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BGI PQ200 SOP

1. Exposure Data Routine Filter Cassette ID Po Cassette Retrieval Date Time Elapsed Time Y Filter Integrity OK O Yes O No describe Flow Rate T Q 16 7 Start Date Time Download OK O Yes O No describe eT 77177 5 Trip Blank Cassette lo reta gs actes cassete xj OO Make sure to add EST flag in Sampler Flags if runtime is outside of 1380 1500 minute range Notes 7 12 FRM PEP Field SOP Section 8 Revision 2 Date 9 30 2006 Field Standard Operating Procedures for the PM FRM Performance Evaluation Program Section 8 Quality Assurance Quality Control SOP PEPF 8 Name Printed Date Demis Crumpler OO Contents Section Page 8 1 Quality Assurance Quality Control sesenta 8 3 8 1 1 Scope and Applicability eirinen erei ienie t E TEE EEEE E EEE 8 3 8 1 2 Summary of Method nde de tta eet cede dan e event a aban 8 3 8 1 3 Defimitionsz oie novena nea nde meine nibh amd 8 5 8 1 4 Personnel Qualifications ccccccccccsseceesseceesceesseceesseceessceseeecsecessseceeeeecsseeeessessesseceeeees 8 5 A cc hee eoe eee e E EUN 8 5 8 1 6 Equipment and Supplies sees ener enne enne 8 5 8 1 7 Completas ias tob me pela etes 8 5 8 1 8 Field Blanks 5e am ERR aii 8 5 8 1 9 Trip Blanks ui e treten uem ir e E EHE ees 8 5 SAO AUT A A aE 8 5 SIT Collocated Samplmg uus
2. Appendix E Alternate Verification Devices E 1 Flow Rate Verification using Chinook FTS E 2 Barometric Pressure Verification using Druck 705 E 3 Temperature Verification using VWR Digital Thermometer FRM PEP Field SOP Appendix E Revision Date 9 30 2006 This page intentionally left blank E 2 FRM PEP Field SOP Appendix E Revision Date 9 30 2006 Appendix E 1 Flow Rate Verification using Chinook FTS E 1 1 Scope and Applicability NOTE The following information is applicable to the BGI Model PQ200A portable FRM sampler and the Chinook Engineering Streamline FTM Flow Transfer Standard FTS The Chinook device is no longer used in the PEP but the information has been retained should the need arise for its use Specific information herein may not be applicable to other makes and models of equipment Each reference or Class I equivalent PM 5 sampler includes a specially designed sample air inlet a size fractionating impactor and a sample flow rate control system The particle size discrimination characteristics of both the inlet and the impactor are critically dependent on specific internal air velocities a change in velocity will result in a change in the nominal particle size collected These velocities are determined by the actual volumetric flow rate of the sampler In addition the total volume of air sampled is determined from the measured volumetric flow rate and the sampling time The mass c
3. 10 16 FRM PEP Field SOP Section 10 Revision 2 Date 9 30 2006 Temperature Sensor Multipoint Verification Calibration Data Sheet Use this form when a sampler is scheduled for multipoint verification or recalibration or because of an invalid single point verification check Use one form for each T sensor Sampler No Sampler Make Model Reason for multipoint procedure failed verification check scheduled calibration Sensor Type Ambient Filter DGM Original Verification Results Fill out this section only if this multipoint procedure is being done because an on site single point verification failed Verification is done at ambient temperature Verif Std Make Model Serial No Location Field Site ID or Laboratory Operator or FS Reading deg C Sampler a Transfer Standard b Difference a b Initial Readings Use this section to record multipoint verification readings and or readings taken before the sensor is recalibrated Calib Std Make Model Serial No Location Field Site ID or Laboratory Reading deg C Sampler a Transfer Standard b Difference a b 1 Ambient T Final Readings Record readings after the sensor s calibration response has been adjusted Fill out this section only when performing the multipoint recalibration procedure Serial No Location Field Site ID or Laboratory Operator or FS Reading deg C Sampler
4. 6 From the Main menu of the sampler s control panel use the arrow keys until the Test and Calibration Menu flashes Press SELECT to enter the Test menu 7 From the Test menu press the down arrow until Verify Flow Calibration flashes 8 Press SELECT The pump will start and the display screen will read Stabilizing Flow Watch the display screen as the flow rate increases and stabilizes The Check Flow Now screen will then be displayed Allow at least 2 minutes for stabilization The flow rate may fluctuate or oscillate Once the reading is considered stable observe the high and low values of the oscillation and record the mean value flow rate on the Field Data Sheet under Sampler FR 9 Use the Chinook Streamline FTS device to monitor the flow rate at the inlet Read the inches of water displaced on the electronic manometer The manometer reading may fluctuate Once the reading is considered stable 1 to 2 minutes observe the high and low values of the oscillations record the mean value flow rate on the Field Data Sheet and solve the following FTS equation to calculate Q the actual flow rate When converting units of pressure from mmHg to atms in flow calculations the use of 4 decimal places ex 1 0034 atm is recommended All flow rates must be expressed under actual or ambient conditions not standard conditions NOTE The values of m and b are specific to each FTS AP Tame P amb Where O a
5. Ambient T Orifice delta P Ambient BP Orifice Constants Data for calculating standard orifice FR Audit standard FR check Criteria Std FR calc Sampler FR 8 Verification OK lt 4 difference Lp Lp 2 o Yes n No describe Design flow rate check Criteria Design FR Sampler FR 3 E Verification OK gt 15 84 17 51 16 67 Lpm Lp a Yes n No describe Exposure Data D ome oom oem ee o mE Fe o meme s ARO AAA Sampler Flags Average Ambient 1 Field Flags diua Data Download OK a Yes o No describe Notes Form FDS FRM PEP Field SOP Appendix E Revision Date 9 30 2006 Appendix E 2 Barometric Pressure Verification using Druck 705 E 2 1 Scope and Applicability NOTE The following information applies only to the BGI Model PQ200A portable FRM sampler and specified verification devices Specific information herein may not be applicable to other makes or models of equipment This section applies to verifying the barometric pressure measurement system of the BGI PQ200A Portable PM Sampler Operations covered in this SOP include routine functional check procedures for the pressure measurement system E 2 2 Summary of Method The BGI PM sampler has a built in atmospheric pressure sensor The sensor s output is processed to allow control of the sampling flow rate to the design value of 16 7 L min under actual ambient conditions of temperature and pressure To perform a routine verification th
6. D 2 FRM PEP Field SOP Appendix D Revision 1 Date 9 30 2006 HQ ESAT PO Richard Dan Medlin Angela Edwards Monica McEaddy Colleen Walling WAM Dennis Crumpler Michael Papp Mark Shanis Field Instrument Consultant Jeff Lantz Region 1 WAM Mary Jane Cuzzupe PO Tony Palermo Region 2 WAM Mark Winter PO Yolanda Guess Region 3 WAM Andrew Hass PO Khin Cho Thaung Appendix D ESAT Contacts USEPA Headquarters Ariel Rios Building 1200 Pennsylvania Ave N W Mail Code 3805R Washington DC 20460 202 564 4476 Angela 5202G Monica 5106G Colleen 5204G 703 603 0263 703 603 0044 703 603 8814 USEPA Office of Air Quality Planning amp Standards MQAG D205 02 RTP NC 27711 919 541 0871 same as above 919 541 2408 919 541 1323 USEPA Radiation amp Indoor Environments R amp IE P O Box 98517 Las Vegas NV 89193 8517 REGIONS 702 784 8275 USEPA Region 1 New England Regional Lab OEME 11 Technology Dr North Chelmsford MA 01863 617 918 8397 617 918 8682 USEPA Region 2 Raritan Depot MS220 2890 Woodbridge Ave Edison NJ 08837 3679 732 321 4360 732 321 6606 USEPA Region 3 1650 Arch St 3AP22 Philedelphia PA 19103 215 814 2049 USEPA Region 3 Environmental Science Center 701 Mapes Rd 3ES20 Fort Meade MD 20755 5350 410 305 2743 D 3 Electronic Mail medlin richard 9 epa gov
7. FRM PEP Field SOP Section 6 Revision 2 Date 9 30 2006 6 5 7 3 Service and Replacement of O rings and Tubing There are 10 O rings in the flow path of the BGI PQ200A sampler O rings are also part of the flow rate adapter and the Chinook Streamline FTS Plastic tubes connect sampler components to the pump A small plastic tube connects the atmospheric pressure sensor to the exterior of the sampler s main case Flexible rubber or plastic tubing is also part of the flow rate and pressure sensors used in verification and calibration It is expected that some of the O rings and tubing will need to be serviced and replaced because use and exposure to the elements cause these parts to degrade To detect problems and make repairs follow these guidelines Frequently inspect O rings that hold the sampler inlet and the downtube in place These O rings are subject to wear each time the portable sampler is assembled and disassembled To allow the inlet and downtube and the downtube and upper impactor housing to fit together easily put a light coat of silicone vacuum grease on their O rings and wipe off any excess with a laboratory tissue Resist the temptation to apply too much grease It is the O ring that makes the seal not the grease Excessive grease may dissolve in the O ring and cause it to wear out sooner Inspect the O rings in the assemblies that hold the WINS impactor and the filter cassette These O rings must be free of dust
8. Set the portable barometer to operate in the absolute pressure mode not gauge or differential pressure mode NOTE On the absolute scale the ambient atmospheric pressure should usually be between 600 and 760 mmHg depending on altitude If the barometer s reading is zero or close to zero it is likely that it is set to gauge or differential mode Record the pressure readings from the sampler Sampler Pressure and the portable barometer Std Pressure on the Field Data Sheet App C If the two readings are within 10 mmHg of each other the verification of the portable FRM monitor s pressure sensor is satisfactory Carefully pack up the portable barometer transfer standard and continue with the remaining verification procedures If the deviation is greater than 10 mmHg check the barometric pressure using a backup verification device Ifthe results are similar to the primary verification device then the sampler s pressure measurement system may be damaged and should be serviced A multipoint verification calibration procedure should be performed see SOP PEPF 10 Multipoint Verifications and Calibrations A replacement portable sampler must be installed at the site E 10 FRM PEP Field SOP Appendix E Revision Date 9 30 2006 E 2 8 References 1 BGI Inc 1998 PQ200 Air Sampler Instruction Manual Appendix H PQ200A Audit Sampler August 2 U S EPA Environmental Protection
9. 1 Ambient P 3 Elevated P Final Readings Record readings after the sampler s calibration response has been adjusted Fill out this section only when performing the multipoint recalibration procedure Calib Std Make Model Serial No Location Field Site ID or Laboratory Operator or FS Reading mmHg Sampler a Transfer Standard b Difference a b 1 Ambient P 3 Elevated P Reverification Results Fill out this section only if a sampler has been recalibrated Verif Std Make Model Serial No Location Field Site ID or Laboratory Operator or FS Reading mmHg Sampler a Transfer Standard b Difference a b Reverification Result Pass Fail C 10 FRM PEP Field SOP Appendix C Revision 2 Date 9 30 2006 Temperature Sensor Multipoint Verification Calibration Data Sheet Use this form when a sampler is scheduled for multipoint verification or recalibration or because of an invalid single point verification check Use one form for each T sensor Sampler No Sampler Make Model Reason for multipoint procedure failed verification check scheduled calibration Sensor Type Ambient Filter DGM Original Verification Results Fill out this section only if this multipoint procedure is being done because an on site single point verification failed Verification is done at ambient temperature Verif Std Make Model
10. 5 4 4 Personnel Qualifications ent ee eee erdee ended 5 25 5 4 5 CAUTIONS RD 5 25 5 4 6 Equipment and Supplies un aar eee a tera Pg IPS IEEE e bts 5 26 5 4 7 lure 5 26 5 4 8 References ica tei ie iet i eter orta De et ee bee EL Heat e Rate ne boe 5 27 5 5 Temperature Verification ur ein ceret N a aa ated 5 28 5 5 1 SCOPE and Applicability corentena ee eit HR E Node e TE Pea his 5 28 5 5 2 Summary of Method 4 eee ta eines 5 28 5 5 3 D tiniti0ns ig eode eidem ied du qot OE TU s 5 28 5 5 4 Personnel OualifiCations dece tet ete ee gue ic ete E PR ERR dee dad 5 28 23 5 5 CautlOms T HR 5 28 5 5 6 Equipment and Supplies doit benen et e a a 5 28 5 5 7 Procedure EE 5 29 5 5 8 References PR 5 30 5 6 Preparing to Sample neta tte cte et m eee 5 31 5 6 1 Scope and Applicability dette an eee eer de diete 5 31 5 6 2 Summary ot Method ceti tette itae gd E ERE Ere itio 5 31 5 6 3 Definitions uincere etenim o edente iT RORIS 5 31 5 6 4 Personnel Qualifications nevens nene seen enennnvenenreeenenennnvenereseenennvenverenereenennn 5 31 5 6 5 Procedure comence e Pete ee e Ege eten en Reate aede ners da enn decos 5 31 5 6 6 A er rt verbeend Ne soo cU CAEN E ee um aen 5 33 Figures Page Figure 5 1 BGI PQ200A sampler legs installed ennen enne onneenvenneerneernversveesneern verven 5 6 Erg re 5 2 Back Of Main unit uus aceite vite ei ee Ree ai helen eo uid ne 5 7 Fi
11. 9 30 2006 of the oscillation and record the mean value flow rate on the Field Data Sheet under Sampler FR NOTE The flow rate values are in units of volume liters minute Observe the indicated flow rate from the Delta Cal and record this value in the Std FR calc field on the Field Data Sheet 5 3 7 2 Flow Rate Acceptance Criteria 1 Calculate the offset or error between the flow rate indicated by the sampler readout and the calculated flow rate from the Delta Cal The equation for percent difference PD is as follows Fl PD aia T Flow standard 0 1 0 0 standard If the calculated flow rate is outside the 4 tolerance with the BGI s flow rate or if the sample flow rate is outside 5 agreement with the design flow rate the FS should ensure that the sampler and the flow rate measurement equipment are operating properly using the following steps Verify that all fittings and air hoses are tight and that there are no tubing kinks or obstructions Verify that the body of the Delta Cal is properly seated on the downtube to prevent leakage past the O rings that seal it to the downtube Check that flow has stabilized and ensure that the Delta Cal has been given enough time to equilibrate to ambient conditions Read the given flow rate provided by the Delta Cal and record the value Verify that the WINS impactor and filter holder assemblies are closed completely Visually inspect the sampler and t
12. Date 9 30 2006 Note Ifa data storage device is not available for mailing e g the floppy drive on the laptop fails or the diskette is damaged the FS may send data via email to the weighing lab Specify the job code in the filename of the data file and in the subject line of the email If multiple data files are to be submitted to the weighing lab each should be sent in a separate email so that the lab can easily sort by the email subject line to locate specific job codes 10 Just before sealing the shipping container reset the digital max min thermometer by hitting the reset button until there is a click This resetting will be confirmed by initial readings of 88 Note Flashing digits indicates that the battery is low and should be replaced 11 Immediately place the 9 x 12 plastic shipping bag containing the COC Forms Field Data Sheets and the data storage media into the shipping container Place additional bubble wrap in the container to minimize the movement of the ice substitute cassette assembly during shipping Close the container 12 Seal the container with packing tape and apply a custody seal to indicate if the package has been tampered with 13 Affix a preprinted express courier shipping label to the shipping container and transport the container to the nearest express courier shipping office The FS should ship the exposed filters within 8 hours of recovery on Mondays through Thursdays and as soon as possi
13. Remove all tubing and return the sampler to its original condition Observe the pressure readings of the BGI and the NIST traceable barometer Record the final Ambient P readings in the Reverification Results sections on the Barometric Pressure Verification Calibration Data Sheet If the sampler cannot be brought into satisfactory agreement with the NIST traceable barometer within 10 mmHg troubleshooting and repairs may be required The pressure sensor may have to be replaced and or a different portable sampler should be used for the PE Because barometric pressure calibration adjustments affect the sampler s flow rate the flow rate must be verified calibrated before returning the sampler to service 10 5 FRM PEP Field SOP Section 10 Revision 2 Date 9 30 2006 10 1 8 References 1 2 BGI Inc May 1998 PQ200 Air Sampler Instruction Manual BGI Inc 1998 PQ200A Audit Sampler Appendix H in PQ200 Air Sampler Instruction Manual August U S EPA Environmental Protection Agency 1998 Monitoring PM2 5 in Ambient Air Using Designated Reference or Class I Equivalent Methods Section 2 12 in Quality Assurance Handbook for Air Pollution Measurement Systems Volume II Part II April draft User s Manual for the Meriam Instrument digital manometer calibrator kit Model No LP200I User s Manual for the Druck digital pressure indicator model DPI 705 10 6 FRM PEP Field SOP Section 10 Revision 2 Date 9 30
14. a Transfer Standard b Reverification Result 10 17 FRM PEP Field SOP Section 10 Revision 2 Date 9 30 2006 This page intentionally left blank 10 18 FRM PEP Field SOP Appendix A Revision 2 Date 9 30 2006 Appendix A Glossary FRM PEP Field SOP Appendix A Revision 2 Date 9 30 2006 This page intentionally left blank A 2 FRM PEP Field SOP Appendix A Revision 2 Date 9 30 2006 Glossary Acceptance criteria Specified limits placed on characteristics of an item process or service defined in requirements documents American Society of Quality Control definition Accuracy A measure of the closeness of an individual measurement or the average of a number of measurements to the true value Accuracy includes a combination of random error precision and systematic error bias components that are due to sampling and analytical operations the EPA recommends using the terms precision and bias rather than accuracy to convey the information usually associated with accuracy Activity An all inclusive term describing a specific set of operations of related tasks to be performed either serially or in parallel e g research and development field sampling analytical operations equipment fabrication that in total result in a product or service AIRS See AQS American National Standards Institute ANSI Administrator and c
15. containment of contamination to prevent further movement of the contaminants such as capping solidification or vitrification and biological treatment Equilibration chamber A clean chamber usually constructed of plastic or glass held at near constant temperature and humidity used to store and condition PM filters until they and their collected particulate sample if the filters have been exposed have reached a steady state of moisture equilibration Estimate A characteristic from the sample from which inferences on parameters can be made Evidentiary records Any records identified as part of litigation and subject to restricted access custody use and disposal Expedited change An abbreviated method of revising a document at the work location where the document is used when the normal change process would cause unnecessary or intolerable delay in the work Field blank A blank used to provide information about contaminants that may be introduced during sample collection storage and transport A clean sample carried to the sampling site exposed to sampling conditions returned to the laboratory and treated as an environmental sample Field blank filter New filters selected at random that are weighed at the same time that presampling weights are determined for a set of PM 5 filters and used for quality assurance QA purposes These field blank filters are transported to the sampling site in the same manner
16. obstructions Verify that the body of the FTS or Delta Cal is properly seated on the downtube to prevent leakage past the O rings that seal it to the downtube Jfusing the Delta Cal check that flow has stabilized and ensure that the Delta Cal has been given enough time to equilibrate to ambient conditions Read the given flow rate provided by the Delta Cal and record the value on the Field Data Sheet and indicate in the m and b blanks that a Delta Cal was used Verify that the WINS impactor and filter holder assemblies are closed completely Visually inspect the sampler and the flow rate measurement equipment Consider any other factors that might affect the flow rate measurement or the sampler operation After adjustments have been made repeat the flow rate verification procedure If the calculated flow rate and or sample flow rate still do not meet QC criteria the sampler must be verified calibrated using the multipoint verification calibration procedure as described in SOP PEPF 10 Multipoint Verifications and Calibrations Following the verification disconnect the flow rate standard from the sampler remove the calibration adapter and carefully reinstall the sampler s inlet Remove the filter cassette used during the verification If it is time to begin sampling install a new filter cassette as described in SOP PEPF 6 Section 6 1 Conducting the Filter Exposure E 6 FRM PEP Field SOP Appendix E Revisio
17. to the filter and or sample during such activities Certification The process of testing and evaluation against specifications designed to document verify and recognize the competence of a person organization or other entity to perform a function or service usually for a specified time Chain of custody An unbroken trail of accountability that ensures the physical security of samples data and records Characteristic Any property or attribute of a datum item process or service that is distinct describable and or measurable FRM PEP Field SOP Appendix A Revision 2 Date 9 30 2006 Check standard A standard prepared independently of the calibration standards and analyzed exactly like the samples Check standard results are used to estimate analytical precision and to indicate the presence of bias due to the calibration of the analytical system Collocated samples Two or more portions collected at the same point in time and space so as to be considered identical These samples are also known as field replicates and should be identified as such Comparability A measure of the confidence with which one data set or method can be compared to another Completeness A measure of the amount of valid data obtained from a measurement system compared to the amount that was expected to be obtained under correct normal conditions Computer program A sequence of instructions suitable for processing by a com
18. 1 having in depth knowledge to 5 having a basic understanding xxi Table 1 Required Reading for the Performance Evaluation Program Document FRM PEP Field SOP Introduction Revision 2 Date 9 30 2006 Knowledge Level FRM PEP Field SOPs 1 FRM PEP QAPP Portable Sampler Operating Manuals FRM PEP Laboratory SOPs QA Guidance Document 2 12 FRM PEP Implementation Plan PM DQO Process QA Handbook Vol II Part 1 40 CFR Part 50 Appendix L 40 CFR Part 58 Appendix A Definitions BEI Appendix A contains a glossary of the terms used in the PEP Acronyms and abbreviations can be found in the front of this compendium Cautions Filters Care in all aspects of filter cassette handling cannot be overemphasized The filters used for the PM sampler are comparatively small with each filter weighing around 150 mg Due to the size and weight of the particles that will be collected on these filters net weights will be measured in micrograms ug The loads on the filter may be anywhere from 10 to 2000 ug 83 ug m with most sample loads around 300 ug In order to give one a sense of this weight a 4 cm long human hair weighs 312 ug This average 300 ug sample load value represents 0 2 of the weight of the blank filter In addition it is expected that the laboratory analyst LA will be able to duplicate weighings of the same filter to within 15 ug A single thumbprint on a filt
19. 2 Date 9 30 2006 5 5 7 Procedure The response of two temperature sensors ambient temperature and filter temperature must be verified each time the BGI PQ200A portable sampler is set up at a new location 5 5 7 1 Single Point Field Verification in Ambient Air using the Delta Cal The Delta Cal like other verification devices needs to be equilibrated to ambient conditions before use Be sure to allow time for the verification equipment to equilibrate to ambient conditions The Delta Cal should have been powered on and placed on the downtube during the barometric pressure verification The FS needs to make sure that the filter temperature probe is also attached to the Delta Cal and equilibrated to ambient conditions To prevent erroneous readings the filter temperature probe should not touch other objects 1 It is best if the sampler has been on the site for at least 1 hour to allow adequate time for the ambient and filter temperature sensors to reach temperature equilibrium with their surroundings however equilibration may occur in less than an hour The FS should use his or her best judgment to ensure that all temperature sensors are equilibrated to ambient conditions The BGI main screen should be displayed The Delta Cal should also be powered on The Delta Cal has a gill screen containing an ambient temperature probe just like the BGI Wait until the Delta Cal reading is stable and compare it to the ambient temperature readin
20. 2 Date 9 30 2006 Field Standard Operating Procedures for the PM FRM Performance Evaluation Program Section 3 Cassette Receipt Storage and Handling SOP PEPF 3 Contents Section Page 3 1 Cassette Receipt Storage and Handling sees nennen 3 3 3 1 1 Scope and Applicability ciety cca aed sd eid de d RO eee 3 3 3 1 2 Summary Of Method 22 ente nete ter e beet eee 3 3 3 1 3 D tinitiOns 2n Ip e eite et be e e a bete a be S 3 3 3 1 4 Personnel Qualifications no oroe patei ae nennen nennen nnne nennen nene seen nns 3 3 3 1 5 GENE ON 3 3 3 1 6 Equipment and Supplies incaico papales 3 3 3 1 7 Filter Cassette ReCOipt ers tess nh pcne ES a 3 4 3 1 8 Filter Cassette Handling 3 itti iere te rto e Re ERU D e Eee Pe t Popes 3 4 3 1 9 Filter Cassette Storage 3 uote e eee ee pe tee i eet ce ee eH Ree eene de eee 3 5 311310 References tn ere GUERRE aes bbcode 3 5 Forms COC PM Federal Reference Method Performance Evaluation Program Chain of Custody KO GUL EEE 3 9 3 1 FRM PEP Field SOP Section 3 Revision 2 Date 9 30 2006 This page intentionally left blank 3 2 FRM PEP Field SOP Section 3 Revision 2 Date 9 30 2006 3 1 Cassette Receipt Storage and Handling 3 1 1 Scope and Applicability This SOP applies to the receipt of PEP filter cassettes sent by the weighing laboratory to the FS at the field office the storage of the cassettes in the field office and in the field a
21. All samplers mandatory l year CV lt 10 PEPF 8 Paired Option 1 1 month CV lt 10 PEPF 8 All samplers Option 2 1 quarter CV lt 10 PEPF 8 Standards Recertifications Field barometer l yr 1 mmHg resolution PEPF 8 5 mmHg accuracy Field thermometer l yr 0 1 C resolution PEPF 8 0 5 C accuracy Flow rate transfer standard l yr 2 of NIST traceable standard PEPF 8 Working mass standards 3 6 mo 0 025 mg PEPF 8 Primary mass standards l yr 0 025 mg PEPF 8 a PEP filters should be routinely recovered within 24 hours after conclusion of exposure 48 hour collection is permissible due to holidays and weekends when the site is inaccessible These filters get a 48 hour collection flag 48 to 96 hour collection is permissible in the case of an emergency e g sickness accident etc If the collection time is greater than 96 hours the sample will receive an invalidation flag The FS should ship the exposed filters within 8 hours of recovery on Mondays through Thursdays and as soon as possible if the sample is recovered on a Friday If shipment can not occur within these guidelines the FS must store the filters at lt 4 C and then have the chilled package shipped within 4 days of recovery Once per year all of the PEP samplers used by a single FS or Region must be collocated and run at the same location over the same time period These are often referred to as annual parking lot collocations In addition the FS must
22. Conducting the Filter Exposure 6 3 Sample Recovery and Data Download 6 13 Filter Packing and Shipment 6 20 Sampler Disassembly 6 23 Sampler Maintenance and Cleaning 6 25 7 Chain of Custody and Field Data Sheet PEPF 7 7 1 2 9 06 8 Quality Assurance Quality Control PEPF 8 8 1 2 9 06 Field Data Verification Validation 8 9 9 Information Retention PEPF 9 9 1 2 9 06 10 Multipoint Verifications and Calibrations PEPF 10 10 1 2 9 06 Barometric Pressure Multipoint 10 3 Verification Calibration Temperature Multipoint Verification Calibration 10 10 vii FRM PEP Field SOP September 2006 SOP Section Number Page Revision Date Appendices A Glossary A 1 2 9 06 B Data Qualifiers Flags B 1 1 11 98 C Data Forms C 1 2 9 06 D ESAT Contracts D 1 2 9 06 E Alternate Verification Devices E 1 1 9 06 viii FRM PEP Field SOP September 2006 Tables Number SOP Page 1 Required Reading for the Performance Evaluation Program Intro xxii 2 1 Equipment and Supplies 2 2 4 2 2 General Siting Requirements for PM2 5 PEP Samplers 2 2 27 2 3 Implementation Summary 2 2 29 6 1 Summary of PM 5 Sampler Maintenance Activities 6 6 26 8 1 Field Quality Control Checks 8 8 3 8 2 Developing the AQS Site ID for a Once a Year or Once a Quarter 8 8 8 Collocation 8 3 Parameters to be checked on PED Data Report and Field Data Summary 8 8 11 Report 9 1 PM Reporting Package Information 9 9 3 9 2 Field Measurements 9 9 7 Figures Number SOP Page 1 Definition of independent
23. Data Sheet Actual FR Sampler Sampler FR design flow rate check Field Data Sheet Filter Cassette No Filter Cassette ID Field Data Sheet Free Form Notes Notes Field Data Sheet FRM PEP Field SOP Section 8 Revision 2 Date 9 30 2006 This page intentionally left blank 8 12 FRM PEP Field SOP Section 8 Revision 2 Date 9 30 2006 Section 8 2 Field Data Verification V alidation Field Data Forms 8 13 FRM PEP Field SOP Section 8 Revision 2 Date 9 30 2006 This page intentionally left blank 8 14 FRM PEP Field SOP Section 8 Revision 2 Date 9 30 2006 FORM FDV Field Data Verification Validation Correction Form Filter ID Cass Filter Sample PED DB Field Data Parameter Current Correct FS FS Date Lab L Date Comment ID Type Date OK Value Value Initial Correction Y N Initials ni MN ui MN 10 15 98 Form FDV with example data 8 15 FRM PEP Field SOP Section 8 Revision 2 Date 9 30 2006 This page intentionally left blank 8 16 FRM PEP Field SOP Section 9 Revision 2 Date 9 30 2006 Field Standard Operating Procedures for the PM FRM Performance Evaluation Program Section 9 Information Retention SOP PEPF 9 Contents Section Page 9 Information Retener iba 9 3 9 1 1 Scope and Applicability 4er titer t eee isa re ir Rr rte qaas 9 3 9 1 2 Information Included in the Reporting Package sssssseeeeeee
24. Filter Cassette ID Weighing Lab Cassette el ne Normally the weighing laboratory completes Part I keeps 1 copy and sends 2 copies to the field office with the unexposed filter cassette PART II FIELD OFFICE Date Received ip Received by Location Cooler Condition J Good LU Reject Why If rejected the filter cassette should be immediately returned to the weighing laboratory PART III FIELD SITE Sampling Event Information Arrival Date at Site Sampler Operator Site Name amp Description Primary Site Sampler Make Model Serial No Other Operators or AQS Site ID Observers Event Filter Integrity MOK O Reject describe Sampling Event Filter Data Sampling Date Sample Type O RO Routine _ FB Field Blank RO Cassette ID Expired Filter not used LI CO Collocated PEP TB Trip Blank Other describe O Void why PART IV FIELD FILTER SHIPPING TO WEIGHING LAB Shipment Date Affiliation Shipped by From To ArbilNo Y Shippedvia Federal Express 1 Other On completion of Part II IV the field scientist keeps one copy and sends the top original copy to the laboratory with the filter PART V WEIGHING LABORATORY DaeRecewed Rewedy meswFes IATER Ll Yes U No Max Temperature Cold Pack Condition LJ Frozen LJ Cold LJ Ambient ne weighing laboratory will DATE STAMP and attach t
25. Inspect main first stage size selective inlet O ring Check the O ring in the inlet as well as those at the bottom where it connects to the downtube Apply a light coat of vacuum grease if necessary and wipe off excess Clean the downtube Use wooden dowel to push moistened wipes through the tube covering all of the interior surface Allow to dry Check O rings and apply vacuum grease if needed Clean and service impactor housing and impactor jet Inspect opened impactor housing Wipe down surfaces with wipes Use pipe cleaner to clean out impactor jet Check O rings looking for cracks and ensuring a snug fit Check that O rings are not warped or deformed from repeated use Also check the O ring and water seal gasket which are located where the upper portion of the impactor housing sticks out of the top of the main unit fitting or port Tubing should not be cracked or brittle Inspect electrical connections All connections wire or tubing should securely fit to all connections Ensure that all shunts dip switches and jumpers are securely attached and in the proper position Comments Notes Inspect and service vacuum tubing and other fittings All rubber tubing should securely grip each fitting and extend over the full length of the 6 32 FRM PEP Field SOP Section 7 Revision 2 Date 9 30 2006 Field Standard Operating Procedures for the PM FRM Performance Evaluation Program Section 7 Chain of Custody and F
26. Instruction Manual 3 U S EPA Environmental Protection Agency 1998 Monitoring PM2 5 in Ambient Air Using Designated Reference or Class I Equivalent Methods Section 2 12 in Quality Assurance Handbook for Air Pollution Measurement Systems Volume II Part II April draft 4 40 CFR Part 50 Appendix L Section 9 2 5 24 FRM PEP Field SOP Section 5 Revision 2 Date 9 30 2006 5 4 Barometric Pressure Verification 5 4 1 Scope and Applicability NOTE The following information applies only to the BGI Model PQ200A portable FRM sampler and the BGI Delta Cal verification device Specific information herein may not be applicable to other makes or models of equipment Refer to Appendix E for directions on using alternate verification devices This section applies to verifying the barometric pressure measurement system of the BGI PQ200A Portable PM 5 Sampler Operations covered in this SOP include routine functional check procedures for the pressure measurement system 5 4 2 Summary of Method The BGI PM 5 sampler has a built in atmospheric pressure sensor The sensor s output is processed to allow control of the sampling flow rate to the design value of 16 7 L min under actual ambient conditions of temperature and pressure To perform a routine verification the barometric pressure sensor reading is verified at ambient pressure through comparison with the reading from an external standard of known accuracy If a pressure dif
27. Normally the weighing laboratory completes Part I keeps 1 copy and sends 2 copies to the field office with the unexposed filter cassette PART II FIELD OFFICE Date Received Received by Location Cooler Condition O Good UO Reject Why If rejected the filter cassette should be immediately returned to the weighing laboratory PART III FIELD SITE Sampling Event Information Site Name amp Description Sampling Date RO Routine O FB Field Blank RO Cassette ID Expired Filter not used LJ CO Collocated PEP O TB Trip Blank Other describe LJ Void why PART IV FIELD FILTER SHIPPING TO WEIGHING LAB Shipment Date Affiliation Shipped by From To Airbill No __ Shipped via D Federal Express O Other On completion of Part II IV the field scientist keeps one copy and sends the top original copy to the laboratory with the filter PART V WEIGHING LABORATORY DaeReceved Recency Weswreg ME O Yes LJ No Max Temperature Cold Pack Condition O Frozen O Cold O Ambient The weighing laboratory will DATE STAMP and attach the COC form to the receiving log book in which same info is recordec Notes Form COC C 8 FRM PEP Field SOP Appendix C Revision 2 Date 9 30 2006 Field Data Sheet for BGI PQ200A PEP Field Scientist should indicate if the Network sampler is a Routine FRM o Collocated FRM
28. PEP EPA 301 093 006 3 9 1 2 2 Field Notebooks The PEP will issue field notebooks to each FS Each field notebook will be uniquely numbered and associated with the individual FS and the PM 5 PEP Although data entry forms are associated with all routine environmental data operations the Field Notebooks should be used to record additional information about these operations 9 1 2 3 Sample Receipt Notebook One sample receipt notebook will be issued to each field office receiving samples Each sample receipt notebook will be uniquely numbered and associated with the PM 5 PEP This notebook will be used for logging in samples upon receipt 9 1 2 4 Field Binders Three ring field binders will be issued to each FS and will contain the inspection and maintenance forms the appropriate data forms for routine operations and the SOPs 9 1 2 5 Communications In addition to the Phone Communication Forms COM 1 and the Monthly Progress Reports COM 2 significant PEP email communications should be printed and filed according to the records schedule outlined in Table 9 1 9 1 2 6 Electronic Data Collection In addition to paper based documents e g notebooks forms binders the PEP also gathers much of its data electronically e g sampler data as shown in Table 9 2 filter weights Various print outs are made from these electronic systems such as the PED and spreadsheets used by the FS and others Print outs that are determined to be
29. S EPA Environmental Protection Agency 1997 Part 50 promulgated as 50 FR62138 amendments to Title 50 5 U S EPA Environmental Protection Agency 1997 Part 58 promulgated as 50 FR62138 amendments to Title 58 1 7 FRM PEP Field SOP Section 1 Revision 2 Date 9 30 2006 This page intentionally left blank 1 8 FRM PEP Field SOP Section 2 Revision 2 Date 9 30 2006 Field Standard Operating Procedures for the PM FRM Performance Evaluation Program Section 2 Planning and Preparing for PEP Sampling Events SOP PEPF 2 Contents Section Page 2 1 Equipment Inventory and Storage eene enne nennen nnne nnne nennen 2 3 2 1 1 Scope and Applicability sese ener enne nnne ens 2 3 2 1 2 Definitions ni pedea e des ette ect od E aedi ee Botia 2 3 2 1 3 Personnel Qualifications idas 2 3 2 1 4 Equipment and Supplies arret er eq ie e e er reed a 2 3 2 1 5 Procedure it did Lease ertet vede v 2 3 2 2 Communications mannin eet df e ted ed eend 2 15 2 2 1 Scope and Applicability sess ener enne nennen enne nnns 2 15 2 2 2 Summary of Method iia aia 2 15 2 2 3 Definitions ias iia 2 15 2 2 4 Equipment and Supplies iia ici acia ddr vnd 2 16 2 2 5 Phone Communications 3 2 5 et Ree iia 2 16 2 2 6 Monthly Progress Report a 2 17 22 4 Records Management isses eee nennen nennen nenne entretenir innen enne 2 18 2 3 Preparation for PEP Sampling Events ees
30. Serial No Location Field Site ID or Laboratory Operator or FS Reading deg C Sampler a Transfer Standard b Difference a b 1 Ambient T Initial Readings Use this section to record multipoint verification readings and or readings taken before the sensor is recalibrated Calib Std Make Model Serial No Location Field Site ID or Laboratory Date Reading deg C Sampler a Transfer Standard b Difference a b 1 Ambient T 2 Reduced T 3 Elevated T Final Readings Record readings after the sensor s calibration response has been adjusted Fill out this section only when performing the multipoint recalibration procedure Calib Std Make Model Serial No Location Field Site ID or Laboratory Operator or FS Reading deg C Sampler a Transfer Standard b Difference a b Reverification Results Fill out this section only if the sensor has been recalibrated Calib Std Make Model Serial No Location Field Site ID or Laboratory Operator or FS Reading deg C Sampler a Transfer Standard b Difference a b Reverification Result Pass Fail C 11 FRM PEP Field SOP Appendix C Revision 2 Date 9 30 2006 This page intentionally left blank FRM PEP Field SOP Appendix D Revision 1 Date 9 30 2006 Appendix D ESAT Contacts D 1 FRM PEP Field SOP Appendix D Revision 1 Date 9 30 2006 This page intentionally left blank
31. V WEIGHING LABORATORY Date Received Rexwedy Y era cles O Yes LU No Max Temperature Cold Pack Condition O Frozen O Cold O Ambient The weighing laboratory will DATE STAMP and attach the COC form to the receiving log book in which same info is recordec Notes 3 9 FRM PEP Field SOP Section 3 Revision 2 Date 9 30 2006 This page intentionally left blank 3 10 FRM PEP Field SOP Section 4 Revision 2 Date 9 30 2006 Field Standard Operating Procedures for the PM FRM Performance Evaluation Program Section 4 Transportation of the Sampler and Installation at the Site SOP PEPF 4 Contents Section Page 4 1 Sampler Transport and Placement rennen nennen nennen tnter eren 4 3 Als Scop sand Applicability Wii e reete ee petet dot eee 4 3 4 1 2 Summary of Method 5 uen Ree ep ete Ha ER pede eene 4 3 41 37 DEMOS sedere PI RR et A E ee 4 3 4 1 4 Personnel Qualifications ccccccccsssscecssssccecssssececsesececsseeecseaeeecsesaeeecsesaeeecseseeecssseeeeeees 4 3 AM SM GC ICT 4 3 4 1 6 Equipmentand Supplies cce ute e RR ea ehe petes 4 3 4 1 7 Procedures umarmt tented tte HG ege HD EM BR nt 4 7 41 52 Reterenees 2455 ne oerte ee Let ee ettet sete den edet etre ates 4 8 Figures Page 4 1 Travel Case No L with leg ister atin SER a aiid eared 4 4 4 2 Travel Case No 2 for inlet and accessories ssssssssssssseseeeee eee 4 5 4 3 Trave
32. as follows Primary quality assurance organizations with 5 or less PM 5 monitoring sites would be required to have 5 valid audits per year distributed across the 4 quarters primary quality assurance organizations with greater than 5 sites would be required to have 8 valid audits per year distributed across the 4 quarters 100 percent completeness meaning whatever it takes to get 5 or 8 valid samples All samplers subject to an audit within 6 years A PE is defined as a type of audit in which the quantitative data generated in a measurement system are obtained independently and compared with routinely obtained data to evaluate the proficiency of the analyst or laboratory In the case of the PEP the goal is to evaluate total measurement system bias which includes measurement uncertainties from both field and laboratory activities Independent assessment Figure 1 was defined by the PM55 QA Workgroup to ensure that the appropriate level of independence is maintained during state and local implementation of the PEP Sites in the national monitoring network include those using FRM FEM samplers sites employing continuous analyzers chemical speciation sites visibility measurement sites and special purpose monitoring sites During the months of August through October 1997 EPA discussed the possibility of Federal Implementation of the PEP with the EPA Regions Standing Air Monitoring Work Group SAMWG and various state and local organ
33. be noted A 24 hour sample may be suspended for up to 1 hour and still remain a legitimate sample according to EPA rules therefore a means to temporarily halt and then resume sampling has been incorporated into the BGI PQ200A To halt the sampler simply press the ON OFF button The unit will jump to the Main menu and will display the following message Halted by Operator 6 10 FRM PEP Field SOP Section 6 Revision 2 Date 9 30 2006 To continue with the current sample run proceed with the following 7 From the Main menu use the arrow keys until Setups and Download flashes Press SELECT 7 From the Set Ups and Download menu use the arrow keys until Continue with Current Run flashes Press SELECT The sampler will then resume the run Observe that the elapsed time did not change while the unit was halted 6 1 12 Monitoring Status while the BGI PQ200A is Running While the PQ200A air sampler is running the display should appear similar to the following ET000 05 TV 000 08M3 DC In Start 04jul15 00 Stop 05jul15 00 Q Vipm 16 70 AVG 16 71 CV 0 16 749mmHg A28 6 C F27 8 C SP025cm Pressing the select button will display a second screen Tmax 28 5 Tmin 28 2 Tavg 28 4 BPmax 750 BPmin 749 BPavg 749 Q Vipm 16 70 AVG 16 71 CV 0 16 749mmHg A28 6 C F27 8 C SP025cm Where ET elapsed time since the current run started TV total volume sampled during the
34. below Parts II IV discussed below indicate where additional instructions on filling out the COC Form can be found 7 3 FRM PEP Field SOP Section 7 Revision 2 Date 9 30 2006 PART I Weighing laboratory Laboratory SOPs Part I of the COC Form is filled out at the laboratory This portion of the form contains the filter ID number cassette number some supporting information and shipping information from the laboratory to the field office The Date This Filter Must be Used by field in this part of the form is very important and indicates the last day that the filter may be used This date is calculated as 30 days after the weighing date The filter exposure must begin no more than 30 days after weighing Another important item in this part of the form is the return address All filters must be returned to the laboratory from which they originated NOTE One copy the pink Laboratory Analyst of the multi part form is retained by the laboratory after Part I has been completely filled out The remaining two copies are sent to the field office Use of pre printed labels with all of the above information may be used rather than transcribing labels When pre printed labels are used one label should be attached in Part I to each of the three copies of the COC Form PART II Field office SOP PEPF 3 Part II is filled out by the field office and by the FS when the cassettes are received see SOP PEPF 3 Filter Casse
35. blank 3 8 FRM PEP Field SOP Section 3 Revision 2 Date 9 30 2006 FORM COC BGI PQ200A PEP Chain of Custody Form PART I WEIGHING LABORATORY Filter Weighing and Shipping Information from Weighing Lab or Shipping Log Filter ID Filter Cassette ID Weighing Lab Cassette Type C iraya MECO shipment Dae f AMBiTiackngNo Normally the weighing laboratory completes Part I keeps 1 copy and sends 2 copies to the field office with the unexposed filter cassette PART II FIELD OFFICE Date Received Received by Location Cooler Condition O Good UO Reject Why If rejected the filter cassette should be immediately returned to the weighing laboratory PART III FIELD SITE Sampling Event Information Arrival Date at Site LEE Sampler Operator Site Name amp Description Primary Site Sampler Make Model Serial No Event Filter Integrity DOK UO Reject describe Sampling Event Filter Data Sampling Dale LI RO Routine Li FB Field Blank RO Cassette ID U Expired Filter not used LU CO Collocated PEP U TB Trip Blank LI Other describe LI Void why PART IV FTELD FILTER SHIPPING TO WEIGHING LAB Shipment Date Affiliation Shipped by From To Arbo Shiee via O Federal Express Done On completion of Part II IV the field scientist keeps one copy and sends the top original copy to the laboratory with the filter PART
36. current run DC In current power source from which the sampler is operating Start time and date in military notation that the current sample started Stop time and date that the current sample stopped or is set to stop Q Vlpm instantaneous flow rate V for volumetric M for mass in liters per minute AVG average flow rate liters per minute Cv coefficient of variation of flow rate mmHg instantaneous ambient barometric pressure millimeters of mercury A C instantaneous ambient temperature in degrees Celsius F C instantaneous filter temperature in degrees Celsius SP cm pressure drop across the filter in cm H20 Tmax maximum ambient temperature measured during the run Tmin minimum ambient temperature measured during the run Tavg average ambient temperature BPmax maximum barometric pressure measured during the run BPmin the minimum barometric pressure measured during the run BPavg average barometric pressure flag area flags which may appear are 6 11 FRM PEP Field SOP Section 6 Revision 2 Date 9 30 2006 P a power failure has occurred Q flow has varied more than 5 percent F a 5 filter overheat has occurred and lasted more than 30 minutes M memory overflow max run time with 5 minute logger interval During operation the SELECT NEXT button provides alternate displays of minimum maximum and average ambient temperatures and barometric pressures or oth
37. different method ET Return ed for re analysis The analysis result is not approved by laboratory management and reanalysis is required by the bench analyst with no change in the method I Reanalyzed The indicated analysis results were generated from a re analysis Sample integrity suspect Based upon other flags or free form notes the data quality from this sample is suspect R S Internal standard The subject parameter is being utilized as an internal standard for other subject parameters in the sample There is no analysis result report although the theoretical and or limit value s may be present Analyzed but undetected Indicates material was analyzed for but not detected VOD Void sample The sample had flags indicating that the sample integrity was suspect and after examination further processing was halted B 4 FRM PEP Field SOP Appendix C Revision 2 Date 9 30 2006 Appendix C Field Data Forms C 1 FRM PEP Field SOP Appendix C Revision 2 Date 9 30 2006 This page intentionally left blank C 2 FRM PEP Field SOP Appendix C Revision 2 Date 9 30 2006 Field Inventory Form Model Form INV 01 C 3 FRM PEP Field SOP ON g 3 2 ERZ oO CNET E lt Date 9 30 2006 en e q vo E o E Q e E Initials Ordered Received Form PRO 01 C 4 FRM PEP Field SOP Appendix C Revision 2 Date 9 30 2006 Phone Communication Form Personn
38. e use of ice substitutes the Chain of Custody COC Forms Field Data Sheets and diskettes or other portable storage media The FS will follow the COC and shipping procedures for transport to the predetermined national weighing laboratory W Participate in or assist with scheduled QA activities of the FRM PEP ilter assettes gt Equipment inventory communications Filter cassette receipt storage Sampler Transport site visit preparation PEPF 2 and handling PEPF 3 PEPF 4 CHAIN OF CUSTODY amp FIELD FORMS Filter exposure collection Verifications Calibrations Sampler assembly shipment sampler disassembly PEPF 5 PEPF 10 and maintenance PEPF 6 ii PEPF 5 CHAIN A ad CUSTODY LO a um FIELD FORMS Chain of en PEPF 7 National Weighing Lab Pal ONE PEPF 9 Figure 1 1 Field activities in relation to SOPs 1 6 FRM PEP Field SOP Section 1 Revision 2 Date 9 30 2006 1 1 10 References 1 BGI Inc 1998 PQ200 Air Sampler Instruction Manual May 2 U S EPA Environmental Protection Agency 1998 Monitoring PM 5 in Ambient Air Using Designated Reference or Class I Equivalent Methods Section 2 12 in Quality Assurance Handbook for Air Pollution Measurement Systems Volume IT Part II April draft 3 U S EPA Environmental Protection Agency 1998 Implementation Plan PM Federal Reference Method Performance Evaluation Program 4 U
39. earlier reports and not yet resolved New issues Arising within reporting date Actions Necessary to resolve issues includes the person s responsible for resolving them and the anticipated dates when they will be resolved Extra purchases Records Management Monthly progress reports will be archived in the Field Reporting Package file under PEP 404 142 01 173 Phone communications will be archived in the Field Reporting Package file under PEP 301 093 006 4 See SOP PEPF 9 Information Retention for details 2 18 FRM PEP Field SOP Section 2 Revision 2 Date 9 30 2006 Section 2 2 Communications Field Data Forms 2 19 FRM PEP Field SOP Section 2 Revision 2 Date 9 30 2006 This page intentionally left blank 2 20 FRM PEP Field SOP Section 2 Revision 2 Date 9 30 2006 FORM COM 1 Phone Communication Form Personnel on call Issue s Decisions s Follow up Action s Follow up Responsibilities Completion Dates for Follow up Actions 2 21 FRM PEP Field SOP Section 2 Revision 2 Date 9 30 2006 FORM COM 2 Monthly Progress Report Sites Scheduled for Month Sites Evaluated during Month Issues Actions Free Form Notes 2 22 FRM PEP Field SOP Section 2 Revision 2 Date 9 30 2006 2 3 Preparation for PEP Sampling Events 2 3 1 Scope and Applicability This SOP applies to preparing for the FRM PE site visits 2 3 2 Su
40. may identify a condition that has not yet caused a degradation of quality Organization A company corporation firm enterprise or institution or part thereof whether incorporated or not public or private that has its own functions and administration Organization structure The responsibilities authorities and relationships arranged in a pattern through which an organization performs its functions Outlier An extreme observation that is shown to have a low probability of belonging to a specified data population Parameter A quantity usually unknown such as a mean or a standard deviation characterizing a population Commonly misused for variable characteristic or property Peer review A documented critical review of work generally beyond the state of the art or characterized by the existence of potential uncertainty Conducted by qualified individuals or an organization who are independent of those who performed the work but collectively equivalent in technical expertise 1 e peers to those who performed the original work Peer reviews are conducted to ensure that activities are technically adequate competently performed properly documented and satisfy established technical and quality requirements An in depth assessment of the assumptions calculations extrapolations alternate interpretations methodology acceptance criteria and conclusions pertaining to specific work and of the docum
41. must be in units of the actual ambient volumetric flow rate Do not use mass flow rate or flow rate at standard conditions E 3 FRM PEP Field SOP Appendix E Revision Date 9 30 2006 E 1 7 The portable FRM sampler must pass the verification checks for temperature pressure and internal and external leaks before the flow verification is performed Verify that the flow transfer standard is properly seated on the downtube The O rings on the FTS must face downward Keep the glass orifice of the Chinook Streamline FTS clear of dust by gently scrubbing its surfaces with a lint free swab moistened with isopropyl alcohol If the glass orifice is ever chipped or broken the entire unit must be returned to the vendor for repair and verification calibration Equipment and Supplies Chinook Streamline FTS and carrying case with Dwyer Series 475 0 Mark III digital manometer OR NIST traceable BGI Delta Cal verification device Isopropyl alcohol Lint free swabs Hand calculator scientific Field Data Sheet Time piece Procedure The operating flow rate of 16 67 L min is verified before each PE If the verification result is outside the required 4 tolerance of the indicated flow or 5 of the design flow rate a multipoint verification calibration at three different flow rates may be required The one point verification must be repeated after any three point calibration to ensure the sampler operates properly at the des
42. necessary For example January 30 would be 0130 The next 4 characters will be the cassette ID number This will make an 8 digit file name The job file will automatically be given the suffix job Tab to Job Code and enter any field flags as identified in Appendix B Use commas to separate multiple flags Tab to Site Name and enter the site description e g name of town city location etc Tab to Station Code and enter the 9 digit AQS Site ID code that is also on the Site Data Sheet Tab to Operator and enter your initials No other fields need to be entered Press Save Select the appropriate subdirectory on the computer then press OK to save the file Next open the job file from the Main menu and select Download The Download Summary and Logger Data window will appear Under Options choose Summary and Logger Click on Begin After a short delay the computer will begin receiving data from the PQ200A When the computer has finished receiving data from the PQ200A click on Return The serial cable may now be removed from the PQ200A sampler and the computer To view information about the data collected from the PQ200A select the tabs Summary Hourly or Logger To save the downloaded data to a portable storage media select File Save from the Main menu This will create and save the job file to the storage media The electronic data should be saved as two separate copies on a portable data storage media
43. offices The key fields for both data sets are the cassette IDs and the filter IDs however other parameters on the Form COC and the Field Data Sheet should also be reviewed because they may not have been completed or entered correctly The FS will be responsible for communicating these edits to the LA on Form FDV 1 The FS will receive the PED data report the Field Data Sheet information and Form FDV from the national weighing laboratory 2 The FS will review all of the field generated data with the exception of the data transferred electronically from the sampling instrument The FS will verify that these data are complete and validate that the data values are correct 3 Ifthe data for both the PED and the Field Data Sheets are correct the FS will mark the respective PED DB OK and Field Data Sheet OK fields with a Y initial the FS Initial field and enter the date reviewed into the FS Date field see Form FDV with example data If any of the data need to be corrected follow Steps 4 12 below 4 Ifthe data are not correct place an N in the PED DB OK field to indicate that the data in the PED needs to be corrected or place an N in the Field Data Sheet OK field to indicate that the field data sheet data should be corrected see Form FDV with example data Note that each correction should be entered on a separate line of the form even if multiple parameters related to the same filter ID req
44. or activity to verify conformance to specific requirements Internal standard A standard added to a test portion of a sample in a known amount and carried through the entire determination procedure as a reference for calibrating and controlling the precision and bias of the applied analytical method Item An all inclusive term used in place of the following appurtenance facility sample assembly component equipment material module part product structure subassembly subsystem system unit documented concepts or data Laboratory analyst The generic term used to describe the Environmental Sampling and Assistance Team ESAT contractor s responsible for the activities described in the standard operating procedures Laboratory blank filters New filters that are weighed at the time of determination of the presampling tare weight of each set of PM filters intended for field use These laboratory blank filters remain in the laboratory in protective containers during the field sampling and are reweighed in each weighing session as a quality control check Laboratory split samples Two or more representative portions taken from the same sample and analyzed by different laboratories to estimate the interlaboratory precision or variability and the data comparability Limit of quantitation The minimum concentration of an analyte or category of analytes in a specific matrix that can be identified and quantified above
45. or brand names Mention of corporation names trade names or commercial products does not constitute endorsement or recommendation for use iii This page intentionally left blank FRM PEP Field SOP September 2006 Acknowledgments This compendium of field standard operating procedures SOPs is the product of the combined efforts of the U S Environmental Protection Agency EPA Office of Air Quality Planning and Standards OAQPS the Office of Radiation and Indoor Air support laboratories in Las Vegas NV and the EPA ORIA National Exposure Research Laboratory NERL Montgomery AL the EPA Regional Offices State and local organizations and subsequent field scientists and laboratory technicians who perform the day to day operations The 2006 update was led and directed by Dennis Crumpler Office of Air Quality Planning and Standards The work was done under EPA Contract 68 D 02 065 by RTI International The review of the material found in this document was accomplished through the activities of the PM 5 QA Workgroup The following individuals are acknowledged for their contributions EPA Regions Region 1 Norman Beloin Mary Jane Cuzzupe Tony Palermo 2 Mark Winter Yolonda Guess 3 Andrew Hass Cathleen Kennedy 4 Greg Noah Mike Birch 5 Scott Hamilton Gordon Jones Basim Dihu 6 John Lay Melvin Ritter 7 Thien Bui James Regehr 8 Michael Copeland Kenneth Distler 9 Matt Plate Rose Fong 10 Christopher Hall Research Triang
46. permanent record e g data which leads to significant findings or conclusions should be filed as a data reporting package to ensure that all PEP data are properly archived 9 6 FRM PEP Field SOP Section 9 Revision 2 Date 9 30 2006 Table 9 2 Field Measurements 40 CFR Part 50 Availability Format Data output Digital reading Units Appendix L Section End of Visual Information to be Provided Reference Anytime period display v Flow rate 30 second maximum interval rasa v EBEN L min Flow rate average for the sample period oen L min Flow rate CV for the sample period rasa EH EE M fis ve On Off Temperature ambient 30 second interval 7 4 8 v Sample volume total 7 4 5 2 MEN Temperature ambient min max average 7 4 8 for the sample period Barometric pressure ambient 30 second 7 4 9 v v interval Barometric pressure ambient min max 7 4 9 v v average for the sample period Filter temperature 30 second interval 7 4 11 Filter temperature differential 30 minute 7 4 11 interval out of spec Filter temperature maximum differential 7 4 11 from ambient date time of occurrence Date and time 7 4 12 Sample start and stop time settings 7 4 12 v v Sample period start time 7 4 12 DD HH mm min Elapsed sample time out of spec 7 4 13 oe ee E v On Off Sa e Power interruptions 71 min start time of 7 4 15 5 v 1HH mm Hr min first 10 User entered inf
47. placed at a height of 2 to 15 meters above ground level 2 7 meters if the routine sampler is designated as a micro scale sampler Vertical distance between the PE sampler inlet and the audited site sampler inlet must be less than or equal to 1 meter If the PE sampler is collocated with any other particulate matter sampler the horizontal spacing between sampler inlets must be greater than 1 meter for other PM samplers and greater than 2 meters for total suspended particulate TSP and PM high volume samplers All samplers must be within 4 meters of each other In cases where several samplers are on site and all collocation criteria can not be met ensure that the PE sampler is appropriately spaced from the primary FRM sampler The sampler inlet must be level Reference 40 CFR Part 58 Appendix A 2 3 7 4 Travel Arrangements for PEP Sampling Events The FS and or the contractor administrative staff is responsible for making travel arrangements early enough to provide a convenient location for the field sampler to access the site s to be visited Step by step procedures for making travel arrangements are beyond the scope of this SOP however the following are some suggestions m Make travel arrangements well in advance to ensure the availability of hotel rooms and rental vehicles W Acar or van is the preferable method for transporting sensitive equipment because of the large amount of equipment and the potent
48. remainder of this portion of the form Find a working surface Lay out a section of bubble wrap from the roll and place two ice substitutes on the wrap near the short edge Place the 9 x 12 plastic shipping bag containing the sampled cassettes on top of these ice substitutes Unplug the digital max min thermometer probe from the readout device and tape the probe onto the shipping bag over the sampled cassettes Fold the empty portion of the bag over the probe 1 or 2 times Place two ice substitutes on top of the plastic shipping bag and probe Roll the bubble wrap around this ice substitute cassette assembly i e like wrapping a sandwich and secure this assembly using masking tape or heavy rubber bands Connect the digital max min thermometer probe to the readout device and tape the readout device to the top of the ice substitute cassette assembly Place the ice substitute cassette assembly in the insulated shipping container Allow the probe to equilibrate with the ice substitutes This may take 5 minutes If the ice substitutes are hard frozen the max min thermometer s current reading should be at least 0 oC Separate the laboratory and field copies of the COC Forms and Field Data Sheets Place the laboratory portions of the COC Forms the Field Data Sheets and the data storage device for all the samples in a second 9 x 12 plastic shipping bag Retain the field copies 6 21 FRM PEP Field SOP Section 6 Revision 2
49. substitutes max min thermometers and preprinted express shipping labels for each audit in the trip Place the equipment into the vehicle and secure it to minimize movement of the main unit and the filter cassettes Ideally the sampling unit should be placed face down in the vehicle to minimize movement Park vehicle at least 100 ft from and downwind of the sampling location Transportation of Equipment to the Sampling Platform Siting and Placement Upon arriving at the sampling site l Visit the actual location on the sampling platform where the portable sampler will be set up The reporting organization representative should indicate this location or it should have been marked in advance Place the PEP sampler to meet the following siting criteria The PE sampler must have unobstructed air flow for a minimum of 1 meter in all directions The sampler inlet will be placed at a height of 2 to 15 meters above ground level 2 7 meters if the routine sampler is designated as a micro scale sampler If the PE sampler is collocated with any other particulate matter sampler the horizontal spacing between sampler inlets must be greater than 1 meter for other PM samplers and greater than 2 meters for total suspended particulate TSP and PM y high volume samplers All samplers must be within 4 meters of each other In cases where several samplers are on site and all collocation criteria can not be met ensure that the PE
50. the FS as part of field operations but has been included for the use of experienced sampler repair personnel to correct problems that might have been found when the barometric pressure verification was performed see SOP PEPF 5 Section 5 3 Barometric Pressure Verification 10 1 2 Summary of Method This procedure involves using a small syringe to increase or decrease pressure on the barometric pressure sensor The resulting pressure is compared to a NIST traceable reference barometer and the internal circuitry of the sampler is adjusted to make the sampler s readout match the reference barometer 10 1 3 Definitions Appendix A contains a glossary of terms used in the PEP 10 1 4 Personnel Qualifications This procedure is intended for experienced sampler repair personnel and or metrology laboratory personnel 10 1 5 Cautions m Protect all types of barometers from mechanical shock and sudden changes in pressure A barometer subjected to either of these events must be recalibrated by comparing it to a laboratory mercury column barometer or other NIST traceable pressure standard The barometer is then adjusted to specifications or an offset correction is established Minimize the vertical and horizontal temperature gradients across any barometer and avoid direct sunlight drafts and vibrations 10 1 6 Equipment and Supplies The following equipment and materials are required for the barometric pressure verification calibration proc
51. the mean Supplier Any individual or organization furnishing items or services or performing work according to a procurement document or a financial assistance agreement An all inclusive term used in place of any of the following vendor seller contractor subcontractor fabricator or consultant Surrogate spike or analyte A pure substance with properties that mimic the analyte of interest It is unlikely to be found in environmental samples and is added to them to establish that the analytical method has been performed properly Surveillance quality Continual or frequent monitoring and verification of the status of an entity and the analysis of records to ensure that specified requirements are being fulfilled Technical Systems Audit TSA A thorough systematic on site qualitative audit of facilities equipment personnel training procedures recordkeeping data validation data management and reporting aspects of a system Technical review A documented critical review of work that has been performed within the state of the art The review is accomplished by one or more qualified reviewers who are independent of those who performed the work but are collectively equivalent in technical expertise to those who performed the original work The review is an in depth analysis and evaluation of documents activities material data or items that require technical verification or validation for applicability correctness a
52. the sensor board 5 Compare the displayed readings to that of the total immersion thermometer Adjust the OFST trimmer pot until the readings agree within 0 1 C 6 Repeat this procedure for the other temperature sensor if it was also out of specification 7 Record the adjusted readings in the Final Readings section of the Temperature Sensor Multipoint Verification Calibration Data Sheet 8 Replace JP4 and then observe indicated temperatures of the BGI and the NIST traceable thermometer Record this information in the Reverification Results section of the Temperature Sensor Multipoint Verification Calibration Data Sheet 10 2 8 References 1 BGI Inc 1998 PO200 Air Sampler Instruction Manual May 2 BGI Inc 1998 PQ200A Audit Sampler Appendix H in PQ200 Air Sampler Instruction Manual August 3 U S EPA Environmental Protection Agency 1998 Monitoring PM2 5 in Ambient Air Using Designated Reference or Class I Equivalent Methods Section 2 12 in Quality Assurance Handbook for Air Pollution Measurement Systems Volume II Part II April draft 10 13 FRM PEP Field SOP Section 10 Revision 2 Date 9 30 2006 This page intentionally left blank 10 14 FRM PEP Field SOP Section 10 Revision 2 Date 9 30 2006 Section 10 2 Temperature Multipoint Verification Calibration Field Data Forms 10 15 FRM PEP Field SOP Section 10 Revision 2 Date 9 30 2006 This page intentionally left blank
53. 00 Air Sampler Instruction Manual August 3 U S EPA Environmental Protection Agency 1998 Monitoring PM2 5 in Ambient Air Using Designated Reference or Class I Equivalent Methods Section 2 12 in Quality Assurance Handbook for Air Pollution Measurement Systems Volume II Part II April 5 20 FRM PEP Field SOP Section 5 Revision 2 Date 9 30 2006 5 3 Flow Rate Verification 5 3 1 Scope and Applicability NOTE The following information is applicable to the BGI Model PQ200A portable FRM sampler and the BGI Delta Cal verification device Specific information herein may not be applicable to other makes and models of equipment Refer to Appendix E for directions on using an alternate verification devices Each reference or Class I equivalent PM 5 sampler includes a specially designed sample air inlet a size fractionating impactor and a sample flow rate control system The particle size discrimination characteristics of both the inlet and the impactor are critically dependent on specific internal air velocities a change in velocity will result in a change in the nominal particle size collected These velocities are determined by the actual volumetric flow rate of the sampler In addition the total volume of air sampled is determined from the measured volumetric flow rate and the sampling time The mass concentration of PM 5 in the ambient air is computed as the total mass of collected particles in the PM 5 size range divide
54. 00 LEAK TEST In Progress screen will be displayed Ensure that the flow path is sealed i e the valve on the flow rate adapter is closed and the cam is rotated fully clockwise to seal the WINS and filter assembly securely in place and press SELECT to begin evacuating the system 5 The PQ200A will automatically evaluate the performance of the system and report whether the system passed or failed the leak test The pump will come on and begin to pull a vacuum on the system When a vacuum in excess of 75 cm water is attained the pump will turn off and a timer will begin to count for 2 minutes The initial locked pressure is displayed on the left side of the screen This pressure reading will be a number in excess of 75 cm of the water column Enter the initial pressure in the place provided on the Field Data Sheet Appendix C NOTE Older software firmware versions performed leak checks for 10 minutes 6 In order to pass the test the actively displayed differential system pressure shown on the right side of the screen as SP must not drop by more than 5 cm water during the 2 minute time interval or 10 cm water if using a 10 minute time interval This is equivalent to the 80 mL min acceptance criteria stated in related QA documents At the end of the 2 minute period the BGI PQ200A panel display will indicate whether the sampler passed or failed the 5 17 FRM PEP Field SOP Section 5 Revision 2 Date 9 30 2006 leak test Re
55. 1 the stronger the linear relationship between the two i e the better the correlation Values close to zero suggest no correlation between the two variables The most common correlation coefficient is the product moment a measure of the degree of linear relationship between two variables Data of known quality Data that have the qualitative and quantitative components associated with their derivation documented appropriately for their intended use documentation is verifiable and defensible Data Quality Assessment DQA The scientific and statistical evaluation of data to determine if data obtained from environmental operations are of the right type quality and quantity to support their intended use The five steps of the DQA Process include 1 reviewing the Data Quality Objectives DQOs and sampling design 2 conducting a preliminary data review 3 selecting the statistical test 4 verifying the assumptions of the statistical test and 5 drawing conclusions from the data Data Quality Indicators DQIs The quantitative statistics and qualitative descriptors that are used to interpret the degree of acceptability or utility of data to the user The principal data quality indicators are bias precision accuracy bias is preferred comparability completeness and representativeness Data Quality Objectives DQOs The qualitative and quantitative statements derived from the DQO Process that clarify a study s technical and q
56. 2 Travel Case No 2 for inlet and accessories 4 5 FRM PEP Field SOP Section 4 Revision 2 Date 9 30 2006 PROTECTIVE T Figure 4 3 Travel Case No 3 for gill screen and accessories 4 6 FRM PEP Field SOP Section 4 Revision 2 Date 9 30 2006 4 1 7 4 1 7 1 Procedures Transportation of Equipment to the Site The portable FRM samplers will normally be transported with the transfer standards and other tools and equipment Use the main unit and the three travel cases to transport the portable samplers safely and securely and to minimize the effects of rough handling The PEP encourages the use of ground transportation to sites due to the nature of the sampling equipment the possibility of rough handling during air transportation and the cost of shipping Observe the following guidelines in transporting equipment for the PEP 4 1 7 2 Prior to leaving consider the number of sites to be visited and take an inventory of the field equipment to Determine how many portable samplers will be required for the trip Take at least one additional portable sampler as a spare Inventory each travel case to ensure all parts are present and in acceptable condition for use Ensure that there are sufficient filter cassettes for each routine field blank and collocated sample planned for the trip Pack extra filter cassettes in case of damage or contamination Ensure there are enough field transport containers ice
57. 2006 Section 10 1 Barometric Pressure Multipoint Verification Calibration Field Data Forms 10 7 FRM PEP Field SOP Section 10 Revision 2 Date 9 30 2006 This page intentionally left blank 10 8 FRM PEP Field SOP Section 10 Revision 2 Date 9 30 2006 Barometric Pressure Multipoint Verification Calibration Data Sheet Use this form when a sampler is scheduled for multipoint verification or recalibration or because of an invalid single point verification check Sampler No Sampler Make Model Reason for multipoint procedure failed verification check scheduled calibration Original Verification Results Fill out this section only if this multipoint procedure is being done because an on site single point verification failed Verification is done at ambient pressure Verif Std Make Model Serial No Location Field Site ID or Laboratory Operator or FS Reading mmHg Sampler a Transfer Standard b Difference a b Initial Readings Use this section to record multipoint verification readings and or readings taken before the sampler is recalibrated Calib Std Make Model Serial No Location Field Site ID or Laboratory Operator or FS Reading mmHg Sampler a Transfer Standard b Difference a b 1 Ambient P 3 Elevated P Final Readings Record readings after the sampler s calibration response has been adjusted Fill out this section only when perfor
58. 5 FRM PEP Field SOP Appendix A Revision 2 Date 9 30 2006 Research development demonstration The systematic use of the knowledge and understanding gained from research and directed toward the production of useful materials devices systems or methods including prototypes and processes Round robin study A method validation study involving a predetermined number of laboratories or analysts all analyzing the same sample s by the same method In a round robin study all results are compared and used to develop summary statistics such as interlaboratory precision and method bias or recovery efficiency Ruggedness study The carefully ordered testing of an analytical method while making slight variations in test conditions as might be expected in routine use to determine how such variations affect test results If a variation affects the results significantly the method restrictions are tightened to minimize this variability Scientific method The principles and processes regarded as necessary for scientific investigation including rules for concept or hypothesis formulation conduct of experiments and validation of hypotheses by analysis of observations Self assessment The assessments of work conducted by individuals groups or organizations directly responsible for overseeing and or performing the work Sensitivity The capability of a method or instrument to discriminate between measurement responses repr
59. 5 Sampler Maintenance and Cleaning Field Data Forms FRM PEP Field SOP Section 6 Revision 2 Date 9 30 2006 This page intentionally left blank 6 30 FRM PEP Field SOP Section 6 Revision 2 Date 9 30 2006 Maintenance and Repair Following Every 10 Run Event Monitor Date FS Clean sampler inlet surfaces Disassemble main first stage size selective inlet use a soft brush wipes and water alcohol to clean the surfaces Check O ring wipe dry and reassemble Clean the downtube Use wooden dowel to push moistened wipes through the tube covering the entire interior surface Allow to dry Check O rings Clean WINS impactor housing and impactor jet surfaces Inspect opened impactor housing Wipe down surfaces with wipes Use pipe cleaner to clean out impactor jet Check O rings Clean interior of sampler case Wipe down interior surfaces with moistened wipes Check all remaining O rings Clean cooling fan and filter Check that fan operates and that no debris is caught in fan box Check that filter is in place and that it is not damaged or due for replacement Clean and inspect transport cases Remove any trash and wipe out if necessary Check that transport cases for signs of excessive wear and re glue loose boards or cushioning Check transport case inventory Comments Notes FRM PEP Field SOP Section 6 Revision 2 Date 9 30 2006 Quarterly Maintenance and Repair Monitor Date FS
60. 9 Filter Cassette Handling Filter cassettes will remain capped in the 3 x 5 antistatic filter cassette bags until they are ready to be put into the portable sampler The filter cassette bags will remain in the 9 x 12 self sealing shipping bags until the cassettes are ready to be loaded into the sampler 3 4 FRM PEP Field SOP Section 3 Revision 2 Date 9 30 2006 Refer to SOP PEPF 6 Section 6 1 Conducting the Filter Exposure for instructions on filter handling during setup and sampling 3 1 9 Filter Cassette Storage 3 1 9 1 Storage Prior to Transportation to the Field 1 Store all unused filter cassettes in one clean container such as those used for post sample shipping Place the container in a secure area to avoid tampering by unauthorized individuals The unused cassettes will remain capped in the 3 x 5 antistatic filter cassette bags The sealed filter cassette bags will be stored in the 9 x 12 self sealing shipping bags 2 Check COC dates and remove any filter cassettes from the container mentioned in Step 1 that have not or will not be used by the date listed in the Date This Filter Must be Used by section of the COC Form Place a check mark in the Expired Filter not used box on the COC Form 3 Send the expired filter cassette and its COC Form back to the national weighing laboratory 3 1 9 2 Storage of Unused Filter Cassettes During Field Transport 1 During transportation to the fiel
61. 9 5 9 1 3 Data Retention Archive csssscccscccssesseocssccsccesvvsscccsccesocessveccecnscesoccsvvnccecacessossssntacessos vo 9 8 9 1 4 References wat ad etend e tv elden AR A oa le LEUR 9 8 Tables 9 1 PM Reporting Package Information sssesseeeseeeee eene nennen enne nennen ennt 9 3 9 2 Field Measurements cscccscccccssoosscsesccocsessoocsecesvcevseesectcccsseceeseebecssecoseeeesenbecteceesoveesvabecessobesssscteracess 9 7 9 1 FRM PEP Field SOP Section 9 Revision 2 Date 9 30 2006 This page intentionally left blank 9 2 FRM PEP Field SOP Section 9 Revision 2 Date 9 30 2006 91 Information Retention 9 1 1 Scope and Applicability The Federal Records Act 44 U S C 31 and other statutes require all federal agencies to create records that document their activities file records for safe storage and efficient retrieval and dispose of records according to Agency schedules This SOP defines which records are critical to the project what information needs to be included in reports and which data reporting format and document control procedures should be used The following information describes the document and records procedures for the PEP field activities In EPA s QAPP regulation and guidance EPA uses the term reporting package This term is defined as herein as all the information required to support the concentration data reported to EPA which includes all of the required da
62. A 14 FRM PEP Field SOP Appendix A Revision 2 Date 9 30 2006 Readability The smallest difference between two measured values that can be read on the microbalance display The term resolution is a commonly used synonym Readiness review A systematic documented review of the readiness for the start up or continued use of a facility process or activity Readiness reviews are typically conducted before proceeding beyond project milestones and prior to initiation of a major phase of work Record quality A document that furnishes objective evidence of the quality of items or activities and that has been verified and authenticated as technically complete and correct Records may include photographs drawings magnetic tape and other data recording media Records schedule A records schedule constitutes EPA s official policy on how long to keep Agency records retention and what to do with them afterwards disposition Reference http www epa gov records policy schedule Also see file plan Recovery The act of determining whether or not the methodology measures all of the analyte contained in a sample Remediation The process of reducing the concentration of a contaminant or contaminants in air water or soil media to a level that poses an acceptable risk to human health Repeatability 1 A measure of the ability of a microbalance to display the same result in repetitive weighings of the same ma
63. Agency 1998 Monitoring PM2 5 in Ambient Air Using Designated Reference or Class I Equivalent Methods Section 2 12 in Quality Assurance Handbook for Air Pollution Measurement Systems Volume II Part II April draft 3 SPK Druck User s Manual for the digital absolute pressure indicator Model DPI 705 FRM PEP Field SOP Appendix E Revision Date 9 30 2006 Appendix E 3 Temperature Verification using VWR Digital Thermometer E 3 1 Scope and Applicability This section applies to verifying the temperature measurement system for the FRM PE sampler Operations covered in this SOP include verification checks for the two temperature sensors in the BGI PQ200A unit E 3 2 Summary of Method Ambient and filter temperature sensors are each verified at a single point using an external temperature standard of known NIST traceable accuracy If an excessive difference is observed a multipoint verification calibration of the temperature sensor may be required see SOP PEPF 10 Multipoint Verifications and Calibrations E 3 3 Definitions Appendix A contains a glossary of terms used in the PEP E 3 4 Personnel Qualifications Personnel who conduct the FRM PEs must have passed the annual written and hands on practical training examinations for the field component in the PM FRM PEP E 3 5 Cautions m Be sure that the temperature reference standard used to verify the instrument s sensors has been calibrated against a NIST certified standard w
64. Cal and DeltaCal when used for all three standards PQ200A PEP E Verifi cation Checks Leak Check Leak lt 5 See ae e J e Bar Pressure Criteria Std Pressure Sampler Pressure VerficaonOK Temperature Criteria Std Temp Sampler Temp VenfcaionOK Flow Rate Verification Audit Standard Cea StandardFR SamplerFR VerficatinoK Design Flow Verification OK Rate Q Ohek 1583 Q 1750 tom 667pm O ves Ono Indicate only the final result F Te check after all trouble shooting has done Document troubleshooting in the Notes section below andor in the field notebook If troubleshooting is unsuccessful the sampler must be recalibrated or repair red before conducting a sampling event Fill out a new Field Data Sheet for the replacement sampler Exposure Data Routine Filter Cassette ID Cassette Retrieval Date Time EmpedTme E Fiter integrity OK D Yes D No describe Total Votame Start Date Time Data Download OK No describe Stop Date Time Temperature C Max Min Bar Pressure mm Hg y Min Field Blank Cassette ID Sampler Flags Trip Blank Cassette ID Field Flags Make sure to add EST flag in Sampler Flags if runtime is outside of 1380 1500 minute range Notes 5 37 FRM PEP Field SOP Section 5 Revision 2 Date 9 30 2006 This page intentiona
65. Laboratory SOP In addition to the good laboratory practices GLPs that must be followed the following activities must also be observed m Adherence to the vendor s operations manual for the proper operation of the weighing devices including the proper assembly transport calibration and operation of the microbalances m Adherence to the SOPs for this program m Adherence to the standards principles and practices outlined in the PEP QAPP m Completion of the required certification training program m Special attention to any activity involving filter handling e g pre sampling equilibration weighing post sampling equilibration transport This area contains the greatest potential for measurement uncertainty and care must be given to the proper handling of the 46 2 mm Teflon filter used in the PE XIX FRM PEP Field SOP Introduction Revision 2 Date 9 30 2006 Pre sampling Weighing Filters will be received from EPA and examined for integrity based upon EPA approved SOPs Filters will be enumerated for data entry Filters will be equilibrated and weighed according to SOPs Filters will be prepared for field activities or stored according to SOPs The laboratory will develop and maintain shipping receiving supplies and consumables including containers cold packs max min thermometers and COC requirements documentation Post sampling Weighing Filters will be received in the laboratory checked for integrity e g damag
66. M PEP Field SOP Section 1 Revision 2 Date 9 30 2006 This page intentionally left blank 1 2 FRM PEP Field SOP Section 1 Revision 2 Date 9 30 2006 1 1 Overview of FRM Performance Evaluation Field Activities 1 1 1 Scope and Applicability This Standard Operating Procedure SOP applies to performing field operations for the Federal Reference Method FRM Performance Evaluation Program PEP and provides an overview of the detailed SOPs that follow 1 1 2 Summary of Method A Performance Evaluation PE is used to determine the total bias for PM collection and gravimetric analysis This type of event involves collocating a portable FRM sampler adjacent to a monitoring site s routine sampler and sampling for a 24 hour period The concentrations measured by the two samplers are then compared to assess bias FRM PEs will be conducted as follows Primary quality assurance organizations with 5 or less PM 5 monitoring sites are required to have 5 valid audits per year distributed across the 4 quarters primary quality assurance organizations with greater than 5 sites are required to have 8 valid audits per year distributed across the 4 quarters 100 percent completeness meaning whatever it takes to get 5 or 8 valid samples All samplers subject to an audit within 6 years Special priority will be given to those sampler locations documented or expected to have concentrations near the annual National Ambient Air
67. O Yes No describe Flow Rate Lpm Q 16 7 Avg Start Date Time PSY Data Download OK No describe en CT O emer 5 Trip Blank Cassette ID reta gs LGaicestedGassete xj Make sure to add EST flag in Sampler Flags if runtime is outside of 1380 1500 minute range Notes Form FDS C 9 FRM PEP Field SOP Appendix C Revision 2 Date 9 30 2006 Barometric Pressure Multipoint Verification Calibration Data Sheet Use this form when a sampler is scheduled for multipoint verification or recalibration or because of an invalid single point verification check Sampler No Sampler Make Model Reason for multipoint procedure failed verification check scheduled calibration Original Verification Results Fill out this section only if this multipoint procedure is being done because an on site single point verification failed Verification is done at ambient pressure Verif Std Make Model Serial No Location Field Site ID or Laboratory Operator or FS Reading mmHg Sampler a Transfer Standard b Difference a b Initial Readings Use this section to record multipoint verification readings and or readings taken before the sampler is recalibrated Calib Std Make Model Serial No Location Field Site ID or Laboratory Operator or FS Reading mmHg Sampler a Transfer Standard b Difference a b
68. OFF Hold down the pushbutton While holding the pushbutton down turn the power switch ON When the red light turns on release the button When erased all three lights will flash 2 times in unison and 1 time in series The unit is now cleared and ready for new downloads 6 18 FRM PEP Field SOP Section 6 Revision 2 Date 9 30 2006 GREEN YELLOW RED OF BGI INCORPORATED WALTHAM MA 02451 781 891 9380 DATATRANS Figure 6 3 Datatrans 6 19 FRM PEP Field SOP Section 6 Revision 2 Date 9 30 2006 6 3 Filter Packing and Shipment 6 3 1 Scope and Applicability This procedure will describe packaging the sampled filter cassettes into shipping containers and transporting them to the national weighing laboratory 6 3 2 Summary of Method Ideally PM filter cassettes should be removed from the sampler within 48 hours of the end of the collection period and shipped with 8 hours of sample removal The sampled cassettes Field Data Sheets COC Forms and portable data storage devices will be packed with ice substitutes and sent to the national laboratory by express courier using next day air delivery To ensure the timely receipt of the samples at the laboratory shipments should be made only on Mondays through Thursdays and weekend shipments should not be made Note that the FS should ship the exposed filters within 8 hours of recovery on Mondays through Thursdays and as soon as possib
69. PM FRM PEP A technical systems audit TSA of the FS may replace the hands on practical examination 8 2 5 Procedure The national weighing laboratory will generate a Form FDV for each Regional Office This form may be in hard copy or electronic spreadsheet format and will include the Filter ID Cassette ID Filter Type and Sample Date for samples from that Region Once started new data will be added monthly to provide a complete record for the year 8 9 FRM PEP Field SOP Section 8 Revision 2 Date 9 30 2006 Between the second and third Monday 10 calendar day of each month the national weighing laboratory will post data on its website for review by the Regional COR s and FS s This will include an electronic PED data report the Field Data Sheet information for all available data from the previous data shipment prior month and the FDV Form The laboratory will keep a record of each monthly data shipment to the Regions based on Filter ID The FS will need his or her copies of the COC Forms Form COC and Field Data Sheets as well as an electronic or hard copy version of the portable sampler data The FS will not be asked to check data that is automatically transferred from the sampler only values e g cassette ID AQS Site ID including POC if known flags run date that are entered manually will require inspection Table 8 3 identifies the parameters that should be reviewed for both sets of data sent to the field
70. Quality Standard NAAQS for PM 40 CFR Part 58 Appendix A Section 3 5 The basic operations involved with conducting the field portion of the FRM PEP are described in the SOP sections contained in this document 1 1 3 Definitions Appendix A contains a glossary of terms used in the PEP 1 1 4 Health and Safety Warnings To prevent personal injury all personnel must heed any warnings associated with the installation and operation of the PM 5 sampler and any supporting equipment and supplies Specific health and safety warnings will generally be found at the point in the operating manual or troubleshooting guide where they are most applicable 1 1 5 Cautions m Because the portable FRM PM sampler will be moved from site to site it is of critical importance that it be maintained and calibrated as required and that all aspects of its operation be checked and verified after it is set up at each new site To function as a reliable standard of comparison the sampler s operational parameters must be kept within tight control limits Consequently procedures for verifying a portable FRM sampler s calibration and operability are an important part of the field SOPs 1 3 FRM PEP Field SOP Section 1 Revision 2 Date 9 30 2006 1 1 6 The FRM PM 5 sampler will be installed and dismantled many times in the course of the PE trips and caution must be taken to install and maintain the sampler properly to prevent damage Be particular
71. SOPs A brief summary of the field activities follows m One fully trained FS will transport a portable PM FRM PE sampling device to an established PM site which shall be located at any of the SLAMS NAMS sites within each EPA Region m The FS will assemble the instrument collocate the sampler perform verifications install a filter cassette and operate the instrument following EPA requirements midnight to midnight local standard time m If scheduling allows the FS will leave this location to set up an additional 24 hour PE sampling device at another routine sampling location If the schedule does not allow for another set up the FS may perform additional activities at the site The FS may also perform any required maintenance or repair of the portable PM 5 sampling device followed by a calibration verification m The FS will return to each site after the 24 hour sampling time download the stored electronic monitoring data remove and properly store the filter for transport and disassemble the instrument m The FS will properly package the filter cassette Field Data Sheets COC Forms and data storage media following the SOPs for shipment to the predetermined weighing laboratory Laboratory Activities The FRM PE also requires extensive laboratory activities including filter handling equilibration weighing and data entry management and archival Specific and detailed instructions can be found in the PEP QAPP and the FRM PEP
72. Sampling Event Information X eseb mpg SiNae FRMSemperSeiNo ME AECI emp ans CY s Tae A MN E VENEN SSCS Monitoring Site Criteria OK 0 Yes No describe Use this line for multi standard instruments e g BGI TriCal and DeltaCal when used for all three standards PQ200A PEP Sampler Verifi cation Checks LeakCheck Criteria BeginningP Endinge Verificationok External Leak Change lt 5 ERE Hei E eem Bar Pressure Criteria Std Pressure Sampler Pressure Verification OK Temperature Criteria Std Temp Sampler Temp VerficaionOK Ambient Sensor 2C Oes Uno Flow Rate Verification Audit Standard Criteria Standard FR Sampler FR Verification OK FR Check lt 4 difference Design Flow Criteria 594 Standard FR Design FR Verification OK Rate Q Check 15 83 lt Q lt 17 50 16 67 Lpm Indicate only the final result of the check after all troubleshooting has been done Document troubleshooting in the Notes section below and or in the field notebook If troubleshooting is unsuccessful the sampler must be recalibrated or repaired before conducting a sampling event Fill out a new Field Data Sheet for the replacement sampler Exposure Data Routine Filter Cassette ID PY Cassette Retrieval Date Time Elapsed Time ET PS Filter Integrity OK
73. Sheet The two values should be within 10 mmHg Release the slight vacuum created by the syringe and apply pressure by pushing in on the syringe plunger until the NIST traceable barometer reads approximately 30 to100 mmHg higher than the ambient pressure Observe and record both values as Elevated P in the Initial Readings section on the Barometric Pressure Verification Calibration Data Sheet The two values should be within 10 mmHg 10 4 FRM PEP Field SOP Section 10 Revision 2 Date 9 30 2006 10 1 7 3 Multipoint Barometric Pressure Calibration 1 10 Release pressure from the system by removing syringe from the Tygon tubing the BGI and NIST traceable barometer now should read the ambient pressure Observe both readings and appropriately adjust the OFFSET pot until the ambient readings agree The OFFSET pot is located on the board beneath the pressure transducer Record both adjusted readings as Ambient P in the Final Readings section of the Barometric Pressure Verification Calibration Data Sheet Consult the sampler instruction manual for diagrams of the printed circuit boards if necessary Re attach the gas tight syringe to the last hose and draw back on the plunger to apply a light suction until the NIST traceable barometer reads approximately 100 mmHg below ambient pressure i e 660 mmHg if ambient pressure is 760 mmHg Clamp off the hose with a tubing clamp or the hemostats to prevent leakage and ho
74. Summary of Method A 3 Lab sends data and Field Data i D cum Verification validation Correction Figure 8 2 summarizes the field data TU AM HU M z Form Form FDV backto verification validation procedure Once a month fj si field office between the second and third week of the month the national weighing laboratory will send an electronic report of the data from the PED to each Region s COR and FS s This report will include the information 4 Field Scientists review data and 4 edit Form FDV and send entered electronically from the Field Data Sheets The Form FDV backto lab laboratory will also send the FS a Field Data Verification Validation Correction Form Form FDV The FS will review the field information affirm its EESTI validity by initialing the hard copy or electronic Form Weig D FDV indicate any necessary edits on Form FDV and LE 9 dee ee Saye and complete Form initial beside any edits The laboratory personnel En cons enel making the edit will initial after the edit has been oi DILE um completed The FS will summarize the data that 1s Figure 8 2 Field data verification validation flow validated in monthly reports to the COR 8 2 3 Definitions Appendix A contains a glossary of the terms that will be used in the PEP 8 2 4 Personnel Qualifications Personnel who conduct the FRM PEs must have passed the written and hands on practical training examinations for the field component in the
75. United States Office of Air Quality September Environmental Protection Planning and Standards 2006 Agency Research Triangle Park NC 27711 Air SEPA Quality Assurance Guidance Document Method Compendium Field Standard Operating Procedures for the PM 5 Performance Evaluation Program This page intentionally left blank ii Foreword This document describes detailed standard operating procedures SOPs for the field activities of the PM Federal Reference Method FRM Performance Evaluation Program PEP It is the second major revision of this material and can be identified by the September 2006 distribution date The original was developed in 1998 and the first major revision was issued in 2002 The document was originally developed with the assistance of the various workgroups that are responsible for implementing or overseeing the field aspects of the PEP including state and local organizations that have a vested interest in the quality of routine ambient air monitoring data The personnel involved in these workgroups are listed in the acknowledgments As the program has matured both field scientists and lab support personnel with operational experience have suggested several refinements to the myriad of procedures The strengths and limitations of the samplers and instruments are well known and we now know which maintenance and repair issues to engage or refer to the manufacturers Finally we have attempted in this re
76. actor filters po Sample shipping containers coolers MEE Custody seals tape or stickers o A BGI preferred Cold packs ice substitutes 36 box Electric transport cooler with 12 volt to ac transformer Globe Mart 5615 807 FRM Operations Ma Fiaa noso A Dat storage meda Ge deem CD or USB FRM PEP Field SOPs this document pio Dos Sres prepa Laptop computer with PQ200A jb conrolsohware Cables for connecting the data download device to the portable FRM sampler akin W 9BTONE cetularphone Markers indelible Sharpees Ultrafine Mounting Eauipment ana Taos id Ladder rope for oising omne Magnetic compass or other means of determining site Forestry Suppliers 37177 Suunto Partner II orientation Hand truck or cart with wheels and straps for transporting equipment Bubble level for checking the portable FRM sampler Mayes torpedo 10198 2 4 FRM PEP Field SOP Section 2 Revision 2 Date 9 30 2006 PEP Field Equipment and Supplies Vendor Catalog Wooden shims or other means for leveling the portable FRM sampler Too box wit basie tool cling te Flowing Aen wrenches net dandy iP NE Pies mutt sizes andes NK DAT Ec canam cc S Bewaue Flashlight with spare batteries Unicor Heavy duty grounded weatherproof electrical extension cord with multiple outlets 25 ft length Heavy duty grou
77. ampler disassembly which occurs after sample exposure and data collection have been completed This section contains materials specific for the BGI PQ200A air sampler and may not be applicable to other sampler makes and models 6 4 2 Summary of Method The method for disassembly is essentially the reverse of assembly As with assembly it is important to follow proper procedures to avoid damage to and minimize wear and tear on the sampler 6 4 3 Definitions Appendix A contains a glossary of terms used in the PEP 6 4 4 Personnel Qualifications Personnel who conduct the FRM PEs must have attended an initial training course which includes lectures demonstrations hands on practice a written exam for which a passing score of 80 is achieved and a hands on practical training examination Annual recertification requirements include a written and hands on practical training examination A technical systems audit TSA of the FS may replace the hands on practical examination for annual recertification 6 4 5 Cautions 1 When the sampler is dismantled be sure to remove any debris adhering to the base or legs before storing the legs for transport To minimize contamination always pack the base or leg portion of the sampler apart from the sampler collection module If inadvertently transferred to the sample collection filter enclosure a small particle of dust or pollen will alter the sample weight dramatically 2 Care must be taken during h
78. ampling the sampler flow rate temperatures barometric pressure and clock must be successfully verified see SOP PEPF 5 Sampler Setup and Performance Verifications W Exercise care in handling unexposed and exposed filter cassettes m Never open the filter cassette or handle a filter directly m Strictly follow all procedures concerning labeling documenting and transporting filters in their cassettes to reduce the chance for measurement errors m Ensure that the portable computer or other data storage device used for downloading data is in good condition and that the battery is sufficiently charged 6 3 FRM PEP Field SOP Section 6 Revision 2 Date 9 30 2006 6 1 6 Equipment and Supplies BGI PQ200A Air Sampler COC Form Field Data Sheet Impactor well loaded with 37mm glass fiber filter and diffusion oil Pre weighed Teflon filter in cassette with metal filter caps in plastic resealable antistatic cassette bag 9 x 12 sealable plastic shipping bags Wm Marker indelible ink 6 1 7 Cassette Inspection Handle the cassette as indicated in SOP PEPF 3 Filter Cassette Receipt Storage and Handling Prior to working with cassettes clean your hands with alcohol wipes or clean water Allow hands to air dry 1 Keep filter cassettes capped and in the antistatic filter cassette bags The filter cassette bags should be stored in 9 x 12 self sealing shipping bags until the cassettes are ready to be loaded int
79. andling not to crack or break the water collector jar attached to the side of the inlet To minimize the chance of accidental breakage the glass water collector jar may be replaced with a plastic jar or wrapped with insulating tape to lessen the shock of rough handling 6 4 6 Procedure If the FRM sampler is being disassembled for transport to a new site follow these steps after the sample has been removed 1 Power the unit down and disconnect the electricity 2 Remove the WINS impactor 3 Clean the impactor well as described in Section 5 8 7 1 and return the impactor to Travel Case No 2 6 23 FRM PEP Field SOP Section 6 Revision 2 Date 9 30 2006 6 4 7 Ne 4 Place the transport cassette into the filter compartment and install an empty transport impactor well no oil or filter The BGI PQ200A air sampler should always be shipped or stored with a transport filter cassette in place 5 Close the filter chamber assembly by slowly rotating the handle clockwise 3 4 of a turn until the cam follower clicks into the indent on the cam Watch the filter cassette and WINS impactor to ensure that they are seated properly and that the filter chamber assembly closes securely 6 Disassemble the sampler in the reverse order of set up Section 5 1 7 Check the sampling site to ensure no equipment and supplies are left at the site References BGI Inc May 1998 PQ200 Air Sampler Instruction Manual BGI Inc 1998 PQ200A Aud
80. any obvious physical damage that could be responsible for the discrepancy including crimped or plugged tubing leading to the pressure sensor evidence of shipping damage such as bent or loose components a damaged pressure transducer or electrical problems From the Main screen take the PQ200A barometric pressure reading and compare it to that of the NIST traceable portable barometer Record initial ambient readings as Ambient P in the Initial Readings section if the barometer reads in inches multiply by 25 4 to obtain mmHg Remove the tubing attached to the P1 port of the PQ200A barometric pressure transducer sensor and attach a piece of rubber or Tygon hose to this port At the end of the hose attach a plastic T adapter and then attach pieces of hose to the other two ends of the T adapter Attach one of the hoses to the NIST traceable portable barometer s pressure inlet fitting Compare the ambient readings of the sampler and the portable barometer Attach a gas tight syringe to the last hose Draw back on the plunger to apply a light suction until the NIST traceable barometer reads approximately 100 mmHg below ambient pressure i e 660 mmHg if ambient pressure is 760 mmHg Clamp off the hose with a tubing clamp or the hemostats to prevent leakage and hold the pressure steady Observe and record both values as Reduced P in the Initial Readings section on the Barometric Pressure Verification Calibration Data
81. ap 7 Heavy duty rubber bands 6 20 FRM PEP Field SOP Section 6 Revision 2 Date 9 30 2006 Masking tape Packing tape Knife or scissors Two 9 x 12 plastic self sealing shipping bags 1 for cassettes 1 for the forms and portable data storage media E Portable data storage media e g 3 5 data diskette CD or USB flash drive 6 3 7 Procedure This procedure describes the method of packing and shipping the sampled cassettes When sampling is not occurring the cassettes should always be capped and remain in their 3 x 5 antistatic self sealing cassette bags This procedure creates a group of filter cassettes that are sandwiched between ice substitutes and wrapped in bubble wrap This package is held together by either heavy duty rubber bands or tape and is stored in a cooler 1 Group all of the 3 x 5 antistatic bags containing the capped sampled cassettes into one 9 x 12 plastic shipping bag and seal the bag Ensure that there is a one to one match of COC Forms to sampled cassettes For routine and collocated samples there must also be a one to one match between the cassettes and the Field Data Sheets Field blanks do not require a Field Data Sheet Also ensure that the data storage media contains routine and collocated data Select the next preprinted express courier label Record the air bill number in the Shipping from Field to Weighing Lab portion of each COC Form and complete the
82. arned rbe eden denderende lane E entree abn 10 3 10 1 6 Equmment and Supplies 4 tie ete rici ie etie Lee RE le 10 3 10 17 Procedure erede iere esce a Re n venie 10 4 101 8 References ee ab e Pete Pt cerei PR tei SEP te E dp tentes 10 6 10 2 Temperature Multipoint Verification Calibration seen nennen 10 11 10 21 Scope and Applicability eoe re exa rera 10 11 10 2 2 Summary of Method nm tete ree ete ertet ee rete iet ete estere ee 10 11 10 2 3 Definitions utente t e eps PER HERE De ete puce ro Soh sacl ua 10 11 10 2 4 Personnel Qualifications esses eene enne enne enne en nennen nennen nns 10 11 A irse ete e o Ree IDs de e Eee e p et eon 10 11 10 2 6 Equipment and Supplies ene dirette cepto eere Pepe teer hiene 10 11 10 2 7 Procedure zie eet Med deett oe ee tuo 10 12 10 2 8 amp References iia 10 13 10 1 FRM PEP Field SOP Section 10 Revision 2 Date 9 30 2006 Forms Barometric Pressure Multipoint Verification Calibration Data Sheet esse 10 9 Temperature Sensor Multipoint Verification Calibration Data Sheet sess 10 17 10 2 FRM PEP Field SOP Section 10 Revision 2 Date 9 30 2006 10 1 Barometric Pressure Multipoint Verification Calibration 10 1 1 Scope and Applicability This SOP applies to barometric pressure verification calibration for the BGI PQ200A sampler This procedure is not intended to be performed by
83. as above Mail Code PMD 3 D 4 706 355 8635 706 355 8552 312 353 4775 312 886 1972 281 983 2155 281 983 2146 913 551 7079 913 551 5127 303 312 6010 303 312 6336 415 972 3799 415 972 3812 Electronic Mail noah greg epa gov birch mike epa gov hamilton scott epa gov thakkar jay epa gov lay john epa gov ritter melvin epa gov bui thien epa gov brown harold epa gov copeland michael epa gov medrano tony epa gov plate mathew O epa gov fong rose epa gov FRM PEP Field SOP Appendix D Revision 1 Date 9 30 2006 REGIONS Region 10 USEPA Region 10 WAM 1200 Sixth Ave Chris Hall Seattle WA 98101 206 553 0521 hall christopher epa gov PO Christopher Pace USEPA Region 10 360 871 8703 pace christopher epa gov Manchester Laboratory 7411 Beach Drive East Port Orchard WA 98366 PEP Database AQS reporting PEP SOPs and training support Jennifer Lloyd RTI International 919 541 5942 mlCrti org Ed Rickman 3040 Cornwallis Rd 919 541 5908 eer rti org Linda Andrews PO Box 12194 919 541 6226 trog rti org RTP NC 27709 Standards recertification Jeff Nichol 919 990 8672 jsn rti org Jessie Deal 919 541 8967 jdeal rti org D 5 FRM PEP Field SOP Appendix D Revision 1 Date 9 30 2006 This page intentionally left blank D 6 FRM PEP Field SOP Appendix E Revision Date 9 30 2006
84. as the filter s intended for sampling installed in the sampler removed from the sampler without sampling stored in their protective containers inside the sampler s case at the sampling site until the corresponding exposed filter s is are retrieved and FRM PEP Field SOP Appendix A Revision 2 Date 9 30 2006 and returned for postsampling weighing in the laboratory where they are handled in the same way as an actual sample filter and reweighed as a quality control QC check to detect weight changes due to filter handling Field matrix spike A sample prepared at the sampling point i e in the field by adding a known mass of the target analyte to a specified amount of the sample Field matrix spikes are used for example to determine the effect of the sample preservation shipment storage and preparation on analyte recovery efficiency the analytical bias Field split samples Two or more representative portions taken from the same sample and submitted for analysis to different laboratories to estimate interlaboratory precision File plan A file plan lists the records in your office and describes how they are organized and maintained Reference http www epa gov records tools toolkits filecode for information on EPA s file plan guide Also see records schedule Filter chamber assembly As shown in Figures 5 6 and 5 7 this is referencing the mechanism in the interior of the BGI main unit This assembly
85. assessment Intro xvii 2 Performance Evaluation Program implementation summary Intro xviii 1 1 Field activities in relation to SOPs 1 1 6 2 1 Line of communication 2 2 15 2 2 Critical filter holding times 2 2 29 4 1 Travel Case No 1 with legs 4 4 4 4 2 Travel Case No 2 for inlet and accessories 4 4 5 4 3 Travel Case No 3 for gill screen and accessories 4 4 6 5 1 BGI PQ200A sampler legs installed 5 5 6 5 2 Back of main unit 5 5 7 5 3 Travel Case No 2 for inlet and accessories 5 5 12 5 4 Travel Case No 3 for gill screen and accessories 3 5 13 5 5 Exploded view of inlet unit 5 5 14 5 6 BGI PQ200A sampler with filter chamber assembly open 5 5 15 5 7 BGI PQ200A sampler with filter chamber assembly closed 5 5 15 5 8 Flow rate adapter 5 5 19 6 1 Filter cassette equipment and filter cassette in antistatic sample bag 6 6 4 6 2 Sampler control panel 6 6 8 6 3 Datatrans 6 6 19 8 1 Collocation scenario 8 8 7 8 2 Field data verification validation flow 8 8 9 ix FRM PEP Field SOP September 2006 AFC AIRS AMTIC APTI AQS CFR CMD CO COC COR CS DAS DQA DQOs EDO EMAD EPA ESAT FEM FRM FS GFCI GLP LA LAN MQAG MQOs NAAQS NAMS NERL NIST OAQPS ORD PC PE PEP PM PO PTFE Acronyms and Abbreviations Agency File Code Aerometric Information Retrieval System Ambient Monitoring Technology Information Center Air Pollution Training Institute Air Quality System Code of Federal Regulations Contracts Management Di
86. assist in training and certification activities and can be removed from the document and made readily available at the station where the activity takes place The SOP sections are labeled for reference as PEPF X where PEPF indicates the Performance Evaluation Program Field SOPs and X indicates the section number The SOPs follow the format for technical SOPs outlined in EPA s Guidance for the Preparation of Standard Operating Procedures SOPs EPA QA G 6 The QA G 6 requirements include the following topics A Scope and Applicability Summary of Method Definitions acronyms abbreviations and specialized forms used in the SOPs Health amp Safety Warnings Cautions Interferences Personnel Qualifications Apparatus and Materials Instrument or Method Calibration Sample Collection Handling and Preservation Sample Preparation and Analysis Troubleshooting Data Acquisition Calculations amp Data Reduction Computer Hardware amp Software TOBAZZP AHH Rat Hoo Data Management amp Records Management Prerequisites Training and Certification All field personnel funded by the OAQPS PEP work assignment must be trained and certified to perform the activities Training and recommendation for certification can be provided by the Regional COR or by OAQPS Background Reading Prior to implementing field activities field personnel are expected to be familiar with the documents listed in Table 1 The knowledge level is rated from
87. at the battery does not come in contact with the printed circuit board because physical damage may occur Secure the battery by using the metal restraining bar and threading the two wing nuts onto the studs Connect the color coded wires to the color coded terminals on the battery red on red black on black Connect and disconnect the red hot wire first Check that the connectors are seated properly on the circuit board It is possible for these connections to loosen during transport or while opening the front panel Proper connection of the battery can be confirmed by powering up the BGI unit prior to plugging in the AC adaptor If the unit powers up the battery is properly connected If the unit does not power up recheck the battery connections If it still does not power up the battery should be replaced Warning Conducting the sample run without a reasonably charged battery poses a risk of an incomplete sample run should there be a power failure Close the panel making sure all wires and cables are out of the way and reattach the two thumb nuts Leveling the Sampler Inspect the sampler to ensure that the inlet is not misaligned due to an improperly mounted downtube The downtube should be perpendicular to the top of the sampler s main case Make any necessary adjustments to the downtube mountings Adjust the PE sampler so that bubble level indicates that the top surface of the size selective inlet is horizontal Conduct t
88. ation validation during monthly PEP conference calls Table 8 3 Parameters to be checked on PED Data Report and Field Data Summary Report Field Name on Report Field Name on Form Form s PED Data Report PE Filter ID Filter ID Chain of Custody PE Cassette ID Filter Cassette ID Chain of Custody and Field Data Sheet Site AQS ID AQS Site ID Chain of Custody and Field Data Sheet Start Date Start Date Time Field Data Sheet PE Serial No Primary Site Sampler Serial No Chain of Custody Field Data Summary Report FS PEP Field Scientist Field Data Sheet FRM Sampler Serial Number FRM Sampler Serial No Field Data Sheet Date Sampling Date Field Data Sheet AQS Site ID AQS Site ID Field Data Sheet Temp Readout Serial Number Temp Trans Std Field Data Sheet Temp Probe Serial Number Temp Trans Std Field Data Sheet BP Serial Number BP Trans Std Field Data Sheet FR Pressure Serial Number Flow Rate Std Field Data Sheet Leak Check Beg Pressure Beginning P Field Data Sheet Leak Check End Pressure Ending P Field Data Sheet BP TD Pressure Std Pressure Field Data Sheet BP Samp Pressure Sampler Pressure Field Data Sheet Amb Temp Standard Std Temp ambient sensor Field Data Sheet Filter Temp Standard Std Temp filter sensor Field Data Sheet Amb Temp Sampler Sampler Temp ambient sensor Field Data Sheet Filter Temp Sampler Sampler Temp filter sensor Field
89. ay need to run for 48 hours to obtain 6 ug of total mass gained The start time can be adjusted e g noon to noon to accomplish multiple sampling events in a shorter time frame The samplers will be placed within 1 4 meters of each other and their inlets will be within 1m of the vertical height It is suggested that these samplers run for 3 sampling events minimum two events to provide enough data to ensure that the results are repeatable over several days The filters will be sent to the national weighing laboratory for processing using normal procedures described in the PEP Field SOPs Under this option the final collocation study must be the annual collocation of all samplers for the Region It is conducted at the end of the calendar year in which the PEP audits and previous collocation events have been performed Once a Month Collocation Option 2 If Quarterly collocations with all of a Region s PEP samplers is not an option The FS may choose to collocated one or more of his or her samplers either together in a parking lot study or at an FRM site which is preferred This is often referred to as a paired collocation although two or more PEP samplers may be collocated at a time The goal is to include all PEP samplers in the collocation rotation but 1f space is limited which may occur at FRM sites give priority to the most frequently used samplers In the case of collocation at an FRM site or a parking lot the FS should select sites tha
90. ay not be applicable to other sampler makes and models 5 6 2 Summary of Method After the routine verifications have been performed the FS needs to attach the inlet assembly install the WINS impactor assembly and complete the sampler installation The FS will then be ready to begin sample filter handling 5 6 3 Definitions Appendix A contains a glossary of terms used in the PEP 5 6 4 Personnel Qualifications Personnel who conduct the FRM PEs must have attended an initial training course which includes lectures demonstrations hands on practice a written exam for which a passing score of 80 is achieved and a hands on practical training examination Annual recertification requirements include a written and hands on practical training examination A technical systems audit TSA of the FS may replace the hands on practical examination for annual recertification 5 6 5 Procedure 5 6 5 1 Attaching the Inlet Assembly 1 Remove the main first stage size selective inlet assembly and the downtube from Travel Case No 2 see Figure 5 3 2 Inspect the main size selective inlet assembly for obvious missing pieces or damage see Figure 5 5 3 Examine the two O rings on the interior of the bottom end of the downtube that mates with the open tube on the top of the sampler case Figures 5 2 and 5 3 Ensure that the O rings are present and in good condition and that the interior of the downtube is clean and clear of any debris 4 E
91. bilities Printer Field Communications Notebook Writing utensils Forms Phone Communication Form COM 1 Monthly Progress Report COM 2 22 5 Phone Communications 2 2 5 1 Non routine Calls A call may be initiated by the COR s the FS or the laboratory at any time to discuss issues related to the PEP During the conversation the Phone Communication Form COM 1 in the Field Communications Notebook will be used by the FS to record the highlights of the conversation Notes will include the following Date Time Personnel involved Issue s Decision s Follow up action s Follow up action responsibility Follow up action completed by date If follow up action is required by the FS the actions will be included in the monthly progress reports see Section 2 2 6 At a minimum the FS will keep the original hardcopy in the Field Communications Notebook The FS may also choose to keep an electronic record of this information on a PC 2 2 5 2 Field Communications Field communications can take place either by phone or e mail Phone messages or conversations will be recorded in the Field Communications Notebook E mail messages should be printed and stored in the Field Communications Notebook NOTE The FS must document communications however there is some flexibility in exactly how it can be done The COM Forms are a guide and may be used and archived as described above or as the FS sees fit The FS is not required to hav
92. ble i e the following Monday if the samples were recovered on a Friday If a shipment can not occur within these guidelines the FS must have the chilled package shipped within 4 days of recovery 14 Call or e mail the LA to report a sample shipment on the day of the shipment The communication should include your name the date the airbill number and the number of containers in the shipment If for some reason the sampled cassettes cannot be shipped on the day of filter recovery complete Steps 1 through 12 above and use the following procedures for storing post sampled filter cassettes at the field office a Unpack the frozen ice substitutes from the post sample shipping container and place them in the freezer b Remove the 9 x 12 plastic shipping bag containing the COC Form Field Data Sheets and the data storage media from the post sample shipping container and secure it in a safe place c Remove the top from the shipping container and place the container in the refrigerator to cool the sampled filter cassettes to 4 C The cassettes will remain capped in the 3 x 5 antistatic filter cassette bags Leave the filter cassette bags in the 9 x 12 self sealing shipping bags d When the cassettes are ready to be shipped complete steps 13 and 14 above 6 22 FRM PEP Field SOP Section 6 Revision 2 Date 9 30 2006 6 4 Sampler Disassembly 6 4 1 Scope and Applicability This section describes the procedure for s
93. cenario 2 3 When conducting a Once a Month Collocation at a SLAMS NAMS site where a state local primary sampler is running enter the state local primary sampler make model and serial number on the COC Form for the routine PEP sampler Enter the make model and serial number of the routine PEP sampler on the COC Form associated with the collocated PEP sampler When conducting a Once a Year or Once a Quarter Collocation in the Regional parking lot enter NA in the make model and serial number area of all of the COC Forms 8 1 13 Standards Recertifications All primary and transfer standards will be recertified as NIST traceable and will have 1 year warranties During EPA purchase of this equipment agreements were set up to provide this recertification service EPA will inform the FS of where and when to send standards for this recertification 8 8 FRM PEP Field SOP Section 8 Revision 2 Date 9 30 2006 8 2 Field Data Verification Validation 8 2 1 Scope and Applicability This SOP describes the QA procedures that will be implemented to verify and validate field data 1 Field Scientist FilteriData Field Data Verification refers to the process of examining the eminent SIT result of a given activity to determine result s COC Form conformance with stated requirements Validation refers to examining a result to determine its conformance to user needs National f 0 2 Laboratory upload electronic a data entry Lab 8 2 2
94. ceptable quality Audit quality A systematic and independent examination to determine whether quality activities and related results comply with planned arrangements and whether these arrangements are implemented effectively and are suitable to achieve objectives Authenticate The act of establishing an item as genuine valid or authoritative Bias The systematic or persistent distortion of a measurement process which causes errors in one direction i e the expected sample measurement is different from the sample s true value Blank A sample subjected to the usual analytical or measurement process to establish a zero baseline or background value Sometimes used to adjust or correct routine analytical results A sample that is intended to contain none of the analytes of interest A blank is used to detect contamination during sample handling preparation and or analysis Calibration A comparison of a measurement standard instrument or item with a standard or instrument of higher accuracy to detect and quantify inaccuracies and to report or eliminate those inaccuracies by adjustments Calibration drift The deviation in instrument response from a reference value over a period of time before recalibration Cassette A device supplied with PM s samplers to allow a weighed Teflon filter to be held in place in the sampler and manipulated before and after sampling without touching the filter and to minimize damage
95. collocate all of their PEP samplers on one of two schedules monthly 2 or more PEP samplers are collocated with another routine PEP sampler paired collocations OR quarterly all of samplers are collocated and run at the same location over the same time period quarterly parking lot collocations FRM PEP Field SOP Section 8 Revision 2 Date 9 30 2006 8 1 3 Definitions Appendix A contains a glossary of the terms used in the PEP 8 1 4 Personnel Qualifications Personnel who conduct the FRM PEs must have attended an initial training course which includes lectures demonstrations hands on practice a written exam for which a passing score of 80 is achieved and a hands on practical training examination Annual recertification requirements include a written and hands on practical training examination A technical systems audit TSA of the FS may replace the hands on practical examination for annual recertification 8 1 5 Cautions The activities described in the procedure below refer to the SOPs where the activity is described The referenced SOPs provide the appropriate cautions 8 1 6 Equipment and Supplies The activities described in the procedure below refer to the SOPs where the activity is described The referenced SOPs provide the appropriate equipment and supply lists 8 1 7 Completeness Completeness is a measure of the amount of valid data obtained from a measurement system compared to the amount that
96. conducting this procedure 5 16 FRM PEP Field SOP Section 5 Revision 2 Date 9 30 2006 5 2 6 5 2 7 5 2 7 1 Equipment and Supplies BGI PQ200A sampler Clean filter in transport cassette designated as a leak check or flow check filter This filter is not to be used for sampling and may be used repeatedly for leak checks flow rate verifications and multipoint flow rate calibrations When this filter becomes soiled or damaged it should be discarded however the cassette should be retained Flow rate adapter with valve to close flow see Figure 5 8 Impermeable disk for internal leak check stainless steel or plastic film Field Data Sheet Procedure Conducting an External Leak Check 1 Insert a leak check filter transport cassette into the filter holder Label or mark the leak check transport cassette to ensure it will not be mistaken as a sample filter Also be certain an empty transport WINS impactor well without filter or oil is present Close the assembly by rotating the cam clockwise until an audible click is heard 2 Remove the size selective inlet from the downtube and place the flow rate adapter on the top of the downtube Close the valve on the adapter to prevent air flow 3 From the Main menu of the BGI PQ200A use the arrow keys until Test and Calibration Menu flashes Press SELECT to enter the Test menu 4 From the Test menu press the down arrow until Leak Test flashes Press SELECT The PQ2
97. contains the WINS impactor assembly in the upper half and the filter cassette or holder assembly in the lower half Financial assistance The process by which funds are provided by one organization usually governmental to another organization for the purpose of performing work or furnishing services or items Financial assistance mechanisms include grants cooperative agreements and governmental interagency agreements Finding An assessment conclusion that identifies a condition having a significant effect on an item or activity An assessment finding may be positive or negative and is normally accompanied by specific examples of the observed condition Goodness of fit test The application of the chi square distribution in comparing the frequency distribution of a statistic observed in a sample with the expected frequency distribution based on some theoretical model Grade The category or rank given to entities having the same functional use but different requirements for quahty Graded approach The process of basing the level of application of managerial controls applied to an item or work according to the intended use of the results and the degree of confidence needed in the quality of the results See also Data Quality Objectives DQO Process Guidance A suggested practice that is not mandatory intended as an aid or example in complying with a standard or requirement Guideline A suggested practice that
98. control panel to enter the Main menu If necessary follow the steps below to set the proper date and time 5 1 8 6 Setting Date and Time NOTE The operating area for the FS may include more than one time zone The FS needs to be aware of time zone changes set samplers up based on the local standard time and ensure that PEP sampler s start and stop times match those of the audited sampler After the sampler has been successfully installed and powered up the date and time should be checked and if necessary adjusted to local standard time All PEP samplers should be synchronized within 1 minute of a known time standard Use the following procedure to set or adjust the BGI PQ200A s date and time 1 From the Main menu use the arrow keys until Set Ups and Download flashes Press SELECT to enter the Set ups and Download menu 2 From the Set Ups and Download menu with More Selections flashing press SELECT Then press the down arrow button until Set Date and Time flashes Press SELECT 5 10 FRM PEP Field SOP Section 5 Revision 2 Date 9 30 2006 5 1 9 3 The Set the current DATE and TIME message will be displayed The current date and time will be flashing 4 Press SELECT NEXT The first value date will stop flashing It can now be edited 5 Use the arrow EDIT buttons to increase or decrease the selected value When done press SELECT NEXT 6 Continue to press the SELECT NEXT and arrow EDIT buttons
99. cord and email between EPA Project Activity regional or headquarters staff and state local tribal agencies and vice versa e Telephone record and email between EPA regional and other EPA personnel headquarters to regions and vice versa 006 6 Equipment and e Inventories of capital equipment operating Instruments Used by supplies and consumables Contractors in the PEP e Repair and maintenance records about charged e Retirement or scrapping time to the support of the program would go to EPA 405 202 EPA 405 Contract Management Records EPA 404 142 01 EPA 404 142 01 202 1 Contract Administration e Work assignments task orders delivery orders and work plans e Contractor monthly reports e Technical directives from contract officer Representative COR to contractor e Invoices for consumables e Requisite qualifications of field scientists and lab technicians for PEP related contractor implemented activities e Training records and certificates of contractors conducted and issued by EPA regional ESAT COR 179 1 Data Administration and e Data management plans flowcharts Integration e Raw data any original data routine and QC data including data entry forms e Data algorithms e Documentation of PEP database PED national regional level e PM2 5 PED data e Field data sheets and chain of custody forms Data Files Consisting of Summarized Information 173 1 Data summaries special e Data summary monthl
100. cord the final pressure on the Field Data Sheet Indicate whether the leak check was successful by circling Yes or No If the sampler passed the leak test slowly release the vacuum on the system by slowly opening the valve on the flow rate adapter Remove the flow rate adapter and place a black cover cap on the downtube Proceed with the other verification checks If the sampler failed the leak test double check to make sure flow rate adapter and filter chamber assembly are closed Conduct a second external leak check If the sampler fails a second leak test investigate and correct any malfunctions as described in Section 5 2 7 2 Release the vacuum on the system by slowly opening the valve on the flow rate adapter NOTE The leak test must be successful prior to performing the flow rate verification or using sampler to acquire a PE sample 5 2 7 2 Troubleshooting When the Leak Check Fails The following troubleshooting procedures should be used when a sampler does not pass the leak check after several tries 1 Slowly release the vacuum on the system by slowly opening the valve on the flow rate adapter Make sure the flow rate adapter is securely seated on the downtube and that the valve is completely closed Make sure the filter chamber assembly with unloaded WINS is securely closed If it is not close it tightly It may be necessary to make minor adjustments to the cam follower s position using the cam follower adju
101. ction 5 Revision 2 Date 9 30 2006 device Delta Cal is available Take the faulty check device in for recalibration or repairs as soon as possible 5 4 8 References 1 BGI Inc 1998 PQ200 Air Sampler Instruction Manual Appendix H PQ200A Audit Sampler August 2 BGIInc Delta Cal Instruction Manual 3 U S EPA Environmental Protection Agency 1998 Monitoring PM2 5 in Ambient Air Using Designated Reference or Class I Equivalent Methods Section 2 12 in Quality Assurance Handbook for Air Pollution Measurement Systems Volume II Part II April draft 5 27 FRM PEP Field SOP Section 5 Revision 2 Date 9 30 2006 5 5 Temperature Verification 5 5 1 Scope and Applicability This section applies to verifying the temperature measurement system for the PM 5 PEP sampler Operations covered in this SOP include verification checks for the two temperature sensors in the BGI PQ200A unit using the BGI Delta Cal verification device Specific information herein may not be applicable to other makes and models of equipment Refer to Appendix E for directions on using alternate verification devices 5 5 2 Summary of Method Ambient and filter temperature sensors are each verified at a single point using an external temperature standard of known NIST traceable accuracy If an excessive difference is observed a multipoint verification calibration of the temperature sensor may be required see SOP PEPF 10 Multipoint Ve
102. ctual flow rate in liters minute m constant found on FTS certificate of calibration b constant found on FTS certificate of calibration AP pressure reading from manometer inches H20 Ta ambient temperature in Kelvins Pimp ambient pressure in atmospheres Kelvin C 273 15 atmosphere 760 mmHg E 5 FRM PEP Field SOP Appendix E Revision Date 9 30 2006 12 After the required readings have been recorded press the ON OFF key to exit this function Press the blank MENU button on the BGI to return to the Main menu Calculate the flow rate as determined using the above equation and record the value in the Std FR calc field on the Field Data Sheet Proceed to Section 5 5 7 3 below E 1 7 2 Flow Rate Acceptance Criteria 1 Calculate the offset or error between the flow rate indicated by the sampler readout and the calculated flow rate from the Chinook Streamline FTS or Delta Cal The equation for percent difference PD is as follows Flow sampler F LOW standard Flow PD x 100 standard If the calculated flow rate is outside the 4 tolerance with the BGI s flow rate or if the sample flow rate is outside 5 agreement with the design flow rate the FS should ensure that the sampler and the flow rate measurement equipment are operating properly using the following steps Verify that all fittings and air hoses are tight and that there are no tubing kinks or
103. d hands on practical training examination A technical systems audit TSA of the FS may replace the hands on practical examination for annual recertification 6 5 5 Cautions The FS must properly install and maintain the sampler to prevent damage and contamination Be particularly attentive to maintenance of the pump ensuring the soundness of electrical and pneumatic connections that will be repeatedly assembled and disassembled m Check the numerous O rings periodically Clean and lubricate their surfaces as required for ease of assembly and the maintenance of leak free seals Replace O rings that are split brittle or cracked Use only O rings specified for this equipment e Un nN Equipment and Supplies Low lint wipes Isopropyl alcohol Wooden dowel downtube cleaning Lint free pipe cleaner Marking pencil Soft brush interior cleaning Plastic bristle baby bottle cleaning brush Distilled water general use found at pharmacies grocery store Field Data Sheet 6 25 FRM PEP Field SOP Section 6 Revision 2 Date 9 30 2006 m Selections of O rings m Silicone vacuum grease m Safety pins or dental pick Table 6 1 Summary of PM Sampler Maintenance Activities Frequency Maintenance item Rh Every visit Inspect and if necessary empty water collector bottle 2 Clean or change out WINS impactor well 3 Inspect O rings of filter chamber assembly Every 10 sampling events or 1 Clean sampler in
104. d store all samples in one clean container such as those used for post sample shipping Place the container in a secure area to avoid tampering by unauthorized individuals and to shield it from extreme hot or cold conditions 2 The unused cassettes will remain capped in the 3 x 5 antistatic filter cassette bags The sealed filter cassette bags will be stored in the 9 x 12 self sealing shipping bags 3 1 9 3 Storage of Post sample Filter Cassettes Follow SOP PEPF 6 Section 6 3 Filter Packing and Shipment which describes the packing of post sample filter cassettes for shipping to the national weighing laboratory or for temporary storage due to delayed shipping 3 1 10 References 1 BGI Inc 1998 PQ200 Air Sampler Instruction Manual May 2 BGI Inc 1998 PQ200A Audit Sampler Appendix H in PQ200 Air Sampler Instruction Manual August 3 U S Environmental Protection Agency 1998 Monitoring PM 5 in Ambient Air Using Designated Reference or Class I Equivalent Methods Section 2 12 in Quality Assurance Handbook for Air Pollution Measurement Systems Volume II Part II April draft 3 5 FRM PEP Field SOP Section 3 Revision 2 Date 9 30 2006 This page intentionally left blank 3 6 FRM PEP Field SOP Section 3 Revision 2 Date 9 30 2006 Section 3 1 Cassette Receipt Storage and Handling Field Data Forms FRM PEP Field SOP Section 3 Revision 2 Date 9 30 2006 This page intentionally left
105. d a numeric result but for administrative reasons is not to be reported outside the laboratory B 1 FRM PEP Field SOP Appendix B Revision Date 9 30 2006 This page intentionally left blank B 2 FRM PEP Field SOP Appendix B Revision Date 9 30 2006 Field Qualifiers Contamination including observations of insects or other debris Filter damage Filter appeared damaged Elapsed sample time Elapsed sample time out of specification FAC Field accident There was an accident in the field that either destroyed the sample or rendered it not suitable for analysis FAT Failed temperature check Ambient temperature check out of specification ambient Failed temperature check Internal temperature check out of specification Internal Flow rate 5 min avg out of specification Filter temperature Filter temperature differential 30 second interval out of specification verification Failed the initial single point calibration verification calibration verification Internal external leak suspected Siting criteria 1 Flag generated by sampling equipment Laboratory Qualifiers ALT Alternate measurement The subject parameter was determined using an alternate measurement method Value is believed to be accurate but could be suspect AVG Average value Average value used to report a range of values Below detectable limits There was not a sufficient concentration of the parameter in the sample to exceed the lower d
106. d by the total volume of air sampled Therefore in order to control the size fractionating cutpoints and to measure the total volume correctly the sampler s flow rate must be maintained at a constant value that is within 4 of the design flow rate of 16 67 L min The flow rate of the portable FRM sampler must be verified at each site before the PE samples are taken 5 3 2 Summary of Method A single point verification of the sampler flow rate is performed prior to each use of the BGI sampler in a PE If the verification check is outside the tolerance of 4 of the indicated reading or 5 of the design flow rate 16 67 Lpm and no reason can be found for the discrepancy a multipoint verification calibration of the sampler is performed see SOP PEPF 10 Multipoint Verifications and Calibrations 5 3 3 Definitions Appendix A contains a glossary of terms used in the PEP 5 3 4 Personnel Qualifications Personnel who conduct the FRM PEs must have attended an initial training course which includes lectures demonstrations hands on practice a written exam for which a passing score of 80 is achieved and a hands on practical training examination Annual recertification requirements include a written and hands on practical training examination A technical systems audit TSA of the FS may replace the hands on practical examination for annual recertification 5 3 5 Cautions m Do not operate the sampler without the verification transport fi
107. d consumables inventory each item and ensure supplies are adequate to perform field activities m Receive pre weighed cassettes containing filters from a national laboratory and confirm receipt of the filter cassettes by informing the laboratory Filter cassettes will be used in the order in which they are received paying special attention to the use by dates on the custody forms W Assist in developing a plan for the implementation of field activities and gather pertinent information for each site on a Site Data Sheet m Transport the appropriate sampling equipment to sites W Assemble the portable sampler collocate the PEP sampler with a sampler from the monitoring organization perform verifications following SOPs install a filter cassette and operate the instrument for 24 hours midnight to midnight 1 5 FRM PEP Field SOP Section 1 Revision 2 Date 9 30 2006 m If scheduling allows leave the original location to set up additional 24 hour PEs at other routine sampling locations or perform additional activities at the site if so tasked The FS may also perform any required maintenance or repair of the portable PM 5 sampling device m Return to each site after the 24 hour sampling period remove and properly store the filter cassette for transport download the stored electronic monitoring data enter additional information as required and disassemble and pack the sampler m Properly package the filter cassettes i
108. d on a normal sampling day so that the evaluation does not create additional work for the state and local agencies Thus for sites that only sample one day in three or one day in six this schedule must be taken into account when scheduling a PE site visit However if the state or local agency is amenable to perform a PE on a day other than a routine sampling day and is willing to post the result to AQS the visit can be scheduled The scheduling approach should attempt to minimize travel costs and maximize the number of sites visited Some suggestions for efficient scheduling include the following Prioritize sites that are expected to be near or above the NAAQS Prioritize sites that are sampled less than every day It may be best to prioritize sites on less frequent sampling cycles because delays and schedule changes tend to accumulate during a circuit of sites Visits to sites on a daily sampling cycle can be more flexible because the PE sample can be taken on any day Select the sites to be evaluated by geographic area so that travel between sites is minimized Build in downtime for weather sickness or other unplanned delays Once the implementation schedule is developed it must be sent to all affected reporting organizations Based upon this schedule the FS will make appropriate travel arrangements 2 3 7 2 Development of the Site Data Sheet For each site the FS contractor will develop a Site Data Sheet Form SD 01 that contains
109. d on total measurement uncertainty which incorporates errors coming from all phases e g field sampling handling analysis of the measurement XV FRM PEP Field SOP Introduction Revision 2 Date 9 30 2006 process The collocated samples provide adequate estimates of precision The FRM performance evaluation PE if properly implemented can provide the bias estimate The PEP is a quality assurance QA activity that will be used to evaluate measurement system bias of the PM monitoring network The pertinent regulations for this PE are found in 40 CFR Part 58 Appendix A Section 3 5 3 The strategy is to collocate a portable FRM PM air sampling instrument within 1 to 4 meters of a routine SLAMS NAMS PM air monitoring instrument operate both monitors and then to compare the results The implementation of the FRM PE is a state local responsibility however due to a number of comments made during the review period for the December 13 1997 PM 5 NAAQS proposal EPA assessed the FRM PEP and consequently made the following revisions m Modified the system to include an independent FRM PE m Reduced the burden of this program by changing the audit frequency from 100 to 25 of the PM sites m Reduced the audit frequency from six to four times per year m Made allowances to shift the implementation burden from the state and local agencies to the federal government In September 2006 the FRM PE requirement was further modified
110. d within gt 30 day filter expiration 30 days after steady tare weight flag 24 hr sampling period 4 Routine filter collectian within 24 hrs of exposure for best practice Filter collection due to week ends and holidays within 48 hrs of exposure Emergency delayed collection gt 96 hr filter collection flag within 96 hours of exposure invalidates sample gt 4 C maximum shipping temperature flag 48 hr filter collection flag Overnight shipping ats 4 C Routine post sampling weighing within 10 days of exposure For emergency delayed collection gt 15 days weighing post sampling weighing within 15 days flag invalidates of exposure sample 5 10 15 20 25 30 35 40 45 50 Days from Steady Tare Weight Invalidation may be overridden in special circumstances by the lab supervisor Figure 2 2 Critical filter holding times 2 29 FRM PEP Field SOP Section 2 Revision 2 Date 9 30 2006 Table 2 3 Implementation Summary Activity Holding Time From To Lab tares filters As needed Filter box Stable tare weight Lab ships to field y lt sci ntist Gest practiGnt lt 7 days Stable tare weight Shipment Field e CNS loads sae days trom Received from lab Mounting in sampler filter in sampler pre weigh Filter exposure 1 day Mounting in sampler End of sampling period Filter collection 24 48 96 hrs End of sa
111. del Form INV 01 FRM PEP Field SOP Section 2 Revision 2 Date 9 30 2006 FORM REC 01 Field Equipment Consumable Receiving Report Date Shipped From Shipped Via Shipping Charge Prepaid Collect Freight Bill Purchase Order Number Quantity Description Of Item Condition Remarks Accept Shipment Problem Form REC 01 2 12 Section 2 Revision 2 Date 9 30 2006 FRM PEP Field SOP FORM PRO 01 Procurement Log Accept Reject Initials Qty PO Vendor Date Ordered Received Model Item Form PRO 01 2 13 FRM PEP Field SOP Section 2 Revision 2 Date 9 30 2006 This page intentionally left blank 2 14 FRM PEP Field SOP Section 2 Revision 2 Date 9 30 2006 2 2 Communications 2 2 1 Scope and Applicability This procedure describes the methods and requirements necessary to communicate technical information between the PEP FS and the organizations intimately involved in the PEP such as the following ESAT COR for the FS ESAT CORs for the Laboratory Analyst LA ESAT LAs OAQPS This SOP focuses on FS communications and does not describe additional ESAT communication OAQPS m ESAT obligations described in the ESAT QA Workgroup Contracts Office Scope of Work Communications will include reports e mail messages and phone calls 2 2 2 Summary of Method Region T Region State Local ESAT COR ESAT PO An organized communications
112. dequacy completeness and assurance that established requirements have been satisfied Traceability 1 The ability to trace the history application or location of an entity by means of recorded identifications In a calibration sense traceability relates measuring equipment to national or international standards primary standards basic physical constants or properties or reference materials In a data collection sense it relates calculations and data generated throughout the project back to the requirements for the quality of the project 2 The property of the result of a measurement or the value of a A 17 FRM PEP Field SOP Appendix A Revision 2 Date 9 30 2006 a standard whereby it can be related to stated references usually national or international standards through an unbroken chain of comparisons all having stated uncertainties Many quality assurance programs demand traceability of standards to a national standard In most cases this can be achieved through a standard traceable to the National Institute of Standards and Technology NIST Trip blank A clean sample of a matrix that is taken to the sampling site and transported to the laboratory for analysis without having been exposed to sampling procedures Validation Confirmation by examination and provision of objective evidence that the particular requirements for a specific intended use have been fulfilled In design and development validation concerns t
113. derside of the sampler The legs are identical and interchangeable Make sure the connectors are seated properly and that the legs are securely attached the legs will make a click upon secure attachment 4 Place the third leg in a convenient place to allow for easy access 5 Securely hold the main unit and slowly walk the unit and the two legs into an upright position 5 6 FRM PEP Field SOP Section 5 Revision 2 Date 9 30 2006 Take the third leg and attach it properly Place the portable sampler in its designated location The legs of the PQ200A form a stable tripod so bolting or clamping is normally not required However if there is any question about the sampler s stability at a particular location the FS must affix the sampler to the platform or flooring so that the following installation criteria are met The sampler must not tip over due to high winds vibration or any other event that might be expected to occur during the 24 hour exposure period The sampler must not be subject to excessive vibration whether due to external sources e g a nearby train track or internal sources e g pump motor vibrations The sampler must remain level throughout the filter exposure 5 1 8 2 Assembling the Sampler Main Unit 1 Remove the weather shroud rear cover from Travel Case No 3 Figure 5 4 and install it on the back of the sampler s main unit as shown in Figure 5 2 Remove the AC power sup
114. design processes Design change Any revision or alteration of the technical requirements defined by approved and issued design output documents and by approved and issued changes thereto Design review A documented evaluation by a team including personnel such as the responsible designers the client for whom the work or product is being designed and a quality assurance QA representative but excluding the original designers to determine if a proposed design will meet the established design criteria and perform as expected when implemented Detection Limit DL A measure of the capability of an analytical method to distinguish samples that do not contain a specific analyte from samples that contain low concentrations of the analyte the lowest concentration or amount of the target analyte that can be determined to be different from zero by a single measurement at a stated level of probability DLs are analyte and matrix specific and may be laboratory dependent Distribution 1 The appointment of an environmental contaminant at a point over time over an area or within a volume 2 a probability function density function mass function or distribution function used to describe a set of observations statistical sample or a population from which the observations are generated Document Any written or pictorial information describing defining specifying reporting or certifying activities requirements procedures or r
115. distilled water remove any remaining deposits Completely dry all components Reassemble the unit in reverse order by aligning the parts according to the previously scribed match marks Take particular care to ensure that all O ring seals are properly seated sealed and lubricated and that all screws are uniformly tightened Clean the downtube interior by forcing or pulling a plug of water moistened lint free wipes through the tube with a dowel Do not scrape or abrade the interior surfaces Allow to dry Inspect the O rings With the filter chamber assembly open inspect the interior of the impactor housing both above and below the impactor well These areas should be clean dry and free from oil If necessary clean the areas with a lint free wipe Clean the interior of the impactor jet using a lint free pipe cleaner or similar tool The upper impactor housing may be removed to do this Do not score or abrade the jet orifice surfaces Without removing them check all the O rings for distortion cracks fraying lack of a light coating of vacuum grease or other problems Use a flashlight to get a good look at their condition Replace or recondition as necessary Close the filter chamber assembly to keep out dust Wipe down or dust the interior of the sampler s main unit to remove bugs dirt and or water deposits that may have collected inside the unit Inspect the cooling air intake filter and clean or replace it if necessary 6 27
116. e BGI pump motor or electronics which needs to be serviced 5 3 7 1 Flow Rate Verification using the Delta Cal Perform the sampler leak temperature and barometric pressure verification procedures and take any corrective actions necessary to meet the acceptance criteria before performing this procedure Ensure that the Delta Cal already on the downtube is properly seated on the downtube and is equilibrated to ambient conditions 1 Install a clean flow rate test transport filter cassette in the filter cassette holder This filter cassette should not be used for sampling as a blank or as a QC sample The flow rate test transport filter cassette may be reused at other sites provided that it remains clean and is free from any defects such as tears pinholes or separation from the support ring 2 From the Main menu of the sampler s control panel use the arrow keys until Test and Calibration Menu flashes Press SELECT to enter the Test menu 3 From the Test menu press the down arrow until Verify Flow Calibration flashes 4 Press SELECT The pump will start and the display screen will read Stabilizing Flow Watch the display screen as the flow rate increases and stabilizes The Check Flow Now screen will then be displayed Allow at least 2 minutes for stabilization The flow rate may fluctuate or oscillate Once the reading is considered stable observe the high and low values 5 22 FRM PEP Field SOP Section 5 Revision 2 Date
117. e Some older verification devices may require a relatively complex equation for calculating the flow rate based on the pressure drop across an orifice see Appendix E The documentation accompanying each orifice device provides the necessary equations and the constants applicable to the orifice Be sure to record the Date the verification checks were performed It may be different from the Sampling Date The Exposure Data section contains the identification number of the filter cassette used for this exposure This number should be entered as soon as the filter cassette is loaded into the FRM sampler and the filter chamber is closed Also list the cassette IDs of those filter cassettes field blank trip blank and collocated that are directly associated with a single 24 hour exposure The remainder of this section is filled out after the FRM PE has concluded Filter Integrity OK is used to indicate whether or not the exposed filter appeared to be free of visible imperfections e g pinholes or 7 6 FRM PEP Field SOP Section 7 Revision 2 Date 9 30 2006 debris when it was removed from the sampler Data Download OK is used to indicate the success or failure of the electronic data download from the sampler If the BGI PQ200A displays any of the following flags record them in the Sampler Flags section P Power failure M Memory overflow F 5 C filter overheating for gt 30 min Q Flow variation of mor
118. e arrangement of this case provides ample room for other small equipment if needed Travel Case No 2 shown in Figure 4 2 is designed to carry the following The inlet with attached water trap Best practice note DOW 704 impactor oil has been found to solidify when sustained at 4 C for A 2 inch downtube and flow rate adaptor Four filter cassette transport cases long periods of time Old stock of DOW 704 should only be used in Three WINS impactor wells with transport cases warm weather conditions One bottle of oil for the WINS impactor Octoil S SPI 00031 Travel Case No 3 shown in Figure 4 3 is designed to carry the following The gill screen ambient temperature sensor housing The power supply battery charger The battery and battery holder The weather shroud rear cover Additional tools include the following Assorted hand tools e g screwdrivers pliers wrenches Spirit level an ordinary bubble level is sufficiently accurate for leveling the sampler Measuring tape metric Hand truck or cart and hoisting equipment e g ladders rope for transporting equipment to the sampling platform CASE LEGS P N A1634 3 Figure 4 1 Travel Case No 1 with legs 4 4 FRM PEP Date Field SOP Section 4 Revision 2 9 30 2006 Inlet Assembly Impactor Cup Impactor Cup Dum am Downtube Impactor Oil Mi Impactor Cup Figure 4
119. e FS may replace the hands on practical examination for annual recertification 4 1 5 Cautions m The equipment must be packed and shipped so as to avoid damage to fragile components It is particularly important to remove the AC power supply and the battery from the main unit and pack them correctly in the travel case If improperly packed these components could loosen and cause damage to circuit boards and other delicate components W Secure the sampler cases in the transportation vehicle to avoid movement or jostling of the sampler during transport m Follow the manufacturer s instructions carefully to avoid damage to the sampler and ensure proper operation m The portable sampler may need to be hoisted to a rooftop or an elevated platform at some sites As part of the planning process determine any site specific equipment that is required to transport the portable sampler to the sampling platform This information should be included in the Site Data Sheet m The weight of the main sampler unit is not trivial and should be handled with personal safety in mind 4 1 6 Equipment and Supplies The BGI PQ200A sampler is typically shipped in four pieces the main sampler module and three travel cases containing smaller pieces and accessories The travel cases are as follows 4 3 FRM PEP Field SOP Section 4 Revision 2 Date 9 30 2006 Travel Case No 1 is designed for transporting the three legs as shown in Figure 4 1 The simpl
120. e a separate notebook just for logging communications but they must be logged in some fashion and filed in an orderly manner 2 16 FRM PEP Field SOP Section 2 Revision 2 Date 9 30 2006 2 2 5 3 Filter Cassette Shipment Receipt Upon request from the FS filter cassettes will be shipped to the field offices by the LA On the day of receipt the FS will contact the LA and provide the following information m Date of receipt m Number of filter cassettes in shipment m Number of boxes in shipment m Air bill number 2 2 5 4 Equipment Shipment Receipt Once a month the laboratory will ship coolers max min thermometers and gel packs back to the field offices On the day of receipt the FS will contact the LA and provide the following information m Date of shipment m Number of boxes in shipment m Tracking number 2 2 5 5 ESAT Conference Calls The FS may be asked to participate in ESAT Workgroup conference calls to discuss progress or resolution of issues The COR will inform the FS of any materials or information that needs to be prepared for the call at least three days prior to the call During the call the FS will use the Phone Communication Form COM 1 to record issues and action items that pertain to his or her activities These items will be included in the next monthly progress report 2 2 5 6 Communicating with Reporting Organizations and Site Operators Dates for the FRM PE visits should be coordinated with the
121. e barometric pressure sensor reading is verified at ambient pressure through comparison with the reading from an external standard of known accuracy If a pressure difference of more than 10 mmHg is observed a multipoint verification calibration of the pressure sensing and display system is required before the FRM sampler may be used to perform an evaluation E 2 3 Definitions Appendix A contains a glossary of terms used in the PEP E 2 4 Personnel Qualifications Personnel who conduct the FRM PEs must have passed the annual written and hands on practical training examinations for the field component in the PM FRM PEP E 2 5 Cautions W Protect all types of barometers from mechanical shock and sudden changes in pressure A barometer subjected to either of these events must be verified by comparing it to a laboratory mercury column barometer or other NIST traceable standard If required the barometer would either be adjusted or an offset correction would be established m Minimize the vertical and horizontal temperature gradients across the barometer and avoid direct sunlight drafts and vibrations m Barometers should be allowed some time to adjust to temperature and pressure differences During transport and assembly of the instrument transport the barometer to the sampling platform so that it may equilibrate for an hour before use m At high altitudes verification of FRM barometric pressure may be difficult due to significantly low
122. e e retro on beer e RES 8 6 8 1 12 Collocation Coding sse eene nenne nnne nnne erre 8 7 8 1 13 Standards Recertifications ieoi niie i a enne i a enne 8 8 8 2 Field Data Verification Validation nnunsserssersverss ers ersneennvernseenseenseenseenseenseenseensvensvenstenn 8 9 8 2 1 Scope and Applicability annen enne enne enne enneenseensvensverssersneennvennseenseenseenseenn 8 9 822 Summary of Method normen e tee f e eb a iedeen ears evene 8 9 8 23 Definitions tin eet iedeen terere eder reto lade E ie resi te cae Mee de netu 8 9 8 1 FRM PEP Field SOP Section 8 Revision 2 Date 9 30 2006 8 2 4 Personnel Qualifications nanne er snneenenneeneer ennen enneerenvernenseeneersnversenseenseersnvens 8 9 8 25 Procedures s sa ON 8 9 Tables Page 851 Field Quality Control Checks ose ert oo pete de eon Parte or ae 8 3 8 2 Developing the AQS Site ID for a Once a Year or Once a Quarter Collocation 8 8 8 3 Parameters to be checked on PED Data Report and Field Data Summary Report 8 11 Figures Page 8 1 Collocation Scenario tei hit EI e E Ide dee NH death EU En e PORE Te RECON e dens 8 7 8 2 Field data verification validation flow eene ener enne nnns 8 9 Forms Page Field Data Verification Validation Correction Form FDV sse 8 15 8 2 FRM PEP Field SOP Section 8 Revision 2 Date 9 30 2006 8 1 Quality Assurance Qua
123. e enne ener 2 23 2 3 1 Scope and Applicability esses eere a Aap enne 2 23 2 3 2 Summary GF Method deridet iter nine e Rr e ene 2 23 2 3 3 DefimHons 2 a 2 23 2 3 4 Personnel Qualifications ia 2 23 2 1 FRM PEP Field SOP Section 2 Revision 2 Date 9 30 2006 2 3 5 CIUS 2 23 2 3 6 Equipmentiand Supplies rtr reete nt eh e eee eere eie haelen 2 23 2 3 7 Procedure nnde mme detenta nts 2 24 2 3 8 References coc Mage desea ace eost d Eee ee e Depas iege veter 2 31 Tables Page Table 2 1 Equipment and Supplies sss ener enne nennen enne nenne nnne 2 4 Table 2 2 General Siting Requirements for PM 5s PEP Samplers sss 2 27 Table 2 3 Implementation Summary c ooocccocccocnnonnnonnnoncconncon ccoo nono nono nnc nono rra nennen enne nnne eren nnns 2 29 Figures Page Figure 2 1 Line of communication esses eene enne nennen nenne nennen nnne irren innen 2 15 Figure 2 2 Critical filter holding times annen eens enseenneenneenneenneenneensvensvensverss nnne 2 29 Forms Page INV 01 Field Inventory For oooonncnnconinnnnonononnconnconccon nono nono noconoco nono nennen nnne nennen nnne entren enne 2 11 REC 01 Field Equipment Consumable Receiving Report essere 2 12 PRO 01 RA 2 13 COM 1 Phone Communication Form seen eene nennen enne innert enne 2 2 COM 2 Monthly Progress Report esses eene eene nnne eterne nnne inrer erre 2 22 SD 01 Site Data Sheet na
124. e g data diskette or USB flash drive One copy should be sent with the exposed filter cassette COC Form and Field Data Sheet to the national weighing laboratory The other copy should be returned to the field office with the copies of the COC Forms and the Field Data Sheet Downloading Data using the Datatrans The BGI Datatrans transfer device can be used to capture data from up to 20 sampling events using either the PQ100 or PQ200 Air Samplers This transfer device can transport the Run Data from the field to the lab for analysis and storage Its compact size extended temperature ranges 30 C to 60 C and ease of operation make it ideal for field data retrieval when weather or safety issues prevent the use of a laptop computer 6 16 FRM PEP Field SOP Section 6 Revision 2 Date 9 30 2006 To start the Datatrans 1 2 3 Turn the unit on using the power switch on the front panel The following light sequence should be observed red yellow and then green The green light will remain on This indicates that the unit is ready to use Downloading the PQ200 data to the Datatrans 1 2 8 Place the connection switch located on the front panel in the Samp sampler position Make sure that the PQ200 sampler is powered on Plug the Datatrans into the RS232 port on the front panel of the PQ200 Press and release the pushbutton on the front of the Datatrans The red light will come on and
125. e g vehicle or hotel room As a last resort the FS must record the information manually on the Field Data Sheet if there are problems with both the laptop computer and the Datatrans To record data manually follow the download instructions below and at step 12 record the appropriate data In most cases summary data will be sufficient However if the 24 hour run did not complete hourly data is advisable Make a copy of these hand written records and submit the originals to the lab along with the COC forms NOTE This section describes the downloading process using a portable PC compatible computer loaded with the PQ200 job controller software for MS Windows Other methods of data downloading may be used and are described in the BGI PQ200 Manual Downloading to the Laptop PC When the sampler has completed its run the data may be downloaded from the memory of the PQ200A Be sure to download the most recent run before setting the sampler to start another run 1 Using a serial 9 pin cable female female connect the PQ200A sampler to a computer equipped with the PQ200 job controller program 6 15 FRM PEP Field SOP Section 6 Revision 2 Date 9 30 2006 10 11 12 13 14 Open the PQ200 program Press the New File icon and the New Job window will appear Enter a job name into the first line item The file should be coded with the first 4 characters being the month and day of the sample run use leading zeros if
126. e information about training schedules and locations The FS shall be prepared to transport the FRM device to various sampling platforms including the tops of buildings or distant rural settings For ease of operation and the safety of the operators the portable FRM sampler was designed in sections with each individual section weighing no more than 40 Ibs Field personnel must be able to lift and carry these sections up stairs and or ladders 1 1 8 Equipment and Supplies Each organization responsible for performing the FRM PE will develop standard kits of equipment materials and supplies suitable for the make s and model s of the portable FRM sampler s to be used The contents of these kits will also be determined by the different requirements of the sites to be visited for FRM PEs For example mounting equipment will in part be dictated by how the sites are constructed and where they are mounted e g building roof concrete pad wooden platform Section 2 1 contains an example field inventory list and discusses the procedures for field equipment and resupply The example list must be translated into a specific checklist of equipment and materials for each organization Communications between the FS and site personnel prior to the visit are essential and assist greatly in knowing what will be required at each site 1 1 9 Procedures The FS will perform the following activities as illustrated in Figure 1 1 m Receive equipment an
127. e local site and has been approved by the COR consult Section 6 1 10 of this SOP for instructions on resetting the sampling times in the BGI PQ200A air sampler Section 6 1 11 describes the procedure to use 1f it is necessary to briefly stop and restart the sampler during a sampling period Section 6 1 12 describes the controller screen outputs available for status monitoring during an exposure This procedure refers to use of the PQ200A control panel shown in Figure 6 2 Proceed as follows 1 Install the PE filter cassette per Section 6 1 8 above Ensure that all data have been recorded on the Field Data Sheet and the COC Form 2 Verify that the reporting organization site operator has installed a filter in the routine sampler that is scheduled to be evaluated 3 Enter the 4 digit cassette ID and the 9 digit AQS site ID into the PQ200A as described in Section 6 1 9 1 4 Program the FRM sampler s software to perform the evaluation Section 6 1 9 1 6 7 FRM PEP Field SOP Section 6 Revision 2 Date 9 30 2006 6 1 9 1 Close the samplers doors pack up loose supplies pick up trash and secure the site for the 24 hour exposure period It is not necessary for the FS or site operator to be present at midnight when the samplers start or end the sampling exposure It is recommended but not required that the FS or site operator visit the site at a convenient time during the exposure to verify that there are no problems with
128. e remaining Original white portion of the form is returned to the laboratory with the filter cassette s the completed Field Data Sheet s data diskettes or other portable storage media and any additional written notes 7 5 FRM PEP Field SOP Section 7 Revision 2 Date 9 30 2006 PART V National weighing laboratory The final part of the COC Form primarily documents the condition of the container upon receipt at the national weighing laboratory but also includes the Notes section The Notes section is available for the FS and LA to record any relevant notes If additional space is necessary extra pages should be attached The FS should retain a copy of any additional pages attached to the form Once the form returns to the weighing laboratory the data are entered from the form and the form is archived 7 1 7 2 Field Data Sheet The Field Data Sheet is printed on 2 part carbonless paper The FS originates a new Field Data Sheet in the field as verification checks begin After all the sampler verifications have been successfully completed and documented an unexposed filter cassette is selected and its cassette number is entered on the Field Data Sheet A summary of exposure data is also included on the sheet These data are sufficient to calculate the PM 5 concentration in the event that the electronic data downloaded from the sampler are lost NOTE A Field Data Sheet is only required for filter cassettes t
129. e temperature COC and logged in Filters will be archived cold storage until ready for weighing Filters will be brought into the weighing facility and equilibrated for 24 hours per SOPs Filters will be weighed according to SOPs and the data will be entered Field data will be entered into the data entry system to calculate a concentration Filters will be stored in archive for 1 year at 4 C and 2 years at ambient temperature Required data will be transferred to the AIRS AQS database Purpose of this Document The purpose of the FRM PEP Field SOPs is to provide detailed procedures to follow when performing the following field activities Overview Planning preparation Equipment inventory maintenance Cassette receipt storage handling Sampler transport and placement Sampler assembly and maintenance Verifications Calibrations Sample filter handling Filter COC Quality assurance quality control Information retention All methods are to be followed completely Any deviation must be reported in writing and submitted to the ESAT Contract Officer s Representative COR Method improvements are encouraged XX FRM PEP Field SOP Introduction Revision 2 Date 9 30 2006 NOTE If any deviations or modification offer a more efficient method or technique or serve to maintain or improve data quality these proposed changes shall be made in writing to the ESAT COR Each SOP section is written as a stand alone procedure to
130. e than 5 T 24 hour sample time lt 23 hours 50 minutes Refer to Appendix B for a list and description of other field qualifiers which should be recorded in the Field Flags section as relevant The remaining exposure information is taken directly from the sampler s screen The Notes section is available for the FS to record all relevant notes here Use extra pages if necessary The FS should retain a copy of any additional pages attached to the Field Data Sheet NOTE The FS will retain the Field Scientist yellow copy of the Field Data Sheet for the field office records The FS will return the original white copy of the Field Data Sheet to the weighing laboratory with the COC Form and the filter cassette In the laboratory the data on the Field Data Sheet are entered into the database and the Sheet is archived 7 7 FRM PEP Field SOP Section 7 Revision 2 Date 9 30 2006 This page intentionally left blank 7 8 FRM PEP Field SOP Section 7 Revision 2 Date 9 30 2006 Section 7 1 Chain of Custody and Field Data Sheet Field Data Forms 7 9 FRM PEP Field SOP Section 7 Revision 2 Date 9 30 2006 This page intentionally left blank 7 10 FRM PEP Field SOP Section 7 Revision 2 Date 9 30 2006 FORM COC BGI PQ200A PEP Chain of Custody Form PART I WEIGHING LABORATORY Filter Weighing and Shipping Information from Weighing Lab or Shipping Log Filter ID
131. e the exact temperature The temperatures selected should be representative of the temperature range expected at the site during the PE A styrofoam container or other small insulated container such as a Thermos bottle should be used as a temperature bath Cool water can be made by dissolving ice in ordinary tap water Be sure to remove all ice before doing the temperature verification Other methods may be necessary to achieve sub freezing temperatures Additional temperatures can be checked by adjusting the water bath temperature Room temperature approximately 23 C and an elevated temperature 40 C are suggested Remove the temperature sensor from the sampler and immerse it in the liquid Also immerse a NIST traceable mercury in glass thermometer or the probe of a NIST traceable digital thermometer in the liquid bath and position its tip near the sampler s sensor Allow the sensors to equilibrate and record the temperatures indicated by the sampler readout and by the temperature standard Repeat this procedure at least three times at three different temperatures within the range of temperatures expected at a typical site The multipoint response is satisfactory if agreement falls within 2 C Record the results in the Initial Readings section on the Temperature Sensor Multipoint Verification Calibration Data Sheet If the multipoint calibration check was not satisfactory it is necessary to make adjustments as described in the next sectio
132. e voided COC Form Use a spare filter cassette in place of the defective filter cassette If the filter is acceptable install the cassette per instructions in Section 6 1 8 Fill in the Transport of Filter and Field Site Information on the COC Form that is associated with this cassette Indicate the filter type e g RO Routine FB Field Blank CO Collocated TB Trip Blank on the Filter Type area on the COC Form and write the filter type on the 3 x 5 plastic bag from which it came Place filter caps together exterior side out and return the caps in the same 3 x 5 antistatic self sealing plastic cassette bag from which they came Field blanks will be re capped and stored inside the 3 x 5 bag Seal the bag and store it in the portable sampler until sample collection is complete Voided cassettes will be re capped stored inside the 3 x 5 bag then placed inside the 9 x 12 bag along with its COC Form and returned to the transport cooler for later shipment back to the weighing lab Best practice note In case of high winds the FS may need to tape or wedge the cassette bag inside the sampler case to avoid it being sucked out of the machine by the wind It is possible for the filter bag to slip between the false bottom and the 4 square hole in the bottom of the case Storing the 3 x 5 bag back inside the 9 x 12 bag should also prevent this from happening 6 5 FRM PEP Field SOP Section 6 R
133. eduction Any practice that reduces the quantity of hazardous substances contaminants or pollutants FRM PEP Field SOP Appendix A Revision 2 Date 9 30 2006 Span check A standard used to establish that a measurement method is not deviating from its calibrated range Specification A document stating requirements and referring to or including drawings or other relevant documents Specifications should indicate the means and criteria for determining conformance Spike A substance that is added to an environmental sample to increase the concentration of target analytes by known amounts used to assess measurement accuracy spike recovery Spike duplicates are used to assess measurement precision Split samples Two or more representative portions taken from one sample in the field or in the laboratory and analyzed by different analysts or laboratories Split samples are quality control QC samples that are used to assess analytical variability and comparability Standard Operating Procedure SOP A written document that details the method for an operation analysis or action with thoroughly prescribed techniques and steps and that is officially approved as the method for performing certain routine or repetitive tasks Standard deviation A measure of the dispersion or imprecision of a sample or population distribution expressed as the positive square root of the variance and having the same unit of measurement as
134. edure Barometric Pressure Multipoint Verification Calibration Data Sheet a A portable NIST traceable barometer having a 1 mmHg resolution and at least a 5 mmHg accuracy Three sections of flexible hose approximately 1 ft in length and of proper diameter to secure to connections and fittings m Plastic T adapter for the hose a 60 mL gas tight syringe m A pair of tubing clamps or hemostats Small flat head screwdriver for adjusting the sampler 10 3 FRM PEP Field SOP Section 10 Revision 2 Date 9 30 2006 10 1 7 Procedure 10 1 7 1 Overview This procedure must be done annually or after an unacceptable one point verification check CAUTION This procedure makes permanent calibration changes that can affect the FRM sampler s flow and volume measurements which in turn affect the mass concentration results Before proceeding carefully check that the calibration equipment is operating properly and that the transfer standard has been calibrated within the past year 10 1 7 2 Multipoint Barometric Pressure Verification 1 If the calibration is being performed because of a previously affected verification see SOP PEPF 5 Section 5 3 Barometric Pressure Verification be sure that the two originally observed pressure readings made during the verification check have been recorded on the Barometric Pressure Verification Calibration Data Sheet in the Original Verification section Examine the sampler for
135. edwards angela 9 epa gov mckeaddy monica epa gov walling colleen epa gov crumpler dennis epa gov papp michael epa gov shanis mark O epa gov lantz jeff epa gov cuzzupe maryjane O epa gov palermo anthony epa gov winter mark epa gov guess yolanda epa gov hass andrew O epa gov thaung khin cho epa gov FRM PEP Field SOP Appendix D Revision 1 Date 9 30 2006 Region 4 WAM Greg Noah PO Mike Birch Region 5 WAM Scott Hamilton PO Jay Thakkar Region 6 WAM John Lay PO Melvin Ritter Region 7 WAM Thien Bui PO Harold Brown Region 8 WAM Michael Copland PO Tony Medrano Region 9 WAM Mathew Plate PO Rose Fong REGIONS USEPA Region 4 Science and Ecosystem Support Division 980 College Station Road Athens Georgia 30605 2720 USEPA Region 4 APTMD Atlanta Federal Center 61 Forsyth St SW Atlanta GA 30303 3104 USEPA Region 5 77 West Jackson Blvd AR18J Chicago IL 60604 3507 same as above Mail Code SMF 4J USEPA Region 6 Laboratory Houston Branch 6PDQ 10625 Fallstone Rd Houston TX 77099 same as above Mail Code 6MDHC USEPA Region 7 901 North Fifth St ENSVEMWC Kansas City KS 66101 same as above Mail Code ENSVRLAB USEPA Region 8 999 18th Street 8P AR Suite 300 Denver CO 80202 2466 same as above Mail Code 8TMSQ USEPA Region 9 75 Hawthorne St PMD 3 San Francisco CA 94105 same
136. eet ed 6 23 6 4 6 Procedure nose eet NN 6 23 OAT e References xn sette tete e Le taedet erae ode iuret eoe He dee edge 6 24 6 5 Sampler Maintenance and Cleaning ceccecssccessceceeeeeeseceeseeceeneeceaeceaecseaaeceeeeeeaeeeeaecseaeeenaees 6 25 6 5 1 Scope and Applicability iere ente Here Ree dede nennen 6 25 6 5 2 Summary oL Method acacia eet a an es claw ees en eet de eee 6 25 6 9 3 A e tere PEOR rene RUE A ve Ee E LX e CER Une e een 6 25 6 5 4 Personnel Qualifications eese esses eene eene ennt nnn ennt a 6 25 A HII M 6 25 6 5 6 Equipment arid Supplies inspir oce a RED E pertice Eire pe bet ie a HER Poit eee 6 25 6 5 7 IProced re oec eoe eei e RR COS di ae 6 26 Tables Page Table 6 1 Summary of PM Sampler Maintenance Activities essere 6 26 Figures Page Figure 6 1 Filter cassette equipment and filter cassette in antistatic sample bag 6 4 Figure 6 2 Sampler control panel eee esee Re iere Re Ce nda 6 8 Figure 6 3 O casa RIP DEI M DOM EAE OM RE EM US 6 19 6 2 FRM PEP Field SOP Section 6 Revision 2 Date 9 30 2006 6 1 Conducting the Filter Exposure 6 1 1 Scope and Applicability NOTE The following information is applicable to the BGI Model PQ200A portable FRM sampler Specific information herein may not be applicable to other makes and models of samplers This SOP describes how to set up the BGI PQ200A sampler to start and end sampling for a 24 hour period fro
137. either sampler see Section 6 1 12 Such a visit allows a defective run to be terminated so that a replacement exposure can be scheduled as soon as possible DISPLAY AREA LIGHT BGI INC PQ 200 APPEAR I Figure 6 2 Sampler control panel Setting up the BGI PQ200A Air Sampler for the 24 hour PE Exposure Data from the previous run should already have been downloaded from the PQ200A prior to acquisition of the sample however the instrument will alert the FS if the data have not been downloaded Set up the BGI PQ200A s controller as follows 1 2 Go to the main screen and confirm that the date and time are set correctly Scroll to Set ups and Download and hit the SELECT key At More Selections hit SELECT key Scroll to Enter Site and Filter Information and hit the SELECT key Scroll thru use key characters to program in the 4 digit cassette ID and the 9 digit AQS site ID Press EXIT to return to the Main menu From the Main menu of the PQ200A s controller screen scroll to Run Sampler from Midnight to Midnight 6 8 FRM PEP Field SOP Section 6 Revision 2 Date 9 30 2006 7 Press SELECT If the unit has been previously downloaded the following message will be displayed Clearing Memory Please Wait If the unit has not been downloaded the following message will be displayed Current Data Not Yet Downloaded EXIT now or lose the current run data a
138. el on call Issue s Decisions s Follow up Action s Follow up Responsibilities Completion Dates for Follow up Actions Form COM 01 C 5 FRM PEP Field SOP Appendix C Revision 2 Date 9 30 2006 Monthly Progress Report Reporting Date Start End Reporter Sites Scheduled for Month Sites Evaluated during Month Issues Actions Free Form Notes Form COM 2 C 6 FRM PEP Field SOP Appendix C Revision 2 Date 9 30 2006 AQS Site ID Site Name AIRS Method Designation Site Coordinates Lat Long Reporting Org Address Directions to Site from Field Office Directions From major thoroughfare Safety Concerns Closest Hospital Address and directions from site Closest Hardware Store Closest Monitoring Site Free Form Notes Form SD 01 Site Data Sheet Monitor ID Monitoring Freq 1 6 1 3 daily Monitor Make Model Site Type SLAMS NAMS Reporting Org Contact Name Phone Number E Mail Additional Equipment Needed Closet Federal Express Facility Recommended Hotel Address Phone 2 Closest Monitoring Site C 7 FRM PEP Field SOP Appendix C Revision 2 Date 9 30 2006 BGI PQ200A PEP Chain of Custody Form PART I WEIGHING LABORATORY Filter Weighing and Shipping Information from Weighing Lab or Shipping Log Filter ID Filter Cassette ID Weighing Lab Cassette Type e MECO ShpmenDae f ARBiTckngNo
139. ent Be sure that the expansion device is capable of handling the same level of current as the circuit A surge of power at startup can cause problems with the sampling device 5 9 FRM PEP Field SOP Section 5 Revision 2 Date 9 30 2006 4 Press the ON OFF button on the PQ200A The screen will light up and display the following message PQ200 Air Sampling System c Copyright 1997 BGI Incorporated All Rights Reserved Version X XX Serial Number XXXX The X s will appear as numbers indicating the actual version number and serial number 5 After a few seconds the Main screen will appear The Main screen always displays the ambient barometric pressure ambient and filter temperatures date time power source and any flags that may have occurred Any error or status messages will also appear on the screen For example READY FOR NEW RUN DC IN annan 2001 04jul 746mmHg A28 0 C F27 5 C MENU 14 53 WARNING If data was not downloaded from a previous run a message to this effect will be displayed on this screen The FS should download the data to prevent it from being lost If the data is not downloaded it will be automatically deleted when the new sampling event begins 6 Confirm the accuracy of the date and time displayed on the screen The time should reflect local standard time for the site Note that the PQ200A operates exclusively on 24 hr military time 7 Press the blank MENU button on the PQ200A
140. entation that supports them Peer reviews provide an evaluation of a subject where quantitative methods of analysis or measures of success are unavailable or undefined such as in research and development Performance Evaluation PE A type of audit in which the quantitative data generated in a measurement system are obtained independently and compared with routinely obtained data to evaluate the proficiency of an analyst or laboratory PM Particulate matter suspended in the atmosphere having an aerodynamic diameter less than or equal to a nominal 2 5 um as measured by a reference method based on 40 CFR Part 50 Appendix L and designated in accordance with 40 CFR Part 53 FRM PEP Field SOP Appendix A Revision 2 Date 9 30 2006 PM sampler A sampler used for monitoring PM in the atmosphere that collects a sample of particulate matter from the air based on principles of inertial separation and filtration The sampler also maintains a constant sample flow rate and may record the actual flow rate and the total volume sampled PM mass concentration is calculated as the weight of the filter catch divided by the sampled volume A sampler cannot calculate PM 5 concentration directly POC Parameter Occurrence Code A one digit identifier used in AIRS AQS see defined in this glossary to distinguish between multiple monitors at the same site that are measuring the same parameter e g pollutant For example if two dif
141. er m Handle each filter cassette carefully to avoid damage to or contamination of the filter and never remove a filter from its cassette m Do not touch the filter m Handle the filter cassette caps by their exterior do not touch the interior of the filter caps or leave them exposed to potential contaminants W Prior to cassette insertion clean your hands thoroughly with an alcohol wipe or distilled water and allow to air dry 3 1 6 Equipment and Supplies m Field Notebook m COC Form s m 9 x 12 plastic bags containing capped cassettes loaded with 46 2 mm diameter Teflon filters and stored in individual 3 x 5 antistatic plastic cassette bags 3 3 FRM PEP Field SOP Section 3 Revision 2 Date 9 30 2006 3 1 7 Filter Cassette Receipt This procedure describes the method for receiving filters sent by the national weighing laboratory to the field office The national weighing laboratory will notify the FS of a filter shipment on the day of shipping Filter cassettes may be shipped in post sampling shipping containers or Federal Express envelopes 1 10 11 3 1 8 Log receipt of filter cassette shipment in the Field Notebook e g Filter cassette shipment received from Region 4 weighing lab 1 1 99 Upon receipt inspect the shipping container for damage and record any observed damage in the Field Notebook Open the shipping container and verify that the COC Form Part 1 Weighing Laborato
142. er electrical connections in plastic wrap and secure with rubber bands or duct tape In wet conditions this will help to protect the circuit 5 6 6 References 1 BGI Inc 1998 PO200 Air Sampler Instruction Manual May 2 BGI Inc 1998 PQ200A Audit Sampler Appendix H in PQ200 Air Sampler Instruction Manual August 3 U S EPA Environmental Protection Agency 1998 Monitoring PM2 5 in Ambient Air Using Designated Reference or Class I Equivalent Methods Section 2 12 in Quality Assurance Handbook for Air Pollution Measurement Systems Volume II Part II April draft 5 33 FRM PEP Field SOP Section 5 Revision 2 Date 9 30 2006 This page intentionally left blank 5 34 FRM PEP Field SOP Section 5 Revision 2 Date 9 30 2006 Section 5 Sampler Setup Field Data Forms 5 35 FRM PEP Field SOP Section 5 Revision 2 Date 9 30 2006 This page intentionally left blank 5 36 FRM PEP Field SOP Section 5 Revision 2 Date 9 30 2006 FORM FDS Field Data Sheet for BGI PQ200A PEP Field Scientist should indicate if the Network sampler is o Routine FRM o Collocated FRM Sampling Event Information AQS Site ID Sampling Date Site Name FRM Sampler Serial No PEP Field Scientist Field Scientist PQ200A Serial No Serial No A NC REN E Peete ssf A wes A Monitoring Site Criteria OK Yes No describe Use this line for multi standard instruments e g BGI Tri
143. er pressure The FS should use all available information including state local FRM barometric pressure readings and or readings from other samplers The FS may also check with local airport or E 9 FRM PEP Field SOP Appendix E Revision Date 9 30 2006 local airport or weather station The FS should document all of this extra information on the FDS E 2 6 Equipment and Supplies The following equipment and materials are required for barometric pressure verification checks m BGI PQ200A sampler m Field Data Sheet m Portable NIST traceable barometer for field barometric pressure verifications Druck digital absolute pressure indicator Model No DPI 705 E 2 7 Procedure E 2 7 1 Field Verification of Barometric Pressure System using the Druck 705 The FRM sampler s barometric pressure sensing system is verified by comparing the sampler reading to that of the portable barometer at ambient conditions as described in the following steps 1 Unpack install and power the sampler at the site as described in SOP PEPF 4 Transportation of the Sampler and Installation at the Site and in Section 5 1 of this PEPF Unpack the portable barometer transfer standard and place it near the sampler Allow time for the verification equipment to equilibrate to ambient conditions Turn on the power and set the readout units and operating mode as follows Set the portable barometer to read in units of mmHg also known as Torr
144. er run time data The ON OFF button will temporarily suspend the run The run is not considered complete until the Sample Stop Date and Time have been attained 6 1 13 References 1 BGI Inc 1998 PQ200 Air Sampler Instruction Manual May 2 BGI Inc 1998 Audit Version PQ200A Appendix H in PQ200 Air Sampler Instruction Manual August 3 U S EPA Environmental Protection Agency 1998 Monitoring PM2 5 in Ambient Air Using Designated Reference or Class I Equivalent Methods Section 2 12 in Quality Assurance Handbook for Air Pollution Measurement Systems Volume II Part II April draft 6 12 FRM PEP Field SOP Section 6 Revision 2 Date 9 30 2006 6 2 Sample Recovery and Data Download 6 2 1 Scope and Applicability NOTE The following information is applicable to the BGI Model PQ200A portable FRM sampler Specific information herein may not be applicable to other makes and models of samplers This SOP describes how to collect the exposed filter cassette from a BGI PQ200A sampler Before collecting the PE sample the sampler must have successfully passed the leak temperature barometric pressure flow rate and time verification checks Activities concerning the receipt examination installation use retrieval packaging and shipment of the sampling filter cassette must be documented in accordance with instructions given in SOP PEPF 7 Chain of Custody and Field Data Sheet 6 2 2 Summary of Method After completion o
145. er weighs 15 ug It should be apparent that any small loss or gain e g finger oils dust will affect filter weights Additional details of filter cassette handling are discussed in Section 3 xxii FRM PEP Field SOP Section 1 Revision 2 Date 9 30 2006 Field Standard Operating Procedures for the PM FRM Performance Evaluation Program Section 1 Overview of FRM Performance Evaluation Field Activities SOP PEPF 1 Contents Section Page 1 1 Overview of FRM Performance Evaluation Field Activities ecce 1 3 LLI Scopeand Applicability sien eit rettet e Het E e tine boletas lies meda p oce bande 1 3 1 1 2 Summary of Method sn cene re hee is 1 3 1137 Definitions ieee eee De Rete ehe ede eoe dee eee d e veneno e et enn de cs 1 3 1 1 4 Health and Safety Warnlngs eiie ete ee Dre re eei e ie Re ies 1 3 E ten ioter ti nd tree eener Arden m AOA teh Nee 1 3 1 1 6 Interferences 1 reete ere te eue terere Core e vreden ue e Re pao CEP eee sabres Eee e des 1 4 14 7 Personnel Qualifications 2 n deer etcetera epa tene dadas 1 5 1 18 Equipment and Supplies cete teme te tE Ea eter lend edele 1 5 11 9 Procedures aans ada Do eebe se coc ev Eee p dnt 1 5 11 100 References nece or eec te et reete a eee etheen eed ee pee les ted 1 7 Figures Page 1 1 Field activities in relation to SOPS ese eeeneevenrnneneesverversnenneneesvervenrnennenveevverenenen 1 6 1 1 FR
146. erifying that the site s PM 5 sampler will run on the scheduled day and that the results will be posted to AQS 2 25 FRM PEP Field SOP Section 2 Revision 2 Date 9 30 2006 Ensuring that all clearances have been obtained so that the site can be accessed as necessary A site representative must be present at time of access If a representative other than the site operator plans to be at the site the name and number of this representative must be identified and recorded Verifying that sufficient electric power is available for the portable FRM sampler and other equipment Determining if special concerns exist about logistics e g training equipment If problems are identified in the preliminary discussions with the site operator arrangements will be made to take corrective actions Below are some suggested corrective actions for commonly encountered problems Climbing or other special safety equipment is required Buy or rent appropriate equipment prior to the site visit Borrow the necessary equipment from the site operator or the operator s organization Postpone visit until the situation requiring special safety equipment is remedied if feasible Insufficient power at the site to operate the FRM and the routine sampler and other site monitors and equipment simultaneously Obtain permission to run an extension power cord from a nearby outlet Cancel the site visit and request that adequate power be in
147. es and quality control QC samples Results of method blanks provide an estimate of the within batch variability of the blank response and an indication of bias introduced by the analytical procedure Microbalance A type of analytical balance that can weigh to the nearest 0 001 pg 1 e one microgram or one millionth of a gram Mid range check A standard used to establish whether the middle of a measurement method s calibrated range is still within specifications FRM PEP Field SOP Appendix A Revision 2 Date 9 30 2006 Mixed waste A hazardous waste material as defined by 40 CFR 261 and the Resource Conservation and Recovery Act RCRA and mixed with radioactive waste subject to the requirements of the Atomic Energy Act Must When used in a sentence a term denoting a requirement that has to be met Nonconformance A deficiency in a characteristic documentation or procedure that renders the quality of an item or activity unacceptable or indeterminate nonfulfillment of a specified requirement Objective evidence Any documented statement of fact other information or record either quantitative or qualitative pertaining to the quality of an item or activity based on observations measurements or tests that can be verified Observation An assessment conclusion that identifies a condition either positive or negative that does not represent a significant impact on an item or activity An observation
148. es each filter cassette The form stays with the filter as it is sent to the field exposed or used as a blank and returned to the original weighing laboratory The FDS is used by the FS to record information about sampler verifications and exposure data 7 1 3 Definitions Appendix A contains a glossary of the terms used in the PEP 7 1 4 Personnel Qualifications Personnel who conduct the FRM PEs must have attended an initial training course which includes lectures demonstrations hands on practice a written exam for which a passing score of 80 is achieved and a hands on practical training examination Annual recertification requirements include a written and hands on practical training examination A technical systems audit TSA of the FS may replace the hands on practical examination for annual recertification 7 1 5 Cautions 1 Ballpoint pens rather than markers should be used when filling out information on the COC Form or Field Data Sheet because these documents are 3 part carbonless forms 2 Mistakes are to be documented by marking a single horizontal line through the error writing correct information in the available space and initialing and dating the correction 7 1 6 Equipment and Supplies m FRM PEP COC Form m Field Data Sheet 7 1 7 Procedure 7 1 7 1 COC Form The COC Form is printed on 3 part carbonless paper The form itself is divided into five parts which are filled out at different locations as described
149. escription 146 6 32 x 3 8 Philips pan head screw 153 inlet tube Figure 5 5 Exploded view of inlet unit 5 14 FRM PEP Field SOP Section 5 Revision 2 Date 9 30 2006 Figure 5 6 BGI PQ200A sampler with filer chamber assembly open Figure 5 7 BGI PQ200A sampler with filter chamber assembly closed 5 15 FRM PEP Field SOP Section 5 Revision 2 Date 9 30 2006 52 Leak Check Procedures 5 2 1 Scope and Applicability This section applies to performing the mandatory external leak check procedure for the FRM PEP Each portable PM PEP sampler will be checked for leaks before the flow rate verification The leak check procedure verifies the integrity of the WINS and air handling tubes and fittings up to and including the FRM s flow rate measurement sensor NOTE This section applies only to the BGI PQ200A air sampler Each manufacturer s equipment is somewhat different so consult the operations manual for specific instructions applicable to a particular FRM sampler 5 2 2 Summary of Method The leak check procedure is used to verify that the air handling system in the sampler is adequately free from leakage that could cause filtration artifacts or the incorrect measurement of flow rate The BGI PQ200A sampler automatically determines leakage by pulling a vacuum on the internal air volume of the fully assembled sampler sealing the volume by closing valves and monitoring the interna
150. esenting different levels of a variable of interest Service The result generated by activities at the interface between the supplier and the customer and the supplier internal activities to meet customer needs Such activities in environmental programs include design inspection laboratory and or field analysis repair and installation Shall A term denoting a requirement that is mandatory whenever the criterion for conformance with the specification permits no deviation This term does not prohibit the use of alternative approaches or methods for implementing the specification so long as the requirement is fulfilled Should A term denoting a guideline or recommendation whenever noncompliance with the specification is permissible Significant condition Any state status incident or situation of an environmental process or condition or environmental technology in which the work being performed will be adversely affected sufficiently to require corrective action to satisfy quality objectives or specifications and safety requirements Software life cycle The period of time that starts when a software product is conceived and ends when the software product is no longer available for routine use The software life cycle typically includes a requirement phase a design phase an implementation phase a test phase an installation and check out phase an operation and maintenance phase and sometimes a retirement phase Source r
151. esults Document control The policies and procedures used by an organization to ensure that its documents and their revisions are proposed reviewed approved for release inventoried distributed archived stored and retrieved in accordance with the organization s requirements Dry bulb temperature The actual temperature of the air which is used for comparison with the wet bulb temperature Duplicate samples Two samples taken from and representative of the same population and carried through all steps of the sampling and analytical procedures in an identical manner Duplicate samples are used to assess variance of the total method including sampling and analysis See also collocated samples Electrostatic charge buildup A buildup of static electrical charge on an item such as the PM filter which makes it difficult to handle attracts or repels particles and can influence its proper weighing Environmental conditions The description of a physical medium e g air water soil sediment or a biological system expressed in terms of its physical chemical radiological or biological characteristics Environmental data Any parameters or pieces of information collected or produced from measurements analyses or models of environmental processes conditions and effects of pollutants on A 7 FRM PEP Field SOP Appendix A Revision 2 Date 9 30 2006 human health and the environment including results f
152. etection limit in force at the time the analysis was performed Numeriq results field if present is at best an approximate value Below limit of quantitation The sample was considered above the detection limit but there was not a sufficient concentration of the parameter in the sample to exceed the lower quantitation limit in force at the time the analysis was performed The analysis of this parameter was canceled and not performed CBC Cannot be calculated The calculated analysis result cannot be calculated because an operand value is qualified EER Entry error The recorded value is known to be incorrect but the correct value cannot be determined to enter a correction FBK Found in blank The subject parameter had a measurable value above the established QC limit when a blank was analyzed using the same equipment and analytical method Therefore the reported value may be erroneous B 3 FRM PEP Field SOP Appendix B Revision Date 9 30 2006 Failed collocated sample Collocated sample exceeded acceptance criteria limits FCS Failed field blank Field blank samples exceeded acceptance criteria limits Failed internal standard Internal standards exceeded acceptance criteria limits Failed laboratory blank Laboratory blank samples exceeded acceptance criteria limits Failed laboratory duplicate Laboratory duplicate samples exceeded acceptance criteria limits Failed laboratory humidity Laboratory humidity exceeded acceptance c
153. evision 2 Date 9 30 2006 6 41 8 Impactor and Cassette Installation NOTE The portable sampler is transported to the site with a transport cassette and an empty transport WINS impactor assembly installed inside the main unit See SOP PEPF 5 Sampler Setup and Performance Verifications for the steps required to properly check the filter cassette and the WINS impactor as well as for preparing a WINS impactor for sampling 1 6 1 8 1 Prior to working with cassettes clean your hands with alcohol wipes or clean water Allow hands to air dry Install a WINS impactor loaded with a 37 mm glass fiber filter and diffusion oil per SOP PEPF 5 Sampler Setup and Performance Verifications Select a filter cassette per Section 6 1 7 above Open the main unit door and carefully rotate the handle counterclockwise using both hands to expose the transport cassette and WINS assemblies CAUTION Once the assembly has started to open the weight of the two plates will tend to force the whole assembly open even further The transport filter cassette and the WINS impactor should now be visible If not gently separate the filter cassette or WINS impactor from its respective upper housing Remove the transport cassette assembly place it inside a storage container and set it inside the main unit Be sure this cassette is labeled properly to distinguish it from a sample cassette If performing a field blank proceed to Section 6 1 8 1 if not go t
154. f 24 hour sample run the FS returns to the site generally within 24 hours for best practice documents sample run information recovers the sample and downloads the detailed sample run information to an electronic recording device Collection within 48 hours is permissible due to holidays and weekends when a site is inaccessible 6 2 3 Definitions Appendix A contains a glossary of terms used in the PEP 6 2 4 Personnel Qualifications Personnel who conduct the FRM PEs must have attended an initial training course which includes lectures demonstrations hands on practice a written exam for which a passing score of 80 is achieved and a hands on practical training examination Annual recertification requirements include a written and hands on practical training examination A technical systems audit TSA of the FS may replace the hands on practical examination for annual recertification 6 2 5 Cautions W Exercise care in handling unexposed and exposed filter cassettes W Never open the filter cassette or handle a filter directly m Strictly follow all procedures concerning labeling documenting and transporting filters in their cassettes to reduce the chance for measurement errors W Ensure that the portable computer or other data storage device used for downloading data is in good condition and that the battery is sufficiently charged 6 2 6 Equipment and Supplies BGI PQ200A air sampler COC Form Field Data Sheet Transpo
155. ference of more than 10 mmHg is observed a multipoint verification calibration of the pressure sensing and display system is required before the FRM sampler may be used to perform an evaluation 54 3 Definitions Appendix A contains a glossary of terms used in the PEP 54 4 Personnel Qualifications Personnel who conduct the FRM PEs must have attended an initial training course which includes lectures demonstrations hands on practice a written exam for which a passing score of 80 is achieved and a hands on practical training examination Annual recertification requirements include a written and hands on practical training examination A technical systems audit TSA of the FS may replace the hands on practical examination for annual recertification 54 5 Cautions W Protect all types of barometers from mechanical shock and sudden changes in pressure A barometer subjected to either of these events must be verified by comparing it to a laboratory mercury column barometer or other NIST traceable standard If required the barometer would either be adjusted or an offset correction would be established m Minimize the vertical and horizontal temperature gradients across the barometer and avoid direct sunlight drafts and vibrations m Barometers should be allowed some time to adjust to temperature and pressure differences During transport and assembly of the instrument transport the barometer to the sampling platform so that it may eq
156. ferent samplers both measure PM 5 one may be assigned a POC of 1 and the other a POC of 2 Note that replacement samplers are typically given the POC of the sampler that they replaced even if the replacement is of a different model or type Pollution prevention An organized comprehensive effort to systematically reduce or eliminate pollutants or contaminants prior to their generation or their release or discharge into the environment Polonium 210 Po antistatic strip A device containing a small amount of Po that emits a particles He that neutralize the static charge on filters making them easier to handle and their weights more accurate Polytetrafluoroethylene PTFE The polymer that is used to manufacture the 46 2 mm diameter filters for PM Federal Reference Method FRM and Federal Equivalent Method FEM samplers Also known as Teflon Population The totality of items or units of material under consideration or study Precision A measure of mutual agreement among individual measurements of the same property usually under prescribed similar conditions expressed generally in terms of the standard deviation Procedure A specified way to perform an activity Process A set of interrelated resources and activities that transforms inputs into outputs Examples of processes include analysis design data collection operation fabrication and calculation Project An organized set of activities w
157. framework is needed to facilitate the flow of information Figure 2 1 represents the principal E communications pathways In general Technical m ESAT ESAT contractors will be responsible Contractual B Contractors for informing Regional CORs and Project Officers POs on technical progress Issues and contractual Figure 2 1 Line of communication obligations On the technical side the EPA Regional CORs will be responsible for communicating with state and local agencies and informing OAQPS about issus that require technical attention Contractual issues will be conveyed from the ESAT contractor through POs to the ESAT Contracts Office and if necessary to OAQPS Appendix D lists the important EPA ESAT contacts The ESAT contractors will have frequent communication with the Regional CORs about the progress of their activities and any problems issues associated with them Resolution of these issues should take place in the Regions unless the issue could affect the implementation of the program at a national level in which case it should be discussed and resolved through an ESAT Workgroup conference call 2 2 3 Definitions Appendix A contains a glossary of terms used in the PEP 2 15 FRM PEP Field SOP Section 2 Revision 2 Date 9 30 2006 2 2 4 Equipment and Supplies The following capital and consumable equipment will be required for communications Telephone Laboratory PC with Internet and EPA e Mail capa
158. from the field are to be equilibrated and post weighed within 10 days after exposure Exceptional events such as Thursday sampling events followed by a Monday holiday or collection between 48 and 96 hours resulting from emergencies will permit 15 day post sampling weighing periods Note Samples weighed after 15 days will be considered invalid unless an additional quality assurance evaluation is performed by the lab s QA Officer Based on review and acceptance of the sample s consistency with historical CV data comparing the differences between PEP and routine site sample data the validation flag may be overridden by the QA Officer However any PEP sample that cannot be weighed within 30 days from exposure shall not be overridden and should therefore not be post weighed 2 30 FRM PEP Field SOP Section 2 Revision 2 Date 9 30 2006 2 3 8 References 1 U S EPA Environmental Protection Agency 1998 Monitoring PM s in Ambient Air Using Designated Reference or Class I Equivalent Methods Section 2 12 in Quality Assurance Handbook for Air Pollution Measurement Systems Volume II Part II April draft 2 U S EPA Environmental Protection Agency 1998 Implementation Plan PM Federal Reference Method Performance Evaluation Program Office of Air Quality Planning and Standards 3 U S EPA Environmental Protection Agency 1998 Quality Assurance Guidance Document Method Compendium PM Mass Weighing Laboratory Standard Operati
159. g displayed on the Main screen If the temperatures agree within 2 C the ambient temperature sensor response is acceptable If not proceed to Step 8 below Record the ambient temperature information on the Field Data Sheet Open the door of the main unit open the filter holder assembly and remove the cassette to a clean location Place the Delta Cal filter temperature probe tip within 1 cm of the filter temperature sensor in the bottom portion of the filter assembly Allow the Delta Cal filter temperature reading to stabilize and compare the reading to the one displayed on the Main screen for the filter temperature If the temperatures agree within 2 C the filter temperature sensor response is acceptable and you may proceed to Step 9 If the sensor response is not acceptable go to step 8 If the two readings are outside acceptance criteria wait longer 10 to 15 minutes for temperature equilibration to occur and repeat the procedure If the readings still do not agree verify that the problem is not with the Delta Cal by using another verification device If the problem is not with the Delta Cal and the FS does not feel the problem can be rectified replace the PEP sampler with a backup sampler Remove the Delta Cal filter temperature probe from the sampler Return the filter assembly to its normal configuration 10 Record the filter temperature information on the Field Data Sheet 5 29 FRM PEP Field SOP Section 5 Rev
160. g the sampler unit and setting the sample date and time 5 1 3 Definitions Appendix A contains a glossary of terms used in the PEP 5 1 4 Personnel Qualifications Personnel who conduct the FRM PEs must have attended an initial training course which includes lectures demonstrations hands on practice a written exam for which a passing score of 80 is achieved and a hands on practical training examination Annual recertification requirements include a written and hands on practical training examination A technical systems audit TSA of the FS may replace the hands on practical examination for annual recertification 5 1 5 Health and Safety Warnings m Safety is the priority The FS may use his or her discretion if an unusual situation arises associated with assembling the monitor an example being the installation of a battery during inclement wet conditions If the potential exists for the battery to become wet and slippery and the electronics could get wet the FS can decide if it is safer to install the battery in the van prior to sampler assembly m Always be careful when attaching the AC power connection Do not attempt to connect the main power if any power connectors or wires appear cracked frayed or wet Do not immerse power cords in water or other liquids W Avoid unnecessarily opening the control panel or touching internal electrical components while the AC power is applied Be very careful when it is necessary to make adj
161. ge and contamination Be particularly attentive to maintenance of the pump ensuring the soundness of electrical and pneumatic connections that will be repeatedly assembled and disassembled Check the numerous O rings periodically Clean and lubricate their surfaces as required for ease of assembly and the maintenance of leak free seals Replace O rings that are split brittle or cracked Use only O rings specified for this equipment When the sampler is dismantled be sure to remove any debris adhering to the base or legs before storing them for transport To minimize contamination always pack the base or leg portion of the sampler apart from the sampler collection module If inadvertently transferred to the sample collection filter enclosure a small particle of dust or pollen will alter the sample weight dramatically Care must be taken during handling not to crack or break the water collector jar attached to the side of the inlet To minimize the chance of accidental breakage the glass water collector jar may be replaced with a plastic jar or wrapped with insulating tape to lessen the shock of rough handling The operating area for the FS may include more than one time zone The FS needs to be aware of time zone changes and set up monitors based on local standard time Equipment and Supplies BGI PQ200A air sampler and instruction manual 25 ft extension cord Expansion device power strip Bubble leveling device Shims for leveling ins
162. gure 5 3 Travel Case No 2 for inlet and accessories anne anneorneerne eene nono eeen eeenveenveenveenneenn 5 12 Figure 5 4 Travel Case No 3 for gill screen and accessories anna arne erne eenn eeen veenveenveenne ennen 5 13 Figure 5 5 Exploded view of inlet unit ennen enne enneennvenneernverseersveenseernveenveenveenveenseenn 5 14 Figure 5 6 BGI PQ200A sampler with filer chamber assembly open eee 5 15 Figure 5 7 BGI PQ200A sampler with filter chamber assembly closed ennen 5 15 Ers re 5 8 Flow rate adapter sat sisters lea eer aati alee Pede deeem vennen 5 19 5 2 FRM PEP Field SOP Section 5 Revision 2 Date 9 30 2006 Forms Page FDS PM Federal Reference Method Performance Evaluation Program Field Data Sheet for BGEPQO2OO0A etie en i Hte Ei o e Ee as toss ER eb po ete esi oe 5 37 5 3 FRM PEP Field SOP Section 5 Revision 2 Date 9 30 2006 5 1 Sampler Assembly 5 1 1 Scope and Applicability This section describes the routine procedures for assembling the BGI PQ200A sampler This section contains material specific for the BGI PQ200A Air Sampler and may not be applicable to other sampler makes and models 5 1 2 Summary of Method Assembling the BGI PQ200A sampler involves attaching the sampler s legs and anchoring the sampler firmly to the ground attaching the sampler s temperature probe leveling the sampler checking the condition of the transport cassette powerin
163. hat have actually been sampled in an FRM sampler Thus only filters cassettes that are designated as RO Routine CO Collocated or in some cases Other on the COC Form will have completed Field Data Sheets Field blanks and trip blanks associated with these samples are also documented on the Field Data Sheet Complete the Sampling Event Information listing the AQS Site ID Sampling Date Site Name PEP Field Scientist and serial numbers for both the FRM sampler and the BGI PQ200A sampler Enter the identification numbers for all transfer standards used to verify the FRM sampler in the Parameter Check Device section For multi standard instruments such as the BGI TriCal and DeltaCal use the first line to indicate the make model and serial number for the device Time Checks OK is used to indicate the results of synchronization of the FRM sampler s clock with an external standard must agree within 1 minute Describe any discrepancies with the synchronization in the space provided Monitoring Site Criteria OK is used to record whether the siting criteria were met by the FRM sampler Describe any violations of these criteria in the space provided The PQ200A PEP Sampler Verification Checks section must be filled out using the associated verification SOPs see SOP PEPF 5 Sampler Setup and Performance Verifications The acceptance criteria are listed on the Field Data Sheet for referenc
164. he COC form to the receiving log book in which same info is recordec Notes FRM PEP Field SOP Section 7 Revision 2 Date 9 30 2006 FORM FDS Field Data Sheet for BGI PQ200A PEP Field Scientist should indicate if the Network sampler is a Routine FRM o Collocated FRM Sampling Event Information emp ans s Tae I MZ ERR SEE Monitoring Site Criteria OK 0 Yes No describe Use this line for multi standard instruments e g BGI TriCal and DeltaCal when used for all three standards PQ200A PEP Sampler Verifi cation Checks Ecc decre i he lett ttti mme External Leak Change lt 5 Bar Pressure Criteria Std Pressure Sampler Pressure Verification oK Temperature Criteia Std Temp Sampler Temp VerficaionOK Ambient Sensor 2 Oes Ono Flow Rate Verification Audit Standard Criteria Standard FR Sampler FR Verification OK PR Check lt 4 difference Design Flow Criteria 15 Standard FR Design FR Verification OK Rate tht Cheok 15 83 lt Q lt 1750 Lem 1667 Lem Indicate only the final result of the check after all troubleshooting has been done Document troubleshooting in the Notes section below andor in the field notebook If troubleshooting is unsuccessful the sampler must be recalibrated or repaired before conducting a sampling event Fill out a new Field Data Sheet for the replacement sampler
165. he final leveling of the unit only after the major installation tasks described above have been completed Repeat the leveling process if any subsequent activities cause the sampler to shift The sampler s horizontal angle can be adjusted by placing thin shims of wood or other solid material under the legs Observe safety precautions it may require two people to safely place the shims Verify that the sampler remains secure after shims are in place 5 1 8 4 Inspecting the Transport Cassette NOTE Prior to working with cassettes clean your hands with alcohol wipes or clean water and allow them to air dry 5 8 FRM PEP Field SOP Section 5 Revision 2 Date 9 30 2006 1 The portable sampler is shipped and will always be transported with a transport cassette in place however the sampler should never be transported when loaded with actual filter cassettes that are intended for sampling 2 Remove the transport cassette and inspect for damage 3 Inspect the filter housing lower portion of filter chamber assembly for obvious missing pieces or damage 4 Confirm the presence and condition of the O rings inside the upper and lower filter housings where the O rings contact the filter cassette Ensure that the interior of the housing is clean and free of debris Place the transport cassette back into its sampling position for use during verifications If the transport cassette or the filter it contains has been damaged during transpor
166. he flow rate measurement equipment Consider any other factors that might affect the flow rate measurement or the sampler operation After adjustments have been made repeat the flow rate verification procedure If the calculated flow rate and or sample flow rate still do not meet QC criteria check the temperature and barometric pressure readings because they affect the instrument s flow rate calibration If the calculated flow rate and or sample flow rate still do not meet QC criteria there is most likely a mechanical problem with the sampler It should be taken to the FS laboratory or sent to the manufacturer for repair A backup sampler unit is necessary After all troubleshooting has been completed indicate the final result of the check on the Field Data Sheet Indicate whether the verification was acceptable by checking the Yes or No box under Verification OK Following the verification disconnect the flow rate standard from the sampler remove the calibration adapter and carefully reinstall the samplers inlet Remove the filter cassette used 5 23 FRM PEP Field SOP Section 5 Revision 2 Date 9 30 2006 during the verification If it is time to begin sampling install a new filter cassette as described in SOP PEPF 6 Section 6 1 Conducting the Filter Exposure 5 3 8 References 1 BGI Inc 1998 PQ200A Audit Sampler Appendix H in PQ200 Air Sampler Instruction Manual August 2 BGI Inc Delta Cal
167. he process of examining a product or result to determine conformance to user needs Variance statistical A measure or dispersion of a sample or population distribution Population variance is the sum of squares of deviation from the mean divided by the population size number of elements Sample variance is the sum of squares of deviations from the mean divided by the degrees of freedom number of observations minus one Verification Confirmation by examination and provision of objective evidence that specified requirements have been fulfilled In design and development verification concerns the process of examining a result of a given activity to determine conformance to the stated requirements for that activity Wet bulb thermometer A thermometer with a muslin covered bulb which is moistened and which is used to measure the wet bulb temperature Wet bulb temperature The temperature of the wet bulb thermometer at equilibrium with a constant flow of ambient air at a rate of from 2 5 to 10 0 meters per second FRM PEP Field SOP Appendix B Revision Date 9 30 2006 Appendix B Data Qualifiers Flags A sample qualifier or a result qualifier consists of 3 alphanumeric characters that act as an indicator of the reason that the subject data collection activity a did not produce a numeric result b produced a numeric result that is qualified in some respect relating to the type or validity of the result or c produce
168. hipped in a package cooled ideally at or below 4 C to minimize loss of volatile material Ensure proper cleaning of the inlet downtube and WINS impactor to avoid any contamination of the flow devices use required techniques for the leak check to identify and correct any leaks found within the flow system Operation of the FRM sampler with incorrect flow rates or with a damaged WINS impactor can allow larger particles to be collected as interferents 1 4 FRM PEP Field SOP Section 1 Revision 2 Date 9 30 2006 1 1 7 Personnel Qualifications All personnel responsible for conducting FRM PEs at field sites must be certified by the U S Environmental Protection Agency EPA as completing a required training program These persons are designated as Field Scientists FS During this training program the operators of the samplers must successfully complete an extensive hands on training session specified by EPA s Office of Air Quality Planning and Standards OAQPS An FS must also complete a written exam with a passing score of 8096 or better These training programs will be conducted as required at locations throughout the United States to ensure that all operators of the portable samplers are certified and that an adequate number of PE FS staff are available in each EPA Region A technical systems audit TSA of the FS may replace the hands on practical examination for annual recertification Contact the regional EPA office or OAQPS for mor
169. hould remain inside their protective bags and never be exposed to sampling procedures Trip blanks account for approximately 5 of all PEP filters issued by the national weighing lab They are designated by the weighing laboratory and issued at random However trip blanks should be used in conjunction with field blanks 1 The trip blank should be treated in the same manner as all other PEP filters with the exception of exposure The filters should remain in their 3 x 5 anti static self sealing plastic cassette bag at all times 2 Transport the trip blank from the vehicle to the sampling location and return it to the transport cooler Do not leave the trip blank inside the sampler during the sampling event 3 Make sure that the trip blank is properly indicated on the COC Form 6 1 8 3 Routine PE Filter 1 Install the sampling filter cassette in the filter cassette housing The Teflon filter medium must face up toward the WINS impactor 2 Close the assembly by slowly rotating the handle clockwise 3 4 of a turn Watch the filter cassette and WINS impactor to ensure that they are seated properly and that the assemblies close securely 6 1 9 Acquiring a 24 hour PE Sample To comply with EPA regulation the 24 hour sampling period begins at midnight 00 00 and concludes at midnight of the next day The total sampling period is programmed for 24 hours 1440 minutes however if sampling during some other time period is required by th
170. i point barometric 1 per year or upon failure of the 10 mmHg PEPF 10 pressure verification single point verification Barometric pressure Upon failure of the multi point 10 mmHg PEPF 10 calibration verification Single point temperature Every sampling event 2 C of standard PEPF 5 verification 8 3 FRM PEP Field SOP Section 8 Revision 2 Date 9 30 2006 Requirement Frequency Acceptance Criteria tee Multi point temperature 1 per year or upon failure of the 2 C of standard PEPF 10 verification single point verification Temperature calibration Upon failure of the multi point Adjust to within 0 1 C of PEPF 10 verification standard Single point flow rate Every sampling event 4 of indicated flow or PEPF 5 verification 5 of design flow 16 67 Multi point flow rate 1 per year or upon failure of the 2 of transfer standard PEPF 10 verification single point verification Flow Rate FR Upon failure of the multi point 4 of design flow 16 67 PEPF 10 calibration verification Accuracy Using independent verification devices External leak check A yr lt 80 mL min PEPF 8 Internal leak check As needed lt 80 mL min PEPF 8 Barometric pressure audit A yr 10 mmHg PEPF 8 Temperature audit A yr 2 C of standard PEPF 8 Flow rate audit 4 yr manual 4 of audit standard PEPF 8 Precision Using collocated samples
171. ial for rough handling by airlines or commercial carriers m Leave some flexibility in the schedule in case of bad weather and other unexpected delays m Plan adequate time at each site to perform the FRM PE and to retrieve the sampler equipment after the audit remembering that PEP filters are to be exposed from midnight to midnight About one week prior to the actual evaluation the FS will call the site operator to confirm that the PE visit remains on schedule and to confirm meeting arrangements 2 27 FRM PEP Field SOP Section 2 Revision 2 Date 9 30 2006 2 3 7 5 Equipment Preparation for PEP Sampling Events Prior to an evaluation excursion and based upon the number of sites to be visited the following will occur m Sampling equipment will be inspected to ensure proper operation and adequate supplies Inventory of consumables will be checked to ensure that adequate supplies are available m Carry two or more portable FRMs set up one or two on Day 1 move to another site to set up another sampler on Day 2 then returning to the first site to retrieve the sample on Day 3 m At least one spare portable sampler and a spare set of calibration equipment will be kept on hand m Filters will be selected and stored appropriately per SOPs for transport to the sites m Filter COC Forms should be reviewed and the filters should be checked to ensure they have not gone past their 30 day pre sampling time period m Site Data Shee
172. ibe the imperfection in the space provided If additional space is required use the Notes section at the bottom of the form 7 4 FRM PEP Field SOP Section 7 Revision 2 Date 9 30 2006 Under Sampling Event Filter Data the FS should list the Sampling Date Next complete the Sample Type section which identifies how the filter is used at the site The six options are the following m RO Routine FRM PE sample a CO Collocated FRM PE sample that is collected by the FS at the same time and at the same site as the regular FRM PE sample Whenever the FS takes two simultaneous samples the primary routine and collocated PE samplers should be designated before the exposure begins FB Field blank filter cassette that is used by the FS as a blank see SOP PEPF 6 Sample Filter Handling Also specify the cassette ID for the associated Routine sample a TB Trip Blank filter cassette that is transported to and from the field by the FS The 3 x 5 antistatic bag remains unopened throughout the trip Expired Filter not used Filter cassette has exceeded the Date This Filter Must be Used by from Part I of the COC This filter cassette should not be used for a PEP sampling event It should be returned to the weighing lab a Other A filter cassette that is in some other category for example a special type of QA or QC sample The FS should always provide additional information about type of sam
173. ield Data Sheet SOP PEPF 7 Contents Section Page 7 1 Chain of Custody and Field Data Sheet eese neret nnne nennen 7 3 REL Scope and Applicability cie eed eR preteen tte anecdota 7 3 T 1 2 Summary of Method stud 7 3 7 13 A O RTS 7 3 71 4 Personnel QualifiCatlotis anta eee oni tdt inrer ete ve dan eed aneka kaken tb 7 3 Tel9 CAUMONS 20 sick ernaast Padesdehs NETA 7 3 7 1 6 Equipment and Supplies eite ce east eee dete Hawt iret oed eee Den tote 7 3 TENSE AA REO EI R ER i 7 3 Forms Page COC PM Federal Reference Method Performance Evaluation Program Chain of Custody E o UR MAN D PT CETTE 7 11 FDS PM Federal Reference Method Performance Evaluation Program Field Data Sheet for BGI PQ200A se ioo e eee ode tete etate tie eese tides 7 12 7 1 FRM PEP Field SOP Section 7 Revision 2 Date 9 30 2006 This page intentionally left blank 7 2 FRM PEP Field SOP Section 7 Revision 2 Date 9 30 2006 7 4 Chain of Custody and Field Data Sheet 7 1 4 Scope and Applicability This SOP applies to the Chain of Custody COC and Field Data Sheet FDS procedures used in the field for the FRM PEP 7 1 2 Summary of Method The COC procedure for the PM PEP is used to track the path of individual filter cassettes from the national weighing laboratory to the field and back again After the filter has been weighed the COC begins when the filter is placed in a cassette A COC Form accompani
174. ign flow rate of 16 67 L min E 1 7 1 Flow Rate Verification using the Chinook Streamline FTS Perform the sampler leak temperature and barometric pressure verification procedures and take any corrective actions necessary to meet the acceptance criteria before performing this procedure 1 Record the current ambient pressure mmHg and temperature C indicated on the BGI PQ200A display screen on the Field Data Sheet 2 Install a clean flow rate test transport filter cassette in the cassette holder This filter cassette should not be used for sampling as a blank or as a QC sample The flow rate test transport filter cassette may be reused at other sites provided that it remains clean and is free from any defects such as tears pinholes or separation from the support ring 3 Turnon the manometer by pressing the I O button Press the E M button until the display indicates IN WC inches of water column 4 Remove the protective caps from the manometer s air inlets Adjust the needle valve on the top of the manometer until the water column reads 0 00 E 4 FRM PEP Field SOP Appendix E Revision Date 9 30 2006 5 Place the Chinook Streamline FTS orifice fitting O ring side down on the downtube entrance Ensure that the fitting is fully pushed onto the downtube and fits smoothly and tightly Connect the outlet of the orifice device to the digital manometer with flexible rubber tubing on the negative inlet
175. ill be flashing on the second line m Press SELECT NEXT The first value Day of the Month will stop flashing indicating that it can be edited a Use the arrow EDIT buttons to increase or decrease the selected value When done press SELECT NEXT Continue to press the SELECT NEXT and arrow EDIT buttons in this fashion to enter the desired date and time When done setting the start date and time press the blank EXIT button to continue If the unit has been previously downloaded the following message will be displayed Clearing Memory Please Wait The Set the sample STOP DATE and TIME message will be displayed The current selection will be flashing on the second line Use the same procedure to set the stop date and time When done press the blank EXIT button to return to the Set Ups and Download screen Select More Selections then Return to Main Screen 6 1 11 Temporary Halt then Continue Sampling During a PE sampling period it is not desirable to halt sampling operations during a run of either the portable FRM PE sampler or the fixed site sampler However in an emergency it may be necessary to suspend sampling for a brief period Be sure to note any interruption of sampling on the Field Data Sheet specifying the time and duration of the interruption as well as the reason for the interruption Interruptions in sampling activities for either the portable sampler or the fixed site sampler should
176. in this fashion to enter the desired date and time When the desired date and time has been set press the blank EXIT button to return to the second Set Ups and Download screen To return to the Main menu press the blank EXIT button or select More Selections then Return to Main Menu Screen 7 At this point record the indicated time on your Field Data Sheet in the Time Check field References BGI Inc 1998 PQ200 Air Sampler Instruction Manual May BGI Inc 1998 PQ200A Audit Sampler Appendix H in PQ200 Air Sampler Instruction Manual August U S EPA Environmental Protection Agency 1998 Monitoring PM2 5 in Ambient Air Using Designated Reference or Class I Equivalent Methods Section 2 12 in Quality Assurance Handbook for Air Pollution Measurement Systems Volume II Part II April draft FRM PEP Field SOP Section 5 Revision 2 Date 9 30 2006 Inlet Assembly Impactor Cup Impactor Cup I 1 Pu m Downtube Impactor Oil Impactor Cup Figure 5 3 Travel Case No 2 for inlet and accessories 5 12 FRM PEP Field SOP Section 5 Revision 2 Date 9 30 2006 REAR COVER PROTECTIVE CAPS I BATTERY 1 B NN ES Figure 5 4 Travel Case No 3 for gill screen and accessories 5 13 FRM PEP Field SOP Section 5 Revision 2 Date 9 30 2006 146 147 148 150 151 52 155 1 15307 156 154 157 158 Part Number Description Part Number D
177. information such as the following Wm AQS Site ID m Site coordinates m Monitor POC m Network type NAMS SLAMS m Method designation m Reporting organization m Monitor make and model m Reporting organization contact 2 24 FRM PEP Field SOP Section 2 Revision 2 Date 9 30 2006 Street address Directions to the site from Regional Office Directions to from major thoroughfare Closest express mail facility Closest hardware store Recommended hotel address phone Important free form notes Safety concerns Closest site Additional equipment needed e g ropes ladders etc m Closest hospital address 2 closest site Items marked with an asterisk are available in the AQS This data is publicly available through EPA s website go to Monitor Data Queries http www epa gov aqspublI site htm The criteria pollutant code for PM is 88101 The information listed above will be kept in a site file filed by AQS Site ID and included in a site notebook for each FS Software such as MapQuest Internet accessible can help provide information on directions to sites In addition maps for each state and city where a monitor is located will be acquired Site locations can be placed on these maps along with the site IDs Preparation for one or more PE trips will involve communication among various organizations including the FS s organization ESAT the reporting organization weighing laboratory and the s
178. int free wipes wipe clean the two halves of the well and any other surface that may have been exposed to oil 4 Reassemble the well and place it in the impactor cup 6 26 FRM PEP Field SOP Section 6 Revision 2 Date 9 30 2006 5 6 6 5 7 2 Clean hands to remove any oil residue Do not replace the filter and oil unless preparing to sample Main first stage Size Selective Sampler Inlet Downtube and Sampler Interior This part of the procedure is usually accomplished in the field office To dismantle and clean the sampler inlet and other components follow these steps 1 Mark each assembly point of the sampler inlet with a pen or pencil to provide match marks during reassembly Disassemble the sampler s size selective inlet unit according to the manufacturer s instructions taking care to retain all the parts An exploded view of the inlet is shown in PEPF 5 Section 5 1 Sampler Assembly Figure 5 5 NOTE If the assembly screws appear frozen the application of penetrating oil or commercial lubricant will make removal easier Be sure to completely wipe off any excess oil before proceeding Using a soft brush and lint free wipes lightly scrub all interior surfaces of the inlet and bug screen with distilled water CAUTION Some edges may be sharp Pay particular attention to small openings and crevices Lint free wipes and or a small soft brush are most helpful in these areas Using wipes moistened with
179. ipment and supplies Keep an original copy and file it under Agency file code PEP 301 093 006 6 Provide a copy of the inventory to the EPA Regional Contract Officer s Representative COR The FS should maintain a two month supply of consumables During the first weeks of implementation the FS will determine how quickly the consumable equipment supply is used and develop a purchasing schedule to ensure that an adequate supply is maintained Table 2 1 is a general list of equipment that has been found useful in the PEP The FS should use this as a basis for preparing a specific checklist of equipment and materials for their organization Communications between the FS and site personnel prior to the visit are essential and assist greatly in knowing what will be required at each site 2 3 FRM PEP Field SOP Section 2 Revision 2 Date 9 30 2006 Table 2 1 Equipment and Supplies Make Moda Monitoring Equipment ana Supplies Backpack frame for carrying samples Forestry Supe 5913 Portable FRM PM 5 sampler s with carrying case Pre weighed 46 2 mm diameter filters in the proper cassette Supplied by weighing laboratory m COC form for each filter cassette i 1 Impactor oil and dropper SPI Supplies Octoil S Note Dow 704 has been found to solidify when sustained at SPI 00031 4 C for long periods Impactor filters 37 mm diameter glass fiber Teflon coated tweezers for handling imp
180. is not mandatory in programs intended to comply with a standard Hazardous waste Any waste material that satisfies the definition of hazardous waste given in 40 CFR 261 Identification and Listing of Hazardous Waste A 9 FRM PEP Field SOP Appendix A Revision 2 Date 9 30 2006 HEPA filter A high efficiency particulate air filter is an extended media dry type filter with a minimum collection efficiency of 99 97 when tested with an aerosol of essentially monodisperse 0 3 um particles Holding time The period of time a sample may be stored prior to its required analysis While exceeding the holding time does not necessarily negate the veracity of analytical results it causes the qualifying or flagging of any data not meeting all of the specified acceptance criteria Hygrothermograph Instrument resulting from the combination of a thermograph and a hygrograph and furnishing on the same chart simultaneous time recording of ambient temperature and humidity Identification error The misidentification of an analyte In this error type the contaminant of concern is unidentified and the measured concentration is incorrectly assigned to another contaminant Independent assessment An assessment performed by a qualified individual group or organization that is not a part of the organization directly performing and accountable for the work being assessed Inspection The examination or measurement of an item
181. ision 2 Date 9 30 2006 NOTE There is also a possibility that the check standard rather than the sampler s temperature sensor is faulty If possible check the routine PM 5 sampler s ambient temperature If this reading is within 2 C of the ambient temperature reading on the portable sampler record the routine PM 5 sampler s ambient temperature on the Field Data Sheet and proceed with the audit using the portable sampler You will not be able to record a filter temperature using this method Inform the COR of the problem to see if a replacement portable temperature check device Delta Cal is available Take the faulty check device in for recalibration or repairs as soon as possible S 5 8 References 1 BGI Inc 1998 PQ200A Audit Sampler Appendix H in PQ200 Air Sampler Instruction Manual August 2 BGI Inc Delta Cal Instruction Manual 3 U S EPA Environmental Protection Agency 1998 Monitoring PM2 5 in Ambient Air Using Designated Reference or Class I Equivalent Methods Section 2 12 in Quality Assurance Handbook for Air Pollution Measurement Systems Volume II Part II April draft 5 30 FRM PEP Field SOP Section 5 Revision 2 Date 9 30 2006 5 6 Preparing to Sample 5 6 1 Scope and Applicability This section describes the procedures for preparing to sample after the sampler has been assembled and verifications have been performed This section contains material specific for the BGI PQ200A Air Sampler and m
182. isk to the solenoid valve before the pump assembly Perform the internal leak check For the BGI PQ200A the check sequence is the same as described above for the external leak check except that the flow rate device valve is open to the atmosphere If no leakage is present the sampler has passed the internal leak check and the external leak if there was one must be located somewhere above the filter If leakage is present confine the search for the leak to the area below the filter disk If the problem was discovered and rectified perform the external leak check again see Section 5 2 7 1 If the problem cannot be located and the sampler continues to fail the leak checks the sampler requires further troubleshooting and maintenance and must not be used for the PE 0 098 for AS568 026 m 0 098 for AS568 026 i O Ring O Ring 1 4 in NPT CN E a D 0 04 Chamfer AA e oS Brass Air Hose Cock or Equivalent with a 3 8 in Hose Barb and 1 4 in Male Pipe Threads 1 360 Dia gt LI LI MN 0 02 Chamfer LB NOTE Material is Aluminu 6061 T6 I lt 1 1 2 Le Figure 5 8 Flow rate adapter 5 19 FRM PEP Field SOP Section 5 Revision 2 Date 9 30 2006 5 2 8 References 1 BGI Inc 1998 PQ200 Air Sampler Instruction Manual May 2 BGI Inc 1998 PQ200A Audit Sampler Appendix H in PQ2
183. isplayed on the Main screen for the filter temperature If the temperatures agree within 2 C the filter temperature sensor response is acceptable proceed to Step 11 If the sensor response is not acceptable go to Step 9 If the two readings are outside acceptance criteria wait longer 10 to 15 minutes for temperature equilibration to occur and repeat the procedure If the readings still do not agree verify that the problem is not with the digital verification thermometer If the problem is not E 13 FRM PEP Field SOP Appendix E Revision Date 9 30 2006 E 3 8 10 11 with the verification thermometer and the FS does not feel the problem can be rectified replace the portable sampler with a spare sampler NOTE If the reporting organization operator is at the site he she may be able to check the routine monitor s temperature sensors If they are in agreement with the readings from the FRM PEP portable sampler this may indicate a problem with the digital verification thermometer If there is agreement the portable sampler can be used It is important to indicate the verification problem on the Field Data Sheet and proceed with troubleshooting the verification thermometer Remove the thermometer probe from the sampler Return the filter assembly to its normal configuration Record information on the verification form References BGI Inc 1998 PQ200A Audit Sampler Appendix H in PQ200 Air Sampler Instructi
184. it Sampler Appendix H in PQ200 Air Sampler Instruction Manual August U S EPA Environmental Protection Agency 1998 Monitoring PM2 5 in Ambient Air Using Designated Reference or Class I Equivalent Methods Section 2 12 in Quality Assurance Handbook for Air Pollution Measurement Systems Volume II Part II April draft 6 24 FRM PEP Field SOP Section 6 Revision 2 Date 9 30 2006 6 5 Sampler Maintenance and Cleaning 6 5 1 Scope and Applicability This SOP describes the routine procedures for maintaining and cleaning the sampler NOTE This SOP contains material that is specific for the BGI PQ200A air sampler and may not be applicable to other makes and models of sampler 6 5 2 Summary of Method The PM PEP samplers will be regularly checked and cleaned to ensure reliable operation and avoid contamination which could affect the quality of resultant data Some activities should ideally be performed in the field in concert with disassembly e g cleaning the WINS impactor well and the legs of the sampling device 6 5 3 Definitions Appendix A contains a glossary of terms used in the PEP 6 5 4 Personnel Qualifications Personnel who conduct the FRM PEs must have attended an initial training course which includes lectures demonstrations hands on practice a written exam for which a passing score of 80 is achieved and a hands on practical training examination Annual recertification requirements include a written an
185. ite operator A schedule will need to be set operators notified travel arrangements made and all equipment and supplies gathered packed inventoried and readied for shipping The following sections discuss the necessary steps 2 3 7 3 Final Preparation for PEP Sampling Events and Site Evaluation The COR or the FS as delegated by the COR will contact each site operator prior to the site visit to finalize preparations for the PEP sampling event Contact must be made by telephone if within 30 days of the site visit but email is sufficient otherwise About one week prior to the actual evaluation the FS will call the site operator to confirm that the PE visit remains on schedule and to confirm meeting arrangements Points to be covered include the following m Confirming field implementation schedule and setting a location and time to meet W Providing assistance in setting up the portable instrument and in completing other tasks such as providing freezer space for ice substitutes 1f necessary Briefing the operator on what will occur during the evaluation Discussing the tasks that the site operator will be requested to do to assist with the evaluation Gathering additional information needed for the Site Data Sheet Answering any questions that the site operator may have Emphasizing that the site s PM 5 sampler will not be adjusted in any way and that the operator should vary his or her ordinary routine to prepare for the PE m V
186. ithin a program Qualified services An indication that suppliers providing services have been evaluated and determined to meet the technical and quality requirements of the client as provided by approved procurement documents and demonstrated by the supplier to the client s satisfaction Qualified data Any data that have been modified or adjusted as part of statistical or mathematical evaluation data validation or data verification operations Quality The totality of features and characteristics of a product or service that bears on its ability to meet the stated or implied needs and expectations of the user Quality assurance QA An integrated system of management activities involving planning implementation assessment reporting and quality improvement to ensure that a process item or service is of the type and quality needed and expected by the client A 13 FRM PEP Field SOP Appendix A Revision 2 Date 9 30 2006 Quality Assurance Program Description Plan See quality management plan Quality Assurance Project Plan QAPP A formal document describing in comprehensive detail the necessary quality assurance QA quality control QC and other technical activities that must be implemented to ensure that the results of the work performed will satisfy the stated performance criteria The QAPP components are divided into four classes 1 Project Management 2 Measurement Data Acquisition 3 Assessment O
187. ithin the prescribed time period annually m Due to frequent assembly and disassembly of the portable samplers the ambient temperature probe s connecting pins may be damaged Care must be taken at installation when connecting the pins to the main unit W Care must be observed when placing the thermometer s probe through the gill screen to avoid any damage to the screen or probe m Temperature verification device probe should not be placed in direct sunlight during equilibration and verification E 3 6 Equipment and Supplies m BGI PQ200A air sampler m VWR digital thermometer 61220 601 NIST traceable with probe m Field Data Sheet m Timepiece E 12 FRM PEP Field SOP Appendix E Revision Date 9 30 2006 E 3 7 Procedure The response of two temperature sensors ambient temperature and filter temperature must be verified each time the BGI PQ200A portable sampler is set up at a new location E 3 7 1 Single Point Field Verification in Ambient Air using the VWR digital thermometer To perform a single point field verification of temperature for the BGI PQ200A conduct this temperature verification test after the sampler is assembled and in place on the site Proceed as follows 1 It is best if the sampler has been on the site for at least 1 hour to allow adequate time for the ambient and filter temperature sensors to reach temperature equilibrium with their surroundings however equilibration may occur in less tha
188. itial filter weight user data etc Point and click on DOWNLOAD 6 17 FRM PEP Field SOP Section 6 Revision 2 Date 9 30 2006 7 8 10 Point and click on BEGIN The green light will turn off the red light will turn on and Run Data will be stored in the computer When END or MEM END is detected on the computer screen and the green light is lit on the Datatrans the sampling data have been transferred If data from multiple sampling events have been stored in the Datatrans the last run captured Is the current resident run While a run is resident the Datatrans retains the characteristics of the sampler type from which it was captured To access data from the next sampling event download the data from the current run and then press the pushbutton on the Datatrans Repeat this procedure until all of the data have been downloaded You must Begin a new run for each sample run to be uploaded to the computer When all runs have been uploaded the yellow light will remain off NOTE To recycle sample runs After green light turns off indicating that all runs have been downloaded pressing the pushbutton will retrieve data from the series of runs These data will remain until deleted This is helpful if you are unsure of an uploaded run Data Deletion Procedure To erase data from the Datatrans after the data from all sampling events have been transferred to a laptop computer 1 2 Turn the power switch
189. ito rior drive cia 5 16 5 2 2 Summary Of Method iie ds ete ee eret eee e Ee tredende 5 16 5 2 3 D binit0ls size ster den ete ettet te e tate tu TA tet 5 16 5 2 4 Personnel Qualifications eiecerunt ee eee daher dave olden 5 16 5 2 5 A sis eise ee eh RP de ote ne Rd ee Oa aaah ein 5 16 5 2 6 Equipment and Supplies i 2 ben e erem ete e dette eet eerte 5 17 5 2 7 Procedure nem Et iet ert e d ee Ete E tits 5 17 5 2 8 References eder ter tots i tuer oe HO re EO Il 5 20 5 3 Plow R te Verification siinse ier a ds aasgateses a A a aE 5 21 5 3 1 Scope and Applicability sensn a o ca seio 5 21 5 3 2 Summary ot Method cete qae ereteken 5 21 5 1 FRM PEP Field SOP Section 5 Revision 2 Date 9 30 2006 5 3 3 D finitions etim ge t oet pe Pie lars eee ele PEE bias 5 21 5 3 4 Personnel Qualifications iensen esee aa 5 21 5 3 5 AU TONS eoa oe bg eret i ee e EE ede reet et edit 5 21 5 3 6 Equipment and Supplies i erred tert cent lote eee Reste taste ri ene tid 5 22 5 3 7 Procedures oeste eerte UM ont ti Lee a e etes oL ptem eara Se Meet eene 5 22 5 3 8 Referentes us HU Rr ERSTE E re en ead E e PIRE ers PR E ues 5 24 5 4 Barometric Pressure Verification nennen ener en rennen nre 5 25 5 4 1 Scope and Applicability 2 ee eee He Erden e eL ee Pete co 5 25 5 4 2 Summary of Method ire a te e REESE PES AEST TEES 5 25 5 4 3 Definitions A err eee aree teet er EE Eee er io Tte Meere E eee e enatis 5 25
190. izations e g Northeast States for Coordinated Air Use Management NESCAUM Mid Atlantic Regional Air Management Association MARAMA Western States Air Resources Council WESTAR and individual organizations The majority of the responses from these organizations were towards federal implementation of the PEP xvi FRM PEP Field SOP Introduction Date Revision 2 9 30 2006 Independent assessment An assessment performed by a qualified individual group or organization that is not part of the organization directly performing and accountable for the work being assessed This auditing organization must not be involved with the generation of the routine ambient air monitoring data An organization can conduct the FRM PE if it can meet the above definition and has a management structure that at a minimum allows for the separation of its routine sampling personnel from its auditing personnel by two levels of management as illustrated in Figure 1 In addition the pre and post sample weighing of audit filters must be performed by separate laboratory facility using separate laboratory equipment Field and laboratory personnel would be required to meet the FRM Performance Audit field and laboratory training and certification requirements Organization 1st Level Supervision Organization 2nd Level Supervision Organization 3rd Level Supervision Organization Supervision Organization 1st Level Supervision Organi
191. l Case No 3 for gill screen and accessories seen 4 6 FRM PEP Field SOP Section 4 Revision 2 Date 9 30 2006 This page intentionally left blank 4 2 FRM PEP Field SOP Section 4 Revision 2 Date 9 30 2006 4 1 Sampler Transport and Placement 4 1 1 Scope and Applicability This SOP covers the transport of the BGI PQ200A portable FRM sampler to field sites for the FRM PEP This information is applicable to the BGI Model PQ200A portable FRM sampler and may not be applicable to other makes and models of samplers 4 1 2 Summary of Method Prior to a sampling excursion a number of portable samplers will be checked at the field office to ensure that all parts are available and in good working condition The sampler components will be packed into their carrying cases for transport to the field At the field site the equipment will be transported to the location where it will be assembled and placed to meet siting criteria 4 1 3 Definitions Appendix A contains a glossary of terms used in the PEP 4 1 4 Personnel Qualifications Personnel who conduct the FRM PEs must have attended an initial training course which includes lectures demonstrations hands on practice a written exam for which a passing score of 80 is achieved and a hands on practical training examination Annual recertification requirements include a written and hands on practical training examination A technical systems audit TSA of th
192. l pressure change for a period of 2 minutes NOTE Older software may perform leak checks for 10 minutes If the internal pressure increases too rapidly a leak is indicated and troubleshooting procedures must be followed to stop the leak The leak check must be successful before flow rate verification can be performed An internal leak check procedure to assess leakage within the filter assembly is also described as a troubleshooting procedure Section 5 2 7 3 5 2 3 Definitions Appendix A contains a glossary of terms used in the PEP 5 2 4 Personnel Qualifications Personnel who conduct the FRM PEs must have attended an initial training course which includes lectures demonstrations hands on practice a written exam for which a passing score of 80 is achieved and a hands on practical training examination Annual recertification requirements include a written and hands on practical training examination A technical systems audit TSA of the FS may replace the hands on practical examination for annual recertification 5 2 5 Cautions 1 At the conclusion of the leak check it is very important to open the flow rate adapter valve slowly to avoid generation of rapidly moving air currents which could spread impactor oil and other contaminants throughout the system 2 Ensure that the filter cassette is properly seated and the cam is properly closed to create a good seal 3 Do not connect any other device to the flow rate adapter when
193. ld the pressure steady Observe the displayed value on the Main screen of the PQ200 sampler It should agree with the value displayed by the NIST traceable barometer within 10 mmHg If not adjust the GAIN control until the values agree within 10 mmHg or better The GAIN control is right beside the OFFSET pot and is labeled Record both readings as Reduced P in the Final Readings section on the Barometric Pressure Verification Calibration Data Sheet with appropriate comments Remove the tubing and syringe and review the ambient pressure readings on the NIST traceable barometer and the PQ200 barometers The two readings should continue to agree within 10 mmHg at ambient pressure levels Repeat Steps 1 through 5 as necessary until the portable sampler agrees with the NIST traceable barometer within 10 mmHg pressure under ambient pressure conditions tubing removed Reinstall the tubing and syringe as described above Push in the plunger of the syringe to create a pressure approximately 30 to100 mmHg higher than the ambient pressure Record the values given by the NIST traceable barometer and on the PQ200A Main screen as Elevated P in the Initial Readings section on the Barometric Pressure Verification Calibration Data Sheet Do not make any adjustments to the sampler based on the above ambient pressure verification check When the sampler and the standard agree within 10 mmHg for all readings the pressure calibration is complete
194. le Institute Jennifer Lloyd Emaly Simone Ed Rickman Jeff Nichol Office of Air Quality Planning and Standards Dennis Crumpler Mike Papp Office of Radiation and Indoor Air Jeff Lantz ESAT Field Scientists under contract to EPA in Regions 1 10 for the Fiscal Year 2006 FRM PEP Field SOP September 2006 Acknowledgments for the April 2002 Version The following individuals are acknowledged for their contributions to the first edition of the SOP April 2002 version which served as the basis for this 2006 method compendium State and Local Organizations George Apgar State of Vermont Waterbury VT Randy Dillard Jefferson County Department of Health Birmingham AL Kevin Goohs Gordon Pierce and Pat McGraw CO Dept of Public Health amp Environment Denver CO Alice Westerinen Russell Grace and Tom Pomales California Air Resources Board Sacramento CA Jeff Miller Pennsylvania Department of Environmental Protection Harrisburg PA Richard Heffern State of Alaska Department of Environmental Conservation Juneau AK Dan Harman North Dakota Department of Health Bismarck ND Dave Wallenberg STAPPA ALAPCO EPA Regions Region 1 Norman Beloin Mary Jane Cuzzupe Tony Palermo 2 Clinton Cusick Dick Coleates 3 Victor Guide Theodore Erdman Fred Foreman 4 Jerry Burger Herb Barden Mike Birch 5 Mary Ann Suero Gordon Jones Mike Rizzo Basim Dihu Jay Thakkar 6 Mary Kemp Mark Sather Kuenja Chung Timothy Dawson Ruth Ta
195. le if samples are recovered on a Friday If shipment cannot occur within these guidelines the FS must have the chilled package shipped within 4 days of recovery 6 3 3 Definitions Appendix A contains a glossary of terms used in the PEP 6 3 4 Personnel Qualifications Personnel who conduct the FRM PEs must have attended an initial training course which includes lectures demonstrations hands on practice a written exam for which a passing score of 80 is achieved and a hands on practical training examination Annual recertification requirements include a written and hands on practical training examination A technical systems audit TSA of the FS may replace the hands on practical examination for annual recertification 6 3 5 Cautions Exercise care in handling unexposed and exposed filter cassettes 7 Never open the filter cassette or handle a filter directly Strictly follow all procedures concerning labeling documentation and transporting filters in their cassettes to reduce the chance for measurement errors 6 3 6 Equipment and Supplies Capped cassettes containing pre weighed sampled Teflon filters e g routine field blanks collocated samples and stored in 3 x 5 antistatic cassette bags COC Form Field Data Sheet 7 Filter shipping container 7 Ice substitutes stored in sealable plastic bags to protect from potential leakage 4 per shipping container Digital max min thermometer Roll of bubble wr
196. let surfaces as needed Clean main first stage size selective inlet PM head and inspect the O ring Clean WINS impactor housing and impactor jet surfaces Examine O rings Clean interior of sampler case Check condition of sample transport containers Clean sampler downtube Inspect and service cooling air intake filter and fans Ne MPO UC wW Quarterly every 3 months 1 Inspect O rings of main first stage size selective inlet Apply light coat of vacuum grease if required 2 Clean sampler downtube 3 Inspect and service O rings and water seal gasket where the downtube enters sampler case 4 Inspect and service O rings of filter chamber assembly 5 Inspect and service vacuum tubing tube fittings and other connections to pump and electrical components 6 5 7 Procedure Several of the sampler components will need to be maintained and cleaned periodically Table 5 1 indicates the maintenance schedule of the important sampler components The FS may also utilize the checklists at the end of this section entitled Maintenance and Repair Following Every 10th Run Event and Quarterly Maintenance and Repair 6 5 7 1 WINS Impactor Well Cleaning To clean the WINS impactor well perform the following tasks 1 Separate the upper and lower portions of the well 2 Remove the used filter from the well Try to avoid getting diffusion oil on the outside surfaces of the impactor well 3 Using l
197. licability eerte e re te ed eee getan 6 13 6 2 2 Summary of Method eed one re e ase n e qae is e R ele 6 13 6 23 D finitions tete ee date eh HE dee Og pe Rie uad 6 13 6 244 Personnel OualtfiCatlOtls ectetuer entere eben OEE whateva 6 13 6 2 5 O bo tee t tene terree ee ee OS 6 13 6 2 6 Equipment and Supplies ettet re eere ente dte Uti tre dcn es eg 6 13 6 2 7 Procedure te o p ee ei tae ir ee e E eee ei o esed 6 14 6 1 FRM PEP Field SOP Section 6 Revision 2 Date 9 30 2006 6 3 Filter Packing nd Shipment ar ssscedtice tret peti eere e ie neces 6 20 6 3 1 Scope and Applicability dene eee tete oer Reed reis 6 20 6 3 2 Summary of Method emi pee ette HS reri A 6 20 6 3 3 DeTinltiODS eee er eet ee pesi eee eee dewene aee tot coe eet enean 6 20 6 3 4 Personnel Qualifications esses esee eene enne nennen nennen entente inns e e esten sre 6 20 6 39 GIOI E 6 20 6 3 6 Equipment and Supplies ciaci n p ie AL ei 6 20 6 317 Proced te 5 ente et tee eee Re E ere E ERR ON ef 6 21 6 4 Sampler Disassembly ini e Re eee ERU id cie eens oe EHE aed en Led 6 23 64 1 Seopeand Applicability cuida ee tete d e itt tiep era 6 23 64 2 Summary of Method eedem eine e e TREE dee i t 6 23 6 53 iD miti ns n teste ne I itte e e Le lec Ett eiae e eei bead 6 23 6 4 4 Personnel Qualifications ann neer AAE A 6 23 6 4 5 A ER Dette ee oe Ene eth adie hein ores ge iet o t t
198. lity Control 8 1 1 Scope and Applicability This SOP describes the QA and QC procedures that will be implemented at prescribed frequencies during routine PEP activities 8 1 2 Summary of Method This SOP summarizes the important QA QC procedures that must be accomplished as part of the PM 5 FRM PEP and provides procedures for those activities that have not been reviewed in other sections QA QC procedures documented in the other PEP Field SOPs are not discussed in this section Table 8 1 summarizes the PEP field QC checks Table 8 1 Field Quality Control Checks Requirement Frequency Acceptance Criteria ae Filter Holding Time Pre sampling All filters lt 30 days before sampling PEPF 2 Filter collection All filters lt 48 hours PEPF 2 Filter shipment All filters 8 hours after retrieval PEPF 2 Data Completeness Data completeness Quarterly 75 PEPF 8 Filter Visual defect check All filters See reference PEPF 6 Field QC Checks Field filter blank 1 per week for each FS 30 ug change between PEPF 8 weighings Calibration Verification of Sampler Using normal PE verification devices Clock timer verification Every sampling event 1 min mo PEPF 5 External leak check Every sampling event lt 80 mL min PEPF 5 Internal leak check Upon failure of external leak lt 80 mL min PEPF 5 check Single point barometric Every sampling event 10 mmHg PEPF 5 pressure verification Mult
199. ll data from calendar year 1999 will be archived through 12 31 2003 Upon reaching the 4 year archival date the ESAT contractor will inform OAQPS that the material has met the archive limit and will ask for a decision on whether to continue archiving or to dispose of the material 9 1 4 References 1 U S EPA Environmental Protection Agency 1998 Implementation Plan PM 5 Federal Reference Method Performance Evaluation Program 2 U S EPA Environmental Protection Agency 1999 Quality Assurance Project Plan for the PM Performance Evaluation Program 3 40 CFR Part 50 4 U S EPA Environmental Protection Agency 2006 File Plan Guide Website at http www epa gov records tools toolkits filecode 5 U S EPA Environmental Protection Agency 2006 EPA Records Schedules Website at http www epa gov records policy schedule 9 8 FRM PEP Field SOP Section 10 Revision 2 Date 9 30 2006 Field Standard Operating Procedures for the PM FRM Performance Evaluation Program Section 10 Multipoint Verifications and Calibrations SOP PEPF 10 Contents Section Page 10 1 Barometric Pressure Multipoint Verification Calibration eene 10 3 1O I lt Seope and Applicability nione nee teer Pe eet i reet peer 10 3 10 1 2 Summary of Method nen o 10 3 10 13 Definitions eere mete iS 10 3 10 1 4 Personnel Qualifications esses ennemis EEEE R 10 3 TOUS C AUtONS RET e
200. lly left blank 5 38 FRM PEP Field SOP Section 6 Revision 2 Date 9 30 2006 Field Standard Operating Procedures for the PM FRM Performance Evaluation Program Section 6 Filter Exposure and Concluding the Sampling Event SOP PEPF 6 Section Page 6 1 Conducting the Filter ExposUute iieri ct tt ei e eio Pod e aaka paek Ra 6 3 6 1 1 Scope and Applicability cocino pe detecte esee aeta dened 6 3 6 1 2 Summary of Method o ge ER qe tle aer e ei hei dep v eed 6 3 6 1 3 Definitions uer cene estet tede HER T tr IEEE EE Re REPE eL 6 3 6 1 4 Personnel Qualifications esses E enne enne ener seen nnn seen tenerent nennen nns 6 3 6 1 5 SA e de e A e esee ci eee Se ee iL Res 6 3 6 1 6 Equipment and Supplies acepte ee deter e cial 6 4 61 7 Cassette Inspection iie A ote ne e TERRE Pe tere eee a 6 4 6 1 8 Impactor and Cassette Installation annees enne onseenseense enne enneenneenneersversveenveennven 6 6 6 1 9 Acquiring a 24 hour PE Sample nonnen enne ennv enne a kiar i 6 7 6 1 10 Running the Sampler with User Defined Start Stop Times eenn eeens ven 6 9 6 1 11 Temporary Halt then Continue Sampling ennn venn eenn verneenn venne enneennvenneerseerneen 6 10 6 1 12 Monitoring Status while the BGI PQ200A is Running eene 6 11 6 1 13 References uus nete At 6 12 6 2 Sample Recovery and Data Download esee ener nnne 6 13 6 2 1 Scope and App
201. lossary to provide a unique 10 digit monitor ID The first nine digits uniquely identify each air monitoring site 2 digit state code 3 digit county code and 4 digit site code The tenth digit POC identifies the monitor at that site The state and county codes are FIPS Federal Information Processing Standard codes The four digit site codes are assigned by the local agency which may allocate them in any way it chooses as long as there is no duplication in the county Site IDs are associated with a specific physical location and address Any significant change in location will typically require a new site ID A 3 FRM PEP Field SOP Appendix A Revision 2 Date 9 30 2006 AQS Monitor ID A 10 digit combination of the AIRS Site ID and POC see each in this glossary that together uniquely define a specific air sampling monitor for a given pollutant Some forms and dialog boxes may refer to this as an AIRS ID or 10 digit AIRS ID Assessment The evaluation process used to measure the performance or effectiveness of a system and its elements As used here assessment is an all inclusive term used to denote any of the following audit performance evaluation PE management systems review MSR peer review inspection or surveillance Audit of Data Quality ADQ A qualitative and quantitative evaluation of the documentation and procedures associated with environmental measurements to verify that the resulting data are of ac
202. lter cassette installed The verification transport filter cassette should contain a clean Teflon filter that is free of holes wrinkles debris or other defects 5 21 FRM PEP Field SOP Section 5 Revision 2 Date 9 30 2006 m Verification of the sampler s flow rate measurement system must be in units of the actual ambient volumetric flow rate Do not use mass flow rate or flow rate at standard conditions m Verify that the flow transfer standard is properly seated on the downtube The O rings on the FTS must face downward 5 3 6 Equipment and Supplies m NIST traceable BGI Delta Cal verification device m Isopropyl alcohol m Lint free swabs m Hand calculator scientific m Field Data Sheet m Time piece 5 3 7 Procedure The operating flow rate of 16 67 L min is verified before each PE If the verification result is outside the required 4 tolerance of the indicated flow or 5 of the design flow rate a multipoint verification calibration at three different flow rates may be required The one point verification must be repeated after any three point calibration to ensure the sampler operates properly at the design flow rate of 16 67 L min In the field only a one point verification calibration should be performed Note Experience has taught us that if after recalibration the one point verification is greater than 4 of the transfer standard the calibration is drifting There is likely a mechanical issue with th
203. ly attentive to performing maintenance on the pump ensuring the soundness of electrical and pneumatic connections that will be repeatedly assembled and disassembled and cleaning the interior and exterior surfaces of the inlet and the Well Impactor Ninety Six WINS Refer to the Operations Manual for exact instructions on packing the portable sampler and pack the sampler components securely for safe transport by vehicle or by air Immediately after installation leak checks must be performed and verification checks of temperature barometric pressure and flow rate sensors must be made and recorded All necessary corrective actions must be taken before sampling can begin with the portable FRM device The 46 2 mm polytetrafluoroethylene PTFE filters used for sampling are especially delicate and easily damaged Exercise care in handling new and used filters Never touch the filter surfaces handle the filters only by touching the cassette surfaces Never remove the filters from their cassettes this is done only at the weighing laboratory If details concerning labeling and transporting of filters are not followed precisely errors will result Rough handling of used filters during packaging or transport should be avoided Exposed filters must be shipped at approximate temperatures of less than 4 C to minimize the potential for weight loss Care should be taken to use the appropriate type of filter cassette with each FRM sampler model The BGI and Ande
204. m midnight to midnight Before collecting the PE sample the sampler must have successfully passed the date time checks and leak barometric pressure temperature and flow rate verifications see SOP PEPF 5 Sampler Setup and Performance Verifications Activities concerning receipt examination installation use retrieval packaging and shipment of sampling filter cassettes must be documented in accordance with instructions given in SOP PEPF 7 Chan of Custody and Field Data Sheet 6 1 2 Summary of Method Sample exposure involves placing a filter cassette in the sampler and setting the sampler s timer to start the exposure for a 24 hour period that corresponds to the site sampler s operating period which should be from midnight to midnight After exposure the cassette is removed from the sampler packaged and shipped to the weighing laboratory 6 1 3 Definitions Appendix A contains a glossary of terms used in the PEP 6 1 4 Personnel Qualifications Personnel who conduct the FRM PEs must have attended an initial training course which includes lectures demonstrations hands on practice a written exam for which a passing score of 80 is achieved and a hands on practical training examination Annual recertification requirements include a written and hands on practical training examination A technical systems audit TSA of the FS may replace the hands on practical examination for annual recertification 6 1 5 Cautions m Before s
205. ming the multipoint recalibration procedure Calib Std Make Model Serial No Location Field Site ID or Laboratory Operator or FS Reading mmHg Sampler a Transfer Standard b Difference a b 3 Elevated P Reverification Results Fill out this section only if a sampler has been recalibrated Verif Std Make Model Serial No Location Field Site ID or Laboratory Operator or FS Reading mmHg Sampler a Transfer Standard b Difference a b Reverification Result Pass Fail 10 9 FRM PEP Field SOP Section 10 Revision 2 Date 9 30 2006 This page intentionally left blank 10 10 FRM PEP Field SOP Section 10 Revision 2 Date 9 30 2006 10 2 Temperature Multipoint Verification Calibration 10 2 1 Scope and Applicability This SOP applies to temperature verification calibration for the BGI PQ200A sampler This procedure is not intended to be performed by the FS as part of field operations but has been included for the use of experienced sampler repair personnel to correct problems that might have been found when performing the temperature verification see SOP PEPF 5 Section 5 4 Temperature Verification 10 2 2 Summary of Method The BGI PQ200A sampler measures temperatures at two locations outside the sampler ambient temperature and in the filter cassette housing filter temperature Each location has its own temperature sensor which is calibrated independen
206. mmary of Method Preparation for site visits in the FRM PEP requires attention to many details and interaction among several different organizations This SOP outlines the planning steps necessary to successfully conduct PEs at one or more sites 2 3 3 Definitions Appendix A contains a glossary of terms used in the PEP 2 3 4 Personnel Qualifications Personnel who conduct the FRM PEs must have attended an initial training course which includes lectures demonstrations hands on practice a written exam for which a passing score of 80 is achieved and a hands on practical training examination Annual recertification requirements include a written and hands on practical training examination A technical systems audit TSA of the FS may replace the hands on practical examination for annual recertification 2 3 5 Cautions The FS must obey all laws ordinances and policies regarding access to monitoring sites and use of the property of others m The FS shall not represent himself or herself as an employee of EPA or of the federal government m The FS may not gain access to a monitoring site without the knowledge and permission of the site owner or site operator m The FS must comply with all applicable laws and regulations in transporting equipment and supplies including those of the Federal Aviation Administration FAA and the U S Department of Transportation DOT m The FS must comply with local ordinances licensing requireme
207. mpling period Recovery Shipped to lab lt best practice lt 8 hrs Recovery Shipment Lab equilibrates and lt 10 15 30 Stable post sampling weighs filter days Eni ob sampine period gravimetric mass Maximum life for a PEP audit filter is 46 days tThe PEP QAPP states that the filter must be loaded into sampler or used as a blank within 30 days after tare weight becomes stable Best practice dictates that the lab ship tared filters as soon as possible usually within a week t Refer to the use by date on the PEP chain of custody form PEP filters should be routinely recovered within 24 hours after conclusion of exposure 48 hour collection is permissible due to holidays and weekends when the site is inaccessible These filters get a 48 hour collection flag 48 to 96 hour collection is permissible in the case of an emergency e g sickness accident etc If the collection time is greater than 96 hours the sample will receive an invalidation flag The FS will always transport exposed filters and blanks with chilled cold packs 8 hr packaging and shipping is the standard operating procedure If the sample 1s recovered on a Friday it should be stored at a temperature less than or equal to 4 C until the next available shipping day The lab must be notified of the delay because the sample must be weighed within 10 days after exposure in order to avoid a second flag which may invalidate the sample Filters received
208. n 10 2 7 3 Temperature Calibration NOTE A temperature sensor should not be recalibrated if the single point or multipoint temperature verification above was satisfactory 10 12 FRM PEP Field SOP Section 10 Revision 2 Date 9 30 2006 There are two temperature sensor boards in the BGI PQ200 sampler The filter temperature sensor board is located on the front panel and the ambient sensor board is located on a bracket attached to the ambient sensor gauge connector This adjustment procedure applies to both boards Consult the BGI PQ200 instruction manual for details on this procedure 1 Adjustments are made while the sensors are immersed in the room temperature water bath Refer to Step 2 of the multipoint calibration procedure described above 2 When confident that the devices are equilibrated and stable and while the unit is still running carefully open the front panel of the PQ200 and locate JP4 on the main printed circuit board 3 Set up the digital voltmeter for a range that will allow a reading of 2 389 VDC and attach the negative black lead of the meter to the black wire connection of JP4 4 Touch the positive red lead to the test point labeled TP1 on the TEMP SENSOR board to be calibrated If the voltage reads somewhere between 2 388 and 2 390 the span will not have to be set A higher or lower reading will require adjustment of the span pot Use a small slotted screwdriver to adjust the SPN trimmer pot on
209. n Date 9 30 2006 E 1 8 References 1 2 3 BGI Inc 1998 PQ200A Audit Sampler Appendix H in PQ200 Air Sampler Instruction Manual August BGI Inc Delta Cal Instruction Manual U S EPA Environmental Protection Agency 1998 Monitoring PM2 5 in Ambient Air Using Designated Reference or Class I Equivalent Methods Section 2 12 in Quality Assurance Handbook for Air Pollution Measurement Systems Volume II Part II April draft 40 CFR Part 50 Appendix L Section 9 2 Chinook Engineering Chinook Streamline FTS data sheet E 7 FRM PEP Field SOP Appendix E Revision Date 9 30 2006 PM Federal Reference Method Performance Evaluation Program Field Data Sheet for BGI PQ200A Identification Transfer Standards enter manufacturer s serial number Site Checks Time checks OK a Yes a No describe Siting criteria OK a Yes a No describe FRM Sampler Verification Checks Indicate only the final result of the check after all troubleshooting has been done Document troubleshooting in the Notes section below and or in field notebook Leak Checks a it B IP Ending P External Leak kn cmH20 a Yes n No descri esu oe Pressure Criteria Std Pressure Samp Pressure 3 A Verification OK en Pressure 10 mmHg a Yes n No describe Temperature Criteria Std Temp Sampler Temp 7 a Verification OK Ambient Sensor 2 C a Yes n No describe Filter Sensor 2 C a Yes n No describe Flow Rate Verification
210. n an hour The FS should use his or her best judgment to ensure that all temperature sensors are equilibrated to ambient conditions Place the digital verification thermometer in the same general location as the portable sampler Verify that the digital thermometer is influenced by the same environmental conditions as the portable sampler Turn on the sampler and display the Main screen The current temperature and pressure should be displayed It is not necessary for the sampler pump to be running Carefully insert the digital thermometer s sensor probe an inch or two into the space between the louvers of the gill screen that enclose the ambient temperature sensor so that the probe tip is in close proximity to the ambient sensor Wait until the digital thermometer s reading is stable and compare it to the ambient temperature reading displayed on the Main screen If the temperatures agree within 2 C the ambient temperature sensor response is acceptable If not skip to Step 9 below Remove the sensor probe from the gill screen and record the temperature information on the Field Data Sheet App C Open the door of the main unit open the filter holder assembly remove the cassette and place in clean location Place the digital thermometer s sensor probe tip within 1 cm of the filter temperature sensor in the bottom portion of the filter assembly Allow the thermometer s reading to stabilize and compare the reading to the one d
211. nce and good condition of the O ring on the upper part of the impactor well 5 32 FRM PEP Field SOP Section 5 Revision 2 Date 9 30 2006 9 For normal sampling operations install a 37 mm diameter glass fiber filter in the lower portion of the well The rough side of the filter should face upward and the smooth side should face downward 10 With a dropper add 1 mL of Octoil S diffusion oil in the well The selected dispensing device should be calibrated because the number of drops needed to measure 1 mL may vary based on the dispenser s construction Ensure that the 37 mm diameter glass fiber filter is saturated with oil and that no air is trapped beneath it NOTE An alternate procedure is to install a preprepared impactor well that has been carefully transported to the site Prepared impactor wells should never be transported in the sampler 11 Replace the upper portion of the well and ensure that it is securely re attached Place the loaded WINS impactor into its place in the filter chamber assembly 5 6 5 3 Completing the Installation 1 When the sampler has been successfully installed ensure that it is secure and that the inlet has remained level Make any necessary adjustments 2 Collect installation tools and shipping materials and put them in a place where they will be safe and out of the way 3 Proceed with the sample filter handling described in SOP PEPF 6 Sample Filter Handling Best practice note Cov
212. nd the proper handling of these filters throughout field activities 3 1 2 Summary of Method Per FS request filter cassettes for field blanks and collocated samples will be sent by the laboratories to the field office along with a COC Form for each filter The FS will receive the filter cassettes and complete the proper portions of the COC Form The FS will then store the filter cassettes in a shipping container along with the COC forms until they are ready for use Filter cassettes must be handled in a manner to prevent the filters they contain from being damaged or contaminated 3 1 3 Definitions Appendix A contains a glossary of terms used in the PEP 3 1 4 Personnel Qualifications Personnel who conduct the FRM PEs must have attended an initial training course which includes lectures demonstrations hands on practice a written exam for which a passing score of 80 is achieved and a hands on practical training examination Annual recertification requirements include a written and hands on practical training examination A technical systems audit TSA of the FS may replace the hands on practical examination for annual recertification 3 1 5 Cautions m Filter cassettes will remain capped in the 3 x 5 antistatic filter cassette bags until they are ready to be put into the portable sampler The filter cassette bags will remain in the 9 x 12 self sealing shipping bags until the cassettes are ready to be loaded into the sampl
213. nd then Alarm Triggered Run Saving Data In either case the following message will be briefly displayed PQ200A Powering Down The PQ200A is then programmed to power itself on and begin sampling at midnight 6 1 9 2 Data Displayed While the PQ200A is Running During the exposure run the PQ200A display will provide certain status information that may be useful in verifying that an exposure session is proceeding properly see Section 6 1 12 6 1 10 Running the Sampler with User Defined Start Stop Times NOTE FRM PEs are ordinarily conducted from midnight to midnight This section is included for completeness or in case the FS as directed by the COR needs to adjust the start and end times to account for exceptional conditions such as daylight savings time changes or the crossing of time zones 7 Be sure to note the exceptional exposure time on the Field Data Sheet 7 Data from a previous run should be downloaded prior to use of this function however the instrument will alert the operator if any previously acquired data has not been downloaded m From the Main menu use the arrow keys until Setups and Download flashes Press SELECT L From the Set Ups and Download menu use the arrow keys until Run w User Defined Start Stop flashes Press SELECT 6 9 FRM PEP Field SOP Section 6 Revision 2 Date 9 30 2006 The Set the sample START DATE and TIME message will be displayed The current selection w
214. nded weatherproof electrical extension cord with multiple outlets 12 ft length Unicor Tie down cables anchors plywood sheet and bungee cords to anchor and stabilize the portable FRM sampler and to dampen vibration optional Masking tape GSA 7510 00 283 0612 Packaging tape GSA 7510 00 079 7906 Strapping tape GSA 7510 00 159 4450 Calibration Verification Standards and Related Equipment Downtube flow rate adapter Temperature pressure and flow verification device Delta Cal BGI Delta Cal or Tri Cal with external temperature probe BGI Tri Cal Temperature verification calibration standard NIST traceable VWR with probe optional Styrofoam cup and deionized ice water for temperature calibrations Flow check filter in transport cassette Impermeable filter disk for internal leak checks Accurately set timepiece cell phone Hand calculator scientific Office Depot 397 554 Spare Parts and Optional Equipment Spare O rings for the portable FRM sampler Spare batteries for all battery powered equipment GFCI tester Portable GFCI device 2 5 Make Model Style3 Class2 Series2 Style3 Class2 Series2 DC 1 TC 12 61220 601 Casio FRM PEP Field SOP Section 2 Revision 2 Date 9 30 2006 Qty PEP Field Equipment and Supplies Vendor Catalog Make Model Camera digital for site pictures Cleaning Supplies and Equipment Low lint laboratory wipes for cleaning WINS and other Kimbe
215. ng Procedures for the Performance Evaluation Program Office of Air Quality Planning and Standards 4 U S EPA Environmental Protection Agency 1997 Part 58 promulgated as 50 FR62138 amendments to title 58 FRM PEP Field SOP Section 2 Revision 2 Date 9 30 2006 This page intentionally left blank 2 32 FRM PEP Field SOP Section 2 Revision 2 Date 9 30 2006 Section 2 3 Site Visit Preparation Field Data Forms 2 33 FRM PEP Field SOP Section 2 Revision 2 Date 9 30 2006 This page intentionally left blank 2 34 FRM PEP Field SOP Section 2 Revision 2 Date 9 30 2006 FORM SD 01 Site Data Sheet AQS Monitor Site ID Monitor ID Site Name Monitoring Freq 1 6 1 3 daily AQS Method Designation Monitor Make Model Site Coordinates Lat Network Type SLAMS NAMS Long Reporting Org Address Reporting Org Contact Name Phone Number E Mail Directions to Site from Field Office Direction from major thoroughfare Safety Concerns Additional Equipment Needed Closest Hospital Address and directions from site Closet Federal Express Facility Closest Hardware Store Recommended Hotel Address Phone Closest Monitoring Site 2 Closest Monitoring Site Free Form Notes 2 35 FRM PEP Field SOP Section 2 Revision 2 Date 9 30 2006 This page intentionally left blank 2 36 FRM PEP Field SOP Section 3 Revision
216. nne sn tees ot eee iae aep e T te Re vd dee denna 2 35 2 2 FRM PEP Field SOP Section 2 Revision 2 Date 9 30 2006 2 4 Equipment Inventory and Storage 2 1 1 Scope and Applicability This SOP explains the activities involved in conducting an inventory of existing field equipment receiving new equipment and consumables and maintaining the equipment 2 1 2 Definitions Appendix A contains a glossary of the terms used in the PEP 2 1 3 Personnel Qualifications Personnel who conduct the FRM PEs must have attended an initial training course which includes lectures demonstrations hands on practice a written exam for which a passing score of 80 is achieved and a hands on practical training examination Annual recertification requirements include a written and hands on practical training examination A technical systems audit TSA of the FS may replace the hands on practical examination for annual recertification 2 1 4 Equipment and Supplies The following apparatus and materials are required to perform the procedures in this section Table 2 1 which provides a listing of the equipment and consumables needed for the field Field Inventory Form INV 01 Field Procurement Log PRO 01 2 1 5 Procedure 2 1 5 1 Equipment Inventory Table 2 1 provides a listing of the capital equipment and consumables required The FS will follow the procedure below Select Field Inventory Form INV 01 Take a complete inventory of all equ
217. nsure that the filter chamber assembly inside the main assembly is in the closed position Figure 5 7 5 Remove the black protective cap from the inlet tube on top of the main unit Install the downtube on the sampler by placing it on the inlet tube 6 Locate the water collection hardware parts 154 158 Figure 5 5 and attach it to the side of the inlet Be sure the connecting pipe is not cross threaded and that the jar is attached firmly FRM PEP Field SOP Section 5 Revision 2 Date 9 30 2006 5 6 5 2 Installing the WINS Impactor Assembly When the sampler is shipped from the manufacturer a WINS impactor is already installed During transport to a field site an empty transport WINS impactor should be loaded in the sampler The transport WINS impactor should not contain diffusion oil To prevent contamination the oil must be added on site after verification checks are complete 1 Open the main unit door and carefully rotate the handle counterclockwise using both hands to open the filter chamber assembly This action will expose the transport cassette and transport WINS impactor Figure 5 6 CAUTION Once the assembly has started to open the weight of the two plates will tend to force the whole assembly open even further Best practice note It is important to have a clean impactor If oil was added to the WINS impactor in advance it could splash up on the sides during travel Also be sure not to expose the WINS impacto
218. nts and union shop agreements where applicable In general the FS is expected to perform the tasks necessary to install and operate the FRM PE equipment however electrical rewiring or other modifications to monitoring site equipment must be done by qualified and properly licensed tradesmen 2 3 6 Equipment and Supplies Implementation schedule Site Data Sheet s SD 01 Contact information for reporting organization 2 23 FRM PEP Field SOP Section 2 Revision 2 Date 9 30 2006 2 3 7 Procedure 2 3 7 1 Development of Implementation Schedule State and local organizations will work with the EPA Regions to select and develop a list of sites for the evaluations conducted in each calendar year on or before December 1 of the previous year The Regional CORs with the assistance of the ESAT contractors will attempt to determine the most efficient site visit schedule This schedule should be based upon the following CFR requirements for audit frequency Meeting the same monitoring schedule as the routine sampler being evaluated Site proximity the sites that are closest in proximity to each other can be visited within the same day or week It is difficult to provide a general procedure for scheduling site visits because of the number of variables such as the number of sites the number of samplers at each site the distance between sites the sampling schedule and the site access restrictions FRM PEs should be implemente
219. o Section 6 1 8 2 Field Blank Field blanks are used to measure possible contamination to filters during the loading and unloading procedure Field blanks are designated by the field scientist on a schedule of one per week which should guarantee the requirement of 10 of all PEP routine filters stipulated by the QA Handbook 1 If performing a field blank install the field blank filter cassette The Teflon filter medium needs to be facing up toward the WINS impactor Close the assembly by slowly rotating the handle clockwise 3 4 of a turn Watch the filter cassette and WINS impactor to ensure that they are seated properly and that the assemblies close securely Open the assembly and remove the field blank Cap the blank filter cassette with the filter cassette caps that came with that cassette Return the capped cassette to the same antistatic self sealing cassette bag from which it was removed Seal the bag and place it into the main unit compartment The blank will stay in the main unit for the same length of time as the routine filter Make sure that the field blank is properly indicated on the COC Form 6 6 FRM PEP Field SOP Section 6 Revision 2 Date 9 30 2006 6 1 8 2 Trip Blank Trip blanks are used to measure possible contamination to filters during transportation to and from sampling locations They provide a frame of reference in case field blanks exhibit mass gain higher than the tolerance levels Trip blanks s
220. o the portable sampler see Figure 6 1 C Upper Half Do Not SS SA of Cassette Disassemble Filter Stainless Steel Screen Lower Half of Cassette Cap Figure 6 1 Filter cassette equipment and filter cassette in antistatic sample bag 6 4 FRM PEP Field SOP Section 6 Revision 2 Date 9 30 2006 10 Remove one cassette in its 3 x 5 antistatic self sealing cassette bag from the 9 x 12 shipping bag Remove the cassette from the antistatic self sealing cassette bag Save this bag for post sample transport Hold the cassette in a manner that will prevent contact with any part of the filter Carefully remove the filter caps and place them on top of the 3 x 5 antistatic self sealing plastic cassette bag with the interior side down Quickly visually inspect the filter and cassette for defects before use Look for the following types of defects Loose or improperly fitting cassette Filter offset or wrinkled Cassette number does not match COC information Pinhole A small hole Loose material Any extra loose material or dirt particles on the filter Discoloration Any obvious discoloration that might be evidence of contamination Other Any imperfections not described above that could affect the filter s weight or cause sampled air to bypass the filter medium Return any filter cassettes with visible damage or imperfections to the weighing laboratory along with th
221. on 2 Revision 2 Date 9 30 2006 m Fill out a Field Receiving Report Form REC 01 compare the items and quantity against the purchase order and inspect the condition of each item m Ifthe items received match the purchase order and the condition of the equipment or consumables is acceptable signify this on the form and file it under Agency file code PEP 301 093 006 6 m Ifthe quantity items or condition are not acceptable complete REC 01 with appropriate remarks and send a copy of the form to the COR Add receipt information to the Field Procurement Log PRO 01 2 1 5 4 Equipment Storage When not in use equipment should be stored it in a clean dry and safe location After completion of a field trip and return to the field office the sampler s and associated verification gear should be cleaned maintained as scheduled and stored for the next trip All equipment should be clearly identified and readily available for the next scheduled field trip 2 7 FRM PEP Field SOP Section 2 Revision 2 Date 9 30 2006 This page intentionally left blank 2 8 FRM PEP Field SOP Section 2 Revision 2 Date 9 30 2006 Section 2 1 Equipment Inventory and Storage Field Data Forms 2 9 FRM PEP Field SOP Section 2 Revision 2 Date 9 30 2006 This page intentionally left blank 2 10 FRM PEP Field SOP Section 2 Revision 2 Date 9 30 2006 FORM INV 01 Field Inventory Form Mo
222. on Manual August VWR Inc Traceable Digital Thermometer Instruction leaflet U S EPA Environmental Protection Agency 1998 Monitoring PM2 5 in Ambient Air Using Designated Reference or Class I Equivalent Methods Section 2 12 in Quality Assurance Handbook for Air Pollution Measurement Systems Volume II Part II April draft E 14
223. on equipment to the sampling platform to give this equipment an opportunity to equilibrate to ambient conditions 1 hour References BGI Inc 1998 PQ200 Air Sampler Instruction Manual BGI Inc 1998 PQ200A Audit Sampler Appendix H in PQ200 Air Sampler Instruction Manual August U S EPA Environmental Protection Agency 1998 Monitoring PM in Ambient Air Using Designated Reference or Class I Equivalent Methods Section 2 12 in Quality Assurance Handbook for Air Pollution Measurement Systems Volume II Part II April draft 4 8 FRM PEP Field SOP Section 5 Revision 2 Date 9 30 2006 Field Standard Operating Procedures for the PM FRM Performance Evaluation Program Section 5 Sampler Setup and Performance Verifications SOP PEPF 5 Contents Section Page 5 1 sampler Assembly onere neret ge Rete E eee PO asst d rotta 5 4 5 1 1 Scope and Applicability secu iie e dee ate Pe 5 4 5 1 2 summary of Method 2 ate aeree e e bec deett 5 4 5 1 3 D finitiOns ittis a be eet eig e o Pb cio C fele dta 5 4 5 1 4 Personnel Qualifications naanin A A E N A R 5 4 5 1 5 Health and Safety Warnings 2 ids e eee Re e tee ech nies enigen de 5 4 5 1 6 CAUTIONS STR S 5 5 5 1 7 Equipment and Supplies eet cete t te eI e haben Pus Dre ken eee nea 5 5 5 1 8 lunedi IEEE 5 6 5 1 9 References inicia ai ot odere edu qi eres 5 11 5 2 Leak Check Procedures reet eta e ve pee dec RR a ta 5 16 5 2 1 Scope and Applicabihity os
224. oncentration of PM 5 in the ambient air is computed as the total mass of collected particles in the PM size range divided by the total volume of air sampled Therefore in order to control the size fractionating cutpoints and to measure the total volume correctly the sampler s flow rate must be maintained at a constant value that is within 4 of the design flow rate of 16 67 L min The flow rate of the portable FRM sampler must be verified at each site before the PE samples are taken E 1 2 Summary of Method A single point verification of the sampler flow rate is performed prior to each use of the BGI sampler in a PE If the verification check is outside the tolerance of 4 of the indicated reading or 5 of the design flow rate 16 67 Lpm and no reason can be found for the discrepancy a multipoint verification calibration of the sampler is performed see PEPF 10 E 1 3 Definitions Appendix A contains a glossary of terms used in the PEP E 1 4 Personnel Qualifications Personnel who conduct the FRM PEs must have passed the annual written and hands on practical training examinations for the field component in the PM FRM PEP E 1 5 Cautions Do not operate the sampler without the verification transport filter cassette installed The verification transport filter cassette should contain a clean Teflon filter that is free of holes wrinkles debris or other defects m Verification of the sampler s flow rate measurement system
225. oordinator of the U S private sector voluntary standardization system American Society for Testing and Materials ASTM A professional organization that develops and distributes protocols for testing and provides reference standards Analyst A staff member who weighs the new and used filters and computes the concentration of PM 5 E 3 in pg m ANSI ASTM Class 1 and 2 standards The standards for weighing operations with a microbalance that are certified by their manufacturer as being in conformance with ASTM s standard specification for laboratory weights and precision mass standards E 617 9 particularly the Class 1 and 2 specifications These standards are traceable to the National Institute of Standards and Technology NIST AQS The Air Quality System is EPA s repository of ambient air quality data AQS stores data from over 10 000 monitors 5 000 of which are currently active State Local and Tribal agencies collect monitoring data and submit itto AQS on a periodic basis AQS was formerly the Air Quality Subsystem of the Aerometric Information Retrieval System AIRS AIRS also contained an Air Facility System AFS that stored information on pollution sources After AFS was separated from AIRS the terms AIRS and AQS became frequently used as synonyms to refer to the ambient air quality database AQS Site ID A unique identifier for an AQS sampling site This ID is frequently combined with the POC see POC in this g
226. opped with a gill screen on the downtube Switch on the power to the Delta Cal which can be plugged in or run off of batteries If you are using batteries be sure that they have enough energy to get good readings Record the pressure readings from the sampler Sampler Pressure and the Delta Cal Std Pressure on the Field Data Sheet If the two readings are within 10 mmHg of each other the verification of the portable PM PEP monitor s pressure sensor is satisfactory If the deviation is greater than 10 mmHg check the barometric pressure using a backup verification device If the results are similar to the primary verification device then the sampler s pressure measurement system may be damaged and should be serviced A multipoint verification calibration procedure should be performed at a later time see SOP PEPF 10 Multipoint Verifications and Calibrations A spare PEP sampler must be installed at the site NOTE There is also a possibility that the check standard rather than the sampler s pressure system is faulty If possible check the routine PM sampler s barometric pressure If this reading is within 10 mmHg of the barometric pressure reading on the portable sampler record the routine PM sampler s barometric pressure on the Field Data Sheet and proceed with the audit using the portable sampler Inform the COR of the problem to see if a replacement portable barometric pressure check 5 26 FRM PEP Field SOP Se
227. or debris that could score or indent the assemblies and create leakage channels A flashlight and magnifying lens may be needed to detect brittleness cracks or indentations These O rings are not subject to sliding friction and generally do not need to be coated with silicone grease Suspect O rings as the cause of leak check failures but first determine that sealing pressure is adequate and look for loose tubing or connecting fittings Remove O rings carefully Do not use tools that could score or nick the metal surfaces and channels where the O rings are seated Use of a plastic or wooden stick to dislodge a faulty O ring is preferable to a knife blade A small metal pin or a dental pick may be used to dig into the O ring and pull it away from the channel so that the ring can be grasped and removed Remove all grease and dust from the metal channel before inserting a new O ring Be sure the new O ring is properly aligned and fully seated before use Inspect all types of tubing for cracks and brittleness Replace as needed Cracks often occur at the point where the tube is connected to a port or fitting Periodically inspect all compression fittings electrical connections and mounting screws or bolts etc for signs of loosening due to use and vibration Tighten or replace as needed Unusual noises or excessive vibration may indicate something is loose 6 28 FRM PEP Field SOP Section 6 Revision 2 Date 9 30 2006 Section 6
228. or improving the quality of operations Such management programs generally entail a formal mechanism for encouraging worker recommendations with timely management evaluation and feedback or implementation Quality management That aspect of the overall management system of the organization that determines and implements the quality policy Quality management includes strategic planning allocation of resources and other systematic activities e g planning implementation and assessment pertaining to the quality system Quality Management Plan QMP A formal document that describes the quality system in terms of the organization s structure the functional responsibilities of management and staff the lines of authority and the required interfaces for those planning implementing and assessing all activities conducted Quality system A structured and documented management system describing the policies objectives principles organizational authority responsibilities accountability and implementation plan of an organization for ensuring quality in its work processes products items and services The quality system provides the framework for planning implementing and assessing work performed by the organization and for carrying out required quality assurance QA and quality control QC Radioactive waste Waste material containing or contaminated by radionuclides subject to the requirements of the Atomic Energy Act
229. ormation such as sampler 7 4 16 v v v ve As entered and site identification Reference 40 CFR Part 50 Appendix L Table L 1 V Provision of this information is required Provision of this information is optional If information related to the entire sample period is optionally provided prior to the end of the sample period the value provided should be the value calculated for the portion of the sampler period completed up to the time the information is provided Flow rate 5 min average out of spec 7 4 5 2 v e ve min min YYYY MMM Yr Mo Day Hr E E e e Indicates that this information is also required to be provided to the AQS data bank 9 7 FRM PEP Field SOP Section 9 Revision 2 Date 9 30 2006 9 1 2 6 Hand Entered Data Much of the data will be entered by hand onto the forms found at the end of each field SOP section All information will be entered into hard copy forms using indelible ink and any corrections should made by marking a single line through the incorrect entry and initialing this correction The correct information should be entered alongside the incorrect entry if this can be accomplished legibly If this is not feasible the correct information may be provided on a new line Completed data forms will be filed in the field binders Section 9 1 2 4 9 1 3 Data Retention Archive The information listed in Table 9 1 will be retained by the ESAT contractor for four calendar years e g a
230. pendix or generally with reference to other applicable regulations or quality assurance guidance Each filter is weighed after moisture and temperature equilibration before and after sample collection to determine the net weight mass gain due to collected PM s The total volume of air sampled is determined by the sampler from the measured flow rate at actual ambient temperature and pressure and the sampling time The mass concentration of PM 5 in the ambient air is computed as the total mass of collected particles in the PM size range divided by the actual volume of air sampled and is expressed in micrograms per actual cubic meter of air ug m The Federal Reference Method Performance Evaluation Program Because the data for the state and local air monitoring stations SLAMS and national air monitoring stations NAMS network are used for NAAQS comparisons the quality of these data is very important A quality system has been developed to control and evaluate the quality of data to assure that NAAQS determinations are within an acceptable level of confidence During the development of the PM s NAAQS the U S Environmental Protection Agency EPA used the data quality objective DQO process to determine the allowable measurement system imprecision and bias that would not significantly affect a decision maker s ability to compare pollutant concentrations to the NAAQS The precision requirement 10 CV and bias requirement 10 are base
231. pike A sample prepared by adding a known mass of a target analyte to a specified amount of matrix sample for which an independent estimate of the target analyte concentration is available Spiked samples are used for example to determine the effect of the matrix on a method s recovery efficiency May When used in a sentence a term denoting permission but not a necessity Mean squared error A statistical term for variance added to the square of the bias Mean arithmetic The sum of all the values of a set of measurements divided by the number of values in the set a measure of central tendency Measurement and Testing Equipment M amp TE Tools gauges instruments sampling devices or systems used to calibrate measure test or inspect in order to control or acquire data to verify conformance to specified requirements Memory effects error The effect that a relatively high concentration sample has on the measurement of a lower concentration sample of the same analyte when the higher concentration sample precedes the lower concentration sample in the same analytical instrument Method A body of procedures and techniques for performing an activity e g sampling chemical analysis quantification systematically presented in the order in which they are to be executed Method blank A blank prepared to represent the sample matrix as closely as possible and analyzed exactly like the calibration standards sampl
232. ple in the Notes section If the FS considers the filter to be invalid for any reason the Void box should be checked Describe the reason for voiding a filter in the space provided or in the Notes section if additional space is required Some possible reasons for voiding a filter include visible contamination on the filter sampler malfunction or a discrepancy in the COC documentation PART IV Field filter shipping to weighing lab SOP PEPF 6 Part IV should be filled out completely The FS should normally package and ship the exposed filter cassettes and any accompanying field or trip blank filter cassettes within 8 hours of sample recovery This section is used to record shipping information u Shipment Date List the scheduled shipment date for the package m Affiliation This refers to the affiliation of the FS a Shipped by This refers to the FS unless shipping is delegated to another person m From and To Indicate shipping locations To refers to the destination and should always be the same weighing laboratory that provided the filter cassette as indicated in Part I of the COC Form a Airbill No Fill in the airbill number for the scheduled shipment a Shipped via Indicate the shipment method For the PEP this is usually Federal Express NOTE After Part IV has been completed the FS should retain the Field Scientist yellow copy of the COC Form for the field office records Th
233. plers run for 3 4 sampling events to provide enough data to ensure that the results are repeatable over several days Note Each of these sampling events should be run with a new filter The filters will be sent to the national weighing laboratory for processing using normal procedures described in the PEP Field SOPs This annual event will replace either 1 monthly collocation or one quarterly event described above 8 1 12 Collocation Coding The following summary describes how to code collocated samples Assigning the proper code to collocated samples 1s important to ensure that the data are correctly imported into the Performance Evaluation Database PED Figure 8 1 provides an example of how to code collocated samples Scenario 1 PEP Primary and Collocated instrument at an Actual Region 5 Site State Primary PEP Routine PEP Collocated Monitor Sampler Sampler AQS ID 390950024 AQS ID 390950024 AQS ID 390950024 US E 14 r 1 4 lt di meters meters of primary of routine oe ee Note It is appropriate to locate the collocated PE sampler within 1 4 meters of the State Primary also However if space is limited it is not required Scenario 2 PEP Collocated instruments at the Region 5 Parking Lot monthly annually PEP Collocated PEP Collocated PEP Collocated Sampler Sampler Sampler AQS ID 39region5 AQS ID 39region5 AQS ID 39region5 D Y US Note All monitors should be located within 1 4 mete
234. ply from Travel Case No 3 and attach it to the rear of the unit under the weather shroud Do not apply the power yet Temporarily hang the female three pin connector and the three prong plug on either handle of the main unit Remove the gill screen Figure 5 2 containing the ambient temperature sensor from Travel Case No 3 and attach the screen to the rear of the main unit the attachment points are on the weather shroud back cover itself Position the gill screen assembly so that it sits above the top of the sampler case Screw the connectors firmly into the attachment points Downtube _ j Inlet Assembly Lifting Eye Inlet Adapter i Ga P v Weather Shroud ze Power Supply lt q S ae Battery Charger Gill Screen 7 S ambient temperature Main Case Figure 5 2 Back of main unit 5 7 FRM PEP Field SOP Section 5 Revision 2 Date 9 30 2006 10 5 1 8 3 Open the front door on the PQ200A sampler and feed both female three pin power connectors through the hole underneath the sampler case While the front door is open remove the two thumb nuts holding the instrument panel Swing the panel forward on its hinge Remove the wing nuts from the battery securing studs and remove the metal restraining bar before inserting the battery Lift the battery and holder from the travel case and install it at the rear of the instrument panel compartment CAUTION Be careful to ensure th
235. pose the sample cassette and WINS impactor assemblies CAUTION Once the assembly has started to open the weight of the two plates will tend to force the whole assembly open even further 8 The sample filter cassette and the WINS impactor should now be visible If not gently separate the filter cassette or WINS impactor from its respective upper housing 9 Remove the sample filter cassette Quickly inspect it for integrity and contamination e g tears bugs etc Cap the filter cassette with its original filter caps Place the capped cassette in the same 3 x 5 antistatic self sealing bag from which it was removed Seal the bag 10 Enter comments or flags on the Field Data Sheet See Section 6 3 for packing and shipping instructions 11 Follow procedure in Section 6 2 7 2 below to download run data 12 See Section 6 4 for instructions on disassembly of the sampler 6 2 7 2 Downloading Data from the PQ200A Air Sampler Sampler data may be downloaded using a laptop computer or a Datatrans transfer device Figure 6 3 The use of a laptop computer is recommended because the BGI software can capture fields that would otherwise need to be entered manually if one were using the Datatrans however the Datatrans can be used in situations such as inclement weather or where safety concerns prevent the use of a laptop The FS also has the option to transport the sampler to another location where it is more convenient to download data
236. puter Processing may include the use of an assembler a compiler an interpreter or a translator to prepare the program for execution A computer program may be stored on magnetic media and referred to as software or it may be stored permanently on computer chips referred to as firmware Computer programs covered in a Quality Assurance Project Plan QAPP are those used for design analysis data acquisition data reduction data storage databases operation or control and database or document control registers when used as the controlled source of quality information Conditioning environment A specific range of temperature and humidity values in which unexposed and exposed filters are to be conditioned for at least 24 hours immediately preceding their gravimetric analysis Confidence interval The numerical interval constructed around a point estimate of a population parameter combined with a probability statement the confidence coefficient linking it to the population s true parameter value If the same confidence interval construction technique and assumptions are used to calculate future intervals they will include the unknown population parameter with the same specified probability Confidentiality procedure A procedure used to protect confidential business information including proprietary data and personnel records from unauthorized access Configuration The functional physical and procedural characte
237. r against a NIST certified standard 10 2 6 Equipment and Supplies m NIST traceable BGI DeltaCal verification device with attached filter temperature probe 4 amp 1 2 digit precision calibrated volt meter n Total immersion precision NIST traceable mercury in glass thermometer m Partial immersion precision NIST traceable mercury in glass thermometer 10 11 FRM PEP Field SOP Section 10 Revision 2 Date 9 30 2006 Small slotted screwdriver required only for verification calibration to adjust potentiometers Temperature Sensor Multipoint Verification Calibration Data Sheet Thermos bottle and water 10 2 7 Procedure 10 2 7 1 Overview The multipoint temperature verification calibration procedure is to be used whenever the single point verification of either the ambient or filter temperature sensor was outside of the 2 C tolerance when compared to an NIST traceable temperature standard 10 2 7 2 Multipoint Temperature Verification The procedure for performing the multipoint temperature verification is as follows 1 Record original verification information in the appropriate top section on the Temperature Sensor Multipoint Verification Recalibration Data Sheet Figure 7 2 Select a minimum of three target temperatures that will be used for the verification or calibration It is not necessary to achieve the target temperatures precisely as long as a NIST traceable temperature standard is available to indicat
238. r during the 24 hour sampling period Review the recorded data for start and end times sample elapsed time flow rate filter quality and temperature This starts the process of determining if the sample is valid questionable or invalid Record observations and reasons for questioning a run on the Field Data Sheet Scan through the sampling summary on the sampler display and note flags if present The BGI PQ200A may display the following flags P Power failure M Memory overflow F 5 C filter overheating for gt 30 min Q Flow variation of more than 5 T 24 hour sample time lt 23 hours 50 minutes If the exposure was not valid for any reason the FS will contact the COR or work directly with the state depending on contractual agreements to begin scheduling a second evaluation to replace the invalid evaluation In either case the COR should be notified of the change in schedule This may require scheduling considerations that are beyond the scope of this SOP Clean hands with an alcohol wipe or clean water Allow hands to air dry 6 14 FRM PEP Field SOP Section 6 Revision 2 Date 9 30 2006 6 Open the 3 x 5 antistatic cassette bag for the installed cassette which was stored in the main unit or other secure location Remove the filter caps from the bag and set them on top of the bag exterior side down 7 Carefully rotate the handle of the filter chamber assembly counterclockwise using both hands to ex
239. r office and describes how they are organized and maintained A good file plan is one of the essential components of a recordkeeping system and key to a successful records management program It can help you e document your activities effectively e identify records consistently e retrieve records quickly e disposition records no longer needed e meet statutory and regulatory requirements The PEP records management system uses the Agency File Codes to facilitate easy retrieval of information during EPA technical systems audits TSAs and reviews The PEP records management system also follows EPA records schedules which constitute EPA s official policy on how long to keep Agency records retention and what to do with them afterwards disposition For additional information on EPA records schedules see http www epa gov records policy schedule the website is searchable by AFC function code and schedule number 9 5 FRM PEP Field SOP Section 9 Revision 2 Date 9 30 2006 Table 9 1 lists the documents and records that will be filed according to the statute of limitations discussed in Section 9 1 4 To archive the information as a cohesive unit all the PEP PM information will be filed under the major code PEP followed by the AFC function and schedule numbers listed in Table 9 1 For example PEP project plans would be filed under the heading PEP EPA 301 093 006 1 and chain of custody forms would be filed under
240. r to rain or dust from external conditions 2 The transport filter cassette and empty no oil WINS impactor should now be visible If not gently separate the filter cassette or WINS impactor chamber from its respective upper housing 3 Remove the transport cassette put it in a well marked plastic bag and set it inside the main unit Best practice note In case of high winds the FS may need to tape or wedge the cassette bag inside the sampler case to avoid it being sucked out of the machine by the wind It is possible for the filter bag to slip between the false bottom and the 4 square hole in the bottom of the case Storing the 3 x 5 bag back inside the 9 x 12 bag should also prevent this from happening 4 Inspect the impactor assembly upper portion of filter chamber assembly for obvious missing pieces or damage 5 Confirm the presence and good condition of the O ring inside the upper impactor housing where it contacts the impactor well 6 Remove the transport WINS impactor and return it to an impactor cup in Travel Case No 2 for storage 7 Confirm the presence and good condition of the O ring inside the lower impactor housing where it contacts the impactor well Ensure the interior of the housing is clean and clear of any debris Set the lower impactor housing down inside main unit 8 Selecta clean WINS impactor from Travel Case No 2 and gently pull the mating upper and lower portions apart Confirm the prese
241. rants technical systems audit Well Impactor Ninety Six xi FRM PEP Field SOP September 2006 This page intentionally left blank xii FRM PEP Field SOP Introduction Revision 2 Date 9 30 2006 Field Standard Operating Procedures for the PM FRM Performance Evaluation Program Introduction Contents Section Page Introduction ria naaa balas XV PM s PHO STAM iss X XV The Federal Reference Method Performance Evaluation Program enne ee enne rrenenensneeenneevenn XV Purpose of this Bree XX lure SM Ra xxi Ibo inner EET xxii CAUTIONS EN n xxii Figures Page 1 Definition of independent assessment esses eene nnne enne en terrenis xvii 2 Performance Evaluation Program implementation summary sess xviii Table Page 1 Required Reading for the Performance Evaluation Program esee xxii xiii FRM PEP Field SOP Introduction Revision 2 Date 9 30 2006 This page intentionally left blank xiv FRM PEP Field SOP Introduction Revision 2 Date 9 30 2006 Introduction The purpose of this section is to provide the Environmental Services Assistance Team ESAT Field Scientists FSs with background information on the PM program and the Federal Reference Method FRM Performance Evaluation Program PEP as an int
242. rifications and Calibrations 5 5 3 Definitions Appendix A contains a glossary of terms used in the PEP 5 5 4 Personnel Qualifications Personnel who conduct the FRM PEs must have attended an initial training course which includes lectures demonstrations hands on practice a written exam for which a passing score of 80 is achieved and a hands on practical training examination Annual recertification requirements include a written and hands on practical training examination A technical systems audit TSA of the FS may replace the hands on practical examination for annual recertification 5 5 5 Cautions m Be sure that the temperature reference standard used to verify the instrument s sensors has been calibrated against a NIST certified standard within the prescribed time period annually m Due to frequent assembly and disassembly of the portable samplers the ambient temperature probe s connecting pins may be damaged Care must be taken at installation when connecting the pins to the main unit m Care must be observed when placing the thermometer s probe through the gill screen to avoid any damage to the screen or probe m Temperature verification device probe should not be placed in direct sunlight during equilibration and verification 5 5 6 Equipment and Supplies wm BGI PQ200A air sampler m NIST traceable BGI Delta Cal verification device m Field Data Sheet m Timepiece 5 28 FRM PEP Field SOP Section 5 Revision
243. ristics of an item experiment or document Conformance An affirmative indication or judgment that a product or service has met the requirements of the relevant specification contract or regulation also the state of meeting the requirements Consensus standard A standard established by a group representing a cross section of a particular industry or trade or a part thereof Contract Officer s Representative COR This is the person designated by the EPA contract officer to be responsible for managing the work This could be a Delivery Order Project Officer DOPO Task Order Project Officer TOPO or Work Assignment Manager WAM depending on the contract FRM PEP Field SOP Appendix A Revision 2 Date 9 30 2006 Contractor Any organization or individual contracting to furnish services or items or to perform work Control chart A graphical presentation of quality control QC information over a period of time Ifa procedure is in control the results usually fall within established control limits The chart is useful in detecting defective performance and abnormal trends or cycles which can then be corrected promptly Corrective action Any measures taken to rectify conditions adverse to quality and where possible to preclude their recurrence Correlation coefficient A number between 1 and 1 that indicates the degree of linearity between two variables or sets of numbers The closer to 1 or
244. riteria limits Failed laboratory temperature Laboratory temperature exceeded acceptance criteria limits Failed quality control The analysis result is not reliable because quality control criteria were exceeded when the analysis was conducted Numeric field if present is estimated value Failed replicate weight The sample was reweighed and was not repeatable with acceptance criteria Holding time exceeded Filter holding time exceeded acceptance criteria limits HTE ISP Improper sample preservation Due to improper preservation of the sample it was rendered not suitable for analysis LAC Laboratory accident There was an accident in the laboratory that either destroyed the sample or rendered it not suitable for analysis Less than lower standard The analysis value is less than the lower quality control standard LTC Less than criteria of detection Value reported is less than the criteria of detection which may differ from instrument detection limits No analysis result There is no analysis result required for this subject parameter PSD Possible shipping damage Upon receipt of filter from the field the filter appears to have been damaged during shipping REJ Rejected The analysis results have been rejected for an unspecified reason by the laboratory For any results where a mean is being determined this data was not utilized in the calculation of the mean Reque for re analysis The analysis is not approved and must be re analyzed using a
245. rly Clark sampling equipment Kimwipes Disposable paper towels Large locking plastic bag for cleanup of debris wipes Kay Pees disposable paper towels Gloves powder free nitrile 2 1 5 2 Procurement As consumables run low or as new equipment purchases are necessary the FS will be responsible for assisting in the procurement of these items following the policy and requirements described in the ESAT scope of work The FS should continue purchasing consumable equipment with the same model numbers as initially procured unless the EPA COR suggests a different item due to improved quality reduced contamination improved ease of use or lower cost without sacrificing quality The COR will report any equipment changes that could affect the results of sampling events to the national program manager Note Federal procurements take a long time Plan ahead Allow 4 6 weeks for delivery The following activities will be performed Develop procurement requests as per EPA requirements Upon order add items to the Field Procurement Log PRO 01 Once a month provide a copy of Field Procurement Log PRO 01 to the COR File Field Procurement Log PRO 01 under Agency file code PEP 301 093 006 6 2 1 5 3 Receipt of Consumable Equipment Upon receiving equipment and consumables the FS will perform the following activities m Pull the appropriate purchase order for the incoming items from the files FRM PEP Field SOP Secti
246. roduction to standard operating procedures SOPs for field personnel involved in the PEP PM Program In general the measurement goal of the PM Ambient Air Quality Monitoring Program is to estimate the concentration in units of micrograms per cubic meter g m of particulates of aerodynamic diameters less than or equal to 2 5 micrometers um that have been collected on a 46 2mm Teflon polytetrafluoroethylene or PTFE filter In order to understand the size of 2 5 um a human hair is approximately 50 um in diameter One major objective for the collection of the data is to compare PM 5 concentrations to the annual 15 0 ug annual arithmetic mean concentration and daily 65 ug m 24 hour average concentration National Ambient Air Quality Standard NAAQS A description of the NAAQS and its calculation can be found in the July 18 1997 Federal Register notice In addition Appendix L of 40 Code of Federal Regulations CFR part 50 also provides the following summary of the measurement principle An electrically powered air sampler draws ambient air at a constant volumetric flow rate into a specially shaped inlet and through an inertial particle size separator impactor where the suspended particulate matter in the PM size range is separated for collection on a polytetrafluoroethylene PTFE filter over the specified sampling period The air sampler and other aspects of this reference method are specified either explicitly in this ap
247. rom laboratory analyses or from experimental systems representing such processes and conditions Environmental data operations Any work performed to obtain use or report information pertaining to environmental processes and conditions Environmental monitoring The process of measuring or collecting environmental data Environmental processes Any manufactured or natural processes that produce discharges to or that impact the ambient environment Environmental programs An all inclusive term pertaining to any work or activities involving the environment including but not limited to characterization of environmental processes and conditions environmental monitoring environmental research and development the design construction and operation of environmental technologies and laboratory operations on environmental samples Environmental technology An all inclusive term used to describe pollution control devices and systems waste treatment processes and storage facilities and site remediation technologies and their components that may be utilized to remove pollutants or contaminants from or to prevent them from entering the environment Examples include wet scrubbers air soil washing soil granulated activated carbon unit water and filtration air water Usually this term applies to hardware based systems however it can also apply to methods or techniques used for pollution prevention pollutant reduction or
248. rs Refer to look up table for the two digit State Code Figure 8 1 Collocation scenario 8 7 FRM PEP Field SOP Section 8 Revision 2 Date 9 30 2006 1 When conducting a Once a Month collocation at a SLAMS NAMS site where a state local primary sampler is running load the 9 digit AQS Site ID into the BGI sampler s second User ID field Figure 8 1 Scenario 1 When conducting a Once a Year or Once a Quarter collocation in the Regional parking lot use the convention displayed below in Table 8 2 to determine the AQS Site ID Note that these types of collocations do not have actual AQS Site IDs and a 9 character code is used Table 8 2 Developing the AQS Site ID for a Once a Year or Once a Quarter Collocation cR ree Use the following surrogate AQS Region Office Located State Code code must be 9 characters long 1 25regionl 2 34region2 3 24region3 4 13region4 5 17region5 6 48region6 7 29region7 8 O8region8 9 06region9 10 53region0 2 When conducting a Once a Month Collocation at a SLAMS NAMS site where a State local primary sampler is running identify the PEP sampler that best meets the siting criteria as the Routine FRM sampler Identify other PEP sampler as the Collocated FRM sampler Figure 8 1 Scenario 1 When conducting a Once a Year or Once a Quarter Collocation in the Regional parking lot use Collocated as the filter type on the COC Form for all of samples collected Figure 8 1 S
249. rsen FRM samplers can use filter cassettes made by either BGI or Andersen The Rupprecht amp Patashnick R amp P sampler users its own cassette and cannot use those from other manufacturers When the sampler is dismantled be sure to remove any debris adhering to the base or legs before storing the sampler for transport To minimize contamination pack the base or leg portion of the sampler separately from the sampler collection module Protect all barometers from mechanical shock and sudden changes in pressure Interferences The interferences associated with this method are those factors that can cause alterations to the flow rate of the sampler or in the weight of the filter and or sampled PM s If inadvertently transferred to the filter surface in the sample collection filter enclosure a small particle of dust or pollen will alter the sample weight dramatically Interferences can be avoided by following these guidelines Avoid handling unexposed or exposed filters in any way that could add or subtract weight For example rough handling could cause weight loss exposing of the filter to dusts or pollen could cause weight gain and allowing the face of the filter to touch surfaces could cause either weight loss or gain Following a sampling period package the filter promptly and return it to the weighing laboratory within the specified time Certain types of particulate matter are somewhat volatile therefore exposed filters must be s
250. rt WINS impactor clean Transport cassette 6 13 FRM PEP Field SOP Section 6 Revision 2 Date 9 30 2006 Protective filter cassette containers 9 x 12 plastic shipping bags Marker indelible ink Portable computer loaded with the PQ200A job controller software 9 pin female female RS 232 serial cable Datatrans Portable data storage media e g 3 5 data diskette CD or USB flash drive 6 2 7 Procedure 6 2 7 1 Ending a Run The FS will retrieve the filter cassette s after the exposure has terminated typically the next day PM 5 filter cassette s should be removed within 24 hours for best practice after the sampling period ends Collection within 48 hours is permissible due to holidays and weekends when a site is inaccessible 48 to 96 hour collection is permissible in the case of emergency but the weighing lab should be notified The following steps describe shutdown procedures for the sampler 1 A properly programmed PQ200A will automatically stop sampling at the end of 24 hours Ensure that the sampler pump has stopped running When the PQ200A has completed its run the display screen will appear similar to the following SAMPLE RUN COMPLETED 750mmHg A28 1 C F274 C From the above display push the blank menu button to reach the Main menu screen Select Review last run data and conditions Scroll through the display screens and record summary information for the portable sample
251. ry has been completed Notify the lab of any apparent discrepancies Remove each 3 x 5 antistatic self sealing bag from the larger 9 x 12 bag The 3 x 5 antistatic self sealing bags should not be opened until ready for use Match each COC Form with the filter cassette number that is printed on the cassette and on the 3 x 5 antistatic self sealing plastic cassette bag If there is a one to one match between cassettes and forms proceed to Step 6 If the cassettes do not match or if there are extra COC Forms or filter cassettes record the discrepancy in the Field Notebook and notify the national weighing laboratory of the discrepancy Do not use any filter cassettes that do not have an accurate COC record Replace the unopened 3 x 5 antistatic self sealing bags containing the cassettes into the 9 x 12 bag and close the larger bag Under the COC Form titled Part II Field Office fill in fields titled Date Received Received by Location and Condition Received Contact the national weighing laboratory to confirm receipt of shipment and if necessary to rectify any problems Place the COC Forms with any other COC Forms you may have for unused samples and arrange them in order by the date in which they must be used This date is found on Part 1 of each COC Form next to the heading Date This Filter Must be Used by Store the filter cassettes as described in Section 3 1
252. s 3 The FS staff will take the filter cassettes Field Data Sheets and COC Forms to the field and operate the portable sampler 4 The FS staff will send the exposed filter cassettes data e g diskette or other portable media Field Data Sheets and COC Forms back to the weighing laboratory as well as keep a set of data and records 5 The weighing laboratory will equilibrate weigh filters validate data and approve data that are to be loaded into the Aerometric Information Retrieval System AIRS Air Quality Subsystem AQS Regions 1 10 Field Work Unexposed Filter New Filters E y ge Validated Data National Weighing Lab Figure 2 Performance Evaluation Program implementation summary xviii FRM PEP Field SOP Introduction Revision 2 Date 9 30 2006 Field Activities The FRM portable audit samplers will be used in a collocated manner to perform the evaluations These samplers have been approved by EPA as an FRM and are designed to be durable rugged and capable of frequent transport These samplers are constructed in modules with each module weighing no more than 40 lbs The total weight of the sampler itself must not be more than 120 lbs Although these samplers have been specifically designed to perform these evaluations precautions must be taken to ensure the quality of the data Specific and detailed instructions can be found in the PEP Quality Assurance Project Plan QAPP and throughout these
253. sampler is appropriately spaced from the primary FRM sampler The sampler inlet must be level 4 7 FRM PEP Field SOP Section 4 Revision 2 Date 9 30 2006 4 1 8 Vertical distance between the PE sampler inlet and the audited site sampler inlet must be less than or equal to 1 meter If the location designated for the PE sampler does not appear to conform to the siting requirements document this in the Field Notebook and follow up with official communications to the site contact and the EPA COR via telephone Notes should also be recorded on the FDS If the siting problem is rectified document this in the Field Notebook and notify the COR If the siting problem is not rectified do not proceed with the sampling event unless directed by the COR Once the location is set determine the best method of transporting the equipment to the site Transport the sampling equipment and verification device s in their traveling cases to the sampling platform The main sampler module may be transported to the platform without its traveling case Under rainy conditions it may be preferable to install the battery while in a dry location e g the van or hotel room before transporting the equipment to the sampling platform If this is the case take extra precautions by using a hand truck because of the additional weight Alternately the FS may decide to operate the sampler without the battery installed Transport all verificati
254. site s normal operating schedule This coordination must be done in advance so that both the FS and the site operator have ample notice and time to prepare for the on site visit The COR or the FS as delegated by the COR will contact each site operator prior to the site visit Contact must be made by telephone if within 30 days of the site visit but email is sufficient otherwise About one week prior to the actual evaluation the FS will call the site operator to confirm that the PE visit remains on schedule and to confirm meeting arrangements It is important to cover all details of the planned site visit and evaluation See Section 2 3 7 3 for additional details on recommended points of discussion Document the discussions and any action items using the Phone Communication Form COM 1 2 2 6 Monthly Progress Reports The FS will provide a progress report to the COR in writing at the end of each month deadline is the 15 calendar day of the following month unless otherwise specified by the COR The Monthly Progress Report COM 2 will be used to convey the following information m Reporting Date Beginning and end dates of the reporting period m Reporter Person writing report 2 17 FRM PEP Field SOP Section 2 Revision 2 Date 9 30 2006 2 2 7 Progress Progress on field activities Evaluations scheduled within reporting date Evaluations conducted within reporting date Issues Old issues Reported in
255. ss under the same measurement conditions The term precision is sometimes used as a synonym 2 The degree of agreement between independent test results produced by the same analyst using the same test method and equipment on random aliquots of the same sample within a short time period Reporting limit The lowest concentration or amount of the target analyte required to be reported from a data collection project Reporting limits are generally greater than detection limits and are usually not associated with a probability level Representativeness A measure of the degree to which data accurately and precisely represent a characteristic of a population a parameter variation at a sampling point a process condition or an environmental condition Reproducibility The precision usually expressed as variance that measures the variability among the results of measurements of the same sample at different laboratories Requirement A formal statement of a need and the expected manner in which it is to be met Research basic A process the objective of which is to gain fuller knowledge or understanding of the fundamental aspects of phenomena and of observable facts without specific applications toward processes or products in mind Research applied A process the objective of which is to gain the knowledge or understanding necessary for determining the means by which a recognized and specific need may be met A 1
256. stalled The site will not accommodate the portable FRM sampler within siting requirements see Table 2 2 Perform the evaluation flag the situation and resulting data and contact the EPA Regional Office about the situation Special restrictions on site access are in force such as a requirement for a lengthy background check at certain high security federal installations NOTE An FS is required to observe laws rules regulations and policies regarding access to restricted sites on public or private land The Performance Evaluator shall not borrow the operator s key or access card without the knowledge and permission of the site owner Options for dealing with this type of situation include the following Obtain necessary permissions keycards etc in advance Request that the reporting organization or the EPA Regional Office secure the necessary permissions to access the site on behalf of the FS Make arrangements for a cleared escort to accompany the FS at all times if this is acceptable at the particular site NOTE See Section 2 2 for procedures on communicating with reporting organization site operators prior to a site visit 2 26 FRM PEP Field SOP Section 2 Revision 2 Date 9 30 2006 Table 2 2 General Siting Requirements for PM PEP Samplers Siting Requirements The PE sampler must have unobstructed air flow for a minimum of 1 meter in all directions The sampler inlet will be
257. stment nut so the cam when in the closed position holds the WINS and filter assembly together more tightly Make sure the filter cassette was securely closed and placed in the filter housing during the leak test Visually inspect tubing for cracks or loose connections Visually examine the O rings in the flow rate adapter WINS and filter holder for cracks deformation or improper seating If no reason for leakage is readily apparent increase the compression between the upper and lower housings of the WINS assembly by turning the knurled ring to slightly adjust the length of the cam follower The knurled ring is located just above the cam follower Perform another external leak check If the sampler fails again it may be helpful to perform an internal leak check This test allows the FS to determine if the leak s occur before or after the filter cassette Internal leak checks are described in Section 5 2 7 3 below 5 18 FRM PEP Field SOP Section 5 Revision 2 Date 9 30 2006 5 2 7 3 Conducting an Internal Leak Check Conduct the internal leak check as follows 1 Release the vacuum on the system by slowly opening the valve on the flow rate adapter Keep this valve open Insert an impermeable disk for internal leak check stainless steel or plastic film the same size shape and rim thickness of the normally used Teflon filter This disk effectively seals and isolates the air space from beneath the solid d
258. t use a spare transport filter cassette for the verifications The sampling event filter should not be used for the flow check due to the risk of damaging or contaminating it prior to the sampling event 5 Close the filter chamber assembly by slowly rotating the handle clockwise 3 4 of a turn Figure 5 7 until the cam follower clicks into the indent in the cam Watch the filter cassette and WINS impactor to ensure that they are seated properly and that the filter chamber assembly closes securely If necessary to avoid air leakage the compression between the upper and lower housings of the WINS assembly can be adjusted using the knurled ring 5 1 8 5 Powering the Unit Connect the power as follows depending on whether or not AC power is available 1 For AC operation plug the AC power supply unit into a 110 120 volt grounded outlet 2 When AC power is not available and the COR has approved the use of battery power the unit may be operated from the battery backup system When fully charged battery power is sufficient to operate the PQ200A for 24 hours in all but the most extreme conditions e g high particle loads cold weather conditions NOTE When operating from battery power the control screen dims and it may be necessary to press the red LIGHT button to view the screen 3 Ifthere is only one outlet available use of an expansion device i e power strip is allowable However the state local operator must handle their own equipm
259. t the filters within 24 hours of the end of the sample exposure period Filters collected after 48 hours will be assigned a minor flag by the weighing lab which may contribute to an invalidation depending upon the result of other quality control checks The critical time beyond which filters will be automatically invalidated 1s 96 hours 2 28 FRM PEP Field SOP Section 2 Revision 2 Date 9 30 2006 Ideally samples will be sent the day of removal to the appropriate laboratory via next day delivery The FS should ship the exposed filters per SOP PEPF 6 Section 6 3 Filter Packing and Shipment within eight hours of recovery on Monday through Thursday and as soon as possible if recovery occurs on a Friday If an issue arises where shipment cannot occur within these guidelines the FS must store the filters at lt 4 C until the next available shipping day The lab must be notified of the delayed shipment date because the post sample weighing must occur within 10 days of exposure to avoid a data validation flag Data will be immediately downloaded from the portable sampler and stored on the computer s hard drive and two portable storage media e g diskette CD or USB drive One copy of the data will be shipped with the sample Data may also be transmitted electronically e g via e mail to the appropriate laboratory Table 2 3 provides a summary of the key activities discussed above Life Cycle of a PEP Filter Filter must be expose
260. t traditionally experience ambient concentrations that are greater than 0 25ug m or 6 ug of total mass gained The PEP Sampler s must be located 1 4 meters of all other portable PEP samplers in the study and samples will be collected as described in the PEP Field SOPs The filters will be sent to the national weighing laboratory for processing using normal procedures described in the PEP Field SOPs Under this option the final collocation study must be the annual collocation of all samplers for the Region It is conducted at the end of the calendar year in which the PEP audits and previous collocation events have been performed 8 6 FRM PEP Field SOP Section 8 Revision 2 Date 9 30 2006 Once A Year Collocation Once per year all PEP portable samplers being used in the Region must be set up and run at the same location over the same time period This is referred to as the annual parking lot collocation because the collocation events often take place in the parking lot of the Regional field office Each 24 hour sampling run is considered an event Recall under conditions of low ambient concentrations an event may need to run for 48 hours to obtain 6 ug of total mass gained The start time can be adjusted e g noon to noon to accomplish multiple sampling events in a shorter time frame The samplers will be placed within 1 4 m of each other and their inlets will be within 1m of the vertical height It is suggested that these sam
261. ta as well as any data deemed important by the PEP Table 9 1 identifies these documents and records by the Agency File Code AFC function and schedule numbers It would be acceptable to have an overarching file called PEP for the purposes of locally delineating these files from other programs Table 9 1 PM 5 Reporting Package Information Agency File Code Category Record Document Types Function EPA 301 093 Program Management Files Management and e Organizational structure for EPA and how the Organization regions and ESAT contractors fit into running the PEP e Organizational structure for the support contractors e PEP project plans and subsequent revisions Quality management plan Monitoring Site e Site characterization file site data sheets Information e Site maps e Site pictures e SLT site contact information Field Operations and Data Acquisition by EPA Regional Staff or Contractors in Behalf of EPA QA project plans Standard operating procedures SOPs Field logbooks and communications Sample handling chain of custody forms Communications e Telephone record and email between contractor Contractor Technical and state local tribal agencies Project Activity e Telephone record and email between contractor and COR 9 3 FRM PEP Field SOP Section 9 Revision 2 Date 9 30 2006 Agency File Code Category Record Document Types Function EPA 301 093 006 5 Communications EPA e Telephone re
262. that these audits will be performed with an independent verification device that is not the verification device used for everyday verifications They must be accomplished with either the standard used for multipoint verification calibration or a spare verification device that is not used in normal operations 8 1 11 Collocated Sampling Collocated sampling provides an estimate of the precision or repeatability of the portable sampler and the measurement system Each FS or Region must collect collocated samples using each sampler in the PEP For collocation to provide the most accurate analysis of precision the PEP QAPP states it is necessary that each filter exhibit a mass gain of at least 6 ug average ambient 24 hr concentrations of 0 251g m will produce the needed mass gain If the locality selected for a collocation study traditionally does not experience concentrations that produce a mass gain 6 ug then the collocation study should be set up to run for 48 hours Once a Quarter Collocation Option 1 Preferred Every three months quarterly all portable samplers being used by any one FS or Region must be set up and run at the same location over the same time period This is referred to as a quarterly parking lot collocation because the collocation events often take place in the parking lot of the Regional field office Each 24 hour sampling run is considered an event Recall under conditions of low ambient concentrations an event m
263. the green light will turn off If communication is successful the yellow light will flash for each line of data received When the download is complete the yellow light will remain on the red light will stop flashing and turn off and the green light will light up If multiple samplers are set up repeat the above steps to collect data from the sampling events on each sampler Note that the data from any downloaded sampling events are stacked up using First In Last Out methodology It is now safe to turn the unit off NOTE The data will be retained in the Datatrans even if the 9 volt battery fails until it has been uploaded into a computer and the unit is erased using the data deletion procedure described below To Upload data from the Datatrans to the Computer 1 2 Plug the Datatrans into the RS232 serial port of the computer Observe the following light sequence red yellow and then green The green light indicates that the unit is ready The yellow light indicates that data from sampling events are stored on the Datatrans The red light will turn off Place the connection switch located on the front panel in the Comp computer position Ensure that the computer is running PQ200 BGI Software and is ready to receive data as if it were attached directly to the sampler Point and click on BEGIN JOB Follow the instructions given on the screen by the software Enter any data applicable to the sampling event such as in
264. the method detection limit and within specified limits of precision and bias during routine analytical operating conditions Local Standard Time The time used in the geographic location of the sample site that is set to standard time Standard time is used in the Federal Reference Method FRM program to match continuous instruments to filter based instruments During the winter months all areas of the country use standard time however in the summer some areas may go to daylight savings time one hour ahead of standard A 10 FRM PEP Field SOP Appendix A Revision 2 Date 9 30 2006 Management Those individuals directly responsible and accountable for planning implementing and assessing work Management system A structured nontechnical system describing the policies objectives principles organizational authority responsibilities accountability and implementation plan of an organization for conducting work and producing items and services Management Systems Review MSR The qualitative assessment of a data collection operation and or organization s to establish whether the prevailing quality management structure policies practices and procedures are adequate for ensuring that the type and quality of data needed are obtained Mass reference standard National Institute of Standards and Technology NIST traceable weighing standards generally in the range of weights expected for the filters Matrix s
265. tly Sensors are calibrated by removing the physical sensor from the sampler housing and placing it in a constant temperature bath while it is still electrically connected to the sampler The reading from the sampler is compared to readings from a NIST traceable reference thermometer which is collocated in the bath The sampler electronics are adjusted as necessary to get the sampler s temperature readout to agree with the reference thermometer 10 2 3 Definitions Appendix A contains a glossary of terms used in the PEP 10 2 4 Personnel Qualifications This procedure is intended for experienced sampler repair personnel and or metrology laboratory personnel 10 2 5 Cautions m Exercise care if using mercury in glass thermometers which can break easily Verify that there are no gaps in the mercury column If a thermometer is broken avoid contact with mercury and avoid breathing mercury vapors Clean up the mercury and dispose of it properly A NIST traceable digital thermometer with probe is an alternative measurement method that avoids mercury When using water baths avoid wetting thermocouple or thermistor cables and connectors When using water or other liquid as a constant temperature bath stir the liquid well prior to the measurement however do not stir while actually taking the measurement m Be sure that the temperature reference standard used to verify the instrument s sensors has been calibrated within the past yea
266. tom Melvin Ritter 7 Leland Grooms Mike Davis Shane Munsch Harold Brown 8 Ron Heavner Gordan MacRae Joe Delwiche Barbara Daboll 9 Mathew Plate Manny Aquitania Bob Pallarino Rose Fong 10 Barry Towns Karen Marasigan Bill Puckett Gerald Dodo National Exposure Research Laboratory Frank McElroy David Gemmill ESAT Organization Monica McEaddy Kathleen Engel Angela Edwards Colleen Walling Sam Jamison Research Triangle Institute James B Flanagan Cary Eaton Robert Wright Steve O Brien Office of Air Quality Planning and Standards Mike Papp Tim Hanley David Musick vi FRM PEP Field SOP September 2006 Contents SOP Section Number Page Revision Date Foreword 111 Acknowledgments V Contents vii Tables and Figures ix Acronyms and Abbreviations X Introduction xiii 2 9 06 Overview of FRM Performance Evaluation Field PEPF 1 1 1 2 9 06 Activities 2 Planning and Preparing for PEP Sampling Events PEPF 2 2 1 2 9 06 Equipment Inventory and Storage 2 3 Communications 2 15 Preparation for PEP Sampling Events 2 23 3 Cassette Receipt Storage and Handling PEPF 3 3 1 2 9 06 4 Sampler Transport and Placement PEPF 4 4 1 2 9 06 5 Sampler Setup and Performance Verifications PEPF 5 5 1 2 9 06 Sampler Assembly 5 4 Leak Check Procedures 5 16 Flow Rate Verification 5 21 Barometric Pressure Verification 5 25 Temperature Verification 5 28 Preparing to Sample 5 31 6 Filter Exposure and Concluding the Sampling Event PEPF 6 6 1 2 9 06
267. trument Assorted tools including screwdrivers pliers etc Flashlight for inspection of various sampler assemblies Pen or pencil for marking the sampler for reassembly Soft brush Lint free wipes Alcohol wipes Spare O rings and vacuum grease Diffusion oil Dropper for diffusion oil 5 5 FRM PEP Field SOP Section 5 Revision 2 Date 9 30 2006 5 1 8 Procedure This procedure applies to placement and installation at the field site however it is also applicable for indoor set up when testing the sampler before field use NOTE Prior to assembling the sampler the FS should set the verification equipment in a protected and shaded outdoor location to allow for equilibration 5 1 8 1 Assembling the Legs and Anchoring the Sampler one man assembly NOTE To avoid possible personal injury and sampler damage care should be used when assembling the sampler legs and leveling the sampler If necessary ask for help from another person This procedure is easy to do but difficult to describe in text The best way to understand this procedure is by working with an experienced person to set up a sampler 1 Lay the portable sampler equipment as close to the actual sampling location as possible 2 Lay the sampler main unit on Side 1 or 3 see Figure 5 1 Figure 5 1 BGI PQ200A sampler legs installed 3 Attach two legs to the unit at the two accessible points of attachment on the un
268. ts should be available for each site For initial visits some of the information on the Site Data Sheets may be blank and must be completed during the first visit m The FS will review the site schedule to be sure that he or she understands which tasks will be implemented at the sites visited that week Upon completion of preparation activities the Regional COR should be contacted or a meeting scheduled to review the preparation activities Ice Substitutes As many ice substitutes as are needed for the excursion should be packed frozen in the electric cooler to maintain their frozen state The cooler can also be taken into the hotel during the evening However if more ice packs than can fit in the electric cooler are required the FS must provide a means of keeping the ice substitutes frozen The reporting organization or the motel may be able to keep ice substitutes frozen and should be contacted ahead of time to ensure that arrangements can be made 2 3 7 6 Other Advance Planning The FS should determine the address and hours of operation for Federal Express shipping facilities in advance Critical Filter Holding Time Requirements One time critical aspect of the implementation process is the filter holding time As illustrated in Figure 2 2 and stipulated in the CFR filters must be used within 30 days of pre sampling weighing or they must be reconditioned and pre weighed Figure 2 2 indicates that for best practice the FS will collec
269. tte Receipt Storage and Handling for instructions This part contains identifying information about the field organization the recipient and the integrity of the received shipment PART III Field site SOP PEPF 6 Part III is filled out at the site usually before filter exposure The Sampling Event Information consists of m Arrival Date at Site Date that the filter cassette is transported to the monitoring site This need not be the date that the sample was taken Sampler Operator This is the name of the PEP field scientist m Site Name and Description List the name of the sampling location and any relevant description for identification purposes Primary Site Sampler This refers to the fixed PM s sampler operated at the site for compliance purposes Indicate the make model of the sampler as well as the serial number a AQS Site ID List the 9 digit identification code for the air monitoring site a Other Operators or Observers List the name and affiliations of any assisting operators or other official observers such as representatives of EPA or the local air monitoring authority Event Filter Integrity Visual inspection of the filter prior to installation is described in SOP PEPF 7 Sampler Filter Handling If the filter passes visual inspection the FS should place a checkmark in the OK box If any defects were noted the FS should place a checkmark in the Reject box and descr
270. uality objectives define the appropriate type of data and specify tolerable levels of potential decision errors that will be used as the basis for establishing the quality and quantity of data needed to support decisions Data Quality Objectives DQO Process A systematic planning tool to facilitate the planning of environmental data collection activities Data quality objectives are the qualitative and quantitative outputs from the DQO Process Data reduction The process of transforming the number of data items by arithmetic or statistical calculations standard curves and concentration factors and collating them into a more useful form Data reduction is irreversible and generally results in a reduced data set and an associated loss of detail Data usability The process of ensuring or determining whether the quality of the data produced meets the intended use of the data Deficiency An unauthorized deviation from acceptable procedures or practices or a defect in an item A 6 FRM PEP Field SOP Appendix A Revision 2 Date 9 30 2006 Demonstrated capability The capability to meet a procurement s technical and quality specifications through evidence presented by the supplier to substantiate its clatms and in a manner defined by the customer Design The specifications drawings design criteria and performance requirements Also the result of deliberate planning analysis mathematical manipulations and
271. uilibrate for an hour before use 5 25 FRM PEP Field SOP Section 5 Revision 2 Date 9 30 2006 m At high altitudes verification of barometric pressure may be difficult due to significantly lower pressure The FS should use all available information including state local FRM barometric pressure readings and or readings from other samplers The FS may also check with local airport or weather station The FS should document all of this extra information on the FDS 5 4 6 Equipment and Supplies The following equipment and materials are required for barometric pressure verification checks BGI PQ200A sampler Field Data Sheet Portable NIST traceable barometer for field barometric pressure verifications BGI Delta Cal 5 4 7 Procedure 5 4 7 1 Field Verification of Barometric Pressure System using the Delta Cal The Delta Cal like other verification devices needs equilibrate to ambient conditions before use Be sure to allow time for the verification equipment to equilibrate to ambient conditions The PM PEP sampler s barometric pressure sensing system is verified by comparing the sampler reading to that of the portable barometer at ambient conditions as described in the following steps 1 Unpack install and power the sampler at the site as described in SOP PEPF 4 Transportation of the Sampler and Installation at the Site and in Section 5 1 Unpack the Delta Cal and place its sensor head which is an orifice device t
272. uire editing 5 Using Form FDV identify the parameter that needs to be corrected and enter the parameter name in the Parameter field The parameter names used in the PED Data Report and Field Data Summary Report are in listed in the first column of Table 8 3 and will be the same as those used on Form FDV The corresponding parameter names used in Form COC and the Field Data Sheet are listed in the second column 6 Enter the current incorrect value into the Current Value field on Form FDV 7 Place the correct value in the Correct Value field 8 Initial the FS Initial field and enter the date the data were reviewed in the FS Date field 9 Add comments to explain why the value was changed 8 10 FRM PEP Field SOP Section 8 Revision 2 Date 9 30 2006 10 Form FDV requires that multiple edits to the same filter ID be listed on separate rows of Form FDV The FS may add rows to electronic FDV forms by using the table commands to enter additional rows below the first entry Quotes may be used in the Filter ID field to signify additional edits to the same filter ID see Form FDV with example data 11 The FS will complete the data review before the end of the month and will submit an updated Form FDV to the national weighing laboratory and the Regional COR The FS will include a hardcopy of Form FDV with his or her monthly progress report 12 The national weighing laboratory will report progress on verific
273. ustments while the power is on such as when adjustments are made on the circuit boards during some calibration procedures m Make sure that the electrical outlet used with the PEP equipment is connected through a Ground Fault Circuit Interrupter GFCD device If not a portable GFCI device may be used Best practice note Where permanent GFCls are not practical portable GFCls may be used One type contains the GFCI circuitry in a plastic encio sure with plug blades in the back and receptacle slots in the front It can be plugged into a receptacle then the electrical product is plugged into the GFCI Another type of portable GFCI is an extension cord combined with a GFCI It adds flexibility in using receptacles that are not protected by GFCls 5 4 FRM PEP Field SOP Section 5 Revision 2 Date 9 30 2006 5 1 6 Nn Cautions When attaching the legs to the sampler s main body do not allow the unit to become unbalanced and fall If necessary ask another person for assistance in attaching the legs Be careful to ensure that the battery or studs do not come in contact with the printed circuit board because physical damage may occur Secure the battery by threading the two wing nuts onto the studs Connect the color coded wires to the color coded terminals on the battery red on red black on black Connect and disconnect the red hot wire first The FS must properly install and maintain the sampler to prevent dama
274. versight and 4 Data Validation and Usability Guidance and requirements on preparation of QAPPs can be found in EPA Requirements for Quality Assurance Project Plans EPA QA R 5 and Guidance for Quality Assurance Project Plans EPA QA G 5 Quality assurance QA supervisor or coordinator A staff member who assists in preparation of the reporting organization s quality plan makes recommendations to management on quality issues including training oversees the quality system s control and audit components and reports the results Quality control QC The overall system of technical activities that measures the attributes and performance of a process item or service against defined standards to verify that they meet the stated requirements established by the customer operational techniques and activities that are used to fulfill requirements for quality The system of activities and checks used to ensure that measurement systems are maintained within prescribed limits providing protection against out of control conditions and ensuring the results are of acceptable quality Quality control QC sample An uncontaminated sample matrix spiked with known amounts of analytes from a source independent of the calibration standards Generally used to establish intra laboratory or analyst specific precision and bias or to assess the performance of all or a portion of the measurement system Quality improvement A management program f
275. vision Contracting Officer chain of custody Contract Officer s Representative Contracting Specialist data acquisition system data quality assessment data quality objectives environmental data operation Emissions Monitoring and Analysis Division Environmental Protection Agency Environmental Services Assistance Team Federal Equivalent Method Federal Reference Method field scientist Performance Evaluation Program ground fault circuit interrupter good laboratory practice laboratory analyst ESAT contractor local area network Monitoring and Quality Assurance Group measurement quality objectives National Ambient Air Quality Standards national air monitoring station National Exposure Research Laboratory National Institute of Standards and Technology Office of Air Quality Planning and Standards Office of Research and Development personal computer performance evaluation Performance Evaluation Program particulate matter 2 5 microns Project Officer headquarters polytetrafluoroethylene FRM PEP Field SOP September 2006 QA QAPP QA QC QMP R amp P RPO SLAMS SOP SOW STAG TSA WINS Acronyms and Abbreviations continued quality assurance quality assurance project plan quality assurance quality control quality management plan Rupprecht amp Patashnick Regional Project Officer state and local monitoring stations standard operating procedure statement or scope of work State and Tribal Air G
276. vision to put the field and laboratory operations in a logical temporal pattern that is easier for a new field scientist or lab technician to follow This document is accessible as a PDF file on the Internet on the Ambient Monitoring Technology Information Center AMTIC Bulletin Board under the quality assurance QA area of the PM 5 Monitoring Information http www epa gov ttn amtic amticpm html The document can be read and printed using Adobe Acrobat Reader software which is freeware available from many Internet sites including the U S Environmental Protection Agency EPA Web site The Internet version is write protected Hardcopy versions are available by writing or calling Dennis Crumpler Office of Air Quality Planning and Standards MQAG D205 02 Research Triangle Park NC 27711 919 541 0871 Email crumpler dennis epa gov This is a living document which means it may undergo revision as program objectives and implementation procedures evolve Comments on technical content and presentation of this document may be sent to Dennis Crumpler EPA Regional Contract Officer Representatives Field Scientists and laboratory technicians will use a process described herein If serious errors are identified they will be corrected immediately with a Quality Assurance Bulletin Less dramatic evolutionary changes will be made through a revision cycle that usually concludes in the fall of each year The document mentions trade names
277. was expected to be obtained Each Region has information about the expected number of sites that need a PE and the PEP is expected to obtain valid data for at least 75 of these sites each quarter 8 1 8 Field Blanks Field blanks are used to capture any contamination that occurs in the transportation stage and the field implementation stage of the PEP One field blank is temporarily installed by an FS each week The FS should randomly choose the sampler in which to use the field blank each week described further in SOP PEPF 6 Filter Exposure and Concluding the Sampling Event 8 1 9 Trip Blanks Trip blanks are used to capture any contamination that may occur in the transportation stage of the PEP Trip blanks are transported to a sampling location but are not subjected to sampling conditions Trip blanks are designated by the weighing lab and should be used in association with field blanks described further in SOP PEPF 6 Filter Exposure and Concluding the Sampling Event 8 1 10 Accuracy Once every 3 months the FS will perform the following tasks on all actively used samplers 1 External leak check 4 Pressure audit 2 Internal leak check 5 Flow rate audit 3 Temperature audit 8 5 FRM PEP Field SOP Section 8 Revision 2 Date 9 30 2006 These audits will be performed using the same procedures as those used for the verification checks described in SOP PEPF 5 Sampler Setup and Performance Verifications The difference is
278. y field activity reports reports progress reports e Journal articles papers presentations e Data validation summaries FRM PEP Field SOP Section 9 Revision 2 Date 9 30 2006 Agency File Code Category Record Document Types Function EPA 108 025 01 01 State and Local Agency Air Monitoring File 237 1 Quality Control Quality e 3 year PEP QA reports Assurance e PEP data quality assessments e QA reports e Response corrective action reports e Site audits EPA 405 Routine Procurement 036 1 Acquisition of capital e Needs assessments and reports equipment and supplies e Program copies of purchase requests by EPA either e Requests for bids or proposals headquarters or regional e Proposals bids or quotations office e Bills of lading e Warranties and certificates of performance e Evaluations of proposals bids quotations or trial installations EPA 403 256 122 Supervisors Personnel Files and Duplicate Official Personnel Folder OPF Documentation 122 1 Personnel qualifications e COR training certifications training and e Certification as PEP field scientist trainer and or certifications lab technician trainer 9 1 2 Information Included in the Reporting Package 9 1 2 1 Data Reporting Package Format and Document Control The PEP has structured its records management system according to EPA s File Plan Guide see http www epa gov records tools toolkits filecode A file plan lists the records in you
279. zation 1st Level Supervision Organization 1st Level Supervision Organization Personnel QA Lab Analysis Organization Personnel QA Field Sampling Organization Personnel Routine Lab Analysis Organization Personnel Routine Field Sampling Organizations planning to implement the FRM PE must submit a plan demonstrating independence to the EPA Regional Office responsible for overseeing QA related activities for the ambient air monitoring network Figure 1 Definition of independent assessment xvii FRM PEP Field SOP Introduction Revision 2 Date 9 30 2006 EPA investigated potential contracting mechanisms to help implement this activity and will use the ESAT contract currently in place in each EPA Region to provide the necessary field and laboratory activities Each EPA Region will implement the field component of this activity while a national EPA weighing laboratory operates the laboratory component The FRM PEP can be segregated into a field component and a laboratory component The following information provides a brief description of these activities Figure 2 provides a basic description of the PEP in five steps 1 EPA will send filters to the weighing laboratory where they will be checked equilibrated labeled weighed and prepared for the field 2 The weighing laboratory will load the filters into cassettes and ship them with their accompanying Chain of Custody COC Forms to the EPA Region

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