Boardroom - User Manual (EN)
Contents
1. 100 m B Factsheet Effacts B V pdf To AQ ow VAEFFACIS i ce os corporate data room FACTSHEET EFFACTS CORPORATE DATA ROOM Companies need a corporate data room for a structured of minutes amp resolutions filing of annual accounts maintenance of shareholders registers due diligence surveys management of valuable knowledge reporting of claims and many other matters BENEFITS EFFACTS Total control access rights Sending data by email or post no longer required Very structured and objective registration data No custom software Available as web service and installation Corporate Governance in control FEATURES EFFACTS State of the art security settings 100 configurable factsheets Clear org charts and overviews Flexible Reporting Automatic notifications Statistics on both usage and data Registration of historic data Structured search function PRICING EFFACTS Total contracts per Department Ses mProcvement KT wise mOeveogment n Exclude risk of multiple versions No upfront investment direct result Best Price Quality Universal compatible Flexible customization of data room Cost reduction and better risk management Standard index for documents PDF viewer with watermark Audit trail of use edit view create remove Workflow for approvals and audits Generation of template documents Sending of email and notifications Export to Word Excel and PDF And much more2. Subject Date Start End Location Remarks CANCEL J Support support effacts com T 31 20 330 16 82 About EFFACTS Figure 3 9 Meeting creation screen 30 A effacts Effacts Boardroom User Manual 3 4 1 Sub Agenda items Agenda items ensure structure in your meetings As soon as you have created a meeting you can set up a New Agenda To do this click on the New Agenda Item Figure 3 10 button on the newly created meeting page ENNL Home 2 amp 2 Switch database Logout Johnson John EFFACTS Boardroom 01 04 2014 A effacts Home Report Bestuur Boardroom Boardroom Meeting haa SEND INVITATION More Status Inactive ADD INVITEE Committee Bestuur Boardroom e Subject Boardroom Meeting MAIL AGENDA Date 03 25 2014 NEW MINUTES Start 12 30 NEW RESOLUTION End 13 00 NEW TASK j Kantoor Location COPY MEETING Remarks test OTHER FUNCTIONS Agenda Minutes Resolutions Agenda item v Moreinfo Responsible Annex File 01 Introductie Presentation of Boardroom George Boardroom g Download Effacts g Download Meeting a Download 02 Testen 03 Toekomst Toekomst1 Toekomst2 Support support effacts com T 31 20 330 16 82 About EFFACTS Figure 3 10 Meeting screen with menu options Agenda items e Sub item It is possible to create sub agenda items and to add a Document tot this sub agenda item To create a sub agenda i
3. registers due B Effact Boardroom Bus diligence surveys management of valuable knowledge reporting of claims and many other matters 01 Examples of features _ _ Total contracts per Department y wengs n sS mPrec SKT obv mDeveopment V E o RL BA i pas ne B Example of a Meeting pdf a BENEFITS EFFACTS C Example of an Agenda Total control access rights Exclude risk of multiple versions Sending data by email or post no longer required No upfront investment direct result 02 Other important information Very structured and objective registration data Best Price Quality No custom software Universal compatible Available as web service and installation Flexible customization of data room JV Corporate Governance in control Cost reduction and better risk management B Factsheet Effacts B V pdf gt ear FPE State of the art security settings Standard index for documents 100 configurable factsheets PDF viewer with watermark np Clear org charts and overviews Audit trail of use edit view create remove C Terms and conditions pdf Flexible Reporting Workflow for approvals and audits Automatic notifications Generation of template documents p 1 of 1 Statistics on both usage and data Sending of email and notifications A Rn D Secu rity policy pdf Registration of historic data Export to Word Excel and PDF Structured search function And much more 03 Key features PRICING EFFACTS rh L L a P
4. A effacts Effacts Boardroom User Manual 100 Meetings Settings Switch to your online backoffice Introduction Meeting BoardRoom 20 mei 2014 12 00 14 30 Regular meeting 22 mei 2014 10 00 14 00 Quarterly Audit Review A 28 mei 2014 09 00 11 00 amp Budget Review Meeting 30 mei 2014 16 30 17 30 Monthly Review Meeting 9 juni 2014 10 00 12 00 Please select a meeting from the left side or Teleconference switch to your online backoffice 16 juni 2014 16 30 17 00 Quarterly budget review 30 juni 2014 13 30 17 00 Need support Contact our service desk US 1 800 950 3045 EU 31 20 330 1682 support effacts com Figure 2 4 Home screen Boardroom App A effacts Effacts Boardroom User Manual Your meeting commences and you want to refer to meeting documents After selecting the relevant meeting you can see its agenda items and related documents in the meetings screen Figure 2 5 iPad gt 100 lt Meetings B Factsheet Effacts B V pdf i Q VIEFFACTS corporate data room Introduction Meeting Board O 20 mei 2014 12 00 14 30 00 What is the BoardRoom J FACTSHEET EFFACTS CORPORATE DATA ROOM Companies need a corporate data room for a structured registration and efficient disclosure of their most valuable business information EFFACTS is used for the management of contracts registration _ of minutes amp resolutions filing of annual accounts maintenance of shareholders
5. Default Create Committee Committee Name Figure 3 7 Committee set up screen ENNL E Home 0 amp 0 Switch database Logout Johnson John EFFACTS Boardroom 01 04 2014 ZA effacts aa Home Bestuur Boardroom bestuur x Remuneration Committe Management Team Gail amp AAE NEW MEETING ADD MEMBER EDIT More ADD SECRETARY NEW LIBRARY OTHER FUNCTIONS Figure 3 8 Committee screen and menu options 29 A effacts Effacts Boardroom User Manual 3 4 Creating a new meeting NEW MEETING New meetings can be created in two ways e From an existing committee by navigating from the Homescreen to Committee overview list and select the required committee for which the meeting will be created From this committee location select gt NEW MEETING The committee details will be entered automatically for you in the text input area e Directly from the Homepage under the heading NEW select gt MEETING The difference in this way of creating a new meeting is that you yourself need to select the related committee for this new meeting If you choose option 2 to create a meeting you need to self select the committee for which a meeting is being created Figure 3 9 ENNL E Home w 0 amp 0 Switch database Logout Johnson John EFFACTS Boardroom 01 04 2014 LY ff T Default k 1 CTTACIS Create Meeting ENT EU ve Committee
6. L L a Ma The marked or highlighted text area can be adjusted by changing the position of the blue pin FACTSHEET EFFACTS CORPORATE DATA ROOM Com nies need a corporate data room for a structured registration and efficient disclosure of their most valuable business information EFFACTS is used for the management of contracts registration diligence surveys management of valuable knowledge reporting of claims and many other m rs 14 A effacts Effacts Boardroom User Manual L Drawing on meeting documents Figure 2 10 Drag you finger across the screen to draw a freehand line Various line thicknesses and colours can be selected The menu for the Drawing function has six buttons e Color to change colour visibility or line thickness e Undo to undo the most recent entry e Redo to retrieve the most recent undone entry e Erase Draw to swith between the draw and erase functions The erase function allows you to rub out an entry as per pencil eraser e Cancel Done to remove a note before you commence or to confirm the entry iPad gt 100 lt Meetings B Factsheet Effacts B V pdf OA Introduction Meeting Board Z Write or draw with your finger H K GF D Cancel 20 mei 2014 12 00 14 30 Color Undo Redo Erase Scroll 00 What is the BoardRoom ix corporate data room J FACTSHEET EFFACTS CORPORATE DATA ROOM Companies need a corporate data room for a structured registration an
7. ZA effactS Boardroom User Manual EN 06 11 2014 A effacts Effacts Boardroom User Manual THE SPECIFICATIONS AND INFORMATION REGARDING THE PRODUCTS IN THIS MANUAL ARE SUBJECT TO CHANGE WITHOUT NOTICE ALL STATEMENTS INFORMATION AND RECOMMENDATIONS IN THIS MANUAL ARE BELIEVED TO BE ACCURATE BUT ARE PRESENTED WITHOUT WARRANTY OF ANY KIND EXPRESS OR IMPLIED USERS MUST TAKE FULL RESPONSIBILITY FOR THEIR APPLICATION OF ANY PRODUCTS THE SOFTWARE LICENSE AND LIMITED WARRANTY FOR THE ACCOMPANYING PRODUCT ARE SET FORTH IN THE INFORMATION THAT WAS HANDED WITH THE LICENSE AGREEMENT OF THIS PRODUCT AND ARE INCORPORATED HEREIN BY THIS REFERENCE IF YOU ARE UNABLE TO LOCATE THE SOFTWARE LICENSE OR LIMITED WARRANTY CONTACT YOUR EFFACTS REPRESENTATIVE FOR A COPY IN NO EVENT SHALL EFFACTS OR ITS SUPPLIERS BE LIABLE FOR ANY INDIRECT SPECIAL CONSEQUENTIAL OR INCIDENTAL DAMAGES INCLUDING WITHOUT LIMITATION LOST PROFITS OR LOSS OR DAMAGE TO DATA ARISING OUT OF THE USE OR INABILITY TO USE THIS MANUAL EVEN IF EFFACTS OR ITS SUPPLIERS HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES A effacts Effacts Boardroom User Manual Contents OR a ee ee eee 5 2 MAG AGO Oi ADD Pad a ee esse bee ae a id ae cote 6 2 1 OS a De ee E 6 2 2 MOCNE SR edb teas 4Sumemae E E A E 8 2 2 1 Agenda items and documents annexes 10 2 2 2 ANNOtaONS NO a en 13 2 3 General Settings Boardroom App sense 23 3 Web application Online BACKOMICE 5 222 eadeada
8. and conditions pdf D Security policy pdf 03 Key features Figure 2 16 Adding text Total control access rights Sending data by email or post no longer required Very structured and objective registration data No custom software Available as web service and installation Corporate Governance in control FEATURES EFFACTS State of the art security settings 100 configurable factsheets Clear org charts and overviews Flexible Reporting Automatic notifications Statistics on both usage and data Registration of historic data Structured search function PRICING EFFACTS Exclude risk of multiple versions No upfront investment direct result Best Price Quality Universal compatible Flexible customization of data room Cost reduction and better risk management Standard index for documents PDF viewer with watermark Audit trail of use edit view create remove Workflow for approvals and audits Generation of template documents Sending of email and notifications Export to Word Excel and PDF And much more L L a Fa You can adjust the size of text boxes by dragging the edges corners together or further apart ertrouwelijk document intern gebruik I 21 A effacts Effacts Boardroom User Manual 22 A effacts Effacts Boardroom User Manual 2 3 General Settings Boardroom App Via the general settings you are able to set specific settings on the iPad Figure 2 17 MEETING OR
9. button will enable disable the full screen mode September 2014 Month Week Day Figuur 3 4 Navigation bar for AgendaViewer 3 1 Users Before being able to have meetings users have to be created Once created these users will be able to access Boardroom for meetings by using their log in Before we expalin how to create a user we will cover the different types of users and their access rights Your organisation s appointed Administrator controls access to this application by providing users with a Useraccount consisting of a Username and Password The Administrators also determines which system access rights you will have in Boardroom 3 1 1 Administrators Your organisation will need to allocate Administrators with the authority to be able to provide Usernames and Passwords for the use of Effacts Boardroom Users with an Administrator account also have access to all functions of the system including committees meetings and documentation Regardless of their role within a committee committee member Secretary the Administrator retains unlimited user rights in the system 3 1 2 User Secretary amp Committee member A user only has access to Boardroom related to the committees and meetings of which they are a formal part Their participation is determined by the role they play on the committee Secretary or member 3 1 2 1 Secretary User Secretaries of a committee or meeting can add and remove information They are the alloca
10. menu for the notes function has four buttons Figuur 2 15 e Note to add a pop up note e Color to change the colour visibility and thickness of lines e Delete to remove the annotation e Cancel Done cancel the annotation before you start or confirm the entry iPad lt Meetings Introduction Meeting Board O 20 mei 2014 12 00 14 30 00 What is the BoardRoom V4 B Effact Boardroom Bus 01 Examples of features V B Example of a Meeting pdf C Example of an Agenda 02 Other important information V B Factsheet Effacts B V pdf gt C Terms and conditions pdf D Security policy pdf 03 Key features S B Factsheet Effacts B V pdf 100 mm V p OL SOs A EFFaCI Ne nr corporate data room FACTSHEET EFFACTS CORPORATE DATA ROOM Companies need a corporate data room for a structured registration and efficient disclosure of their most valuable business information EFFACTS is used for the management of contracts registration of minutes amp resolutions filing of annual accounts maintenance of shareholders registers due diligence surveys management of valuable knowledge reporting of claims and many other matters Von ia mme y engs Mi nm CCR ee ne D St emn Carmes Cut ne ne nt aP eS eee A BENEFITS EFFACTS Total control access rights Sending data by email or post no longer required Very structured and objective registration data No c
11. webbrowser by going to https login effacts com login Via this web address you will find the log in screen where you can enter your Username and Password Figure 3 1 Should you be asked to change your password you will see the Change password screen Figure 3 2 Sign in with Google A effacts Save user name YF Support US 1 800 950 3045 EU 31 20 330 1682 Email support effacts com Figure 3 1 Login screen web application ENNL E Home w 0 amp 0 Logout Johnson John AA effacts ve Change password Current password New password You have to enter your password twice to minimize the chance of typing mistakes CHANGE PASSWORD CANCEL J Support support effacts com T 31 20 330 16 82 About EFFACTS Figure 3 2 Change password screen 24 A effacts Effacts Boardroom User Manual Before you can use Effacts Boardroom for meetings you need to create users committees and meetings Persons appointed by your organisation who have been granted the required access rights to the system can by means of a simple process set up meetings to enable these by using Effacts Boardroom Entering new meetings is usually done using the webapplication therefore this chapter covers the web application approach The Homepage format Figuur 3 3 should simplify the setting up of a meeting Use the header NEW to create new users committees and meetings A effacts Wekome to the EF
12. which allows sorting of the items by dragging using the cursor Figure 3 10 Hon ne fr 2 GB 2 Switch database ogo 1 CITACTS Home Boardroom Meeting 03 Toekomst Boardroom Meeting gout Johnson John EFFACTS Boardroom 01 04 2014 RelatedSubjectsReorder Drag to change the order RelatedSubjectsReorder RelatedSubjectsReorder Drag to change the order Drag to change the order SAVE CANCEL Figure 3 13 Sub Agenda index function 3 4 2 Meeting documents labelled Annex in the web application Meeting documentation referred to as Annexes in the web application are the documents PDF MS WORD MS EXCEL etc or attachments which you add to an Agenda item You can add more than one attachments to an agenda item Annexes can also be restructured re indexed as described in previous paragraph To do this you navigate to a specific Agenda item who holds more than one underlying document 33 A effacts Effacts Boardroom User Manual 3 4 3 DocumentViewer Via the DocumentViewer it is possible to look into documents and add annotations You can find the DocumentViewer under the tab page Agenda Documents Boardroom app meeting E LD Rae NEW SUB AGENDA ITEM CHANGE AGENDA INDEX SEND INVITATION More Status Inactive Committee Bestuur Boardroom Subject Boardroom app meeting Date 14 10 2014 Start 12 00 End 15 00 Location Effacts Remarks Remarks here Agenda Ag
13. DERING Ascending Sorting Field Time BOARDROOM SETTINGS Timeout Immediately downloads all documents after synchronizing Sync docs Allow backup to include Boardroom data excluding documents Backup PDF SETTINGS Guarantees PDF to show in other applications Flatten PDF may cause loss of quality and stability Cancel Submit Figure 2 17 General Settings Boardroom App e Sorting appointments O Ascending Descending order sorted by sorting term O Sorting Field Index numerical Time meeting times e Boardroom settings O Timeout automatic log out afetr a set time minutes O Sync docs downloads all documents at login or swipe of meeting list O Backup with backup left on Boardroom data Database files and annotation information but NOT documents are transferred during backups See http support apple com kb HT1 766 viewlocale n t NL e PDF settings O Flatten PDF PDF exports with annotations occur in a format that can be read by most applications without any problems but can cause loss of quality and once exported cannot be adjusted Annotations included in export when on 23 A effacts Effacts Boardroom User Manual 3 Web application Online Backoffice The web application Effacts Boardroom is used mostly by its Administrators to arrange meetings The web application can be accessed by every webbrowser Google Chrome Internet Explorer Mozilla Firefox Safari etc You log in via the
14. FACTS Boardroom for more information please contact your administrati NI N E W October 2014 4p Boardroom app Overieg 12p Regulier overieg da Test tp Overteg Bestuur X Figuur 3 3 Homepage Boardroom web application The header OVERVIEWS allows you to find overviews of committees login accounts and past meetings You also have the following functions under REPORTS O pending tasks all current actions per person per meeting O libraries listing of libraries O custom reports create a summary of specific information O other functions system settings for advanced users only The AgendaViewer shows all meetings that are scheduled during the current month week day and are categorized per Committee with a color You can filter the agenda items per Committee when you click the colored bars at the right column of the AgendaViewer When you hit the colored bar once again the filter will be reset and all scheduled meetings will be colored If you click on a meeting in the AgendaViewer you will be redirected to that specific meeting directly 25 A effacts Effacts Boardroom User Manual In the AgendaViewer you have several options to navigate e Arrows lt gt Navigate through the months weeks days Left for past and Right for future e Today button Navigate directly to the current month week day e Month Meetings in month view e Week Meetings in week view e Day Meeting in dayview e Fullscreen button The square arrow
15. Initials Prefix Lastname Email Gender J Support support effacts com T 31 20 330 16 82 About EFFACTS Figure 3 5 Create person scherm ZA NOTE Any entries made annotations are stored locally on your iPad and are linked to your own Boardroom users account The deletion of an users account means that all notes data linked to that account are also deleted 28 A effacts Effacts Boardroom User Manual ENNL E Home 0 amp 0 Switch database Logout Johnson John EFFACTS Boardroom 01 04 2014 AA effacts Home Report Amsterdam Willem RE bela HBB MAIL NEW PASSWORD EDIT LOGIN ACCOUNT EDIT PERSON More CHANGE PASSWORD Initials W OTHER FUNCTIONS Email W Amsterdam effacts com Gender Male Figure 3 6 Personal details screen and menu options The gt Other functions section is reserved for advanced users only If you have questions about this please contact Effacts support effacts com or call the Effacts Support Phone Desk 3 3 Registering new committees NEW COMMITTEE A new committee is set up using the Effacts Homepage You need to enter a name for the commitee Figure 3 7 after which you can add a few or several committee members Using the gt More button allows you to nominate a Secretary or to add a library Figure 3 8 ENNL E Home w 0 amp 0 Switch database Logout Johnson John EFFACTS Boardroom 01 04 2014 A effacts
16. a Figure 2 5 Boardroom App meetings screen 2 2 1 Agenda items and documents annexes Meetings include Agenda items and related documents annexes When selecting certain documents they will appear in the right hand section of your screen You can also visualise documents in full screen mode by using the HIDE SHOW buttons to display and hide them both buttons are at the bottom of the screen Documents that have already been referred to can be marked as read To do this place a green tick in the tickbox next to the selected document As soon as a new document replaces the old one the green tick will disappear 10 A effacts Effacts Boardroom User Manual It is possible to display a document using the entire screen of your iPad by hiding the meetings list To do this select the gt Hide button at the bottom of your screen With this full view activated you can choose to view the document with the iPad in horizontal or vertical position Figure 2 6 and Figure 2 7 iPad gt 10 32 53 W lt Meetings A Boardroom flyer pdf Ci ay Introduction Meeting Boar 15 Oct 2014 12 00 14 30 00 What is the BoardRoom A Boardroom flyer pdf WHAT 01 Questions HAPPENS Please ask IN THE 02 03 Business Case BOARD RO OM STAYS B Effacts Boardroom 04 Other important information LN T H a A Backoffice of the Boa BOARD RO OM MEETING MANAGEMENT powered by EFFACTS Control risks s
17. able factsheets Clear org charts and overviews Flexible Reporting Automatic notifications Statistics on both usage and data Registration of historic data Structured search function PRICING EFFACTS Total contracts per Department Ses mProcvement SKT m eut mOevesgment mn se Exclude risk of multiple versions No upfront investment direct result Best Price Quality Universal compatible Flexible customization of data room Cost reduction and better risk management Standard index for documents PDF viewer with watermark Audit trail of use edit view create remove Workflow for approvals and audits Generation of template documents Sending of email and notifications Export to Word Excel and PDF And much more L L a Fa 17 A effacts Effacts Boardroom User Manual The change menu for the Underline function has four buttons Figure 2 13 e Note to add a popup text balloon to notes e Color to change the colour visibility and thickness of the lines e Delete to remove the note annotation e Cancel Done cancel the annotation before you begin or confirm the entry iPad gt 100 mm lt Meetings B Factsheet Effacts B V pdf OA LI E here bre zerio J EFFaACTS Note Color Delete me A 00 What is the BoardRoom corporate data room J FACTSHEET EFFACTS CORPORATE DATA ROOM Companies need a corporate data room for a structured registration and efficient disclosure of their
18. anges diligence surveys management of valuable knowledge reporting of claims and many other matters Total control access rights Sending data by email or post no longer required Very structured and objective registration data No custom software Available as web service and installation Corporate Governance in control FEATURES EFFACTS State of the art security settings 100 configurable factsheets Clear org charts and overviews Flexible Reporting Automatic notifications Statistics on both usage and data Registration of historic data Structured search function PRICING EFFACTS Total contracts per Department oles nfrocremen OO Steed Oeveeeret m BENEFITS EFFACTS Exclude risk of multiple versions No upfront investment direct result Best Price Quality Universal compatible Flexible customization of data room Cost reduction and better risk management Standard index for documents PDF viewer with watermark Audit trail of use edit view create remove Workflow for approvals and audits Generation of template documents Sending of email and notifications Export to Word Excel and PDF And much more L L aa 16 A effacts Effacts Boardroom User Manual abc Underlining text Figure 2 12 Drag your finger across the screen to underline text Various line thicknesses and colours can be chosen The menu for the Underline function has three buttons e Color to change line colour vi
19. ave time make money D Security policy pdf A A t EFFACTS 05 06 07 08 09 Key features A Structured and centra B Highly secured distrib C The same version for Figure 2 6 Boardroom meetings with separate document screen 11 A effacts Effacts Boardroom User Manual 10 13 A Boardroom flyer pdf WHAT HAPPENS IN THE BOARDROOM STAYS IN THE BOARDROOM MEETING MANAGEMENT powered by EFFACTS Control risks save time make money Page 1 of 4 Figure 2 7 Boardroom document in full view modus 12 A effacts Effacts Boardroom User Manual 2 2 2 Annotations Notes Annotations can be added to documents After selecting the document notes functionalities appear at the bottom of the screen There are five ways of adding annotations to a document Selection of a functionality results in a Pop up menu to allow the notes annotation to be entered 4 Marking text Figure 2 8 Drag your finger across the text to highlight it Select the desired colour and select Done to apply The annotations menu for the Marking function has three buttons e Colour to change a colour appearance or line thickness e Scroll to activate the scroll sleep function e Cancel Done to cancel an annotation before you start or to save the entry iPad gt lt Meetings Introduction Meeting Board 20 mei 2014 12 00 14 30 00 What is the BoardRoom V B Effa
20. closure of their most valuable business information EFFACTS is used for the management of contracts registration of minutes amp resolutions filing of annual accounts maintenance of shareholders registers due diligence surveys management of valuable knowledge reporting of claims and many other matters im BENEFITS EFFACTS Total control access rights Sending data by email or post no longer required Very structured and objective registration data No custom software Available as web service and installation Corporate Governance in control FEATURES EFFACTS State of the art security settings 100 configurable factsheets Clear org charts and overviews Flexible Reporting Automatic notifications Statistics on both usage and data Registration of historic data Structured search function PRICING EFFACTS Total contracts per Department oie nfrocrement ANT Steed sOeveeeret nm Exclude risk of multiple versions No upfront investment direct result Best Price Quality Universal compatible Flexible customization of data room Cost reduction and better risk management Standard index for documents PDF viewer with watermark Audit trail of use edit view create remove Workflow for approvals and audits Generation of template documents Sending of email and notifications Export to Word Excel and PDF And much more L S a Ma 19 A effacts Effacts Boardroom User Manual The annotations changing
21. ct Boardroom Bus 01 Examples of features V4 B Example of a Meeting pdf C Example of an Agenda 02 Other important information B Factsheet Effacts B V pdf gt C Terms and conditions pdf D Security policy pdf 03 Key features Figure 2 8 Marking text 100 B Factsheet Effacts B V pdf Gi Q A Drag your finger over text to A D Cancel highlight MT corporate data room Color Scroll FACTSHEET EFFACTS CORPORATE DATA ROOM Companies need a corporate data room for a structured registration and efficient disclosure of their most valuable business information EFFACTS is used for the management of contracts registration of minutes amp resolutions filing of annual accounts maintenance of shareholders registers due diligence surveys management of valuable knowledge reporting of claims and many other matters Total contracts per Department y Heidinga DV gt E mm un amp een lt msan mos Wa I Des v nn mu aam oana me us tee n re ee ar eSis mProcvement SK77 sbo mDeveogment BENEFITS EFFACTS Total control access rights Exclude risk of multiple versions Sending data by email or post no longer required No upfront investment direct result Very structured and objective registration data Best Price Quality No custom software Universal compatible Available as web service and installation Flexible customization of data room Corpo
22. d efficient disclosure of their most valuable business information EFFACTS is used for the management of contracts registration of minutes amp resolutions filing of annual accounts maintenance of shareholders registers due diligence surveys management of valuable knowledge reporting of claims and many other matters B Effact Boardroom Bus 01 Examples of features qi Total contracts per Department y Pendemgs Mv e werent SKT steed mOeveisgmen 5 s ma eroon n J ee mos suis EE ermemetwmnt n s anms so mme EL LL mous ne m 7 nas do B Example of a Meeting pdf BENEFITS EFFACTS C Example of an Agenda Total control access rights Exclude risk of multiple versions Sending data by email or post no longer required No upfront investment direct result 02 Other important information Very structured and objective registration data Best Price Quality No custom software Universal compatible Available as web service and installation Flexible customization of data room V Corporate Governance in control Cost reduction and better risk management B Factsheet Effacts B V pdf gt anasa anaa State of the art security settings Standard index for documents 100 configurable factsheets PDF viewer with watermark Clear org charts and overviews Audit trail of use edit view create remove C Terms and conditions pdf Flexible Reporting Workflow for approvals and audits Automatic notifications Generation of
23. e Boardroom Web application depends on e Your user rights for Effacts Boardroom e The Board s Committee s of which you are a member and their related meetings e Meetings to which you apart from your own committee are invited to parttake 4 Show Annotai Figure 3 18 DocumentViewer and note 38 A effacts Effacts Boardroom User Manual Draw It is possible to make a drawing in the document with the use of the drawing tool Figure 3 19 The drawing tool offers four colours and can easily be used by moving the pencil over the document VA effacts Effacts Boardroom User Manual Dit is een notitie Dear Boardroom user Your organisation has chosen Effacts Boardroom the digital and paperless meeting application This document aims to familiarise the user with the functionalities of this meeting solution The meetings that will be visible to you in the Boardroom App iPad and the Boardroom Web application depends on Figure 3 19 Draw function in DocumentViewer Delete Annotations f you want to delete certain annotations you use the Delete tool You simply select the annotations in the document or select the text you want to delete and hit the delete button The system will ask for you confirmation and will delete the annotations permanent 3 4 4 Additional Boardroom meeting functions Apart from creating a meeting agenda there are also a number of important items that you can run or add to the meeting
24. e you can define which fields need to be used in the Report and on which fields the Report need to be filtered Figure 3 22 After selecting the type of Report you will need to select the information you require by ticking View If you need a subset of the information you need to use the Filter option The filter options are related to the type of information Pick fields and relations for subject report Show extra options ie CANCEL View Filter Agenda item Meeting subject Responsible More info Annex Invitee Figure 3 22 Pick fields screen AT A effacts Effacts Boardroom User Manual Configuration of report Below an example from the fields on which the Report can be selected and filtered Figure 3 23 Field Subject will be filtered if the subjects title contains test and the Documents of each Agenda item will be shown in the Report by ticking field Annex Pick fields and relations for subject report Show extra options Agenda item Meeting Subject contains text Y test Responsible More info Annex Invitee Figure 3 23 Pick fields screen With the show extra options feature you are able to add additional information of other types to the Report Figure 3 24 You can find this feature above the Search and Cancel buttons at the top left 42 A effacts Effacts Boardroom User Manual Pick fields and relations for subject report View Filter Agenda
25. ed over that still need to be actioned e Libraries Libraries of various committees which store documents and which can only be accessed by those committee members concerned e Create report use this to work from custom template reports from the database e Other functions reserved for advanced Boardroom systems users For questions about this please contact Effacts support effacts com or phone Effacts Support 3 5 1 Create reports Create report can be used to generate an overview from selected data from the Boardroom Online Backoffice and is only available to Administrators The following steps shows how you can create a report Select type With Create report you can create custom reports based on the selected type Your user login role determines which Types you can select to produce a report Figure 3 21 The administrator can change this per login role if necessary 40 A effacts Effacts Boardroom User Manual Report select type Agenda item Former committe member Annex Invitee Committee Library Committee Member Meeting Company Minutes Document Figure 3 21 Report select type The angle of a Report is very important for the selection In general the key information needed in the Report relates to one Type Additional information can relate to other Types For example A Report of Agenda item shows other fields in comparison with type Document View and Filter At the next pag
26. enda Documents 01 Agenda item 1 01 Doc1 01 1 Agenda item sub 1 01 Doc 12345 on ZA effacts 02 1 Agenda item sub 2 01 Doc test 2 03 Agenda item 3 01 Doc 3 Test Document Figure 3 14 DocumentViewer example 1 34 A effacts Effacts Boardroom User Manual 01 Test 1 L ida dQ 01 annex 1 NewBoardroomAppManu alv1 0 NL 01 1 Sub test 2 agendaitem 01 titel titel 123 02 Agendapunt 2 A effactS Board room 01 Test document 2 Pi Sibian User Manual vergaderitem 01 Document test 03 Agendapunt 3 01 Document 12345 Highlight E create Note Draw s Delete EP show Annotations Figure 3 15 DocumentViewer example 2 35 Effacts Boardroom User Manual The DocumentViewer offers various navigation buttons and tools and are explained below A effacts Left column Overview of all agenda items and related documents Document button Single page view Multi document button Overview of all pages from the document Double arrows horizontal Document in viewer page filling horizontal Double arrows vertical Document in viewer page filling vertical Plus en Minus buttons Zoom in and out Navigation document Navigate through document Back Forth Search bar Search keywords in document EE Navigate in DocumentViewer Navigate to previous or next document Full screen button Full screen DocumentViewer Highlight
27. er installation on your iPad you can start To start a meeting you need to log into the Boardroom App using your Username and Password 2 1 Logging in When you use the Boardroom App for the first time use will need to register a new Database on your iPad once only This is done by clicking on the plus sign on the start screen once only Figuur 2 1 Databases Add a database User Password URL https login effacts com Figuur 2 1 Login screen Boardroom App iPad first time access As soon as you have entered the correct login details select your own Boardroom title and click on GO A effacts Effacts Boardroom User Manual After completing the above steps you will see the following screen every consequent time when you log in Figure 2 2 Now you only need to enter your Password and then click on Login Databases Login to Demo Boardroom Demo Boardroom Please select a database from the left to login to User demo effacts com Password A effacts Figure 2 2 Login screen Boardroom App iPad When a Database is being added in a wrong manner it is also possible to delete a Database You should always keep in mind that deleting a database also involves deleting all the annotations made in the specified database To delete a database you swipe the concerned database to the left by doing this a delete button appears Figure 2 3 ZA NOTE If you wish to use Boardroom for additional organisat
28. files dossier Figure 3 20 e Send invite Outlook Agenda request e Add invitee to invite an existing user not on this committee to this meeting e Mail agenda To send out the agenda to committee members or others using the CC or BCC lists without attachments e New minutes to enter the new meeting minutes e New resolution to enter new decisions resolutions e New task to register one or more new tasks actions for one or more users with associated deadlines Based on the dates an automatic email Alert will be sent out from the system one week prior to the deadline e Copy meeting use this function to create a copy of the meeting to relevant committee members advance this to a new date 39 A effacts Effacts Boardroom User Manual ENNL Home 2 amp 2 Switch database Logout Johnson John EFFACTS Boardroom 01 04 2014 ZA effacts ve Home Report Bestuur Boardroom Boardroom Meeting NEW AGENDA ITEM CHANGE AGENDA INDEX SEND INVITATION More EDIT Status Inactive ADD INVITEE Committee Bestuur Boardroom Subject Boardroom Meeting MAIL AGENDA Date 03 25 2014 NEW MINUTES Start 12 30 NEW RESOLUTION End 13 00 NEW TASK i Kantoor Location COPY MEETING Remarks test OTHER FUNCTIONS Figure 3 20 Meeting screen with menu options 3 5 Reports Under the header Reports on the Homepage you will see standard and custom overviews of e Current issues tasks carri
29. he balloon 20 A effacts Effacts Boardroom User Manual al Adding text Figure 2 16 Tap on a location in the text where you wish to enter text The notes changes menu for the Typing function has six buttons e Edit to alter text boxes e Color to change the colour visibility and thickness of lines e Font to change font font size outline and font colours e Resize to resize the annotation e Delete to remove the annotation iPad gt 100 lt Meetings B Factsheet Effacts B V pdf Gj Q T Introduction Meeting Board we Tap on page to start typing eS A Cancel 20 mei 2014 12 00 14 30 Color Font 00 What is the BoardRoom 1 corporate data room J FACTSHEET EFFACTS CORPORATE DATA ROOM Companies need a corporate data room for a structured registration and efficient disclosure of their most valuable business information EFFACTS is used for the management of contracts registration of minutes amp resolutions filing of annual accounts maintenance of shareholders registers due diligence surveys management of valuable knowledge reporting of claims and many other matters B Effact Boardroom Bus Fen id 01 Examples of features qi Total contracts per Department tun covenent SKT sord mOevengment mm a E 0 B Example of a Meeting pdf es BENEFITS EFFACTS C Example of an Agenda 02 Other important information B Factsheet Effacts B V pdf gt C Terms
30. ions you will need to click on the sign again and repeat the steps in 1 1 log in Registrations are linked to the Database A effacts Effacts Boardroom User Manual Databases Sr Login to Demo Boardroom Please select a database from the left to login to User demo effacts com Password A effacts Figure 2 3 Login screen Boardroom App iPad with Database delete function 2 2 Meeting Once you have logged in successfully you can commence meetings using the Boardroom App The home screen for Boardroom is split into two halves Figure 2 4 Left Here you will find past and future meetings plus the archive You can switch between these two lists by clicking on Meetings or Archive selected label will turn blue Right This side of the screen displays meeting documents after you have selected the meeting from the left side of the screen along with its documents It is also possible to bring up the Online backoffice via the right screen by clicking on switch to your online backoffice blue text 24 NOTE The annotations you make are saved locally to your iPad and linked to the Database that you selected from the list If you set up more than one Databases for the same organisation it is possible that your notes are spread over Databases with the same name Removing one of these Databases or one user account from the list then means that any linked notes annotations will also be removed
31. item s amp Meeting Subject contains text test Description Responsible More info Item index Index format Is sub item Annex Invitee ID Search term Time of creation Created by Last modified on Last modified by Label Figure 3 24 Pick fields screen When the configuration of the report is done you click on the Search button and the system will generate a Report Figure 3 25 Report overview Effacts offers several features within the Report You are able to sort the Report by clicking on the grey title of the column You are able to filter the Report by entering a key word in filter at the top of the column You are able to export the Report to WORD PDF EXCEL PRINT and EMAIL 43 A effacts Effacts Boardroom User Manual Report 02 1 Agenda item Agenda item 5 amp amp Create workset Subject 02 1 test 3 test 3 02 1 test4 02 1 test5 02 1 test5 02 10 test DOCUMENT testd tests Instellen Documentviewer v1 0 tests 1 1Test document pdf pdf test 1 Test document pdf CTest document pdf kopie 2 pdf 1 test3 Test document pdf pdf Figure 3 25 Example of a report 3 6 General functions Effacts This paragraph covers those functions found in all of our products as illustrated in Figure 3 26 Language setting you have the option to switch between English and Dutch Font sizing You can reduce font s
32. ize on screen or leave it as standard Home Use this button to return to the Homescreen or use your organisation s logo Favourites You can add the page you want to your favourites by clicking on the star icon it will light up yellow Use favourites in the black bar so you can go back to this page quickly Clipboard You can place documents on the clipboard By clicking on the icon it will light up You can then via the black bar mail or transfer your clipboard content to another page to which you have just moved Switch database If you have more than one Effacts products you can switch between these databases by clicking on them and choosing the one you need Logging out When you want to end your session you need to log out so that no unwanted changes can be made by unauthorised persons Search function By using selected search categories and words you can search the Effacts Database 44 A effacts EN NL FE Home W 2 amp amp 2 Switch database Logout Johnson John Home Report Bestuur Boardroom Boardroom Meeting Figure 3 26 General Effacts functions 45 Effacts Boardroom User Manual EFFACT S Boardroom 01 04 2014 Defaut Baia Bea NEW AGENDA ITEM CHANGE AGENDAINDEX SEND INVITATION More A effacts Effacts Boardroom User Manual 4 Effacts Support 4 1 Weblinks 4 2 Effacts Support contact information Effacts Support Website Effacts Support Portal http
33. meetings 2 A effacts Effacts Boardroom User Manual 3 2 Registering new users NEW LOGIN New users only and simply need to be set up on the Homepage When setting up new users you need to take care that their email address corresponds to the Username for logging in Figure 3 5 A username can only be entered once it is not possible to make chages to this Should a change need to be made to an email address a new account will need to be set up for this user ATTENTION Remember that when deleting an account all of the notes annotations related to this user are also deleted A new user automatically gets the login status of USER If a user needs Administrator rights then you need to navigate to the person s account and make the required changes via gt Edit login account To provide access to Boardroom functions you just need to send password To do this choose gt Mail new password Figure 3 6 This will result in the user receiving an email which will contain an automatically generated password The user can then login using their already known username and the automatically generated password Once logged in the user will be asked to set a new password To change personal details click on gt Edit person ENNL Home w 0 amp amp 0 Switch database Logout Tam Vo Service Desk EFFACTS 01 Template Boardroom 01 04 2014 ZA effacts cent ooe Create Person First name s
34. most valuable business information EFFACTS is used for the management of contracts registration of minutes amp resolutions filing of annual accounts maintenance of shareholders registers due diligence surveys management of valuable knowledge reporting of claims and many other matters B Effact Boardroom Bus 01 Examples of features ie D i Total contracts per Department Ses mProcvement KT shout Develogment n 9 B Example of a Meeting pdf BENEFITS EFFACTS C Example of an Agenda Total control access rights Exclude risk of multiple versions Sending data by email or post no longer required No upfront investment direct result 02 Other important information Very structured and objective registration data Best Price Quality No custom software Universal compatible Available as web service and installation Flexible customization of data room Corporate Governance in control Cost reduction and better risk management 2 ni FEATURES EFFACTS nee t gt State of the art security settings Standard index for documents 100 configurable factsh PDF viewer with watermark P Clear org charts and overviews Audit trail of use edit view create remove C Terms and conditions pdf Flexible Reporting Workflow for approvals and audits Automatic notifications Generation of template documents Dane see Statistics on both usage and data Sending of email and notifications g D Secu rity policy pdf Registrati
35. on of historic data Export to Word Excel and PDF Structured search function And much more 03 Key features PRICING EFFACTS L L a Pa Figure 2 13 Underlining text changes The underlined text area can be adjusted by moving the blue pins FACTSHEET EFFA P CORPORATE DATA ROOM Companies need alcorporate data room for a structured registration and efficient disclosure of their of minutes amp resolutions filing of annual accounts maintenance of shareholders registers due diligence surveys management of valuable knowledge reporting of claims and many other mat rs 18 A effacts Effacts Boardroom User Manual Adding notes Figure 2 14 Tap on the location in the document to which you want to add a popup note in the form of a text balloon iPad gt 100 lt Meetings B Factsheet Effacts B V pdf i Introduction Meeting Board Gi a Tap on the page to create a Note Cancel 20 mei 2014 12 00 14 30 00 What is the BoardRoom V B Effact Boardroom Bus 01 Examples of features V4 B Example of a Meeting pdf C Example of an Agenda 02 Other important information V C Terms and conditions pdf D Security policy pdf 03 Key features u Figure 2 14 Adding notes V Color A y corporate data room FACTSHEET EFFACTS CORPORATE DATA ROOM Companies need a corporate data room for a structured registration and efficient dis
36. part from your own committee are invited to parttake We wish you much productivity and we are convinced that you have made a good decision towards flexible useful and secure meetings by using Effacts Boardroom A effacts Effacts Boardroom User Manual 1 Login details Only the Boardroom Administrator of your organization is authorized to create new login accounts and provide new passwords You will receive your password via a An automatically generated email from Effacts Boardroom which provides you with a temporary password By clicking on the link in the email you will go to a new screen Figure 1 1 where you can change this password to your preferred version b A message from your Boardroom Administrator with your login details ENNL E Home 0 amp 0 Logout Johnson John AA effacts ve Change password Current password New password You have to enter your password twice to minimize the chance of typing mistakes CHANGE PASSWORD CANCEL Support support effacts com T 31 20 330 16 82 About EFFACTS Figure 1 1 Change password screen The first time you are using Boardroom and login you will be asked to submit your temporarily current password and a new password e Via the webbrowser you immediately will be directed to the change password screen A effacts Effacts Boardroom User Manual 2 Boardroom App iPad The Boardroom App can be downloaded via the App Store Aft
37. rate Governance in control Cost reduction and better risk management FEATURES EFFACTS State of the art security settings 100 configurable factsheets PDF viewer with watermark Clear org charts and overviews Audit trail of use edit view create remove Flexible Reporting Workflow for approvals and audits Automatic notifications Generation of template documents Pp 1 of 1 Sending of email and notifications pge t9 Statistics on both usage and data Standard index for documents Registration of historic data Export to Word Excel and PDF Structured search function And much more PRICING EFFACTS L L aa 13 A effacts Effacts Boardroom User Manual The notes annotations change menu for the marking text function has four buttons Figure 2 9 e Note to add a popup text balloon to your notes e Colour to change the colour visibility and line thickness e Delete to remove the annotation note e Cancel Done to cancel the note before you start or to keep the entry iPad lt Meetings Introduction Meeting Board O 20 mei 2014 12 00 14 30 00 What is the BoardRoom V4 B Effact Boardroom Bus 01 Examples of features V B Example of a Meeting pdf C Example of an Agenda 02 Other important information B Factsheet Effacts B V pdf C Terms and conditions pdf D Security policy pdf 03 Key features Figure 2 9 Marking text alterations
38. sibility and thickness e Scroll to activate the scroll sleep function e Cancel Done to cancel the note before you start or to confirm the entry iPad gt 100 lt Meetings B Factsheet Effacts B V pdf i SEE a Introduction Meeting Board Q 22 Drag your finger over text to Cancel 20 mei 2014 12 00 14 30 ene Color Scroll 00 What is the BoardRoom iwi corporate data room J FACTSHEET EFFACTS CORPORATE DATA ROOM Companies need a corporate data room for a structured registration and efficient disclosure of their most valuable business information EFFACTS is used for the management of contracts registration of minutes amp resolutions filing of annual accounts maintenance of shareholders registers due B Effact Boardroom Bus 01 Examples of features V B Example of a Meeting pdf C Example of an Agenda 02 Other important information B Factsheet Effacts B V pdf C Terms and conditions pdf D Security policy pdf 03 Key features Figure 2 12 Underlining text diligence surveys management of valuable knowledge reporting of claims and many other matters BENEFITS EFFACTS Total control access rights Sending data by email or post no longer required Very structured and objective registration data No custom software Available as web service and installation Corporate Governance in control FEATURES EFFACTS State of the art security settings 100 configur
39. sivstandacaniensdovadandseadaaddseriiandenacs 24 3 1 RTE ETE ETE A ERE 26 3 1 1 VUE RAT LA LEA ES LOC RS cts E E EEE E E E E 26 3 1 2 User Secretary amp Committee member se 26 3 2 Registering new users NEW LOGIN inserer 28 3 3 Registering new committees NEW COMMITTEE 29 3 4 Creating anew meeting NEW MEETING 30 3 4 1 SUBI SAC ESS een a na 31 3 4 2 Meeting documents labelled Annex in the web application c cesccceeeseeees 33 3 4 3 DOCUMENTER eo 34 3 4 4 Additional Boardroom meeting functions ss 39 3 RODOS a E EE O E A A EEE TEE E EA N OA N EE 40 3 5 1 OAS FO pOr a E A E E E E EE E E AE en 40 3 6 General functions EMACIS vscstacesossnacdevacncudasasnsadnaeesdeaeavannedeanenseneienas n aeuadadeananapdoanabeeoniseas 44 A EN SUMO POON a AEO E E O E E E E EE 46 4 1 WOE ser E E O O en O E EO 46 4 2 Effacts Support contact information seeessseeseessseesssersseersserssserssserssreresrereseessseressereses 46 A effacts Effacts Boardroom User Manual Dear Boardroom user Your organisation has chosen Effacts Boardroom a digital meeting application This document aims to familiarise the user with the functionalities of this meeting solution The meetings that will be visible to you in the Boardroom App iPad and the Boardroom Web application depends on e Your user rights for Effacts Boardroom e The Board s Committee s of which you are a member and their related meetings e Meetings to which you a
40. ted person to chair meetings of the committee s which they attend The Scretary is initially appointed by the Administrator The Secretary once added can make changes to the committee and to meetings 3 1 2 2 Committee member User A committee member user only has access to view records of committees and meetings of which they are a formal part The appointment of committee members is done by the Administrator or Secretary of a specific committee Before a user can be classified as a Committee member they must apply for a user account from the Admistrator 26 J effacts Effacts Boardroom User Manual Table 1 below represents the access rights associated with a login role for various committee roles in the system the User role always applies in combination with the committee role Access to User committee User Secretary Administrator member Meetings in Effacts Boardroom App Annotations on the meeting documents in Effacts Boardroom App Create Edit committees Create Edit meetings User Management System Configuration Management Table 1 Access Rights RBAC ZA NOTE With both a User as well as an Administrator account you can be registered as a Committee member and or Secretary However with an Administrator account you maintain unlimited rights regardless of your committee role A User account in combination with the committee role is most commonly used for users limiting to allocated committees and
41. tem you use the same New sub agenda item but when creating the sub agenda item you choose Yes at the Is sub item field 31 A effacts Effacts Boardroom User Manual Create Agenda item SAVE SAVE amp NEW SAVE amp COPY CANCEL Meeting Boardroom app Overleg Subject Sub agenda item example Responsible Johan More info More information here Is Sub item Annex Create Annex Brief description Document test 1 Date 16 10 2014 Eal File Bestand kiezen Testdocument pdf A This subject will be created once you submit the entire form Create a new subject Create Create a new subject Create SAVE SAVE amp NEW SAVE amp COPY Figure 3 11 Create Agenda item screen Is sub item option e Automatic numbering sub items The newly created sub item s will be put under the last created Agenda item it is possible to re index the sub agenda items if necessary The database will automatically add the correct numbers in front of the agenda items This function works the same for the underlying documents 02 Agendapunt 2 Extra opmerkingen 01 Test document 2 a Download hier 02 1 Sub test 2 agendaitem Meer informatie 01 titel titel 123 g Download hier Figure 3 12 Example automatic numbering of Agenda item and Sub item 32 VA effacts Effacts Boardroom User Manual Entered sub agenda items can be sorted by the using Change Agenda Index button Figure 3 10
42. template documents Statistics on both usage and data Sending of email and notifications D Secu rity policy pdf Registration of historic data Export to Word Excel and PDF Structured search function And much more 03 Key features PRICING EFFACTS L L a Ma Figure 2 10 Drawing 15 A effacts Effacts Boardroom User Manual The change menu for the Drawing function has five buttons Figuur 2 11 e Note to add a popup textballoon to your notes e Color to change the colour visibilty and line thickness e Resize to change the size or to rotate a note e Delete to remove the note annotation iPad gt 100 B Factsheet Effacts B V pdf To T ie Done ete 2 A corporate data room lt Meetings Introduction Meeting Board 20 mei 2014 12 00 14 30 00 What is the BoardRoom J FACTSHEET EFFACTS CORPORATE DATA ROOM Companies need a corporate data room for a structured registration and efficient disclosure of their most valuable business information EFFACTS is used for the management of contracts registration of minutes amp resolutions filing of annual accounts maintenance of shareholders registers due B Effact Boardroom Bus 01 Examples of features V B Example of a Meeting pdf C Example of an Agenda 02 Other important information V C Terms and conditions pdf D Security policy pdf 03 Key features u Figuur 2 11 Drawing ch
43. tool Highlight text or words in the document Create note Add a note to the document Draw tool Make a drawing in the document Delete tool Deleting annotations highlights notes drawings Show annotations Showing annotations Yes No 36 A effacts Effacts Boardroom User Manual Below we will describe the annotation functions more extensively e Search With the search bar you can easily find keywords in the specific document With the use of the left column that pops up you can easily navigate through the document If you keep clicking the magnifier it will navigate you through the documents based on the keyword taf ol ou l a TTT s ss ss Registering new users NEW LOGIN Registering new committees NEW COMMITTEE p 22 ings you also have the following functions under 5 current tasks actions all current actio p 22 meeting libraries listing of libraries custom 5 create a summary of specific information p 29 effacts boardroom user manual 29 3 4 1 2 meeting 5 labelled annex in the web application ME va p 30 effacts boardroom user manual 30 3 5 s under the header s on the homepage you will se p 30 room user manual 30 3 5 s under the header on the homepage you will see standard and Figure 3 16 Search function in the DocumentViewer 37 A effacts Effacts Boardroom User Manual e Highlight In the DocumentViewer you can highlight text and words
44. ustom software Available as web service and installation Corporate Governance in control FEATURES EFFACTS te of the art security settings configurable factsheets r org charts and overviews tible Reporting _ omatic notifications Statistics on both usage and data Registration of historic data Structured search function pe PRICING EFFACTS Total contracts per Department wie w Prec CNT Sheed mDeveopment n os EL Exclude risk of multiple versions No upfront investment direct result Best Price Quality Universal compatible Flexible customization of data room Cost reduction and better risk management Standard index for documents PDF viewer with watermark Audit trail of use edit view create remove Workflow for approvals and audits Generation of template documents Sending of email and notifications Export to Word Excel and PDF And much more rh L L a Pa Figuur 2 15 Notitie toevoegen wijzig By clicking on the text balloon an orange coloured balloon will appear with a textbox for you to type in your text using the iPad keyboard You also have the option of temporarily moving the text balloon to another location in the document to continue working To do this use the thumbtack pin it to the balloon and hold it to drag the balloon Use the screen fold up function to the right of the thumbtack to see the balloon only You can make the note appear again by clicking on t
45. with use of the highlight tool You can choose 4 different colours to highlight Hold down the left mouse button and drag your mouse over the text to highlight Dear Boardroom user Your organisation has chosen Effacts Boardroom the digital and paperless meeting application This document aims to familiarise the user with the functionalities of this meeting solution The meetings that will be visible to you in the Boardroom App iPad and the Boardroom Web application depends on e Your user rights for Effacts Boardroom The Board s Committee s of which you are a member and their related meetings e Meetings to which you apart from your own committee are invited to parttake We wish you much productivity and we are convinced that you have made a good decision towards flexible useful and secure meetings by using Effacts Boardroom Figure 3 17 DocumentViewer and highlights e Note Creating a note within the document can be done with the Create note tool As soon as the tool is activated you can add the note and add text to it Your are able to reposition the note if needed VA effacts Effacts Boardroom User Manual Dit is een notitiel Dear Boardroom user Your organisation has chosen Effacts Boardroom the digital and paperless meeting application This document aims to familiarise the user with the functionalities of this meeting solution The meetings that will be visible to you in the Boardroom App iPad and th
46. www effacts com en support https effacts freshdesk com support ticke ts new Effacts instruction videos http vimeo com effacts videos Phone 31 20 330 16 82 Email support effacts com 46
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