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Dell 3333dn and 3335dn Laser MFP User`s Guide

1. Help menu The Help menu consists of Help pages that are stored in the printer as PDFs They contain reference information about using the printer and performing tasks You may select to print each one individually or select Print all guides to print all of them at one time English French German and Spanish translations are stored in the printer Other translations are available on the Software and Documentation CD Understanding printer menus 226 Maintaining the printer Periodically certain tasks are required to maintain optimum print quality Cleaning the exterior of the printer 1 Make sure that the printer is turned off and unplugged from the wall outlet A CAUTION SHOCK HAZARD To avoid the risk of electric shock when cleaning the exterior of the printer unplug the power cord from the wall outlet and disconnect all cables to the printer before proceeding 2 Remove all paper from the printer 3 Dampen a clean lint free cloth with water Warning Potential Damage Do not use household cleaners or detergents as they may damage the finish of the printer 4 Wipe only the outside of the printer Warning Potential Damage Using a damp cloth to clean the interior may cause damage to your printer 5 Make sure all areas of the printer are dry before beginning a new print job Cleaning the scanner glass If you encounter print quality problems such as streaks on copied or scanned images clean the areas sho
2. sessesssssssscsescsseesseecscssssenseesseesseccssessscesseesseesseecsscsusceasecsneesseesnsessseenseesneessess ZOQ2OS VY SCAMIME NL JAI AA E NA A E R E E A E P E E E E E E E N ET 293 Replace all originals if restarting jOb sssssssscsescsssecsseecssescesscessuecsssceessecessscesnsecsssccesccesnscesnsecsuecessecessuceesneesssecesseees 265 293 02 Flatbed Cover Opine ensesine iain N R EREE A ETERN 266 DOA ADE B ET a TEE ENANSA 266 840 01 Scanner Disa bled v sccncessca costes destesncoctaasdosteasdestusncoctuaadesteasdastesnescbvantostuseacrasataseaseecaeas EAR ER ela aes ok 266 840 02 Scanner AUTO DISA OC ae sacs cass cosa ctesscaciicc sect ccrusvoyssanaScaseetbccnusvonssandocasseibecoustonscaedosaousbucconstens cub deasuobucetucsevastesantovaseess 266 Solving printing problems nsss sescesnaiiwndniecegsnnduond i EE A iaaa 267 Multiple language PDFs do not Print sessssessescsecsssessccsseesseccsscssscessecssecssecesscssscesscesueesseecsscssseeaseesueesseeeseesneeesseesneessees 267 JOBS Ost Print EATE EN EESTE AEAEE 267 Confidential and other held jobs do not print ssssssssssssssssssessseesssssssseseeessssssssereeressssssseereeressssssseeteresssssssereeressssssseereeeess 268 Contents 11 Job takes longer than expected to print sessscsssscseessscsssssnescensccseessscesessnsesenccsssessscenessnecesncesssesseseneesnsessscesssenceseneessees 268 Job prints from the wrong tray or on the wrong paper cssssecssssc
3. Lines per Inch 0 25 30 00 Sets the number of lines that print per inch Notes e 6is the factory default setting e Lines per Inch can be increased or decreased in 0 25 inch increments Page Format Print Whole Sets the logical and physical printable area of the page Notes e Print is the factory default setting Print data maintains its position with respect to edge of the paper e When Whole is selected document margins are calculated from the top left corner of the physical edge of the page e Printing does not occur outside the printable area Understanding printer menus 223 Menu item Description Character Set Specifies a default character set for PPDS print jobs 1 2 Notes e 2 is the factory default setting Character Set 2 is composed of printable characters and symbols used in non US English languages e When Characters Set 1 is selected values given to the printer are interpreted as printer commands Best Fit Replaces a missing font with a similar font On Note On is the factory default setting If the requested font is not found the Off printer will use a similar font Tray 1 Renumber Configures the printer to work with printer software or programs that use Off different source assignments for trays drawers and feeders Tray 2 Notes e Off is the factory default setting e Tray 2 is displayed only when it is installed Auto CR after LF Specifies whether the printer auto
4. 231 paper jam Ay CAUTION HOT SURFACE The inside of the printer might be hot To reduce the risk of injury from a hot component allow the surface to cool before touching 1 Open the front door 2 Open the rear door Clearing jams 244 3 Remove the jam 4 Close the rear door 5 Close the front door 6 Touch Continue Clearing jams 245 233 paper jam 1 Remove the tray from the printer 3 Insert the tray 4 Touch Continue If this does not clear the jam complete the steps in 231 paper jam on page 244 234 paper jam Asingle jam or multiple jams are in the duplex area of the printer To locate and remove the jammed sheets complete all the steps in e 231 paper jam on page 244 e 233 paper jam on page 246 Clearing jams 246 235 paper jam 1 Gently pull the jammed sheet out of the standard exit bin 2 Touch Continue 240 249 paper jams 1 Touch Status Supplies to identify the location of the jam 2 Pull the standard tray out 3 Remove any jammed paper 4 Insert the tray and then touch Continue 5 If the jam message persists then pull out any optional trays Clearing jams 247 6 Remove the jammed paper and then insert the trays 7 Touch Continue 250 paper jam 1 Touch Status Supplies to identify the location of the jam 2 Remove the paper from the multipurpose feeder 3 Flex the sheets of paper back and forth to loosen them and then fan them
5. Contrast Adjusts the degree of difference between levels of gray in printed output 0 5 Notes e Ois the factory default setting e Higher settings show more difference between levels of gray Utilities menu Menu item Description Format Flash Yes No Formats the flash memory Flash memory refers to the memory added by installing a flash memory option card in the printer Warning Potential Damage Do not turn off the printer while the flash memory is formatting Notes e A flash memory option card must be installed in the printer and operating properly for this menu item to be available The flash memory option card must not be Read Write or Write protected e Selecting Yes deletes all data stored in flash memory e No cancels the format request Understanding printer menus 219 Menu item Description Hex Trace Assists in isolating the source of a print job problem Activate Notes e When Activate is selected all data sent to the printer is printed in hexadecimal and character representation and control codes are not executed e To exit or deactivate Hex Trace turn the printer off or reset the printer Coverage Estimator Provides an estimate of the percentage coverage of black on a page The estimate Off is printed on a separate page at the end of each print job On Note Off is the factory default setting XPS menu Menu item Description Print Error Pages Prints a pa
6. e Shows printer conditions such as Toner Low e Shows intervention messages to give instructions on what you should do so the printer can continue processing such as Close door 6 Status Supplies Appears on the display whenever the printer status includes a message requiring intervention Touch it to access the messages screen for more information on the message including how to clear it 7 Tips All menus havea Tips button Tips is a context sensitive Help feature within the display touch screens 8 Fax Opens the Fax menus Other buttons may appear on the home screen such as Display item Description Release Held Faxes If this button is shown then there are held faxes with a scheduled hold time previously set To access the list of held faxes touch this button Search Held Jobs Searches on any of the following items and returns search results e User names for held or confidential print jobs e Job names for held jobs excluding confidential print jobs e Profile names Bookmark container or job names e USB container or job names for supported extensions only Held Jobs Opens a screen containing all the held jobs Lock Device This button appears on the screen when the printer is unlocked and Device Lockout Personal Identification Number PIN has been set Touching this button opens a PIN entry screen Entering the correct PIN locks the printer control panel touch screen and h
7. 200 Fax Mode Fax Server Setup menu Fax Server mode sends the fax job to a fax server for transmission Fax Server Setup Menu item Description To Format Lets youenter the information using the virtual keyboard on the printer touch screen Reply Address Subject Message Primary SMTP Gateway Specifies SMTP server port information Note 25 is the default SMTP gateway port Secondary SMTP Gateway Specifies SMTP server port information Note 25 is the default SMTP gateway port Image Format Specifies the image type for scan to fax PDF pdf Note PDF pdf is the factory default setting XPS xps TIFF tif Content Specifies the type of content that will be scanned to fax Text Notes Text Photo Photograph e Text is used when the document is mostly text e Text Photo is the factory default setting Text Photo is used when the documents are mostly text or line art e Photograph is used when the document is a high quality photograph or inkjet print Fax Resolution Specifies the resolution level for scan to fax Standard Note Standard is the factory default setting Fine Super Fine Ultra Fine Darkness Lightens or darkens the output 1 9 Note 5 factory default setting Orientation Specifies the orientation of the scanned image Portrait Note Portrait is the factory default setting Landscape Understanding printer menus 201 Menu item Description Original Size Sp
8. Best for content is the factory default setting Mirror Image Creates a mirror image of the original document On Note Off is the factory default setting Off Negative Image Creates a negative image of the original document On Note Off is the factory default setting Off Shadow Detail Adjusts the amount of shadow detail visible on a scanned image 4to 4 Note 0 is the factory default setting Scan edge to edge On Specifies whether the original document is scanned edge to edge Note Off is the factory default setting Off Sharpness Adjusts the sharpness of a scanned image 0 5 Note 3 is the factory default setting Use cc bcc Enables the use of the cc and bcc fields On Note Off is the factory default setting Off Understanding printer menus 206 FTP Settings menu Menu item Description Format Specifies the format of the FTP file PDF pdf Note PDF pdf is the factory default setting Secure PDF TIFF tif JPEG jpg XPS xps PDF Version Sets the version level of the PDF file for FTP 1 2 1 6 Note 1 5 is the factory default setting Content Specifies the type of content that will be scanned to FTP Text Photo Notes Photograph Text e Text Photo is the factory default setting Text Photo is used when the documents are mostly text or line art e Photograph is used when the document is a high quality photograph or inkjet print e Text is used when the docu
9. Country select screen the default becomes No Keyboard Specifies a language and custom key information for the printer Keyboard Type control panel keyboard The additional tabs enable access to accent marks and symbols from the printer control panel English keyboard Francais Francais Canadien Deutsch Italiano Espanol Dansk Norsk Nederlands Svenska Suomi Portuguese Russian Polski Swiss German Swiss French Korean Turkce Custom Key lt x gt Accents Symbols Tab On Off Russian Polish Tab On Off Korean Tab On Off Chinese Pinyin Tab On Off Chinese Zhuyin Tab On Off Paper Sizes Specifies the printer factory default measurements The default is US determined by the country region selection in the initial setup Metric wizard Understanding printer menus 181 Scan to PC Port Range lt port range gt Displayed Information Left side Right side Custom Text lt x gt lt text entry gt Cartridge levels on status screen On Off Black Toner When to Display Display Do not display Message to Display Default Alternate Default Message lt text entry gt Alternate Message lt text entry gt Specifies a valid port range for printers behind a port blocking firewall The valid ports are specified by two sets of numbers separated by a semicolon Note 9751 12000 is the factory default setting Specifies what is displayed on the upper left and right corners of the home screen For the Left si
10. For best performance use 75 g m 20 Ib bond grain long paper For paper smaller than 182 x 257 mm 7 2 x 10 1 in we recommend 90 g m 24 b or heavier paper Curl Curl is the tendency for paper to curl at its edges Excessive curl can cause paper feeding problems Curl can occur after the paper passes through the printer where it is exposed to high temperatures Storing paper unwrapped in hot humid cold or dry conditions even in the trays can contribute to paper curling prior to printing and can cause feeding problems Smoothness Paper smoothness directly affects print quality If paper is too rough then toner cannot fuse to it properly If paper is too smooth then it can cause paper feeding or print quality issues Always use paper between 100 and 300 Sheffield points smoothness between 150 and 250 Sheffield points produces the best print quality Moisture content The amount of moisture in paper affects both print quality and the ability of the printer to feed the paper correctly Leave paper in its original wrapper until it is time to use it This limits the exposure of paper to moisture changes that can degrade its performance Condition paper before printing by storing it in its original wrapper in the same environment as the printer for 24 to 48 hours before printing Extend the time several days if the storage or transportation environment is very different from the printer environment Thick paper may also require a lo
11. Paper Change Load Tray lt x gt lt paper type gt The printer is set to print on a paper type that is different from what is loaded in Tray 1 Load Tray 1 with the correct paper type or change the paper type settings in the Machine Settings menu or Print Properties to match what is loaded in Tray 1 290 295 yy scanner jam Clear all original documents from the scanner 293 Replace all originals if restarting job The scanner was instructed to scan using the ADF but there is no paper in the ADF Load paper in the ADF Try one or more of the following e Touch Continue if no scan job is active when the attendance message appears This clears the message e Touch Cancel Job if a scan job is processing when the attendance message appears This cancels the job and clears the message e Touch Scan from Automatic Document Feeder if the page jam recovery is active Scanning resumes from the ADF immediately after the last successfully scanned page e Touch Scan from flatbed if page jam recovery is active Scanning resumes from the flatbed immediately after the last successfully scanned page Troubleshooting 265 e Touch Finish job without further scanning if page jam recovery is active The job ends at the last successfully scanned page but the job is not canceled Successfully scanned pages go to their destination copy fax e mail or FTP e Touch Restart job if job recovery is active and you are able to restart the job The message
12. Possible changes include e The printer firmware has been updated e Paper input output or duplex options needed for the print job were removed e The print job was created using data from a device in the USB port and the device is no longer in the port e The printer hard disk contains jobs that were stored while installed in a different printer model Touch Continue to clear the message Load lt input src gt with lt Custom Type Name gt Try one or more of the following e Load the specified paper in the tray e Touch Continue to clear the message and continue printing If the printer finds a tray that has the correct paper type and size it feeds from that tray If the printer cannot find a tray with the correct paper type and size it prints from the default source e Cancel the current job Troubleshooting 257 Load lt input src gt with lt Custom String gt Try one or more of the following e Load the specified paper in the tray e Touch Continue to clear the message and continue printing If the printer finds a tray that has the correct paper type and size it feeds from that tray If the printer cannot find a tray with the correct paper type and size it prints from the default source e Cancel the current job Load lt input src gt with lt size gt Try one or more of the following e Load the specified paper in the tray e Touch Continue to clear the message and continue printing If the printer finds a
13. Scanning to a computer on page 152 e Scanning to a flash drive on page 153 Check your first draft for accuracy Before printing or making multiple copies of a document e Print one copy of the document to check its content and format for accuracy Avoid paper jams Carefully select and load paper to avoid paper jams For more information see Avoiding jams on page 76 Saving energy Using Eco Mode Use Eco Mode to quickly select one or more ways to reduce your printer s environmental impact Note See the table for the multiple settings that change when you select an Eco Mode setting Choose To Energy Reduce energy use especially when the printer is idle e Printer engine motors do not start until a job is ready to print You may notice a short delay before the first page is printed The printer enters Power Saver mode after one minute of inactivity When the printer enters Power Saver mode the printer control panel display and the standard exit bin lights are turned off e The scanner lamps are activated only when a scan job is started Paper e Enable the automatic duplex feature e Turn off print log features Energy Paper Use all the settings associated with Energy mode and Paper mode off Use factory default settings for all settings associated with Eco Mode This setting supports the performance specifications for your printer X S To select an Eco Mode setting 1 On the h
14. Screen Timeout returning the printer display to a Ready state 15 300 Note 30 seconds is the factory default setting Timeouts Sets the amount of time in seconds the printer waits to receive an Print Timeout end of job message before canceling the remainder of the print Disabled job 1 255 Notes e 90 seconds is the factory default setting e When the timer expires any partially printed page still in the printer is printed and then the printer checks to see if any new print jobs are waiting e Print Timeout is available only when using PCL or PPDS emulation This setting has no effect on PostScript emulation print jobs Timeouts Sets the amount of time in seconds the printer waits for additional Wait Timeout data before canceling a print job Disabled Notes 15 65535 40 seconds is the factory default setting e Wait Timeout is available only when the printer is using PostScript emulation This setting has no effect on PCL or PPDS emulation print jobs Timeouts Sets the amount of time the printer waits for user intervention Job Hold Timeout before it holds jobs that require unavailable resources and Disabled continues to print other jobs in the print queue 5 255 Notes e 30 seconds is the factory default setting e This menu item appears only when a printer hard disk is installed Print Recovery Auto Continue Disabled 5 255 Lets the printer automatically continue printing from certain offline situations when not res
15. Sets the printer to process Macintosh binary PostScript print jobs Notes Off Auto e Auto is the factory default setting e The Off setting filters print jobs using the standard protocol e The On setting processes raw binary PostScript print jobs USB With ENA Sets the network address netmask or gateway information for an external print ENA Address server that is attached to the printer using a USB cable ENA Netmask Note This menu item is available only if the printer is attached to an external print ENA Gateway server through the USB port d Parallel menu This menu appears only if an optional parallel card is installed Menu item Description PCL SmartSwitch On Off Sets the printer to automatically switch to PCL emulation when a print job received through a parallel port requires it regardless of the default printer language Notes e Onis the factory default setting e When the Off setting is used the printer does not examine incoming data e When the Off setting is used the printer uses PostScript emulation if PS SmartSwitch is set to On It uses the default printer language specified in the Setup menu if PS SmartSwitch is set to Off Understanding printer menus 172 Menu item Description Ps SmartSwitch Sets the printer to automatically switch to PS emulation when a print job received On through a parallel port requires it regardless of the default printer language Off No
16. e On the home screen touch ES Touch Settings Touch Fax Settings Touch Analog Fax Settings Touch the down arrow until Distinctive Ring Settings appears Faxing 127 f Touch Distinctive Ring Settings g Touch the arrow for the pattern setting you want to change h Touch Submit Connecting the printer and a telephone or answering machine to the same telephone line 1 Connect one end of the telephone cable that came with the printer to the printer LINE port 2 Connect the other end of the telephone cable to an active analog telephone wall jack 3 Remove the plug from the printer EXT port 7a 4 Connect your telecommunications equipment directly to the printer EXT port 7a Faxing 128 Use one of the following methods Answering machine Answering machine and telephone Faxing 129 Telephone or a telephone with an integrated answering machine Connecting to an adapter for your country or region The following countries or regions may require a special adapter to connect the telephone cable to the active telephone wall jack Country region Austria e New Zealand Cyprus e Netherlands Denmark e Norway Finland e Portugal France e Sweden Germany e Switzerland Ireland e United Kingdom Italy Countries or regions except Austria Germany and Switzerland For some countries or regions a telephone line adapter is included in the box Use this adapter to connect an
17. 1 2 Long Edge the page is oriented in relation to the printing on the front of the page Short Edge Notes e Long Edge is the factory default setting e Long Edge specifies that binding be placed on the left edge of portrait pages and the top edge of landscape pages e Short Edge specifies that binding be placed on the top edge of portrait pages and the left edge of landscape pages Copies Specifies a default number of copies for each print job 1 999 Note 1 is the factory default setting Blank Pages Specifies whether blank pages are inserted in a print job Do Not Print Note Do Not Print is the factory default setting Print Collate Stacks the pages of a print job in sequence when printing multiple copies Notes e Offis the factory default setting e The On setting stacks the print job sequentially e Both settings print the entire job the number of times specified by the Copies menu setting Separator Sheets None Between Copies Between Jobs Between Pages Specifies whether blank separator sheets are inserted Notes e None is the factory default setting Between Copies inserts a blank sheet between each copy of a print job if Collation is set to On If Collation is set to Off a blank page is inserted between each set of printed pages such as after all page 1 s and after all page 2 s Between Jobs inserts a blank sheet between print jobs Between Pages inserts a blank sheet between each page of the print job This s
18. 1 is the factory default setting Enables the Text Photo mode to have smaller file sizes by using 1 bit images when Color is set to Off Note 8 bit is the factory default setting Base File Name Lets you enter a base file name Custom Job Scanning On Off Lets you scan a document that contains mixed paper sizes into a single job Notes e A printer hard disk must be installed in the printer and operating properly for this menu item to be available e Offis the factory default setting Scan Preview On Off Specifies whether a preview will appear on the display for scan jobs Notes e A printer hard disk must be installed in the printer and operating properly for this menu item to be available e Off is the factory default setting Allow Save as Shortcut On Off Enables shortcut creation for FTP addresses Note On is the factory default setting Background Removal 4to 4 Adjusts the amount of background visible on a copy Note 0 is the factory default setting Understanding printer menus 209 Menu item Description Flash Drive menu Scan Settings Color Dropout Specifies which color to drop during scanning and how much to increase or Color Dropout decrease the dropout None Notes Red Grech e None is the factory default setting for Color Dropout Blue e 128 is the factory default setting for each color threshold Default Red Threshold 0 255 Defaul
19. 11 Touch Done 12 Touch E mail It E mailing 120 Changing the output file type 1 Load an original document faceup short edge first into the ADF or facedown on the scanner glass Note Do not load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass 2 If you are loading a document into the ADF then adjust the paper guides 3 Onthe home screen touch E mail 4 Type an e mail address 5 Touch Options 6 Touch the button that represents the file type you want to send e PDF Creates a single file with multiple pages viewable with Adobe Reader Adobe Reader is provided free by Adobe at www adobe com e Secure PDF Creates an encrypted PDF file that protects the file contents from unauthorized access e TIFF Creates multiple files or a single file If Multi page TIFF is turned off in the Settings menu of the Embedded Web Server then TIFF saves one page in each file The file size is usually larger than an equivalent JPEG e JPEG Creates and attaches a separate file for each page of your original document viewable by most Web browsers and graphics programs e XPS Creates a single XML Paper Specification XPS file with multiple pages viewable using an Internet Explorer hosted viewer and the NET Framework or by downloading a third party standalone viewer 7 Touch E mail It Note If you selected Encrypted PDF then
20. 238 Setting up Mir chil eA FESTUS co enne R R E AR E K E A tna empasaate 238 Viewing TE POMS s nioneimnacneiinanncn iona a a a a a a a a te 239 Restoring the factory default settingS eesssssssssessssssssssssssssssssssssssssssssssssesssssssee sesse sssssseerrsssseeerrsssrererrrerreereeee 239 clearing aMSN A AEE 240 Understanding jam messages and lOcations csscscssecsscssssssesssssscsssssssssscsnssussssccsssscssssssssucssecssesscesscensessesseesees 240 200 and 201 paper jAMS cccssssssseesccssccccssssscssessscsscsseccsssnessucsssssscesccsscsussusssuccacssscessssessuccasesscesscasceueeseesuccsecsceseeseeess 241 2O2 Pa POM AN ITERE E AEE E EEEE ET N 243 231 papei ja a a a a a a a N aa Taa 244 Contents 9 233 Paper ja 90 peace ene rrr 246 234 paper ja cevssasacsssevcducksaxsecesutaadh ca acevens sass EEE EE REE E EEEE E E EEE EEE E EEE a 246 235 paper ja Minniti rE Ei SRE E E ESTR E 247 240 249 Pa PENAM Siionin Ae EAEE RENEE AEAEE ROEE e a e 247 Pia O 0721 PSM JAM OAEI E AEAEE EEA A OEE 248 251 paper AW ecssesccsceceacccseistesces chee tasctschaasieeecdstiad hata a a a a a eal Sad a aaa aa 249 290 294 paper jaMSsirocisnanie a E i E EA E EA RE E ER 250 Troubleshooting 00000000000000000000000000000000000000000000000000000000000o 254 SOLVING pasicprinter problems iransi Sear aon Aa E AE AA A 254 Printer control panel display is blank or displays only diamMondS ssssssssssssseseeeesssseeesssseeeesssseeesseseeese
21. 290 streaked vertical lines 289 toner fog or background shading 291 toner rubs off 291 toner specks 292 uneven print density 293 print troubleshooting held jobs do not print 268 incorrect characters print 269 incorrect margins 284 jammed page does not reprint 281 job prints from wrong tray 269 job prints on wrong paper 269 job takes longer than expected 268 jobs do not print 267 Large jobs do not collate 269 multiple language PDFs do not print 267 paper curl 285 paper frequently jams 280 tray linking does not work 269 unexpected page breaks occur 270 printer configurations 18 minimum clearances 20 models 18 moving 236 selecting a location 20 shipping 237 printer alert utility 93 printer control panel 23 factory defaults restoring 239 printer hard disk installing 43 printer messages 1565 Emulation error load emulation option 264 290 295 yy scanner jam 265 293 Replace all originals if restarting job 265 293 02 Flatbed Cover Open 266 294 ADF Jam 266 30 yy Invalid refill change cartridge 259 31 yy Replace defective or missing cartridge 260 32 yy Cartridge part number unsupported by device 260 34 Short paper 260 35 Insufficient memory to support Resource Save feature 260 37 Insufficient memory to collate job 260 37 Insufficient memory some Held Jobs were deleted 260 37 Insufficient memory some held jobs will not be restored 257 38 Memory full 261 39 Complex page some data
22. 4 Touch the up or down arrow until Print Fonts appears and then touch Print Fonts 5 Touch PCL Fonts or PostScript Fonts Printing a directory list A directory list shows the resources stored in flash memory or on the printer hard disk 1 Make sure the printer is on and Ready appears 2 Onthe home screen touch festa 3 Touch Reports 4 Touch the down arrow until Print Directory appears 5 Touch Print Directory Printing the print quality test pages Print the print quality test pages to isolate print quality problems 1 Turn the printer off 2 Hold down and while turning the printer on 3 Release the buttons when the screen with the progress bar appears The printer performs a power on sequence and then the Configuration menu appears 4 Touch the down arrow until Print Quality Pages appears 5 Touch Print Quality Pages Menu 6 Touch Print Quality Pages Printing 101 Canceling a print job Canceling a print job from the printer control panel 1 Touch Cancel Jobs on the touch screen or press Ml on the keypad 2 Touch the job you want to cancel 3 Touch Delete Selected Jobs Canceling a print job from the computer To cancel a print job do one of the following For Windows users 1 Click or click Start and then click Run 2 Inthe Start Search or Run box type control printers 3 Press Enter or click OK The printer folder opens 4 Double click the printer icon 5 Select the job to cancel 6 From
23. Custom text Print on All pages First page only All but first page Enter custom text Understanding printer menus 190 Menu item Description Overlay Specifies overlay text that is printed on each page of the copy job Off Note Off is the factory default setting Confidential Copy Draft Urgent Custom Custom Overlay Specifies custom overlay text Allow priority copies Allows interruption of a print job to copy a page or document On Note On is the factory default setting Off Custom Job scanning Lets you copy in a single copy job a document that contains mixed paper sizes On Off Allow Save as Shortcut Lets you save custom copy settings as shortcuts On Note On is the factory default setting Off Background Removal Adjusts the amount of background visible on a copy 4to 4 Auto Center Lets you automatically center the copy on the page On Note Off is the factory default setting Off Color Dropout Specifies which color to drop during copies and how much to increase or decrease Color Dropout the dropout None Notes Red s Creen e None is the factory default setting for Color Dropout Blue e 128 is the factory default setting for each color threshold Default Red Threshold 0 255 Default Green Threshold 0 255 Default Blue Threshold 0 255 Contrast Specifies the contrast used for the copy job 0 5 Note Best for content is the factory default setting Best for content Mirror Image Creates a mirr
24. Do not load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass If you are loading a document into the ADF adjust the paper guides On the home screen touch FTP Touch Search Address Book Type the name or part of the name you are searching for and then touch Search Touch the name that you want to add to the To field N QQ wu BF W N Touch Send It Creating shortcuts Instead of typing the entire FTP site address using the keypad each time you want to send a document to an FTP server you can create a permanent FTP destination and assign a shortcut number There are two methods for creating shortcut numbers using a computer or using the printer touch screen Creating an FTP shortcut using the Embedded Web Server 1 Type the printer IP address into the address field of your Web browser Note If you do not know the IP address of the printer then print a network setup page and locate the IP address in the TCP IP section 2 Click Settings 3 Under Other Settings click Manage Shortcuts Note A password may be required If you do not have an ID and password get one from your system support person 4 Click FTP Shortcut Setup 5 Enter the appropriate information into the boxes 6 Enter a shortcut number 7 Click Add Creating an FTP shortcut using the touch screen 1 On the home screen touch FTP 2 Type the
25. Finish the Job Copying on specialty media Making transparencies 1 uu F amp F W N fo Load an original document faceup short edge first into the ADF or facedown on the scanner glass Note Do not load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass If you are loading a document into the ADF then adjust the paper guides On the home screen touch Copy Touch Copy from and then identify the size of the original document Touch Copy to and then touch the tray that contains transparencies or touch Manual Feeder and then place transparencies in the multipurpose feeder Touch the desired size of the transparencies and then touch Continue 7 Touch the up or down arrow until Transparency appears Copying 105 8 Touch Transparency and then touch Continue 9 Touch Copy It Copying to letterhead 1 Load an original document faceup short edge first into the ADF or facedown on the scanner glass Note Do not load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass If you are loading a document into the ADF then adjust the paper guides On the home screen touch Copy Touch Copy from and then identify the size of the original document wu A A W N Touch Copy to and then touch Manual Feeder and place l
26. Login Plain CRAM MD5 Digest MD5 NTLM Kerberos 5 Device Initiated E mail Specifies what credentials will be used when communicating to the None SMTP server Some SMTP servers require credentials in order to send e Use Device SMTP Credentials mail Device Userid Notes Device Password e None is the factory default setting for Device Initiated E mail Kerberos 5 Realm e Device Userid and Device Password are used to log in to the SMTP NTLM Domain server when Use Device SMTP Credentials is selected Understanding printer menus 177 Security menu Miscellaneous menu Menu item Description Login Restrictions Login failures 1 10 3 attempts Failure time frame 1 60 5 minutes Lockout time 1 60 5 minutes Panel Login Timeout 1 900 3 seconds Remote Login Timeout 1 120 10 minutes Limits the number and time frames of failed login attempts from the printer control panel before all users are locked out Notes e Login failures specifies the number of failed login attempts before users are locked out 3 attempts is the factory default setting Failure time frame specifies the time frame during which failed login attempts can be made before users are locked out 5 minutes is the factory default setting Lockout time specifies how long users are locked out after exceeding the login failures limit 5 minutes is the factory default setting Panel Login Timeout specifies how long t
27. Make sure that all external connections such as Ethernet and telephone system connections are properly installed in their marked plug in ports Safety information 15 This product is designed tested and approved to meet strict global safety standards with the use of specific manufacturer s components The safety features of some parts may not always be obvious The manufacturer is not responsible for the use of other replacement parts CAUTION POTENTIAL INJURY Do not cut twist bind crush or place heavy objects on the power cord Do not subject the power cord to abrasion or stress Do not pinch the power cord between objects such as furniture and walls If any of these things happen a risk of fire or electrical shock results Inspect the power cord regularly for signs of such problems Remove the power cord from the electrical outlet before inspecting it A CAUTION SHOCK HAZARD To avoid the risk of electric shock when cleaning the exterior of the printer unplug the power cord from the wall outlet and disconnect all cables from the printer before proceeding Safety information 16 Learning about the printer Thank you for choosing this printer We ve worked hard to make sure it will meet your needs To start using your new printer right away use the setup materials that came with the printer and then skim the User s Guide to learn how to perform basic tasks To get the most out of your printer read the User s Guide careful
28. Place these items on the scanner glass 2 Ifyou are loading a document into the ADF then adjust the paper guides 3 From the printer control panel press 4 If you placed the document on the scanner glass then touch Finish the Job to return to the home screen Copying using the ADF 1 Load an original document faceup short edge first into the ADF Note Do not load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass 2 Adjust the paper guides 3 Onthe home screen touch Copy or use the keypad to enter the number of copies The copy screen appears 4 Change the copy settings as needed 5 Touch Copy It Copying 104 Copying using the scanner glass 1 2 Place an original document facedown on the scanner glass in the upper left corner On the home screen touch Copy or use the keypad to enter the number of copies The copy screen appears 3 Change the copy settings as needed 4 Touch Copy It If you have more pages to scan then place the next document on the scanner glass and then touch Scan the Next Page Touch Finish the Job to return to the home screen Copying photos O N QAU BP WN Place a photo facedown on the scanner glass in the upper left corner On the home screen touch Copy Touch Options Touch Content Touch Photograph Touch Done Touch Copy It Touch Scan the Next Page or
29. THE CABLE Make sure you are using the correct cable and that it is securely connected MAKE SURE THE NETWORK SOFTWARE IS CONFIGURED CORRECTLY For information about installing software for network printing see the Networking Guide on the Software and Documentation CD Solving paper feed problems Paper frequently jams These are possible solutions Try one or more of the following CHECK THE PAPER Use recommended paper and specialty media For more information see the chapter about paper and specialty media guidelines MAKE SURE THERE IS NOT TOO MUCH PAPER IN THE PAPER TRAY Make sure the stack of paper you load does not exceed the maximum stack height indicated in the tray or on the multipurpose feeder CHECK THE PAPER GUIDES Move the guides in the tray to the correct positions for the paper size loaded THE PAPER MAY HAVE ABSORBED MOISTURE DUE TO HIGH HUMIDITY e Load paper from a fresh package e Store paper in its original wrapper until you use it Troubleshooting 280 Paper trays These are possible solutions Try one or more of the following MAKE SURE THE PAPER IS LOADED CORRECTLY 1 Open the paper tray 2 Check for paper jams or misfeeds 3 Make sure paper guides are aligned against the edges of the paper 4 Make sure the paper tray closes properly RESET THE PRINTER Turn the printer off wait about 10 seconds and then turn the printer on MAKE SURE THE PAPER TRAY IS INSTALLED CORRECTLY Paper jam me
30. X version 10 4 or later users 1 With a document open choose File gt Print 2 From the PDF pop up menu choose Fax PDF 3 Type the fax number in the To field and enter other information as needed 4 Click Fax If you receive an error No fax modems were found follow these directions to add your printer as a fax a From the Printer pop up menu choose Add Printer b Select the printer from the dialog that appears c From the Print Using pop up menu choose Select a driver to use d From the list choose your printer fax model and then click Add Creating shortcuts Creating a fax destination shortcut using the Embedded Web Server Instead of entering the entire phone number of a fax recipient on the printer control panel each time you want to send a fax you can create a permanent fax destination and assign a shortcut number A shortcut can be created to a single fax number or a group of fax numbers 1 Type the printer IP address into the address field of your Web browser Note If you do not know the IP address of the printer then print a network setup page and locate the IP address in the TCP IP section 2 Click Settings 3 Click Manage Shortcuts Note A password may be required If you do not have an ID and password get one from your system support person 4 Click Fax Shortcut Setup Type a unique name for the shortcut and then enter the fax number To create a multiple number shortcut enter the fax numbers for th
31. aa rasna sabaasdaatosaiescsvscevs actuate esdovatossovs sotaasascfeova cassava evsasauphasatapussacend 56 Standard USB port disabled 56 USB POPE XS disable doininne a RR E E E A a A ae 58 Too many flash Options installed asea naera aise iaraa iE EiS Ea EAEE E AE E Si ES 58 Too many trays attached 59 lAcompatibl tray Kenner i AO ORE O A a aa anai en EAR EEEE EELEE 1E RE AE EE AEEA EE E P E E E 62 Disk fU esoteriese tN AEV N A A aA e A n aS 63 WiMtOr Matted CIS sestssvssciseciteccscsscedacs dscccaseavesostnusesbeleecalbdcesshcousadbor essa dncosdh ET NTE A A AA A 80 R tin Mai ntena ce Needed cascscsssssssssstsesssusssssasesaiosstsessotsssousnsascuspsesciotestoasnassosassevtnsssboscnsssosassasetutssvacsnsasaspsevsbauanastes 84 PC Kit PPE WaN Genesisi in na a E CEEE NRN a 84Replace PEKI nner nannaa aa E Ea RA E A A Aaa aet BS KEAL Le LEN OW AAA T EEEE E E AARAA 1565 Emulation error load emulation OPTION sssssssssssssssssssessssseesseeeseseeeeesseeeesseeesssnssnsssnsssssnssssssesssssetssseserssrrrresrereeeereee Scanner ADF GOVEr OPET prorina nia AEAEE NIA A AS AIA IA Scan DOCUMENT TOO LOMG wesssssscsssscsccsssosccsedesscsedesscbudesecbudesccbudesccbudesecbudesccbudesccbnscbacduccbscduccbacduacbacoacbcoiacbaca NSRS VERSENE E ANNEE Replace all originals if restarting job sesssssssssecssescssescssnsccssecsssecessceessscesnsecsuccesscessuecessccesseccssscesnsecsnseesseecssnceesneessseeessees Paper Change Load Tray lt x gt lt paper tyP gt
32. and the Copy to and Copy from settings each copy is either printed on mixed paper sizes Example 1 or scaled to fit a single paper size Example 2 Example 1 Copying to mixed paper sizes The printer has two paper trays one tray loaded with letter size paper and the other with legal size paper A document that contains letter and legal size pages needs to be copied 1 Load an original document faceup short edge first into the ADF or facedown on the scanner glass Note Do not load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass 2 If you are loading a document into the ADF then adjust the paper guides Copying 107 3 On the home screen touch Copy 4 Touch Copy from and then touch Auto Size Sense 5 Touch Copy to and then touch Auto Size Match 6 Touch Copy It The scanner identifies the mixed paper sizes as they scan Copies are printed on mixed paper sizes corresponding to the paper sizes of the original document Example 2 Copying to a single paper size The printer has one paper tray loaded with letter size paper A document that contains letter and legal size pages needs to be copied 1 Load an original document faceup short edge first into the ADF or facedown on the scanner glass Note Do not load postcards photos small items transparencies photo paper or thin media such as magazine clip
33. answering machine telephone or other telecommunications equipment to the printer 1 2 Connect one end of the telephone cable that came with the printer to the printer LINE port Note There is a special RJ 11 plug installed in the printer EXT port j Do not remove this plug It is necessary for the proper operation of the fax function and connected telephones Connectthe other end of the telephone cable to the adapter and then connect the adapter to the active telephone wall jack Note Your telephone adapter may look different than the one shown It will fit the wall jack used in your location Faxing 130 3 Connect the answering machine or telephone to the adapter Use one of the following methods Answering machine Faxing 131 Austria Germany and Switzerland There is a special RJ 11 plug installed in the printer EXT port Do not remove this plug It is necessary for the proper operation of the fax function and connected telephones Connecting to a telephone wall jack in Germany Note There is a special RJ 11 plug installed in the printer EXT port fa Do not remove this plug It is necessary for the proper operation of the fax function and connected telephones 1 Connect one end of the telephone cable that came with the printer to the printer LINE port 2 Connect the other end of the telephone cable to the adapter Note Your telephone adapter may look different than the one shown It
34. from the Network Ports menu Understanding printer menus 166 Network Ports gt Standard Network or Network lt x gt gt Std Network Setup or Net lt x gt Setup gt Reports Menu item Description Print Setup Page Prints a report containing information about the current network setup Print NetWare Setup Page notes e The Setup Page contains information about the network printer settings such as the TCP IP address e The NetWare Setup Page menu item appears only on models that support NetWare and shows information about NetWare settings Network Card menu This menu is available from the Network Ports menu Network Ports gt Standard Network or Network lt x gt gt Std Network Setup or Net lt x gt Setup gt Network Card DI elite View Card Status Lets you view the connection status of the Network Card Connected Disconnected View Card Speed Lets you view the speed of a currently active network card Network Address Lets you view the network addresses UAA LAA Job Timeout Sets the amount of time in seconds that a network print job can take before it 0 225 seconds is canceled Notes e 90 seconds is the factory default setting e A setting value of 0 disables the timeout e Ifa value of 1 9 is selected then the setting is saved as 10 Banner Page Allows the printer to print a banner page Off Note Off is the factory default setting On TCP IP menu Use the following menu items to v
35. held jobs do not print These are possible solutions Try one or more of the following PARTIAL JOB NO JOB OR BLANK PAGES PRINT The print job may contain a formatting error or invalid data e Delete the print job and then print it again e For PDF documents recreate the PDF and then print it again MAKE SURE THE PRINTER HAS SUFFICIENT MEMORY Free up additional printer memory by scrolling through the list of held jobs and deleting some of them Job takes longer than expected to print These are possible solutions Try one or more of the following REDUCE THE COMPLEXITY OF THE PRINT JOB Eliminate the number and size of fonts the number and complexity of images and the number of pages in the job CHANGE THE PAGE PROTECT SETTING TO OFF 1 Make sure the printer is on and Ready appears On the home screen touch etal Touch Settings Touch General Settings Touch the down arrow until Print Recovery appears Touch Print Recovery Touch the right arrow next to Page Protect until off appears Touch Submit Touch L ow ON A UU A WwW N Troubleshooting 268 Job prints from the wrong tray or on the wrong paper CHECK THE PAPER TYPE SETTING Make sure the paper type setting matches the paper loaded in the tray 1 From the printer control panel Paper menu check the Paper Type setting 2 Before sending the job to print specify the correct type setting e For Windows users specify the type from Print Properties e For Macintosh
36. iat 143 CONTE a N A N N N NNA E I O RE A OE A EE 144 SIOS DU o S O ENEAS AEAT EE AEEA EEES E A A E E EEE E 144 RESO UTION ssniacceseissdetececdcteeocsetetesdedetecdctebosdetetesdeyetandcteberdebetesdeuetusdcteberdspetesdeystuedceeook e e a a a ai 144 DarkhES Snee EA E E E E E A E E AEE 144 OEI RO T0110 a e A EAEE AATE EAEE ENN 144 Improving fax quality ssessssssssssssssssseceeeeeeesessssessssssssssssssssssseeeeeeesssssssssssssseeeeeeeeereressssssssssssssssssteeeeererereeeesnssssssssseese 145 H lding and f rwarding faxes sissisota eieaa a assanis Saioan eea 145 Holding fake S caiescavcienstareseheatecstdelaveddacevesdibevandveweesdoacesndcsansadec vosaeadvactehtusbdaccecatabesshuelealdadn ecbduls i naia 145 Forwarding a Tax AiO a E O O E O A E EAEE 146 Scanning to an FTP address 000000000000000000000000000000000000000000 147 Scanning toant IP address Soannen a induce EEEa som iin ob pe A EE A EEEE N 147 Scanning to an FTP address using the keypad ssssssssssssssssssssssseessseeseseeeessseeeseseesesssssssssnsssssssssssssesssssetsssstrrssrerrrsrrrresseree 147 Scanning to an FTP address using a shortcut NUMbeEr ssssssssssssssssssssesseeessseeeseseesssssssssssnsssssssssssssesssssstssssterssssrersserressreee 147 Scanning to an FTP address using the address book wu esessssesssescsecsscenscesseesseccssccsscenseesuecsnecessccsseesscesneesseceseesseeesseess 148 Creating SIO IL CUILS seresesecacecss vevececesshvacsc
37. installed in the printer and operating properly for this menu item to be available e Offis the factory default setting Understanding printer menus 212 Menu item Description Scan Preview On Off Specifies whether a preview will appear on the display for scan jobs Notes e A printer hard disk must be installed in the printer and operating properly for this menu item to be available e Offis the factory default setting Background Removal 4to 4 Adjusts the amount of background visible on a copy Note 0 is the factory default setting Color Dropout Color Dropout Specifies which color to drop during scanning and how much to increase or decrease the dropout None Notes Red i i Breen e None is the factory default setting for Color Dropout Blue e 128 is the factory default setting for each color threshold Default Red Threshold 0 255 Default Green Threshold 0 255 Default Blue Threshold 0 255 Contrast Specifies the contrast of the output 0 5 Note Best for content is the factory default setting Best for content Mirror Image Creates a mirror image of the original document On Note Off is the factory default setting Off Negative Image Creates a negative image of the original document On Note Off is the factory default setting Off Shadow Detail Adjusts the amount of shadow detail visible on a scanned image 0 4 Note 0 is the factory default setting Scan edge to edge On Spe
38. lt cnicusacmnauriad nadie aonb aiatonnadunmpoaneu mupacueaeniaannd 112 Placing the date and time at the top of each Page secsssecssssscsessesssccsneeesuescesscessuecesseecsseccsnscesnsessnscesseeessnceesneesssecesseees 112 Placing an overlay message ON each Pae ssesseeccseecseeesesesseesseccssccsscesscessecsuecesecssscesscesseessecesscssscesseesseessecesesseeesseesseeseees 112 Canceling a COPY JOD sarssax assssaarasssbaneoxtsivagoepsevtvoronsaseannchsnseagupenirgvens EEEE E E EEEE 113 Canceling a copy job while the document is in the ADF s ssssssssssssssssssesssseesssseeessssssssssnsssssssssssssessssssrssssrerssssrrrsrrreeeseree 113 Canceling a copy job while copying pages using the scanner glass ou ecsescsescsecsesessessseccseccscesecesseesseceseesseeenseess 113 Canceling a copy job while the pages are being printed oe ecsesssecsesesseesseccssecsscenscesseesseccsscssseesscesseessecsssesseeesseess 113 Understanding the copy screens and Options cseccseccssecseccssscnsecssccnsecssccsecessecseecseecseesseesseceseesseesueceseeeneceseesaes 113 COPY THOM enana ER E R A havate cata cihacadacdotacnba EA N AEAN 113 COPY TO PASOSA OOE EESE OEE EEE EOE O AA OO E E E OES 113 Se ee a ere 114 DEKNE SE ane e S Cii iNANO AAE AIA AE RAIA 114 CONTE p aeaee EEEE NEEE E AOE AE OE E E EES 114 Sides DU PIEX arcszscdocsiatlecseatcocseasdocecatecavatcocheatlocseadecteads echoed oseebsoctvadsocieabosseeddocaeadeaadeseaussbua ace r oasseabe
39. may severely damage the printer 4 Squeeze the tab located on the right width guide to adjust the guides to lightly touch the sides of the stack Loading paper and specialty media 84 5 Slide the paper gently into the multipurpose feeder until it comes to a stop Paper should lie flat in the multipurpose feeder Make sure the paper fits loosely in the multipurpose feeder and is not bent or wrinkled 6 From the printer control panel set the Paper Size and Paper Type Linking and unlinking trays Linking trays Tray linking is useful for large print jobs or multiple copies When one linked tray is empty paper feeds from the next linked tray When the Paper Size and Paper Type settings are the same for any trays the trays are automatically linked The printer automatically senses the Paper Size setting according to the position of the paper guides in each tray except the multipurpose feeder The printer can sense A4 A5 JIS B5 Letter Legal Executive and Universal paper sizes The multipurpose feeder and trays using other paper sizes can be linked manually using the Paper Size menu available from the Paper Size Type menu Note To link the multipurpose feeder Configure MP must be set to Cassette in the Paper menu in order for MP Feeder Size to appear as a menu item The Paper Type setting must be set for all trays from the Paper Type menu available from the Paper Size Type menu Unlinking trays Unlinked trays have settings th
40. message The printer discards any data received through the parallel port e Make sure the Parallel Buffer menu item is not set to Disabled 56 Serial port lt x gt disabled lt x gt is the number of the serial port Try one or more of the following e Touch Continue to clear the message The printer discards any data received through the serial port e Make sure the Serial Buffer menu item is not set to Disabled Troubleshooting 262 56 Standard USB port disabled Try one or more of the following e Touch Continue to clear the message The printer discards any data received through the USB port e Make sure the USB Buffer menu item is not set to Disabled 56 USB port lt x gt disabled lt x gt is the number of the USB port Try one or more of the following e Touch Continue to clear the message The printer discards any data received through the USB port e Make sure the USB Buffer menu item is not set to Disabled 58 Too many flash options installed 1 Turn the printer off 2 Unplug the power cord from the wall outlet 3 Remove the excess flash memory 4 Connect the power cord to a properly grounded outlet 5 Turn the printer back on 58 TOO many trays attached 1 Turn the printer off 2 Unplug the power cord from the wall outlet 3 Remove the additional trays 4 Connect the power cord to a properly grounded outlet 5 Turn the printer back on 59 Incompatible tray lt x gt Try one or more of the follow
41. mm 1 in thick Learning about the printer 22 Understanding the printer control panel Item Description 1 View scanning copying faxing and printing options as well as status and error messages x a v lt n 5 w ow 2 x 2 Enter numbers or symbols on the display eeO 000 0000 e Press to cause a two or three second dial pause in a fax number In the Fax To field a Dial Pause is represented by a comma From the home screen press A to redial a fax number e The button functions only within the Fax menu or with fax functions When outside of the Fax menu fax function or home screen pressing causes an error beep g v v o c n o 4 Back In the Copy menu press to delete the right most digit of the value in the Copy Count The default value of 1 appears if the entire number is deleted by pressing numerous times Inthe Fax Destination List press Eto delete the right most digit ofa number entered manually You can also press to delete an entire shortcut entry Once an entire line is deleted another press of causes the cursor to move up one line In the E mail Destination List press to delete the character to the left of the cursor If the character is in a shortcut then the shortcut is deleted Learning about the printer 23 Item Description 5 Home Press to return to the home screen 6 Start e Press to initiate the curre
42. multipurpose feeder e Use transparencies designed specifically for laser printers Check with the manufacturer or vendor to ensure transparencies are able to withstand temperatures up to 230 C 446 F without melting discoloring offsetting or releasing hazardous emissions e Use transparencies that are 138 146 g m 37 39 Ib bond in weight e To prevent print quality problems avoid getting fingerprints on the transparencies e Before loading transparencies fan the stack to prevent sheets from sticking together Tips on using envelopes Print samples on the envelopes being considered for use before buying large quantities When printing on envelopes e Use envelopes designed specifically for laser printers Check with the manufacturer or vendor to ensure the envelopes can withstand temperatures up to 210 C 410 F without sealing wrinkling curling excessively or releasing hazardous emissions Note Envelopes can be printed at a temperature up to 220 C 428 F if Envelope Weight is set to Heavy and Envelope Texture is set to Rough Select these settings using the Embedded Web Server or from the printer control panel Paper menu e Forthe best performance use envelopes made from 90 g m 24 Ib bond paper Use up to 105 g m 28 Ib bond weight for envelopes as long as the cotton content is 25 or less All cotton envelopes must not exceed 90 g m 24 Ib bond weight e Use only new envelopes Printing 96 To optimize pe
43. not affected by the resin in toner Inks that are oxidation set or oil based generally meet these requirements latex inks might not When in doubt contact the paper supplier Preprinted papers such as letterhead must be able to withstand temperatures up to 230 C 446 F without melting or releasing hazardous emissions Storing paper Use these paper storage guidelines to help avoid jams and uneven print quality e For best results store paper where the temperature is 21 C 70 F and the relative humidity is 40 Most label manufacturers recommend printing in a temperature range of 18 to 24 C 65 to 75 F with relative humidity between 40 and 60 e Store paper in cartons when possible on a pallet or shelf rather than on the floor e Store individual packages on a flat surface e Do not store anything on top of individual paper packages Supported paper sizes types and weights Paper sizes supported by the printer Paper size Dimensions Standard Optional 550 Multi purpose Duplex Automatic 250 sheet sheet tray feeder unit Document tray feeder A4 210x297mm_ Jf v J v v 8 3 x 11 7 in A5 148x210mm y X V X v 5 8 x 8 3 in A6 105x148mm y X v X X 4 1 x 5 8 in JIS B5 182x257mm_ y X v X v 7 2 x 10 1 in Letter 216x279mm y V V J v 8 5 x 11 in Legal 216x356mm_ y v v J J 8 5 x 14 in Executive 184x267mm_ y X v X v 7 3 x 10 5 in 1 A6 is supported
44. of the following CHECK THE DOCUMENT PLACEMENT Make sure the document or photo is loaded facedown on the scanner glass in the upper left corner CHECK THE PAPER SIZE SETTING Make sure the paper size setting matches the paper loaded in the tray 1 From the printer control panel Paper menu check the Paper Size setting 2 Before sending the job to print specify the correct size setting e For Windows users specify the size from Print Properties e For Macintosh users specify the size from the Page Setup dialog Cannot scan from a computer These are possible solutions Try one or more of the following CHECK THE DISPLAY FOR ERROR MESSAGES Clear any error messages CHECK THE POWER Make sure the printer is plugged in the power is on and Ready appears CHECK THE CABLE CONNECTIONS Make sure the network or USB cable is securely connected to the computer and the printer Troubleshooting 274 Solving fax problems Caller ID is not shown Contact your telecommunications company to verify that your telephone line is subscribed to the caller ID service If your region supports multiple caller ID patterns you may have to change the default setting There are two settings available FSK pattern 1 and DTMF pattern 2 The availability of these settings by way of the Fax menu depends on whether your country or region supports multiple caller ID patterns Contact your telecommunications company to determine which pattern or swit
45. on the scanner glass then touch Finish the Job to return to the home screen Placing information on copies Placing the date and time at the top of each page 1 Load an original document faceup short edge first into the ADF or facedown on the scanner glass Note Do not load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass 2 If you are loading a document into the ADF then adjust the paper guides 3 On the home screen touch Copy 4 Touch Options 5 Touch Header Footer 6 Pick an area of the page to place the date and time 7 Touch Date Time and then touch Continue 8 Touch Done 9 Touch Copy It Placing an overlay message on each page An overlay message can be placed on each page The message choices are Urgent Confidential Copy or Draft To place a message on the copies 1 Load an original document faceup short edge first into the ADF or facedown on the scanner glass Note Do not load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass If you are loading a document into the ADF then adjust the paper guides On the home screen touch Copy Touch Options Touch Overlay Touch the button containing the overlay you want to use Touch Done on AOA UU A A WN Touch Copy It Copying 112 Canceli
46. only for grain long papers 2 If a paper size you want to use is not listed configure a Universal paper size For more information see Configuring Universal paper settings on page 75 3 To support duplexing the Universal width must be between 210 mm 8 267 in and 215 9 mm 8 5 in Universal length must be between 279 4 mm 11 in and 355 6 mm 14 in A Paper and specialty media guidelines 89 Paper size Oficio Dimensions 216 x 340 mm 8 5 x 13 4 in Standard 250 sheet tray Optional 550 sheet tray Multi purpose feeder Duplex unit Automatic Document E G Folio 216 x 330 mm 8 5 x 13 in Statement Universal 2 140 x 216 mm 5 5 x 8 5 in 138x210 mm 5 5 x 8 3 in up to 216x 356mm 8 5 x 14 in 70x 127mm 2 8 x 5 in up to 216 x 356 mm 8 5 x 14 in 148 x 182 mm 5 8 x 7 7 in up to 216x356 mm 8 5 x 14 in 7 3 4 Envelope Monarch 98 x 191 mm 3 9 x 7 5 in 9 Envelope 10 Envelope 98 x 225 mm 3 9 x 8 9 in 105 x 241 mm 4 1 x 9 5 in DL Envelope 110 x 220 mm 4 3 x 8 7 in C5 Envelope 162 x 229 mm 6 4 x 9 1 in B5 Envelope 176 x 250 mm 6 9 x 9 8 in Other Envelope 98 x 162 mm 3 99 x 6 4 in to 176 x 250 mm 6 9 x 9 8 in x lt x lt te SI S S S S x lt 1 A6 is supported only for grain long papers 2 If a paper size you want to use i
47. output resolution 300 dpi Note 600 dpi is the factory default setting The printer driver default is 1200 IQ 600 dpi 1200 dpi 1200 Image Q 2400 Image Q Pixel Boost Enhances the printed quality of small fonts and graphics Off Notes Fonts Horizontally e Offis the factory default setting Vertically e Fonts applies this setting only to text Both Directions e Horizontally darkens horizontal lines of text and images e Vertically darkens vertical lines of text and images e Both Directions darkens horizontal and vertical lines on text and images Understanding printer menus 218 Menu item Description Toner Darkness 1 10 Lightens or darkens the printed output Notes e 8is the factory default setting e Selecting a smaller number can help conserve toner Enhance Fine Lines On Off Enables a print mode preferable for files such as architectural drawings maps electrical circuit diagrams and flow charts Notes e Offis the factory default setting e To set Enhance Fine Lines using the Embedded Web Server type the network printer IP address in a browser window Gray Correction Adjusts the gray value of printed output Auto Note Auto is the factory default setting Off Brightness Adjusts or darkens printed output and conserves toner 6 to 6 Notes e Ois the factory default setting e A negative value will darken text images and graphics A positive value will lighten them and conserve toner
48. paper sizes types and WEIGHTS eesssecsssccsecssccsecssccssecssccssccusecesccuscessccusccssccuscessceusecssceuscenseenscesseenees 89 Paper sizes supported by the Printer eesssecsescssecsseccncessseeseccssecssecensessseeseecssecssecssscsueeeseecssesuseesuccsseeseesseesueeesscesseesseesses 89 Paper types and weights supported by the printer esessssecsseccnsesseecseecssecssecssccsseecseecssecsseessscsseesseesssesucessccsneesseesses 91 Paper capacit S onorarea i aa seabaes sects sbabaeesbobaee stabs ce stabaes stand aveasd pas easd av easd av easd bev ATA 91 SOTCW ARS OVER VIOWN 5s coh sols cece ene eeecees cen teteuecteeeetaace 93 Stats Monit r CCIE ccs ice ces cat chee lencta ennn OA EEE aces EEEE AECE 93 Driver 2d 018 Co seen erent eric PPR aN NRTA a et sa eto UE err Oho enn CT an er og oe 93 Contents 3 Dell Printer Alert Utility cf cccoss cosets vezc ayes sosesasdbcasstaeindea Be vsanseyndgondy sible ees Cadenn lev eiii ieie eiir irei aaa 93 PVCU G ssc foes Siac bose hived ond wise a a aN 95 PATHETIC seh Cl OC CITC Uc coapsaace nae a oases beg tah regen aa ap east E 95 Printing on both sides of the paper duplexing sssssssssssssssssssssssssssesesssssssssssssssssseeeressssssssssssssseereeeeressssssssssss 95 Printing Ons peclalt WiMedia aiiceniasacatveundunie ita menenceuninmeawmeunnis Goce a E i 96 TIPS OM USING l tterhe dda fssate secacetesace SeeacendacacesderadesSaessesucadendesatecluaadendceaesedeetoneqdes
49. print all incoming faxes on both sides of the paper 1 N OQ wu FB WUN On the home screen touch Menus Touch Settings and then touch Fax Settings Touch Analog Fax Setup Touch Fax Receive Setting Touch the down arrow until Sides Duplex appears Touch the up or down arrow until Yes appears Touch Submit Viewing a fax log 1 2 3 Type the printer IP address into the address field of your Web browser Note If you do not know the IP address of the printer then print a network setup page and locate the IP address in the TCP IP section Click Reports Click Fax Job Log or Fax Call Log Blocking junk faxes 1 Type the printer IP address into the address field of your Web browser 2 3 4 Note If you do not know the IP address of the printer then print a network setup page and locate the IP address in the TCP IP section Click Settings Click Fax Settings Click Analog Fax Setup Faxing 142 5 Click the Block No Name Fax option This option blocks all incoming faxes that have a private caller ID or no fax station name 6 Inthe Banned Fax List field enter the phone numbers or fax station names of specific fax callers you want to block Canceling an outgoing fax Canceling a fax while the original documents are still scanning e When using the ADF touch Cancel Job while Scanning appears e When using the scanner glass touch Cancel Job while Scanning appears or while Scan the Next Page Fini
50. printer 254 checking an unresponsive scanner 273 checking device status on Embedded Web Server 238 cleaning ADF separator rollers 228 exterior of the printer 227 scanner glass 227 Close door or insert cartridge 256 Close front door 256 collating copies 109 color documents e mailing 121 Confidential print jobs 98 printing from Macintosh computer 99 printing from Windows 98 Confidential Print menu 178 configuration information wireless network 55 configurations printer 18 Configure MP menu 157 configuring port settings 65 configuring the e mail settings 118 connecting the printer to answering machine 128 computer modem 134 distinctive ring service 127 regional adapters 130 telephone 128 conservation settings brightness adjusting 72 Eco Mode 70 Power Saver 71 Quiet Mode 73 standard exit bin lighting 72 conserving supplies 69 contacting Technical Support 293 control panel printer 23 copy quality adjusting 109 improving 116 copy screen options 113 114 Copy Settings menu 186 copy troubleshooting copier does not respond 270 partial document or photo copies 272 poor copy quality 271 poor scanned image quality 273 scanner unit does not close 270 copying adding a date and time stamp 112 adding an overlay message 112 adjusting quality 109 canceling a copy job 113 collating copies 109 custom job job build 111 document containing mixed paper sizes 107 enlarging 108 from one size to another 106 improving copy qualit
51. printer to automatically switch to PCL emulation when a print job requires On it regardless of the default printer language Off Notes e Onis the factory default setting e When the Off setting is used the printer does not examine incoming data e When the Off setting is used the printer uses PostScript emulation if PS SmartSwitch is set to On It uses the default printer language specified in the Setup menu if PS SmartSwitch is set to Off Ps SmartSwitch Sets the printer to automatically switch to PS emulation when a print job requires On it regardless of the default printer language Off Notes e Onis the factory default setting e When the Off setting is used the printer does not examine incoming data e When the Offsetting is used the printer uses PCL emulation if PCL SmartSwitch is set to On It uses the default printer language specified in the Setup menu if PCL SmartSwitch is set to Off NPA Mode Sets the printer to perform the special processing required for bidirectional Off communication following the conventions defined by the NPA protocol Auto Notes e Auto is the factory default setting e Changing this setting from the printer control panel and then exiting the menus causes the printer to restart The menu selection is updated Understanding printer menus 165 Menu item Description Network Buffer Sets the size of the network input buffer Auto Notes 3K to lt maximum size allowed gt
52. prints in grayscale or color Gray Note Gray is the factory default setting Color Resolution Specifies how many dots per inch are scanned 75 Note 150 dpi is the factory default setting 150 200 300 400 600 Darkness Lightens or darkens the output 1 9 Note 5 is the factory default setting Orientation Specifies the orientation of the scanned image Portrait Note Portrait is the factory default setting Landscape Original Size Specifies the paper size of the document that is being scanned Letter Note Letter is the US factory default setting A4 is the international factory default Legal setting Executive Folio Statement Oficio Mexico Universal Mixed Sizes A4 A5 A6 JIS B5 ID Card Custom Scan Size lt x gt Book Original Business Card 3x5in 4x6in Understanding printer menus 211 Menu item Description Sides Duplex Specifies how the text and graphics are oriented on the page Off Notes Long edge Short edge e Offis the factory default setting e Long edge assumes binding along the long edge of the page left edge for portrait orientation and top edge for landscape orientation e Short edge assumes binding along the short edge of the page top edge for portrait orientation and left edge for landscape orientation JPEG Quality Sets the quality of a JPEG text or text photo image in relation to file size and the Best for content quality of the image 5 90 Notes e Best for content is the factory default
53. reading your display you can adjust the brightness of the display Available settings range from 20 100 The factory default setting is 100 Using the Embedded Web Server 1 Type the printer IP address into the address field of your Web browser Note If you do not know the IP address of the printer then print a network setup page and locate the IP address in the TCP IP section 2 Click Settings and then click General Settings 3 Inthe Screen Brightness box type in the brightness percentage you want for your home screen 4 Click Submit Using the printer control panel Make sure the printer is on and Ready appears On the home screen touch etl Touch Settings Touch General Settings Touch the down arrow until Screen Brightness appears Touch the arrows to select a setting Touch Submit Touch on QAU BF WN Setting the standard exit bin light To save energy you can dim or turn off the output lighting for the standard exit bin Available settings are Off Dim and Bright The factory default setting for Normal Standby Mode is Bright The factory default setting for Power Saver is Dim Using the Embedded Web Server 1 Type the printer IP address into the address field of your Web browser Note If you do not know the IP address of the printer then print a network setup page and locate the IP address in the TCP IP section 2 Click Settings and then click General Settings 3 Click Output Lighting 4 F
54. recipient s e mail address 3 Touch Save as Shortcut 4 Type a unique name for the shortcut and then touch Enter 5 Verify that the shortcut name and number are correct and then touch OK If the name or number is incorrect then touch Cancel and then reenter the information E mailing a document Sending an e mail using the touch screen 1 Load an original document faceup short edge first into the ADF or facedown on the scanner glass Note Do not load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass 2 If you are loading a document into the ADF then adjust the paper guides 3 Onthe home screen touch E mail 4 Enter the e mail address or shortcut number To enter additional recipients touch Next Address and then enter the address or shortcut number you want to add 5 Touch E mail It Sending an e mail using a shortcut number 1 Load an original document faceup short edge first into the ADF or facedown on the scanner glass Note Do not load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass 2 If you are loading a document into the ADF then adjust the paper guides E mailing 119 3 Press W and then enter the shortcut number using the keypad To enter additional recipients press Next address and then ent
55. s menu select the day you want the held faxes released e Click Add Forwarding a fax 1 Type the printer IP address into the address field of your Web browser Note If you do not know the IP address of the printer then print a network setup page and locate the IP address in the TCP IP section Click Settings Click Fax Settings Click Analog Fax Setup wu A W N From the Fax Forwarding menu under Fax Receive settings select one of the following e Print e Print and Forward e Forward 6 From the Forward to menu select one of the following Click inside the Forward to Shortcut box and then enter the shortcut number where you want the fax forwarded Note The shortcut number must be a valid shortcut number for the setting that was selected in the Forward to menu 8 Click Submit Faxing 146 Scanning to an FTP address ES Use the ADF for multiple page documents Use the scanner glass for single pages small items such as postcards or photos transparencies photo paper or thin media such as magazine clippings J X The scanner lets you scan documents directly to a File Transfer Protocol FTP server Only one FTP address may be sent to the server at a time Once an FTP destination has been configured by your system support person the name of the destination becomes available as a shortcut number or it is listed as a profile under the Held Jobs icon An FTP destination
56. send a fax at a later time or date After setting up your fax touch Delayed Send enter the time and date you would like to send your fax and then touch Done This setting can be especially useful in sending information to fax lines that are not readily available during certain hours or when transmission times are cheaper Note If the printer is turned off when the delayed fax is scheduled to be sent the fax is sent the next time the printer is turned on e Advanced Imaging Adjusts Background Removal Color Dropout Contrast Mirror Image Negative Image Shadow Details Scan Edge to Edge and Sharpness before you fax the document e Custom Job Combines multiple scanning jobs into a single job e Transmission Log Prints the transmission log or transmission error log Faxing 144 e Scan Preview Displays the image before it is included in the fax When the first page is scanned the scanning is paused and a preview image appears e Edge Erase Eliminates smudges or information around the edges of a document You can choose to eliminate an equal area around all four sides of the paper or pick a particular edge Edge Erase will erase whatever is within the area selected leaving nothing on that portion of the scan Improving fax quality When should use Text mode e Use Text mode when text preservation is the main goal of the fax and preserving images copied from the original document is not a concern e Text mode is recomme
57. settee eresse sstteee neess 106 Making copies using paper from a selected tray sssssssssssesesssssseseessessssesseeeessessseeseereesesssseestereesesssseeeeeeessesseteeereessssst 107 Copying on both sides of the paper duplexing sssesssseesssescesscssseccsseccsseccesscesssccsssccessccesuscesnsccssscesseeessnceesnecsssecessees 107 Copying a document that contains mixed paper SiZ S ssssssssssssessesssssseesssssesssssssssssssssssssssssssesssssstssssrerssrrrrrsrrrreeseree 107 Reducing or nlarging Opies siseste ii E E AE N AEEA 108 Adjusting copy quality snn n nn ean a tea ERR Ea Ean a aE EEEE REA E A EEE E E AROE VETES 109 Collating COPI S sescrecrcsistceczcascocsensdacssatsecheatcaceendonsccbdecheabdosncabloicchdecncabdsszccblass ch a e i 109 Placing separator sheets between copies secssessssccssseresccseessscssscesesenseseneesssessscesssensescnesssessscenesenseecneesssessscenesesseseneeseees 110 Contents 4 Copying multiple pages onto a single SHEET sessssssesssccsesssssssssesssscsesssessessssssecssecascssseasesassaecsseesseeseeseecaseseesseeseeseeesees 110 Creating a custom JO Gob DUil isccccscsceccucceceicsseeiscacucdosassedevavcesscannedevasandovavces sccoscdevasandntascessscosdetasundovasgesecsessbastesaeasteo sects 111 Pauising the current print job to make COpieS eessssssssssssssssssssssssssssssssseesessessssssseeeeeeeesssssssseeeeeeeessssssssssssseee 111 Placing inf rmation On COPIES
58. setting e 5 reduces the file size but the quality of the image is lessened e 90 provides the best image quality but the file size is very large e This menu item applies to Text Text Photo and all scan functions Text Default 5 90 Sets the quality of the text in relation to file size and the quality of the image Note 75 is the factory default setting Text Photo Default 5 90 Sets the quality of a text photo image in relation to file size and the quality of the image Note 75 is the factory default setting Photo Default 5 90 Sets the quality of a photo image in relation to file size and the quality of the image Note 50 is the factory default setting Use Multi Page TIFF On Off Provides a choice between single page TIFF files and multiple page TIFF files For a multiple page scan to USB job either one TIFF file is created containing all the pages or multiple TIFF files are created with one file for each page of the job Notes e Onis the factory default setting e This menu item applies to all scan functions Scan bit Depth 8 bit 1 bit Enables the Text Photo mode to have smaller file sizes by using 1 bit images when Color is set to Off Note 8 bit is the factory default setting Base File Name Lets you enter a base file name Custom Job scanning Off On Lets you scan a document that contains mixed paper sizes into a single job Notes e A printer hard disk must be
59. setting up 67 Set Date Time menu 179 setting paper size 75 paper type 75 TCP IP address 167 Universal Paper Size 75 setting up serial printing 67 setting up the printer on a wired network Macintosh 62 on a wired network Windows 62 Settings menu 180 Setup menu 215 shipping the printer 237 shortcuts creating e mail 118 119 fax destination 138 139 FTP destination 148 SMTP server not set up Contact system administrator 256 SMTP Setup menu 177 software Driver Profiler 93 printer alert utility 93 Status Monitor Center 93 Some held jobs were not restored 257 standard exit bin light 72 Standard Network menu 165 Standard USB menu 171 Status Monitor Center 93 status of supplies checking 230 steps setting up printer 55 storing paper 89 supplies 230 subject and message information adding to e mail 120 Substitute Size menu 157 supplies conserving 69 status of 230 storing 230 system board accessing 30 T TCP IP menu 167 tips card stock 97 envelopes 96 labels paper 97 letterhead 96 toner cartridge replacing 231 touch screen buttons 25 transparencies loading 80 making 105 tips on using 96 tray linking 86 tray unlinking 86 trays linking 85 86 loading 76 unlinking 85 86 troubleshooting checking an unresponsive printer 254 checking an unresponsive scanner 273 contacting Technical Support 293 solving basic printer problems 254 troubleshooting copy copier does not respond 270 partia
60. the CD does not launch automatically then do the following 1 Click or click Start and then click Run 2 Inthe Start Search or Run box type D setup exe where D is the letter of your CD or DVD drive Click Install Printer and Software Click Agree to accept the Printer Software License Agreement Click Custom Make sure Select Components is selected and then click Next Select the printer model from the menu and then click Add Printer Click the beside the printer model under Select Components Make sure the correct COM port is available under Select Components This is the port where the serial cable attaches to the computer example COM 1 Make sure the box next to the selected printer model is checked Select any other optional software you want to install and then click Next Click Finish to complete the printer software installation 3 Set the COM port parameters After the printer driver is installed you must set the serial parameters in the COM port assigned to the printer driver The serial parameters in the COM port must match the serial parameters you set in the printer a Open the Device Manager 1 Click or click Start and then click Run 2 Inthe Start Search or Run box type devmgmt msc Additional printer setup 67 oQaQa a 3 Press Enter or click OK The Device Manager opens Click to expand the list of available ports Select the communications port where you attached the serial ca
61. the Station Number box and then enter the printer fax number 7 Click Submit Choosing a fax connection You can connect the printer with equipment such as a telephone an answering machine or a computer modem To determine the best way to set up the printer see the following table Notes e The printer is an analog device that works best when directly connected to the wall outlet Other devices such as a telephone or answering machine can be successfully attached to pass through the printer as described in the setup steps e If you want a digital connection such as ISDN DSL or ADSL a third party device such as a DSL filter is required Contact your DSL provider for a DSL filter The DSL filter removes the digital signal on the telephone line that can interfere with the ability of the printer to fax properly e You do not need to attach the printer to a computer but you do need to connect it to an analog telephone line to send and receive faxes See Connecting to an analog telephone line on page 126 Connect directly to the telephone line Connect to a Digital Subscriber Line DSL or ADSL service See Connecting to a DSL service on page 126 Connect to a Private Branch eXchange PBX or Integrated See Connecting to a PBX or ISDN system on page 127 Services Digital Network ISDN system Use a Distinctive Ring service See Connecting to a distinctive ring service on page 127
62. the printer hardware For more information see the Setup Guide 2 Follow the instructions for your operating system e Windows See Information you will need to set up the printer on a wireless network on page 55 and Installing the printer on a wireless network Windows on page 56 e Macintosh See Information you will need to set up the printer on a wireless network on page 55 and Installing the printer on a wireless network Macintosh on page 59 Information you will need to set up the printer on a wireless network Note Do not connect the installation or network cables until prompted to do so by the setup software e SSID The SSID is also referred to as the network name e Wireless Mode or Network Mode The mode will be either infrastructure or ad hoc e Channel for ad hoc networks The channel defaults to auto for infrastructure networks Some ad hoc networks will also require the auto setting Check with your system support person if you are not sure which channel to select e Security Method There are three basic options for Security Method WEP key If your network uses more than one WEP key enter up to four in the provided spaces Select the key currently in use on the network by selecting the Default WEP Transmit Key or WPA or WPA2 passphrase WPA includes encryption as an additional layer of security The choices are AES or TKIP Encryption must be set for the same type on the r
63. the telephone cable that came with the printer to the printer LINE port 2 Connect the other end of the telephone cable to the port designated for fax and telephone use Notes Make sure the terminal adapter is set to the correct switch type for your region Depending on the ISDN port assignment you may have to connect to a specific port When using a PBX system make sure the call waiting tone is off When using a PBX system dial the outside line prefix before dialing the fax number For more information on using the fax with a PBX system see the documentation that came with your PBX system Connecting to a distinctive ring service A distinctive ring service may be available from your telephone service provider This service allows you to have multiple telephone numbers on one telephone line with each telephone number having a different ring pattern This may be useful for distinguishing between fax and voice calls If you subscribe to a distinctive ring service follow these steps to connect the equipment 1 Connect one end of the telephone cable that came with the printer to the printer LINE port 2 Connect the other end of the telephone cable to an active analog telephone wall jack 3 Change the Distinctive Rings setting to match the setting you want the printer to answer Note The factory default setting for distinctive rings is On This allows the printer to answer single double and triple ring patterns b c d
64. to a computer 1 Type the printer IP address into the address field of your Web browser Note If you do not know the IP address of the printer then print a network setup page and locate the IP address in the TCP IP section 2 Click Scan Profile 3 Click Create Scan Profile Note Your computer must have java program installed to be able to create a scan profile 4 Select your scan settings and then click Next Select a location on your computer where you want to save the scanned output file 6 Enter a scan name The scan name is the name that appears in the Scan Profile list on the display 7 Click Submit 8 Review the instructions on the Scan Profile screen Ashortcut number was automatically assigned when you clicked Submit You can use this shortcut number when you are ready to scan your documents 9 Load an original document faceup short edge first into the ADF or facedown on the scanner glass Note Do not load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass 10 If you are loading a document into the ADF then adjust the paper guides Scanning to a computer or flash drive 152 11 Press W and then enter the shortcut number using the keypad or touch Held Jobs on the home screen and then touch Profiles 12 After you enter the shortcut number the scanner scans and sends the document to the directory or program
65. tray that has the correct paper type and size it feeds from that tray If the printer cannot find a tray with the correct paper type and size it prints from the default source e Cancel the current job Load lt input src gt with lt type gt lt size gt Try one or more of the following e Load the specified paper in the tray e Touch Continue to clear the message and continue printing If the printer finds a tray that has the correct paper type and size it feeds from that tray If the printer cannot find a tray with the correct paper type and size it prints from the default source e Cancel the current job Load Manual Feeder with lt Custom Type Name gt Try one or more of the following e Load the specified paper in the multipurpose feeder e Touch Continue to clear the message and continue printing If the printer finds a tray that has the correct paper type and size then it feeds from that tray If the printer cannot find a tray with the correct paper type and size then it prints from the default source e Cancel the current job Load Manual Feeder with lt Custom String gt Try one or more of the following e Load the specified paper in the multipurpose feeder e Touch Continue to clear the message and continue printing If the printer finds a tray that has the correct paper type and size then it feeds from that tray If the printer cannot find a tray with the correct paper type and size then it prints from the de
66. until you use it CHECK THE PAPER Avoid textured paper with rough finishes Troubleshooting 288 CHECK THE PAPER TYPE SETTING Make sure the paper type setting matches the paper loaded in the tray 1 From the printer control panel Paper menu check the Paper Type setting 2 Before sending the job to print specify the correct type setting e For Windows users specify the type from Print Properties e For Macintosh users specify the type from the Print dialog THE TONER CARTRIDGE MAY BE DEFECTIVE Replace the toner cartridge Solid color pages These are possible solutions Try one or more of the following MAKE SURE THE TONER CARTRIDGE IS PROPERLY INSTALLED Remove the toner cartridge and shake it from side to side to redistribute the toner and then reinstall it THE TONER CARTRIDGE MAY BE DEFECTIVE OR LOW ON TONER Replace the used toner cartridge with a new one If the problem continues the printer may need to be serviced For more information contact Customer Support Streaked vertical lines B DE E CDE These are possible solutions Try one or more of the following Troubleshooting 289 THE TONER IS SMEARED Select another tray or feeder to feed paper for the job e From the printer control panel Paper Menu select the Default Source e For Windows users select the paper source from Print Properties e For Macintosh users select the paper source from the Print dialog and pop up menus THE TONER CA
67. up the e mail server Administrative support 238 Viewing reports You can view some reports from the Embedded Web Server These reports are useful for assessing the status of the printer the network and supplies To view reports from a network printer 1 Type the printer IP address into the address field of your Web browser Note If you do not know the IP address of the printer then print a network setup page and locate the IP address in the TCP IP section 2 Click Reports and then click the type of report you want to view Restoring the factory default settings If you want to retain a list of the current menu settings for reference then print a menu settings page before you restore the factory default settings For more information see Printing a menu settings page on page 52 Warning Potential Damage Restoring factory defaults returns most printer settings to the original factory default setting Exceptions include the display language custom sizes and messages and Network Port menu settings All downloads stored in RAM are deleted Downloads stored in flash memory or on a printer hard disk are not affected 1 Make sure the printer is on and Ready appears On the home screen touch festa Touch Settings Touch General Settings Touch the down arrow until Factory Defaults appears Touch the left or right arrow until Restore Now appears Touch Submit Touch on AO UU A WN Administrative support 23
68. users specify the type from the Print dialog Incorrect characters print MAKE SURE THE PRINTER IS NOT IN HEX TRACE MODE IfReady Hex appears on the display then you must exit Hex Trace mode before you can print your job Turn the printer off and back on to exit Hex Trace mode Tray linking does not work These are possible solutions Try one or more of the following LOAD THE SAME SIZE AND TYPE OF PAPER e Load the same size and type of paper in each tray to be linked e Move the paper guides to the correct positions for the paper size loaded in each tray Use THE SAME Paper SIZE AND PAPER TYPE SETTINGS e Print a menu settings page and compare the settings for each tray e If necessary adjust the settings from the Paper Size Type menu Note The multipurpose feeder does not automatically sense the paper size You must set the size from the Paper Size Type menu Large jobs do not collate These are possible solutions Try one or more of the following Make sure COLLATE IS SET TO ON From the Finishing menu or Print Properties set Collate to On Note Setting Collate to Off in the software overrides the setting in the Finishing menu REDUCE THE COMPLEXITY OF THE PRINT JOB Reduce the complexity of the print job by eliminating the number and size of fonts the number and complexity of images and the number of pages in the job Troubleshooting 269 MAKE SURE THE PRINTER HAS ENOUGH MEMORY Add printer memory or an optional
69. water If your printer has an ADF be sure to clean the ADF scanner glass as well For more information see Cleaning the scanner glass on page 227 THE COPY IS TOO LIGHT OR TOO DARK Adjust the copy darkness setting CHECK THE QUALITY OF THE ORIGINAL DOCUMENT Make sure the quality of the original document is satisfactory CHECK THE DOCUMENT PLACEMENT e Make sure the document or photo is loaded facedown on the scanner glass in the upper left corner e If you previously loaded your original document into the ADF try loading it on the scanner glass UNWANTED TONER IS IN THE BACKGROUND e Adjust the darkness to a lighter setting e Change the Background Removal setting in the Copy Settings menu Troubleshooting 271 PATTERNS MOIRE APPEAR IN THE OUTPUT e From the printer control panel press the Content button until the light comes on next to Text Photo e Rotate the original document on the scanner glass From the printer control panel press the Scale button and adjust the setting TEXT IS LIGHT OR DISAPPEARING From the printer control panel press the Content button until the light comes on next to Text or Text Photo THE OUTPUT APPEARS WASHED OUT OR OVEREXPOSED From the printer control panel press the Content button until the light comes on next to Text Photo or Photo e From the printer control panel press the Darkness button and change to a darker setting THE PRINT IS SKEWED Notes e If you are loading yo
70. wicssssrenedteuaiieinaeenonendn ens enue N aaa oa eae 21 Understanding the ADF and scanner Glass ssssssssssssscsessseecssecsuccsecsssccsscsuscessecsuscssecsueecssecuseessecsuesueesneecsueeseeesseees 22 Understanding the printer control Parte scicscsssicsescosscnvsonseresencsssassosssnoeecosecndvsnbsncoesneconstetisploesacvssassonvenencnaveonstenoptoeens 23 Understanding the NOME SCE Casi scesseceacaseccetsnscavocenes cancion deedavecvsstadbadostesscnsbeus enbavodesoeeodvenssbuavedvssideetxeyouatavecvasienndies 24 Using the touch screen DUNTONS scsinnsnsssssesntdteonitornninininntinrmininmnanmnrenmarndaniitiicmnmienmecnnn 25 Additional printer setup 00000000000000000000000000000000000r0r0000000000 29 Installing internal GUL GINS socsasinsdssszeactadedonssonbopustacac tus nbossansien aceasta vefpsBaso dos vaes aiisnaaddcdavenssacriadyepusbvedyseclelapebokoadvatbbicdedreebetie 29 Available internal Options svcssesascssssascecssencscsssectsssaseecs eactsce eschsevesescuveuvscevecebsesawedcnvcsvtcensctbsenasedensasvaceascebssdesebentcsudenasccbevaascacstesvate 29 Accessing the system board to install internal Options esesssessecssscsseecseecssesseecssscsseeeseecssesusecssccsneesseesseesneessncessees 30 Installing a memory card ou essescssscssecsescssecssescssccssecseecssecsseccsscssseeseecsuecsseesssesuscessecsuecssecssecsuscessecsseeseessuecssecessessseeseecsuecsseeessesies 32 Installing a flash memory or firmware CAFC ssesss
71. will fit the wall jack used in your location Faxing 132 3 Connect the adapter into the N slot of an active analog telephone wall jack 4 l fyouwould like to use the same line for both fax and telephone communication then connecta second telephone line not provided between the telephone and the F slot of an active analog telephone wall jack 5 If you would like to use the same line for recording messages on your answering machine then connect a second telephone cable not provided between the answering machine and the other N slot of the active analog telephone wall jack Faxing 133 Connecting to a computer with a modem Connect the printer to a computer with a modem to send faxes from the software program Note Setup steps may vary depending on your country or region 1 Connect one end of the telephone cable that came with the printer to the printer LINE port 2 Connect the other end of the telephone cable to an active analog telephone wall jack 3 Remove the protective plug from the printer EXT port 7a 4 Connect your telephone to the computer telephone jack Faxing 134 5 Connect an additional telephone cord not provided from the computer modem to the printer EXT port 78 Enabling the fax function The fax function must be enabled prior to use If you disabled the fax function when setting up the printer for the first time or if the printer has been off for an extended time then follow the
72. 276 Can send but not receive faxes These are possible solutions Try one or more of the following CHECK TO SEE IF THE PAPER TRAY IS EMPTY Load paper in the tray CHECK THE RING COUNT DELAY SETTINGS The ring count delay sets the number of times the phone line rings before the printer answers If you have extension phones on the same line as the printer or subscribe to the telephone company s Distinctive Ring service then keep the Ring Delay setting at 4 1 Type the printer IP address into the address field of your Web browser Note If you do not know the IP address of the printer then print a network setup page and locate the IP address in the TCP IP section 2 Click Settings 3 Click Fax Settings 4 Click Analog Fax Setup 5 Inthe Rings to Answer box enter the number of times you want the phone to ring before answering 6 Click Submit THE TONER MAY BE LOW 88 Cartridge low appears when the toner is low Can receive but not send faxes These are possible solutions Try one or more of the following THE PRINTER IS NOT IN FAX MODE On the home screen touch Fax to put the printer in Fax mode THE DOCUMENT IS NOT LOADED PROPERLY Load the original document faceup short edge first into the ADF or facedown on the scanner glass in the upper left corner Note Do not load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scann
73. 3 Unpack the new toner cartridge Warning Potential Damage When replacing a toner cartridge do not leave the photoconductor kit exposed to direct light for an extended period of time Extended light exposure can cause print quality problems 4 Rotate the cartridge in all directions to distribute the toner Maintaining the printer 232 5 Install the new toner cartridge by aligning the rollers on the toner cartridge with the arrows on the tracks of the photoconductor kit Push the toner cartridge in as far as it will go The cartridge clicks into place when correctly installed 6 Close the front door Replacing the photoconductor kit The printer automatically notifies you before the photoconductor kit reaches a page maximum by showing 84 PC Kit life warningor84 Replace PC Kit onthe display You can also see the status of the photoconductor kit by printing a menu settings page When 84 PC Kit life warningor84 Replace PC Kit first appears you should immediately order anew photoconductor kit While the printer may continue to function properly after the photoconductor kit has reached its official end of life print quality significantly decreases Note The photoconductor kit is one item only Maintaining the printer 233 1 Open the front door by pressing the button on the left side of the printer and lowering the front door 2 Pull the photoconductor kit and toner cartridge out of the printer as a unit by pulling on the ton
74. 9 Clearing jams By carefully selecting paper and loading it properly you can avoid most jams If jams do occur follow the steps outlined in this section To clear a jam message and resume printing clear the entire paper path and then touch Continue If Jam Recovery is set to On then the printer prints a new copy of the page that jammed If Jam Recovery is set to Auto then the printer reprints the jammed page if enough printer memory is available Understanding jam messages and locations Note To resolve any message all paper or specialty media must be cleared from the entire paper path Open doors and remove trays to access jam areas The following illustration shows possible jam areas Access point Description 222222 1 Push the button to open the front door Inside are the toner cartridge and photoconductor kit Standard exit bin Front door Manual or multipurpose feeder door Standard 250 sheet tray Tray 1 Optional 550 sheet tray Tray 2 Rear door ON Al ul sl win a Automatic Document Feeder ADF XR Jam message numbers and how to access each jam Jam number Toaccessthejam 200 201 Try one or more of the following e Remove Tray 1 e Open the front door and then remove the photoconductor kit 202 Open the front door and then open the rear door Clearing jams 240 Jam number To access the jam 231 Open the front door and then open the r
75. APER GUIDES Move the guides in the tray to the correct positions for the paper size loaded CHECK THE PAPER Make sure you are using paper that meets the printer specifications Solid black or white streaks appear on transparencies or paper S A 7 FBC DHF LEF These are possible solutions Try one or more of the following ENSURE THAT THE FILL PATTERN IS CORRECT If the fill pattern is incorrect choose a different fill pattern from your software program Troubleshooting 286 CHECK THE PAPER TYPE e Try a different type of paper e Use only the recommended transparencies e Ensure that the Paper Type setting matches what is loaded in the tray or feeder e Ensure that the Paper Texture setting is correct for the type of paper or specialty media loaded in the tray or feeder ENSURE THAT THE TONER IS DISTRIBUTED EVENLY WITHIN THE TONER CARTRIDGE Remove the toner cartridge and shake it from side to side to redistribute the toner and then reinstall it THE TONER CARTRIDGE MAY BE DEFECTIVE OR LOW ON TONER Replace the used toner cartridge with a new one Print is too light These are possible solutions Try one or more of the following CHECK THE DARKNESS BRIGHTNESS AND CONTRAST SETTINGS The Toner Darkness setting is too light the Brightness setting is too light or the Contrast setting is too low e Change these settings from the printer control panel Quality menu For Windows users change these settings from Pri
76. Address ENA Netmask ENA Gateway Sets the network address netmask or gateway information for an external print server that is attached to the printer using a parallel cable Note This menu item is available only if the printer is attached to an external print server through a parallel port J Serial lt x gt menu This menu appears only if an optional serial card is installed Menu item Description PCL SmartSwitch On Off Sets the printer to automatically switch to PCL emulation when a print job received through a serial port requires it regardless of the default printer language Notes e Onis the factory default setting e When the Off setting is used the printer does not examine incoming data e When the Off setting is used the printer uses PostScript emulation if PS SmartSwitch is set to On It uses the default printer language specified in the Setup menu if PS SmartSwitch is set to Off Understanding printer menus 174 Menu item Description Ps SmartSwitch Sets the printer to automatically switch to PS emulation when a print job received On through a serial port requires it regardless of the default printer language Off Notes e Onis the factory default setting e When the Off setting is used the printer does not examine incoming data e When the Off setting is used the printer uses PCL emulation if PCL SmartSwitch is set to On It uses the default printer language specified in
77. CE The inside of the printer might be hot To reduce the risk of injury from a hot component allow the surface to cool before touching CAUTION POTENTIAL INJURY The printer weight is greater than 18 kg 40 Ib and requires two or more trained personnel to move it safely CAUTION POTENTIAL INJURY Before moving the printer follow these guidelines to avoid personal injury or printer damage e Turn the printer off using the power switch and then unplug the power cord from the wall outlet e Disconnect all cords and cables from the printer before moving it e Lift the printer off the optional drawer and set it aside instead of trying to lift the drawer and printer at the same time Note Use the handholds located on both sides of the printer to lift it off the optional drawer Use only the power cord provided with this product or the manufacturer s authorized replacement Use only the telecommunications RJ 11 cord provided with this product or a 26 AWG or larger replacement when connecting this product to the public switched telephone network Ay CAUTION SHOCK HAZARD If you are accessing the system board or installing optional hardware or memory devices sometime after setting up the printer then turn the printer off and unplug the power cord from the wall outlet before continuing If you have any other devices attached to the printer then turn them off as well and unplug any cables going into the printer CAUTION SHOCK HAZARD
78. Configures the fax cover page Off by default Note Off is the factory default setting for all Fax Cover Page options On by default Never Use Always Use Include To field On Off Include From field On Off From Include Message field On Off Message Include Logo On Off Include Footer lt x gt Footer lt x gt Fax Send Settings Menu item Description Resolution Specifies quality in dots per inch dpi A higher resolution gives greater print quality Standard but it increases the fax transmission time for outgoing faxes Fine Note Standard is the factory default setting Super Fine Ultra Fine Understanding printer menus 194 Menu item Description Original Size Specifies the paper size of the document that is being scanned Letter Note Letter is the US factory default setting A4 is the international factory default Legal setting Executive Folio Statement Oficio Mexico Universal Mixed Sizes A4 A5 A6 JIS B5 ID Card Custom Scan Size lt x gt Book Original Business Card 4x6in 3x5in Duplex Specifies how the text and graphics are oriented on the page off Notes Long edge Short edge e Off is the factory default setting e Long edge assumes binding along the long edge of the page left edge for portrait orientation and top edge for landscape orientation e Short edge assumes binding along the short edge of the page top edge for portrait orientation and left e
79. Connect to a telephone line telephone and answering machine See Connecting the printer and a telephone or answering machine to the same telephone line on page 128 Connect through an adapter used in your area See Connecting to an adapter for your country or region on page 130 Connect to a computer with a modem See Connecting to a computer with a modem on page 134 Faxing 125 Connecting to an analog telephone line If your telecommunications equipment uses a US style RJ11 telephone line then follow these steps to connect the equipment 1 Connect one end of the telephone cable that came with the printer to the printer LINE port 2 Connect the other end of the telephone cable to an active analog telephone wall jack Connecting to a DSL service If you subscribe to a DSL service then contact the DSL provider to obtain a DSL filter and telephone cord and then follow these steps to connect the equipment 1 Connect one end of the telephone cable that came with the printer to the printer LINE port 2 Connect the other end of the telephone cable to the DSL filter Note Your DSL filter may look different than the one in the illustration 3 Connect the DSL filter cable to an active telephone wall jack Faxing 126 Connecting to a PBX or ISDN system If you use a PBX or ISDN converter or terminal adapter then follow these steps to connect the equipment 1 Connect one end of
80. DEAL Dell 3333dn and 3335dn Laser MFP User s Guide November 2009 www dell com support dell com Trademarks Information in this document is subject to change without notice Reproduction of this material in any manner whatsoever without the written permission of Dell Inc is strictly forbidden Trademarks used in this text Dell and the DELL logo are trademarks of Dell Inc Microsoft and Windows are registered trademarks of Microsoft Corporation Other trademarks and trade names may be used in this document to refer to the entities claiming the marks and names of their products Dell Inc disclaims any proprietary interest in trademarks and trade names other than its own Contents Safety INFOMATION 000o oo eee ee ccesseceecececeeecsssssssssscceeeseeesenes 15 Learning about the printer 0000000000000000000000000000000000000000000 17 Thank YOU for CHOOSING this DTS ircstsisserdcswesdortnsivesteisrnmmuntininnmneiedunnnnnnmuannunenrinhuennnents 17 Finding information about the Printer ceecsecssecsecsseecseesseecssecseecseeessecsecssecssecsseesessueeeseecseeeaeesaeecsecseecseeeseeeseeees 17 Printer configuration Ss zcscs subsea dacnssceaicka cu tatnsiapna ha eda nea bona ceo diecnbdeacsiznbaotateh bua cata vebdanepvenalpctcea a totenian vienna 18 S lecting a location for th FOUN MET 65 sco5scohccsecesecastsxecetcescousisadscosuelds cas asvndeeeer ecanrsen steep eneln een a 20 Basic TUNCTIONS OF tie Scan NE cc
81. Do not fold or crease the paper Straighten the edges on a level surface 4 Load the paper into the multipurpose feeder 5 Slide the paper guide toward the inside of the tray until it lightly rests against the edge of the paper 6 Touch Continue Clearing jams 248 251 paper jam A sheet of paper failed to feed from the multipurpose feeder If it is visible gently pull the jammed sheet out If the sheet is not visible complete the following steps 1 Open the front door and then remove the photoconductor kit and toner cartridge 3 Reinsert the photoconductor kit and toner cartridge 4 Close the front door 5 Touch Continue Clearing jams 249 290 294 paper jams Clearing jams under the ADF cover 1 Remove all original documents from the ADF 2 Open the ADF cover 3 Unlock the separator roll 4 Remove the separator roll Clearing jams 250 5 Remove the jammed paper 6 Reinstall the separator roll 7 Lock the separator roll Clearing jams 251 8 Close the ADF cover 9 Touch Continue Clearing ADF jams by lifting the scanner cover 1 Open the scanner cover and then remove any jammed pages 2 Touch Continue Clearing jams 252 Clearing ADF duplex jams If you are making a two sided copy in the ADF and your original document jams it may be necessary to perform the following steps to clear the jam 1 Remove the ADF input tray 2 Pull out the jammed pap
82. EEERE 122 e 11 a EIAN IAEE AN E N N N E EN N E O P E A E E N A 123 CONTENTE ieinter eini aa e a aa a ai 123 Advanced OPtiON Sisinnio iei A A AA E E E E A a 123 Getting the pri terready to TaXecnienanniineinani enue aE E a 124 Initial fax Set Piesceccesiisassscacsanesecstacicedescucctasheotdechustducbesttelhawadec ecadactccaseltasdtecacadudbasadesdeaduodvendvedvoudvelosedvoduendeetanedbcteaduatonasesounavecteess 124 CHOOSING a fax COMMECUIOM srs sdecsscscawsecsdsciavades avados i a E i a a e a ia e i a a D E S 125 Connecting to an analog telephone line oo ec eesssesssescssecsseesscessecssecessecsscenscesneessecessecsseesscesuesuecessecsseesscesneesuecessesseeesseess 126 Connecting toa DSL Servie anino ae aE a e iets eek e ENAKE E EENEN E ENEN S 126 Connecting toa PBX or ISDN SYSTEM ensenen iii ataa e TAEA TTA EAE 127 Connecting to a distinctive FING Service sssssssssssssssssssssssesssseeesseeeceseeeeeeeeeeeeeeeeeesseeeessseesssssessssssssssssesssssttssstteeostteeesreeeeeseeee 127 Connecting the printer and a telephone or answering machine to the same telephone line esses 128 Connecting to an adapter for your country OF FEGION ssscsssscssesccsseccssesesseccesscesssecssscceseecessscesusecsuscesseceesncersueesnsecesseees 130 Connecting to a computer With a MOKEM ecescssesssescsecsseecscesseesseccssecsscesseesseessecessccssecsseesuecsueecssessseesseesueesseesseesseeeseeese 134 Enabling thie fax fUmCtiOmsesccicsssccseccscssavesvasdcesess
83. FTP Settings 207 Help 226 HTML 225 Image 226 IPv6 169 Miscellaneous 178 NetWare 170 Network lt x gt 165 Network Card 167 Paper Loading 161 Paper Size Type 157 Paper Texture 158 Paper Weight 159 Parallel menu 172 PCL Emul 221 PDF 220 PostScript 220 PPDS 223 Quality 218 Reports 163 166 Security Audit Log 179 Serial lt x gt 174 Set Date Time 179 Settings 180 Setup 215 SMTP Setup menu 177 Standard Network 165 Standard USB 171 Substitute Size 157 TCP IP 167 Universal Setup 163 Utilities 219 Wireless 169 XPS 220 Miscellaneous menu 178 moving the printer 236 multiple pages on one sheet 110 multipurpose feeder loading 80 NetWare menu 170 Network lt x gt menu 165 Network Card menu 167 network setup page 53 No analog phone line connected to modem fax is disabled 256 noise reducing 73 O options 550 sheet drawer 50 fax card 29 47 firmware card 29 34 flash memory card 34 internal 29 Internal Solutions Port 29 36 memory card 29 32 networking 29 ports 29 printer hard disk 29 43 options touch screen copy 113 114 e mail 122 123 fax 143 144 FTP 149 150 scan to computer 154 155 ordering supplies printer attached toa network 231 printer locally attached to a computer 231 output file type changing 121 Index 299 P paper characteristics 87 letterhead 88 loading multipurpose feeder 80 preprinted forms 88 recycled 69 selecting 88 selecting weight 159 setting size 75 se
84. IVE Replace the charge rolls THERE IS TONER IN THE PAPER PATH Contact Customer Support Toner rubs off ABC DEF These are possible solutions Try one or more of the following CHECK THE PAPER TYPE SETTING Make sure the paper type setting matches the paper loaded in the tray 1 From the printer control panel Paper menu check the Paper Type setting 2 Before sending the job to print specify the correct type setting e For Windows users specify the type from Print Properties e For Macintosh users specify the type from the Print dialog Troubleshooting 291 CHECK THE PAPER TEXTURE SETTING From the printer control panel Paper menu make sure the Paper Texture setting matches the paper loaded in the tray Toner specks ABC DEF These are possible solutions Try one or more of the following THE TONER CARTRIDGE MAY BE DEFECTIVE Replace the toner cartridge THERE IS TONER IN THE PAPER PATH Contact Customer Support Transparency print quality is poor Try one or more of the following CHECK THE TRANSPARENCIES Use only transparencies that meet the printer specifications CHECK THE PAPER TYPE SETTING Make sure the paper type setting matches the paper loaded in the tray 1 From the printer control panel Paper menu check the Paper Type setting 2 Before sending the job to print specify the correct type setting e For Windows users specify the type from Print Properties e For Macintosh users
85. L INJURY The printer weight is greater than 18 kg 40 Ib and requires two or more trained personnel to move it safely J fA f i Ba IY fens 4 pad A CAUTION POTENTIAL INJURY Follow these guidelines to avoid personal injury or printer damage e Turn the printer off using the power switch and then unplug the power cord from the wall outlet e Disconnect all cords and cables from the printer before moving it e Remove all printer options before moving the printer e Use the handholds located on both sides of the printer to lift it e Make sure your fingers are not under the printer when you set it down e Before setting up the printer make sure there is adequate clearance around it For more information see Selecting a location for the printer on page 20 Maintaining the printer 236 The printer and options can be safely moved to another location by following these precautions e Any cart used to move the printer must be able to support its weight and have a large enough surface to support the full footprint of the printer Keep the printer in an upright position e Avoid severe jarring movements Shipping the printer When shipping the printer use the original packaging or call the place of purchase for a relocation kit Maintaining the printer 237 Administrative support Using the Embedded Web Server If the printer is installed on a network the Embedded Web Server is available for a range o
86. Paver and tonei nananainusumsindeanadardeneinnnunnmhdceenidaauaunbinteud E RE 69 Using recycled paper and other office papers 0 ssssssssscsssessssesessssesnsccsneesseecesscessuecesseeesscecssscesnseesuscesseecssnceessecssseeenseessse 69 COMSENVIMG SUP INOS AA NANE AAT EEEO EONO EEA E E EEE 69 SAI SIIOIGY EAE EEEE OEE OEE gout 70 Using ECO MO CLE i e e a E aa Eaa EE E EE E AEE EA Ea pE ASe POO EDO ESA buasancaseds SA ASES descistnrseascevcatbedeans 70 Adjusting POWer SAVE ninii E K E VEV VVE ARRERA cum neta ia eet 71 Adjusting the brightness of the display ssesssssscsssssssesssseccssscssnsccsseeesseccessccsssecssseeessecessscesnsccsusceeseeeesuceesueesssecesseessaseessees 72 Setting thestandard exit ir li iit csssssdesscssasssssodssssasdsescasldessaosssssastsascastdes naatasan rade agtsseascdasucastensssotssssacdasscastosseambucccastars 72 R d cing printer FIO SE cover ces ccoctec clap eavaee jesasvceces eveovsa n R R R este Uae aaa dma ae 73 Loading paper and specialty media 00000000000000000000000000 75 Setting the Paper Size arid Paper Types ciee esesscscssasscacaterveguevcsassunsecusacteneeeseces caus casas eesy qos an i iais 75 Configuring Universal Papersewuings iawacnianasetunacehasninGarwnnonamedadadiaumsaunnnuneiunes 75 PY OICING AIS 4 c conanicenwantonnneennn com nomevae hii io niavinn ulus Ouidea eam area tobe aiaeemedatnnbe 76 b ading Waysa nirre Nees oh aie aa ae DSO DNTP NY SI Oy a RY SON oN AOS 76 Using th
87. Photo Notes Photograph Pri e Text Photo is the factory default setting Text Photo is used when the original rinted Image Text documents are a mixture of text and graphics or pictures Photograph tells the scanner to pay extra attention to graphics and pictures This setting increases the time it takes to scan but emphasizes a reproduction of the full dynamic range of tones in the original document This increases the amount of information saved Printed Image is used when jobs are composed primarily of images Printed Image converts the images to halftone Halftoning makes a grayscale or color image printable by transforming it to a pattern of small spots with a limited number of colors Text emphasizes sharp black high resolution text against a clean white background Understanding printer menus 186 Menu item Description Sides Duplex Specifies whether an original document is duplex two sided or simplex one 1 sided to 1 sided sided and then specifies whether the copy should be duplex or simplex 1 sided to 2 sided Notes 2 sided to 1 sided e 1 sided to 1 sided tThe original page has printing on one side The copied 2 sided to 2 sided page will have printing on one side 1 sided to 2 sided The original page has printing on one side The copied page will have printing on both sides For example if the original is six sheets the copy is three sheets with printing on both sides 2 sided to 1 sid
88. RAS 158 Paper W ight menUn usines a a C O EA et e e ni n R ERR 159 Paper koadig MENU ease secsecsccssacscussccsaccnecsss sav sovsssthavcnucsoxcaatsovsssthaccnucbaxcactsavssedsscanvelesapuadeoapvalesanwelevaguadoapuslesanecSevasenlepasesbeperecctntes 161 CUSTOM TY DES MENU siaescsseacscassacscossacscossacbeaseacbeasbacbeasbacbeasbacbeasbacbeasbacbeasbacbeasbesbecsbensncovagsncubagancuvagsncuvagsncobagsncavaqsncunendscovessncavassnesie 162 Custom NaMes Men Wisces cased cd eid ahd aid aa a e aeri 162 G stom SEAMSIZES MENU seesccscavcacaccvcesacdecucassusessoscdecacsesscasssdzcsapedecuasessesusedavavcdcasaadecssashesansoduasseadeassashesanscbeeaseadoassasteuanesteotsesteate 162 Universal Setup MENUS asn nesenas reoaine niea isea aiies i s as aa aaa a a A aa danse E E E aaa tania anton arian tania aes 163 Reports MENU sSccvescasacatcccuactacscvcabacsescesastesactcusssdsBecdecdtbsutesdeecessastchadedeadcnshatessdcanleskestlesslectactcbedtecteteductysraivenactece 163 Network Ports MeNi ate de trceniatlomanie hunnimniad itn in Man nial aclu tien atueimenaancauipomeatais 165 Active NIG meNUsnsonisseireiiena Bei ee EEE ERA ddd edtdaaa NE Ei OE 165 Standard Network or Network lt X gt MENUS sssssssssssssssssseeseesssessssssssseseseeeeeeeessssssssessseseereeeessssssseseseseteeeeeessssssseeseeeseeeeeeesssss 165 Reports menu under the Network Ports Menu cssscsescssesseecseecssenecsseesseecsecsseenscesseesseccsscssseesseesneesseeenesseeesseesseessees 166 Netw
89. RTRIDGE IS DEFECTIVE Replace the toner cartridge THE PAPER PATH MAY NOT BE CLEAR Check the paper path around the toner cartridge A CAUTION HOT SURFACE The inside of the printer might be hot To reduce the risk of injury from a hot component allow the surface to cool before touching Clear any paper you see THERE IS TONER IN THE PAPER PATH Contact Customer Support Streaked horizontal lines ABCDE ABEBE ABCDE These are possible solutions Try one or more of the following THE TONER IS SMEARED Select another tray or feeder to feed the paper for the job e From the printer control panel Paper Menu select the Default Source e For Windows users select the paper source from Print Properties e For Macintosh users select the paper source from the Print dialog and pop up menus THE TONER CARTRIDGE MAY BE DEFECTIVE Replace the toner cartridge Troubleshooting 290 THE PAPER PATH MAY NOT BE CLEAR Check the paper path around the toner cartridge A CAUTION HOT SURFACE The inside of the printer might be hot To reduce the risk of injury from a hot component allow the surface to cool before touching Clear any paper you see THERE IS TONER IN THE PAPER PATH Contact Customer Support Toner fog or background shading appears on the page These are possible solutions Try one or more of the following THE TONER CARTRIDGE MAY BE DEFECTIVE Replace the toner cartridge THE CHARGE ROLLS MAY BE DEFECT
90. SHOCK HAZARD If you are accessing the system board or installing optional hardware or memory devices sometime after setting up the printer then turn the printer off and unplug the power cord from the wall outlet before continuing If you have any other devices attached to the printer then turn them off as well and unplug any cables going into the printer Warning Potential Damage System board electronic components are easily damaged by static electricity Touch something metal on the printer before touching any system board electronic components or connectors 1 Access the system board 2 Unpack the card Note Avoid touching any electrical components on the card Additional printer setup 34 3 Holding the card by its sides align the plastic pins on the card with the holes on the system board 1 Plastic pins Metal pins 4 Push the card firmly into place Notes e The entire length of the connector on the card must touch and be flush against the system board Be careful not to damage the connectors 5 Release the latch and then close the system board door by lowering the scanner Additional printer setup 35 6 Push in on the screws while rotating them clockwise a quarter turn to lock the system board into place Warning Potential Damage Make sure the system board is locked to prevent possible damage to the printer if it is moved Installing an Internal Solutions Port Note This task r
91. TYPE SETTING Make sure the paper type setting matches the paper loaded in the tray 1 From the printer control panel Paper menu check the Paper Type setting 2 Before sending the job to print specify the correct type setting e For Windows users specify the type from Print Properties e For Macintosh users specify the type from the Print dialog THE PAPER HAS ABSORBED MOISTURE DUE TO HIGH HUMIDITY e Load paper from a fresh package e Store paper in its original wrapper until you use it Print irregularities These are possible solutions Try one or more of the following THE PAPER MAY HAVE ABSORBED MOISTURE DUE TO HIGH HUMIDITY e Load paper from a fresh package e Store paper in its original wrapper until you use it Troubleshooting 285 CHECK THE PAPER TYPE SETTING Make sure the paper type setting matches the paper loaded in the tray 1 From the printer control panel Paper menu check the Paper Type setting 2 Before sending the job to print specify the correct type setting e For Windows users specify the type from Print Properties e For Macintosh users specify the type from the Print dialog CHECK THE PAPER Avoid textured paper with rough finishes THE TONER MAY BE LOW When 88 Cartridge Lowappears or when the print becomes faded replace the toner cartridge THE FUSER MAY BE WORN OR DEFECTIVE Replace the fuser Skewed print These are possible solutions Try one or more of the following CHECK THE P
92. Talk Select the printer from the list Click Add In Mac OS X version 10 4 and earlier se OQn ay From the Go menu choose Applications Double click Utilities Double click Print Center or Printer Setup Utility From the Printer List click Add Choose the Default Browser tab Click More Printers From the first pop up menu choose AppleTalk From the second pop up menu select Local AppleTalk zone Additional printer setup 66 i Select the printer from the list j Click Add Setting up serial printing In serial printing data is transferred one bit at a time Although serial printing is usually slower than parallel printing itis the preferred option when there is a great deal of distance between the printer and computer or when an interface with a better transfer rate is not available After installing the serial port or communication COM port you will need to configure the printer and the computer so they can communicate Make sure you have connected the serial cable to the COM port on your printer 1 Set the parameters in the printer a b c d e From the printer control panel navigate to the menu with port settings Locate the submenu with serial port settings Make any necessary changes to the serial settings Save the new settings Print a menu settings page 2 Install the printer driver a za nr ODO QA SF j k Insert the Software and Documentation CD It launches automatically If
93. This is a selected radio button The radio button is blue to show it is selected Opens the Cancel Jobs screen The Cancel Jobs screen shows three headings Print Fax and Network The following items are available under the Print Fax and Network headings e Print job e Copy job e Fax e FTP e E mail send Each heading has a list of jobs shown in a column under it which can show only three jobs per screen Each job appears as a button which you can touch to access information about the job If more than three jobs exist in a column then an arrow appears enabling you to scroll through the jobs Learning about the printer 27 Button Function Continue Touch this button to accept a selection or to clear messages and then proceed with the job Cancel e Cancels an action or a selection e Cancels out of a screen and returns to the previous screen Select Opens the next related menu or menu item Features Feature Description Menu trail line Menus Settings Copy Settings Number of Copies A Menu trail line is located at the top of each menu screen This feature acts as a trail showing the path taken to arrive at the current menu It gives the exact location within the menus Touch any of the underlined words to return to that menu or menu item The Number of Copies is not underlined since this is the current screen If you touch an underlined word on the Number of Copies screen
94. aasesgdacsseadasbtccdsasesgdacsseadssbuccdaabasadedscadasbtccdaabassbuesseudssoccgaaasoivee 273 Partial document or photo SCANS sessseesssseneecsseesseccssecsscenseesseesseccsscsnscensecsuecsueesssccuscenseesseesueecsscssscessecsueesseccuseenseenseesneessees 274 Cannot scan from a computer SOLVING fax PINON NAS acres seen res nsannscrcrsncaned ceisaecaeedtersireassuocanen anna Oh oman neu EA Hedonane C ller ID 1SsnOt sMOW I ennenen a eene eE uapdesensadeccushaescuadesesbderucdbdeca sande cabdeosseldecasdbdavecauduos ceblece dpdevecaidooubens GANMOt SEMA OF FECEIVE aii fea Ks sscdasesetcscsasccidasscidessbacdsastndteas asses sbasdeasbustecosacdos buch asedsstasadactassbestssedadeasndacdassbeddusedatosessestaaseadduatdives Can send but not receive faxes Can receive but not send faxes Received fax has poor Print CUAL ICY s ssessusssesscsssssenes accuses scvedessdveileacovatesasestsscdvedasabeatzssvesdactavzeatuvdea A EARR tates Solving option PFODIEMS sessessesssscsssssssssesssccssccssscssssessscsssccsscsssssecssccsuccssceascassesecsuccsscesccacesscsucesscescsacesessucesseeseensees Option does not operate correctly or quits after it is installed DA WEIS esc IRTEE EE ANE N AAAA AAI AERE Memory CAN oien ir e E e EE A R R E O E E E E a RN Flash memory card Hard disk with adapter Internal Solutions Port SOWING paper TSC proble Sasra isoen asa a EE eau av ocak atom ae Ahem Paper frequently jams PASE AVS
95. address of the FTP site Scanning to an FTP address 148 Touch Save as Shortcut Enter a name for the shortcut Touch Enter a uu A W Verify that the shortcut name and number are correct and then touch OK If the name or number is incorrect then touch Cancel and reenter the information If you enter a number that is already in use then you are prompted to select another number 7 Touch Send It to start the scan or touch to return to the home screen Understanding FTP options Original Size This option opens a screen where you can choose the size of the documents you are going to copy e Touch a paper size button to select that size as the Original Size setting The FTP screen appears with your new setting displayed e When Original Size is set to Mixed Letter Legal you can scan an original document that contains mixed paper sizes e When Original Size is set to Auto Size Sense the scanner automatically determines the size of the original document Sides Duplex This option informs the printer if the original document is simplex printed on one side or duplex printed on both sides This lets the scanner know what needs to be scanned for inclusion in the document Orientation This option tells the printer whether the original document is in portrait or landscape orientation and then changes the Sides and Binding settings to match the original document orientation Binding Tells the printer whe
96. age of the image before it is included in the e mail When the first page is scanned the scanning is paused and a preview image appears Edge Erase Eliminates smudges or information around the edges of a document You can choose to eliminate an equal area around all four sides of the paper or pick a particular edge Edge Erase will erase whatever is within the area selected leaving nothing on that portion of the scan Darkness Adjusts how light or dark your scanned e mails will turn out E mailing 123 Faxing Note Fax capabilities may not be available on all printer models ADF Scanner glass Use the ADF for multiple page documents Use the scanner glass for single pages small items such as postcards or photos transparencies photo paper or thin media such as magazine clippings Getting the printer ready to fax Note Fax capabilities may not be available on all printer models The following connection methods may not be applicable in all countries or regions CAUTION SHOCK HAZARD Do not use the fax feature during a lightning storm Do not set up this product or make any electrical or cabling connections such as the fax feature power cord or telephone during alightning storm Initial fax setup Many countries and regions require outgoing faxes to contain the following information in a margin at the top or bottom of each transmitted page or on the first page of the transmission stati
97. alling printer software adding options 54 Internal Solutions Port installing 36 Index 298 troubleshooting 280 Internal Solutions Port network changing port settings 65 IPv6 menu 169 J jams accessing 240 avoiding 76 understanding messages 240 jams clearing 200 201 241 202 243 231 244 233 246 234 246 235 247 240 249 247 250 248 251 249 290 294 250 L labels paper tips 97 letterhead copying to 106 loading 80 tips on using 96 light standard exit bin 72 light indicator 23 linking trays 85 Load lt input src gt with lt Custom String gt 258 Load lt input src gt with lt Custom Type Name gt 257 Load lt input src gt with lt size gt 258 Load lt input src gt with lt type gt lt size gt 258 Load Manual Feeder with lt Custom String gt 258 Load Manual Feeder with lt Custom Type Name gt 258 Load Manual Feeder with lt size gt 259 Load Manual Feeder with lt type gt lt size gt 259 loading multipurpose feeder 80 trays 76 Macintosh wireless network installation 59 memory card installing 32 troubleshooting 279 Memory full cannot print faxes 256 menu settings page printing 52 menus Active NIC 165 AppleTalk 170 Confidential Print 178 Configure MP 157 Copy Settings 186 Custom Names 162 Custom Scan Sizes 162 Custom Types 162 Default Source 157 diagram of 156 E mail Settings 202 Fax Mode Analog Fax Setup 192 Fax Mode Fax Server Setup 201 Finishing 216 Flash Drive 210
98. and accessories for my printer Replacement cartridges Dell Printer Supplies Web site dell com supplies You can purchase printer supplies online by telephone or in select retail stores Safety information for preparing to operate my printer Regulatory information Warranty information Product Information Guide Product information Guide Note The Product Information Guide may not be available in your country or region Printer configurations Note Printer configuration may vary depending on your printer model Learning about the printer 18 Basic model 1 Front door release button Printer control panel Automatic Document Feeder ADF Standard exit bin with overhead light Paper stop Standard 250 sheet tray Multipurpose feeder door On aru sl win Front door Learning about the printer 19 10 oan oOo non A WO ND 9 1 System board locks 2 Locking device 3 Ethernet port 4 USB port Note Use this USB port to connect the printer to the computer 5 Fax wall connection port Note The Fax ports are present only when a fax card is installed 6 Fax telephone connection port Note The Fax ports are present only when a fax card is installed Rear door 8 Power switch 9 Printer power cord socket 10 USB peripheral port 11 Removable protective plate Note The protecti
99. andard USB Menu Substitute Size Network lt x gt Setup Page Parallel Menu Paper Texture Shortcut List SMTP Setup Paper Weight Fax Job Log Paper Loading Fax Call Log Custom Types Copy Shortcuts Custom Names E mail Shortcuts Custom Scan Sizes Fax Shortcuts Custom Bin Names FTP Shortcuts Universal Setup Profiles List NetWare Setup Page Print Fonts Print Directory Asset Report 1 Only appears if there is an installed or mounted flash device 2 Depending on the printer setup this menu item appears as Standard Network or Network lt x gt 3 This menu only appears if a standard USB port is supported Security Settings Help Miscellaneous Security Settings General Settings Print All Confidential Print Copy Settings Print Quality Security Audit Log Fax Settings Media Guide Set Date Time E mail Settings Print Defects FTP Settings Menu Map Flash Drive Menu Information Guide Print Settings Connection Guide Moving Guide Understanding printer menus 156 Paper menu Default Source menu Menu item Description Default Source Tray lt x gt MP Feeder Envelope Feeder Manual Paper Manual Env Sets a default paper source for all print jobs Notes e Tray 1 standard tray is the factory default setting e Only an installed paper source will appear as a menu setting e A paper source selected by a print job will override the Default Source setting for the duration of the print job If the same size and type of paper a
100. ard buttons Unlock Device This button appears on the screen when the printer is locked The printer control panel buttons and shortcuts cannot be used while it appears Touching this button opens a PIN entry screen Entering the correct PIN unlocks the printer control panel touch screen and hard buttons Using the touch screen buttons Note Depending on your options and administrative setup your screens and buttons may vary from those shown Learning about the printer 25 Sample touch screen Copy from Letter 85x Hin v Copy w Leter 85x tiin v Plain Pa jai Scale 7 lt gt is dp 2 a cones i gt A mek ona Home Returns to the home screen g Down arrow Opens an options screen a Left scroll decrease Scrolls to another value in decreasing order A Right scroll increase Scrolls to another value in increasing order q Left arrow Scrolls left Right arrow Scrolls right Vv Learning about the printer 26 Button Function Back Navigates back to the previous screen Other touch screen buttons Button Function Submit Saves a value as the new default setting Down arrow Moves down to the next screen Up arrow Moves up to the next screen y a Unselected radio button re This is an unselected radio button The radio button is gray to show it is unselected Selected radio button
101. are loading a document into the ADF then adjust the paper guides 3 Onthe home screen touch Fax 4 Enter the fax number or a shortcut using the touch screen or keypad To add recipients touch Next Number and then enter the recipient s telephone number or shortcut number or search the address book Note To place a dial pause within a fax number press The dial pause appears as a comma in the Fax to box Use this feature if you need to dial an outside line first 5 Touch Fax It Sending a fax using the computer Faxing from a computer lets you send electronic documents without leaving your desk This gives you the flexibility of faxing documents directly from software programs For Windows users Notes e In order to perform this function from your computer you must use the PostScript printer driver for your printer e Verify that the fax option is installed in the printer driver 1 With a file open click File gt Print 2 Click Properties Preferences Options or Setup 3 Click the Other Options tab and then click Fax 4 On the Fax screen type the name and number of the fax recipient 5 Click OK and then click OK again 6 Click OK For Mac OS X version 10 2 and 10 3 users 1 With a document open choose File gt Print 2 From the print options pop up menu choose Job Routing 3 Select Fax and then enter the recipient name number and other information as needed 4 Click Print Faxing 137 For Mac OS
102. as tes eoesenes aecoessecesto veda voces eau es dee abe saab vce a ea lee onto 148 Creating an FTP shortcut using the Embedded Web Servet ssssssssscssscsseesseecsecsseeneeesseesseccssesseesseesneessecesesseeeaseess 148 Creating an FTP shortcut using the touch SCrEON sssssecssesseesseccssecsscenseesseesseccssecsseesscessecsuecessccsseesscesneessecessesseeesseess 148 Understanding Fl POptOnS ccuncncacccidonus aruba AE A EAN aanbaueawmonaned 149 Orginal SIZE nanoia E RERE icant Nava bavsecccascest Neat Miecah bthcast Nat ieewectie cates ERAN ER AAR 149 Sid s DUPLEX pinine casts iced EEEE suena Nanded chanel uence Mende ER REA E a es 149 Orientatio M eaaa an ian an a AAND EE AANS ADENAS AA ANES ISDANS E TA SASE I SERATE E I SEAST AAA SE ANNE Ri 149 BINGIN G a R EEE 149 ReSOlUtI N scenene iee E ERAR E E AE E AAR 149 SaO Da AARAA REE EEE FEE AAEN P PAEO EA ETTA AA EEEE EO ROERE AE EEE 150 CONTEN sasi sE IESE EINSETINN ESNS 150 Advanced OPtiONSozsni iiinis siri nn e E CEE EE EE ER E NA 150 Improving FIP guili se coes onic devewservasnpetl 2 devt sony cpuaenns acca vaaeospennncevtn ii aa ai NEE AEA e 151 Scanning to a computer or flash drive 00000000000000000000 152 SCANNING to a COMPU aseissa i iniii a EE dea ENR EEEE EEEE EENE EEEE 152 Scanning toaflash driVenissssiienanire e e E EE E TEE EE AS 153 Understanding scan profile OPtions ccscsssssessscssssssssssscsssessssssesssssssssssucsscssscesccasssecsucssecsuccasessseassnec
103. at are not the same as the settings of any other tray To unlink a tray change the following tray settings so that they do not match the settings of any other tray e Paper Type for example Plain Paper Letterhead Custom Type lt x gt Paper Type names describe the paper characteristics If the name that best describes your paper is used by linked trays assign a different Paper Type name to the tray such as Custom Type lt x gt or define your own custom name e Paper Size for example letter A4 statement Load a different paper size to change the Paper Size setting for a tray automatically Paper Size settings for the multipurpose feeder are not automatic they must be set manually from the Paper Size menu Warning Potential Damage Do not assign a Paper Type name that does not accurately describe the type of paper loaded in the tray The temperature of the fuser varies according to the specified Paper Type Paper may not be properly processed if an inaccurate Paper Type is selected Loading paper and specialty media 85 Assigning a custom paper type name Assign a custom paper type name to a tray when linking or unlinking the tray N QQ wu BF WN Make sure the printer is on and Ready appears From the home screen touch esta Touch Paper Menu Touch Paper Size Type Select the tray number or MP Feeder Type Touch the left or right arrow until Custom Type lt x gt or another custom name appears Touch Submit Chan
104. atesdecitantecitecientesieesss 256 Fax partition inoperative Contact system administrator essesssescsseeseeccsecssscenscessecsseccsscssscenscessecssecesecsseeesseesseeseees 257 Fax server To Format not set up Contact system AAMINISTFATON ee reecesecsseecsescsseesseccsccsecesseesseesseccseesseeeseeesseeseees 257 Some held jobs were not restored sescsesscssssssesesceneecsecscscesssesssseneesuscesscesssesseseneesuecssscesssesceseneesncssscssssenscseneesnsesseceneserseees 257 37 Insufficient memory some held jobs will not be restored sessssescsseccesesesssecssseeesescessccesnccsucesseeeesnceesseessseeesseees 257 57 Configuration change held jobs were not reStOred ssssscssssccssecssseeeseccesecesssecssseceseecessccesnsccsuscessecesseceesseesssecesaeees 257 Load lt input src gt with lt CUStOM Type NaMe gt secsssecsescsseesseecseecsssenecsseesseccssessssesscesseesseccsscssscesseesueessecenesneeeaseesneessees 257 Load lt input sre gt with lt CUSstorm String gt ssie en aeniei 258 LO AG lt inputsre gt WITH SI ZO a sacessasescssbesoacs E EA A E E O A A EET EET RA 258 L ad lt input sre gt with Sty POS ESZES iain iai a EEEE Ue EEE EN EA A OEN EEN a 258 Load Manual Feeder with lt Custom Type NamMe gt ssssssssssssssresssssssssssssssssesssssssssssssssssssessestrtssseereseeeeestereesseeeessneeesssssess 258 Load Manual Feeder with lt Custom String gt sessssssssscssscsseesseecsecssscencecsseesseccseessseensee
105. auses the printer to restart The menu selection is updated Serial Protocol DTR DTR DSR XON XOFF XON XOFF DTR XON XOFF DTRDSR Selects the hardware and software handshaking settings for the serial port Notes e DTR is the factory default setting e DTR DSR is a hardware handshaking setting e XON XOFF is a software handshaking setting XON XOFF DTR and XON XOFF DTR DSR are combined hardware and software handshaking settings Understanding printer menus 175 Menu item Description Robust XON Determines whether or not the printer communicates availability to the computer On Notes Off e Offis the factory default setting e This menu item applies only to the serial port if Serial Protocol is set to XON XOFF Baud Specifies the rate at which data can be received through the serial port 1200 Notes 2400 4800 e 9600 is the factory default setting 9600 e 138200 172800 230400 and 345600 baud rates are displayed only in the 19200 Standard Serial menu These settings do not appear in the Serial Option or Serial Option 2 menus 38400 57600 115200 138200 172800 230400 345600 Data Bits Specifies the number of data bits that are sent in each transmission frame 7 Note 7 is the factory default setting 8 Parity Sets the parity for serial input and output data frames Even Note None is the factory default setting Odd None Ignore Honor DSR Determines whether the printer uses the DSR Signal DSR is a
106. before the Number of Copies is setand saved then the selection is not saved and it does not become the default setting Attendance message alert Ifan attendance message occurs which affects a function such as copy or fax then a solid red exclamation point appears over the function button on the home screen and the red indicator light blinks Learning about the printer 28 Additional printer setup Installing internal options CAUTION SHOCK HAZARD If you are accessing the system board or installing optional hardware or memory devices sometime after setting up the printer then turn the printer off and unplug the power cord from the wall outlet before continuing If you have any other devices attached to the printer then turn them off as well and unplug any cables going into the printer You can customize your printer connectivity and memory capacity by adding optional cards The instructions in this section explain how to install the available cards you can also use them to locate a card for removal Available internal options e Memory cards e Firmware cards e Printer hard disk e Internal Solutions Ports ISP All of these options may not be available For more information contact the place where you purchased the printer Additional printer setup 29 Accessing the system board to install internal options Note This task requires a flathead screwdriver CAUTION SHOCK HAZARD If you are a
107. ble to your computer example COM1 Click Properties On the Port Settings tab set the serial parameters to the same serial parameters in the printer Look for the printer settings under the serial heading on the Menu Settings page you printed earlier Click OK and then close all the windows Print a test page to verify printer installation When a test page prints successfully printer setup is complete Additional printer setup 68 Minimizing your printer s environmental impact Saving paper and toner Using recycled paper and other office papers e Low moisture content 4 5 e Suitable smoothness 100 200 Sheffield units or 140 350 Bendtsen units European Note Some much smoother papers suchas premium 24 b laser papers 50 90 Sheffield units and much rougher papers such as premium cotton papers 200 300 Sheffield units have been engineered to work very well in laser printers despite surface texture Before using these types of paper consult your paper supplier e Suitable sheet to sheet coefficient of friction 0 4 0 6 e Sufficient bending resistance in the direction of feed Recycled paper paper of lower weight lt 60 g m 16 Ib bond and or lower caliper lt 3 8 mils 0 1 mm and paper that is cut grain short for portrait or short edge fed printers may have lower bending resistance than is required for reliable paper feeding Before using these types of paper for laser electrophotographic printing consult yo
108. c electricity Touch something metal on the printer before touching any system board electronic components or connectors Note This task requires a flathead screwdriver An optional memory card can be purchased separately and attached to the system board To install the memory card 1 Access the system board 2 Unpack the memory card Note Avoid touching the connection points along the edge of the card 3 Open the memory card connector latches Additional printer setup 32 4 Align the notches on the memory card with the ridges in the connector ex 5 Push the memory card straight into the connector until it clicks into place Note After the memory card is installed make sure the memory card connector latches return to the latched vertical position and are secure against the card 6 Release the system board access latch and then close the system board door by lowering the scanner 7 Pushin on the screws while rotating them clockwise a quarter turn to lock the system board into place Warning Potential Damage Make sure the system board is locked to prevent possible damage to the printer if it is moved Additional printer setup 33 Installing a flash memory or firmware card The system board has two connections for an optional flash memory or firmware card Only one of each may be installed but the connectors are interchangeable Note This task requires a flathead screwdriver CAUTION
109. cations Double click Utilities Double click Printer Setup Utility or Print Center From the Printer List click Add Click IP Type in the IP address of your printer in the Address field Click Add For AppleTalk printing In Mac OS X version 10 5 1 au BWhN From the Apple menu choose System Preferences Click Print amp Fax Click Click AppleTalk Select the printer from the list Click Add In Mac OS X version 10 4 and earlier 1 On A UU BPWN O 10 From the Finder desktop choose Go gt Applications Double click Utilities Double click Print Center or Printer Setup Utility From the Printer List click Add Choose the Default Browser tab Click More Printers From the first pop up menu choose AppleTalk From the second pop up menu select Local AppleTalk zone Select the printer from the list Click Add Note If the printer doesn t appear in the list you may need to add it using the IP address Contact your system support person for assistance Additional printer setup 64 Changing port settings after installing a new network Internal Solutions Port When a new network Internal Solutions Port ISP is installed in the printer the printer is assigned a new IP address The printer configurations on computers that access the printer must be updated with this new IP address in order to print to it over the network Notes e ifthe printer has a static IP address that will stay the
110. ccessing the system board or installing optional hardware or memory devices sometime after setting up the printer then turn the printer off and unplug the power cord from the wall outlet before continuing If you have any other devices attached to the printer then turn them off as well and unplug any cables going into the printer 1 Loosen the screws on the back of the system board a quarter turn Additional printer setup 30 2 Lift the front of the scanner unit to open the system board 3 Use the following illustration to locate the appropriate connector Warning Potential Damage System board electronic components are easily damaged by static electricity Touch something metal on the printer before touching any system board electronic components or connectors 1 Flash memory or firmware card connectors Fax card connector Printer hard disk connector A W in Memory card connector Additional printer setup 31 Installing a memory card Ay CAUTION SHOCK HAZARD If you are accessing the system board or installing optional hardware or memory devices sometime after setting up the printer then turn the printer off and unplug the power cord from the wall outlet before continuing If you have any other devices attached to the printer then turn them off as well and unplug any cables going into the printer Warning Potential Damage System board electronic components are easily damaged by stati
111. ch Reports 4 Touch Network Setup Page The network setup page prints and the printer returns to the home screen 5 Check the first section on the network setup page and confirm that Status is Connected If Status is Not Connected the LAN drop may not be active or the network cable may be malfunctioning Consult a system support person for a solution and then print another network setup page Setting up the printer software Installing printer software A printer driver is software that lets the computer communicate with the printer The printer software is typically installed during the initial printer setup If you need to install the software after setup follow these instructions For Windows users 1 Close all open software programs 2 Insert the Software and Documentation CD 3 From the main installation dialog click Install Printer and Software 4 Follow the instructions on the screen For Macintosh users 1 Close all open software applications 2 Insert the Software and Documentation CD 3 From the Finder desktop double click the printer CD icon that automatically appears 4 Double click the Install Printer and Software icon 5 Follow the instructions on the screen Additional printer setup 53 Using the World Wide Web Updated printer software may be available on the Dell Support Web site at support dell com Updating available options in the printer driver Once the printer software and any op
112. ch setting to use Cannot send or receive a fax These are possible solutions Try one or more of the following ENABLE THE FAX FUNCTION For more information see Initial fax setup on page 124 CHECK THE DISPLAY FOR ERROR MESSAGES Clear any error messages CHECK THE POWER Make sure the printer is plugged in the power is on and Ready appears CHECK THE PRINTER CONNECTIONS Make sure the cable connections for the following hardware are secure if applicable e Telephone e Handset e Answering machine CHECK THE TELEPHONE WALL JACK 1 Plug a telephone into the wall jack 2 Listen for a dial tone 3 If you do not hear a dial tone then plug a different telephone into the wall jack 4 Ifyou still do not hear a dial tone then plug a telephone into a different wall jack 5 If you hear a dial tone then connect the printer to that wall jack Troubleshooting 275 REVIEW THIS DIGITAL PHONE SERVICE CHECKLIST The fax modem is an analog device Certain devices can be connected to the printer so that digital telephone services can be used e Ifyou are using an ISDN telephone service then connect the printer to an analog telephone port an R interface port on an ISDN terminal adapter For more information and to request an R interface port contact your ISDN provider e If you are using DSL then connect to a DSL filter or router that will support analog use For more information contact your DSL provider e If you are us
113. cifies whether the original document is scanned edge to edge Note Off is the factory default setting Off Sharpness Adjusts the sharpness of a scanned image L 0 5 Note 3 is the factory default setting J Print Settings DI ojd o Copies Specifies the number of copies to print Understanding printer menus 213 Menu item Description Paper Source Tray lt x gt MP Feeder Manual Paper Manual Envelope Specifies the paper source selected to supply paper for the printer to print from the flash drive Collate Off 1 1 1 2 2 2 On 1 2 1 2 1 2 Stacks the pages of a print job in sequence when printing multiple copies Notes e Off is the factory default setting No pages will be collated e The On setting stacks the print job sequentially Sides Duplex Enables duplex printing two sided printing 1 sided 2 sided Duplex Binding Defines the way duplexed pages are bound and how the printing on the back of Long Edge the page is oriented in relation to the printing on the front of the page Short Edge Notes e Long Edge is the factory default setting e Long Edge specifies that binding be placed on the left edge of portrait pages and the top edge of landscape pages e Short Edge specifies that binding be placed on the top edge of portrait pages and the left edge of landscape pages Orientation Specifies the orientation of the print job Auto Note Auto is the factory default setting Portrait Lan
114. clears A new scan job containing the same parameters as the previous job starts 293 02 Flatbed Cover Open Close the scanner cover 294 ADF Jam This jam location may also be identified as 294 04 Duplex Sensor Off Jam 294 05 Scan Sensor Off Jam or 294 06 ADF Backfeed Jam To clear this jam 1 Remove all pages from the ADF Note The message clears when the pages are removed from the ADF 2 Flex and fan the pages 3 Place the pages in the ADF 4 Adjust the ADF guides 5 From the printer control panel press 840 01 Scanner Disabled This message indicates that the scanner was disabled by the system support person or the scanner detected a hardware error and disabled itself 840 02 Scanner Auto Disabled The printer identified a problem with the scanner and automatically disabled it 1 Remove all pages from the ADF 2 Turn the printer off 3 Wait 15 seconds and then turn the printer on Note If turning the printer off and then on again does not clear the message then contact your system support person Place the document in the ADF and then adjust the paper guides On the home screen touch Copy or use the keypad to enter the number of copies Change the copy settings as needed Nn OF UW A Touch Copy It Troubleshooting 266 Solving printing problems Multiple language PDFs do not print The documents contain unavailable fonts 1 Open the document you want to print in Adobe Acrobat 2 Click the printe
115. coe E tessa coset ETE tata Data data daca EEEE Paper jam message remains after jam is cleared esssscsssessssececsssesssccsseesssccesscessnecesseeessecessscesnsecsnscesseecesnceesneessseeesseees Page that jammed does not reprint after you clear the jam Solving Print quality Proble MS xn 27 desis ceed ean ta dea enn usab eden cena aeieR deny ane aet Isolatitig Primtiq Uality prob CMs is r aie t a Ea a EEE aE Ea EE O E E E E ET EOE Blank page Siren manennnenneinan a a a a a a a a a a Characters have jagged or uneven edges Clipped MAG SS sneinen a i E E usta E E E E A E E T E TE E GhostimageSinninsneenee nennir ninii n n e a e i h Gray background Contents 12 IMNGOMECTIMVATGINS ih cis ccd cecid cei o acca i a a a aeee ri 284 Paper UT ccescsasccces san seysencseycauccey cane syasnonsyconscay aan E E EERE AEA pas OEA STEA EE 285 Print irregular E cs sscsccsssscosssasasassscsdasssistsssoisacsesedsshosetassosasassossdashosatassosatsesctusssvosansave updeva AEN SEE ES EEEREN aSa ES aTa AEri SEES Raia 285 Skewed Print aiins ne E E EE E N EAERI ENAA NRN Ne 286 Solid black or white streaks appear on transparencies OF pap f esssessssssssssssssssssssssssssssssssssssssssssssrsssssrrssrreeeseeee 286 AAKO oH LTS 1g h AE A AEEA T ON EIET A EA 287 Printistoo dark ie seiersen K RR RRR ETN NA Na 288 Solid cOl r DAC SS rin eene ee e a E EEE E ENR EVARA E A A ATASAT ee 289 Streaked vertical liN Ssnin ae canes sape oa a SiS EEE cua csoatavasvssanassa
116. could also be another PostScript printer for example a color document can be scanned and then sent to a color printer Sending a document to an FTP server is similar to sending a fax The difference is that you are sending the information over your network instead of over the phone line Scanning to an FTP address Scanning to an FTP address using the keypad 1 Load an original document faceup short edge first into the ADF or facedown on the scanner glass Note Do not load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass 2 If you are loading a document into the ADF then adjust the paper guides 3 Onthe home screen touch FTP 4 Type the FTP address 5 Touch Send It Scanning to an FTP address using a shortcut number 1 Load an original document faceup short edge first into the ADF or facedown on the scanner glass Note Do not load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass 2 If you are loading a document into the ADF then adjust the paper guides Scanning to an FTP address 147 3 Press and then enter the FTP shortcut number 4 Touch Send It Scanning to an FTP address using the address book 1 Load an original document faceup short edge first into the ADF or facedown on the scanner glass Note
117. csescceseccsueeesseccesscecssecssseesseecessscesnsccsuecesseceesncessseessees 269 IMGOPFE CE CHAKA Lai E EA AEEA AEEA EA 269 Trayilinking does NOE WOK sinai Aa 269 Large jobs do not collate secsisssieiisissnsiinininiinirsninseiiinsiieiiiarii iii iiei ii i iii 269 Unexpected Page breaks OOO arrr e rra r aaa aa ia a aa a a a nira aa ea E ea a ea Eaa ASS avasstisbanansetacdbisbecgeaabenese 270 Solving copy Pr ble MSsir ai ie tae ate td E aeaGtinaee 270 EeKoo ERLIE DOM PPIE TEATE EA ENAA EAE 270 Scanner unitidoesnotelo S Enenieeeinnni svabeelonaraessracees 270 Poorcopy diali ars a R N N N N N E E 271 Partial document or pho O CO ES e a e a aaa aa ea a eae a eaa Eoo tSas S asinis rat naina sai asai aieia 272 Solving scanner problem S sss esesessssssssssssseeeeeessssssssssssssetesssssssnsssssssseeeesessnsssssssseeeeeeesessssssssteeeeeeessssssssseeeeereesssssssssee 273 CHECKING an MMKESPOMSIVE SCAMIMEN esse ssessssssiesisesecssecstassesstesssieassvistacsosd cescidesseasnsssadsssoseiddssnoscnsssosassescbdasanacstuabascuietasivuabasdes 273 Scan WaS MOTSUCEES SPU wcessasccessecsdesicledeshcdatestedasasbctassebadescebetaeaehcdesschaduscedededachsdvaservenddaysetddeynevssersenddacsenddeqnusdderseatangacensegaeseeetoss 273 Scanning takes too long or freezes the COMPUTE cscssssscssescesesecsseccssecesseccesscesssccsssccesecesuscesnsecsnecessecessnccesseesssecesseees 273 POOF SCANMEC image CUS TE Y cess cissacssasasesstecstisssastscesascussasstesdasossct
118. cuts of the label Be sure adhesive backing does not reach to the sheet edge Zone coating of the adhesive at least 1 mm 0 04 in away from edges is recommended Adhesive material contaminates the printer and could void the warranty If zone coating of the adhesive is not possible remove a 1 6 mm 0 06 in strip on the leading and driver edge and use a non oozing adhesive Portrait orientation works best especially when printing bar codes Tips on using card stock Card stockis heavy single ply specialty media Many of its variable characteristics such as moisture content thickness and texture can significantly impact print quality Print samples on the card stock being considered for use before buying large quantities When printing on card stock Make sure the Paper Type is Card Stock Select the appropriate Paper Texture setting Be aware that preprinting perforation and creasing may significantly affect the print quality and cause jams or other paper handling problems Printing 97 e Check with the manufacturer or vendor to ensure the card stock can withstand temperatures up to 210 C 410 F without releasing hazardous emissions e Do not use preprinted card stock manufactured with chemicals that may contaminate the printer Preprinting introduces semi liquid and volatile components into the printer e Use grain short card stock when possible Printing confidential and other held jobs Holding jobs in the
119. d Note If there is more than one copy of the printer then update all of them with the new IP address Right click the printer Click Properties Click the Ports tab Locate the port in the list and then select it Click Configure Port Type the new IP address in the Printer Name or IP Address field You can find the new IP address on the network setup page you printed in step 1 Click OK and then click Close Additional printer setup 65 For Macintosh users 1 Print a network setup page and make a note of the new IP address 2 Locate the printer IP address in the TCP IP section of the network setup page You will need the IP address if you are configuring access for computers on a different subnet than the printer 3 Add the printer e For IP printing In Mac OS X version 10 5 or later DO QAan oa ya From the Apple menu choose System Preferences Click Print amp Fax Click Click IP Type in the IP address of your printer in the Address field Click Add In Mac OS X version 10 4 and earlier Qe aD aA TY From the Go menu choose Applications Double click Utilities Double click Printer Setup Utility or Print Center From the Printer List click Add Click IP Type in the IP address of your printer in the Address field Click Add e For AppleTalk printing In Mac OS X version 10 5 DaN TY From the Apple menu choose System Preferences Click Print amp Fax Click Click Apple
120. d Safety Sheet before making any cable or electrical connection Connect the power cord to a properly grounded electrical outlet that is near the product and easily accessible Do not place or use this product near water or wet locations A CAUTION SHOCK HAZARD Do not use the fax feature during a lightning storm Do not set up this product or make any electrical or cabling connections such as the fax feature power cord or telephone during a lightning storm Refer service or repairs other than those described in the user documentation to a professional service person CAUTION POTENTIAL INJURY This product uses a laser Use of controls or adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure This product uses a printing process that heats the print media and the heat may cause the media to release emissions You must understand the section in your operating instructions that discusses the guidelines for selecting print media to avoid the possibility of harmful emissions Use care when you replace a lithium battery CAUTION POTENTIAL INJURY There is a danger of explosion if a lithium battery is incorrectly replaced Replace it only with the same or an equivalent type of lithium battery Do not recharge disassemble or incinerate a lithium battery Discard used batteries according to the manufacturer s instructions and local regulations A CAUTION HOT SURFA
121. d cannot be Read Write Write or password protected e All shows all fonts available to any option Lets you view or change the setting from a selection list Symbol Set lt list of symbol sets gt Lets you view or change the setting from a selection list PCL Emulation Settings Point Size 1 00 1008 00 Changes the point size for scalable typographic fonts Notes e 12is the factory default setting e Point Size refers to the height of the characters in the font One point equals approximately 1 72 of an inch e Point sizes can be increased or decreased in 0 25 point increments PCL Emulation Settings Pitch 0 08 100 Specifies the font pitch for scalable monospaced fonts Notes e 10is the factory default setting e Pitch refers to the number of fixed space characters per inch cpi e Pitch can be increased or decreased in 0 01 cpi increments e For nonscalable monospaced fonts the pitch appears on the display but cannot be changed PCL Emulation Settings Orientation Portrait Landscape Specifies the orientation of text and graphics on the page Notes e Portrait is the factory default setting e Portrait prints text and graphics parallel to the short edge of the page e Landscape prints text and graphics parallel to the long edge of the page Understanding printer menus 221 Menu item Description PCL Emulation Settings Lines per Page 1 255 Specifies the number of lines that pri
122. d provides for restoration of the Operating System application software and hardware drivers to the original default configuration as shipped from Dell as well as the verification of appropriate functionality of the printer and all Dell installed hardware In addition to this technician assisted technical support online technical support is available at Dell Support Additional technical support options may be available for purchase Dell provides limited technical support for the printer and any Dell installed software and peripherals Support for third party software and peripherals is provided by the original manufacturer including those purchased and or installed through Software amp Peripherals DellWare ReadyWare and Custom Factory Integration CFl DellPlus Contacting Dell You can access Dell Support at support dell com Select your region on the WELCOME TO DELL SUPPORT page and fill in the requested details to access help tools and information You can contact Dell electronically using the following addresses e World Wide Web www dell com www dell com ap Asian Pacific countries only www dell com jp Japan only www euro dell com Europe only www dell com Ia Latin American and Caribbean countries www dell ca Canada only e Anonymous file transfer protocol FTP ftp dell com Log in as user anonymous and use your email address as your password e Electronic Support Service mobile_support us dell com support us dell c
123. de 3 Flex a stack of paper back and forth to loosen the sheets and then fan them Do not fold or crease the paper Straighten the edges on a level surface 4 Load the paper stack toward the back of the tray as shown with the recommended print side facedown Note The maximum fill line on the width guide indicates the maximum height for loading paper Do not load A6 size paper to the maximum fill line the tray holds only 150 sheets of A6 size paper Loading paper and specialty media 78 1 Maximum fill line Load letterhead with the top edge of the sheet toward the front of the tray and the design facedown Loading paper and specialty media 79 6 Insert the tray 7 Ifthe paper type you loaded differs from the type that was previously loaded in the tray then change the Paper Size Type setting on the Paper menu Using the multipurpose feeder Opening the multipurpose feeder 1 Grasp the handle and pull the multipurpose feeder door down Loading paper and specialty media 80 2 Grasp the raised handle and pull the extension forward Loading paper and specialty media 81 Loading the multipurpose feeder 1 Squeeze the tab located on the right width guide and move the guides out fully 2 Prepare the paper or specialty media for loading e Flex sheets of paper or paper labels back and forth to loosen them and then fan them Do not fold or crease the paper or labels Straighten the edges on a level
124. de and Right side options choose from the following options Model Name None IP Address Hostname Contact Name Location Date Time mDNS DDNS Service Name Zero Configuration Name Custom Text lt x gt Notes e IP Address is the factory default setting for Left side e Date Time is the factory default setting for Right side e Do not display is the factory default setting for When to Display e Default is the factory default setting for Message to Display Displayed Information continued Paper Jam Load Paper Service Errors The displayed information for Paper Jam Load Paper and Service Errors can be customized with the following options Activate Yes No Message to Display Default Alternate Default Message lt text entry gt Alternate Message lt text entry gt Notes e Nois the factory default setting for Activate Default is the factory default setting for Type of Message to Display Understanding printer menus 182 Home screen customization Additional buttons can be added to the Home screen and default Change Language buttons can be removed Copy Available selections for each button are Copy Shortcuts Display Fax Do Not Display Fax Shortcuts E mail E mail Shortcuts FTP FTP Shortcuts Search Held Jobs Held Jobs USB Drive Profiles Bookmarks Jobs by user Date Format Formats the printer date MM DD YYYY DD MM YYYY YYYY MM DD Time Format Formats the print
125. ded if a paper jam occurs in the ADF Notes e If Job level is selected the entire job must be rescanned if any pages jam e If Page level is selected rescan from the jammed page forward Web Page Refresh Rate 30 300 Specifies the number of seconds between Embedded Web Server refreshes Note 120 seconds is the factory default setting Contact Name Specifies a contact name for the printer Location Specifies the location of the printer Note The location will be stored on the Embedded Web Server Alarms Sets an alarm to sound when the printer requires operator Alarm Control intervention Cartridge Alarm Available selections for each alarm type are Off Single Notes e Single is the factory default setting for Alarm Control Single sounds three quick beeps e Off is the factory default setting for Toner Alarm Off means no alarm will sound Timeouts Specifies the number of minutes of inactivity before the system Standby Mode enters a lower power state Disabled Note 15 minutes is the factory default setting 2 240 Understanding printer menus 184 Menu item Description Timeouts Specifies the number of minutes of inactivity before some systems Power Saver Mode begin entering a minimum power state Disabled Notes 2 240 e 30 minutes is the factory default setting e Power Saver does not interact with Standby Mode Timeouts Sets the amount of time in seconds the printer waits before
126. default font for HTML documents 1 400 Notes e 100 is the factory default setting e Scaling can be increased in 1 increments Orientation Sets the page orientation for HTML documents Portrait Note Portrait is the factory default setting Landscape Margin Size Sets the page margin for HTML documents 8 255 mm Notes e 19mm is the factory default setting e Margin size can be increased in 1 mm increments Understanding printer menus 225 Menu item Description Backgrounds Specifies whether to print backgrounds on HTML documents Do Not Print Note Print is the factory default setting Print Image menu Menu item Description Auto Fit Selects the optimal paper size scaling and orientation On Notes Off e Onis the factory default setting e The On setting overrides scaling and orientation settings for some images Invert Inverts bi tonal monochrome images On Notes Off e Offis the factory default setting e The font size can be increased in 1 point increments e This setting does not apply to GIF or JPEG images Scaling Scales the image to fit the selected paper size Anchor Top Left Notes Best Fit a AnchonCanter e Best Fit is the factory default setting Fit Height Width e When Auto Fit is set to On Scaling is automatically set to Best Fit Fit Height Fit Width Orientation Sets the image orientation Portrait Note Portrait is the factory default setting Landscape Rev Portrait Rev Landscape J
127. dge for landscape orientation Content Specifies the type of content that will be scanned to fax Text Notes Text Photo Photograph e Text is used when the document is mostly text e Text Photo is the factory default setting Text Photo is used when the documents are mostly text or line art e Photograph is used when the document is a high quality photograph or inkjet print Darkness Lightens or darkens the output 1 9 Note 5 is the factory default setting Dial Prefix Anumeric entry field is provided to enter numbers Dialing Prefix Rules Establishes a dialing prefix rule Prefix Rule lt x gt Automatic Redial Specifies the number of times the printer tries to send the fax to a specified number 0 9 Note 5 is the factory default setting Understanding printer menus 195 Menu item Description Redial Frequency 1 200 Specifies the number of minutes between redials Note 3 is the factory default setting Behind a PABX Enables switchboard blind dialing without a dial tone Yes Note No is the factory default setting No Enable ECM Enables Error Correction Mode for fax jobs Yes Note Yes is the factory default setting No Enable Fax Scans Lets you send faxes by scanning at the printer On Note On is the factory default setting Off Driver to fax Allows driver to fax jobs to be sent by the printer Yes Note Yes is the factory default setting No Allow Save as Shortcut On Lets you save fax numbers as shortcu
128. doffs of the printer hard disk with the holes in the ISP and then press downward on the printer hard disk until the standoffs have seated into place c Insert the plug of the printer hard disk interface cable into the receptacle of the ISP Note The plugs and receptacles are color coded Additional printer setup 44 To install a printer hard disk directly onto the system board a Align the standoffs of the printer hard disk with the holes in the system board and then press downward on the printer hard disk until the standoffs have seated into place Additional printer setup 45 b Attach the two provided screws to secure the printer hard disk mounting bracket c Insert the plug of the printer hard disk interface cable into the receptacle of the system board Note The plugs and receptacles are color coded 4 Release the latch and then close the system board door by lowering the scanner Additional printer setup 46 5 Pushin on the screws while rotating them clockwise a quarter turn to lock the system board into place Warning Potential Damage Make sure the system board is locked to prevent possible damage to the printer if it is moved Installing a fax card Note This task requires a 2 Phillips screwdriver and a flathead screwdriver CAUTION SHOCK HAZARD If you are accessing the system board or installing optional hardware or memory devices sometime after setting up the printer then turn the prin
129. dscape N up pages side Off 2Up Specifies that multiple page images be printed on one side of a sheet of paper This is also referred to as Paper Saver Reverse Horizontal Reverse Vertical Vertical Notes 3 Up 4Up e Off is the factory default setting 6Up e The number selected is the number of page images that will print per side 9Up 12 Up 16 Up N up Border Prints a border around each page image when using N up None Note None is the factory default setting Solid N up Ordering Specifies the positioning of multiple page images when using N up Horizontal Notes e Horizontal is the factory default setting e Positioning depends on the number of images and whether the images are in portrait or landscape orientation Understanding printer menus 214 Menu item Description Separator Sheets Places a sheet of paper between pages copies or jobs based on the value selected None Note None is the factory default setting Between Copies Between Jobs Between Pages Separator Sheet Source Specifies a paper source Tray lt x gt Manual Feeder Blank Pages Specifies whether blank pages are inserted in a print job Do Not Print Note Do Not Print is the factory default setting Print ee Print Settings Setup menu DI otic Printer Language Sets the default printer language PCL Emulation Notes PS Emulation PPDS Emulation e PCL emulation uses a PCL interpreter for processing
130. dvatesttcclaatseelestdunbastiesbavsveroasaduedeouecateadconterdusatausvonesudcou e eih 135 Using the Embedded Web Server for fax S tup sessssscsssscsssessssesessssessccsssessueecenscessuecesseeesseccenscssnscssnscesseccssncessueesnseeesseees 136 Setting tS ate aI ULIM C eecsscedacscess co vccccatvedzssscesacascosucataedossuseovavaed wears E E A aai 136 Turning daylight saving time on OF Off eesssssscssssccsseecssecerseccsssccssscesusscessccesuscssuscessecessscesssecsuseessseessuscesusecsucesseeceanceesseessees 136 BSS FAGAN NG Shed EEE EEE E E E ty cosh co stow ua daub E rosaton ea vou E GTO aE aod 137 Sending a fax using the printer control PANE sesssssecsssescssescesscesssecessceesscccesscesssecsssccessccsssscesnsecsucessecessnceesneesseeeesseees 137 Sending a fax USING the COMPUTED isisisi resesi RETER EEKE ai eroi 137 Creating SITOILCUILS wince aa ceisi a edt deities svelte toed ease eg Rd A N 138 Creating a fax destination shortcut Using the Embedded Web Serve sssssesssssccsssccssseesseecsseeeeseseesnccesneessseeesseees 138 Creating a fax destination shortcut using the touch screen ou ecsssseccssescseccesecesssecsssceesescsssscesusecssecesseccesnceesseesssecessees 139 Changing the fax destination shortcut using the Embedded Web Servel essssscssssccsssesssescssescssesccssceesseessseeeseeees 139 Using Shortcuts and the adGress DOK syscie asses secu ccezceonscdtsvsuszeyns oesezeandiscccetanscateyazvontyuteavaetaapauantoiabiacdcntyan
131. e ADF or facedown on the scanner glass Note Do not load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass 2 If you are loading a document into the ADF then adjust the paper guides 3 On the home screen touch Copy 4 Under Content touch the left or right arrow to select what you are copying e Text Used for original documents that are mostly text or line art e Text Photo Used when the original documents are a mixture of text and graphics or pictures e Photograph Used when the original document is a high quality photograph or inkjet print e Printed Image Used when copying halftone photographs graphics such as documents printed on a laser printer or pages from a magazine or newspaper that are composed primarily of images 5 Touch Copy It Collating copies If you print multiple copies of a document then you can choose to print each copy as a set collated or to print the copies as groups of pages not collated By default Collate is set to On If you do not want to collate your copies then change the setting to Off To turn collate off 1 Load an original document faceup short edge first into the ADF or facedown on the scanner glass Note Do not load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass 2 If y
132. e Auto is the factory default setting e The value can be changed in 1K increments e The maximum size allowed depends on the amount of memory in the printer the size of the other link buffers and whether Resource Save is set to On or Off To increase the maximum size range for the Network Buffer disable or reduce the size of the parallel and USB buffers Changing this setting from the printer control panel and then exiting the menus causes the printer to restart The menu selection is updated Mac Binary PS Sets the printer to process Macintosh binary PostScript print jobs On Notes Off Auto e Auto is the factory default setting e The Off setting filters print jobs using the standard protocol e The On setting processes raw binary PostScript print jobs Std Network Setup For descriptions and settings of the network setup menus see the following Reports e Reports menu under the Network Ports menu on page 166 Network Card e Network Card menu on page 167 TCP IP e TCP IP menu on page 167 v6 e IPv6 menu on page 169 Wireless e Wireless menu on page 169 AppieTalk e AppleTalk menu on page 170 NetWare Net lt x gt Setup e NetWare menu on page 170 Reports Note The Wireless menu appears only when the printer is connected to a wireless Network Card DRINGT TCP IP IPv6 Wireless Apple Talk i NetWare J Reports menu under the Network Ports menu The Reports menu item is available
133. e Select Paper Feed command e 0 199 allows a custom setting to be assigned Understanding printer menus 222 Menu item Description Tray Renumber View Factory Def Multipurpose feeder default 8 Tray 1 default 1 Tray 2 default 4 Tray 3 default 5 Tray 4 default 20 Tray 5 default 21 Envelope default 6 Manual paper default 2 Manual envelope default 3 Lets you view the factory default setting assigned to each tray drawer or feeder Notes e The printer supports one standard 250 sheet tray and can have only one optional drawer installed either the 250 or 550 sheet drawer Therefore only Tray 1 and Tray 2 of the Tray values apply to your printer e The factory default settings appear even if the source is not installed Tray Renumber Restore Defaults Returns all tray drawer and feeder assignments to the factory default settings Yes L No PPDS menu Menu item Description Orientation Sets the orientation of the text and graphics on the page Portrait Notes Landscape e Portrait is the factory default setting e Settings are duplicated in the PCL Emulation menu Lines per Page 1 255 Sets the number of lines that print on each page Notes e 64is the factory default setting e The printer sets the amount of space between each line based on the Lines per Page Paper Size and Orientation settings Select the desired Paper Size and Orientation before setting Lines per Page
134. e estimates for printer supplies assume printing on letter or A4 size plain paper Printer attached to a network 1 Type your printer IP address in your Web browser to launch the Dell Configuration Web Tool 2 Click www dell com supplies Printer attached locally to a computer 1 Click or Start Click All Programs or Programs and then select the printer program folder from the list Select Printer Home Choose your printer from the printer drop down list wu BF W N Click Dell Printer Supplies Reorder Application The Order Toner Cartridges window opens e2 Choose your printer model from the list 7 Enter your Dell printer Service Tag number Note Your Service Tag number is located inside the front cover of your printer 8 Click Visit Dell s cartridge ordering website Replacing supplies Replacing the toner cartridge When 88 Cartridge lowappears or when you experience faded print remove the toner cartridge Firmly shake it side to side and front to back several times to redistribute the toner and then reinsert it and continue printing When shaking the cartridge no longer improves the print quality replace the toner cartridge Note You can check to see approximately how much toner is left in your cartridge by printing a menu settings page Maintaining the printer 231 To replace the toner cartridge 1 Open the front door by pressing the button on the left side of the printer and lowering the door
135. e group Note Separate each fax number in the group with a semicolon 6 Assign a shortcut number If you enter a number that is already in use then you are prompted to select another number 7 Click Add Faxing 138 Creating a fax destination shortcut using the touch screen 1 Load an original document faceup short edge first into the ADF or facedown on the scanner glass Note Do not load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass 2 If you are loading a document into the ADF then adjust the paper guides 3 Onthe home screen touch Fax Enter the fax number To create a group of fax numbers touch Next number and then enter the next fax number A Touch Save as Shortcut Enter a name for the shortcut Touch OK Touch Fax It to send the fax or touch to return to the home screen on QA U Changing the fax destination shortcut using the Embedded Web Server 1 Type the printer IP address into the address field of your Web browser Note If you do not know the IP address of the printer then print a network setup page and locate the IP address in the TCP IP section 2 Click Settings 3 Click Manage Shortcuts Note A password may be required If you do not have an ID and password get one from your system support person 4 Click Fax Shortcut Setup 5 Select the list entry and then update it u
136. e mu ltip rpose fed s accnsaricansctiathocenaiuianananiaintiwealna euniaaainnd nema 80 Linking andunlinking tiaySsssnsozsnininniaii n n a ee ee 85 LINKINO TAY S nrn deat EER E TARRE AARAA AR RE RERA OR ERAR AR ARTIR AR ROR ORENETAN 85 Unlinkingtiay Ss nenies asi ae ai Eaa aE E E TEE a E S EE EEE EE ES EEN EEKE ai 85 ASSIGNING a CUSTOM paper type Namie cess csessescsesseseseeseeeseesesesseseeestesueeseesuecssessecssestecseesuscseesuecseesueesecsueestesueeseesneeseesneeseesseest 86 Changing a Custom TYPE sX NIME iniii isinen RERNE NR REAREA 86 Paper and specialty media guidelines 0000000000000000000000 87 Paper guideline Sanssesereanamioenesin ani a E A R ENEE EEE 87 Paper Characteristics sassscvesscccsssdsvesestcwesostswsseatesassatensssstewavestecavastesavsstesstuatesavustesstusacsscasccuecasccuecasccsscusccuscasscuecascesecasdouccdbccaccdbccuecluaed 87 Unacceptable Papers aseccccsdisectecsanasecvacelasedeusededeilecsdescosedeusodedaslcedewcobedeplotetaaletstettesateetabecnelatusuntaletcetatesuelataszata leneelaberustetaseatebensetats 88 Selecting papet eaii EREE EE AAE R E ETEO AAA R ARRARATS 88 Selecting preprinted forms and letterhead sscsssscsssscssseecssesceseccssuecsssecessecessscesssccssseceseecsssccesneessuecesseeessncessseesnseeeseeessse 88 Storing Papel ciccscacdecsaceduczcstcscxceteceucaSeaeceatcechsatcdecssbeccccetadetsatsdaventedencatedcteate deueatedeteadussosateswncabecvocatusvasatessodabee soos dup e aa 89 Supported
137. e printer then turn them off as well and unplug any cables going into the printer 1 Unpack the drawer and then remove any packing material from the outside of the drawer 2 Remove the tray from the support unit 1 Support unit 2 Tray 3 Remove any packing material and tape from inside the tray 4 Insert the tray into the support unit 5 Place the drawer in the location chosen for the printer Additional printer setup 50 6 Align the printer with the drawer and then lower the printer into place Attaching cables CAUTION POTENTIAL INJURY Do not use the fax feature during a lightning storm Do not set up this product or make any electrical or cabling connections suchas the fax feature power cord or telephone during alightning storm Connect the printer to the computer using a USB cable or Ethernet cable Be sure to match the following e The USB symbol on the cable with the USB symbol on the printer e The appropriate Ethernet cable to the Ethernet port Additional printer setup 51 1 USB port Warning Potential Damage Do not touch the USB cable any network adapter or the printer in the area shown while actively printing A loss of data or a malfunction can occur 2 Ethernet port Verifying printer setup e Printa menu settings page to verify that all printer options are installed correctly A list ofinstalled options appears toward the bottom of the pa
138. e weight of the paper loaded in a specific tray Light Note Normal is the factory default setting Normal Heavy Custom lt x gt Specifies the relative weight of the custom paper type loaded in a specific tray Light Notes Normal Heavy e Normal is the factory default setting e Settings appear only if the custom type is supported Understanding printer menus 160 Paper Loading menu Recycled Loading Determines whether 2 sided printing occurs for all jobs that specify Duplex Recycled as the paper type Off Note Off is the factory default setting Labels Loading Determines whether 2 sided printing occurs for all jobs that specify Duplex Labels as the paper type Off Note Off is the factory default setting Bond Loading Determines whether 2 sided printing occurs for all jobs that specify Duplex Bond as the paper type Off Note Off is the factory default setting Letterhead Loading Determines whether 2 sided printing occurs for all jobs that specify Duplex Letterhead as the paper type Off Note Off is the factory default setting Preprinted Loading Determines whether 2 sided printing occurs for all jobs that specify Duplex Preprinted as the paper type Off Note Off is the factory default setting Colored Loading Determines whether 2 sided printing occurs for all jobs that specify Duplex Colored as the paper type Off Note Off is the factory default setting Light Loading Determines whether 2 sided printin
139. ear door 233 Remove Tray 1 and then depress the lever Note For alternative access to the jam open the front door and then open the rear door 234 Try one or more of the following e Open the front door and then open the rear door e Remove Tray 1 and then depress the lever 235 Remove the jam from the standard exit bin 240 249 Remove Tray 2 250 Open the multipurpose feeder door 251 Open the multipurpose feeder door 290 295 Try one or more of the following e Open the ADF cover and then remove the separator roll Open the scanner cover e Remove the ADF tray 200 and 201 paper jams A CAUTION HOT SURFACE The inside of the printer might be hot To reduce the risk of injury from a hot component allow the surface to cool before touching 1 Pull the tray completely out Clearing jams 241 2 Remove the jam if you see it here Clearing jams 242 5 If you do not see any jammed sheets open the rear door 6 Remove the jam 7 Close the rear door 8 Insert the photoconductor kit and toner cartridge 9 Close the front door 10 Touch Continue 202 paper jam Touch Status Supplies to identify the location of the jam If the paper is exiting the printer then pull the paper out and then touch Continue Clearing jams 243 If the paper is not exiting the printer 1 Pull down the rear door 2 Remove the jammed paper 3 Close the rear door 4 Touch Continue
140. ecifies the paper size of the document that is being scanned Letter Note Letter is the US factory default setting A4 is the international factory default Legal setting Executive Folio Statement Oficio Mexico Universal Mixed Sizes A4 A5 A6 JIS B5 ID Card Custom Scan Size lt x gt Book Original Business Card 4x6in 3x5in Use Multi Page TIFF Provides a choice between single page TIFF files and multiple page TIFF files For a On multiple page scan to fax job either one TIFF file is created containing all the pages Off or multiple TIFF files are created with one file for each page of the job Notes e Onis the factory default setting e This menu item applies to all scan functions Enable Analog Receive Enables analog fax receive On Note Off is the factory default setting Off E mail Settings menu Menu item Description E mail Server Setup Subject Message Specifies e mail server information Note The message box has a limitation of 512 characters E mail Server Setup Send me a copy Never appears On by default Off by default Always On Sends a copy of the e mail back to the creator of the e mail Note Never appears is the factory default setting Understanding printer menus 202 Menu item Description E mail Server Setup Specifies the maximum e mail size in kilobytes Max e mail size Note E mail above the specified size is not sent 0 65535 KB E mail Server Setup Sends a
141. ect a Destination and then click Continue From the Easy Install screen click Install Q h Type the user password and then click OK All necessary software is installed on the computer i Click Restart when installation is complete 2 Add the printer a For IP printing In Mac OS X version 10 5 or later 1 From the Apple menu choose System Preferences 2 Click Print amp Fax Additional printer setup 61 3 Click 4 Select the printer from the list 5 Click Add In Mac OS X version 10 4 1 From the Finder desktop choose Go gt Applications 2 Double click the Utilities folder 3 Double click Printer Setup Utility or Print Center 4 From the Printer List choose Add 5 Select the printer from the list 6 Click Add b For AppleTalk printing In Mac OS X version 10 5 1 From the Apple menu choose System Preferences Click Print amp Fax Click Click AppleTalk Select the printer from the list Click Add au BWN In Mac OS X version 10 4 From the Finder desktop choose Go gt Applications Double click the Utilities folder Double click Print Center or Printer Setup Utility From the Printer List choose Add Choose the Default Browser tab Click More Printers From the first pop up menu choose AppleTalk From the second pop up menu select Local AppleTalk zone Select the printer from the list Click Add O OON AU BWHN _ Installing the printer on a wired network Use the followi
142. ed The original page has printing on both sides The copied page will have printing on only one side For example if the original draft is three sheets of paper with an image on each side of each sheet then the copy is six sheets with only one image on one side of each sheet 2 sided to 2 sided The original page has printing on both sides The copy mimics the original exactly Paper Saver Sets two or four sheets of an original document together on the same page Off Note Off is the factory default setting 2 on 1 Portrait 2 on 1 Landscape 4 on 1 Portrait 4on 1 Landscape Print Page Borders Specifies whether a border is printed around the edge of the page at the margins On Note On is the factory default setting Off Collate Keeps the pages of a print job stacked in sequence when making multiple copies On of the job Off Note On is the factory default setting Staple Enables stapling On Note Off is the factory default setting Off Understanding printer menus 187 Menu item Description Original Size Letter Legal Executive Folio Statement Universal 4x 6in 3x 5in Business Card Custom Scan Size lt x gt A4 A5 Oficio Mexico A6 JIS B5 Book Original Auto Size Sense Mixed Letter Legal Specifies the paper size of the original document Copy To Source Tray lt x gt Single Sheet Feeder Multi Sheet Feeder Auto Size Match Specifies the paper source for copy jobs Note Tray 1 is the fac
143. ed page will print on the paper loaded in the selected tray This may cause clipping of text or images Try one or more of the following e Select the paper tray with the correct paper size or type e Touch Use current src to ignore the message and print from the tray selected for the print job e Touch Continue to continue the job if the correct size and type are loaded in the tray and this size and type are specified in the printer control panel Paper menu Note If you touch Continue when there is no paper in the tray the job is not continued e Touch Cancel job to cancel the current job Change lt input src gt to lt type gt lt size gt You can change the current paper source for the remainder of the print job The formatted page will print on the paper loaded in the selected tray This may cause clipping of text or images Try one or more of the following e Select the paper tray with the correct paper size or type e Touch Use current src to ignore the message and print from the tray selected for the print job e Touch Continue to continue the job if the correct size and type are loaded in the tray and this size and type are specified in the printer control panel Paper menu Note If you touch Continue when there is no paper in the tray the job is not continued e Touch Cancel job to cancel the current job Check tray lt x gt connection Try one or more of the following e Turn the printer off and then back on If the e
144. eeseee 254 Understanding PRIMES THISSSAC SS 52 5ssaces scars acs ctyscevsusscuutentacdeesteatns actus aueodeabacousoed endo cash oad e itech Ddeotictee 254 Change lt input src gt to lt CUSTOM Type Name gt esssescssscsssenssesseesseecssecsscesseesueesseecssccsscesscesseesseccssessseesseesueesseesseecseeeseeese 254 Change lt iMPUt Sires CO lt CUSTOM SUI GS insasi i a cas bap wete EEE A E R E a E a aie ain 255 Change lt iNputsre gt tO lt S ESen i E i E i A E eE EE EEEa SEEN EEI ESE E 255 Change lt input Src gt to lt type gt lt SERR E RRRA EA E ETERS 255 Check tray lt x COMME OM eninin i E E E E E AE S T RE TES 255 Gl se door orinsert cartridges raian ii EAEE EAEE aE aAa R 256 Close front DOOM snerensiresarnininesiiniaeniinnia eiin a KERE EENE EAE is 256 Disk CORFU PCO an r E E a E A ented ae tease E RE R RE 256 SMTP server not set UP Contact system administrator ssssssssssssssssssseesssseesssssesssssesssssssssssssssssssesssssstsssererssrtrrrsrrreerseree 256 No analog phone line connected to modem fax is disabled esssssecssesceneccesseccssecesseccenscesssecsnscesseecssnceesnecssseeessees 256 Memory Tull CanmOt print 1axX S 3 2 sscscsssssssssssssassssoasesnsnssessvacnnscvedvsitossuazenshsoftadsoosteotnaiteaheclSvaveasnannss easecnSoageusiacin sdtadessavestv areal 256 Fa IMEMOLY PUI sesscteunisecsdssanssccoveczenasscsavensvcavavevsbesssvascsnscansasstavesassavcssvcrtutaversctans spsakecdnsadostecclasdevatecdeealosdesstesdee
145. ent is in portrait or landscape orientation and then changes the Sides and Binding settings to match the original document orientation Binding Tells the printer whether the original document is bound on the long edge or short edge side E mail Subject This option lets you enter a subject line for your e mail You can enter up to 255 characters E mail File Name This option lets you customize the attachment file name E mail Message This option lets you enter a message that will be sent with your scanned attachment Resolution Adjusts the output quality of your e mail Increasing the image resolution increases the e mail file size and the time needed to scan your original document Image resolution can be decreased to reduce the e mail file size E mailing 122 Send As This option sets the output PDF TIFF JPEG or XPS for the scanned image PDF Creates a single file with multiple pages viewable with Adobe Reader Adobe Reader is provided free by Adobe at www adobe com Secure PDF Creates an encrypted PDF file that protects the file contents from unauthorized access TIFF Creates multiple files or a single file If Multi page TIFF is turned off in the Settings menu of the Embedded Web Server then TIFF saves one page in each file The file size is usually larger than an equivalent JPEG JPEG Creates and attaches a separate file for each page of your original document viewable by most Web browsers and graphics pr
146. enter your password twice E mailing color documents 1 Load an original document faceup short edge first into the ADF or facedown on the scanner glass Note Do not load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass 2 If you are loading a document into the ADF adjust the paper guides 3 Onthe home screen touch E mail 4 Type an e mail address 5 Touch Options 6 Touch Color 7 Touch E mail It Canceling an e mail e When using the ADF touch Cancel Job while Scanning appears e When using the scanner glass touch Cancel Job while Scanning appears or while Scan the Next Page Finish the Job appears E mailing 121 Understanding e mail options Original Size This option opens a screen where you can choose the size of the documents you are going to e mail e Touch a paper size button to select that size as the Original Size setting The e mail screen appears with your new setting displayed e When Original Size is set to Mixed Sizes you can scan an original document that contains mixed letter and legal paper sizes Sides Duplex This option informs the printer if the original document is simplex printed on one side or duplex printed on both sides This lets the scanner know what needs to be scanned for inclusion in the e mail Orientation This option tells the printer whether the original docum
147. equires a 2 Phillips screwdriver and a flathead screwdriver CAUTION SHOCK HAZARD If you are accessing the system board or installing optional hardware or memory devices sometime after setting up the printer then turn the printer off and unplug the power cord from the wall outlet before continuing If you have any other devices attached to the printer then turn them off as well and unplug any cables going into the printer Warning Potential Damage System board electronic components are easily damaged by static electricity Touch something metal on the printer before touching any system board electronic components or connectors 1 Access the system board 2 Unpack the ISP and plastic tee Note Avoid touching the components on the hard disk Additional printer setup 36 3 Locate the appropriate connector on the system board Note If an optional printer hard disk is currently installed then the printer hard disk must first be removed To remove the hard disk a Unplug the printer hard disk interface cable from the system board leaving the cable attached to the printer hard disk To unplug the cable squeeze the paddle at the plug of the interface cable to disengage the latch before pulling the cable out Additional printer setup 37 b Remove the screws holding the printer hard disk in place c Remove the printer hard disk by pulling it upward to unseat the standoffs Additional printer setup 38 d Rem
148. er Size is a user defined paper size setting It is listed with the other paper size settings and includes similar options such as support for duplex printing and printing multiple pages on one sheet Menu item Description Units of Measure Identifies the units of measure Inches Notes Millimeters e Inches is the US factory default setting e Millimeters is the international factory default setting Portrait Width Sets the portrait width 3 14 inches Notes 76 360 mm e Ifthe width exceeds the maximum the printer uses the maximum width allowed e 8 5 inches is the US factory default setting Inches can be increased in 0 01 inch increments e 216 mm is the international factory default setting Millimeters can be increased in 1 mm increments Portrait Height Sets the portrait height 3 14 inches Notes 76 360 mm e Ifthe height exceeds the maximum the printer uses the maximum height allowed e 14 inches is the US factory default setting Inches can be increased in 0 01 inch increments e 356 mm is the international factory default setting Millimeters can be increased in 1 mm increments Feed Direction Specifies the feed direction if the paper can be loaded in either direction Short Edge Notes Long Edge e Short Edge is the factory default setting e Long Edge appears only if the longest edge is shorter than the maximum width supported in the tray Reports menu Note When you select a menu item from t
149. er by pulling the sheet on the bottom 3 Reinstall the ADF input tray 4 Touch Continue Clearing jams 253 Troubleshooting Solving basic printer problems If there are basic printer problems or the printer is unresponsive make sure e The power cord is plugged into the printer and a properly grounded electrical outlet e The electrical outlet is not turned off by any switch or breaker e The printer is not plugged into any surge protectors uninterrupted power supplies or extension cords e Other electronic equipment plugged into the outlet is working e The printer is turned on Check the printer power switch e The printer cable is securely attached to the printer and the host computer print server option or other network device e All options are properly installed e The printer driver settings are correct Once you have checked each of these possibilities turn the printer off wait for about 10 seconds and then turn the printer back on This often fixes the problem Printer control panel display is blank or displays only diamonds The printer self test failed Turn the printer off wait about 10 seconds and then turn the printer on If Ready does not appear then turn the printer off and contact Customer Support Understanding printer messages Change lt input src gt to lt Custom Type Name gt You can change the current paper source for the remainder of the print job The formatted page will print on t
150. er cartridge handle Note The photoconductor kit and toner cartridge form a unit Place the unit on a flat clean surface 3 Press the button on the base of the photoconductor kit Pull the toner cartridge up and out using the handle Maintaining the printer 234 4 Unpack the new photoconductor kit Be careful not to touch the photoconductor drum 5 Insert the toner cartridge into the photoconductor kit by aligning the rollers on the toner cartridge with the tracks Push the toner cartridge until it clicks into place 6 Install the unit into the printer by aligning the arrows on the guides of the unit with the arrows in the printer Push the unit as far as it will go Maintaining the printer 235 7 After you replace the photoconductor kit reset the photoconductor counter To reset the counter see the instruction sheet that came with the new photoconductor kit Warning Potential Damage Resetting the photoconductor counter without replacing the photoconductor may damage your printer and void your warranty 8 Close the front door Recycling Dell products To return Dell products for recycling 1 Visit our Web site at www dell com recycling 2 Select your country from the list 3 Follow the instructions on the computer screen Moving the printer to another location Warning Potential Damage Damage to the printer caused by improper moving is not covered by the printer warranty CAUTION POTENTIA
151. er glass MAKE SURE THE SHORTCUT NUMBER IS SET UP PROPERLY e Check to make sure the shortcut number has been programmed for the number that you want to dial e As an alternative dial the telephone number manually Troubleshooting 277 Received fax has poor print quality These are possible solutions Try one or more of the following RE SEND THE DOCUMENT Ask the person who sent you the fax to e Check that the quality of the original document is satisfactory e Resend the fax There may have been a problem with the quality of the telephone line connection e Increase the fax scan resolution if possible THE TONER MAY BE LOW When 88 Cartridge lowappears or when you experience faded print replace the cartridge MAKE SURE THE FAX TRANSMISSION SPEED IS NOT SET TOO HIGH Decrease the incoming fax transmission speed 1 Type the printer IP address into the address field of your Web browser Note If you do not know the IP address of the printer then print a network setup page and locate the IP address in the TCP IP section 2 Click Settings 3 Click Fax Settings 4 Click Analog Fax Setup 5 In the Max Speed box click on one of the following 2400 4800 9600 14400 33600 6 Click Submit Solving option problems Option does not operate correctly or quits after it is installed These are possible solutions Try one or more of the following RESET THE PRINTER Turn the printer off wait about 10 seconds and then turn
152. er the address or shortcut number you want to add 4 Touch E mail It Sending an e mail using the address book 1 Load an original document faceup short edge first into the ADF or facedown on the scanner glass Note Do not load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass If you are loading a document into the ADF then adjust the paper guides On the home screen touch E mail Touch Search Address Book Enter the name or part of the name you are searching for and then touch Search a wu A UN Touch the name that you want to add to the To box To enter additional recipients press Next address and then enter the address or shortcut number you want to add or search the address book 7 Touch E mail It Customizing e mail settings Adding e mail subject and message information 1 Load an original document faceup short edge first into the ADF or facedown on the scanner glass Note Do not load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass If you are loading a document into the ADF adjust the paper guides On the home screen touch E mail Type an e mail address Touch Options Touch Subject Type the e mail subject on AOA UU Ff W N Touch Done 9 Touch Message 10 Type an e mail message
153. er time 12 hour A M P M 24 hour clock Screen Brightness Specifies the brightness of the printer control panel screen 20 100 One Page Copy Sets the copies from the scanner glass to only one page at a time On Note Off is the factory default setting Off Output Lighting Sets the amount of light from the standard bin or an optional Standard Bin LED output bin Normal Standby Mode Notes Bright ee Di e In Normal Standby Mode the factory default is Bright off e In Power Saver Mode the factory default is Dim Power Saver Bright Dim Off Show Bookmarks Specifies whether bookmarks are displayed from the Held Jobs Yes area No Note Yes is the factory default setting When On is selected bookmarks appear in the Held Jobs area Understanding printer menus 183 Menu item Description Allow Background Removal On Off Allow Custom Job Scans On Off Specifies whether image background removal is allowed during copy fax e mail FTP or scan to USB Note On is the factory default setting The background of the image will be removed Lets you scan multiple jobs to one file Notes e A printer hard disk must be installed in the printer and operating properly for this menu item to be available e On is the factory default setting If On is selected the Allow Custom Job Scans setting can be enabled for specific jobs Scanner Jam Recovery Job level Page level Specifies how a scanned job should be reloa
154. es the contrast of the output Best for content Note Best for content is the factory default setting 0 5 Mirror Image Creates a mirror image of the original document On Note Off is the factory default setting Off Negative Image Creates a negative image of the original document On Note Off is the factory default setting Off Shadow Detail Adjusts the amount of shadow detail visible on a fax 4to 4 Note 0 is the factory default setting Scan edge to edge Specifies if the original document is scanned edge to edge prior to faxing On Note Off is the factory default setting Off Sharpness Adjusts the sharpness of a fax 0 5 Note 3 is the factory default setting Enable Color Fax Scans Enables color faxing On by default Note Off by default is the factory default setting Never use Always use Off by default Auto Convert Color Faxes to Mono Faxes On Off Converts all outgoing faxes to black and white Note On is the factory default setting Understanding printer menus 197 Fax Receive Settings Menu item Description Enable Fax Receive Allows fax jobs to be received by the printer Toner and Supplies On Note On is the factory default setting Off Fax Job Waiting Allows a fax to be held until toner or supplies are replaced None Notes Toner e This menu item appears only if a hard disk is supported and installed e None is the factory default setting Rings to Answe
155. escription Network Number Lets you view the assigned NetWare network number Note This can be changed only from the Embedded Web Server Select IPX Frame Types Enables the Ethernet frame type setting Ethernet 802 2 Note On is the factory default setting for all menu items Ethernet 802 3 Ethernet Type Il Ethernet SNAP Packet Burst Reduces network traffic by allowing the transfer and acknowledgement of Yes multiple data packets to and from the NetWare server No Note Yes is the factory default setting NSQ GSQ Mode Specifies the NSQ GSQ Mode setting Yes Note No is the factory default setting No Standard USB menu Menu item Description PCL SmartSwitch Sets the printer to automatically switch to PCL emulation when a print job received On through a USB port requires it regardless of the default printer language Off Notes e Onis the factory default setting e When the Off setting is used the printer does not examine incoming data e When the Off setting is used the printer uses PostScript emulation if the PS SmartSwitch setting is On It uses the default printer language specified in the Setup menu if the PS SmartSwitch setting is Off Ps SmartSwitch Sets the printer to automatically switch to PS emulation when a print job received On through a USB port requires it regardless of the default printer language Off Notes e Onis the factory default setting e When the Off setting is used the printer does not e
156. esenteanmeatoentes 114 Collate wccacakiiainnianiaiana A am akakdcakdcakdcakdcakdcakdea eden 114 0 01 d1 p 1A OO AEAEE EOE E OOE EE 114 ASF COPY CSI esso yinni R E o E E E E R E 116 EMMO ea E E A 117 Getting ready CO SIVAN arse cs even cy ves cd cesne apa ves spesennaep teh na erepsnyoncecdobase cai i EE a a E i ait 117 Enabling the e mail FUNC orn scscccssccccctesccvssesccccssscvectuccchsosssvesatedvacavescuvavelcosanadcsonsecoueataccvertaschavvccsevdvacecnusscnsbsecvecasnavecaveleaviveseseas 117 Setting up ESS rina FUNCIO Measann aa E RRS 118 Configuring the e mail SOULS sca sciesestscasertscatesdsesseseasasense Enie A EE EEN AEE AEAEE 118 Creating an e mail ShNOrtcUt issen nanea a A ea aaa R A aa 118 Creating an e mail shortcut using the Embedded Web Server uuu sssssssscsseesescsecseenscessecsnecesscssscesseesneessecensesseeesseess 118 Creating an e mail shortcut using the touch SCreen sssssssssssssessssseesseeessseeeseseesssssssssssnsssssssssssssesssssetssssrrrssererrsrereesseeee 119 E mailing a doc mentensasesiini iai EAE NNE EENE RAER 119 Sending an e mail using the touch screen sseessssssseossssosessooceeooceeecceceeeeceeeeeeeeeseeseceeessessssesesssessssssssossssootesrocerorceeeroreeeseeeese 119 Sending an e mail using a shortcut NUMDEL sssssssssssssssssssssssssesssseeesseeeeeseeeesseeeesessesesssssssssnsssssssssssstsssssstsssstrrssrerresrrreesseree 119 Sending an e mail using the address bOOK sssssssssssssss
157. eshooting printer options drawers 279 flash memory card 279 hard disk with adapter 279 Internal Solutions Port 280 memory card 279 option not working 278 paper trays 281 troubleshooting scan cannot scan from a computer 274 partial document or photo scans 274 scan was not successful 273 scanner unit does not close 270 scanning takes too long or freezes the computer 273 U Universal Paper Size setting 75 Universal Setup menu 163 unlinking trays 85 Unsupported disk 259 Unsupported USB device please remove 259 Unsupported USB hub please remove 259 USB port 51 Utilities menu 219 V Verify print jobs 98 printing from Macintosh computer 99 printing from Windows 98 viewing reports 239 W Web site finding 17 Windows wireless network installation 56 wired network setup using Windows 62 wired networking using Macintosh 62 Wireless menu 169 wireless network configuration information 55 installation using Macintosh 59 installation using Windows 56 X XPS menu 220 Index 303
158. ether on the same page Paper Saver is also called N up printing The N stands for Number For example 2 up would print two pages of your document on a single page and 4 up would print four pages of your document on a single page Touching Print Page Borders adds or removes the outline border surrounding the original document pages on the output page Create Booklet This option creates a stack of collated pages that when folded forms a booklet half the page size of the original document and with all the pages in order Note To use Create Booklet you must have a duplex unit attached to the printer Advanced Imaging This option lets you adjust Background Removal Color Dropout Contrast Mirror Image Negative Image Shadow Detail Scan Edge to Edge and sharpness before you copy the document Custom Job This option combines multiple scanning jobs into a single job Separator Sheets This option places a blank piece of paper between copies pages and print jobs The separator sheets can be drawn from a tray that contains a type or color of paper that is different from the paper your copies are printed on Margin Shift This option increases the size of the margin a specified distance This can be useful in providing space to bind or hole punch copies Use the increase or decrease arrows to set how much of a margin you want If the additional margin is too large then the copy will be cropped Edge Erase This option eliminates s
159. etterhead facedown top edge first in the multipurpose feeder Touch the desired size of the letterhead and then touch Continue Touch the up or down arrow until Letterhead appears Touch Letterhead and then touch Continue O On AO Touch Copy It Customizing copy settings Copying from one size to another 1 Load an original document faceup short edge first into the ADF or facedown on the scanner glass Note Do not load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass 2 If you are loading a document into the ADF then adjust the paper guides 3 On the home screen touch Copy 4 Touch Copy from and then identify the size of the original document 5 Touch Copy to and then select the size you want the copy to be Note If you select a paper size that is different from the Copy from size then the printer will scale the size automatically 6 Touch Copy It Copying 106 Making copies using paper from a selected tray During the copy process you can select the tray that contains the paper type of choice For example if specialty media is located in the multipurpose feeder and you want to make copies on that media 1 Load an original document faceup short edge first into the ADF or facedown on the scanner glass Note Do not load postcards photos small items transparencies photo paper or thin media suc
160. etting is useful when printing transparencies or inserting blank pages ina document for notes Separator Source Tray lt x gt Multi Purpose Feeder Specifies the paper source for separator sheets Notes e Tray 1 standard tray is the factory default setting e From the Paper menu Configure MP must be set to Cassette in order for Multi Purpose Feeder to appear as a menu setting Understanding printer menus 217 Menu item Description N up pages side Specifies that multiple page images be printed on one side of a sheet of paper Off Notes 2 Up 3 Up e Off is the factory default setting 4 Up e The number selected is the number of page images that will print per side 6 Up 9 Up 12 Up 16 Up N up Ordering Specifies the positioning of multiple page images when using N up pages sides Horizontal Notes Reverse Horizontal Reverse Vertical Vertical e Positioning depends on the number of images and whether the images are in portrait or landscape orientation e Horizontal is the factory default setting Orientation Specifies the orientation of a multiple page sheet Auto Note Auto is the factory default setting The printer chooses between portrait and Landscape landscape Portrait N up Border Prints a border around each page image when using N up pages sides None Note None is the factory default setting Solid Quality menu Ve elale Print Resolution Specifies the printed
161. f functions including e Viewing a virtual display of the printer control panel e Checking the status of the printer supplies e Configuring printer settings e Configuring network settings e Viewing reports To access the Embedded Web Server type the printer IP address into the address field of your Web browser Checking the device status From the Device Status page of the Embedded Web Server it is possible to see tray settings the level of toner in the toner cartridge the percentage of life remaining in the photoconductor kit and capacity measurements of certain printer parts To access the device status 1 Type the printer IP address in the address field of your Web browser Note If you do not know the IP address of the printer print a network setup page and locate the IP address in the TCP IP section 2 Click the Device Status tab Setting up e mail alerts You can have the printer send you an e mail when the supplies are getting low or when the paper needs to be changed added or unjammed To set up e mail alerts 1 Type the printer IP address into the address field of your Web browser Note If you do not know the IP address of the printer then print a network setup page and locate the IP address in the TCP IP section 2 Click Settings 3 Under Other Settings click E mail Alert Setup 4 Select the items for notification and type in the e mail addresses 5 Click Submit Note See your system support person to set
162. fault source e Cancel the current job Troubleshooting 258 Load Manual Feeder with lt size gt Try one or more of the following e Load the specified paper in the multipurpose feeder e Touch Continue to clear the message and continue printing If the printer finds a tray that has the correct paper type and size then it feeds from that tray If the printer cannot find a tray with the correct paper type and size then it prints from the default source e Cancel the current job Load Manual Feeder with lt type gt lt size gt Try one or more of the following e Load the specified paper in the multipurpose feeder e Touch Continue to clear the message and continue printing If the printer finds a tray that has the correct paper type and size then it feeds from that tray If the printer cannot find a tray with the correct paper type and size then it prints from the default source e Cancel the current job Remove paper from standard output bin Remove the stack of paper from the standard exit bin Restore Held Jobs Try one or more of the following e Touch Continue to restore all held jobs stored on the printer hard disk e Touch Do not restore if you do not want any print jobs to be restored Unsupported USB device please remove Remove the unrecognized USB device Unsupported USB hub please remove Remove the unrecognized USB hub Unsupported disk An unsupported printer hard disk has been installed Rem
163. figuration Blank pages These are possible solutions Try one or more of the following PACKING MATERIAL MAY BE ON THE TONER CARTRIDGE Remove the toner cartridge and make sure the packing material is properly removed Reinstall the toner cartridge THE TONER MAY BE LOW When 88 Cartridge Low appears order a new toner cartridge If the problem continues the printer may need to be serviced For more information contact Customer Support Troubleshooting 282 Characters have jagged or uneven edges ABC DEF These are possible solutions Try one or more of the following CHECK THE PRINT QUALITY SETTINGS e Change the Print Resolution setting in the Quality menu to 600 dpi 1200 Image Q 1200 dpi or 2400 Image Q e Enable Enhance Fine Lines in the Quality menu MAKE SURE DOWNLOADED FONTS ARE SUPPORTED If you are using downloaded fonts then verify that the fonts are supported by the printer the host computer and the software program Clipped images Try one or more of the following CHECK THE GUIDES Move the width and length guides in the tray to the correct positions for the paper size loaded CHECK THE PAPER SIZE SETTING Make sure the paper size setting matches the paper loaded in the tray 1 From the printer control panel Paper menu check the Paper Size setting 2 Before sending the job to print specify the correct size setting e For Windows users specify the size from Print Properties e For Macintosh
164. from the printer control panel e Before printing an encrypted pdf file enter the file password from the printer control panel e You cannot print files for which you do not have printing permissions To print from a flash drive 1 Make sure the printer is on and Ready appears 2 Insert a flash drive into the USB port Notes e If you insert the flash drive when the printer requires attention such as when a jam has occurred then the printer ignores the flash drive e If you insert the flash drive while the printer is printing other jobs then Printer Busy appears After the other jobs are processed you may need to view the held jobs list to print documents from the flash drive 3 Touch the document you want to print Note Folders found on the flash drive appear as folders File names are appended by the extension type for example jpg Printing 100 4 Touch the right arrow if you want to increase the number of printed copies 5 Touch Print Note Do not remove the flash drive from the USB port until the document has finished printing If you leave the flash drive in the printer after leaving the initial USB menu screen then you can still print pdf files from the flash drive as held jobs Printing information pages Printing a font sample list To print samples of the fonts currently available for your printer 1 Make sure the printer is on and Ready appears 2 On the home screen touch Menus 3 Touch Reports
165. g occurs for all jobs that specify Duplex Light as the paper type Off Note Off is the factory default setting Heavy Loading Determines whether 2 sided printing occurs for all jobs that specify Duplex Heavy as the paper type Off Note Off is the factory default setting Custom lt x gt Loading Determines whether 2 sided printing occurs for all jobs that specify Duplex Custom lt x gt as the paper type Off Notes e Off is the factory default setting e Custom lt x gt Loading is available only if the custom type is supported Notes e Duplex sets the printer default to 2 sided printing for every print job unless 1 sided printing is selected from Print Properties in Windows or the Print dialog in Macintosh E If Duplex is selected all print jobs are sent through the duplex unit including 1 sided jobs Understanding printer menus 161 Custom Types menu Menu item Description Custom Type lt x gt Associates a paper or specialty media type with a factory default Custom Paper Type lt x gt name ora user defined Custom Name created from the Card Stock Embedded Web Server or MarkVision Professional This user defined name Transparency displays instead of Custom Type lt x gt Labels Notes Envelope e Paper is the factory default setting for the Custom Type Rough Cotton e The custom media type must be supported by the selected tray or feeder in order for you to print from that source Recycled Specifies a paper type when
166. g problems Help using the printer software Windows or Mac Help Open a printer software program or application and then click Help Click to view context sensitive information Notes e The Help installs automatically with the printer software e The printer software is located in the printer Program folder or on the desktop depending on your operating system Learning about the printer 17 What are you looking for Find it here The latest supplemental information updates and technical support e Documentation e Driver downloads e Product upgrades e Service call and repair information Order status Live chat support E mail support Telephone support Dell Support Web site support dell com Note Select your region and then select your product to view the appropriate support site Support telephone numbers and hours of operation for your region or country can be found on the Support Web site Have the following information ready when you contact support so that they may serve you faster e Service Tag e Express Service Code Note The Service Tag and Express Service Code appear on labels located on your printer Software and Drivers Certified drivers for my printer and installers for Dell printer software Readme files Last minute technical changes or advanced technical reference material for experienced users or technicians Software and Documentation CD Supplies
167. ge If an option you installed is not listed then it is not installed correctly Remove the option and install it again e Printa network setup page to verify that your printer is correctly connected to the network This page also provides important information that aids network printing configuration Printing a menu settings page Print a menu settings page to review the current menu settings and to verify printer options are installed correctly Note If you have not made any menu item settings changes yet then the menu settings page lists all the factory default settings Once you select and save other settings from the menus they replace the factory default settings as user default settings A user default setting remains in effect until you access the menu again choose another value and save it To restore the factory default settings see Restoring the factory default settings on page 239 1 Make sure the printer is on and Ready appears 2 Onthe home screen touch E Additional printer setup 52 3 Touch Reports 4 Touch Menu Settings Page The menu settings page prints and the printer returns to the home screen Printing a network setup page If the printer is attached to a network then print a network setup page to verify the network connection This page also provides important information that aids network printing configuration 1 Make sure the printer is on and Ready appears 2 Onthe home screen touch ES 3 Tou
168. ge containing information on errors including XML markup errors Off Note Off is the factory default setting On PDF menu Menu item Description Scale to Fit Scales page content to fit the selected paper size Yes Note No is the factory default setting No Annotations Prints annotations in a PDF Do Not Print Note Do Not Print is the factory default setting Print PostScript menu Menu item Description Print PS Error Prints a page containing the PostScript error On Note Off is the factory default setting Off Font Priority Establishes the font search order Resident Notes Flash e Resident is the factory default setting e A formatted optional flash memory card must be installed in the printer and operating properly for this menu item to be available e The optional flash memory card cannot be Read Write Write or password protected Job Buffer Size must not be set to 100 Understanding printer menus 220 PCL Emul menu Font Source Resident Download Flash All Font Name lt list of fonts gt Specifies the set of fonts available Notes e Resident is the factory default setting It shows the factory default set of fonts downloaded into RAM Download appears only if downloaded fonts exist It shows all the fonts downloaded into RAM Flash appears only if an optional flash memory card containing fonts is installed An optional flash memory card must be properly formatted an
169. ging a Custom Type lt x gt name If the printer is on a network you can use the Embedded Web Server to define a name other than Custom Type lt x gt for each of the custom paper types that are loaded When a Custom Type lt x gt name is changed the menus display the new name instead of Custom Type lt x gt To change a Custom Type lt x gt name 1 wu SF W N Type the printer IP address into the address field of your Web browser Note If you do not know the IP address of the printer print a network setup page and locate the address in the TCP IP section Click Settings Click Paper Menu Click Custom Name Type a name for the paper type in a Custom Name lt x gt box Note This custom name will replace a custom type lt x gt name under the Custom Types and Paper Size and Type menus 6 Click Submit 7 Click Custom Types Custom Types appears followed by your custom name 8 Select a Paper Type setting from the pick list next to your custom name 9 Click Submit Loading paper and specialty media 86 Paper and specialty media guidelines Paper guidelines Paper characteristics The following paper characteristics affect print quality and reliability Consider these characteristics when evaluating new paper stock Weight The printer can automatically feed paper weights from 60 176 g m 16 47 Ib bond grain long Paper lighter than 60 g m 16 Ib might not be stiff enough to feed properly causing jams
170. h as magazine clippings into the ADF Place these items on the scanner glass 2 If you are loading a document into the ADF then adjust the paper guides 3 On the home screen touch Copy 4 Touch Copy from and then identify the size of the original document 5 Touch Copy to and then touch Manual Feeder or the tray that contains the paper type you want Note If you choose Manual Feeder then you will need to also select the paper size and type 6 Touch Copy It Copying on both sides of the paper duplexing 1 Load an original document faceup short edge first into the ADF or facedown on the scanner glass Note Do not load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass 2 If you are loading a document into the ADF then adjust the paper guides 3 On the home screen touch Copy 4 From the Sides Duplex area touch the button that looks the way you want your copies duplexed The first number represents sides of the original documents the second number represents sides of the copy For example select 1 sided to 2 sided if you have 1 sided original documents and you want 2 sided copies Note The ADF automatically scans both sides of the page 5 Touch Copy It Copying a document that contains mixed paper sizes Use the ADF to copy an original document that contains mixed paper sizes Depending on the paper sizes loaded
171. h faxes will be forwarded Note This item is available only from the printer Embedded Web Server Forward to Shortcut Lets you enter the shortcut number which matches the recipient type Fax E mail FPT LDSS or eSF Block No Name Fax On Off Enables blocking of incoming faxes sent from devices with no station ID specified Note Off is the factory default setting Banned Fax List Enables the list of banned fax numbers stored in the printer Holding Faxes Held Fax Mode Off Always On Manual Scheduled Fax Holding Schedule Enables fax holding all of the time or according to a set schedule Note Off is the factory default setting Enable Color Fax Receive On Off ee Fax Log Settings Lets you receive a color fax Note On is the factory default setting Menu item Description Transmission Log Print log Do not print log Print only for error Enables printing of a transmission log after each fax job Note Print log is the factory default setting Receive Error Log Print Never Print on Error Enables printing of a receive error log following a receive error Note Print Never is the factory default setting Auto Print Logs On Off Enables automatic printing of fax logs Notes e Logs print after every 200 jobs e Onis the factory default setting Log Paper Source Tray lt x gt Manual Feeder Selects the source of the paper used for printing logs Note Tra
172. handshaking signal On used by most serial cables Off Notes e Offis the factory default setting e The serial port uses DSR to distinguish data sent by the computer from data created by electrical noise in the serial cable The electrical noise can cause stray characters to print Select On to prevent stray characters from printing e This menu item appears only if Serial RS 232 RS 422 is set to RS 232 Understanding printer menus 176 SMTP Setup menu Use the following menu to configure the SMTP server Menu item Description Primary SMTP Gateway Specifies SMTP server port information Primary SMTP Gateway Port Note 25 is the default SMTP gateway port Range is 1 65536 Secondary SMTP Gateway Secondary SMTP Gateway Port SMTP Timeout Specifies the amount of time in seconds before the server stops trying 5 30 to send the e mail Note 30 seconds is the factory default setting Reply Address Specifies a reply address of up to 128 characters in e mail sent by the printer Use SSL Sets the printer to use SSL for increased security when connecting to the Disabled SMTP server Negotiate Notes Required e Disabled is the factory default setting for Use SSL e When the Negotiate setting is used your SMTP server determines if SSL will be used SMTP Server Authentication Specifies the type of user authentication required No authentication required Note No authentication required is the factory default setting
173. hard disk Unexpected page breaks occur INCREASE THE PRINT TIMEOUT VALUE 1 Make sure the printer is on and Ready appears Touch Settings Touch General Settings Touch the down arrow until Timeouts appears Touch Timeouts Touch the left or right arrow next to Print Timeout until the desired value appears Touch Submit Touch L wo ON AO UU BF W N Solving copy problems Copier does not respond These are possible solutions Try one or more of the following CHECK THE DISPLAY FOR ERROR MESSAGES Clear any error messages CHECK THE POWER Make sure the printer is plugged in the power is on and Ready appears Scanner unit does not close Make sure there are no obstructions 1 Lift the scanner unit 2 Remove any obstruction keeping the scanner unit open 3 Lower the scanner unit Troubleshooting 270 Poor copy quality These are some examples of poor copy quality e Blank pages e Checkerboard pattern e Distorted graphics or pictures e Missing characters e Faded print e Dark print e Skewed lines e Smudges e Streaks e Unexpected characters e White lines in print These are possible solutions Try one or more of the following CHECK THE DISPLAY FOR ERROR MESSAGES Clear any error messages THE TONER MAY BE LOW When 88 Cartridge low appears or when the print becomes faded replace the toner cartridge THE SCANNER GLASS MAY BE DIRTY Clean the scanner glass with a clean lint free cloth dampened with
174. he paper loaded in the selected tray This may cause clipping of text or images Try one or more of the following e Select the paper tray with the correct paper size or type e Touch Use current src to ignore the message and print from the tray selected for the print job e Touch Continue to continue the job if the correct size and type are loaded in the tray and this size and type are specified in the printer control panel Paper menu Note If you touch Continue when there is no paper in the tray the job is not continued e Touch Cancel job to cancel the current job Troubleshooting 254 Change lt input src gt to lt Custom String gt You can change the current paper source for the remainder of the print job The formatted page will print on the paper loaded in the selected tray This may cause clipping of text or images Try one or more of the following e Select the paper tray with the correct paper size or type e Touch Use current src to ignore the message and print from the tray selected for the print job e Touch Continue to continue the job if the correct size and type are loaded in the tray and this size and type are specified in the printer control panel Paper menu Note If you touch Continue when there is no paper in the tray the job is not continued e Touch Cancel job to cancel the current job Change lt input src gt to lt size gt You can change the current paper source for the remainder of the print job The formatt
175. he Reports menu the indicated report prints Menu Settings Page Prints a report containing information about paper loaded into trays installed memory the total page count alarms timeouts the control panel language the TCP IP address the status of supplies the status of the network connection and other information Understanding printer menus 163 Device Statistics Prints a report containing printer statistics such as supply information and details about printed pages Network Setup Page Prints a report containing information about the network printer settings such as the TCP IP address information Note This menu item appears only for network printers or printers connected to print servers Network lt x gt Setup Page Prints a report containing information about the network printer settings such as the TCP IP address information Notes e Thismenuitemis available when more than one network option is installed e This menu item appears only for network printers or printers connected to print servers Shortcut List Prints a report containing information about configured shortcuts Fax Job Log Prints a report containing information about the last 200 completed faxes Fax Call Log Prints a report containing information about the last 100 attempted received and blocked calls Copy Shortcuts Prints a report containing information about copy shortcuts E mail Shortcuts Prints a
176. he printer remains idle on the Home screen before automatically logging the user off 3 seconds is the factory default setting Remote Login Timeout specifies how long a remote interface for example the Web page can remain idle before automatically logging the user off 10 minutes is the factory default setting Confidential Print menu Max Invalid PIN Off 2 10 Limits the number of times an invalid PIN can be entered Notes e Off is the default setting e This menu item appears only if a printer hard disk is installed e Once a limit is reached the jobs for that user name and that PIN are deleted Job Expiration Off 1 hour 4 hours 24 hours 1 week Limits the amount of time a confidential job stays in the printer before it is deleted Notes e Offis the default setting e If the Job Expiration setting is changed while confidential jobs reside on the printer RAM or printer hard disk the expiration time for those print jobs does not change to the new default value e Ifthe printer is turned off all confidential jobs held in printer RAM are deleted Understanding printer menus 178 Security Audit Log menu Menu item Description Do not delete Export Log Enables an authorized user to export the security log Notes e To export the log from the printer control panel a flash drive must be attached to the printer e From the Embedded Web Server the log can be downloaded to a compu
177. hen the software installation is completed The utility is active if you see in the System Tray Software overview 93 To disable the Dell Printer Alert Utility 1 From the System Tray right click the icon 2 Select Exit To re enable the Dell Printer Alert Utility 1 In Windows Vista or later a Click Programs b Click Dell Printers c Click Dell 3333dn and 3335dn Laser MFP In Windows XP Click Start gt Programs or All Programs Dell Printers Dell 3333dn and 3335dn Laser MFP 2 Click Printer Alert Utility Software overview 94 Printing Printing a document 1 Load paper into a tray or feeder 2 From the printer control panel Paper menu set the Paper Type and Paper Size to match the loaded paper 3 Do one of the following For Windows users a With a document open click File gt Print b Click Properties Preferences Options or Setup and then adjust the settings as needed Note To print on a specific size or type of paper adjust the paper size or type settings to match the loaded paper or select the appropriate tray or feeder c Click OK and then click Print For Macintosh users a Customize the settings as needed in the Page Setup dialog 1 With a document open choose File gt Page Setup 2 Choose a paper size or create a custom size to match the loaded paper 3 Click OK b Customize the settings as needed in the Print dialog 1 With a document open choose File gt Print If neces
178. iaoceassssantscaasnvsen seas ensuntsssscnvons T 192 E Mail Settings MENU iavscestcvicsetcvicsetcehcestcvhcastcchcastcchcastcchcastcchcastcehcastcwscastcehcastcalcdbacasdabscassabscasabscassabscassabscapsasscascaieashouieadtonssatton 202 FTP Settings GM Us scssenscessncccceuccascssscscusawscuveuccsscdsnsseusanccucesscasedssssaudanccucedssasedsuussusauccbedssnsuadanstussucctvedcsntuntenetustucssvedscdsvaresstvesussevede 207 Flash Drive MERU secas peared ccneciactacpescanepdovnasgichaspessnsogtistssgbicuasbichasdteaacghactonpdosnaszectandyicensaqasaua edassadatoovea vesatebadanssbagesaad eoasabeonnsonius 210 PNS erin ices ae aa as acne cas eas E TAA AAA ane SINR eas bate 215 Hel MENU ansni ea A a EEE OOE ROE T im OE ARE Nee een ein 226 Maintaining the printer 000000000000000000000000000000000000000000000000 227 Cleaning the exterior of the Drinternavnwneadcasdendiciadniabadacad aan en nain Wades 227 Cleaning the see EAS n r a n a a e a ay aI 227 Cleaning the ADF separator rollers isananeassaucmnienencesscounenvunraaad a a e a 228 Adjusting scanner registrati Nisssssnnnireiiiere i EEN R A EE EAEE 229 Storing SUppliES sssssssssssssssessssssssssssssesssssssssssssssssssseseeesssssssssssssesseeeseessssssssssssssseeeeresssssssssssssseeeereertssssssssssseeeeeerereressssssssss 230 CHECKING the status OF SU ONS Sesen a aa a aa ea 230 Checking the status of supplies from the printer control panel ssssssssssessesssssssssssssssssssssssssssssssses
179. ibilities turn the printer off and then back on This often fixes the problem with the scanner Scan was not successful These are possible solutions Try one or more of the following CHECK THE CABLE CONNECTIONS Make sure the network or USB cable is securely connected to the computer and the printer AN ERROR MAY HAVE OCCURRED IN THE PROGRAM Turn off and then restart the computer Scanning takes too long or freezes the computer These are possible solutions Try one or more of the following OTHER SOFTWARE PROGRAMS MAY BE INTERFERING WITH SCANNING Close all programs not being used THE SCAN RESOLUTION MAY BE SET TOO HIGH Select a lower scan resolution Poor scanned image quality These are possible solutions Try one or more of the following CHECK THE DISPLAY FOR ERROR MESSAGES Clear any error messages Troubleshooting 273 THE SCANNER GLASS MAY BE DIRTY Clean the scanner glass with a clean lint free cloth dampened with water For more information see Cleaning the scanner glass on page 227 ADJUST THE SCAN RESOLUTION Increase the resolution of the scan for a higher quality output CHECK THE QUALITY OF THE ORIGINAL DOCUMENT Make sure the quality of the original document is satisfactory CHECK THE DOCUMENT PLACEMENT Make sure the document or photo is loaded facedown on the scanner glass in the upper left corner Partial document or photo scans These are possible solutions Try one or more
180. ich allows you to send files to the printer using the Yes File Transfer Protocol No Note Yes is the factory default setting Enable HTTP Server Enables the built in Web server Embedded Web Server When this is enabled the Yes printer can be monitored and managed remotely using a Web browser No Note Yes is the factory default setting WINS Server Address Lets you view or change the current WINS Server Address Enable DDNS Lets you view or change the current DDNS setting Yes Note Yes is the factory default setting No Enable mDNS Lets you view or change the current mDNS setting Yes Note Yes is the factory default setting No DNS Server Address Lets you view or change the current DNS Server Address Understanding printer menus 168 Menu item Description Enable HTTPS Lets you view or change the current HTTPS setting Yes Note No is the factory default setting No IPv6 menu Use the following menu items to view or set the Internet Protocol version 6 IPv6 information Note This menu is available only for network models or printers attached to print servers This menu is available from the Network Ports menu Network Ports gt Standard Network or Network lt x gt gt Std Network Setup or Net lt x gt Setup gt IPv6 Menu item Description Enable IPv6 Enables IPv6 in the printer On Note On is the factory default setting Off Auto Configuration Specifies whether the network adapter accepts the automa
181. iew or set the TCP IP information Note This menu is available only for network models or printers attached to print servers This menu is available from the Network Ports menu Understanding printer menus 167 Network Ports gt Standard Network or Network lt x gt gt Std Network Setup or Net lt x gt Setup gt TCP IP Menu item Description Activate On Off Activates TCP IP Note On is the factory default setting View Hostname Lets you view the current TCP IP hostname Note This can be changed only from the Embedded Web Server IP Address Lets you view or change the current TCP IP Address Note Manually setting the IP address sets the Enable DHCP and Enable Auto IP settings to Off It also sets Enable BOOTP and Enable RARP to Off on systems that support BOOTP and RARP Netmask Lets you view or change the current TCP IP Netmask Gateway Lets you view or change the current TCP IP Gateway Enable DHCP Specifies the DHCP address and parameter assignment setting On Note On is the factory default setting Off Enable RARP Specifies the RARP address assignment setting On Note On is the factory default setting Off Enable BOOTP Specifies the BOOTP address assignment setting On Note On is the factory default setting Off Enable Auto IP Specifies the Zero Configuration Networking setting Yes Note Yes is the factory default setting No Enable FTP TFTP Enables the built in FTP server wh
182. ified tray to Universal when the size you want is not available from the Paper Size menu Then specify all of the following Universal size settings for your paper e Units of measure millimeters or inches e Portrait Width e Portrait Height Note The smallest supported Universal size is 76 x 76 mm 3 x3 in the largest size is 216 x 356 mm 8 5 x 14 in Specify a unit of measurement Make sure the printer is on and Ready appears On the home screen touch fet Touch Paper Menu Touch the down arrow until Universal Setup appears and then touch Universal Setup Touch the left or right arrow to select the desired unit of measure Touch Portrait Width or Portrait Height N OF UW BF WN Touch the left or right arrow to select the desired width or height Loading paper and specialty media 75 8 Touch Submit to save your selection Submitting Selection appears followed by the Paper menu 9 Touch L to return to the home screen Avoiding jams The following hints can help you avoid jams Paper tray recommendations e Make sure the paper lies flat in the paper tray e Do not remove the paper tray while the printer is printing e Do not load the paper tray while the printer is printing Load it prior to printing or wait for a prompt to load it e Do not load too much paper Make sure the stack height does not exceed the indicated maximum height e Make sure the guides in the paper tray or the manual feeder are properly posi
183. ifies the relative texture of the card stock loaded in a specific tray Smooth Notes Normal Rough e Normal is the factory default setting e Settings appear only if card stock is supported Transparency Texture Specifies the relative texture of the transparencies loaded in a specific tray Smooth Note Normal is the factory default setting Normal Rough Recycled Texture Specifies the relative texture of the recycled paper loaded in a specific tray Smooth Note Normal is the factory default setting Normal Rough Labels Texture Specifies the relative texture of the labels loaded in a specific tray Smooth Note Normal is the factory default setting Normal Rough Bond Texture Specifies the relative texture of the paper loaded in a specific tray Smooth Note Rough is the factory default setting Normal Rough Envelope Texture Specifies the relative texture of the envelopes loaded in a specific tray Smooth Note Normal is the factory default setting Normal Rough Rough Envelope Texture Specifies the relative texture of the rough envelopes loaded in a specific tray Smooth Note Rough is the factory default setting Normal Rough Letterhead Texture Specifies the relative texture of the paper loaded in a specific tray Smooth Note Normal is the factory default setting Normal Rough Preprinted Texture Specifies the relative texture of the paper loaded in a specific tray Smooth Note Normal is the factory default setting Normal Rough Understanding pr
184. in media such as magazine clippings into the ADF Place these items on the scanner glass If you are loading a document into the ADF then adjust the paper guides On the home screen touch Copy Select a duplex setting Touch Options Touch Paper Saver Select the desired output Touch Print Page Borders if you want a box drawn around each page of the copies Touch Done O O ON QAU A WwW N 5 Touch Copy It Copying 110 Creating a custom job job build The custom job or job build is used to combine one or more sets of original documents into a single copy job Each set may be scanned using different job parameters When a copy job is submitted and Custom Job is enabled the scanner scans the first set of original documents using the supplied parameters and then it scans the next set with the same or different parameters The definition of a set depends on the scan source e If you scan a document on the scanner glass a set consists of one page e If you scan multiple pages using the ADF a set consists of all scanned pages until the ADF becomes empty e If you scan one page using the ADF a set consists of one page For example 1 Load an original document faceup short edge first into the ADF or facedown on the scanner glass Note Do not load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass If you are l
185. in the shadows e Sharpness Adjusts output sharpness e Color Dropout Eliminates a color from a form improving Optical Character Recognition capabilities e Scan edge to edge Scans edge to edge e Mirror Image Creates a mirror image scan e Negative Image Creates a negative image scan e JPEG Quality Selects a JPEG quality Improving scan quality Question When should I use Text mode Tip e Use Text mode when text preservation is the main goal of the scan and preserving images copied from the original document is not a concern e Text mode is recommended for receipts carbon copy forms and documents that only contain text or fine line art When should use Text Photo mode e Use Text Photo mode when scanning an original document that contains a mixture of text and graphics e Text Photo mode is recommended for magazine articles business graphics and brochures When should I use Photo mode a Use Photo mode when scanning photos printed on a laser printer or taken from a magazine or newspaper S Scanning to a computer or flash drive 155 Understanding printer menus Menus list A number of menus are available to make it easy for you to change printer settings To access the menus touch E on the home screen Paper Menu Reports Network Ports Default Source Menu Settings Page Active NIC Paper Size Type Device Statistics Standard Network Configure MP Network Setup Page St
186. ing e Remove the specified tray e Touch Continue to clear the message and continue printing without using the specified tray Troubleshooting 263 61 Remove defective disk Try one or more of the following e Touch Continue to clear the message and continue printing e Install a different printer hard disk before performing any operations that require a printer hard disk 62 Disk full Try one or more of the following e Touch Continue to clear the message and continue processing e Delete fonts macros and other data stored on the printer hard disk e Install a larger printer hard disk 63 Unformatted disk Try one or more of the following e Touch Continue to clear the message and continue printing e Format the printer hard disk If the error message remains the hard disk may be defective and require replacing 80 Routine maintenance needed The printer needs to have routine maintenance done Order a maintenance kit which contains all the items necessary to replace the pick rollers the charge roll the transfer roller and the fuser 84 PC Kit life warning The photoconductor kit is near exhaustion Try one or more of the following e Replace the photoconductor kit e Touch Continue to clear the message and continue printing 84 Replace PC Kit The photoconductor kit is exhausted Install anew photoconductor kit 88 Cartridge low The toner is low Replace the toner cartridge and then touch Continue to clear
187. ing a PBX telephone service then make sure you are connecting to an analog connection on the PBX If none exists consider installing an analog telephone line for the fax machine CHECK FOR A DIAL TONE e Place a test call to the telephone number to which you want to send a fax to make sure that it is working correctly e Ifthe telephone line is being used by another device then wait until the other device is finished before sending a fax e If you are using the On Hook Dial feature then turn up the volume to verify a dial tone TEMPORARILY DISCONNECT OTHER EQUIPMENT To ensure the printer is working correctly connect it directly to the telephone line Disconnect any answering machines computers with modems or telephone line splitters CHECK FOR JAMS Clear any jams and then make sure that Ready appears TEMPORARILY DISABLE CALL WAITING Call Waiting can disrupt fax transmissions Disable this feature before sending or receiving a fax Call your telephone company to obtain the keypad sequence for temporarily disabling Call Waiting Voice MAIL SERVICE MAY BE INTERFERING WITH THE FAX TRANSMISSION Voice Mail offered through your local telephone company may disrupt fax transmissions To enable both Voice Mail and the printer to answer calls you may want to consider adding a second telephone line for the printer THE PRINTER MEMORY MAY BE FULL 1 Dial the fax number 2 Scan the original document one page at a time Troubleshooting
188. inter menus 158 Menu item Description Colored Texture Specifies the relative texture of the paper loaded in a specific tray Smooth Note Normal is the factory default setting Normal Rough Light Texture Specifies the relative texture of the paper loaded in a specific tray Smooth Note Normal is the factory default setting Normal Rough Heavy Texture Specifies the relative texture of the paper loaded in a specific tray Smooth Note Normal is the factory default setting Normal Rough Rough Texture Specifies the relative texture of the paper loaded in a specific tray Smooth Note Rough is the factory default setting Normal Rough Custom lt x gt Texture Specifies the relative texture of the custom paper loaded in a specific tray Smooth Note Normal is the factory default setting Normal Rough Paper Weight menu Menu item Description Plain Weight Specifies the relative weight of the paper loaded in a specific tray Light Note Normal is the factory default setting Normal Heavy Card Stock Weight Specifies the relative weight of the card stock loaded in a specific tray Light Note Normal is the factory default setting Normal Heavy Transparency Weight Specifies the relative weight of the paper loaded in a specific tray Light Note Normal is the factory default setting Normal Heavy Recycled Weight Specifies the relative weight of the recycled paper loaded in a specific tray Light Note No
189. inter supplies Store supplies right side up in their original packing until you are ready to use them Do not expose supplies to e Direct sunlight e Temperatures above 35 C 95 F e High humidity above 80 e Salty air e Corrosive gases e Heavy dust Checking the status of supplies A message appears on the display when a replacement supply item is needed or when maintenance is required Checking the status of supplies from the printer control panel 1 Make sure the printer is on and Ready appears 2 Onthe home screen touch Status Supplies Note If Status Supplies is not on the home screen then print a menu settings page to review the status of the supplies Checking the status of supplies from a network computer Note The computer must be connected to the same network as the printer 1 Type the printer IP address into the address field of your Web browser Note If you do not know the IP address of the printer print a network setup page and locate the IP address in the TCP IP section 2 Click Device Status The Device Status page appears displaying a summary of supply levels Maintaining the printer 230 Ordering supplies Warning Potential Damage Damage caused by the use of a supply or replacement item not produced by the manufacturer of this printer is not covered under warranty Degraded print quality may result from using supplies or replacement items not produced by the manufacturer of this printer Note All lif
190. ion Understanding printer menus 192 Menu item Description Memory Use All receive Mostly receive Equal Mostly sent All send Defines the allocation of non volatile memory between sending and receiving fax jobs Notes e All receive specifies that all the memory is set to receive fax jobs e Mostly receive specifies that most of the memory is set to receive fax jobs e Equal is the factory default setting Equal splits the memory for sending and receiving fax jobs into equal amounts e Mostly sent specifies that most of the memory is set to send fax jobs e All send specifies that all the memory is set to send fax jobs Cancel Faxes Specifies whether the user may cancel fax jobs Allow Note If Cancel Faxes is not enabled it does not appear as an option Don t Allow Caller ID Specifies the type of caller ID being used FSK Notes DTMF e FSK is the factory default setting e This option appears only when the selected country region supports multiple caller ID patterns Fax number masking Off Specifies the direction from which digits are masked in an outgoing fax number Note The number of characters masked is determined by the Digits to mask From left setting From right Digits to mask Specifies the number of digits to mask in an outgoing fax number 0 58 Se Understanding printer menus 193 Fax Cover Page Menu item Description Fax Cover Page
191. ion is available on selected printer models only Learning about the printer 21 Understanding the ADF and scanner glass Automatic Document Feeder ADF Scanner glass Use the ADF for multiple page documents XQ Use the scanner glass for single pages small items such as postcards or photos transparencies photo paper or thin media such as magazine clippings You can use the ADF or the scanner glass to scan documents Using the ADF The ADF can scan multiple pages including duplex pages If duplex settings are selected the ADF scans both sides of the page automatically When using the ADF Load the document into the ADF faceup short edge first Load up to 50 sheets of plain paper in the ADF input tray Scan sizes from 125 x 127 mm 4 92 x 5 0 in to 215 9 x 355 6 mm 8 5 x 14 in Scan documents with mixed page sizes letter and legal Scan media weights from 52 to 120 g m 14 to 32 lb Do not load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass Using the scanner glass The scanner glass can be used to scan or copy single pages or book pages When using the scanner glass Place a document facedown on the scanner glass in the upper left corner Scan or copy documents up to 215 9 x 355 6 mm 8 5 x 14 in Scan documents with mixed page sizes letter and legal Copy books up to 25 3
192. ith the appropriate information Click Add Nn QQ uw A A WUN Configuring the e mail settings 1 Type the printer IP address into the address field of your Web browser Note If you do not know the IP address of the printer then print a network setup page and locate the IP address in the TCP IP section 2 Click Settings 3 Click E mail FTP Settings 4 Click E mail Settings 5 Fill in the fields with the appropriate information 6 Click Submit Creating an e mail shortcut Creating an e mail shortcut using the Embedded Web Server 1 Type the printer IP address into the address field of your Web browser Note If you do not know the IP address of the printer then print a network setup page and locate the IP address in the TCP IP section 2 Click Settings E mailing 118 3 Under Other Settings click Manage Shortcuts 4 Click E mail Shortcut Setup 5 Type a unique name for the recipient and then enter the e mail address Note If you are entering multiple addresses then separate each address with a comma 6 Select the scan settings Format Content Color and Resolution 7 Enter a shortcut number and then click Add If you enter a number that is already in use then you are prompted to select another number Creating an e mail shortcut using the touch screen 1 On the home screen touch E mail 2 Type the recipient s e mail address To create a group of recipients touch Next address and then type the next
193. ke sure the link buffers are set to Auto and then exit the menus to activate the link buffer changes When Ready appears enable Resource Save e Install additional memory 37 Insufficient memory to collate job Try one or more of the following e Touch Continue to print the portion of the job already stored and begin collating the rest of the print job e Cancel the current print job 37 Insufficient memory some Held Jobs were deleted The printer deleted some held jobs in order to process current jobs Touch Continue to clear the message Troubleshooting 260 38 Memory full Try one or more of the following e Touch Continue to clear the message e Cancel the current print job e Install additional printer memory 39 Complex page some data may not have printed Try one or more of the following e Touch Continue to clear the message and continue printing e Cancel the current print job e Install additional printer memory Fax failed The fax failed to be sent Wait for the message to clear 50 PPDS font error Try one or more of the following e Touch Continue to clear the message and continue printing e The printer cannot find a requested font From the PPDS menu select Best Fit and then select On The printer will find a similar font and reformat the affected text e Cancel the current print job 51 Defective flash detected Try one or more of the following e Touch Continue to clear the message and conti
194. l document or photo copies 272 poor copy quality 271 poor scanned image quality 273 scanner unit does not close 270 troubleshooting display display is blank 254 display shows only diamonds 254 troubleshooting fax blocking junk faxes 142 caller ID is not shown 275 can receive but not send faxes 277 can send but not receive faxes 277 cannot send or receive a fax 275 received fax has poor print quality 278 troubleshooting paper feed message remains after jam is cleared 281 troubleshooting print held jobs do not print 268 incorrect characters print 269 incorrect margins 284 jammed page does not reprint 281 job prints from wrong tray 269 job prints on wrong paper 269 job takes longer than expected 268 jobs do not print 267 Large jobs do not collate 269 multiple language PDFs do not print 267 paper curl 285 Index 302 paper frequently jams 280 tray linking does not work 269 unexpected page breaks occur 270 troubleshooting print quality blank pages 282 characters have jagged edges 283 clipped images 283 ghost images 283 gray background 284 poor transparency quality 292 print irregularities 285 print is too dark 288 print is too light 287 print quality test pages 282 skewed print 286 solid black streaks 286 solid color pages 289 solid white streaks 286 streaked horizontal lines 290 streaked vertical lines 289 toner fog or background shading 291 toner rubs off 291 toner specks 292 uneven print density 293 troubl
195. lection is updated Enables bidirectional communication through the parallel port Notes Off e Onis the factory default setting e The Off setting disables parallel port negotiation Protocol Specifies the parallel port protocol Standard Notes Fastbytes e Fastbytes is the factory default setting It provides compatibility with most existing parallel ports and is the recommended setting e The Standard setting tries to resolve parallel port communication problems Understanding printer menus 173 Menu item Description Honor Init On Off Parallel Mode 2 On Off Determines whether or not the printer honors printer hardware initialization requests from the computer Notes e Offis the factory default setting e The computer requests initialization by activating the Init signal from the parallel port Many personal computers activate the Init signal each time the computer is turned on Determines whether the parallel port data is sampled on the leading or trailing edge of strobe Notes e Onis the factory default setting e This menu appears only if a standard or optional parallel port is available Mac Binary PS On Off Auto Sets the printer to process Macintosh binary PostScript print jobs Notes e Auto is the factory default setting e The Off setting filters print jobs using the standard protocol e The On setting processes raw binary PostScript print jobs Parallel With ENA ENA
196. low the network DHCP server to assign an IP address to the printer Print the network setup page from the printer For information on printing a network setup page see Printing a network setup page on page 53 Locate the printer IP address in the TCP IP section of the network setup page You will need the IP address if you are configuring access for computers on a different subnet than the printer Install the drivers and add the printer a Install a PPD file on the computer 1 Insert the Software and Documentation CD in the CD or DVD drive Double click the installer package for the printer From the Welcome screen click Continue Click Continue again after viewing the Readme file Click Continue after viewing the license agreement and then click Agree to accept the terms of the agreement Select a Destination and then click Continue From the Easy Install screen click Install 8 Type the user password and then click OK All the necessary software is installed on the computer 9 Click Restart when installation is complete b Add the printer e For IP printing UAWN NG Additional printer setup 63 In Mac OS X version 10 5 or later 1 au hWN From the Apple menu choose System Preferences Click Print amp Fax Click Click IP Type in the IP address of your printer in the Address field Click Add In Mac OS X version 10 4 and earlier 1 au hWN N From the Finder desktop choose Go gt Appli
197. ly and make sure you check the latest updates on our Web site We re committed to delivering performance and value with our printers and we want to make sure you re satisfied If you do encounter any problems along the way one of our knowledgeable support representatives will be delighted to help you get back on track fast And if you find something we could do better please let us know After all you are the reason we do what we do and your suggestions help us do it better Finding information about the printer e ole g TO e Initial setup instructions Setup documentation The setup documentation Connecting the printer came with the printer e Installing the printer software Additional setup and instructions for using the printer User s Guide The User s Guide is available on the e Selecting and storing paper and specialty media Software and Documentation CD Quick Reference The Quick Reference is available on the Software and Documentation CD under View Additional Documentation e Loading paper e Performing printing copying scanning and faxing tasks depending on your printer model For updates check our Web site at support dell com Configuring printer settings Viewing and printing documents and photos Setting up and using printer software Setting up and configuring the printer on a network depending on your printer model e Caring for and maintaining the printer e Troubleshooting and solvin
198. matically performs a carriage return CR On after a line feed LF control command Off Notes e Off is the factory default setting e Settings are duplicated in the PCL Emulation menu Auto LF after CR Specifies whether the printer automatically performs a line feed LF after a On carriage return CR control command Off Notes e Off is the factory default setting e Settings are duplicated in the PCL Emulation menu Understanding printer menus 224 HTML menu Font Name Antique Olive Apple Chancery Arial MT Avant Garde Bodoni Bookman Chicago Clarendon Cooper Black Copperplate Coronet Courier Eurostile Garamond Geneva Gill Sans Goudy Helvetica Hoefler Text Intl CG Times Intl Courier Intl Univers Joanna MT Letter Gothic Lubalin Graph Marigold MonaLisa Recut Monaco New CenturySbk New York Optima Oxford Palatino StempelGaramond Taffy Times TimesNewRoman Univers Zapf Chancery Sets the default font for HTML documents Notes e The Times font will be used in HTML documents that do not specify a font e The following fonts appear only if the appropriate DBCS font card is installed HG GothicB MSung Light MD_DotumChe and MingMT Light pS Menu item Description Font Size Sets the default font size for HTML documents 1 255 pt Notes 12 ptis the factory default setting e Font size can be increased in 1 point increments Scale Scales the
199. may not have printed 261 50 PPDS font error 261 51 Defective flash detected 261 Index 300 52 Not enough free space in flash memory for resources 261 54 Network lt x gt software error 262 54 Standard network software error 262 55 Unsupported option in slot 262 56 Parallel port lt x gt disabled 262 56 Serial port lt x gt disabled 262 56 Standard USB port disabled 263 56 USB port lt x gt disabled 263 57 Configuration change held jobs were not restored 257 58 Too many flash options installed 263 58 Too many trays attached 263 59 Incompatible tray lt x gt 263 61 Remove defective disk 264 62 Disk full 264 63 Unformatted disk 264 80 Routine maintenance needed 264 84 PC Kit life warning 264 84 Replace PC Kit 264 840 01 Scanner Disabled 266 840 02 Scanner Auto Disabled 266 88 Cartridge low 264 Change lt input src gt to lt Custom String gt 255 Change lt input src gt to lt Custom Type Name gt 254 Change lt input src gt to lt size gt 255 Change lt input src gt to lt type gt lt size gt 255 Check tray lt x gt connection 255 Close door or insert cartridge 256 Close front door 256 Disk corrupted 256 Fax failed 261 Fax memory full 256 Fax partition inoperative Contact system administrator 257 Fax server To Format not set up Contact system administrator 257 Load lt input src gt with lt Custom String gt 258 Load lt input src gt with lt Custom Type Name g
200. ment is mostly text Color Specifies whether a job prints in grayscale or color Gray Note Gray is the factory default setting Color Resolution Specifies how many dots per inch are scanned 75 Note 150 dpi is the factory default setting 150 200 300 400 600 Darkness Lightens or darkens the output 1 9 Note 5 is the factory default setting Orientation Specifies the orientation of the scanned image Portrait Note Portrait is the factory default setting Landscape Understanding printer menus 207 Menu item Description Original Size Specifies the paper size of the document that is being scanned Letter Note Letter is the US factory default setting A4 is the international factory default Legal setting Executive Folio Statement Oficio Mexico Universal Mixed Sizes A4 A5 A6 JIS B5 ID Card Custom Scan Size lt x gt Book Original Business Card 3x5in 4x6in Sides Duplex Specifies how the text and graphics are oriented on the page off Notes Long edge Short edge e Offis the factory default setting e Long edge assumes binding along the long edge of the page left edge for portrait orientation and top edge for landscape orientation e Short edge assumes binding along the short edge of the page top edge for portrait orientation and left edge for landscape orientation JPEG Quality Sets the quality of a JPEG photo image in relation to file size and the quality of the Best for content image 5 90 No
201. message when an e mail is greater than the configured size limit Size Error Message E mail Server Setup Sends an e mail only when the address contains the domain name such as a Limit destinations company domain name Note E mail can be sent only to the specified domain E mail Server Setup Defines the e mail server path name for example directory path Web Link Setup The following characters or symbols are invalid entries fora path name lt Server gt Login Password Path Base file name Web Link Format Specifies the format of the file PDF pdf Note PDF pdf is the factory default setting Secure PDF TIFF tif JPEG jpg XPS xps PDF Version Sets the version of the PDF file that will be scanned to e mail 1 2 1 6 Note 1 5 is the factory default setting Content Specifies the type of content that will be scanned to e mail Text Photo Notes Photograph Text e Text Photo is the factory default setting Text Photo is used when the documents are mostly text or line art e Photograph is used when the document is a high quality photograph or inkjet print e Text is used when the document is mostly text Color Specifies whether a job prints in grayscale or color Gray Note Color is the factory default setting Color Resolution Specifies how many dots per inch are scanned 75 Note 150 dpi is the factory default setting 150 200 300 400 600 Understanding printer menus 203 Menu i
202. mianiuieinnnh wesiuimlnaaloniheninammnnunandnuninneutaedians 53 installing printer SoftWare siris isasagot SEa A ERa e anara E EE ENE teal ama Ia aE 53 Updating available options in the printer Ariver ssssssscssscsecsseccnsesseecseecssecssecssscsuseeseecssesusecssscsueeeseecseesueeesssesseesseesses 54 Setting p Wireless PriNtiNgsssssisesnonsoseniiienioiniiii n E REA E E 55 Follow these steps to set up your printer s ssssssssssssssseesssssesssssesssssssssssssssssssssssssetsssestesssereessreeseseeeestteeensneesenssenssnsnnnnsnnssssnet 55 Information you will need to set up the printer on a wireless NetWworK sssssssssssssssssssseseessssssserseressssssssersrrsssssssssee 55 Installing the printer on a wireless network WINGOWS ssssecsssccssesseecseecssecssecssccsseeeseccssecuseessccsneesseesssesusessnccsseesseesses 56 Installing the printer on a wireless network Macintosh sssssssssssssssssssssssssssssssssssseessseeeesereeesseeeseneesensnennnnsnssssssssssssse 59 Installing the printer on a wired NetWorK sesssssssssssssseeesssssssssssssssseseeeesssssssssssssssssseeeseesonssssssssssseeereesossssssssssteeeeereees 62 Contents 2 Changing port settings after installing a new network Internal Solutions Poft sssssssssssssssssssseessseeeesesses 65 Setting Up Serial PrintiNG wakanusuimanasodannancdmrunananceunmadnchnmnadanhundcummannunnmes 67 Minimizing your printer s environmental impact 69 Saving
203. mudges or information around the edges of your document You can choose to eliminate an equal area around all four sides of the paper or pick a particular edge Edge Erase erases whatever is within the selected area leaving nothing printed on that portion of the paper Header Footer This option turns on the Date Time Page number Bates number or Custom text and prints them in the specified header or footer location Overlay This option creates a watermark or message that overlays the content of your copy You can choose between Urgent Confidential Copy and Draft or you can enter a custom message in the Enter custom text field The word you pick will appear faintly in large print across each page Note A custom overlay can also be created by your system support person When a custom overlay is created a button with an icon of that overlay will be available Copying 115 Advanced Duplex This option controls whether the documents are one sided or two sided what orientation your original documents have and how your documents are bound Note Some Advanced Duplex options may not be available on all printer models Save as Shortcut This option allows the current settings to be saved as a shortcut Improving copy quality Question When should I use Text mode Tip e Use text mode when text preservation is the main goal of the copy and preserving images copied from the original document is not a concern e Te
204. nd the quality of the image 5 90 Note 75 is the factory default setting Understanding printer menus 204 Menu item Description Text Photo Default 5 90 Sets the quality of a text photo image in relation to file size and the quality of the image Note 75 is the factory default setting Photo Default 5 90 Sets the quality of a photo image in relation to file size and the quality of the image Note 50 is the factory default setting E mail images sent as Attachment Web Link Specifies how the images will be sent Note Attachment is the factory default setting Use Multi Page TIFF On Off Provides a choice between single page TIFF files and multiple page TIFF files For a multiple page scan to e mail job either one TIFF file is created containing all the pages or multiple TIFF files are created with one file for each page of the job Notes e Onis the factory default setting e This menu item applies to all scan functions Transmission Log Print log Do not print log Print only for error Specifies whether the transmission log prints Note Print log is the factory default setting Log Paper Source Specifies a paper source for printing e mail logs Tray lt x gt Note Tray 1 is the factory default setting Manual Feeder Manual Env MP Feeder E mail Bit Depth Enables the Text Photo mode to have smaller file sizes by using 1 bit images when 8 bit Color is set to Off 1 bit N
205. nded for faxing receipts carbon copy forms and documents that contain only text or fine line art When should use Text Photo mode e Use Text Photo mode when faxing an original document that contains a mixture of text and graphics Text Photo mode is recommended for magazine articles business graphics and brochures When should I use Photo mode Use Photo mode when faxing photos printed on a laser printer or taken from a magazine or newspaper XR Holding and forwarding faxes Holding faxes This option lets you hold received faxes from printing until they are released Held faxes can be released manually or at a scheduled day or time 1 Type the printer IP address into the address field of your Web browser Note If you do not know the IP address of the printer then print a network setup page and locate the IP address in the TCP IP section Click Settings Click Fax Settings Click Analog Fax Setup Click Holding Faxes a uu A WUN Enter a password in the Print Faxes Password box Note This may not be applicable in some cases 7 From the Held Fax Mode menu select one of the following e Off e Always On e Manual e Scheduled Faxing 145 8 If you selected Scheduled then continue with the following steps Otherwise click Submit a Click Fax Holding Schedule b From the Action menu select Hold faxes c From the Time menu select the time you want the held faxes released d From the Day
206. ner to pay extra attention to graphics and pictures This setting increases the time it takes to scan but emphasizes a reproduction of the full dynamic range of tones in the original document This increases the amount of information saved e Color Sets the scan type and output for the fax Color documents can be scanned and sent to a fax destination Sides Duplex This option informs the printer if the original document is simplex printed on one side or duplex printed on both sides This lets the scanner know what needs to be scanned for inclusion in the fax Resolution This options increases how closely the scanner examines the document you want to fax If you are faxing a photo a drawing with fine lines or a document with very small text increase the Resolution setting This will increase the amount of time required for the scan and will increase the quality of the fax output e Standard Suitable for most documents e Fine Recommended for documents with small print e Super fine Recommended for original documents with fine detail e Ultra fine Recommended for documents with pictures or photos Darkness This option adjusts how light or dark your faxes will turn out in relation to the original document Advanced Options Touching this button opens a screen where you can change Delayed Send Advanced Imaging Custom Job Transmission Log Scan Preview Edge Erase and Advanced Duplex settings e Delayed Send Lets you
207. ng a copy job Canceling a copy job while the document is in the ADF When the ADF begins processing a document the scanning screen appears To cancel the copy job touch Cancel Job on the touch screen A Canceling scan job screen appears The ADF clears all pages in the ADF and cancels the job Canceling a copy job while copying pages using the scanner glass Touch Cancel Job on the touch screen A Canceling scan job screen appears Once the job is canceled the copy screen appears Canceling a copy job while the pages are being printed 1 Touch Cancel Job on the touch screen or press E on the keypad 2 Touch the job you want to cancel 3 Touch Delete Selected Jobs The remainder of the copy job is canceled The home screen appears Understanding the copy screens and options Copy from This option opens a screen where you can enter the size of the documents you are going to copy Touch a paper size button to select it as the Copy from setting The copy screen appears with your new setting displayed Copy to This option opens a screen where you can enter the size and type of paper on which your copies will be printed e Touch a paper size button to select it as the Copy to setting The copy screen appears with your new setting displayed e Ifthe size settings for Copy from and Copy to are different the printer automatically adjusts the Scale setting to accommodate the difference e f the t
208. ng instructions to install the printer on a wired network These instructions apply to Ethernet connection Before you install the printer on a wired network make sure that e You have completed the initial setup of the printer e The printer is connected to your network with the appropriate type of cable For Windows users 1 Insert the Software and Documentation CD Wait for the Welcome screen to appear Additional printer setup 62 If the CD does not launch after a minute then do the following a Click or click Start and then click Run b Inthe Start Search or Run box type D setup exe where D is the letter of your CD or DVD drive Click Install Printer and Software 3 Click Agree to agree to the License Agreement N QAU 9 Select Suggested and then click Next Note To configure the printer using a static IP address using IPv6 or to configure printers using scripts select Custom and follow the on screen instructions Select Wired Network Attach and then click Next Select the printer manufacturer from the list Select the printer model from the list and then click Next Select the printer from the list of printers discovered on the network and then click Finish Note If your configured printer does not appear in the list of discovered printers click Add Port and follow the on screen instructions Follow the on screen instructions to complete the installation For Macintosh users 1 2 Al
209. nger conditioning period Grain direction Grain refers to the alignment of the paper fibers in a sheet of paper Grain is either grain long running the length of the paper or grain short running the width of the paper For 60 176 g m 16 47 Ib bond paper grain long paper is recommended For paper heavier than 176 g m2 grain short is recommended Paper and specialty media guidelines 87 Fiber content Most high quality xerographic paper is made from 100 chemically treated pulped wood This content provides the paper with a high degree of stability resulting in fewer paper feeding problems and better print quality Paper containing fibers such as cotton can negatively affect paper handling For detailed information on paper with recycled fiber content see Using recycled paper and other office papers on page 69 Unacceptable paper The following paper types are not recommended for use with the printer e Chemically treated papers used to make copies without carbon paper also known as carbonless papers carbonless copy paper CCP or no carbon required NCR paper e Preprinted papers with chemicals that may contaminate the printer e Preprinted papers that can be affected by the temperature in the printer fuser e Preprinted papers that require a registration the precise print location on the page greater than 2 3 mm 40 9 in such as optical character recognition OCR forms In some cases registration can be adjus
210. nnected to a network or to a computer locally through a USB cable Use the Status Monitor Center to manage multiple Status Monitors e Double click a printer name to open its Status Monitor or select Run to open a Status Monitor for a particular printer e Select Update to change the appearance of the list of printers Driver Profiler Use the Driver Profiler to create driver profiles that contain custom driver settings A driver profile can contain a group of saved printer driver settings and other data for such things as e Print orientation and N Up document settings e Installation status of an output tray printer options e User defined paper sizes custom papers e Simple text and watermarks e Overlay references e Font references e Form associations Dell Printer Alert Utility Note This application is not available with Windows 2000 or earlier The Dell Printer Alert Utility informs you when there are errors requiring your intervention on your printer When thereis an error a bubble appears telling you what the erroris and points you to the appropriate recovery information Note For the Dell Printer Alert Utility to work properly bidirectional communication support must be in place so the printer and computer can communicate An exception is added to the Windows Firewall to allow this communication If you opted to install the Dell Printer Alert Utility with your printer software the utility automatically launches w
211. nnection Disabled indicates that the wireless network is not encrypted This menu is available from the Network Ports menu Network Ports gt Standard Network or Network lt x gt gt Std Network Setup or Net lt x gt Setup gt AppleTalk Menu item Description Activate Activates AppleTalk support Yes Note Yes is the factory default setting No View Name Shows the assigned AppleTalk name Note The name can be changed only from the Embedded Web Server View Address Shows the assigned AppleTalk address Note The address can be changed only from the Embedded Web Server Set Zone Provides a list of AppleTalk zones available on the network lt list of zones available on the Note The default setting is the default zone for the network If no default zone network gt exists the zone marked with an is the default setting J NetWare menu This menu is available from the Network Ports menu Network Ports gt Standard Network or Network lt x gt gt Std Network Setup or Net lt x gt Setup gt NetWare Activate Yes No Activates NetWare support Note No is the factory default setting View Login Name Lets you view the assigned NetWare login name Note This can be changed only from the Embedded Web Server Print Mode Lets you view the assigned NetWare print mode Note This can be changed only from the Embedded Web Server Understanding printer menus 170 Menu item D
212. nt Properties e For Macintosh users change these settings from the Print dialog and pop up menus THE PAPER HAS ABSORBED MOISTURE DUE TO HIGH HUMIDITY e Load paper from a fresh package e Store paper in its original wrapper until you use it CHECK THE PAPER Avoid textured paper with rough finishes Troubleshooting 287 CHECK THE PAPER TYPE SETTING Make sure the paper type setting matches the paper loaded in the tray 1 From the printer control panel Paper menu check the Paper Type setting 2 Before sending the job to print specify the correct type setting e For Windows users specify the type from Print Properties e For Macintosh users specify the type from the Print dialog THE TONER IS LOW When 88 Cartridge Low appears order a new toner cartridge THE TONER CARTRIDGE MAY BE DEFECTIVE Replace the toner cartridge Print is too dark ABC DEF These are possible solutions Try one or more of the following CHECK THE DARKNESS BRIGHTNESS AND CONTRAST SETTINGS The Toner Darkness setting is too dark the Brightness setting is too dark or the Contrast setting is too high e Change these settings from the printer control panel Quality menu e For Windows users change these settings from Print Properties e For Macintosh users change these settings from the Print dialog and pop up menus THE PAPER HAS ABSORBED MOISTURE DUE TO HIGH HUMIDITY e Load paper from a fresh package e Store paper in its original wrapper
213. nt job indicated on the display e From the home screen press to start a copy job with the default settings e f pressed while a job is scanning the button has no effect 7 Indicator light Indicates the printer status e Off the power is off Blinking green The printer is warming up processing data or printing e Solid green The printer is on but idle e Blinking red Operator intervention is needed 8 Stop Stops all printer activity Ea A list of options is offered once Stopped appears on the display A Understanding the home screen After the printer is turned on and a short warm up period occurs the display shows a basic screen which is referred to as the home screen Use the home screen buttons to initiate an action such as copying faxing or scanning to open the menu screen or to respond to messages Note Buttons appearing on the home screen may vary depending on home screen customization settings Display item Description 1 Copy Opens the Copy menus Note From the home screen you can also access the Copy menus by pressing a number on the keypad 2 E mail Opens the E mail menus 3 Menus Opens the menus These menus are available only when the printer is in the Ready state Learning about the printer 24 Display item Description 4 FTP Opens the File Transfer Protocol FTP menus 5 _ Status message bar e Shows the current printer status such as Ready or Busy
214. nt on each page Notes e 60 is the US factory default setting 64 is the international factory default setting e The printer sets the amount of space between each line based on the Lines per Page Paper Size and Orientation settings Select the desired Paper Size and Orientation before setting Lines per Page PCL Emulation Settings A4 Width 198mm 203 mm PCL Emulation Settings Sets the printer to print on A4 size paper Notes e 198 mm is the factory default setting e The 203 mm setting sets the width of the page to allow the printing of eighty 10 pitch characters Specifies whether the printer automatically performs a carriage return CR after Auto CR after LF a line feed LF control command On Note Off is the factory default setting Off PCL Emulation Settings Specifies whether the printer automatically performs a line feed LF after a Auto LF after CR carriage return CR control command On Note Off is the factory default setting Off Tray Renumber Assign MP Feeder Off None 0 199 Assign Tray lt x gt Off None 0 199 Assign Manual Paper Off None 0 199 Assign Man Env Off None 0 199 Configures the printer to work with printer software or programs that use different source assignments for trays drawers and feeders Notes e Off is the factory default setting e None is not an available selection It is displayed only when it is selected by the PCL 5 interpreter e None ignores th
215. nt the fax job Touch Continue to clear the message without printing Held faxes will attempt to print after the printer has been restarted Fax memory full There is not enough memory to send the fax job Touch Continue to clear the message Troubleshooting 256 Fax partition inoperative Contact system administrator The fax partition appears to be corrupted Try one or more of the following e Touch Continue to clear the message e Turn the printer off and then back on to reset the printer If the message appears again then contact your system support person Fax server To Format not set up Contact system administrator The printer is in Fax Server mode but the Fax Server setup has not been completed Try one or more of the following e Touch Continue to clear the message e Complete the Fax Server setup If the message appears again contact your system support person Some held jobs were not restored Touch Continue to delete the specified job Note Some held jobs are not restored They stay on the hard disk and are inaccessible 37 Insufficient memory some held jobs will not be restored The printer was unable to restore some or all of the confidential or held jobs on the printer hard disk Touch Continue to clear the message 57 Configuration change held jobs were not restored Since the time the jobs were stored on the printer hard disk something has changed in the printer to invalidate the held jobs
216. nue printing e Cancel the current print job 52 Not enough free space in flash memory for resources Try one or more of the following e Touch Continue to clear the message and continue printing Downloaded fonts and macros not previously stored in flash memory are deleted e Delete fonts macros and other data stored in flash memory e Upgrade to a larger capacity flash memory card Troubleshooting 261 54 Standard network software error Try one or more of the following e Touch Continue to continue printing e Turn the printer off and then back on to reset the printer e Upgrade flash the network firmware in the printer or print server 54 Network lt x gt software error lt x gt is the number of the network connection Try one or more of the following e Touch Continue to continue printing e Turn the printer off and then back on to reset the printer e Upgrade flash the network firmware in the printer or print server 55 Unsupported option in slot lt x gt lt x gt is a slot on the printer system board Try one or more of the following 1 Turn the printer power off 2 Unplug the power cord from the wall outlet 3 Remove the unsupported option card from the printer system board 4 Connect the power cord to a properly grounded outlet 5 Turn the printer power back on 56 Parallel port lt x gt disabled lt x gt is the number of the parallel port Try one or more of the following e Touch Continue to clear the
217. oading a document into the ADF then adjust the paper guides On the home screen touch Copy Touch Options Touch Custom Job Touch On Touch Done O N QAU A WN Touch Copy It When the end of a set is reached the scan screen appears 9 Load the next document faceup short edge first into the ADF or facedown on the scanner glass and then touch Scan the Automatic Document Feeder or Scan the flatbed Note If required change the job settings 10 If you have another document to scan load the next document faceup short edge first into the ADF or facedown on the scanner glass and then touch Scan the Automatic Document Feeder or Scan the flatbed Otherwise touch Finish the job Pausing the current print job to make copies When the Allow priority copies setting is On the printer pauses the current print job when you start a copy job Note The Allow priority copies setting must be set to On in the Copy Settings menu so that you can pause the current print job and make copies 1 Load an original document faceup short edge first into the ADF or facedown on the scanner glass Note Do not load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass 2 If you are loading a document into the ADF then adjust the paper guides Copying 111 3 From the printer control panel press 4 If you placed the document
218. obe at www adobe com e JPEG Creates and attaches a separate file for each page of your original document viewable by most Web browsers and graphics programs Scanning to a computer or flash drive 153 e TIFF Creates multiple files or a single file If Multi page TIFF is turned off in the Settings menu of the Embedded Web Server then TIFF saves one page in each file The file size is usually larger than an equivalent JPEG e Secure PDF Creates an encrypted PDF file that protects the file contents from unauthorized access e XPS Creates a single XPS file with multiple pages viewable using an Internet Explorer hosted viewer and the NET Framework or by downloading a third party standalone viewer Compression This option sets the format Zlib JPEG or None used to compress the scanned output file Default Content This option tells the printer the original document type Choose from Text Text Photo or Photo Default Content affects the quality and size of your scanned file Text Emphasizes sharp black high resolution text against a clean white background Text Photo Used when the original documents are a mixture of text and graphics or pictures Photo Tells the scanner to pay extra attention to graphics and pictures This setting increases the time it takes to scan but emphasizes a reproduction of the full dynamic range of tones in the original document This increases the amount of information saved Color This opti
219. ograms XPS Creates a single XPS file with multiple pages viewable using an Internet Explorer hosted viewer and the NET Framework or by downloading a third party standalone viewer Content This option tells the printer the original document type Choose from Text Text Photo or Photo Color can be turned on or off with any of the Content choices Content affects the quality and size of your e mail Text Emphasizes sharp black high resolution text against a clean white background Text Photo Used when the original documents are a mixture of text and graphics or pictures Photograph Tells the scanner to pay extra attention to graphics and pictures This setting increases the time it takes to scan but emphasizes a reproduction of the full dynamic range of tones in the original document This increases the amount of information saved Color Sets the scan type and output for the e mail Color documents can be scanned and sent to an e mail address Advanced Options Touching this button opens a screen where you change Advanced Imaging Custom Job Transmission Log Scan Preview Edge Erase and Darkness settings Advanced Imaging Adjusts Background Removal Contrast Scan Edge to Edge Shadow Detail and Mirror Image before you copy the document Custom Job Job Build Combines multiple scanning jobs into a single job Transmission Log Prints the transmission log or transmission error log Scan Preview Displays the first p
220. olved within the specified time period Notes e Disabled is the factory default setting e 5 255 is a range of time in seconds Understanding printer menus 185 Menu item Description Print Recovery Specifies whether the printer reprints jammed pages Jam Recovery Notes On Off e Auto is the factory default setting The printer reprints Auto jammed pages unless the memory required to hold the pages u is needed for other printer tasks e On sets the printer to always reprint jammed pages e Off sets the printer to never reprint jammed pages Print Recovery Lets the printer successfully printa page that may not have printed Page Protect otherwise On Notes Off e Offis the factory default setting Off prints a partial page when there is not enough memory to print the whole page e On sets the printer to process the whole page so that the entire page prints Factory Defaults Returns the printer settings to the factory default settings Do Not Restore Restore Now Notes e Do Not Restore is the factory default setting Do Not Restore keeps the user defined settings e Restore returns all printer settings to the factory default settings except Network Ports menu settings All downloads storedin RAM are deleted Downloads stored in flash memory or ona printer hard disk are not affected Copy Settings menu Menu item Description Content Specifies the type of content contained in the copy job Text
221. om la techsupport dell com Latin America and Caribbean countries only apsupport dell com Asian Pacific countries only support jp dell com Japan only support euro dell com Europe only e Electronic Quote Service apmarketing dell com Asian Pacific countries only sales_canada dell com Canada only Appendix 294 Warranty and Return Policy Dell Inc Dell manufactures its hardware products from parts and components that are new or equivalent to new in accordance with industry standard practices For information about the Dell warranty for your printer refer to the Product Information Guide Appendix 295 Index Numerics 1565 Emulation error load emulation option 264 290 295 yy scanner jam 265 293 Replace all originals if restarting job 265 293 02 Flatbed Cover Open 266 294 ADF Jam 266 30 yy Invalid refill change cartridge 259 31 yy Replace defective or missing cartridge 260 32 yy Cartridge part number unsupported by device 260 34 Short paper 260 35 Insufficient memory to support Resource Save feature 260 37 Insufficient memory to collate job 260 37 Insufficient memory some Held Jobs were deleted 260 37 Insufficient memory some held jobs will not be restored 257 38 Memory full 261 39 Complex page some data may not have printed 261 50 PPDS font error 261 51 Defective flash detected 261 52 Not enough free space in flash memory for resources 261 54 Network lt x gt software error 262 54 Standard net
222. ome screen touch Ee 2 Touch Settings 3 Touch General Settings 4 Touch Eco Mode Minimizing your printer s environmental impact 70 5 6 Touch the arrows to select a setting Touch Submit Submitting changes appears Adjusting Power Saver To save energy you can decrease the number of minutes before the printer enters Power Saver mode Available settings range from 1 240 minutes The factory default setting is 30 minutes Using the Embedded Web Server 1 Type the printer IP address into the address field of your Web browser Note If you do not know the IP address of the printer then print a network setup page and locate the IP address in the TCP IP section Click Settings and then click General Settings 3 Click Timeouts 5 In the Power Saver box type in the number of minutes you want the printer to wait before it enters Power Saver mode Click Submit Using the printer control panel N fF uu BF WN Make sure the printer is on and Ready appears On the home screen touch festa Touch Settings Touch General Settings Touch the down arrow until Timeouts appears Touch Timeouts Touch the arrows next to Power Saver Mode to select the number of minutes you want the printer to wait before it enters Power Saver mode Touch Submit 9 Touch L Minimizing your printer s environmental impact 71 Adjusting the brightness of the display To save energy or if you are having trouble
223. on name identification of the business other entity or individual sending the message and station number telephone number of the sending fax machine business other entity or individual To enter your fax setup information use the printer control panel or use your browser to access the Embedded Web Server and then enter the Settings menu Note If you do not have a TCP IP environment then you must use the printer control panel to enter your fax setup information Using the printer control panel for fax setup When the printer is turned on for the first time or if the printer has been off for an extended time a series of start up screens appear If the printer has fax capabilities then the following screens appear Station Name Station Number 1 When Station Name appears enter the name to be printed on all outgoing faxes 2 After entering the Station Name touch Submit Faxing 124 3 When Station Number appears enter the printer fax number 4 After entering the Station Number touch Submit Using the Embedded Web Server for fax setup 1 Type the printer IP address into the address field of your Web browser Note If you do not know the IP address of the printer then print a network setup page and locate the address in the TCP IP section 2 Click Settings 3 Click Fax Settings 4 Click Analog Fax Setup 5 Click inside the Station Name box and then enter the name to be printed on all outgoing faxes 6 Click inside
224. on tells the printer the color of the original documents You can select Gray BW Black and White or Color Original Size This option sets the size of the documents you are going to scan When Original Size is set to Mixed Sizes you can scan an original document that contains mixed paper sizes letter and legal size pages Orientation This option tells the printer whether the original document is in portrait or landscape orientation and then changes the Sides and Binding settings to match the original document orientation Sides Duplex This option informs the printer if your original document is simplex printed on one side or duplex printed on both sides This lets the scanner know what needs to be scanned for inclusion in the document JPEG Quality This option adjusts the degree of compression for scanned JPEG documents in relation to the original document Darkness This option adjusts how light or dark your scanned documents will turn out in relation to the original document Scanning to a computer or flash drive 154 Resolution This option adjusts the output quality of your file Increasing the image resolution increases the file size and the time needed to scan your original document Image resolution can be decreased to reduce the file size Advanced Imaging e Background Removal Adjusts the white portion of the output e Contrast Adjusts output contrast e Shadow Detail Adjusts the visible detail
225. or are turned off Off Use factory default settings This setting supports the performance specifications for your printer Se J To select a Quiet Mode setting 1 On the home screen touch ES 2 Touch Settings 3 Touch General Settings 4 Touch Quiet Mode Minimizing your printer s environmental impact 73 5 Touch the arrows to select a setting 6 Touch Submit Minimizing your printer s environmental impact 74 Loading paper and specialty media This section explains how to load the trays and feeders It also includes information about paper orientation setting the Paper Size and Paper Type and linking and unlinking trays Setting the Paper Size and Paper Type The Paper Size setting for the standard 250 tray and the multipurpose feeder must be set manually from the Paper size menu The factory default Paper Type setting is Plain Paper The Paper Type setting must be set manually for all trays that do not contain plain paper 1 Make sure the printer is on and Ready appears On the home screen touch etal Touch Paper Menu Touch Paper Size Type Touch the arrows for the desired tray until the correct size or type setting appears Touch Submit Nn QO wu BF W N Touch to return to the home screen Configuring Universal paper settings The Universal Paper Size is a user defined setting that lets you print on paper sizes that are not preset in the printer menus Set the Paper Size for the spec
226. or image of the original document On Note Off is the factory default setting Off Understanding printer menus 191 Menu item Description Negative Image Creates a negative image of the original document On Note Off is the factory default setting Off Shadow Detail Adjusts the amount of shadow detail visible on a copy 0 4 Note 0 is the factory default setting Scan edge to edge Specifies if the original document is scanned edge to edge prior to copying On Note Off is the factory default setting Off Sharpness Adjusts the amount of sharpness on a copy 0 5 Note 3 is the factory default setting Sample Copy Creates a sample copy of the original document On Note Off is the factory default setting Off L J Fax Settings menu Fax Mode Analog Fax Setup menu Analog Fax Setup mode sends the fax job by way of a telephone line General Fax Settings Menu item Description Station Name Specifies the name of the fax within the printer Station Number Specifies a number associated with the fax Station ID Specifies how the fax is identified to recipients in the fax header Station Name Station Number Enable Manual Fax Sets the printer to fax manually only which requires a line splitter and a telephone On hand set Off Notes e Usea regular telephone to answer an incoming fax job and to dial a fax number e Touch 0 on the numeric keypad to go directly to the Manual Fax funct
227. ork Card Menusa nan ANNAE NENNEN ARN 167 EEA an aE i AEE A A A NEIE EEEE ONE EEEE 167 PVG ala O AA EEEE E E E E E EEE EA A E 169 Wireless Mmen urerserinaroian n EANA AN EAR 169 AppleTalk MEN Ukasini nsanra eatae eo s EEEE EEE EE ia EEN Sa i ESAE ESG SE ES Ea S aE iia 170 NetWare Menu sarien e E a A A A A R E REAR GOR DERE Oa nanan 170 Standard USB Menu israse onin ni a N NE N NEEE ENE ENE ENNE NEEE 171 Paralele e aA EE E AE A havea havea A OAA EASE AEAEE AA AE 172 Serial lt x gt MENU AEE O O O RAAE 174 SMTP Setup meni asr a aE aa dd added ANR 177 Sec rity MEN ssassn ar aE AAN ae Tae NE eaa aeae eaaa aaa iae Saeeda aaea aaa 178 Misc llaneous MENU sarnana EANNAN ENNEN 178 COMPAS tial PIE A SMe A ENEE TT 178 Sec rity Audit LOG MOM Usesccccsecssescesscassecasessccasetsocacavsceseensceapataoxasavseespenscuagavansasavdoostansoestaitewstavasostantenstattonstavesoattioa i 179 Set Date Time MON sseiscssdecasdecacdioananniadioancandeaddicwaddaadcavaldeseesedess cll dha clldete edb dedeldch gle eda ea 179 Settings MENU sssrini essiri e SEEEN EEN EA AEE Eate aa 180 Contents 8 GEMe ral Settings MSM access sc scaes ces san sacs taceseepacsbcnsech estes dueetcdcnsasrdestesedtasedeedovasendorsoepessougGesscnndoresegessanyGusseneetl i e ia 180 COPY Settings MENU iecesscsesessccccacsacsecaucssatacavectuascssSavcseatacavsatuasceeausseutassvantustcesacsuaseassvahesansedcusssedeassuhesersetcucsuedoaasasteuansctsssnesteae 186 hesta Paala e EA sys senses nassv
228. ote 8 bit is the factory default setting Custom Job scanning Lets you copy a document that contains mixed paper sizes into a single job On Notes Off e A printer hard disk must be installed in the printer and operating properly for this menu item to be available e Offis the factory default setting Scan Preview On Off Specifies whether a preview will appear on the display for scan jobs Notes e A printer hard disk must be installed in the printer and operating properly for this menu item to be available e Off is the factory default setting Understanding printer menus 205 Menu item Description Allow Save as Shortcut On Off Lets you save e mail addresses as shortcuts Notes e On is the factory default setting e When set to Off the Save as Shortcut button does not appear on the E mail Destination screen Background Removal 4to 4 Adjusts the amount of background visible on a scanned image Note 0 is the factory default setting Color Dropout Color Dropout None Red Green Blue Default Red Threshold 0 255 Default Green Threshold 0 255 Default Blue Threshold 0 255 Specifies which color to drop during scanning and how much to increase or decrease the dropout Notes e None is the factory default setting for Color Dropout e 128 is the factory default setting for each color threshold Contrast 0 5 Best for content Specifies the contrast of the output Note
229. ou are loading a document into the ADF then adjust the paper guides 3 On the home screen touch Copy 4 Use the keypad to enter the number of copies 5 Touch Off if you do not want your copies collated 6 Touch Copy It Copying 109 Placing separator sheets between copies 1 Load an original document faceup short edge first into the ADF or facedown on the scanner glass Note Do not load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass 2 If you are loading a document into the ADF then adjust the paper guides 3 On the home screen touch Copy 4 Touch Options 5 Touch Separator Sheets Note Collate must be On for the separator sheets to be placed between copies If Collate is Off the separator sheets are added to the end of the print job 6 Select one of the following e Between Copies e Between Jobs e Between Pages 7 Touch Done 8 Touch Copy It Copying multiple pages onto a single sheet In order to save paper you can copy either two or four consecutive pages of a multiple page document onto a single sheet of paper Notes e The Paper Size must be set to Letter Legal A4 or B5 JIS e The Copy Size must be set to 100 1 Load an original document faceup short edge first into the ADF or facedown on the scanner glass Note Do not load postcards photos small items transparencies photo paper or th
230. outer and on the printer or the printer will not be able to communicate on the network Additional printer setup 55 No security If your wireless network does not use any type of security then you will not have any security information Note Using an unsecured wireless network is not recommended If you are installing the printer on an 802 1X network using the Advanced method then you may need the following e Authentication type e Inner authentication type e 802 1X username and password e Certificates Note For more information on configuring 802 1X security see the Networking Guide on the Software and Documentation CD Installing the printer on a wireless network Windows Before you install the printer on a wireless network make sure that e An optional wireless card is installed in your printer e Your wireless network is set up and working properly e The computer you are using is connected to the same wireless network where you want to set up the printer 1 Connect the power cable to the printer and then toa properly grounded electrical outlet and then turn the printer on Make sure the printer and computer are fully on and ready Do not connect the USB cable until instructed to do so on the screen 2 From the printer control panel select your language and country or region and then touch Continue Additional printer setup 56 3 4 Select your time zone and then touch Continue Deselect any f
231. ove the thumbscrews that attach the printer hard disk mounting bracket to the printer hard disk and then remove the bracket Set the printer hard disk aside 4 Remove the metal cover from the ISP opening Additional printer setup 39 5 Align the posts of the plastic tee to the holes in the system board and then press downward until the tee snaps into place Be sure each post of the tee has latched completely and that the tee is seated firmly onto the system board 6 Install the ISP onto the plastic tee Angle the ISP over the plastic tee and then approach the plastic tee so that any overhanging connectors will pass through the ISP opening in the system board cage Additional printer setup 40 8 Insert the long thumbscrew into the hole closest to the white connector and turn it clockwise enough to hold the ISP in place Do not tighten the thumbscrew at this time 10 Tighten the long thumbscrew Note Do not overtighten the thumbscrew 11 Insert the plug of the ISP interface cable into the receptacle of the system board Note The plugs and receptacles are color coded Additional printer setup 41 12 Ifa printer hard disk was previously installed then attach the printer hard disk to the ISP For more information see Installing a printer hard disk on page 43 13 Release the latch and then close the system board door by lowering the scanner 14 Pushin on the screws while rotating them clockwise a quarter tu
232. ove the unsupported device and then install a supported one 30 yy Invalid refill change cartridge An unsupported refilled toner cartridge is installed Remove the toner cartridge and then install a new one Troubleshooting 259 31 yy Replace defective or missing cartridge The toner cartridge is either missing or not functioning properly Try one or more of the following e Remove the toner cartridge and then reinstall it e Remove the toner cartridge and then install a new one 32 yy Cartridge part number unsupported by device Remove the toner cartridge and then install a supported one 34 Short paper Try one or more of the following e Load the appropriate paper or other specialty media in the proper tray e Touch Continue to clear the message and print the job using a different paper tray e Check tray length and width guides and make sure the paper is properly loaded in the tray e Check the Print Properties or Print dialog settings to make sure the print job is requesting the correct paper size and type e Check that the paper size is correctly set For example if the MP Feeder Size is set to Universal make sure the paper is large enough for the data being printed e Cancel the current print job 35 Insufficient memory to support Resource Save feature Try one or more of the following e Touch Continue to disable Resource Save and continue printing e To enable Resource Save after receiving this message ma
233. per labels designed for laser printers are supported for occasional use It is recommended to 150 sheets of A6 size paper i print no more than 20 pages of paper labels per month 50 paper labels 50 transparencies Paper and specialty media guidelines 91 Load up to Notes Tray 2 Note Only one optional drawer may be installed on the printer at 550 sheets of paper a time The maximum amount of paper that can be loaded 50 paper labels depends on whether you have an optional 550 sheet tray Multipurpose feeder Note Feed paper into the multipurpose feeder only to the point 50 sheets of paper where its leading edge can contact the paper guides Do not force 15 paper labels the paper into the feeder 10 transparencies 10 sheets of card stock 7 envelopes Paper and specialty media guidelines 92 Software overview Use the Software and Documentation CD that came with your printer to install acombination of software applications depending on your operating system Note If you purchased your printer and computer separately you must use the Software and Documentation CD to install these software applications Note These software applications are not available with Macintosh Status Monitor Center Note For the local Status Monitor Center to work properly bidirectional communication support must be in place so the printer and computer can communicate The Status Monitor Center works when the printer is co
234. pings into the ADF Place these items on the scanner glass 2 If you are loading a document into the ADF then adjust the paper guides 3 Onthe home screen touch Fax 4 Use the keypad to enter the fax number 5 Touch Options 6 From the Darkness area touch the left or right arrow to adjust the darkness of the fax 7 Touch Fax It Sending a fax at a scheduled time 1 Load an original document faceup short edge first into the ADF or facedown on the scanner glass Note Do not load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass 2 If you are loading a document into the ADF then adjust the paper guides 3 Onthe home screen touch Fax 4 Enter the fax number using the numbers on the touch screen or keypad 5 Touch Options 6 Touch Advanced Options Faxing 141 Touch Delayed Send Note If Fax Mode is set to Fax Server the Delayed Send button will not appear Faxes waiting for transmission are listed in the Fax Queue Touch the left or right arrow to adjust the time the fax will be transmitted The time is increased or decreased in increments of 30 minutes If the current time is shown the left arrow is unavailable 9 Touch Done Touch Fax it Note The document is scanned and then faxed at the scheduled time Printing an incoming fax on both sides of the paper duplexing In order to save paper you can
235. pings into the ADF Place these items on the scanner glass If you are loading a document into the ADF then adjust the paper guides On the home screen touch Copy Touch Copy from and then touch Mixed Letter Legal Touch Copy to and then touch Letter a uu A WUN Touch Copy It The scanner identifies the mixed paper sizes as they scan and then scales the legal size pages to print on letter size paper Reducing or enlarging copies Copies can be reduced to 25 of the original document size or enlarged to 400 of the original document size The factory default setting for Scale is Auto If you leave Scale set to Auto the content of your original document will be scaled to fit the size of the paper onto which you are copying To reduce or enlarge a copy 1 Load an original document faceup short edge first into the ADF or facedown on the scanner glass Note Do not load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass 2 If you are loading a document into the ADF then adjust the paper guides 3 On the home screen touch Copy 4 From the Scale area touch the arrows to enlarge or reduce your copies Touching Copy to or Copy from after setting Scale manually changes the scale value back to Auto 5 Touch Copy It Copying 108 Adjusting copy quality 1 Load an original document faceup short edge first into th
236. print jobs PostScript emulation uses a PS interpreter for processing print jobs e PCL is the factory default printer language e Setting a printer language as the default does not prevent a software program from sending print jobs that use another printer language Print Area Sets the logical and physical printable area Normal Notes Whole Page e This menu does not appear if Edge to Edge is enabled in the printer Setup menu Normal is the factory default setting When attempting to print data in the non printable area defined by the Normal setting the printer clips the image at the boundary The Whole Page setting allows the image to be moved into the non printable area defined by the Normal setting but the printer will clip the image at the Normal setting boundary e The Whole Page setting only affects pages printed using a PCL 5einterpreter This setting has no effect on pages printed using the PCL XL or PostScript interpreter Understanding printer menus 215 Menu item Description Download Target Sets the storage location for downloads RAM Notes Flash e RAM is the factory default setting e Storing downloads in flash memory places them in permanent storage Downloads remain in flash memory even when the printer is turned off e Storing downloads in RAM is temporary e This menu appears only if a flash option is installed Resource Save Specifies how the printer handles temporary downloads such a
237. printer When sending a job to the printer you can specify that you want the printer to hold the job in memory until you start the job from the printer control panel All print jobs that can be initiated by the user at the printer are called held jobs Note Confidential Verify Reserve and Repeat print jobs may be deleted if the printer requires extra memory to process additional held jobs Job type Description Confidential When you send a Confidential print job to the printer you must create a PIN from the computer The PIN must be four digits using the numbers 0 9 The job is held in printer memory until you enter the PIN from the printer control panel and choose to print or delete the job Verify When you send a Verify print job the printer prints one copy and holds the remaining copies in printer memory Verify lets you examine the first copy to see if it is satisfactory before printing the remaining copies Once all copies are printed the job is automatically deleted from printer memory Reserve When you senda Reserve print job the printer does not print the jobimmediately It stores the jobin memory so you can print the job later The jobis held in memory until you delete it from the Held Jobs menu Repeat When you send a Repeat print job the printer prints all requested copies of the job and stores the job in memory so you can print additional copies later You can print additional copies as long as the job remains s
238. r 1 25 Specifies the number of rings before answering an incoming fax job Note 3 is the factory default setting Auto Reduction Scales an incoming fax job so it fits the size of the paper loaded in the designated Multi Purpose Feeder On fax source Off Note On is the factory default setting Paper Source Specifies the paper source selected to supply paper for the printer to print an Auto incoming fax Tray lt x gt Note Auto is the factory default setting Separator Sheets None After job Before job Places a sheet of paper before or after a received fax Note None is the factory default setting Separator Sheet Source Tray lt x gt Manual feeder Specifies a paper source Note Tray lt x gt is the factory default setting Print and Forward Sides Duplex Enables duplex printing two sided printing for incoming fax jobs On Note Off is the factory default setting Off Fax Footer Prints the transmission information at the bottom of each page from a received fax On Note On is the factory default setting Off Max Speed Specifies the maximum speed in baud at which faxes are received 2400 Note 33600 is the factory default setting 4800 9600 14400 33600 Fax Forwarding Enables forwarding of received faxes to another recipient Forward Print Understanding printer menus 198 Menu item Description Forward to Fax E mail FTP LDSS eSF Specifies the type of recipient to whic
239. r custom text Header Footer Specifies header footer information for the top right of the page Top right Notes Top right Off e Off is the factory default setting for Top right Date Time e All pages is the factory default setting for Print on Page number Bates number Custom text Print on All pages First page only All but first page Enter custom text Understanding printer menus 189 Menu item Description Header Footer Specifies header footer information for the bottom left of the page Bottom left Notes Bottom left Off e Off is the factory default setting for Bottom left Date Time e All pages is the factory default setting for Print on Page number Bates number Custom text Print on All pages First page only All but first page Enter custom text Header Footer Specifies header footer information for the bottom middle of the page Bottom middle Notes Bottom middle Off e Off is the factory default setting for Bottom middle Date Time e All pages is the factory default setting for Print on Page number Bates number Custom text Print on All pages First page only All but first page Enter custom text Header Footer Specifies header footer information for the bottom right of the page Bottom right Notes Bottom right Off e Off is the factory default setting for Bottom right Date Time e All pages is the factory default setting for Print on Page number Bates number
240. r icon The Print dialog appears 3 Select Print as image 4 Click OK Jobs do not print These are possible solutions Try one or more of the following MAKE SURE THE PRINTER IS READY TO PRINT Make sure Ready or Power Saver appears on the display before sending a job to print CHECK TO SEE IF THE STANDARD EXIT BIN IS FULL Remove the stack of paper from the standard exit bin CHECK TO SEE IF THE PAPER TRAY IS EMPTY Load paper in the tray MAKE SURE THE CORRECT PRINTER SOFTWARE IS INSTALLED e Verify that you are using the correct printer software e If you are using a USB port make sure you are running a supported operating system and using compatible printer software MAKE SURE THE INTERNAL PRINT SERVER IS INSTALLED PROPERLY AND WORKING e Make sure the internal print server is properly installed and that the printer is connected to the network e Print a network setup page and check that the status shows Connected If the status is Not Connected check the network cables and then try printing the network setup page again Contact your system support person to make sure the network is functioning correctly MAKE SURE YOU ARE USING A RECOMMENDED PRINTER CABLE MAKE SURE PRINTER CABLES ARE SECURELY CONNECTED Check the cable connections to the printer and print server to make sure they are secure For more information see the setup documentation that came with the printer Troubleshooting 267 Confidential and other
241. re in two trays and the Paper Size and Paper Type settings match then the trays are automatically linked When one tray is empty the job prints using the linked tray From the Paper menu Configure MP must be set to Cassette in order for MP Feeder to appear as a menu setting J Paper Size Type menu Configure MP menu Menu item Description Configure MP Cassette Manual Substitute Size menu Determines when the printer selects paper from the multipurpose feeder Notes e Cassette is the factory default setting e The Cassette setting configures the multipurpose feeder as an automatic paper source e When Manual is selected the multipurpose feeder can be used only for manual feed print jobs Menu item Description Substitute Size Off Statement A5 Letter A4 All Listed a E E E E e Substitutes a specified paper size if the requested paper size is not available Notes e All Listed is the factory default setting All available substitutions are allowed e The Off setting indicates no size substitutions are allowed e Setting a substitution lets the job print without a Change Paper message appearing Understanding printer menus 157 Paper Texture menu Menu item Description Plain Texture Specifies the relative texture of the paper loaded in a specific tray Smooth Note Normal is the factory default setting Normal Rough Card Stock Texture Spec
242. re information on fax station name and number see your system support person or touch Back to go back and deselect Fax 8 If Fax is enabled enter the Fax station phone number for this printer and then touch Continue 9 If E mail is enabled type in the Primary SMTP mail server Gateway address and then touch Enter For more 10 information on enabling e mail see your system support person or touch Back to go back and deselect E mail If prompted set the date and time and then touch Continue Enter the printer information 1 2 3 Access the AirPort options In Mac OS X version 10 5 or later a From the Apple menu choose System Preferences b Click Network c Click AirPort In Mac OS X version 10 4 and earlier a From the Finder desktop choose Go gt Applications b From the Applications folder double click Internet Connect c From the toolbar click AirPort From the Network pop up menu select print server xxxxxx where the x s are the last six digits of the MAC address located on the MAC address sheet Open the Safari browser 4 From the Bookmarks drop down menu select Show 5 Under Collections select Bonjour or Rendezvous and then double click the printer name Note The application is referred to as Rendezvous in Mac OS X version 10 3 but is now called Bonjour by Apple Computer From the main page of the Embedded Web Server navigate to the page where the wireless settings information is
243. reen instructions to complete the software installation Note Basic is the recommended path to choose Choose Advanced only if you want to customize your installation or if your network uses 802 1x security 18 Toallow other computers on the wireless network to use the wireless printer follow steps 10 through 14 for each computer Additional printer setup 58 Installing the printer on a wireless network Macintosh Before you install the printer on a wireless network make sure that e An optional wireless card is installed in your printer e Your wireless network is set up and working properly e The computer you are using is connected to the same wireless network where you want to set up the printer Prepare to configure the printer 1 Locate the printer MAC address on the sheet that came with the printer Write the last six digits of the MAC address in the space provided MAC address on 3 From the printer control panel select your language and country or region and then touch Continue 4 Select your time zone and then touch Continue 5 Deselect any function you plan to set up later such as Fax or E mail and then touch Continue Additional printer setup 59 6 Select any additional buttons you want to display on the home screen and then touch Continue a Ce 35 Additional buttons for Home i Lv If Fax is enabled type in your Fax Station name and then touch Enter For mo
244. report containing information about e mail shortcuts Fax Shortcuts Prints a report containing information about fax shortcuts FTP Shortcuts Prints a report containing information about FTP shortcuts Profiles List Prints a list of profiles stored in the printer NetWare Setup Page Prints a report containing NetWare specific information about the network settings Note This menu item appears only for printers with an internal print server installed Print Fonts Prints a report of all the fonts available for the printer language currently set in the printer Print Directory Prints a list of allthe resources stored onan optional flash memory card or printer hard disk Notes e Job Buffer Size must be set to 100 e The optional flash memory or printer hard disk must be installed correctly and working properly Asset Report Prints a report containing asset information including the printer serial number and model name The report contains text and UPC barcodes that can be scanned into an asset database Understanding printer menus 164 Network Ports menu Active NIC menu Menu item Description Active NIC Notes Auto e Auto is the factory default setting lt list of available network cards gt j a spovevallab e This menu item appears only if an optional network card is installed Standard Network or Network lt x gt menus Menu item Description PCL SmartSwitch Sets the
245. resolution text against a clean white background Text Photo Used when the original documents are a mixture of text and graphics or pictures Photograph Tells the scanner to pay extra attention to graphics and pictures This setting increases the time it takes to scan but emphasizes a reproduction of the full dynamic range of tones in the original document This increases the amount of information saved Color Sets the scan type and output for the FTP file Color documents can be scanned and sent to an FTP site computer e mail address or the printer Advanced Options Touching this button opens a screen where you can change the following settings Advanced Imaging Adjusts Background Removal Contrast Shadow Detail and Mirror Image before you scan the document Custom Job Job Build Combines multiple scanning jobs into a single job Transmission Log Prints the transmission log or transmission error log Scan Preview Displays the first page of an image before it is included in the FTP file When the first page is scanned the scanning is paused and a preview image appears Edge Erase Eliminates smudges or information around the edges of a document You can choose to eliminate an equal area around all four sides of the paper or pick a particular edge Edge Erase will erase whatever is within the area selected leaving nothing on that portion of the scan Darkness Adjusts how light or dark your scanned documents will turn o
246. rformance and minimize jams do not use envelopes that Have excessive curl or twist Are stuck together or damaged in any way Have windows holes perforations cutouts or embossing Have metal clasps string ties or folding bars Have an interlocking design Have postage stamps attached Have any exposed adhesive when the flap is in the sealed or closed position Have bent corners Have rough cockle or laid finishes Adjust the width guides to fit the width of the envelopes Note A combination of high humidity over 60 and the high printing temperature may wrinkle or seal envelopes Tips on using labels Note This printer is intended for occasional paper label printing only Do not load labels together with paper or transparencies in the same source mixing media can cause feeding problems From the Paper menu set the Paper Type to Labels Do not use labels with slick backing material Use labels that can withstand temperatures of 230 C 446 F without sealing excessive curling wrinkling or releasing hazardous emissions Use full label sheets Partial sheets may cause labels to peel off during printing resulting in a jam Partial sheets also contaminate the printer and the cartridge with adhesive and could void the printer and cartridge warranties Do not use labels with exposed adhesive Do not print within 1 mm 0 04 in of the edge of the label of the perforations or between die
247. rmal is the factory default setting Normal Heavy Understanding printer menus 159 Menu item Description Labels Weight Specifies the relative weight of the labels loaded in a specific tray Light Note Normal is the factory default setting Normal Heavy Bond Weight Specifies the relative weight of the paper loaded in a specific tray Light Note Normal is the factory default setting Normal Heavy Envelope Weight Light Normal Heavy Specifies the relative weight of the envelopes loaded in a specific tray Note Normal is the factory default setting Rough Envelope Weight Light Normal Heavy Specifies the relative weight of the rough envelopes loaded in a specific tray Note Normal is the factory default setting Letterhead Weight Light Normal Heavy Specifies the relative weight of the paper loaded in a specific tray Note Normal is the factory default setting Preprinted Weight Specifies the relative weight of the paper loaded in a specific tray Light Note Normal is the factory default setting Normal Heavy Colored Weight Specifies the relative weight of the paper loaded in a specific tray Light Note Normal is the factory default setting Normal Heavy Light Weight Specifies the relative weight of the paper loaded in a specific tray Light Heavy Weight Specifies the relative weight of the paper loaded in a specific tray Heavy Rough Cotton Weight Specifies the relativ
248. rn to lock the system board into place Warning Potential Damage Make sure the system board is locked to prevent possible damage to the printer if it is moved Additional printer setup 42 Installing a printer hard disk Note This task requires a 2 Phillips screwdriver and a flathead screwdriver CAUTION SHOCK HAZARD If you are accessing the system board or installing optional hardware or memory devices sometime after setting up the printer then turn the printer off and unplug the power cord from the wall outlet before continuing If you have any other devices attached to the printer then turn them off as well and unplug any cables going into the printer Warning Potential Damage System board electronic components are easily damaged by static electricity Touch something metal on the printer before touching any system board electronic components or connectors 1 Access the system board 2 Unpack the printer hard disk Note Avoid touching the components on the hard disk 3 Locate the appropriate connector on the system board Note If an optional ISP is currently installed then the printer hard disk must be installed onto the ISP Additional printer setup 43 To install a printer hard disk onto the ISP a Using a flathead screwdriver to loosen the screws remove the thumbscrews that attach the printer hard disk mounting bracket to the printer hard disk and then remove the bracket b Align the stan
249. romtheNormal Standby Modelist select the light setting the standard exit bin will use when in Ready or Standby mode Minimizing your printer s environmental impact 72 5 From the Power Saver list select the light setting the standard exit bin will use when in Power Saver mode Note For more information on Power Saver mode see Adjusting Power Saver on page 71 6 Click Submit Using the printer control panel Make sure the printer is on and Ready appears On the home screen touch esta Touch Settings and then touch General Settings Touch the down arrow until Output Lighting appears Touch Output Lighting a uF WN Touch the arrow button next toNormal Standby Mode to select the light settings the standard exit bin will use when in Ready or Standby mode 7 Touch the arrow button next to Power Saver to select the light setting the standard exit bin will use when in Power Saver mode Note For more information on Power Saver mode see Adjusting Power Saver on page 71 8 Touch Submit 9 Touch L Reducing printer noise Use Quiet Mode to reduce the printer noise Note See the table for the multiple settings that change when you select a Quiet Mode setting Choose LC On Reduce printer noise e You may notice a reduction in processing speed e Printer engine motors do not start until a job is ready to print You may notice a short delay before the first page is printed e Fans run at a reduced speed
250. rror occurs a second time 1 Turn the printer off 2 Unplug the power cord from the wall outlet 3 Remove the tray 4 Reattach the tray Troubleshooting 255 5 Connect the power cord to a properly grounded outlet 6 Restart the printer If the error occurs again 1 Turn the printer off 2 Unplug the power cord from the wall outlet 3 Remove the tray 4 Contact Customer Support e Touch Continue to clear the message and print without using the tray Close door or insert cartridge The cartridge is missing or not installed correctly Insert the cartridge and close all doors and covers Close front door Close the front door of the printer Disk corrupted The printer attempted a hard disk recovery on a corrupted hard disk and the hard disk cannot be repaired The hard disk must be reformatted Touch Reformat disk to reformat the hard disk and clear the message Note Reformatting the disk deletes all the files currently stored on the disk SMTP server not set up Contact system administrator An error occurred on the SMTP server or the SMTP server is not configured properly Touch Continue to clear the message If the message appears again contact your system support person No analog phone line connected to modem fax is disabled The printer is not detecting an analog phone line so the fax is disabled Connect the printer to an analog phone line Memory full cannot print faxes There is not enough memory to pri
251. s On fonts and macros stored in RAM when the printer receives a job Off that requires more memory than is available Notes e Offis the factory default setting Off sets the printer to retain the downloads only until memory is needed Downloads are deleted in order to process print jobs e The On setting retains the downloads during language changes and printer resets If the printer runs out of memory 38 Memory Fullappears and downloads are not deleted Print All Order Specifies the order in which held and confidential jobs are printed Alphabetical when Print All is selected Oldest First Notes Newest First e Alphabetical is the factory default setting e Print jobs always appear in alphabetical order on the printer control panel XR A Finishing menu Menu item Description Sides Duplex Specifies whether duplex 2 sided printing is set as the default for all print jobs 1 sided Notes 2 sided e 1 sided is the factory default setting e To set 2 sided printing from the software program for Windows users click File gt Print and then click Properties Preferences Options or Setup for Macintosh users choose File gt Print and then adjust the settings from the Print dialog and pop up menus Understanding printer menus 216 Menu item Description Duplex Binding Defines the way duplexed pages are bound and how the printing on the back of Off 1 1 1 2 2 2 On 1 2 1 2
252. s not listed configure a Universal paper size For more information see Configuring Universal paper settings on page 75 3 To support duplexing the Universal width must be between 210 mm 8 267 in and 215 9 mm 8 5 in Universal length must be between 279 4 mm 11 in and 355 6 mm 14 in d Paper and specialty media guidelines 90 Paper types and weights supported by the printer The printer engine and the duplex path support 60 90 g m 16 24 Ib paper weights The multipurpose feeder supports 60 163 g m 16 43 Ib paper weights Note Labels transparencies envelopes and card stock always print at reduced speed Paper type Standard 250 sheet Optional 550 sheet Multi purpose Duplex unit tray tray feeder Plain Paper Card stock Transparencies Recycled Labels Vinyl Labels Bond Letterhead Envelopes Letterhead Preprinted Colored paper Light paper Heavy paper Rough Cotton a Di RD OO i DD A XI JR IR IR IR KR IIR KR KI XI XIS SISISISISISIXIXIKISIXISISISIXIS SISISISISISI ISISISISIXISISISIS Custom Type lt x gt where x represents 1 6 Paper capacities The capacities of the trays and the multipurpose feeder are based on 75 g m 20 Ib paper KE ETA Notes Tray 1 Note Vinyl pharmacy or dual sided labels are not supported Use 250 sheets of paper paper labels only Single sided pa
253. sacaouatasssvs senaasasucsauatuessva sensaveacnsaddswvssvastes 289 Streaked horizontal lineSne neiii ai ERAR REE A A K n n 290 Toner fog or background shading appears on the page sssecsssscssesccsseecsseecssescenececssecssscessescsenscesnsecsuscesseceessceesseessees 291 KoT MA 05e IEAA PAEA EE AAEE TEE EE AE EAEE A E 291 Toner specks nennen e ereh n NE KE A ERE E T edad N Na 292 Transparency print quality 1S pOOTf sssssssssssssssesssseecsseeceeseeeeeeeeceeesceeeesseeessssessssssssssssesssssstssssstesssteeeoteeeceseeeeeeeeeeeeseeeeesseeeesssessss 292 Uneven print deN aanas aes ropena sis aas tistais disais iS as a ae Tase Oa REEE E ana EESE ES AEE ahaa ania tania abled 293 Embedded Web Server does not Op n eeseessssssssssssseeeereessssssssssssssceeresssssssssssssssseerteessssssssssssseeeeseresssssssssssssseese 293 Check the MEEWOIK COMMECEI OMS cas caes sess sassscaatccscassssscasdsascsapccscasdssscastassciassseaddssvesddassnddesesebddaanescdaascuspasbacddsavasctiannsgessvacstisnsiees 293 Check the network Settings ssssssscssscssescsesccssssssssesceneecnecscscesssessssenessuecsencesssesseseneesuscssncssssensesenessnscssscenssenceseneesseesseceneserseees 293 Contacting Technical Supp on ndausamiecivackaannnenonuckcuckcuidanconemunnenebemanuesannerarene 293 f 0 6 lt 1 0 p Giameeme hE sen ier E E EI REET PEP oT oa ne CaP SE aD Tr 294 Contents 13 14 Safety information CAUTION POTENTIAL INJURY See the enclose
254. same then you do not need to make any changes to the computer configurations If the computers are configured to print to the printer by a network name that will stay the same instead of by IP address then you do not need to make any changes to the computer configurations If you are adding a wireless ISP to a printer previously configured for a wired connection then make sure the wired network is disconnected when you configure the printer to operate wirelessly If the wired connection remains connected then the wireless configuration will complete but the wireless ISP will not be active In the event that the printer was configured for a wireless ISP while still attached to a wired connection disconnect the wired connection turn the printer off and then turn the printer back on again This will enable the wireless ISP Only one network connection at a time is active If you want to switch the connection type between wired and wireless you must first turn the printer off connect the cable to switch to a wired connection or disconnect the cable to switch to a wireless connection and then turn the printer back on again For Windows users O O ON AO ui bh W N _ om 12 Print a network setup page and make a note of the new IP address Click or click Start and then click Run In the Start Search or Run box type control printers Press Enter or click OK The printer folder opens Locate the printer that has change
255. sary click the disclosure triangle to see more options 2 From the Print dialog and pop up menus adjust the settings as needed Note To print on a specific paper type adjust the paper type setting to match the loaded paper or select the appropriate tray or feeder 3 Click Print Printing on both sides of the paper duplexing In order to save paper you can print a multiple page document on both sides of the paper 1 On the home screen touch Menus and then touch Settings 2 Touch the down arrows until Print Settings appears 3 Touch Print Settings 4 Touch Finishing Menu 5 Touch the Sides Duplex arrows until 2 sided appears Printing 95 6 Touch Submit Submitting changes appears 7 Touch to return to the home screen Printing on specialty media Tips on using letterhead e Use letterhead designed specifically for laser printers e Print samples on the letterhead being considered for use before buying large quantities e Before loading letterhead fan the stack to prevent sheets from sticking together e Page orientation is important when printing on letterhead For information on how to load letterhead see Loading trays on page 76 Using the multipurpose feeder on page 80 Tips on using transparencies Print samples on the transparencies being considered for use before buying large quantities When printing on transparencies e Feed transparencies from a 250 sheet tray a 550 sheet tray or the
256. scobycaiveatse 140 Using FAX SNO E U S a A A S DE E A AEE N ERASE ETER ASEE AERA ESSEE EE i OE ASER 140 Using theaddressDOOkve nesenie e RA RENAN NONNA 140 CUSTOMIZING fax Setting Sessan A E Ta En A a aa 141 Changing the fax resolutio Mnuerinriesoiiiirii n anea E REEN R N EARNS 141 Making a fax lighter or dark r sissisiisisssinisiniisiiiiiiieir iirin K EEEE KERER 141 Sending a fax ata scheduled time svcscssssesssscccssssevnsssonsssesascsessctonsssavescensuctasschavateavesatestenasaconssseassnsenscenadacovesseiovevessenaucasaveusiastee 141 Printing an incoming fax on both sides of the paper AUPIOXING sssscsssscsssecssseecseccesccesssecssscesseccssnceesneessseceseeees 142 VIEWING fax OG scsiecencscesssdaceveasasevsidecaverdcncecetecanabdccwsadenvelanecnavadesvolarandsentevshesecsasatuoacohdecaudvacon EN 142 Bl OK IG fUr ak FAKES sss AEA EA NA PNE N AE A A EE E yrocattensaasbveccsoien 142 Canceling an outgoing faX ssesssesesssssssssssssssssssseresssssssssssssssssssesseeereerressssssssssssssssstereeeereeeeeeesssssssssssseeeeeeeressssssssssssss 143 Canceling a fax while the original documents are still SCANNING s sssssssssssesssssssssserseressssssseereeeesssssssereereessnssseereeeess 143 Contents 6 Canceling a fax after the original documents have been scanned tO Memory sscssesccsseccsseeeseescenecerseesseeeseeees 143 Understanding fax ODLONS ncidusui nnan ee n EE a A Nain E EACS 143 Original Si ZE nuii E N N AAN ia anc
257. se steps Note Before completing these instructions make sure the fax cables are connected For more information see Choosing a fax connection on page 125 1 uu BF W N on Q 11 12 13 14 15 Touch Menus Touch Settings Touch General Settings Touch the left or right arrow next to Run initial setup to select Yes Touch Submit Submitting changes appears Turn off the printer connect the fax cables and then turn the printer back on From the printer control panel select your language Select your country or region and then touch Continue Select your time zone and then touch Continue Touch Fax and then touch Continue Select any additional buttons you want to display on the home screen and then touch Continue Enter the Fax Station Name and then touch Enter Enter the Fax Station Number and then touch Continue Touch Enter If prompted set the date and time and then touch Continue When the home screen appears the fax function is enabled Faxing 135 Using the Embedded Web Server for fax setup 1 Type the printer IP address into the address field of your Web browser Note If you do not know the IP address of the printer then print a network setup page and locate the address in the TCP IP section 2 Click Settings 3 Click Fax Settings 4 Click Analog Fax Setup 5 Click inside the Station Name box and then enter the name to be printed on all outgoing faxes 6 Click inside the S
258. secsueesseneesses 153 Quick Setup sininen a a a a 153 Farmat TY Pe sanson NNNNA 153 COM PFESSION nna T EE TET EA TEAT EET EATEN AEE SARAT DARATAN SERAT SARATE SRAT R 154 Default C ontentinesensiecsiireciieieccieeineiieeirae n e a a aia a ai a ai ii 154 Tollo EA E T T E E EEEE A E E E E E 154 Origihal SIZ sonn n E a sab E E EA son eand E N E EEE as 154 Contents 7 OrnentatiO Mes eee ER iV a a iee i 154 Sides DUPI EX iriiria aE A ON EAEE O A A a 154 JPEG QU ALE AE EATE EEA ENEE 154 Dark neS ann ENN NAN A NR 154 Resolution nra SaaS EENI EESAN E EREIN ENEAS S EEE AS EREE 155 aee Eo Maire LING EAA AAPA PAN A OTEP ET OENE AT OEE E A EE E A 155 improving scan gualitY ssiniensiirainiiana naiita i oiei riaa s 155 Understanding printer Menus 00000000000000000000000000000000000000 156 Men s histen an a a a iniiai te torah tna entea ee envagpeaepenaeere 156 PA POM ITO UE sacacecscatssatsvatesudiedasa acest casaxscticessscousev snscavhstaxscs naan a i a a a a a a a aatewse 157 DeTAault Source MENU siasa tt E EES EE EEEE aE E E E OT O O RRE i 157 Paper SIZE Type Meni sesscssssdass assess sazsachdassachsassach cass aD PAEAN ERa agbaasisbaasbosbaapeaaosinesasvnsaasvinvaaovinvacsvinbacsvinbacoviabacsbdobacsbbovagebcbs 157 CONFIG UE MP MENU nisnin niiair ii e in erei eri ea ires 157 pups t te SZEMEM asnon E EAA E EA AA E EEEE T AE 157 Paper Texture MENU sonona anaia a NA SaNi EDNA SENE A A iNES aa AES St TSEAN ENS AON ASAS E NS ASN ESENES ENTE
259. seessseeessees 260 32 yy Cartridge part number unsupported by AeViCe eeesssessseccsecsseenecesseesseccssecsseenscesseesseccssccsseesseesneesseceseesseeseeess 260 34 SHONE Papelicses cates lie a sate A E N ate teh aee ate aia ede da de da da de a i eae a ok 260 35 Insufficient memory to support Resource Save feature eescssseccssecesseccenscesssecsssccesccessscesnccsuecesseccssncessseesssecesseees 260 37 Insufficient memory tO Collate jopies iss isni a ainas nas easain nis aaisa Sainas 260 37 Insufficient memory some Held Jobs were deleted sescsssscsssecssseesssescsnccesssecssseeeseecessscssneecsneecsseeessnceesseessseeesseees 260 BE MEMOny TUM casissccceccscvssccestsicassscectecestcunscssesavelvctare i EE D N DAE EE EE E E E AER 261 39 Complex page some data may not have printed ssssssssssssssssssesssseessseesseseesssssssssssssssssssssssssesssssstsssssrrssrsrrrssrreesseree 261 Fax failed sseesssees 50 PPDS font error RDI Ea EREE Ko Cte Cte A AR R E SEE EA EA E E 52 Not enough free space in flash memory for resources 54 Standard network Software CrrOr essssccsssscssseesssesenescssneessneessuescesseessnecssseesssecessscesssessnscesseecssnscesnsecsuscesseeessncessseessseeesaeees 5A NetWork lt SOPL Wale eO crecssscsesasscissassssevsssasdsasouss cass E E E EE ER senavascauvab ates 55 Unsupported option in slot lt x gt 56 P r llel port lt gt disabled nseni ia nia RRE EEAO ET 56 Serial port lt y gt disap eE i a
260. sh the Job appears Canceling a fax after the original documents have been scanned to memory 1 On the home screen touch Cancel Jobs The Cancel Jobs screen appears 2 Touch the job or jobs you want to cancel Only three jobs appear on the screen touch the down arrow until the job you want appears and then touch the job you want to cancel 3 Touch Delete Selected Jobs The Deleting Selected Jobs screen appears the selected jobs are deleted and then the home screen appears Understanding fax options Original Size This option opens a screen where you can choose the size of the documents you are going to fax e Touch a paper size button to select that size as the Original Size setting The fax screen appears with your new setting displayed e When Original Size is set to Mixed Letter Legal you can scan an original document that contains mixed paper sizes e When Original Size is set to Auto Size Sense the scanner automatically determines the size of the original document Faxing 143 Content This option tells the printer the original document type Choose from Text Text Photo or Photograph Color can be turned on or off with any of the Content choices Content affects the quality and size of your scan e Text Emphasizes sharp black high resolution text against a clean white background e Text Photo Used when the original documents are a mixture of text and graphics or pictures e Photograph Tells the scan
261. sing 69 recycling Dell products 236 reducing a copy 108 registration scanner 229 Remove paper from standard output bin 259 Repeat print jobs 98 printing from Macintosh computer 99 printing from Windows 98 Replace all originals if restarting job 265 replacing photoconductor kit 233 toner cartridge 231 reports viewing 239 Reports menu 163 166 Reserve print jobs 98 printing from Macintosh computer 99 printing from Windows 98 resolution fax changing 141 Restore Held Jobs 259 S safety information 15 16 Scan Document Too Long 265 Scan Profile options 153 154 155 scan quality improving 155 scan to a computer options 153 154 155 Index 301 scan troubleshooting cannot scan froma computer 274 partial document or photo scans 274 scan was not successful 273 scanner unit does not close 270 scanning takes too long or freezes the computer 273 scanner Automatic Document Feeder ADF 22 functions 21 registration 229 scanner glass 22 Scanner ADF Cover Open 265 scanner glass cleaning 227 scanner glass flatbed copying using 105 scanning to a computer 152 improving scan quality 155 scanning to a flash drive 153 scanning to an FTP address creating shortcuts using the computer 148 creating shortcuts using the touch screen 148 improving FTP quality 151 using shortcut numbers 147 using the address book 148 using the keypad 147 Security Audit Log menu 179 Serial lt x gt menu 174 serial port 67 serial printing
262. sing the text box 6 Click Modify Faxing 139 Using shortcuts and the address book Using fax shortcuts Fax shortcuts are just like the speed dial numbers on a telephone or fax machine You can assign shortcut numbers when creating permanent fax destinations Permanent fax destinations or speed dial numbers are created in the Manage Shortcuts link located under Settings on the Embedded Web Server A shortcut number 1 99999 can contain a single recipient or multiple recipients By creating a group fax shortcut with a shortcut number you can quickly and easily fax broadcast information to an entire group 1 Load an original document faceup short edge first into the ADF or facedown on the scanner glass Note Do not place postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass 2 If you are loading a document into the ADF then adjust the paper guides 3 Press W and then enter the shortcut number using the keypad Using the address book Note The address book feature is enabled if it contains at least one entry 1 Load an original document faceup short edge first into the ADF or facedown on the scanner glass Note Do not load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass 2 If you are loading a document into the ADF
263. specify the type from the Print dialog Troubleshooting 292 Uneven print density Example Cause Solution Toner cartridge is worn or Replace the toner cartridge defective A B D Photoconductor is worn or Replace the photoconductor A B D defective Embedded Web Server does not open These are possible solutions Try one or more of the following CHECK THE NETWORK CONNECTIONS Make sure the printer and computer are turned on and connected to the same network CHECK THE NETWORK SETTINGS Depending on the network settings you may need to type https instead of http before the printer IP address to access the Embedded Web Server For more information see your system administrator Contacting Technical Support When you call Technical Support describe the problem you are experiencing the message on the display and the troubleshooting steps you have already taken to find a solution You need to know your printer model type and the Service Tag number or Express Service Code For more information see the label on the inside top front cover of the printer The Service Tag number is also listed on the menu settings page For additional technical support check the Dell Support Web site at support dell com Troubleshooting 293 Appendix Dell Technical Support Policy Technician assisted technical support requires the cooperation and participation of the customer in the troubleshooting process an
264. ssage remains after jam is cleared CHECK THE PAPER PATH The paper path is not clear Clear jammed paper from the entire paper path and then touch Continue Page that jammed does not reprint after you clear the jam TURN ON JAM RECOVERY In the Setup menu Jam Recovery is set to Off Set Jam Recovery to Auto or On 1 Make sure the printer is on and Ready appears On the home screen touch s Touch Settings Touch General Settings Touch the down arrow until Print Recovery appears Touch Print Recovery Touch the right arrow next to Jam Recovery until On or Auto appears Touch Submit Touch L wo On A UU FW N Troubleshooting 281 Solving print quality problems The information in the following topics may help you solve print quality problems If these suggestions still do not correct the problem contact Customer Support You may have aprinter part that requires adjustment or replacement Isolating print quality problems To help isolate print quality problems print the print quality test pages 1 Turn the printer off 2 Load Letter or A4 size paper in the tray 3 Hold down and while turning the printer on 4 Release the buttons when the screen with the progress bar appears The printer performs a power on sequence and then the Configuration menu appears 5 Touch the down arrow until Print Quality Pages appears 6 Touch Print Quality Pages The print quality test pages print 7 Touch Back 8 Touch Exit Con
265. ssccsescessscssseesssecessccessscessseesueecesseessueccssecesueessaseesssecssecesseccesncessneessseeesseessee 34 Installing an Internal Solutions Porta esssscssesseecssecsseccnccssseeseecssecssecsssessseeseecsnecssecsuscsusceseecssecusesssccsueesseesssesuecsnscsneessessies 36 Installing a printer hard isk essessescssecssescssecssecseecssecsseccsccssseeseecsuecsseccssesusesseecsuecssecsuscsuseeseecssesusessnscsueesseccssesueeesnsesneesseesses 43 stalling a FAX CAN Ainise niian NAAA AEA sctecas cous EN Ea E Ei eria ea i iE 47 Installing hardware GUL GIS sesss0sssosccosscssucnsissvssvobonnsssntednoonndyccusssesshovesbdenessabuedavonssavnayesdetoesasnchesstavonbusbopsdboetacicaseepobonnieten 50 Installing a 550 sheet Arawe r ssssssssccsescsecensessssenesccnssssscesscensssnesessssssscenscenessseessussssseenscensssseessssenssssnscessesseesnessnsesenecsssesseesnes 50 PAC HIM CADIS wustindenanmuvituisdnunendsinabwndeiedanbandinioulninusenneeanassuedenudamundendan 51 Verifying printer SCRIP sssasssssesssccesscvesscneetosssouscvonsezedsdnacatvevsvonsvesssssbonn edbaleen onshariesdbyueuso ennvesia ensossosanedgnntenvordovendpavensaebonbe 52 Pintinga menu settings PAG e weiscsccssizesecsscs caiice acihce acics ae ara ane NG aS NNN 52 Printing a network setup page ssscsesccsescsescnsessssenesecsssssecesscenssenessssssssecessccnesssecsssssssseenscenecsseesssssnsssensesssesseesnessnsceeneesssesseesnes 53 S tting Up the printer SOLWAY Sr nanutennsuicnri
266. sssseessseeressereessreee 230 Checking the status of supplies from a network COMputer escssseccssescseeseesecesssecssscceseccessscesnsccsnecessecersnceesseessseceeseees 230 Ordering Suppli ssssszmnnrn e a RE ee ac anon EE om E nen ROR ONUN 231 Printer attached to a NETWOFK sssssssssscsssssscncsssscscssssesssnsccsscsscenscnscenscsscesscsscessessceasessceasessceasessceasessceasessceasesscensesscensenscenseses 231 Printer attached locally to a computer uu eesssesseccsecsseensecsseesseccssecsseenseessecsuecessccuseesseesuecsueccssessseesseesueesseecsessseesseesseessees 231 R placing Suppli ESen n a Svea ee cb R R A R a 231 Replacing the tonertartridgessisiessiiioeiso iee i AEA EAE R E E RKE 231 Replacing the phot cond utt r Kit sssacsssscasscsssexsesacassasacassasatessasacassasasasstsetessaseiecssteiassbtaiessbbasvasbuascatbuissatbuassasbaasdaateaanambeastaneed 233 Recycling Dell PDrOdUCtSiai nide naciniiienniinei a iiia iiid a A EA A A a ae 236 Moving the printer to another locatiOn ssssssssessssssssssssssssssseessssseeeereseeeeeeeeeseeeeeeessneeeeesesnsneesssensnnssssnnnnsssssssenet 236 Shipping theprintefssssssisisnsssssiinenionneceieinn eena a a a aaa a a a 237 Administrative support 0000000000000000000000000000000000000000000000000 238 Usingthe Embedded Web Sever Gariasicsnisvosrosnnasess enn R een arate A ETO aati 238 Checking ESV CS SEALS renee nnns vols sese vedic eee beads oes Geese eee dated Nac ORC Een AAAA
267. ssssssseesseeeceseeeeceeeeeeeeeeeeeeseeeesssessssssesssssossssssesssssttssssteeoseeeeesreeeeeseeee 120 C stomizing IVa SE CLIVS cxescstsstzvsssesaccatsasceas m a e e A A A AAA 120 Adding e mail subject and message information secsssccsescsssescssesessesceseccessecsssceesseccsnscesnsccsuccsseecssnccesnecsssecesseeeeaseeese 120 Changing the G tp t AIS LY p nsezrei aiii a E EE E ER ETR 121 E mailing colo docents uiesronniii nanninannan 121 Ge Taf aCe ave Brel gigs Mailissser naa a aa R AR a AA N a 121 Understanding mail Pti ONS yasvesccroccciea ceasnudicretsreheactaeaetveoees ain ERRE ERRER 122 Original SZE aiaa a EEEE EE EE EE E E E E A E a 122 slo EA DIET ION A A EAE AEE AE EIO AE EEEE AEAEE NEE 122 OrientatiO M ick eee AA ee ae ee ead aed aad ode a a o a 122 Contents 5 BUIVUING cacsestceccev csctestcoctestcoctostcoctoshcactostcactostcostdastcosdastcosdushcasdushcostathcasdathcnstushcosdasbcnsdesbcncdasbcnsdatbcnsdetbcnsdatbcnstatbcnsdatbcnsdathcastatlcostasbcastats 122 Esmail SU Ot ocac sce tacscaescasnesocssansovaszesecostsns anenuseaeswecostsnscacennstubswecostsuecaceinessatslueaovecdyaposdipassooa arsssepaoosdpassaoaarsosepasvestvamsostpareesteet 122 Erna File IN eine AO PATEA AS A AAS A AAEE A O I NA N AT 122 Email Message sicectssicestcsicesccscestcchcesscvicestastcascshcastcsicasicshcasicshessicsheassdehesssdeheastcnledescasvobidesidbidassduidag R AAN 122 RESOMUCION sene NAA A AS NAERAN ASNAN AASA EEA SASAS AEEA EAS R
268. stored Additional printer setup 60 Configure the printer for wireless access Type the name of your network SSID in the appropriate field Select Infrastructure as your Network Mode if you are using a wireless router Select the type of security you use to protect your wireless network Enter the security information necessary for the printer to join your wireless network Click Submit a uu BF WN Open the AirPort application on your computer In Mac OS X version 10 5 or later a From the Apple menu choose System Preferences b Click Network c Click AirPort In Mac OS X version 10 4 and earlier a From the Finder desktop choose Go gt Applications b From the Applications folder double click Internet Connect c From the toolbar click AirPort 7 From the Network pop up menu select your wireless network Configure your computer to use the printer wirelessly To print to a network printer each Macintosh user must install a custom PostScript Printer Description PPD file and create a printer in the Print Center or Printer Setup Utility 1 Installa PPD file on the computer a Insert the Software and Documentation CD in the CD or DVD drive b Double click the installer package for the printer c From the Welcome screen click Continue d Click Continue again after viewing the Readme file e Click Continue after viewing the license agreement and then click Agree to accept the terms of the agreement h Sel
269. sueessecesscsuseeaseesneesseecnscsneeaseesseessees 258 Load Manual Feeder with lt SiZ gt essssssssscsesccseecsscsnscssssencsseneessscssscenssenssseneessscssecenssensesenessscesscenesenseseneessscssscenesenseseneeseees 259 Load Manual Feeder with lt type gt lt SiZ gt ou sesssessssessssnsessneesssecesssecsssscsssecssscessscessnscssnseessecssssesssnecssssesseeessssessnecsaneeesseees 259 Remove paper from standard output DIN eesssescssssccsnsccsseecssecesssccsnscesssecsusccensceesuecesseeessccessscesssccsnseesseeesenceesnecssseeesseees 259 Restore Held JODS 2 escenico ni e iat EE A EEA EASA Na R ERA Aa 259 Unsupported USB device please remove u ssecssessscssesercsccneecssessscenssenseseneessscssscenssensessnessscssscenesenceesneesssessscenesenceseneeseses 259 Unsupported USB hub please remove sescsssscsssssscseseresscseecsscsnscssesencsseneesssessscenssencsseneessscesscenesenceseneesssessscenesenseseneeseees 259 Unsupported ISK sri ccseccsaccsstsovssarsovssccsavcnecstvesatsavascensccavesnvssshsavssvonsccocsnsssshsasssvonsvenveseyaseadpaseadesaneestpeseadepaseedesaneedepesshdevasesbeveseceyare 259 Contents 10 30 yy Invalid refill change cartridge seessssescsstecssecensccesnscesuseesusccesscessucessecesscccssscesssccsssccesseessuscesusecsuscessecessnceesseessseeeseeees 259 31 yy Replace defective or MISSING cartridge seeesssesscsseccsseecsseecesscessnecesseesssecessscesssecssscessscesssscesnsecsuscessecessncess
270. surface BA e Hold transparencies by the edges and then fan them Straighten the edges on a level surface Note Avoid touching the print side of the transparencies Be careful not to scratch them Loading paper and specialty media 82 e Flex a stack of envelopes back and forth to loosen them and then fan them Straighten the edges on a level surface Note Fanning prevents the edges of envelopes from sticking together It also helps them feed properly to avoid jams Do not fold or crease envelopes 3 Load the paper or specialty media Notes e Do not force any paper into the multipurpose feeder Overfilling may cause jams e Donot exceed the maximum stack height by forcing paper or specialty media under the stack height limiters which are located on the guides e Load paper transparencies and card stock with the recommended print side faceup and the top edge entering the printer first For more information on loading transparencies see the packaging the transparencies came Loading paper and specialty media 83 e Load letterhead with the logo faceup and the top edge entering the printer first e Load envelopes with the flap side down and the stamp location in the position shown The stamp and address are shown to illustrate the proper orientation for loading envelopes Warning Potential Damage Never use envelopes with stamps clasps snaps windows coated linings or self stick adhesives These envelopes
271. t If necessary click the disclosure triangle to see more options 2 From the print options or Copies amp Pages pop up menu choose Job Routing 3 Select your job type Confidential Reserve Repeat or Verify and then assign a user name For a confidential job also enter a four digit PIN 4 Click OK or Print and then go to the printer to release the job 5 On the home screen touch Held jobs 6 Touch your user name Note A maximum of 500 results can be displayed for held jobs If your name does not appear touch the down arrow until your name appears or touch Search Held Jobs if there are a large number of held jobs in the printer 7 Touch Confidential Jobs 8 Enter your PIN 9 Touch the job you want to print 10 Touch Print or touch the arrows to increase or decrease the number of copies and then touch Print Printing 99 Printing from a flash drive A USB port is located on the printer control panel Insert a flash drive to print supported file types Supported file types include pdf gif jpeg jpg bmp png tiff tif pcx and dcx Notes e Hi Speed flash drives must support the Full speed standard Flash drives supporting only USB Low speed capabilities are not supported e USB devices must support the FAT File Allocation Tables system Devices formatted with NTFS New Technology File System or any other file system are not supported e If selecting an encrypted pdf file then enter the file password
272. t 257 Load lt input src gt with lt size gt 258 Load lt input src gt with lt type gt lt size gt 258 Load Manual Feeder with lt Custom String gt 258 Load Manual Feeder with lt Custom Type Name gt 258 Load Manual Feeder with lt size gt 259 Load Manual Feeder with lt type gt lt size gt 259 Memory full cannot print faxes 256 No analog phone line connected to modem fax is disabled 256 Paper Change Load Tray lt x gt lt papertype gt 265 Remove paper from standard output bin 259 Replace all originals if restarting job 265 Restore Held Jobs 259 Scan Document Too Long 265 Scanner ADF Cover Open 265 SMTP server not set up Contact system administrator 256 Some held jobs were not restored 257 Unsupported disk 259 Unsupported USB device please remove 259 Unsupported USB hub please remove 259 printer options troubleshooting drawers 279 flash memory card 279 hard disk with adapter 279 Internal Solutions Port 280 memory card 279 option not working 278 paper trays 281 printer problems solving basic 254 printing directory list 101 font sample list 101 from flash drive 100 from Macintosh 95 from Windows 95 installing printer software 53 menu settings page 52 network setup page 53 print quality test pages 101 two sided duplex 95 printing confidential and other held jobs from Macintosh computer 99 from Windows 98 publications finding 17 Q Quality menu 218 Quiet Mode 73 R recycled paper u
273. t Green Threshold 0 255 Default Blue Threshold 0 255 Contrast Specifies the contrast of the output 0 5 Note Best for content is the factory default setting Best for content Mirror Image Creates a mirror image of the original document On Note Off is the factory default setting Off Negative Image Creates a negative image of the original document On Note Off is the factory default setting Off Shadow Detail Adjusts the amount of shadow detail visible on a scanned image 0 4 Note 0 is the factory default setting Scan edge to edge Specifies whether the original document is scanned edge to edge On Note Off is the factory default setting Off Sharpness Adjusts the sharpness of a scanned image 0 5 Note 3 is the factory default setting DI elute Format Specifies the format of the file PDF pdf Secure PDF TIFF tif JPEG jpg XPS xps PDF Version Sets the version of the PDF file that will be scanned to USB 1 2 1 6 Note 1 5 is the factory default setting Understanding printer menus 210 Menu item Description Content Specifies the type of content that will be scanned to USB Text Photo Notes Photograph Text e Text Photo is the factory default setting Text Photo is used when the documents are mostly text or line art e Photograph is used when the document is a high quality photograph or inkjet print e Text is used when the document is mostly text Color Specifies whether a job
274. t know your Primary SMTP mail server Gateway address For more information see your system support person 1 Touch Menus 2 Touch Settings 3 Touch General Settings 4 Touch the left or right arrow next to Run initial setup to select Yes 5 Touch Submit Submitting changes appears 6 Turn off the printer wait ten seconds and then turn the printer back on 7 From the printer control panel select your language 8 Select your country or region and then touch Continue 9 Select your time zone and then touch Continue 10 Touch E mail and then touch Continue 11 Select any additional buttons you want to display on the home screen and then touch Continue 12 Touch Enter E mailing 117 13 Touch Continue 14 Type in the Primary SMTP Gateway address and then touch Enter 15 If prompted set the date and time and then touch Continue When the home screen appears the e mail function is enabled Setting up the e mail function For e mail to operate it must be turned on in the printer configuration and have a valid IP address or gateway address To set up the e mail function 1 Type the printer IP address into the address field of your Web browser Note If you do not know the IP address of the printer then print a network setup page and locate the IP address in the TCP IP section Click Settings Under Default Settings click E mail FTP Settings Click E mail Settings Click Setup E mail Server Fill in the fields w
275. tation Number box and then enter the printer fax number 7 Click Submit Setting the date and time You can set the date and time so that they are printed on every fax you send If there is a power failure you may have to reset the date and time 1 Type the printer IP address into the address field of your Web browser Note If you do not know the IP address of the printer then print a network setup page and locate the address in the TCP IP section 2 Click Settings 3 Click Security 4 Click Set Date and Time 5 Click inside the Set Date amp Time box and then enter the current date and time 6 Click Submit Turning daylight saving time on or off The printer can be set to automatically adjust for daylight saving time for certain time zones 1 Type the printer IP address into the address field of your Web browser Note If you do not know the IP address of the printer then print a network setup page and locate the address in the TCP IP section 2 Click Settings 3 Click Security 4 Click Set Date and Time 5 Select Automatically Observe DST 6 Click Submit Faxing 136 Sending a fax Sending a fax using the printer control panel 1 Load an original document faceup short edge first into the ADF or facedown on the scanner glass Note Do not load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass 2 If you
276. ted with a software application to successfully print on these forms e Coated papers erasable bond synthetic papers thermal papers e Rough edged rough or heavily textured surface papers or curled papers e Recycled papers that fail EN12281 2002 European e Paper weighing less than 60 g m 16 Ib e Multiple part forms or documents Selecting paper Using appropriate paper prevents jams and helps ensure trouble free printing To help avoid jams and poor print quality e Always use new undamaged paper Before loading paper know the recommended print side of the paper This information is usually indicated on the paper package Do not use paper that has been cut or trimmed by hand e Do not mix paper sizes types or weights in the same source mixing results in jams e Do not use coated papers unless they are specifically designed for electrophotographic printing Selecting preprinted forms and letterhead Use these guidelines when selecting preprinted forms and letterhead e Use grain long for 60 to 90 g m weight paper e Use only forms and letterhead printed using an offset lithographic or engraved printing process e Avoid papers with rough or heavily textured surfaces Paper and specialty media guidelines 88 Use papers printed with heat resistant inks designed for use in xerographic copiers The ink must be able to withstand temperatures up to 230 C 446 F without melting or releasing hazardous emissions Use inks that are
277. tem Description Darkness Lightens or darkens the output 1 9 Note 5 is the factory default setting Orientation Specifies the orientation of the scanned image Portrait Note Portrait is the factory default setting Landscape Original Size Specifies the paper size of the document that is being scanned Letter Note Letter is the US factory default setting A4 is the international factory default Legal setting Executive Folio Statement Oficio Mexico Universal Mixed Sizes A4 A5 A6 JIS B5 ID Card Custom Scan Size lt x gt Book Original Business Card 3x5in 4x6in Sides Duplex Specifies how the text and graphics are oriented on the page off Notes Long edge Short edge e Offis the factory default setting e Long edge assumes binding along the long edge of the page left edge for portrait orientation and top edge for landscape orientation e Short edge assumes binding along the short edge of the page top edge for portrait orientation and left edge for landscape orientation JPEG Quality Sets the quality of a JPEG photo image in relation to file size and the quality of the Best for content image 5 90 Notes e Best for content is the factory default setting e 5 reduces the file size but the quality of the image is lessened e 90 provides the best image quality but the file size is very large e This menu item applies to all scan functions Text Default Sets the quality of the text in relation to file size a
278. ter Delete Log Specifies whether audit logs are deleted Delete now Note Delete Now is the factory default setting Configure Log Enable Audit Yes No Enable Remote Syslog Yes No Remote Syslog Facility 0 23 Severity of events to log 0 7 Set Date Time menu Specifies whether and how the audit logs are created Notes e Enable audit determines if events are recorded in the secure audit log and remote syslog No is the factory default setting e Enable remote syslog determines if logs are being sent to a remote server No is the factory default setting e Remote syslog facility determines the value used to send logs to the remote syslog server 4 is the factory default setting e With the security audit log activated the severity value of each event is recorded 4 is the factory default setting Menu item Description View Date Time Set Date Time lt input date time gt Lets you view the current date and time settings for the printer Note Date Time is set in YYYY MM DD HH MM format Time Zone Note GMT is the factory default setting lt list of time zones gt Observe DST Note On is the factory default setting and uses the applicable Daylight Saving Time On associated with the Time Zone setting Off Enable NTP Enables Network Time Protocol which synchronizes the clocks of devices on a On network Off Note On is the factory default setting Understanding printer menus 179 Set
279. ter off and unplug the power cord from the wall outlet before continuing If you have any other devices attached to the printer then turn them off as well and unplug any cables going into the printer Warning Potential Damage System board electronic components are easily damaged by static electricity Touch something metal on the printer before touching any system board electronic components or connectors 1 Access the system board 2 Unpack the fax card Additional printer setup 47 3 Remove the metal cover from the fax card opening Additional printer setup 48 5 Insert the plug of the fax card interface cable into the receptacle of the system board 6 Release the latch and then close the system board door by lowering the scanner 7 Pushin on the screws while rotating them clockwise a quarter turn to lock the system board into place Warning Potential Damage Make sure the system board is locked to prevent possible damage to the printer if it is moved Additional printer setup 49 Installing hardware options Installing a 550 sheet drawer The printer supports one optional drawer you can install a 550 sheet drawer CAUTION SHOCK HAZARD If you are accessing the system board or installing optional hardware or memory devices sometime after setting up the printer then turn the printer off and unplug the power cord from the wall outlet before continuing If you have any other devices attached to th
280. tes e Best for content is the factory default setting e 5 reduces the file size but the quality of the image is lessened e 90 provides the best image quality but the file size is very large e This menu item applies to all scan functions Text Default Sets the quality of the text in relation to file size and the quality of the image 5 90 Note 75 is the factory default setting Text Photo Default Sets the quality of a text photo image in relation to file size and the quality of the 5 90 image Note 75 is the factory default setting Photo Default Sets the quality of a photo image in relation to file size and the quality of the image 5 90 Note 50 is the factory default setting Understanding printer menus 208 Menu item Description Use Multi Page TIFF On Off Provides a choice between single page TIFF files and multiple page TIFF files For a multiple page scan to FTP job either one TIFF file is created containing all the pages or multiple TIFF files are created with one file for each page of the job Notes e Onis the factory default setting e This menu item applies to all scan functions Transmission Log Print log Do not print log Print only for error Specifies whether the transmission log prints Note Print log is the factory default setting Log Paper Source Tray lt x gt Manual Feeder Manual Env MP Feeder FTP bit Depth 8 bit 1 bit Specifies a paper source for FTP logs Note Tray
281. tes e Onis the factory default setting e When the Off setting is used the printer does not examine incoming data e When the Off setting is used the printer uses PCL emulation if PCL SmartSwitch is set to On It uses the default printer language specified in the Setup menu if PCL SmartSwitch is set to Off NPA Mode Sets the printer to perform the special processing required for bidirectional On communication following the conventions defined by the NPA protocol Off Notes Auto e Auto is the factory default setting e Changing this setting from the printer control paneland then exiting the menus causes the printer to restart The menu selection is updated Parallel Buffer Disabled Auto 3K to lt max size allowed gt Advanced Status On Sets the size of the parallel input buffer Notes e Auto is the factory default setting e The Disabled setting turns off job buffering Any jobs already buffered on the disk are printed before normal processing is resumed The parallel buffer size setting can be changed in 1K increments e The maximum size allowed depends on the amount of memory in the printer the size of the other link buffers and whether Resource Save is set to On or Off To increase the maximum size range for the Parallel Buffer disable or reduce the size of the USB serial and network buffers Changing this setting from the printer control paneland then exiting the menus causes the printer to restart The menu se
282. the Recycled setting is selected in other menus Paper Notes Card Stock Transparency e Paper is the factory default setting Labels e The Recycled type must be supported by the selected tray or feeder in Envelope order for you to print from that source Custom Names menu Menu item Custom Name lt X gt lt none gt Custom Scan Sizes menu Menu item Description Custom Scan Size lt x gt Scan Size Name Width 3 14 17 inches 76 360 mm Height 3 14 17 inches 76 360 mm Orientation Landscape Portrait 2 scans per side Off On Definition Specify a custom name for a paper type This name replaces a Custom Type lt x gt name in the printer menus Specifies a custom scan size name and options This name replaces a Custom Scan Size lt x gt namein the printer menus Notes e 8 5 Inches is the US factory default setting for Width 216 millimeters is the international factory default setting for Width 14 Inches is the US factory default setting for Height 356 millimeters is the international factory default setting for Height Landscape is the factory default setting for Orientation Off is the factory default setting for 2 scans per side User Default is the factory default setting for ADF Pick Roller Force Se A Understanding printer menus 162 Universal Setup menu These menu items are used to specify the height width and feed direction of the Universal Paper Size The Universal Pap
283. the Setup menu if PCL SmartSwitch is set to Off NPA Mode Sets the printer to perform the special processing required for bidirectional On communication following the conventions defined by the NPA protocol Off Notes Auto e Auto is the factory default setting e When the On setting is used the printer performs NPA processing If the data is not in NPA format it is rejected as bad data When the Off setting is used the printer does not perform NPA processing When the Auto setting is used the printer examines data determines the format and then processes it appropriately Changing this setting from the printer control paneland then exiting the menus causes the printer to restart The menu selection is updated Serial Buffer Disabled Auto 3K to lt maximum size allowed gt Sets the size of the serial input buffer Notes e Auto is the factory default setting e The Disabled setting turns off job buffering Any jobs already buffered on the disk are printed before normal processing is resumed The serial buffer size setting can be changed in 1 K increments e The maximum size allowed depends on the amount of memory in the printer the size of the other link buffers and whether Resource Save is set to On or Off To increase the maximum size range for the Serial Buffer disable or reduce the size of the parallel USB and network buffers Changing this setting from the printer control paneland then exiting the menus c
284. the keyboard press Delete From the Windows taskbar When you send a job to print a small printer icon appears in the right corner of the taskbar 1 Double click the printer icon A list of print jobs appears in the printer window 2 Select a job to cancel 3 From the keyboard press Delete For Macintosh users In Mac OS X version 10 5 or later 1 From the Apple menu choose System Preferences 2 Click Print amp Fax and then double click the printer icon 3 From the printer window select the job to cancel 4 From the icon bar at the top of the window click the Delete icon In Mac OS X version 10 4 and earlier 1 From the Go menu choose Applications 2 Double click Utilities and then double click Print Center or Printer Setup Utility 3 Double click the printer icon Printing 102 4 From the printer window select the job to cancel 5 From the icon bar at the top of the window click the Delete icon Printing 103 Copying Use the ADF for multiple page documents Use the scanner glass for single pages small items such as postcards or photos transparencies photo paper or thin media such as magazine L clippings Making copies Making a quick copy 1 Load an original document faceup short edge first into the ADF or facedown on the scanner glass Note Do not load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF
285. the message and continue printing 1565 Emulation error load emulation option The printer automatically clears the message in 30 seconds and then disables the download emulator on the firmware card Troubleshooting 264 Scanner ADF Cover Open The ADF cover is open The message clears when the cover is closed Scan Document Too Long The scan job exceeds the maximum number of pages Touch Cancel Job to clear the message Replace all originals if restarting job One or more messages which interrupted a scan job are now cleared Replace the original documents in the scanner to restart the scan job Try one or more of the following e Touch Cancel Job if a scan job is processing when the message appears This cancels the job and clears the message e Touch Scan from Automatic Document Feeder if the page jam recovery is active Scanning resumes from the ADF immediately after the last successfully scanned page e Touch Scan from flatbed if page jam recovery is active Scanning resumes from the scanner glass immediately after the last successfully scanned page e Touch Finish job without further scanning if page jam recovery is active The job ends at the last successfully scanned page but the job is not canceled Successfully scanned pages go to their destination copy fax e mail or FTP e Touch Restart job if job recovery is active The message clears A new scan job containing the same parameters as the previous job starts
286. the printer on Troubleshooting 278 CHECK TO SEE IF THE OPTION IS CONNECTED TO THE PRINTER 1 Turn the printer off 2 Unplug the printer 3 Check the connection between the option and the printer MAKE SURE THE OPTION IS INSTALLED CORRECTLY MAKE SURE THE OPTION IS SELECTED From the computer you are printing from select the option For more information see Updating available options in the printer driver on page 54 Drawers These are possible solutions Try one or more of the following MAKE SURE THE PAPER IS LOADED CORRECTLY 1 Pull the tray completely out 2 Check for paper jams or misfeeds 3 Make sure the guides are aligned against the edges of the paper 4 Insert the tray RESET THE PRINTER Turn the printer off wait about 10 seconds and then turn the printer on Memory card Make sure the memory card is securely connected to the printer system board Flash memory card Make sure the flash memory card is securely connected to the printer system board Hard disk with adapter Make sure the hard disk is securely connected to the printer system board Troubleshooting 279 Internal Solutions Port If the Internal Solutions Port ISP does not operate correctly then these are possible solutions Try one or more of the following CHECK THE ISP CONNECTIONS e Make sure the ISP is securely attached to the printer system board e Make sure the cable is securely connected to the correct connector CHECK
287. then adjust the paper guides 3 Onthe home screen touch Fax 4 Touch Search Address Book 5 Using the virtual keyboard type the name or part of the name of the person whose fax number you want to find Note Do not attempt to search for multiple names at the same time 6 Touch Search 7 Touch the name to add it to the Fax to list 8 Repeat steps 4 through 7 to enter additional addresses 9 Touch Fax It Faxing 140 Customizing fax settings Changing the fax resolution Adjusting the resolution setting changes the quality of the fax Settings range from Standard fastest speed to Ultra Fine slowest speed best quality 1 Load an original document faceup short edge first into the ADF or facedown on the scanner glass Note Do not load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass 2 If you are loading a document into the ADF then adjust the paper guides 3 Onthe home screen touch Fax 4 Use the keypad to enter the fax number 5 Touch Options 6 From the Resolution area touch the left or right arrow to adjust the resolution to your preference 7 Touch Fax It Making a fax lighter or darker 1 Load an original document faceup short edge first into the ADF or facedown on the scanner glass Note Do not load postcards photos small items transparencies photo paper or thin media such as magazine clip
288. ther the original document is bound on the long edge or short edge side Resolution This option adjusts the output quality of your file Increasing the image resolution increases the file size and the time needed to scan your original document Image resolution can be decreased to reduce the file size Scanning to an FTP address 149 Send As This option sets the output PDF TIFF JPEG or XPS for the scanned image PDF Creates a single file with multiple pages viewable with Adobe Reader Adobe Reader is provided free by Adobe at www adobe com Secure PDF Creates an encrypted PDF file that protects the file contents from unauthorized access TIFF Creates multiple files or a single file If Multi page TIFF is turned off in the Settings menu of the Embedded Web Server then TIFF saves one page in each file The file size is usually larger than an equivalent JPEG JPEG Creates and attaches a separate file for each page of your original document viewable by most Web browsers and graphics programs XPS Creates a single XPS file with multiple pages viewable using an Internet Explorer hosted viewer and the NET Framework or by downloading a third party standalone viewer Content This option tells the printer the original document type Choose from Text Text Photo or Photo Color can be turned on or off with any of the Content choices Content affects the quality and size of your FTP file Text Emphasize sharp black high
289. tic IPv6 On address configuration entries provided by a router Off Note On is the factory default setting View Hostname Lets you view the current setting View Address Note These settings can be changed only from the Embedded Web View Router Address Server Enable DHCPv6 Enables DHCPVv6 in the printer On Note On is the factory default setting Off Wireless menu Use the following menu items to view or configure the wireless internal print server settings Note This menu is available only for models connected to a wireless network This menu is available from the Network Ports menu Network Ports gt Network lt x gt gt Net lt x gt Setup gt Wireless Menu item Description Network Mode Specifies the network mode Infrastructure Notes Ad hoc e Infrastructure mode lets the printer access a network using an access point e Ad hoc is the factory default setting Ad hoc mode configures the printer for wireless networking directly between it and a computer Understanding printer menus 169 Menu item Description Compatibility 802 11n 802 11b g 802 11b g n Specifies the wireless standard for the wireless network Choose Network lt list of available networks gt Lets you select an available network for the printer to use View Signal Quality Lets you view the quality of the wireless connection View Security Mode AppleTalk menu Lets you view the encryption method for the wireless co
290. tings menu General Settings menu Menu item Description Display Language Sets the language of the text appearing on the display English Note All languages may not be available for all printers Francais Deutsch Italiano Espanol Dansk Norsk Nederlands Svenska Portuguese Suomi Russian Polski Turkce Korean Eco Mode Minimizes the use of energy paper or specialty media Off Notes Energy Energy Paper e Off is the factory default setting Off resets the printer to its Paper factory default settings e The Energy setting minimizes the power used by the printer Performance may be affected but print quality is not e Paper minimizes the amount of paper and specialty media needed for a print job by duplexing each page Performance may be affected but print quality is not e Energy Paper minimizes the use of power and of paper and specialty media ADF Loaded Beep Specifies whether the ADF emits a beep when paper is loaded Enabled Note Enabled is the factory default setting Disabled Quiet Mode Reduces the amount of noise produced by the printer Off Notes On e Off is the factory default setting e Onconfigures the printer to produce as little noise as possible Understanding printer menus 180 Menu item Description Run Initial setup Instructs the printer to run the setup wizard Yes Notes No e Yes is the factory default setting e After completing the setup wizard by selecting Done at the
291. tion setting up 118 e mail screen advanced options 123 options 122 123 E mail Settings menu 202 e mailing adding message line 120 adding subject line 120 changing output file type 121 color documents 121 configuring the e mail settings 118 creating shortcuts using the Embedded Web Server 118 creating shortcuts using the touch screen 119 e mail setup 117 setting up e mail function 118 using shortcut numbers 119 using the address book 120 using the touch screen 119 F factory defaults restoring printer control panel menus 239 fax card installing 47 fax connection connecting the printer to the wall jack 126 connecting toa DSL line 126 connecting to a PBX or ISDN 127 fax connections answering machine 128 computer modem 134 distinctive ring service 127 regional adapters 130 telephone 128 Fax failed 261 Fax memory full 256 Fax Mode Analog Fax Setup menu 192 Fax Mode Fax Server Setup menu 201 Fax partition inoperative Contact system administrator 257 fax quality improving 145 fax screen advanced options 144 options 143 144 Fax server To Format not set up Contact system administrator 257 fax troubleshooting blocking junk faxes 142 caller ID is not shown 275 can receive but not send faxes 277 can send but not receive faxes 277 cannot send or receive a fax 275 received fax has poor print quality 278 faxing canceling a fax job 143 changing resolution 141 choosing a fax connection 125 creating shortcuts
292. tioned and are not pressing too tightly against the paper or envelopes e Push the paper tray in firmly after loading paper Paper recommendations e Use only recommended paper or specialty media e Do not load wrinkled creased damp bent or curled paper e Flex fan and straighten paper before loading it e Do not use paper that has been cut or trimmed by hand e Do not mix paper sizes weights or types in the same stack e Make sure all sizes and types are set correctly in the printer control panel menus e Store paper per the manufacturer s recommendations Loading trays 1 Pull the tray completely out Note Do not remove trays while a job prints or while Busy appears on the display Doing so may cause a jam Loading paper and specialty media 76 For long paper like A4 or legal squeeze and slide the length guide backwards to accommodate the length of paper you are loading Loading paper and specialty media 77 If you are loading A6 size paper a Squeeze and slide the length guide toward the center of the tray to the A5 size position b Raise the A6 backstop Notes e The standard tray accommodates only 150 sheets of A6 size paper Notice the maximum fill line on the A6 backstop which indicates the maximum height for loading A6 size paper Do not try to overload the tray e A6 size paper cannot be loaded in the optional tray Note Use the size indicators on the bottom of the tray to help position the gui
293. tions are installed it may be necessary to manually add the options in the printer driver to make them available for print jobs For Windows users 1 2 O N QAU AA Click or click Start and then click Run In the Start Search or Run box type control printers Press Enter or click OK The printer folder opens Select the printer Right click the printer and then select Properties Click the Install Options tab Under Available Options add any installed hardware options Click Apply For Macintosh users In 1 2 3 4 5 Mac OS X version 10 5 or later From the Apple menu choose System Preferences Click Print amp Fax Select the printer and then click Options amp Supplies Click Driver and then add any installed hardware options Click OK In Mac OS X version 10 4 and earlier uu A WN From the Finder desktop choose Go gt Applications Double click Utilities and then double click Print Center or Printer Setup Utility Select the printer and then from the Printers menu choose Show Info From the pop up menu choose Installable Options Add any installed hardware options and then click Apply Changes Additional printer setup 54 Setting up wireless printing Follow these steps to set up your printer CAUTION POTENTIAL INJURY See the enclosed Safety Sheet before making any cable or electrical connection Note Do not connect cables until instructed to do so 1 Set up
294. tonsdosdcceetbneedesennsdendscendorbneqGebdagetentoqetetheresetdes 96 TIPS OM USING tranparenciE Sn ee a e n iN OE NENNEN NENNEN TONENE ENEN eter N aie 96 Tips n siNg CNVELOPES anan E a a n Ss aS O oE asa AN ESA AEN EESSI EREE EEEE E 96 TIPS OMUSING label Seia NE REE EAR ORERE a aS 97 Tips OM USING card st ckinrnrsnnann ine e a E E A A E 97 Printing confidential and other held jObS sssssssssssssssssssssssssceceeeeeeessssssssssssssssseeeeeeeseseresssonsssssssssssseerrrssssssssssssssss 98 Holding jobs the printelsisesiiriniinienerneeeneeeee e ai i Neie ai ei sE ii 98 Printing confidential and other held jobs from WiINGOWS sessssscsssseessesceneccsssecsssecesscecssscesssccsnscesseccessccesseesssecesseensee 98 Printing confidential and other held jobs from a Macintosh COMPUTE sssecssseccsseccssseesseecsseseesecesseceesseesnecesseeeese 99 Printing from atlash GHVerst uu tannnanncanwnuidnansonnnenmetiatne donb oma OnOnnneints 100 Printing information PAGES cccsscsecsscssecsecsssssssscsssccscessccsscssssscsssssuccsessscsessessuccsucsuccsscescsuecsucessssucesscasssseessesuecsesseesees 101 PrINting a fONt SAMPLE NiSt csncccasecscoecccadescovaseasssatnscsonbeacncacencvestnscrasbeasverse occsndeocosseanesaconveteseasovelecsevatassacnbevaasatensseadusstandeeaverdvaseas 101 Printing a directory liste naenin is NaN RR REEERE EE AE AEE A R ERER 101 Printing the print quality test PaQes cccssscissssccscrssceccsswvesssvsccscauscuvcstu
295. tored in memory Printing confidential and other held jobs from Windows Note Confidential and Verify print jobs are automatically deleted from memory after they print Repeat and Reserve jobs continue to be held in the printer until you choose to delete them 1 With a document open click File gt Print 2 Click Properties Preferences Options or Setup 3 Click Other Options and then click Print and Hold 4 Select your job type Confidential Reserve Repeat or Verify and then assign a user name For a confidential job also enter a four digit PIN ui Click OK or Print and then go to the printer to release the job 6 Onthe home screen touch Held jobs Printing 98 7 Touch your user name Note A maximum of 500 results can be displayed for held jobs If your name does not appear touch the down arrow until your name appears or touch Search Held Jobs if there are a large number of held jobs in the printer 8 Touch Confidential Jobs 9 Enter your PIN 10 Touch Done 11 Touch the job you want to print 12 Touch Print or touch the arrows to increase or decrease the number of copies and then touch Print Printing confidential and other held jobs from a Macintosh computer Note Confidential and Verify print jobs are automatically deleted from memory after they print Repeat and Reserve jobs continue to be held in the printer until you choose to delete them 1 With a document open choose File gt Prin
296. tory default setting Transparency Separators On Off Separator Sheets None Between Copies Between Jobs Between Pages Places a sheet of paper between transparencies Note On is the factory default setting Places a sheet of paper between pages copies or jobs based on the value selected Note None is the factory default setting Separator Source Tray lt x gt Manual Feeder Envelope Feeder Specifies a paper source Darkness Specifies the level of darkness for the copy job 1 9 Output Bin Specifies which output bin receives the copy after it is printed Standard Bin Bin lt x gt Number of Copies Specifies the number of copies for the copy job Understanding printer menus 188 Menu item Description Header Footer Specifies header footer information for the top left of the page Top left Notes Top left Off e Off is the factory default setting for Top left Date Time e All pages is the factory default setting for Print on Page number Bates number Custom text Print on All pages First page only All but first page Enter custom text Header Footer Specifies header footer information for the middle of the page Top middle Notes Top middle Off e Off is the factory default setting for Top middle Date Time e All pages is the factory default setting for Print on Page number Bates number Custom text Print on All pages First page only All but first page Ente
297. ts in the printer Note On is the factory default setting Off Dial Mode Specifies the dialing sound either as a tone or a pulse Tone Note Tone is the factory default setting Pulse Max Speed Specifies the maximum speed in baud at which faxes are sent 2400 Note 33600 is the factory default setting 4800 9600 14400 33600 Custom Job scanning Lets you scan a document that contains mixed paper sizes into a single file On Notes Off e A printer hard disk must be installed in the printer and operating properly for this menu item to be available e Onis the factory default setting Scan Preview On Off Specifies whether a preview will appear on the display for scan jobs Notes e A printer hard disk must be installed in the printer and operating properly for this menu item to be available e Off is the factory default setting Background Removal 4to 4 Adjusts the amount of background visible on a copy Note 0 is the factory default setting Understanding printer menus 196 Menu item Description Color Dropout Color Dropout Specifies which color to drop during faxing and how much to increase or decrease the dropout None Notes Red f Grech e None is the factory default setting for Color Dropout Blue e 128 is the factory default setting for each color threshold Default Red Threshold 0 255 Default Green Threshold 0 255 Default Blue Threshold 0 255 Contrast Specifi
298. tting type 75 storing 89 unacceptable 88 Universal Paper Size 163 Universal size setting 75 paper capacities trays 91 paper capacity multipurpose feeder 91 Paper Change Load Tray lt x gt lt paper type gt 265 paper feed troubleshooting message remains after jam is cleared 281 paper jams accessing jam areas 240 avoiding 76 paper jams clearing 200 201 241 231 244 233 246 234 246 235 247 240 249 247 250 248 251 249 290 294 250 Paper Loading menu 161 Paper Size Type menu 157 paper sizes supported by the printer 89 Paper Texture menu 158 paper type custom 86 paper types duplex support 91 supported by printer 91 where to load 91 Paper Weight menu 159 Parallel menu 172 pausing the current print job to make copies 111 PCL Emul menu 221 PDF menu 220 photoconductor kit replacing 233 photos copying 105 port settings configuring 65 PostScript menu 220 Power Saver adjusting 71 PPDS menu 223 print job canceling from Macintosh 102 canceling from Windows 102 print quality cleaning the scanner glass 227 print quality test pages printing 101 print quality troubleshooting blank pages 282 characters have jagged edges 283 clipped images 283 ghost images 283 gray background 284 poor transparency quality 292 print irregularities 285 print is too dark 288 print is too light 287 print quality test pages 282 skewed print 286 solid black streaks 286 solid color pages 289 solid white streaks 286 streaked horizontal lines
299. unction you plan to set up later such as Fax or E mail and then touch Continue If Fax is enabled then type in your Fax Station name and touch Enter For more information on fax station name and number see your system support person or touch Back to go back and deselect Fax 7 If Fax is enabled enter the Fax station phone number for this printer and then touch Continue 8 If E mail is enabled type in the Primary SMTP mail server Gateway address and then touch Enter For more information on enabling e mail see your system support person or touch Back to go back and deselect E mail 9 If prompted set the date and time and then touch Continue 11 12 13 14 Insert the Software and Documentation CD Click Install Printer and Software Click Agree to agree to the License Agreement Select Suggested and then click Next Click Wireless Network Attach Additional printer setup 57 15 Remove the label covering the USB port on the back of the printer 16 Connect the cables in the following order a Temporarily connect a USB cable between the computer on the wireless network and the printer Note After the printer is configured the software will instruct you to disconnect the temporary USB cable so you can print wirelessly b Ifyou plan to set up fax now then connect the fax cables See the User s Guide on the Software and Documentation CD for help on deciding how to connect the cables 17 Follow the on sc
300. ur original document in the ADF adjust the ADF paper guides so they touch the edges of the pages to be scanned e Check the paper trays to make sure the guides touch the edges of the loaded paper Partial document or photo copies These are possible solutions Try one or more of the following CHECK THE DOCUMENT PLACEMENT Make sure the document or photo is loaded facedown on the scanner glass in the upper left corner CHECK THE PAPER SIZE SETTING Make sure the paper size setting matches the paper loaded in the tray 1 From the printer control panel Paper menu check the Paper Size setting 2 Before sending the job to print specify the correct size setting e For Windows users specify the size from Print Properties e For Macintosh users specify the size from the Page Setup dialog Troubleshooting 272 Solving scanner problems Checking an unresponsive scanner If your scanner is not responding then make sure e The printer is turned on e The printer cable is securely attached to the printer and the host computer print server option or other network device e The power cord is plugged into the printer and a properly grounded electrical outlet e The electrical outlet is not turned off by any switch or breaker e The printer is not plugged into any surge protectors uninterrupted power supplies or extension cords e Other electrical equipment plugged into the outlet is working Once you have checked each of these poss
301. ur paper supplier Remember that these are general guidelines only and that paper meeting these guidelines may still cause paper feeding problems in any laser printer for example if the paper curls excessively under normal printing conditions Conserving supplies There are a number of ways you can reduce the amount of paper and toner you use when printing copying or receiving faxes You can Use both sides of the paper You can control whether print appears on one or two sides of the paper fora printed document a copy or an incoming fax For more information see e Printing on both sides of the paper duplexing on page 95 e Copying on both sides of the paper duplexing on page 107 e Printing an incoming fax on both sides of the paper duplexing on page 142 Place multiple pages on one sheet of paper You can print up to 16 consecutive pages of a multiple page document onto one side of a single sheet of paper from the Print dialog To copy two or four consecutive pages of a multiple page document onto one side of a single sheet of paper see Copying multiple pages onto a single sheet on page 110 Minimizing your printer s environmental impact 69 Choose scanning You can avoid making a paper output of adocument or photograph by scanning it and then saving it to a computer program application or flash drive For more information see e Sending an e mail using the touch screen on page 119 e
302. ure of text and graphics or pictures e Photograph Tells the scanner to pay extra attention to graphics and pictures This setting increases the time it takes to scan but emphasizes a reproduction of the full dynamic range of tones in the original document e Printed Image Used when copying halftone photographs graphics such as documents printed on a laser printer or pages from a magazine or newspaper that are composed primarily of images Sides Duplex Use this option to select duplex settings You can print copies on one or two sides make two sided copies duplex of two sided original documents make two sided copies from one sided original documents or make one sided copies simplex from two sided original documents Collate This option keeps the pages of a print job stacked in sequence when printing multiple copies of the document The factory default setting for Collate is on the output pages of your copies will be ordered 1 2 3 1 2 3 1 2 3 If you want all the copies of each page to remain together turn Collate off and your copies will be ordered 1 1 1 2 2 2 3 3 3 Options Touching the Options button opens a screen where you can change Paper Saver Create Booklet Advanced Imaging Custom Job Separator Sheets Margin Shift Edge Erase Header Footer Overlay Advanced Duplex and Save as Shortcut settings Copying 114 Paper Saver This option lets you print two or more sheets of an original document tog
303. users specify the size from the Page Setup dialog Ghost images S Troubleshooting 283 CHECK THE PAPER TYPE SETTING Make sure the paper type setting matches the paper loaded in the tray 1 From the printer control panel Paper menu check the Paper Type setting 2 Before sending the job to print specify the correct type setting e For Windows users specify the type from Print Properties e For Macintosh users specify the type from the Print dialog Gray background CHECK THE TONER DARKNESS SETTING Select a lighter Toner Darkness setting e From the printer control panel Quality menu change the setting e For Windows users change the setting from Print Properties e For Macintosh users change the setting from the Print dialog Incorrect margins ABC DEF These are possible solutions Try one or more of the following CHECK THE PAPER GUIDES Move the guides in the tray to the correct positions for the paper size loaded Troubleshooting 284 CHECK THE PAPER SIZE SETTING Make sure the paper size setting matches the paper loaded in the tray 1 From the printer control panel Paper menu check the Paper Size setting 2 Before sending the job to print specify the correct size setting e For Windows users specify the size from Print Properties e For Macintosh users specify the size from the Page Setup dialog Paper curl These are possible solutions Try one or more of the following CHECK THE PAPER
304. using the Embedded Web Server 138 139 creating shortcuts using the touch screen 139 enabling 135 fax setup 124 135 136 forwarding faxes 146 holding faxes 145 improving fax quality 145 making a fax lighter or darker 141 printing on both sides duplexing 142 sending a fax at a scheduled time 141 sending using the computer 137 sending using the printer control panel 137 setting the date and time 136 turning daylight saving time on or off 136 using shortcuts 140 using the address book 140 viewing a fax log 142 fiber optic network setup 62 finding information 17 publications 17 Web site 17 Finishing menu 216 firmware card installing 34 flash drive 100 Flash Drive menu 210 flash memory card installing 34 troubleshooting 279 font sample list printing 101 forwarding faxes 146 FTP address book 148 FTP quality improving 151 FTP screen advanced options 150 options 149 150 FTP Settings menu 207 G green settings brightness adjusting 72 Eco Mode 70 Power Saver 71 Quiet Mode 73 standard exit bin lighting 72 guidelines letterhead 96 transparencies 96 H hard disk with adapter troubleshooting 279 held jobs 98 printing from Macintosh computer 99 printing from Windows 98 Help menu 226 holding faxes 145 home screen buttons 24 how to set up the printer 55 HTML menu 225 Image menu 226 information finding 17 installation wireless network 56 59 installing options in driver 54 printer software 53 inst
305. ut Scanning to an FTP address 150 Improving FTP quality Question When should I use Text mode Tip e Use Text mode when text preservation is the main goal of sending a document to an FTP site and preserving images copied from the original document is not a concern Text mode is recommended for receipts carbon copy forms and documents that only contain text or fine line art When should use Text Photo mode When should I use Photo mode s e Use Text Photo mode when sending a document to an FTP site that contains a mixture of text and graphics Text Photo mode is recommended for magazine articles business graphics and brochures Use Photo mode when the original document is composed mostly of photos printed on a laser printer or taken from a magazine or newspaper Scanning to an FTP address 151 Scanning to a computer or flash drive Use the ADF for multiple page documents Use the scanner glass for single pages small items such as postcards or photos transparencies photo paper or thin media such as magazine L clippings The scanner lets you scan documents directly to a computer or a flash drive The computer does not have to be directly connected to the printer for you to receive Scan to PC images You can scan the document back to the computer over the network by creating a scan profile on the computer and then downloading the profile to the printer scanning
306. ve plate is removed when internal options are installed Selecting a location for the printer When selecting a location for the printer leave enough room to open trays covers and doors If you plan to install any options leave enough room for them also It is important to e Make sure airflow in the room meets the latest revision of the ASHRAE 62 standard e Provide a flat sturdy and stable surface Learning about the printer 20 e Keep the printer Away from the direct airflow of air conditioners heaters or ventilators Free from direct sunlight humidity extremes or temperature fluctuations Clean dry and free of dust e Allow the following recommended amount of space around the printer for proper ventilation 1 1 Top 254 mm 10 in Right Side 203 mm 8 in Rear 305 mm 12 in Front 203 mm 8 in uw P wl Nn Left Side 76mm 3 in Basic functions of the scanner The scanner provides copy fax and scan to network capability for large workgroups You can e Make quick copies or change the settings on the printer control panel to perform specific copy jobs e Send a fax using the printer control panel e Send a fax to multiple fax destinations at the same time e Scan documents and send them to your computer an e mail address a flash drive or an FTP destination e Scan documents and send them to another printer PDF by way of FTP Note The fax funct
307. vesavesssssnvcuventuvesavvassecnvcuventuvesavvssseenvecubentuvssavtecseenvectbens 101 Cancelingaptrintjo wantvnny meeanrT aire een refer oR RSet TT ett ne DOE oie Re NT RE OP OY NE TOPS ORR 102 Canceling a print job from the printer control panel oe essescssesccsseccssecesseccesscesssecsssccessccessscesnsecsucesseeeesnceesseessseceeseees 102 Canceling a print job from the COMPUtEL qu secsssscsesccsseccsseecsseccesscessnecessecessecessscesssecsssecssecessscesnsecsuscessecessnceesneesssecesseees 102 CO VNC scoot aaah a a a a ar 104 Making cOplesasasncesitdnnicaiemianmecisnenuncin ON on aen ane asd an ane SOANE 104 Maknga QUICK COPY ENSE NENE toss chales asia cals cass AES 104 Copying USING the AD Eriin einne ER E N 104 Copying Using the scanner Glass ou esssesssescssecsseecssesseesseecssccsscessesssscsueccsnecsscesscesusesuecessecsscessessueesueeesscssseesseesneessecsseesseeesseese 105 Copying 9 810 eaierreenesiar ene taro ne tar Ran Der ONE STP oe One ee 105 Copying OM specialty ME ss eczvcersesztevernscaca ensevaqusatertnes sessnewrnasdbnnsexsveatecreusedearaewntossoeees a i 105 Making transparencies essin aa RTE EC EENET DEEE TEE cabasva E E douse bene 105 COPYING t letterhgadissnieererenreieninieinnininin eee i i ei 106 CUSTOMIUIZIIG COPY SEttiNgSissinsnsonaanan aaa a R S RE ea a NEE E Ea 106 Copying from one size to another sssssssssssssssssssssessesssssesseeessssssseesereessessseereeressssssseeteeressssssstereeressssssttet ereere
308. wn 1 Slightly dampen a soft lint free cloth or paper towel with water 2 Open the scanner cover 1 White underside of the ADF cover 2 White underside of the scanner cover 3 Scanner glass 4 ADF glass J Maintaining the printer 227 3 Wipe the areas shown and let them dry 4 Close the scanner cover Cleaning the ADF separator rollers After you have copied over 50 000 copies using the ADF clean the ADF separator rollers 1 Open the ADF cover 2 Unlock the separator roll 3 Remove the separator roll Maintaining the printer 228 5 Reinstall the separator roll 6 Lock the separator roll 7 Close the ADF cover Adjusting scanner registration Scanner Registration is a process to align the scan area with the paper location To manually adjust the scanner registration 1 Turn the printer off Clean the scanner glass and backing material Hold down and until the progress bar appears bh W N Release the buttons The printer performs a power on sequence and then the Diagnostic menu appears Touch the up or down arrow until Scanner Test appears Touch Scanner Test Touch the up or down arrow until Scanner Manual Registration appears on AO U Touch Scanner Manual Registration Maintaining the printer 229 9 Touch the left and right arrows to change the settings 10 Touch Submit Storing supplies Choose a cool clean storage area for the pr
309. work software error 262 55 Unsupported option in slot 262 550 sheet drawer installing 50 56 Parallel port lt x gt disabled 262 56 Serial port lt x gt disabled 262 56 Standard USB port disabled 263 56 USB port lt x gt disabled 263 57 Configuration change held jobs were not restored 257 58 Too many flash options installed 263 58 Too many trays attached 263 59 Incompatible tray lt x gt 263 61 Remove defective disk 264 62 Disk full 264 63 Unformatted disk 264 80 Routine maintenance needed 264 84 PC Kit life warning 264 84 Replace PC Kit 264 840 01 Scanner Disabled 266 840 02 Scanner Auto Disabled 266 88 Cartridge low 264 Symbols scan to computer screen options 154 155 A Active NIC menu 165 address book fax using 140 ADF copying using 104 ADF separator rollers cleaning 228 AppleTalk menu 170 attaching cables 51 brightness adjusting 72 buttons home screen 24 buttons printer control panel 23 buttons touch screen 25 C cables Ethernet 51 USB 51 calling Technical Support 293 canceling a job from Macintosh 102 from the printer control panel 102 from Windows 102 card stock loading 80 tips 97 Change lt input src gt to lt Custom String gt 255 Change lt input src gt to lt Custom Type Name gt 254 Change lt input src gt to lt size gt 255 Index 296 Change lt input src gt to lt type gt lt size gt 255 Check tray lt x gt connection 255 checking an unresponsive
310. xamine incoming data e When the Off setting is used the printer uses PCL emulation if the PCL SmartSwitch setting is On It uses the default printer language specified in the Setup menu if the PCL SmartSwitch setting is Off NPA Mode Sets the printer to perform the special processing required for bidirectional On communication following the conventions defined by the NPA protocol Off Notes Auto e Auto is the factory default setting e Changing this setting from the printer control panel and then exiting the menus causes the printer to restart The menu selection is updated Understanding printer menus 171 Menu item Description USB Buffer Disabled Auto 3K to lt maximum size allowed gt Sets the size of the USB input buffer Notes e Auto is the factory default setting e The Disabled setting turns off job buffering Any jobs already buffered on the disk are printed before normal processing is resumed The USB buffer size value can be changed in 1 K increments e The maximum size allowed depends on the amount of memory in the printer the size of the other link buffers and whether the Resource Save setting is On or Off To increase the maximum size range for the USB Buffer disable or reduce the size of the parallel serial and network buffers Changing this setting from the printer control panel and then exiting the menus causes the printer to restart The menu selection is updated Mac Binary PS On
311. xt mode is recommended for receipts carbon copy forms and documents that contain only text or fine line art When should use Text Photo mode e Use Text Photo mode when copying an original document that contains a mixture of text and graphics Text Photo mode is recommended for magazine articles business graphics and brochures When should use Printed Image mode Use Printed Image mode when copying halftone photographs graphics such as documents printed on a laser printer or pages from a magazine or newspaper When should use Photograph mode X Use Photograph mode when the original document is a high quality photograph or inkjet print Copying 116 E mailing Use the ADF for multiple page documents Use the scanner glass for single pages small items such as postcards or photos transparencies photo paper or thin media such as magazine L clippings You can use the printer to e mail scanned documents to one or more recipients There are three ways to send an e mail from the printer You can type the e mail address use a shortcut number or use the address book Getting ready to e mail Enabling the e mail function The e mail function must be enabled prior to use If you disabled the e mail function when setting up the printer for the first time or if the printer has been off for an extended time then follow these steps Note To complete this step you mus
312. y lt x gt is the factory default setting Understanding printer menus 199 Menu item Description Logs Display Dialed Number Remote Station Name Specifies whether printed logs display the dialed number or the station name returned Note Remote Station Name is the factory default setting Enable Job Log On Off Enables access to the Fax Job log Note On is the factory default setting Enable Call Log Enables access to the Fax Call log On Note On is the factory default setting L off J Speaker Settings DI oldo Speaker Mode Notes oe j e Always Off turns the speaker off nunti sonnecte e On until Connected is the factory default setting The speaker is on and issues Always On a noise until the fax connection is made e Always On turns the speaker on Speaker Volume High Low Controls the volume setting Note High is the factory default setting Ringer Volume On Off X Controls the fax speaker ringer volume Note On is the factory default setting Distinctive Rings Menu item Description Nosim Single Ring Answers calls with a one ring pattern On Note On is the factory default setting off Double Ring Answers calls with a double ring pattern On Note On is the factory default setting off Triple Ring Answers calls with a triple ring pattern On Note On is the factory default setting off Understanding printer menus
313. y 116 making transparencies 105 multiple pages on one sheet 110 on both sides of the paper duplexing 107 pausing a print job to make copies 111 photos 105 placing separator sheets between copies 110 quick copy 104 reducing 108 selecting a tray 107 to letterhead 106 using the ADF 104 using the scanner glass flatbed 105 Custom Names menu 162 custom paper type assigning 86 Custom Scan Sizes menu 162 Custom Type lt x gt changing name 86 Custom Types menu 162 D date and time setting 136 Default Source menu 157 directory list printing 101 Disk corrupted 256 display troubleshooting display is blank 254 display shows only diamonds 254 display printer control panel 23 adjusting brightness 72 distinctive ring service connecting to 127 documents printing from Macintosh 95 from Windows 95 Driver Profiler 93 duplexing copy jobs 107 fax jobs incoming 142 print jobs 95 Eco Mode setting 70 Embedded Web Server 238 does not open 293 setting up e mail alerts 238 enlarging a copy 108 envelopes loading 80 tips 96 environmental settings brightness adjusting 72 Eco Mode 70 Power Saver 71 Quiet Mode 73 standard exit bin lighting 72 Ethernet networking Macintosh 62 Windows 62 Ethernet port 51 exterior of the printer cleaning 227 e mail canceling 121 enabling 117 notice of low supply level 238 notice of paper jam 238 notice of paper needed 238 Index 297 notice that different paper is needed 238 e mail func
314. you specified If you touched Profiles on the home screen then locate your shortcut on the list 13 Touch Finish the Job 14 Return to the computer to view the file The output file is saved in the location you specified or launched in the program you specified Scanning to a flash drive 1 Load an original document faceup short edge first into the ADF or facedown on the scanner glass Note Do not load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass 2 If you are loading a document into the ADF then adjust the paper guides 3 Insert the flash drive into the USB port on the front of the printer 4 Touch Scan to USB drive 5 Select the size and file that you want to scan 6 Touch Scan It Understanding scan profile options Quick Setup This option lets you select preset formats or customize the scan job settings You can select one of these settings Custom Photo Color JPEG Text BW PDF Photo Color TIFF Text BW TIFF Text Photo BW PDF Text Photo Color PDF To customize the scan job settings from the Quick Setup menu select Custom Then change the scan settings as needed Format Type This option sets the output PDF JPEG TIFF SECURE PDF or XPS for the scanned image e PDF Creates a single file with multiple pages viewable with Adobe Reader Adobe Reader is provided free by Ad
315. ype or size of paper that you want to copy onto is not loaded in one of the trays touch Manual Feeder and manually send the paper through the multipurpose feeder e When Copy to is set to Auto Size Match each copy matches the size of the original document If a matching paper size is not in one of the trays the printer scales each copy to fit loaded paper Copying 113 Scale This option creates an image from your copy that is proportionally scaled anywhere between 25 and 400 Scale can also be set for you automatically e When you want to copy from one size of paper to another such as from legal size to letter size paper setting the Copy from and Copy to paper sizes automatically changes the scale to keep all the original document information on your copy e Touch the left arrow to decrease the value by 1 touch the right arrow to increase the value by 1 e Hold your finger on the right arrow to make a continuous increment change e Hold your finger on the left or right arrow two seconds to cause the pace of the change to accelerate Darkness This option adjusts how light or dark your copies will turn out in relation to the original document Content This option tells the printer the original document type Choose from Text Text Photo Photograph or Printed Image e Text Emphasize sharp black high resolution text against a clean white background e Text Photo Used when the original documents are a mixt

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