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1. ES Remarc PURCHASES gt PAYMENT OCI Accounting System 98 Basic Training A A OT DI LIO eni SEG er SoGeaTT E a 5 0 E E om tr e a HITIT dral PAA A AN e E b b HE H F r Byar Dyis dl Dania Sgh Pait aniy iasa benda bii ram e mmn es re Ss AA 4795114717500 0439034495719 NES Remarc PURCHASES gt PAYMENT UOB United Overseas Bank Limited EA aion O O Remak OCI Accounting System Basic Training 99 EA I Click PAYEE NAME Assuming if you want to move the Payee name to be printed 3mm above the line Click PRINT for trial printout Click ADD when done Close the CHEQUE LAYOUT module EA ee OCI Accounting System 100 Basic Training A A C PAYEE ONLY Tick This will crossed out the cheque Remark Un Tick You may tick this if you want the remark to be also printed on the cheque Created by Admin Last Modified Admin 6 25 2013 3 22 PM OCI Accounting System 4 Result 4 1 Details Tracing 4 2 Document Listing Reports 4 3 Financial Reports 4 4 GST 4 5 Bank Reconciliation 4 6 Job Costing Basic Training 101 OCI Accounting System 102 Basic Training 4 1 1 Viewing Transaction GL Entries 4 1 2 View History Log 4 1 Details Tracing OCI Accounting System Basic Training 103 q 4 1 1 Viewing Transaction GL Entries Topic Home2. 4 4 5 Bank Reconciliation Topic Home gt Basic Training gt 4 Result gt 4 5 Bank Reconciliation EA EESO Adjustment gt Closings gt Bank Reconciliation A Click GENERATE This will list out all the transactions relating to the bank for the period DEPOSIT The amounts here will add up when you tick on the list WITHDRAWAL CURRENT ENDING BALANCE OCI Accounting System 118 Basic Training e TICK on POST presented The objective is to tick on the presented items so that the Current Ending Balance Items matches the Exact Ending Balance DIFFERENCE This means the Difference will be zero which means your bank is reconciled Note to un tick an item you have accidentally ticked you can Click on Presented Tab and tick on them You will notice that it will roll back to the Un Presented Tab list Created by Admin Last Modified Admin 6 25 2013 3 31 PM OCI Accounting System Basic Training 119 4 6 1 Creating Job Code 4 6 2 Applying Job Code 4 6 3 Get Job s Report 4 6 Job Costing OCI Accounting System 120 Basic Training q 4 6 1 Creating Job Code Topic Home gt Basic Training gt 4 Result gt 4 6 Job Costing gt 4 6 1 Creating Job Code E A Por opa Hera Pe Jid AAA OA e dea III Hfi ll 1 E L EA aion O fOO Rema Setup gt Job gt e CODE enter PRO MBS 01 Enter a unique code Created by Admin Last Modified Admin 6
3. OCI Accounting System User Manual Created Wednesday July 10 2013 Copyright O OC Innovations Pte Ltd All Rights Reserved OCI Accounting System copyright OC Innovations Pte Ltd All rights reserved http www ocisystem com The information contained in this document is subject to change without notice This document contains proprietary information which is protected by copyright All rights are reserved No part of this document may be photocopied reproduced or translated to another language without the prior written consent of OC Innovations Pte Ltd Table of Contents Chapter 1 Basic Training e nn e OASI IO 1 1 Ready RIOT I ee ee 2 Ea RT ais natn PP nn IO 3 1 1 1 Familiarizing CERO n CO 4 Daria aree irene nta 5 1 1 1 2 System Terminology CIO I II EE 6 1 1 1 3 Accounting Terminology RN OOO T We MOTO E E E 9 11 21 Login tra bata platanos TO TOI cota airada anes 10 AA de A e e ol E 41 1 1 2 3 Opening Module onthe mine 4542525 dceeestcader casa teaenahot tiron preparen ea LA tareas debia 12 1 124 Switching CRITICO OI II OI 13 1 1 2 5 Closing otal iride AA PLESSO O sica aora soda 14 1 1 2 6 Searching E E O lenire sid 15 1 1 2 7 Advance Search on Documents sessossci na assi trar darian dieras da 16 12 Personalizing CO AO O II ce eee es 17 1 2 1 Using PRO rai 18 1 2 1 1 Adding Inks to PO errereen iridati eta 19 1 2 1 2 Removing links from Favourite a cisdarsaniosas irritar EEEE 20 1 2 1 3 Switching Column Se
4. Remar Setup Activity gt A C Setting e ACCOUNTING LOCK This is to lock the data Addition or changes to the transaction dated PERIOD before this set date will be disallowed E g If you have closed your account for 315 Mar 12 accounting you should set the date to 31 Mar 12 OCI Accounting System Basic Training 29 e RETAINING EARNING EQ0001 Accumulated Profit Loss is the default Owner Equity account ACCOUNTING FOR YEAR END CLOSING When you do your financial year end closing the system will adjust your profit or loss to this balance sheet account for carrying forward to the next financial year Unless necessary you do not need to change this default account e Click SAVE e Close the module Created by Admin Last Modified Admin 6 25 2013 2 27 PM OCI Accounting System 30 Basic Trainin q 1 3 3 Formatting Document Running Numbers Topic Home gt Basic Training gt 1 Ready gt 1 3 Preparation gt 1 3 3 Formatting Document Running Numbers HA Remarc O O Setup Activity gt Running No TYPE This is the document type In this example you are working on the Quotation running number hence it should be set to Quotation OCI Accounting System Basic Training 31 FORMAT Format is the system Formula of the running number Formula is within square brackets and Anything outside these square brackets is ignored Formula 0000 4 digits runni
5. gt 1 1 Orientation gt 1 1 2 Navigating gt 1 1 2 4 Switching Modules ES Windows gt Top Menu Bar Created by Admin Last Modified Admin 6 25 2013 2 12 PM OCI Accounting System 14 Basic Trainin q 1 1 2 5 Closing Modules Topic Home gt Basic Training gt 1 Ready gt 1 1 Orientation gt 1 1 2 Navigating gt 1 1 2 5 Closing Modules ES n PR See red box B e Click X at end of the Notice that an X appears when the respective modules are module name opened It will disappear once it is closed o SS _ Created by Admin Last Modified Admin 6 25 2013 2 17 PM OCI Accounting System Basic Training 15 q 1 1 2 6 Searching Function Topic Home gt Basic Training gt 1 Ready gt 1 1 Orientation gt 1 1 2 Navigating gt 1 1 2 6 Searching Function jtocation faction Remarc O Setup Activity gt Chart of Account gt e SEARCH Box enter loan Listing has shortened It has filtered for description that contain loan in SEARCH Button e SEARCH Box enter 1000 Code containing 1000 has been i filtered instead e Click SEARCH Button Note that the search function will filter both codes and descriptions Created by Admin Last Modified Admin 6 25 2013 2 18 PM OCI Accounting System 16 Basic Trainin 4 1 1 2 7 Advance Search on Documents Topic Home gt Basic Training gt 1 Ready gt 1 1 Orientation gt 1
6. gt Basic Training gt 4 Result gt 4 1 Details Tracing gt 4 1 1 Viewing Transaction GL Entries General Ledger GL entries can be found in all the modules in Sales and Purchases activities except for Quotation Delivery Order and Purchase Order modules ES ee SALES gt o Te Click GL General Ledger Dialogue box will pop up and you can see the double entries for this invoice Created by Admin Last Modified Admin 6 25 2013 3 24 PM OCI Accounting System 104 Basic Training q 4 1 2 View History Log Topic Home gt Basic Training gt 4 Result gt 4 1 Details Tracing gt 4 1 2 View History Log E ES Remark OOO SALES gt o Te e Click HISTORY LOG You will notice that the list is only displaying the selected document number It indicates number of time this same invoice has been amended In this example you can see that the invoice has been amended as there is more than one version You can see that the invoice s date has been changed Note that you may click VIEW to see the details of every version Created by Admin Last Modified Admin 6 25 2013 3 25 PM OCI Accounting System Basic Training 105 4 2 1 Invoice Listing 4 2 Document Listing Reports Document Listings are available for all modules in Sales and Purchase activities OCI Accounting System 106 Basic Trainin q 4 2 1 Invoice Listing Topic Home gt Basic Training gt 4 Res
7. 1 1 What is Created Date amp By and Updated Date amp By II N 148 6 2 1 2 How can use Document Attachment Attach View Download amp Delete 149 6 2 1 3 What are those References amp Comment for in Properties tab 0 0 151 6 2 2 How do create Sales Personnel Names cc 152 6 3 Processing CENE III OOO 153 631 What Batch Pf ee ee ari di ii ii eine 154 6 3 1 1 Batch printing of Cheques VORREI PI a i 155 6 3 1 2 Batch printing of Envelopes RAI on eee eo et a eae od PSICO III 157 AAA 159 eg oo Io 160 Chapter 0 A A IO TOSTI 161 Basic Training 1 _ 1 Ready 2 Get Set 3 Go 4 Result 5 Maintenance 6 FAQ j Basic Training OCI Accounting System 2 Basic Training 1 1 Orientation 1 2 Personalizing 1 3 Preparation OCI Accounting System Basic Training 3 1 1 1 Familiarizing 1 1 2 Navigating 1 1 Orientation OCI Accounting System 4 Basic Training 1 1 1 1 User Interface 1 1 1 2 System Terminology 1 1 1 3 Accounting Terminology 1 1 1 Familiarizing OCI Accounting System Basic Training 5 q 1 1 1 1 User I nterface Topic Home gt Basic Training gt 1 Ready gt 1 1 Orientation gt 1 1 1 Familiarizing gt 1 1 1 1 User Interface 1 1 1 1 User I nterface Segment A gt Activities Segment B gt Modules Segment C gt Documents A eS D Segment D gt Preview PEET a T
8. 1 2 Navigating gt 1 1 2 7 Advance Search on Documents ocn o eme Sales Activity gt Invoice Module e Click ADVANCE SEARCH You can search by Date Document Customer etc e Click ADVANCE SEARCH From the Criteria list selection you can see that you can search Select CRITERIA drop for exact match range or down box containing Created by Admin Last Modified Admin 6 25 2013 2 39 PM OCI Accounting System Basic Training 17 1 2 1 Using Favourite 1 2 2 Changing Column Widths 1 2 3 Hiding or Un hiding Columns 1 2 Personalizing OCI Accounting System 18 Basic Training 1 2 1 1 Adding links to Favourite 1 2 1 2 Removing links from Favourite 1 2 1 3 Switching Column Sequence 1 2 1 Using Favourite Favourite is an Activity area for you to set commonly used modules shortcuts This is to provide you a shortcut instead of clicking on Activities buttons to hunt down on the desired Modules OCI Accounting System Basic Training 19 q 1 2 1 1 Adding links to Favourite Topic Home gt Basic Training gt 1 Ready gt 1 2 Personalizing gt 1 2 1 Using Favourite gt 1 2 1 1 Adding links to Favourite EA ee Favourite Activity gt Sales Activity Click SALES Activity Adding links to Favourite Activity e Right Click QUOTATION Click ADD TO This will enable you to add FAVOURITE Quotation amp Invoice modules shortcuts to the favourite Right Click INVOICE activity o Clic
9. 25 2013 3 32 PM OCI Accounting System Basic Training 121 q 4 6 2 Applying Job Code Topic Home gt Basic Training gt 4 Result gt 4 6 Job Costing gt 4 6 2 Applying Job Code ES acion O f O Remar Sales gt Invoice e JOB select Project MBS Select an appropriate job code to relate to this sales invoice Note that if there are more than one line items in the invoice you can assign the value of different job code the same invoice OCI Accounting System 122 Basic Training 51 13 000001 Engines Interesting Supplier Pte Lid ISPLOL 1 Oiio HA action O O Remar Purchase gt Supplier Invoice e JOB select Project MBS Select an appropriate job code to relate to this sales invoice Note that if there is more than one line items in the supplier invoice you can assign the value of different job code the same invoice Created by Admin Last Modified Admin 6 25 2013 3 33 PM OCI Accounting System Basic Training 123 d 4 6 3 Get Job s Report Topic Home gt Basic Training gt 4 Result gt 4 6 Job Costing gt 4 6 3 Get Job s Report Report gt Other gt Job Costing INCOME You will be able to see those documents value that you have COST OF GOODS earlier tagged sales invoice and gt EXPENSES supplier invoice appearing the list Note that you can do a drill down by doing a double click on the line of the list Created by Admin Last Modif
10. 66 3 1 1 3 Understanding Contract Approved Close 8 Import to Invoice eect tet t tte 67 3 1 1 4 Changing todieremt Printout Formal ue 68 RZ gi MR RR 70 3 1 2 Delivery Il lap ne 71 3 1 2 1 Confirming EEN ia lane O RT NT 12 3 1 2 2 Issuing a DO by importing details from Ceci A A 73 ee ee aaa ei ee ee ee een eds Lanes 15 3 1 3 1 Creating Sales Invoices by importing from Delivery Order cece eee eee ete 76 SA o ee ree et eee re ne ee E en eee ee ee er ee Cert TT A ee 78 SRO ROOGI sro Er alora 79 21 51 Trade REAO ROOST criceti ts oe EREE 80 3 1 5 1 1 Off Setting Sales Invoice with Credit Note rca rca 81 3 1 5 1 2 Receiving Payment from Pi siii ein 83 3 1 5 1 3 Receiving Bulk Payments from Cnn iii 85 3 1 5 1 4 Taking in Customer Deposits o OTO OE TION O 86 31 52 Nom Trade Related PISOGNE sorrisi rear e 88 3 1 5 2 1 Receiving Other FUNQS arroz rata eden 89 32 Buying amp Faying Acc unts Payables sciiti ERRATI are 90 3 2 1 Supplier So iii 91 322 POYNMENT VOUGOT escrito arabe are 92 322 1 42 AA 93 3222 Non lade Related TT AAA A A A A orto 94 3223 Bank Titel rire e ATRIA NI A 95 3224 Cheque Printing O On a nonbe sake euauaas anos 96 3224 1 Setting New Cheque Layout amp Fine Tuning CORTA O 97 A A elite 101 4 1 Details Tracing CAIO on A TEN IT 102 4 1 1 Viewing Transaction CZ A E PE OI TOTO 103 4 1 2 View History Log lo nt 104 4 2 Document Listing Reports PP AEON VITTO TTT eee 105 4 2 1 Invoice
11. Mode OCI Accounting System 26 Basic Trainin q 1 3 1 Entering Company Information Topic Home gt Basic Training gt 1 Ready gt 1 3 Preparation gt 1 3 1 Entering Company Information Setup Activity gt Company ADDRESS You may enter your company details 2 TEL here FAX e EMAIL WEBSITE e COMPANY REGISTRATION NO OCI Accounting System Basic Training 27 OPENING CLI6000 Opening Adjustment is the default current liability account ADJ USTMENT ACCOUNT The system will adjust and post any unbalanced opening entries to this account Unless necessary you do not need to change this default account Note that the only possibility for you to make an unbalanced entry is during your opening balance entry e GST REGISTERED If your company is GST registered you tick on it and enter the relevant e GST CURRENCY information e GST REGISTRAION NO If you are not a GST registered company but may do so in future please note that you should only tick on the check box on the exact day your company is officially registered Created by Admin Last Modified Admin 6 25 2013 2 26 PM OCI Accounting System 28 Basic Trainin q 1 3 2 Setting Financial Periods amp Locking Accounting Data Topic Home gt Basic Training gt 1 Ready gt 1 3 Preparation gt 1 3 2 Setting Financial Periods amp Locking Accounting Data Hiei ahaa ST Ca RE ation
12. before the period that were not committed for submission OCI Accounting System 114 Basic Training e DATE RANGE select the After refresh the previously disappeared generated list is now newly generated serial listed e Click REFRESH e Click Print Created by Admin Last Modified Admin 6 25 2013 3 30 PM OCI Accounting System q 4 4 3 Making Changes to Committed F5 Total Topic Home gt Basic Training gt 4 Result gt 4 4 GST gt 4 4 3 Making Changes to Committed F5 Total Report gt Ie GST Click F5 CHANGES A dialogue pop up displaying if there are any changes to the ANALYSI S figures Any difference in amount will be displayed in Red e Repeat process in Page 42 4 4 2 Printing amp Submitting GST F5 Basic Training 115 Created by Admin Last Modified Admin 6 25 2013 3 30 PM OCI Accounting System 1 16 Basic Trainin q 4 4 4 Generating of AF Topic Home gt Basic Training gt 4 Result gt 4 4 GST gt 4 4 4 Generating of AF Generation DATE RANGE select the required date range serial Click GENERATE e Enter a name for the IAF file e Browse to the location to save the file OCI Accounting System To generate the a new date range serial see page 42 4 4 2 Printing amp Submitting GST F5 You may attach this file for IRAS officer for audit Created by Admin Last Modified Admin 6 25 2013 3 31 PM Basic Training 117
13. q 4 4 1 Preparing GST F5 Topic Home gt Basic Training gt 4 Result gt 4 4 GST gt 4 4 1 Preparing GST F5 e DATE RANGE select Trial Select Trial Generation for if you are generating a F5 report for the Generation period for the first time e Click REFRESH This will enable the system to extract all the transactions within the period Note that if a PREVIOUS Tab appear that would means that there are transactions before the period that were not committed for submission OCI Accounting System 112 Basic Training e Click COMMIT F5 TOTAL _ This enable the system to lock the transactions that tabulate up to the total The transactions will be recorded in a Date Range Serial newly generated The name of the serial is basically the period dates Since the transactions are recorded in the new Date Range Serial there will be no more transactions display in Trial Generation Created by Admin Last Modified Admin 6 25 2013 3 29 PM OCI Accounting System Basic Training 113 q 4 4 2 Printing amp Submitting GST F5 Topic Home gt Basic Training gt 4 Result gt 4 4 GST gt 4 4 2 Printing amp Submitting GST F5 e REPORT select F5 Report You may also do a Detail printout for reference Click PRINT e Click REFRESH This will enable the system to extract all the transactions within the period Note that if a PREVIOUS Tab appear that would means that there are transactions
14. 2 Personalizing gt 1 2 2 Changing Column Widths ESA aion O fO Remar Sales Activity gt Quotation e Move mouse between Now you will be able to move any header to adjust the respective DESCRIPTION amp QTY width headers till the mouse turn into Ba Note that this does not affect the e Click amp Hold to adjust the printout width e Release Click Created by Admin Last Modified Admin 6 25 2013 2 24 PM OCI Accounting System 24 Basic Trainin q 1 2 3 Hiding or Un hiding Columns Topic Home gt Basic Training gt 1 Ready gt 1 2 Personalizing gt 1 2 3 Hiding or Un hiding Columns A Por ep Mera Pin ig DAA ALLI OT NES Remark O Sales Activity gt Quotation Column Dialog O Right Click at header This is to hide or unhide detail columns again Select amp Click HIDE UNHIDE COLUMN Note that this does not affect the printout Move mouse to any You have to save your changes detail Header Right Click Note that your settings do not Select amp Click SAVE affect other login user Settings are save referenced login user ID Created by Admin Last Modified Admin 6 25 2013 2 25 PM OCI Accounting System 1 3 Preparation Basic Training 25 1 3 1 Entering Company Information 1 3 2 Setting Financial Periods amp Locking Accounting Data 1 3 3 Formatting Document Running Numbers 1 3 4 Configuring Document Defaults 1 3 5 Chart of Accounts 1 3 6 Payment
15. AIL WEBSITE CUSTOMER SECTION GROUP select CUSTOMER TERM select 30 Days CURRENCY select SGD REMARK TAX select SR7 PRICE INCLUSIVE OF GST Un tick REF Reference Enter the details of your customer This defines if this business partner is a customer If the Group is left not selected this will not be a customer Note that you can setup for more than one customer grouping this will be discussed in advance training This is the payment term that you have agreed with y customer This is the common currency that you trade with this customer Note that during invoicing you are still able to change invoice currency without affecting the default setup This is for your internal comment about this customer Select the appropriate applicable IRAS tax code for this customer Unless you are absorbing GST for this particular custor you should not tick on it If your customer practice issuing you vendor code for t easy reference you may like to enter it here Note that the vendor code is not displayed in standard invoice layout Created by Admin Last Modified support 7 2 2013 7 27 PM Basic Training 55 q 2 2 1 2 Creating New Supplier Topic Home gt Basic Training gt 2 Get Set gt 2 2 Setting Up gt 2 2 1 Creating Business Partner gt 2 2 1 2 Creating New Supplier ESA Remarc Setup gt Customer Vendor gt Business Partner module OCI Accounting System 56 Basic Training
16. B TT UOB Giro etc if you would like to differentiate and have control over those modes A AC is defaulted to As this was default setup for Bank 1 Account after renaming that CAS1000 UOB AC 123 account you can see that it reflect 45678 9 here accordingly Otherwise you can keep thing simple by having a single mode for a bank account OCI Accounting System 44 Basic Trainin CHEQUE Tick this box if you would like this mode to issue cheque in your payment Created by Admin Last Modified Admin 6 25 2013 2 36 PM OCI Accounting System Basic Training 45 2 1 Entering Opening Balance 2 2 Setting Up eee 2 Get Set OCI Accounting System 46 Basic Training 2 1 1 Opening GL Sales Invoices Supplier Invoices amp Stock 2 1 2 Check if Opening entries are correct 2 1 Entering Opening Balance OCI Accounting System Basic Training 47 q 2 1 1 Opening GL Sales Invoices Supplier Invoices amp Stock Topic Home gt Basic Training gt 2 Get Set gt 2 1 Entering Opening Balance gt 2 1 1 Opening GL Sales Invoices Supplier Invoices amp Stock As you have not started your business yesterday you are already operating with balances in your accounts These need to be brought forward to system First you have to decide on a DATE to start using OCi system E g 1st Apr 2012 Next workout the Trial Balance from beginning of your financial year to 1st Apr 2012 i e from 1st
17. I Accounting System Basic Training 37 1 3 5 1 Creating an Expense Account 1 3 5 2 Creating a Fixed Asset Accounts 1 3 5 3 Renaming a Bank Accounts 1 3 5 Chart of Accounts OCI Accounting System 38 Basic Trainin 4 1 3 5 1 Creating an Expense Account Topic Home gt Basic Training gt 1 Ready gt 1 3 Preparation gt 1 3 5 Chart of Accounts gt 1 3 5 1 Creating an Expense Account Setup Activity gt Account Module e CODE enter EXP3301 Enter EXP as it is an i expense account and a unique number e DESCRIPTION rename to Give a short description Other Fee Created by Admin Last Modified Admin 6 25 2013 2 43 PM OCI Accounting System Basic Training 39 4 1 3 5 2 Creating a Fixed Asset Accounts Topic Home gt Basic Training gt 1 Ready gt 1 3 Preparation gt 1 3 5 Chart of Accounts gt 1 3 5 2 Creating a Fixed Asset Accounts locion O ction O ema Setup Activity gt Account Module e CODE enter FAS1005 Enter FAS as it is an fixed asset and a unique number e DESCRIPTION rename to Give a short description Acc Depn For YH1234A OCI Accounting System 40 Basic Trainin Setup Activity gt Account Module CODE enter FAS0005 Enter FAS as it is an fixed asset and a unique number e DESCRIPTION rename to Give a short description YH1234A Click ADD This is to save your changes e Close the module Created by Admin Last Modifie
18. Jan 2012 to 31st Mar 2012 ES Reman Setup Adjustment gt Opening GL module OCI Accounting System 48 Basic Training Cr CC ferent Me td TI CUAL AO A socio tion Reman Setup Adjustment gt Opening I nvoice module i ODI CC tin Pra Li ACI PESCO ZOOS RAZA LN Pr a ES E E lt e OCI Accounting System Basic Training 49 Setup Adjustment gt Opening Supplier Invoice module E 000 OC reece Pra Vial A UA LS FIATO A ES amon O O Remark Setup Adjustment gt Opening Stock module Created by Admin Last Modified Admin 6 25 2013 2 51 PM OCI Accounting System 50 Basic Trainin q 2 1 2 Check if Opening entries are correct Topic Home gt Basic Training gt 2 Get Set gt 2 1 Entering Opening Balance gt 2 1 2 Check if Opening entries are correct ES es O Remar Setup Adjustment gt Opening Adjustment Check module Created by Admin Last Modified Admin 6 25 2013 2 51 PM OCI Accounting System Basic Training 51 2 2 1 Creating Business Partner 2 2 2 Creating Items 2 2 Setting Up OCI Accounting System 52 Basic Training 2 2 1 1 Creating New Customers 2 2 1 2 Creating New Supplier 2 2 1 3 Amedning a Customer Business Partner to also a Supplier 2 2 1 Creating Business Partner Business Partner can be either your Customer Supplier or Both In any case you are only required to create only one Business Partn
19. Listing SIAT ROIO OI OTTO T TTT 106 4 3 Financial Reports CERI POOR SETE REIT TT re a 107 3 1 Dril Down FUNGON o NA Saia 108 4 3 2 Profit Loss Income Statement 1a a dr iaia 109 AMAS Gee E nad 110 a ec A 111 LA Re aaen apro tia 113 AAS Waking Changes io Commiled Fo Talal session 115 4 4 4 Generating DELA A E re esas sau eden 116 A Bank RECON A A o A Sa one ee oats tee erect anaes eet 117 AO sekta rie severo rip ti dam naaeie ra pacman anil dais 119 RAR e GOOD MO E 120 E E is AAA sordo EAR nie acuta tro iaia E 121 Dem ge Ne S FOO alari ee ee ee ee ee 123 a o A o EOI open a RR ii 124 qx AAA II opa ON O 125 5 1 1 Users amp Role Management COTE SR CR III MERONI II 126 5 1 1 1 Creating anew ROG aerea Lt 127 5 1 1 2 Creating and Assigning User to new Pe gt alal aan let 129 5 1 1 3 Login ie bia 131 5 2 Data Management CR RARI 132 5 2 1 Manual Backup CERRO OTTO I N TO n nn 133 5 2 2 System ALO DICK scr rob AA bo 134 BS SOCOS o NT rea ee tao La etaeaae 136 5 3 1 System E A ange ate aa earned ig iaia 137 5 3 2 Remote Access Service A A aa ee ew 138 VELE sudest eee reas pe rere dn acento eee oe ae roe A rae ane te ted 139 6 1 Settings CROATE eee ea ee n n oe 140 6 1 1 1 How do setup Multiple Running Number Series i 141 6 1 1 2 What is Check Similar Reference at Default Settings Registration 143 6 1 1 3 How can insert an Image Picture to Item scri 145 6 2 Using MS 146 6 2 1 What is in Properties O II ache 147 6 2
20. OCI Accounting System BP CODE enter ISPLO1 NAME enter Interesting Supplier Pte Ltd UEN IAF enter 197601234B COUNTRY select Singapore DEFAULT Tick ADRESS CODE enter 1 ADDRESS NAME enter Office ADDRESS LINE 1 enter 1 Interesting Road ADDRESS LINE 2 enter Interesting Building ADDRESS LINE 3 enter Singapore 654654 ATTN enter Mr H K Lee CONTACT enter 6546 5465 FAX enter 6546 4654 EMAIL WEBSITE Created by Admin Last Modified Admin 6 25 2013 2 54 PM Basic Training 57 d 2 2 1 3 Amedning a Customer Business Partner to also a Supplier Topic Home gt Basic Training gt 2 Get Set gt 2 2 Setting Up gt 2 2 1 Creating Business Partner gt 2 2 1 3 Amedning a Customer Business Partner to also a Supplier Setup gt Customer Vendor gt Business Partner Module CUSTOMER SECTION This defines if this business partner as a e GROUP select customer CUSTOMER Click UPDATE Created by Admin Last Modified Admin 6 25 2013 2 54 PM OCI Accounting System 58 Basic Training 2 2 2 1 Creating New Service Item A 2 2 2 Creating Items Items are used in the content of your document like your Quotation Delivery Order Sales Invoices Purchase Order Supplier s Invoice etc OCI Accounting System Basic Training 59 q 2 2 2 1 Creating New Service Item Topic Home gt Basic Training gt 2 Get Set gt 2 2 Setting Up gt 2 2 2 Creating Items gt 2 2 2 1 Creating New Servi
21. ames Topic Home gt Basic Training gt 6 FAQ gt 6 2 Using gt 6 2 2 How do create Sales Personnel Names ES Remar Setup gt Company Details gt Employee CODE enter LT Enter a unique code Created by Admin Last Modified Admin 6 25 2013 3 52 PM OCI Accounting System Basic Training 153 6 3 1 What is Batch Print 6 3 Processing OCI Accounting System 154 Basic Training 6 3 1 1 Batch printing of Cheques 6 3 1 2 Batch printing of Envelopes 6 3 1 What Is Batch Print OCI Accounting System Basic Training 155 q 6 3 1 1 Batch printing of Cheques Topic Home gt Basic Training gt 6 FAQ gt 6 3 Processing gt 6 3 1 What is Batch Print gt 6 3 1 1 Batch printing of Cheques ES acion O fOO Rema Adjustment gt Batch Print gt Cheque MODE select UOB Bank Select which bank s cheque you wish to do a batch print e CHEQUE LAYOUT selects Feed in the stack of cheque you wish to batch print ensure you the required layout get the running numbers in the settings for the printer correct sequence before hitting l print Click PRINT OCI Accounting System 156 Basic Training Created by Admin Last Modified Admin 6 25 2013 3 53 PM OCI Accounting System Basic Training 157 q 6 3 1 2 Batch printing of Envelopes Topic Home gt Basic Training gt 6 FAQ
22. ce Item Setup gt Item Details gt Item module CODE enter SVC001 Enter a unique code A DESCRIPTION enter Enter the description that you i would like to appear on the Deliver Service Collect document Note that you can enter multiple From Delivery To y lines At the document you may still Contact shift enter for be able to add or amend the new line entry description QTY DECIMAL enter 2 This set of number of decimal points to display at the document OCI Accounting System 60 Basic Trainin e SELLING PRICE enter 80 This Unit Price amount will appear in Sales Activity e g Quotation e SELLING PRICE TAX D O and Sales Invoice CRN etc INCLUSIVE enter 80 Tax Inclusive selling price is the amount you would like to charge if you are absorbing the GST CATEGORY 1 2 3 This set the categories and sub i categories this item is grouped Details of this will be discussed during Inventory training e Click ADD Item Details gt Item module o CODE enter SVC002 o GROUP select Service Group e DESCRIPTION enter Truck Rental UOM enter Day QTY DECIMAL enter 2 e COST PRICE enter 120 OCI Accounting System Basic Training 61 Created by Admin Last Modified Admin 6 25 2013 2 56 PM OCI Accounting System 62 Basic Training 3 1 Selling amp Collecting Accounts Receivables 3 2 Buying amp Paying Accounts Payables OCI Accounting Sy
23. d Admin 6 25 2013 2 45 PM OCI Accounting System q 1 3 5 3 Renaming a Bank Accounts Topic Home gt Basic Training gt 1 Ready gt 1 3 Preparation gt 1 3 5 Chart of Accounts gt 1 3 5 3 Renaming a Bank Accounts Setup Activity gt Account Module n CATEGORY BANK This define the nature type for this chart of account CURRENCY SGD This defines the currency of this bank account Singapore dollars Basic Training 41 OCI Accounting System 42 Basic Training REMARK enter 123 You may like to add further to your description E g Account 45678 9 No Note that both Description and Remark will appear in GL report INACTIVE Tick on this box only if you would like to discontinue using this Account Note that ticking on it will not delete it from the list but will make it unavailable for use during document transaction entry Click UPDATE This is to save your changes Close the module Created by Admin Last Modified Admin 6 25 2013 2 35 PM OCI Accounting System Basic Training 43 4 1 3 6 Payment Mode Topic Home gt Basic Training gt 1 Ready gt 1 3 Preparation gt 1 3 6 Payment Mode To link the Bank Account for use at Receipt Voucher Payment Voucher amp Petty Cash you are required to setup the Payment Mode EA tion O OO Rema O Setup Activity gt Account Module e DESCRIPTION rename to Give a short description UOB Bank You may setup UO
24. e ACIDO DE AO As e 2 A Lage Change Company Wini Bet Ent o a dl Fe e ee e er e E de e e ce de see e a aa Created by Admin Last Modified Admin 6 21 2013 4 04 PM OCI Accounting System 6 Basic Training q 1 1 1 2 System Terminology Topic 1 1 1 2 System Terminology General 1 Activities Sales Purchases Adjustment Report Setup Maintenance 2 Modules Are the documents you can printout e g Quotation D O Invoice Receipt P O Payments etc Sales 1 Business Partners Customer Is your Customers Debtors or Account Receivables 2 Receipt Trade For you to receive customers payments 3 Receipt Non Trade For taking in funds into the company s bank Note that you did issue any invoice Purchases 1 Business Partners Vendors Supplier Creditor or Account Payable 2 Receive Order Is meant for you to receive stock items 3 Payment For payments to your suppliers 4 Payment Non Trade For your other expense payments that you have not key them into Supplier Invoice module 5 Payment Bank For transfer of funds between company bank accounts Others 1 Item Inventory Products that you trade 2 Item Service Services that your offer 3 Item Remark A description for you to add in printout out documents e g Quotations Invoices P O etc 4 History Log An audit of the historical amendments of the documents content modi
25. elling prices other customers for the same item e will batch update of the detail content E g S No or Unit Prices Created by Admin Last Modified Admin 6 25 2013 3 00 PM OCI Accounting System Basic Training 67 4 3 1 1 3 Understanding Contract Approved Close amp Import to Invoice Home gt Basic Training gt 3 Go gt 3 1 Selling amp Collecting Accounts Receivables gt 3 1 1 Quotation gt 3 1 1 3 Understanding Contract Approved Close amp Import to Invoice a ee APPROVED This will mark this Quotation as a confirmed order 4 IMPORT TO INVOICE By default after Quotation you should be doing D O However if you not issuing any D O but issuing the invoice afterward you must Tick this box Created by Admin Last Modified Admin 6 25 2013 3 01 PM OCI Accounting System 68 Basic Trainin d 3 1 1 4 Changing to different Printout Format Topic Home gt Basic Training gt 3 Go gt 3 1 Selling amp Collecting Accounts Receivables gt 3 1 1 Quotation gt 3 1 1 4 Changing to different Printout Format REC A SALES gt QUOTATION e Un Tick all the DEFAULT Un Tick the Default box release the pre set layout format you boxes have set in Default Settings See page 14 1 3 4 Configuring Document Defaults O PRINT WITH Un Tick if you would like print on pre printed letterhead LETTERHEAD e LAYOUT You can select different la
26. er Code OCI Accounting System Basic Training 53 4 2 2 1 1 Creating New Customers Topic Home gt Basic Training gt 2 Get Set gt 2 2 Setting Up gt 2 2 1 Creating Business Partner gt 2 2 1 1 Creating New Customers EF diri toe Comey Hern in Li DA CO DAT LO rn Gefen ddr Code Aree Mere Aidem Lime dira Lira F dra ra a Comet Fax n ilaria ai DA ddr Taped ALIA bradu Ad dd Erg 2 Sem Le Ded ee Lee ir eros BES Ei EL heg AA AA E rea J ii i tr ee rd A SI es Pe O BP CODE enter ECPLO1 Enter a unique code You may enter any alpha nume code as long as it is not a duplicate UEN IAF enter 197001234A e COUNTRY select Singapore Setup gt Customer Vendor gt Business Partner module ADDRESS CODE entera 1b 2c 3 Enter a unique e oha TE SRNE name is cu e ADDRESS NAME enter a Office b Retail c Warehouse In this example we create 3 addresses Note that you can enter unlimited number of address the same customer OCI Accounting System 54 Basic Training OCI Accounting System ADDRESS LINE 1 enter a 1 Everyday Road b 2 Sim Lim Road c Warehouse Road ADDRESS LINE 2 enter a Everyday Building b Sim Lim Building c Warehouse Logistic ADDRESS LINE 3 enter a Singapore 654654 b Singapore 987987 c Singapore 987987 ATTN enter a Mr H K Lee b Mr A L Hong c Mr K L Tan CONTACT enter a 6546 5465 b 9878 6545 c 6546 5456 FAX enter a 6546 4654 b 6545 8798 c 6545 9878 EM
27. fied by and date amp time Created by Admin Last Modified Admin 6 21 2013 4 07 PM OCI Accounting System Basic Training 7 q 1 1 1 3 Accounting Terminology Topic Home gt Basic Training gt 1 Ready gt 1 1 Orientation gt 1 1 1 Familiarizing gt 1 1 1 3 Accounting Terminology 1 1 1 3 Accounting Terminology 1 This is to view the codes in Chart of Account module Click Setup Activity gt Click Accounts gt Click Chart of Accounts Module 2 Click Edit This is to view the Category setup in the respective Chart of Accounts rei ae adi ni Piat JE A E A E n ME category arte OCI Accounting System 8 Basic Training Trade Debtors Customers Current Assets Bank Accounts Fixed Assets Fixed Assets Corresponding Accumulated as bed Depreciation Account Depreciation Current Liabilities Trade Creditors Suppliers Long Term Liabilities Share Capital Owners Capital Owner Equity OEQ 0000 Sales or Revenue Trading Income Income INC 0000 Cost of Sales COS 0000 Cost of Sales Purchases Expenses Non Trading Expenses Other Expenses Created by Admin Last Modified Admin 6 25 2013 10 49 AM OCI Accounting System 1 1 2 Navigating 1 1 2 1 Login 1 1 2 2 Opening Modules 1 1 2 3 Opening Module on the move 1 1 2 4 Switching Modules 1 1 2 5 Closing Modules 1 1 2 6 Searching Function 1 1 2 7 Advance Search on Documen
28. g System 94 Basic Trainin q 3 2 2 2 Non Trade Related Topic Home gt Basic Training gt 3 Go gt 3 2 Buying Paying Accounts Payables gt 3 2 2 Payment Voucher gt 3 2 2 2 Non Trade Related PURCHASES gt PAYMENT e PAYEE TYPE click Non Trade e PAYEE enter Singtel e ACCOUNT select EXP4001 e DESCRIPTION enter Bill No 1234 AMOUNT enter 500 e Click ADD Created by Admin Last Modified Admin 6 25 2013 3 18 PM OCI Accounting System Basic Training 95 4 3 2 2 3 Bank Transfer Topic Home gt Basic Training gt 3 Go gt 3 2 Buying amp Paying Accounts Payables gt 3 2 2 Payment Voucher gt 3 2 2 3 Bank Transfer PURCHASES gt PAYMENT PAYEE TYPE click Bank PAYEE enter Cash e ACCOUNT select CAS0010 e DESCRIPTION enter Top Up Petty Cash e PAYMENT AMOUNT enter This is the amount the 300 withdrawing bank will pay out Click Add Created by Admin Last Modified Admin 6 25 2013 3 19 PM OCI Accounting System 96 Basic Training 3 2 2 4 1 Setting New Cheque Layout amp Fine Tuning 3 2 2 4 Cheque Printing OCI Accounting System Basic Training 97 q 3 2 2 4 1 Setting New Cheque Layout amp Fine Tuning Topic Home gt Basic Training gt 3 Go gt 3 2 Buying Paying Accounts Payables gt 3 2 2 Payment Voucher gt 3 2 2 4 Cheque Printing gt 3 2 2 4 1 Setting New Cheque Layout amp Fine Tuning
29. gt Item Details gt Item module Created by Admin Last Modified Admin 6 25 2013 3 46 PM OCI Accounting System 146 Basic Training 6 2 1 What is in Properties Tab 6 2 2 How do create Sales Personnel Names 6 2 Using OCI Accounting System Basic Training 147 6 2 1 1 What is Created Date amp By and Updated Date By 6 2 1 2 How can use Document Attachment Attach View Download Delete 6 2 1 3 What are those References Comment for in Properties tab 6 2 1 What is in Properties Tab OCI Accounting System 148 Basic Trainin 4 6 2 1 1 What is Created Date amp By and Updated Date amp By Topic Home gt Basic Training gt 6 FAQ gt 6 2 Using gt 6 2 1 What is in Properties Tab gt 6 2 1 1 What is Created Date amp By and Updated Date amp By AI ee Sales Activity gt Quotation gt CREATED DATE This record the date and time user have newly created the e CREATED BY documents Created by Admin Last Modified Admin 6 25 2013 3 48 PM OCI Accounting System Basic Training 149 6 2 1 2 How can use Document Attachment Attach View nee Download amp Delete Home gt Basic Training gt 6 FAQ gt 6 2 Using gt 6 2 1 What is in Properties Tab gt 6 2 1 2 How can use Document Attachment Attach View Download amp Delete tocaton ation Remarc Purchase gt Payment Attaching You can attac
30. gt 6 3 Processing gt 6 3 1 What is Batch Print gt 6 3 1 2 Batch printing of Envelopes ES acion O fOO Rema Adjustment gt Batch Print gt Envelope CATEGORY select Select the Business Partner Category you wish to batch print Customer ENVELOPE selects the Feed in the stack of envelopes you wish to batch print and click required layout settings print for the printer Click PRINT OCI Accounting System 158 Basic Training Created by Admin Last Modified Admin 6 25 2013 3 53 PM OCI Accounting System Basic Training 159 6 4 1 What is IAF 6 4 Others OCI Accounting System 160 Basic Training 4 6 4 1 What is AF Topic IAF stands for IRAS Inland Revenue Authority of Singapore Audit File It is a standard electronic file that IRAS would request from businesses for the purpose of audit which IRAS has recommended a set of principles that software developers should endeavour to comply Generating of IAF is a compulsory part of process for users to qualify for relevant government grant In OCI System you are required to diligently enter the applicable information into those fields that is mark IAF which is require to generate the said IAF However as far as the system is concern field that are marked IAF are optional The system does not require that information to function properly End of Basic Training Guide Thank you for using OCi System If you
31. h any file or files to this document ATTACHMENTS box l l In this example a scanned copy Right Click of a receipt is attached Browse to location of This will be useful for future the file you would like reference or audit attached e Click OPEN e Click SAVE ATTACHMENTS OCI Accounting System 150 Basic Trainin Downloading You may download attachment from the server to your drive e Move mouse to attached files Click on the file e Right Click e Select SAVE AS Created by Admin Last Modified Admin 6 25 2013 3 49 PM OCI Accounting System Basic Training 151 d 6 2 1 3 What are those References amp Comment for in Properties ab Topic Home gt Basic Training gt 6 FAQ gt 6 2 Using gt 6 2 1 What is in Properties Tab gt 6 2 1 3 What are those References amp Comment for in Properties tab Created Gate Bm LF Tal Created by ini Lam Updated Date Sy T IA P Lint Updated by ADI A PATE EI O Rema Purchases gt Payment REFERENCE 1 5 These are custom fields catered for customized projects use You may use them to enter additional information however it will not be displayed or printout in standard document Customised printout of the fields information can be created Administrative fee applicable Created by Admin Last Modified Admin 6 25 2013 3 51 PM OCI Accounting System 152 Basic Trainin 4 6 2 2 How do create Sales Personnel N
32. have further questions on using OCi System you will be happy to know that you can find help in the following Help website http help ocisg com Email Helpdesk support ocisg com Fax In Helpdesk 65 6295 5177 Subscribe www facebook com AccountingSystem OC Innovations Pte Ltd 809 French Road 05 158 Kitchener Complex Singapore 200809 Created by Admin Last Modified Admin 6 25 2013 3 56 PM OCI Accounting System Index
33. ied Admin 6 25 2013 3 34 PM OCI Accounting System 124 Basic Training 5 1 Access Control 5 2 Data Management 5 3 Services p 5 Maintenance OCI Accounting System Basic Training 125 5 1 1 Users Role Management 5 1 Access Control OCI Accounting System 126 Basic Training 5 1 1 1 Creating a new Role 5 1 1 2 Creating and Assigning User to new Role 5 1 1 3 Login in as a limited user 5 1 1 Users Role Management User is the name and details of the user while Role are the duties that the particular user or list of users perform To setup access control you have to first create a Role OCI Accounting System Basic Training 127 4 5 1 1 1 Creating a new Role Topic Home gt Basic Training gt 5 Maintenance gt 5 1 Access Control gt 5 1 1 Users Role Management gt 5 1 1 1 Creating a new Role Maintenance gt Access Control gt CODE enter S001 Click QUOTATION On the modules you wish to allow the butt role to perform click on the button utton Note that you can select all the modules by click on the header e Click ADD OCI Accounting System 128 Basic Training Created by Admin Last Modified Admin 6 25 2013 3 36 PM OCI Accounting System d 5 1 1 2 Creating and Assigning User to new Role Topic Basic Training 129 Home gt Basic Training gt 5 Maintenance gt 5 1 Access Control gt 5 1 1 Users amp R
34. if you need more than one set of running number series Let s say if you have 2 sales departments each needed to have their own set of running numbers you can create them as follows can an eme Setup Activity gt Running No NAME Give a meaningful name You can set the name as Dept A and the other as Dept B for example OCI Accounting System 142 Basic Training Click ADD This is to save your changes e Close the module Created by Admin Last Modified Admin 6 25 2013 3 44 PM OCI Accounting System Basic Training 143 4 6 1 1 2 What is Check Similar Reference at Default Settings Registration Home gt Basic Training gt 6 FAQ gt 6 1 Settings gt 6 1 1 2 What is Check Similar Reference at Default Settings Registration cati n fiction ema Setup Activity gt Running No MODE You can change your default bank for receiving funds here Note that default settings can still be changed when you are issuing the Receipt To understand on how to use Mode see page 19 1 3 6 Payment Mode OCI Accounting System 144 Basic Training Created by Admin Last Modified Admin 6 25 2013 3 45 PM OCI Accounting System Basic Training 145 q 6 1 1 3 How can insert an Image Picture to Item Topic Home gt Basic Training gt 6 FAQ gt 6 1 Settings gt 6 1 1 3 How can insert an Image Picture to Item ES Setup
35. k ADD TO FAVOURITE Purchase Activity Soren care eee Click AR AP Group shortcut to the favourite activity e Right Click STATEMENT OF ACCOUNT o Click ADD TO FAVOURITE Created by Admin Last Modified Admin 6 25 2013 2 21 PM OCI Accounting System 20 Basic Trainin q 1 2 1 2 Removing links from Favourite Topic Home gt Basic Training gt 1 Ready gt 1 2 Personalizing gt 1 2 1 Using Favourite gt 1 2 1 2 Removing links from Favourite acto can Reme Favourite Activity gt Created by Admin Last Modified Admin 6 25 2013 2 22 PM OCI Accounting System Basic Training 21 q 1 2 1 3 Switching Column Sequence Topic Home gt Basic Training gt 1 Ready gt 1 2 Personalizing gt 1 2 1 Using Favourite gt 1 2 1 3 Switching Column Sequence Sales Activity gt Quotation Move mouse to any This will switch the detail header to edit mode detail Header see pic red box Right Click e Select amp Click EDIT COLUMN e Move moue to any detail You have to save your changes Header Right Click Note that your settings do not Select amp Click SAVE affect other login user Settings are save referenced login user ID OCI Accounting System 22 Basic Trainin Created by Admin Last Modified Admin 6 25 2013 2 23 PM OCI Accounting System Basic Training 23 q 1 2 2 Changing Column Widths Topic Home gt Basic Training gt 1 Ready gt 1
36. lling amp Collecting Accounts Receivables gt 3 1 2 Delivery Order gt 3 1 2 2 Issuing a DO by importing details from Quotation ES aion O OOO Rema SALES gt DELI VERY ORDER e CUSTOMER select You have to first select the customer before the import EveryDay Customer Pte process Ltd A Click IMPORT After clicking on import you are able to view the outstanding Click QUOTATION documents that you can import in D O e Click QO 12 000001 OCI Accounting System 74 Basic Trainin 01 05 2017 D Every Coomera Lid ECPLOL 1 Dios ES aion O OO Remar Created by Admin Last Modified Admin 6 25 2013 3 06 PM OCI Accounting System Basic Training 75 3 1 3 1 Creating Sales Invoices by importing from Delivery Order 3 1 3 Sales Invoice OCI Accounting System 76 Basic Trainin q 3 1 3 1 Creating Sales Invoices by importing from Delivery Order Topic Home gt Basic Training gt 3 Go gt 3 1 Selling Collecting Accounts Receivables gt 3 1 3 Sales Invoice gt 3 1 3 1 Creating Sales Invoices by importing from Delivery Order EA ee SALES gt I NVOI CE CUSTOMER select You have to first select the customer before the import EveryDay Customer Pte process Ltd Click ADD ALL ROWS This will import the entire content of the D O into Invoice e Click BACK Created by Admin Last Modified Admin 6 25 2013 3 08 PM OCI Accounting System Basic Traini
37. ment to be first paid Created by Admin Last Modified Admin 6 25 2013 3 12 PM OCI Accounting System 86 Basic Trainin q 3 1 5 1 4 Taking in Customer Deposits Topic Home gt Basic Training gt 3 Go gt 3 1 Selling amp Collecting Accounts Receivables gt 3 1 5 Receipt gt 3 1 5 1 Trade Related Receipt gt 3 1 5 1 4 Taking in Customer Deposits tecation aon Remar e SRE e PAYER Select EveryDay Customer Pte Ltd e To issue the receipt continue the process as per 32 3 1 5 1 2 Receiving Payment from Customer At later stage to use the deposit for off set for payment it can be found at the following OCI Accounting System Basic Training 87 ES gggece e_ _ CO e CEE ses Created by Admin Last Modified Admin 6 25 2013 3 14 PM OCI Accounting System 88 Basic Training 3 1 5 2 1 Receiving Other Funds 3 1 5 2 Non Trade Related Receipt OCI Accounting System Basic Trainin 4 3 1 5 2 1 Receiving Other Funds Topic Home gt Basic Training gt 3 Go gt 3 1 Selling amp Collecting Accounts Receivables gt 3 1 5 Receipt gt 3 1 5 2 Non Trade Related Receipt gt 3 1 5 2 1 Receiving Other Funds e PAYER TYPE Select Non This will switch the receipt mode into receiving other funds Trade ACCOUNT select OEQ1001 Assuming the director is toping up capital of 100k DESCRIPTION enter Capital py i Top Up AMOUNT ente
38. ng 77 3 1 4 1 Issue a Credit Note 3 1 4 Credit Note OCI Accounting System 78 Basic Trainin 4 3 1 4 1 Issue a Credit Note Topic Home gt Basic Training gt 3 Go gt 3 1 Selling amp Collecting Accounts Receivables gt 3 1 4 Credit Note gt 3 1 4 1 Issue a Credit Note EA i v sk6 O SALES gt CREDIT NOTE CUSTOMER select EveryDay Customer Pte Ltd e DESCRIPTION amend to You may amend the description appropriately Discount on Delivery Service Created by Admin Last Modified Admin 6 25 2013 3 09 PM OCI Accounting System Basic Training 79 3 1 5 1 Trade Related Receipt 3 1 5 2 Non Trade Related Receipt 3 1 5 Receipt OCI Accounting System 80 Basic Training 3 1 5 1 1 Off Setting Sales Invoice with Credit Note 3 1 5 1 2 Receiving Payment from Customer 3 1 5 1 3 Receiving Bulk Payments from Customer 3 1 5 1 4 Taking in Customer Deposits 3 1 5 1 Trade Related Receipt OCI Accounting System Basic Training 81 q 3 1 5 1 1 Off Setting Sales Invoice with Credit Note Topic Home gt Basic Training gt 3 Go gt 3 1 Selling amp Collecting Accounts Receivables gt 3 1 5 Receipt gt 3 1 5 1 Trade Related Receipt gt 3 1 5 1 1 Off Setting Sales Invoice with Credit Note CUSTOMER select EveryDay Customer Pte Ltd Click IMPORT e AMOUNT amend 10 70 The Invoice amount is amended to 10 70 same as the Credit e Click ADD t
39. ng nos 000000 6 digits running nos YY display year in 2 digits e g 11 YYYY display year in 4 digits e g 2011 MM display month in 2 digits e g 08 DD display date in 2 digits e g 31 UU display User ID in 2 digits e g SJ Note Alpha formula must be in Caps To see if you have set the formulae correctly see EXAMPLE field below A EXAMPLE This will display the number that you set You should not see any T or if you have set your formula correctly Click UPDATE This is to save your changes e Close the module Created by Admin Last Modified Admin 6 25 2013 2 29 PM OCI Accounting System 32 Basic Training 1 3 4 1 Setting Quotation Standard Terms amp Conditions 1 3 4 2 Changing Default Payment Mode for Receipt amp Payment Voucher 1 3 4 Configuring Document Defaults OCI Accounting System Basic Training 33 q 1 3 4 1 Setting Quotation Standard Terms amp Conditions Topic Home gt Basic Training gt 1 Ready gt 1 3 Preparation gt 1 3 4 Configuring Document Defaults gt 1 3 4 1 Setting Quotation Standard Terms amp Conditions Setup Activity gt Running No REFERENCE SUBJ ECT e REFERENCE 1 e REFERENCE 2 e REFERENCE 3 e REFERENCE 4 e REFERENCE 5 Anything you type here will appear in new quotation that you create Note that default settings can still be changed when you are issuing the quotation To unders
40. o create Note quantum amount Receipt You can understand it as if you are using the Credit Note value to off set pay for the invoice of this same amount OCI Accounting System 82 Basic Training Created by Admin Last Modified Admin 6 25 2013 3 10 PM OCI Accounting System Basic Training 83 q 3 1 5 1 2 Receiving Payment from Customer Topic Home gt Basic Training gt 3 Go gt 3 1 Selling Collecting Accounts Receivables gt 3 1 5 Receipt gt 3 1 5 1 Trade Related Receipt gt 3 1 5 1 2 Receiving Payment from Customer ES ee e GRE CUSTOMER select EveryDay Customer Pte Ltd OCI Accounting System 84 Basic Trainin ES action O c rc Remar ne edile e DESCRIPTION enter Amend the amount to 500 as it Partial P t is not a full payment artlal raymen e AMOUNT amend to 500 Created by Admin Last Modified Admin 6 25 2013 3 11 PM OCI Accounting System Basic Training 85 q 3 1 5 1 3 Receiving Bulk Payments from Customer Topic Home gt Basic Training gt 3 Go gt 3 1 Selling amp Collecting Accounts Receivables gt 3 1 5 Receipt gt 3 1 5 1 Trade Related Receipt gt 3 1 5 1 3 Receiving Bulk Payments from Customer EA aion Remarc _ Sa Click on DATE This will sort the list in the respective ascending or DOCUMENT or AMOUNT descending order that you would Header like the docu
41. ole Management gt 5 1 1 2 Creating and Assigning User to new Role EF 000I Toer Compare Hema Ma id AAA PH LE o location O aion O O Remark Maintenance gt Access Control gt Roles e LOGIN ID enter wendy This is login id the user have to enter with every access CODE enter WK This code is use to tagging in document running nos TEMPLATE USER These are customize fields meant for other project TEMPLATE OCI Accounting System 130 Basic Training Created by Admin Last Modified Admin 6 25 2013 3 38 PM OCI Accounting System Basic Training 131 q 5 1 1 3 Login in as a limited user Topic Home gt Basic Training gt 5 Maintenance gt 5 1 Access Control gt 5 1 1 Users Role Management gt 5 1 1 3 Login in as a limited user ES NN e LOGIN ID enter wendy e PASSWORD enter 12345 A Click MAINTENANCE Note that the user can change ae their password and default setting activity even without your allocation Created by Admin Last Modified Admin 6 25 2013 3 38 PM OCI Accounting System 132 Basic Training 5 2 1 Manual Backup 5 2 2 System Auto Backup 5 2 Data Management OCI Accounting System Basic Training 133 q 5 2 1 Manual Backup Topic Home gt Basic Training gt 5 Maintenance gt 5 2 Data Management gt 5 2 1 Manual Backup NES Maintenance gt Data Management gt Backup e FILE enter the path and You may b
42. quence VE IRA OTTO TT 21 1 2 2 Changing Column Widths Se 23 1 2 3 Hiding or Un hiding E nn oa a ne eae ee aa fe en ee a E 24 1 3 Preparation ATO eee LIETI 25 dii mE eee fee ee ee eres 26 1 3 2 setting Financial Periods Locking Accounting Data ssaa ria aa 28 1 3 3 Formatting Document Running NUMDETS sro ei prati 30 1 3 4 Configuring Document Detalhs vow sera sheeted ri cesena EEE AEEA deb rede e E ai EEEO E ETE TE 32 1 3 4 1 Setting Quotation Standard Terms amp Conditions ceci rea ees 33 1 3 4 2 Changing Default Payment Mode for Receipt 8 Payment Voucher eee cee e eee eects 35 eee as A nce eines dear elet ear 37 Ele coda e e rte ieet oie winacce spy E ENAERE 38 1 3 5 2 Creating a Fixed Asset ACCOUNTS asini seca naa a Kees ei 39 13503 RIMINI RE orante AAA ee enna nen eens 41 to PAVTRALNIOGE iaia EE E 43 AES sulle rod 45 ALE 5 o ee ee ee 46 2 1 1 Opening GL Sales Invoices Supplier RT SERI SRO E E E E 47 2 12 Check if Opening eniies are 0 del AAA AAA 50 CEI sei E AA e 51 2 2 1 Creating a gu e ee ee ee ee 52 221 1 Creating NOVERO sep a cee ee ha eee i teks es eee eee ee areas A T on a ee 53 2 2 1 2 Creating New Supplier CREO RIO NE I 55 2 2 1 3 Amedning a Customer Business Partner to also a Supplier 0 canino 57 aL ae Ce BC Siria ri 58 A lla orso 3 1 Selling 2 Collecting Accounts Receivables sincronia ria ivi 63 e Ra E E E q 64 3 1 1 1 Issuing a New O A PP io 65 3 1 1 2 Understading f DUONG nai
43. r 100000 e Click ADD Created by Admin Last Modified Admin 6 25 2013 3 15 PM 0 9 OCI Accounting System 90 Basic Training 3 2 1 Supplier Invoice 3 2 2 Payment Voucher 3 2 Buying amp Paying Accounts Payables 3 2 1 3 2 2 Supplier Payment OCI Accounting System Basic Training 91 q 3 2 1 Supplier Invoice Topic Home gt Basic Training gt 3 Go gt 3 2 Buying amp Paying Accounts Payables gt 3 2 1 Supplier Invoice ee EE e e e PURCHASES gt SUPPLIER I NVOI CE VENDOR select nteresting Enter the supplier s invoice details Supplier Pte Ltd REFERENCE enter INV 12345 e S N enter 1 ITEM select SVC002 QTY enter 5 Created by Admin Last Modified Admin 6 25 2013 3 16 PM OCI Accounting System 92 Basic Training 3 2 2 1 Trade Related 3 2 2 2 Non Trade Related 3 2 2 3 Bank Transfer 3 2 2 4 Cheque Printing 3 2 2 Payment Voucher OCI Accounting System Basic Training 93 q 3 2 2 1 Trade Related Topic Home gt Basic Training gt 3 Go gt 3 2 Buying Paying Accounts Payables gt 3 2 2 Payment Voucher gt 3 2 2 1 Trade Related ES Remarc PURCHASES gt PAYMENT PAYEE select Interesting Enter the cli invoice etallS Supplier Pte Ltd Click IMPORT Click DOCUMENT OUTSTANDING Click ADD ALL ROWS e Click ADD Created by Admin Last Modified Admin 6 25 2013 3 17 PM OCI Accountin
44. rowse to the path by click name of the backup file on Created by Admin Last Modified Admin 6 25 2013 3 39 PM OCI Accounting System 134 Basic Training q 5 2 2 System Auto Backup Topic Home gt Basic Training gt 5 Maintenance gt 5 2 Data Management gt 5 2 2 System Auto Backup OBO o Comp Hema Pla Lidi ADA FCO DA VON DOOR bo NES ee Maintenance gt Data Management gt Backup e ENABLE AUTO BACKUP tick e LOCATION browse to the Note that regular backups do no folder to save the backup files overwrite previous e NAME enter a name files OCI Accounting System Every backup files created will have a date and time stamp as part of their backup name Basic Training 135 Created by Admin Last Modified Admin 6 25 2013 3 40 PM OCI Accounting System 136 Basic Training o 5 3 1 System Updates 5 3 2 Remote Access Service 5 3 Services OCI Accounting System Basic Training 137 4 5 3 1 System Updates Topic Home gt Basic Training gt 5 Maintenance gt 5 3 Services gt 5 3 1 System Updates oct O amon O remar Created by Admin Last Modified Admin 6 25 2013 3 41 PM OCI Accounting System 138 Basic Training q 5 3 2 Remote Access Service Topic Home gt Basic Training gt 5 Maintenance gt 5 3 Services gt 5 3 2 Remote Access Service Remote Access service is performed when OCi Support Team need to access your computer via internet
45. stem Basic Training 63 3 1 1 Quotation 3 1 2 Delivery Order 3 1 3 Sales Invoice 3 1 4 Credit Note 3 1 5 Receipt 3 1 Selling Collecting Accounts Receivables OCI Accounting System 64 Basic Training 3 1 1 1 Issuing a New Quotation 3 1 1 2 Understading of buttons 3 1 1 3 Understanding Contract Approved Close Import to Invoice 3 1 1 4 Changing to different Printout Format 3 1 1 5 Exporting to PDF 3 1 1 Quotation OCI Accounting System Basic Training 65 q 3 1 1 1 Issuing a New Quotation Topic Home gt Basic Training gt 3 Go gt 3 1 Selling amp Collecting Accounts Receivables gt 3 1 1 Quotation gt 3 1 1 1 Issuing a New Quotation EA KE CDDD Sales gt Quotation gt e Customer Select EveryDay Customer Pte Ltd S N enters 1 ITEM select SVCOO1 DESCRIPTION add Collect From Changi Airport Deliver To Jurong Island Contact Mr Ho QTY enter 20 Click ADD Created by Admin Last Modified Admin 6 25 2013 2 58 PM OCI Accounting System 66 Basic Training q 3 1 1 2 Understading of buttons Topic Home gt Basic Training gt 3 Go gt 3 1 Selling amp Collecting Accounts Receivables gt 3 1 1 Quotation gt 3 1 1 2 Understading of buttons Deon B Everio Cosiomer Pie lid ECPLOL i Office MO 00 Ol call dl mn L Hii e enable you to check Note that with this you are also able to check selling prices to the past s
46. tand the uses of Reference 1 5 see page 53 6 2 1 3 What are those References Comment for in Properties OCI Accounting System 34 Basic Training O CONTRACT BY To understand their uses see page 27 3 1 1 3 Understanding Contract DEFAULT Approved Close amp Import to Invoice e APPROVED BY DEFAULT CLOSE BY DEFAULT e IMPORT TO INVOICE BY DEFAULT CHECK SIMILAR To understand the use see page 51 6 1 1 2 What is Check Similar Reference REFERENCE Created by Admin Last Modified Admin 6 25 2013 2 41 PM OCI Accounting System Basic Training 35 d 1 3 4 2 Changing Default Payment Mode for Receipt amp Payment ni Voucher Home gt Basic Training gt 1 Ready gt 1 3 Preparation gt 1 3 4 Configuring Document Defaults gt 1 3 4 2 Changing Default Payment Mode for Receipt amp Payment Voucher BAQO ee aion O mare Setup Activity gt Running No MODE clicks the You can change your default bank for receiving funds here dropdown box to change to the required one Note that default settings can still be changed when you are issuing the Receipt To understand on how to use Mode see page 19 1 3 6 Payment Mode OCI Accounting System 36 Basic Training e MODE clicks the Change accordingly dropdown box and change to the required one Click SAVE This is to save your changes Close the module Created by Admin Last Modified Admin 6 25 2013 2 31 PM OC
47. to remotely take control your computer This is the best way to understand the issue that you are reporting and to rectify them Note that is a secured means of access and the team does not have the ability to connect to your computer without your permission You are required to run the remote application and inform the team about the ID before a remote connection can be established COOL Your Company Mame Pao Lid ADMIN SCD DEVTASOUADOSAD Videa Lope Change Company Widows Heb Ext acto ction Remarc You have to keep the application running in order to enable the connection Before the Support Team is able to establish a connection you have to advise them YOUR ID as shown in the red box Note that the ID will change from time to time to ensure security Created by Admin Last Modified Admin 6 25 2013 3 42 PM OCI Accounting System Basic Training 139 6 1 Settings 6 2 Using 6 3 Processing 6 4 Others OCI Accounting System 140 Basic Training 6 1 1 1 How do setup Multiple Running Number Series 6 1 1 2 What is Check Similar Reference at Default Settings Registration 6 1 1 3 How can insert an Image Picture to Item 6 1 Settings OCI Accounting System Basic Training 141 q 6 1 1 1 How do setup Multiple Running Number Series Topic Home gt Basic Training gt 6 FAQ gt 6 1 Settings gt 6 1 1 1 How do setup Multiple Running Number Series This is useful
48. ts Basic Training 9 OCI Accounting System 10 Basic Training q 1 1 2 1 Login Topic Home gt Basic Training gt 1 Ready gt 1 1 Orientation gt 1 1 2 Navigating gt 1 1 2 1 Login ES gg gg ggigu m O0 0e0 M e _AX CE ENXN Login e LOGIN ID enter Login ID is not case sensitive admin e PASSWORD enter This is the default password You 12345 may change it later at later stage e Click LOGIN button Company Created by Admin Last Modified Admin 6 25 2013 2 09 PM OCI Accounting System Basic Training 11 q 1 1 2 2 Opening Modules Topic Home gt Basic Training gt 1 Ready gt 1 1 Orientation gt 1 1 2 Navigating gt 1 1 2 2 Opening Modules au Zi Menu gt Sales Activity Menu gt Purchases O Click PURCHASES Activity nee Activity o Click SUPPLIER INVOICE You can also open up modules in other activity at the same time Created by Admin Last Modified Admin 6 25 2013 2 10 PM OCI Accounting System 12 Basic Trainin q 1 1 2 3 Opening Module on the move Topic Home gt Basic Training gt 1 Ready gt 1 1 Orientation gt 1 1 2 Navigating gt 1 1 2 3 Opening Module on the move nn ma Menu gt Purchases Activity gt Supplier nvoice Created by Admin Last Modified Admin 6 25 2013 2 11 PM OCI Accounting System Basic Training 13 q 1 1 2 4 Switching Modules Topic Home gt Basic Training gt 1 Ready
49. ult gt 4 2 Document Listing Reports gt 4 2 1 Invoice Listing agg ES O i Remark SALES gt o CE e Select a report Click REPORT Created by Admin Last Modified Admin 6 25 2013 3 26 PM OCI Accounting System Basic Training 107 4 3 1 Drill Down Function 4 3 2 Profit Loss Income Statement 4 3 Financial Reports OCI Accounting System 108 Basic Trainin 4 4 3 1 Drill Down Function Topic Home gt Basic Training gt 4 Result gt 4 3 Financial Reports gt 4 3 1 Drill Down Function ES gg ESEOestOo Report gt Trial Balance At Trial Balance This will trigger the General Ledger to pop up e Select UOB AC 123 Dae l It will display the entries that total 45678 9 up to the displayed amount Double Click Created by Admin Last Modified Admin 6 25 2013 3 27 PM OCI Accounting System Basic Training 109 4 4 3 2 Profit amp Loss Income Statement Topic Home gt Basic Training gt 4 Result gt 4 3 Financial Reports gt 4 3 2 Profit Loss Income Statement Location cam ema Report gt Profit Loss e FROM amp TO select period Created by Admin Last Modified Admin 6 25 2013 3 27 PM OCI Accounting System 110 Basic Training 4 4 1 Preparing GST F5 4 4 2 Printing Submitting GST F5 4 4 3 Making Changes to Committed F5 Total 4 4 4 Generating of AF 4 4 GST OCI Accounting System Basic Training 111
50. youts example service or trading layouts OCI Accounting System Basic Training 69 ONE TIME Will not save these settings but enable you to do a one time printout Created by Admin Last Modified Admin 6 25 2013 3 02 PM OCI Accounting System 70 Basic Trainin q 3 1 1 5 Exporting to PDF Topic Home gt Basic Training gt 3 Go gt 3 1 Selling Collecting Accounts Receivables gt 3 1 1 Quotation gt 3 1 1 5 Exporting to PDF EA Remark SALES gt QUOTATION Created by Admin Last Modified Admin 6 25 2013 3 03 PM OCI Accounting System Basic Training 71 3 1 2 1 Confirming a Quotation into an Order 3 1 2 2 Issuing a DO by importing details from Quotation 3 1 2 Delivery Order OCI Accounting System 72 Basic Trainin q 3 1 2 1 Confirming a Quotation into an Order Topic Home gt Basic Training gt 3 Go gt 3 1 Selling Collecting Accounts Receivables gt 3 1 2 Delivery Order gt 3 1 2 1 Confirming a Quotation into an Order EA aion O MC SALES gt QUOTATION a Click APPROVED To understand more about Approved see page 27 3 1 1 3 Click UPDATE Understanding Contract Approved Close amp Import to Invoice Created by Admin Last Modified Admin 6 25 2013 3 04 PM OCI Accounting System Basic Training 73 d 3 1 2 2 Issuing a DO by importing details from Quotation Topic Home gt Basic Training gt 3 Go gt 3 1 Se
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