Visibility amp Control CRC OOMNIMS COM 0845 519 4228 Expenses Receipts If you are adding additional expenses you will need to email your receipts to accounts omnirms com quoting your Name Contract Reference as displayed in the Contract drop down list and the week ending date for the expenses Corrections already raised You may see a red message at the top of the box when you are selecting the relevant week ending date Anew correction memo cannot be created for this timesheet as an existing one is being processed Contract Jane Smith 12345 28 April 2014 hi Week Ending 09 May 2014 x Timesheet Sat Sun Mon Tue Wed Thu Fri ale j je Gi j N i HESE D 0 8 E a 8 8 40 Weekday Day Hourly OK Cancel This message indicates that a correction is already being processed for this week Until this has been completed you cannot raise another correction for this week You will need to contact your agency to ensure that amendments are made to the correction already raised before it is finalised Omni RMS Delivering Visibility amp Control c amp CcQomMmnNImMmMSs com 0845 519 4228 Tracking the Progress of a Correction Once you have submitted your correction you can track its progress in the same way that you track timesheets The Correction will be distinguished as a Correcti
6. elected Under Timesheet in the Rate column ensure you choose the correct rate The rate should be chosen in accordance with the type of hours worked and will have been agreed upfront as part of your contract assignment Examples include e Weekday Day Monday to Friday 8am until 80m Omni RMS Delivering Visibility amp Control c amp CcQomMmnNImMmMSs com 0845 519 4228 e Weekday Night Monday to Friday 80m until 8am e Weekend Day Saturday 8am until 80m and Sunday 8am until 80m e Weekend Night Saturday 8pm until 8am and Sunday 8pm until 8am Monday morning e Bank Holiday Good Friday Easter Monday May and August Bank Holidays e Annual Leave Approved and confirmed holiday e Sickness Absence unable to attend work due to sickness e Special Bank Holiday Christmas Eve Night Christmas Day Night New Year s Eve Night New Year s Day Night and Easter Sunday Night shifts are to be entered in full against the day the shift started e g and 8hr night shift starting at a Thursday and ending on Friday should be entered as 8 in the Thursday The rate that applies is the rate that applies when the shift starts For example Friday night shift 80m 8am Saturday the rate that applies is Weekday Night The Period field displays when a timesheet is added The type of period Is predefined and displays different periods according to the Rate selected The different types include e Hour e Day e Week Leave
7. on in the Type column C amp C where inspiration lives Timesheets Jane Smith Accounts Clerk Timesheet 09 May 2014 10802 20140509 Authorised Correction 09 May 2014 10802 20140509 1 Pending done By clicking on the week ending date for the correction or the original timesheet you will be able to view both timesheet and correction together in one screen for the specified week Rejected Correction If for any reason a Correction is declined by the Omni Recruitment Team or the Line Manager you will receive an email from the system confirming the rejection Omni RMS Delivering Visibility amp Control CRC OOMNIMS COM 0845 519 4228
8. on Tue Wed Thu Fri col Weekday Day Hourly 0 0 8 8 8 8 8 40 Edit Remove Hourty EE EJP COMPLETE DELETE TIMESHEET Please only click the selected button once Add Figure 5 Omni RMS Delivering Visibility amp Control CRC OOMNIMS COM 0845 519 4228 If more than one timesheet approver has been set up a POP UP box will display containing a list of Timesheet Approvers Please select the name of the manager who will be available to approve your timesheet within the next few days then choose OK Choosing Cancel will return you back to the timesheet input page Enter Timesheet Please select the desired Timesheet Approver rox concer Figure 6 What Happens Next The timesheet will then be sent to the Timesheet Approver you selected and they will be notified by email Returned timesheets If a timesheet is returned to you to amend following submission you will be able to click the link in the email to go straight back into the timesheet or alternatively you can go to the Outstanding Tasks section of the homepage Click on Amend Timesheet and you will be presented with the option to make further amendments to the timesheet and see the Approvers comments C amp C where inspiration lives uses gt Logo Jane Smith Raise Timesheet Correction amp 1 task s Outstanding Tasks 6 26038 Accounts Clerk Central Office C amp C Online Timesheet Process Jane Smith Amend Timesheet 13 May 14 15
9. the Project Number and Details field blank For each rate type you select a box will disolay under each day for you to enter the total number of hours worked at each pay rate If the rate if something that is paid daily a tick box will disolay as opposed to a Dox You must click Add in order for each entry to be captured Omni RMS Delivering Visibility amp Control CRC OOMNIMS COM 0845 519 4228 If Expenses can be claimed as part of the assignment the Expenses section will display and allows you to enter in any expenses incurred To do this 1 Choose a date from the date picker 2 Enter the amount in the Amount column 3 Provide a description of the expense 4 Choose the Add button You can also upload a receipt should you want to Simply Choose the Upload button Choose the Browse button Locate the file Choose Open with the file selected Choose Upload ae a o If you are happy with your timesheet choose the Complete button The page will display shaded and a confirmation box will display Choose the OK button to confirm submission The page at centralandcecil appellia com says a Complete are you sure you want to continue where inspiration lives i pdt eee N PETRA l Y Users gt sensi es beet ES pS ome Jane Smith Enter Timesheet Central Office Sue Geel ta DELETE TIMESHEET Please only click the selected button once Week Ending Fri 09 May 2014 v Timesheet oe ae Sat Sun M
10. they use to provide temporary workers in to the business Our Appellia system provides online timesheet entry and approval for the business and this manual will talk you through the steps to use it Point of Contact If you have any problems or questions please call the Recruitment Hotline 0845 519 4228 and ask for one of the following members of the team New Booking New Temps Rate Queries Sarah Steward Extension and Expiry Queries Heather Smith Timesheet Queries Heather Smith Omni RMS Delivering Visibility amp Control CRC OOMNIMS COM 0845 519 4228 Getting Started To access the Appellia system go to https centralandcecil appellia com This will take you to the login page below C amp C where inspiration ives To login enter your email address and password then click Login If you do not have an account on this site please use the registration form below Remember my email address on this computer O Keep me logged in on this computer Forgotten your ord Fill in your email address above then a Ck here af j we will send you a new one OMNI Resource Management Solutions 2009 2014 Cookie Policy Figure You should have already been set up with login details by your Agency so please refer to your email for login details If you have not yet received login details you should contact the Omni Central amp Cecil Recruitment team on 0845 519 4228 You will need to enter your email
11. uitment tasks Any tasks that you have outstanding will display in the Outstanding Task list Timesheet Summary A list of your contracts assignments are detailed under the Timesheets Summary If there is more than one contract only contracts with timesheets that have not been submitted will display To add the latest timesheet choose the Add button on the right hand side of your contract details Omni RMS Delivering Visibility amp Control CRC OOMNIMS COM 0845 519 4228 Adding Timesheets When you click Add the timesheet will display At any time you can choose the Save button which will allow you to save the details and return to your timesheet at a later stage If you want to cancel inputting a timesheet choose the button Delete Timesheet If you then wish to input a timesheet for a week you have cancelled you will need to contact your Omni Account Manager C amp C where inspiration lives Jane Smith Enter Timesheet Central Office SAVE COMPLETE DELETE TIMESHEET Please only click the selected button once Week Ending Frioo may 2014 v Timesheet Sat S Mon Tue Wed Th F Howry IC IC CCC acc Add Please only click the selected button once OMNI Resource Management Solutions 2009 2014 Cookie Policy Figure 4 The Week Ending field is a dropdown list which will display all timesheets within your contract period Please ensure that the correct week ending date Is s
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