expanded specification for a benchmarking database in support of
Contents
1. The Scottish Government CONTENTS INTRODUCTION DATABASE USER MANUAL VETERINARY PRACTICES Overview Database development and hosting Who will use the system How do I get access to the system Registering a vet practice Logging on Changing password Edit user profile details Editing practice details Adding a farm Editing farm details Moving a farm Adding an enterprise Editing enterprise details Moving an enterprise Enterprise Profile Adding a measures record Viewing and editing measures records Benchmarking indicators Enterprise based reporting Exporting reporting results APPENDIX A BENCHMARKING MEASURES Beef Breeding Herd Beef Finishing Herd Dairy Herd Goat Herd Sheep Breeding Flock Purely Hill Bred Flock Sheep Breeder Finisher Flock Lamb Finishing Flock APPENDIX B CALCULATION OF STANDARDISED BENCHMARKING INDICATORS Table 1 Benchmarking indicators for cattle annual Table 2 Benchmarking indicators for cattle flexible Table 3 Benchmarking indicators for sheep annual Table 4 Benchmarking indicators for sheep flexible Table 5 Benchmarking indicators for goats annual Table 6 Benchmarking indicators for goats flexible Front pictures sourced from m zl CN n b2 AAA WV A14 A16 A25 A25 A28 A30 A33 A34 A36 BACKGROUND Animal Health amp Welfare Management Programmes and Animal Welfare Management Programmes were introduce2. Criterio Cffective Date e 2502009 Ka Start Date End Date Caen en Active 2 Comments Comments Date Old id Created Dr Created Dete Lost Updated Uy Last Updated Date Revision E Fig 26 Correct and Update buttons for enterprise detail changes Bottom of Page If the farm client stops recording benchmarking measures for an enterprise for any reason you can remove the enterprise from the active list by selecting the enterprise in question from the enterprise list clicking on the Active tick on the enterprise data page and then before you press save you must write a short comment as to why this enterprise is no longer active and add a date to the comment Notice that you have the option to reactivate recording for that enterprise in the future and all measures data previously entered will be kept on the system for benchmarking purposes The Enterprise List page will now show active and inactive enterprises by a tick in the Active column See Figure 27 P Anmal Wellare Mannurmg i iret ixperer provided by Soottiel Leovermient F fit Wen Pavertes Took Mee x ia x CH mel E ax d 3 L QO DN gl Sen iones e d bey X d gt t3 AE https wre arena eatticcotland gow ul Vetliet Weber F ae Dots apo Mami ect 1 358 ga e P KAN geg M acm CE EE E m 9 Y Me GENERE Mito m eoe EV xinh MAG Figure 27 Active and
3. reat Vesiare du uu Etui iE Ul Microsoft leterne Lniorer provide by Scuttis eee rire it File DX Vew Favcrtes Took ep Q gt x ti jo tent Vy Foris St gt ZNZ 4 Lees ir IS 068 24 TAM UAT erate me Mme 1209 A M5 Lii LL A SM A ten el nal Welfare gt Ste ET 4 M w aes Gi BENCHMARKING SYSTEM a 4 4 ae It T er te must fe Farm Data Farm Data frterprieme Mowe Farm Please ralert a mew practice be imove tee farm to Once Move ic premise the avatar edrunetrator mil be formei that the Farm n to be moved to the nem Vet Erarbce aod wall ove approval o nct Selected New Practice Wee E mikedgcsmbusdoon pus com amylowsond gmel corm Side GC o Scotland e dmiterz117 gmail com I pertiand ednburgh FIFE Sootiand amqyioweorndp omm com Figure 20 Moving Farm Adding an enterprise Benchmarking measures are entered onto the system under individual enterprises Depending on the type of livestock kept and the number of flocks or herds run each of your farm clients may have one or more enterprises for which Benchmarking measures are being recorded You will only be able to add an enterprise to a farm that 1s on the practice list From the home page click on administer your farms or the Farm tab on the top menu You will be taken to your list of farms as Figure 18 S
4. Feds marked require a entry Prartite ame D User ame H Tithe D First Name LI sername femal e Address Line 1 Addrnss Lina 7 Address Line 5 Address Line 4 Addrwes Line 5 Tenn D Figure 2 Registering Top of Page F Animal Weta Mowituring and Benchmarking System Macroeodt Imternet Explorer provided by Scottich fie fd view Poorte Toch Help Pd Q O gd BO x 996 2 559813 AMres E htp fN 192 166 24 Pop LAT Ragibe Osta mpr s ine R Take we First ame e Sernamne Email Address Line 1 e Address Line 7 Address Line 3 Address Line 4 Aildrnes Line 5 Tonn B County c v Country Fostal Code H UPPER case only Telephone Ci hide Telephone Mobike L nde Mo ile Facsimile 3 Hide Facsimile F igure 3 Registering Bottom of Page 9 inms Wetlare Mantiorene and Uvectmarkiog System Microsoft jeterne Riddim provided by Scuttis Government Pe Eo Ve Favortes Toots ep Q 9 xw fy Paw fyra O G OR CA A Adomas Bp rete FE Lem 24 APE LAT ReqpaterDate mpx sw Ela as Ligin Existing Vet Practice Registration em Vet Practice User EN j Enrsting Vet Practice G Practice Name w Figure 4 Registering a New Veterinarian i Logging on Each user will be given a password sent via email Once this is received go to the AWM B System website enter your username and password into the boxes on the welcome page and click Log in On
5. S Adr Gumine 48 24 TAWES UAT Panika apre Oben 3 Ge tes Levitt Farm Data Farm Data Feti marked require a entry te Farm name e j Farm defmition Daner Title Dener First Name D Owner Surname e Contact Tite v Contact First Aane Contact Surnames Farm CPt e fe Practice Eman gr Figure 12 Adding a farm to the farm details administration page P Lome Wetlare Maonttorene and Ucectemarkiog System Microsoft leterne Licniorer provided by Scuttis eer rimi iit m Pie ER vewe Freba feck teh Se Q O HOR Pu Yo O 225590123 Lise dE htp e24 TOMES AT Tanoa ap Man rct w Elo wi Postal Code Telephone 3 Hide Telephone ebile 3 Hide Mobile Fecsumnite 3 Hide Facsimile Start Date powaev Si tnd Date posa Arteve 7i Cements Letimeets Date treated By Created Date Last Updated fry Last Updated Date heviaien AS 4 F igure 13 Adding a farm to the farm details page Bottom of page Pile E view Favertes feck Hei y Q x Z fb Pu frn O Uu Ls Bir tz 168 24 IAM UAT Farm ist A Mab ect m Veit Oz Figure 14 Farm list with first farm shown Editing farm details To change your clients details from the home page click on either Administer your farms from the menu in the centre of the page or on Farms from the menu bar towards the top of the page This will take you back to your list of farm clients as in Figure 1
6. SG administrators visitors and veterinarians SG administrators are based within the SG and are closely involved with the policy behind the AWM BS and the Grant scheme that the system supports Administrators are responsible for validating new applications for system access and acting as a source of help for other users This is all done via a specialised part of the system that has no interface with the benchmarking measures data entered under veterinarian accounts Veterinarians are envisaged as the main users of the system and have access to the greatest range of facilities Eligible veterinary practices each have a practice account where each veterinarian has an individual user account and have full access to those parts of the system enabling data entry enterprise monitoring and benchmarking analysis in addition to reporting facilities How do I get access to the system At least one member of the veterinary practice must have been on a Management Programme induction course for the veterinary practice to be eligible for an account In order for veterinarians to be eligible for an individual user account they must have been on a Management Programme induction course Registering To register as an individual or as a vet practice first go to the Benchmarking website at https www animalhealthscotland gov uk From here you will see a screen as Figure 1 A Animal Wellare kenitorzme and Henctinmarkineg Syelem Microsoll infiermel Explor
7. be edited by typing in the value box for the measure concerned and clicking Save a Anasi Virp inrgp Moniinring and Ucoectmarkiog System Microsoft leterne Levniorpr provided by Scuttis Government Pie Eat Wew Favortes Toos Heb Q x f sem Py rect E s Aa 2 L G A Aker mith 192 168 24 TAWES UAT Erterpemetiete apx MacrOteertid OSTAR P m 2655 anaa a rar tid n m oh ban Li dL id e 1 nal j lelfare T 7 ele a SYSTEM T Lpngnmut ud ny H Enterprise Data q Enterpnse Late ensure Sets Prote Move Enteronce J F igure 32 Viewing and editing measures data To help ensure the quality of the data entered into the database completed benchmarking sheets can be printed off for easier checking against the original data provided the farmer This could either be done by the practice or the sheet could be passed back to the farmer From the measure set page click File on the top left corner of your screen Go to Print and select the printer you wish to use Benchmarking indicators Benchmarking indicators are automatically calculated for each enterprise by the system using the measures data entered How these are calculated 1s shown in Appendix A Enterprise Based Reporting The reports will provide information on individual vet practices their related farms and the enterprises associated with the farms To access the system reports click View Report
8. 4 This list can be ordered by clicking on the column headings or by using the search box to find specific farms Simply click on the word select beside the farm you wish to edit you will be transferred to the farm data page for that farm as in Figures 15 and 16 Note that this page also now shows the unique Farm ID for your farm client as well as two extra tabs called Enterprises and Move Farm If a farm needs to become inactive for any reason you can remove the farm from the active list by selecting the farm in question clicking on the Active tick on the farm data page and then before you press save you must write a short comment as to why this farm is no longer active e g the farm stops benchmarking and enter the comment date Notice that you have the option to reactivate recording for that farm in the future The Farm Data page will now show active and inactive enterprises by a tick in the Active column See Figure 17 Make the changes required to the farm data by typing in the boxes and click update you will be returned to the farm list page RI Ana Wetiare Maniturng and Ucoctearkiog System Microsoft Iemternel Lxnlorer pruvided by Scuttis PreTre it Pi EX Vew Faauta Took ebp Q O HAO Den fr 8 5983 Hie dE htt IS 008 24 FOS UAT Farm me Mns 1264 ke an da Farm Data Petit marked a rechte an entry id 1264 Form name Westwood Fam Ferm definition Daner Title gt wr Deeer First Nam
9. Inactive Enterprise Moving an Enterprise to a Different Veterinary Practice If a farmer decides they want to move an enterprise from the veterinary practice the enterprise details and associated measures data must be moved on the system From the home page click the Farms tab on the top menu This will take you to a list of farms as Figure 18 Select the farm 1n question and a page with the farm data will come up as on Figure 19 Select the Enterprise tab and a list of enterprises will appear Click on the enterprise to move and then from the enterprises data page click on the Move Enterprise tab A list of veterinary practices will appear Select the veterinary practice that the enterprise 1s to be moved to then click move Once Move is pressed the system administrator will be informed that the enterprise is to be moved to the new Veterinary Practice and will give approval or not You will be taken back to the enterprise list page Enterprise Profile The movements and changes to an enterprise are automatically recorded on the Profile tab From the home page select Administer your farm or the Farm tab Select the farm then click the enterprise tab and then select the enterprise Click on the Profile tab that appears This will give an overview of the enterprise along with any moves the enterprise has made and the start and end date See Figure 28 The enterprise profile is a history of what has happ
10. ar provided Ire Scolilish Govor amani Fe Et We Favorites Took Heb x 5 v Seuch Sip Favortes gt 2 23 lud eo rel 3 E http as NANE w EI eo x Montonng the occurrence of health and weitare problems on farm s a fundamentat User Name part of taking a proactive approach to animal wefars Recording Benchmarking measures and analysing them using the Arena welfare Monitoring and Benchmarking System wil help you to Passwerd e Highlight and analyse health and welfare issues on a farm that may be orevenbng herds or Mocks reaching ther fue potential and propose soutions e Monitor progress m improving saki and welfare on a farm over time and Gamonstrate the imoart af actions taken Fagist l e Benchmark heath and welfare on a farm against simlar farms across Scotland Forgotten your password e Feed informadon back ro health and welfare planning At a national level the databasa wil also prowde a source of data on Scottish livestoct Guidance heath and welfare that haz not previousty been collected gang us Guidance notes for Farmers e The ab ty to montor health and welfare trends on focal and nabonal level System Help for Vetennary Practices BING anonymous deta Contacts e The abitty t9 provide anonymous Gata for research into heath and wefara Scottish Government sues nx inia SAC Health PLanning Support Manager in the long borm these fachtes wil help us all to identify and tackle health and welfare issue
11. are Monitoring and Henciuparkamg Sysiem Microsoft infermel Explorar provided by Soottiah Governenent Fe Edt Wem Fawkes Took Heb r e HE Gi Q O nif Jr O S S 3 nr E hip Jac MIMBS Raport asx v Ela ims Number of moz sold Mated Previous Year Year rder Of Oke resp oed ume of ace cheep soii erter Of ribs sold Med Prevcus Ve Surber of Fieisting Lambs Bough in p w Figure 36 Example of a measures report Indicators Monitoring amp Benchmarking Four Year Summary This report returns the benchmark indicators for a selected enterprise against national pool data for all enterprises of the same type See Figure 37 A Fink Wallare onhilarine anti Henc Air Fie Edt viem Favorkes Took Heip r Q O dig Pmr frn 621531983 Addas ME https asi I MIMBS port ano we le ve AWMBS Indicators Monitoring amp Benchmarking Four Year Summary Animal Welfare d MONITOR NaE SENOMMAE ote SPSTEN d SS tbat ERES ss ow ow ow e e om E m n m e ox em oe EES EE EE ven won wen an e A inima Wallare onhilarine and Henchma Fie Edt Wem Favorkes Took Heip r Q O DAH Pm frn 9225 09813 Aaner gius iD JG Less R Figure 38 Example of benchmark four year summary Bottom of page Exporting reporting results If you wish you can export the results of any of the analyses for insertion into a report for you client o
12. c Took nep Pd Qe gt x z e m Crem E e d s Ae Al Ss di fp VISE 168 24 IVAW ES LIATEnE Dr Se Cus 8 Zo eno ect Ed OR eburmi f e Forms aspoMxR en rms gect de 099 v EJ Leet i dated Dy Least Updated Date o EN e aui een Sg e a Fi igure 205 Adding new enterprise to enterprise data page Bottom of page For each enterprise you must choose an enterprise name the appropriate enterprise type the county the enterprise is in and the start date of benchmarking The system will automatically generate a unique Enterprise ID on saving Once you have selected the enterprise type the page will change to provide further drop down menus of enterprise criteria relevant to the chosen enterprise type These will ask for information on the county type of land the livestock are predominantly kept on when calving or lambing occurs whether the livestock are housed over winter the predominant breed type of the flock or herd and the size of the enterprise The categories of information and choices offered will differ depending on the enterprise type chosen and it 1s essential that you choose an enterprise type before filling any of these boxes This information will be useful as background information for the practice when dealing with the enterprise and can be used in the benchmarking analysis to condense within enterprise type to a sub group of more like enterprises Work through the page entering the information on
13. ce you are finished click on Save you will be returned to the enterprise list page and the farm will now have an enterprise listed as in Figure 24 Repeat the procedure to add all the required enterprises to each of your clients Fe Edt Wew Froe Took Heb gt Gm gt i DO power Gere G G ees BR itii 192 168 2 ASU Preprint bt Amt Animal elfare ONITORING pre TORING EJBENCHMARKING SYSTEM Lnteeteeg Ivia Figure 24 Enterprise list showing new enterprise added Editing enterprise details To change any of the information on an enterprise from the home page click on Farms and then select the farm which your enterprise is in from the list shown This will take you to the farm data page from here click the enterprise tab This will take you to the list of enterprises for that farm as in Figure 24 Select the enterprise you wish to edit by clicking select This will take you to the enterprise data page for that enterprise as in Figure 25 From this Figure you will also see 3 new tabs Measure Sets Profile and Move Enterprise These will be covered later in the guide You will notice that there are two buttons rather then the normal save button at the bottom of the page Correct is used when there has been an input error that needs to be changed If you want to record a permanent change in the enterprise you will click Update rather than Correct For example enterprise size
14. ce you have logged in successfully you will be presented with the screen in Figure 5 Throughout the system a navigation bar sited underneath the menu bar showing Home in Figure 5 will show you where in the system you are and allow you to move easily from page to page Lotte Wellare Monitoring att Henctomerking Syriam A I HEIL Js CDM prowided try Soottieh Lover mmen Fe Et wem Favortes Took Heb Gs O wae Posen protes EI z nn QE Mp 190 168 24 20 4 MBS UAT Duf inak anes s Be c Logg Hello vet user Welcome to the Arumal Welfare Montorimg and Benchrnarking System Ani T al Welfare Please select ona of the folowing epborm in the bet below ar fram the manu above weiste MAER SYSTEM Any problemes e mail Armes n YS MONTEE Quick Links e Edit your Uter Profile Detaili EE i e tt LE WR 8 gr Av System Massages There are no messsges to report F igure 5 Home page Changing password On your first log in you will be taken to a screen to change your password If you wish to change your password at any other point click on Profile and Change Password option in the drop down menu the window as shown in Figure 6 will appear Type in the new password into both boxes provided Passwords must have a minimum of 6 characters and contain both upper and lower case letters plus at least one number Then click on Change Password you wil
15. d by the Scottish Government SG in 2005 and 2009 respectively to support the wider development of a more proactive approach to animal health and welfare across the Scottish livestock industry Management Programmes promote the consistent improvement of animal health and welfare standards and support the production of quality livestock produce and improved farm business profitability As a claimant under the Management Programmes your client will have in place a plan that is annually reviewed with your practice The purpose of these plans is to identify current disease and welfare issues and to assess the risk of incursion of new diseases onto the client s farm This allows your client working with your practice and others to prevent control mitigate or eradicate conditions such as mastitis pneumonia and lameness The plan can also help your client in discussion with your practice to make decisions relating to the eradication of economically important diseases such as BVD and Johnes Monitoring the occurrence of health and welfare problems on farm is a fundamental part of taking a proactive approach Animal Welfare Monitoring Benchmarking AWM B is a voluntary option under the Animal Health and Welfare Management Programme and is a compulsory part within your clients Animal Welfare Management Programme Both schemes provide farmers with SG support to facilitate a basic level of data recording and also provides your practice with a tool to ana
16. e bema Daer Surname Z n Centact Tithe v Contact First Name Contact Surnames Farm CPH RIT Practice Emn ad merhat com Figure 15 Editing the farm details administration page Top of page D Animal Wetore Monitoring and Ueoctemarkiog System Microsoft leternet boplorer provided by Scuttish Government File ES view Faecibes Teck Help e Q O dig 6 me hrn 6 822509033 Lees M Mti 1S7 168 24 SNE UAT IY estate ange nete Late e EI 7 ws Telephone 3 Hide Telephone e sahile Hide Mobile Tetange 3 Hide Facsimile Start Date MAND nd Date Bue Artur 7 Cetimnrmts Letimeets Date Old td treated By Created Date Last Updated fy Last Updated Date heviaien 2S tte ton F igure 16 Editing the farm details administration page Bottom of page Te tht Wew Peeters Tode Mey Or O e S j anh ZC renge 0 20 JT OH A aides ete ee Fabr rum er gov c ol lant NEE al Web ey erg in wg gt E ues Lal ois ITT TE heye Zem es Se Se oS a ea gt EZ gt et d ke Figure 17 Active Inactive Farm Moving a Farm If a farmer decides they want to move veterinary practice the farmers details must be moved on the system From the home page click the Farms tab on the top menu This will take you to a list of farms as Figure 18 Select the farm in question and a page with the farm data will come up as on Figure 19 Select the Move Farm tab and a list of veterinary practic
17. elect the farm you wish to add the enterprise to This will take you to the farm data page where you will notice there are two new tabs beside Farm Data called Enterprises and Move Farm To set up an enterprise so that benchmarking data can be entered simply click on Enterprises This will take you to the Enterprise List page as in Figure 21 It is empty as you have not created any new enterprises yet mis dt Wew Pouto Tooke Hei r Q 2A Pum for 62250903 fetes dE htec il 192 168 24 Pap ES LiT Peres apo Vargas t Dd L264 Eo ue Loguat z lt Figure 21 Adding an enterprise to the enterprise data page Now click on the New Enterprise button to create a new enterprise You will now see a page like in Figures 22 and 23 lia Sot o Ve Pevcetee fod hek O O xig To Per Gow O zz GH 3 Across AME tetp Urs 166 24 FURNES LAT JEntieer ipe Quia poc N Ld Ofen rm UR Le Fares aspe fet reno dfe 264 wv Ela ith Enterprise Data Enterprise Data Patt marked require an entry n Fnterpriae Name Entrryurzae Dntinitson farm Neme Praectice Sener Eeterprise Type D v County v reris Effective Date osse Start Date D amr e End Date om Active Si Comments Figure 22 Adding new enterprise to enterprise data page Top of page E Montterine ani Henecleeerkion Syel Mikroen Neternet Explorar provided ry Senitish i G U I m pa vesi TFworte
18. ened with the enterprise So if you move an enterprise it will keep track of practices and dates It also keeps track of any changes of the enterprises done on the Enterprise Data screen This is so the reports can be more accurate as it will correctly get the enterprises that meet the relevant criteria for the report If you click on Update without changing the criteria it will still create a profile record thus you can get duplicates This information is read only which is why it is in grey text 3 inimal Wear nius d and Genectrverxing System minis Gopinrer provi Fe Edt Www Fote Took Help gt Qw O AdO ye 6 0537210918 dde LED hip I a2 168 2 ACTA Dt ErmerprimCat a ano Mer Ob jectdde 1 669 kd 2 L tz SYSTEM ves TA ME cht WOO M A Enterprise Data E terpnas Date Il Measure Sete Preufde Move Enterprise ru sleet Dairy Hard 200 TTT Mestad Fam 8 ae PPS 7 Watt sand Select Dary Herd 2005 EDINBURGH Wertwood ve aise 09 3 2005 i wm ielezr Dairy Herd 2008 JEDINBURGH Zara vet 03 00 2004 09 10 2009 a 4 Lem e ge Dary Herd OLJNI 209 at 20N 2009 01 10 2009 UN Figure 28 Enterprise Profile Adding a measures record To enter measure data passed to you by your client first select Administer your farms or the Farm tab from the home page Select the farm from the list then go to t
19. es will appear Figure 20 Select the veterinary practice that the farm is to be moved to then click move Once Move is pressed the system administrator will be informed that the Farm is to be moved to the new Veterinary Practice and will give approval or not You will be taken back to the farm list page If approval has not been given an email will be sent out as to why and further contact with the SG will be needed B intial Vetarn HD nd DencTmenmamnm Sy cM tr gt xninrer Phe db Ven Poorte Toch Hep L4 O O di fs vy 9 0 251935 i A Mrs E htp a2 168 24 POPES LAT Pania mpi Mnt de Ede uu Longus art In e e TIL ETUAD E T nra Ps trc on fran m e TUNE LI P3 ET bat dec o FRawvgle Fem Tat Fra Tee Taw WERT LOTHIAN TN 064 Tt oe Ze Letecettwm b apoc ett Parm Pepecath zrmim3 Sootand r4 398 set I Ud Meet seat keen ret awe E drdo o gh MID L THAN O md Ern bce ET weg ls sr AIRE T a Figure 1 8 List of F arms J IRA REE UD T not KC Trzerwimm Sy TE J 1 i gf Se P fd Vew Faevertes foch He Qe Q 8 BO Pw frr O SGE pa a f aaron d ttt 1 192 168 24 OWNS UAT Per Date ag ManOteectde 120 Ede Lex Loguss Funds marked regure so entry id 1259 Farm namre H DEE Fan Parm defimiten Owner Title Maz Ownrr First Name c Aw Owner Surmanme eerst Contact Title v Contact Forst Namu Contact Surname Farms CPH LAM Prache Tz E mal Figure 19 Farm Data Moving Farm i
20. he enterprise list for the farm concerned and click the enterprise you wish to add measures to from the enterprise data page select the measure sets tab The first time you do this you will be taken to the empty enterprise measures page for that enterprise as in Figure 29 Fle LR een Fiane fous Heb r Q O Sif Pa fra 620 2590 ne EI eter 192 208 24 PM ES_UAT ff rderteret aka mpe Man eges td 1669 Edo o Enterprise Data E tareros Dota Meesure Sete Profils More treterorae IL if J i Figure 29 Enterprise measures page Click the New Measure Set button and you will be taken to the measure input page of the enterprise you chose As in Figure 30 Ma ER Wwe Feagte Tooke thi y Q O HAH Ama Yom 65225903 Misas d tp 11192 16824 NAWIE LAT Ertaroan mgr MniO ect cbe Ot gr P e nnne Dt apo nturmiPinOtnect dee Loi Be us Lowret Enterprise Measure Values E terpases Type Dary Mere Term Name Werteaod Farm Form Id 1754 Saterpriee Nares Clery Heni Enterpnse ID 156 Veer RK wert m onh Pes markod regure fr entry l Figure 30 Measure input page i Where possible please avoid entering incomplete or dubious data All values are used in benchmarking analysis regardless if they are entered incorrectly If your reports are returning with unexpected results please check the data that has been entered the system does not run a validation check Once complete click on t
21. he save button and the same page will load with a measure values have been saved message See figure 31 Fe EX We faote Tok Hep Qe O xg fb s Grose O e d A tetp rer 168 24 70RAABS_UAT Ee E TEE E TE TE fic ze 2 d SH s Enterprise Measure Values Er amp erpoiege Tyce Cary Mert Parm Name Weetweod farm Farm Idi 1266 Measure waties have bean saved reg 3 Quarter Month Feidt mated 9 regure an entry Mesture Desception Measure Value Tote currber af cattle m herd Number af cows efars end tule of brotirg age Number af cows and heters mated eX umber af barran cows not mcluding ert started Eatgrb r nf m ra rome sn hatara srid Viewing and editing a measures record Figure 31 Measures have been saved EU n Measure Remark As per ist Jan some os Cattle Tracing System Includes Quls and calves For firesting herds the should include the rougrpit of the Sard for the premeious 17 months Al come of 2 monti oc greater Inchudes any mated ty AZ Itroudes Cons not i CAR at He end of he bees deng oenot From the home page click administer your farm or the Farm tab on the menu Select the farm then select the enterprise tab Here select the enterprise from the list and click on measure set This will take you back to the enterprise measures set list See Figure 32 Select the reporting period for which you want to view or edit the data Values can
22. is currently 1 50 but this is incorrect simply change the value and click on the Correct button This saves the enterprise and its profile without creating a history If however the enterprise size has actually changed over time and has gone up from 1 50 to a higher value then select the appropriate enterprise size and enter a date that was effective from in the Criteria Effective Date and click on Update This will save a new profile record to show the history of when the enterprise size was changed See Figure 26 fle Ek Vw Powter Todi te Q O DAO P 34 9 OO 5914 3 Actes AE Ntp i19 168 26 NLM ES LAT Entorn sabata aps Mein Er be ke 2669 vEMe o Enterprise Data Enterprise Data Measure Sets rote Move Entenarce Fede marbed regure an entry td 1t49 Entorpese emer Dewy Heen Enterprise Defiestiom Farm Nem Prarctire wame Enterprise Type Coumy MDLOTHAN w Pariah remncr v treed D Pure Holstein Fosan e Lend Tyree kw Lend Use 6 kimie Ufftsering Sam Surg Weused Over Winter Fass B Figure 25 Making changes on the enterprise details administration page T Animal Welfare Monitoring and Benchmarking Sysiem Microsoft internet Explorer provided by Scottish Gowernenent Fie Edt View Faeodes Took Hep v Ades ME http 192 168 24 204WMBS LAT EnkerpriveO t asap MairsCibgect je 162 797 burmUR Farms a ips B eben ker Eiere 1267 se ie c Stud Breed m
23. l receive a confirmation that the password has been changed You will then be returned to the home page Pie Ca View faatea Tors Hk Q gt vi D OD seem Gyrnom Lied DB Mires Pip US Leg 24 20 AWIMES UAT Change as svond epi a Gn ita Change Password Please oonmplete the followeng elds to change your password Fields munie regure an entry Passuord New Pasemornd C anfiem wen Passware m Figure 6 Changing the password Editing User Profile Details To enter or edit any details on your user profile click on either Edit your User Profile Details from the menu in the centre of the home page or via the Profile link and then the User Profile option in the submenu You will reach the page shown in Figures 7 and 8 Enter or correct your details as appropriate by typing into the boxes provided and click save Some of these boxes are filled in automatically the text will be in grey and you will not be able to access these boxes e g username role The comments field will only accept an entry when the active box has been changed You will then need to enter details regarding this change e g retirement Old Id is a read only box this the original Id from the old system and used for reference only It could be useful for a veterinary practice in merging old and new systems Itis also used by SG in the data migration process so we know what farms and enterprises belong to what
24. lyse this information so that it can be better used to inform on farm management decisions on animal health and welfare Use of a national database to store and analyse the data gives all of us a better understanding of national disease priorities enabling targeted research into livestock health and welfare issues and a focussed approach towards dealing with national issues The main changes in the new AWM B System will be the ability to record measures against breeding year as well as calendar year significantly improved reporting facilities and additional access to reporting facilities on anonymous data for non veterinarians including your clients All valid data from the old system will be transferred across before the launch and reporting facilities will be available for historical measures data in the new system ANIMAL WELFARE MONITORING BENCHMARKING SYSTEM USER MANUAL VETERINARY PRACTICES Overview The AWM B System is an online system primarily for use by veterinary practices on behalf of their clients providing the ability to store and analyse the benchmarking data within the system Database development and hosting The system has been developed by the SG and is accessible from the SG website at https www animalhealthscotland gov uk It can be accessed over the world wide web via an internet browser allowing multiple users across the country to log on to the system Who will use the system There are three types of users
25. practice 1 inte VYetlarn DSi nd ewe treverane Syeten Micyoroit lretermert xninrerr g Fie Edt Ven Favortes Took Help Pd Q 29 s 2 Ofen yr O 02527317903 Adress MED tpi 182 e Za HAM DAT Umen Data amis Edo o User Data freit marked require an entry 14 SLAJ Username Hale Practice Tithe we wv Forst Name a Serneme been Address Line 1 pentend Address Line 2 Add rres Line 3 Addevss Line 4 Address Line 5 Tom ean CLeunty oog v Figure 7 Editing User Profile Top of page 3 Leet SE ig E LH ETHER LEE DE Ucoctenarkiog EI UI Micrusott Imirrnel Lxnlarei nroviael by Scuttist 22 E ELLE File ES ve Fiabe feck Hep Q O HBA P Xy O 239483 Zeien AE het s f SZ 168 24 AMET UAT Usern mp Telephone D Hide Talezhone Motile C Hide Mob e Facsimile D Hide l acsimie Start Date GALES End Date bosse Active e Comments Comments Date Did td Created ny Created Date Last Upitsteil Dy Last Updated Date Revision F igure 8 Editing User Profile Bottom of Page Editing practice details To enter or edit any details about your veterinary practice click on either Edit your Practice Profile Details from the menu in the centre of the home page or through the Profile link submenu by selecting Practice Profile You will reach the page shown in Figures 9 and 10 Enter or correct your practice details as appropriate by typing into the boxes
26. provided and click save RI EF ZO IK EDGE nius nd Feme imarpe Sweeter Fe Edt Wew Fevortes Took Heb Qe Q FH BH Free 92559013 Address LED tpi 192 ERR E Elo Lex P DD Vet Practice Data Vet Practice Data Partie Fweicr marked regure w entry 1d 153 Practice neame HM tt Vet Title Ley w Wet First Nome B atr Vet Surname ower En asi e entre ow oon fma Veritied Address Line 1 H pentiend mouse Address Line 7 Address Line 3 Address Line Address Line 5 Town D ain Figure 9 Editing practice details Top of Page J Animal VWetiarp Moetiuring and Benchmarking yetem Micromet lretereet Explorer prowideu by 5coltich Govrrmemn Pe cht Vew Fee Tock Heb Qw O dE f puh Fre 6 C YG J GES de ite 12 1 26 AOS L ifsten ampi Ee u e ze EE E E E e pe Ieleshuec 3 Hide Telephone Mobile 73 Hide Mobde F arsmmtite 3 E Facoml Start Date 3008MAV COO End Date Fosse v Active Lei Comments update Comments Date aii rd Created By Created Date Last Updated By Last Updated Date Revision OAI R les m lt e m MR CETERI ER S E EE Adding a farm From the home page click on either Administer your farms from the menu in the centre of the page or on Farms from the menu bar towards the top of the page This will take you to the practice s farm list which lists all your benchmarking farmer client
27. r your practice Clicking on the Export button shown will take you to the export dialogue box which is the same as a normal Save as dialogue box in any software package Simply specify a name for the result and where you want to save it to Once on your computer the file can be inserted into other packages in the usual manner See Figure 39 3 Animal Wellare Mernifering and Henctimerkineg Syrlem Microsoll ihiernhet Explorar provided by Soottialh Gov Fe Edt vn Favortes Took Heb Q HAH Paw fr O 3 254082 Addar EI hipe imaw arinaiheatthacotland cr A Velia etie Report arpa se le c i H Lagun Select 5 format XML fle with report Gata AWMBS Indicator Monitoring amp Benchmarking Time Span an hee A nim al Welfa re Acrobat PDF file MONMITOFNG 7 UENC MAR ING SYSTEM Web archive Selected Pepeost Parameter i Figure 39 Exporting report results
28. s If you are a new veterinary practice you will currently have no farms listed and the page will look like the one in Figure 11 Fla Ech va Fevortes To Heb Gm gt ix g6 posed rates E 3 Aa Ann LAE tpi 092 160 24 TOWERS UAT Fanti ogre Ee JNITORING L BENCHMARKING SYSTEM Logout d r X3 qos ted ep r Ea No Farms have been entered Figure 11 Farm list for new users Clicking on New Farm towards the right of this page will take you to the farm details administration page shown in Figures 12 and 13 where you can enter the details of your farm client The information marked with a red dot must be provided and the system will automatically generate a Farm ID Simply type into the boxes provided and click on save You will be returned to the farm list page which will now have your new farm shown as in Figure 14 To add more farm clients simply click on New Farm again and repeat the procedure for each farm client The farm list can be sorted in ascending or descending order by the column headers by simply clicking on the column header making it quicker and easier to find the farm you are looking for The search facility can be used to find the farm by its name Even using part of a farm name will result in a hit P Amnis Wetlere Monttorene and Ucectmarkiog System Microsoft internet Leniorpr provided by Scuttish ES i Pie Eo Vew Farortes Took Heb O O HAG Po trum O D 30914
29. s fields marked require an entry Lountrey v Start Breeding Vear v End Breeding Year Period Frequency B nterprise Selection e Y Figure 34 Indicator report form showing required parameters Indicator Monitoring amp Benchmarking Time Span This report will produce enterprise specific data for the selected enterprise type It will also show the national pooled data National pool data is top average of top 33 Bottom average of bottom 33 and average The output for this report is displayed in tabular and bar chart formulas See Figure 35 3 Animal Wellare ICH ap Benchmarking Siem M crosoft infermel Explorar provided by Scottish Governenent Fe Edt wem Favortes Took Heb Q O YAH 7 frane O 2959813 hidas Ei hip Lac SAU MIMBS Report aso v Ela ims AWMBS Indicator Monitoring amp Benchmarking Time Span Animal Welfare Mon Tene CJ BEN MaAR lt i SYSTEM Selected Report Parameter 6 Enterprise Percentage Average v lt H Figure 35 Example of indicator report comparing enterprise data and national data Measures Monitoring Time Span This report will provide details of measures for particular farms for specific time periods The report is intended to show trends in measures across a selected period of time The output of the report is in the form of a line graph showing actual measure values See Figure 36 SE A Animal Well
30. s or the Reports tab on the home page This will take you to a list of possible reports that can be run See Figure 33 3 Animal Wetlare dJuiltcislu E and Benchmarking Syelem Microsol infermel Explorar provided by Soottiah Govwernenen Fe Ed wem Favorites Took Heb Q O fi 7 Zrreep O S Sa 9083 hidas hip ENANOS patlat aep Ee inks RI Duis no earn Zem Erterprtve Lint of di Mere Addeen Contact info fer di Erde prec Lego Per List cf dree Akne Contact info fo od Peon eect Lice Lit of t Ota of ceuen user See Ire stor Morvtorrng beeberektpu how Ter Surrey Indic sors Monmimg 5 Bacchum Pour Yew Somme laci ote D rF jew ETH Indcsiorn Coole Data Four Yaw Durrevw lee Iridic ace bied gu b Sanctor Tere Span Inde Aa Mardi mo h Senchesaorsg Tere Span ZER kreie ador Pork Owe Ter Seo bebe ater lt Pood Das Term er IinScatce Mori ng E Derzgeestez Pnad Coran Indcatur Mordano 6 Denchrrarlung Period Cimara ewe inje Fred Da Perod Conpe sor woes Protect DM Pero Comp eon See Mesures IPod omg Three Geen VWeehoes Mirdio Ire Geen law Lee Ioui I on c tz b Dronaig Tre Scan Sheep cab Mr mnga k bonae Tere Ear eet Shep Scb Food Date Tee Goan Shen Ze Ab Pooled Dus Tie Sean Se EE mc NI EE Figure 33 List of Reports The first three reports are specific to your practice they provide a list of names addresses and contact information of your clients and also
31. s on a natonal scale reducing Gsease risks to ing yvidual farms in the nrocess Figure 1 Welcome Page The Welcome Page also shows links to further online guidance through the Help button Click register and you will be presented with a screen as Figure 2 and 3 You can choose either to register as a user at a new veterinary practice if your practice has not registered before or at an existing veterinary practice If you are registering as a new veterinarian at a veterinary practice already on the system click the existing vet practice button and your screen will change to Figure 4 Here you can choose the veterinary practice to register under and continue to fill in the information as in Figures 2 and 3 Once you have finished entering your details click register at the bottom of the page Your details will be sent to administrators at the SG who will then check if you and your veterinary practice are on our list of accredited users If so a password will be sent to the email address you supplied and you can then log on to the system If not you will be notified and you must then contact SG to resolve the issue 3J nie Wear nuu and Dew hmarking System Mecr eett letereet Epiorer preesded Dy Sovitish Phe db vew Poorte Toch Hep Pd Q O 2 BO yr 6 S GEPAS f adkvess biter AT 10 26 LAT Rega tn mpr Eie Lei o New Vet Practice Registration New Vet Practice User Gei Existing Vet Prectice t
32. the system users in your practice of the AWMBS You can only view enterprises associated with your practice For an indicator report i e specific to a particular enterprise choose the time period over which you want data displayed then click the Run Report button The default geographical area is national See Figure 34 If you require a benchmarking analysis you can set more specific criteria for the enterprise type that you wish to compare the enterprise against by selecting from the drop down lists for any all of the additional information categories When you do this the page may refresh to show you the categories of additional information available to choose from The default for each of these is to present data from enterprises matching any of the possible criteria giving the maximum sample size Each time you choose to specify criteria you are drilling down into a sub sample of enterprises If there are less than five enterprises in a sub sample no data will be displayed This is for confidentiality reasons and to provide an adequate sample for the production of any average values 3 Animal Wellare Monitoring and Henctinmearkineg Syriam Micreeot infiermel Explorar provided by Soottieh Gower amani Fe Edt wem Favortes Took Hebb Q O WAH Pu frs 6 259812 Address EI https Jimma arimalheathacotland gre A Netia Walshe Rr portParen ap se Bo ims MITT Indicator Honitoring amp Benchmarking Time Span Report Parameter
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