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OLLY for Mac - User Manual

1. OLLY for Mac User Manual Page 33 Attendance To mark a student as present click on the name in the Student column and drag it to the appropriate day of the calendar You may also highlight multiple student names at once by pressing lt shift gt while clicking on the names To remove a student s name from a day click on the name and drag it back to the student column Or click on the name and select Remove from the pop up window You may also use the Auto Generate Attendance button below to facilitate adding attendance Sometimes it is easier to add all the students for a set period of time and then manually remove the student s names from the days they did not do school work If you wish to set a default number of hours a student attends school go to Admin gt School Info gt School Years and mark Hours per Day next to the student s name This will automatically be entered for each day marked present If you wish to adjust these hours for a particular day click on the student s name and edit the information in the pop up The hours will then be calculated with the days attended when you print out an Attendance Report Learning i E 7 XB amp 2H 2012 2033 i Kathy Lee Logout Today Learning Reports Admin Resources Active School Year PLANNING 4 September 2012 b Students Courses Jesse Lesson Flans Sunday Monday Tuesday Wednesday Thursday Friday Saturday pe Learning Plans 26 27 26 29 3
2. OLLY for Mac User Manual Page 15 Learning Section The Learning Section is really the backbone of OLLY This is where most of the planning and recordkeeping happens It is divided into three major sections Planning Recording and Journals PLANNING Lesson Plans Learning Plans Assignment Calendar RECORDING 38 ASSIGNMENT COMPLETION COURSE BENCHMARKS WRITTEN ASSESSMENTS ATTENDANCE Manage Attendance Y JOURNALS Manage Journals Planning If you are just getting started planning for the school year ahead it is sometimes easier to brainstorm and rough out an outline on paper particularly if you are putting together an eclectic curriculum from scratch When you re ready to start inputing your plans into OLLY use the following order 1 Courses describe what will be studied 2 Lesson Plans describe how the material will be covered 3 Learning Plans show who will be studying what 4 Assignment Calendar shows when the material will be studied OLLY for Mac User Manual Page 16 Courses Planning in OLLY starts with Courses These are the topics that your student will be studying over the school year and these are the names that will appear on Grade Reports and Transcripts The substance of each course will be made up of specific lesson plans that you will create later but this is the place to define what your student will be learning and how their learning will
3. 2 i Jenna Lee Logout Y USERS Emily Ethan Jenna Tyler Y SCHOOL INFO General Info School Years Grading Scales Year 2013 2014 2012 2013 2011 2012 Reference Calendar OO February 2014 SM TW TFS 1 2 94 5768 2 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 fex Admin e m OX seul Today Learning Reports Active School Year Start Date 7 1 2013 EndDate 6 20 2014 SB Terms Choose Terms Quarters 4 terms Name Start Date End Date First Quarter 7 1 2013 9 26 2013 Second Quarter 9 27 2013 12 23 2013 Third Quarter 12 24 2013 3 22 2014 Fourth Quarter 3 23 2014 6 20 2014 School Days Sun V Mon Y Tue V Wed M Thu Fri C Sat Holidays Vacations Name Start Date End Date Fall Break 11 18 2013 11 24 2013 Christmas 12 23 2013 1 5 2014 Ski Break 2 10 2014 2 14 2014 Students First Name Last Name Grade Level Hours Per Day Emily Lee 7 4 Tyler Lee 6 3 5 Ethan Lee 4 3 Set As Active OLLY for Mac User Manual Page 9 Grading Scales If you choose to use numerical grades this is the place to set up different grading scales You can specify which grading scale to use for each course inside the Courses page If you prefer to use benchmarks and or written assessments there will also be a place to enter those evaluations in the Learning Section Whichever grading scales you choose to use it s important
4. Click on the little triangle in the Assignments Box and select Add Single A new assignment will be added to the end of any assignments already listed In the detail view type over the words New Assignment to name it then add any other information you wish by clicking in a field to edit For more information on each of these fields please see the definitions above How to enter assignments using Insert Before Selected First select highlight from your assignment list the name of the assignment you wish to come after your new assignment Then click on the triangle and choose Insert Before Selected OLLY will create a new blank assignment before the one you had selected All the subsequent assignments will be bumped down the list n the detail view type over the words New Assignment to name it then add any other information you wish by clicking in a field to edit For more information on each of these fields please see the definitions above How to enter assignments using Generate Multiple Using Generate Multiple is by far the most common and efficient way to enter assignments but it requires a little planning ahead if you want to create complex lesson plans If you are unfamiliar with the terms used when creating assignments please review that section above before diving in This first example will explain how to generate a simple straight forward list of assignments Then in the next section we ll
5. tt OLLY for Mac User Manual Page 29 Bumping Assignments If you get ahead or behind schedule you can bump assignments using the Bump Assignments option in the gear icon bottom right corner of the Assignment Calendar A pop up window will appear To easily re assign previously scheduled assignments First select the start day from which all chosen assignments will be pushed forward or backwards Specify forward or backward and then enter how many school days you wish to bump OVer Finally select which lesson plans you wish to be re assigned and which days of the week you wish to be available for School Days For example if a student is sick for a week and you normally do school on Mondays through Fridays just select Monday Friday as school days and enter 5 under number of school days to increment Select which lesson plans you wish to bump forward and press lt complete gt OLLY will automatically re assign all the regular Monday assignments to the next Monday all the Tuesday assignments to the next Tuesday etc If you do not like how OLLY assigned things immediately select undo from the Edit menu in the top toolbar Open the Bump Assignments box again to adjust your choices To change the start or end dates for a single assignment Click on the assignment in the calendar and a pop up will appear with options to change dates unassign or show more info about the assignment wel Ape
6. edit the number of subsections per Lesson if needed and add topics such as Inequalities or Skip Counting by 2 for each section if you wish Next choose an assignment name format We ll use seg MUS Beta short for Math U See Beta Next enter any directions or notes that will be repeated on all of the assignments or leave blank he final screen gives you a Preview of all the assignments that will be generated If you want to change something use the Back button Otherwise click Finish The final list of assignments will look something like this Lesson 1A MUS Beta Lesson 1B MUS Beta Lesson 1C MUS Beta Lesson 1D MUS Beta Lesson 1E MUS Beta Lesson 2A MUS Beta etc Now you can click on individual assignments to adjust the Points Possible or other info such as topics If you want to add tests to this lesson plan use the Insert Before Selected method to individually add tests in all the right places Generating Multiple Resources to Be Used on the Same Day If you are using a curriculum that calls for different resources to be used together on the same day then it is fairly easy to blend these together using Generate Multiple for each resource in turn and using decimals in the sequence number For example let s say we want to create a Geography Lesson Plan that will have our students read a short lesson from a main text then OLLY for Mac User Manual Page 22 complete a separate workbook exer
7. edit any entry just click on the text and type over Tip If you are having trouble viewing all the text in a column you can resize a column by clicking on the vertical line and dragging Emily General School History Activities and Achievements Standardized Tests School Year Name Start Date End Date Address Notes 2007 2008 Red Hill Elem 9 5 2007 5 27 2008 OLLY for Mac User Manual Page 4 Activities and Achievements This is the place to enter sports special classes hobbies and other activities To Add an Achievement click on the small triangle on the right side of the Activity bar and select Add Achievement Type in a name for the activity and press lt return gt Adjust the start and end dates as necessary If the activity is ongoing you can adjust the end date to a projected date in the future or simply wait to edit that field until it becomes relevant All the other fields are optional To add notes about this achievement just click in the Notes text box and start typing Once you have named an activity or achievement it will appear on the list in the left hand column To remove an activity or achievement first select the entry from the list then click on the triangle and select Remove Achievement Tyler E General School History Activities and Achievements Standardized Tests Activities amp Achievements 4 Golf Name Golf Add Achievement Remove Achievement Foot
8. kL MMEA Pas Chapter 22 Read Alo 22 Auto Assign aA Bump Assignments 8 OLLY for Mac User Manual Page 30 Assignment Completion This is the section to enter numerical grades for your students After selecting a student from the left hand column a list will appear of all the Lesson Plans assigned to that student for the Active school Year Click on any of the Lesson Plans to open a list of all the assigned assignments If you decide not to assign a Lesson Plan item it will not be included in this list and thus won t affect your student s grade To Mark an Assignment as Complete If an assignment has been marked complete on the Today page it will also be shown as completed on this page If it hasn t yet been marked click on the Completed box to indicate that the assignment has been completed Grading By default OLLY enters the full Points Obtained If you would like to change this behavior go to OLLY gt Preferences gt Assignments and uncheck Grade assignments 100 when completed To edit the actual Points Obtained click on the field to type the correct number of points The percentage will automatically be updated To see the full list of grades including letter grades go to Reports gt Grade Report 2 Kathy Lee Logout Learning T amp i a Today Learning Reports Admin Resources 2012 2013 Active School Year PLANNING Courses Lesson Plan Seq Name Points Possible Po
9. navigate to Planning gt Lesson Plans If you do not see columns for each of your students return to Admin gt School Info gt School Years near the bottom of the window and add your students to the active school year You can also drag your students names up or down to specify how they will appear on the Learning Plans page To get started with creating a customized learning plan for each student first drag the desired courses from the filing cabinet over to the student s column Then you can drag the appropriate lesson plans over to the course name Remember Courses are assigned to students lesson plans are assigned to courses If you wish to remove a course or lesson plan just select the name of the item click on the small triangle next to the student s name and select Remove IMPORTANT NOTE If you remove a lesson plan or a course from a student s Learning Plan it will also remove any records of completed work in those lesson plans Be VERY CAREFUL to only remove items from the Learning Plans before actual work on assignments has begun or if you are sure you don t wish to keep those records Arranging the Order of Courses If you would like to specify the order that courses appear on a student s Today Page this is the place to do it Click and drag the courses up or down within the student s column to adjust the order they appear You will see a thin blue line to indicate where the course will be dropped If you don
10. that calls for different resources to be used together but on alternating days you can use the same method as above but instead of using decimals in the sequence numbers use whole numbers and an appropriate sequence interval Using our Geography Lesson Plan as an example here are the basic steps First generate a list of assignments for the Geography textbook using a starting sequence of 1 and sequence interval of 3 Next generate a list of assignments for the Geography workbook using a starting sequence of 2 and sequence interval of 3 Finally generate a list of assignments for the Craft book using a starting sequence 7 of 3 and sequence interval of 3 When you are finished your list of assignments should look like this with the sequence on the left 1 Read Lesson 1 Geography 2 Exercise 1 Geography Workbook 3 Page 1 Geography Crafts 4 Read Lesson 2 Geography 5 Exercise 2 Geography Workbook 6 Page 2 Geography Crafts etc Notice that in the above examples the same sequence interval was used each time a list was generated This keeps everything lined up in proper order What should you do if you have multiple resources but they don t follow a consistent alternating pattern Let s say you are putting together a unit study on American History and have one book that will serve as a backbone text four books of historical fiction a book of hands on activities a book of songs and poems and a book of histori
11. 0 Manage Journals 20 Activity 8 Green Thumbs Activity 10 0 Completed 0 OLLY for Mac User Manual Page 31 Recording Benchmarks If you have entered benchmarks in any of your student s courses they will appear here If you wish to add more benchmarks please return to Planning gt Courses to enter You may mark completion of benchmarks here as they are covered or you may choose to wait until the end of an academic term to mark proficiency for each of the benchmarks To enter a proficiency level for a benchmark click on the field in the appropriate column and row to enter a date attained using the following date format to enter Mar 1 2013 The benchmark proficiency levels and any written assessments for a student can be printed from Reports gt Progress Report Tip If you are having trouble viewing all the text in the benchmark column you can resize a column by clicking on the vertical line and dragging 1 Kathy Lee Logout PLANNING 2 Courses Cou m 6th Grade Lang Physical Science 6th Grade Math American History Lesson Plans Learning Plans Assignment Calendar RECORDING Cooking ASSIGNMENT COMPLETION Life Science Jesse Emma COURSE BENCHMARKS Jesse Emma WRITTEN ASSESSMENTS Jesse Emma ATTENDANCE Manage Attendance JOURNALS Manage Journals p P T 2 Today Learning Benchmark Demonstrate capitalizati Write a descriptive para Correct 10 common ho Write a 3 Par
12. 0 31 1 Assignment Calendar RECORDING 2 3 4 5 6 7 B ASSIGNMENT COMPLETION Emma 0 Emma 0 Emma 0 Emma 0 Emma 0 Jesse Jesse 4 Hr Jesse 5Hr Jesse 4Hr Jesse 4Hr Jesse 2 Hr Emma a 10 11 12 13 14 15 COURSE BENCHMARKS Emma 0 Emma 0 Jesse Jesse 3 Hr Jesse 4 Hr Emma 16 17 18 19 20 21 22 WRITTEN ASSESSMENTS Jesse Emma 23 2d 25 26 ei 28 29 ATTENDANCE JOURNALS 30 1 2 3 4 a 6 Manage Journals Snap to Current Month Auto Generate Attendance OLLY for Mac User Manual Page 34 Journals Journals are especially useful for recording after the fact learning If you don t like to plan lesson plans in advance or assign grades journals are a great way to record what you did each day Even if you do record assignments journals provide a place to elaborate and jot down questions thoughts or memories You can also add photos to your journals Every user can create any number of journals for a variety of purposes such as a workout log reading log personal diary field trip log learning log or a place to brainstorm ideas All of the Journals will be listed in the left hand column of the Journals window In order to see all of the entries for each Journal tap on the name of the Journal to open tt To Create a New Journal Click on the small triangle in the upper right corner and select Add Then type over the words New Journal to rename it To Create a New Journal Entry First open the correct journal then click
13. 7 Lesson Plans Lesson Plans are essentially lists of assignments that describe in detail HOW the material will be learned for your different courses There can be any number of lesson plans for each course and they can be reused again and again for future students so you only have to create each one once For the greatest flexibility we recommend creating a separate lesson plan for each resource book software etc you plan to use in a course For example in a course called 4th Grade Language Arts you could create separate lesson plans for your spelling book grammar workbook reading lists poetry memorization etc However if you are using a pre packaged curriculum that specifies a very particular order and sequence of resources to be used for each daily lesson it is possible to combine all of it in one lesson plan just a bit more time consuming to put it all together Learning aman l i i xX e 0 E Kathy Lee Logout Today Learning Reports Admin Resources PLANNING Lesson Plans C a gt 6th Grade Language Arts Name Geography North America Learning Plans ae i American Poets Assignment Calendar Aricent Bises Description RECORDING Butterfly Unit Cooking ASSIGNMENT COMPLETION m aor Devotionals s Geography No n Matter Matters COURSE BENCHMARKS Plants Assignments Y _ SLSLLLLLLLGLJ LO LHLOLULIL P Emma Spelling Words 1 ChapterlMappingof Name Chapter 1 Mapping Jesse Teaching Te
14. Aug 28 2012 Busy Week Sep 3 2012 Where Start Date 8 23 2012 Ig Notes NoSeletion OLLY for Mac User Manual Page 36 Reports All of the available Reports are listed in the left hand column The main preview window shows the selected Report To Prepare a Report for Printing Click on the name of the Report in the column to open a Configure pop up window Use the drop down menus if any to define by student year course etc as applicable Select which fields you wish to include in the Report by clicking on the appropriate check boxes Click Finish when ready Preview the Report in the main window If it is satisfactory click Print in the bottom left side of the window If you wish to make changes click Configure at the bottom right of the window to open the edit pop up again Resource Library To print the list of any resources as configured from your library Resources Lists To print the contents of any Resource List Activities amp Achievements To print the activities and achievements for a specific user for a specific date range Standardized Tests To print the list of standardized tests for a specific user Routines To print out your choice of Routines Choose One Column printing if you plan to cut out the Routines for posting Journals To print selected entries within a certain date range from the Journal you choose Assignments To print th
15. OLLY for Mac User Manual OLLY for Mac User Manual Page 1 Tips for Using the OLLY App Saving OLLY automatically saves your data as it is created However it is a good practice to press lt return gt or lt tab gt after entering information in a text field to let OLLY know that you are finished editing Making Backups Don t lose your data If something should ever happen to your hard drive all of your homeschooling records could be lost We STRONGLY recommend making frequent backups to at least one other external hard drive or Dropbox Go to File in the OLLY toolbar and select Backup to Location Restore from Backup If you need to reinstall OLLY after a hard drive crash or other problem go to File in the OLLY toolbar and select Revert to Backup Then choose the appropriate OLLY database wherever you have your backups stored Undo Made a mistake Don t like how something turned out Use Command Z or Undo from the OLLY gt Edit toolbar to undo your last command Syncing If you have OLLY installed on more than one Mac computer or iOS device in your household you will want to sync the data between them OLLY is designed to sync with a very useful service called Dropbox It is a free and easy way to store copies of important files as well as share files quickly between computers if you choose to Even if you don t need to sync it is a good thing to have a backup copy of your OLLY data stored here To get sta
16. RCE LISTS McGuffey s Eclectic Readers Tyler s Reading List Philosophical Grammar ISBN No Selection Poetry Teaching Textbooks Tom Sawyer Subtitle Treasure Island World History Software Websites Movies Other Author No Selection Year No Selection No Selection Notes No Selection Resource Lists Resource lists are lists of books or other resources that can be created for each student for assigned or pleasure reading for wish lists of items to borrow or buy or for any other purpose To add a new Resource List click on the Add Resource List button at the left bottom corner of the window Double click on the words New Resource List in the column to change the name To add an item to a list make sure that the proper Resource List is highlighted then click on the the small triangle in the upper right corner see below and select Add to enter information about any new item This information will also be added to your mastery library list You may also go directly to your Book Software Website Movie or Other Library to drag titles to any Resource List in the left column Hesources and Resource Lists can be printed in the Reports Section of OLLY Delete Resource List Add Book 88 N Add Software Add Website Add Movie Add Other Remove Resource aD OLLY for Mac User Manual Page 12 Today Page The Today view is the first page a user sees after logging in to OLLY This sho
17. USERS Emily School Name New School Address Jenna Tyler City YSCHOOLINFO A State Province General info School Years Zip Postal Code Grading Scales Phone Email Activities Memorization Narration Project Read Aloud Reading Test Workbook Y Subjects 2 Art English History Life Skills Math Science Social Studies OLLY for Mac User Manual Page 7 School Years The left hand column of the School Years window shows all of the school years you have ever created The ACTIVE school year appears in green and in the top right corner throughout OLLY Each of the years listed serves as an archive of all the Learning Plans completed assignments and grades for each user DO NOT DELETE any school year if you wish to keep any records from it To add a new school year use the button at the bottom of the window below the reference calendar see the orange box below Adjust the start and end dates then choose your school terms The standard terms of semesters trimesters and quarters have been provided but you may also create custom terms by selecting custom and using the and to adjust the number of terms OLLY will automatically create start and end dates for your terms based on the length of your school year but you may adjust those dates however you wish Just double click on a date to edit Specify which days are your usual school days This will change the default vi
18. Weekly Daily Assignments for Emily Week of August 18 24 2015 Chapter 9 4 of TT Resource Teaching Textbooks Activity Workbook Read Chapter 22 of American History Resource American I listory Activity Read Aloud V Show Details VI Show Colors Reminders ese NENNEN 77 773 ANN 7777775730 Se A 17 7 ANN Monday Morning Chores jv Make beds Feed dog Take dog for walk Empty dishwasher Wash breakfast dishes New load of laundry New Item Print Switch User View Emily OLLY for Mac User Manual Page 13 Preferences for Today View To customize what kind of assignment information is shown on the Today page go to OLLY gt Preferences in the tool bar School Days are set by you in the Admin gt School Years section but you can choose to show non school days here by unchecking the Show Only School Days boxes This is also the place to customize font and font size for the Today view f f f Preferences Today View Assignments Weekly Daily Wl Show Only School Days V Show Directions v Show Motes Y Show Topic Show Only School Days Font Papyrus 12pt Change OLLY for Mac User Manual Page 14 Routines Routines can be created for different days of the week individual users household tasks or any sequential list that bears repeating To add a new routine with or without times click on the small triangle in the upper
19. agraph essay Write a personal letter Write a business letter Demonstrate proper use Explain how to verify so Prepare research paper Demonstrate proper cita Format with MS Word Narrate 3 works of litera eports Admin Resources Benchmarks for Jesse Approaches Proficiency Meets Proficiency Sep 3 2012 Sep 11 2012 Nov 10 2012 Nov 30 2012 Sep 15 2012 Sep 20 2012 Sep 30 2012 Oct 8 2012 Oct 10 2012 Oct 15 2012 Oct 20 2012 Oct 9 2012 Nov 17 2012 Nov 17 2012 2012 2013 Active School Year Use date format Jul 5 2013 Exceeds Proficiency Dec 12 2012 Nov 17 2012 OLLY for Mac User Manual Page 32 Written Assessments Written Assessments may be used in addition to or instead of benchmarks or grading This may be a short description of what the student learned in the course any strengths or weaknesses projects work completed student opinions of the subject material quotes questions ideas for future learning etc To enter or edit written assessments first select the appropriate student in the left hand column then choose the appropriate course from the student s list of courses Click in the text field to start typing Written Assessments for each course can be printed from Reports gt Progress Report RECORDING ASSIGNMENT COMPLETION Jesse Emma COURSE BENCHMARKS Jesse Emma WRITTEM ASSESSMENTS Jesse Erma Emma ATTENDANCE Manage Attendance
20. ball Engineering Swimming Where Kaneohe MCB Start Date 8 6 2009 End Date 8 6 2012 8 Ne TheTeam W nx Adding images to Activities and Achievements Images you add here can be included in the Activities and Achievements Reports for your students or for any Yearbooks you create To add an image click on the small triangle beneath the image box and select Add Image A browser window will open for you to choose an image from your computer To add a caption click on the word Caption to edit To remove an image first select the image then click on Remove Image No Selection Add Image Change Image Remove Image OLLY for Mac User Manual Page 5 Standardized Tests This is an optional section to record any standardized tests your student has taken Because different tests break down scores in so many different ways use the Notes line to record scores for individual sections of each test along with any other pertinent information such as percentages rankings location etc Use the Total Score field if the test provides a numerical total score otherwise just leave it at zero Emily General School History Activities and Achievements Standardized Tests Name Date Total Score Notes lowa Basic 3 15 2008 0 Reading 8796 Math 92 Writing 88 Adding and Removing Standardized Tests To add a test click on the Add button at the bottom of the Standardized Te
21. be evaluated On this page you will see all the courses you have ever created in the left column If the list gets too long you can create categories by subject grade level curriculum archive or any other way that works for you Create a category by dragging one course on top of another and renaming the New Category to anything you like You can also create subcategories inside of categories To create a new course click on the small triangle in the upper right corner and select Add Double click inside the Name field to type in the name of your course and press return 000 Learning Ere 2 il TA S 4 E 2013 2014 ij Jenna Lee Logout Today Learning Reports Admin Resources Active School Year _ PLANNING Courses Courses ea rea aaa 0 0 EEEEEEEEELL IQ T RI TIBIIIT I I3ZI EETI RELI FERE 8 ET E TIT EET TET ETE ELETY PERLE EET EEE EE E E E ERE T EEEE TEERT LIEEE EBB Z SEOEREEET 6th Grade Math Lesson Plans i American History Name No Selection Earth Science Assignment Calendar Language Arts Description No Selection Y RECORDING Music gt ASSIGNMENT COMPLETION gt COURSE BENCHMARKS gt WRITTEN ASSESSMENTS EAT A Select Col p LA ubje v ect Color Y ATTENDANCE Manage Attendance Grading Scale Credit Hours No Selection 0 Y JOURNALS Benchmarks Manage Journals 3 Notes No Selection OLLY for Mac User Manual Page 1
22. cal writing prompts and exercises These items will be used in an eclectic order alittle here a little there In this case it would be best to create multiple lesson plans Create one for the backbone text and use Generate Multiple to create those assignments If you leave a sequence interval of 3 or 4 it would be very easy to manually add hands on activities songs poems or other odd projects in the spaces left between Create another lesson plan just for historical fiction These would go nicely together in one plan because you will probably read the books one after another not all at the same time Use Generate Multiple for the first book using a starting sequence of 1 Then when generating assignments for the second book be sure to set a starting sequence that will come after the first book If you use 1 again it will bump the first book below the second book Do the same for the third and fourth books Create a separate lesson plan for the writing assignments You could also insert these assignments into the first lesson plan with the backbone text but having a separate lesson plan will give you more flexibility OLLY for Mac User Manual Page 24 Multi Day Assignments If you have assignments that cannot be completed in one day such as reading several chapters or a lengthy writing assignment you can specify any duration in the assignment generator If you plan to have your student work on a certain assignm
23. cise followed by a related craft from an accompanying source book all on the same day Here s how to put it together First generate a list of assignments for the main text Use Lesson as the Assignment Type the name of the Geography text for Resource and enter the starting and ending lesson numbers Choose the appropriate activity category and points possible if any Leave the Starting Sequence at 1 and the sequence interval at 1 For the Assignment name specify something like Read seg Geography Enter any notes or directions then hit lt next gt to preview the list you will be generating Press Finish Next generate a list of assignments for the workbook Use Exercise as the Assignment Type the name of the workbook for Resource and enter the starting and ending exercise numbers which will probably match the main text Choose the appropriate activity category and points possible if any Set the Starting Sequence at 1 1 and leave the sequence interval at 1 For the Assignment name specify something like seg Geography Workbook Enter any notes or directions then hit next to preview the list you will be generating Press Finish Finally generate a list of assignments for the craft projects Use Page as the Assignment Type and the name of the source book for Resource Since this book offers so many projects to pick and choose from the page numbers will not follow a logical p
24. cted allows you to create one assignment at a time inserting it in your assignment list wherever it belongs This is especially useful for inserting tests or supplemental activities that don t follow a regular pattern 3 Generate Multiple The easiest way to generate a whole list of assignments that will follow a consistent pattern We ll cover each of these methods in turn but first here are definitions of the other terms used with assignments Sequence Numbers Refer to the order assignments are completed These are primarily used by OLLY for scheduling assignments in the calendar TIP You can use decimal numbers to tell OLLY that certain assignments must be assigned to the same day Any sequence numbers with the same prefix i e 1 1 1 2 1 3 1 4 will automatically be assigned to the same day Starting Sequence Number This is used when generating multiple assignments If you have already created some assignments you may want the new assignments to start after the previously created assignments So if your last assignment was sequence 721 you could set a starting sequence number of 22 for the new batch Sequence Interval This is also used when generating multiple assignments OLLY can only generate assignments for one resource at a time so if you plan to mesh several different resources into one lesson plan you will want to leave spaces in the sequence to add those other resources For example if you will be meshing 3 separate r
25. d Memorization etc The list of available activities can be edited in Admin gt School Info gt Activities amp Subjects Assignment Name Format When generating multiple assignments you may customize the name of your assignment to include the most important information for you using any combination of text spaces and tags that OLLY uses to insert fields Tags are preceded by a semicolon Here s a key showing the available tags and the data fields they represent resource Name of resource seq Sequence number seg Segment e g Lesson 1 act Name of activity Here is an example of how to enter a name format Complete seg of resource would appear as Complete Lesson 4B of Teaching Textbooks If you wanted to shorten the assignment name and abbreviate the name of a commonly used resource just insert your own text for example seg of TT would appear Lesson 4B of TT You don t have to use any field tags in the name For example if you want to make a list of identical assignments called Practice piano 30 minutes or Soccer Practice or Homeschool Park Day you could just write any text in the name and it will be repeated for all the generated assignments OLLY for Mac User Manual Page 20 This system is only necessary for Generate Multiple because when you add assignments one at a time you can already enter any name you wish for the assignment How to enter assignments using Add Single
26. days even though those days don t count towards the total number of days For example an assignment that is meant to take two Mon Fri schoolweeks 10 days will display properly for the full two weeks but it will also appear over the weekend in between If this is a problem the best solution is to break up assignments into smaller portions TIP If you are having trouble seeing all the assignments in the monthly view try switching to weekly view in the bottom left corner of the window You can also uncheck the Show Completed box to help visualize all the assignments yet to be completed OLLY for Mac User Manual Page 28 f a PG Learning a i Zz P X 2 L i ea et Kathy Lee Logout Today Learning Reports Admin Resources Active School Year PLANNING 4 September 2012 b Students Courses Jesse vi TOES EE Sunday Monday Tuesday Wednesday Thursday Friday Saturday ER Learning Plans 27 28 3 30 Assignment Calendar UE American Revolution ASSIGNMENT COMPLETION Butterfly Unit Study Jesse b Fix It Grammar Emma Geography North America Spelling Words teaching textbooks 6th COURSE BENCHMARKS Jesse Emma WRITTEM ASSESSMENTS Jesse Emma ATTENDANCE Manage Attendance JOURNALS Manage Journals QE Weekly Vf Show Completed Snap to Current Date
27. e contents of a chosen Lesson Plan either assigned or unassigned Annual Learning Plan To print any Learning Plan for a selected student and year Course Descriptions To print selected Course Descriptions for a certain student and range of years This is a report that might be useful for high school students applying to colleges Attendance To print days attended for a selected student and year Progress Report To print any benchmarks and written assessments for selected courses for a chosen student and year Grade Report To print any grades for selected courses for a given student and year High School Transcript To display grades for selected courses for a given student over a range of years Also includes cumulative GPA and Credit Hours earned Yearbook Use templates to create visual summaries of years students certain interests or activities or perhaps special projects OLLY for Mac User Manual Page 37 Yearbooks To create a new yearbook click on the small triangle in the upper right corner and select Create Yearbook A pop up will prompt you to enter the name of your yearbook Next click on the below the page to create your first page A selection of templates will pop up Note that the gray squares in the templates indicate text boxes the blue squares indicate photo frames and the green boxes are for titles or subheadings Choose the template you wish to work with You may also choose a background
28. e text you want to appear on your student s Today page Piano 20 min or Homeschool Park Day or Dance Class etc There is no easy way to enter Bible verses or other items to be memorized unless they have been prepackaged in a system that follows a numerical progression You could make your own set of cards numbering each one then enter those in a lesson plan Or you could generate a batch of identical Memorize Verse assignments and then manually enter the Verse to be memorized in the Directions field of each assignment OLLY for Mac User Manual Page 25 Learning Plans After you have created some courses and lesson plans it s time to assign them to the appropriate students Learning Plans are unique to each student representing everything they plan to learn in the year ahead Students must have a Learning Plan in place before using the Assignment Calendar because only those lesson plans currently assigned to a student will appear in his or her calendar This page displays an overview of each student s learning plan along with a filing cabinet of all the courses and lesson plans you have created Courses and lesson plans are reusable so they can be used for multiple students year after year If you do not see any courses or lesson plans listed in the Filing Cabinet that means you have not created any yet To add new courses navigate to Planning Courses within the Learning section of OLLY Likewise to add new lesson plans
29. egular quizzes tests etc but there is a spreadsheet calculator available to download from our website that will help you determine Points Possible to enter for each type of assignment http www ollyhomeschool com record keeping free points possible calculator for weighting Length in Days If you know that an assignment should be completed over a certain period of days more than one enter the number here Then when you assign this to the calendar the assignment will automatically soan the designated number of days Topic This is an optional field but it could help you remember what is covered in each assignment and or better coordinate unit studies across subjects Directions This is an optional field to use if you have particular directions for your student on how an assignment should be completed This is also a good place to put links to webpages be sure to use the full URL with http prefix Notes Another optional field which you might use for personal planning notes supplies or other information that your student wouldn t necessarily need to see You will have the option to hide Notes or Directions from your student s view of assignments Resource This field specifies which resource book software movie etc is used for the particular assignment Resources need to be entered in the Resource Library first Activity This explains what type of work will be done during the assignment such as Workbook Read Alou
30. ent Mon thru Fri then specify 5 days long when prompted in the assignment generator Then if you assign this assignment to a Monday on the calendar it will automatically extend to Friday You can also specify longer assignments but OLLY will not split up multi day assignments so the assignments will appear over weekends or holidays even though those days don t count towards the time allotted for the assignment For example if you want your student to work on an assignment for two weeks Mon thru Fri each week specify that this assignment is 10 days long and assign it to a Monday It will automatically extend to the following Friday as intended but it will also appear over the weekend If you wish to avoid this it s best to break assignments down into segments that can be completed in 5 days or less How to Assign Practice or Memorization If you want to include assignments such as Practice piano for 20 minutes or Dance Class or Memorize Daily Verse on your student s Today page use Generate Multiple to create a lesson plan of virtually identical items Use Custom for the assignment type calling it something like Practice Enter a Starting Practice of 1 and an Ending Practice that is roughly equal to how many practice sessions you wish to generate If your student will be practicing piano 5 days a week for the next 4 months that would be about 80 practice sessions For the Assignment Name Format just type in th
31. esources are the books software websites movies or other items Such as games manipulatives musical instruments etc you will use for your coursework It s usually easier to add them here first before starting lesson planning To add a new book to your resource library click on the little triangle in the upper right corner See orange circle below and choose either Add to add manually or Search for New to use Google Books to search for the correct title To add manually Type over the words New Resource in the Title box to enter the correct title then press lt return gt Your new resource will then appear in the left hand column The other fields such as author and publisher are all optional Click inside each field to enter any desired information TIP Use lt tab gt to move quickly between fields To manually add a photo of your resource click and drag a photo from your desktop or photo library to the photo box To Search for New simply type in the title or author in the search bar and press lt return gt Then choose which title you wish to use from the search results and click Add All available fields will automatically be filled in If you don t see the book you are looking for you will need to add it manually To add software website or movie titles to your resource library the process is exactly the Same as manually adding books there is no Search for New option To add an Other resource firs
32. esources together set a sequence interval of at least 3 it s OK to have extra space Assignment Type This is only used when generating multiple assignments OLLY needs to know what type of assignment you are creating in order to create a logical progression The options are Chapter Chapter Subsection Lesson Lesson Subsection Exercise Page Week Day Custom and Custom Subsections The term subsection is useful when the curriculum you are using has chapters or lessons that are further broken down into smaller parts labelled with numbers or letters Segment This refers to the part of the resource used in the assignment which depends on what type of assignment it is It could be page numbers a lesson or exercise number a chapter number or some other custom type of segment If you are entering assignments one at a time you can call this whatever you like OLLY for Mac User Manual Page 19 Points Possible Enter points possible if you wish to grade assignments Without grades you may still use written assessments or progress reports which show completion of benchmarks But if your student is high school level and needs to have a traditional transcript for college applications numerical grades are necessary to compute Grade Point Average GPA Prospective colleges may or may not require traditional looking transcripts but it is something to consider OLLY does not have a built in way to weight different types of assignments r
33. ew of which days are shown on the Today page and also the default settings for the Assignment Calendar Enter your anticipated holidays and vacations by using the Add and Remove buttons in the bottom right corner of the Holidays Vacations box Click on the text to edit and use MM DDJ Y Y Y Y for your date format It is a good idea to set your holidays and vacations before assigning lesson plans to the year so that you will not have to bump or change assignments later VERY IMPORTANT Add students to your school year by using the Add button at the bottom of the Students box This is also the place to specify which grade each student will be in and the usual number of hours per school day they will be engaging in learning work If users are not enrolled as students in the school year they will not be able to create a Learning Plan for the year To edit a previously created school year select the appropriate year from the Year column and edit as necessary If you also plan to edit Learning Plans grades assessments benchmarks attendance or other information specific to this year click the Set as Active button in the bottom right corner of the window If you really need to delete a school year from the list use the at the bottom of the Year column IMPORTANT Deleting a school year will remove all the records for that year so be very careful before deleting an entry OLLY for Mac User Manual Page 8 006060
34. f you wish to edit points possible or topic or any other field for a specific assignment just select it to edit in the detailed view box OLLY for Mac User Manual Page 21 Advanced Lesson Planning Generate Multiple with Subsections lf your curriculum has chapters or lessons that are broken up into smaller segments use the subsections option Inside the Assignment Generator box choose the appropriate subsection type from the dropdown list For this example we ll use Lesson Subsection Then choose how the subsections should appear with Numbers 4 1 4 2 4 3 Capitalized letters 4A 4B 4C or Lowercase letters 4a 4b 4c For this example we ll use Capitalized letters Onthe next screen choose which resource you will be using Let s say it is the Math U See Beta workbook Enter the starting Lesson as 1 or higher if you plan to skip ahead and the final Lesson which would be 30 in this case On the same screen enter the average number of subsections in each Lesson You will have an opportunity to adjust this for individual Lessons later We ll use 6 Onthe next screen choose an activity and set the Points Possible In reality each assignment may have a different number of problems which would mean a different number of Points Possible but pick the number you are likely to use the most often The rest can be changed later Edit any other information on this screen as necessary On the next screen
35. image that will appear behind the text photos of your template Just select Background Image within the same pop up window and choose an image file from your computer Once you have loaded a template and optional background image select complete Now you may drag photos from the right column to the photo frames tinted of the template To remove a photo from a frame drag it back over to the right Click inside a text frame non tinted to enter text You may edit the text font properties by clicking Format gt Font in the very top toolbar causing a text formatting window to appear When you are done working with a page click on the upper right triangle and select Save changes If you wish to continue working on a previous yearbook select the name of the yearbook from the dropdown button in the top left corner of the window When you are ready to print click on the small triangle in the upper right corner and select Print ioe Background Image First Template Second Template Third Template Cancel Complete OLLY for Mac User Manual Page 38
36. ints Obtained Completed Percentage Lesson Plans American Revol 2 Chapter 4 Keepers of Life Read 10 10 V Completed 100 Learning Plans Geography Nor 2 1 Chapter 4 Keepers of Life Activity 10 10 V Completed 100 Assignment Calendar Cooking 4 Chapter 5 Keepers of Life Read 10 8 V Completed 80 ERE Plants 4 1 Chapter 5 Keepers of Life Activity 10 8 v Completed 80 Matter Matters 5 Activity 3 Green Thumbs Activity 10 10 Ww Completed 100 ASSIGNMENT COMPLETION Butterfly Unit S 7 Chapter 6 Keepers of Life Read 10 10 v Completed 100 e teaching textb 7 1 Chapter 6 Keepers of Life Activity 10 10 v Completed 100 Emma American Poets 8 Activity 4 Green Thumbs Activity 10 9 V Completed 90 EU ME Fix It Grammar 10 Chapter 7 Keepers of Life Read 10 8 E Completed 80 E Spelling Words 10 1 Chapter 7 Keepers of Life Activity 10 0 LJ Completed 0 TEN 11 Activity 5 Green Thumbs Activity 10 0 LJ Completed 0 13 Chapter 8 Keepers of Life Read 10 0 Completed 0 WRITTEN ASSESSMENTS 13 1 Chapter 8 Keepers of Life Activity 10 0 Completed 0 Jesse 14 Activity 6 Green Thumbs Activity 10 0 Completed 0 Emma 16 Chapter 9 Keepers of Life Read 10 0 Completed 0 16 1 Chapter 9 Keepers of Life Activity 10 0 Completed 0 eee 17 Activity 7 Green Thumbs Activity 10 0 C Completed 0 Manage Artandanoe 19 Chapter 10 Keepers of Life Rea 10 0 Completed 0 JOURNALS 19 1 Chapter 10 Keepers of Life Activity 10 0 Completed
37. on the triangle in the Entries column to select Add Most of these fields are optional but it will be helpful to write a little something descriptive for What to help remember what the journal entry is about Use the Notes field to type in your actual entry To Add Images to a Journal Entry Images you add here can be included in the Journals Reports or for any Yearbooks you create To add an image click on the small triangle beneath the image box and select Add Image A browser window will open for you to choose an image from your computer To add a caption click on the word Caption to edit To remove an image first select the image then click on Remove Image To Remove a Journal Entry First select the entry you wish to remove then click on the triangle in the Entries column and select Remove OLLY for Mac User Manual Page 35 Kathy Lee Logout PLANNING Courses journal Lesson Plans t Jesse s Journal Field Trips Assignment Calendar 2011 2012 RECORDING 2012 2013 ASSIGNMENT COMPLETION Jesse Emma COURSE BENCHMARKS Jesse Emma WRITTEN ASSESSMENTS Jesse Emma ATTENDANCE Manage Attendance JOURNALS Manage Journals Learning THS laa 2012 2013 Today Learning Reports Admin Resources Active School Year Journals M Journal Name Momsjouma 0 Entries v First day of s Aug 23 2012 What First day of school Homeschool Aug 26 2012 Who Skunk in the
38. provide more complicated examples Click on the Assignment triangle and select Generate Multiple The OLLY Assignment Generator box will appear Just follow the steps on each screen and press Next to move on The first screen asks for Assignment Type Pick the one that most closely matches the curriculum you are using For this example we ll use Chapter he next screen asks for which Resource you will be using Tap on that field and choose from the dropdown list If your resource isn t listed you can use the button to add it Enter the First Chapter and the Final Chapter you will be covering On the next screen choose an Activity from the dropdown list if you wish The default fields for all the other information on this screen will be 1 but you can edit these as necessary Onthe next screen set your Assignment Name Format as described in the definitions section above Onthe next screen you may enter any Notes or Directions as desired he last screen will show you a preview of what the assignments will look like If you want to change the name format or any other information tap the Back button to go back and fix it If you would like to add Topic or adjust the points possible for each assignment this is a good place to do that When you are satisfied press Finish A list of your new assignments will appear in the Assignment List box If you don t like how it looks use Undo to try it again I
39. right corner and select the appropriate type of routine Type over the words New Routine to name it In a Routine with Times double click on the appropriate time slots to add an item n a Routine without Times click on the field with the to add a new item then use tab to continue adding new items to each line When you are done editing click on the triangle again to switch from edit to View Mode Use the dropdown menu in the routine title bar to switch between different routines To delete a routine first select the appropriate routine from the dropdown menu then click on the triangle and select Delete Routine Mom s MWF Routine 6 00 AM Wake up go for run Edit Mode Delete Routine 6 45 AM Start breakfast check email 7 15 AM Shower dressed 7 45 AM Review plans for day Add Routine With Times Add Routine Without Times 8 30 AM Music 9 00 AM Math 10 00 AM Read Aloud 11 00 AM Play outside 12 00 PM Lunch 1 00 PM Science project 2 00 PM 3 00 PM Kids free time start dinner preps Get ready for martial arts s
40. rogression That s OK just generate a batch of dummy page numbers that you can edit later Enter a starting page of 1 and an ending page to match the total number of assignments you want to create Choose the appropriate activity category and points possible if any Set the Starting Sequence at 1 2 and leave the sequence interval at 1 For the Assignment name specify something like seg Geography Crafts Enter any notes or directions then hit next to preview the list you will be generating Press Finish When you are finished your list of assignments should look like this with the sequence 7 on left 1 Read Lesson 1 Geography 1 1 Exercise 1 Geography Workbook 1 2 Page 1 Geography Crafts 2 Read Lesson 2 Geography 2 1 Exercise 2 Geography Workbook 2 2 Page 2 Geography Crafts etc You can then click on individual assignments to adjust page numbers or add Topics etc If you want to add tests field trips or isolated assignments such as Watch DVD use the Insert Before Selected option to insert those items wherever they belong Use a decimal in your sequence if you want the new assignment to be on the same day as another assignment Later when assigning these in the calendar OLLY will automatically assign all the sequence numbers with the same prefix to the same day OLLY for Mac User Manual Page 23 Generating Multiple Resources to be Used on Different Days If you are using a curriculum
41. rted first visit www dropbox com to set up a free account If you already have Dropbox you can skip this step While you are on their website you might want to look at some of their Getting Started material to see everything you can do with the service Once you have a Dropbox account open OLLY and click on File in the top tool bar Select Sync with Dropbox A pop up will appear asking you to link your OLLY account with Dropbox Just follow the on screen instructions When finished you can upload your OLLY data files to Dropbox where they will be stored ready to download to any of your computers You will need to repeat this initial process for your other computers and devices Once OLLY is linked to Dropbox on all of your personal computers you can download the latest data file from your master computer IMPORTANT Because this is not real time syncing like iCloud you will have to keep track of which computer has the latest updates and upload them to Dropbox before making changes to another computer If you regularly use different computers make a habit of syncing to Dropbox after every OLLY Session If you forget then make changes to another computer you will then have to choose which computer to sync from which will then override the changes on the other For this reason we recommend only making changes on one computer at a time then syncing You may view on multiple computers at once with no problems Using OLLY
42. s Active School Year ed Tyler 7 Ethan General School History Activities and Achievements Standardized Tests Jenna m Y SCHOOL INFO General Info School Years Grading Scales Email Address First Name Tyler Last Name Lee Date of Birth 1 1 2000 Admin Privileges Notes TylerandMaka no PA OLLY for Mac User Manual Page 3 Adding Images to User Info If you would like to add photos of your students or activities that can later be used in creating Yearbooks there are several places to add them throughout OLLY Here in General User Info you could add portraits or candid shots of your students You could also add photos in the Activities and Achievements section and in the Journals section To add an image click on the small triangle beneath the image box and select Add Image A browser window will open for you to choose an image from your computer To add a caption click on the word Caption to edit To remove an image first select the image then click on Remove Image No Selection Add Image Change Image Remove Image School History School History is an optional section to enter past school information for each user To add a school use the Add button at the bottom of the page and change the sample text as needed Use MM DD Y Y Y Y for the date format To remove a school select the undesired entry and click the Remove button To
43. st window Then click inside each field to edit the information as needed To remove a test first select the test from the list and then click on the Remove button at the bottom of the window TIP When entering or editing information in fields use tab to quickly move from one field to the next OLLY for Mac User Manual Page 6 School General Info Activities and Subjects This is an optional section for adding information about your school Later you can choose to include your school name or other info in printed reports To enter the name of your school double click on the text New School to edit and then press lt return gt Then enter any other information you wish using lt tab gt to move quickly between fields Activities as listed on this page are used in OLLY to describe what type of work students will do in the assignments you create Some standard activities are provided but you can add to or delete from this list by using the and buttons to the right of the Activities box Subjects as listed on this page are used in OLLY to help broadly categorize the courses you will create This is primarily useful when printing out reports that will be turned in to various school officials You can add or delete subjects by using or buttons to the right of the Subjects box 00 Admin e EN 2 L a 2013 2014 Jenna Lee Logout Today Learning Reports Admin Resources Active School Year Y
44. t click on the triangle and select Add Type over the name New Resource in the Name box and press return If you would like to create a category for the type of Other Resource this is use the to add a new category such as Game Managing Your Resource Library Over time your lists of resources might grow long and cumbersome so it helps to group certain resources into categories You can group by subject grade level curriculum archive or any other category that works for you To create a category just click on the name of a title and drag it over the top of another title The two will be grouped together under a default New Category Click on the words New Category to rename it anything you wish To add titles to an existing category just click and drag Use the little triangle next to the category name to minimize or expand the category contents You can also create subcategories inside of categories using the same method To remove a title from a category just click and drag it outside the category list If you remove all the titles from a category the category will disappear OLLY for Mac User Manual Page 11 ee Resources 21 x iva A 2013 2014 Jenna Lee Logout Today Learning Reports Admin Resources Active School Year Y RESOURCES Books Books Literature American History Title No Selection Earth Science Fix It Grammar Geography Sourcebook Publisher No Selection Y RESOU
45. t see the blue line move your cursor more to the left OLLY for Mac User Manual Page 26 2 Kathy Lee Logout Learning xXx 6 Today Learning Reports Admin Resources PLANNING Emma Courses F 3rd Grade Language Arts Lesson Plans 3rd Grade Math l ing Plan American History Jr Assignment Calendar Nature Center Homeschool Science RECORDING ASSIGNMENT COMPLETION Jesse Emma COURSE BENCHMARKS Jesse Emma WRITTEM ASSESSMENTS Jesse Emma ATTENDANCE Manage Attendance JOURNALS Manage Journals Jesse 6th Grade Language Arts 6th Grade Math American History Physical Science EDEN Active School Year Filing Cabinet Courses Ancient Cultures Ancient Egypt Ancient Rome Ancient S America Butterflies Math 3rd Grade Language Arts 3rd Grade Math 4th Grade Language Arts 6th Grade Language Arts American History American History Jr Cooking Geography Lesson Plans 6th Grade Language Arts American Poets Ancient Rome Butterfly Unit Study Cooking Devotionals Geography North America OLLY for Mac User Manual Page 27 Assignment Calendar The Assignment Calendar is the place to assign WHEN assignments should be completed Each student has his or her own Calendar First choose the student s from the list in the right hand column If the student is not listed that means that
46. they are not enrolled for this school year In this case return to Admin gt School Info gt school Years to add students Listed under the student s name will be all the lesson plans in that student s learning plan for the year If nothing is listed or the list is incomplete go to the Learning Plans section to add lesson plans to that student s courses If you have selected more than one student you will only see the lesson plans that are shared by all the selected students Use the hide expand triangle next to each lesson plan name to show a list of all the lesson plan items which have not yet been assigned There are two ways to assign lesson plan items one at a time or Auto Assign to automatically assign a whole list of items To assign one at a time first use the side arrows in the calendar window to select the desired month Click on the desired lesson plan item and drag it over to the day you wish for your student to complete the item or to the day he or she already completed it Once assigned you may also drag the item to a different day or unassign it by dragging the item back over to the right hand column To assign a whole lesson plan at once click on the Auto Assign button in the bottom right corner of the window Follow the prompts in the pop up window NOTE If you are assigning a multi day assignment OLLY cannot split up the assignment over non consecutive days Assignments will appear over non school
47. to be consistent especially during the high school years when you will be accumulating records grades for the student s transcript To create a new grading scale click on the triangle in the upper right corner and select Add Double click on the words New Grading Scale to name your scale then press lt return gt You may set a minimum passing but this is optional To add a new grade level click on Add item and double click in the Letter Grade field to start entering The Letter Grade can be any word or letter combination you choose The Minimum Percent and Grade Point must be numerical values To edit any information double click in the field to type over To remove a grade level select the level and click Remove Item To remove a grading scale first select which scale to remove from the list then click on the small triangle in ther upper right corner and select Remove Admin c X 2 MA a 2013 2014 Today Learning Reports Admin Resources Active School Year 2 Grading Scales M Na AP or Dual Credit Name Default Grading Scale Default Grading Scale Minimum Passing 60 Y SCHOOL INFO Add Item Remove Item General Info Letter Grade Minimum Percent w Grade Point School Years A 98 4 Grading Scale A 94 4 A 90 3 75 B 86 3 5 B 80 3 B 78 2 75 C 75 2 5 E 7096 2 C 68 1 75 D 66 1 5 D 64 1 D 60 0 5 OLLY for Mac User Manual Page 10 Resources R
48. with kids Every student has their own log in name and Today page which will show his or her personal assignments for the day or week OLLY can be used on all the Mac computers and iOS devices in your own household so if your kids have access to their own computer they can see assignments and mark complete then sync with Dropbox OLLY for Mac User Manual Page 2 You could also print the Today view assignments to give your students or to Save paper you could print to pdf and email the assignments to your students Adding New Users and Setting Login Screen Icons To add a new user click on the small triangle in the upper right corner and select Add user To choose a picture for this user that will appear on the Login Screen select Set Icon and a Browse window will open for you to choose a photo from your computer Set Icon Add General User Info Enter user info in the Admin section The only information you have to enter to get started is First Name the rest is optional Once you have entered a first name and pressed return the user s name will appear in the left column Admin Privileges There always has to be at least one user with Admin privileges which allows access to any part of the program Without Admin Privileges a user will only be able to access their own Today page Learning Plan Resources and Journals 78 Admin 7 i 2013 2014 Jenna Lee Logout Today Learning Reports Admin Resource
49. ws all of the assignments for the Day or Week for any or all users This is also where Routines are created and viewed Note that even the teacher admin user has a Today view You can use OLLY for more than just student planning you can also use it for your own learning goals habit reminders routines and planning purposes To switch the user view select from the dropdown box at the bottom of the window Admin users can also select All from the dropdown to see assignments for everybody at once To switch from Weekly to Daily view use the the toggle at the top of the window Move to a different day or week by using the Previous and Next buttons at the bottom corners Use the vertical scroll bar to see all of the assignments listed To print the daily or weekly assignments use the Print button in the bottom left corner To avoid using color ink while printing just uncheck the Show Colors box The Reminders box at the bottom of the page is a simple text box that is not connected to any assignment just the user It is a good place to post quotes notes chore reminders or any other information that doesn t fit elsewhere The text in this box is only saved As Is so there will be no record of past reminders only the text that is currently in that space for each user To edit simply click in the box and start typing Today uP amp 4 HE Today Learning Reports Admin Resources 2013 2014 Active School Year
50. xt 2 Chapter 2 Mapping of activity Mapping teaching textb di WRITTEN ASSESSMENTS 1 Chapter 3 Mapping of Emma 4 Chapter 4 Mapping of Segment Chapter 1 5 Chapter 5 Mapping of T p 6 Chapter 6 Mapping of Leren in caya 1 ATTENDANCE 7 Chapter 7 Mapping of Topic Manage Attendance 8 Chapter 8 Mapping of NM 9 Chapter 9 Mapping of Directions JOURNALS Manage Journals Chapter 10 Mapping Chapter 11 Mapping Hm LE amp OLLY for Mac User Manual Page 18 Creating a New Lesson Plan Click on the triangle in the upper right corner and select Add Type over the words New Lesson Plan to name it It s best to be specific perhaps using the name of the primary curriculum resource used or specifying a grade level This way if you create a poetry lesson plan for your 3rd grader it won t later be confused with a poetry lesson plan you wish to make for an 11th grader using entirely different books Entering a description for your lesson plan is optional The bulk of the Lesson Plans page is devoted to assignments There are three different ways to create assignments 1 Add Single A way to create assignments one at a time one after another This is useful if you have a very eclectic unit study planned or want to jump around within a resource This is also a good option for recording learning as it happens rather than planning ahead 2 Insert Before Sele

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