5100 Administrative Tool User Manual
Contents
1. 0 ES Sample Tone Action 02 650 Hz Duration 13 sec 4 Time Scheduled Cancel The screen that becomes available when you select the Time Button allows users to select which speakers by station number or architectural number will be in the systems 8 time groups Time Groups View By E A Group 1 Archnum 118 Archnum 119 Archnum 120 Archnum 121 Archnum 122 Archnum 123 Archnum 124 Iw Archnum 125 Archnum 126 Archnum 122 Archnum 128 123 Archnum 130 Archnum 131 Archnum 132 W Archnum 133 Archnum 134 Time Group Archnum 117 2007 Valcom Inc Hame Archnum 135 Archnum 126 Archnum 137 Archnum 138 Archnum 139 Archnum 140 Archnum 141 Archnum 142 Archnum 143 Archnum 144 Archnum 145 Archnum 146 Archnum 147 Archnum 145 Page 9 of 20 Stations When Add or Edit is selected users simply Select when you want the event to occur 24 hour time format Select which tone or Aux Source you want to play over the speakers at the specified time Select how long you want the tone or Aux Source to play once initiated Select which of the 8 time groups will broadcast the tone or aux source by checking any combination of 1 through 8 The priority of the event may also be selected Priority 4 is the normal setting for a class change tone Click OK You can name each time group All Mone The Au2. Simplex 5100 Administrative Tool User Manual Phones or PBX CO Ports 755 1 Administrative Audio Tone Schedule Distribution Program i 6 xe F Fey Auxiliary Audio Inputs Speaker Call Switch Microphone Input Programmable Relay Contact Outputs Large Message Display Programmable Ius SENI 2007 Valcom Inc Page 2 of 20 Introduction Congratulations Your school is now using a state of the art communication system This 5100 system is a microprocessor based telephone to speaker communication and control system to help you run your school efficiently The system allows both calls from office teleohones to classroom and hallway speakers and calls from classroom speaker locations to the office telephones Office phones can simply dial the classroom number to speak to an individual classroom The teacher in the classroom can respond to the call by directing their voice towards the classroom s speaker Office phones can also make general one way announcements to all or selected groups of speakers Individual teachers can call the office by simply pressing the classroom s call button Once a call button is pressed the office phone will ring and caller ID information will identify which classroom is calling Multiple calls from multiple rooms are simply queued If programmed to do so individual teachers can make emergency
3. calls to the office by simply pressing the classroom s call button 4 times within 3 seconds Emergency calls are given priority over non emergency calls The system also provides for class change tones bell schedules emergency tones audio music distribution and other school system controls 2007 Valcom Inc Page 3 of 20 Administration Tool In addition to the user friendly dial codes covered in the 574 973 Users Manual used to call the system speakers and to access specific system functions your 5100 system has been provided with a computer based Administration Tool This user friendly tool is used to set up time schedules for class changes and to distribute audio from any of the 3 possible system music inputs to any or all of the system Speakers When you invoke the 5100 systems Administration Tool and connect to the system this is the first screen that will appear Choose your method of connection Simplext rinnell 5100 Administrator Enter your system password default is 7467539 SimplexGrinne Please enter the System Password Demo Mode 2007 Valcom Inc Page 4 of 20 Once the configuration is received from the 5100 System you re ready to view or change the systems audio groups time schedules time groups date time and distribute system music sources Teor ae zog SimplexGrinnell 5100 Administrator File View Options Help 7 A Music Phrases Control Sche
4. the system date or time 2007 Valcom Inc System Date and Time 4 R Date Time hh mm ss 1 05 2006 E 11 10 11 Update Synchronize System with PC Synchronize PC with System Last Time Server Update 07 05 2006 08 10 01 Manual Clack Correction Synchronous Clack Advance To Next Hour Impulse Clock Advance Minutes Page 11 of 20 You can opt to synchronize the system time to an Internet timeserver if an Internet timeserver has been defined This feature is found under the Options Menu Time Server MIST Internet Time Server Update Time At 2 45 Primary Server Address 28581528 0 0 Primary Server Part ha 9 Alternate Server Address 2881528 00000 Alternate Server Port Hours Offset From UTC 5 Eastern Time Additional Minutes Offset a MIST Time Servers Test Server You may add an offset to your system time if so desired Click here to find a list of available timeserver URLs 2007 Valcom Inc Page 12 of 20 View Options Message Net Help Assign Holidays hautoDST Caller ID DaviMightE Timing Time Server The Options menu allows users to define holidays for the purpose of automatic time schedule operation define when daylight saving time begins and ends for the purpose of
5. either the default station numbers by the assigned architectural number usually the classroom numbers by caller ID description or by all with sorting capability 2007 Valcom Inc Page 6 of 20 These tabs select which music source input Aux Source you Phrases If custom phrases have been added to the system digital recorder you can access and distribute these phrases from the following window Select the phrase that you want to distribute Select remove to remove phrase in queue Select remove all to remove all Phrases phrases in queue Play Remove Remove All Settings 5 Select Play to send messaqe an Call Mum Plays Group 1 Puoi _ 00 30 16 39 max HELP LPs Select where the phrase is to be delivered and at what Choose how many priority level time to repeat the announcement and how much time between each one List of phrases in queue to be played 2007 Valcom Inc Page 7 of 20 Schedules Each classroom hallway be assigned to any or all of the system s 8 time groups Each of the 8 time schedules not to be confused with time groups may be set up to send audio tone to any of these 8 time groups at multiple scheduled times When you select the Schedules function the following screen becomes available This screen allows us
6. 45678 T 12348678 12345878 T 12348678 18345878 oS 12348678 12345678 1 12348678 12 18345878 18345878 12345678 12345678 T r sssrsl 12345878 1 12348678 12348678 1 1 12348678 2 12348678 11 12348678 2 12345878 oS 12348678 12348678 1123456678 112345678 Holiday Programming Template Day Night Timing Template Mode Start Time _ Night Mode Start Time Sunday 04 Monday 4 Teddy J 76 00 Wednesday O Thursday 0000040 2 Friday 04100020040 Saturday ___ __ 0 __ ___ O Holidays 65413 5 0
7. 6 137 138 133 140 141 142 143 144 145 book used for information set up system communication settings change the system date and time settings change the access password print reports enable or disable automatic updates card fault detection or demo mode used for demonstrating the software Page 10 of 20 You can name each audio group Archnum 146 Archnum 147 Archnum 148 organizing connection Time Schedules Schedule 1 Schedule 2 Schedule 3 P Schedule 4 Schedule Options Music Groups Time Groups Audio Groups Calendar Dialing Plan wiring Faults Schedule B Message Net Schedule 7 Schedule 6 Printing reports allows users to create a hard copy record of the system dialing plan schedules time groups and audio groups Print to File Copies None Cancel Frint dad Users may also update the system date and time by selecting the Date Time button You can opt to set the system time to be the same as your PC s time Synchronize System or you can opt to set your PC s time to be the same as the system time Synchronize PC You can opt to synchronize the system time to an Internet timeserver if an Internet timeserver has been defined Options Menu You can send manual correction pulsed to synchronous or impulse type clocks if installed Make sure you press update after you adjust
8. Sunday Hunday Tuesday Wednesday Thursday Friday Saturday Holiday Day HH MM Night HH MM mu You can set up the times that the system will enter day and night mode day basis This 15 primarily for the call button class of service programming 00 2007 Valcom Inc Page 14 of 20 Caller ID Admin 4 504 2 102 42 142 12 112 25 145 38 138 10 110 106 48 148 21 121 26 126 2 127 1 101 28 128 15 115 143 2007 Valcom Inc To change Caller ID descriptions select a station that requires modification and enter a new caller ID description using up to 15 alphanumeric characters Use the keyboard arrow keys to navigate when changing multiple caller ID descriptions Press OK when changes are complete Admin 4 Allison Angell Auto Body Shop Brian Mickel Bruce Gabrielson Cafetera Carolyn Davis Clay Bowman Computer Lab Smith Danny Lynch Dave Wetzel David Angell Debbie Angell E arle Clubb F ler himihi Cancel Page 15 of 20 Once the desired updates have been entered in the Administration Tool users simply press the Update button to send the new data to the Valcom MultiPath Update 2007 Valcom Inc Page 16 of 20 The following pages contain programming templates to aid in organizing the information required to program the 5100 system Please make additional c
9. dio Function allows users to select which speakers by Station number or architectural number will be in the systems 72 audio groups The most common use of audio groups 15 for paging specific areas of a building without disturbing the entire building all 37 grade classrooms all corridors etc Audio Groups Vice Archnum Archnum Archnum 102 Archnum 103 Archnum 104 Archnum 105 Archnum 106 Archnum 102 108 Archnum 109 Archnum 110 Archnum 111 Archnum 112 Archnum 113 Archnum 114 Archnum 115 Archnum Archnum Archnum Archnum Archnum Archnum Archnum Archnum Archnum Archnum Archnum Archnum Archnum S 21 EST ES 21 S 251 ST ES 1 S Archnum Yalrum MultiPath Administration Tod File View Options Message Net Help Edit Address Book ud k Date and Time Update System Gubomatic Updates Fault Change Password Print Reports Ctrl F Demo Mode Exil 2007 Valcom Inc 117 118 114 120 121 122 123 124 125 125 127 128 129 130 On the File menu users may edit the address ame School Wide Audio Group Group 1 Dialcode 11111 Archnum Archnum Archnum Archnum Archnum Archnum Archnum Archnum Archnum Archnum Archnum Archnum Archnum Archnum 21 ES ES S ES S S EST Archnum 132 133 134 135 15
10. dule Audio Time System Update Direct Modem Netw Music Groups View Add Audio Group School Wide Add Aux Source 1 Aux Source 2 Aux Source 3 Name CD Player 5 M Play 3top Station Caller ID David Angell Allison Angell Kevin Bowman Steve Crowder Emily Jamison Clay Bowman Paul Smith Laura Bowman Leslie Crowder Carolyn Davis Roy Davis Brian Nickel 1 2 3 4 5 6 7 8 3 m b A 3 l eee eee aoe ae m EL 2007 Valcom Inc Page 5 of 20 source with an Carolyn Davis identifying name want to manipulate Music Groups Views Add Audio Group Aue Source 2 Aus Source 3 1 51151 o7 The add function allows adding stations from any combination of the 72 audio groups You can turn each of the individual music source inputs Aux Sources off and on by clicking the Play or Stop Buttons 106 Clay Bowman 107 Paul Smith Laura Bowman El S IST 21 21 S Leslie Crowder Foy Davis Brian Nickel You select which speakers will receive the music by placing a check mark next to the architectural or station numbers for those speakers View By Statio Aux Source 1 9 Name Music Group 1 Play Station 1 Station 18 ES tation 35 Station 2 Station 19 tation 36 You have the option to view
11. ers to turn schedules off and on and to edit the scheduled events Select the schedule that Schedule Time Events you want to manipulate by clicking the appropriate Schedule 5 Schedule 7 Schedule 1 2 Schedule 3 Schedule 4 1 Mame Ful Day You can name each schedule 1555 Check which days Sunday m Thursday of the week you Hera gt Eren want this schedule On Tuesday Saturday to run when Wednesday Holiday 7 automatic schedule operation is active schedule operation by using Turn the desired dial code 50 or by forcing g Schedule off or a schedule you can restore 4 on with these automatic operation by buttons clicking here DIES dub v The Simplex 5100 system 0455 n 512 Hz np Supports up to up to 255 events Dooa 02 512 Hz CRUS v per schedule system maximum of 10 55 t 512 Hz 3 sec v 277v7 7 11 00 02 512 Hz v Edt Delete Restore futomatic OU pers Z To add an event simply click Add To Edit or Delete an event simply click on the Add Archive Copy Events You can easily copy events from one schedule to the next or archive an entire schedule on your computer to reload at a future time great for seldom used schedules specific event and click Edit or Delete see next page 2007 Valcom Inc Page 8 of 20 Time Events Event Time
12. keeping the system time correct modify caller ID descriptions for the stations up to 15 characters define when the system should operate in day mode and night mode and to set up or modify time server parameters Holidays 2 Holday1 0101 2 Holiday 00 23 i 7 Holiday 2 04 21 38 Holiday 10 017 01 4 E z E z 7 5 11 sel Holidays 124 E hd e Holida 12 EI 14 Holiday TP Holiday 15 01201 F Holidays 01 01 5 To define a holiday check the box next to the holiday that you want to define and enter the holiday date When a defined holiday occurs during automatic schedule operation all time schedules that are denoted to run on holidays will be active 2007 Valcom Inc Page 13 of 20 Daylight Saving Time may be disabled automated via calculation Internet timeserver or by manually entering the dates for the time change Daylight Savings Time E Daylight 5 avings Time Correction Enabled Using Internet Time Server Daylight Savings Time Correct Davlight E be handled based on data pros Internet Time Server indicated settings Daylight Saving Time Correction Enabled Using Internet Time Server Disabled Enabled Using Manual Dates Enabled Using 1387 Based Method Enabled Using Internet Time Server Enabled Using 2007 Based Method Cancel Day 7 Night Timing
13. opies as necessary Station Programming for Time Groups Template Station Architectural Caller ID Number Time Groups Time Group 2 Time Group 3 Time Group 4 Time Group 5 Time Group 6 if available Time Group 7 if available Time Group 8 If available o 9 Station Programming for m Groups Template 1 pepe Lar Te hani NT bz E 5 sisin sisisi izisis s e s s o o isisisin s in s sia sisisisisis sin ikin I LO co N N LO co O N LO N I r LO LO LO LO LO LO LO LO LO LO co co N N N 52 T l A eae 11 2017 1101 5 1 Time Schedule Programming Template Source Source 112345678 0012345678 rr 12345678 12345678 12345678 12345678 12348678 T T 12348678 12348678 12348678 11 12348678 2 12348678 12348678 12345678 12345678 123
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