ABE 4 Training Module: Desktop Notification Tool
Contents
1. Quick Search for Students Notifications Otis Your History One result for Otis Quick Links Forgot Password gt Anderson Otis gt oe Pa eae Action N di ah Grade 4 My Classes lt _ S Calendar Links to ie e https school abesystems com auth login forgot password All Students Nias ee a D Links to https school abesystems com classes myclass a Tasks ABE Desktop Tool Versi ae a Links to https school abesystems com calendar Login Pie oO Links to https school abesystems com students gm Links to ae https school abesystems com tasks InterventionFlags ie O Links to https school abesystems com auth login Using Desktop Notification Tool in Background Mode When you close the main window of Desktop Notification Tool it goes into background mode In such a mode only the tray iconis displayed in the system tray no application tabis present in Application Taskbar panel Whenever new events that require your attention occur for instance you are notified upon a new referral or someone added you to the observation list for a new Intervention the respective pop up alerts will be displayed on your desktop Referral Open 09 30 12 7 59 AM ka A referral has been opened for Macharia Bruno for offense Apathetic Behavior By Vivaldi Antonia The pop up alert will automatically disappear However the triangle icon in the tray will show a number of new alerts2. a numberin white inside the triangle that arrived since you viewed the main window of Desktop Notification Tool for the last time Once you open the main window of Desktop Notification Tool again the new notifications will be at the top of your notifications list in Today View see Notifications Screen Today View above for more details At the same time the white number inside the triangle icon in the tray will disappear 11 Best Practices The best practice with ABE Desktop Notification Tool is to actually use it whenever you are at your desk or with your laptop Summary In this session you learned and practiced the usage of ABE Desktop Notification Tool If you have more questions about the topic presented you are welcome to contact our Support 12
3. ABE 4 Training Module Desktop Notification Tool Overview In this session you will learn how to work with ABE Desktop Notification Tool as well as practical application of the tool Understanding ABE Desktop Notification Tool ABE Desktop Notification Tool is a Windows and Mac based client application that displays notifications to a user about new events generated by the Web based ABE School system Itis also an easy place to See recent history of events he she assigned and or created Search students and start an action from there Quickly log in and drill down to the event details on Web based school site without extensive navigation and discovery efforts ABE Desktop Notification Tool is capable of Connecting to a remote Web based ABE School System via Web Service based API Authenticating users with the Web based ABE School System Searching for students by their names Receiving event notifications related to tasks assigned to the users Initiating activities on a selected studentin a default browser automatically navigating to the right page of the Web based educational system Launching the most popular actions in a default browser window on the Web based educational system through clicking on Quick Links Providing options of starting itself automatically at the computer start up time Providing the option of automatic user login upon the application start Displaying pop up alerts the arrival of anew event Displaying the app
4. in window again you click on Open ABE Desktop Tool item in the context menu Sign in automatically and Auto start when computer starts items are actually flags They work exactly as the respective checkboxes in Welcome screen see above for more details Whenever you dick on Logout itemin the context menu your current sessionis terminated and Welcome Screen is displayed see above for more details Whenever you would like to exit the application you click on Quit item in the context menu Real time notifications This section shows detailed step by step instructions on how to work with real time notifications in the main window of Desktop Notification Tool You may refer to Using Desktop Notification Tool in Background Mode below to see how real time notifications arrive when you use the application in background mode Notifications Screen Today View After you successfully authenticated Notifications Screen Today s View shall be displayed lt ABE Desktop Tool Version 0 2 12 Search Notifications Your History details Quick Links Forgot Password My Classes details All Students A referral has been opened for Macharia Daniel for offense Bullyin details Tasks Login Intervention Scheduled J9 29 12 07 43 AM An intervention has been scheduled for Willis Desiraefor offense Tobacco By Vivaldi Antonio Even Referral 09 29 12 06 02 AM Event Types A referral has been opened for Jackson Joseph for
5. is i Calendar g i Action ade All Students Tasks Login ABE Desktop Tool Version 0 2 12 2 The system will open a new browser window or tab to present a page with New FBA form Once there please follow step by step instructions as described in FBA section Creating a new Student Note In order to add a new note to targeted student follow these steps 1 When search results displayed expand the quick actions menu for the target student and select New Note from the drop down list lt ABE Desktop Tool Version 0 2 12 Sinc Quick Search for Students Notifications Anderson Your History Select New Note from 2 Results for Anderson the action drop down list Quick Links Forgot Password gt Anderson Mya dh a Grade K My Classes Calendar Anderson Otis Grade 4 All Students Tasks Login ABE Desktop Tool Version 0 2 12 2 The system will open a new browser window or tab to present a page with New Note form Once there please follow step by step instructions as described in Introduction section titled Student Notes Quick Links Quick links areais in the bottom of the left side toolbar see below highlighted It contains clickable links to the useful pages of the Web based School system that you would utilize the most Whenever you click on any of the links there the respective page will openin a new browser window 10 ABE Desktop Tool Version 0 2 12 fs fon xs Search
6. licationicon in the system tray Performing auto update to the most recent version upon the start of the application once the respective update is uploaded to ABE Web server User Manual for ABE Desktop Notification Tool is a good source of additional information on the application The user manual explains System requirements to run the application on your desktop computer or laptop Step by step Installation and Configuration process to enable you to deploy it without assistance of a professional IT system administrator Ul concepts Notifications framework Working with ABE Desktop Notification Tool This chapter provides you with the comprehensive step by step instructions on how to accomplish various tasks with ABE Desktop Notification Tools The sections below cover topics as follows e Starting ABE Desktop Notification Tool e Real time notifications e History of yourevents e Quick actions on students e Quick links Starting ABE Desktop Notification Tool 1 Start the application through Start menu or by clicking the desktop icon 2 Welcome screen appears when you start ABE Desktop Notification Tool Its main purpose is to facilitate user login process 3 Tolog into the system use following steps a Specify your user name and password the same as you use on School Site b Press Sign In button 2 ABE Desktop Tool Input your user name for Welcome to A BE ABE School Site Username avivaldi868 Password Sig
7. n me in automatically _ Auto start when computer starts Input your Password SIGN IN Click Sign In or press Enter key Notes You can also use the respective check boxes to enable the following options e Sign you in automatically using the login and password you have just provided e Auto start ABE Desktop Notification Tool when your machine starts e lf you do not remember your password you can click on Forgot it link It will open a new browser window with the password reminding form Once you provide the email used to register your School Site account the system will automatically email you the new password oe ABE Desktop Tool Welcome to ABE Username avivaldi868 Password L ee ye A C Auto start when computer starts Check this if you like the app to sign in with your Username SIGN IN and password automatically Check this to enable start up Once you loginto the application you will see the main elements of the user interface as follows 1 Main window 2 The marine colored triangle icon in the tray 3 The context menu displayed when you right click on the tray icon with actions as follows Open ABE Desktop Tool Sign in automatically Auto start when computer starts Logout Quit Whenever you minimize the main window of the application it disappears Only the tray icon indicates the application is still running at this moment Whenever you would like to see the ma
8. of Your History Screen is to help you quickly find interventions and referrals that you initiated across the current school year In order to use Your History Screen you click Your History on the left side toolbar Search z Your recently created Referrals and Interventions Notifications Oe 2012 Student Offence intervention Macharia Daniel 003 Bullying Harassment q Your History 09 29 12 Quick Links Student Offence l intervention Macharia Bruno 003 Bullying Harassment Forgot Password m 09 29 12 S AE Student Offence l Referral Macharia Daniel 003 Bullying Harassment Calendar _ 09 29 12 Student Offence A Students intervention Willis Desirae 051 Tobacco ssid Tasks en vied Student Offence Anderson Otis 006 Anger cia eee 2 Student Offence Jackson Joseph 006 Anger Click Your History in the toolbar Anderson Otis 006 Anger iii seeli Student Offence Anderson Otis 031 Cheating pas Referral ABE Desktop Tool Version 0 2 12 As mentioned above this screen only displays events of Referral and Intervention types that you created in Web based school system Quick actions on students This chapter is intended to walk you through the process of searching for students and taking quick actions on them creating new interventions referrals FBAs and student notes via yourinstance of Desktop Notifications Tool application First
9. of all you shall find the target student you want to take an action on To accomplish this click Search in the application toolbar and type the name first or last of a student you would like to take an action on ABE Desktop Tool Version 0 2 11 Quick Search for Students Notifications Your History Quick Links 2 Press Go to Input Search phrase Forgot Password start searching My Classes Calendar All Students Tasks Login Once the system shows the list of students matching your search criteria you can take 4 kinds of quick actions on the student you targeted Create a new Intervention Create anew Referral Create anew FBA Create anew Student Note eS a Subsections below explain every actionin more details Creating a New Intervention In order to assign a new intervention follow these steps 1 When search results are displayed expand the quick actions menu for the target student and select New Intervention from the drop down list lt ABE Desktop Tool Version 0 2 11 Search Quick Search for Students Notifications Anderson Your History Select New Intervention 2 Results for Anderson from the action Quick Links drop down list Forgot Password Zt Anderson Mya am Grade K My Classes Calendar gt Anderson Otis DA Grade 4 All Students Tasks Login 2 The system will open a new browser window or tab to present a page with New Intervention form Once there
10. offense Anger By Vivaldi Antonio This view presents notifications for the events actions due on the current date Notifications of different types and statuses are highlighted in different colors per the figure above While there you can select actions as follows 1 Click History to switch to Notifications History view see more details in Notifications Screen History View below 2 Click Search in the left side toolbar to start student search and initiate quick actions on the target students 3 Click Your History in the left side toolbar to view the history of events originated by you Click links on Quick Links panel to open a new browser window with the respective ABE Systems view 5 Click details link in the bottom right corner of the individual notification panes to review the full details about the event It will open a new browser window with the respective event FBA Referral Intervention Assignment and Observation Note details in Web based ABE School system You can always return to this screen by clicking Notifications on the left toolbar and pressing Today filter button see above Note the numberin parentheses after Today indicates the number of notifications arrived today Notifications Screen History View The main purpose of this screen is to show all the event notifications that have come to you across the current school year In order to use Notifications Screen History View you select as follo
11. please follow step by step instructions as described in Interventions section titled Creating a New Intervention Assignment Creating a New Referral In order to assign a new referral follow these steps 1 When search results displayed expand the quick actions menu for the target student and select New Referral from the drop down list ABE Desktop Tool Version 0 2 12 Search Quick Search for Students Notifications Anderson Your History Select New Referral from 2 Results for Anderson the drop down list Quick Links Forgot Password t Anderson Mya am Glade K My Classes Calendar Anderson Otis Grade 4 All Students Tasks Login ABE Desktop Tool Version 0 2 12 2 The system will open a new browser window or tab to present a page with New Referral form Once there please follow step by step instructions as described in Referrals section Scenario 1 Creating a New Referral from the List of All Students Creating a new FBA In order to schedule a new FBA follow these steps 1 When search results displayed expand the quick actions menu for the target student and select New FBA from the drop down list 2 ABE Desktop Tool Version 0 2 12 Seadh Quick Search for Students Notifications Anderson Your History Select New FBA from 2 Results for Anderson the action drop down list Quick Links Forgot Password lt Anderson Mya am Crade K Action My Classes Anderson Ot
12. ws 1 Click Notifications on the left side toolbar 2 Click History tab on the screen appeared ABE Desktop Tool Version 0 2 12 ste x Search TODAY 0 HISTORY 23 Scheduled 09 29 12 08 10 AM Notifications Click History tab Your Heiory An intervention has been scheduled for Macharia Bruno for offense Bullying Harassment By Vivaldi Antonio details Quick Links 09 29 12 08 07 AM Forgot Password An intervention has been scheduled for Macharia Daniel for offense Bullying Harassment By Vivaldi Antonio My Classes details Calendar A referral has been opened for Macharia Daniel for offense Bullying Harassment By Vivaldi Antonio All Students details Tasks Scheduled 09 29 12 07 43 AM An intervention has been scheduled for Willis Desirae for offense Tobacco By Vivaldi Antonio Login Click Notification on the toolbar details A referral has been opened for Jackson Joseph for offense Anger By Vivaldi Antonio details A referral has been opened for Anderson Otis for offense Anger By Vivaldi Antonio Note the numberin parentheses after History indicates the number of notifications arrived to you in the past History View has the same capabilities as Notifications Today view The only difference is it shows event notifications for the entire time of your using ABE Systems vs for the current dayin Today View History of your events The main purpose
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