NEWTIN Remote Ticket Entry User`s Manual
Contents
1. tn Matteson 218th PI ain St M a Ww p Park Forest Washington Ct a S Ee O O O O 41 488436 87 705664 1064 JE OSpUM o Hyd Water lines rivers streams canals etc e Click the buttons at the very bottom to check boxes that are similar wee Pa Po Sites A j Yale eS te DS Forest Trail Junior High at E y Grids Bulls Near Plac Point Poly Line Seg Buff 300 EE 122l al sl z al al 3 460 ft H by 4 006 ftw 1D PooMayE Lpy Landmark polygons military bases large lakes etc Kgl Key geographic locations this layer is not included RR Railroad tracks Wat Water polygons lakes large rivers etc The boxes at the bottom of the window allow you to check which layers of the base map to search Hover the mouse move the pointer over the box without clicking to see a description of the layer o Plc Places cities towns places o Dec Landmark points places churches schools cemeteries points of interest etc o The Places button will check the Plc Dec Lpy Kgl and Add boxes o The Water button will check the Wat and Hyd boxes o The Al button will check all boxes o The Clear button will un check all boxes 6 Lat Long tab provides 4 buttons and 3 display areas o Click Point to select a location on the map and save its Lat Long2. BLVD Boulevard PKWY Parkway S South CIR Circle RD Road E East CT Court ST Street W West CRK Creek TER Terrace DR Drive TRL Trail RT Route LN Lane VW View HWY Highway WAY Way CO RD County Road IST First 2ND Second 3RD Third 4TH Fourth Standard Spacing amp Formats Valid Entries Invalid Entries W JEFFERSON ST W JEFFERSON ST no punctuation needed SMITH RD SMITHRD maintain proper spacing LARKIN AVE LARKIN include suffix information 3RD ST THIRD ST use numerals for numbered streets THISTLE LN THISLE LN spelling very important RT 24 E RT 24 or US RT 24 no need for directional on RTs HWY 6 US HWY 6 no need to specify US or IL on HWY and RT RIVER OAKS DR RIVEROAKS DR properly spacing CO RD 2075 E 2075 E RD observe county road format amp spacing 80 I 80 observe spacing I55 FRONTAGE RD FRONTAGE RD include specifics on frontage roads SAINT ANNES CT ST ANNES CT spell out SAINT and MOUNT BIRCH LN BIRCH LN LOT 17 Gust street name put lot in location OBRIANS CT O BRIAN S CT no punctuation needed ELM ST INTERSECTION OF ELM AND 2ND single name only ACTUAL STREET NAME RT 5 BOX 130A put RR box info in location field We need your help amp cooperation Please observe these guidelines when entering streets 25
3. area and 3 other buttons e The buttons are used to search for features on the map such as landmark points water features etc e The Find and Search buttons allow you to search the base map layers that are checked in the boxes at the bottom of the tab o Find looks for points that begin with text in Search for Text field Search looks for points that contain text in Search for Text field O o Click on a result from the Found box to jump to that point on the map o Copy From Place copies the text from the Place field to the Search for Text field O Copy To Place copies the text from the results window to the Place field 15 e The Show Points button displays landmark points see description below on the map with red pushpins Lookup State fit County cooK tx r Place HAZELCREST CIT P Address 3306 G E Street Oak ST Swap E Cross ELM DR E Cross2 _Swap 7 Location 8 Mbrs 3 Ortho 1Find 2 Search 3 Intersection 4 Grid 5 Place 6 Lat Long Find Copy From Place Show Pts SCHOOL 1 F Ames Elementary School deci 2 4 44 4 Lincoln Driving School deci 3 Abana Keypunch School deci 18 Agassiz Elementary School deci 19 A Harmans Driving School deci x Copy To Place IV Ple M Decif Lpy Kadal RA F Wat f Hyd Places Water All Clear Od FRG ten Park a a pE
4. contact s phone number including the area code but without dashes Ext If there is an extension number for the field contact enter it if not leave it blank State Automatically populated with IL for Illinois County The county where excavation will be done This field has a drop down box with all of the county names from which the county can be selected Place The incorporated city village or town OR the unincorporated township name where the excavation will be done This is a key field for determining which utility companies are notified If your place is in an incorporated entity your place entry here must be the name of the city village or town followed by a CIT Unincorporated areas are entered as just the township name It is important to recognize that the CIT following place names differentiates townships from cities villages and towns sharing the same name Omitting the CIT when digging in a city may be a valid place entry but the information on the ticket will be incorrect resulting in improper utility notification which may subject the user to liability in the event of damage or injury This field also has a drop down box with all of the valid place names in the county from which the place name can be selected Subdivision Name of subdivision if digging in one Address Numerical component of the jobsite address if there is one Enter just a single address in the field No lot numbers or rural ro
5. coordinates A red plus marker placed on the o Click Clear marker from o Click Lat Long display as coordinate and in Ticket Lookup Address 3306 E Street OAK ST E Cross ELM DR E Cross2 State fiL County cooK TE Place HAZELCREST CIT P SI Swap Swap Location 8 Mbrs 3 Ortho 1Find 2 Search Intersection 4 Grid 5 Place 6 Lat Lona Point Decimal degrees dd dddddd Latitude 41 487968 Longitude 87 699944 Enter Degree minutes seconds dd mm ss ssss Latitude fat 29 16 6848 Longitude 87 41 59 7984 Enter Degree decimal minutes dd mm mmrmmnrm Latitude 41 29 2781 Longitude 87 41 9966 Enter Jump to Clear Remove symbol will be map to remove Lat Long map display Remove to clear marker from map well as remove the from the Latitude Longitude fields Entry NOTE Both Latitude and Longitude fields must hold information in order for a coordinate to be correctly found and properly displayed on the map Latitude field displays holds North South reading of GPS coordinate Longitude field displays holds East West reading of GPS coordinate Once valid Lat Long coordinates are entered click Jump to to display that area on the map Coordinates can be entered in 3 formats decimal degrees example latitude 41 123456 longitude 109 123456 degrees minutes and decimal seconds example latitude 40
6. index to find similar street names HUI will highlight the entire found road in the Street field in red HL will highlight the entire found road in the Cross field in green HL3 will highlight the entire found road in the Cross2 field in blue All HL combines the functions of the previous 3 buttons 3 Intersection tab provides 5 buttons and one display area o Find looks for the exact intersection of Street and Cross1 fields o Search looks for similar intersections of the Street and CrossI fields o Find looks for an exact match of the section of Street between Cross1 and Cross2 o Search looks for similar matches of the section of Street between Cross1 and Cross2 o Matching results display in the Found box o Copy to Street Cross copies the highlighted result from the Found Box back to the corresponding fields in Ticket Entry once the Save All button has been selected 14 Lookup State fit County cook E Place HAZELCREST CIT P Address 3306 E E Street Joak Si Swap E Cross ELM DR 3 E Cross2 Swar AS io ad j Woodworth 172nd Ctl au Pr wieka x ji AWE Kedzie 4 4 Grid tab provides 6 buttons and 2 display areas ME The top half of the Grid tab go z f provides 3 buttons and 1 display 7 hram a area 5 Add opens a dialog box a
7. quarter mile of your entire digsite Note that if you are working an extended project that covers a long stretch of area your cross street may be with 1 4 mile at the beginning but farther away at the end In this case your entry would be N o Lat Latitude of excavation if applicable north coordinate Enter in degrees minutes seconds ie 12 32 45 Long Longitude of excavation if applicable west coordinate Enter in degrees minutes seconds ie 12 32 45 CPG Caller Provided Grid field If entering just the section and quartersection the entry must contain 2 digits for the section number followed by 2 digits for the quartersection Example Section 4 southwest quarter must be entered as O4SW A grid including the tier and range can be entered as T23NRO7W24NE Such a grid entry must contain all 10 characters Multiple grids may be entered by separating with a single space ie O4ANW 04SW Grids Button This button should be selected after entering street cross street and grid This will result in a grid lookup being performed which will either determine the grid or validate a caller provided grid Grids Field that displays the grids that have either been returned by the system as a result of grid determination provided by the caller or selected while using the map Additional Address or Direction to the Jobsite Any additional address information directions or instructions that can be used by a locat
8. ticket entry screen and the map screen as well as between all your other office programs Using Auto Complete in Internet Explorer This allows you to recall information in a certain field in which you have previously submitted information Set Up In Internet Explorer click Tools and select Internet Options Under the Content Tab click on the AutoComplete Button Make sure there is a check next to Forms If you want to delete all the existing data click on the Clear Forms button In the ticket entry screen There are 2 ways to access the information that is stored in the fields 1 Hit the Down Arrow key This will bring up the list of all the previous information that you ve submitted in that field 2 Start typing If what you type matches anything that is stored it will list all of the matches Keep typing if you want to narrow the list down If there are no entries that match what you want just ignore the drop down box Once you ve highlighted or selected the data that you want using the arrow keys hit the Tab or Enter key to move to the next field Back Button If you want to go to the previous page view hit the Back button on your Internet Browser program Internet Explorer Readjusting the display properties Right click on a blank part of the desktop and select Properties Go to the Settings Tab In the Screen Area section select the amount of pixels you want The higher the number the more you can see on the screen at one time W
9. wants to see the underlying map layer Color Slides Accent certain color schemes on the ortho to accentuate various features Quick_Map supplies many tools that may be utilized to navigate the map inquire streets draw Dig Sites and select grids to name a few Grids Bulls Near Place Point Seg Buff 300 c cI af alal dz al al st ct c2 steets ints Laitng Fade bie af ef gee 4 6 gt 41 490167 87 720457 1000 3 252 ft H by 3 765 ft W o Mov isa navigation Save amp 19 O O Or OOO button allowing the map to be re centered and to zoom in and out With the Mov button activated the following can be performed Click on an area in the current map view to have that point become the center of the map Hold down left click and drag the mouse to draw a box around an area in the map and zoom in Lower the altitude Hold down right click and drag the mouse to draw a box around an area in the map and zoom out Raise the altitude Hold down middle click and drag the mouse to pan drag the map Grids toggles the tier range section quartersection grid layer on and off Only works at map zoom level 5 or lower Must be activated in order to manually select grids from map see below Selected grids display in a gold tone color Unselected grids display hollow with a red outline Bulls is a distance tool used to determine the size of a radius Displays 100f
10. 37 57 1234 longitude 111 57 21 1234 degrees and decimal minutes example latitude 40 37 1234 longitude 111 57 1234 1 degree 60 minutes and 1 minute 60 seconds Enter the coordinates in appropriate format depending upon how they are provided by the GPS receiver The other two formats will be automatically calculated O O 0O 7 Location tab provides 2 display areas o Additional Address shows the information entered in the Additional Address or Directions To Jobsite Info field from the text entry part of the ticket o Extent shows the information entered in the Extent field from the ticket o Remarks shows the information entered in the Remarks field from the ticket 17 1 Find 2 Search 3 Intersection 4 Grid 5 Place 6 Lat Long Pee PP Additional Address or Direction To Jobsite Info IN THE TOWNSHIP OF GOOSE LAKE TAKE LINCOLN LAKE DR NORTH OF HILLTOP DRIVE Extent LOCATE 40FT RADIUS RED STAKE AND PAINT IN FRONT OF ABOVE ADDRESS Remarks FAULT IS LOCATED 4FT SAW OF FUSE POLE 4326 E 3150 N END OF LINCOLN LAKE DRIVE BY THE CULDESAC URGENT FOR THE DATE AND TIME CUSTOMER IS SINGLE LINE CONTINGENCY DIRECTIONAL BORING NO DEPTH EXCEEDS 7 FEET NO CALLER INDICATES THE JOBSITE IS PRE MARKED USING WHITE PAINT OR FLAGS Note The text in these fields can be modified from this tab Modification made in these fields can be saved to the appropria
11. ILLINOIS ONE CALL SYSTEM NEWTIN Remote Ticket Entry User s Manual Modified 9 3 14 Welcome to the JULIE NEWTIN Remote Ticket Entry user s manual This document will serve as an instructional manual and reference guide It will give step by step information on how to use the ticket entry screen as well as what information is required to process each locate request JULIE s NEWTIN Ticket Entry is designed to be user friendly One particularly helpful feature is the data entry prompts When your cursor is blinking in any field on the ticket you can look at the bottom left hand side of the screen and see a brief description of the information that should be entered into that field NEWTIN Table of Contents Installation from Webpage pg 3 Getting Started pg 7 Remote Ticket Entry pg 7 A EXplanatlon Or Fiel S esre 7 B FREQUIFCOIFICIOS sis 2ccscetecetcatsnintsagonideiaarulaviueuaded 10 C Buttons and Functions c cece eee e ence eeeeeeeaes 10 D Mapping Instructions cccce cece eens eeeeee eens 11 QuickMap pg 11 Quick Map Determining and Validating Grids pg 23 Quick Map Manually Selecting and Deselecting Grids pg 24 Helpful Information pg 25 A Shortcut keys and help cccccccceeeseeeeeeeeaes 25 B UMC MOM INCY Screen eee Seite peeeigaee 25 Street Entry Guide Appendix A pg 26 Downloading and Installing Ticket Entry from JULIE s Webs
12. able If there is a more recent version of the software available the user will be prompted to update see below Users will need to accept the update in order to proceed The newer updated version of the application will be copied to the same folder as the current version The user will then be asked to log in again TicketEntry exe Liveupdate xi This version 1 0 105 0 of TicketEntry exe is different than the version 1 0 106 0 on the server Proceed with updating this software now CYES will start the update process NO will end the program Note Regarding NET Framework The Newtin TicketEntry and TicketSearch programs are designed to run in MicroSoft s NET Framework environment Most newer computers come with NET already installed Users should confirm that the NET framework is installed on their workstation prior to running TicketEntry The procedure to verify that NET Framework is installed can be found in the Alternate Installation Procedures section of this manual If NET is not installed on your computer this CD installation procedure will inform the user and provide an option to install Configure Monitor Screen Resolution It is recommended that your desktop screen resolution be configured to a screen area size of 1024 x 768 pixels for optimal map viewing To check or set your screen area size position your mouse to an open area on your desktop right click select properties then select settings You can sli
13. ation that you want to install Unselect programs that you will not use Polygon and Grid Maintenance can be used to view area of notification databases i Setup Newtin Applications Select Components Which components should be installed Select the components you want to install clear the components you do not want to install Click Next when you are ready to continue Ticket Entry C Ticket Search F JULIE Programs for Member Access Ticket Search Polygon Maintenance Grid Maintenance Multi Report Current selection requires at least 1 9 MB of disk space Indicate whether or not you want a shortcut icon on your desktop Might as well Setup Newtin Applications Select Additional Tasks iy Which additional tasks should be performed E o aua Select the additional tasks you would like Setup to perform while installing Newstin Applications then click Next C 4dd to Start Menu After the install click on the icon to execute Users will be prompted for a unique login account and password If you do not know your unique login account and password simply contact the Computer Operations Department at 815 741 5011 and they will tell you what it is You can also contact them if you have any trouble installing or using these programs TicketEntry exe Logon Account o Password sts Ain After logging in there is a check performed to see if an updated version of the software is avail
14. ations which will launch the interactive installation procedure Select Run to the following prompt Upen File security Warning The publisher could not be verified Are you sure you want to tun this software Name Newtin_ Applications 12 12 6 exe Publisher Unknown Publisher Type Application From C Documents and Settings greg fisch My Docume Always ask before opening this file This file does not have a valid digital signature that verifies its publisher You should only run sim from publishers you trust How can decide what software to run Select Next to the Setup Wizard prompt ie Setup Newtin Applications Welcome to the Newtin Applications Setup Wizard This will install Newtin Applications on your computer It is recommended that you close all other applications before continuing Click Next to continue or Cancel to exit Setup Indicate the folder into which you would like the application installed on your C drive JULIE recommends putting the application into C Newtin in the window shown below Setup Newtin Applications Select Destination Location Where should Newtin Applications be installed al Setup will install Nevetin 4pplications into the Following Folder To continue click Next IF you would like to select a different Folder click Browse C Newting 4t least 0 7 MB of free disk space is required Put a check in the box in front of the specific applic
15. click and drag the mouse in any direction Double click to create a precise linear polygon Point mouse to a location on the map single click and drag the mouse in any direction Single click and continue to drag the mouse in another direction continue as needed Double click to create an area polygon with precise mathematical boundaries Line creates precise linear polygons with mathematical extents or boundaries Click Line click on a start point on the map and drag the mouse in any direction Single click to change direction and double click to create a linear polygon Seg automatically covers a highlighted street segment with the buffer distance set in the Buff field Only works if a street segment is chosen from the Found box or is displayed in red on the map Pdrw freehand drawing tool used to draw dig sites 20 OO ONO 0O40 O Click Pdrw point mouse to a start point on the map and hold down left click Drag mouse in any direction and a red line will appear tracing the path taken When the end point is reached release left click to create a polygon covering the selected area Ldrw freehand drawing tool used to draw dig sites Click Ldrw point mouse to a start point on the map and hold down left click Drag the mouse in any direction and a red line will appear tracing the path taken When the end point is reached release left click to create a polygon covering the selected area w
16. de your screen area bar to the preferred setting then select OK Note If you have a wide aspect monitor make sure that the left resolution number is set to 1024 and set your right number to fill your screen properly Confirm Windows DPI Setting Most workstations are already configured for the preferred default 96 DPI If your map does not display properly you will need to confirm this setting On an open area of your desktop right click with your mouse select Properties select Settings and select Advanced In the new box select the General tab You will observe the following 2 gt Color Management BS Intel R Extreme Graphics General Adapter Monitor Troubleshooting Display Normal size 96 dpi Note the Normal size 96 dpi value under the Font Size window For Windows 2000 the Font Size for 96 dpi is Small Fonts For Windows XP Font Size is Normal Fonts for 96 dpi I Getting Started A In order to process utility locate requests you will need to go double click on the NEWTIN Icon Pa on your desktop A box will pop up this is where you enter your User name in the top line and your Password in the bottom line then click the OK button e Account User account are set up by JULIE Account typically is last name followed by first initial example an account for John Doe would be doej e Password A combination of letters and numbers The password lower case and is ca
17. e quarter sections In order to complete the processing of a locate request with this condition either of the following strategies may be taken 1 Clear the existing blue jobsite polygon and redraw by hand so that it does not touch the invalid grids for your PLACE It is important to remember that your entire dig area must be included in your jobsite polygon in order for the locate request to be valid 2 Clear the jobsite polygon and turn on by hand the valid grid s that contain your jobsite Note Whichever strategy is used to continue processing of a locate in which invalid grids for a PLACE were identified it is important to recognize that if your jobsite extends into multiple PLACES a separate locate request is required for each PLACE Failing to submit a locate request for each unique PLACE will likely result in the appropriate utility companies being unaware of your excavation and will subject the excavator to liabilities in the event of damage or injury Quick Map Manually Selecting and Deselecting Grids From Quick Map grids can be manually selected and deselected Grids should be selected when your jobsite falls in a grid that has not already been selected by any automated method Grids shuld be deselected when you know that your jobsite is not contained in a grid or grids that have been selected as a result of some automated calculation 22 To enable manual rid selection and deselection click on the Grid button below
18. e suggest 1024 by 764 pixels in order to view the entire TE screen without scrolling from side to side You can change it back and forth from your normal settings if you need want to You can also click on a box that allows you to have the desktop settings show up in your system tray which makes it quick and easy to change these settings F11 key This automatically maximizes the window screen and allows more information to be displayed on the monitor at one time If you press the F11 key again it will take you back to normal view 24 Appendix A JULIE Web Ticket Street Entry Guide The following guide is intended to assist Web ticket entry users while entering street information in the street and cross street fields Following this guide is important to proper utility notification Please review this guide and keep it available as a reference when entering locates Primary Street Entry Rules Enter a single street name and just the street name in each of the street and cross street fields Spell each street correctly observing proper spacing on compound word names Include a street suffix using the proper abbreviation on each entry Do not use punctuation ie periods dashes apostrophes in either of these fields Do not include rural route box addresses in street field Do not put lot numbers in either the address or street field Lot s go in the location field Standard Abbreviations AVE Avenue LK Lake N North
19. eceiving the ticket resulting in their lines not being marked in the field Get Members Button Determines which utility companies will be notified based on the geographical parameters entered on the ticket The ticket will be sent to these utilities companies Submit Submit ticket for processing and delivery If all required fields are populated the ticket number will be displayed in the top left hand corner of the screen Many users like to print a copy of a locate once completed A printable version can be accessed by clicking on Full Ticket at the top of the screen Abort This will abort the ticket It will not be sent to any utilities and you will not be given a ticket number B Required Fields There are required fields that require input in order to be issued a dig number Here is a list of them for quick reference All Caller Information County and Place Work Type Boring Depth gt 7ft Extent Pre Marked Work Date Grids You can not submit a request without the appropriate information in these fields C Buttons and Functions The function buttons are listed across the top of the screen You can choose to do any function by either clicking on that button or by pressing ALT and the underlined letter To view the underlined letter press ALT once then you can push the underlined letter For example to do a new ticket press ALT N then this will pull up a box that asks if you want to clear the ticket Then selec
20. ite To install JULIE applications such as Ticket Entry go to the JULIE Informational website at the following link htto illinois 1call com excavators remoteticketentry htm REMOTE TICKET ENTRY Remote Ticket Entry RTE is a program that lets excavators who frequently call JULIE enter their own locate requests Benefits of Using Remote Ticket Entry e tis fast easy and convenient RTE users directly enter their locate requests via the Internet from their work home office or vehicle without delay or interruptions RTE users can conveniently print out the member codes on their locate request ticket Eliminates confusion about what was requested on the locate request RTE users have access to the same mapping system and drop down screens used by JULIE call center agents Provides access to previous locate requests RTE training is available at no cost Ticket available on site in case of damage to underground lines Remote Ticket Entry If you have questions regarding this program or would like to schedule a training to become a remote user please contact the JULIE Computer Operations Department at 815 741 5011 Law amp Enforcement Click here for RTE Webinar training dates and registration form Who Makes the Call What JULIE Doesn t Cover f Pre Marking Your Project rete Download Training Manual Download Newtin Applications Information Needed ConTest From this page select Download Newtin Applic
21. ith the prescribed buffer distance listed in the Buff field used to add to existing polygon by drawing another Dist measuring tool used to determine distances between locations or objects on the map Measurements are displayed in feet at the bottom left hand corner of the map screen Click Dist and point the mouse to a start point on the map Click and drag the mouse in any direction Single click to change direction and double click to exit the Dist tool When directions are changed in the Dist tool the reading displays the length of the current segment as well as the total distance from the start point Buff displays the current buffer in feet that will be applied to all drawn radian and linear polygons This buffer value is set by JULIE and should not be changed by users C clears objects from the map display such as bullseyes distance lines address ranges etc everything except grids amp polygons Clear cannot be undone CP clears all objects selected grids and drawn polygons from the map display Clear cannot be undone VT 2 3 4 5 Z are preset map zoom levels with being the closest view and 5 displaying the most area Z level displays the entire county and zoom in and out step also ctrl do the same functions lt returns to the previous map also alt does the same function A positions the map to a se
22. l st c1 C2 Streets Ints LatLna Fade F Pdrw Law Dist al l Save Saye 41 398561 88 059896 63738 39 6 mi H by 45 7 mi W Kankakee e State Required o Defaults to Illinois cannot be changed e County Required o Displays currently enabled county cannot be changed in Quick_Map e Place Required o City or town used to query the database may be changed e Address Optional o Address number used to query the database may be changed e Street Required o Primary street used to query the database may be changed e Cross1 amp Cross2 Optional o Cross streets Quick_Map uses to query the database may be changed 1 e Swap Optional o Switches Street field with Cross1 field or Cross1 with Cross2 Quick_Map comes with a set of tabs and associated buttons that may be utilized in finding an area and displaying it on a map Location o Mbrs 3 Ortho 1 Find 2 Search 3Intersection 4 Grid 5 Place 6 Lat Long Find Street Cross 1 Cross 2 Copy to Street Copy to Cross 1 Copy to Cross 2 1 Find tab provides 7 buttons and 1 display area Find Street and Crossl amp Cross2 search for exact matches If an exact match is not found a dialog box displays TicketEntry Ledge Wood not Found try using Search Click OK and Quick Map will begin searching for similar matches If similar matches are not fo
23. lected area G positions the map to the area of selected grids Save returns to Ticket Entry saving polygonal and grid selections Save All returns to Ticket Entry saving polygonal and grid selections as well as any street name or address changes that may have been made while in the map Cancel returns to Ticket Entry without saving any selections or modifications made while in the map Quick Map Determining and Validating Grids Once a jobsite area polygon has been identified in QuickMap whether by finding a street segment automatically or by hand drawing a point line or area polygon Newtin ticket entry will turn on the section quarter section grids that contain parts of the jobsite polygon Thee grids will typically be outlined in a gold or yellow color If however any of the grids containing a portion of the polygon are invalid for the PLACE entered in the PLACE field the invalid grid will be shaded red Saving these grids 21 back to the ticket entry screen and completing your locate request will not be allowed when this condition exists Following is an example of this condition Seg Butt 275 c af af2fafa s z al e Steve E Seet irea ates Ea pje ee e EO sve A 41 625952 88 013609 1640 1 mi H by 1 2 mi W Cancel In the case above the red shaded grids to the west are not valid for Homer Glen Cit meaning that according to our data the boundaries of Homer Glen do not extend into the
24. llowing a grid to be added by name Location 8 Mbrs 3 Ortho 1Find Search Hntersection 4 Grid 5 Place 6 Lat Lona Search Copy to Street Cross Find2 Search2 a o 5 5 y o i z 6 Q a Be emen ZEA ie aA so _ Hazel Crest 1 Oak St amp Elm Dr Hazel Crest 2 Dak St amp Elm Dr Norridge uJ yeo ung Sino iS ountry Club Hills f 2 BAY BIZPOM try Ct t 178th St ee EET Eo TicketEntry j j a Mov Grids Bulls Near Place Point Poly Line Seg Buft 300 cle sf ee sae melts rae geal ff 41 573040 87 705728 1064 3 460 ft H by 4 006 ft w x 175th St yey yuo DAW Enter a grid name to add Cancel 26sel ib Delete is used to de select a chosen grid that is highlighted in the list Clear de selects all chosen grids The bottom half of the Grid tab provides 3 buttons and 1 display area Grid names within the currently enabled county must be used Find searches for exact match to grid listed in Search for Text field Minimum 4 characters must be entered or dialog box displays Search looks for similar matches to grid in Search for Text field Search allows for wild card characters Add will add a highlighted grid to the list of selected grids above 5 Place tab has 4 main buttons one display
25. om Cross2 Sndx HLI HL2 HL3 ANHL ooo Copy to Street Copy to Cross 1 Copy to Cross 2 Copy from Street places text from the street field into the Search for Text field Double click to copy only the root of the street name Copy from Cross1 and Copy from Cross2 do the same thing for the cross street fields Search queries information entered in Search for Text field Results are listed in the results area below Search for Text field Highlight a result to display street segments in Found box 13 QuickMap m Lookup State fit County cook C Place TINLEY PK CIT Address 6724 G E Street 165TH PL Swap E Cross DAK PARK Cross2 Swap ua MO 7 Location 8 Mbrs 9 Ortho 1Find 2Search 3Intersection 4 Grid 5 Place 6 Lat Long Copy from St Copy from Cross Copy from Cross2 Seach Sndk Hei f me maf AHL OAKPAR K N Oak Park Ave S Oak Park Ave ous gaene pde yes j omsused a ayoue Charn swOod Dr 49 po ices Copy to Street Copy to Cross 1 Copy to Cross 2 igs 41 586216 87 795495 1 000 3 249 tH by 3 757 fW Highlight street segments in the Found box click Copy to Street or Copy to Cross and that information will copy to the corresponding field in Ticket Entry once Save AI is selected Sndx will search using a sounds like
26. or to drive to find or identify a digsite Information that typically is included in this field would include lot numbers building or apartment numbers descriptive directions approximate distance and direction from the nearest city if unincorporated area Work Type Statement regarding the type of excavation to be performed Common work types can be selected from a drop down box Boring Will there be any directional boring or horizontal drilling on this job Enter Yes or N o 7J 19 Depth gt 7ft Will the depth of the excavation exceed 7 feet Enter Y N or Unsure Extent Indicate where on the jobsite you propose to excavate which indicates to the utility locators where on your jobsite they need to locate Be sure that your entire excavation area is covered in your extend description DoneFor Who is the work being done for Pre Marked Has somebody from your company pre marked the dig area using white paint stakes or flags Enter Yes or N o Work Date The digstart date and time that you intend to begin your excavation Enter an L in this field if you need the jobsite marked at the end of the legal 48 hour 2 working day waiting period To hand enter a date and time adhere to the format of 03 15 07 11 00 for 11AM on March 15t 2007 Note that Illinois law requires 48 hour 2 working day advance notice for routine excavation and that excavations must start within 14 days of en
27. se sensitive After you enter your Account name and Password and then click the OK button or hit enter you will be logged in to the system with the ability to use the functions outlined below ll Remote Ticket Entry A Explanation of Fields Following is a list of every field in the Ticket Entry screen This is a brief explanation of each field for quick reference Also remember when your cursor is in each field you can look at bottom left hand side of the screen and see what is required for that field Phone The excavator company s main phone number including the area code but no dashes Ext Enter a phone number extension if applicable P Button Once the phone number has been entered you hit tab and it takes you to this button hit enter and it will pull up a list of the people that have called in using that same phone number Use your arrow keys to select the appropriate caller and then hit enter This will automatically populate all the other company fields If the number doesn t pull anything up then just tab to the Company field and proceed to get the rest of the company information Company The excavator company s name C Button After the company name is entered hit tab and it takes you to this button hit enter and it will pull up a list of the people that have the same company name again use the arrow keys to select the appropriate caller and then hit enter Ifthe company name is found i
28. t increment rings with outer red ring marking 1 000ft Near is an identify tool used to identify particular street segments Click on a street in the map display and Near will mark it in red and display the address and name information at the lower left hand corner of the screen Place is an identify tool used to identify the place city or town associated to the current map display This may not match the PLACE names entered in the text area of the ticket Not all areas are associated to a place city or town Point Latitude Longitude button used to manually mark a specific coordinate on the map The bottom of the map screen below the tools displays the coordinates for the current mouse location on the map St highlights entire length of the street listed in Street field CT highlights entire length of the street listed in Cross field Streets lists all streets in current map view in the Found box Must be a map zoom level 1 or 2 Ints displays intersections for nearest street with mouse click on map Lat Long toggles the Latitude Longitude reference layer on and off Fade Toggles map fading Poly three phase button used to create polygons with mathematically precise extents or boundaries With Poly button activated the following may be performed Point mouse to a location on the map and double click to create a radius Point mouse to a location on the map single
29. t the appropriate button Yes to clear everything or No but clear grids keeps everything but the grids or No but keep grids keeps everything including grids The short cut is also listed next to each function below Inquire Alt I Inquiry Allows you to look at an existing ticket Enter the ticket number including the A or X into the white box and then click on OK button or hit enter The ticket will then be displayed New Alt N Allows you to create a new ticket Full Ticket Alt F Will show a full view of the ticket and will allow you to print the ticket Web Alt W Web page allows you to search for tickets and generate reports 10 D Mapping Instructions Quick Map Move the mouse pointer over any field or button without clicking to view its description Lookup State fit County WILL E 5 Place HOMER P AA le a Address c E Street 5 E Cross E E Cross2 ES 7 Location 8 Mbrs 3 Ortho 1Find 2 Search Hntersection 4 Grid 5 Place 6 Lat Long Find Street Cross 1 Cross 2 Copy to Street Copy to Cross 1 Copy to Cross 2 Lookup area displays information from Ticket Entry used to generate a map Lookup i State fiL County COOK c Place TINLEY PK CIT P oo Address 6724 G en Street 165TH PL Swan E Cross JOAK PARK E Cross2 _Swap Mov Grids Bulls Near Place Point Poy Line Seq Butt 275 c c 1
30. t will populate all the other company fields Caller First and last name of person calling in the request Phone Enter an alternate daytime phone number to contact the caller MUCH Indicates caller type as Municipal Utility Contractor Homeowner or Other CGR Indicates whether this user is required to provide a grid ie Caller Grid Required Address The company s mailing address Zip Zip code in mailing address State State name in mailing address City City that relates to zip code and mailing address Fax The caller s company fax number entered as 10 digits with no dashes or spaces Note For Remote Ticket Entry Users all of the above fields will be automatically filled in with information Stored with that user s login account If any of this information needs to be updated contact the JULIE Data Department at 815 741 5071 Callback Field to hold special requests related to required callback by utility companies to the excavator in the event that the utility company does not have any facilities at the excavation site If contact is preferred at a different phone number that the one provided enter the preferred phone number in this field A phrase may be inserted into this field later based on the user response to the question related to waiving of the required callback Site Contact Name of person on site to contact or someone familiar with the project Phone Enter the field
31. te field in the text portion ticket entry by selecting the SAVE button in the lower right hand corner of the map area once map activities have been completed 8 ORTHO tab provides access to the OrthoPhotography View and display controls These views may be helpful to establish scale and content of an area They are intended to be used for reference and should not be the sole basis for determining position of hand drawn jobsite polygons 18 QuickMap Lookup State fit County ook ti c Place HAZELCRESTCIT st E Address 306 0 C C S G E Street JOAKST Swap 5 E Cross1 ELM DR eid E Cross2 _Swap 1 Find 2 Search 3Intersection 4 Grid 5 Place 6 Lat Long 7 Location 8 Mbrs 9 Ortho Hide V Streets Transparency n T fio Colors Angle Zoom Offset Red Angle Green x Zoom Blue Y Zoom Gamma Offset Reset Y Offset Reset Grids Bulls Near Place Point af Sn ntl 41 4901 67 m 1 1000 3 3 252 ft H by 3 765 ft W Show Will display the ortho image for the area in the map view window Zoom level to display an ortho image must be set to 5 or less Hide Will remove the ortho image Street Box Checking this box will display the street layer on top of the ortho layer Transparency Slide Sliding this bar will cause the Ortho layer to become more or less transparent in the event that the user
32. tering you locate request including the day of the entry Dig By Date Displays the date by which the excavation must begin in order for the locate request to remain valid Expires Date Displays expiration date of the locate request A call to JULIE prior to this date is required to extend a locate request Meet Used to indicate that a joint meeting is requested This field is not valid for Remote Ticket Entry users RR Is this jobsite within 100 feet of a railroad Yes N o or U nknown Remarks Any other useful information that does not have a defined field above This field might be used to request utility locators to use paint and stakes to warn about a hazardous condition situations regarding gates or pets or any other special information Map Button Go to the map Click this button to enter the map from which a jobsite can be identified a jobsite polygon drawn to cover the dig site area and saved back to the entry screen upon map exit These steps are explained in depth elsewhere in this document Note An attempt should be made to find the jobsite on the map on each request that you create The ticket will be sent to participating utility companies that have lines in the polygon area that you draw on the map Drawing a polygon that is the correct size and in the correct location is crucial to ensure the correct utility companies receive the ticket An incorrect polygon may result in some utilities not r
33. the map area This will overlay the section and quarter section grid layer on the map Grids that are already selected will be shaded yellow Unselected grids will be hollow and outlined in red Point and click on the grid to change it s selected deselected status QuickMap Lookup State fit County Wile i Place HOMER GLENCIT E Address DOO O O G E Street WIRDST 7 Location 8 Mbrs 9 Ortho 1 Find 2 Search 3Intersection 4 Grid 5 Place 6 Lat Long Find Street Cross 1 Cross 2 Copy to Street Copy to Cross 1 Copy to Cross 2 Move Fa Bulls Near Place Point Seg Buft 275 CICE AE Al gi ee a Poo Pere Sree 41 335614 87 791 629 5000 3 3 1 mi H by 3 6 miw Note Automatically deselecting a grid that is touching a jobsite polygon will result in the removal of the polygon It is allowable to re draw a jobsite polygon that had been erased by deselecting a grid provided your entire digsite is contained in the new polygon 23 IV Helpful Information A Short Cut Keys and Helps Alt Tab Use this to switch between open programs Holding the alt key down and hitting the tab key will show you a list of all the programs that are currently open on your computer It will allow you to go to another open program by hitting the tab key until the box selects the program you want If you do not have more than one program open this will do nothing You can use this to switch between the
34. und Quick_Map displays a blank screen If similar matches are found they will be listed in the Found Box Click any result in the Found Box to display that area on the map Confirm that the street on the map is your dig area select Seg to establish a jobsite polygon then return to the entry screen by selecting the Save button uima x Lookup OIF 7 State iL County cooK pe 1 ee Place TINLEY PK CIT Z z i Address 6724 c f 3 5 y B 165TH PL i Street F E E Crossi OAK PARK s 4 e o P Swap P c 5 2 ate Sustex Rdl Search tab provides 9 7 Location 8 Mbrs 3 Ortho ntowne Ra S buttons and 7 1 Find 2Search Z Intersection 4 Grid 5 Place 6 Lat Long vl display Street Cross 1 Cross 2 gt areas Ti Copy to Street Copy to Cross 1 Copy to Cross 2 n paman Tinley Park se Saridridge pde Chamswood Dr BAY angg omsused9 ouel PO pO tee AS 181594 E a Ea an u Qe 2 S Re Mov Grids Bulls Near Place Point Poly Line Seg Buff 300 c cl l2 ajs zl Al gl sr se ne tra Fe pf Paw eam om 41 590584 87 786901 1000 3 249 ft H by 3 757 ftw o Text can be manually entered into the Search for Text field Location 8 Mbrs 9 Ortho 1 Find 2Search 34Intersection 4 Grid 5 Place 6 Lat Long Copy from St Copy from Cross Copy fr
35. ute box address should be entered here Street The street name of the jobsite address Enter just a single street name correctly spelled with the correct suffix adhering to the formatting standards for street entry To assist with this entry entering the first 2 or 3 letters of the main part of the street name then clicking on the ST button to the right will produce a list of streets beginning with those letters that are in the place entered Selecting your street from this list will ensure proper spelling and format Users are encouraged to use this feature Nearest Cross Sitreet The name of the street that intersects the jobsite street closest to the jobsite This should be the closest intersecting street Do not enter a parallel street or the biggest main street in the vicinity in this field unless it intersects closer than any other street Again enter just a single street name correctly spelled with the correct suffix adhering to the formatting standards for street entry To assist with this entry entering the first 2 or 3 letters of the main part of the street name then clicking on the NC button to the right will produce a list of streets beginning with those letters that are in the place entered Selecting your street from this list will ensure proper spelling and format Users are encouraged to use this feature 1 4 Enter either a Y yes or N no to the question Does your cross street intersect within one
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