Océ Scan Station - Océ
Contents
1. Getting started 23 Quitting Scan Station You can quit Scan Station by selecting Exit from the File menu or Close from the system menu Normally you have to click the Stop button first and wait for all scanned files to be saved to disk Quit Scan Station and save all scans Click the Stop button Wait until the last scan is received From the system menu select Close or from the File menu select Exit Quit Scan Station immediately From the system menu select Close or from the File menu select Exit You are asked if scans in progress must be deleted or saved Select deleted to quit immediately Note When Scan Station stops Machine Monitor on the same PC will remain active You have to explicitly quit this application Oc Scan Station 9400 series User Manual Using Help On line help for Scan Station is a quick and convenient way to look up information about a task you are performing a feature you would like to know more about or a command you want to use Help is available whenever you see a Help command button or help as an item on the menu bar When you select help from the menu the first page of Scan Station Help appears Using the Help menu From the Help menu choose Contents You can also press F1 at any time for help information For menus the Status bar at the bottom of the window also displays a one line text to explain the purpose of the currently selected menu item Getting started 252. Scanning A During the scanning process you do not have to go back to the Scan Station PC unless you need to make changes to the settings The productive concept will show to its full advantage when a large number of originals are scanned in one batch The scanner can then be used at full speed and all images are automatically written to separate files on the disk You can also change the settings any time you want between scans The new settings apply to the next original that you feed to the scanner Note The size of the drawing which can be scanned is limited by the amount of memory which is installed in the Oc 9400 series controller and the bitmap partitioning refer to the Oc 9400 series User Manual Scanning one or more originals Start up the Oc Scan Station On the Scan Station make the required settings and press the Start button on the main window Make all required settings on the operator panel of the scanner Feed the original into the scanner Press the start button on the scanner operator panel The original is scanned and if selected printed on paper At the same time it is sent to the Scan Station to be stored on disk Each scan appears as one entry in the Scanned files list in the main window Using the viewer you can see the scanned image on the screen of the Scan Station Repeat step 3 to 5 for each original you want to scan The scan process can be stopped by pressing the Stop but
3. 26 Oc Scan Station 9400 series User Manual Oc Scan Station 9400 series User Manual Chapter 3 Using Scan Station How to use all functions of the main window Where to store the images and accounting information for this scan job Settings on the scanner and the actual scanning process 27 The scanning process Note Make sure Scan Station and Machine Monitor are started up and connected Scanning requires that settings are selected on both Scan Station and the scanner This chapter describes all settings that can be made on Scan Station and the settings you have to make on the scanner Scan Station supports the concept of scan jobs sets of scans that belong together because they share m user and account name destination the drive and directory where the scans are stored a the file naming procedure A scan job cannot be interrupted by other jobs on the printer The printer must be released to process print or copy jobs explicitly by stopping the scanning process in Scan Station Scan Tickets If you are using a software application to generate Scan Tickets the required setttings on Scan Station will be made automatically for each drawing see Using Scan Tickets on page 38 Oc Scan Station 9400 series User Manual Scan Station Main window In this section the items in the main window will be explained wm Oc Scan Station lolx File View Configure Tools Help E D Job User def
4. begins with a phrase which briefly describes the procedure followed by a series of numbered steps that take you step by step through all phases of performing the operation Figures and tables Figures and tables are titled and numbered sequentially throughout this manual Figures include pictures of product components screendumps examples and diagrams of concepts discussed in the description Attention getters There are several types of information to which we draw your attention This information is classified as follows Note In a Note information is given about matters which ensure the proper functioning of the machine or application but useful advice concerning its operation may also be given Attention The information that follows Attention is given to prevent something your copy or original the copier or printer data files etc being damaged Caution The information that follows Caution is given to prevent you suffering personal injury 44 Oc Scan Station 9400 series User Manual Reader is comment sheet Have you found this manual to be accurate Ll Yes D No Could you operate the product after reading this manual Q Yes Q No Does this manual provide enough background information Q Yes Q No Is the format of this manual convenient in size readability and arrangement page layout chapter order etc Ll Yes D No Could you find the information you were looking for D
5. Always D Most of the times Q Sometimes D Not at all What did you use to find the required information D Table of contents D Index Are you satisfied with this manual Ll Yes D No Thank you for evaluating this manual If you have other comments or concerns please explain or suggest improvements overleaf or on a separate sheet 7114434 Miscellaneous 45 Comments Date This reader s comment sheet is completed by If you prefer to remain unknown please do fill in your occupation Name Occupation Company Phone Address City Country Please return this sheet to Oc Technologies B V For the attention of ITC user documentation P O Box 101 5900 MA Venlo The Netherlands Oc Scan Station 9400 series User Manual Addresses of local Oc organisations Oc Australia Ltd P O Box 363 Ferntree Gully MDC VIC 3165 Australia Oc Osterreich GmbH Postfach 95 1233 Vienna Austria Oc Belgium N V S A Avenue J Bordetlaan 32 1140 Brussels Belgium Oc Brasil Com rcio e Industria Ltda Caixa Postal 3187 01060 970 Sao Paulo SP Brazil Oc Canada Inc 525 Logan Avenue Toronto Ontario M4K 3B3 Canada Oc Office Equipment Beijing Co Ltd Xu Mu Cheng Chaoyang District Beijing 100028 China Oc Cesk republika s r o Hanusova 18 14021 Praha 4 Pankrac Czech Republic Miscellaneous Oc Danmark A S Kornmarksvej 6 DK 2605 Br ndby Denmark O
6. Use viewer when you want Oc View Station to start automatically when Scan Station is started and display all incoming scan files Deselect Use viewer when you do not want to examine all the scanned files Note You can always view a file by selecting it from the list and clicking the View button It is also possible to double click the file only when Double click on file name in the Tools window is checked see page 22 Click OK to save your Preferences or Cancel to discard the changes The Preference settings are active for all scan jobs Tools You can start other applications without leaving Scan Station This allows you to for instance view or convert images after they are scanned These applications are called Tools in Scan Station and they are listed in the Tools menu The Tools menu lists either applications or groups of applications For instance Viewers Convert Access Where Viewers is a group of viewers and Convert and Access are applications Applications can be associated with certain types of files through their extension for instance Viewer for all TIF files Viewer2 for all CAL files and Viewer3 for all other files The table below illustrates how the applications in the above example can be grouped into Tools and how they can be linked to file extensions Getting started 19 Tool Extension Application Viewers CAL VIEWERL EXE TIF VIEWER2 EXE VIEWER3 EXE Convert CONVERT EXE Access MSACC
7. being scanned Note Check plots can only be made with 300dpi resolution Activating Check plot might slow down the scanning process File format You can specify the file format that is used to save the scanned file on disk v Set the file format 1 Select the format in which the scanned files are to be saved You can choose either CALS or TIFF Using Scan Station 31 CALS type 1 is a raster file format for which no additional parameters need to be specified TIFF is a raster file format for which additional settings can be specified File format TIFF x More T File optimisation 11 Selecting the file format Press More to define TIFF settings TIFF settings x Compression Group 4 None 12 TIFF settings Select compression method group 4 or None untiled unstripped Press OK These settings apply to the next original that is scanned File optimisation 32 With this option you can decrease the amount of memory that is needed to store the scanned image Also scanned images can be better vectorized Note f the original contains picture images or photos it is advised not to use this option File format TIFF Fa More IV File optimisation 13 Setting the File optimisation Setting the File optimisation Click the File optimisation button Oc Scan Station 9400 series User Manual Original size With original size you can define whether a
8. number 7114434 Edition 4 0 Contents Chapter 1 Introduction The concept 6 Using this manual 8 Related documentation 8 Chapter 2 Getting started Installation 10 Starting Scan Station 12 Preparations 14 Machine Monitor 14 Setting the interface language 14 Configuring network 14 Defining a list of users and accounts 16 Defining Preferences 18 Tools 19 Quitting Scan Station 24 Using Help 25 Chapter 3 Using Scan Station The scanning process 28 Scan Station Main window 29 Settings 31 Resolution and check plot 31 File format 31 File optimisation 32 Original size 33 Job settings 34 Oc 9400 series scanner settings 36 Scanning 37 Using Scan Tickets 38 Contents Appendix A Miscellaneous Notation conventions 44 Reader s comment sheet 45 Addresses of local Oc organisations 47 Index 49 Oc Scan Station 9400 series User Manual Oc Scan Station 9400 series User Manual Chapter 1 Introduction The concept of scanning and the interaction between Scan Station and the printer How to get information from paper to file The concept Oc Scan Station 9400 series is one of the software modules you need to productively scan hard copy drawings on an Oc 9400 and convert them to digital files You will also need another software module Oc Machine Monitor The scans can be viewed on the Scan Station screen with the built in viewer see Oc View Station User Manual or on pap
9. 0 T tiff 18 31 32 tools 19 U units original size 9400 series 18 scanned files 18 use viewer 19 userid 30 user name 34 users defining 16 17 users and accounts defining a list of 16 V view button 30 viewer 18 50 Oc Scan Station 9400 series User Manual
10. 41 Resuming an interrupted Scan Ticket job Use the EDM application to start up Scan Station to process the Scan Ticket of the interrupted scan job The following window will appear Oc Scan Station A Proceed where you left 21 Selecting to proceed where you left or to start at the beginning of the Scan Ticket Click Yes if you want to resume the interrupted scan job where you left If you want to start at the beginning of the interrupted job click No If you decided to resume the interrupted scan job where you left the following window will appear Oc Scan Station A Redo last scan 22 Selecting to redo the scanning of the last drawing you scanned If you want to redo the scanning of the last drawing you scanned click Yes If you want to scan the next drawing click No The scanning will proceed Oc Scan Station 9400 series User Manual Appendix A Miscellaneous Oc Scan Station 9400 series User Manual Notation conventions There are a number of notation conventions used in this manual This consistent style enables you to quickly become conversant with the use of this manual and consequently the Oc 9400 series Description Each section or subsection contains a description of the feature or operation identified in the title It might also include possible applications as well as any guidelines that you should bear in mind Procedures A description is followed by a procedure A procedure always
11. Changing or deleting a file association From the Configure menu choose Tools Select the tool in the Menu Contents box for which you want to change the file association Choose the Associate button The Associations dialog box appears Oc Scan Station 9400 series User Manual P ND ch In the Extension box type the extension which you want to delete or associate with a different application The name of the existing associated application if any appears in the Command Line box In the Command line box delete the name of the program file You now have the following options m If you just want to delete the file association proceed with step 8 m If you want to create a new association proceed with step 6 In the Command line box type the name path and extension of the new program file If you do not know the name of the program file choose the Browse button to display a list of files and directories Select the appropriate filename from the list and then choose the OK button In the Arguments box define the necessary arguments fixed parameters that are used when the application starts If for example you want to update the file C data scans mdb with MS Access enter the filename in the Arguments box Click OK in the Associations dialog box Click OK in the Configure Tools dialog box Deleting a tool From the Configure menu choose Tools Select the tool in the Menu contents list box Click Delete Click OK
12. ESS EXE There are three ways to start a Tool Select it from the Tools menu When a file in the Scanned files area was selected the application will start and open that file Double click on a file in the Scanned files area This feature must be enabled in the Configure tools window Select a file in the Scanned files area and click the View button The application will start and open the selected file If a group of applications is selected e g Viewers which application will be started depends on the extension with which it is associated Three types of extensions can be used for an application which must be started without a file the exact extension e g TIF CAL for only files with that extension man asterisk for any file Applications associated with have the highest priority then the programs coupled to the exact extension and finally applications associated with an asterisk Oc Scan Station 9400 series User Manual Defining a tool From the Configure menu choose Tools The Configure tools dialog box appears Configure tools x 7 Menu contents Move Add New menu entry Associate T Double click on filename start first tool oa iol 7 D 7 Configure tools dialog box In the New Menu Entry dialog box type a descriptive name for a tool you wish to define e g View file Choose the Add button The Associations dialog box appea
13. Oc Scan Station Ag gage ananggapi 9400 series User Manual Oce Technologies B V This manual contains a description of scanning on the Oc 9400 series The introduction chapter 1 contains a general description of the working methods for using Scan Station and it is recommended that you read at least this chapter Trademarks HP GL HP GL 2 HP RTL are trademarks of Hewlett Packard Company Microsoft and MS are registered trademarks of Microsoft Corporation Windows is a trademark of Microsoft Corporation CalComp is a trademark of California Computer Products Inc Intel and Pentium are registered trademarks of Intel Corporation Adaptec is a registered trademark of Adaptec Inc Novell is a trademark of Novell Inc TIFF is a trademark of Aldus Corporation CALS is a military standard Copyright Oc Technologies B V Venlo The Netherlands 1999 All rights reserved No part of this work may be reproduced copied adapted or transmitted in any form or by any means without written permission from Oc Oc Technologies B V makes no representation or warranties with respect to the contents hereof and specifically disclaims any implied warranties of merchantability or fitness for any particular purpose Further Oc Technologies B V reserves the right to revise this publication and to make changes from time to time in the content hereof without obligation to notify any person of such revision or changes Code
14. Station and how to get things up and running Chapter 2 how to use Scan Station to scan files Chapter 3 Read Chapter 2 for a brief introduction and learn how to install and get the program running on your PC If you want to have a thorough understanding of the functions of Scan Station you should read Chapter 3 Related documentation Oc 9400 series User Manual Oc Machine Monitor User Manual Oc View Station User Manual Oc Job Ticket Interface Programmer s Manual 8 Oc Scan Station 9400 series User Manual Oc Scan Station 9400 series User Manual Chapter 2 Getting started How to install the software on your Windows PC What preparations are required before you can actually use it Installation 10 The recommended hardware for Scan Station is a a PC with Pentium 90 MHz Intel processor running Windows 95 or Windows NT version 3 51 or 4 0 Note Although not recommended Scan Station will also run on Windows version 3 1 3 11 a internal memory of 32 MByte a a dongle for Oc View Station used by Scan Station the dongle is delivered with Oc View Station m a TCP IP network needed for remote connections sufficient disk space to save the scan files Note Install Oc View Station before installing Scan Station Machine Monitor Note that during the installation of Scan Station you are asked whether also Machine Monitor must be installed on your PC This depends on your configurat
15. accounts e g departments assigning a number to each user and account When you start a new scan job you can select user and account names from the list to assign to scan jobs and check plots see Job settings on page 34 They are displayed in the Scan Station Main window during scanning and can be used for statistical purposes You can define a list of users and accounts in Machine Monitor and Scan Station If the applications are installed correctly only one list of users and accounts is used You can use any of the named applications to add users and accounts to this list or to remove them Attention Only if Machine Monitor and Scan Station are installed on the same PC and in the same directory the named applications will use the same list the ASCII file accounts txt If installed on different PC s after changing the list you must copy the file accounts txt in the directory Accounts one directory higher than the directory where the Oc software resides to the same place on the PC where the software of the other named application resides v Adding Users and accounts to the list 1 From the Configure menu choose Users and accounts The Users and Accounts dialog box appears Users and accounts E Users Name defaut x Cancel Number 0 o pe Add Delete Delete all Accounts Name fidefaut e Number fo o Add Delete Delete all 5 Users and acco
16. ad from the Scan Ticket and activated in Scan Station automatically The Scan Jobs Settings window will show the operator which drawing is to be scanned The operator can feed the original into the scanner After scanning the scanned file will be saved automatically using the name and directory as specified in the Scan Ticket Also an info file can be created containing logging data of the scan It will be saved using the name and directory as specified in the Scan Ticket Using Scan Tickets 1 Use the EDM application to start up Scan Station to process a Scan Ticket Using Scan Station 39 2 The Scan Job Settings window will be opened This window shows information about the drawing that is to be scanned see figure 19 on page 40 m Processing ticket c scantick argtick jt tS r Settings Resolution 300 dpi File format TIFF Checkplot No Scanned file c scantick upload ltick2 Hif Info file c scantick info tick2 info Feed original Original size AO Portrait Codenumber 99912347 Partnumber 456 Revision A 19 Scan Job Settings window 3 In the upper right corner of the Scan Job Settings window two numbers are displayed For example 1 5 means First drawing of a total of five drawings to be scanned 4 If you decide not to scan the requested drawing click the Skip button in the main window If the Scan Ticket contains more drawings to scan the next drawing will appear in th
17. anguage UK English A 3 Language window Cancel 2 Open the drop down list box and select the appropriate language 3 Click the OK button The working language of Scan Station will be changed Configuring network To receive data from the scanner Scan Station must connect to Machine Monitor Machine Monitor can run on the same PC local or on a network PC remote You have to specify if Machine Monitor runs local or remote 14 Oc Scan Station 9400 series User Manual Note If Machine Monitor runs remote the PC s must be connected via a TCP IP network Scan Station will use a TCP IP socket connection to send data to Machine Monitor Scan Station can only make a connection when Machine Monitor is already running on the remote PC Configuring Network From the Configure menu choose Network The Network dialog box appears Connect Local C Remote Host Machine Monitor Port 000 4 Network dialog box Select Local or Remote If you select Remote also define the PC name Host and the Port number Port Note The port number must match the Scan port number in Machine Monitor Normally you can use the port number that is already filled in Click the Connect button Note Machine Monitor must already be running If Machine Monitor starts later you must repeat this procedure Getting started 15 Defining a list of users and accounts You can define a list of users and
18. ault Account default New Directory C 945SMM upload Scanned files kB E E R c scans proj001 tif 353 400 9360 6654 H c scans proj002 tif 100 400 3312 4688 Settings Resolution p File format Original size 200 dpi TIFF gt Standard Non standard 300 dpi AD Orientation I Check plot Mo Portrait C 400 dpi I File optimisation Landscape For Help press F1 NUM Connected to Machine Monitor 9 Scan Station main window The central part of the Scan Station main window is called Scanned files This window lists the files created during this session of Scan Station Files that were uploaded during a previous session or files that have scrolled out of the list are not displayed anymore Use the File Manager to handle these files Each line denotes Status of the file The status can be R or A R ready the scan data has been completely written to the file A active the information is still arriving a Name of the file Size of the file in kilo bytes a Resolution in dots per inch Width of the file image in pixels mm or inches as set in preferences Length of the file image in pixels mm or inches as set in preferences Note See Defining Preferences on page 18 Using Scan Station 29 m User ID Account ID The Delete button is to remove the selected file from the list of scanned files and from the disk The View button is to display the sel
19. c France S A 32 Avenue du Pav Neuf 93161 Noisy le grand Cedex France Oc Deutschland GmbH Postfach 101454 4330 Miilheim an der Ruhr 13 Deutschland Oc Hong Kong China Ltd 12 F 1202 The Lee Gardens 33 Hysan Avenue Causeway Bay Hong Kong Oc Hungaria Kft P O B 237 1241 Budapest Hungary Oc Italia S p A Strada Padana Superiore 2 B 20063 Cernusco sul Naviglio MI Italia Oc Systems Malaysia Sdn Bhd 3 01 Level 3 Wisma Academy Lot 4A Jalan 19 1 46300 Petalig Jaya Malaysia 47 Oc Nederland B V P O Box 800 5201 AV s Hertogenbosch The Netherlands Oc Norge A S Postboks 53 Grefsen 0409 Oslo 4 Norway Oc Poland Ltd ul Lopuszanska 53 02 0232 Warszawa Poland Oc Lima Mayer S A Av Jos Gomes Ferreira 11 Ed Atlas IT Miraflores 1495 Alg s Portugal Oc Far East Pte Ltd Oc Singapore Pte Ltd 03 00 Wisma Gulab 190 MacPherson Road Singapore 348548 Oc Espafia SA Business Park MAS BLAU C Osona 2 2 3a Planta 08820 El Prat del Llobregat Barcelona Spain Oc Svenska AB P O box 1231 S 164 28 Kista Sweden Oc Schweiz AG S gereistrasse 29 CH8152 Glattbrugg Switzerland Oc Taiwan Ltd No 99 24 Nan Kang Road Sec 2 Taipeh Taiwan Taiwan RO Oc Thailand Ltd 16th Floor B B Building 54 Asoke Road Sukhumvit 21 Bangkok 10110 Thailand Oc U K Ltd Langston Road Loughton Essex IG10 3SL United Kingdom O
20. c USA Inc 5450 North Cumberland Av Chicago III 60656 U S A 48 Oc Scan Station 9400 series User Manual Index A account id 30 account name 34 accounts defining 16 17 accounts defining a list of users and 16 B button delete 30 new 30 start 30 stop 30 view 30 C cals 18 31 close 24 configure preferences 18 tools 21 D default tool 22 defining list of users and accounts 16 delete button 30 directory for scanned files 35 Index E E edm application 38 exit 24 file length 29 name 29 size 29 status 29 width 29 file format 31 cals 31 tiff 31 file optimisation 31 32 filename extension 18 35 variable part 35 variable suffix 35 filenames for scans 35 help 25 I id account 30 user 30 image length 29 width 29 installation 10 interrupt 28 L list of users and accounts defininga 16 49 machine monitor 14 explained for oc 9400 series connection 6 N network 15 new button 30 new scan job window 30 non standard original 33 0 orientation 33 original size non standard 33 standard 33 P preferences 18 quit 24 R related documentation 8 resolution 29 31 S scan history 18 scanjob 28 scan station quit 24 start 12 scan tickets 38 scanning procedure 37 settings original size 31 resolution 31 scan station 29 standard original 33 start button 30 starting scan station 12 stop button 3
21. e Scan Job Settings window Otherwise the scan job will be ended Oc Scan Station 9400 series User Manual 5 Ifrequired you can overrule the ticket settings concerning the original size and orientation in the main window Oc Scan Station BEE File View Configure Tools Help K Ea Job User default Account default Directory c ss_proto upload Scanned files kB Ci at te Ls Delete Feed original eee Standard Non standard AD Orientation Portrait Le I Checkplot landscape For Help press F1 NUM Ready to scan 7 20 Main window after starting up to process a Scan Ticket 6 If required you can make additional settings e g lighter darker on the operating panel of the scanner see Oc 9400 series scanner settings on page 36 7 Feed the required original into the scanner 8 Repeat step 2 to 7 until all drawings as specified in the Scan Ticket are scanned 9 After scanning all drawings the Behaviour of Scan Station depends on how the EDM application started Scan Station Scan Station will return to is normal mode You can use Scan Station for manual scan jobs Scan Station will be terminated Interrupting a Scan Ticket Job 1 Ifyou want to stop the scan process before reaching the end of the Scan Ticket click the Stop button on the main screen The Scan Ticket will be kept on disc to resume the scan job later on Using Scan Station
22. ected file in the viewer Click the View button to start the view tool for the selected file The Start button is to start the scan process and claim the connection to the scanner When you use the Start button the first time and you did not use the New button the New scan job window will automatically open see Job settings on page 34 The Stop button is to stop or finish the current scan job This releases the device for printing or copying You can click Start to scan again When no scans are made during a period of approximately 13 minutes Scan Station automatically stops the scan job The New button will start a new scan job The New scan job window will be opened see Job settings on page 34 Oc Scan Station 9400 series User Manual Settings In the settings area of Scan Station s main window you can set the resolution a file format a File optimisation m original size Resolution and check plot You can specify the scan resolution Only if you select 300 dpi you can also define that a check plot will be made of each scanned original v Set the scan resolution and check plot 1 Select the resolution at which the originals are to be scanned This setting applies to the next original that is scanned Resolution C 200 dpi 300 dpi Check plot C 400 dpi 10 Resolutions supported by the scanner 2 Select Check plot on or off When selected a paper copy will be made while the original is
23. er when a check plot is requested Machine Monitor Machine Monitor provides the communication between the Oc Scan Station 9400 series and the Oc 9400 series printer scanner For more information see the Oc Machine Monitor User Manual Oc Scan Station 9400 series Oc Scan Station 9400 series is a Microsoft Windows application which allows you to control the scanning also called upload process You can specify settings like resolution and file format You also specify where the resulting files must be stored which can be a network disk When a file has been received by Scan Station you may view it on the PC s screen to check the quality of the scan This manual describes Oc Scan Station 9400 series in more detail 6 Oc Scan Station 9400 series User Manual U gt E Floppy disk Hard disk NM Network scanned files Scan Ticket ck connection Local or Remote TCP IP Machine Monitor SCSI connection Scanner Printer 1 Oc scanning concept Introduction Using this manual This manual is intended for the operator of Scan Station The user of Scan Station is often also the operator of the Oc printer copier It is assumed that you have some understanding of the Oc printer More information can be found in the User Manual This manual explains a how to install Scan
24. ewer has been enabled see Defining Preferences on page 18 and Scan Station starts up Oc View Station is automatically started When a local Machine Monitor has been selected see Configuring network on page 14 also the Machine Monitor is started automatically Machine Monitor will appear in the state that you have specified either as an icon or a window on your desktop If you have selected a remote connection Scan Station will try to connect to Machine Monitor across the network Note The first time you start Scan Station it creates an initialization file named ocestf94 ini in the directory in which the software is installed This file contains your default settings Getting started 13 Preparations Before you can work with Scan Station you need to define several settings and default values The following sections explain how to modify these settings to match your configuration or personal wishes Machine Monitor Machine Monitor is the application that provides the connection to the printer You need to make some settings in Machine Monitor first like printer type language and network settings Refer to the Machine Monitor User Manual for details Setting the interface language You can set the language of Scan Station menus dialog boxes and on line help as follows v Setting the interface language 1 From the Configure menu choose Language The following dialog box appears Select a l
25. ion a It is possible to run Scan Station and Machine Monitor on different PC s Machine Monitor must always run on the PC that is directly coupled to the printer with a SCSI connection Scan Station may run on a different PC and remotely couple to Machine Monitor via a network In that case select not to install Machine Monitor as well Machine Monitor must be installed separately on the other PC see the Oc Machine Monitor User Manual for more information In the recommended configuration Scan Station and Machine monitor run on the same PC This PC is directly coupled to the printer with a SCSI connection In that case select Machine Monitor to be installed as well Make sure to install the SCSI connection to the printer first Installing the SCSI connection Install the Adaptec SCSI board on the PC Install the EZ SCSI software Connect the Oc 9400 and make sure that it is recognized as Tandberg TDC 3600 During installation of Scan Station several files will be copied to the hard disk of your PC The installation program prompts you to create the destination directory in which the files are copied Oc Scan Station 9400 series User Manual Installing Scan Station software 1 Insert the CD ROM into the CD ROM drive 2 Now follow the instructions in the CD ROM s booklet Getting started 11 Starting Scan Station You can start Scan Station in several ways just like any other Windows program Foll
26. n is pressed for the first time after Scan Station was started or a after pressing the New button in Scan Station s main window New scan job E User John Parker x 223 Account Sales Department x ba Directory C scanupload Browse Filenames for scans Filename with variable part HHH h Filename scantttt Starting value fi Cancel 16 New scan job window Enter the following information in this window user and account name for the scan job a the directory in which scanned files will be saved a the naming of the files as they will be stored on your hard disk or network disk Note 72 define users and accounts see Defining a list of users and accounts on page 16 User and account names User and account names are used to identify the initiator of a scan job They are displayed in the Scan Station Main window during scanning and can be used for statistical purposes Scan Station keeps a record of all jobs it has submitted For each job the same information as shown in the Scan Station main window is added to the log file This file is called scan log and can be found in the directory where the Oc Oc Scan Station 9400 series User Manual software resides The log file is a text file which can be read with any ASCII editor The numbers linked to user and account name are used in the log file Selecting user and account name for scan job Select the user name in the user lis
27. nect time a select if incoming scans must be viewed m Scan history Maximum 250 ancl Scanned files units C mm C inches pixels rm Original size units Ze mm C inch r Filename extensions TIFF extension fit CALS extension ca Disconnect after fs minutes M Use viewer 6 Preferences dialog box v To specify preferred settings 1 Inthe Scan history box type the maximum number of files that are visible or can be scrolled into view in the Scanned files list of the main window This setting does not affect the number of scans that can be made in a job only the number that is shown 2 In the Scanned files box define the unit that is used in the main window to show the length and width of the scanned file Choose mm inches or pixels 3 In the Original size units box define the unit that is used in the main window to define the original size if non standard is selected 18 Oc Scan Station 9400 series User Manual Specify which default extension will be used for CALS or TIFF files For example If you type TG4 in the TIFF extension all scanned files in TIFF format will get the filename lt name gt tg4 This only happens if you did not specify a specific extension elsewhere see Job settings on page 34 Specify the time after which Scan Station will automatically disconnect if no data is received from the Oc 9400 Default this time is set to 13 minutes Only select
28. ociations You can make as many associations as you want For example you may have a number of viewing applications at your disposal each of which can be used to view specific file types You may then want to use the tool Viewers in different ways depending on the extension of the selected file e g start an application to view TIFF files tif and start another application to view HP GL hpg files Click OK in the Associations dialog box Repeat steps 2 to 9 to define all the tools of your choice You can define up to 10 tools Arrange the defined tools in the order of your choice by selecting a tool in the Menu Contents box and then clicking the Up or Down button The first tool i e the tool which appears on top of the list is the default tool This tool will also be displayed as such in the Tools menu If necessary select the option Double click on filename start first tool This option means that if you double click a file in the file list the first default tool will start and open the selected file automatically Click OK in the Configure Tools dialog box Starting a tool Select a file in the file list the scanned files area From the Tools menu choose a tool If you want to start the default tool you can also either press the View button or double click the selected file the latter only if this option is enabled in the Configure Tools window The associated application is started from within Scan Station
29. ow the procedure below Quitting Scan Station is explained in Quitting Scan Station on page 24 Note If you are using Scan Tickets Scan Station can be started up automatically by a separate software application see Using Scan Tickets on page 38 v To start Oc Scan Station 9400 series 1 Start MS Windows 2 Double click the Scan Station icon in the program group you just created The Scan Station main window will be displayed as shown in the illustration below Fa Oc Scan Station les La 2 Scan Station main window 12 Oc Scan Station 9400 series User Manual The very first time you start Scan Station You must enter your name and the name of your company This will be displayed on the start up screen You will be asked to specify the location directory and filename of Oc View Station If you have not yet installed Oc View Station select Cancel and install View Station first Select Use viewer in the Preferences see Defining Preferences on page 18 a Exit Scan Station a Install Oc View Station a Start Scan Station Specify the location of Oc View Station You are asked to specify whether Scan Station has to connect to a remote Machine Monitor application or to a local Machine Monitor If the printer is coupled to this PC choose Local If the printer is coupled to another PC which runs Machine Monitor choose Remote and enter the name of the PC and network ID When the vi
30. rs Associations x File extension Cancel Command line c spicerimage exe Browse Arguments ag mas d 8 Associations dialog box In the Extension box type the extension of the print files e g txt hgl tif etc You can use the wildcard character for all the extensions which you do not want to specify explicitly Note You can also enter the extension You can use this option to start an application of your choice from within Scan Station but not open the selected file This may be handy for applications which are not directly related to a scanned file but which you frequently use in combination with Scan Station e g Microsoft Calculator In the Command Line box type the name of the program file including the path and extension Getting started 21 22 10 11 12 13 For example to add Microsoft Notepad located in the directory named C WINDOWS type c windows notepad exe If you don t know the name of the program file choose the Browse button to display a list of files and directories Select the appropriate filename from the list and then choose the OK button In the Arguments box define the necessary arguments Arguments are fixed parameters that are used when the application starts If you need to specify arguments this information is supplied with the tool Click Add in the Associations dialog box Repeat steps 4 to 7 to make all the necessary ass
31. standard original or a non standard original will be scanned You also need to set the correct orientation of the original portrait or landscape Landscape is possible for the standard page sizes except the following original sizes AO 36 34 30 and 700mm v Defining standard original size and orientation 1 Click Standard r Original size Standard Non standard Al sll FF Orientation Portrait Landscape 14 Standard original size and orientation 2 Select the required size from the scroll list The scanned image will be clipped to the length of the selected original size 3 Set the Orientation to Portrait or Landscape If a non standard size original is scanned you have to specify its size v Defining non standard original size 1 Click Non standard Original size Standard Non standard Width 210 0 mm Length 210 0 mm T Auto 15 Non standard original size 2 Type a value for the original width or use the scroll buttons 3 Set the Auto option to on or off When Auto is on the scanner automatically detects the length and the complete original length is scanned 4 When Auto is off type a value for the original length or use the scroll buttons The scanned image will be clipped to the specified original length These settings apply for the next original that is scanned Using Scan Station 33 Job settings 34 The New scan job window will appear when the Start butto
32. t box Select the account name in the account list box Note The numeric IDs are shown automatically Specifying the directory for scanned files Files can be stored in a directory on a disk which is accessible from the Scan Station PC Type the path or click Browse to select the drive and directory where you want your scans to be saved To specify the file names select one of the three options Prompt for filename Scan Station asks for a filename the moment it needs to store the data from the scanner It does so for every scan If you omit the extension in this file name it is automatically added by Scan Station The extension as specified in Preferences is used a Fixed filename variable suffix The filename is fixed for all scans but the suffix extension is numeric and is incremented with every scan Specify a filename e g project the starting number e g 1 and the number of digits for the suffix e g 3 In this example a job of three pages will result in files called project 001 project 002 and project 003 a Filename with variable part The filenames for all scans of the job consist of a fixed part and a numeric variable part The variable part is denoted by three signs placed anywhere in the filename By specifying proj tif and a starting value of 100 a job of three pages will result in files called proj100 tif proj101 tif and proj102 tif If you omi
33. t the extension in this file name it is automatically added by Scan Station The extension as specified in Preferences is used Specifying filenames for scans Select the required file naming method If applicable enter the file name the starting value and the number of digits Click OK if you want to make the current settings active Select Cancel if you do not want to change the settings Now make the required settings on the scanner operator panel Using Scan Station 35 Oc 9400 series scanner settings The following Oc 9400 series scanner settings can be used a Lighter darker m Auto exposure on off Leading edge removal a Media selection Only when Check plot is enabled All other functions are disabled Note When modifying the exposure settings for a subsequent scan leave the original in the scanner Settings will be lost if the original is removed refer to Oc 9400 series User Manual for further details Note When Check plot is enabled the number of copies is fixed to 1 Estandard trailing CE synchro H leading steps cut edge zoom manual lier amp rei a 8 roll1 of O auto media darker exposure D E please printer wait d error 17 Scanner operating panel C stop correction start 36 Oc Scan Station 9400 series User Manual
34. ton on the Scan Station main window or by quitting the application The Oc engine is now free for printing and copying Using Scan Station 37 Using Scan Tickets Scan Tickets can be used to connect your EDM application to Scan Station A Scan Ticket contains information about which drawing you want to scan and what scan settings should be used Note You will need additional software to enable your EDM application to generate the required Scan Tickets and start up Scan Station automatically see Oc Job Ticket Interface Programmer s Manual for more information In this way it is possible to feed the EDM application with all the references META data of the drawings you want to scan and let the EDM system start up Scan Station using the required Scan Tickets Start up amp Scan Ticket EDM gt application Scanned file amp Info file Machine Monitor Scanner Printer 18 Using Scan Tickets Oc Scan Station 9400 series User Manual A Scan Ticket contains information about each drawing that is to be scanned a Original identification e g name or codenumber a Original size and orientation a Resolution a File Format m Check Plot yes no m Name and directory to store the scanned file Name and direcory to store the info file If Scan Station is started up to process a Scan Ticket the settings for each drawing will be re
35. unts dialog box 16 Oc Scan Station 9400 series User Manual In the Name box of the Users and or Accounts type the respective name of the user or account user you wish to define For example an account name could be the name of a department Sales In the Number box type the number you wish to assign to the user or account you can enter up to 9 digits If you click the button that is located at the right side of the number field the first free number following the currently displayed number will appear This number is not in use for other users or accounts Choose the Add button Repeat steps 2 to 4 to add all the users and accounts of your choice Click the OK button Removing Users and accounts from the list From the Configure menu choose Users and accounts The Users and Accounts dialog box appears see figure 5 Click the button behind the Name box of the Users and or Accounts to select a user or account you want to remove from the list Click the appropriate Delete button to remove the selected user or account from the list If you want to remove all users or all accounts from the list click the appropriate Delete all button Click the OK button Getting started 17 Defining Preferences The Preferences dialog box is used to a specify scan history length a specify scanned files units specify original size units a specify filename extension for TIFF and CALS specify the discon
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