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1. Work ID Mame Card ID lard Mo Dept ID Dept Name onoz Lily 00002 Oooo o 0003 Jack ss OS 06560866 23 Gil gt Start date 2006 04 04 End time 2006 04 04 C Overtime C weekend C Leave ff evectian f Outgoing Result type o501 Evectian r Enroll by shift Start time jos 30 End time 17 30 Remark o SE i Continue Add ne save s x cancele 1 Delete edit special attendance record Click query to open the query page in special attendance Registration window input query condition and leave the unnecessary condition empty Showed as below Dept Mamet Work ID onoz Namet Start datei gt 2006 04 03 End date 2006 04 03 Queryi C Exitt And then click query button and you can get the proper record Refer to the following 3T AO Time Attendance Management System User s Manual at p Fa SE Addf A Edit E Delete D Query F Export o Print P Exit Dept Name Work ID Name Start date End date Start time End time l check on we Remark Operator Operational date la Ministry of 0002 Lily 2006 04 04 2006 04 04 06 30 a bres 8 oso1 2006 04 04 14 51 3 Ministry of 0003 2006 04 04 2006 04 0408 30 17 30 0501 sa 2006 04 04 14 51 3 Pitch on the special record that you want to remove and click delete Pitch on the special record that you want to adjust and begin the edition after click edit remem
2. 7 Other regulation 33 AO Time Attendance Management System User s Manual Shift Rule for late leay How many minute 5 Rule for overtime Rule for outgoing Unit of account re the time of evaction considered as the Ho Attend without sh attendance time Other Rule It will be noted as one time if repeating signing within a certain period system will ignore the repeated signing in a short time when calculate the attendance time If you set it as 5 minutes the system only save the first record in 5 minutes whether the business trip should be calculated as attendance system would not deduct the time on business trip if tick yes and would deduct when choose no Note 1 You can only get the proper result when you have adjusted the attendance data arrangement if there are any changes of the attendance setting 5 3 2 Editing attendance time This function is used to regist the attendance time when the worker forgets to clock in out Choose the menu attendance management Editing attendance time and enter to the window illustrated as below E x gt Add A Query F Exit X Work ID Name Card ID Record date tecord tim off duty sidjuipment Operato Operational date Remark on the bE 7 Click add button the window of clock in out information will appear as below oe AO Time Attendance Management System User s Manual Input wark ID ja003 Sy N65608
3. means the employee must Register on a special attendance book and with the record of signing in out at the same time clock in out for overtime is used for the system which will calculate the overtime attendance only if there are signing in out record The condition for the overtime on holiday or festival Clock in out as well as Register means the employee must register on a special attendance book with explanation on holiday or festival and with the record of signing in out at the same time clock in out for overtime is used for the system which will calculate the overtime attendance only if there are signing in out record on the holiday or festival 30 AO Time Attendance Management System User s Manual Shitt Rule for late leav How many minutes the overtime exceeds le Rule for overtime the stated time is it valid Rule for outgoing Unit of account The condition of overtime workaday record and sign on Attend without sh record and sign on cart Other Rule record onl The time before shifts is considered as overtime automatically The time after shifts is considered as eo overtime automatically The calculation condition of overtime record and sign on Weekend and overtime in holiday The calculation mode of overtime Weekend jo By the time of s and overtime in holiday ili A Confirma Exits The calculation method for overtime on holiday or festival calc
4. select equipment number click terminal management terminal management click add or amend equipment successful searching close the equipment window click and select the operator press SHIFT or CTRL key to select more click register button to register the employees in the system and card information into the time attendance terminal Note This step is different from the fingerprint terminal When you use the fingerprint terminal register the fingerprint firstly then click to read all the fingerprint data 10 Data backup Click system maintenance data maintenance data backup trevise code when the user and code login at the same time select save path click save finish backup Hint It is suggested to backup database regularly to avoid the system cannot work as the computer trouble The backup database can be renewed after second installment which can reduce the workload 4 4 Database configure After the installation it will appear the window of database configure for the first operate This window is used to establish database or connect the existing database set the connection parameters of the database The a Jl AO Time Attendance Management System User s Manual following is the database connection steps L Select the database server The default server is normally used when use the local database Under the online using the server name of that service computer on workstation can be selected After
5. 2006 04 04 16 25 34 00 00 52 You can print the report forms by click print or export The information showed in the table can be modified according to the operation instructions of sheet setting 5 5 6 Daily attendance symbolic list This function is used for enquiring the daily attendance summary and displaying the status with symbol Choose system menu report forms printing daily attendance symbolic list and enter the specify enquiry window as following Query E Export O Print P Exit X Dept Name Work ID ee Name Record date gt 2006 04 07 z Record date lt 2006 04 07 Query Q Exit x Input the corresponding condition into the special window and leave the unnecessary ones empty then click the query button the result will come sAn AO Time Attendance Management System User s Manual out as below a fal Query F Export o Print P Exit x You can print the report forms by click print or export The information showed in the table can be modified according to the operation instructions of sheet setting 5 6 System maintenance 5 6 1 Changing your password The username for initial system login is the account of system administrator sa and password is blank You are suggested to change your password after the initial login Click the menu System maintenance gt Change password input a n
6. Backup Restore Clear up System Reset J Clear up database Clear up PS La 5 6 3 4 System initialization System initialization is designed to clear all the data and return to the initial installation state Click System maintenance gt System initialization to enter the initialization showing as the following picture Z Data maintenance x Backup Restore Clearup stem Reset System Reset will clear out all the data In system and system will be recovered and backup original database automatically 25 AO Time Attendance Management System User s Manual Click System Resett1 input checking password At the time of initialization system will auto backup current database and save it after choosing backup path Note 1 The system initialization will clear all the data so you must make data backup before initialization When you make data backup the default path is the BackUp directory under the software installation directory The default filename is Data current date and time You may choose the path and filename for data backup according to your needs 2 Only backup database in the computer which has database For the backup files only stored in this computer 3 If users want to restore the system to the old state for the mistake operation they can choose data files in the corresponding restored record 5 6 4 Operation log query It is designed for querying important operation r
7. Where should 40 be installed Setup will install 40 into the following folder To continue click Next IF you would like to select a different folder click Browse D Program Fiestan W162 7en Browse At least 47 5 MB of free disk space iz required lt Back Cancel 5 Click Next then click the Installation to install process After the installation click the finish 6 Then it will pop up a dialog box automatically like management system requires data base whether to install MSDE data base management system click yes start to installing MSDE 66 attendance Microsoft SOL Server Desktop Engine lal Please wait while Windows configures Microsoft SQL Server Sor Desktop Engine Gathering required information EEREERRREEREEE Cancel 7 After MSDE installation finished icon of AO Time Attendance Management System will appear on desktop Note 1 Do not run AO Time Attendance Management System without installing MSDE or other editions of Sql Server 2 If any edition of Microsoft Sql Server 2000 has been installed on user s computer MSDE is not required to be installed and only Al Time Attendance Management Application is required to be installed 8 AO Time Attendance Management System User s Manual 3 MSDE is the free desktop database provided by Microsoft which can be downloaded by user Note In such situation you need to am
8. List of equipment user x Ehl xport O Pane EA Work ID Card ID backup IDJurisdictiorquipment I CEES EE E E E liohnJao002 FingerprinjUser a001 jak onoo 5 2 1 4 Manager authority canceling It designed for canceling the manager authority of the terminal click Manager authority canceling and a window will exist click yes and the manager in the terminal will be canceled 5 2 1 5 Fingerprint and record canceling It used for canceling the registered fingerprint and stored in and out record Click fingerprint and record canceling and the check window will exist inputting the user s name and password After pass check a window will exist click yes and the fingerprint and record in the terminal will be canceled 24 AO Time Attendance Management System User s Manual Notes 1 Operation should be done on the condition that its online state If some equipment is not online it will affect the processing speed Sometimes the system will prompt for reading the data overtime 2 Firstly you should collect data before system initialization or data will be lost 3 It is recommended to verify the equipment time in every one week or one month 4 For the TCP IP communication way the initialization is very slow and must wait a long time If there is still no response from the system after five minutes In fact the hardware has been initialized but the software has not rec
9. a file once the computer suffers ruin it can restore the data Click the menu System maintenance gt Database maintenance to enter the window As the following picture 48 AO Time Attendance Management System User s Manual Data maintenance Backup Restore Clear up System Reset History backup i Backup B Click _BackuptB button inputting the check number then choose the method of files saving 5 6 3 2 Data restore It means to restore the database from the old backup files into now system and restored database is the same situation with the old one Click the menu System maintenance gt Database maintenance from second tab to enter database restore as shown in the following figure 49 AO Time Attendance Management System User s Manual o RecNum 0 Restore R lcttttttttttttttttn Click El to choose the data files needed to restore then click _Restore R and input checking password After the database successfully restore the software will auto exit 5 6 3 3 Data cleaning cleaning is designed to clear the record of some old data By clearing the log of the database you may reduce the size of the database files Click the menu System maintenance gt Database maintenance from third tab to enter the window for data cleaning as shown in the following figure _ 50 AO Time Attendance Management System User s Manual p Data maintenance x
10. equipment The module is used to add 4 new equipment set or modify the connection parameter First check the equipment set the connection parameter then press Next to continue COM port comi Communicate Jo com 232 48 Baud rate 25400 I eee eee a Equipment Fingerprint term prior Py Nexti hy Cancelie 1 232 485 communication figure different equipment has different baud rate The default is used normally 2 AO Time Attendance Management System User s Manual Add Modify equipment Add modify equipment The module is used to add a new equipment set or modify the connection parameter First check the equipment set the connection parameter then press Next to continue Equipment IP address 192 168 1 224 5005 ees 1 T CP IP REENE Password Jo Search TE 1 1 Add terminal without check priory Ps Nesti hs cancelte 2 TCP IP communication figure the fingerprint TCP IP is 5005 Fingerprint term Notes 1 Make sure the equipment has been connected with computer and can communicate with computer before search Otherwise there might be some error after a long time searching 5 2 1 2 Property setting Equipment property setting is used for changing equipment number and time setting the time interval of clock main card electrical bell send or clear short message etc there are some delicate distinctions of the setting program for diff
11. function only effectives when the persons information is exist in the database of management software Click the record of needed fingerprint then click Download and the fingerprint will be stored in the database from the terminal Upload Inputting fingerprint and name into the terminal both singly and wholely When need input the whole person s make a tick in Operate All employees the pane of the picture Delete Delete the fingerprint in the terminal both singly and wholely KNotes 1 For the TCP IP communication way largely delete the persons please do not 26 AO Time Attendance Management System User s Manual choose operating to all persons for it will be very slow and high failure the best way is to choose part of persons to operate 2 For the TCP IP communication way when getting the registered blank if the progress bar is stopped at one position close the software and retry 5 2 3 Data gathering When you gathering the data of the time attendance terminal first select the gathering equipment number on the left equipment item then select gathering new data button click gathering to finish Gathering all data If the new records in the time attendance terminal have been gathered for certain reasons like when the user reinstall the system but doesn t backup the database if the data in time attendance terminal was not cleared you should first reinstall the time attendance sof
12. installed for the first time and SQL Server has not been started you need to re startup the computer 2 If it cannot connect to the specified server please check whether the authentication mode user name and password are correct 3 If the connection to existing database was fail the database might be damaged 4 5 System login The login window is used for verifying the password and commission of the operator currently logging in The system s default administrator account is sa and password for initial login is blank a Log on system AO ATTENDANCE SYSTEM User ID E T Confirma Password Exitt i Select the corresponding user input the password then click confirm button 4 6 System configure System configure is used for setting shortened forms of users company company logo the equipment mode This window will appear when login for the first time Or user can open this window via the process of system maintenance system configure ee AO Time Attendance Management System User s Manual w System Setting Company info Equipment Set Other Equipment type 135 Fingerprint terminal a Savers 4 E xiti m i On the interface of user information input the company name double click the picture box and select the picture of company logo then select the corresponding time attendance equipment type on the interface of time attendance equip
13. save it in the system 3 gt You can also tick the significant column which should display and ignore the unnecessary one and save it Note This function is applicable to all the tables in system such as Personnel entry clock in out registration special attendance registration daily time attendance list monthly attendance statistics original clock in out list daily clock in out list and exceptional clock in out list 5 5 5 monthly attendance statistics This function is designed for enquiry the monthly attendance record detail for every employee showed with a single row for each employee Choose system menu report forms printing monthly attendance statistics and enter into the designated enquiry window as following al co pa fa Query F Export o Print P Exit Dept Name Work ID vr Name Attendance Date gt 2006 04 01 gt Attendance Date lt 2006 04 30 x Query Q Exit x Input the corresponding condition into the special window and leave the unnecessary ones empty then click the query button the result will come out as below 45 AO Time Attendance Management System User s Manual pe Fa Query F Export o Print P Exit x lt Work ID Name Day shift Hour Night shift Hour e leave leave H al leave larriage leave Hot Evection Hour joing Hc Times te Minut early M A v T gt 2006 04 04 16 24 41
14. 66 Dept Name Ministry of pe Start date 2006 04 01 End dete 2006 04 01 Sign card by shift Time of sign 1 08 30 InfOut status j2 0n duty Off In Out status 2 0n duty Off Time of sign 2 PEE Reason for Aal W Continune 4dd y Save S x Cancel c Click the little head and choose the name of employee you can also input the working number or name directly and then choose the signing in out time the action can be finished by inputting the signing time and clicking save The signing time can be the actual time or the setting time 1 Delete edit attendance record It needs to query before delete or edit attendance records Enter the window of clock in out registration window and click query then input the query condition you can leave the unnecessary option empty You can query all the signing record if choose clock in out Registration in signing mode and you can only get the original clock in out record if tick clock in out in pictures shown as below Sign on the card TS O Sign on the card 1 Record 2 Fingerprint 3 Passwoard system will default all the manual signing and clock in out if you do not select Query the signing record of one employee refer to the following picture Ige AO Time Attendance Management System User s Manual 4c Fj gt i Add A Edit E Delete D Query F Export o Print P Exit x Work ID Nam
15. 7 30 12 Unfixed work shift time attendances This kind of work shift is use to those personnel whose working time is changeable About the detailed contents please read the latter section 4 6 13 Click Press the left key of the mouse one time double click press the left key two times continuously 14 Clock in out list It shows the original clock in out situation of the personnel according to person date and time and each record was shown in a single line 15 Daily clock in out list It shows the time of daily clock in out for everyone and one day s record was shown in a single line 16 Exceptional clock in out list It shows the exceptional clock in out situation after the normal clock in out including late leave early absent out of work etc 17 Daily attendance list It shows the daily attendance of the personnel in working day It contains the clock in out time on and off duty day work and night work namely actual work time peacetime overtime general holiday overtime holiday overtime late leave early times and time and all leaves private affair leave illness leave marriage leave etc time for business etc 18 Monthly attendance list It shows the general attendance situation of the personnel within the date range such as day work and night work peacetime overtime general holiday overtime holiday overtime late leave early times and time and the general time of all leaves and business AO Time Attendance Manage
16. AO Time Attendance Management System Software Manual AO Time Attendance Management System User s Manual Contents Ver 1 0 Chapter One System Function Introduction Chapter Two Glossary Chapter Three System Requirements 3 1 Hardware requirements 3 2 Operating environment Chapter Four Software Installation and the Using Flowchart for the first time 4 1 Installing single machine edition 4 2 Installing network edition 4 3 Flowchart for the first time use 4 4 Database configure 4 5 System login 4 6 System setting Chapter Five Software Detailed Operation Instructions 5 1 Personnel information setting 5 1 1 Organization configure 5 1 2 Personnel entry 5 2 Terminal management 5 2 1 Equipment setting 5 2 1 1 Equipment adding and modify 5 2 1 2 Property setting 5 2 1 3 User list Reading 5 2 1 4 Authority canceling 5 2 1 5 Fingerprint and record deleting 5 2 2 Personnel registration 5 2 3 Data gathering terminal record gathering 5 3 Time attendance management 5 3 1 Time attendance system setting sbe AO Time Attendance Management System User s Manual 5 3 2 Editing attendance time 5 3 3 Special time attendance registration 5 3 4 Time attendance processing 5 4 Access control management 5 4 1 Equipment location setting 5 4 2 Clock in out detailed query 5 5 Report form printing 5 5 1 Clock in out list 5 5 2 Daily clock in out list 5 5 3 Exceptional clock in out list 5 5 4 Daily time attendance list 5 5 5 Monthly attendance s
17. Service 00001 07606705 2006 04 06 15 42 35 Local sign ocation One Service oz jooon o cy 07606705 2006 04 06 15 43 12 Local sign ocation One Service 0 cy 07606705 2006 04 06 15 43 43 Local sign ocation One Service loz ooo o y 07606705 2006 04 06 15 43 58 Local sign ocation One Service 0 07606705 2006 04 06 15 46 24 ocation One Service 0 15 48 04 Local sign ocation One Service Lucy Service 0001 Local sign ocation One Service Location One Service Service Service Service Service Service Service Service Service Service Service 02 0001 00001 Lucy 07606705 E 04 07 09 40 13 Local sign 002 Location One fF duty You can print the report forms by click print or export 5 5 report forms printing 5 5 1 Clock in out list This table is used for collecting the original data from the attendance equipment with a single line for each record Select system menu report forms printing clock in out detailed list and enter into the designated query window as following o a e Query F Export O Print P Exit Dept Name Work ID Name Card No E ee Record date gt Record date lt 2006 04 01 2006 04 04 z Sign on the card Equipment ID 1 Record Record time gt Record time lt SE Ol Query Q Exit X AO Time Attendance Management System User s Manual Input the corresponding condition into the special window and leave the unnecessary
18. an be selected at one time The selecting result as shown in the following figure Choice item Selected item Choice personnel Selected personnel Select based on dep Logistic 03 0002 Lily 0001 Lucy Marketable 04 0003 Jack 0004 Frank j Ministry of personnel 0 o005 Jim Service 01 Confirmn Q Cancel C _18 AO Time Attendance Management System User s Manual After select the leave personnel then select the leave date finally click save button to finish Note After the job leave registration all information of the job leave employee must be logged out As shown in the following figure r amp gt ww E ji Wl SavelS CancelfC Exitix Input Work ID Joong 2 Card ID Card No Dept Name Remark Jeee foo fu oins oes pana ow trove ne service 0004 Frank oo004 oese1062 Male Day shift 2006 04 01 2006 04 03 If the job leave employee was employed again or the operator selected the wrong employee by mistake he can click job leave renew button to make the selected personnel into the personnel again 3 Importing personnel data Click import button the window of importing personnel data will display select the importing EXCEL file as shown in the following figure Import staff data Select file Please select the EXCEL file you want import and make sure that the file you select has valid Work ID Regist No Name Card Wo Besides the guide will automatically take out the repea
19. attendance the out time would not be deducted in the attendance if tick yes and would be deducted if choose no The picture is as following Shift Rule for laterleaw How many minutes the midway time of 10 Rule for overtime duty exceeds the stated time is tt Rule for outgoing outgoing Unit of account How many minutes the midway time of gt 20 Attend without lt H duty exceeds the stated time is it absent from work Other Rule Is outgoing considered as attendance time Yes ka Confirmnto Exitt 4 5 Attendance calculation unit Shitt Rule for lateleav Attend unit jt Hour Rule for overtime Rule for outgoing Unit of account Holiday unit j1 Hour Attend without sh Other Rule Overtime unit j1 Hour Absent Unit i1 Hour Confirm 2 Exit Setting the units that used in attendance calculation there are four options day hour minutes times you can select anyone you want 6 Unfixed working shift This function is used for the attendance setting of the unfixed working shift and calculated according to the record of signing in out System will note it as attendance 1f the period between signing in and out is longer than the setting time and absence if it is shorter than that And then system can aD AO Time Attendance Management System User s Manual also judge overtime and how long according to the abundance as well as the attendance setting This attendance method i
20. ber to save it after correction 5 3 4 Time attendance processing Time attendance processing means working out the time attendance result of each person according to time attendance system work shift holiday and official holiday set in the system and the time attendance setting clock in out and special time attendance registration of each person The data includes attendance overtime official holiday late attendance early leave absence leave of absence and so on After the time attendance data processing you may see the time attendance result report forms Select system menu time attendance management attendance processing and enter into the designated window Analysable range Start date 2006 03 01 End date 2006 03 31 E Input vvork ID SSS ES SS SS aS 2 M b Aall result Analyse o Exit Mot selected means to analyze all AO Time Attendance Management System User s Manual Choose the special date employee for attendance data processing or the system will default the entire available person Pitch on screen all the processing result and click data processing to begin the attendance data processing Note 1 The reason for failed processing result of some employees the employee do not default the working shift whose register time is later than the date of attendance data processing 5 4 Access control management 5 4 1 Equipment location setting This function is used for mark the lo
21. button to complete the installation of Microsoft SQL Server 2000 14 Restart the computer then install AO Time Attendance Management System For specific steps please refer to the installation process for single machine edition Note No need to install MSDE _Q oP Nee Sak ee AO Time Attendance Management System User s Manual 4 3 Flowchart for the first time use Database Login System setting Setting Attendance Organizati Equipmen Operator on setting t setting system setting Management Employm Personnel Data ent registration backup Analyzing the use of flowchart 1 Database setting After the language setting it will pop up the dialog box of database setting the setting steps are select server name Do not need to change the server name if use the local database select link mode the mixed validate of windows and SQL Server is recommended The default user name and code is sa separately click set up button to establish a new database use the default database name finish then click confirm button 2 Login Then the login window pop ups the initial user name is sa and the code is empty click confirm to enter the system Afterwards you can login for dblclick the shortcut key on desktop 3 System setting For the initial login it will prompt for system setting The user needs to set the company name and logo which will appear on the top of the report form and select the type of time at
22. cation of the attendance equipment Select system menu access control management equipment location management and enter the specify window illustration as following Ej ar Adda Editt E Delete D za Export o PrinttP Exit Location ID Departmentocation nam Pad poor organ one Location en soz E002 Sraan One Position 1D Posiior Location Tow Organ SO001L Organi ee Remark ee e Click add button to add the location of the equipment and then click the Organ OOL e eo a button in the status of adding or editing can fulfill the action of adding or editing the subsidiary setup 5 4 2 Clock in out detail query This function is meant for query the record of injunction signing record choose system menu Access control management Clock in out detail query Input the corresponding condition into the special window and leave the 39 AO Time Attendance Management System User s Manual unnecessary ones empty then click the query button the result will come out as below Dept Name Dept No Work ID Card ID Work ID Card No Record date Record time In Out Terminal No 2rminal Positic On Off duty Service 02 ooo1 00001 Lucy 07606705 2006 04 06 15 34 05 Local sign 002 Location One On Off duty Service 02 00001 2006 04 06 15 34 06 Local sign ocation One Service 00001 07606705 2006 04 06 15 34 20 Local sign ocation One
23. dance Management System User s Manual iix C A gt P O ch Godt a Editi E Beletet Da SavelS Cancel Exportia Print Py Extia Super dept WIN g ee O3 seryver i O801 s1 Dept ID auto No text Dept name Remark ti Click A5 Addis then select super structure then input structure name click 58 to finish 5 1 2 Personnel entry Personnel entry is used for inputting or modifying personnel s basic information including personnel information query import export print job leaver registration etc Select the system menu personnel information setting gt personnel entry to access the window of personnel entry As shown in the following figure _16 AO Time Attendance Management System User s Manual Z Personnel entry lol x 4c wo Adda Edit E Dimission L Query F Import I Export 0 Print P Exit x WIN_ Dept Name work ID Name Card Id Sex ID No Shift Nar a 01 test Q 1 0002 john Day shi 02 deep test ss ooo lucy 00003 Male Day shif E 03 server 0301 s1 1 Personnel entry Click add the window of personnel information entry displays input the corresponding personnel information click save button to finish If the user wants to rectify personnel s information click edit button then click save button to finish Among which the blue font is necessary As shown in the following figu
24. e Card ID Record datetecord timh off duty siqjuipment Speratol Operational date Remark onthe A 0003 Jack 00003 2006 04 01 08 30 On Off duty 000 s 2006 04 03 16 33 5 Sign on ack 00003 2006 04 01 17 30 On off dutyjooo _ sa 2006 04 03 16 33 5 Sian on Delete record pitch on the record that you want to remove and click delete Edit record pitch on the record that you want to adjust and click edit then click save after correction Note you can delete and edit both the clock in out and Registration record by software 5 3 3 Special time attendance Registration Special Time Attendance Registration fe x r Fi Add A Eqit E Delete Dy Query F Export o Printe Exit x __ Dept Name Work ID Name Start date Start time End date End time Remark perato Operational date gt l Choose the employee attendance date and attendance mode overtime work official holiday asking for leave on business or egression attendance project there are different attendance project for each attendance mode and then input the signing in out time afterwards the work can be finished by clicking save button The signing time can input according to either actual time or the working shift setting You can just choose the corresponding working shift if choose this mode 36 AO Time Attendance Management System User s Manual Input work ID a00z 0003 r
25. eaving setting This function is meant for setting the regulation of late attendance and early leaving the interface is shown as following you can understand the setting advice by the wordily description pay attention to the following illuminations Whether the late attendance and early leaving should be calculated as attendance if you choose yes they would be calculated as attendance time and as absence time if you tick no Shitt Rule for late leayv How many minutes your record time 10 Rule for overtime exceeds the stated time is it late Rule for outgoing unit of account How many minutes your record time 29 Attend without eh exceeds the stated time is it absent fram work Other Rule Are the time of late and leave early Yes considered as the attendance time How many minutes your record time is 5 less than the stated time by is it leave early How many minutes your record time is z9 less than the stated time by is it absent from work A Confirm o Exit mi 3 Overtime regulation Overtime working will be effective if it is longer than certain minutes it means the system would only calculate the overtime working attendance if it is longer than the period If you set 29 minutes the system would not calculate the overtime working attendance for the employee who did 28 minutes The condition for the daily overtime working there are two option Clock in out as well as Register
26. ecords and operation results of the system For example all such operations as system login database backup system initialization and so on will be recorded in the operation log Click the menu System maintenance gt Operation log query to enter the window for operation log query as shown in the following figure LSD Juery for operaional loc AO Time Attendance Management System User s Manual 10 gt Query F Export O Print P Exit x Operational date jiccessful fl Oneratnr Remark 4 2007 03 22 14 44 3 success 2007 03 22 14 44 3 failed Operator Operational date gt 2007 03 22 14 25 4 success O O 2007 03 22 E Operation type Operational result Query Q Exit x Input the necessary conditions in the query window and click check Chapter Six FAQs I Question I failed in my installation of MSDE and there was such a prompt in the process of installation The Instance name specified is invalid Please tell me how to solve this problem Answer 1 Enter the Add or remove programs in the control panel to delete the Microsoft SQL Server Desktop Engine 2 Reinstall AO software and MSDE and you must restart you computer after the installation You should pay attention to the following issues in installation of MSDE Software requirement and system requirement MSDE 2000 requires the installation of Microsoft Internet Explorer 5 0 or higher T
27. eived the returning value of the hardware system you have to close the software and login again 5 2 2 Personnel registration Personnel registration is meant for registration of personnel information to the time attendance terminal or deleting rectifying the registered personnel information In this system you can check everyone s registered permission and get all personnel s information in the time attendance terminal and save to database Select system menu terminal management gt personnel register to access the window of personnel registration About the detailed operation ways please refer to the latter appendix or online help LOR 2 AO Time Attendance Management System User s Manual Personnel registration oj x ipa Query F Print P Exit lat All equipments v a comi ss4o00 Viv nee f In service staff Dimission Current employee fingerprint I Operate All employees Card ID backup ID Jurisdictior Check s RecNum 0 Get all 4 DowloadiR Uploadiw Delete D 4 Get all To obtain all the registered persons information of the terminal and store them in the database Click this button it shows the software is getting the information After the obtaining a window will exist to show the success number and the failure number Download Singly obtain the registered information of the terminal this
28. end the setup ini configuration files under the setup content In this file Options SAPWDz sa SECURITYMODE SQL Thereinto SPAWD means the code of sa accounts after installation SECURITY MODE means validate mode 4 2 Installing network edition For the online users you need to install Microsoft SQL Server Standard Edition or Enterprise Edition and AO attendance management system The following are the installation steps Insert Microsoft SQL Server 2000 CD ROM into the CD ROM driver Select Install SQL Server 2000 components in the Auto Run window Click Install database server Select the local computer then click Next Select Set up new SQL Server or install client tools Click Next Fill in user name and company name and then click Next Select Server and client tools and then click Next Select Default single option box and click Next When default is in grey it means SQL Server has already exist you can input other instance name and click Next 9 Normal users please select Typical single option box and then click Next 10 Select Use local system accounts and Use same accounts for each service Auto start SQL Server service E and click Next 11 Select Mixed mode Windows authentication and SQL Server authentication Input sa as login password and click Next 12 Click Next the operating system will start to copy files and configure SQL server 13 Click the Finish
29. erent equipment Select system menu terminal management equipment configure property setting to access the window of property setting s22 AO Time Attendance Management System User s Manual Zp Equipment attribute l x common Attribute ring setting Get equipment s time J Set equipment time to computer W Get equipment status close terminal C Confirm o Exits From the normal property user can obtain the terminal time synchronous the time both of the terminal and computer get the system information of the time record terminal The electric bell setting users can set the time and times of the terminal bell for example Zp Equipment attribute i g x common Attribute ring setting Use beginning time times of ring first team M Jos o0 g second team jiz 30 Geti third team J Ena fourth team l Ewa fifth team J e e sixth team D 2a seventh tear _ eighth team E close terminale Exita soga AO Time Attendance Management System User s Manual After setting time click setting and a window will exist to show the setting success 5 2 1 3 User list reading It designed for read the registered persons information of the terminal When users need get these information from the terminal click read users list the obtained number will exist and show as the list in the window at the time the registered persons information can be printed and educed
30. ew password and confirm the new password password can be set as 1 10 numbers or letters as shown in the following figure Then click OK to confirm It used for resetting the password of now operator and the old password can not be used anymore Click the menu System maintenance gt Change password to enter the window of changing the password Changing Password gt Mote Be sure the validity of old code and the changed code should be entered consistent twice User ID sa Qld password Mew password validate password Confirma Exit Input old password new password and click Confirm 5 6 2 System permission management This function is used for adding an operator setting the operator s password and permission Click the menu System maintenance gt management of ATs AO Time Attendance Management System User s Manual operater to enter the window for system permission management as shown in the following figure p Operator Management x 45 z a Add A Delete D4 Savers Gancelli Excitt is User info User ID kiaohongl Password a If you want to add an operator click the Add button input the operator s name and password and save it When you wish to delete the permission choose the destination operator on the left then click the Delete button 5 6 3Database Maintainence 5 6 3 1 Backup Database It means to backup all the data in SQL Server of this system to
31. gnores late attendance an early leaving Setting significance System will calculate the period as overtime if it is longer than certain minutes it is used by comparing the attendance time and the setting time of the certain time which can be calculated as one day attendance if the former one is longer than the later the abundance would be noted as overtime For example the certain time which can be calculated as one day attendance is set as 480 minutes meantime the certain time which can be calculated as overtime is 30 one employee who works 511 minutes one day can get 31 minutes overtime attendance Shift Rule for laterleaw How many minute the attendance Asa Rule for overtime time up to calculate 4 day Rule for outgoing Unit of account How many minute the attendance 240 faye MMAR CaS time exceed calculate overtime How many minute between an duty 1440 and off dute Minute j Other Rule How many attendance time exceed 120 ZerotMinute Statement Attend without Shift is not fix time at an duty or off duty A Confirrn 2 Ex itt The longest period between signing in and out the maximum record between signing in and out is 1440 minutes 24 hours the attendance time for the unfixed working shift can not exceed 24 hours The longest period cover 0 00 am the employee signs in before 0 00am and signs out after it If you set it as 120 minutes the employee should sign out before 02 00am
32. he unnecessary ones empty then click the query button the result will come out as below Query E Export O Print P Exit X Work ID Name on attendanc On duty1 Off duty 1 On duty 2 Off duty 2 Day shift Hour it shift Hine workadayie in weekenjn A 40005 Jim 2006 08 30 12 00 13 30 17 30 7 50 0005 Jim 2006 04 02 EA eas 0001 lucy 2006 04 01 08 30 12 00 13 30 17 30 750 o Sooo y 0001 lucy 2006 04 02 E E es 0004 Frank 2006 04 01 08 30 12 00 13 30 17 30 7so Jo o So 0004 Frank 2006 04 02 J J T S S S S s 0o02 fuily 2006 04 01 J Jo o ooo Soo S S S O 0o02 fuily 2006 04 02 J J o ooo So S S S 0o03 rack 2006 04 01 OT o o S e S 0003 3ack 2006 04 02 o o do o ooo o S e S Lill 2006 04 04 16 07 28 2006 04 04 16 07 37 00 00 08 You can print the report forms by click print or export The table can be scanned by click print and then confirm Attached sheet setting function This function is applied for all the query table which means to help the customer to set the format of the sheet freely such as width heading reveal or not taxis summation and so on Detailed operation as following 1 Click the head row of the sheet as below AB 2 AO Time Attendance Management System User s Manual Query F Export o Print P Exit Work ID Name on attendanc On duty1 Off duty 1 On duty 2 Off duty 2 Day shiftfHaur it shift Hine w
33. he minimum installation is enough and the Internet Explorer need not be the default browser Except for Windows 98 and Windows Millennium Edition the file and printer sharing function should be started so as to run Desktop Engine Setup exe To verify this point please carry out the following operation In Control panel double click Network connection Click Property in the option tab Adapter and binding confirm that you have chosen File and s53 AO Time Attendance Management System User s Manual printer sharing for Microsoft Network 3 If any of the following security policies is set as Disable installation the installation of MSDE 2000 Release A will fail 1 gt Local security policy of Windows XP EDevice Installation operation of unsigned driver 2 gt Local security policy of Windows 2000 Device Installation operation of unsigned non driver If you have set Disable installation you will have to change the setting into Default continuation before installation of MSDE 2000 Release A If necessary you may restore the policy into the former setting after the installation Disable installation is not the default setting of these security policies To set these policies please carry out the following operation 1 gt In Control panel double click Administation tools 2 gt Double click Local security policy to open Local policy 3 gt Select Security options 4 gt Ensure the following options i
34. ment System User s Manual Chapter Three System Requirements 3 1 Hardware requirements 1 CPU 1GMHz or higher 2 Memory 128MB or higher 3 Hard disk 2GB or higher available hard disk space 4 One communication port COM port If USB interface is applicable a USB COM conversion cable is required 3 2 Operating environment 1 Single machine operation Database MSDE 2000 Operating system WIN98 2000 ME XP NT 2003 2 Network operation Database MS SQL SERVER 2000 or higher enterprise edition standard edition Operating system of workstation WIN98 2000 ME XP NT Operating system of server WINDOW NT 2000 2003 SERVER AO Time Attendance Management System User s Manual Chapter Four Software Installation and the Using Flowchart for the first time 4 1 Installing single machine edition 1 Put the CD into CD ROM Files in the setup package are divided into two parts Setup package for AO Time Attendance Management System and MSDE Microsoft sql Server Desktop Engine 2 Open the CD content run Setup exe and start installing the system inii Welcome to the AO Setup Wizard This will install 40 on your computer lt ig recommended that you close all other applications before Continuing Click Mest to continue or Cancel to exit Setup Cancel 3 Click Next then choose the processing installation path AO Time Attendance Management System User s Manual ig Setup AG E Select Destination Location
35. ment as the next picture At last click the save button Note 1 The shortened form of the company company logo will show on the top of the report form 2 Different types of terminal have different operation please make sure the setting is corresponding to the actually used terminal or else some abnormal faults might be caused After select the different types of equipment the equipment operation of the equipment management on the main window menu is corresponding to the selected equipment SS AO Time Attendance Management System User s Manual Chapter Five Software Detailed Operation Instructions WIN_ Attend System 0 1 1 E40 Attendance System i Personnel entry i Attendance rule configure i Editing ttendance Time i Special Time Attendance Re Time Attendance Processing i Data maintenance i Clock In Out List i Daily Clock In Out List i Daily Time Attendance List The main interface of system instruction 5 1 Personnel information setting 5 1 1 Organization configure Organization configure is used for setting company s organizational structure including organization number organization name and remarks and the hierarchical structure among various organizations can be set Select the system menu Personnel information setting gt Organization setting to access organization setting window As shown in the following figure oe ae AO Time Atten
36. n speed Here it means the transmission speed of computer and equipment Some hardware only supports the fixed baud rate namely the default baud rate in searching 5 Editing attendance time Input personnel s attendance time by hand 6 Registration Write the personnel information including fingerprint registered number and name on the relative equipment It reveals the relative number and name when the personnel put his finger on it Also the clock in out time will be recorded automatically 7 Time attendance It means come and leave office due to the setting time Namely the actual working time 8 Absence It means late attendance early leave business trip and outgoing trip overstep the regulate attendance time or it sets to have time attendance both on duty and off duty but just miss one 9 Time attendance processing Counting everyone s attendance result due to the attendance rules working shift holiday general holiday and the clock in out record special attendance that the system setting The result like attendance overtime working late leave early absent leave etc which can be checked after the aes AO Time Attendance Management System User s Manual attendance processing 10 Work shift It means the daily working time of the personnel 11 Work interval It means the time interval of the work shift e g 08 00 12 00 13 30 17 30 it is one work shift which contains two work intervals 08 00 12 00 and 13 30 1
37. n the right window pane are set to Default continuation before installation of MSDE 2000 Release A In the case of Windows NT and Windows2003 Device Installation operation of unsigned driver In the case of Windows 2000 Installation operation of unsigned non driver II Question How to do when a new employee are enrolled Answer 1 gt Enroll his data into terminal and remember his No 2 gt Input his information in personel entry keep his No same as terminal 3 gt If you have many employee to enroll you can enroll them into terminal all at first then get back fingerprint information from terminal to database in the end you can modify them in personel entry III Question How to do when a employee leave the company Answer 1 gt Firstly gathering the whole record data then check that all the fixed data have been gathered 2 gt Enter the employee enroll to click job leave adding the employee as the leave person _ 54 AO Time Attendance Management System User s Manual 3 gt Enter employee registration to choose equipment and delete the person 4 gt Then delete the employee in leave person IV Question How to delete somebody s repeat time record Answer Click the menu print gt report form center select report of attend detail list then you can query the repeat record right click on the repeat record select delete to delete it V Question How to do when I want to see time attendance result of somebody Answe
38. nction is to query the exceptional clock in out status such as late attendance early leave and absence etc Select system menu report forms printing exceptional clock in out list Input the corresponding condition into the special window and leave the unnecessary ones empty then click the query button the result will come out as below a a Query F Export o Print P Exit X Dept Name Work ID Name Record date tecord tim signing orscord resu rder Ilird issuing d equipment I a J Service 0001 Lucy 2006 04 01 08 30 Sign on th Normal 1 2006 04 01 000 J Service 0001 Lucy 2006 04 01 12 00 Signonth Normal 2 2006 04 01 o00 Service 0001 Lucy 2006 04 01 13 30 Signonth Normal 3 2006 04 01 000 Service 0001 Lucy 2006 04 01 17 30 Signonth Normal 4 2006 04 01 0o00 try of perso aoo2 Lily 2006 04 01 08 30 Sign onth Notsettle 1 2006 04 01 ooo try of perso ao02 Lily 2006 04 01 12 00 Sign onth Notsettle 2 2006 04 01 ooo try of perso oo02 Lily 2006 04 01 13 30 Sign onth Notsettle 3 2006 04 01 ooo try of perso ao02 Lily 2006 04 01 17 30 Sign onth Notsettle 4 2006 04 01 ooo try of perso 0003 Jack 2006 04 01 08 30 Sign onth Notsettle 1 2006 04 01 ooo try of perso 0003 Jack 2006 04 01 12 00 Sign onth Notsettle 2 2006 04 01 ooo try of perso 0003 Jack 2006 04 01 13 30 Sign onth Notsettle 3 2006 04 01 ooo tr
39. ng rules for attendance system setting working shift overdue early leave working overtime absent and leave of absent Choose the menu time attendance management time attendance system setting and enter into time attendance system window setting all the parameter and click confirm to save it 1 Working shift setting Shift Rule for laterleaw Attend On duty Checking Ott Attend Checking Rule for overtime begin on duty duty off duty Rule for outgoing nd Unit of account On duty A M 05 30 08 30 we jaz o0 e Attend without sh Other Rule On duty pmj 13 30 e 17 30 ma Set i 18 30 F oz 00 04 00 F ca Confirrn o9 Exit Working shift page is used for setting the signing in and out time for the employee You can set one or two attendance class and one optional overtime working period If there is only one working shift you can only set the time for signing time on the morning and keep the system empty on the afternoon do not tick overtime working option It would be the overtime working time if you tick the overtime working option Clock in time the original clock time before working time which would not be calculated if overdue you can option to not set Clcok out time the clock time between off work time and clock time which would not be calculated if overdue you can option to not set _29 AO Time Attendance Management System User s Manual 2 Late attendance and early l
40. nrkadayie in weekenn a 0005 i mee j Table configure S Cie SC a a a as DESC D Lucy 2006 04 02 of ETT pate SS Se TS Fix ColumniF i Frank 2006 04 01 08 30 12 00 13 30 17 30 7 50 Gi EE a i a a i a he ily _ z0n6 04 01 ef EE EC TL uily 2006 04 02 E E e a ede Se eee ee eee aes Jack 2006 04 02 T To o To S S S O i lt m P 2006 04 04 16 07 28 2006 04 04 16 07 37 00 00 08 Sort ascending the content would be arrayed by sort ascending Sort descending the content would be arrayed by sort descending Hold Column holds the column in the left side and the column in the right side will scroll when click the scroll bar plainly 5 Sheet setting open the setting window to set the attribute of the column setting the heading reveal or not width adjusting mode summation only applied for numeral average value only applied for numeral defaulted column mode Illustrated as following gt Save S E Default D u Exit X 1 gt The column width showed in the above table is the defaulted value before setting however you can adjust it manually and then save them in the setting window please do not correct it by inputting concrete value to define the column width 2 gt Double click the special column that should be adjusted and it _ 44 AO Time Attendance Management System User s Manual will be present as reverse video then you can edit and
41. ones empty then click the query button the result will come out as below Query E Export O Print P Exit Xx Work ID Card ID Name Record datetecord tim an the juipment hoff duty sidoperator 00003 Jack 2006 04 01 08 30 Signo 000 On Off duty sa 00003 Jack 2006 04 01 17 30 Signolooo On off duty sa Operational date A 2006 04 03 16 33 2006 04 03 16 33 or E E 2006 04 04 15 36 36 2006 04 04 15 36 41 00 00 04 You can print the report forms by click print or export 5 5 2 Daily Clock in out list This table is designed to query the original data that collected from the attendance equipment with a single line for each record Select system menu report forms printing Daily clock in out list Input the corresponding condition into the special window and leave the unnecessary ones empty then click the query button the result will come out as below QuerylE Export g Printi E Exitt fi Dept Mame work ID Name ecord date re a Logistic 000S Jim 2006 04 02 08 30 12 00 13 30 17 30 Service 0001 Lucy 2006 04 0 08 30 12 00 13 30 17 30 Service 0004 Frank 2o006 04 04 08 30 12 00 13 30 17 30 q ee e cee ee 2006 04 04 15 45 50 2006 04 04 You can print the report forms by click print or export 5 5 3 Exceptional Clock in out list 4 AO Time Attendance Management System User s Manual This fu
42. r 1 gt Gather data from terminal 2 gt Process data of which you want to query attendance employee must has been assigned work shift 3 gt Click the menu print gt report form center select report of daily attend summary table to query VI Question Can the column be hide which I don t need in the table Answer Yes You can hide at will click the table title select Table configure of the menu you can configure the table and save it saia AO Time Attendance Management System User s Manual 56
43. re Dept name Work ID 0o01 Name Lucy Click the Card 1p 00001 Card No 07606705 selected phota Sex 1 female Entry date 2006 04 01 gt W Show photo Identity ID Attend type Jo by shift Weekend ID woo2 1 dan Remark PO ff SavelS x Cancel C There are two kinds of time attendance modes time attendance according tT AO Time Attendance Management System User s Manual to work shift and flexible work shift A Time attendance according to work shift A personnel is on duty and off duty according to the rules of time attendance and work shift setting It is right for the fixed working time B Time attendance flexible work shift It means the on duty and off duty time are ruleless and unfixed the attendance time was statisticed by clock in out In this time attendance mode the setting value about how many minutes are recorded for one day is setting as on duty time for one day It is right for personnel whose working time is unfixed 2 Job leave registration To operate the job leave registration click the job leave button in the personnel entry toolbar to open the window of job leave registration Click 354d then click Sex lect job leave personnel The selecting way is in the personnel selection window first double Iclick the departments of the leave personnel on optional term then double click the name of leave personnel on optional personnel more personnel c
44. rious leaves private affair leave illness leave marriage leave etc showing with an intuitional symbolic form The permission of AO Fingerprint Time Attendance Management System is set by persons in charge and operators can define their own passwords which effectively prevents illegal and unauthorized use of the system The system has strict data input fault tolerance system to prevent wrong operation and illegal data input Backup function of the system ensures that data will not be lost and the system will restore running quickly when malfunction occurs AO Fingerprint Time Attendance Management System possesses seven major functional modules namely personnel information setting terminal administration time attendance registration access control management report form printing system maintenance and help AO Time Attendance Management System User s Manual Chapter Two Glossary 1 Terminal Also named equipment is the time attendance terminal which is used to clock in out It can identify the registered card and registration personnel memory the clock in out information and transmit the data to computer by the 232 485 communication way 2 Equipment Number Namely the number of each equipment which are used to ensure the relative equipments Make sure that it can not be repeated online 3 Serial port Output port of the computer which is used to the communication between computer and equipment 4 Baud rate The transmissio
45. tatistics 5 5 6 Daily attendance symbolic list 5 6 System maintenance 5 6 1 Changing your password 5 6 2 Operator management 5 6 3 Data maintenance 5 6 3 1 Data backup 5 6 3 2 Data recovery 5 6 3 3 Data cleaning 5 6 3 4 System initializing 5 6 4 Operating log query Chapter Six FAQs AO Time Attendance Management System User s Manual Chapter One System Function Instruction Oriented by user requirements AO Fingerprint Time Attendance Management System is a general purpose fingerprint time attendance management system developed to address the computer management on time attendance of various factories and companies AO Fingerprint Time Attendance System supports two kinds of attendance ways according to work shift or unfixed work shift It applies to the company which just has one work shift or has no order only need to clock in out with daily attendance Its no need to arrange the work shift for personnel convenient operation and supply online service This system was characterized by quick and brief analyzing processing querying and collecting The report forms are various as original clock in out list exceptional clock in out list daily time attendance list monthly time attendance list access control clock in out list and daily time attendance symbolic list Besides it is useful to gathering all kinds of data such as the time attendance absent time overtime working overdue leave early both the time and the degree and va
46. ted dept and persennel and if the selected dept is empty the new one will be added automatically Users is suggested to impart the file with valid dept name Fila Hs Documents and Settings MP Desktop Filedg604031546 A Cancelli Zy 19 AO Time Attendance Management System User s Manual Click NEXT button to access the window to select corresponding field of importing personnel data As shown in the following figure Import staff data Select the corresponding field Please select the field name corresponding the file you Want import and the guide will import these data in corresponding database Dept ID se Married OoOo Dept name Dept Name Identity ID Identity 1D Work ID Work ID l Default shift Employee name Name weekend ID Weekend N Regist Mo Card ID Team ID ee Card Mo Card Not Entry date Entry date Sex SEX F Remark Remark Previous P Nextt M4 Cancello The terms with must be filled Then click next to finish Notes 1 If the equipment type is fingerprint the personnel s registration number must be the same with the number in the fingerprint Otherwise the time attendance data will be not exactly 2 For the IT 2100 user you should first collect data before registering job leave or data will be lost It is unnecessary to other users After the leave registration Check S Add Modif
47. tendance terminal namely the terminal number you use 10 AO Time Attendance Management System User s Manual 4 Operator management If there are several operators to use the system you should set up an account and code for each operator Click menu system maintenance system popedom setting click add button input user name and code save 5 Time attendance system setting You can set work shift late attendance early leave overtime computational rules for attendance and change his own needed numerical value according to actual circumstance the default setting is used for the unnecessary change Then save it 6 Equipment setting Select terminal management equipment setting add time attendance terminal after the adding the user can do other operation It suggests that when use formally first initialize the equipment to clean the time attendance terminal space Then set the on duty time interval emend equipment time and set the terminal number 7 Organization setting Click the personnel information setting organization setting click add input organization name save Complete the adding according to the organization s hiberarchy 8 Personnel entry Click the personnel information setting personnel entry input personnel number name card number registered number etc and set the attendance mode fix the general holiday 9 Personnel registration Click the terminal management personnel registration
48. the local database startup successfully on the lower left corner of the window of database configure it will show The local terminal has been startup Select connecting mode There are two modes for AO Time Attendance Program to connect with SQL Server namely Windows authentication and mixed authentication and mixed authentication is recommended If MSDE has been installed as default both username and password are sa If you have installed SQL Server separately please input corresponding accounts number and password The default sa is recommended Select database Create new database input the name of the database and click Create If database is already existed directly select Connect to existing database for connection then select the name After the creation is successful click Login into the system button to access the login window of AO Time Attendance Management System 1 Server name local 2 Connection f Windows validation f Sql Server validation User ID sa Password je 3 Select DB Mew database Name an Create B f Connect to the existing database Mame i Exitts sD AO Time Attendance Management System User s Manual Note 1 local means local default instance SQL Server service If you can not find the specified server It might be network is disconnected firewall blocks 1433 port or the server has not been started If local server is
49. tware then input the personnel information fingerprint terminal can obtain the personnel information through getting from the time attendance terminal then amend in personnel entry then gather the records again which have been gathered When you gathering select the equipment number then click gather to finish It used for gathering the record data of the time attendance terminal input these gathered text files into the software and download the record data stored in U disk into the software Choose menu terminal management gt data gathering enter the data gathering window As the following picture saga AO Time Attendance Management System User s Manual iolx E li All equipments l i Collect new data E w ah comi 38400 Collect all data including new and collected data Reading the infout records from O01 equipment Setting the infout records from 0014 equipment Get 0014 equipment data Successful gathering record O include valid attend record 0 repeat or Invalid record O Error record 0 it cost Os Check S E UDisk loadi O Import file I Collectio Exitt s wee 5 2 3 1 Import of the clock in out file The DATA file will create a clock in out file named with the current date and extend name cm automatically after the data gathering It saves the current time attendance record but you can import this file into database if the time attendance records in the soft
50. ulated by the working shift means system will calculate the overtime attendance by the setting of the working shift on holiday or festival calculated by signing in out means calculate the overtime attendance by the record of signing in out Calculated as overtime for the advanced signing in if the employee signs in before the setting time this period would be calculated as overtime if you choose yes system will calculated automatically and ignore if choose no For example the setting attendance time is 8 00 if the employee signs in at 7 00 system will record it as 1 hour overtime when you choose yes and ignore it if choose no Calculated as overtime for the postponed signing out if the employee signs out after the setting time this period would be calculated as overtime if you choose yes system will calculated automatically and ignore it if choose no It is the same as calculated as overtime for the advanced signing in 4 Regulation for Egression Egression will be effective if the out time is longer than certain minutes egression will be effective if the out time is longer than the setting period Absence will be effective if the out time is longer than certain minutes the out time will be calculated as absence if it is longer than the setting period and egression if shorter than it sia AO Time Attendance Management System User s Manual Whether the out time should be calculated as
51. ware were deleted carelessly Click clock in out file import button and then input your password into the verifying window then input the file in the optioning window 5 2 3 2 Download by U disk After using U disk to download the data from time attendance terminal You should insert the disk into computer open the data gathering window click download by U disk button the software will searching out the files in U disk automatically select the import files Note this function is only applied to the time attendance terminal which has U disk download function Note 1 Invalid data means the repeated records or already existed in the database or with an incorrect form this reason is nearly impossible 1 The invalid data prompted after data gathering is used to judge the already existent records in the database or incorrect data in format you may check the corresponding error record according to the prompt In general in order to increase the efficiency of data gathering please set the scope for the gathering first iy ae AO Time Attendance Management System User s Manual 2 After the system is damaged you may restore the clock in out data Find the DATA directory in the installation path and you may see all the files gathered in the past You may Import from file directly after inputting the personnel data 5 3 Time attendance management 5 3 1 Time attendance system setting It is used to set the computi
52. y can add a new equipment and modify the information of old equipment Add Modify M Property including getting equipment time status and modifying them Property 4 Reset can initialize the equipment correct time note before initializtion please collect all data in equipment first Reset R Exit X _ 20 AO Time Attendance Management System User s Manual you must go to the window of personnel registration to do the logout operation to the job leaver employee or the information and the clock in out record of the job leaver is also exist in the terminal 3 If the personnel data cannot import successfully you can make the importing EXCEL file in an open mode and then import again 5 2 Terminal management 5 2 1 Equipment configure Equipment configure is used to adding or modification equipment setting equipment property initializing equipment etc Select system menu equipment management equipment configure to access the window of equipment configure As shown in the following figure 5 2 1 1 Add or modify equipment Click add modify button the window of add modify equipment will display select communication way 232 485 communication or TCP IP communication input the range of searching terminal then select the using communication port as shown in the following figure then click next to search After the search is successful then click finish Add Modify equipment Add modify
53. y of perso 0003 Jack 2006 04 01 17 30 Sign onth Notsettle 4 2006 04 01 ooo Service 2006 04 01 08 30 Signonth Normal_ 1 2006 04 01 ooo Service 2006 04 01 12 00 Signonth Normal 2 2006 04 01 o00 Service 2006 04 01 13 30 Signonth Normal 3 2006 04 01 ooo Service Frank 2006 04 01 17 30 Signonth Normal 4 2006 04 01 0o00 Logistic 2006 04 01 08 30 Signonth Normal 1 2006 04 01 ooo Logistic 0005 Jim __ 2006 04 01 12 00 Signonth Normal 2 2006 04 01 000 Logistic 0005 Jim 2006 04 01 13 30 Sign on th Normal_ 3 2006 04 01 ooo Logistic 0005 Jim 2006 04 01 17 30 Signonth Normal 4 2006 04 01 0o00 _ E eS E a E a E e a s 2006 04 04 16 01 49 2006 04 04 16 02 03 00 00 13 You can print the report forms by click print or export 5 5 4 Daily time attendance list This function is used for querying the attendance detail of each employee with one single line for each attendance record Choose system menu report forms printing gt Daily time attendance list and enter the specify query window as following A AO Time Attendance Management System User s Manual lt lt _ L gt Query F Export d Print P Exit X Dept Name Work ID Re Name Check on attendance date gt 2006 04 04 M Check on attendance date s 2006 04 04 Query Q Exit X Input the corresponding condition into the special window and leave t

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