Getting Started Guide for the VSX Series
Contents
1. 4 Press and hold a number to store the preset position To store a double digit preset 10 99 hold the second number down Any existing preset stored at the number you enter is replaced To delete all presets 1 Ifa callis connected press near to choose a near site video source 2 Press Preset on the remote control Polycom Inc 13 GETTING STARTED GUIDE FOR THE VSX SERIES 3 Press Delete to delete all presets eS You cannot delete just one preset Instead override an existing preset with the new camera position Switching Between Full Screen Video and the Home Screen Before the call connects you see the near video in a small window on the Place a Call Home screen When the call connects the system automatically Shows the video in the whole screen You can switch back to the Place a Call screen during a call for example if you need to adjust a user setting and your system is configured to allow you to do so To learn about adjusting user settings see 14 WWW POLYCOM COM VI DEODOCUMENTATI ON CONTROLLING WHAT YOU SEE Customizing Your Workspace on page 39 To see the video in the full screen gt gt Press near on the remote control To see the Place a Call screen gt gt Press Home on the remote control Showing Moving and Turning Off the PIP Polycom Inc During a call on a single monitor system the Picture in Picture PIP displays what your main camera is s2. Do Not Disturb Refuse incoming calls Callers hear a busy signal and you receive no notification about incoming calls Using Chair Control for Multipoint Calls Polycom Inc During some multipoint calls you can use chair control to manage the people video In this type of call the chair controller can choose the site whose video Is sent to other sites in the conference The chair controller can also disconnect a site or end the conference Any participant can choose to view a specific site request to be the broadcaster or request to be chair controller Only one site at a time can be the chair controller Before a site can become the controller the site with control must give up control The type of MCU in use and the systems in the call determine whether chair control is available This MCU Allows chair control if Internal MCU The call includes VSX systems ViewStation EX ViewStation FX and VS4000 systems connected by IP ISDN or both IP and ISDN Other systems connected by ISDN only External MCU Allowed by the external MCU 29 30 GETTING STARTED GUIDE FOR THE VSX SERIES To use the chair control options when you are in a multipoint call 1 Ona PC open a web browser 2 Inthe browser address line enter the system s IP address for example http 255 255 255 255 to go to the video conferencing system s web interface 3 Click Place a Call 4 Click Chair Control to go to t
3. 2 3 Select Web Streaming from the Utilities screen 4 Select the Start Streaming option to begin streaming You can start the stream before or during a video call To stop streaming a conference 1 Select System from the Place a Call screen 2 Select Utilities from the System screen 3 Select Web Streaming from the Utilities screen 4 Clear the Start Streaming option to stop the stream 37 GETTING STARTED GUIDE FOR THE VSX SERIES Viewing a Stream 38 Before you view the streamed conference you need to Install the QuickTime player on your PC O Obtain the IP address of the video conferencing system and the password if any from the conference organizer To view a streaming conference 1 Ona PC open a web browser 2 Inthe browser address line enter the system s IP address for example http 255 255 255 255 to go to the video conferencing system s web interface 3 Click Streaming 4 If prompted enter the user name and password provided by the conference organizer To stop viewing the streaming conference gt gt Close the web browser WWW POLYCOM COM VI DEODOCUMENTATI ON CUSTOMIZING YOUR WORKSPACE Customizing Your Workspace You can customize what you see on the screen depending on how your system is configured You can change these options before you place a call and when the system is in a call Allowing the Far Site to Control Your Camera If you have a VSX room s
4. MCU s microphone Adjusting for Room Lighting S You can use the backlight control to adjust the brightness of the video that the main camera sends to the VSX system Backlight compensation adjusts the camera s iris to take in less light Adjusting this setting can be helpful when the room arrangement results in strong light coming from behind the people in the picture Because backlight controls adjust the main camera these controls will not make content from a laptop or a document camera appear brighter To turn backlight compensation on 1 Select System from the Place a Call screen 2 Select User Settings from the System screen 3 Scroll to Backlight Compensation and press on the remote control to enable the option 4 Press O Home to save your change and return to the Place a Call screen Setting Camera Brightness VSX 3000 Only Polycom Inc If you have a VSX 3000 system you can set the camera brightness Like the backlight compensation setting this setting adjusts the camera s iris If there is a lot of light in the room set the camera brightness to a low number so the camera takes in less light If the room is dark set the camera brightness to a high number so the camera takes in more light The default is 11 To set the camera brightness 1 Select System from the Place a Call screen 2 Select User Settings from the System screen A GETTING STARTED GUIDE FOR THE VSX SERIES Scroll to C
5. Select the audio only site from the Hang up screen to hang up the call If the person on the telephone hangs up first you need to disconnect the call from the VSX 8000 system just as you would hang up a telephone receiver in a regular phone call 10 WWW POLYCOM COM VI DEODOCUMENTATI ON CONTROLLING WHAT YOU SEE Controlling What You See Adjusting your cameras lets you show conference participants what you want them to see You can adjust cameras and other video sources before the meeting starts and while the meeting is in progress Selecting and Adjusting a Camera or Other Video Source Polycom Inc You can use the remote control to select the main camera or any other near site or far site video sources such as document cameras laptops VCRs or DVD players You can also use the remote control to adjust the main camera on VSX room systems If you have a VSX 3000 system you must pan tilt and focus the main camera manually You can also adjust any auxiliary camera or far site camera that supports pan tilt and zoom movement You can adjust the far site camera only if the camera supports electronic pan and tilt and the far site system is configured to allow you to control its camera To select a near site or far site camera or other video source 1 If you are ina call press a Near or 9 Far to select either a near site or far site camera or other video source The icon on the screen indicates which you can sele
6. Using the VTX 1000 Conference Phone in Video Calls on page 34 Placing an Audio Only Call To place an audio only call from your system 1 On the Place a Call screen enter the number you want to call To place a call within your PBX system enter the last four digits of the number To delete a digit press Delete on the remote control 2 Press A Call to place the call Adding an Audio Only Call to a Video Call You can add an audio only call to a video call only if your local telephone company has enabled three way calling on your line To add an audio only call after your video call connects 1 Press A Call on the remote control 2 Select Add Call from the Hang up screen 3 Use the number buttons on the remote control to enter the telephone number of the audio participant that you want to add to your video conference 4 Press A Call on the remote control 5 After the audio call connects press 8 Near or 9 Far to return to the video conference Adding a Video Call to an Audio Only Call If you are already in an audio only call you can add a video call to your call To add a video call after your audio only call connects 1 On the Place a Call screen enter the number you want to call 2 Press dA Call to place the call Ending an Audio Only Call To hang up from an audio only call Polycom Inc GETTING STARTED GUIDE FOR THE VSX SERIES 1 Press Q Hang Up on the remote control 2
7. edit an entry Press Directory on the remote control Scroll to the entry you want to edit and then select Edit Edit the information as needed I i Select Save to save your changes and return to the directory To delete an entry 1 Press Directory on the remote control 2 Scroll to the entry you want to delete and then select Delete While you can delete entries from your local directory you cannot delete entries from a global directory Categorizing Directory Entries 24 When you categorize your local entries you can find calling information quickly by searching just the entries in a category instead of the entire directory To create a new category Press Directory on the remote control hs 2 Select Category 3 Select Edit Category 4 Enter a category name 5 Press Back on the remote control to save the new category To delete a category Press Directory on the remote control Select Category Select Edit Category ae oe YS Scroll to the category name you want to delete and then select Delete When you delete a category all entries in that category are deleted If you want to keep these entries be sure to assign them to a new category before you delete the old category WWW POLYCOM COM VIDEODOCUMENTATION Polycom Inc WORKING WITH DIRECTORY ENTRIES To assign an entry to a category 1 Press Directory on the remote control 2 Scroll to the entry
8. entry to the directory 1 Press Directory on the remote control 2 Select New and specify that this is an entry for one site 3 Specify the following information WWW POLYCOM COM VIDEODOCUMENTATION WORKING WITH DIRECTORY ENTRIES In this field Enter this information Name that will appear in the directory list and on incoming call messages Number ISDN number to use for calling the site Call Quality Call speed to use for ISDN calls to the site IP Number IP address for calls to the site Extension The system s gateway extension Call Quality Call speed to use for IP calls to the site Phone Number Optional contact information for other resources in the conference room Mobile Number Email Category Designation to help you quickly find the number in the directory 4 Select Save to save the entry To add a multiple site entry to the directory 1 Press Directory on the remote control 2 Select New and specify that this is an entry for multiple sites 3 Add up to three numbers to this multiple site entry in one of these ways Select entries from the directory Add entries manually 4 Specify a speed for the call Note that each call in the multipoint conference is placed at the same speed 5 Select Save to save the entry 6 Enter a name for this entry as you want it to appear in the directory list Polycom Inc 23 GETTING STARTED GUIDE FOR THE VSX SERIES 5 To
9. has been configured to work with the VTX conference phone you can use the conference phone to place video calls To place a video call using the VTX phone 1 Leave the VTX conference phone on hook 2 On the VTX conference phone keypad enter one of these The ISDN number for example 19784444321 of the VSX system The IP address for example 255 255 255 255 of the VSX system 6 To enter a dot in an IP address press 2 Press the VID CALL soft key on the conference phone to place the call Adding Sites to a Video Call Using the VTX Conference Phone You can add video or audio only sites to a video call using the VTX conference phone To add video or audio only sites 1 Place a video call to the first site using the VTX conference phone or the video conferencing system 2 On the VTX conference phone enter the number of the site you want to add To call a video site enter the number and press the VID CALL soft key To call an audio only site enter the number and press the Phone button on the VTX keypad 34 WWW POLYCOM COM VIDEODOCUMENTATION USING THE VTX LOOO CONFERENCE PHONE IN VIDEO CALLS Muting the Audio in a Call that Includes a VTX Conference Phone C You can use the mute button on the VTX conference phone to mute the audio in video calls To mute the audio in a call with the VTX conference phone gt gt Do one of the following 1 Press the Mute button on the VTX conferen
10. seen eeeeeeeeeeeeeeneneenes 40 Hearing Audio Confirmation When You Didl cccccccceccccccee cece eee e eee e eee eee e eee e ee ee eee eeeses bee bbb an bees 40 AGVUSUNG TOF ROOM LION UNO orsus tee ne deans tonieduiadscneeenene dea ee AE A EET 41 Setting Camera Brightness VSX 3000 Onlly cc cece cece cece cee eee eens eee eee b eden eee e een nn Een ES 41 Changing the System Color SCHeMC sinense trna a a a A A tease eee ewe aceeeses 42 Enabling Dual Monitor EMUlatiOn icc seenak ea oe tale a a ENa 42 Using Your VSX 3000 System as a PC MONItOL cccssssssscccessnnnsessseeees GS VIGEO Conferencing TIPS sissssessiessiesssecinsdiecsiesieieeissiiicstssicssiseiesiceaiane 45 MDS Tor Gl Cae MCCUNGS cnats te siocivntniaceatissennidvnsacuetatswatetutacsh le oni Geiareat a a a aA 45 TIPS TOR Great VideO aade an vedere tia brulee N E EE naviernt E dee Gaammuare rA N hws 45 TPS TOF Great AUGO aiani a T he EE E E EE a EENAA E deter a EA A E TA E ASEA 45 NOS TOF SNOWING DOCUMEN S rriren N o E O E A 46 WWW POLYCOM COM VI DEODOCUMENTATI ON System Basics Getting Started Guide for the VSX Series When you attend a meeting using the Polycom VSX system you ll see that it s very much like any other meeting you attend in a conference room With a VSX system you can meet with people anywhere in the world without any travel required The VSX systems are easy to use It s easy to place calls create your own directory of number
11. 11 Setting anad Using Camera Prese riirn Mactan toate tel ra inac sae a a Pats teanelvieGe ead eaaias 12 Switching Between Full Screen Video and the Home Screen cc cece cee eeee cess eee eeeeeeeeeeeeeeeeseaeaes 14 SNOWING Moving and Turning Of the PIP aici acne aseenteveinduds Shae A cata AE A A EA 15 Enabling Voice Tracking to Presets VSX 8000 Only c cece cece cece eee e eee e eee eeeeeeeeeeeeseenenuneeeeeneas 16 Controlling What You Hear s sssssssssnunnnnunnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn LO AdJUSEMNO VOUM E vrssunendusetacenutialan eh abhracedel denen enatliaweneutatentacd desert Madandseriueewomak danse a AE 16 MUOTING ENE IMIICFODMONG 43 best daite en deaes a cadet aa sea bone u ea ary bela Beta g eee ean dette A 17 Enjoying stereo AUGIO IN VIdCO CallS enciocdctesusen a tanta sadiaeel es sientniad ee latee EA 17 Showing Content and Video SOULCES sssssss2u2222222222222222222222222 LO What You See When You SNOW Content c sciicsscccictecesiies iretiad ies iateiarabdabertinbberetakeieei ateeewbeer eaten ns 18 Showing Content froma Laptop OF PC veicciscecicotsmeetaneuweds s canon tweniiadnwee docee de tamed EEEE 18 Using a Document Camera VCR Or DVD Player cccccc cece cece cece eee nee ee ee eee eeeeeeeeabbeeenneeaes 21 Working with Directory Entries ssssss2222222222222022220u20220202202222 2 22 Searcning ne DIECON pasion sds deailindamuiauintnsee ee teneas war
12. C Avoid wearing bright colors all light or all dark clothing or very busy patterns such as small checks or narrow stripes Light pastels and muted colors look the best on the screen If there are windows in the room close any drapes or blinds Daylight is a variable light source and can conflict with interior room lighting Use natural gestures when you speak When adjusting your camera try to fill the screen as much as possible with people rather than with the table chairs walls or the floor Speak in your normal voice without shouting Ask the people at the other site if they can hear you Have them introduce themselves so you can be sure that you can hear them Since the audio has a very slight delay you may want to pause briefly for others to answer you or to make comments As with any meeting try to limit side conversations 45 GETTING STARTED GUIDE FOR THE VSX SERIES VSX Room Systems E Q Place the microphone on the table in front of the people in the meeting If your room is very large consider adding another microphone If your video conferencing room is configured to use stereo sound the microphones are positioned at the end of the conference table nearest the video conferencing system If two microphone pods are connected one is positioned on the left side of the table and one is on the right If one microphone pod is connected it is positioned with the Polycom logo pointed toward th
13. Press Directory on the remote control 2 Find the entry to call 3 Press A Call to place the call For more information about using the directory see Working with Directory Entries on page 22 Depending on your system configuration when you make a call using an entry with both ISDN and IP dialing information the system may prompt you to choose which way to place the call To hang up from a call 1 Press Q Hang Up on the remote control 2 Confirm that you want to end the call If you don t confirm that you want to hang up the system disconnects the call automatically after 60 seconds WWW POLYCOM COM VI DEODOCUMENTATI ON CALLING AND ANSWERING Types of Video Calls You Can Make Polycom Inc You can make either ISDN or IP calls or both using the VSX system depending on your system configuration The VSX 6000 allows only IP calls The following table lists all possible call combinations From You can call By dialing ISDN ISDN Phone number IP Phone number of the far site gateway and the extension E 164 address of the far site Enter the extension after the gateway number or wait until the gateway prompts you for the extension LAN Same LAN Alias E 164 address or IP address Different LAN Access code of the near site gateway the selected speed code the ISDN number for the far site gateway and the extension E 164 address of the far site Enter the extension after the ga
14. Sy POLYCOM Getting Started Guide for the VSX Series December 2004 Edition 3725 21286 006 A GETTING STARTED GUIDE FOR THE VSX SERIES Trademark Information Polycom and the Polycom logo design are registered trademarks of Polycom Inc and Global Management System PathNavigator People Content Siren 14 StereoSurround Visual Concert VSX and VTX are trademarks of Polycom Inc in the United States and various other countries All other trademarks are the property of their respective owners Patent I nformation The accompanying product is protected by one or more U S and foreign patents and or pending patent applications held by Polycom Inc 2004 Polycom Inc All rights reserved Polycom Inc 4750 Willow Road Pleasanton CA 94588 2708 USA No part of this document may be reproduced or transmitted in any form or by any means electronic or mechanical for any purpose without the express written permission of Polycom Inc Under the law reproducing includes translating into another language or format As between the parties Polycom Inc retains title to and ownership of all proprietary rights with respect to the software contained within its products The software is protected by United States copyright laws and international treaty provision Therefore you must treat the software like any other copyrighted material e g a book or sound recording Every effort has been made to ensur
15. VSX 3000 System as a PC Monitor If you have a VSX 3000 system you can save space in your office or conference room by also using the VSX 3000 XGA display as your PC monitor Typically you do not need to change the factory defaults for these settings However if you do need to access the monitor settings use the buttons on the front of the VSX 3000 monitor Press MENU then press SELECT and ADJ UST as needed to change the settings Before You Begin Check that the laptop video is configured to use one of these supported resolutions and refresh rates Resolution VGA 640 480 VGA 720x400 SVGA 800 x 600 XGA 1024 x 768 SXGA 1152 x 864 SXGA 1280 x 960 SXGA 1280 x 1024 Macintosh 640 x 480 Macintosh 832 x 624 To use your VSX 3000 system as a PC monitor 1 Connect your PC to the VSX 3000 system as described in Chapter 2 of the Administrator s Guide for the VSX Series 2 Press the Input button on the front of the VSX 3000 system to toggle between displaying content from the PC and showing video from the video conferencing system Polycom Inc 43 44 GETTING STARTED GUIDE FOR THE VSX SERIES To answer a call while using the VSX 3000 system as a PC monitor 1 When you hear a ring press the Input button on the front of the system to switch to the video conferencing system You must answer within 90 seconds or the system will automatically reject the call 2 Press A Call on the remote
16. ace a Call screen If you have a VSX 3000 system that you are using as your PC monitor Polycom recommends that you set up the system so that you have to answer calls manually If you receive a call while using the system as a PC you hear a ringing sound and you can switch to video to answer the call manually Alternatively you can ignore the call and it will not connect thereby preventing the caller from seeing or hearing you at your desk Muting Automatically Answered Calls If your system is configured to answer calls automatically you can choose whether to mute the audio when calls connect This prevents callers from overhearing conversations or meetings After the call connects you can press Mute when you re ready to unmute the call Note that if you enable this option during a call the audio for the current meeting is not affected To mute automatically answered calls 1 Select System from the Place a Call screen 2 Select User Settings from the System screen 3 Scroll to Mute Auto Answer Calls and press on the remote control to enable the option 4 Press Home to save your change and return to the Place a Call screen 32 WWW POLYCOM COM VI DEODOCUMENTATI ON SCHEDULING CALLS Scheduling Calls Polycom Inc You can use the calendar and call scheduling feature to schedule video conferences When you schedule a call using this feature the system automatically calls the site you selected on the da
17. ace the call To place a cascaded multipoint call 1 Place a multiple site call from the Directory or place calls one at a time to up to three other sites 2 Ask each site to call up to two additional sites Supplying a Password for External MCU Calls Polycom Inc External MCUs sometimes require you to enter a password in order to join a conference Depending on your system configuration you can set up the system to enter the meeting password for you To configure a meeting password 1 Select System from the Place a Call screen 2 Select User Settings from the System screen 3 Enter the password in the Meeting Password field in one of these ways Press the remote control number buttons using the text entry method commonly used with cell phones Press a Keyboard to use the on screen keyboard to enter characters 4 Press Home to save your change and return to the Place a Call screen 27 GETTING STARTED GUIDE FOR THE VSX SERIES About Multipoint Viewing Modes Your system will be configured to display sites during a multipoint call in a particular way For example you may be able to view all of the sites at the Same time or you may only see the site where the speaker is located The following table describes the different multipoint viewing modes a ee Allow the system to switch between Discussion and Presentation modes based on the interaction between the sites f more than one site i
18. amera Brightness press on the remote control and select the brightness level Press A Home to save your change and return to the Place a Call screen Changing the System Color Scheme Depending on your system configuration you may be able to change the color scheme of your VSX system screens To change the color scheme lis 2 Select System from the Place a Call screen Select User Settings from the System screen Select Next to see more settings Scroll to Color Scheme press on the remote control and select one of the color schemes Press O Home to save your change and return to the Place a Call screen Enabling Dual Monitor Emulation 42 If you have only one monitor you may want to set your system for Dual Monitor Emulation also called split screen viewing With Dual Monitor Emulation you can see both the near and far sites on one monitor To enable Dual Monitor Emulation L 2 Select System from the Place a Call screen Select User Settings from the System screen Select Next to see more settings Scroll to Dual Monitor Emulation and press on the remote control to enable the option Press A Home to save your change and return to the Place a Call screen There are four different views available with Dual Monitor Emulation To change the view press PIP on the remote control WWW POLYCOM COM VI DEODOCUMENTATI ON USING YOUR VSX 3000 SYSTEM AS A PC MONITOR Using Your
19. an switch to a different type of content or video source if you need to Participants at other sites can also share content or video sources What You See When You Show Content If your video conference supports Dual Monitor Emulation you can see both the people at the far site and any content or shared video source at the same time This is possible because the system can send and receive two sources of video simultaneously In video conferences that do not support dual images the far sites can only receive one video source over the network Therefore they can only see the content The site sending the content can see the content as well as the other sites because the content is local Showing Content from a Laptop or PC If you have a VSX 6000 or VSX 7000 with a Visual Concert VSX connected to it or a VSX 8000 system with an ImageShare I connected to it you can attach a laptop or PC and show content that is stored on the computer You can also show content with the software application called People Content IP If you have the Polycom People Content IP option enabled on your VSX system and the software application installed on your PC or laptop you can Show content from any Windows XP or Windows 2000 PC that is connected to the network You don t need cables or hardware All you need is the IP address of the VSX system For more information about enabling People Content IP on your VSX system talk to the administrator of y
20. ce phone 2 Press Mute on the remote control The red indicator lights on the VTX conference phone show when the audio is muted The near site mute icon also appears on the TV monitor Adding Video to a VTX Conference Phone Audio only Call Polycom Inc If you are in an audio call with another VTX conference phone and the far site also has a VSX video conferencing system integrated with a VTX conference phone you can switch from the audio only call to a video call To add video to an audio call 1 Place a call with your VTX conference phone to the far site s VTX conference phone 2 When the audio call has connected press the ADD VIDEO soft key on the VTX conference phone You hear a ringing sound as the video portion of the call is added The VTX conference phones are used as microphones for the video call 35 GETTING STARTED GUIDE FOR THE VSX SERIES Ending a Call To end a call using a VSX system integrated with a VTX conference phone From the VTX conference phone gt gt Press the END VIDEO soft key on the VTX conference phone f the conference is a point to point video call it will end immediately If the conference is a multi point video call the VSX Hang Up screen appears on the monitor In this case select which site s to disconnect From the VSX system 1 Press Q Hang Up on the VSX remote control 2 On the VSX Hang Up screen do one of the following Select which site to disc
21. control If you use the VSX 3000 system as your PC monitor Polycom recommends that you set up the system so that calls must be answered manually This ensures that callers do not unexpectedly see or hear you at your desk When the system is set up for manual call answering the system rings to indicate an incoming call To answer the call switch to the video conferencing system and answer manually If you do not answer manually the call will not connect WWW POLYCOM COM VI DEODOCUMENTATI ON VIDEO CONFERENCING TIPS Video Conferencing Tips Read through these quick tips for ideas on how to optimize your video conferencing experience You ll find general tips for a better meeting as well as simple suggestions for improving video and audio quality and for showing documents Tips for Great Meetings E E Tips for Great Video Tips for Great Audio Polycom Inc Make sure you have the video number s of the site you want to call or that the site is listed in a directory Set your camera presets before you start your call so that you can quickly use them during the call You can set up to 100 near site presets Depending on the system you call you may also be able to use the presets stored on the far site system Add peripherals to your system to expand its use For example you can add a VCR if you want to show a videotape or add a Visual Concert VSX or ImageShare II if you want to share data from a laptop or P
22. ct If you see this you can control a near site camera or video source If you see this you can control a far site camera or video source 2 Press Camera on the remote control Then press the number for the camera or other video source you want to select at the near or far site For example press 1 to select the main camera The image from the camera or video source you selected appears on the screen To adjust a camera using the remote control 1 Press 9 Near or 9 Far to select either a near site or far site camera 2 Press the arrow buttons on the remote control to move the camera up down to the left or to the right GETTING STARTED GUIDE FOR THE VSX SERIES E 3 Press g Zoom to zoom out or in To adjust the main camera on the VSX 3000 system 1 Position the camera up down to the left or to the right manually 2 Setting and Using Camera Presets 12 Camera presets are stored camera positions that you can create ahead of time or during a call Presets allow you to O Automatically point a camera at pre defined locations in a room O Select a video source such as a VCR or DVD player a document camera or an auxiliary camera If your system s main camera supports electronic pan tilt and zoom movement you can create up to 100 preset camera positions for the near site WWW POLYCOM COM VIDEODOCUMENTATION CONTROLLING WHAT YOU SEE Each preset stores the camera number its zoom le
23. d you receive no notification about incoming calls You can however make outgoing calls To temporarily refuse incoming calls 1 On the Place a Call screen select in the lower right corner of the screen 2 Select On to set Do Not Disturb While the system is not accepting calls you see Ke in the lower right corner of the screen This setting stays in effect until you change it Answering Calls Automatically C Polycom Inc You can specify whether to answer calls automatically or to have the system announce incoming calls and wait for you to answer manually Automatically answering calls is convenient but it can create security issues An unexpected caller could interrupt a meeting in progress or look at equipment and notes left in an empty room To prevent incoming callers from overhearing a conversation not intended for them you can choose to mute all automatically answered calls To automatically answer calls 1 Select System from the Place a Call screen 2 Select User Settings from the System screen 3 If you want to automatically answer incoming point to point calls scroll to Auto Answer Point to Point press on the remote control and select Yes 4 If you want to automatically answer incoming multipoint calls scroll to Auto Answer Multipoint press on the remote control and select Yes 3 GETTING STARTED GUIDE FOR THE VSX SERIES 5 Press Home to save your change and return to the Pl
24. e conference want to show content click Disconnect to disconnect from the VSX system so that they may connect Only one PC at a time can be connected Polycom Inc 19 20 GETTING STARTED GUIDE FOR THE VSX SERIES Showing Content with a Visual Concert VSX or ImageShare I Before you show content check that the PC video is configured to use one of these supported resolutions and refresh rates Resolution Refresh rates Hz 640 x 480 60 72 75 85 800 x 600 60 72 75 85 1024 x 768 60 70 75 85 To set the resolution and refresh rate go to your computer s Display Control Panel C To start showing content using a Visual Concert VSX 1 Connect the laptop to a Visual Concert VSX device For more information about using the Visual Concert VSX device see the Visual Concert VSX Quick Tips available at www polycom com videodocumentation 2 Press on the Visual Concert VSX or press Graphics on the remote control WWW POLYCOM COM VI DEODOCUMENTATI ON SHOWING CONTENT AND VIDEO SOURCES To stop showing content using a Visual Concert VSX gt gt Press on the Visual Concert VSX or press Graphics on the remote control To show content using an I mageShare II 1 Connect the laptop to an ImageShare II 2 Press the blue mageShare selection button to toggle between displaying content and displaying the people in the call Using a Document Camera VCR or DVD Player Polyc
25. e preset location that is closest to the speaker When you enable this voice tracking to presets you can view the people who are speaking throughout the meeting without having to manually adjust the camera Use this feature if you expect the meeting participants to sit or remain somewhat stationary during the meeting To enable automatic voice tracking to camera presets 1 Press 9 Near or 9 Far to choose the near site or far site camera 2 Press Auto to enable automatic voice tracking to presets i automatic voice tracking to camera presets is enabled The near site camera icon changes to to let you know that To disable automatic voice tracking to camera presets gt gt Press Auto again The camera icon changes to to let you know that automatic voice tracking to camera presets is disabled Automatic voice tracking to camera presets is temporarily disabled when your site is muted when the people at the far site are speaking and when StereoSurround is enabled Controlling What You Hear Adjusting Volume 16 Use the remote control to raise or lower the volume of the sound you hear Changing the volume affects only the sound you hear at your site To adjust the volume gt gt Press Volume When the VSX 3000 system is in use for video conferencing use the remote control to adjust the volume When the VSX 3000 is in use as a monitor for your PC use the VOL button on the front of the system to adju
26. e system The left and right microphones are configured during system setup It is important that you do not move them as this may detract from the stereo audio experience Don t place papers or other objects on or in the way of the microphone and don t rustle papers or tap on the microphone or table Tips for Showing Documents Q E 46 Check that your system has the application you need to show your documents such as Microsoft PowerPoint Project or Word For a smoother presentation be sure your document is open and ready to show before you start the video call WWW POLYCOM COM VI DEODOCUMENTATI ON
27. e that the information in this manual is accurate Polycom Inc is not responsible for printing or clerical errors Information in this document is subject to change without notice WWW POLYCOM COM VI DEODOCUMENTATI ON Contents SVSLENT BASICS iiiiaciiwivencisatansdinetunnsuaaeargeneninakendudaandansenanenpussauunanssbeweerananiel USINO ENG REMOS COD OW eiosuirera rro E a E ence a ah des eee tail an ee caer d cidniane eh ere 1 Getting MOLE NIOMMaAUON sient tasein ce anatageet ceenve sa AT yet ease eteda teat teenth diate amiene tess 3 Calling ANd ANSWEYING ccccccenneeeseeeeeeeeeeeeeoeseeeneeeeenaassseeeeeeesseseossssasssanan O ANSWERING a Vdeo Call san icrecetinni iaa bites ab eeaenentn de Riis Gubbaxeumanabears a uateaees 4 Placing a Vid CO alllliwinnsscccearanncensaeiu andslnbcadenieaanceedeakecnnoemiaceteanemiage sacmatausa cet ammebe ENTAR 4 Ending a video C alheira ceroonctantn see aisedeunk we atmanncuteouts ATE NA ATE A 6 Types Of Video Calls You Can MAK Ce xcs ii cde ten e A TAA E Ea 7 Placing Audio only Calls and Adding Audio Only Sites VSX 8000 cc ccccccc cece cece ee eeeeeeneeeeeeeeas 8 Ending alm AUGIOs Only Callncstcsidin sce hiw ds ceeds entuueanues T one E E E dant ecaieatnnasalawde stances 9 CONtrolling What YOU SGC viicicsiniecicatanicsietesisecssnddionmosstorariesesseewseomsene LL Selecting and Adjusting a Camera or Other Video SOUICE ccc cece cece cece eeen eee e eee eeeeeenneeeeeeesasanaes
28. e tie i n ed a Uiawdalvaiaa a tA 32 Scheduling CANS sssi E E E E Using the VTX 1000 Conference Phone in Video Calls cssssssssssseees 34 Placing a Video Call with the VTX Conference PhoOne s ssssssssssrrsrssrsrrsrrrrerenrerrerrrrrsrrsrrrrerrrrne 34 Adding Sites to a Video Call Using the VTX Conference PhONe sssssssrrsrssrrrrsrrrrerrnrrerrrrrrrsrrsrre 34 Muting the Audio in a Call that Includes a VTX Conference PhONe ssesseserererrerererrrrerererrererrnne 35 Adding Video to a VTX Conference Phone Audio only Call ccccccceceeeeeeeee cece eee eeeeeeeeeeeeeeeenanags 35 EIN a Galles geactneecaunn eee eeids sues sdate sane neee cmeana S bets ce pare eee nnseceany tee re are aaees 36 Ending a Gall witn AUGIO Onily Participants sosak eriei a awake tueidatesaninenvaid a 36 Streaming a Conference to the Web ccccccccsssssscnsesssseeeeseeeeeseceeesssses OF SAA o rea caamvenssactondsuderastengmeabiennentesoncetraaceanckeieaa tame ucaeikeatudoauatwuanamonieiexacamandcenanaar 37 VIEWING a ERCaIN smntenncawb a E abaRurdevelw a E EN we natant Ger sbenGuuadenlejacatooreceetelag hes 38 Customizing Your WorkSpace sssssssss s22222222222222222222u22u0u2usuusunnsnnnnnnne OO Allowing the Far Site to Control Your Camera ii isses iaaa n E ETA 39 Specifying When to Display the Pl P xcccicaticetecstatate wins a a a a are 39 Displaying the Far Site s Name When the Call Connects ccc ccc cece cece cece eee e
29. ending to the far site This lets you adjust the camera if you need to If the far site shows any type of content the content appears in the main part of the screen and the PIP changes to show the people at the far site During a call on a dual monitor system when the participants share content the monitors show the far site and the content and the PIP shows the near Site To show move or turn off the PIP during a call O Press PIP on the remote control to display the PIP on screen O While the PIP has a yellow border press PIP repeatedly to move it to different corners of the screen O After a brief pause the PIP border turns blue Then press PIP to turn the PIP off To swap the views shown in the PIP and the main screen 1 If the PIP is not showing press PIP on the remote control to display the PIP on screen 2 Press Camera and select the kl Swap PIP icon During calls using a single monitor and the Dual Monitor Emulation feature split screen viewing you can use the PIP button to scroll through the following screen layouts Near and far sites same size side by side Far site big near site small Near site big far site small Near site full screen a SS E a Far site full screen GETTING STARTED GUIDE FOR THE VSX SERIES Enabling Voice Tracking to Presets VSX 8000 Only c If you are using the Polycom PowerCam Plus camera you can set the main camera to automatically move to th
30. fer to separate Call and Hang Up buttons on the remote control Getting More Information If you need additional information about using the VSX system try these resources O To view help while you re using the system press 9 Help on the remote control O For network questions contact your system administrator O For system questions contact Polycom Technical Support at www polycom com support Polycom Inc GETTING STARTED GUIDE FOR THE VSX SERIES Calling and Answering Answering a Video Call S Placing a Video Call The VSX system can answer incoming calls in one of these ways O The system prompts you to answer the calls manually O The system answers incoming calls automatically When a call comes in you hear a ringing sound and you may see a message that includes the number of the person calling If the person is listed in the system directory you ll also see the person s name To answer the call manually gt gt Press A Call on the remote control If your system is set up to automatically answer calls the call connects automatically If you see P Near on your screen your microphone is muted To unmute your microphone press lt gt Mute on the remote control For VSX room systems you can also press on the microphone pod You can use your system to place a video call in any of these ways Q Entering a name or number O Choosing a site from e The Recent Calls list e The Contact
31. he Chair Control screen The Chair Control option is only available when the system is in a multipoint call It is not available in cascaded multipoint calls 5 Select a site from the list and then use the controls in the web interface to perform one of these actions You can Do This By Selecting Chair Pass chair controls to the selected Release Chair controller site View the selected site s video This View Site does not change what other sites see Return to viewing the video selected Stop Viewing by the chair or by the MCU Site Send your site s video to the other Make Me the sites Broadcaster Send the selected site s video to the Select other sites Broadcaster Remove the selected site from the Disconnect conference Site Disconnect all sites and end the call End Conference Participant Request control of the conference Acquire Chair View the selected site s video This View Site does not change what other sites see Return to viewing the video selected Stop Viewing by the chair or the MCU Site WWW POLYCOM COM VI DEODOCUMENTATI ON CHANGING THE WAY CALLS ARE ANSWERED Changing the Way Calls Are Answered Your system administrator may have configured the system to let you choose the way incoming calls are handled Temporarily Refusing Calls C If you do not wish to be disturbed by calls you can refuse incoming calls with the Do Not Disturb feature Callers hear a busy signal an
32. ll is connected Calling from the Recent Calls List You may be able to choose a number to call from a list of the sites you have called recently The Recent Calls screen provides details of all incoming and outgoing calls including the time of the calls To place a call from the Recent Calls screen 1 Select Recent Calls from the Place a Call screen 2 Scroll to the entry you want to call 3 Press Call to place the call To see more details about a call listed on the Recent Calls screen highlight the call C and press Help on the remote control Polycom Inc GETTING STARTED GUIDE FOR THE VSX SERIES Calling from the Contacts or Speed Dial List You may be able to access calling information for specific sites using the Speed Dial or Contacts list on the Place a Call screen To place a call using the Speed Dial or Contacts list 1 Select Speed Dial or Contacts from the Place a Call screen 2 Scroll to the entry you want to call 3 Press A Call to place the call Calling by Using the Directory c Ending a Video Call C The directory is a list of names and numbers that s stored locally on the VSX system If the system is registered with a global directory the directory also includes entries from the global directory Global entries are marked with For both types of entries the name appears with its corresponding number IP address or both To place a call from the directory 1
33. n Displaying the Far Site s Name When the Call Connects You can specify whether to display the far site s name when the call connects and how long to leave the name on the screen To specify when to display the name of the far site l 2 Select System from the Place a Call screen Select User Settings from the System screen Select Next to see more settings Scroll to Far Site Name Display Time press on the remote control and select to display the far site s name during the entire call for a specified time or not at all Press Home to save your change and return to the Place a Call screen Hearing Audio Confirmation When You Dial 40 You can set up the system to speak each number as you enter it in the dialing entry field on the Place a Call screen To enable audio confirmation l 2 3 Select System from the Place a Call screen Select User Settings from the System screen eal Select Next to see more settings WWW POLYCOM COM VIDEODOCUMENTATION CUSTOMIZING YOUR WORKSPACE 4 Scroll to Keypad Audio Confirmation and press on the remote control to enable the option 5 Press O Home to save your change and return to the Place a Call screen If Keypad Audio Confirmation is on and you enter a number while in multipoint call using an internal MCU the far sites will hear the numbers as you enter them If you do not want the far sites to hear the numbers mute the
34. n tinea eh ahen erence erehaee A 22 Adding Editing and Deleting Directory EntrieS ccccccccccccceeeee cece ee eeeeeeee eens ee eeeeeeeeeseneeeenenanas 22 CalegoriZing DIFGElOry ENIE Surian Guanine star ste taal aa tehe nausea E AR 24 Including Multiple Sites in Calls ssssssnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn LO ADOUL MUITIDOINT Calla sssr dated cauamesetuoimaetuaeae hana teneetamaiendaadeiansaennecneuedtecsnangaaharaes 26 Placing a Muto nE Calllcerzeis avanedereceneaquaavatwatamsereceeesnnedeneaieacud auadess ew ebonemnuetceromanccnemenas 26 Supplying a Password Tor External MCW Calls sicctacs2etes ivi naniven cus thew end cdea netics ndweesa dees a E 27 ABOUT MUILIDOINE VIEWING MOGES wicxacueniecs avadaut Le teeaecawaneecinuinlors Dh bcnd Fanci woendadadhaaneeeedieas 28 Controlling How the System Answers Multipoint Calls ccccccc cece cece eee eeeeeeeeeeeeeeeeeeeeeeeeneenenees 29 Using Chair Control Tor MUILIPOINE CallSizacesanscheuts 2atenadaldanenanevantscrbetucxmiunaeeveeiedebenendedavedaidawesese 29 POLYCOM INC iil GETTING STARTED GUIDE FOR THE VSX SERIES Changing the Way Calls Are Answered sssssss22222u2222222222222222222 OL Temporarily Refusing Calls 2iiseuccdewesteriwaldiavushdiuniiienesdordualdieuret di aaidvevbetianiaveeldheveMdvedouinaldedg 31 ANSWEFING Calls AUCOMALICAIIV sxicferectuees hie ar E E E ices ea ees dane E E E 31 Muting Automatically Answered Calls caveceiveseuterawd
35. oard to enter text GETTING STARTED GUIDE FOR THE VSX SERIES VSX Series Remote Control Place or answer a Call End a call Open the directory to make a call or edit an entry Adjust the camera navigate through menus i ee Return to the Place a Call home screen Confirm your current selection perform functions on highlighted items Return to the previous screen Increase or decrease the sound you hear from the far sites Select a far site camera or Mute the sound you re sending to video source the far sites Turn automatic camera tracking o presets on or off Select a near site camera or video source Show move or hide the Picture in Picture PIP Store camera positions when followed by a number delete all stored camera positions select a camera or other video source Enter a dot in an address Display the onscreen keyboard so you can enter text Delete letters or numbers Enter letters or numbers move the camera to a stored position Start and stop sending content to far Access the online help see sites current system status while in a call POLYCOM WWW POLYCOM COM VI DEODOCUMENTATI ON SYSTEM BASICS Original VSX 7000 Remote Control Your system remote control may have a single Call Hang Up button If this is the case use the same button for placing a call and ending a call All other buttons are the same Place or end a call In this guide general instructions re
36. om Inc All VSX systems enable you to show different types of information to other sites in a call such as through a document camera VCR or DVD player Before the call begins 1 Make sure the document camera VCR or DVD player is connected and powered on 2 Position your document or object in the document camera or insert the videotape or DVD To start showing a document object videotape or DVD in a call 1 Press Camera on the remote control 2 Select a video source 3 Press on the remote control To stop showing a document object videotape or DVD in a call 1 Press Camera on the remote control 2 Select the main camera 3 Press amp on the remote control 21 GETTING STARTED GUIDE FOR THE VSX SERIES Working with Directory Entries The directory on your VSX system stores dialing information that helps you make calls quickly and easily When a site listed in the directory calls your system the system displays the name on the screen when the call comes in If a site that calls you is not listed in the directory you are prompted to save the contact information in the directory when the call ends If your system is registered with a global directory server your directory contains two types of entries QO Local entries Information about sites that you have added sites that you have called and sites that have called you These entries are stored locally on your VSX system and depending
37. on your system setup you can edit these entries You can also assign local entries to categories to make it easier to find numbers Local entries are available to anyone who uses the system QO Global entries nformation about other active sites that are registered with the same Global Directory Server These entries are stored on the Global Directory Server and you cannot edit them You can make a local copy if you want to make changes Global entries are marked with Depending on your system configuration you may also be able to remove or edit names or dialing information in the local directory Searching the Directory You can find entries in the directory by QO Spelling the first or last name using the number buttons on the remote control O Pressing m Keyboard to use the on screen keyboard to spell the name Q Scrolling through the list of names using the arrow buttons on the remote control QO Using the alphabet tabs to move through the directory and then scrolling to the name you want Adding Editing and Deleting Directory Entries 22 You can create entries for point to point calls and multipoint calls and save them in the VSX system s directory Everyone at your site who uses the system can use the entries you create and you can use the entries created by others You can also edit the information in any local entry Users at other sites cannot access the local entries on your system To add a single site
38. onnect Choose Hang Up All to end the call for all sites Ending a Call with Audio Only Participants Your conference may include a mix of video participants and audio only participants If an audio only participant hangs up during the call you need to disconnect the call from the conference This is the same as hanging up a telephone receiver in a regular phone call To disconnect the audio only call 1 Press Q Hang Up on the remote control 2 Ifthe call is a multipoint call select VTX Conference Phone from the Hang Up screen to clear the audio line If you do not disconnect the audio only call from the VSX system you will hear a tone from the telephone through the conference 36 WWW POLYCOM COM VI DEODOCUMENTATI ON STREAMING A CONFERENCE TO THE WEB Streaming a Conference to the Web Starting a Stream Polycom Inc Your system may be configured to allow you to stream point to point or multipoint calls to the web When you stream a conference any number of others can watch the conference s live video or presentation using a web browser Your system may be configured to allow you to make point to point or multipoint calls available for others to view using a web browser Users who view the stream need to know the address of the video conferencing system and the system s admin password if any To stream a conference 1 Select System from the Place a Call screen Select Utilities from the System screen
39. ou place a multipoint call depends on whether you re using the internal MCU option or an external MCU If your organization uses Polycom s PathNavigator you can also use PathNavigator s conference on demand feature to place multipoint calls QO For calls using the internal MCU option you can define a multiple site directory entry to call all of the sites at one time Alternatively you can place a call to the first site and then add other sites after the first call connects QO For calls using an external MCU you may need to enter calling information about all of the sites before the call begins Contact your system administrator for more information WWW POLYCOM COM VIDEODOCUMENTATION INCLUDING MULTIPLE SITES IN CALLS QO For calls using PathNavigator s conference on demand feature the system administrator must Register the VSX system with PathNavigator Configure the VSX system to use PathNavigator for multipoint calls Create a multiple site entry in the directory To place a multipoint call by adding sites to a call 1 Call the first site 2 When the call connects press A Call on the remote control 3 Select Add Video Call and place a call to the next site 4 Repeat steps 2 and 3 until all sites are connected To place a multipoint call using a multiple site directory entry 1 Press Directory on the remote control 2 Find the multiple site entry in the directory list 3 Press A Call to pl
40. our VSX system es People Content IP provides video only content No audio is shared If your computer is connected to the LAN you can also share content from network locations When you share content from a laptop or PC the far site sees just what you see on the computer screen 18 WWW POLYCOM COM VIDEODOCUMENTATION SHOWING CONTENT AND VIDEO SOURCES Showing Content with People Content I P To install the People Content IP application on a laptop or PC 1 Ona laptop or PC with Windows XP or Windows 2000 open a web browser and go to www polycom com 2 Download the People Content IP application To start showing content 1 On the PC start the Polycom People Content IP application 2 Enter the IP address of the video conferencing system and click Connect 3 Open the content you want to show and do one of the following Click 2 in People Content IP Press craphics on the video conferencing system s remote control If you have a Visual Concert VSX or ImageShare II connected to your VSX system pressing Graphics on the remote control sends content from the Visual Concert VSX or ImageShare II instead of from People Content IP To stop showing content 1 Ifthe People Content IP toolbar is minimized maximize it by clicking the icon in the task bar 2 Do one of the following Click 5 in People Content IP Press craphics on the video conferencing system s remote control 3 If others in th
41. s change the way calls are answered and customize what you see on the screen Depending on how your system is configured you can make video calls using ISDN or IP connections and to one site or multiple sites at one time You can also share information in calls using content sharing software document cameras VCRs or DVDs Before you place your first call use this guide to get some basic how to information This guide includes overview information that you may find helpful when you re just starting to learn about video conferencing or when you have experience but you need a quick refresher VSX systems can be customized to show only those options used in your organization Therefore there may be options covered in this guide that you cannot access on your system To find out more about these options please talk to the administrator of your VSX system This guide covers instructions for the VSX 6000 VSX 7000 and VSX 8000 collectively referred to as VSX room systems Instructions for the VSX 3000 executive desktop model are also included Using the Remote Control POLYCOM INC You use the remote control to place calls adjust the volume navigate screens and select options If you need to enter text you can press number buttons using the text entry method commonly used with cell phones For example to enter a b press the number 2 button twice Alternatively you can press Keyboard and use the on screen keyb
42. s or Speed Dial list e The Directory WWW POLYCOM COM VI DEODOCUMENTATI ON CALLING AND ANSWERING Calling by Entering a Name or Number To place a call by entering a name or number 1 Inthe dialing field enter the dialing information Depending on the capabilities of your system and the system you are calling the dialing information will look like one of these samples 255 255 255 255 IP address 2555 extension stereo polycom com DNS name Ascot Conference Room system name 19784444321 ISDN number The system automatically determines the type of call to make based on the information you enter 2 Enter any additional information needed for the call The available settings depend on the type of call and your system s configuration Not all calls require these settings Call Quality Specify the bandwidth for this call For most calls choose Auto to let the system determine the best quality for the call Second ISDN number Use two numbers only when the person you are calling instructs you to do so Gateway extension If you need to dial an extension enter the extension in the second entry field If your system is not configured with a second entry field you can enter the extension when the gateway prompts you 3 Press A Call on the remote control to place the call Call progress indicators appear on the screen to show that the call is in progress When the indicators turn green the ca
43. s talking at the same time the system uses Discussion mode so that all speakers can be seen If one speaker talks without interruption for about 15 seconds the system uses Presentation mode so that all participants can see the speaker can be seen in a larger picture View all of the sites at the same time including your own site This is also Known as continuous presence Systems with See this Single monitor All sites each in its own window Dual monitors Speaker on second monitor all other sites on first monitor View the person who is speaking This is also Known as voice activated switching The current speaker always sees all sites each in its own window on the first monitor Systems with See this Single monitor Speaker in full screen Dual monitors Speaker on the first monitor and near site on the second monitor Full Screen Enable every site in the call to see the speaker full screen 28 WWW POLYCOM COM VIDEODOCUMENTATION INCLUDING MULTIPLE SITES IN CALLS Controlling How the System Answers Multipoint Calls 1 Select System from the Place a Call screen 2 Select User Settings from the System screen 3 Scroll to the Auto Answer Multipoint field and select one of the following Answer calls manually When a call comes in you hear a ring and the system prompts you to accept or refuse the call Answer incoming calls automatically When a call comes in you hear a ring and the call connects
44. st the volume WWW POLYCOM COM VI DEODOCUMENTATI ON CONTROLLING WHAT YOU HEAR Muting the Microphone You can mute the microphone if you do not want the far site to hear you For example you might mute the microphone if you want to speak to someone privately To mute or unmute the microphone gt gt Press Mute on the remote control For VSX room systems you can also mute the call by pressing on the microphone pod Enjoying Stereo Audio in Video Calls If your video conferencing room is configured to use stereo sound the microphones are positioned at the end of the conference table nearest the video conferencing system If two microphone pods are connected one is positioned on the left side of the table and one is on the right The left and right microphones are configured during system setup It is Important that you do not move them as this may detract from the stereo audio experience If only one microphone pod is connected it is positioned with the Polycom logo pointed toward the system Stereo audio is only used in video calls of 256 Kbps or higher Polycom Inc GETTING STARTED GUIDE FOR THE VSX SERIES Showing Content and Video Sources You may be able to show the following to the far sites Any information stored on a laptop or PC A paper document or object placed on a document camera QO A videotape or DVD You can share one type of content or one video source at a time and you c
45. te and time you specified For recurring calls you can indicate whether you want the system to automatically make the call daily weekly or monthly To schedule a call 1 Select System from the Place a Call screen Select Utilities from the System screen Select Call Scheduler from the Utilities screen 2 3 4 Select New Entry from the Call Scheduler screen 5 Select the directory and then select a single site or multiple site entry to call 6 Select the date and time for the call 7 Select Next and specify whether the meeting recurrs On the scheduled time and date your VSX system will automatically call the selected site To view scheduled calls in the calendar 1 Select System from the Place a Call screen 2 Select Utilities from the System screen 3 Select Calendar from the Utilities screen Dates with scheduled calls are marked in the calendar with a small green triangle 33 GETTING STARTED GUIDE FOR THE VSX SERIES Using the VTX 1000 Conference Phone in Video Calls Your conference room may include a VSX video conferencing system integrated with a VIX 1000 conference phone This configuration lets you use the video conferencing system and the conference phone together to place and manage video and audio only calls If the system is configured correctly VSX OK appears on the VTX conference phone display Placing a Video Call with the VTX Conference Phone If your VSX video conferencing system
46. teway number or wait until the gateway prompts you for the extension ISDN Access code of the near site gateway the selected speed code and the ISDN number of the far site When you call an IP system through a gateway that requires an extension E 164 address enter the extension in the dialing field whenever possible Check with your network administrator for the extension delimiter you will need to enter into the dialing field For example some networks use to separate the extension from the IP address When you include the extension you will be given the option of saving both the number and the extension in the directory when the call ends If you enter the extension after the gateway connects then you can save only the gateway number when the call ends GETTING STARTED GUIDE FOR THE VSX SERIES Placing Audio only Calls and Adding Audio Only Sites VSX 8000 You may be able to use your VSX 8000 system to place an audio only call or you can add an audio only call to a video conference This lets you O Use your system in the same way as a telephone Add audio only participants to your video calls QO Add video calls to your audio only calls Other audio options are available if your conference room has a VSX video conferencing system integrated with a VTX 1000 conference phone For more information about using the VTX 1000 conference phone see WWW POLYCOM COM VI DEODOCUMENTATI ON CALLING AND ANSWERING
47. vel and the direction it points if appropriate Near site presets are available for VSX room systems They remain in effect until you delete or change them Depending on configuration capabilities you may be able to control the camera at the far site If far site camera control is allowed you can create presets for the far site camera These presets are saved only for the duration of the call You may also be able to use presets that were created at the far site to control the far site camera To move the camera to a preset 1 Ifa callis connected press a Near or 9 Far to choose a near site or far site camera or other video source 2 Press a number from O0 to 99 The camera moves to the preset position for the camera or other video Source To view your near site presets VSX room systems gt gt Press Q Preset on the remote control Icons for presets 0 9 are shown on the screen The colored icons indicate stored camera positions and the gray icons indicate available presets To store a preset 1 If you are in a call press 9 Near or 9 Far to choose a near site or far site camera or other video source 2 If you selected a camera that supports electronic pan tilt and zoom you can adjust the camera s position Press the arrow buttons on the remote control to move the camera up down to the left or to the right ol Press 3 Zoom to zoom the camera out or in 3 Press Q Preset on the remote control
48. you want to assign to a category and then select Edit 3 Select Next and select the Category 4 Select Save to save your changes and return to the directory 25 GETTING STARTED GUIDE FOR THE VSX SERIES Including Multiple Sites in Calls S You can use the VSX system to participate in multipoint conferences During a multipoint conference a multipoint conferencing unit MCU enables the video to switch between sites so that you can always see and hear the participant who is speaking You can also share content in a multipoint call just as you can in a point to point call The VSX 6000 system can be used to participate as a site in a multipoint call but cannot initiate a multipoint call About Multipoint Calls With the VSX system you can make multipoint calls using an external MCU or the internal multipoint option The type of MCU affects the conference as shown in this table This MCU Lets you include Supports Lets you add these calls sites Internal MCU Up to four video IP ISDN or Before the call sites including this both begins and site during the call External MCU Number of sites IP ISDN or Before the call allowed by the MCU both begins and depending on the MCU and conference type during the call For calls using the internal MCU option the VSX system can initiate the call or the other sites can call the VSX system to join the conference Placing a Multipoint Call 26 How y
49. ystem you can allow the far site to control your camera This enables the other participants to adjust what they see Far site participants can also set and use presets for your camera if their system Supports this To allow the far site to control your camera l 2 Select System from the Place a Call screen Select User Settings from the System screen Scroll to Far Control of Near Camera and press to enable the option Press Home to save your change and return to the Place a Call screen eS Changing this setting takes effect immediately even if a call is in progress Specifying When to Display the PIP Your system may be configured with specific default behavior for the PIP in calls After a call connects however you can show move or hide the PIP as needed To specify when to display the PIP l 2 3 Polycom Inc Select System from the Place a Call screen Select User Settings from the System screen al Select Next to see more settings 39 GETTING STARTED GUIDE FOR THE VSX SERIES 4 Scroll to PIP press eq and select one of these settings Ji Select this setting To show the PIP Camera When you press any of the camera control buttons On connection and when you pick up the remote control Only when you press PIP on the remote control fon On connection and during the call Press Home to save your change and return to the Place a Call scree
Download Pdf Manuals
Related Search