Home

Discipline Plus Manual

1. 5 23 Discipline 5 1 Introduction 5 2 Discipline Report Writer Introduction The Discipline Report Writer module designs and prints discipline letters and discipline reports These reports include follow up date reports searches and discipline records for specified students or groups of students Specifically the Discipline Report Writer can e Design letters and reports concerning discipline e Print discipline letters e Print reports of all students with less than or more than a specified number of incidents e Print reports of all students with less than or more than a specified number of a certain infraction e Print reports of all students with less than or more than a specified number of a certain penalty e Print reports of all students with a follow up date between an entered interval of dates Follow up date reports contain information about each incident with a follow up date between an entered range of dates You may obtain a list of these incidents or the complete details about each incident You can conduct searches for students with MORE or LESS than a specified number of total incidents a specific infraction or a specific penalty For example you can obtain a list of all students with more than 10 total incidents or with less than 1 incident The reports that are printed containing these found students are totally up to you You could just print a list of the names of these found students
2. i ______ 2 Click either F2 Add or F3 3 Edit denim on whether you want to add a new or edit an existing action NOTE If editing F6 Lookup lets you quickly find and select your code 3 Enter the actions and their descriptions as described in the following table Field Name Description Code This is the code for the action to take when a student commits an infraction You can enter up to four characters Description Enter up to a 40 character description of the action code Penalty Code This is the penalty code referenced by the action code Penalty Amount This is the amount of the penalty such as the number of days o detention 4 Click F10 Accept to save your changes 2 6 Discipline Discipline Codes Editing the Infraction List Editing the Infraction List There 1s a list of default infractions and linked default actions to take which should suffice for most of your needs You have the option to use the Infraction List tab to enter or modify up to 250 infractions that your students may commit as well as link each infraction to default actions to take The actions to take can depend on how many times the student has repeated the infraction NOTE Default actions are optional you can change them here They can be also overridden when they are applied In the picture below the infraction shown 1s Cheating The Occurrence column lists the default action to apply when a student is caught cheating When a student
3. Transferring Discipline Data Introduction INIFOGUCHON sorrentino 1 2 Discipline Plus on a Network 1 3 Using Discipline Plus with Scheduling 1 4 How Discipline Data Is Stored 1 4 Discipline 1 1 Introduction 1 2 Discipline Introduction Introduction Discipline Plus has been designed to be easy to use and to save you an enormous amount of time in discipline record keeping It will also help improve student discipline by helping insure that all students are held accountable for their actions In an instant you will be able to view any student s complete disciplinary history and will be able to see what actions other administrators may have already taken with the student Moreover many statistical reports will be available to help you analyze your disciplinary actions and needs For example you will be able to obtain disciplinary reports by location which will help you determine where better supervision is needed You will also be able to see which actions were taken for each type of infraction Personalized letters may be generated for each incident allowing you to keep parents better informed of their child s behavior Searches may be conducted and letters printed for students exceeding a specified number of disciplinary incidents These are just a few of the many features and benefits of Discipline Plus This manual assumes that you have already done the following e Read and understood the u
4. 12 UNUSED 32 Step 2 13 UNUSED 33 Step 3 14 UNUSED 34 Step 4 15 UNUSED 35 Step 5 16 UNUSED 36 UNUSED 52 UNUSED 53 UNUSED 54 UNUSED 55 UNUSED 56 UNUSED 17 UNUSED 137 UNUSED 57 UNUSED 18 UNUSED 19 UNUSED 20 Sus Letter New 4 Enter The Report Number E 38 UNUSED 39 UNUSED 40 UNUSED 56 UNUSED 59 UNUSED 60 UNUSED _ Copy Delete Exit Select Reports are in the first column while letters are in the middle column To view or edit a report enter its number In this discussion the word report will encompass both letters and 5 22 Discipline reports 5 Select your desired option See the Administrator s Plus Data Base manual for information on copying deleting or editing Discipline Codes Report Writer Discipline Codes Almost all of the codes that may be used in Data BAse Plus may also be used in Discipline Plus These codes are DATA BASE CODES 5 OR MORE CHARACTER CODES MUST BE ON A LINE BY THEMSELVES Code Description BLANK Force blank line s at end of a report EMPTY Skip the next line if it is blank ENDPAGE Start a new page GHSTART Start of the Grand Header Printed at beginning of report GHEND End of the Grand Header PGSTART Start of the Page Header Printed at start of
5. 5 21 Discipline Codes 5 23 Discipline Codes That Apply to One Specific Incident 5 25 Codes with Five or More Characters for One Incident Only 5 26 Codes with Four or Fewer Characters for One Incident Only 5 28 Discipline Codes that May Be Used at Any Time 5 30 Discipline Codes that Are Always Available 5 30 Codes with Five or More Characters That Can Be Used at Anytime 5 31 Codes with Four or Fewer Characters That Can Be Used atAnytime 5 32 Fast Served 6 Introduction 6 2 Automatically Entering Served Codes 6 2 Step 1 Entering Penalties 6 2 Step 2 Entering Served Codes 6 5 Step 3 Viewing and Editing the Student List 2 6 7 Step 4 Changing the Served Date 6 8 Step 5 Begin Entering Served Codes 6 9 Statistical Reports 7 Introduction 1 2 Generating Statistical Reports 7 3 Specifications for Discipline Statistics 1 5 1 PRIMARY CATEGORY 7 5 2 PRIMARY CATEGORY SORT 7 5 3 SECONDARY CATEGORY 7 6 4 SECONDARY CATEGORY SORT 7 6 5 INCLUDE BLANK SORT CATEGORIES 7 7 6 BEGINNING DATE 7 7 7 FINAL DATE cessa fori 7 7 8 START GRADE FOR ALL GRADES 9 END GRADE FOR ALL GRADES 7 7 A MINIMUM NUMBER TO PRINT 7 8 B FIRST ONE ONLY Transfer Discipline Data Introduction
6. Produces a report that prints details of just the incident on which the highlight bar currently rests Produces a report that prints details of the incident on which the highlight bar currently rests as well as the student s address Discipline 3 13 Incidents Using the Print Menu 3 14 Discipline Penalty Reports INIFOGUCHO N ossia 4 2 Generating a Penalty Report 4 2 Penalty Reports Introduction Introduction The Penalty Reports module can print various reports containing the names of students who owe more than any specified number of OUTSTANDING or TOTAL penalties Outstanding penalties are penalties that have had served penalties subtracted from them while total penalties have not Penalty Reports can print e Lists of students owing more than a specified amount of any penalty e An attendance form containing the names of students owing more than a specified amount of any penalty e Lists of students that have received more than a specified amount of any penalty e Detailed reports containing the incidents responsible for students obtaining their penalties Generating a Penalty Report Clicking the Penalty reports icon displays a specifications window The specification window determines how the report will look The following two search windows determine which students will be searched To Generate a Penalty Report i 1 Click the Penalty reports icon to display the Specifications Penalty Reports ma
7. The Incidents program allows you to view enter or edit students disciplinary incidents as well as print disciplinary records for individual students Discipline Plus 1s organized around the concept of disciplinary incidents Each incident consists of a combination of infractions actions teachers locations follow up dates comments letters and served codes NOTE The first entry for a new incident must be an infraction 3 2 Discipline The incident then takes on the name and date of this first infraction After creating a new incident you can enter other infractions for that incident as well as actions teachers locations comments and so on Only incidents occurring between the BEGINNING and FINAL dates displayed in the Specifications window will be read and counted Once entered the new BEGINNING date will be permanently stored until you next change it At the beginning of each new year you might want to set the BEGINNING date to the first day of school so that each student will start with a clean slate However at any time you can change the BEGINNING date back an earlier year enabling you to view students earlier disciplinary records Every time that you use this program the FINAL date will default to the current date While it may be temporarily changed the change is only in effect until you leave this program In summary while the BEGINNING date is stored each time that itis changed the FINAL date 1s not Incid
8. After setting your penalties served codes student list and date you can begin entering served codes See Step 5 Begin Entering Served Codes on page 6 9 6 8 Discipline Fast Served Automatically Entering Served Codes Step 5 Begin Entering Served Codes This option begins the automatic entry of served codes Entering a print preview FAST SERVED REPORT appears All you need to do is select the option and click Next Discipline Plus will look at all of the incidents for each student on your list that occurred between the date interval entered in the PENALTY REPORTS program NOTE If the file containing this date interval is not found then all incidents will be inspected These incidents will be looked at in chronological order starting with the most recent incident If Discipline Plus finds an incident with the current penalty outstanding it will enter the specified served code into the incident The served report will list students with entered served codes as well as the incident number into which the code was entered This number 1s displayed on the incident screen for each student as the REF In other words from the incident screen you will be able to quickly determine to which incident the code was added The incident report will also identify those students on the list for whom served codes were NOT entered Codes will not be entered for one of the following reasons e NO INCIDENTS FOUND The student does not hav
9. DATE INCIDENT 2 06 09 2002 Arson Li W222 22005 Adams Hank 10043 OUTSTANDING PENALTIES ISUS 0 00 ESUS 0 00 ALL INCIDENTS CLEA 0 00 STEP 2 00 DATE INCIDENT 1 03 13 2001 Swearing Almlov Erik 10099 OUTSTANDING PENALTIES ISUS 0 00 ESUS 0 00 ALL INCIDENTS CLEA 0 00 STEP 0 00 DATE INCIDENT 1 05 03 2002 Disrupting a class Ameika Ann 10100 OUTSTANDING PENALTIES ISUS 0 00 ESUS 0 00 ALL INCIDENTS CLEA 0 00 STEP 0 00 DATE INCIDENT 1 01 27 2001 Possession of alcohol in school Boutin Tina 10045 OUTSTANDING PENALTIES ISUS 0 00 ESUS 0 00 ALL INCIDENTS CLEA 0 00 STEP 0 00 DATE INCIDENT 3 06 07 2002 Fighting 2 06 07 2002 Perpetual tardiness to class 1 02 22 2001 Swearing Daggett Jennifer 10025 OUTSTANDING PENALTIES ISUS 0 00 ESUS 0 00 ALL INCIDENTS CLEA 0 00 STEP 0 00 DATE INCIDENT 1 02 24 2001 Dress code violations Federico Darcia 10028 OUTSTANDING PENALTIES ISUS 0 00 ESUS 0 00 ALL INCIDENTS CLEA 0 00 STEP 0 00 DATE INCIDENT 1 0630522002 Possession of drugs in the school Possession of drugs in the school 12 22 2003 DET 0 00 SAT 0 00 MER 0 00 DET 2 00 SAT 0 00 MER 0 00 DET 0 00 SAT 40200 MER 0 00 DET 0 00 SAT 0 00 MER 0 00 DET 1 00 SAT 0 00 MER 0 00 DET 4 2200 SAT 0 00 MER 0 00 DET gt 0 00 SAT 0 00 MER 0 00 Incident List by Student INCIDENT REPORT The following st
10. Generating Discipline Letters or Reports Generating Discipline Letters or Reports For terminology purposes note that a letter 1s simply a printout or report for one student A task 1s another term to refer to a report or letter you want to print Reports and letters are designed in a similar manner as they are designed with the Report Writer program in Data Base Plus All of a student s discipline data and data base data can be printed anywhere on letters and reports A number of sample letters and reports have been provided that you can use or modify To Generate Discipline Letters or Reports 1 Click the Discipline Report Writer icon to display the What Task Do You dia Want to Do window bel Administrator s Plus FOLLOW UP DATE REPORT Details FOLLOW UP DATE REPORT Incidents Only FOLLOW UP DATE REPORT Sorted by a Category Incidents Only H LIST Students Exceeding Infraction Limit H LIST Students with Less Than Infraction Limit H LIST Students Exceeding Penalty Limit H LIST Students with Less Than Fenalty Limit H LIST Students Exceeding Incident Limit H LIST Students with Less Than Incident Limit H LIST with Details Students Exceeding Incident Limit 2 Choose the task you want to perform and then click Select NOTE For definitions of these tasks see 1 Current Task on page 5 9 The Specifications Discipline Report Writer window appears 3 Set the specifications as desired and then click D
11. 2 11 Incidents 3 Introduction 3 2 Viewing Incidents 3 3 Adding or Entering Incidents 3 6 LetterCodes 3 12 Using the Print Menu 3 13 Penalty Reports 4 Introduction 4 2 Generating a Penalty Report 4 2 Report Writer 5 Introduction 5 2 Generating Dicipline Letters orReports 5 4 Using the SortWindow 5 7 Setting the Specifications 5 9 1 Current Task 5 9 2 PRINT LETTERS REPORTS FOR 5 9 3 ACTIVE LETTER REPORT 5 11 4 DUPLICATE LETTER CHECK 5 16 SPECIFICATION 5 FIRST DATE LETTERS FOLLOW UP SPECIFICATION 6 LAST DATE LETTERS FOLLOW UP 5 17 SPECIFICATION 7 BEGINNING DATE incidents read SPECIFICATION 8 FINAL DATE incidents read 5 18 SPECIFICATION 9 START GRADE FOR ALL GRADES SPECIFICATION A END GRADE FOR ALL GRADES 5 18 SPECIFICATION B ACTIVE INACTIVE STUDENTS LP lea 5 18 SPECIFICATION C WHICH PENALTY 5 18 SPECIFICATION D TOTAL OR OUTSTANDING PENALTIES 5 18 SPECIFICATION E PENALTY INCIDENT INFRACTION LIMIT 5 19 SPECIFICATION F INCLUDE BLANK SORT CATEGORIES 5 19 SPECIFICATION G WHICH INFRACTION 5 19 SPECIFICATION F PRINT PREVIEW 5 19 Editing Letters and Reports 5 20 Comparing Discipline and Data Base Plus Reports 5 20 Viewing Creating and Copying Letters and Reports
12. 5 2 Reports viewing creating and copying 5 21 writing and generating 5 4 Index 2 S Scheduling using with Discipline Pus 1 4 Served Codes entering 6 9 Served Date changing 6 8 Served List editing 2 9 Sort Window using 5 7 Specifications statistical reports 7 5 Statistical Reports generating 7 3 Student List viewing and editing 6 7 T Transfer Discipline data explained 8 2 Transferring discipline data 8 2 Transferring Discipline Data options defined 8 5 specifications defined 8 3 U Using sort window 5 7 V Viewing incidents 3 3 Viewing and Editing student list 6 7 DEMO SCHOOL Hampden MA 01036 413 566 3495 Peter James Principal Arthur Kilborn Assistant Principal Francis Miller Guidance Director Peter Dawson Assistant Principal 03 17 2004 TO Mr and Mrs Phillip Keefe 145 Nomar Road Springfield MA01036 RE MaryKeefe Dear Mr and Mrs Phillip Keefe It is in the best interest of Mary that we work together to insure that each student follows all school rules so that each has the opportunity to learn without disruptions All discipline is based on the premise that no student will be allowed to pevent any other student from learning or any teacher from teaching Mary has been placed on step 5 of the administrative discipline ladder The reason for this action is arson The punishment is internal suspension for 1 day Mary will be on probation until 04 10 2004 If Ma
13. NOTE If it is to be used this program MUST be run after the end of the current school year and NOTE BEFORE the start of the next school year If it is used after the start of the next school year all incidents already entered for the next school year will be lost For example assume that it is the end of June and the 2001 02 school year has just ended A few months ago you created a 2002 03 directory and have been using it to schedule for the 2002 03 school year However since you created the 2002 03 directory you have continued to enter discipline data into the 2001 02 directory The new directory 2002 03 does not contain disciplinary incidents that occurred after it was created Next year if you want to be able to look at disciplinary incidents for all years for a student from one screen you must use the TRANSFER DISCIPLINE DATA program to move them from 2001 02 to 2002 03 Once this information has been transferred it will no longer be necessary to use the 2001 02 directory to view past disciplinary data If you do not wish to keep past year s disciplinary data or are running into the limit of 100 incidents per students you can use the BEGINNING program in the 2002 03 directory to erase all disciplinary incidents giving each student a clean slate If you do erase all previous incidents in the 2002 03 directory they may still be easily accessed by changing into the 2001 02 or other earlier directory Even though the 2002 03 dir
14. 2003 through 03 09 2004 DATE INCIDENT 1 03 08 2004 Disrupting a class have also referred this matter to Richard s guidance counselor Mr Treat If you have any further questions please call me Sincerely Peter James Principal DEMO SCHOOL Hampden MA 01036 413 566 3495 Peter James Principal Arthur Kilborn Assistant Principal Francis Miller Guidance Director Peter Dawson Assistant Principal TO Mr and Mrs Phillip Keefe 145 Nomar Road Springfield MA 01036 RE Mary Keefe Dear Mr and Mrs Phillip Keefe This letter is official notification that on 09 30 2003 your daughter Mary was found to be in violation of the school rule prohibiting disrupting a class As a result of her behavior the disciplinary action detention for 1 hour will commence on 05 28 2003 For your information the following is Mary s disciplinary record from 09 01 2002 through 12 27 2003 DATE INCIDENT Za O09 30 20 05 Disrupting a class 1 08 29 2003 Arson I have also referred this matter to Mary s guidance counselor Mrs Jackson If you have any further questions please call me Sincerely Peter James Principal Generic Letter FOLLOW UP DATE REPORT Date Interval 03 08 2004 to 03 12 2004 BY CITY Los Angeles FOLLOW UP DATE INCIDENT Fox Larry 10006 03 11 2004 Dress code violations Grant Richard 10004 03 11 2004 Disrupting a class FOLLOW UP DATE REPORT Date Interval 03 08 2004 to 03 12 2
15. 3 Default Action Date Description Enter a date in which to start looking for student incidents Note that this date is saved when you click Done Enter a date in which to end looking for student incidents Note that this date is NOT saved when you click Done Instead when you leave the Incidents program and return this date defaults to the current date Some infractions such as cheating have default actions associated with them an action will be filled in automatically when selecting such an infraction This option sets the default date entered with that action If you select Current Date X Amount of School Days that projected date will NOT count weekend days The next two options are linked These options determine how to call up students when using Next and Previous in the View or Edit Incidents window depending on the options selected 4 Lookup By School or Grade 5 Next Prev Order This option determines whether or not to sort students by their grade School Displays students as they appear according to the Next Prev option below irrespective of their grade e Grade Displays students by grade This option determines whether to display students by their record number or in alphabetical order e Record Displays students by record number e Alphabetical Displays students alphabetically 4 Click Done to save your changes and return to the View and Edit Incidents window Now that you have deter
16. 7 End Program Returns you to the Administrator s Plus desktop After selecting an option click Next The report generates Using the Sort Window Using either of the Search By Fields options 4 or 5 and then clicking Next displays the Sort window Administrator s Plus Alpha Alpha C Numeric C Numeric C Date Date BIRTH DATE The left side of the Sort window displays the Search Field s and the manner in which the field is being sorted Likewise the right side of the menu displays the Sort Field and the manner in which the sort criterion will be sorted In the above example the Birth Date categories will be sorted Alphabetically from A to Z and the students in each room will be grouped by SEX starting with females and then males alphabetical Discipline 5 7 NOTE 5 8 Discipline Report Writer Generating Discipline Letters or Reports Both the Search and Sort categories may be sorted Alphabetically Numerically or by Date When Search and or Sort categories are Alphabetized they are treated as alphanumeric characters If the search field is a number or begins with a number an alphanumeric sort is most likely not going to produce the ordering you desire In alphanumeric sorts the computer compares characters one at a time from left to right Consequently alphanumeric sorts will only order numbers correctly if the numbers all contain the same amount of digits If not the numbers with th
17. C L S T TYPE I NFRACTION A CTION T EACH P LACE F OLLOW C OMMENT L ET S ERV Fr fs E ee ee F0 ABORT LOOKUP NEW DATE NOTE To change the date of the incident press F7 NEW DATE The cursor moves over to the DATE column and allow you to either type a new date or to use the or keys as a shortcut method of moving the date forwards or backwards Press ENTER when the date is correct and the cursor will move back into the CODE column Once you have changed the date the default date will become this new date and not the current date 3 With the cursor in the CODE column press F6 LOOKUP to display the Infraction List Lookup window 4 Choose an infraction and then click Select 3 8 Discipline Incidents Adding or Entering Incidents Entering an infraction code displays the default action for the number of times the student has repeated the same infraction For this example assume that you select the infraction DISRESPECT OF A STAFF MEMBER p l Viewing One Incident EEA DESCRIPTION _ i AE 03 22 2004 DISS Bleresnece of a staff member 03 22 2004 DET4 Detention for 4 hours T TYPE I NFRACTION A CTION T EACH P LACE F OLLOW C OMMENT L ET S ERV info ort fore foro fora foro el FJ re ro Foo E O EL z z z_ DA E HF a The 1 in the RP or REPEAT column immediately tells you that this 1s the student s first time being disrespec
18. Choose a penalty and then click Select NOTE If an attendance file for this penalty is found the names of the students in that file will appear Otherwise the following window appears followed by a blank Enter Individual Students window Administrator s Plus ATF ATTENDANCE FILE FOR THIS PENALTY NOT FOUND FILE IS CREATED WHEN ATTENDANCE FORM IS PRINTED WITH THE PENALTY REPORTS PROGRAM If an attendance file for this penalty is found the names of the students in that file will appear in the Enter Individual Students window Fast Served Detention ENTER INDIVIDUAL STUDENTS PK001 KEEFE MARY i COUNT 1 DELETE students who did not serve their penalty You may also add students not on this list who did serve their penalty The window displays the names of those students last printed on an attendance form for the selected penalty with the PENALTY REPORTS program The top left of the screen identifies the current penalty and the names on this list will be the students for whom the served code will be entered In this example the penalty is Detention 4 Add or delete students as follows e To add a student who showed up to detention hall and whose name is not on the list move to the end of the list and enter their ID number You must enter a two character grade level followed by the student s ID number In other words if the grade level is one character you must
19. If specification 2 has been set to do a search based on the number of times a certain infraction has occurred this specification will be the amount of that infraction on which the search is based Specification G identifies the infraction SPECIFICATION F INCLUDE BLANK SORT CATEGORIES This specification only applies if you are going to print your report sorted by all of the categories in a field For example assume that you choose to print your report sorted by SEX You will obtain a separate report for each sex one for males and one for females But what about those students for whom you never entered a sex In other words those students who have a blank sex field If this setting is set for INCLUDE a third report will be printed containing those students with a blank sex field Setting this option to DO NOT INCLUDE will not print this third report SPECIFICATION G WHICH INFRACTION This specification only is in effect if specification 2 has been set to do a search for students with MORE than or LESS than a specified number of an infraction This option specifies on which infraction the search will be conducted Pressing the browse button opens a window from which to choose any of the infractions that you have defined SPECIFICATION F PRINT PREVIEW Changes the printer port for this program only It will not affect anybody else on a network nor will it affect your printer port setting in other programs or modules Di
20. NOTE NOTE NOTE Your first step 1s to enter up to eight categories of penalties Optionally the actions that you take when a student commits an infraction will be linked to a certain quantity of a penalty Suggested penalties include detentions internal suspensions external suspensions Saturday school recess missed and merits To Add or Edit Discipline Code In the View Edit or Print Penalty List window click either F2 Add or F3 Edit depending on whether you want to add a new or edit an existing action If editing F6 Lookup lets you quickly find and select your code Discipline Plus will find the first free record number and bring the cursor to the CODE field Pressing ESC while the cursor is anyplace on the entry window will abort any of the new entries or changes that you have made to that screen and bring you back to the bottom of the window 2 5 Enter a code describing the penalty of up to four characters The first character may not be a number For example enter DET as the code for detentions Press Enter The cursor moves to the Description field Enter up to a 40 character description of the penalty and then press Enter The cursor moves to the CODE field of the next free record number so that you can enter another penalty Click F10 ACCEPT to save your changes Pressing ESC while the cursor is anyplace on the entry window will abort any of the new entries or changes that you have made t
21. The teacher in the detention hall would place marks on this attendance form next to the names of those students not showing up to detention hall Using this program a list containing the names of all of the students on this attendance form will appear on the screen From this list students who did NOT show up to the detention hall may be deleted by highlighting their name and clicking F8 DELETE After all of the absent students have been deleted from the list Discipline Plus will place the selected served code in the discipline records of the remaining students When students no longer owe they will not appear on subsequent detention hall attendance forms Step 1 Entering Penalties NOTE Before option 5 may be used which begins the process of automatically entering served codes you MUST first use options 1 and 2 to identify a penalty and a served code 6 2 Discipline 1 Fast Served Fast Served Automatically Entering Served Codes To Enter Penalties Click the Fast Served icon to display the Enter Served Codes window a Administrator s Plus Odyssey ENTER SERVED CODES PENALTY lt Detention SERVED CODE SERVED DATE 64 91 2004 1 enter Penalty mAr vi li 2 Click Enter Penalty to display the Select a Penalty window containing all of your penalties Administrator s Plus External Suspension Internal Suspension Discipline 6 3 Fast Served Automatically Entering Served Codes 3
22. This code which stands for TABLE 2 and which must be on a line by itself will print the details for all of a student s incidents occurring in the date interval defined by specifications 7 and 8 A blank line will separate the details between separate incidents Note that while table 1 printed the details of just one incident table 2 prints the details for ALL incidents Consequently table 2 can be used even when a search is not being conducted for specific incidents The code must have a COLON and after the colon will be one letter for each type of detail that you want included in the table The space after the colon is optional and the order of the letters is optional The letters I A T P F C L S stand for the eight different types of detail entries available for each incident For example if you only want the infractions and actions to be printed enter as your code ZTAB2 IA Discipline 5 31 5 32 Discipline Report Writer Discipline Codes ZTAB3 A table of the names of all incidents This code which must be on a line by itself will print a table containing the dates and names of all of the incidents in which a student has been involved that fall into the date interval defined by specifications 7 and 8 ZINCPEN A table of the penalties for all incidents This code which must be on a line by itself will print a table of penalties for ALL incidents Specification D determines whether this table will
23. a table of details for the found incident including the incident type its date and a description The FOLLOW UP REPORT DETAIL uses it to print the details of each incident with a follow up date in the specified date interval If you are sending a letter this code could be used to include the specifics of the incident in table format The code must have a COLON and after the colon will be one letter for each type of detail that you want included in the table The space after the colon is optional and the order of the letters is optional Report Writer Discipline Codes The letters I A T P F C L S stand for the eight different types of detail entries available for each incident Entry Name What This Entry Determines I INFRACTIONS The actual infraction committed A ACTIONS The action taken in response to the infraction T TEACHERS The teacher involved in the incident P PLACES The place location of the incident F FOLLOW UP The date on which the incident was revisited and re DATE examined For example you may want to enter the date in which a parent teacher conference happened regarding this incident or the due date for a student s punishment C COMMENTS Any comments about the incident If entered properly comments can be turned into a paragraph in a letter L LETTERS The letter to use for the incident S SERVED The penalty served for this infraction CODES For example if you only want the infractions a
24. and all of your other students will be moved up one grade The master INCIDENT file will then be compacted An option also exists in the BEGINNING program to COMPACT the incident file at any time Introduction How Discipline Data Is Stored COMPACTING the incident file causes the following to happen e Builds a new master incident e The computer will go through each existing student and then copy all of their disciplinary incidents from the old master incident file to the new one These incidents will be placed in the first available record numbers in the new incident file e The students discipline files will reflect the new record numbers of their incidents in the new incident file e The records in the incident file will reflect the current grade level and ID numbers of the students The net result of the COMPACTING process 1s that the incidents of students no longer in the school will not be copied to the new incident file and the new incident file will also not contain any empty records Consequently it will be smaller Moreover all of the incidents for each student will now be contiguous in the new incident file making for slightly faster access time Another result is that if the ID numbers in the incident file pointing back to the student have some how or other have become incorrect they will be corrected In other words it will be assumed that students discipline files are pointing to the correct incidents and the ID num
25. be entered for each student and each letter may have a different date After sending a letter on March 24 2004 you may decide on March 7th to send a different letter Use this program to enter a different letter code with March 7th as the sending date To simplify matters you may decide to only print letters on Fridays for all of the incidents that occur during the week Consequently during the week enter Friday s date with each letter code e The LETTERS REPORT WRITER program also has an option to send a designated letter for all incidents that do NOT have a letter code This method will save you the keystrokes of entering a letter code for each incident If you do not want a letter sent for an incident enter a dummy letter code so the LETTERS REPORT WRITER program will think that a letter has already been sent As letters are sent using this method the date and name of the letter are automatically entered into the incident so that it will not be sent again After sending the first letter for an incident in this manner you may enter codes of other letters and have them sent using the prior method of sending discipline letters When printing a report or sending a letter based on a search the REPORT WRITER can be instructed to enter into included students records the code for the letter or report In other words if you are sending letters to all students with three or more incidents the report writer can be instructed to enter the code for th
26. be for TOTAL or OUTSTANDING penalties This table will always take up two lines only if you have more than four penalties Unlike the code INFPEN which prints a penalty table for only one found incident in condensed print this table prints in normal print unless you use the condense on and condense off codes Codes with Four or Fewer Characters That Can Be Used at Anytime The following codes may be entered anyplace in the body of a report or letter ZBDT Beginning date for reading incidents Specification 7 ZFDT Final date for reading incidents Specification 8 These codes will print the beginning and final dates of the date interval for which students disciplinary incidents are read These are the exact dates displayed and set by specifications 6 and 7 It 1s useful to use these codes in the headings of reports ZSDT Start date for letters follow up codes Specification 5 ZEDT End date for letters follow up codes Specification 6 These codes will print the starting and ending dates of the date interval used in certain searches These are the exact dates displayed and set by specifications 5 and 6 It 1s useful to use these codes in the headings of reports ZNUM The number of incidents in which a student has been involved This code will insert into your report or letter the number of disciplinary incidents in which a student has been involved Only incidents occurring between the date interval s
27. break down by month of the occurrence of each type of infraction DAY OF WEEK Will produce a report breaking the primary category down into days of the week For example with INFRACTIONS as the primary category and DAY OF WEEK as the secondary category a report would be printed showing the break down by day of the week for the occurrence of each type of infraction GRADE LEVELS Will produce a report breaking the primary category down into grade levels For example with INFRACTIONS as the primary category and GRADE LEVELS as the secondary category a report would be printed showing the break down by grade level for the occurrence of each type of infraction 4 SECONDARY CATEGORY SORT This option may be toggled between ALPHA and RANK and determines the order in which the secondary category will be printed e For the first four secondary categories ALPHA means in alphabetical order In other words infractions actions places and staff will be printed in alphabetical order For the next two secondary categories the ALPHA settings will print them in Statistical Reports Generating Statistical Reports chronological order In other words the months print in order from January to December while the days of the week will print in order from Sunday to Saturday For the last secondary category grade levels the ALPHA SETTING prints them in order from the youngest grade to the oldest grade e The RANK setting will print the secon
28. can also function as a complete merit and demerit system If you use MERITS as a penalty category a DEMERIT functions as a negative merit There 1s no need to enter both as penalty categories Alternatively you could enter DEMERITS as your penalty category with a MERIT becoming a negative DEMERIT Clicking the Discipline Codes Support File Maintenance icon displays the View Edit or Print Penalty List window View Edit or Print Penalty List Penalty list Action list Infraction list Served list Location list RECORD 1 CODE ISUS DESCRIPTION Internal Suspension This screen shows that you are looking at RECORD 1 The cursor will initially be at the bottom of the screen where it says ENTER CODE OR RECORD NUMBER You may either enter the code or the record number of the penalty you wish to view or press one of the available function keys You have eight records which can each contain a penalty Pressing the F4 PREV or F5 NEXT function keys will allow you to scan through which penalty currently occupies each record You can also use the PAGE UP and PAGE DOWN keys to scan through any of your support files Discipline Codes Adding or Editing Discipline Codes You should enter these lists in the order they are listed on this menu This is because infractions are optionally linked to actions and actions are optionally linked to penalties Served codes are also optionally linked to penalties Adding or Editing Discipline Codes
29. each page PGEND End of the Page Header PGNUM X Set current page number to X If negative page number will not print SHSTART Start of the Search Header Printed at start of new search category SHEND End of the Search Header WRAPON Turn Word Wrap on WRAPOFF Turn Word Wrap off Discipline 5 23 Report Writer Discipline Codes DATA BASE CODES with 4 OR FEWER CHARACTER CODES MAY BE EMBEDDED IN TEXT Code Description 1 160 Data base fields N1 N160 Names of the data base fields T1 1T230 Tab to this column L1 L1 7 Letter head variables FN First name of the student LN Last name of the student ID ID number of the student Always 3 digits GR Grade number of the student XON Expanded print on XOFF Expanded print off SEX son or daughter SX2 he or she HIS his or her DATE Current date amp Continue current line with next line SFC Search field s and criteria if user entered criteria SOPA Search field if computer finds categories SC Search category if computer finds categories CON Condensed print on COFF Condensed print off PG The current page number The only codes in Data Base Plus that may not be used in Discipline Plus are those relating to SORTING which are not even listed in the above tables See the Data Base Plus manual for an explanation of these codes Report Writer Discipline Codes All discipline codes st
30. for the found incident To print the name of the first letter for this incident enter ZL1 anywhere in the letter or report The L stands for LETTER and the 1 signifies the first letter Because each incident may contain up to five letters the codes ZL1 to ZL5 are all valid If the letter name ends up being in the middle of a sentence it is made entirely lower case even if it was entered with upper case letters ZS1 S30 Served code 1 to served code 5 for the found incident To print the name of the first served code for this incident enter ZS1 anywhere in the letter or report The S stands for SERVED CODE and the 1 signifies the first served code Because each incident may contain up to 30 served codes the codes ZS 1 to ZS30 are all valid If the served code name ends up being in the middle of a sentence it is made entirely lower case even if it was entered with upper case letters ZID1 The date of the first infraction for the found incident To print the date of the first infraction which 1s also the date of the incident enter the code ZIDI anywhere in the letter or report The I stands for INFRACTION the D for DATE and the 1 signifies the first infraction Because only the first infraction has a date only the code ZID1 is valid ZAD1 5 The date of the action 1 to action 5 for the found incident To print the date of the first action enter
31. for which you want the report printed A report matching your criteria appears 7 4 Discipline Statistical Reports Generating Statistical Reports Specifications for Discipline Statistics This section defines the specifications used when generating discipline statistics 1 PRIMARY CATEGORY This specification along with specification 3 SECONDARY CATEGORY are the most Important specifications in determining the statistics your report will contain You have a choice of six primary categories INFRACTIONS Will produce a report containing the number of times each type of infraction occurred ACTIONS Will produce a report containing the number of times each type of action was imposed PLACES Will produce a report containing the number of times each place or location was involved in an incident If you have entered the periods of the day as places the report will include how many incidents occurred each period STAFF Will produce a report containing the number of times each staff member was involved in an incident INCIDENTS MONTH Will produce a report containing the number of incidents that occurred during each month of the year In other words you will find out how many incidents occurred in January February March and so on INCIDENTS DAY Will produce a report containing the number of incidents that occurred during each day of the week In other words you will find out how many incidents occurred on Mo
32. is caught cheating for the first time the default action code is ISU which is the code for one day of internal suspension Similarly the default action for getting caught cheating for the second time is SU2 which is the action code for two days of internal suspension View Edit or Print Infraction List Penalty list Action list Infraction list Served list Location list RECORD 1 DEFAULT ACTIONS aa CODE CHEA nfraction Code OCCUR DESCRIPTION Cheating Action Codes linked to this Infraction code n Esc Fi F2 F3 Fa Fs Fe Ext ado Fom Prev Next Lookup The default action for getting caught cheating for the third time is ESU which is the action code for one day of external suspension The gt 5 row applies to the sixth and all subsequent times the student is caught cheating which in this case is EXP the action code for EXPELLED FROM SCHOOL When entering disciplinary incidents in the Incidents program a student caught cheating would be entered into the computer by first calling the student up by name You would then enter the code for cheating CHEA Discipline Plus informs you that this is the first time the student has been caught cheating and that the default action for the first cheating infraction is one day of internal suspension You can then accept or change this default action to another action or to no action at all If it is accepted the penalty internal suspension increases by o
33. letter 1s designed to be used only for external suspensions It prints by inserting its code into the incident gt INCIDENTS LETTER Use this report to print a letter for all students that have exceeded a certain number of disciplinary incidents Discipline 5 13 5 14 Discipline Report Writer Generating Discipline Letters or Reports GENERIC LETTER WITH COMMENTS This letter will normally be the one sent when you choose to automatically send a letter for all incidents without a letter code You can insert the comments of an incident in paragraph form directly into the body of a letter to give a personal touch to each letter If no comments have been entered two blank lines will separate the paragraph above and below the comment paragraph The next generic letter does not contain the codes to insert the comment paragraph and consequently would not leave two blank lines if there were no comments STEP LETTER Step letters ar designed to be sent when a student reaches a certain disciplinary step To send this letter insert its code the incident Although any setting in specification 2 can be matched with any setting in specification 3 in actuality certain settings in each specification will usually go with each other The following table illustrates which of the sample reports and letters specification 3 are designed to be used with the different options in specification 2 Remember this program can be used to design your ow
34. most data base reports will work in the discipline module without change simply by renaming them so that the last three letters change from FDB to FDS The names of the 120 data base reports are stored in a file called LABELNAM FDB The names of the 120 discipline reports are stored in a file called LABELNAM FDS Once again the last three letters have been changed from FDB to FDS A discipline report cannot be used or edited unless its name is in the LABELNAM FDS file Consequently you cannot design a report on one computer and simply copy it into the RS directory on another computer and expect the other computer to immediately be able to use it However there is a round about way to accomplish this If you start the DISCIPLINE LETTERS REPORT WRITER program and the computer cannot find the LABELNAM FDS file it will take a few minutes to scan the RS directory looking for any file starting with the name LABEL and ending with FDS From these files it will build a new LABELNAM FDS file containing the names of all of your reports including any new reports you may have copied into your RS directory Many new codes are available in discipline reports that allow data from DISCIPLINE PLUS to be directly incorporated into the reports Almost all of the codes that are valid in DATA BASE reports are also valid in DISCIPLINE reports However because there are no SORTS available in DISCIPLINE PLUS there are no SORT HEADER codes The
35. setting 1 STUDENT PER PHONE NUMBER is ignored in DISCIPLINE PLUS It is included on the report screen to maintain compatibility between the report formats in the DISCIPLINE amp DATA BASE modules Report Writer Editing Letters and Reports Viewing Creating and Copying Letters and Reports See the Administrator s Plus Data Base manual for specific information on editing reports and letters This section tells you how to access the list of reports so you may then view create or copy a report letter NOTE See the Administrator s Plus Data Base manual for information on copying deleting or editing reports or letters After accepting your specifications the main menu of the DISCIPLINE LETTERS REPORT WRITER program will appear To View Create or Copy Letters or Reports 1 Click the Discipline Report Writer icon to display the What Task Do You dii Want to Do window keel Administrator s Plus Date Interval Incident Limit JFOLLOW UP DATE REPORT Sorted by a Category Incidents Only Students Exceeding Students with Leas Students Exceeding Students with Less Students Exceeding Students with Less Infraction Limit Than Infraction Limit Penalty Limit Than Penalty Limit Incident Limit Than Incident Limit with Details Students Exceeding Incident Limit T All Incidents 2 Choose the task you want to perform and then click Select NOTE For definitions of these tasks see 1 Current Task on
36. the code ZAD1 anywhere in the letter or report The A stands for ACTION the D for DATE and the 1 signifies the first action Because each incident can have five actions codes ZAD1 to ZADS5 are valid Discipline 5 29 Report Writer Discipline Codes ZLD1 5 The date of the letter 1 to letter 5 for the found incident To print the date of the first letter code enter the code ZLD1 anywhere in the letter or report The L stands for LETTER the D for DATE and the 1 signifies the first letter Because each incident can have five letters codes ZLD1 to ZLD5 are valid ZSD1 9 The date of the served code 1 to served code 9 for the found incident To print the date of the first served code enter the code ZSD1 anywhere in the letter or report The S stands for SERVED CODE the D for DATE and the 1 signifies the first served code Although each incident can have up to 30 served codes only the date of the first nine may be printed using this code Consequently only codes ZSD1 to ZSD9 are valid However using the code for table 1 all of the served codes and their dates can be printed in table form Discipline Codes that Can Be Used at Any Time The previous codes can only be used with specification 2 set to one of three settings that involve finding individual incidents The following codes are always available in all reports and
37. the window FOLLOW UP REPORT DETAIL This following report lists all students who have an incident with a follow up date set with Specifications 5 and 6 For each incident the report prints the name of the student the actual follow up date and the total number of incidents in which the student has been involved as well as the details of the incident You can edit this report to specify exactly which details of the incident that you want printed If a student is involved in more than one incident with a follow up date in the interval that students name will appear twice on the report with each incident listed separately FOLLOW UP REPORT DATES ONLY This report like the FOLLOW UP REPORT DETAIL also prints the names of all students who have an incident with a follow up date However unlike the previous report all of the details of each incident are not printed A student s name prints each time incident that has a follow up date FOLLOW UP REPORT DATES WITH SORT This 1s a report similar to FOLLOW UP REPORT DATES ONLY but it contains a different header so that it can be used within a sort SEARCH lt gt INFRACTION LIMIT Use this report to print a list of all students with less than or exceeding a specified number of a certain infraction Foe example you can generate a report that includes the names of all students with more than two arson incidents SEARCH lt gt PENALTY LIMIT Use this report to print a list of all
38. to 2 07 in one Room 111 The reason for this action is cheating The consequence is internal suspension for 1 day Mary will be on probation until 03 10 04 If Mary is sent to the office for any offense before this date she will be advanced to the next step on the administrative discipline ladder However if she is not referred during this period she will go to the previous step on the ladder for each 20 school days that she refrains from a reoccurrence of this step infraction COMMENTS Mary needs to study her textbooks more and the bottom of her shoe less Thank you Arthur Kilborn Assistant Principal Step Letter 4 DEMO SCHOOL Hampden MA 01036 413 566 3495 Peter James Principal Arthur Kilborn Assistant Principal Francis Miller Guidance Director Peter Dawson Assistant Principal 01 27 2004 TO Mr and Mrs Phillip Keefe 145 Nomar Road Springfield MA01036 RE Mary Keefe Dear Mr and Mrs Phillip Keefe It is in the best interest of Mary that we work together to insure that each student follows all school rules so that each has the opportunity to learn without disruptions All discipline is based on the premise that no student will be allowed to pevent any other student from learning or any teacher from teaching Mary has been placed on step 3 of the administrative discipline ladder This requires that a Saturday detention be assigned These detentions are scheduled from 8 00 to 12 00 noon in one of the E
39. you used for ACTIONS In other words DETI is the ACTION code for one hour of detention given while DETI is also the SERVED code for one hour of detention served You do not need as many SERVED codes as ACTION codes because students will normally serve their penalties in singular amounts while these same penalties may be given in multiple amounts For example a student may be given 5 hours of detention at a time but they may be served one hour at a time About Merits MERITS are listed as both action codes and as served codes Both are linked to the penalty MERITS Students may be given merits either by entering them as an action code or as a served code Merits in the served code table are NEGATIVE because served codes are automatically subtracted from the penalty totals Subtracting a negative number is the same as adding a positive number For each incident you can enter up to five actions and 30 served codes per student If you have a MERIT DEMERIT system demerits will usually be entered as actions for each separate incident However it is not recommended that you create a separate incident each time that you want to enter a merit Instead have one incident that will have as its infraction MERITS AWARDED Then each time that you want to award merits to a student enter one of the MERIT served codes into this incident In this manner merits may be awarded up to 30 different times for this one incident In the same incide
40. 004 BY CITY Springfield FOLLOW UP DATE INCIDENT Boutilier Justine 11002 03 11 2004 Smoking in school FOLLOW UP DATE REPORT Date Interval 03 08 2004 to 03 12 2004 FOLLOW UP DATE INCIDENT Boutilier Justine 11002 03 11 2004 Smoking in school Fox Larry 10006 03 11 2004 Dress code violations Grant Richard 10004 03 11 2004 Disrupting a class FOLLOW UP DATE REPORT Date Interval 03 08 2004 to 03 12 2004 Boutilier Justine 11002 FOLLOW UP DATE 03 11 2004 NUMBER OF INCIDENTS 1 TYPE DATE DESCRIPTION INFRACTION 03 08 2004 Smoking in school ACTION 03 12 2004 Detention for 2 hours TEACHER DOWD SAM PLACE Bathroom COMMENT Justine was caught smoking in the Highschool COMMENT Boys bathroom He was hiding in the last COMMENT shower booth LETTER 03 09 2004 Generic Letter amp com Fox Larry 10006 FOLLOW UP DATE 03 11 2004 NUMBER OF INCIDENTS 1 TYPE DATE DESCRIPTION INFRACTION 03 08 2004 Dress code violations ACTION 03 12 2004 Detention for 1 hour TEACHER BOSWORTH ELISE PLACE Hallway COMMENT Larry was wearing torn T Shirt and Jeans COMMENT He was hidding behind the locker when he saw COMMENT Miss Elise approching LETTER 03 09 2004 Generic Letter amp com Grant Richard 10004 FOLLOW UP DATE 03 11 2004 NUMBER OF INCIDENTS 1 TYPE DATE DESCRIPTION INFRACTION 03 08 2004 Disrupting a class ACTION 03 12 2004 Detention for 1 hour TEACHER CARTER STEVE PLACE Period B COMMENT Richard was throwing paper at h
41. 06 09 2002 Arson ACTION 06 09 2002 Internal suspension for 5 days COMMENT gt Cigarette butts need to be put out before COMMENT thrown away INFRACTION 02 22 2001 Possession of drugs in the school ACTION 02 22 2001 Internal suspension for 5 days COMMENT Eric needs to seek therapy COMMENT Adams Hank 10043 OUTSTANDING PENALTIES ISUS 0 00 ESUS 0 00 DEY 2 00 SAT 0 00 ALL INCIDENTS CLEA 0 00 STEP 2 00 MER 0 00 DATE INCIDENT 1 03 13 2001 Swearing TYPE DATE DESCRIPTION INFRACTION 03 13 2001 Swearing ACTION 03 13 2001 Detention for 2 hours COMMENT Heather should learn a new vocabulary to us COMMENT when she gets angry at other human beings Almlov Erik 10099 OUTSTANDING PENALTIES ISUS 0 00 ESUS 0 00 DET 0 00 SAT 0 00 ALL INCIDENTS CLEA 0 00 STEP 0 00 MER 0 00 DATE INCIDENT 1 05 03 2002 Disrupting a class TYPE DATE DESCRIPTION INFRACTION 05 03 2002 Disrupting a class ACTION 05 03 2002 Detention for 1 hour COMMENT Erik should learn to talk less and listen COMMENT more Silence is the door to knowledge Search List w Details gt Incident DEMO SCHOOL Hampden MA 01036 413 566 3495 Peter James Principal Arthur Kilborn Assistant Principal Francis Miller Guidance Director Peter Dawson Assistant Principal TO Mr amp Mrs Eroll Boutin 10 21 2003 PO Box 297 Hampden MA 01077 RE Tina Boutin Dear Mr amp Mrs Eroll Boutin This letter is o
42. 1 02 directory will be transferred to grade 10 student 1 in the destination directory 3 Click Done A warning window appears warning you that moving the data will both transfer the source data and overwrite any incident data in the destination folder Administrator s Plus E uan P ONLY USE THIS OPTION BEFORE THE BEGINNING OF THE NEW SCHOOL YEARII Transferring DISCIPLINE DATA will move all disciplinary incidents from the source folder to the destination folder overwriting any incidents that may be in the destination folder DO YOU WANT TO CONTINUE 4 After reading the warning click Yes to proceed Discipline 8 3 8 4 Discipline Transfer Discipline Data Transferring Discipline Data Another warning appears asking you to further confirm your data transfer as well as suggesting that you copy of your data The warning message also suggests using the Shrink Destination incident file option below Administrator s Plus After transferring students DISCIPLINE data use the option to COPY DISCIPLINE SUPPORT FILES which will move your incident action penalty location and served code lists from the source to the DESTINATION folder It will also move your REPORT WRITER reports You should also use the option to SHRINK THE DESTINATION FOLDER INCIDENT FILE which will free up a lot of hard drive space DO YOU WANT TO CONTINUE 5 After reading the warning click Yes to proceed The Transfer Discip
43. 16 SPECIFICATION 5 FIRST DATE LETTERS FOLLOW UP SPECIFICATION 6 LAST DATE Discipline Codes That Apply to One Specific Incident 5 25 Codes with Five or More Characters for One Incident Only 5 26 Codes with Four or Fewer Characters for One Incident Only 5 28 Discipline Codes that May Be Used at Any Time 5 30 Discipline Codes that Are Always Available 5 30 Codes with Five or More Characters LETTERS FOLLOW UP 5 17 That Can Be Used at Anytime 5 31 SPECIFICATION 7 BEGINNING DATE incidents Codes with Four or Fewer Characters read That Can Be Used at Anytime 5 32 SPECIFICATION 8 FINAL DATE incidents read 5 18 SPECIFICATION 9 START GRADE FOR ALL GRADES SPECIFICATION A END GRADE FOR ALL GRADES oor riosca See ee eS 5 18 SPECIFICATION B ACTIVE INACTIVE STUDENTS 2 2 024 5 18 SPECIFICATION C WHICH PENALTY 5 18 SPECIFICATION D TOTAL OR OUTSTANDING PENALTIES 5 18 SPECIFICATION E PENALTY INCIDENT INFRACTION LIMIT 5 19 SPECIFICATION F INCLUDE BLANK SORT CATEGORIES 5 19 SPECIFICATION G WHICH INFRACTION 5 19 SPECIFICATION F PRINT PREVIEW 5 19 Editing Letters and Reports 5 20 Comparing Discipline and Data Base Plus Reports 5 20 Viewing Creating and Copying Letters and Reports 5 21 Discipline Codes
44. A END GRADE FOR ALL GRADES You will have the option to print all letters and reports by ONE grade or ALL grades If you choose the ALL GRADES option these specifications allow you to set a range of grade levels to be included For example assume that you have a grade K 12 school and that you want this report to only include students in grades 9 12 Set specification 9 to GRADE 9 and specification A to GRADE 12 Then later choose to print your report by ALL GRADES SPECIFICATION B ACTIVE INACTIVE STUDENTS USe the drop down menu to decide whether or not to active students in your reports inactive students or both SPECIFICATION C WHICH PENALTY This specification only is in effect if specification 1 has been set to do a search for students with MORE than or LESS than a specified number of a penalty This option specifies on which penalty the search will be conducted Pressing an A will open up a window from which you may choose any of the eight penalties you have defined Specification D will specify if the search is for TOTAL or OUTSTANDING penalties and specification E will be the limit SPECIFICATION D TOTAL OR OUTSTANDING PENALTIES If specification 2 has been set to do a search for students with MORE than or LESS than a specified number of a penalty this option specifies 1f they are to be TOTAL or OUTSTANDING penalties Any report can also contain a table of penalties for all of a student s incidents Th
45. ADMINISTRATOR S PLUS DISCIPLINE Administrators Plus Discipline Discipline i ADMINISTRATOR S PLUS DISCIPLINE Legal Notices Legal Notices Copyright Copyright 2004 Rediker Software All rights reserved Printed in the United States of America Warranty Information in this document is subject to change without notice Companies names and data used in examples herein are fictitious unless otherwise noted No part of this document may be reproduced or transmitted in any form or by means electronic or mechanical for any purpose without the express written permission of Rediker Software Inc Trademarks Administrators Plus is a trademark of Rediker Software Incorporated The School Office Suite is a registered trademark of Rediker Software Incorporated All other hardware or software products mentioned in this document are the trademarks or registered trademarks of their respective companies or holders Part Number DS00050904 ii Discipline ADMINISTRATOR S PLUS DISCIPLINE Included in this Guide Included in this Guide The Administrator s Plus Discipline manual is organized as follows 1 Introduction This chapter which you are reading now includes copyright information and who the intended audience is Discipline Codes Describes how to enter penalties actions infractions served and location codes Incidents Describes how to enter view and edit incidents as well as how to print disc
46. ART GRADE FOR ALL GRADES 9 END GRADE FOR ALL GRADES You will have the option to print all reports by ONE grade or ALL grades If you choose the ALL GRADES option these specifications allow you to set a range of grade levels to be included For example assume that you have a grade K 12 school and that you want a report to only include students in grades 9 12 Set specification 8 to GRADE 9 and specification 9 to GRADE 12 Then later choose to print your report by ALL GRADES Discipline 7 7 7 8 Discipline Statistical Reports Generating Statistical Reports A MINIMUM NUMBER TO PRINT This is a very important setting in determining how your final report will look Only categories with this count or higher will be printed on your report This minimum number applies to both your primary and secondary categories A zero as this specification will cause all categories to be printed To save a lot of paper enter at least a 1 into this specification For example suppose you want to know which staff members were involved in the occurrence of each type of infraction If the MINIMUM NUMBER TO PRINT had been set to zero then every staff member even if they have never been involved in an infraction would have been printed for each infraction By using a 1 as the MINIMUM NUMBER TO PRINT only staff members that have been involved one or more times in each infraction will be printed Moreover infractions that never occurred will
47. Deleting Penalty Codes 2 5 Discipline Codes 5 23 codes with four or fewer characters for one incident only 5 28 editing 2 3 that apply to one specific incident 5 25 that can be used at any time 5 30 with five or more characters for one incident only 5 26 Discipline Data how it is stored 1 4 transferring 8 2 Duplicate Letters avoiding 5 16 Index 1 E Editing letters and reports 5 20 Entering served codes 6 9 Entering New Incidents 3 6 Entering Penalties in Fast Served 6 2 Entering Served Codes 6 5 changing the served date 6 8 Entries for incidents 3 6 F Fast Served automatically entering served codes 6 2 entering penalties 6 2 G Generating Statistical reports 7 3 Incidents Adding 3 6 Editing 3 6 Entering New 3 6 entries defined 3 6 finding 3 3 using the print menu 3 13 viewing 3 3 Infraction List editing 2 7 L Letter Codes in incidents 3 12 Letters viewing creating and copying 5 21 writing and generating 5 4 Letters and Reports editing 5 20 Location List editing 2 11 Merits about 2 9 N Network using Discipline Plus on 1 3 p Penalty Codes deleting an entire file 2 5 editing action list 2 5 editing discipline codes 2 3 editing the infraction list 2 7 editing the location list 2 11 editing the served list 2 9 Penalty Reports generating 4 2 Print Menu in incidents 3 13 using in incidents 3 13 R Report Writer concept explained
48. S The place location of the incident F FOLLOW UP The date on which the incident was revisited and re DATE examined For example you may want to enter the date in which a parent teacher conference happened regarding this incident or the due date for a student s punishment C COMMENTS Any comments about the incident If entered properly comments can be turned into a paragraph in a letter For further information on entering comments into letters see see Chapter 5 Report Writer L LETTERS The letter to use for the incident For more information about letters see Chapter 5 Report Writer S SERVED The penalty served for this infraction CODES You can use the F6 Lookup to choose a corresponding entry Up to five infraction codes denoted by the letter I in the TYPE column may be entered per incident Every incident must have one infraction code which always appears first and becomes the name of the incident The date of this first infraction also becomes the date of the incident For each incident you may enter up to five infractions five actions five teachers five places one follow up date ten 45 character free hand comments five letters and 30 served codes Incidents Adding or Entering Incidents To create a new incident you must first enter the main infraction for the incident Consequently the cursor will initially be in the CODE column with the T in the TYPE column The current date will alr
49. T S ERV ESC fori F_ ro i e go E7 E ra f Fo f F10 CESU RES a EE e EVE UV T A a MN 5 Continue inserting entries as desired When finished Esc Exit 3 10 Discipline Incidents Adding or Entering Incidents After making additional entries for this same incident this screen may look like 2 Viewing One Incident OSTETRICA a E aa FS La a A 03 22 2004 DISS Disrespect of a staff member 03 22 2004 DET4 Detention for 4 hours 03 22 2004 03 22 2004 BROWN JAMES Period A Classroom 03 23 2004 Talked back to Mr Brown Student was apolgetic for his actions 03 24 2004 Generic Letter 03 23 2004 Detention Served 1 hour 03 24 2004 Detention Served 1 hour A A A T P P F C C L 5 5 T TYPE I NFRACTION A CTION T EACH P LACE F OLLOW C OMMENT L ET S ERV EEE fers ors Fors ire fore fre ro co EAGLE RE E Ea ee ee ee 0 eee eee This is what this screen tell us For this one incident there is only one infraction DISRESPECT OF A STAFF MEMBER which occurred on 3 22 04 This infraction is the name of the incident and its date is the date of the incident Three actions were taken e The student was given detention for four hours e A telephone call was made to the student s parents e The student was given three demerits Only one teacher Mr Brown was involved The infraction took place in the classroom during period A NOTE One Place code identifies the location
50. abetically Numerically or by Date For example if you were to search on and sort by STREET you would want to search alphabetically so all the students on the same street will be grouped together street numbers being ignored Report Writer Generating Discipline Letters or Reports Setting the Specifications The second step when generating a discipline letter or report is to set the specifications using the Specifications Discipline Report Writer window Kei Specifications Discipline Report Writer SPECIFICATIONS DISCIPLINE REPORT WRITER P CURRENT TASK Sener Leer Wir Comments 2 PRINT LETTERS REPORTS FOR incidents without a letter code E 3 ACTIVE LETTERIREPORT an Letter amp com Rep 026 ES 4 DUPLICATE LETTER CHECK 5 FIRST DATE LETTER SIFOLLOW UP SSS 6 LAST DATE LETTER SIFOLLOW UP 03 22 2004 E 7 BEGINNING DATE incidents read 01 01 1980 0 A A END GRADE FOR ALL GRADES Bee une incide Do NOT Include H PRINT PREVIEW Reset Default ENTER SPECIFICATION TO CHANGE The specifications are defined below 1 Current Task Selects the task that determines which type of letter or report to create See the Appendix for examples of these reports and letters 2 PRINT LETTERS REPORTS FOR Decides which students letters should be printed or which students will appear on reports Specification 3 ACTIVE LETTER REPORT determines if you are printing letters or reports and which
51. art with the letter Z to differentiate them from the data base codes As with data base codes they must be between a pair of tildes Discipline codes are broken down into two groups which are then broken down into two additional sub groups CODES THAT APPLY TO ONE SPECIFIC INCIDENT e Codes of five or more characters that must be on a line by themselves e Codes of less than five characters which may be embedded in text CODES THAT CAN BE USED AT ANYTIME e Codes of five or more characters that must be on a line by themselves e Codes of less than five characters which may be embedded in text Discipline Codes That Apply to One Specific Incident In order to use the first batch of codes which apply to one specific incident specification 2 must be set to one of the following three settings e ALL INCIDENTS WITHOUT A LETTER CODE e INCIDENTS WITH LETTER CODES IN DATE INTERVAL e FOLLOW UP DATE IN DATE INTERVAL These specification 2 settings cause DISCIPLINE PLUS to search through the incidents of each student looking for those that meet the appropriate criteria When an applicable incident is found the report or letter is printed For example if specification 1 is set for ALL INCIDENTS WITHOUT A LETTER CODE when DISCIPLINE PLUS comes to an incident without any letter codes a letter will be printed Because one incident has been found the following codes can be used that all will refer specifically to this inciden
52. ate entered for the incident A report is available listing all of the students who have incidents that need to be followed up on a specific date or range of dates Act 1 This lists the first Action taken for this incident For example DET4 means that this student has been given four hours of detention Discipline 3 5 Incidents Adding or Entering Incidents The top of this screen displays the amount of each penalty that 1s outstanding for all incidents combined To learn how to define penalties see Adding or Editing Discipline Codes on page 2 3 Adding or Entering Incidents 3 6 Discipline Before you enter a new incident your first step involves calling up the student in question in the View and Edit Incidents window To learn how to find and view this student s record see Viewing Incidents on page 3 3 You enter your incidents the Viewing One Incident window To understand this window you must understand the eight different types of entries that may be made for each incident The T or TYPE column on the far left has eight different letters in it one for each type of entry that may be made What these letters stand for appears in the window immediately above the function key codes The table below Entry Name What This Entry Determines I INFRACTIONS The actual infraction committed A ACTIONS The action taken in response to the infraction T TEACHERS The teacher involved in the incident P PLACE
53. bers in the incident file will be corrected to point back to the proper students During the compacting process there must be enough empty space on the hard disk for both the new and old incident files At the end of the compacting process the old incident file is erased Discipline 1 5 Introduction How Discipline Data Is Stored 1 6 Discipline Discipline Codes INCFOGUGHOMbx cerco niro 2 2 Adding or Editing Discipline Codes 2 3 What Happens After Entering AN ACUON 34 349 eener One dada 2 4 Deleting the Entire File 2 5 Editing the Action List 2 5 Editing the Infraction List 2 1 Editing the Served List 2 9 About Merits 2 9 Editing the Location List 2 11 Discipline 2 1 Introduction Codes 2 2 Discipline Discipline Codes Introduction The Discipline Codes program allows you enter edit or print your penalty action infraction served and location lists These are also known as your support files Discipline Plus keeps track of the total number of outstanding penalties owed by each student For example it keeps track of the students owing detentions and so you can print a detention hall attendance form each day Based on this attendance form the computer can automatically mark the detention as served and subtract one detention from the total amount owed by those students who were present in the detention hall Discipline Plus
54. dary categories in order from the most occurrences to the least occurrences 5 INCLUDE BLANK SORT CATEGORIES This specification only applies if you are going to print your report sorted by all of the categories in a field For example assume that you choose to print your report sorted by SEX You will obtain a separate report for each sex one for males and one for females But what about those students for whom you never entered a sex In other words those students who have a blank sex field If this setting 1s set for INCLUDE a third report will be printed containing those students with a blank sex field If this setting 1s set for DO NOT INCLUDE this third report will not print 6 BEGINNING DATE Incidents occurring before this date will not be counted Clicking the browse button displays a calendar that allows you to change the date Similarly you can use the or keys to move the date forward or backwards The BEGINNING DATE must be on or before the FINAL DATE 7 FINAL DATE Incidents occurring after this date will not be counted Clicking the browse button displays a calendar that allows you to change the date Similarly you can use the or Keys to move the date forward or backwards The FINAL DATE must be on or after the BEGINNING DATE NOTE While the BEGINNING DATE is stored until it is next changed the FINAL DATE will always default to the current date each time that you use this program 8 ST
55. der Resume If you selected one grade level this option prompts you to enter the Alphabetical ID number of the last student printed in the grade level The Printing computer will resume searching with the next student in the grade level If you selected ALL GRADES this option prompts you to enter the grade level and then the ID number of the last student printed before resuming with the next student Individual Allow you to enter the ID numbers of just those students you want Students searched A LOOKUP window appears to help you in finding out the ID numbers of your selected students Discipline 4 5 4 6 Discipline Penalty Reports Generating a Penalty Report Option Sorted Students Description Selecting this option displays a window to appear containing the name of all of your fields Highlight the field by which you want to sort and click Select A new window appears allowing you to sort further Selecting the ALL CATEGORIES option will print a separate report for each homeroom The ONE CATEGORY option will allow you to enter the name of one homeroom for which you want the report printed Report Writer INTFOQUEON x arci eat 5 2 Generating Discipline Letters or Reports5 4 Using the Sort Window 5 7 Setting the Specifications 5 9 PCu rent Task eus eana n pel 5 9 2 PRINT LETTERS REPORTS FOR 5 9 3 ACTIVE LETTER REPORT 5 11 4 DUPLICATE LETTER CHECK 5
56. e 3 INCIDENT LETTER into students records for whom the letter is being printed The next time that you print the 3 INCIDENT LETTER the REPORT WRITER can be instructed to NOT print another letter if the student already has the letter code for this letter in their records Using the Print Menu Incidents Using the Print Menu While viewing the INCIDENT screen clicking F9 PRINT key will bring up a PRINT menu window containing four choices Administrator s Plus Odyssey GE 1 All incidents details 2 all incidents No details 3 This incident only 4 this incident only With address Option 1 All incidents details 2 All incidents No details 3 This incident only 4 This incident only with Address Description Produces a report that contains all of the incidents that the student has been involved in as well as the details of each incident The top of the report will contain the outstanding penalties for all incidents while the top of each incident will print the outstanding penalties for just that incident No penalty totals will be printed above incidents that do not have any outstanding penalties Remember only incidents in the current date interval will be printed Produces a report that just lists the name and date of each incident whether it is still open and what the follow up date is The top of the report will contain the outstanding penalties for all incidents
57. e any disciplinary incidents in their discipline files This could happen if you delete disciplinary incidents after printing the attendance form for the penalty It could also occur if you manually enter a student to your list that does not have any disciplinary incidents e INCIDENT NOT FOUND FOR THIS PENALTY This error message means that this student does not have any incidents in which this penalty is OUTSTANDING Served codes are only automatically entered into disciplinary incidents in which the student still owes one or more of the designated penalty e 30 SERVED CODES ALREADY IN INCIDENT This error message means that this student already has the maximum of 30 served codes in his most recent disciplinary incident in which the designated penalty 1s outstanding Discipline Plus will not look for another incident in which the penalty is outstanding Once all of the served codes have been entered the current penalty and served code are erased from the top of the main menu to help prevent you from accidently entering them a second time Discipline 6 9 6 10 Discipline Fast Served Automatically Entering Served Codes To Begin Entering Served Codes 1 Click the Fast Served icon to display the Enter Served Codes window Fast Served Administrator s Plus Odyssey ENTER SERVED CODES PENALTY Detention SERUED CODE SERUED DATE 64 61 2664 2 enter Served code 3 View edit student list 4 change served Date 5 Begin ent
58. e greater number of characters digits will be looked at before those with the lesser character amounts Consequently numbers such as 230 will come before 98 because the former s first digit 1s lower than the latter s Alphabetical sorts may be ordered from A to Z as well as Z to A When the computer performs a Numeric sort it treats the numbers as digits and properly places the smaller numbers first When doing an Alpha sort on the STREET field any leading numbers will be ignored so that students living on the same street will be grouped together If you do a Numeric sort on the STREET field leading numbers will be recognized A Date sort treats all entries in the search field as dates These dates will be sorted in proper chronological order from the earliest to the latest date For example if you do a Date sort on the BIRTH DATE field students will be listed by birthday chronologically from youngest to oldest If you do an Alpha sort on the BIRTH DATE field students will be printed in order by the month they were born despite the year assuming the dates are in the same format and have the same number of characters Using Sort Sort The Sort Field initially defaults to No Sort Field Choose No Sort Field if you do not want to further sort the students in each found search category To select a sort field from the list of 160 possible data base fields press the browse button You may order your sort category Alph
59. eady be in the DATE column for this infraction line To add a new entry to any type simply move the highlight bar to any line containing the proper code in the TYPE column and press F2 ADD For example to enter the place in which the incident occurred move the highlight bar to the line containing a P in the TYPE column and press the F2 ADD key LOOKUP windows are available to help you with all entries NOTE If a line currently has an existing entry pressing ENTER will do the same thing as clicking F3 EDIT The DATE column 1s used for the first infraction code all action served and letter codes as well as for the follow up date It is not used for other entries The PEN and AMT columns are only used for ACTION and SERVED code entries They display any penalties to which they have been linked and their amounts To Add or Edit Incidents 1 Display the student in the Display the student in the View and Edit Incidents window See Viewing Incidents on page 3 3 2 Press F2 ADD NOTE Entries are automatically saved you do not need to explicitly save it However you DO have to specifically remove an entry from a record but highlighting it and pressing FS Delete Discipline 3 7 Incidents Adding or Entering Incidents The Viewing One Incident window appears pel Viewing One Incident Adams Hank 43 GRADE 10 VIEWING ONE INCIDENT REF NEW IT _ DATE CODE DESCRIPTION CAJN 03 17 2004 A 7 F
60. earch filter window Administrator s Plus Odyssey DISCIPLINE STATISTICAL REPORTS PROCESS WHICH STUDENTS IH ALL GRADES 1 All students 2 Resume all students 3 Individual students 4 Sorted students 5 Main menu 6 End program 5 Select your student criteria and then click Next The following table describes your options Option Description All Student Searches through all of the students either in your selected grade Alphabetically level or in your interval of grade levels in alphabetical order Resume If you selected one grade level you are prompted to enter the ID Alphabetical number of the last student printed in the grade level The computer Printing will resume searching with the next student in the grade level If you selected ALL GRADES you are prompted to enter the grade level and ID number of the last student printed before resuming Individual Allow you to enter the ID numbers of just those students you want Students searched A LOOKUP window appears to help you in finding out the ID numbers of your selected students Sorted Selecting this option displays a window to appear containing the Students name of all of your fields Highlight the field by which you want to sort and click Select A new window appears allowing you to sort further Selecting the ALL CATEGORIES option will print a separate report for each homeroom The ONE CATEGORY option will allow you to enter the name of one homeroom
61. ectory may contain all disciplinary incidents for a student an option exists to hide all incidents occurring before the current school year You may unhide them whenever you need to refer to them Transferring Discipline Data 8 2 Discipline Use the following procedure to transfer discipline data To Transfer Discipline Data 1 Click the Transfer icon A network warning window appears Administrator s Plus ul Q A If you are on a network there must be NO OTHER USERS currently using ADMINISTRATOR S PLUS DO YOU WANT TO CONTINUE 2 To continue click Yes Transfer Discipline Data Transferring Discipline Data The Specifications Transfer Discipline Data window appears Specifications Transfer Discipline Data SPECIFICATIONS TRANSFER DISCIPLINE DATA 1 SOURCE FOLDER 2001 02 ES 2 SOURCE START GRADE GRADE d 3 SOURCE END GRADE GRADE 11 OF SELECTED SOURCE GRADE LEVELS 4 DESTINATION FOLDER 2002 03 E 5 DESTINATION START GRADE GRADE 10 6 DESTINATION END GRADE GRADE 12 OF SELECTED DEST GRADE LEVELS 73 Page Setup ENTER SPECIFICATION TO CHANGE From the specification screen you will enter the source and destination directories as well as the source and destination starting and ending grade levels The starting and ending grade levels in each directory MUST encompass the same number of grade levels In the above example the data for grade 9 student 1 in the 200
62. en a student commits an infraction See Editing the Action List on page 2 5 to learn how to create these actions 7 Press Enter The cursor moves to second action code field 8 Continue entering action codes for subsequent infractions 9 Click F10 ACCEPT to save your changes Discipline Codes Editing the Served List Editing the Served List Served codes are entered and linked to penalties in the exact same way that actions are entered and linked to penalties The two differences between action codes and served codes include e Infractions may only be linked to action codes not served codes e Served codes that are linked to penalties are SUBTRACTED from penalty totals while action codes are ADDED to penalty totals Use the Served List tab to enter up to 250 served codes Served codes describe and track what kind of action was which are usually be linked to penalties See the sample served code list in chapter XXX In this list the first served code is DET 1 This is the code for DETENTION SERVED 1 HOUR This code is linked to the penalty DETENTION quantity 1 Entering the DET 1 served code for a student subtracts one hour of detention from the student s total of outstanding detentions When the student s total outstanding detentions equals zero for ALL of their infractions combined the student will no longer appear on the attendance list for detention hall NOTE You should use the same codes that
63. ents may be retained for students entire school careers but are just displayed for a specified date interval Incidents are listed in reverse chronological order with the most recent incident listed first Incidents Viewing Incidents Viewing Incidents Use the following procedure to access the disciplinary records for a student To View Incidents incidents 1 Click the Incidents icon to display the View and Edit Incidents window View and Edit Incidents DATE INCIDENT RPO FOLLOW UP ACT 1 A E VIEWING ALL INCIDENTS PER STUDENT Spectre I O U OUTSTANDING PENAL TIF S lt lt SHIFT F10 gt TOGGLES TO TOTAL PENAI TIF S gt esc ici is do sed _ci o scireoi co EXIT PREV NEXT LOOKUP 2 Click Specifications to display the Specifications Incidents Program window Kei Specifications Incidents Program SPECIFICATIONS INCIDENTS PROGRAM 1 BEGINNING DATE ERI 2 FINAL DATE Mezzo ES 3 DEFAULT ACTION DATE CURRENT DATE E 4 LOOKUP BY SCHOOL OR GRADE By Grade 5 NEXT PREV ORDER By School By Record Alphabetical Page Setup ENTER SPECIFICATION TO CHANGE Discipline 3 3 NOTE 3 4 Discipline Incidents Viewing Incidents 3 Set the options as desired Only incidents occurring between the BEGINNING and FINAL dates will be read and counted Option 1 Beginning Date 2 Final Date
64. eports fa 1 Click the Statistics icon to display the Specifications Discipline Statistical sasi Report window Kei Specifications Discipline Statistical Reports SPECIFICATIONS DISCIPLINE STATISTICAL REPORTS 1 PRIMARY CATEGORY iN FRACTIONS A 2 PRIMARY CATEGORY SORT C Rank Alpha 3 SECONDARY CATEGORY NONE E 4 SECONDARY CATEGORY SORT Rank Alpha RIV ed Sle ee genico Include Do NOT Include 6 BEGINNING DATE 01 01 1980 E 7 FINAL DATE 04 02 2004 S 8 START GRADE FOR ALL GRADES Grade K 9 END GRADE FOR ALL GRADES Gee Td E A MINIMUM NUMBER TO PRINT o B FIRST ONE ONLY Infrct action etc No Page Setup ENTER SPECIFICATION TO CHANGE 2 Set the specifications as desired based on the their descriptions found in Specifications for Discipline Statistics on page 7 5 3 Click Done to save the specification settings and to display the first search filter window Administrator s Plus Odyssey DISCIPLINE STATISTICAL REPORTS e GRADE NUMBER All grades Inspect change specifications End program Discipline 7 3 Statistical Reports Generating Statistical Reports The following table describes your options Option Description Grade Number To search only one grade level type the desired grade level here All Grades Select All Grades to search all grade levels in your school 4 Select your grade range then click Next to display the s
65. eports concerning how many and which types of infractions occur at each location NOTE To print statistical reports concerning how many and which incidents occurred during each period of the day enter each period of the day as a location Then for each incident enter two location codes One will be the actual physical location and the other will be the period of the day To Edit the Location List 1 Inthe Discipline Codes window click the Location List tab View Edit or Print Location List Penalty list Action list Infraction list Served list Location list RECORD 1 CODE CLAS DESCRIPTION Classroom Mr IL 2 Click either F2 Add or F3 Edit depending on whether you want to add a new or edit an existing Location code NOTE If editing F6 Lookup lets you quickly find and select your code 3 Enter the Location codes and their descriptions as described in the following table Field Name Description Code This is the code for the location You can enter up to four characters Description Enter up to a 40 character description of the code 4 Click F10 Accept to save your changes Discipline 2 11 Discipline Codes Editing the Location List 2 12 Discipline Incidents INLFOGUGHONI ee iii 3 2 Viewing Incidents 3 3 Adding or Entering Incidents 3 6 Letter Codes 3 12 Using the Print Menu 3 13 Discipline 3 1 Introduction Incidents Introduction
66. ere taken for each type of infraction and which infractions occurred at each location Print reports breaking down infractions actions places and staff into months day of the week and grade level Available reports include the following tallies The number of each type of infraction and action that occurred How many times each teacher and place were involved in incidents A comparison of the number of incidents occurring each month A comparison of the number of incidents occurring each day of the week In other words you will obtain an incident count for Mondays Tuesdays Wednesdays Thursdays and Fridays How many times each action was given for each infraction that is a consistency report How many of each infraction occurred at each place How many of each infraction occurred during each period of the day This assumes you have entered your periods as locations and entered the appropriate period as a location for each incident Which infractions occurred for each staff member A comparison of the number of infractions or actions per grade level A comparison of the number of each type of infraction that occurred in each month or for each day of the week These are just some of the many types of statistical reports that you can get by changing the specifications Statistical Reports Generating Statistical Reports Generating Statistical Reports Use the following procedure to generate reports To Generate Statistical R
67. ering served codes 6 page setUp 7 End program gt Di 2 Select Begin Entering Served Codes and then click Next Discipline Plus will look at all of the incidents for each student on your list that occurred between the date interval entered in the PENALTY REPORTS program and generate a print preview list Statistical Reports IMMOGQUCHON 2 4 sien ete sosia isa nto 1 2 Generating Statistical Reports 7 3 Specifications for Discipline Statistics 7 5 1 PRIMARY CATEGORY 7 5 2 PRIMARY CATEGORY SORT 7 5 3 SECONDARY CATEGORY 7 6 4 SECONDARY CATEGORY SORT 7 6 5 INCLUDE BLANK SORT CATEGORIES 7 7 6 BEGINNING DATE 7 7 FINALDATE 7 7 8 START GRADE FOR ALL GRADES 9 END GRADE FORALL GRADES 7 7 A MINIMUM NUMBER TO PRINT 7 8 B FIRST ONE ONLY 7 8 Discipline 7 1 Introduction 7 2 Discipline Statistical Reports Introduction The Statistical Reports program prints numerous statistical reports based on discipline data All reports will be for a specified range of dates and may be for ALL GRADES or limited to a specified grade level The Statistical Reports program can also Print tallies of infractions actions places and staff Tallies may be sorted by grade level and by any data base field Print tallies displaying the number of incidents per month and per day of the week Print reports displaying which actions w
68. et by specifications 7 and 8 are counted ZPT1 8 Amount of penalty 1 to 8 for all incidents combined Specification D will determine whether these amounts are TOTAL or OUTSTANDING penalties Penalty 1 is the penalty occupying the first record number in the penalty file and penalty 2 is the penalty occupying the second record number in the penalty file To see which record number each penalty occupies use the SUPPORT FILE MAINTENANCE program and obtain a printout of penalties by record number To print the amount of penalty 1 enter the code ZPT1 anywhere in your letter or report To print the amount of penalty 2 use the code ZPT2 Report Writer Discipline Codes ZPEN Name of the penalty being searched Specification C This code will print the penalty being searched which is set by specification C Even if you are not doing a penalty search using this code prints the current setting for specification C ZINF Name of the infraction being searched Specification G This code will print the infraction being searched which 1s set by specification G Even if you are not doing an infraction search using this code prints the current setting for specification G ZLIM Penalty Incident Infraction limit Specification E This code will print the number currently set in specification E This number 1s the limit used in penalty incident and infraction searches This limit is used whether or not the sea
69. etention DESCRIPTION Internal Suspension Every student that previously owed 10 detentions will now owe 10 internal suspensions All actions that were linked to detentions will now be linked to internal suspensions In other words it is all right to change codes and descriptions as long as you do not change the record number of the penalty Do NOT delete a penalty leaving its record number empty if it is used anyplace else in DISCIPLINE PLUS If you accidently press the F8 DEL key a warning prompts you to confirm if you really want to delete the penalty If you want to enter a new penalty into a particular record number even if is currently unused you may move to that record number and press the F3 EDIT key The F2 ADD key automatically brings you to the first free record number while the F3 EDIT key allows you to enter data into the record number you are currently viewing Discipline Codes Editing the Action List Deleting the Entire File While viewing any record in the penalty file pressing SHIFT F8 will delete every record in the file A message appears to warn you about the consequences of your actions Pressing the F8 DELETE key without holding down the SHIFT key deletes just one record in the file Editing the Action List After defining your penalties your second step is to enter up to 250 actions to take when students commit infractions Optionally you can link each action to one of the penalties that you prev
70. f incidents If you want to print this report for every student in grade 12 simply edit the header If you want to print other details besides the infractions actions and comments edit the body of this report INCIDENT LIST WITH SORT This report is the same as the SEARCH WITH DETAILS gt INCIDENT LIMIT report except for the heading Because this report is designed to be used in a search it has a SEARCH header instead of a grand header In other words use this report if you want to print disciplinary records sorted by sex homeroom guidance counselor or any other category in your data base The top of each page indicates which group of students it contains INCIDENT LIST BY STUDENT This report similar to the SEARCH WITH DETAILS gt INCIDENT LIMIT report except that it only prints the names of students disciplinary incidents and not any details This report 1s designed to print the disciplinary records of all of your selected students instead of only those exceeding a specified number of disciplinary incidents GENERIC LETTER This letter will normally be the one sent when you choose to automatically send a letter for all incidents without a letter code This is the same as the GENERIC LETTER WITH COMMENTS letter without the codes to enter the comment paragraph SUSPENSION LETTER This letter is designed to be used only for internal suspensions It prints by inserting its code into the incident EXTERNAL SUSPENSION LETTER This
71. fficial notification that on 03 21 2003 your daughter Tina was found to be in violation of the school rule prohibiting fighting As a result of her behavior Tina has been assigned internal suspension for 3 days commencing on 03 24 2003 There is more than one way to solve an argument For your information the following is Tina s disciplinary record from 08 01 2002 through 03 21 2003 DATE INCIDENT 3 USSZ 2 008 Fighting 2 09 05 2002 Perpetual tardiness to class Ly O8 22 20 02 Swearing have also referred this matter to Tina s guidance counselor If you have any further questions please call me sincerely Poter James Principal Generic Letter amp Com DEMO SCHOOL Hampden MA 01036 413 566 3495 Peter James Principal Arthur Kilborn Assistant Principal Francis Miller Guidance Director Peter Dawson Assistant Principal 03 09 2004 TO Ms Sophia Grant P O Box 505 Los Angeles MA 01055 RE Richard Grant Dear Ms Sophia Grant This letter is official notification that on 03 08 2004 your son Richard was found to be in violation of the school rule prohibiting disrupting a class As a result of his behavior the disciplinary action detention for 1 hour will commence on 03 12 2004 Richard was throwing paper at his classmates sitting across the room He was also littering the class by tearing paper into small pieces For your information the following is Richard s disciplinary record from 08 11
72. g that the gt 10 INCIDENTS letter was printed on this date Next Friday when the gt 10 INCIDENTS letters are printed again as long as this specification DUPLICATE LETTER CHECK is set to ON it will not be re printed for this student This is because the code for the gt 0 INCIDENTS letter already exists in one of his disciplinary incidents After printing the gt 0 INCIDENTS letter follow the same procedures to print the gt 15 INCIDENTS letter NOTE DISCIPLINE PLUS will not automatically be able to enter a letter code into the most recent incident if that incident already has the maximum of 5 letter codes in it In such rare instances a sound and a five second warning message will appear on the screen before the next student is processed SPECIFICATION 5 FIRST DATE LETTERS FOLLOW UP SPECIFICATION 6 LAST DATE LETTERS FOLLOW UP These specifications will both always default to the current date This date interval 1s used when specification 1 is set to one of the following three settings Otherwise this date interval will be ignored e ALL INCIDENTS WITHOUT A LETTER CODE The default letter will be printed for incidents occurring in this date interval that do not have any letter codes If you print your letters daily there will be no need to change this date interval If you print them weekly change this interval to encompass the entire week e ALL INCIDENTS WITH A LETTER CODE IN DATE INTERVAL Letters will only be prin
73. gin this program This setting always defaults to OFF because leaving it ON by accident could cause unwanted results For example you probably will want it OFF unless you are printing a letter If you accidently leave it on while printing a report containing the names of all of the students with more than 10 incidents it will put the code for this report into students disciplinary records as a letter code If you attempt to print this report again with this specification Still on students who appeared on the first report will not appear on the second report oF GW N This specification 1s designed to avoid printing duplicate letters for students during searches As an example assume you send a letter home when students exceed 10 disciplinary incidents and a different letter when they exceed 15 disciplinary incidents You print these letters every Friday Once you have printed the 10 incident letter for a student you do not want this letter re printed In other words during your Friday searches you do not want another letter printed for this student until the 15 incident limit is exceeded in which case the 15 incident letter will be printed Without this option once a student exceeded 10 incidents the 10 incident letter would be re printed every Friday for this student This is because the student will always exceed 10 incidents To print these two letters without duplication follow this procedure Design two lette
74. hese options to print a list of all students with no disciplinary incidents or to send a letter home to those students with more than 5 total disciplinary incidents STUDENTS EXCEEDING INFRACTION LIMIT STUDENTS WITH LOWER THAN INFRACTION LIMIT These options print the active letter for or include on the active report those students who have MORE THAN or LESS THAN a certain amount of an infraction Specification G specifies the infraction and specification E is the amount Use these options to print a list of all students with no CHEATING infractions or to send a letter home to those students with more than five occurrences of being Disrespectful to a Staff Member 3 ACTIVE LETTER REPORT This setting determines the default letter to use if a letter 1s not specified in an incident In other words which letter to send if you are sending letters for incidents without a letter code Otherwise it determines which report format to use Discipline Plus comes with many pre designed letters and reports Using this program they can modify existing reports or create new ones Discipline 5 11 5 12 Discipline Report Writer Generating Discipline Letters or Reports Clicking the browse button displays a window listing in alphabetical order the letters and reports that come with Discipline Plus or that you created yourself The following is a brief description of the letters and reports They are presented in the same order in which they appear in
75. hoose whether or not to include active students only or both active and inactive students Discipline 4 3 4 4 Discipline Penalty Reports Generating a Penalty Report Specification 7 BEGINNING DATE 8 FINAL DATE 9 START GRADE FOR ALL GRADES A END GRADE FOR ALL GRADES A FIELD 1 FOR LIST REPORTS B FIELD 2 FOR LIST REPORTS C FIELD 3 FOR LIST REPORTS Description Incidents occurring before this date will not be counted Click the browse button to display a calendar allowing you to select a date The BEGINNING DATE must be on or before the FINAL DATE Incidents occurring after this date will not be counted Click the browse button to display a calendar allowing you to select a date The FINAL DATE must be on or after the BEGINNING DATE Choosing ALL GRADES allows you to set a range of grade levels to include For example assume that you have a grade K 12 school and that you want this report to only include students in grades 9 12 Set specification 9 to GRADE 9 and specification A to GRADE 12 Then later choose to print your report by ALL GRADES These specifications allow you to choose up to any three fields from any page in the data base that will be printed to the right of students names For example you could print students homerooms and phone numbers on your LIST reports This setting has no effect if you are printing attendance reports To choose a field a window will appear contai
76. include a leading zero but you do not have to include leading zeroes in the ID number For example enter 0912 for grade 9 12 As soon as you enter this number the computer will change it to 09012 Enter 09123 for grade 6 4 Discipline Fast Served Fast Served Automatically Entering Served Codes 9 123 Enter 1234 for grade 12 34 If you do not know the ID number of a student use F6 LOOKUP window containing the names and ID numbers of all of your students e To delete a student from the list who did not show up to detention hall highlight their name and click F8 DELETE When the list is correct click ESC or F10 to return to the main menu Proceed to Step 2 Entering Served Codes below Step 2 Entering Served Codes This procedure matches the served code with the penalty selected See Step 1 Entering Penalties on page 6 2 for more information on how select a penalty To Enter Penalties Click the Fast Served icon to display the Enter Served Codes window Administrator s Plus Odyssey ENTER SERVED CODES PENALTY Detention SERUED CODE SERUED DATE 04 01 2008 Ss 2 enter Served code 3 View edit student list 4 change served Date 5 Begin entering served codes 6 page setUp 7 End program Discipline 6 5 Fast Served Automatically Entering Served Codes 2 Click Enter Served Code to display the Select a Served Code window containing all of
77. ints the active letter for or include on the active report all of your selected students For example you could use this option to send a letter to all of your grade 9 females regardless of what their discipline record is You could also use this option to print mailing labels for your entire school in alphabetical order although you would normally use the REPORT WRITER in Data Base Plus to print labels STUDENTS EXCEEDING PENALTY LIMIT STUDENTS WITH LOWER THAN PENALTY LIMIT These options print the active letter for or include on the active report those students who have MORE THAN or LESS THAN a certain amount of a penalty Specification C specifies the penalty and specification E is the amount Specification D determines whether the search will be for TOTAL or OUTSTANDING penalties Outstanding penalties have had penalties served subtracted from them while total penalties have not For example you could uses these options to print a list of all students with no outstanding detentions or to send a letter home to those students with more than five total suspensions STUDENTS EXCEEDING INCIDENT LIMIT STUDENTS WITH LOWER THAN INCIDENT LIMIT These options print the active letter for or include on the active report those students who have MORE THAN or LESS THAN a certain number of disciplinary incidents Specification E is the amount These options only count incidents occurring in the date interval designated by specifications 7 and 8 Use t
78. iously entered For each linkage the amount of the penalty will also be entered Applying an action to a student adds the amount of the penalty to the penalty totals Enter a separate action for each quantity of a penalty that would be given to student For example one action code is DETENTION FOR 1 HOUR It is linked to the penalty DETENTION quantity 1 Applying this action to a student increases the total number of detentions owed by the student will increase by one Another action 1s DETENTION FOR 2 HOURS which is linked to the penalty DETENTION quantity 2 Applying this action to a student increases the total number of detentions owed by the student by two NOTE Some actions such as PARENT CONFERENCE and EXPELLED FROM SCHOOL are not linked to any penalty You can enter negative penalty amounts For example if you are using a MERIT system giving a student a DEMERIT would be subtracting one from the MERIT total For this to happen an action of 1 DEMERIT GIVEN would be linked to the penalty MERITS quantity 1 You can use fractions For example students may be given 5 detentions or 25 merits Discipline 2 5 Discipline Codes Editing the Action List To Edit the Action List 1 In the Discipline Codes window click the Actions tab View Edit or Print Action List Action list CODE DET1 DESCRIPTION Detention for 1 hour PENALTY CODE PENALTY AMOUNT K
79. ipline records for individual students Penalty Reports Describes how to print outstanding and total penalty reports as well as how to print penalty attendance forms Letters and Report Writer Describes how to design and print discipline letters amp reports The Report Writer also lets you find students exceeding or with less than a specified number of incidents infractions or penalties Fast Served Describes how to automatically enter served codes for each student serving a penalty Statistical Reports Describes how to print various statistical reports such as tallies by infractions actions locations and staff as well as by month day of the week and grade level Transfer Discipline Data Describes how to move discipline data from the previous year s directory into the current year s directory The last section of this book contains sample letters and reports Who Should Use This Guide This guide 1s for deans principals assistant principals and counselors to record track and report on delinquent behavior Discipline iii iv ADMINISTRATOR S PLUS DISCIPLINE Contact Information Contact Information Discipline Technical Support Please do not hesitate to call us toll free at 1 800 882 2994 Monday Thursday7 30 a m 6 30 p m EST Friday 7 30 a m 5 00 p m EST You can also e mail us at tech rediker com When e mailing technical support questions please include your school s name phone numbe
80. is classmates COMMENT sitting across the room He was also COMMENT littering the class by tearing paper into COMMENT small pieces LETTER 03 09 2004 Generic Letter amp com DEMO SCHOOL Hampden MA 01036 413 566 3495 Peter James Principal Arthur Kilborn Assistant Principal Francis Miller Guidance Director Peter Dawson Assistant Principal 01 27 2003 Mr amp Mrs Greg Ameika 24 Elm Street Springfield MA 01009 RE Ann Ameika Dear Mr amp Mrs Greg Ameika This letter is official notification that your daughter Ann has been assessed the penalty external suspension for 2 days for possession of alcohol in school This type of behavior cannot be tolerated by students and encourage your support in correcting this type of behavior Beginning on 01 29 2003 Ann will be asked not to attend school nor be permitted to attend any school functions during the time of suspension All assignments may be obtained through the office and credit for its completion will be granted if done in a timely fashion For your information the following is Ann s disciplinary record from 09 01 2002 through 01 29 2003 1 01 27 2003 Possession of alcohol in school have also referred this matter to Ann s guidance counselor If you have any concerns or questions please call me or her counselor sincerely Arthur Kilborn Assistant Principal External Suspension Letter DEMO SCHOOL Hampden MA 01036 413 566 3495 Peter James Principa
81. is setting determines whether this table is for TOTAL or OUTSTANDING penalties Outstanding penalties have had penalties served subtracted from them while total penalties have not Report Writer Generating Discipline Letters or Reports SPECIFICATION E PENALTY INCIDENT INFRACTION LIMIT If specification 2 has been set to do a search based on the number of total or outstanding penalties of each student this specification will be the number of penalties on which the search is based Negative numbers may be entered Assuming a MORE THAN search is being conducted using a 1 as your penalty limit will cause your report to contain the names of those students with MORE THAN 1 outstanding or total penalties Using a 1 would cause all students to be included in your report except those with a negative amount of a penalty If specification 2 has been set to do a search based on the number of total incidents occurred by each student this specification will be the number of incidents on which the search is based Negative numbers may be entered Doing a MORE THAN search and entering a 0 as your incident limit will cause your every student with one or more incidents to be included in your report Performing a LESS THAN search and entering 1 as your incident will produce a report containing the names of all students who have never had a disciplinary incident in the date interval defined by specifications 7 and 8
82. isciplinary incidents This program can also print disciplinary data for individual students For each incident you may enter up to five different infractions five actions ten free hand comments five locations five teachers five served codes five letters to be sent and a follow up date Introduction Discipline Plus on a Network PENALTY REPORTS allows you to print various reports based on total or outstanding penalties Outstanding penalties are those still owed For example a student who has been given ten detentions and served three has seven outstanding penalties The detention hall attendance sample in the appendix 1s a list of those students with more than one outstanding detention LETTERS REPORT WRITER prints discipline letters conduct searches and to design your own reports based on discipline data These reports include FOLLOW UP date reports consisting of any incidents with a follow up date in a specified date interval It can also create reports of students who have more than or less than a set number of disciplinary incidents a specified infraction or a specified penalty You can also print letters for all students exceeding a specified number of incidents a designated penalty or a designated infraction As letters print DISCIPLINE PLUS automatically records the name and the date of the letter in students records so that the same letters will not be duplicated for the same students the next time that letters are
83. l Arthur Kilborn Assistant Principal Francis Miller Guidance Director Peter Dawson Assistant Principal December 27 2003 Mr and Mrs Phillip Keefe 145 Nomar Road Springfield MA 01036 RE Mary Keefe12001 Dear Mr and Mrs Phillip Keefe This letter is official notification that it became necessary to place your daughter Mary in internal suspension for 1 day for graffiti on walls or lockers Beginning on 12 29 2003 Mary will be assigned to the Internal Suspension room 410 and must report by 7 45 a m with all books and materials for the day Students who display good behavior during 1 5 S will be dismissed at 2 30 p m Students who have problems with self discipline are dismissed at 3 15 p m For your information the following is Mary s disciplinary record from 01 01 1980 through 01 02 2004 DATE INCIDENT 6J L2 27 2003 Graffiti on walls or locker Di Za lLe 2005 Cheating 4 Li 25 2003 Disrespect of staff member Sy Lea LH Z2003 Dress code violations 2 MO 3 O 20 03 Arson Ly OO 30 Z2005 Disrupting a class have also referred this matter to Mary s guidance counselor If you have any further questions please call me sincerely Peter James Principal Suspension Letter
84. letter or report to print In other words specification 2 determines who will be included in the printout and specification 2 determines how the printout will look Although any setting in specification 2 can be matched with any setting in specification 3 in actuality certain settings in each specification will usually go with each other You will then be able to narrow this selected group down to all of the students in the group individual students or sorted students Discipline 5 9 5 10 Discipline Report Writer Generating Discipline Letters or Reports For example you could choose ALL GRADES and then narrow the group down to FEMALES only in ALL GRADES The females in ALL GRADES will then be further narrowed by specification 2 In summary to have a letter printed or appear on a report a student must pass three filters All Grades All Students Student on Or Letter or Selected Grade Level l Sorted Students The following is an explanation of the ten possible settings for specification 1 ALL INCIDENTS WITHOUT A LETTER CODE Use this option to print a letter for each incident that does not have a letter code The computer will go through all of your selected students and look only at their incidents occurring between the date interval designated by specifications 5 and 6 If any of these incidents do NOT have any letter codes a letter will print If a student has three such incidents then three letters will
85. letters no matter which setting is used for specification 2 Discipline Codes that Are Always Available 5 OR MORE CHARACTER CODES MUST BE ON A LINE BY THEMSELVES Code Description ZTAB2 IATPFCLS A table of all of the details for all incidents ZTAB3 A table of the names of all incidents ZINCPEN A table of the penalties for all incidents combined 5 30 Discipline Report Writer Discipline Codes 4 OR FEWER CHARACTER CODES MAY BE EMBEDDED IN TEXT Code Description ZBDT Beginning date for reading incidents Specification 7 ZFDI Final date for reading incidents Specification 8 ZSDT Start date for letters amp follow up codes Specification 5 ZEDT End date for letters amp follow up codes Specification 6 ZNUM Number of incidents in which a student has been involved ZPT1 8 Amount of penalty 1 to 8 ZPEN Name of penalty being searched Specification C ZINF Name of infraction being searched Specification G ZLIM Penalty Incident Infraction limit Specification E ZAMT A student s amount of the searched penalty or infraction ZTOT The word Total or Outstanding Specification D ZLES The words less than or more than Specification 2 An explanation of these codes follows Codes with Five or More Characters That Can Be Used at Anytime The following three codes must be entered on a line by themselves ZTAB2 IATPFCLS A table of all of the details for all incidents
86. line Data window appears Administrator s Plus Odyssey TRANSFER DISCIPLINE DATA SOURCE FOLDER DESTINATION FOLDER fe e e e e e 2 individual student Override 3 Copy discipline support files amp reports 4 Shrink destination incident file 5 Inspect change specifications 6 End program 6 Select the option that best suits your needs and then click Next Transfer Discipline Data Transferring Discipline Data The options are described in the following table Option Begin Transfer Individual Student Override Copy Discipline Support Files and Reports Shrink Destination Incident File Description Select option 1 to begin the transfer from the source to the destination directory A transfer will NOT be done unless the names are identical In other words if source directory grade 9 student 1 is not the same name as the destination directory grade 10 student 1 the transfer will not be done This could have happened if the grade 10 student 1 had been withdrawn with a new student occupying that number All transfers NOT done will be printed on the printer If you have students that have stayed back or had their names changed their data will not be transferred with option 1 because the names in the corresponding ID numbers will not match Instead you may use this option to specify a source grade level and ID number and a destination grade level and ID number The data will then be transfe
87. menu T End program DO 6 You will then be able to narrow this selected group down to all of the students in the group individual students or sorted students This selected group will then be further narrowed down by specification 2 Discipline 5 5 5 6 Discipline Report Writer Generating Discipline Letters or Reports The following table describes each option Option 1 All Students Alphabetically 2 Resume Alphabetical Printing 3 Individual Students 4 Search by One Field all categories Description Prints alphabetically the list of all students matching the search criteria If you were printing a report for students printed alphabetically and your printer ran out of paper jammed or the ink cartridge ran out requiring you to ESC out of the print job this option allows you to resume printing where you left off If you have chosen to print only a specific Grade Level you will be asked to enter the 3 digit record number of the last student printed before the print job was interrupted The report will then resume with the next student If you have selected All Grades you will need to enter both the grade level and record number of the last student printed Allow you to select Individual Students by either entering their Administrator s Plus ID number or pressing F6 LOOKUP and selecting the students from a look up window Press F10 ACCEPT after you have selected the students you want included i
88. mined how disciplinary records of students will appear you will now access them 5 Optionally use the Grade drop down menu to select in which to look for an incident Incidents Viewing Incidents 6 Click F6 Lookup or select the browse button next to the Enter ID or Name field to display the Lookup window NOTE You can also call up students disciplinary record by typing in a few letters of their name or by entering their ID number 7 Choseastudent and then click Select The View and Edit Incident window displays all incidents for the selected student View and Edit Incidents E S eu eae INCIDENT RP JO FOLLOW UP ACT1 1 03 22 2004 Disrespect of a staff member 1 03 23 2004 DET4 L PFNAI TIF S lt lt SHIFT F10 gt TOGGI FS TO OUTSTANDING PENAI TIF esc Fi re rs ors rs ro e re Fo ro EXIT The sample window shows that Sam Adams has been DISRESPECTFUL OF A STAFF MEMBER on 3 23 2004 The window has the following informational columns Column Name Description RP The REPEAT column displays how many times the student has been involved in the same infraction This is only the first time this student has been disrespectful of a staff member O The OPEN column will either be blank or contain a Y A Y means that this incident is still open An open incident is one in which the student has not yet served all of the penalties received for the incident Follow Up This is the follow up d
89. n reports that can be used with any of the specification 2 settings You can also modify the sample reports so that they can be used with different specification 2 settings Report Writer Generating Discipline Letters or Reports SPECIFICATION 2 SETTINGS SPECIFICATION 3 SETTINGS WHICH STUDENTS REPORT FORMAT ALL INCIDENTS WITHOUT A Generic Letter LETTER CODE Generic Letter with Comments INCIDENTS WITH LETTER CODES Step Letter 5 IN DATE INTERVAL l Suspension Letter FOLLOW UP DATE IN DATE Follow Report with Details INTERYAO Follow up Report Dates Only Follow up Report Dates with Sort ALL SELECTED STUDENTS Incident List By Student Incident List with Sort STUDENTS EXCEEDING PENALTY Search Penalty Limit LIMIT STUDENTS WITH LOWER THAN Search Penalty Limit PENALTY LIMIT STUDENTS EXCEEDING INCIDENT Search Incident Limit LIMIT gt Incidents Letter Incident details gt inc STUDENTS WITH LOWER THAN Search with Details gt Incident Limit INCIDENT LIMIT STUDENTS EXCEEDING Search lt gt Infraction Limit INFRACTION LIMIT STUDENTS WITH LOWER THAN Search lt gt Infraction Limit INFRACTION LIMIT Discipline 5 15 NOTE NOTE 5 16 Discipline Report Writer Generating Discipline Letters or Reports 4 DUPLICATE LETTER CHECK This setting toggles between ON and OFF The default 1s OFF each time that you start this program In other words if you want to use it you MUST turn it ON each time that you be
90. n the report Allows you to group students by data base field entries After choosing this option a look up window listing all of your data base fields will appear Highlight the field on which you want to base the search and then press ENTER The computer will search for all the entries in the selected field and generate a separate printout with students grouped by matched entries Setting specification 5 Include Blank Search Sort Categories to Include prints a separate NO ENTRY report listing all those students with no data entered into the selected field along with the separate reports for all other found entries For example assume that you want to print the addresses of students grouped by BUS Choose the BUS field in the Field Look up Window and a separate report will generate for students with a matching BUS It is important that your data is entered consistently so that all matching entries have exactly identical Spaces and text In other words the computer will differentiate Bus 21 21 Bus 21 and consequently print 3 separate reports 7 Report Writer Generating Discipline Letters or Reports Option Description 5 Search by Allows you to enter the criteria for a data base field search Fields you enter the criteria NOTE Using options 4 and 5 will display the Sort window See Using the Sort Window on page 5 7 for more information 6 Main Menu Returns you to the Search menu
91. nd actions to be printed enter as your code ZTABLIA If you want all of the details except the follow up date printed enter as your code The F is not included ZIABLIATPCLS ZINFPEN A table of the penalties for one incident This code will print a table of penalties for just this incident Specification D determines whether this table will be for TOTAL or OUTSTANDING penalties This table will always print using condensed print and will always take up one only one line Discipline 5 27 5 28 Discipline Report Writer Discipline Codes Codes with Four or Fewer Characters for One Incident Only These codes may appear anywhere in the body of the letter or report Z11 5 Infraction 1 to infraction 5 for the found incident To print the name of the first infraction for this incident enter ZI1 anyplace in the letter or report The I stands for INFRACTION and the 1 signifies the first infraction Note that the first infraction is also the name of the incident To print the name of the second infraction for this incident enter ZI2 If there is no second infraction the code will be eliminated from the report If the incident name ends up being in the middle of a sentence it is made entirely lower case even if it was entered with upper case letters Discipline Plus determines that the incident name is in the middle of a sentence if the two spaces to the left of it are not both blank s
92. ndays Tuesdays Wednesdays etc NOTE The first four primary categories may optionally be further tallied by a secondary category See specification 3 for a description of the available secondary categories 2 PRIMARY CATEGORY SORT This option may be toggled between ALPHA and RANK and determines the order in which to print the primary category For the first four primary categories ALPHA means in alphabetical order In other words infractions actions places and staff will be printed in alphabetical order For the last two primary categories the ALPHA settings will print them in chronological order In other words the months will print in order from January to December while the days of the week will print in order from Sunday to Saturday The RANK setting will print the primary categories in order from the most occurrences to the least occurrences For example if your primary report is INFRACTIONS the RANK setting would print the infraction that occurred most often first followed by the infraction that occurred the next most often and so Discipline 7 5 7 6 Discipline Statistical Reports Generating Statistical Reports 3 SECONDARY CATEGORY This setting determines if the primary category should be further broken down into a secondary category You have a choice between seven secondary categories or you may choose the setting NO SECONDARY CATEGORY INFRACTIONS Produces a report breaking the primary category do
93. ne This is because the action one day of internal suspension 1s linked to the penalty internal Discipline 2 7 NOTE NOTE DEFAULT ACTIONS NOTE 2 8 Discipline mis Discipline Codes Editing the Infraction List suspension quantity Until this penalty is served this student will have one outstanding internal suspension and will appear on the internal suspension attendance list To Edit the Infraction List In the Discipline Codes window click the Infraction List tab 2 Click either F2 Add or F3 Edit depending on whether you want to add a new or edit an existing code If editing F6 Lookup lets you quickly find and select your code Discipline Plus will find the first free record number and bring the cursor to the CODE field Pressing ESC while the cursor is anyplace on the entry screen abort any new entries or changes that you have made to that screen and bring you back to the bottom of screen 3 Enter an infraction code describing the penalty of up to four characters The first character may not be a number 4 Press Enter The cursor moves to the Description field 5 Enteruptoa40 character description of the infraction and then press Enter The cursor moves to the Default Actions section into the CODE field next to the first occurrence This field lists the default action to apply when a student first commits the infraction 6 Use theF6 Lookup to select the default action to take wh
94. nglish classrooms The reason for this action is graffitti on walls or lockers The consequence is clean school for 1 day Mary will be on probation until 02 15 2004 If Mary is sent to the office for any offense before this date she will be advanced to the next step on the administrative discipline ladder However if she is not referred during this period she will go to the previous step on the ladder for each 20 school days that she refrains from a reoccurrence of this step infraction COMMENTS While many of us agree with Mary s political view points not all members of the school community need to be reminded that Bush is a bumbling moron Thank you Mr Arthur A Kilborn Assistant Principal Step Letter 3 DEMO SCHOOL Hampden MA 01036 413 566 3495 Peter James Principal Arthur Kilborn Assistant Principal Francis Miller Guidance Director Peter Dawson Assistant Principal 12 20 2003 TO Mr and Mrs Phillip Keefe 145 Nomar Road Springfield MA01036 RE Mary Keefe Dear Mr and Mrs Phillip Keefe It is in the best interest of Mary that we work together to insure that each student follows all school rules so that each has the opportunity to learn without disruptions All discipline is based on the premise that no student will be allowed to prevent any other student from learning or any teacher from teaching Mary has been placed on step 2 of the administrative discipline ladder This requires that two office de
95. ning the names of all of the fields in your data base The first field will always be called UNUSED Select this field if you do not want any field to be printed next to students names After accepting your specifications the first Outstanding Penalty Reports window appears Administrator s Plus Odyssey OUTSTANDING PENALTY REPORTS CURRENT PENALTY Internal Suspension e GRADE NUMBER All grades Inspect change specifications End program DD Penalty Reports Generating a Penalty Report The following table describes your options Option Description Grade Number If you want to search only one grade level type the desired grade level here All Grades Select All Grades to search all grade levels in your school The grades are set using the start and end grade specifications Select your grade range and then click Next The second Outstanding Penalty Reports window appears Administrator s Plus Odyssey OUTSTANDING PENALTY REPORTS PROCESS WHICH STUDENTS IN GRADE 1867 we 1 All students alphabetically 2 Resume alphabetical printing 3 Individual students 4 Sorted students 5 Main menu 6 End program Select your student criteria and then click Next The following table describes your options Option Description All Student Searches through all of the students either in your selected grade Alphabetically level or in your interval of grade levels in alphabetical or
96. not be printed B FIRST ONE ONLY This is another very important specification Setting this specification set to YES counts only the first infraction action place and staff listed for an incident In other words if you are printing a report of the occurrence of each type of infraction with this specification set to YES the number of infractions will equal the number of incidents With this specification set to NO the number of infractions could be much more than the number of incidents Remember Discipline Plus allows you to enter up to 5 infractions 5 actions 5 places and 5 staff members per incident This specification applies to both the primary and secondary category As another example assume that you are printing a report listing the actions taken for each type of infraction With this specification set to YES the number of actions taken for each type of infraction will add up to the total number of times the infraction occurred With this specification set to NO there could have been many more actions listed for this infraction This would happen if you enter more than one action for each incident Transfer Discipline Data IMCFOGUCUON is 2 anc ae daw a 8 2 Transferring Discipline Data 8 2 Discipline 8 1 Transfer Discipline Data Introduction Introduction It 1s only necessary to use this program if also you own SCHEDULING PLUS and started the scheduling process before the end of the previous school year
97. nt you could also award merits another five times by using the action codes Discipline 2 9 Discipline Codes Editing the Served List To Edit the Served List 1 In the Discipline Codes window click the Served List tab View Edit or Print Served List Penalty list Action list Infraction list Served list Location list RECORD 1 CODE ISU1 DESCRIPTION internal Suspension Served 1 day PENALTY CODE ISUS PENALTY AMOUNT K ENTER CODE OR RECORD NUMBER _ _ Se ee ca racc e ne EXIT ADD EDIT PREV NEXT LOOKUP DELETE PRINT 2 Click either F2 Add or F3 Edit fama on whether you want to add a new or edit an existing served code NOTE If editing F6 Lookup lets you quickly find and select your code 3 Enter the served codes and their descriptions as described in the following table Field Name Description Code This is the code for the service to be rendered You can enter up to four characters Description Enter up to a 40 character description of the served code Penalty Code This is the penalty code referenced by the served code Penalty Amount This is the amount of the penalty such as the number of days of detention 4 Click F10 Accept to save your changes 2 10 Discipline Discipline Codes Editing the Location List Editing the Location List The Location List tab can enter up to 250 location codes for each disciplinary incident These codes will enable you to obtain r
98. nter ZT1 anywhere in the letter or report The T stands for TEACHER and the 1 signifies the first teacher Because each incident may contain up to five teachers the codes ZT1 to ZT5 are all valid Report Writer Discipline Codes ZP1 5 Placer 1 to place 5 for the found incident To print the name of the first place for this incident enter ZP1 anywhere in the letter or report The P stands for PLACE and the 1 signifies the first place Because each incident may contain up to five places the codes ZP1 to ZP5 are all valid If the place ends up being in the middle of a sentence it is made entirely lower case even if it was entered with upper case letters ZF1 Follow up date for the found incident To print the follow up date this incident enter ZF1 anywhere in the letter or report The F stands for FOLLOW UP and the 1 signifies the first and only follow up date ZCOMMENT Comment 1 to comment 10 for the found incident To print the first comment for this incident enter ZCOMMENT anywhere in the letter or report Using these codes you may actually include in letters special messages which consist of comments Remember if there is no comment the code will be removed from the letter or report By properly using these codes a paragraph can be constructed from the comments in the incident and be directly inserted into a letter ZL1 5 Letter 1 to letter 5
99. o 5 o o oo o oo gt o o oo OD O O Infraction Amount Search lt gt Infraction Limit GRADE 10 DISCIPLINE INCIDENTS BY HOMEROOM 209 Adams Erica 10022 OUTSTANDING PENALTIES ISUS 10 00 ESUS ALL INCIDENTS CLEA 0 00 STEP DATE INCIDENT 2 06 09 2002 Arson Ly 02 22 2001 Adams Hank 10043 OUTSTANDING PENALTIES ISUS 0 00 ESUS ALL INCIDENTS CLEA 0 00 STEP DATE INCIDENT 1 03 13 2001 Swearing Almlov Erik 10099 OUTSTANDING PENALTIES ISUS 0 00 ESUS ALL INCIDENTS CLEA 0 00 STEP DATE INCIDENT i 05 093 2002 Ameika Ann 10100 Disrupting a class OUTSTANDING PENALTIES ISUS 0 00 ESUS ALL INCIDENTS CLEA 0 00 STEP DATE INCIDENT Ly 01 27 2001 Boutin Tina 10045 Possession of alcohol OUTSTANDING PENALTIES ISUS 0 00 ESUS ALL INCIDENTS CLEA 0 00 STEP DATE INCIDENT 3 06 07 2002 Fighting 2 06 07 2002 1 02 22 2001 Swearing Possession of drugs in the school in a 00 0 00 0 00 2 00 0 00 0 00 0 00 0 00 school 0 00 0 00 Perpetual tardiness to class DET MER DET MER DET MER DET MER DET MER 12 22 2003 0 00 SAT 0 00 0 00 2 00 SAT 0 00 0 00 0 00 SAT 0 00 0 00 0 00 SAT 0 00 0 00 1 00 SAT 0 00 0 00 Incident List w Sort GRADE 10 DISCIPLINE INCIDENTS BY ALL MEMBERS Adams Erica 10022 OUTSTANDING PENALTIES ISUS 10 00 ESUS 9 00 ALL INCIDENTS CLEA 0 00 STEP 0 00
100. o that screen and bring you back to the bottom of the window Discipline 2 3 NOTE 2 4 Discipline Discipline Codes Adding or Editing Discipline Codes What Happens After Entering An Action When at least one penalty has been entered new function keys become available Function Key Description F3 EDIT Changes the penalty in the current record number The CURSOR UP key will do the same thing The code and or description may be changed Pressing ESC while making changes will undo any changes that you have already made to this record number F6 LOOKUP Displays a table of all of your entered penalties From this table you may move the highlight bar to the penalty of your choice and press ENTER to immediately move to the record number of that penalty HINT Use this lookup table to get a quick view of all eight of your penalties F8 DEL Deletes the currently viewed penalty F9 PRINT Displays a print menu offering three different ways to print a list of all of your penalties This key is only available if one or more penalties have been entered F10 ACCEPT Accept your changes Deleting or changing a penalty means all incidents that refer to that penalty refer to the record number of the penalty For example assume that you change record number 1 from the DETENTION penalty with a code of DET to the INTERNAL SUSPENSION penalty with a code of ISUS OLD RECORD 1 NEW RECORD 1 CODE DET CODE ISUS DESCRIPTION D
101. one NOTE For definitions of theses specifications see Setting the Specifications on page 3 9 5 4 Discipline Report Writer Generating Discipline Letters or Reports The first print filter appears Administrator s Plus Odyssey PRINT DISCIPLINE LETTERS REPORTS CURRENT TASK Generic Letter With Comments HOW TO PRINT Incidents without a letter code e GRADE NUMBER All grades Inspect change specifications View edit letters reports End program 4 Select the students for whom to print letters or to appear on your reports and then click Next See the table below for a definition of each option Option Description Grade Number If you want to search only one grade level type the desired grade level here All Grades Select All Grades to search all grade levels in your school Inspect Change Returns you to the Specifications window See Setting the Specification Specifications on page 5 9 for definitions of each specification View Edit Letters Allows you to view and edit letters and reports See Viewing Reports Creating and Copying Letters and Reports on page 5 21 5 Clicking Next displays the second print filter Administrator s Plus Odyssey PRINT DISCIPLINE LETTERS REPORTS PROCESS WHICH STUDENTS IN ALL GRADES 2 Resume alphabetical printing Individual students 4 Search by one field all categories 5 search by Field s you enter criteria 6 Main
102. or print a letter for each student In other words you could print a positive letter for each student with no disciplinary referrals Similarly you could find all of the students with more than two occurrences of the infraction CHEATING Because this program can search for students with more than or less than a designated number of TOTAL or OUTSTANDING penalties there is some duplication between this program and the Penalty Reports program However while the Penalty Reports program can print a few pre designed reports the Discipline Report Writer can design almost any kind of report The Discipline Report Writer module can print the disciplinary information for all of the students in the school all of the students in a grade level individual students or sorted students However the most common use of this program will be to print disciplinary letters which can be printed in two very different ways e Print letters for all incidents with a letter code falling within an entered date range The letter printed is determined by the letter code in the incident If two letter codes in the same incident both fall within the date interval then two separate letters will print for the one incident This method allows different letters to be printed for each incident and allows up to five letters to be sent for each incident Five letter codes may be entered per incident These five letters may be sent all at one time or at different times Re
103. ou are automatically presented this list upon selecting the penalty After returning to the main menu this option returns you to the list to further add and delete students See Step 1 Entering Penalties on page 6 2 for information on selecting a penalty For the next step which 1s optional see Step 4 Changing the Served Date on page 6 8 below Discipline 6 7 Fast Served Automatically Entering Served Codes Step 4 Changing the Served Date The served date always defaults to the current date This 1s the date that will automatically be entered with the served code It should be the date on which the penalty was served which will probably not be the current date Use this option to change this date To Change the Served Date lt 1 Click the Fast Served icon to display the Enter Served Codes window Fast Served Administrator s Plus Odyssey ENTER SERVED CODES PENALTY Detention SERUED CODE SERVED DATE 04 01 2008 2 enter Served code 3 View edit student list 4 change served Date 5 Begin entering served codes 6 page setUp 7 End program 2 Select Change Served Date and then click Next The calendar window appears Administrator s Plus May 2004 EX Enter Date mm dd yyyy 05 20 2004 NOTE As usual the and keys may be used to easily move the date forwards or backwards 3 Select the appropriate date and then click OK to return to the main menu
104. paces If the name starts a line it will be made lower case because there will not be two spaces to its left If you want the name to be left in its original case make sure that two spaces precede the code If you use the EMPTY code on the line before it and put the ZI2 code on a line by itself then if there is no second infraction the line will not even be printed As an example assume that your report or letter contains the following two lines EMPTY Z 2 If there is no second infraction a blank line will not print Without the EMPTY code before it if there is no second infraction a blank line will print Because each incident may contain up to five infractions the codes ZI1 to ZI5 are all valid ZA1 5 Action 1 to action 5 for the found incident To print the name of the first action for this incident enter ZA1 anywhere in the letter or report The A stands for ACTION and the 1 signifies the first action Because each incident may contain up to five actions the codes ZA1 to ZA5 are all valid If the action name ends up being in the middle of a sentence it is made entirely lower case even if it was entered with upper case letters Discipline Plus determines that the action name is in the middle of a sentence if the two spaces to the left of it are not both blank spaces ZT1 5 Teacher 1 to teacher 5 for the found incident To print the name of the first teacher for this incident e
105. page 5 9 The Specifications Discipline Report Writer window appears 3 Setthe specifications as desired and then click Done NOTE For definitions of theses specifications see Setting the Specifications on page 5 9 Discipline 5 21 Report Writer Editing Letters and Reports The first print filter appears Administrator s Plus Odyssey PRINT DISCIPLINE LETTERS REPORTS CURRENT TASK Generic Letter With Comments HOW TO PRINT Incidents without a letter code All grades Inspect change specifications View edit letters reports End program 4 Select View Edit Letters Reports The Viewing and Editing Discipline Letters Reports window appears Kei Viewing and Editing Discipline Reports Letters 1 Follow Reprt Detail 21 Generic Letter 41 UNUSED 2 Follow up Date Reprt 22 Suspension Letter 42 UNUSED 3 Follow up Reprt Sort 23 Susp Letter Laser 43 UNUSED nfraction List 24 Step letter 5 44 UNUSED 5 gt Penalty List 25 gt incidents letter 45 UNUSED ncident List 26 Generic Letter amp com 46 UNUSED T Incident details inc 27 Susp Form Letter 47 UNUSED NOTE 8 Incident names sort 9 Incident names 10 UNUSED 11 Follow up Rep Srt 1p 28 UNUSED 48 UNUSED 29 UNUSED 49 UNUSED ird 1 we 30 Ind Incident 50 UNUSED a oo 31 Step 1 51 UNUSED
106. port Writer Introduction e If you use your date interval properly once a letter is printed it will not be printed again If you print letters each day your date interval should both start and end on that date If you print letters weekly on Friday use Monday s date as the start of your interval and Friday s date as the end of your interval Letters will then only be printed for letter codes with dates in the current week NOTE Note that this method uses the date of the letter code and NOT the date of the incident Consequently next week you can enter another letter with a date occurring during next week At the end of next week this letter will be printed but earlier letters will NOT be re printed You can print a designated generic letter for each incident falling within an entered date range that does not have any letter code entered for it This letter could be designed to automatically include the infraction that occurred and the action that was taken As the letter 1s printed a letter code will be automatically entered into the incident designating which letter was printed and the date it was printed Printing letters with this method will save you the keystrokes of entering a letter code for each incident as the incident is entered into the computer If you do not want a letter sent for an incident enter a dummy letter code so the Report Writer program will think that a letter has already been sent Discipline 5 3 Report Writer
107. print The letter that prints is determined by specification 3 ACTIVE LETTER REPORT As each letter prints the program automatically enters a letter code and date into each incident s record Consequently if you use this option again a second letter will not be printed for the same incident because the incident will now have a letter code If you use this option the letter you select to print should be some kind of generic letter that automatically inserts the date and description of the incident as well as what actions were taken A similar sample generic letter is included with DISCIPLINE PLUS INCIDENTS WITH LETTER CODES IN DATE INTERVAL Use this option to print a letter for each incident that has a letter code with a date in the date interval designated by specifications 5 and 6 The letter that will be printed is the one specified by the letter code in the incident For example 1f one incident has three different letter codes occurring in the date interval then three letters will be printed for that incident FOLLOW UP DATE IN DATE INTERVAL This option prints a report of the students with incidents that have a follow up date in the date interval designated by specifications 5 and 6 If a student has three incidents with follow up dates within this date interval that student s name will appear three times on the report Report Writer Generating Discipline Letters or Reports ALL SELECTED STUDENTS This option pr
108. printed Sample letters and sample reports appear in the appendix FAST SERVED automatically enters served codes into the computer for students serving their penalties As the PENALTY REPORTS program prints penalty attendance forms it records the names of the students on the form This program reads those names and automatically marks in students records that the penalty was served Before this process starts however you are given a chance to delete students who did not show up to serve their penalty STATISTICAL REPORTS prints various statistical reports based on discipline data These include tallies of how many times each infraction occurred how many times each action was given and in how many incidents each staff member and location was involved You will also be able to obtain reports of the types of incidents occurring for each teacher and location Lastly for consistency checks you will be able to obtain a report of which actions were given for each type of infraction The last program TRANSFER DISCIPLINE DATA moves discipline data from the past year s directory into the current year s directory This program only has to be used by schools who begin to schedule for the next year before the end of the current school year Discipline Plus on a Network Only one person should be making changes to the support files at a time Your support files are your penalty action infraction served and location lists You should never have t
109. r and zip code We respond to e mail from schools in the continental United States by phone Technical support information can also be found on the Rediker web site at http www rediker com support html Training For information on current training available see the Rediker Web site at http www rediker com training html Follow the links to obtain information about scheduled classes training at customer sites and class registration Documentation Feedback Your comments on the documentation help us to understand and meet your needs You can send e mail to TechPubs rediker com Table of Contents Administrators Plus Discipline Legal Notices I About this Guide 2 iii Included in this Guide Ill Who Should Use This Guide iii Contact Information IV Technical Support IV MANDO ee LA HR Be IV Documentation Feedback IV Introduction 1 Introduction 1 2 Discipline Plus on a Network 1 3 Using Discipline Plus with Scheduling 1 4 How Discipline Data Is Stored 1 4 Discipline Codes 2 Introduction 2 2 Adding or Editing Discipline Codes 2 3 What Happens After Entering An Action ua ee ew 2 4 Deleting the Entire File 2 5 Editing the Action List 2 5 Editing the Infraction List 2 1 Editing the Served List 2 9 About Merits 2 9 Editing the Location List
110. r of total or outstanding penalties After students names will be their actual number of total or outstanding penalties as well as any three fields from any page in your data base These fields are set with specifications B C and D LIST WITH DETAILS Prints the items in the LIST report and the names of the incidents contributing to the total or outstanding penalties also prints beneath each student s name ATTENDANCE FORM Prints an attendance form for the selected grades Choose between total and outstanding penalties Outstanding penalties have had penalties served subtracted from them while total penalties have not This option sets your penalty limit You can enter negative numbers The penalty limit is a GREATER THAN limit In other words a limit of 0 will cause your report to contain the names of those students with GREATER THAN zero outstanding or total penalties To display everyone on your list enter 1 as your limit This specification only applies if you are going to print your report sorted by all of the categories in a field For example assume that you choose to print your report sorted by SEX You will obtain a separate report for each sex one for males and one for females But what about those students for whom you never entered a sex In other words those students who have a blank sex field Yes prints a third report containing those students with a blank sex field No does not print this third report C
111. rch is a less than or greater than search ZAMT A student s amount of the searched penalty or infraction If you are doing a penalty search this code will print the current amount of the penalty that the student has If you are doing an infraction search this code will print the current amount of the infraction that the student has As an example assume that you are doing a search for those students with more than five occurrences of the infraction FIGHTING IN SCHOOL Specification G WHICH INFRACTION would be set to FIGHTING IN SCHOOL specification E PENALTY INCIDENT INFRACTION LIMIT would be set to 5S and specification 2 PRINT LETTERS REPORTS FOR would be set to STUDENTS EXCEEDING INFRACTION LIMIT If a student had 7 occurrences of this penalty the code ZAMT would be replaced by a 7 ZTOT The word total or outstanding Specification D This code will be replaced by the word total or outstanding depending upon the setting in specification D These words will always be lower case This 1s so you can use the same report for both total penalty searches as well for outstanding penalty searches ZLES The words less than or more than Specification 2 If specification 2 1s set for any MORE THAN search this codes will be replaced by the words more than If specification 2 1s set for any LESS THAN search this codes will be replaced by
112. rred regardless of what names occupy these ID numbers Consequently you must be careful to enter the proper ID numbers Since you have been working with discipline in the source directory for a few months some of the support files in the source directory may be different from those in the destination directory The support files are the list of actions infractions penalties locations served codes as well as the discipline report writer reports Use this option to copy them from the source directory to the destination directory As discipline data is transferred the incidents are taken from the incident file in the source directory and tacked onto the end of the incident file in the destination directory This results in many duplicate incident entries If you have DISCIPLINE PLUS use this option immediately after performing the transfer process in order to eliminate duplicate entries and shrink the incident file and consequently freeing up considerable hard drive space Note that this option also exists in the BEGINNING program Discipline 8 5 Transfer Discipline Data Transferring Discipline Data 8 6 Discipline Index A Action List editing 2 5 Avoiding printing duplicate letters 5 16 C Changing the served date 6 8 Codes action list 2 5 discipline codes 2 3 infraction list 2 7 letter codes in Incidents 3 12 location list 2 11 served list 2 9 Comparing Discipline and Data Base Plus Reports 5 20 D
113. rs One will be called gt 10 INCIDENTS and the other called gt 15 INCIDENTS Even if these are the exact same letter word for word they must be two different reports to enable Discipline Plus to separately keep track of sending the gt 0 INCIDENT letter and the gt 75 INCIDENT letter On Fridays first print letters for all students exceeding 10 incidents Make the gt 10 INCIDENTS letter the active report in specification 3 Set specification 2 to STUDENTS EXCEEDING INCIDENT LIMIT Set specification E the limit to 10 With this specification DUPLICATE LETTER CHECK set to ON when searches are being performed DISCIPLINE PLUS will look for the letter code of the active report in any of a student s incidents that occurred in the date interval defined by specifications 6 and 7 Specifications 7 and 8 determine for which dates incidents are read If the letter code is found the letter will NOT be re printed Report Writer Generating Discipline Letters or Reports If the letter code is NOT found the letter will be printed and DISCIPLINE PLUS will automatically place the code for the active letter into the most recently read incident for the student so that the same letter will not be later re printed This code will also contain the date the letter was printed In this example after the gt 0 INCIDENTS letter has been printed for a student that student s most recent incident will now have a letter code identifyin
114. ry is sent to the office for any offense before this date she will be advanced to the next step on the administrative discipline ladder However if she is not referred during this period she will go to the bottom of the ladder on the next office referral Before Mary may return to class a conference with the Principal must be held Please feel free to contact the appropriate administrator if you would like to discuss this problem COMMENTS Mary s guidence counselor will be working out of the supply closet until his office is renovated Please seek professional help for Mary outside of school Thank you Arthur Kilborn Assistant Principal Step Letter 5 DEMO SCHOOL Hampden MA 01036 413 566 3495 Peter James Principal Arthur Kilborn Assistant Principal Francis Miller Guidance Director Peter Dawson Assistant Principal 02 20 2004 TO Mr and Mrs Phillip Keefe 145 Nomar Road Springfield MA 01036 RE Mary Keefe Dear Mr and Mrs Phillip Keefe It is in the best interest of Mary that we work together to insure that each student follows all school rules so that each has the opportunity to learn without disruptions All discipline is based on the premise that no student will be allowed to pevent any other student from learning or any teacher from teaching Mary has been placed on step 4 of the administrative discipline ladder This requires that an In school suspension be assigned This suspension is scheduled from 7 30
115. s The consequence is detention for 1 hour Mary will be on probation until 12 27 2003 If Mary is sent to the office for any offense before this date she will be advanced to the next step on the administrative discipline ladder However if she is not referred during this period she will go to the bottom of the ladder on the next office referral COMMENTS Mary is not a chicken She should not act like one in class we recommend that she pursue Drama after she graduates Thank you Mr Arthur A Kilborn Assistant Principal Step Letter 1 Peter James Principal DEMO SCHOOL Hampden MA 01036 413 566 3495 Arthur Kilborn Assistant Principal Francis Miller Guidance Director Peter Dawson Assistant Principal TO Mr and Mrs Phillip Keefe 01 02 2004 145 Nomar Road Springfield MA 01036 RE Mary Keefe Dear Mr and Mrs Phillip Keefe This letter is official notification that your daughter Mary was found to be in violation of the school rule for than 5 times For your information the following is Mary s disciplinary record from 09 01 2003 through 01 02 2004 TZ 25 2003 12 23 2003 Lae 00S dle Ee Pi ees Bs TOs 50 2005 O9 S0 Z2003 E N W ABA O1 OY INCIDENT Graffiti on walls or lockers Dress code violations Disrespect of a staff member Cheating Arson Disrupting a class lf she continues to have such behavior problem we will have to expel her from the school have also referred this mat
116. scipline 5 19 Report Writer Editing Letters and Reports Editing Letters and Reports Discipline reports are designed and stored in much the same way that data base reports are designed and stored in the REPORT WRITER program in DATA BASE PLUS NOTE 5 20 Discipline See the Administrator s Plus Data Base manual for information on creating and editing reports This section will only outline the differences between Comparing Discipline and Data Base Plus Reports Because many of the same concepts are used this manual assumes that you have already read and understood the Data Base manual which explain how to design and write data base reports This section highlights the major differences between discipline and data base reports The next sections in explaining how to create and edit discipline reports will assume that you already know how to create and edit data base reports In both modules 120 reports are available In the Data Base module the definitions for the 120 reports are stored in small files in your RS directory called LABEL FDB where the sign is replaced by a number from to 120 For example data base report 1 is stored as LABEL1 FDB and data base report 60 is stored as LABEL60 FDB In the Discipline module the last three letters of the report name end in FDS as opposed to FDB Consequently discipline report 1 is stored as LABEL1 FDS and discipline report 60 is stored as LABEL60 FDS In fact
117. ser s manual for DATA BASE PLUS since its programs are used to get you started e Used DATA BASE PLUS to set up new files for each of your grade levels and staff e Used DATA BASE PLUS to enter names into your files for each grade level as well as for your staff DISCIPLINE PLUS consists of the programs listed on the front of this manual Take a minute to read their descriptions To make things easy these programs will be used in the order that they are listed It is suggested that you look through the appendix of this manual which contains many samples of printouts that can be obtained from Discipline Plus This will give you an idea of what the following instructions are leading you to produce The programs are all self explanatory and easy to use After some introductory chapters each of the programs in Discipline Plus will be described in their own chapter s Of course if you ever have a question that 1s not answered in the manual please do not hesitate to call your dealer or REDIKER SOFTWARE INC You will use the programs of Discipline Plus in the order that they appear on the Discipline Plus main menu Consequently the first program to use will be the Discipline Codes program It will be used to create add to edit and print the five support files needed by Discipline Plus These support files are your penalty list action list infraction list served code list and location list INCIDENTS enters edits and views students d
118. students with less than or exceeding a specified number of a certain penalty The report may be in TOTAL or OUTSTANDING penalties The heading of this report will automatically include the word total or outstanding based on the setting of specification D SEARCH INCIDENT LIMIT Use this report to print a list of all students with less than or exceeding a specified number of incidents The report contains the name of each student the number of disciplinary incidents in which they have been involved and a list of what those incidents were If you were doing a LESS than search the header of this report will automatically say The following students have less than 2 incidents If you did not want to print the list of all of the different incidents you could modify this report to just print student s names and the number of incidents in which they have been involved Report Writer Generating Discipline Letters or Reports SEARCH WITH DETAILS gt INCIDENT LIMIT This report contains the complete disciplinary record of all students exceeding a specified number of disciplinary incidents For each student on the report the following is printed e The penalty totals for all incidents combined e The names and dates of all of their disciplinary incidents e The infractions actions and comments for each incident The heading of this report is designed to be used with a search for all students exceeding a designated number o
119. t and will pull data from this incident to be included in the letter DISCIPLINE CODES FOR ONE INCIDENT 5 OR MORE CHARACTER CODES MUST BE ON ALINE BY THEMSELVES Code Description ZTAB1 IATPFCLS A table of all of the details for one incident ZINFPEN A table of the penalties for one incident Discipline 5 25 5 26 Discipline Report Writer Discipline Codes 4 OR FEWER CHARACTER CODES MAY BE EMBEDDED IN TEXT Code Z 1 5 ZA1 5 ZT1 5 ZP1 5 ZF1 ZC1 10 ZL1 5 ZS1 30 ZID1 ZAD1 5 ZLD1 5 ZSD1 9 Description Infraction 1 to infraction 5 for the found incident Action 1 to action 5 for the found incident Teacher 1 to teacher 5 for the found incident Place 1 to place 5 for the found incident Follow up date for the found incident Comment 1 to comment 10 for the found incident Letter 1 to letter 5 for the found incident Served code 1 to served code 30 for the found incident Date of the found incident Date of action 1 to action 5 for the found incident Date of letter 1 to letter 5 for the found incident Date of served code 1 to served code 5 for the found incident An explanation of these codes follows Codes with Five or More Characters for One Incident Only These two codes must be entered on a line by themselves ZTAB1 IATPFCLS A table of all of the details for one incident This code which stands for TABLE 1 and which must be on a line by itself will print
120. ted for incidents with a letter code in this date interval If you print your letters daily there will be no need to change this date interval If you print them weekly change this interval to encompass the entire week This option ensures that once a letter has been printed for an incident it will not be printed again e FOLLOW UP DATE IN DATE INTERVAL Incidents will only be included in the report if their follow up date is in this date interval Discipline 5 17 NOTE 5 18 Discipline Report Writer Generating Discipline Letters or Reports SPECIFICATION 7 BEGINNING DATE incidents read SPECIFICATION 8 FINAL DATE incidents read Only incidents occurring in this date interval will be read In other words only incidents in this interval will be counted when tallying the total number of incidents penalty totals and infraction totals When printing students disciplinary records if an incident did not occur in this interval it is though it never occurred The FINAL DATE in this interval will always default to the current date The BEGINNING DATE however may be changed and will be stored Normally if you want to give a student a clean slate at the beginning of a new year set the BEGINNING DATE to the first date of the current year If you ever want to see students earlier disciplinary records simply change the BEGINNING date temporarily to an earlier date SPECIFICATION 9 START GRADE FOR ALL GRADES SPECIFICATION
121. tentions be assigned These detentions are scheduled from 2 20 to 4 45 PM in one of the classrooms The reason for this action is disrespect of a staff member The consequence is detention for 4 hours Mary will be on probation until 12 27 2003 If Mary is sent to the office for any offense before this date she will be advanced to the next step on the administrative discipline ladder However if she is not referred during this period she will go to the previous step on the ladder There must be 20 school days without a reoccurrence of this type of step infraction COMMENTS Please encourage Mary to reserve her tomatoes for lunch Thank you Mr Arthur A Kilborn Assistant Principal Step Letter 2 DEMO SCHOOL Hampden MA 01036 413 566 3495 Peter James Principal Arthur Kilborn Assistant Principal Francis Miller Guidance Director Peter Dawson Assistant Principal 12 20 2003 TO Mr and Mrs Phillip Keefe 145 Nomar Road Springfield MA01036 RE Mary Keefe Dear Mr and Mrs Phillip Keefe It is in the best interest of Mary that we work together to insure that each student follows all school rules so that each has the opportunity to learn without disruptions All discipline is based on the premise that no student will be allowed to pevent any other student from learning or any teacher from teaching Mary has been placed on step 1 of the administrative discipline ladder The reason for this action is disrupting a clas
122. ter to Mary s guidance counselor If you have any further questions please call me sincerely Peter James Principal gt Incidents Letter Internal Suspension Report The following students have more than 0 total Internal Suspension Penaltv Amount Adams Erica 10022 5 Boutin Tina 10045 3 Search lt gt Penalty Limit Infraction Arson INFRACTION REPORT The following students have less than 2 of this infraction Adams Erica Adams Hank Almlov Erik Ameika Ann Bemis Jason Biondi Jason Bosworth Ethan Boutin Tina Brown Beth Carter Alan Caswell Bonnie Chute Kimdra Chute Nick Crawford Michael Dadmun Robert Daggett Jennifer Dubois Nicole Durling James Edwards James Emerson Sam Ephron Faith Esty Pat Federico Darcia Foss Tray Fox Larry Frank Walter Fulton Patty Gadomski George Gerrish Rebecca Girard Erica Golon Nan Graffam Jamie Grant Amanda Grant Danny Grant Richard Gray Kelley Gurney Karen Hall Lisa Halliburton Rayanne Hamilton Michele Hancock Geoffrey Himes Dan Horning Russell 10022 10043 10099 10100 10089 10062 10044 10045 10001 10023 10002 10024 10046 10003 10047 10025 10049 10096 10064 10005 10026 10088 10028 10065 10006 10060 10029 10066 10051 10067 10068 10098 10018 10030 10004 10031 10070 10095 10084 10091 10007 10008 10090 1 5 5 oO OO 5 5 5 5 o o ola PD o o o o o o _ 5 o o zo o 5 O 5 O 5 O oO ko k
123. tful of a staff member The default action for being disrespectful of a staff member for the first time 1s Detention for 4 hours This default action has been entered next to the A for ACTION in the TYPE column The current date becomes the default date for the action The PEN column contains the code of the penalty to which this action has been linked The AMT column contains the quantity of the penalty linked to the action These columns will be empty for actions not linked to a penalty An example of such an action is PHONE CALL TO PARENTS Discipline 3 9 Incidents Adding or Entering Incidents Because this action 1s linked to the penalty DETENTION quantity four the top of the screen now shows a 4 after the penalty code for detention DET NOTE F3 EDIT puts the cursor over the code field of the action You can enter a new code either directly or with the help of the LOOKUP window You can add another action for this incident by clicking F2 ADD while the highlight bar is over any line containing an A for ACTION in the TYPE column Doing this create a second ACTION LINE Viewing One Incident ISUS 0 00 ESUS 0 00 DET 4 00 SAT 0 00 CLEA 0 00 STEP 0 00 MER 0 00 FLOG 0 00 IT DATE EHI DESCRIPTION NEGA GR NEI 03 22 2004 DISS Disrespect of a staff member 03 22 2004 DET4 Detention for 4 hours DET 4 00 T TYPE I NFRACTION A C TION T EACH P LACE F OLLOW C OMMENT L E
124. the details for each disciplinary incident Incident details for the students in all grade levels are stored in this one INCIDENT file and its size 1s limited only by the available space on your hard disk Each grade level will have a discipline file The name of the file will be DS followed by the grade level followed by FDS For example the grade 12 discipline file will be named DS 2 FDS while the grade 9 discipline file will be named DS9 FDS Each student has a 200 character record in the discipline file for his grade level Each student may be involved in 100 incidents in their career in your school For example John Jones record in his discipline file might have the numbers 123 346 and 567 These numbers indicate that John was involved in three incidents The details of these incidents occupy records 123 346 and 567 in the master incident file These records in the incident file also contain the grade level and the ID number of the student to whom the incident belongs When a student changes grade levels his records in the master incident file are correctly updated to reflect the new grade level and ID number Deleting an incident or a student frees the records they used to occupy in the master incident file to be re used for future incidents In other words if John Jones withdraws from school records 123 346 and 567 will be available for re use Running the BEGINNING program eliminates the students in your oldest grade level
125. the words less than These words will always be all lower case This is so you can use the same report for both MORE THAN and LESS THAN searches Discipline 5 33 Report Writer Discipline Codes 5 34 Discipline Fast Served MOGUC 2 sacrario ate ari 6 2 Automatically Entering Served Codes 6 2 Step 1 Entering Penalties 6 2 Step 2 Entering Served Codes 6 5 Step 3 Viewing and Editing the Student List 6 7 Step 4 Changing the Served Date 6 8 Step 5 Begin Entering Served Codes 6 9 Discipline 6 1 Introduction Fast Served Introduction The Fast Served program can automatically enter served codes as students serve their penalties As the PENALTY REPORTS program prints penalty attendance forms it records the names of the students on the form Fast Served reads those names and automatically marks in students records that the penalty was served Before this is done however you are given a chance to delete students who did not show up to serve their penalty NOTE You must use the Penalty Reports program to print an attendance form each day for your detention hall Otherwise you will have to add each student individually Automatically Entering Served Codes For example you could use the PENALTY REPORTS program to print an attendance form each day for your detention hall This form would contain the names of all students with more than zero outstanding detentions
126. udents have more than 0 incidents Adams Erica Adams Hank 1 Almlov Erik H 1 Ameika Ann H 1 Boutin Tina DATE 06 09 2002 02 22 2001 DATE 03213 2001 DATE 05 03 2002 02772001 DATE 06 07 2002 06072002 02 22 2001 Daggett Jennifer 1 DATE 02 24 2001 Federico Darcia i T Girard Erica H 1 Golon Nan L DATE 06 05 2002 DATE U2 20 2001 DATE 02 04 2001 10022 INCIDENT Number of incidents Arson Possession of drugs in the school 10043 Number of incidents INCIDENT Swearing 10099 Number of incidents INCIDENT Disrupting a class 10100 INCIDENT Number of incidents Possession of alcohol in school 10045 INCIDENT Number of incidents Fighting Perpetual tardiness to class Swearing 10025 INCIDENT Number of incidents Dress code violations 10028 INCIDENT Number of incidents Possession of drugs in the school 10067 INCIDENT Number of incidents Swearing 10068 INCIDENT Number of incidents Search lt gt Incident Limit GRADE 10 12 19 2003 DISCIPLINE INCIDENTS BY ALL MEMBERS Students with more than 0 incident s Adams Erica 10022 OUTSTANDING PENALTIES ISUS 10 00 ESUS 9 00 DET 0 00 SAT 0 00 ALL INCIDENTS CLEA 0 00 STEP 0 00 MER 0 00 DATE INCIDENT 2 06 09 2002 Arson 1 02 22 2001 Possession of drugs in the school TYPE DATE DESCRIPTION INFRACTION
127. w ies window Fel specifications Penalty Reports SPECIFICATIONS PENALTY REPORTS 1 WHICH PENALTY J internal Suspension 2 REPORT TYPE LIST 3 TOTAL OR OUTSTANDING PENALTIES I Outstanding Penalties 4 PENALTY LIMIT greater than 5 INCLUDE BLANK SORT CATEGORIES igure No 6 PRINT ACTIVEJINACTIVE STUDENTS Active Students only 7 BEGINNING DATE i 01 01 1980 ES 8 FINAL DATE J 03 22 2004 eB 9 START GRADE FOR ALL GRADES A END GRADE FOR ALL GRADES J Grade 12 J B FIELD 1 FOR LIST REPORTS i INO SEARCH FIELD E C FIELD 2 FOR LIST REPORTS I INO SEARCH FIELD Ei D FIELD 3 FOR LIST REPORTS I INO SEARCH FIELD ES Page Setup ENTER SPECIFICATION TO CHANGE 2 Set the specifications as desired and then click Done 4 2 Discipline Penalty Reports Generating a Penalty Report The specifications are defined in the following table Specification 1 WHICH PENALTY 2 REPORT TYPE 3 TOTAL OR OUTSTANDING PENALTIES 4 PENALTY LIMIT 5 INCLUDE BLANK SORT CATEGORIES 6 Print Active Students Description Choose any of the eight penalties you have defined For example to print the attendance form which contains the names of those students owing one or more detentions use this specification to choose DETENTION as your penalty A drop down menu allows you to choose one of three types of reports LIST Contain the names of those students who have more than a specified numbe
128. while a second place code identifies the period Consequently statistical reports will be available by location and period A follow up date has been entered of 3 23 04 Two comments tell us that the student talked back to Mr Brown and that the student is apologetic of his actions On 3 24 04 a letter called Generic Letter was sent to the student s parents On 3 23 04 and 3 24 04 the student served 1 hour of detention The top of the window shows that for this incident the student still owes 2 hours of detention That is He was given 4 hours and served 2 Pressing ESCAPE from this screen will return you to the screen displaying ALL of the incidents for a student Discipline 3 11 Incidents Letter Codes Letter Codes 3 12 Discipline The LETTER CODE 1s the report number of a specific letter that you want sent to this student s parents for the infraction Letters are created in the LETTERS REPORT WRITER program in DISCIPLINE PLUS There are two ways to have DISCIPLINE PLUS send letters e Enter the code of a letter into the incident Make sure that the date is the date that you want the letter sent On that date use the LETTERS REPORT WRITER program in DISCIPLINE PLUS and tell it to send all letters that have the current date as the date of the letter For example if the current date is March 24 2004 the LETTERS REPORT WRITER program will only send letters that are dated March 24 2004 Up to five different letters to be sent may
129. wn into infractions For example with PLACES as the primary category and INFRACTIONS the secondary category a report would be printed showing which infractions occurred at each place ACTIONS Produces a report breaking the primary category down into which actions were taken For example with INFRACTIONS as the primary category and ACTIONS the secondary category a report would be printed showing which actions were imposed for each type of infraction This can be used as a consistency report to ensure that you are equally imposing the same actions for each student committing the same infraction PLACES Produces a report breaking the primary category down into places For example with INFRACTIONS as the primary category and PLACES the secondary category a report would be printed showing the locations where each type of infraction occurred If the periods of the day have been entered as places the report will also show the time of day that each type of infraction took place STAFF Produces a report breaking the primary category down into staff members For example with INFRACTIONS as the primary category and STAFF the secondary category a report would be printed showing which staff members were involved with each type of infraction MONTH Will produce a report breaking the primary category down into months For example with INFRACTIONS as the primary category and MONTH as the secondary category a report would be printed showing the
130. wo people entering new data into the same support file at the same time Discipline 1 3 Introduction Using Discipline Plus with Scheduling Using Discipline Plus with Scheduling If you are using ADMINISTRATOR S PLUS for the current year when it comes time to schedule for the next year you will create a new directory Assume that it is currently the 2003 04 school year When it comes time to schedule for next year you will create a 2004 05 directory You will perform next year s scheduling in the 2004 05 directory and finish out the current year s tasks in the 2003 04 directory including discipline tasks In other words continue entering all of your disciplinary incidents into the 2003 04 directory The new directory 2004 05 does not contain disciplinary incidents that occurred atter it was created Next year if you want to be able to look at disciplinary incidents for all years for a student from one screen you must use the TRANSFER DISCIPLINE DATA program which will copy all disciplinary data from the 2003 04 directory to the 2004 05 directory Once this information has been transferred it will no longer be necessary to use the 2003 04 directory to view past disciplinary data For further information see chapter 7 which explains the TRANSFER DISCIPLINE DATA program How Discipline Data Is Stored 1 4 Discipline All discipline files have an extension of FDS There is a master INCIDENT file named INCIDENT FDS which contains
131. your served codes Administrator s Plus Detention Served 2 hours External Suspension Served External Suspension Served Internal Suspension Served Internal Suspension Served 3 Choose the served code to enter into the incident records of all of the students on your list and then click Select For example if your penalty was Detention your served code would most likely be One Hour of Detention Served After entering a penalty and a served code the main menu displays the currently selected penalty and served code Administrator s Plus Odyssey ENTER SERVED CODES PENALTY Detention SERVED CODE Detention Served 1 hour SERUED DATE 65 20 2004 af 2 enter Served code 3 View edit student list 4 change served Date 5 Begin entering served codes 6 page setUp 4 Optionally proceed to Step 3 Viewing and Editing the Student List below if you need to edit your student list 6 6 Discipline Fast Served Automatically Entering Served Codes Step 3 Viewing and Editing the Student List If you have selected a penalty selecting this option returns you the Enter Individual Students window This window lists the students for whom to enter a served code Fast Served Detention ENTER INDIVIDUAL STUDENTS ESC e ll M MemMioI Te TT PK001 KEEFE MARY DELETE students who did not serve their penalty You may also add students not on this list who did serve their penalty NOTE Y

Discipline Plus Manual

Contents

Download Pdf Manuals

Related Search

Related Contents