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Software Requirements Specification

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1. 00 cece cece cece men 23 2 3 7 Issue Statement INPRIZITL O A Td N RN N RR d hR dax 24 2 3 8 Issue Statement NFR8 1 00 cece cece cece a a E 24 2 3 9 Issue Statement INERO IL 25 2 3 10 Issue Statement INPRIOIL cece ee I 25 2 3 11 Issue Statements INERITT NRROOII cece cece eee e eee eee 26 2 3 12 Issue Statement NFR12 1 0 cece aR ea r R ANR i a 26 2 3 13 Issue Statement NFR13 1 sese 26 2 3 14 Issue Statements NFR14 1 NFR24 1 NFR28 1 27 2 3 15 Issue Statement NFRI S II 27 2 3 16 Issue Statement INPRIeIl II 27 2 3 17 Issue Statements NFR17 1 NRROOII cece cece eee e eens 28 2 3 18 Issue Statement INPRIS IL 28 2 3 19 Issue Statement INPRIOIL cece eee n 28 2 3 20 Issue Statement NER21 1 2 ie eue 29 2 3 21 Issue Statement INPRZ3 IL 29 2 3 22 Issue Statement NFR25 1 2 0 0 0 cece cece ccc e cence eect eee eeeeneanes 30 2 3 23 Issue Statement NERO 6 Unsere tt tete ea 30 2 3 24 Issue Statement INPRZZITL eeeeeeeeeeeeeeeeeeeeeeees 30 2 3 25 Issue Statement NFR29 1 mne 31 2 3 26 Issue Statement INPROOITL eee eeeeeeeeeeeeeeeeeees 3l 3 WRS World Requirements Spechfication sss 31 Proble iiz zz RR D e EASE SNES RUSE E SUES EDS SE 31 iii 3 1 Improved Understanding of the Domain Stakeholders Functional and Non Punetional OD ECHV eS PES 32 3 2 Improved Understanding of the Software System Functional Requirements
2. 33 3 3 Improved Understanding of the Software System Non Functional Requirements 34 4 Preliminary Prototype and User Manual 35 4 TL Prototype eege dee 35 4 I T Login Page see e tn er eren ENNEN ENS e REY de 35 e 36 413 WMS User We mul EE 37 4 1 4 Schedule New M ee ng 5 se 38 4 1 5 WMS Administration 4 ees vex us eor ae Moda Ee ed ee 39 4 1 6 WMS Meeting ODptOnS ioco eege NEE 40 2 2 Wiser Tamils e Ee oU ERI UR DNI RUP M IURI EE ET I EOS 42 mereri ep re 43 5 1 Initial Requirements vs Improved Reourements cese 43 5 2 Improved Requirements vs Prototype m mee 47 5 3 Prototype vs Improved Requirements sss mene 52 6 Product Specification Models sss me emen 53 6 1 Use Case DescnipHom o eee tet xr ERE ee 53 60 2 Use Cas Diagrami ce e ene rE E 59 6 3 Class Daeram ee e a ana Rx RE EE EEN DEN ENER dE ai eee RE ENEE 60 7 Requirements Change Dercentage 0 ccc cece ence ence eee eee 61 8 References iv 1 Introduction 1 1 Project Overview For any organization to function efficiently personnel must be able schedule meetings without wasting vast amounts of time determining a time and location to fit everyone s schedule This is a project plan describing the Web based Meeting Scheduler WMS a program that will assist in automating the process of determining the best times for various participants to meet The project involves creating a scheduler which will allow users
3. Doo exe U Priority 0 User has internet access 2 User has a valid WMS account Notesandlssues o Created By R Gabe Cavazos Last Updated By R Gabe Cavazos Actors nitiator User navigates to meeting page Description 2 User select delete from options 3 User confirms delete Postconditions Printy 0 Assumptions Frequency of Use S 1 User has internet access Assumptions 2 User has a valid WMS account Notesandlssues o O Use Case ID WMS 10 Use Case Name Edit Meeting Created By R Gabe Cavazos Last Updated By R Gabe Cavazos Date Created 4 10 2010 Date Last Updated 4 11 2010 Actors nitiator User navigates to meeting page Description 2 User edits meeting information 3 User commits changes by saving Trigger l User wishes to modify an existing meeting II Logged In Postconditions o O Normal Flow WMS 2 WMS 10 Frequency of User Moderate EE EE 1 User has internet access D User has a valid WMS account Notes and Issues o Alternative Flows WMS 2 WMS 7 WMS 9 WMS 2 WMS 6 WMS 9 58 6 2 Use Case Diagram DAZ B LR WV 6 3 Class Diagram 60 7 Requirements Change Percentage The WMS system is capable of taking 20 change based on the 80 20 rule This is due to the complexity of the algorithms used to generate the conflict matrix and the WMS visual interface Thes
4. Option 6 Monitoring is supporting logistical tasks such as distributing materials in preparation of a meeting and planning follow up meetings Option 7 Since virtual place is a contradiction replace with virtual meeting 22 Option 8 The statement should be removed Solution Option 8 Rationale Monitoring was already defined in FR3 1 with The Meeting Initiator must select and schedule the meeting date time and location through the WMS The WMS will alert all meeting participants by email of the scheduled meeting and update all participants schedules with information about the meeting and DA24 already defined virtual place so this statement provides no new information about requirements Reference http www crito uci edu papers DesigningForNomadicWork pdf http dotnet org za hannes archive 2007 09 10 non functional requirements checklist template aspx 2 3 5 Issue Statement NFR5 1 Here nomadicity will then be important to consider Problem Ambiguous Phrase is unclear Can not be measured Option 1 Remove the sentence Here nomadicity will then be important to consider Option 2 Nomadicity refers to people who had to work with people in different time zones Option 3 Nomadicity is the tendency of a person or group of people to move with relative frequency who uses mobile computing devices An example of this is a salesperson calling on clients Rewrite the requirements and add nomadic compu
5. 0 exclusion sets 32 3 1 11 3 DA16 2 3 A Strong Date Conflict if all dates in the acceptable date range are present in at least one 1 exclusion set 3 2 Improved Understanding of the Software System Functional Requirements 3 2 1 FR1 2 The WMS will display individual and group conflicts regarding potential meeting times but the Meeting Initiator may choose any time to schedule the meeting regardless of conflict 3 2 2 FR2 2 The Meeting Initiator must select and schedule the meeting date time and location through the WMS After a meeting has been successfully submitted the WMS will send an email notification to all PMAs and of the PMAs schedules will be updated to show the meeting 3 2 3 FR3 2 The WMS will allow the Meeting Initiator to change the date time participant and location of a scheduled meeting and resubmit it 3 2 4 FR4 2 Users will be able to update information about when they are busy or available exclusions and preference sets during the week on their profile That information will be seen by the Meeting Initiator when he or she adds a Potential Meeting Attendee to the meeting 3 2 5 FR5 2 When the Meeting Initiator starts a meeting on the WMS and add PMAs to it the WMS will display information about when PMAs are available or unavailable for meetings 3 2 6 FR6 2 The Meeting Initiator will be able to schedule meetings at any time despite conflicts but PMAs have the option of removing a meeting from their
6. FR24 1 R25 1 date the past meetings remain on everyone s calendars but future occurrences after the end date are removed The new meeting organizer should send a new meeting equest for meetings in the future request in your calendar If the organizer updates the meeting your notes are lost If you receive an invitation for a meeting and believe someone else should also attend it instead of forwarding the meeting request to that person ask the meeting organizer to ladd that person to the attendee list and then to send everyone an updated meeting equest If you are the meeting organizer and you want to invite another person after sending the masia meeting request add the person to the attendee list the To line of the original meeting series or occurrence and then send an update to all attendees en you want to create a meeting from an appointment on your calendar open the FR29 appointment click Invite Attendees and then select the people you want to invite This converts the appointment to a meeting request FR30 it you receive a meeting cancellation click Remove from Calendar to remove the meeting from your calendar To make people aware of your schedule or to let them know when you plan to be away FR31 1 from the office don t send a meeting request or forward appointments that block out portions of your schedule on their calendars Instead share your calendar with them If you schedule a large meeting or an event and you do
7. Solution Option 2 Rationale Ambiguity in the statement is resolved after designating the program that will be scheduling meetings and removing the word typically so that the way meetings will be arranged can be specified later in the document Reference None 2 1 2 Issue Statement DA2 1 A meeting initiator will ask all potential meeting attendees for the following information based on their personal agenda Problem Ambiguity meeting initiator potential meeting attendees Option 1 Request clarifications from the client on who are eligible to be meeting initiator and potential meeting attendees Option 2 Specify that the meeting initiator is a user who initiates a meeting and potential meeting attendees are users who are selected and scheduled to attend a meeting by a meeting initiator Solution Option 2 Rationale The meeting initiator and potential meeting attendees definitions are implied by their description Reference None 2 1 3 Issue Statement DA2 1 A meeting initiator will ask all potential meeting attendees for the following information based on their personal agenda Problem Unclear meaning of ask in the context of an automated system Option 1 The meeting initiator will ask potential meeting attendees face to face for information and then enter it into the WMS Option 2 The meeting initiator should use the WMS to initiate a meeting event and add potential meeting attendees to the meeting event
8. This will keep the number of interactions within the WMS planning a meeting to a minimum and also offer a form of communication email that will keep conversations recorded for later use in monitoring Reference None 2 2 21 Issue Statement FR23 1 If you need to cancel a meeting it is considerate to notify the people you invited Delete the meeting from your calendar click Send cancellation and delete meeting and then send the cancellation to everyone you invited Problem This conflicts with NFR7 1 and DA20 1 requirements of keeping interactions to a minimum and will require a Meeting Initiator to spend extra time notifying each member of the cancellation Option 1 Require the Meeting Initiator manually inform all meeting attendees that the meeting has been canceled Option 2 When a meeting has been canceled the meeting will be removed from all PMAs schedules and they will automatically receive an email announcement about the meeting s cancellation Solution Option 2 20 Rationale This keeps with the requirements of keeping interaction minimal and does not force the Meeting Initiator to spend unnecessary time contacting PMAs Reference None 2 2 22 Issue Statement FR30 1 If you receive a meeting cancellation click Remove from Calendar to remove the meeting from your calendar Problem This creates unnecessary work on the part of the PMAs and wastes time that otherwise might be spent more productively Option
9. a e o lac c 2 CH m 3 c CH 2 c c en participants will effectively participate 1 SDMS shall assist users in the following activities R3 1 N 1 Plan meetings under the constraints expressed by participants see domain theory R5 1 Re plan a meeting to support the changing user constraints R to modify the exclusion set preference set and or preferred location before a meeting date location is proposed to take some external constraints into account after a date and location have been proposed R8 1 Support conflict resolution according to resolution policies Manage all the interactions among participants required during the organization of the meeting for instance x T FT el N e ki CH e Q 2 3 e CH e i ga kl CH a c CH n et es esl zx P o 3 c o z CH c 3 ga un CH Lei ge e e D lt Z T CH 5 p GT CH lt E CH 2 CH GH a 5 E en E ua g 2 c Ch a 3 3 CH ki S CH 2 o e CG Ce e Es ED 1j nN T Gel Jl UH ES NO FT ips w an es N to support the negotiation and conflict resolution processes to make participants aware of what s going on during the planning process to keep participants informed about schedules and their changes es o2 14 T Gel aje mile R16 The meeting scheduler syste
10. to the PMA s schedule Option 2 Rephrase as If a MI attempts to schedule a PMA for a meeting at a time that overlaps with a meeting he is already scheduled for the meeting will be scheduled and appear on the PMA s schedule The PMA can decide which meeting to attend Option 3 Rephrase as The WMS will not allow a MI to schedule a meeting during a time when one of the PMAs is already scheduled for a meeting or has specified in his exclusion set To schedule the meeting during that time the MI must remove the busy PMA from the PMA list Option 4 Rephrase NFR10 1 NFR12 1 NR13 1 as Prior to scheduling a meeting the system shall identify physical conflicts for the meeting initiator Physical conflicts are 1 A meeting attendee shall not be scheduled for two meetings at the same time 2 A meeting room shall not be allocated to more than one meeting at the same time Option 5 In addition to Option 4 the meeting initiator has the authority to override a physical conflict due a meeting attendee s scheduling conflict Solution Option 5 Rationale Having two meetings scheduled in the same physical location will lead to problems as the groups compete for the resources Therefore this should never be allowed An individual scheduled for two meetings at the same time can be accommodated because an individual is capable of deciding which meeting to attend Reference None 2 3 13 Issue Statement NFR13 1 a meeting room may not be allocated
11. with shall Arrange the system to manage the system in only one way which the system automatically manage the schedule Option 3 Keep the word should Arrange the system to manage the system in only one way which the system automatically manage the schedule Option 4 Remove see the domain theory above or define how meetings are managed in the domain theory section Rephrase The software shall allow meetings to be managed according to current meeting practices Work to define current meeting practices Option 5 The user intended managed to be organized If this is the case the requirement limits the intended software to an existing process which probably isn t the best solution Therefore remove the requirement 24 Option 6 Remove the statement Solution Option 6 Rationale This statement provides no information about how meetings are typically managed or whether this is even something that can be accomplished by a software system The way meetings are initiated and scheduled through the WMS are already described in the functional requirements section Reference None 2 3 9 Issue Statement NFR9 1 The meeting date and location should be as convenient as possible and available as early as possible to all potential participants Problem The word convenient is not clearly defined How do we measure if the meeting is convenient to every participants And the term as early as possible is ambiguous in the stat
12. 1 A meeting room must be available at the selected meeting date Problem Incomplete The statement does not describe how the WMS will be involved Option 1 Only times when meeting rooms are available will be displayed to the MI Option 2 After the MI selects a meeting time the WMS will provide a list of all available meeting locations for that time the MI can choose from If there are no available locations at that time the MI initiator will not be able to schedule the meeting and must select another time Solution Option 2 Rationale The WMS cannot make a room available but it can prevent a new meeting from being scheduled during a time slot a room is already in use Reference None 2 1 15 Issue Statement DA22 1 A meeting room should meet the equipment requirements Problem Incomplete The statement does not describe how the WMS will be involved 12 Option 1 When the MI selects a location for a meeting information will appear about the location s equipment capabilities Option 2 The MI will be able to select equipment requirements and only available meeting rooms that meet those requirements will appear for the MI to choose from If there is no satisfactory location available the MI can choose another time or change the equipment requirements and check the new list of locations Solution Option 2 Rationale This allows the most automation of the process Reference None 2 1 16 Issue Statement DA23 1
13. A meeting room should ideally belong to one of the locations preferred by as many important participants as possible Problem Ambiguity of ideally and information already covered in DA8 1 Option 1 Rephrase as shall belong to a location preferred by the maximum number of important participants Option 2 Rephrase as When the MI selects a PMA s name the WMS will display the PMA s preferred meeting location Solution Option 2 Rationale This provides the MI with information about all participants preferences and lets him or her choose whether to follow it or not Reference None 2 1 17 Issue Statements DA24 1 DA25 1 DA24 1 It is absolutely necessary however to allow each meeting to take place in a virtual place e g through teleconferencing using laptop computers DA25 1 This flexibility is considered crucial in future Problem The statements are incomplete and do not describe how the WMS will be involved Option 1 One of the equipment requirements described in DA22 that can be selected will be that a meeting room has teleconferencing capabilities Option 2 One of the equipment requirements described in DA22 that can be selected will be that a meeting room has teleconferencing capabilities and Virtual Room will always be available as a meeting location when the Meeting Initiator does not need a physical location reserved for the meeting and will be communicating through
14. FR5 1 FR8 1 IFR9 1 FR10 1 he WMS will allow the Meeting Initiator to change the date ime participants and location of a scheduled meeting and resubmit it sers will be able to update information about when they are busy or available exclusions and preference sets during the eek on their profile That information will be seen by the Meeting Initiator when he or she adds a Potential Meeting Attendee to the meeting R5 2 hen the Meeting Initiator starts a meeting on the WMS and P7 R13 1 FR14 1 49 FR 5 1 FR6 1 FR7 1 FR8 1 IFR9 1 FR10 1 FR52 nen Deet gt O hen PMASs are available or unavailable for meetings he Meeting Initiator will be able to schedule meetings at po P3 P4 IFR6 2 ime despite conflicts but PMAs have the option of oN removing a meeting from their schedule hen a user is scheduled for a meeting by a Meeting Initiator his or her personal schedule on the WMS will be FR7 2 automatically updated to display information about the meeting at the correct date and time The user will also eceive an email notification about the meeting FR8 2 he WMS will allow users to schedule meetings P7 FR16 1 ER17 1 simultaneously FR9 2 he WMS will allow each user to be scheduled for multiple f meetings at any given time aM Se FR10 2 apability may be provided for Meeting Initiators to modify P7 DA10 2 an acceptable Date Range for the meeting IFR12 1 FR21 1 IFR13 1 FR14 1 IFR15 1 F
15. all potential meeting attendees for the following information based on their personal agenda a set of dates on which they cannot attend the meeting hereafter referred to as exclusion set set of dates on which they would prefer the meeting to take place hereafter referred to as preference set A meeting date shall be defined perhaps by a pair calendar date time period The exclusion and preference sets should be contained in some time interval prescribed by the meeting initiator hereafter referred to as date range The initiator could also ask in a friendly manner active participants to provide any special equipment requirements on the meeting location e g overhead projector workstation network connection telephone etc IDA8 1 She may also ask important participants to state preferences about the meeting location A9 1 The proposed meeting date should belong to the stated date range and to none of the exclusion sets 10 j furthermore the proposed meeting date should ideally belong to as many preference sets as possible A11 1 The proposal should be made as early as possible A date conflict occurs when no such date can be found DA A conflict is strong when no date can be found within the date range and outside all exclusion sets 41 A conflict is weak when dates can be found within the date range and outside all exclusion sets but no date can be found at the intersection of all preference set
16. detail a more in depth WMS solution than in phase one Throughout the project Team Awesome will operate using Agile Methods in order to promote a collaborative flexible and productive environment for all team members This includes frequent team meetings at least one team meeting a week varying and flexible roles an individual contributes as reviewer developer and leader parallel work effort requirements prototyping and documentation occur simultaneously and simulated customer interaction all team members are asked to think and act like a customer 1 7 Stakeholders e OmniSoft Inc company e Project coordinators e Programmers e Customer companies e Customer meeting organizers e Customer employees 1 8 Roles and Responsibilities Rachel Bock will act as the team leader throughout the Phase I and Phase II while different team members will lead the various components of the project Our team will be divided into groups based on the week to week needs of the project plan as determined by the team leader Each team member will work with every component of the project either as a developer or a reviewer Developers will work to compose assigned documents and deliverables while reviewers will check these documents and deliverables for spelling grammar and accuracy Each component will have one leader who is responsible for planning and organizing completion of their component on schedule as well as being available to develo
17. device he or she is using he Meeting Initiator will be able to reschedule a meeting 24 INFR4 2 hours a day and 7 days a week after the meeting has been INFR6 1 scheduled G notification that they have been scheduled for a meeting Date convenience will be determined by the Meeting Initiator ho will view a compilation of the preference and exclusion sets of one or more participants on the WMS and pick a meeting time The Meeting Initiator will also be able to see INFR6 2 jndividual participants meeting location preferences on the Pi INFR9 1 NFR29 1 MS and choose whether or not to utilize that information hen making a location selection If the meeting has a physical location the system should give the regular participants the option of attending either virtual or in person P7 he only interaction between Meeting Initiator and Potential FR5 2 Meeting Attendees will be the PMAs receiving an email Prior to scheduling a meeting the system shall identify physical conflicts for the meeting initiator Physical conflicts are 1 A meeting attendee shall not be scheduled for two FR7 2 meetings at the same time 2 A meeting room shall not be allocated to more than one meeting at the same time The Imeeting initiator has the authority to override a physical onflict due a meeting attendee s scheduling conflict Once a MI specifies a time for the meeting to take place NERO available rooms will be displayed in the Locations menu ERIS 5
18. es CH e c 3 c IDA11 1 The proposal should be made as early as possible IDA17 2 1 64 65 i DA16 2 2 1 65 DA16 2 3 DA13 1 A conflict is strong when no date can be found within the date DA16 2 3 1 65 67 ange and outside all exclusion sets DA14 1 67 the intersection of all preference sets DA15 1 Conflicts can be resolved in several ways including FR13 2 7 DA17 1 some participants remove some dates from their exclusion set DA11 2 2 x TUE 7 i 7 IDA18 1 some participants withdraw from the meeting IDA11 2 3 IDA19 1 some participants add some new dates to their preference set DA11 2 1 and with no more interactions than is really needed e IDA15 2 4 IDA22 1 IA meeting room should meet the equipment requirements DA14 2 3 1 77 78 A23 furthermore a meeting room should ideally belong to one of DA13 2 1 78 80 the locations preferred by as many important participants as possible A24 1 It is absolutely necessary however to allow each meeting to DA14 2 2 1 80 83 take place in a virtual place e g through teleconferencing using laptop computers This flexibility is considered crucial in future iati inimal FR13 2 1 83 85 ound of negotiation may be required when no room can be found epresentative e g a secretary The purpose of WMS is to support the organization of meetings 1 89 9 that is to determine for each meeting request a meeting date FR 1 2 and location so that most of the intended participants
19. meeting times and provides and efficient automated means of gaining information about PMAs without a slow process of back and forth communication Reference None 2 2 10 Issue Statements FR10 1 FR11 1 FR15 1 FR10 1 FR11 1 FR15 1 Problem Typos in the document that do not provide information about the program s functionality Option 1 Guess what the customer intended to say Option 2 Remove FR10 FR11 and FR15 from the document Solution Option 2 Rationale It is impossible to guess what the customer intended and the final document must not contain any typos Reference None 2 2 11 Issue Statement FR12 1 to support the negotiation and conflict resolution processes Problem Incomplete Does not specify what the program will do Option 1 The Meeting Initiator will only be allowed to schedule meetings during times when no PMAs have a conflict Option 2 The Meeting Initiator will be able to schedule meetings at any time despite conflicts but PMAs have the option of removing a meeting from their schedule Solution Option 2 Rationale This gives the Meeting Initiator the ability to quickly plan and submit meetings based on times he or she feel would be the best for the participants involved but also allows PMAs the power to refuse a meeting Reference None 2 2 12 Issue Statement FR13 1 to make participants aware of what s going on during the planning process Problem Ambiguit
20. preference sets 3 2 15 3 FR 15 2 3 Exist in zero 0 exclusion sets 3 2 15 4 FR 15 2 4 Have at least one 1 acceptable meeting location 3 2 16 FR16 2 The system shall indicate if a date is a 33 3 2 16 1 FR16 2 1 No Conflict date if it satisfies requirement FR15 2 3 2 16 2 FR16 2 2 Weak Conflict date if it is present in zero 0 exclusion sets but present in less than all preference sets 3 2 16 3 FR16 2 3 Strong Conflict date if present in at least one 1 exclusion set 3 2 17 FR17 2 Users will be able to create and change a password for access to their individual accounts 3 2 18 FR18 2 The WMS will provide users with assistance on accessing video conferencing and audio recording software 3 2 19 FR19 2 Meeting Initiators can choose whether users will be able to mark whether they plan to attend may attend or will not attend a meeting they ve been scheduled for 3 2 20 FR20 2 When a Meeting Initiator cancels a meeting it will be removed from all the PMAs schedules and the PMAs will receive an email notice about the cancelation 3 2 21 FR21 2 The Meeting Initiator will be able to update and reschedule a meeting any time after it has been scheduled 3 2 22 FR22 2 Users will be able to add personal notes to meetings they have been scheduled for 3 2 23 FR23 2 Users can remove meetings they have been scheduled for from their personal schedules to be removed from the meeting s PMA list 3 3 Improved Understand
21. to implementing local customizations and then having to transition to international support Interface language defined as the language the user speaks allows easy international expansion 30 Reference http www cl cam ac uk mgk25 iso time html http www bitboost com ref international address formats html 2 3 25 Issue Statement NFR29 1 Meeting locations should be convenient Problem Unclear meaning of convenient or which meeting participants should receive higher priority in terms of location convenience Option 1 The WMS will take all of the PMAs location preferences and find a meeting room central to these locations Option 2 The WMS will provide the Meeting Initiator with the most frequently requested room number Option 3 The Meeting Initiator will be able to view all PMAs individual meeting location preferences and decide on a location based on their preferences and room availability Solution Option 3 Rationale Only the Meeting Initiator knows whether a specific location is needed for a meeting or if certain PMAs preferences should be considered above others Providing information on individual preferences will allow the MI to make an informed decision based on whose preferences are most important for the meeting Reference None 2 3 26 Issue Statement NFR30 1 Information about meetings should be secure Problem Unclear meaning of secure Option 1 Secure means that only authorized users ca
22. to initiate meetings and acquire information about potential meeting attendees time preferences to find an optimal meeting time WMS users will update their schedules with times they are unavailable as well as times they prefer to meet to help guide users who are initiating meeting to find the best available meeting time 1 2 Purpose The purpose of the WMS is to automate the process of scheduling a meeting while considering time constraints of all the participants The system will enable users to initiate and schedule meetings while viewing times that potential meeting attendees are available and busy Through this automated process meetings will be scheduled with a great deal more efficiency than the prior method of selecting and scheduling meeting times which required multiple communications between meeting initiator and participants before a time could be selected 1 3 Scope The WMS being developed assists in automating the meeting scheduling process by displaying potential meeting times within multiple participants schedules giving users a powerful tool to schedule and organize meetings The WMS system will also assist in scheduling parallel meetings virtual meetings and altering or canceling previously scheduled meetings The WMS is designed in such a way that it can be useful for scheduling meetings of various sizes and utilized by users from a wide range of technological background 1 4 Usability The WMS is designed to to minimiz
23. will 44 IDA16 1 the initiator extends the date range DAI0 2 H 71 gt N tr e e 5 Q o 3 ka e cf en CH un o c e o 3 un 2 o c e es CH c o 5 CH D Lei Be c Ka e m Lei 5 un 3 o un un ka o CH H o2 N gt z Ch CH e 3 ga 2 o z z c un re n CH D lt e 3 oO CH 5 e es ca CH un CH Ko Cc QO CR e e Cc CH e 3 ga e e CT CH J gt A N m N CA 2 CH i 5 c CH m o 2 CH ga o e e e o 2 72 n 2 o c E Qa c CH CH G e E i 5 o o c e e 2 CH z N ON 2 CH S e e 3 ga m 3 m e 5 pep ki Ce e 3 o CH o 5 CH o mh et oy CH G E T e m S amp 3 E Lei un z DA15 1 DA16 1 DA17 1 DA18 1 DA19 1 DA22 1 effectively participate os R2 1 SDMS shall assist users in the following activities FR3 1 Monitor meetings especially when they are held in a FR3 2 1 93 94 distributed manner or periodically FRA 1 Plan meetings under the constraints expressed by participants FR3 2 1 95 96 see domain theory R5 1 Re plan a meeting to support the changing user constraints R3 2 FR4 2 11 97 to modify the exclusion set preference set and or preferred 1 98 100 Rol S e IFR4 2 location before a meeting date location is proposed FR71 LO take some external const
24. 1 INFR10 1 NFR12 1 After the MI clicks an available location the MI can click save to schedule the meeting If no physical rooms appear in the Locations menu then all the meeting rooms are in use lat the MI s specified time and the MI must choose another ime for the meeting A virtual room option will always be available in the Locations menu if the MI does not require a physical meeting room he time from when the Meeting Initiator schedules a 7 P2 P3 INFR9 2 meeting to the time when the meeting is visible on the PMA sL NFRI6 I alender shall be no more than three seconds he WMS will allow for private meetings meetings that are nrelated to business and may not involve any participants besides the Meeting Initiator and professional meetings 5 PERS meetings that business related Private meetings will be d EE designated by the user and shall be viewable to participants only he WMS will accept new data 24 hours a day 7 days a eek When a user changes his or her contact information INFR11 2 notification preference schedule exclusions or schedule preferences through the system will save the new data and tilize it in the scheduling of future meetings NFR12 2 he list of meeting participants may be different for each FR23 1 meeting A user can change his or her physical address or email ERIS address through the WMS BERAS NFR14 2 he system should allow for the following features to be FR25 1 su
25. 1 Require PMAs to manually remove canceled meetings from their schedules Option 2 The WMS will automatically remove canceled meetings from PMAs schedules Solution Option 2 Rationale This option is the most efficient solution and will prevent employees from wasting time managing their schedules instead of spending their time more productively Reference None 2 2 23 Issue Statement FR31 1 To make people aware of your schedule or to let them know when you plan to be away from the office don t send a meeting request or forward appointments that block out portions of your schedule on their calendars Instead share your calendar with them Problem This conflicts with the NFR30 1 for schedules to remain secure Option 1 Allow users to show their schedules even private meetings to select users Option 2 Allow Meeting Initiators to mark meetings that can be seen by everyone as public Solution Option 2 Rationale Users may accidentally make public meetings that are not supposed to be shown to other users if given the option to reveal their schedules and this will violate the WMS s security requirements The Meeting Initiator should be the only one with control over a meeting s viewing status Reference None 2 3 Issues with Software System Requirements Non Functional Requirements 2 3 1 Issue Statement NFR1 1 In meeting the functional requirements non functional requirements should also be taken account Problem Ambi
26. 19 Rationale Audio along with other visual aids provides a good overview of a meeting without the extra storage or encoding of video Third party applications exist at no cost to record audio on Skype Reference None 2 2 19 Issue Statement FR20 1 Accept accept as tentative or decline each meeting request that you receive Problem Incomplete Does not specify which meeting participants should have this ability Also does not specify if it will be present in all scheduled meetings or a subset Option 1 Only Important and Active participants will be able to mark on a meeting whether they will may or will not attend a meeting Option 2 All participants will be able to mark on a meeting whether they will may or will not attend a meeting Solution Option 2 Rationale This will allow the most flexibility for the Meeting Initiator to see all the responses he or she would like to see of which participants plan to attend Reference None 2 2 20 Issue Statement FR21 1 If you need to attend a meeting but can t at the time it is scheduled you can propose a new time for the meeting Problem Conflicts with NFR7 1 and DA20 1 requirements of keeping interactions to a minimum Option 1 A user will be able to submit a new time proposal to the Meeting Initiator for a meeting they cannot attend Option 2 A user will be able to email the Meeting Initiator to suggest a new time for the meeting Solution Option 2 Rationale
27. ET E P P Ip inl E E W 7 7 P 7 7 7 7 E Ie A E Ien e e e m m m E m E Th FP F1 EP EP 8 e m em elei IE Ee E E Im Em m m El f EE F tj ir Ej n Ie n e In e In in Ie In E IP EI p S A r1 P1 P E P E n E m E CIE F TF F Available Locations Room 101 Add New User Add New Location New Location Add New Location P8 WMS Administrative Section 4 1 6 WMS Meeting Options The user has the ability of adding notes files or using Skype 40 Meeting Notes Add New Notes Add Note Available Notes Bring Projector Amy Polcari Meeting notes stored on archive files Ramon Rivera P9 WMS Meeting Notes Meeting Files Add Files Browse Available Files Meeting Minutes Presentation P10 WMS Meeting Files 41 4 2 User Manual Developers note Ideally this will be redone as voiceover tutorials on a video captured movie performing individual tasks Front Page At the front page enter username and password supplied by your organization then click Sign In On the top right of the webpage you can see four buttons from left to right e Home Sends you to the page you currently see here e Edit User Modify your personal preferences and available times e Help Click here to find help on how to use the scheduler e Logout Log out from the website Edit User Screen Here you can see options to change your
28. FR26 1 handling of explicit priorities among dates in preference sets Problem Ambiguity Who what explicitly prioritizes dates in preference set Option 1 The user may define priority times to meet in his or her preference set Option 2 Meeting initiator prioritizes dates in user preference sets Option 3 Software prioritizes dates in user preference sets Solution Option 1 Rationale User knows best what his her schedule is and should be the one to prioritize his her preferences Reference None 2 3 24 Issue Statement NFR27 1 variations in date formats address formats interface language Problem Ambiguous and unclear Define specific current and future date formats address formats and interface language Option 1 Current and future date formats using subset of International Standard Date Notations ISO 8601 Option 2 Current and future data formats using popular country specific formats Option 3 Current and future physical address formats for residents and companies within the US Option 4 Current and future physical address formats for residents and companies Internationally prioritize by country Option 5 Interface language refers to the language the user sees and enters when interacting with the system Option 6 Interface language refers to the language used when the system interacts with the hardware and or other software Solution Option 1 4 5 Rationale International standards eliminates rework due
29. R22 1 G O o2 ae I Eel nN Fr N d FRITZ R11 2 Capability shall be provided for each Active Participant to P6 P7 PS DAI11 2 R11 2 Modify dates in his her preference set P6 P8 DA11 2 1 Modify dates in his her exclusion set P6 P8 DAI11 2 2 Withdraw from a meeting P7 DA11 2 3 Modify his her equipment requirements P7 DA11 2 4 apability may be provided for each Important Participant to P6 P8 odify his her preferred meeting location for each meeting he capabilities in requirements FR10 2 FR11 2 shall be DA15 1 DA20 1 IFR13 2 available from the time when the meeting is initially added to P6 P7 P8 DA 5 L i he scheduler until the time the meeting is held f DA14 2 R14 2 R14 2 DA14 2 1 R14 2 DA14 2 2 R14 2 DA14 2 3 R15 2 R15 2 DAI5 2 I R15 2 i DA15 2 3 R11 2 R11 2 R11 2 IFR12 2 N LA P PG Fg Fg N Oo PG lac Be Fg N Fg LA Wel P Fd R15 2 Exist in zero 0 exclusion sets R15 2 Have at least one 1 acceptable meeting location DA15 2 4 R16 2 The system shall indicate if a date is a DA16 2 R16 2 1 No Conflict date if it satisfies requirement FR15 2 DA16 2 1 FR16 2 2 Weak Conflict date if it is present in zero 0 exclusion P7 DA16 2 2 sets but present in less than all preference sets FR16 23 E Strong Conflict date if present in at least one 1 exclusion P7 DA16 23 Fg N Fg l ER17 2 sers wi
30. SEHE E en 3 1 9 Domain ASSUIMpPUONS EE 4 1 10 Functional Requirements oeste e AEN EREECHEN EE 5 1 11 Non Functional Requirements d cceas cere e e cau sewn ve rer y n eR ERES ct bey RR uds 6 2 Issues with Preliminary Defutgon I 8 2 1 Issues with the Domain Stakeholders Functional and Non Functional MOIE 8 2 1 1 Issue Statement DAN IL 8 2 1 2 Issue Statement DA2 IL 8 2 1 3 Issue Statement DAZ H iier eee oet E eb ened he 8 2 1 4 Issue Statement IDA2IL KR d ga AY a aR 9 2 1 5 Issue Statement DA4 TL 9 2 1 6 Issue Statement IDA3a IL 9 2 1 7 Issue Statement TDAeoll cece Imm 9 2 1 8 Issue Statement DAT ssecc ested ete eoo ete pode etel inei tens 10 2 1 9 Issue Statement IDAS IL 10 2 1 10 Issue Statements DA9 1 DA10 1 DA12 1 DA13 1 DA14 1 11 2 1 11 Issue Statement IDATII IL 11 2 1 12 Issue Statements DA15 1 DA16 1 DA17 1 DA18 1 DA19 1 11 2 1 13 Issue Statements DA20 1 DA7eIl cece eee e eee e eee eees 12 2 1 14 Issue Statement DA21 1 eese 12 2 1 15 Issue Statement DA22 1 Hmm 12 2 1 16 Issue Statement DA23 1 0 cece cece cece cece eee Ie 13 2 1 17 Issue Statements DA24 1 DA25 1 0 0 ccc eee eee ness 13 2 2 Issues with Software System Requirements Functional Requirements 13 2 2 1 Issue Statement IERT IL 13 22 2 Issue Statement IERCH ert exp RR EP v rbd oad on 14 22 3 Issue Statement ER3 T 7 root I E UE Et RU SE Oo vis
31. The WMS should display potential meeting attendees schedules individually or as a group based on the added names the meeting initiator selects Times when selected potential meeting attendee s are unavailable or scheduled for another meeting will appear as red Solution Option 2 Rationale Eliminating the need for the meeting initiator to ask potential meeting attendees about their schedules will save time and effort for all participants involved Reference None 2 1 4 Issue Statement DA3 1 a set of dates on which they cannot attend the meeting hereafter referred to as exclusion set Problem Dates implies days and does not allow users to specify times within the day they are busy Option 1 Users will select whole days when they cannot attend meetings Option 2 Users will use the WMS to mark individual minutes when they are unavailable to have meetings Option 3 The WMS shall automatically mark users as unavailable during times they are scheduled for meetings and users should use the WMS to mark other times they are unavailable for meetings Solution Option 3 Rationale Users must be able to specify times not just dates as unavailable and not have to manually mark meetings they are scheduled for as unavailable Reference None 2 1 5 Issue Statement DA4 1 a set of dates on which they would prefer the meeting to take place hereafter referred to as preference set Problem Dates implies days and does not allow us
32. Web based Meeting Scheduler Phase II Interim CS 6361 Section 001 Spring 2010 Software Requirements Specification Version 1 06 April 15 2010 Team Awesome Team Website http www utdallas edu rhb08 1000 6361 Phase II Leaders Rachel Bock and Victor Isbell Submitted to Dr Lawrence Chung Associate Professor Department of Computer Science The University of Texas at Dallas Revision History Primary ion Description of Version Date Completed 1 00 kp hase I Final Software Requirements March 27 2010 Specification 1 01 Isbell pdated domain assumptions in sections 5 1 5 2 March 27 2010 and associated traceability Added new stakeholder requirements issue 1 0 R Bock statements and traceability NFR29 1 NFR30 1 April 3 2010 IFR18 1 FR32 1 Isbell R Added backward traceability to requirements l un p ock elicitation documents to 5 1 GE 1 04 G Cavazos R Added Use Case Diagram Use Case Description April 11 2010 Rivera and Class Diagram Added new prototype images April 13 2010 1 06 R Bock Final formatting and edits April 14 2010 Table of Contents Revision S T e E i Table of E E ii T Introducthon ee e SNE Eege EE 1 ES Projegt RE 1 E NTT 1 TS ee 1 FSAI EES 1 1 5 Definitions of Acronyms and Abbrevtatons cece eee e ence ene en 1 1 6 ProcesssMOdel 23 3555 se sass e oh tele oa das e Ed EE 2 F7 Stakeholders EEN 3 1 8 Roles and Responsibilities iios gegfe RENE et ru re ve x AEN NEEN
33. a new time for the meeting TTT gt p eu e E Il oo N est Gel Mo N H oo N Fr Gel No N 3 4 5 7 8 3 3 12 13 FD 3 14 16 T 45 _ ancellation o everyone youinvited J If you as the meeting organizer are ending a recurring series 0 date and then send an update If a recurring meeting is changing to a new organizer there is not a way to reassign the ownership of the meeting The original organizer should send an update with a new end date FR25 1 the past meetings remain on everyone s calendars but future FR21 2 3 21 25 occurrences after the end date are removed The new meeting organizer should send a new meeting request for meetings in the future updates the meeting your notes are lost was If you receive an invitation for a meeting and believe someone else should also attend it instead of forwarding the meeting IFR27 1 request to that person ask the meeting organizer to add that FR21 2 person to the attendee list and then to send everyone an If you are the meeting organizer and you want to invite another FR28 1 Person after sending the original meeting request add the l 8 person to the attendee list the To line of the original meeting series or occurrence and then send an update to all attendees If you want to create a meeting from an appointment on your FR29 1 calendar open the appointment click Invite Attendees and IFR24 1 meetings open the meeting on your cale
34. articipant group with one meeting request Option 2 Allow Meeting Initiators to schedule only one meeting per meeting request though multiple meetings with the same participant group can be scheduled for the same time slot Solution Option 2 Rationale This option is more consistent with how work place meetings are generally created and how the stakeholders want the system to function Reference None 2 2 18 Issue Statement FR19 1 For helping with conflict resolution and negotiation support video conferencing e g through Skype should be available on the system and each video conferencing session should be recorded and analyzed for the purpose of monitoring Problem It is not specified how video conferencing will help with conflict resolution and negotiation support It is not clear who or what will be recording and analyzing the meeting The suggested software Skype does not enable video recording Video recording may slow video conferencing considerably and will produce extremely large video files Encoding video for storage is processor intensive Option 1 Provide a link on the WMS that will open Skype when clicked to enable video conferencing Option 2 Use open source video conferencing technology to host video conferencing functionality on server Option 3 Provide a link on the WMS that will open Skype when clicked to enable video conferencing and have user record audio with third party application Solution Option 3
35. at all Potential Meeting Attendees are available If no time exists when all PMAs are available the MI must remove PMAs from the meeting until a time can be found Option 2 The Meeting Initiator will be able to schedule a meeting for any time regardless of conflicts with PMAs schedules Solution Option 2 Rationale This allows the Meeting Initiator the most flexibility in scheduling meetings and will allow the MI to notify PMAs of a meeting even if they will not be able to attend Reference None 2 2 9 Issue Statement FR9 1 Manage all the interactions among participants required during the organization of the meeting for instance Problem Incomplete Does not specify what managing interactions among participants entails or who the participants are Ambiguity For instance does not provide a specific function Option 1 The WMS will request information about times PMAs are available and send their responses to the Meeting Initiator Option 2 The Meeting Initiator will start a meeting on the WMS and add PMAs to it The WMS will display information about when PMAs are available or unavailable for meetings and the MI will choose the best time to schedule a meeting After a meeting has been successfully submitted 16 an email notification will be sent to all PMAs and of the PMAs schedules will be updated to show the meeting Solution Option 2 Rationale This allows the Meeting Initiator the most flexibility in deciding on
36. bility of adding two different types of meetings DA1 2 DA2 2 DA5 2 DA6 2 private and professional In addition the user can schedule one FR1 2 FR2 2 FR3 2 FR4 2 time meetings or recurring meetings that take place daily weekly FR5 2 FR6 2 FR8 2 FR10 2 interpretation of all the available dates and locations for the FRI5 1 2 FR15 2 2 FR15 3 4 this form that can help in resolving any possible conflicts INFR4 2 NFR5 2 NFR6 2 6 1 Use Case Description Use Case ID WMS 1 Created By R Gabe Cavazos Last Updated By R Gabe Cavazos Date Created 4 10 2010 Date Last Updated 4 11 2010 53 Actors nitiator Regular Participant Important Participant Active 2 Admin Creates Account Postconditions O AltemativeFlows o O Priority S Notesand Iesel Created By R Gabe Cavazos Date Created 10 2010 Initiator Regular Participant Important Participant Active Actors p Participant D int 1 User enters WMS address in browser URL bar CSCTIpHOD User enters credentials and clicks Sign In Trigger User wishes to log in Preconditions Logged Out Postconditions Logged In Alternative Flows WMS 1 WMS 2 Piot er O Frequency of Use Assumptions 1 User has internet access T 2 User has a valid WMS account NotesandIssuess o O Use Case ID WMS 3 Use Case Name Logging Out NormalFlow WMS 2 00000000 Created By R Gabe Cavazos Last Update
37. conflicts for the meeting initiator Physical conflicts are 1 A meeting attendee shall not be scheduled for two meetings at the same time 2 A meeting room shall not be allocated to more than one meeting at the same time The meeting initiator has the authority to override a physical conflict due a meeting attendee s scheduling conflict 3 3 8 NFR8 2 Once a MI specifies a time for the meeting to take place available rooms will be displayed in the Locations menu After the MI clicks an available location the MI can click save to schedule the meeting If no physical rooms appear in the Locations menu then all the 34 meeting rooms are in use at the MTS specified time and the MI must choose another time for the meeting A virtual room option will always be available in the Locations menu if the MI does not require a physical meeting room 3 3 9 NFR9 2 The time from when the Meeting Initiator schedules a meeting to the time when the meeting is visible on the PMA s calender shall be no more than three seconds 3 3 10 NFR10 2 The WMS will allow for private meetings meetings that are unrelated to business and may not involve any participants besides the Meeting Initiator and professional meetings meetings that business related Private meetings will be designated by the user and shall be viewable to participants only 3 3 11 NFR11 2 The WMS will accept new data 24 hours a day 7 days a week When a user changes his or her contact inf
38. d By R Gabe Cavazos Date Created 4 10 2010 Date Last Updated 4 11 2010 Initiator Regular Participant Important Participant Active Actors Participant e 1 User navigates to home screen Description S 2 User clicks power icon in top right corner of screen Trigger l User wishes to end WMS session Preconditions Logged In Postconditions Logged Out 54 Alternative Flows Prieity s Jascmptions 1 User has internet access P 2 User has a valid WMS account Notes and Issues Initiator Regular Participant Important Participant Active Actors Participant User navigates to edit user page Description 2 User changes account information in text boxes 3 User clicks Update Postconditions gt O Alternative Flows priority s Assamiptiotis User has internet access E 2 User has a valid WMS account Notes and Issues o O Initiator Regular Participant Important Participant Active Actors Participant User navigates to edit user page 2 User checks or unchecks available time under Meeting imes section 3 User clicks Update Postconditions gt gt O AltrmaiveFlows ___ S Priority S Description 55 2 User has a valid WMS account NotesandIssuess 1 O Initiator Regular Participant Important Participant Active Participant User naviga
39. d where to meet while the WMS is responsible for alerting participants about the meeting Changing the statement designates specific roles to the users and system rather than leaving the process ambiguous Reference None 14 2 2 4 Issue Statement FR4 1 Plan meetings under the constraints expressed by participants see domain theory Problem Described constraints are not consistent with an automated scheduling process and could require a time consuming and cumbersome process of the Meeting Initiator communicating back and forth with participants Option 1 Meetings can be scheduled at any time the Meeting Initiator chooses regardless of whether the time conflicts with PMAs Option 2 Meetings can only be scheduled at times that all Potential Meeting Attendees are available Option 3 Meetings can only be scheduled at any times when all Important and Active Participants are available The meeting can still be schedule at times that conflict with Regular Participants schedules Option 4 The WMS will display individual and group conflicts to the Meeting Initiator but the MI can schedule a meeting at any time despite conflicts Solution Option 4 Rationale This option gives the most flexibility for scheduling meetings to the Meeting Initiator the person who is most knowledgeable about who needs to attend the meeting Reference None 2 2 5 Issue Statement FR5 1 Re plan a meeting to support the changing user constraints P
40. dule month and day INFR2 2 NFR9 2 5 The user has also the option of modify meeting preferences INFR2 2 NFR11 2 meeting location preference change the user password access the administrator page if user is an administrator or access the MS Help by accessing the top right menu The user has also the option of modify meeting preferences IDA3 2 DA4 2 DA7 2 FR4 2 administrator page if user is an administrator or access the FR 13 2 FR17 2 NFR2 2 MS Help by accessing the top right menu INFR11 2 NFR13 2 P7 monthly or yearly As the meeting initiator adds active or FR11 3 2 FR11 4 2 FR13 2 important participants the conflict matrix will provide a visual FR14 1 2 FR14 2 2 FR14 3 2 selected participants The user has also the ability of emailing an FR15 4 2 FR18 2 FR19 2 active important or regular participant questions or notes from FR20 2 FR21 2 NFR2 2 INFR6 2 NFR7 2 NFR8 2 INFR9 2 NFR10 2 NFR12 2 The user also has the ability of adding more users and meeting NFR2 2 locations if the user is an administrator This allows the WMS to be easily managed Users are able to add notes to a meeting on their schedule 10 facilitate communication about the meeting and any required items P Users are able to upload files like minutes and presentations to a FR22 2 meeting 6 Product Specification Models m location preference change the user password access thelFR 11 1 2 FR11 2 2 FR12 2 The user has the a
41. e Meeting Initiator will consider a date to have no conflict FR15 2 DA9 1 DA10 1 if the date DA14 1 DA15 2 1 Exists within the Date Range FRI5 2 1 DA9 1 DA15 2 Exists in all preference sets FR15 2 2 DAIO 1 DA14 1 Exi 2 IDA15 2 xists in zero 0 exclusion sets FR15 2 3 DAO9 I IDA15 2 4 Has at least one 1 acceptable meeting location FR15 2 4 DA21 1 NM 2 CHEN IDA10 1 DA12 1 4 he Meeting Initiator will specify a IFR16 2 DA13 1 DA14 1 Proposed Meeting Date from the set of No Conflict dates if at least one 1 No Conflict date exists Ge Weak Date Conflict if zero 0 No Conflict dates exist but IDA16 2 2jat least one 1 date in the acceptable date range is present in FR16 2 2 DA12 1 DA14 1 J gt nN N BILWLN a c gt nN N ero 0 exclusion sets 2 Strong Date Conflict if all dates in the acceptable date FR1623 DAI2 1 DA13 1 range are present in at least one 1 exclusion set he Meeting Initiator will specify the Proposed Meeting Date at the earliest opportunity before the actual meeting date FR16 2 1 bai following the policies of the organization the Meeting Initiator belongs to he WMS will display individual and group conflicts IFR1 1 FR8 1 regarding potential meeting times but the Meeting Initiator P7 IFR9 1 FR10 1 may choose any time to schedule the meeting regardless of IFR11 1 FR12 1 IDAS 1 FR2 1 IFR9 1 FR10 1 pdated to show the meeting IFR3 1 FR4 1
42. e algorithms form the foundation of the system and it would be extremely difficult to alter them 8 References 1 Requirement Engineering Advanced Requirement Engineering CS SE 6361 Section 001 Spring 2010 http www utdallas edu chung RE syllabus htm 2 Software Project Management Plan Template lt OOSE lt Twiki Software Project Management Plan Template http wwwbruegge informatik tu muenchen de twiki bin view OOSE SoftwareProjectManagementPlanTemplate 3 Project Phase I Requirements Elicitation Initial Understanding http www utdallas edu chung RE Project1 pdf 4 Project Phase II Requirements Elicitation Specification and Validation http www utdallas edu chung RE Project2 pdf 5 Outlook meeting requests Essential do s and don ts http office microsoft com en us outlook HA01 1276781033 aspx 6 A Template for WRS Evolution http www utdallas edu chung RE WRS template rtf 7 DHTML Scheduler Free Edition http www dhtmlx com docs products dhtmlxScheduler index shtml 8 S amp A Systems Vehicle Activity Scheduler VAS Designed By Ramon Rivera 9 PHP 5 http php net 10 Prototype website Hosted by Mike Grugel using Linux BlueHost Server http ramon grugel com 11 JavaScript Json Jquery and AJAX Development Tools Designed By Ramon Rivera 12 Skype http www skype com 13 Audio Recording Software for Skype http www pamela biz en products 14 Informatio
43. e same time Option 2 The WMS will allow users to schedule meetings simultaneously Solution Option 2 Rationale This option appears most consistent with describing what the statement requires Reference None 18 2 2 16 Issue Statement FR17 1 Meeting requests can be competing when they overlap in time or space Problem Allowing for competing meeting requests creates unnecessary complexity in the system for both the WMS and users Option 1 The WMS will only allow each user to be scheduled for zero or one meetings at any given time Option 2 The WMS will allow each user to be scheduled for multiple meetings at any given time Solution Option 2 Rationale Allowing multiple meetings to be scheduled for the same time will allows users to know all the meetings they have been invited to even if they cannot attend all of them Without this a user might not be notified of a high priority meeting being scheduled because it conflicted with a previously scheduled low priority meeting Reference None 2 2 17 Issue Statement FR18 1 Some meetings are organized and scheduled at the same time as a chunk where partial attendance can be allowed Problem Unclear whether phrase as a chunk means the customer wants to be able to schedule multiple meetings at the same time with one meeting request or with multiple meeting requests Option 1 Allow Meeting Initiators to schedule multiple meetings for the same time slot with the same p
44. e the amount of effort required by the meeting initiator and potential meeting attendees for scheduling a meeting The interface is aimed at a non technical user with graphical displays of data and will require minimal actions by the involved parties to complete their tasks 1 5 Definitions of Acronyms and Abbreviations WMS Web Based Meeting Scheduler DA Domain Assumptions FR Functional Requirements NFR Non Functional Requirements Exclusion set A set of times when a Potential Meeting Attendee cannot attend the meeting Preference set A set of times when a Potential Meeting Attendee prefers to have meetings scheduled Date range A time interval selected by the Meeting Initiator in which to schedule a meeting 1 Strong conflict When there are no times within in the date range when all potential meeting attendees are able to attend the meeting All times in the date range fall within at least one Potential Meeting Attendee s exclusion set Weak conflict When there are no times within the date range when all Potential Meeting Attendees prefer to have a meeting scheduled No times in the date range fall within all of the Potential Meeting Attendees preference sets No Conflict The state when neither a Strong or Weak conflict exists Meeting Initiator MI A person who creates and schedules a meeting through the WMS Important Participant IP A person whose presence is important for the meeting but who is not actively partici
45. e the meeting regardless of conflict Solution Option 3 Rationale This option gives flexibility to the Meeting Initiator so that meetings can take place despite scheduling conflicts with the majority of the participants present Reference None 2 2 2 Issue Statement FR2 1 SDMS shall assist users in the following activities Problem Typo SDMS Ambiguity shall assist users does not describe the WMS s functionality Option 1 Rephrase as The WMS will perform the following functions Option 2 Remove the phrase Solution Option 2 Rationale This project is to create the Web Based Meeting Scheduler WMS not the SDMS and the document must accurately label what is being created Eliminating the phrase removes the ambiguity and allows for a functional definition Reference None 2 2 3 Issue Statement FR3 1 Monitor meetings especially when they are held in a distributed manner or periodically Problem Incomplete Statement does not describe what monitoring entails or who will do the monitoring Option 1 The Meeting Initiator must decide on the meeting time and date Option 2 The Meeting Initiator must select and schedule the meeting date time and location through the WMS The WMS will alert all meeting participants by email of the scheduled meeting and update all participants schedules with information about the meeting Solution Option 2 Rationale The Meeting Initiator is responsible for deciding when an
46. ement How early should the meeting been scheduled Option 1 The word convenient means when the system is scheduling the date and location the exclusion sets does not need to be changed As for the as early as possible it means that the participants first preference in the preference sets is choosen when the system is making decisions Option 2 Ensure that the important participants not the regular participants thinks that the date and location is convienient to them Option 3 Date convenience will be determined by the Meeting Initiator who will view a compilation of the preference and exclusion sets of one or more participants on the WMS and pick a meeting time The Meeting Initiator will also be able to see individual participants meeting location preferences on the WMS and choose whether or not to utilize that information when making a location selection If the meeting has a physical location the system should give the regular participants the option of attending either virtual or in person Option 4 Date convenience will be determined by the preference and exclusion sets of participants The preference set of important participants receive priority Location convenience will be determined by the location preferences of participants The preference of active amp important participants receive priority when meeting in a physical location Also if the meeting has a physical location the system shall give the user the option of att
47. en click Add to List under Important Active or Regular Participant e To remove a person from a participant list click their name in the list then click Remove from List e Available Times Chart Indicates whether specific times are available to all participants green or not red e To have a recurring event click Disabled near the bottom left o Select whether the meeting will recur on a daily weekly monthly or annual basis o Select what times or days the meeting should recur o Select if the meeting should stop recurring on a specific date Time Period Choose the time period the meeting will be held Save Saves the current meeting settings Cancel Exits the Edit Meeting Screen without saving changes Delete Removes the current meeting from the calendar 5 Traceability 5 1 Initial Requirements vs Improved Requirements Document 1 Project Phase I Requirements Elicitation Initial Understanding Document 2 Project Phase II Requirements Elicitation Specification and Validation Document 3 Outlook meeting requests Essential do s and don ts Backward Traceability Legend Document Line Numbers ID Legend CLASS NUM STAGE SUBNUM Classification DA FR NFR Requirement number Stage initial 1 improved 2 Requirement sub number ID aaa i Forward Backward SE Traceability Traceability DALI In the application domain meetings are typically arranged in DA12 1 46 47 the following man
48. ending either virtual or in person Solution Option 3 Rationale Clearly defines each term eliminates ambiguity and is consistent with functional requirements Reference None 2 3 10 Issue Statement NFR10 1 Physical constraints should not be broken Problem Using the word should makes fulfilling the requirement optional and the statement does not discuss how the WMS is involved Option 1 Remove NFR10 1 Option 2 Rephrase as part of new requirement Solution Option 1 Rationale This statement is not a measurable requirement and is clarified in NFR12 and NFR13 25 Reference None 2 3 11 Issue Statements NFR11 1 NFR22 1 NFR11 1 e g NFR22 1 e g Problem Using e g makes it unclear whether the following statement is a requirement or not and leaves the document open to future interpretation Option 1 Guess a list of functions the client intends the system to have Option 2 Remove e g from the document Solution Option 2 Rationale The examples following e g are intended to be requirements and the document must not be left ambiguous Reference None 2 3 12 Issue Statement NFR12 1 a person may not be at two different places at the same time Problem Does not specify how the WMS is involved Option 1 Rephrase as If a MI attempts to schedule a PMA for a meeting at a time that overlaps with a meeting he is already scheduled for the meeting will be scheduled but will not be added
49. ephrase as The meeting initiator shall request a proposed meeting date within timeframe Option 2 Rephrase as The proposed meeting date shall be reported by the system within timeframe after a report is requested Option 3 Rephrase as The proposed meeting date shall be the earliest chronologically available No Conflict date Option 4 Rephrase as When the Meeting Initiator schedules a meeting it will appear on all the Potential Meeting Attendees schedules within three seconds Solution Option 4 Rationale In an automated system where no back and forth communication between participants is required it is unnecessary to place limits between the meeting s initiation and final scheduling This solution captures the efficiency of an automated system while still adhering to the client s desire for a quick process Reference None 2 1 12 Issue Statements DA15 1 DA16 1 DA17 1 DA18 1 DA19 1 DA15 1 Conflicts can be resolved in several ways including DA16 1 the initiator extends the date range 11 DA17 1 some participants remove some dates from their exclusion set DA18 1 some participants withdraw from the meeting DA19 1 some participants add some new dates to their preference set Problem Ambiguity of some participants and the description is not consistent with an automated process Option 1 Replace some participants with active participants Option 2 Replace all
50. eraction among participants e g number and 1 127 129 INFR7 1 length of messages amount of negotiation required should be NFR5 2 kept minimal The system should reflect as closely as possible the way 1 130 131 INFR8 1 i meetings are typically managed see the domain theory above The meeting date and location should be as convenient as 1 132 134 INFR9 1 possible and available as early as possible to all potential INFR6 2 participants INFR 10 1 Physical constraints should not be broken NFR7 2 1 135 NFR11Lleg EE NFR12 1 a person may not be at two different places at the same time NFR7 2 1 135 136 NER 13 1P meeting room may not be allocated to more than one meeting INFR7 2 1 136 137 Jat the same time INFR8 2 NFR14 lete oo S YOg O Nr mae o PR performance the elapsed time between the submission of a meeting request 1 140 142 INFR 16 land the determination of the corresponding date location should Mel pem be minimal NER ITI JI a lower bound should be fixed between the time at which the 1 144 146 Iimeeting date is determined and the time at which the meeting is actually taking place NERI 9 Ihe system should be customizable to professional as well as MER 10 2 1 147 148 private meetings NERSON e og oe e c EE NFR21 de system should be flexible enough to accommodate NPR112 1 149 evolving data HERZ Iesel EI0 rno D sets of concerned participants may be varying the address NFR12 2 at which a pa
51. ers to specify times within the day when they prefer to meet Option 1 Users will select whole days when they prefer to attend meetings Option 2 Users will use the WMS to mark individual times when they would prefer to have meetings Solution Option 2 Rationale Users will be able to specify times not just dates as preferable for having a meeting Reference None 2 1 6 Issue Statement DA5 1 A meeting date shall be defined perhaps by a pair calendar date time period Problem Statement is ambiguous and creates unnecessary design and functionality limitations Option 1 Remove the words perhaps and a pair Option 2 Remove the entire statement Solution Option 2 Rationale Requiring meeting dates to be specified by date and time period limits the ways that times users are busy or available can be selected Reference None 2 1 7 Issue Statement DA6 1 The exclusion and preference sets should be contained in some time interval prescribed by the meeting initiator hereafter referred to as date range Problem There are multiple ambiguities in this statement such as some time interval and how it will be prescribed Option 1 Replace should be with shall be Option 2 Replace the statement with The WMS shall show the Meeting Initiator times that Potential Meeting Attendees are busy or available to meet Solution Option 2 Rationale This resolves the ambiguity Reference N
52. ess at which a participant can be reached may be varying Problem Varying is too broad Address too general email address physical address Sets fo concerned participants unclear Option 1 The list of meeting participants may be different for each meeting Option 2 The pariticipants who are concerned will vary Option 3 The participant s address may vary some may use email while others use street addresses Option 4 The participant s physical address or email address may change Example participant moves homes or offfices Option 5 The participant s address may vary due to being on the move mobile computing Solution Option amp 4 29 Rationale NFR23 1 combines with NFR21 1 NFR21 1 refers to evolving data so varying means gradual change over time Option 1 amp 4 are consistent with evolving data Reference None 2 3 22 Issue Statement NFR25 1 The system should be easily extensible to accommodate the following typical variations Problem Ambiguity Easily is not measurable Typical is general Option 1 Rephrase as The system should allow for the following features to be supported in future versions Option 2 Rephrase as The system will have the following features Solution Option 1 Rationale This allows the requirements document to describe future features which the current design and programming teams for the system will not be held responsible for Reference None 2 3 23 Issue Statement N
53. etermination by eliminating the meeting request cycle Additionally by setting a short time threshold no more than three seconds for updates it minimizes the possibility of two meeting initiators scheduling the same PMA for a meeting at the same time Also this option is clearly defines the determination of date location as visibility on the PMA s calendar Reference None 2 3 17 Issue Statements NFR17 1 NFR20 1 NFR17 1 NFR20 1 Problem Typos in the document that do not provide information about the program s functionality Option 1 Guess what the customer intended to say Option 2 Remove NFR17 1 and NFR20 1 from the document Solution Option 2 Rationale It is impossible to guess what the customer intended and the final document must not contain any typos Reference None 2 3 18 Issue Statement NFR18 1 a lower bound should be fixed between the time at which the meeting date is determined and the time at which the meeting is actually taking place Problem The lower bound is not specified Using the word should also makes the requirement optional Option 1 Eliminate this statement a lower bound is an unnecessary constraint Option 2 Set a boundary of 3 days in the system from the time the meeting is scheduled to the time the meeting can take place Option 3 Include a recommended policy for this boundary in the documentation Solution Option 1 Rationale Setting a lower bound would unneces
54. ext of allowing the customer to configure for either private or professional Option 5 Define customizable in the context of delivering the software in two different configurations Solution Option 3 Rationale Allows flexibility to for user to keep personal events on his her calendar and to use the software to schedule personal meetings Reference None 2 3 20 Issue Statement NFR21 1 The system should be flexible enough to accommodate evolving data Problem Flexibile enough is ambiguous Evolving data is ambiguous Can update what data How will the system use evolving data Option 1 The meeting initiator updates user data for meeting participants Option 2 The software continually monitors for new user data and updates the meeting initiator with any changes Option 3 Flexible enough refers to the ability of the software to accept new data 24 hours a day 7 days a week and to use new user data for scheduling and replanning meetings Data that evolves is user data including contact information phone number email address physical address notification preferences schedule exclusions schedule preferences Solution Option 3 Rationale Option 1 and 2 are burdensome to the meeting initiator Option 3 is sensible allowing the user to update their own information and having the software factor in the new data Reference None 2 3 21 Issue Statement NFR23 1 the sets of concerned participants may be varying the addr
55. guity How should requirements be taken account Option 1 Rephrase as The following non functional requirements must be implemented in the system Option 2 Rephrase as In addition to the functional requirements the following non functional requirements must be implemented in the system Solution Option 2 Rationale This rephrasing most resembles the client s original requirement while removing the ambiguity Reference None 2 3 2 Issue Statement NFR2 1 21 They include Problem Ambiguity They include suggests and unbounded list Option 1 Remove the statement Option 2 Rephrase as They are Solution Option 1 Rationale This statement is already covered by the revision of NFR1 and its ambiguity would leave the document open additional unlisted features Reference None 2 3 3 Issue Statement NFR3 1 The system should be usable Problem ncomplete Usable is general and not clearly defined Whether the system should be usable to experts or non experts Option 1 Do not implement due to incompleteness Option 2 Usability is a measure of how well the software supports the execution of user tasks Key factors contributing to usability are the presentation of information and the management of user interaction The interface should be user friendly offering proper information and or help to the guide the user when operating the system Option 3 Add a minimum skill or educatio
56. heduled for another meeting will appear as red 3 1 3 DA3 2 The WMS shall automatically mark users as unavailable during times they are scheduled for meetings and users will use the WMS to mark other times they are unavailable for meetings 3 1 4 DA4 2 Users will use the WMS to mark individual times when they would prefer to have meetings 3 1 5 DA5 2 The WMS shall show the Meeting Initiator times that Potential Meeting Attendees are busy or available to meet 3 1 6 DA6 2 The meeting initiator may be able to write personalized messages to PMAs such as special instructions or a request for equipment 3 1 7 DA7 2 All users shall be able to specify their preference for meeting location in their profile 3 1 8 DA8 2 The Meeting Initiator will be either a meeting participant or representative external to the meeting 3 1 9 DA9 2 If multiple acceptable meeting locations exist the location preferred by the greatest number of Important Participants will be selected by the Meeting Initiator 3 1 10 DA9 2 A Proposed Meeting Date will be selected by the Meeting Initiator as the No Conflict date occurring first chronologically if at least one 1 No Conflict date exists 3 1 11 DA16 2 There will be defined 3 1 11 1 DA16 2 1 A Proposed Meeting Date if at least one 1 No Conflict date exists 3 1 11 2 DA16 2 2 A Weak Date Conflict if zero 0 No Conflict dates exist but at least one 1 date in the acceptable date range is present in zero
57. his or her computer Solution Option 2 Rationale This allows for multiple methods of conducting virtual meetings and gives the Meeting Initiator the most flexibility Reference None 2 2 Issues with Software System Requirements Functional Requirements 2 2 1 Issue Statement FR1 1 The purpose of WMS is to support the organization of meetings that is to determine for each meeting request a meeting date and location so that most of the intended participants will effectively participate Problem The statement is unclear on 13 a Who are the intended participants b How many participants will satisfy most Option 1 a All active participants important participants and the meeting initiator are considered intended participants b The meeting can only be held during a time when all active important and regular participants are available Option 2 a Only important and active participants are considered required for the meeting and regular participants schedules will not be considered b The meeting can only be held during a time when all important and active participants are available Consideration of active participants time preferences is not necessary Option 3 a Important active and regular participants are all considered intended participants b The WMS will display individual and group conflicts regarding potential meeting times but the Meeting Initiator may choose any time to schedul
58. ing of the Software System Non Functional Requirements 3 3 1 NFR1 2 In addition to the functional requirements the following non functional requirements must be implemented in the system 3 3 2 NFR2 2 A user with a minimum of a high school education must be able to successfully create and schedule meetings after having these actions demonstrated through a video or in person tutorial 3 3 3 NFR3 2 The WMS will be accessible to any user through the internet no matter what device he or she is using 3 3 4 NFR4 2 The Meeting Initiator will be able to reschedule a meeting 24 hours a day and 7 days a week after the meeting has been scheduled 3 3 5 NFR5 2 The only interaction between Meeting Initiator and Potential Meeting Attendees will be the PMAs receiving an email notification that they have been scheduled for a meeting 3 3 6 NFR6 2 Date convenience will be determined by the Meeting Initiator who will view a compilation of the preference and exclusion sets of one or more participants on the WMS and pick a meeting time The Meeting Initiator will also be able to see individual participants meeting location preferences on the WMS and choose whether or not to utilize that information when making a location selection If the meeting has a physical location the system should give the regular participants the option of attending either virtual or in person 3 3 7 NFR7 2 Prior to scheduling a meeting the system shall identify physical
59. ll be able to create and change a password for access 1 P6 NFR30 1 0 their individual accounts FR18 2 he WMS will provide users with assistance on accessing 7 FR19 1 video conferencing and audio recording software i 50 Meeting Initiators can choose whether users will be able to FRI9 2 mark whether they plan to attend may attend or will not P FR20 1 FR32 1 attend a meeting they ve been scheduled for hen a Meeting Initiator cancels a meeting it will be FR20 2 removed from all the PMAs schedules and the PMAs will P FR23 1 receive an email notice about the cancelation he Meeting Initiator will be able to update and reschedule a PELIR IFR21 2 t P FR27 1 FR28 1 meeting any time after it has been scheduled FR29 1 FR22 2 sers will be able to add personal notes to meetings they P2 P9 PIOIFR26 1 have been scheduled for P7 P7 P7 sers can remove meetings they have been scheduled for IFR23 2 from their personal schedules to be removed from the IP2 IFR30 1 meeting s PMA list IN A NFR1 2 n addition to the functional requirements the following non NFR1 1 functional requirements must be implemented in the system A user with a minimum of a high school education must be able to successfully create and schedule meetings after having ll Screens NFR2 1 hese actions demonstrated through a video or in person utorial NER3 2 he WMS will be accessible to any user through the internet NFRS 1 no matter what
60. m must in general handle several meeting requests in parallel 17 1 Meeting requests can be competing when they overlap in time or space R18 1 5ome meetings are organized and scheduled at the same time as a chunk where partial rT Ij x N es lttendance can be allowed For helping with conflict resolution and negotiation support video conferencing e g FR19 1 hrough Skype should be available on the system and each video conferencing session should be recorded and analyzed for the purpose of monitoring R20 1 Accept accept as tentative or decline each meeting request that you receive 1 iff you need to attend a meeting but can t at the time it is scheduled you can propose a new time for the meeting After modifying one of your own meeting requests remember to click Send Update to Se send the updated request to all recipients FR FR 23 1 he meeting from your calendar click Send cancellation and delete meeting and then send the cancellation to everyone you invited If you as the meeting organizer are ending a recurring series of meetings open the meeting on your calendar set a new end date and then send an update If a recurring meeting is changing to a new organizer there is not a way to reassign the ownership of the meeting The original organizer should send an update with a new end FR25 Raum you need to cancel a meeting it is considerate to notify the people you invited Delete FR23
61. me NER 13 19 meeting room may not be allocated to more than one meeting at the same time NFRIMlete 0000000000 INFR 15 1 The system should provide an appropriate level of performance NER 16 jthe elapsed time between the submission of a meeting request and the determination lof the corresponding date location should be minimal NERETIRG 000000000 NFRIB 1f lower bound should be fixed between the time at which the meeting date is determined and the time at which the meeting is actually taking place NER20 I o O the sets of concerned participants may be varying the address at which a participant NFR23 1 Can be reached may be varying Hie NFR25 jl he system should be easily extensible to accommodate the following typical variations INFR26 handling of explicit priorities among dates in preference sets variations in date formats address formats interface language NFR2 amp Met S Meeting locations should be convenient 2 Issues with Preliminary Definition 2 1 Issues with the Domain Stakeholders Functional and Non Functional Objectives 2 1 1 Issue Statement DA1 1 In the application domain meetings are typically arranged in the following manner Problem Ambiguity application domain typically Option 1 Replace application domain with WMS and specify the different ways of arranging the meetings Option 2 Replace application domain with WMS and remove the word typically
62. n level for the intended user In the case of the WMS an adminstrative assistant is a likely meeting initiator and therefore the requirement for a high school education will suffice Option 4 A user with a minimum of a high school education must be able to successfully create and schedule meetings after having these actions demonstrated through a video or in person tutorial Solution Option 4 Rationale This definition of usable is concrete and can be verified as fulfilled or not through user testing Reference http dotnet org za hannes archive 2007 09 10 non functional requirements checklist template aspx 2 3 4 Issue Statement NFR4 1 A meeting should be accurately monitored especially when it is held in a virtual place Problem Ambiguous Accurately monitored is unclear Virtual place is a contradiction Should is non binding Option 1 Replace should with shall Remove the term accurately Option 2 Accurately refers to the correctness of information regarding exclusion sets preferred sets locations and request resources Option 3 Accurately refers to the accessability of monitoring related functions to the pool of virtual participants Option 4 Monitoring is overseeing or supervising a meeting Option 5 Monitoring is the software tracking meeting status progress and distributing updates to participants throughout the meeting Since virtual meetings may lack visual communication this would be helpful
63. n on Conference Calls https support skype com faq fa92 How do I start a conference call jsessionid F7F82447F3F195C543A4449B4DC34C9F 61
64. n t want to receive a response IFR32 1 from each person you invite turn off the Request Responses option before you send the meeting request 1 11 Non Functional Requirements Non Functional Requirements NFR1 1 NFR28 1 were extracted from the Phase I Requirements Elicitation Initial Understanding document Non Functional Requirements NFR29 1 NFR30 1 were extracted from the Phase II Requirements Elicitation Specification and Validation document NER LI In meeting the functional requirements non functional requirements should also be Gken account INFR2 1 They include INFR3 1 The system should be usable NERA A meeting should be accurately monitored especially when it is held in a virtual Jplace NFR5 1 Here nomadicity will then be important to consider NFR6 1 Re planning of a meeting should be done as dynamically and with as much flexibility Jas possible The amount of interaction among participants e g number and length of messages INFR7 1 s E FA amount of negotiation required should be kept minimal The system should reflect as closely as possible the way meetings are typically INFR8 1 managed see the domain theory above The meeting date and location should be as convenient as possible and available as INFR9 1 d c SC early as possible to all potential participants NFR10 1 Physical constraints should not be broken NFR Meg INFR12 1 a person may not be at two different places at the same ti
65. n view and manage their own meetings Option 2 Secure means that users will use a password to log into their individual accounts Solution Option and 2 Rationale Having individual passwords will help ensure that unauthorized personnel do not access users accounts and only allowing users to view and manage their own meetings will help prevent unauthorized personnel from seeing and altering meetings they should not have access to Reference None 3 WRS World Requirements Specification Problem The act of scheduling a meeting can be a grueling and time consuming process The more participants involved the more people who must be contacted and then respond with potential meeting times The same people will often need to be contacted multiple times if a common meeting time cannot be found The whole process wastes manpower and time that could be spent more industriously Goal The goal of the WMS is to provide a fast easy to use automated system that will allow meetings to be planned and scheduled without the frustration of typical meeting planning Users will be able to provide information about their time preferences to the WMS as well as view their own schedules Meeting planning would be a simple process of initiating a meeting adding participants and selecting a time when all are available to attend the meeting 31 The system would eliminate the need for time consuming communication between various participants It would notif
66. ndar set a new end FR21 2 3 17 20 As a meeting attendee avoid adding your own private notes to FR26 1 he body of a meeting request in your calendar If the organizer FR22 2 updated meeting request then select the people you want to invite This converts the appointment to a meeting request FR30 1 If you receive a meeting cancellation click Remove from FR23 2 3 65 66 Calendar to remove the meeting from your calendar To make people aware of your schedule or to let them know when you plan to be away from the office don t send a meeting FR31 1 request or forward appointments that block out portions of your NFR10 2 3 83 86 schedule on their calendars Instead share your calendar with If you schedule a large meeting or an event and you don t want to receive a response from each person you invite turn off the FR19 2 3 101 103 Request Responses option before you send the meeting equest NERI I In meeting the functional requirements non functional MrR1 2 1 119 120 equirements should also be taken account INFR2 1 They include L 120 INFR3 1 The system should be usable NFR2 2 1 A meeting should be accurately monitored especially when it 1 122 123 NFR4 1 E is held in a virtual place INFR5 1 Here nomadicity will then be important to consider FR3 2 1 123 124 INFR6 1 Re planning of a meeting should be done as dynamically and INFR4 2 1 125 126 46 With as much flexibility as possible ey ae The amount of int
67. ner A meeting initiator will ask all potential meeting attendees for 1 47 48 DA2 1 oe e IDA2 2 the following information based on their personal agenda DA31 set of dates on which they cannot attend the meeting DA3 2 1 49 50 hereafter referred to as exclusion set DA41 set of dates on which they would prefer the meeting to take DA42 1 51 52 place hereafter referred to as preference set DAS 1 A meeting date shall be defined perhaps by a pair calendar FR2 2 1 53 54 date time period The exclusion and preference sets should be contained in some 1 54 56 DA6 1 ime interval prescribed by the meeting initiator hereafter IDAS 2 eferred to as date range 43 The initiator could also ask in a friendly manner active participants to provide any special equipment requirements on DA6 2 the meeting location e g overhead projector workstation IDA11 2 4 network connection telephone etc 1 DA 1 She may also ask important participants to state preferences DA72 DA12 2 1 60 61 about the meeting location 1 IDA9 1 The proposed meeting date should belong to the stated date ange and to none of the exclusion sets Nus 57 1 furthermore the proposed meeting date should ideally belong DA15 2 2 63 to as many preference sets as possible DA16 2 1 70 60 64 J z c J gt N gt e GO e CH Q o 3 CH ka e er o e e c m un zZ eg CH 5 3 o un c e 5 en UA CH e o 3
68. one 2 1 8 Issue Statement DA7 1 The initiator could also ask in a friendly manner active participants to provide any special equipment requirements on the meeting location e g overhead projector workstation network connection telephone etc Problem Ambiguity could also ask in a friendly manner active participants Option 1 Replace the phrase could also ask in a friendly manner with shall ask Option 2 Along with Option 1 specify that the active participants are those who would be hosting and participating in the meeting Option 3 Along with Option 1 get clarifications from the client on who are eligible active participants Option 4 Rephrase as The meeting initiator may be able to write personalized messages to PMASs in a text bar beside the individual PMAs names such as special instructions or a request for equipment Solution Option 4 Rationale The client later specified that active participants referred to participants who would be taking an active role of speaking or presenting during a meeting and would not likely be requested to provide equipment Allowing the Meeting Initiator to send personalized messages to various participants as part of the email received when the participants are scheduled for a meeting would be more efficient than requiring the MI to send the PMAs multiple messages each Reference None 2 1 9 Issue Statement DA8 1 She may also ask important participants to
69. ormation notification preference schedule exclusions or schedule preferences through the system will save the new data and utilize it in the scheduling of future meetings 3 3 12 NFR12 2 The list of meeting participants may be different for each meeting 3 3 13 NFR13 2 A user can change his or her physical address or email address through the WMS 3 3 14 NFR14 2 The system should allow for the following features to be supported in future versions 3 3 15 NFR15 2 The user may define priority times to meet in his or her preference set 3 3 16 NFR16 2 Current and future date formats using subset of International Standard Date Notations ISO 8601 Current and future physical address formats for residents and companies Internationally prioritize by country Interface language refers to the language used when the system interacts with the hardware and or other software 4 Preliminary Prototype and User Manual 4 1 Prototype 4 1 1 Login Page The WMS requires the use of a user name and a password in order to access the program This is a requirement to be able to keep track of who is the creator of the meeting and what preferred meeting times the user wishes to have The following screen shoot shows the simple log in interface to the system 35 You need to log in to view this page Username Ramon Riveral Password LIII WMS Team Awesome 2010 P1 WMS Login Screen 4 1 2 Home Page After the user has logged in the
70. password available meeting times and preferred meeting location After changing any settings click Update e To change your password enter your current password the new one you wish to change to and click Update e Below this you can see a diagram indicating times you can never meet for meetings Un check times where you are available for meetings e At the bottom of the page you can select a preferred meeting location Calender Screen Here is displayed a list of all dates and times meetings will be held e At the top left of the screen are two arrow buttons Click these buttons to change what dates you are viewing or click Today to go to the current date e At the right are three buttons to change how you wish to view the dates o Day Displays all meetings on a single day o Week Displays meetings in the same week o Month Displays meetings in the same month e To add or edit a meeting double click the calendar which will bring up the Edit Meeting screen Edit Meeting Screen Here you can customize new or existing meetings e Meeting Title The name of the meeting e Meeting Description A brief summary about the meeting e Meeting Type o Public Anyone can sign up for the meeting o Private Only the meeting initiator can invite people to the meeting 42 e Available Participants A list of all participants who can join the meeting To add a participant to the meeting select an Available Participant th
71. pating for example a special guest Active Participant AP A person who will be actively engaged in the meeting for example a speaker or presenter and is necessary for the meeting to take place Regular Participant RP A person who will be at the meeting but not actively participating or hosting Potential Meeting Attendee PMA An important active or regular participant who has been invited to the meeting 1 6 Process Model Informal statement of Decision point requirements Accept document or re enter spiral Requirements elicitation 7 Requirements analy sis and 7 negotiation Requirements Y 7 START i document and lt T t 4 t L gt validation j requirements report er K Requirements validation LL Requirements documentation Y Source Kotonya amp Sommerville9 Draft requirements document Figure 1 Spiral Model For this project Team Awesome will adopt an iterative software development process and an Agile like philosophy of teamwork The WMS project consists of two phases During the first phase the team will attempt to determine stakeholder needs define software requirements and build a prototype of the WMS software The requirements and prototype will be used to validate and improve the team s understanding of stakeholder needs Using the knowledge gained from phase one the team will iteratively improve upon the proposed WMS solution during phase two Additionally the team will
72. pers and reviewers of that component for questions If decision conflicts arise on a component the component leader has the power to decide the outcome of the conflict Any team member can consult with the team leader about questions or conflicts Phase I Deliverable Leader Developers Project Plan pr Polcari R Bock Software Requirements Cheng R Cavazos V Isbell R ivera S Kandimalla N Mishra Rivera R Cavazos IR Bock A Polcari V Isbell S Kandimalla N Mishra C Cheng IR Rivera C Cheng R Bock N Mishra A Polcari S Kandimalla Phase II Deliverable Leader Developers Updated Project Plan A Polcari Polcari R Bock R Bock A Polcari V Isbell S Kandimalla N IR Mishra C Cheng Cheng R Cavazos V Isbell R ivera S Kandimalla N Mishra Software Requirements Specification Isbell Rivera R Cavazos IR Bock A Polcari V Isbell S GE R Rivera R EE Kandimalla N Mishra C Cheng Isbell V Isbell R Cavazos amp Rivera C Cheng R Bock N Mishra A Polcari S Kandimalla Rivera R Cavazos Kandimalla V Isbell 1 9 Domain Assumptions Domain Assumptions DA1 1 DA 26 1 were extracted from the Phase I Requirements Elicitation Initial Understanding document DAI I In the application domain meetings are typically arranged in the following manner A meeting initiator will ask
73. pported in future versions NFR15 2 he user may define priority times to meet in his or her EE FR26 1 preference set E FR27 1 5 3 Prototype vs Improved Requirements ID Legend CLASS NUM STAGE SUBNUM urrent and future date formats using subset of International Standard Date Notations ISO 8601 Current and future NER16 2 physical address formats for residents and companies Classification DA FR NFR Requirement number Stage initial 1 improved 2 Internationally prioritize by country Interface language Requirement sub number refers to the language used when the system interacts with the ID J J 9 Backward Traceability hardware and or other software m WMS requires the use of a user name and a password in FR17 2 NFR2 2 INFR21 1 order to access the program This is a requirement to be able to keep track of who is the creator of the meeting and what preferred 52 meeting times the user wishes to have The following screen shoot shows the simple log in interface to the system the user has logged in the user is presented with the current DA3 2 FR2 2 FR6 2 FR7 2 week schedule and all available meetings Meetings that havea FR9 2 FR22 2 FR23 2 conflict will be shown in red and meetings without a conflict will INFR2 2 NFR9 2 be shown in black ul user has two optional ways to view the schedule month and day INFR2 2 NFR9 2 ima user has two optional ways to view the sche
74. proposed meeting date should belong to the stated date range and to none of the exclusion sets DA10 The proposed meeting date should ideally belong to as many preference sets as possible DA12 A date conflict occurs when no such date can be found DA13 A conflict is strong when no date can be found within the date range and outside all exclusion sets DA14 A conflict is weak when dates can be found within the date range and outside all exclusion sets but no date can be found at the intersection of all preference sets Problem These statements contain ambiguity should ideally and mentions the proposed meeting date without specifying the system by which this will be accomplished Option 1 Rephrase DA11 1 to shall belong to all preference sets Option 2 Rephrase as After the Meeting Initiator has selected one or several PMAs the WMS will display times that all participants are available as green and times that at least one participant has a conflict as red Solution Option 2 Rationale Providing information about participant availability and conflicts visually to the MI will give the most control to the Meeting Initiator and allow him or her to make an informed decision for a meeting time based on every PMAs schedule Reference None 2 1 11 Issue Statement DA11 1 The proposal should be made as early as possible Problem Ambiguity how early should the proposal be made Option 1 R
75. raints into account after a date and FR42 1 101 102 location have been proposed FR8 1 Support conflict resolution according to resolution policies E Pics EID FR9 1 Manage all the interactions among participants required during FR1 2 FR2 2 1 104 105 the organization of the meeting for instance FR3 2 FR4 2 FR1 2 FR2 2 1 106 FR1 2 FR2 2 1 107 R12 1 to support the negotiation and conflict resolution processes R1 2 FR6 2 1 108 109 FR13 1 to make participants aware of what s going on during the FR52 FR72 1 110 111 esl planning process i FR14 1 to keep participants informed about schedules and their FR5 2 FR7 2 1 112 113 changes R15 1 R5 2 FR7 2 1 114 FR16 1 The meeting scheduler system must in general handle several 1 115 116 meeting requests in parallel FR17 1 Meeting requests can be competing when they overlap in time 1 116 117 or space DT Some meetings are organized and scheduled at the same time ERIS as a chunk where partial attendance can be allowed pee GE For helping with conflict resolution and negotiation support FR19 1 video conferencing e g through Skype should be available ODER 18 2 2 48 51 the system and each video conferencing session should be ecorded and analyzed for the purpose of monitoring FR20 1 Accept accept as tentative or decline each meeting request that FR19 2 you receive FR21 1 If you need to attend a meeting but can t at the time it is FR6 2 scheduled you can propose
76. roblem Ambiguity on whether re planning is scheduling a meeting that has not taken place to a different time or whether a meeting should be automatically re planned by a participant changing his or her preference or exclusion set Option 1 The WMS will cancel scheduled meetings if a participant later marks the meeting time in his or her exclusion set Option 2 The WMS will allow the Meeting Initiator to change the date time participant and location of a scheduled meeting and resubmit it Solution Option 2 Rationale This allows for the Meeting Initiator to have the most flexibility and control in re planning a scheduled meeting Reference None 2 2 6 Issue Statement FR6 1 to modify the exclusion set preference set and or preferred location before a meeting date location is proposed Problem Incomplete By what date time can the meeting schedule be changed before it starts and how should it be accomplished Option 1 Users will be requested by the WMS to provide exclusion preference set information to the Meeting Initiator once their names are added as Potential Meeting Attendees to a meeting Option 2 The Meeting Initiator is responsible for contacting Potential Meeting Attendees at least one day before a meeting is scheduled for information about their exclusion and preference sets 15 Option 3 Users will be able to update information about when they are busy or available exclusions and preference sets during the week on
77. rticipant can be reached may be varying INFR13 2 Hiel JI following typical variations IMMANE MEME TT E E NFR6 2 i 2 46 1 Information about meetings should be secure FR17 2 46 47 5 2 Improved Requirements vs Prototype ID Legend CLASS NUM STAGE SUBNUM 47 Classification DA FR NFR Requirement number Stage initial 1 improved 2 Requirement sub number Requirement Wee ques raceability raceability DAL n the WMS meetings are typically arranged in the following P7 bai manner i A Meeting Initiator a user who initiates a meeting should se the WMS to initiate a meeting event and add potential meeting attendees to the meeting event The WMS should DA2 2 display Potential Meeting Attendees schedules individually c a E H or as a group based on the added names the meeting initiator 3 Date selects Times when selected potential meeting attendee s are navailable or scheduled for another meeting will appear as red he WMS shall automatically mark users as unavailable during times they are scheduled for meetings and users should use the WMS to mark other times they are unavailable for meetings sers will use the WMS to mark individual times when they IDA4 2 D ould prefer to have meetings he WMS shall show the Meeting Initiator times that 3 DAS2 D Meeting Attendees are busy or available to meet E he meeting initiator may be able to write personalized IDA6 2 messages to PMAs in a te
78. s Al6 l the initiator extends the date range i 19 A20 j Each conflict resolution should be done as quickly as possible and with no more interactions than is really needed S J gt J gt L fe Ww IN z 2 J gt Z J Z JIII N No oo 1 A2 1 A meeting room must be available at the selected meeting date A22 1 A meeting room should meet the equipment requirements furthermore a meeting room should ideally belong to one of the locations preferred IDA23 1 e by as many important participants as possible m is absolutely necessary however to allow each meeting to take place in a virtual DA24 1 place e g through teleconferencing using laptop computers This flexibility is considered crucial in future may be required when no room can be found secretary 1 10 Functional Requirements Functional Requirements FR1 1 FR17 1 were extracted from the Phase I Requirements Elicitation Initial Understanding document Functional Requirements FR18 1 FR19 1 were extracted from the Phase II Requirements Elicitation Specification and Validation document Functional Requirements FR20 1 FR32 1 were extracted from the Outlook meeting requests Essential do s and don ts page The purpose of WMS is to support the organization of meetings that is to determine GO CH CH e 3 ga e GO ct CD 3 Q o O GO T o 3 n o c 2 e e B o
79. sarily complicate the process of scheduling an impromptu meeting Impromptu meetings typically arise due to high priority time critical issues The WMS helps to simplify this process by securing the location and resources online Reference None 2 3 19 Issue Statement NFR 19 1 The system should be customizable to professional as well as private meetings Problem Ambiguous and incomplete Using the word should makes the requirement optional and the difference between professional and private meetings is unclear in this context Customizable is not specific Option 1 Define private as confidential confined to or intended only for the persons immediately concerned Attendee lists agenda topic etc would not be viewable in the WMS software Security especially for virtual meetings would also need to be considered Define Professional as not private meaning users of the WMS would be able to view information about meetings 28 Option 2 Define private as attendees within the organization and professional as attendees from within and outside the organization ex employees customers etc Option 3 Define private as personal business nothing to do with the organization and professional as business relating to the organization and remove customizable Private meetings will be designated by the user and shall be viewable to participants only Software shall allow for meetings of one Option 4 Define customizable in the cont
80. schedule 3 2 7 FR7 2 When a user is scheduled for a meeting by a Meeting Initiator his or her personal schedule on the WMS will be automatically updated to display information about the meeting at the correct date and time The user will also receive an email notification about the meeting 3 2 8 FR8 2 The WMS will allow users to schedule meetings simultaneously 3 2 9 FR9 2 The WMS will allow each user to be scheduled for multiple meetings at any given time 3 2 10 FR10 2 Capability may be provided for Meeting Initiators to modify an acceptable Date Range for the meeting 3 2 11 FR11 2 Capability shall be provided for each Active Participant to 3 2 11 1 FR11 2 1 Modify dates in his her preference set 3 2 11 2 FR11 2 2 Modify dates in his her exclusion set 3 2 11 3 FR11 2 3 Withdraw from a meeting 3 2 11 4 FR11 2 4 Modify his her equipment requirements 3 2 12 FR12 2 Capability may be provided for each user to modify his her preferred meeting locations 3 2 13 FR13 2 The capabilities in requirements FR10 2 FR12 2 will be available at all times 3 2 14 FR14 2 A meeting location shall be considered acceptable if it 3 2 14 1 FR 14 2 1 Is available in the scheduler 3 2 14 2 FR14 2 2 Is a physical room or virtual teleconference 3 2 14 3 FR14 2 3 Satisfies all equipment requirements 3 2 15 FR15 2 No Conflict meeting dates shall 3 2 15 1 FR15 2 1 Exist within the Date Range 3 2 15 2 FR15 2 2 Exist in all
81. state preferences about the meeting location Problem Ambiguity She may also ask important participants Option 1 Replace the word She with Meeting initiator Option 2 Along with option 1 request clarification from the client for details on what will happen if the initiator does not ask the important participants to state preferences at all Option 3 Along with option 2 request the client for specifying who are considered as important participants Option 4 Along with option 2 specify that the important participants are those considered important by the company meeting initiator team Option 5 Rephrase statement as All users shall be able to specify their preference for meeting location in their profile Solution Option 5 Rationale The client later specified that important participants referred to participants who would be important for the active participants to feel welcome at the meeting and was not related to meeting location preference Requesting any participant respond with information would be time consuming and inappropriate in an automated process The most efficient way to deal with location preferences is to have users specify their preferences on their profile so Meeting Initiators can access and consider that information when the user has been added as a 10 Potential Meeting Attendee to a meeting Reference None 2 1 10 Issue Statements DA9 1 DA10 1 DA12 1 DA13 1 DA14 1 DA9 The
82. statements with The Meeting Initiator will be able to select any time to schedule a meeting regardless of PMAs conflicts Solution Option 2 Rationale This option allows for the greatest automation in the process and gives the Meeting Initiator the control to decide the best time to schedule a meeting despite its conflicts with one or more PMAs Reference None 2 1 13 Issue Statements DA20 1 DA25 1 DA20 1 Each conflict resolution should be done as quickly as possible and with no more interactions than is really needed DA25 1 The number of negotiations should be kept minimal but a new round of negotiation may be required when no meeting room can be found Problem Ambiguous and incomplete how fast is as quickly as possible how many interactions are no more than needed how much human decision making should exist and the description is not consistent with an automated process Option 1 Report conflict situation to meeting initiator for human resolvement Option 2 Remove both statements as it has already been specified that the Meeting Initiator will be shown by the WMS when schedule conflicts and then be able to select a meeting time regardless of these conflicts Solution Option 2 Rationale This option keeps the process quick and automated while the MI ultimate control over the meeting time Also the issue of finding a room is already resolved by DA21 1 Reference None 2 1 14 Issue Statement DA21
83. t is more noticeable than having a schedule updated so email alerts will provide an essential means of notifying PMAs of newly scheduled meetings Reference None 2 2 14 Issue Statement FR 14 1 to keep participants informed about schedules and their changes Problem Ambiguity Unclear how WMS is required to keep participants informed Option 1 An alert will be emailed to participants whenever a Meeting Initiator schedules them for a meeting or changes a meeting of the time date and location Option 2 When a user is scheduled for a meeting by a Meeting Initiator his or her personal schedule on the WMS will be automatically updated to display information about the meeting at the correct date and time The user will also receive an email notification about the meeting Solution Option 2 Rationale Having affected users schedules update automatically will fulfill the requirement of minimal interaction NFR7 1 and provide the users with an up to date schedule rather than forcing them to spend time manually updating it Reference None 2 2 15 Issue Statement FR16 1 The meeting scheduler system must in general handle several meeting requests in parallel Problem Ambiguity in general and it is unclear whether the statement refers to handling meetings scheduled simultaneously or a user being scheduled for multiple meetings at the same time Option 1 The WMS will allow users to have multiple meetings on their schedule at th
84. t to every participant Option 3 Meeting attendees enter and update user data sets The meeting initiator controls communication to participants and limits communication on an as needed basis Option 4 To minimize interaction the software does not support messages to be sent to between meeting participants Email between the meeting initiator and participants is supported in the system Any other communication will occur external to the system Option 5 The only interaction between Meeting Initiator and Potential Meeting Attendees will be the PMAs receiving an email notification that they have been scheduled for a meeting Solution Option 5 Rationale By having users update their profiles with what times they are available and busy during the week there is no need for the MI to contact them individually for this information Removing the need for back and forth communication adheres to the client s request of keeping interaction minimal Reference None 2 3 8 Issue Statement NFR8 1 The system should reflect as closely as possible the way meetings are typically managed see the domain theory above Problem Incorrect The ability to manage a meeting is outside the scope of a Meeting Scheduling System Ambiguous language including closely as possible and typically Should is non binding Option 1 Since the way meetings are managed is not related to scheduling a meeting remove the requirement Option 2 Replace word should
85. ted and do not need further examples Reference None 2 3 15 Issue Statement NFR15 1 The system should provide an appropriate level of performance Problem The word should makes following the requirement optional and it is unclear what appropriate means in this context Option 1 Remove the statement from the document Option 2 Cleary define the appropriate level of performance Ensure it is feasible and measurable Solution Option 1 Rationale The statement is not a measurable requirement Reference None 2 3 16 Issue Statement NFR 16 1 the elapsed time between the submission of a meeting request and the determination of the corresponding date location should be minimal Problem Ambiguity Minimal is not a measurable amount of time and the word should makes following the requirement optional Option 1 Rephrase The time from when the Meeting Initiator schedules a meeting to the time when the meeting is visible on the PMA s calender shall be no more than three seconds Option 2 The time from when the Meeting Initiator submits a meeting to the time when the system schedules the meeting will be based on how long it takes participants to respond to the initial request Set a minimum window of time 24 hours and allow scheduling even if participants haven t responded 27 Solution Option 1 Rationale Option 1 is consistent with the functional requirements and effectively minimizes the time from submission to d
86. tes to home screen Description 2 User selects from available options on right hand side of screen Day Week Month by clicking Triggeri User wishes to change view Preconditions Logged In Actors Postconditions O AltermativeFlows ___ Pioti Frequent oo Frequency of Use Frequent Assumptione User has internet access p D User has a valid WMS account Notesandlssues o O Initiator Regular Participant Important Participant Active Participant 1 User navigates to home screen index php 2 User uses calendar views WMS 6 to navigate to appropriate ime 3 User double clicks appropriate time 4 User enters meeting information 5 User saves meeting info by clicking Save Trigger l User wishes to create a new meeting Preconditions l Logged In Postconditions O Actors Description AltermaiveFlows S Prieity s 56 2 User has a valid WMS account Notes and eene O Created By R Gabe Cavazos Last Updated By R Gabe Cavazos Actors Initiator 1 User navigates to meeting page 2 User select participant from available particpants 3 User adds to either Important Active or Regular Participants by selecting the add function next to these sections Trigger l User wishes to add participants to a meeting Preconditions l Logged In Postconditions Description
87. their profile That information will be seen by the Meeting Initiator when he or she adds a Potential Meeting Attendee to the meeting Solution Option 3 Rationale This option is most consistent with an automated scheduling process and allows users the flexibility to update their exclusion and preference sets at any time The Meeting Initiator is also given the most flexibility being able to view information about when Potential Meeting Attendees are available but not needing to wait for individual responses Reference None 2 2 7 Issue Statement FR7 1 to take some external constraints into account after a date and location have been proposed Problem Incomplete Does not specify what external constraints are or how they will affect scheduled meetings Option 1 Once a meeting is scheduled nothing can be done to change it Option 2 If a scheduled meeting needs to be re scheduled or changed the Meeting Initiator can alter and resubmit the meeting Solution Option 2 Rationale Allowing the Meeting Initiator to change a scheduled meeting allows for the most flexibility especially in adapting to unforeseen events and conflicts Reference None 2 2 8 Issue Statement FR8 1 Support conflict resolution according to resolution policies stated by the client Problem Incomplete What are the conflicts and which resolution will be considered Option 1 The Meeting Initiator will only be allowed to schedule meetings during times th
88. ting to the list of definitions Option 4 Nomadicity refers to be able to access content on multiple devices The WMS will be accessible to any user through the internet no matter what device he or she is using Solution Option 4 Rationale This option makes the most sense in context for what the client is requesting Reference http www crito uci edu papers DesigningForNomadic Work pdf http searchmobilecomputing techtarget com definition nomadicity 2 3 6 Issue Statement NFR6 1 Re planning of a meeting should be done as dynamically and with as much flexibility as possible Problem Ambiguous Dynamically and Flexibility are not clear What parameters should use to describe the degree of dynamic and flexibility of the system Also who should be responsible to re plan the meeting is not clarified either Option 1 The meeting initiator re plans the meeting Dynamically means the system makes the decision based on the latest information regarding exclusion sets preferred sets locations and request resources Flexibility means the system makes the decision based on the preference of participants and automatically make some adjustment to the meeting schedule Option 2 The system re plans the meeting Here the word dynamically means that the system should make the decision base on the latest information regarding exclusion sets preferred sets locations and request resources The word flexibility means that the system sho
89. to more than one meeting at the same time Problem Does not specify how the WMS is involved Option 1 Rephrase as If a MI attempts to schedule a meeting at a time and location where a meeting is already scheduled the meeting will not be scheduled and the MI must try another location 26 Option 2 Rephrase as Once a MI specifies a time for the meeting to take place available rooms will be displayed in the Locations menu After the MI clicks an available location the MI can click save to schedule the meeting If no physical rooms appear in the Locations menu then all the meeting rooms are in use at the MI s specified time and the MI must choose another time for the meeting A virtual room option will always be available in the Locations menu if the MI does not require a physical meeting room Solution Option 2 Rationale It is more efficient to allow the MI to choose from a list of available meeting rooms rather than click on each one until the meeting is accepted by the WMS Reference None 2 3 14 Issue Statements NFR14 1 NFR24 1 NFR28 1 NFR14 1 etc NFR24 1 etc NFR28 1 etc Problem Ambiguity Etc is not an actual requirement and leaves the document open to future interpretation Option 1 Replace etc with a specific requirement or requirements Option 2 Remove etc from the document Solution Option 2 Rationale The requirements of NFR10 1 NFR21 1 and NFR25 1 are already sta
90. u 14 2 2 4 Issue Statement FR4 1 ccce 15 2 2 5 Issue Statement FR5 1 sees 15 2 2 6 Issue Statement HERCHEN gea 15 22 7 Issue Statement PRY eei eei rh Reb nere ee pena 16 ii 2 2 8 Issue Statement ERS IL 16 2 2 9 Issue Statement IEROIL c cece cece cece reer cere eens 16 2 2 10 Issue Statements FR10 1 FR11 1 RIaIL eese 17 2 2 11 Issue Statement IER IL 17 2 2 12 Issue Statement IERT iore reyes 17 2 2 13 Issue Statement FR13 1 sss 17 2 2 14 Issue Statement IPRIAIL cece cece cece eee eens 18 2 2 15 Issue Statement PRI Heger oe oot ANE 18 2 2 16 Issue Statement IPRIZIL ec cee cece cece cece eee e es 19 2 2 17 Issue Statement IPRIS IL 19 2 2 18 Issue Statement IERIOIL c cece cece cece cece eee es 19 2 2 19 Issue Statement FR20 1 sss 20 2 2 20 Issue Statement ER21 1 i cule eae Ee E SS 20 2 2 21 Issue Statement FR23 1 css 20 2 2 22 Issue Statement FR30 1 sss 21 2 2 23 Issue Statement ER31 1 2 IE pe REIR 21 2 3 Issues with Software System Requirements Non Functional Requirements 21 2 3 1 Issue Statement INERT IL 21 2 3 2 Issue Statement INPRZ IL 21 2 3 3 Issue Statement NFR3 1 eseeeeeeeee n 22 2 3 4 Issue Statement NFER4 1 ccce 22 2 3 5 Issue Statement NFR5 1 0 cece cece cece ee eeeeeeeeeeeeeeeeeeeeuees 23 2 3 6 Issue Statement NFR6 1
91. uld base on the preference of participants and automatically make some adjustment to the meeting schedule Option 3 Hybrid of Option amp Option 2 The meeting initiator is responsible for replanning while the software assists Dynamically Use up to date user data sets when replanning a meeting When replanning the sofware shall use the most recent user data sets exclusion set preference set location preference for meeting participants to determine possible new meeting times and locations Flexibility After software determines possible new meeting times and locations the software shall propose new meeting options to the meeting initiator 223 Option 4 Flexibilty and dynamically is the ability of the meeting initiator to reschedule a meeting 24 hours a day and 7 days a week after the meeting has been scheduled Solution Option 4 Rationale Simple and easy to understand consistent with functional requirement Reference None 2 3 7 Issue Statement NFR7 1 The amount of interaction among participants e g number and length of messages amount of negotiation required should be kept minimal Problem Ambiguous Can not be measured Interaction can take many forms Fails to distinguish between participants such as important active regular participants and meeting initiator Option 1 System allows all users to interact communicate with each other with no constraints Option 2 All interactions communications are broadcas
92. user is presented with the current week schedule and all available meetings Meetings that have a conflict will be shown in red and meetings without a conflict will be shown in black Meeting Scheduler 22 teb 2010 1 Mar 2010 Tue February 23 Thu February 25 Ur mr 11 00 Meeting neei P2 WMS Home Screen The user has two optional ways to view the schedule month and day 36 Meeting Scheduler 23 Feb 2010 P3 WMS Day View Meeting Scheduler Today February 2010 Tuesday 15 16 15 te 19 2 n 01 00 Professional Meets 11 00 Meeting Tomorrow P4 WMS Month View 4 1 3 WMS User Menu The user has also the option of modify meeting preferences meeting location preference change the user password or access the WMS Help by accessing the top right menu Signed In as Ramon Rivera P5 WMS User Menu 37 Change Password Current Password enee New Password Confirm New Password Meeting Times Please Uncheck Available Times 0123 4 5 6 7 8 9 1011 12 13 14 15 16 17 18 19 20 21 22 23 Suvi Viv JI I d 4 S iyi M VII M M WISI VW Vv y N AV 95 m9 my mI T MEI I VI Vi Vi IV V I 9 7 Vu RP W Wl V 12 W IV VI VI V IV J ivi N JI Th JJ V A V ji Vi OI UV dd V AMY F 9i 9i Wy vi y y yw d d Ni I s M S SI S S SI Vi Vi Vi vi V d Vi S Prefered Locaton Available Locations Roon 201 sl P6 WMS Edit User Section 4 1 4 Schedule New Meeting The user has the ability of adding two different t
93. xt bar beside the individual PMAs Pi IDA7 1 names such as special instructions or a request for equipment All users shall be able to specify their preference for meeting IDA7 2 ae 3 P location in their profile he Meeting Initiator for each meeting will be either a DAS 7 e e D meeting participant or representative external to the meeting he Meeting Initiator will modify an acceptable Date Range FR10 2 DA9 1 DA16 1 for the meeting A11 2 1 Input dates in his her preference set R11 2 1 DA19 1 A 11 2 2 Input dates in his her exclusion set R11 2 2 DAI7 1 A11 2 3 Withdraw from meetings if necessary A11 2 4 Input his her equipment requirements for each meeting Each Important Participant will specify his her preferred IDA12 2 location for each meeting A13 2 The Meeting Initiator will select the meeting location G G nN LC gt LA uw gt P DA3 2 J gt oo J gt N ON S da ou S gt oo R11 2 3 R11 2 4 IFR12 2 R2 2 DA18 1 DA7 1 uw gt oo DA23 1 48 facceptable if the location IDA22 1 DA14 2 1 Isavailableintheschedule R14 2 1 DA DA14 2 2 Ts a physical room or virtual teleconference FRI422 Da DA14 2 3 Satisfies allequipmentrequiremens FR14 2 3 DA221 J gt A N WIN preferred by the greatest number of Important Participants if multiple acceptable meeting locations exist J gt CA N h
94. y Unclear who participants refers to Option 1 Participants refers to the Meeting Initiator Option 2 Participants refers to Potential Meeting Attendees Option 3 Participants refers to the Meeting Initiator and Potential Meeting Attendees Solution Option 1 Rationale To fulfill the requirement of minimal interaction NFR7 1 only the Meeting Initiator must be involved in the planning process Reference None 2 2 13 Issue Statement FR13 1 17 to make participants aware of what s going on during the planning process Problem Ambiguity Unclear how the WMS is required to make participants aware of what s going on Option 1 Send an email alert to PMAs as their names are added by an MI to an unscheduled meeting Option 2 Send an email alert to PMAs after an MI has scheduled a meeting that includes them Option 3 Automatically update PMA s schedules after an MI has scheduled a meeting that includes them Option 4 Once an MI has scheduled a meeting all of the PMA s scheduled will automatically be updated to show the meeting and they will receive an email alert about the meeting Solution Option 4 Rationale Automatically updating PMA s schedules is more efficient than requiring PMAs to do so manually Having a meeting scheduled will also update PMA s status as unavailable during the scheduled time so unnecessary confusion can be avoided by PMAs appearing to be available when they are not Receiving an email aler
95. y participants of meetings they have been scheduled in through email and by updating their personal schedules to show the new meeting Meetings are customizable as private or professional They can only be scheduled for open locations so there is no chance of conflict when selecting a room Rooms can also be selected based on whether or not they contain the proper equipment to conduct the meeting Users can designate various participants as important active or regular and send personalized messages to each of them when submitting a meeting Canceling and re planning meetings will also be simplified and will only require the meeting initiator to alter scheduled meeting through the WMS As the system is web based schedules would be accessible and alterable from any device connecting to the internet This will allow participants to schedule and keep track of meetings from any location 3 1 Improved Understanding of the Domain Stakeholders Functional and Non functional Objectives 3 1 1 DA1 2 In the WMS meetings are arranged in the following manner 3 1 2 DA2 2 A Meeting Initiator a user who initiates a meeting should use the WMS to initiate a meeting event and add potential meeting attendees to the meeting event The WMS should display Potential Meeting Attendees schedules individually or as a group based on the added names the meeting initiator selects Times when selected potential meeting attendee s are unavailable or sc
96. ypes of meetings private and professional In addition the user can schedule one time meetings or recurring meetings that take place daily weekly monthly or yearly As the meeting initiator adds active or important participants the conflict matrix will provide a visual interpretation of all the available dates and locations for the selected participants The user has also the ability of emailing an active important or regular participant questions or notes from this form that can help in resolving any possible conflicts 38 4 00 00 01 00 Professional Meeting Requirements Description Ramon Rivera Rachel Bock Amy Pokari SR BSR os EI pod 0 sul LE T KO ul ra 38 H Save t Cancel Delete P7 WMS Meeting Scheduling Form 4 1 5 WMS Administration The user also has the ability of adding more users and meeting locations if the user is an administrator This allows the WMS to be easily managed 39 BEE WMS Administration Add New User User Name Email Password Confirm Password Please Uncheck Available Times 0123 45 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 Su 7 7 7 EI E Ir P 8 e iE Em Im e n a In e 7 E E M 7 P1 ET E E E E3 0 E PET AAA EE Im ET E Im ET Ci EI T IF P IE I P E e E In E Ie ET P IE P

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