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PBS archive add ons - Manual Part A - Installation -

1. Maintenance area Table display Preview tree structure PBS ca software PBS archive add ons Installation 49 Maintenance area CFI BUKRS 1000 GIAHR 2004 E FI DOCS CCODE 1000 OF 2004 New storage nodes can be created or changed in the maintenance area Up to four hierarchy levels can be created When doing this the first level is restricted to the selection of the PBS module name Due to this only the storage nodes that are as signed to the extract program are provided in the extract programs Extract nodes that are comprehensively valid can be created with the module name These nodes are provided as the storage destination in all extract programs Levels 2 to 4 can be assigned as you wish The level name is based on an SAP domain which can be selected using the F4 input help A value can be assigned to the level in the field Charact value Important It is not checked whether the entered value actually exists You can preconfigure the storage destination via a content repository ID or path entry When a node is selected in the corresponding extract program the path that was entered is used for storing the extract data A content repository ID enables the extract stocks to be stored later in an inexpensive magnetic or optical storage system For more details on setting up a ContRepID please see chapter 0 Link toa content repository A two step procedure is necessary in order to save a created node Firs
2. Copy this package from the delivery in a directory in which you can access with SAINT Call the following menu option in the transaction SAINT Installation Package Load packages From the front end Choose the directory in which you wish to copy the files supplied in the selection screen Select CAR SAR archive After having opened the file continue the instal lation in SAINT by selecting the button Continue The procedure corresponds to the description for the import of an installation package in chapter 4 2 PBS software PBS archive add ons Installation 18 After the import of the package PBS_NSP_IP_1 sar you can display the PBS namespace screen with transaction SEO3 selecting Administration Dis play Change Namespaces The detailed view of the entry PBS should be as fol lows Display View Repository Namespaces Details 7 7 it J bons Lo a on mE s r 141 x d 7 1 z EB i Diagram 2 Display of the PBS namespace with SE03 You need the repair license if you intend to define own modifications in the PBS programs As the namespace role for the PBS namespace has the entry C in your system the modification assistant is called automatically in case of any changes in the PBS programs for example with transaction SE38 Using the transaction SPAU and SPDD you are able to execute a modification comparison after having imported the PBS Support Package at a later date PBS ca software
3. Part E Conversion Tool Adaptation of customer ABAPs Should you have questions regarding the installation of the PBS archive add ons or if you have problems when installing the software please call directly the Service Hotline of PBS Software GmbH Phone 49 6251 174 110 Fax 49 6251 174 174 email hotline pbs software com Release Compatibility The PBS archive add ons discussed in this manual run with the basis programs of SAP SE releases R 3 4 0 4 5 4 6 Enterprise SAP ERP 2004 ERP 6 0 ERP 6 17 PBS ca software PBS archive add ons Installation 2 PBS Concept for Software Deliveries PBS Software GmbH now supplies the PBS archive add ons within a unified re lease strategy This means for you the PBS customer a facilitated administration of the different PBS archive add on versions and an easier installation of updates and corrections Each delivery contains a Final Release and if necessary a Customer Patch and a utility package Please follow the hints below to in stall the components in the right order 2 1 Final Release The Final Release of a PBS archive add on is a complete and extensively tested program package for the corresponding PBS module CFI CSD CMM CCO such a Final Release is always created for each different SAP release 3 0 3 1 4 0B A Final Release contains all components described in the user manual parts A B C of the corresponding PBS module an
4. Tee ine Bsal aseoalej gt nies ljopx A DB fs 38 97 2960 E http www pbs software com documentation_e e_cfi_user pdf Microsoft Interne CHR HR archive objects D CMM Purchasing CMT Material master data COO CO orders D CPCA Profit center line items D CPM Plant maintenance CPP Production orders CPR Process orders b CPS Project system CSD Sales and distribution D CSL Special ledger D CWM Warehouse management UTIL Overlapping functions Lesezeichen v G L Account Evaluations O Vendor Evaluations PBS archive add on GFiforSAPR 3_ Display and Evaluation 104 i Balance audit trail via fast logical databases 2 LJ Euro Functionality E a L Introduction Lj Adaptations Regarding the EURO Conversior D PBS Euro Tables Lesezeichen Piktogramme gt Installation C Table ZOWED from 4 0B PBS UTIL_9V i i so L Table ZIWEX from 4 0B PBS UTIL_9W 5 0 Table TIWEE from 4 0B PBS UTIL_9 a ie Je z 1 Table TOVVEU from 4 0B PBS UTIL_9 rohen i war L Correspondence and Internal Evaluations Document Befiition ME Typ gt L Expiring Currencies gipdu 01 08 2002 S 5 0 CFI increased functionality within the GDPdU I U The Law Diagram 34 Graphical display PES XML Generator fc co L The int
5. This also applies for an upgrade from SAP R 3 Enterprise to mySAP ERP 2004 with ECC 5 0 or higher releases During the upgrade of your SAP system you will be requested to choose one of the options displayed for the installed PBS archive add ons such as Delete Keep or Keep with vendor key Choose the option Keep and if this option cannot be se lected choose Keep with vendor key You will need to contact our hotline to ob tain the vendor key Although the PBS archive add ons remain unchanged in the system a new installation is required for a higher SAP release starting with the package PBS_NSP_IP_1 sar of the respective release level For a new installation you should also install the Installation Package for the PBS utilities and the mod ules If you want to upgrade within the same SAP release level you will need to in stall the current Upgrade Package A new setup of the archive data is not usually required PBS ca software PBS archive add ons Installation 24 4 5 Installation Check 4 5 1 SAINT Using transaction SAINT you can determine the exact installation level of each module at any time To do this simply scroll down to the required module in the ini tial screen of the transaction Add ons and Preconfigured Systems installed inthe system i release Lave Description EAaPPL mo 02SAP R3 Enterprise Add On PLM SCM Fina EA FINSERV 2 SAP R 3 Enterprise Financial Services EAGLTRADE 4110 00025AP Ri3 Enterp
6. type if it is a final release or a new customer patch e upgrade package UP e support package SP A new Final Release is supplied as an upgrade package and is imported with transaction SAINT analogue to the installation package Depending on the update level a current Customer Patch see chapters 2 and 3 may exist as a Support Package for a Final Release of a PBS archive add on This Customer Patch must be installed after the installation of the Final Release As the Support Packages are no longer provided cumulatively from the Enterprise Release they have to be imported one after another in ascending order Call transaction SPAM in client 000 for the import of the support package and load the package analogue to the transaction SAINT Then the installation is made by selecting menu option Support package Import queue If you have made modifications in the namespace PBS you will have the possibil ity to compare them with transactions SPAU and SPDD which you can call within the import process After the installation of a Customer Patch the complete installation of a PBS archive add on has been finished p Please see the module specific notes in chapter 6 PBS ca software PBS archive add ons Installation 23 4 4 Upgrade to higher releases During the upgrade of the SAP System to a higher release the PBS archive add ons remain in the system However for higher releases proceed as for a new in stallation
7. 001Fl_DOCUMNT RETRIEVED_013111 001FI_DOCUMNT_0 013117 013117 001FlLDOCUMNT RETRIEVED_013117 001Fl_DOCUMNT_O 013121 013121 001FlLDOCUMNT RETRIEVED_013121 001Fl_ DOCUMNT_O EEE EEE OE TOC CoM 19194 nize Mae bait N ARCHIVE_GLOBAL_PATH ARCHIVE_GLOBAL_PATH ARCHIVE _GLOBAL_PATH ARCHIVE_GLOBAL_PATH ARCHIVE_GLOBAL_PATH ARCHIVE_GLOBAL_PATH ARCHIVE_GLOBAL_PATH ARCHIVE_GLOBAL_PATH ARCHIVE_GLOBAL_PATH AS eh ee en 30 08 2004 19 01 2002 05 04 2002 05 04 2002 17 05 2002 07 11 2002 27 06 2002 27 06 2002 26 09 2002 27 09 2002 02 10 2002 nina n in men Report RSARCH_LIST_RETRIEVED to delete archive copies in the file system Technical Realization The technical realization of the PBS solution is carried out via a dynamic en hancement spot in tne SAP standard program SAPLARCH and does not represent a modification You can see the enhanced coding in the transaction SE80 Enhancement Implementation Edit Goto Utilities M Environment System Help amp 4B CaA BAR START OR Enhancement Implementation PBS PROTECT_REMOVE Display 9 7 2G 21 SBe se0H X eA Enhancement Implementation x IPBSIPROTECT_REMOVE lee Object Name z 2 Enhancement Implementation 5J Implementation View Enhancement Implementation eH e a SS PBS PROTECT_REMOVE Active Properties History Technical Details Enhanced Development Object List of Enhancement Implementation Elements ARCH E Enhancemen
8. 3 for financial acc and material CHR PBS archive add on R 3 for HR archiving objects CMM PBS archive add on R 3 for purchasing CMT PBS archive add on R 3 for material master dat batches COO PBS archive add on R 3 for CO orders CPCA PBS archive add on R 3 for profit center line items Diagram 17 Maintenance of the research source Setting the default value in the application program the following logic is checked and proposed s Parameter IDs SET GET parameters which are supplied with a value in the user master User specific value for an object Object specific value for an application Application specific value General value for all PBS archive add ons Default value 1 Database Archive oO a 12 Concerning the parameter IDs supplied by each PBS archive add on please see the module specific peculiarities PBS ca software PBS archive add ons Installation 46 7 3 Data extract administration from SAP Enterprise Release From SAP Enterprise Release PBS provides successive data extractors in each module to support data analysis independently of the SAP system Due to the con nection of the PBS Data Export Interface CFI and the module extractors to an ex ternal document management system DMS via the SAP ArchiveLink interface the PBS extract runs can be managed perfectly All relevant data extract administration data spool output selection data and list output is permanently available for au dit
9. 7 11 3 Password 79 8 Documentation 80 8 1 Display of PBS Documentation in the SAP System via Intranet or the local network 82 9 Optimizing the Indexing Process when storing Files via SAP ArchiveLink 83 PBS software PBS archive add ons Installation 8 1 Introduction The PBS archive add ons are constructed in modular form and cover the applica tion modules Fl SD MM CO etc with a special program package for exactly this application You can easily see from the name which PBS archive add on belongs to which SAP module CFI CSD CMM CCO etc All PBS archive add ons can be easily installed in the SAP system via the transport utility tp of SAP SE up to Re lease 4 6C and with SAP transactions SAINT and SPAM in the Enterprise Release This installation guide should help you to simplify the successful installation of the PBS archive add on s Please read our recommendations on the installation of the PBS archive add ons step for step The general part describing the same tasks for all PBS archive add ons is followed by a chapter with module specific recommen dations Please read the hints listed for your module before installing the PBS ar chive add on The modular user manual of each PBS archive add on is composed of the partial manuals Part A Installation Part B Administration Archive Construction and Maintenance Part C Application Programs Transactions Part D Module Specific Additions optional
10. BKPFF and the function module LCM_Fl_ DOCUMNT ORIGIN _GET has to be replaced by PBS LCM_Fl_DOCUMNT_ORIGIN_GET to determine the origin field ORIGIN 7 4 5 Regeneration PBS RFUMSVO00 from 4 0 As the SAP standard report RFUMSVOO advance return for tax on sales purchases is subject to regular functional adjustments PBS no longer sup plies an own version of that report but generates a PBS version after installing the customer patch For doing this you have to start the program PBS CFI_UMSV00_ GEN via transaction SE38 The current version of RFUMSVOO is copied in a new target program to implement the PBS archive data accesses and integrated into the PBS standard menu CFI A transport request is created auto matically for the transfer to subsequent systems The user should have the authorization for the transaction SE38 and for the crea tion of transport requests in order to execute those activities If the program name is within the PBS namespace please read the hints in chapter ome PBS ca software PBS archive add ons Installation 62 7 4 6 Transfer of dynpro variants to the cod ing block from ECC 5 0 Additional dynpros were created in function group KACB dynpro number 9000 and higher to individually arrange the coding block in the customer system These dynpros are displayed in the single document display transaction FBO3 Copy these dynpros to display them in the single document display of the PBS version For t
11. Installation 36 In the list which is now displayed you can click on your system identification and Import Open the result list until you get to the required information Display Log Diagram 12 Analysis transport order PBS ca software PBS archive add ons Installation 37 5 6 PBS Transport History To manage and control the history of the installed transport orders of the PBS ar chive add ons a special transaction is contained in all modules of the PBS archive add ons Start the PBS transport history from the PBS main menu as follows PBS Menu gt Utilities gt General Tools gt Transport Search You can also call the transport history via transaction code Z9CP 3 x releases or PBS UTIL_Z9CP from Rel 4 0B system Help IHR BAR an oa Determine transport requests Transp no o Systern PBS User PBS PBS Modul CCO Transp no System User Date Description I ID4K900829 PES PBs 23 11 2000 PBS archive add on CCO Item V2 4 Fl ID4Kg00828 PES PBS 23 11 2000 PBS archive add on CCOsItem V2 4 Fir IDaKanaear PES PES 23 11 2000 PBS archive add on CCO Item Final Diagram 13 PBS transport history In the list all PBS transport requests installed in your system are displayed ac cording to the transport number in declining order Using the selection fields above the list you can limit the number of transport requests shown in the list The col umn Transport no contains the number of
12. OPA 6 Orders Actual Costs PBS L SAP With Delta Extraction OCO OM CCA 9 Cost Centers Actual Costs With Delta Extraction OCO OM ABC Business Processes Actual Costs With Delta Extraction OCO OM VWBS_6 WBS Elements Actual Costs With Delta Extraction w Test Run Diagram 24 Activation Deactivation PBS connection BW extraction Every Data Source can be activated individually for PBS archive access To do this you merely select the corresponding checkbox and start the program For pro ductive use deactivate the button Test Run It is possible to reset to the SAP standard settings at any time The already existing BW extracts which you only executed with SAP extractors need to be set up again PBS ca software PBS archive add ons Installation 76 7 9 PBS archive add on CCMD CVMD 7 9 1 Complete Functionality The customer vendor module needs objects from the CFI module for its complete functionality If the CFI module has not been installed in your system request the corresponding objects from CFI for the CCMD CVMD module via the PBS hoiline hotline pbs software com They will be sent to you in a separate transport PBS software PBS archive add ons Installation 77 7 10 PBS SE16 PERSONAL 7 10 1 Installation of PBS authorization objects for date checks Authorization objects or fields to carry out date or time checks do not exist in the SAP standard system These checks can be very important for
13. PBS archive add ons Installation 19 4 2 Initial Installation The PBS Utilities and the Final Release of a module are in the subdirectory of the R 3 packages or ECC packages for example CCO 50all R3 final or CCO 47all ECC final in the delivery The corresponding directory for CCO 4 7 has for example the following content p Produkte_R3 Cco 47all R3 final tool lt DIR gt 18 12 7004 15 52 _ PBS_CCO IP_3 sar 4 553 725 03 11 2004 11 07 a ia PBS_CCO_UP_3 sar 4 553 760 03 11 2004 11 15 a PBS_CCO_IP_3_log kit 77 663 03 11 2004 14 49 2 a PBS_CCO_UP_3_log ki 77 663 03 11 2004 14 49 a Diagram 3 Installation Upgrade package 3 for the module CCO The file PBS_CCO_IP_3 sar is the Add On installation package for the module CCO This package should be imported during the first installation of CCO 4 7 on your SAP system even if CCO was already installed in previous releases per tp in this system Then PBS_CCO_UP _3 sar should not be installed PBS CCO_UP_3 sar is the Add On Upgrade Package This package should be in Stalled if a CCO Package had already been installed earlier in this system for ex ample PBS _CCO_IP_1 sar As already explained in the previous paragraph you do not need to import PBS_CCO_IP_3 sar in addition as both packages contain the same objects The package PBS_CCO_IP_3 sar and PBS_CCO_UP_3 sar respectively can be imported directly with transaction SAINT Please remember e Fi
14. Utilities System Help G lt e a8leee BAR anna fh or Change View Links for Content Repositories Overview Z New Entries a Hase se A Cont Repl Relationship JRetent Peviod JE Maintenance of the content repository connection via transaction OAC3 Please ensure that the customizing activities are performed in the sequence described and that they are transferred via a transport request into the target system PBS ca software PBS archive add ons Installation 56 7 4 PBS archive add on CFI 7 4 1 Target Client for Installation Procedure Up to SAP R 3 4 6C the PBS archive add on CFI always has to be installed into a client other than 000 as otherwise the necessary tables of the line construction variants cannot be updated From Enterprise Release the import has to be made in client 000 7 4 2 Notes on the SAP EURO Functionality The delivery of the PBS archive add on CFI includes the PBS EURO functionality If the PBS archive add on CFI is installed in a SAP release up to 3 1H inclusive ly which does not contain the SAP EURO functionality please regard the follow ing In case of a generating error with the message The LIKE field TOOOF XALHW has to be a Dictionary field you have to change the attributes of the fol lowing reports from logical database ZOF to ZPF ZZCFASLM ZZCFBELJ ZZCFBJ10 ZZCFBPET ZZCFBUEB ZZCFEPOJ ZZCFHABU ZZCFKKBU ZZCFUVOO ZZCFUV10 ZZCFVZ4
15. as well as the Support Packages into the production system in the same sequence as in the test system All customer specific modifications and other repairs to the PBS archive add on CBW that were executed in the test system are then exported via the transport sys tem A transport request that must be released in the Transport Organizer has usually been created for this purpose After the export process has been completed successfully you can import this transport request into your production system us ing the transport program tp PBS ca software 2 PBS archive add ons Installation 4 8 4 9 Summary of the Installation The most important installation steps are summarized below to help you check the installation of the PBS archive add ons from SAP R 3 Enterprise L L D D Check the delivered transports you have received Completeness of the transport files does the PBS delivery contain transports of the Final Re lease and possibly Customer Patches chapter 3 Create the PBS namespace by importing the transport PBS_NSP_IP_1 sar with transaction SAINT chapter 4 1 This has to be made in client 000 The PBS namespace has to be set up before the installation of the utilities or the PBS archive add on The transport PBS_NSP_IP_1 sar has to be imported in your system once even if the namespace exists due to the transfer from an older SAP release Import of the utilities into the SAP system with tran
16. change Relocation of objects with dev class change Relocation of a complete development class Piece list wv x Diagram 15 Create transport order from 4 0B Select Transport of copies and enter a note for the request to be created into the field Short description Save your transport Now you can integrate the original PBS transport number which you have determined before see above via the menu gt Request Task gt Object List gt Include Objects or key combination CTRL F11 into the current transport request Now you can release your transport request which is automatically exported then If you want to make addi tions or changes to the object list of the transport request you have to carry out these modifications immediately before releasing the request Having completed the export procedure correctly please import this transport re quest into your production system as described above PBS ca software PBSarchiveaddons Installation 41 5 8 Summary of the Installation So that you can easily check the installation of the PBS archive add ons the most important steps are summarized below please check off v E Check the delivered transports you have received Completeness of the transport files Does the PBS delivery contain transports of the Final Re lease Utilities and possibly Customer Patch chapter 3 m Transfer the transport files into the corresponding target directories of your S
17. example for evalu ations of tables from the Fl area PBS provides the authorization class ZPBS for this in a separate transport from SAP rel 4 7 Enterprise Several authorization objects each of which has one authorization field are contained in this authoriza tion class Authorization object class ZPBS Authorization Authorization Table Data element object field ZPBS_BK_AE ZPBS_AEDAT BKPF AEDAT ZPBS_BK_BL ZPBS_BLDAT BKPF BLDAT ZPBS_CPDAT CPUDT BKPF BUDAT BKPF GJAHR BKPF MONAT The authorization class objects and fields were created in the customer namespace starting with Z because SAP does not permit the partner namespace in our case PBS to be used for the name assignment during the creation of these objects This is the reason why the objects had to be assigned to a customer development class package namely ZZ _SE16 AUDIT During the import of ob jects of two development classes packages within a transport problems occur es pecially in higher releases from SAP Enterprise or the import is refused due to plausibility checks Thus a separate transport for the import of authorization objects was created which can be imported if necessary You can find it in the directory PBS_authority_objects PBS software PBS archive add ons Installation 7 11 PBS DART Concept Within the scope of the new GDPdU the tax authority can ask for a data extract on which the business records are stored for evaluat
18. improvements corrections and additions since the delivery of the corresponding Final Release Therefore you do not have to install more than two transports for each PBS archive add on From the Enterprise Release the customer patches are no longer provided cumula tively as support packages but only contain the modifications since the creation of the previous customer patch Therefore all support packages have to be imported which are supplied with the current final release and which have not been installed in the system yet If you have once purchased and installed a PBS archive add on you can ask for new Customer Patches within certain periods or if necessary either by phone or Internet You will only have to import these relatively small correction transports in order to update your PBS archive add on A Customer Patch is to be installed al ways after the installation of the Final Release PBS ca software PBS archive add ons Installation 2 3 Utility Transport The utility transport is a transport with objects that can be applied in two or more PBS archive add ons and represents a complete PBS application functionality like the PBS translation tool the PBS Archive Browser and the PBS Conversion Tool The latest utility transport order including the documentation Translation Tool Ar chive Browser and Conversion Tool is contained in each FTP download or on each CD For a trouble free function of each PBS archiv
19. is saved for the data backup PBS ca software PBS archive add ons Installation 5 Table of Contents 1 Introduction 8 2 PBS Concept for Software Deliveries 9 2 1 Final Release 9 2 2 Customer Patch 10 2 3 Utility Transport 11 3 Delivery 12 3 1 Components for the SAP system Final Release 14 3 2 Customer Patch Updates and Subsequent Transports 15 4 Installation from SAP R 3 Enterprise 16 4 1 PBS Namespace 17 4 2 Initial Installation 19 4 3 The Installation of Updates 22 4 4 Upgrade to higher releases 23 4 5 Installation Check 24 4 5 1 SAINT 24 4 5 2 SPAM 25 4 5 3 Transport Logs 25 4 6 Information Lifecycle Management 26 4 7 Transport to the Production System 27 4 8 Summary of the Installation 28 4 9 Uninstall 28 5 Installation into the SAP system up to 4 6C 29 5 1 PBS Namespaces from Rel 4 0 30 5 2 Initial Installation 31 5 3 Installation of Updates Customer Patch 33 5 4 Upgrade to Higher Releases 34 5 5 Supervision of the Installed Transport 35 5 6 PBS Transport History 37 5 7 Transport into the Production System 38 5 8 Summary of the Installation 41 PBS software PBS archive add ons Installation 5 9 Peculiarities under Operating System AS 400 42 6 Customer specific Enhancements and Modifications 43 7 Module Specific Features 44 7 1 Necessary Authorizations 44 7 2 Preassignment Research Source from SAP Enterprise Release 44 7 3 Data extract administration from SAP Enterprise
20. of the new Customer Patch For the installation please carry out all steps similar to the initial installation chap ter 5 2 The only exception is the command tp import In case of update deliv eries this command has to be parameterized as follows tp import yyyK9zzzzz lt target system gt U26 client xxx XXX client yyy name of the PBS delivery system ZZZZZ Current transport number Parameter U26 signifies the unconditional modes 2 and 6 This means that during the import already existing objects originals and repaired objects are overtyped If you want to repeat an already imported transport again e g because the previous installation was incomplete or has been cancelled you must substitute parameter U26 by U126 After the installation of a Customer Patch the complete installation of a PBS archive add on has been finished p Then import the latest version of the PBS utilities Please see the module specific notes in chapter 6 PBS ca software PBS archive add ons Installation 34 5 4 Upgrade to Higher Releases The new installation of the relevant PBS archive add ons has to take into consider ation in the project plan for an upgrade of the SAP System to a higher release A new construction of the archive data usually is not necessary As the old source code from previous releases has to be overwritten the complete installation has to be executed like the installation of a patch with unconditional mod
21. on a line the storage node is transferred to the maintenance area and the account item is displayed in the preview window when selected PBS ca software PBS archive add ons Installation 51 Preview tree structure FI BELEGE BUKES 1000 01 2004 Di FI BELEGE BUKES 1000 0272004 Di FI BELEGE BUKES 1000 03 2004 Di FI BELEGE BUKES 1000 04 2004 Di FI BELEGE BUKES 1000 05 2004 Di FI BELEGE BUKES 1000 06 2004 Di FI BELEGE BUKES 1000 05 2004 Di FI BELEGE BUKES 1000 0972004 Di FI BELEGE BUKES 1000 10 2004 Di FI BELEGE BUKES 1000 11 2004 Di FI BELEGE BUKES 1000 1272004 Di The tree structure layout is displayed in the preview By double clicking on a node this structure is selected in the table area and can be edited in the maintenance area Transport of the tree structure The hierarchical structure for managing the extract files can be defined in the de velopment system and transferred to the production systems To do this a transport request has to be created via the transport organizer eo i878 06 BAR 5555 fh OR Display request task E47K905182 PBASE Hla Seoli Fa Fel EE rc Liat sli oo Fia Bi PBS ca software PBS archive add ons 7 3 3 Administration of extract files Installation 52 To manage extracts centrally logging must be activated in the respective extract program by selecting the button Administration requested and a storage node In this respect you should note that t
22. test infopool auftr ge KAPOUSOUZIS 26 11 2012 14 26 27 wasi_demo wasi test STEFFEN Display of administration data Apart from the actual extract stock the administration data consisting of path name file size s storage status spool output selections and fields of the selected list variant are available for each extract You can branch to the administration data by double clicking on an extract PBS ca software PBS archive add ons Installation 53 Storage in a storage system If the selected storage node is linked to an optical or magnetic storage system via a content repository ID the data extracts can be stored for future auditing purposes in this system by pressing the button Export to archive If this has been done the extract stocks must first be retrieved first in the exchange directory via Import from archive before transferring the data to a PC system During the transfer to from the selected archive system the progress of the storage retrieval procedure can be checked sing the button Refresh Extract Browser Extracted data can be analyzed and verified using the PBS extract administration For this the relevant management record of the requested extract should be se lected and the browser should be started via the button Extract Browser An exe cutable program is generated from the extract file in the SAP system to evaluate the data in a comfortable way Export to local file Files
23. the Final Release see previous chapter 2 1 are listed in an object list which is contained as text file in the sub directory R3 or ECC for the corresponding PBS archive add ons Please re view the list of the module to be installed before the transport into your SAP sys tem should it be possible that your system contains transport components of the same name From R 3 release 4 0 PBS has an own namespace for the specific data objects of the PBS archive add ons so that no naming collisions should occur The namespace must be defined before the installation of the PBS archive add on see chapter 4 1 and 5 1 respectively PBS software PBS archive add ons Installation 15 3 2 Customer Patch Updates and Subsequent Transports If you receive a subsequent transport Customer Patch see previous chapter 2 2 for a PBS archive add on which is already installed and where you already have carried out customer specific modifications we recommend for safety reasons to copy all changed objects under another name before the import After the in Stallation of the new Customer Patch you can update the changes in the newly in Stalled objects From SAP Enterprise Release a previous backup is no longer required as all cus tomer specific modifications can be compared using the SAP transactions spau and spdd during the import of new transports A precondition is that you use the modification assistant for entering modifications Importa
24. the PBS transport order System User Date and Description contain more information to exactly identify a cer tain transport of a PBS archive add ons You will need this information concerning a certain transport order of a PBS archive add on installed in your system for example when transferring the PBS archive add on into your production system or in case of questions and or problem reports to the PBS Service Hotline PBS ca software PBS archive add ons Installation 38 5 7 Transport into the Production System In this respect you basically have to differentiate between two different system en vironments Accordingly you have to select between two different procedures System environment 1 Your production system is contained in the same system like your test system in which you imported the PBS archive add ons before and only differs in the client In this case a transport is not necessary as all changes are immediately active and available in your production system as well System environment 2 Your production system is installed in another system than your test system In this case you have to export all customer specific modifications and other re pairs ofthe PBS archive add ons via the transport system before you transport the PBS archive add ons in your production system Normally for this purpose a transport order was created which has to be released via the Workbench Organiz er Then you ca
25. via the transaction SE38 SA38 Diagram 22 Utility to copy list variants Besides the list variants the header lines are also copied for above mentioned pro grams If there are user specific and non user specific list variants the program can be executed separately for each type PBS ca software PBS archive add ons Installation 64 7 4 8 User Dependent Default Values SAP Memory A field can be filled with default values from the SAP memory via a parameter ID At the beginning of a transaction the default value company code is stored under the corresponding parameter ID in the memory The fields of all subsequent screens referring to this memory ID are then filled automatically with the value The PBS archive add on CFI has module specific parameter IDs that can additionally be defined in the user master Parameter ID Short description PBS CFI_AP_POS_TYPE O pen C leared A Il items O C A PBS FBL N Vendors PBS RFITEM PBS CFI_LAR_POS_TYPE O pen C leared A Il items O C A PBS FBL N Customers PBS RFITEM PBS CFI_GL_POS_TYPE O pen C leared A Il items O C A PBS FBL4N G L accounts PBS RFITEM 2 3 PBS CFI_AR Archive selection indicator 1 PBS FBL N PBS RFITEM Z3 access PBS RFITEM PBS RFITEM PBS FIT_ALV_GL ALV list variant G L accounts List variant PBS FBL N PBS RFITEM PBS CFIM_MATBEL read material document from X Space PBS MB51 archive PBS software PBS arc
26. 0 You can carry out these conversions auto matically via the program ZZCFDBNA The generating error in the logical database ZOF can then be ignored 7 4 3 Connection to FI AA Asset Accounting Some minor modifications are necessary to allow the SAP installation transactions to access the archived FIBU data of the CFI There are two different cases of connection of asset accounting to the CFI On the one hand there are programs which use the logical database ADA A which is the case for most of the reports in the asset area On the other hand there are function and transaction calls into the financial accounting B This is the case for example for transaction AWOIN A Changes in the logical database ADA In order to ensure that the asset transactions respectively reports which use the logical database ADA take into account archived documents from the financial ac counting the following modifications in the SAP Coding must be carried out Please use the modification assistant for the insertion In program LABRAF 20 form routine FORM READ_ACCDN Please add the coding in bold types with comment PBSmod to your program PBS software PBS archive add ons Installation 57 en ee u en Ne en a E N le en en en a ee ee En N Er De N ee al FORM READ ACCDN x p EEE E E E OR E EE E E E E E pe ee ANDRE NERE Lesen der FI Belegnummern zur Tabelle YANEK Te EA EE E E E E EE E E SA N BEE VERRAT SERVER E AGEARRERG
27. AP system usr sap trans data respectively usr sap trans cofiles Transfer in binary mode Attention The size of the transferred files must be the same both on the PC and in the SAP system chapters 5 2 and 5 3 E Set up of the PBS namespace chapter 5 1 Set up the PBS namespace be fore the installation of the PBS archive add on Import of the transport order into the SAP system with the transport utility tp In case of the PBS archive add on CFI please take care that the transport is carried out into a client other than 000 chapter 5 2 and 5 3 E At first import the Final Release and then if available the Customer Patch Check the transport protocols via the Workbench Organizer chap ter 4 5 E Import the latest version of the PBS utilities From SAP Enterprise Release the utilities have to be implemented first and then the Final Release and at the end the Customer Patch E Create a module specific file directory e g PBS CFI in your file system Unix Windows NT AS400 to store the sequential files of the PBS archive add on m Transfer the PBS archive add on into your production system chapter 5 7 Please see the module specific features in chapter 6 PBS ca software PBS 9 9 archive add ons Installation Peculiarities under Operating Sys tem AS 400 The installation under the operating system AS 400 can be generally carried out as under UNIX or Windows NT Copy the transport fil
28. I Beleg vorhanden dann einlesen CHECK L FOUND EO OFF SELECT FROM BSEG INTO TABLE XBSEG WHERE BUKRS EQ F ANEK BUKRS AND BELNR EQ F ANEK BELNR AND GJAHR EQ F ANEK GJAHR ORDER BY PRIMARY KEY aj Begin PBS_MOD IF SYST SUBRC lt gt 0 REFRESH XBSEG CLEAR XBSEG PERFORM GET DOC OF PBS ARCHIV PBS CFI_BKBP TABLES XBKPF XBSEG USING f_anek BUKRS f anek BELNR f anek GJAHR SY DECNT 0 LOOP AT XBSEG CASE XBSEG XTYPE WHEN BSEG BSEG XBSEG XFELD IF BSEG BUKRS EQ F ANEK BUKRS AND BSEG BELNR EQ F ANEK BELNR AND BSEG GJAHR EQ F ANEK GJAHR SYST SUBRC 0 XBSEG BSEG APPEND XBSEG ADD 1 TO SY DBCNT ELSE CLEAR BSEG SYST SUBRC 4 ENDIF ENDCASE ENDLOOP endif End PBS_MOD 1 Fall Genau eine Gegenbuchungszeile LE SY BBENT EQ 2 from SAP Enterprise Release REPORT RAHERKOl MESSAGE ID AB LINE SIZE 131 NO STANDARD PAGE HEADING Allgemeine DATA TABLES Anweisungen INCLUDE RASORTO4 PBS MOD INCLUDE PBS CFIFDATA REPORTING PBS ca software PBS archive add ons Installation 59 FORM HERKUNFT ERMITTELN USING F ANEK STRUCTURE ANEK F ANEPV STRUCTURE ANEPV CHANGING F HKTYP F HKOBJ F PLAUS F BBSTYP FI Beleg vorhanden dann einlesen CHECK I FOUND EQ OFF SELECT FROM BSEG INTO TABLE XBSEG WHERE BUKRS EQ F_ANEK BUKRS AND AND BELNR EQ F ANEK BELNR GJAHR EOF ANER GJAHR ORDER BY PRIMARY KEY Begin IF SYST SUBRC lt gt 0 REFRESH XBSEG CLEAR XBSEG REFRE
29. LERESE SHE E RB BEE BEE WERNE SHREERR S SE EE AEG BERRERN FEERVEEGB REGEN SER AERL EEE LEER SUR JS A x gt gt YANEK Tabelle der Einzelpostenk pfe lt YACCD Tabelle der FI Belegnummern es i i ee ee E ee HEERES FORM READ ACCDN DATA LD TABIX LIKE SYST TABIX DESCRIBE TABLE LO XACCDN LINES LD TABIX IF LD TABIX GT 0 CALL FUNCTION FI_DOCUMENT NUMBER GET PBS MOD CALL FUNCTION PBS FI_DOCUMENT NUMBER GET PBS MOD EXPORTING PBS MOD XLESEN PBS MOD TABLES T ACCDN LD XACCDN LOOP AT YACCDN READ TABLE LD XACCDN WITH KEY AWSYS YACCDN AWSYS B Changes in report RAHERKO1 up to Release 4 6C REPORT RAHERKO1 MESSAGE ID AB LINE SIZE 131 NO STANDARD PAGE HEADING Felder fuer Summe je Anlage fuer WRITE DATA BEGIN OF SANL ANBTR 8 TYPE P END OF SANL Begin PBS MOD PBS Archive INCLUDE PBS CFIFDATA INCLUDE PBS CFIFZENT DATA PBS NAME 4 TYPE C DATA PBS FELD 2000 TYPE C DATA PBS RC LIKE SY SUBRC DATA BIBZEILE 1000 TYPE C DATA SAVE_BSEG LIKE BSEG DATA SAVE _BKPF LIKE BKPF DATA BEGIN OF XBKPF OCCURS 1 DATA XFELD LIKE PBS FELD DATA END OF XBKPF DATA BEGIN OF XBSEG OCCURS 10 DATA XTYPE 4 TYPE C DATA XFELD LIKE PBS FELD DATA END OF XBSEG End PBS MOD PBS ca software PBS archive add ons Installation 58 FORM HERKUNFT ERMITTELN USING F ANEK STRUCTURE ANEK F ANEPV STRUCTURE ANEPV CHANGING F HKTYP F HKOBJ F PLAUS F BBSTYP F
30. PBS ca software PBS archive add ons Manual Part A Installation Compatible with SAP R 3 4 x SAP ERP 2004 SAP ERP 6 0 SAP ERP 6 17 SAP Certified Powered by SAP NetWeaver October 29 2015 PBS archive add ons Installation 2 2000 2015 PBS Software GmbH Schwanheimer Strasse 144a 64625 Bensheim Germany Phone 49 6251 174 0 Fax 49 6251 174 174 Email info pbs software com Internet www pbs software com PBS archive add ons is a registered trademark of PBS Software GmbH Bensheim SAP R 3 SAP ERP SAP NetWeaver ABAP and others are registered trademarks of SAP SE in Germany and in several other countries Acrobat Reader is a registered trademark of Adobe Systems Incorporated PBS software PBS archive add ons Installation 3 Introduction to the PBS ILM Concept Information Lifecycle Management Information Lifecycle Management ILM means the administration of information related to the time when it is used taking into account its total costs and compli ance A conclusive efficient ILM concept must as a result control data growth manage retention rules and also ensure compliant data storage Furthermore an easy access to archived data is decisive and for example its transfer during inter nal and external audits PBS ILM Concept PBS software provides existing SAP customers extensive solutions to put into practice the requirements that were described above for
31. Release 46 7 3 1 Function overview 46 7 3 2 Maintain storage nodes 48 7 3 3 Administration of extract files 52 7 3 4 Connection to a Content Repository 54 7 4 PBS archive add on CFI 56 7 4 1 Target Client for Installation Procedure 56 7 4 2 Notes on the SAP EURO Functionality 56 7 4 3 Connection to FI AA Asset Accounting 56 7 4 4 Connection of the Legal Case Management to the PBS archive add on CFI 61 7 4 5 Regeneration PBS RFUMSVOO from 4 0 61 7 4 6 Transfer of dynpro variants to the coding block from ECC 5 0 62 7 4 7 Transfer of Selection List Variants from the SAP Standard 63 7 4 8 User Dependent Default Values SAP Memory 64 7 4 9 Suppression Message Output 65 7 4 10 Runtime Analysis 66 7 4 11 BW Data Extraction 67 7 5 PBS archive add on CSD 71 7 5 1 Zconfigurator 71 7 5 2 Administration Table 71 7 6 PBS archive add on CMM 72 7 6 1 Notes for SAP Release 3 0F 72 7 6 2 SAP Systems Without EURO Package 72 7 6 3 Migration arch order requisitions 4 x 72 7 7 PBS archive add on CPP 73 7 7 1 To Do after Put to Enterprise Release 73 7 7 2 New Program Names 73 7 8 PBS archive add on CCO 74 PBS ca software 6 PBS archive add ons Installation 7 7 8 1 BW Data extraction 74 7 9 PBS archive add on CCMD CVMD 76 7 9 1 Complete Functionality 76 7 10 PBS SE16_ PERSONAL 77 7 10 1 Installation of PBS authorization objects for date checks 77 7 11 PBS DART Concept 78 7 11 1 SAP DART Concept 78 7 11 2 PBS DART Concept 79
32. S archive add on CSD then you can install this transport 7 5 2 Administration Table Having installed a Customer Patch an existing archive administration table of the PBS archive add on CSD has to be filled afresh This is achieved by starting pro gram ZZCVFILE respectively PBS CSD_FILE update administration table You can also start the program from the main menu of the PBS archive add on CSD gt Archive Administration gt Load Admin Table Please take care that the PBS file path is entered correctly PBS software 71 PBS archive add ons Installation 7 6 PBS archive add on CMM 7 6 1 Notes for SAP Release 3 0F For the SAP releases 3 1 a PBS archive add on CMM which can be used for all put levels of 3 1 is provided If you want to use this archive within R 3 release 3 0F you have to import a correction patch in addition to the main transport This patch is contained in the sub directory R3 DIFF30F in the delivery Please always import this correction patch after the import of the main transport 7 6 2 SAP Systems Without EURO Package If you have not installed an EURO package in your system during the import an er ror message is displayed saying that report PBS CMMEREAD ZZCEREAD re lease 3 x cannot be generated This problem can be solved with report PBS CMMECHEU ZZCECHEU release 3 x and function DEACTIVATE EURO CONVERSION 7 6 3 Migration arch order requisitions 4 x The transport order con
33. S index setup After completion of the Customizing the index setup for the respective PBS archive add on can no longer be started from the storage system but from the file system for the future archiving processes This results in a substantial acceleration of the complete process Removal of SAP archive files in the file system ADK files that are no longer needed and that have remained in the file system can be deleted using standard SAP tools after completion of indexing runs for the PBS archive add ons For this the program RSARCH_LIST RETRIEVED can be used Only archive files that are available in the storage system and are accessible are proposed for deletion PBS ca software PBS archive add ons Installation 85 gt List Edit Goto Views Settings System Help g 4E Cae BAR HJ BT OGOR Search via retrieved files 9783 ZZ ERER F A easar BA Sessn Key for Archive File Archive file name Logical file path Date Cont Rep Status 000024 000024 001EC PCA ITM RETRIEVED_000024 001EC_PCA ITM_1 000708 000708 001Fl_ DOCUMNT RETRIEVED_000708 001Fl_DOCUMNT_4 001153 001153 001Fl_ DOCUMNT RETRIEVED_001153 001Fl DOCUMNT_O 002690 002690 001Fl_DOCUMNT RETRIEVED_002690 001FI_DOCUMNT_0 004014 004014 001Fl_DOCUMNT RETRIEVED_004014 001Fl_DOCUMNT_B 005720 005720 001Fl_ DOCUMNT RETRIEVED_005720 001FI_ DOCUMNT_O 012792 012792 001Fl_ DOCUMNT RETRIEVED_012792 001Fl_ DOCUMNT_O 012793 012793 001Fl_DOCUMNT RETRIEVED_012793 001FI_DOCUMNT_0 013111 013111
34. SH PBS_TAB PERFORM GET DOC OF PBS ARCHIV PBS CFI_BKBP TABLES PBS TAB USING F ANEK BUKRS F ANEK BELNR F ANEK GJAHR PBS RC ENDIF End IF PBS RC EQ 0 SY DBCNT 0 LOOP AT PBS TAB WHERE NAME EQ BSEG CASE PBS TAB NAME WHEN BSEG CMOVE PBS _TAB RECO BSEG IF BSEG BUKRS EQ F ANEK BUKRS AND BSEG BELNR EQ F ANEK BELNR AND BSEG GJAHR EQ F ANEK GJAHR SYST SUBRC 0 XBSEG BSEG APPEND XBSEG ADD 1 TO SY DBCNT ELSE CLEAR BSEG SYST SUBRC 4 ENDIF ENDCASE ENDLOOP ENDIF 1 Fall Genau eine GegenbuchungszZei le IF SY DBCNT EQ 2 C Function and transaction calls PBS MOD PBS_MOD Inthe asset accounting you can access the accounting documents in two ways Call via CALL TRANSACTION FB03 Call via function module Fl DOCUMENT RECORD PBS ca software PBS archive add ons Installation 60 If you want to access archived accounting documents within the asset accounting and these documents have been transferred into the PBS archive add on CHI please carry out the following modifications In table TSTC transaction codes not the original program SAPMFO5L but the PBS program ZZCFFO5L from 4 0B PBS SAPMFO5L has to be called when starting transaction FBO3 This program displays the documents from the archive file of the PBS archive add on CFI additionally to the documents of the SAP data base The original function model Fl_ DOCUMENT RECORD is called via table TRWPR The PBS mo
35. Send this information to our hotline that in turn will send you the password so that you can install the Customer Patch PBS software PBS archive add ons Installation 80 8 Documentation In addition to the installation files you will find the necessary documentation in PDF format Portable Document Format in the delivery The display of the documentation is performed via Adobe Acrobat Reader The in Stallation of the Acrobat Reader is a condition If this is not the case the installation can be executed from the delivery you have received After successful installation you can directly access the PBS documentation of the implemented PBS archive add ons from SAP release 4 6B via the PBS Documen tation Guide in the SAP system The call is performed via the PBS menu PBS archive add ons b LJ Accounting p LJ Logistics gt LJ Human resources gt LJ Master data changes J Utilities or transaction PBS UTIL_ACCESS_ DOC PBS ca software PBS archive add ons Installation 81 PBS Documentation Guide PBS archive add on for b CCO CO single items D CCOPA Cost based profitabili A b CCU Master record eee Y Datei Bearbeiten Ansicht Favoriten Extras CFI Financial and material docu Zur ck w gt A A Qsuchen Favoriten Bmeden By 3 Bly gt Administration manal en 2 User manual Adresse amp http Awww pbs software com documentation_e e_cfi_user pdf
36. a stringent and successful ILM concept PBS is considered as an expert for complex integrated data access es to archived and database data and meanwhile also to data that is located on decommissioned SAP systems In addition to classical SAP data archiving SAP Bl specific nearline storage is also supported PBS archive add ons PBS archive add ons always rely on SAP archiving having been carried out suc cessfully This is the basis for a permanently high performing SAP system In prin ciple you can indeed retain posted documents in the SAP database for a very long time due to a large database capacity Depending on the document volume this may result however in massive performance losses and sooner or later heavily increasing operation costs The daily backup becomes difficult for large data stocks for example A convenient display and evaluation of archived transaction data as the SAP user is used to for database data can often only be carried out in a very restricted manner using SAP standard means depending on the application module This is particularly the case for large archive data stocks The PBS archive add ons can be used here They can be provided for nearly all SAP modules and release levels and start with a C for Complete in their description For example PBS archive add on CCOPA for the SAP module COPA Using the PBS archive add ons you can quickly and easily access your archived data even after data archi
37. ation of the PBS archive add ons the transport control program tp transports and puts of SAP SE is used tp is a tool to control and realize trans ports between SAP systems SAP Put Level and Hot Packages PBS always develops the PBS archive add ons based on the current SAP Put Level supplemented with the latest available hot packages PBS attempts to keep all modules downward compatible to the corresponding hot packages How ever in some cases conflicts and related problems may occur when installing re spectively running certain PBS programs due to different hot package levels Cus PBS ca software PBS archive add ons Installation 30 tomer lt gt PBS Should you be faced with such a situation please contact as fast as possible the PBS Service Hotline so that the problems can be solved soon 5 1 PBS Namespaces from Rel 4 0 As CSP partner of SAP SE a special namespace for development purposes was reserved for PBS Software GmbH from release 4 0 All objects of the PBS archive add ons and the PBS utilities are within this namespace and begin with PBS You have to define this namespace in your SAP system if you want to carry our chang es or customer specific modifications in the PBS archive add ons Please take care that the repair license number is entered correctly see below Note Instead of manually creating the namespace via SE03 you can install transport HE4K902993 supplied with the PBS archive add ons dir
38. can also read the necessary information directly from the file system instead of selecting the PBS administration tables via the SAP database The report PBS CFI_FILE_ FLAG enables to switch accesses To find out which method is faster you should measure the run times as described above PBS ca software PBS archive add ons Installation 67 7 4 11 BW Data Extraction Connecting CFI to SAP Business Content Data Sources Data Warehouse systems enable efficient access to data from heterogeneous in formation sources suitable storage and end user specific representation of infor mation that has been gathered in this way This chapter describes the functionalities and Customizing activities that are need ed to connect the PBS archive add on CFI It requires knowledge of the SAP BW environment Data from just about any source can be used for data procurement and provision in the SAP BW system One of the main sources are the SAP systems implemented in the company The data procurement level also called the ETL process level is used to extract transport and load this data into the SAP BW system In practice according to feedback from our customers there is generally a re quirement to complete the extraction component of the SAP BW Business Content by connecting to the PBS archive add on CFI for archive data selection We have complied with this wish In CFI Customer Patch 14 we support the stocking of the following Data Sources
39. chive add ons Installation 21 Installable Add on packages for your system Package type 7 Status Remarks Choose CONTINUE to start the calculation of the installation queue Choose BACK to go back to the overview of the installed Add ons Choose LOAD to load additional packages from the application server Diagram 5 Installation of the Add On installation package with SAINT Mark the package to be installed and install it by selecting button Continue Follow all instructions so that the package is displayed as installed in your system In the upper list the utilities and CCO are displayed as installed in the system Creation of the PBS specific file path In order to be able to store the flat files of the PBS archive add onseparately from other data you must create for some modules CFI CSD and CMM in the SAP re lease R 3 Enterprise without Unicode a physical path directly in the file system of the SAP system PBS recommends to create an own file directory like pbs cfi for each PBS archive add onyou use All other PBS archive add on modules can address logical path names in analogy to SAP ADK In this case you may even tually omit the creation of an own physical path The installation of the Final Release has now been finished PBS ca software PBS archive add ons Installation 22 4 3 The Installation of Updates Updates are supplied in two different transport types depending on the update
40. cific value from a customizing table within the program initialization The table can be called after the installation of the PBS archive add on via the transaction PBS UTIL_APARAM or the PBS main menu 7 PBS archive add ons gt Accounting gt LJ Logistics LJ Human resources p O Master record changes 4 Utilities 3 General tools SI PBS SE16 Archive browser ie PBSYUTIL CONVERT Conversion select command ta PBS UTIL_29CP Research transport Diagram 16 Default value research source PBSG software PBS archive add ons Installation 45 The default value can be defined per application object name user The most de tailed preassignment level is the user If the field user should not be differentiated this field can be prepopulated by This wildcard procedure can also be applied on the level of the object name and the application A partial wildcard is not intend ed Change View Default value PBS data source Overview B i A 1S BS OL Object Name User Source Z gt S O O u Enquiry in database and archive el aquiry in database m Enquiry in database Enquiry in archive mim AA FE ea er A Hed Pea a al a CCO PBS archive add on R 3 for CO line items x CCOPA PBS archive add on R 3 for costing based profitability 4 cr CCU PBS archive add on R S for master data changes CFI PBS archive add on R
41. d These Customer Exits now contain function modules that must be programmed via ABAP EXIT SAPLRSAP_001 for the enhancement of transaction data EXIT SAPLRSAP_002 for the enhancement of attributes and texts EXIT SAPLRSAP_004 for the enhancement of hierarchies If a function enhancement has been performed in the function module for transac tion data EXIT SAPLRSAP_001 this needs to be checked in order to determine whether it is necessary to adjust it for PBS archive access This is not done au tomatically via the activation program described above Support for the adjustment can be provided by the PBS Conversion Tool see the separate manual on the installation CD or in the PBS menu under Documentation Guide or for targeted adjustments the PBS Archive Access Tutorial via transac tion PBS UTIL_ACCESS_ARC PBS ca software PBS 1 9 archive add ons Installation PBS archive add on CSD 7 5 1 Zconfigurator From release 4 5 programs are provided for the module CSD which are required for the display of configured materials Up to release 4 6B these programs are con tained in a separate transport From release 4 6C they are already contained in the transports of the final release or customer patch Apart from the directories for the Final Release and the Customer Patch there is the directory Zconfigurator for the PBS archive add on CSD If you have docu ments with configurable materials and wish to display them with the PB
42. d can run on its own When in Stalling a PBS archive add on for the first time the Final Release must be in stalled first From the Enterprise Release an Installation Package IP or Upgrade Package UP is supplied for each module as Final Release The only exception is the first Final Release for which only the Installation Package Is supplied Installation and Upgrade Package contain the same objects with the same devel opment level Therefore only one of both packages is always required For the ini tial installation of each PBS archive add on or for an update the current Installation Package should always be installed after changing the SAP release However dur ing an upgrade of the PBS software the Upgrade Package should be installed within the same SAP release From the SAP Enterprise Release the PBS Utilities have to be installed or updated before the PBS modules are installed or updated PBSG software 9 PBS archive add ons Installation 10 2 2 Customer Patch Having supplied a Final Release for a PBS archive add on improvements cor rections and additions of the different modules are produced within the PBS devel opment strategy To provide the users of the PBS archive add ons with these news in an easy way for each Final Release so called Customer Patches are sup plied The Customer Patches are numbered in chronological order Each current Customer Patch up to release 4 6C contains all
43. dd on CCO 7 8 1 BW Data extraction Connecting CCO to SAP Business Content Data Sources This chapter describes the functionalities and Customizing activities that are need ed to connect the PBS archive add on CCO to the SAP Business Content Data Sources It requires knowledge of the SAP BW environment Data from just about any source can be used for data procurement and provision in the SAP BW system One of the main sources are the SAP systems implemented in the company The data procurement level also called the ETL process level is used to extract transport and load this data into the SAP BW system The following data sources are supported with the PBS archive add on CCO from SAP release 4 6C Extract description PBS research source Orders Actual costs with Delta Extraction 0CO_OM OPA 6 1 DB Archive Cost Centers Actual costs with Delta Extraction 0CO_OM CCA 9 1 DB Archive Processes Actual costs with Delta Extraction 0CO_OM ABC 7 1 DB Archive WBS Elements Actual costs with Delta Extraction OCO_ OM WBS 6 1 DB Archive PBSG software PBS archive add ons Installation 75 Activating PBS functionality Archive data access is activated by exchanging the function module definition in table ROOSOURCE To do this PBS provides the transaction PBS CCO_SETUP_BW a II BAR BABIAHnna IF or SAP BW Data transfer via SAP Business Content DataSource Data Source Extractor name Active version Activate OCO OM
44. dification replaces the original function module Fl_ DOCUMENT RECORD in table TRWPR by the PBS function module YYCF_Fl_ DOCUMENT_RECORD from 4 0B PBS FILDOCUMENT_ RECORD These two modifications of table entries described above are comfortably carried out by the program ZZCFASET from 4 0B PBS CFL AA Program Edit Goto System Help BIH Gee a2 Adapt F AA to PBS archive add on CFI Activation CFI for Fl AA Be om C Set SAP function Testrun Diagram 20 Delimitations for PBS CFI_AA Preconditions In SAP releases up to 3 1H SAP correction 88126 must be installed You can easily check if this correction is available Use SE38 to search for term 88126 in program LAMFIUO7 If this term is found you do not have to consider this hint and the modification program ZZCFASET PBS CFI_AA can be used immediately After transporting the PBS archive add on CFI into the production system this modification has to be activated in this system as well PBS ca software PBS archive add ons Installation 61 7 4 4 Connection of the Legal Case Manage ment to the PBS archive add on CFI To use the functionality of the PBS archive add on CFI in the Legal Case Manage ment you have to request the transport from problem 16493 via the Hotline and then import it Furthermore the display function module field DISPLAY PBS CFl_DOCUMNT_DISPLAY has to be entered in the table LHM_METHODS for the object types BKPF and
45. e add on the latest version of the utility transport should be installed after having installed the PBS archive add on It does not matter if it is a first installation or an update IMPORTANT From the SAP Enterprise Release the objects of the PBS utilities were con solidated and added by a function see chapter 6 1 Furthermore the trans ports are created with the SAP Add On Assembly Kit and Support Packages will be provided for the PBS Utilities These changes require another installation sequence 1 Single import of the namespace transport 2 PBS Utilities a Final Release Installation Package or Upgrade Package b Customer Patches Support Packages 3 PBS archive add on s a Final Release Installation Package or Upgrade Package b Customer Patches Support Packages Up to release 4 6C the utility transport has to be implemented after the installation of the Final Release and or Customer Patch PBS software 11 PBS archive add ons Installation 12 3 Delivery The programs and documentations of the PBS archive add ons are supplied as FTP download or on CD ROM The delivery of each module contains e Transport files with all required programs and data files tables table entries data definitions etc File directory R3 or ECC with the sub directories final for the transports of the Final Re lease and patch for those of the Customer Patch R 2 PC Download files with the necessary migra
46. e the SAP ADK files all archive files are removed from the file system after storage on the storage system and completion of the deletion run In many cases the deletion of data in the SAP database is not carried out as an in dividual process step at the end of the SAP archiving run but directly at the end of the write process of an archive file due to performance reasons The completion of the deletion run is marked by the automatic removal of the respective archive file from the file system if the data has been successfully stored in the storage system The PBS indexing run is forced to access the storage system in this constellation in order to generate the index information for the data access Depending on the sys tem configuration and the performance of the storage system this can take much longer compared to the setup of the index from archive files in the file system Solution The removal of SAP ADK files from the file system at the end of the deletion pro cess can be prevented with the PBS enhancement solution for the SAP standard that is described here Thus the PBS index setup for stored SAP ADK files can be performed from the information that is located in the file system At the end of the indexing process the ADK file can be deleted in the file system using standard SAP tools Function The installation is performed using a separate transport request that can be requested via our Help Desk with reference to the problem numb
47. e transfer must be performed with the Unix user lt target system gt adm e g p HE4adm carried out in binary mode ftp gt bin Please import command file K9zzzzz yyy into directory usr sap trans cofiles and data file R9zZZzzz yyy into directory usr sap trans data ZZZZZ current transport number yyy PBS system Please note p During the transport the letters used in the file name maybe converted from capital letters to small letters It is important that you reset this automatic change to be able to start the import via tp without problems In Windows NT environments you have to deactivate the attribute write protected in the file attributes PBS software PBS archive add ons Installation 32 TP IMPORT Please carry out the following steps for the current import of the transport files into the SAP system e switch over to directory usr sap trans bin transfer the transport into the buffer with tp addtobuffer yyyK9zzzzz lt target system gt now start the import with tp import yyyK9zzzzz lt target system gt client xxx XXX client yyy name of the PBS delivery system ZZZZZ Current transport number Please note The PBS archive add on can be imported in any client you like Exception The PBS archive add on CFI must be installed in a client other than 000 as otherwise the tables for the line construction variants cannot be updated If the option client XXX S left out t
48. ectory PBS utilities R3 Namespc All necessary definitions are then carried out automatically If you want to define the new namespace manually see Diagram 9 please use transaction SEO3 Transport Organizer Tools gt Display Change Namespaces Enter the repair license number 37592095353215894074 and qualify namespace with C Then set the system changeability for this namespace Transport Organizer Tools gt Set System Change Option Display View Repository Namespaces Detaiis AERE 20 04 2004 Diagram 9 Creating the PBS namespace PBS ca software PBS archive add ons Installation 31 5 2 Initial Installation Change to the sub directory of the R 3 transport files e g CFI40all R3 final you have received For example this directory looks like the following Inhalt von C 4EFI40allYR 3 4f nal Sa K300226 id4 IKB ID4 Datei 08 11 99 15 53 R900226 idd 16 736KB ID4 Datei 08 11 99 15 54 i log tt 39 KE Textdatei 03 11 39 15 45 Diagram 5 10 R 3 transport files File K900226 1D4 is the R3Trans command file file R900226 1D4 is the corre sponding data file Please transfer both files into the Unix AS 400 or Win dows NT environment via FTP Depending on the module the directory additionally contains some text files transport BOM protocol for your information For exam ple the file LOG TXT contains the export protocol of the transport stored in the di rectory The fil
49. ement in your system this has an effect on the access to archive data Should a destroyed archive file be indexed this can result in inconsistencies and terminations because the archive file can no longer be read The access routines have been adapted to avoid this problem For this Badl BADI_ ILM DESTR_WITH_ARKEY has been extended according to SAP note 1571149 so that the destroyed archive files are noted in the database table PBS UTILDESTROY Since this is an SAP standard enhancement it is not contained in the standard de livery and must be imported separately For this request the transport from prob lem 16087 via the hotline If further module specific adaptations have to be performed see chapter 7 PBS ca software PBS 4 archive add ons Installation Transport to the Production Sys tem As two different system environments exist you will need to follow different proce dures System environment 1 Both your production system and your test system in which you have imported the PBS archive add on CBW are on the same computer the only difference being the client number In this case no action is required as all changes are active immediately and are available in your production system System environment 2 Your production system and your test system are not installed on the same com puter In this case you must first import all of the PBS archive add on CBW packages in stallation Upgrade Package
50. er 15547 The ar chiving objects that should be prevented from being deleted in the file system after being stored successfully in the storage system have to be defined in the PBS Customizing table via the transaction PBS UTIL_ADK_NO_RMV PBS software PBS archive add ons Installation 84 gt Table View Edit Goto Selection Utilities M System Help amp BOB eee BAR BHD2D A New Entries Overview of Added Entries 2 be ADK objects remain in file system after move to storage sys Archiving Object FI_DOCUMNT gt Archiving Object 1 8 Entries found RD AREA Arch Obj z Description of the archiving object SD_AGREEM Agreements and conditions 000 SD_COND Pricing condition records SD_VBAK Sales Documents SD_VBKA Contacts SD_VBREY RevRec Archiving Revenue Recognition Tables SD_VBRK Biling Documents SD_VFKK Shipment Costs ro a SD Transport Diagram 25 PBS Customizing table PBS UTIL_NO RMV The archiving objects are defined here that are processed by the PBS archive add ons that are in use For detailed information about the relevant archiving objects that need to be defined here please refer to the administrator manual for the PBS archive add on If the maintenance is carried out in the test or integration system the entries have to be copied to the productive SAP system via a transport request or the mainte nance has to be carried out directly in the productive environment Scheduling the PB
51. erpretation of the law The tat relevant data is exported via the Data Export ner and stored in the fle L Solution en O General document evaluations within the acc Va te Sa interface of the PC analysis program IDEA the data fb L Special authorization check E D Data Export i ra O In general After storing all tax relevant data in the AIS format in an export directory a describ Description Z3 data access a ee ee 0 23 data access via PBS export monitor from 11 Z3 data access Solution of special problem i fmEGeneration of the description standard in Xiv Ee N ABAP 4 Interface to the PBS archive add on CFI DPSS PBS sonware cmon Access via ABAP 4 Routines Access via Conversion Tool v PBS XML Generator The display of the documentation is directly performed from the PBS homepage www pbs software com via the installed Internet browser Functional preconditions for the use of this option are 1 A freely accessible Internet connection to display the URL of each docu mentation via the Internet browser should exist at the workplace 2 An Internet browser is installed at the workplace 3 The Acrobat Reader of company Adobe is installed It can be loaded from the Internet free of charge or adopted from the PBS delivery 4 The SAP system is not accessed by dialing PBS ca software PBS archive add ons Installation 82 8 1 Display of PBS Documentation in the SAP System via Intran
52. es 2 and 6 chap ter 5 3 PBS software PBS archive add ons Installation 35 5 5 Supervision of the Installed Transport From the transport protocols in the SAP system you can see whether the installa tion of the PBS archive add on was successful From the start menu please call the transport administration via Tools gt ABAP 4 Workbench gt Overview gt Transport Organizer gt Request Task gt Display individually and enter the transport number of the PBS archive add on you have installed you can also start via transaction SEO9 then selecting gt Request Task gt Display individually Reqguesttask Edit Goto Settings Environment System Help IH BB Grim His E Transport Organizer O i BE ser STEFFEN Request type Global information Transportproposals 4 Customizing requests x workbench requests ge Transport of copies qe a Transports a lt 37 Repairs Relocations Requesttask E4Gk 988716 Request status Modifiable 8 Released A Display Diagram 11 Selection of the imported PBS transport request In the selection result please move to the number of the transport request and press the right mouse key thus selecting the transport protocols from the selec tion list Action log Cirl SHitt F 1 Transport logs ee Other request Cirl Shittt F S PBS ca software PBS archive add ons
53. es to be installed in the directo ries usr sap trans cofiles and usr sap trans data It is important that the user has the lt TARGETSYSTEM gt OPR instead of lt targetsystem gt adm in case of UNIX rights for writing and reading files i e they must have the Primary Group R3GROUP lt TARGETSYSTEMS indicates as variable the 3 digit name of the SAP system in which the software is to be installed While carrying out the transport the same user has to start the tp command from the directory usr sap trans bin The command syntax is e Change into the transport directory with cd usr sap trans bin e Transfer the transport into the buffer with tp addtobuffer yyyK9zzzzzz lt targetsystem gt e Carry out the import with tp import yyyK9zzzzzz lt targetsystem gt client xxx yyyK9zzzzzz indicates the number of the order which we supply This number can vary from shipment to shipment lt Targetsystem gt is your system name If it is not an initial installation but an update it is necessary to add u26 i e unconditional mode 2 and 6 in the tp commands so that the PBS programs already available can be redefined It is necessary only for the PBS archive add CFI to indicate the user by adding client xxx After the installation define as a second step the PBS archive directories Define one directory for each PBS archive add on at least corresponding to the number of load programs e Define a directory pbs csd with MD DIR pb
54. et or the lo cal network Practice has shown that for safety reasons workplace specific access to the world wide web is usually limited and documentation should be provided through the lo cal network or the customer specific intranet For this purpose all documentation in German and English located in the directory Docu should be copied to separate directories on the respective server The URL can then be reset using the program PBS UTIL_DOCU_PATH_SET e __ akaiccenaranianaom PBS anaes Oe La of documentation Save URL Restore Enter the respective location you have found in the input fields URL German doc umentation or URL English documentation Make sure that you store the data in a generally accessible directory in order to minimize problems with access authoriza tions An intranet address or a local network path can be entered as the URL You can check call up by pressing Test If access works you can activate the new value by pressing Save URL To restore the values to the PBS standard select the function Restore initial URL PBS ca software PBS archive add ons Installation 83 9 Optimizing the Indexing Process when storing Files via SAP ArchiveLink Problem Archiving runs in the SAP standard are automated in many companies and once completed are rounded off with the index setup of the PBS archive add ons If a storage system is connected via SAP ArchiveLink to stor
55. for PBS archive access To do this you merely select the corresponding checkbox and start the program For pro ductive use deactivate the button Test Run It is possible to reset to the SAP standard settings at any time PBS ca software PBS archive add ons Installation 70 The PBS BW extractors for data sources OFI_AR_4 OFl_AP_4 OFI_GL_4 and OFI_TX_4 only support the update modes F full and C initialization Recommendation 1 Activation of PBS BW extractors 2 Execution of extraction in the modes F or C 3 Resetting of BW extractors to the SAP standard 4 Execution of delta extraction before the SAP data archiving The already existing BW extracts which you only executed with SAP extractors need to be set up again Customer Specific Enhancements to Extractors Many of the Data Sources provided by SAP within Business Content can be used for data procurement from SAP source systems These extract structures often need to be changed however because all customers have their own requirements for what data an extractor should provide SAP supports this customer requirement in the form of append structures The individual fields of the append structures that have been appended to an extract structure can be filled with data via function en hancements Customer Exits You can access the function enhancements via transaction code CMOD First a project must be created to which SAP enhance ment RSAPO0001 has been adde
56. from SAP Release 4 6C Extract description Data Source PBS research source Vendor Line Items OFI AP 3 1 Vendor Line Items with OFIAP 4 1 DB Archive delta extraction Customer Line Items OFI_AR_3 DB Archive General Ledger Line Items with delta extraction Taxes Line Items with delta extraction selection screen Revaluations 2LIS_03_UM selection screen 1 Customer Line Items with OFI AR 4 1 DB Archive delta extraction PBS software PBS archive add ons Installation 68 Extract descrip Data Source Program PBS name Transac tion tion Material movements 2LIS_03_BF RMCBNEUA PBS RMCBNEUA OLI1BW Revaluations 2LIS_03_UM RMCBNERP PBS RMCBNERP OLIZBW tion tion Material movements PBS RMCBMMAT SS per material from release 4 7 This function is only used for making corrections to initial stocks and should only be used in exceptions For further details see SAP Notes 79083 and 111691 PBS software PBS archive add ons Installation 69 Activating PBS functionality Archive data access is activated by exchanging the function module definition in table ROOSOURCE To do this PBS provides Customizing program PBS CFL_SETUP_BW which can be started via transaction SA38 or SE38 yj 1 CT OG6S DHS S555 Hi Or Attachment BW Extractors to PBS archive add on CFI Diagram 23 Activation Deactivation PBS connection BW extraction Every Data Source can be activated individually
57. he programs will be installed into client 000 Creation of the PBS specific file path In order to be able to store the flat files of the PBS archive add onseparately from other data you must create a physical path directly in the file system of the SAP system PBS recommends to create an own file directory like pbs cfi for each PBS archive add onyou use Some PBS archive add onmodules can address logi cal path names in analogy to SAP ADK In this case you may eventually omit the creation of an own physical path The installation of the Final Release has now been finished PBS ca software PBS archive add ons Installation 33 5 3 Installation of Updates Customer Patch Depending on the update level a current Customer Patch see chapters 2 and 3 may exist for a specific Final Release of a PBS archive add on This Customer Patch and analogue to this all subsequent transports and updates you have re ceived must be installed after the installation of the Final Release The procedure is described in the following In case you want to import a new Customer Patch respectively a subsequent or correction transport and if you carried out modifications in the PBS archive add on you already installed we recommend to copy all changed objects customer specific modifications under another name before the import procedure for safety reasons Then you can update the necessary changes in the new objects after the installation
58. he storage node can only be populated if the output option Export to file was activated and the program is executed in the background MATERIAL MOVEMENTS After completion of the extract all relevant information for the generated extract run is available in the extract administration transaction PBS UTIL_Z3 ADMI V a AA Fr oo M Gletract Browser Display deleted terminated extracts Export to archive Import from archive PCL Cont Rep nfo Export to local file Legend Archive add ons Level Characteristic Status Date Time File name Text Entered by v be 9 Fiscal year amp 2004 24 05 2012 12 02 16 bkpf_browser_20120524_120216 test_browser KAPOUSOUZIS 2006 B 14 10 2009 13 11 18 test60_20091014_131118 test_ nd KAPOUSOUZIS B 19 05 2010 13 02 02 VBRK_DOC_20100519_ 130202 test KAPOUSOUZIS 19 05 2010 13 02 02 VBPA_DOC_VBRK_20100519_ 130202 test KAPOUSOUZIS 19 05 2010 13 02 02 KONY DOC VBRK_20100519_ 130202 test KAPOUSOUZIS B 30 05 2012 09 03 00 test_fr_20120530_090259 test_fr KAPOUSOUZIS 3 CFI lt Q Company code v4 BUKI 14 10 2009 14 36 15 TESTTESTTESTTESTTESTTESTTESTTESTTEST_200910 test KAPOUSOUZIS B 28 07 2011 11 20 00 SKA1_MR_20110728_ 112000 test_fr48 KAPOUSOUZIS 28 07 2011 11 20 12 SKC1A_MR_20110728_ 112012 test_fr48 KAPOUSOUZIS 04 05 2012 09 50 20 BKPF_DOC_20120504_ 095019 test_infopool KAPOUSOUZIS 04 05 2012 10 12 15 VBRK_DOC_20120504_101215
59. his PBS supplies the program PBS CFI_LDYNPRO_COPY_KACB This pro gram should be executed in the development system If the copy procedure was successfully completed transport the function group PBS KACB via a customer transport request into all further systems after having successfully completed the PBS standard installation in those systems For this purpose a transport request with the characteristic value Workbench order should be created with transaction SE01 transport organizer and the object R3TR FUGR PBS KACB program ID object type object name should be transferred If a termination occurs with the message Dynpro not found during executing transaction PBS FBO3 while operating the system the customizing settings in the SAP standard should be checked for any changes as far as the coding block is concerned In this case the above described procedure has to be repeated PBS ca software PBS archive add ons Installation 63 7 4 7 Transfer of Selection List Variants from the SAP Standard If large selection variants were created for the programs in the SAP standard and supplied with the PBS programs with archive access they can be copied from the SAP standard to the PBS program with the utility PBS UTILVARI You can execute this utility via the transaction PBS UTIL_VARI Diagram 21 Utility to copy selection variants The same procedure can be applied for the list variants using the utility PBS CFI_VARCOPY
60. hive add ons Installation 65 7 4 9 Suppression Message Output from SAP Enterprise Release The SAP ADK function modules function group ARCH are used if indexed archive data is evaluated in the background by ABAP 4 programs of the PBS archive add on CFI and if single documents are accessed These function modules include all access routines to archived SAP application data A message which archive file was processed message number BA 165 is dis played per document read This can lead to disk space problems for the spool file if there are large data volumes Therefore we recommend deactivating this mes sage The program LARCHFO1 can be changed via the SAP modification assistant can occur more than once in the coding Start of Correction IF SY BATCH IS NOT INITIAL del MESSAGE s165 WITH me gt current_archive_key lt PBS ENDIF ENDMETHOD End of Correction PBS ca software PBS archive add ons Installation 66 7 4 10 Runtime Analysis from SAP Enterprise release If you notice increased run times during the access to archive data we recommend executing a run time analysis with a small data volume using SAP standard means You can also improve the run time for archive accesses by buffering the tables ADMI RUN ADMI FILES and ADMI CRIT Furthermore to buffer the database of the PBS tables PBS CFIFFILE PBS CFIFFILE_OT PBS CFIMFILE and PBS CFIMFILE_OT can also be useful However you
61. ing purposes later on For this the generated extract stocks can be stored out side the database on inexpensive auditing acceptable media where for example it is available for future auditing purposes The extract administration is extended by an easy but comfortable data access PBS provides a Data Browser which can display the extracted data again in the SAP system either from the local file system or directly from the content server of the storage system 7 3 1 Function overview a K me iB ne MKPF_DOC Sl fearannan material documents 2005 i A E m m m m m m m m m m m m NENE Tz Ma TE ii Oo 77777 A IEE EEE EHE EEE EEE EEG 5 5 M Fee ee u ee a eee ne PR Fu BEB ESB ESE Bee m m m EEEE HE FP EEEE T OO J E 6565 20050808 11 PBS extract program Matertsibelege zu Mat 100 100 Onna Materiaibese gungen 1 Material 100 100 WATBEL_100_100_ 20050650 152400 naeriaibeiege m Mat 100 100 WATEEL 100 100 20050808 1108 Asteriabeiege 100_ 100 63006 2006 nso 4 06 08 006011 Coa Diagram 18 Data extract administration PBS ca software PBS archive add ons Installation 47 Each extract program has a storage node as a selection option It is possible to exactly assign the extract to a hierarchical storage node to ensure permanent availability The administration itself enables the access to the data via the PBS Data Browser and to all administration information such as report
62. ion purposes In the SAP envi ronment this is called scenario Z3 The access type Z3 to current data as well as archive data basically demands a tool that enables that tax relevant data can be extracted on data carriers filed for the storage period and can be put at your own disposal for analysis und at the time of the check of the tax authority In the SAP environment besides the tools SAP BW SAP Queries ABAP Reports the SAP Da ta Retention Tool DART can be considered as a solution for this scenario DART can be applied immediately as it is contained in a SAP standard installation and therefore no additional software license fees are raised DART enables the SAP clients to extract data in a predefined volume and to store the data on external data carriers or a file server for the legal storage period At the time of the check the views on the data extracts are created which comply with the demands of the tax authority in respect to volume and period 7 11 1 SAP DART Concept SAP Database o line Data Data medium gt Mer Table gt Extract Transaction data Transaction data ction data lt eoa ns Transcation data data paddle m data a ADK Flat file Archive Development Kit In general the DART concept takes into account the possibility to make available archiving data by reloading it in temporary tables not into the original tables for the extract generation but for reasons of runtime it i
63. ll clients Transport trpe O Transportable change request ky O Transport of originals C Diagram 14 Create transport order under 3 x Select Transport of copies and enter a note for the transport request to be cre ated under Short description Save your transport request Now please select from the menu gt Transport request gt Include template Please enter the transport of the original PBS transport which you determined before into the POP UP window which opens now Your transport request can now be released and ex ported If you want to make additions or changes to the object list of the transport request you have to carry out these modifications immediately before Release Export Having completed the export procedure correctly please import this transport re quest into your production system as described above PBS ca software 39 PBS archive add ons Installation 40 from 4 0B Start with transaction SEO1 transport organizer or via Tools gt Administration gt Transports gt Transport Organizer Choose Transports of copies and relocs Create an order gt Request gt Create Request Edit Goto Settings Environment System Help IE 6 SHR at Transport Organizer extended view D Display Transports Piecelists j Client j Delivery Requesttask a Display Logs Actionlog Create request Customizing request Workbench request Relocation of objects wio dev class
64. n transport the PBS archive add ons into the R 3 production sys tem regarding the following steps Determine the number of the transport order used to install the current PBS archive add on in your test system For example please use the transport history de scribed in the previous chapter 4 4 You can also find this number in the SAP sys tem via Up to 3 1z Tools ABAP Workbench gt Utilities gt Maintenance gt Corrections gt Request gt Find gt Transport Request from 4 0b Tools gt ABAP Workbench gt Utilities gt Maintenance gt Transport Organizer gt Request Task gt Find Requests Please enter the PBS source system in the field Correction TR name Rel 3 1 Rel 4 0 Rel 4 5 Rel 4 6 Enter ERP ERP ERP prise 2004 6 17 6 0 New delivery E46 146 K50 concept Table 2 Source systems of the PBS archive add ons PBS ca software e e cl PBS archive add ons Installation Please write down the required PBS transport number as displayed in the list Now create a transport request in your system up to 3 12 Transaction SE01 transport system gt Request gt Create Change Transport Request IDTK900394 Editar gt 4 Release and export sy Logs ID KI00394 DOCUMENT ist changed o 28 01 2000 ast cha 10 51 52 ee aieee Cunanan gt Short description Source system ID Target system PBS Source client 100 IDES Test und Bastelsyst Category avol SAP Repository objects for a
65. ncial Services gt EA GLTRADE SAP R 3 Enterprise Global Trade gt EA HR SAP R 3 Enterprise Add On HR gt EA PS SAP RI3 Enterprise Public Services gt LSOFE LSOFE 100 Learning Solution Front End 7 PBS_CCO PBS archive add on CCO 4 7 Final Release gt amp SAPK CCO11INPBS gt G SAPK CCO21INPBS 2 SAPK CCO31INPBS 2 I Requirement set 01 Ga PAS_CCO CCO_3_470 A PAS_UTIL UTI_1_470 V Diagram 8 Installation Check in SPAM The current imported Customer Patch No 1 for Final Release No 3 consists of the OCS package SAPK CCO31INPBS The display shows that both import conditions were met for requirement set 01 The CCO Final Release No 3 PBS_CCO CCO_3 470 and the PBS utilities with release level UT _1_470 were imported in advance 4 5 3 Transport Logs You can also read the transport logs of the OCS packages Call up for example transaction SEO1 enter the OCS package name in the field Request Task in the tab Display and select the button Logs For further details and alternative pro cedures for display please see Chapter 5 5 PBS ca software 29 PBS_CCO CCO_1_470 Support Package imported at 27 01 2004 14 56 08 PBS_CCO CCO_2_ 470 Support Package imported at 06 05 2004 16 28 55 PBS_CCO CCO_3_470 Support Package imported at 27 06 2005 12 00 47 PBS archive add ons Installation 26 4 6 Information Lifecycle Management If you use the Information Lifecycle Manag
66. nt Backup the changes you have made in customizing ta bles which concern to PBS objects e g path settings of the PBS ar chiving objects The installation of patches or final releases can overwrite your changes From SAP Enterprise Release you can compare the modifications us ing the SAP transactions spau and spdd PBS software PBS archive add ons Installation 16 4 Installation from SAP R 3 Enterprise The SAP Add On Assembly Kit AAK is used to create the PBS archive add ons from Enterprise Release The final release of an add on is delivered in an OCS package named Add On Installation Package AOI and Add On Upgrade Package AOU respectively The import of this package can be made with SAP transaction SAINT Customer patches have the package type Add On Support Package and is imported into the SAP system using transaction SPAM See more details in the following chapters If you have an SAP system release 4 6C or lower see chapter 5 for all installation details Storage of Software Packages Please retain the software packages on a permanent basis after downloading as you will require them again for specific administrative tasks in your SAP system for example when you install new languages SAP Put Level and Hot Packages PBS always develops the PBS archive add ons based on the current SAP Put Level supplemented with the latest available hot packages PBS attempts to keep all modules downward compatible to
67. of the PBS extract management can be transferred to the Frontend via func tion Export to local file PBS ca software PBS archive add ons Installation 54 7 3 4 Connection to a Content Repository Correct configuration of the content repository ID is a prerequisite for the storage of extract stocks in an optical magnetic storage system For this the following custom izing settings should be executed 1 Create a content repository for the docu area ArchiveLink For further de tails please see the SAP system documentation This is simply an example from our system configuration PBS ContenLink Archivelink El HTTF content server El amm 1045 BOGS fobsicti dies Transaction OACO maintenance content repository PBS ca software PBS archive add ons Installation 55 2 Create the global document type ZPBS_EXTR using transaction OAC2 The template from our example should be used for the choosing a name Table view Edit Goto Selection Utilities System Help g 9 C amp A S348 anaa fh on Change View Global document types Overview Im OB OBB Doc typ Long Name 2PBS_EXTR PBS data extract BIN BF Maintenance of the PBS document type via transaction OAC2 3 Finally the connection of the content repository ID has to be made with the PBS object type included in the PBS archive add on delivery and the cre ated document type Table View Edit Goto Selection
68. rise Global Trade EHR 10 O05 SAP Ris Enterprise Add On HR SAP Rud Ente rprise IPFE SAP Ri3 Enterprise Public Services OSAP Ri3 Enterprise Retail sore hon ona sore 100 Learning Solution Front End cco_3 en add on CCO 4 7 Final Release Diagram 6 Installation Check in SAINT You can see the PBS archive add on CCO information in the bottom line of the ex ample shown The column Release indicates that the current imported Final Re lease is No 3 The column Level shows that Customer Patch No 1 was imported subsequently If you scroll a little to the right you can also see the name of the OCS package of the CCO Final Release No 3 SAPK CCO3UINPBS Add ons and Preconfigured Systems installed in the system m Releas are meon gate Importti_ OCS package 1483 arm Diagram 7 OCS Package Name PBS ca software PBS archive add ons Installation 4 5 2 SPAM You can display detailed information on the imported Support Packages in transac tion SPAM Available OCS packages in this system Short description Stat Import Status gt 2 SAP_OCS SPAMISAINT Update gt SAP_BASIS SAP Basis Component gt SAP_ABA Cross Application Component gt SAP_APPL Logistics and Accounting gt SAP_HR Human Resources gt EA IPPE SAP Ri3 Enterprise iPPE gt PI Ri3 PLUGIN gt amp PILBASIS PI_BASIS gt BB EA APPL SAP Ri3 Enterprise Add On PLM SCM Fin gt EA FINSERY SAP Ri3 Enterprise Fina
69. rst import the installation package PBS_NSP_IP_1 sar to set up the PBS namespace if it has not been made yet e Import the current installation package or upgrade package or support package of the PBS utilities before each import of a module package if it has not been installed in your system yet The procedure to install the package PBS_NSP_IP_1 sar or the package for the PBS utilities corresponds to the installation of a module which is described in the following PBS ca software PBS archive add ons Installation 20 Import with transaction SAINT The import of an installation package can be made from any directory with transac tion SAINT Please note that you always install the latest version of SPAM SAINT in your SAP system You should be logged on in client 000 for the installation Call the transaction SAINT and load the packages into the SAP system with the menu options Installation Package Load packages From the front end Select CARISAR archive Suchenin lt 4 final El PBS CCO IP 3 oe Netzwerkumgeb Dateiname PES_CCO_IP_3 sar 5 Dateityp Archive files car sar El Abbrechen Diagram 4 Load of the Add On installation package with SAINT After marking the package to be installed select the button ffnen Open and then the button Dekomprimieren Decompress in the following screen Then you can continue the installation by selecting button Start PBS ca software PBS ar
70. s csd The names of the defined directories have to be indicated in the PBS load pro grams to construct the archives see administrator manual PBS ca software 42 PBS archive add ons Installation 43 6 Customer specific Enhancements and Modifi cations Enhancements and modifications that are realized in the SAP standard programs by user exits customer exits and similar techniques are not taken into account au tomatically in the PBS programs module pools function groups etc in the PBS namespace Enhancements that have been performed in implicit and explicit Enhancement Points and Enhancement Sections in the SAP standard programs from release ECC 6 0 using Enhancement Implementations are also not executed automatically in the analog PBS programs All enhancements and modifications in SAP standard programs must also be exe cuted in the corresponding PBS programs so that the additional program logic is also taken into account in the document display using the PBS transactions If necessary additional archive accesses must be programmed provided that the en hancements contain database selections For this the programs are modified in the PBS namespace see the details about the PBS namespace in chapter 4 1 or 5 1 The PBS program modification can be executed by the customer or it can be or dered at PBS We recommend executing modifications using the Modification Assistant Please note that tne modified program
71. s might be overwritten if you import any ad vance corrections and customer patches In this case the modifications must be implemented again after having imported the transports or packages This also ap plies for a release upgrade The customer is responsible for the administration of the modified PBS programs PBS software PBS archive addons Installation 44 7 Module Specific Features 7 1 Necessary Authorizations The user profile of administrators and users has to be added for indexing and dis play of archived data In addition to the general authorization for the transaction namespace PBS the authorizations S ARCHIVE and S DATASET with the activity 01 Create have to be added to the profile of administrators End users need the authorization objects S ARCHIVE activity 3 for Display and S_ DATASET with activity 33 for Read 7 2 Preassignment Research Source from SAP Enterprise Release A customizing option of the PBS archive parameter 1 Database Archive 2 Database 3 Archive is desirable for many customers to cover the customer specific preferences of their use in a better way PBS has developed a solution with the SAP Enterprise which allows a global occupancy of the default value with the priority sequence user program PBS module system All programs logical databases or module pools which are intended for setting an individual 1 2 3 default value by PBS are supplied with the customer spe
72. s not recommended In the SAP standard the generation of the extract data before starting the archiving pro cess is more often used PBS software PBS archive add ons Installation 79 7 11 2 PBS DART Concept PBS has extended the SAP DART concept in a way that SAP ADK files for DART extract runs are involved in order to avoid the temporary restore of the archiving data into the database The generated indices of the PBS archive add ons serve as a basis SAP Database o line Data Data medium gt PBS gt Extract Archive Index ADK EEE Archive Development Kit Master data Master data Flat file u Through integration of the SAP ADK files the archiving concept of PBS customers must not be modified Moreover the PBS concept has two essential advantages Firstly the database can be kept further on in a performant manner by means of consequent archiving and secondly a permanent storage space for intermediate storage of the extract stocks up to their utilization must not be kept In our opinion the stocks can be created On Demand 7 11 3 Password IMPORTANT Starting from the Final Release for CDART 2 4 a Customer Patch installation is only needed when your DART version is 2 5 or higher Please check your DART version to find out if it is 2 5 or higher To check your current DART version start transaction SE11 and enter Dart1 under type groups Your current version is displayed under DART release
73. sactions SAINT SPAM At first import the Final Release of each PBS module with SAINT and then if available the Customer Patches with SPAM Create a module specific file directory e g PBS CFI in your file system Unix Windows NT AS400 to store the sequential files of the PBS archive add on Uninstall Please note that you cannot delete an add on The SAP Add On Assembly Kit that is also used to create the PBS Packages does not support any procedures for deleting an add on from a system PBS ca software 28 PBS archive add ons Installation 29 5 Installation into the SAP system up to 4 6C The version of the PBS archive add on you have ordered must match the release of your SAP system to guarantee a correctly working PBS archive add on The ta ble below gives an overview of the available PBS archive add ons Please note that some PBS archive add ons are supplied in versions matching different SAP re leases while other PBS archive add ons have special versions for each different SAP put level C Rel 3 0D CFI_30D CSD 3all CMM 30D CCO 3all Patch Rel 3 0F CFI_30F CSD 3all CMM 31 CCO 3all Patch CFI 31 CSD 3all CMM 31 CCO 3all CFI_40 CSD 4all CMM_40 CCO 4all CFI_45 CSD 4all CMM_45 CCO_ 4all Rel 4 6B CFI 46B CSD 46all CMM_46B CCO 46B Rel 4 6C CFI_46C CSD 46all CMM _46C CCO 46C Release Table 1 SAP releases and versions of the PBS archive add ons CSD CMM CCo FI For the install
74. selections and spool output Apart from that the generated data extracts can be stored on an op tical or magnetic storage system for future auditing purposes Administration and management functions for the data extracts are integrated in the PBS menu but can also be called directly via the transactions PBS UTIL_Z3_ ADMI administration of extract files or PBS UTIL_Z3 NODE Maintain storage node PES archive add on CUSTOM PBS Database Analyzer PLUS 3 General tools PBS extract utilities fo PBSAUTIL_ 23 ADMI Administration extract files fo PBSVUTIL_ 23 NODE Maintain access node Diagram 19 Data extract administration PBS software PBS archive add ons Installation 48 7 3 2 Maintain storage nodes A hierarchical structure can be defined using the function Maintain storage node which makes it easier to find the generated extracts later on For this the mainte nance transaction PBS UTIL_Z3 NODE is provided al 11 OSS CHR OHH A OF Maintain storage node FI BELEGE BUKRS 1000 01 2004 D7 FI BELEGE BUKRS 1000 02 2004 D7 FI BELEGE BUKRS 1000 03 2004 D7 FI BELEGE BUKRS 1000 04 2004 D7 FI BELEGE BUKRS 1000 05 2004 D7 FI BELEGE BUKRS 1000 06 2004 D7 FI BELEGE BUKRS 1000 08 2004 D7 BES ead YET FI BELEGE BUKRS 1000 09 2004 D7 FI BELEGE BUKRS 1000 10 2004 D7 reate Change initialize oa FI BELEGE BUKRS 1000 11 2004 D7 FI BELEGE BUKRS 1000 12 2004 D7 o OOOO OO e aS Reale
75. t Spot Program SAPLARCH Overwrite Enhancement Implementation Type Dynamic Enhancement Point Section Enhancement Implement PR SAPLARCHITY CL_F Diagram 26 Transaction SE80 gt Enhancement Info System gt Enh Imple mentation Elements gt PBS PROTECT REMOVE PBS ca software
76. t press the pushbutton Create Change to transfer the node into the table area where it is dis played in the preview for you to check The new or changed node only becomes active when you press the icon Save in the menu header PBS ca software PBS archive add ons Installation 50 The values in the maintenance area can be reset using the button Initialize The current node is removed from the table area or preview using the deletion symbol However this change will only become active if you confirm it by pressing the but ton Save in the menu header The checkbox Active is located in the right bottom of the maintenance area The storage node is provided for the extract programs if the button is active to enable more extract stocks to be added If the button is inactive an extract can no longer be added The storage node Is then frozen This makes particular sense if the ex tracts are stored per business year and the stock should be fixed after completion of all extracts In addition description of the storage node can be entered in the field Name The arrow keys on the bottom right of the maintenance area enable easy navigation through the existing storage nodes Table display PBS _ E m All available storage nodes are listed in a table To simplify a query one column can be sorted as required using the icons Sort ascending or Sort descending By double clicking
77. tained in subdirectory ZBNF_DMIG has only to be imported if you wish to carry out an R 2 R 3 migration of archived order requisitions Precon dition for an import without errors is that the SAP migration tool DMIG is installed PBS software PBS archive add ons Installation 73 7 7 PBS archive add on CPP 7 7 1 To Do after Put to Enterprise Release The administration information of the PBS archive add ons CPP and CCO is stored in the table PBS ARCH IDX up to SAP release R 3 4 6 This common use is giv en up from the Enterprise Release From the Enterprise Release the PBS archive add on CPP stores its administration information in a new table PBS CPP ARCHIDX To implement the change to Enterprise Release possible you either must deactivate the available archives before the put and activate them after it or Start the program PBS CPP 47 PUT after the put Using the option Reactivate all Index Files the program PBS CPP_ 47 PUT can take over all index files which were activated already Via the option Reset all In dex Files the current archive can be reduced completely to allow a new loading af terwards 7 2 New Program Names The load program index generation program of the PBS archive add on CPP was renamed from Enterprise Release from PBS CPP_LOAD to PBS CPP_LDR3 Therefore it might be necessary to recreate some variants PBS ca software PBS archive add ons Installation 74 7 8 PBS archive a
78. the corresponding hot packages How ever in some cases conflicts and related problems may occur when installing re spectively running certain PBS programs due to different hot package levels Cus tomer lt gt PBS Should you be faced with such a situation please contact as soon as possible the PBS Service Hotline so that the problems can be solved soon PBS software PBS archive add ons Installation 17 4 1 PBS Namespace Before you can install the Enterprise Packages for the PBS utilities and the first PBS module you have to import the installation package for the namespace PBS All objects of the PBS archive add ons and the PBS utilities are within this namespace and begin with PBS Use SAP transaction SAINT to import the _ installation package PBS NSP_IP_1 sar This package is in the directory Utilities 47all R3 Namespc You should be logged on in client 000 for this transaction Please note The installation package PBS_NSP_IP_1 sar has to be imported even if the namespace already exists in your system due to the transfer from an older SAP release level Then all necessary definitions are available in the system to use the Modification Assistant It is also checked in the upgrade packages of the utilities whether this package exists The package PBS_NSP_IP_1 sar has to be imported only once for further imports of other PBS modules you can start with the installa tion of the current utilities packages at once
79. tion programs and components for the migration of archived R 2 data to R 3 file directory R2 e User manuals and documentations in German and English file directory docu with the sub directories German and English The documentation files are supplied in the PDF format and can be read with the Acrobat Reader For each module you have ordered a directory exists with the abbreviation of the name of the PBS archive add on e g CFI as well as a reference number referring to the SAP release in which the PBS archive add on can be used e g 40all for all SAP R 3 4 0x releases Some modules have special sub directories please see the module specific hints in this installation manual regarding the description of these sub directories PBS ca software PBS archive add ons Installation Example PBS E Release Information E Oa SL csd EO 46c 3 09 Docu English 777m Modul Documentation I German SG R3 G final __ Modul Transport Final Patch patch C1 Zconfigurator additonal Modul component optional SL Utilities i 9 46 c 8 0 Docu Utility Documentation J English 9 French German J R3 Utility Transport Diagram 1 Delivery Structure of PBS archive add on CSD PBS ca software 13 PBS archive add ons Installation 14 3 1 Components for the SAP system Final Release The data objects supplied in the different modules within
80. ving during your day to day business The unrestricted data access Is realized by an intelligent indexing concept It extends the SAP ar chive infrastructure components and integrates itself optimally with SAP archiving Archive data that has been indexed can still be provided after a release upgrade PBS ca software PBS archive add ons Installation 4 immediately without restrictions and without migration effort The PBS archive in dex is stored in sequential files of the SAP file system in the same way as the SAP archive data Afterwards you can access the archive data online via the familiar transactions The SAP user can display the data from the SAP database and the archive data simultaneously via the PBS archive add on index For the user it seems as though the archived data is still in the SAP database The deep integration of the PBS transactions also enables direct navigation to sub sequent and previous documents both within the indexed SAP module as well as to linked documents from other SAP modules This applies not only for resident but also without restrictions for archived data The benefit for the user increases the more PBS archive add ons are used The potential benefits of the ILM concept raises substantially if you take into ac count the savings that result from the SAP mirror systems There are usually at least two of them meaning that the saved disk storage can be tripled by performing data archiving Thus time

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