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Free and Reduced-Price Applications

1. continue the application process Page 60 PrimeroEdge Free amp Reduced Meals Online Applications Cybersoft Chapter 8 Verify Applicant Information Review Application Information REVIEW APPLICATION SUMMARY On the REVIEW APPLICATION E ep ilcae Student s on Application Edit students Reviews Student information oF seas aa eee eee and makes changes if Jackson moons ELEMENTARY SCHOOL 5 04 21 2000 n e e d e d Seth pocs ELEMENTARY SCHOOL PK 11 06 2005 Household Members on Application Edit Household Members lt Reviews Household Member a Pa e ee ee ee information and makes oa changes if needed I Seth L Roger 1 150 00 Monthly Janie 250 00 Weekly Junior Roger 500 00 Monthly Applicant Information Adult Household Member Edit Applicant Information Reviews Applica nt oe Rogeri information and makes Street Address 1234 Happy Valley Way changes if needed Home Phone N A Work Phone N A Email NIA Back to Applicant Information If you have verified all application information please click Next Page 61 PrimeroEdge Free amp Reduced Meals Online Applications Chapter 8 Verify Applicant Information Cybersoft Continuing the Process REVIEW APPLICATION SUMMARY Please review your application You may edit any information that is not correct Student s on Application Edit students ID Name School Grade B
2. ID School Grade Birth Date Income Nolncome Foster Child Austin ELEMENTARY SCHOOL PK 10 07 2005 If you are finished adding all K 12 students in your Household please click Next ADD ALL K 12 STUDENTS TO THE APPLICATION 1 Complete all of the required fields for each student you are applying for Instructions for Applying 2 Click Add this Student to the Application Add Student s to Application Indicates a required field Highly recommended for faster processing Student ID SSN Is this student a foster child Yes No gt First Name LastName Does this student receive income Yes No Middle Name 3 Add this student to the Application Birth Date mm dd yyyy School Grade Student s on Application ID NAME School Grade Birth Date Income Nolncome Foster Child ELEMENTARY SCHOOL PK 10 07 2005 Claire ELEMENTARY SCHOOL 03 26 2002 If you are finished adding all K 12 students in your Household please click Next Page 42 PrimeroEdge Free amp Reduced Meals Online Applications Cybersoft To add a foster student the applicant Enters all required information In Is this student a foster child clicks Yes Clicks Add this student to the Application The student is added to the Student s on Application list with Foster Child selected Note Foster children can be included on the s
3. Student s on Application ID NAME School Grade Birth Date Income Nolncome Foster Child 390100000 Armes Austin KANAWHA CITY ELEMENTARY SCHOOL PK 10 07 2005 If you are finished adding all K 12 students in your Household please click Next Handling Errors ADD ALL K 12 STUDENTS TO THE APPLICATION 1 Complete all of the required fields for each student you are applying for Instructions for Applying 2 Click Add this Student to the Application The information that you provided does not match our records We found some errors Would you like to continue adding this student Yes Add Student s to Application Indicates a required field Highly recommended for faster processing Student D SSN Is this student a foster child yes First Name Last Name Does this student receive income Yes No Middle Name 3 Add this student to the Application Birth Date 6 23 2006 HH mmiddlyyyy Pao ELEMENTARY SCHOOL Grade el Student s on Application Currently there are no records available If you are finished adding all K 12 students in your Household please click Next Page 40 PrimeroEdge Free amp Reduced Meals Online Applications Cybersoft The student s information is accepted and placed in the Student s on Application list The applicant can Click to make changes to the student information Click to remove
4. If you are finished adding all household members amp income to the application please click Next Back to Students ADD HOUSEHOLD MEMBERS AND GROSS INCOME FROM LAST MONTH ieatrartiann fer in List all household members DO NOT list students who were added on the previous section s For each person who receives income list the amount received and how often itis received Add Household Members to Application Indicates a required field Does this household member receive income Yes L No FirstName Please complete all appropriate types of income information that apply for this household member w LastName INCOME TYPE AMOUNT HOW OFTEN Middle Name Job Employment 100 00 Weekly NOTE Gross earnings before deductions We have already added the students to this section therefore itis not necessary to add them again Welfare Payments Child Support Alimony Pension Retirement Social Security i gt Please add the remaining household members x Other Income C Add this Householdmember to the Application Household Members on Application Name Job Pension Retirement Social Security Welfare Payments Child Support Alimony Other Income No Income If you are finished adding all household members amp income to the application please click Next Back to Students Page 54 If the applicant does not enter a SNAP TANF number the ADD HOUSEHOLD ME
5. In accordance with Federal law and U S Department of Agriculture USDA policy this institution is prohibited from discriminating on the basis of race color nationa origin sex age or disability To file a complaint alleging discrimination write USDA Director Office of Civil Rights 1400 Independence Avenue SW Washington DC 20250 9410 or call toll free 866 632 9992 Voice Individuals who are deaf hard of hearing or have speech disabilities may contact USDA through the Federa Relay at 800 877 8339 or 800 845 6136 Spanish USDA is an equal opportunity provider and employer 1 1 Page 21 In the confirmation dialog Click In the success message dialog OK Click to close the message Click Exit to close the template window PrimeroEdge Free and Reduced Meals Online Applications Chapter 3 Set Up Letter to Household Templates Cybersoft Step 2 Print Beginning of School Year Letter to Household Dashboard Viessages My Profile Training Logout KERN Free amp Reduced ESEG n Click the Free amp Reduced module tab Online Application v Site Code Site Applications ALL ALL z Administration a Sort By Include ZIP Code lV Grace Period Students uae H Direct Approvals 3 O School WI Students with no current eligibility Expand the Administration menu Sibling Direct Approvals School and Grade Gr
6. Accessing Free amp Reduced Meals Online Applications FREE amp REDUCED MEALS Change Language Engh Welcome Let s get started Select a login option Complete Your Application in 3 Easy Steps received a letter p pp y Steps providing my child s Student ID and a PIN to login did not receive a letter and am not registered need to register am already registered need to login to start my application Privacy Act Statement Non Discrimination Statement ContactUs CYBERSOFT aoe a Page 28 PrimeroEdge Free and Reduced Meals Online Applications The applicant will 1 Open an Internet browser such as Microsoft Internet Explorer 2 Goto the district provided website for Free and Reduced Meals 3 See this screen Cybersoft Chapter 4 Applicant Login Reviewing the Free amp Reduced Meals Screen FREE amp REDUCED MEALS Welcome Let s get started Select a login option l received a letter providing my child s Student ID and a PIN to login l did not receive a letter and am not registered need to register am already registered I need to login to start my application Privacy Act Statement Non Discrimination Statement ContactUs CYBERSOFT FREE amp REDUCED MEALS Welcome Let s get started Select a login option l received a letter providing my child s Student ID and a PIN to login did not receive a
7. Continuing the Process ADD SNAP TANF TO THE APPLICATION mauc tor If any members of your household receives SNAP or TANF indicate the type and provide the eligibility group number Add SNAP TANF Do any members of your household receive SNAP TANF yes No Homeless Migrant Runaway If the child you are applying for is homeless migrant or runaway contact your schools administrative office Back to Students If your finished entering SNAP TANF details please click Next NEXT APPLICANT INFORMATION Instructions for Applying 4 Enter all required fields for the adult household member completing this application Applicant Information Adult Household Member Indicates a required field gt First Name Roger Home Phone OX XOXX XXX Last Name Simpson Work Phone XOXX XXX XXKX Middle Name Email Street Address 1234 Happy Valley Way City Happyville State Texas z ZIP 77068 Back to Household Members If you have verified the adult household member information please click Next NEXT ADD HOUSEHOLD MEMBERS AND GROSS INCOME FROM LAST MONTH istiace for gt List all household members DO NOT list students who were added on the previous section 9 For each person who receives income list the amount received and how often itis received Add Household Members to Application Indicates a required field Does this household memb
8. case number or other FDPIR identifier for your child or when you indicate that the adult household member signing the application does not have a social security number We will use your information to determine if your child is eligible for free or reduced price meals and for administ ration and enforcement of the lunch and breakfast programs We MAY share your eligibility information with education health and nutrition programs to help them evaluate fund or determine benefits for their programs auditors for program reviews and law enforcement officials to help them look into violations of program rules Non Discrimination Statement This explains what to do if you believe you have been treated unfairly In accordance with Federal Law and U S Department of Agriculture policy this institution is prohibited from discriminating on the basis of race color national origin sex age or disability To file a complaint of discrimination write USDA Director Office of Adjudication 1400 Independence Avenue SW Washington D C 20250 9410 or call toll free 866 632 9992 Voice Individuals who are hearing impaired or have speech disabilities may contact USDA through the Federal Relay Service at 800 877 8339 or 800 845 6136 Spanish USDAis an equal opportunity provider and employer USER AGREEMENT SUBMIT APPLICATION 1 Enter the correct Social Security Number or check the I do not have a Social Security Number Instructions for
9. C Update Cancel Household Members on Application Name Job Pension Retirement Social Security Welfare Payments Child Support Alimony Jackson Seth ye Roger 100 00 Weekly Jane 250 00 Weekly Junior Roger 500 00 Monthly Back to Students If you are finished adding all household members amp income to the application please click Next ADD HOUSEHOLD MEMBERS AND GROSS INCOME FROM LAST MONTH p List all household members DO NOT list students who were added on the previous section Instructions for Applyin For each person who receives income list the amount received and how often itis received Add Household Members to Application Indicates a required field Does this household member receive income Yes ONo First Name Please complete all appropriate types of income information that apply for this household member Last Name INCOME TYPE HOW OFTEN Middle Name Job Employment NOTE Gross earnings before deductions We have already added the students to this section F i therefore itis not necessary to add them again Pension Retirement Social Security Please add the remaining household members Welfare Payments Child Support Alimony Other Income Add this Householdmember to the Application Household Members on Application Name Job Pension Retirement Social Security Welfare Payments Child Support Alimony Other income No inc
10. ELEMENTARY SCHOOL x Grade PK e Is this student a foster child Yes No Student s on Application Currently there are no records available If you are finished adding all K 12 students in your Household please click Next Page 41 Chapter 5 Add Students to Application Yes If the applicant selects the student is added to the Student s on Application list with a Caution icon Ay beside the student name If the applicant selects the student information is not added to the Student s on Application list and remains in the various fields I The applicant can make changes as necessary before clicking Add this student to the Application again PrimeroEdge Free amp Reduced Meals Online Applications Chapter 5 Add Students to Application Adding a Foster Student ADD ALL K 12 STUDENTS TO THE APPLICATION 1 Complete all of the required fields for each student you are applying for Instructions for Applying 2 Click Add this Student to the Application Add Student s to Application Indicates a required field Highly recommended for faster processing Student D SSN Is this student a foster child D No First Name Claire Last Name Does this student receive income Yes No Middle Name 3 Add this student to the Application mmidd yyyy Birth Date 03 26 2002 ELEMENTARY SCHOOL r z School Student s on Application
11. Go Back To Batch List This batch is completely notified Batch Summary Batch 109 Total Free 3 Batch Cover Sheet Total Applications 3 Total Reduced 0 Total Processed 3 Total Paid 0 Application Summary All processed and notified online Income Notified Cybersoft Support 07 22 2011 Foster Notified Cybersoft Support 07 22 2011 applications in the batch are listed Income Notified Cybersoft Support 07 22 2011 Page 71 PrimeroEdge Free amp Reduced Meals Online Applications
12. ae A Selects I am the person ees meri submitting this application This explains how we will use the information you give us The Richard B Russell National School Lunch Act requires the information on this application You do not have to give the information but if you do not we cannot approve your child for free or reduced price meals You must include the last four digits of the social security number of the adult household member who signs the application The last four digits of the social security number is not required when you apply on behalf of a foster child or you list a Supplemental Nutrition Assistance Program SNAP Temporary Assistance for Needy Families TANF Program or Food Distribution Program on Indian Reservations FDPIR case number or other FDPIR identifier for your child or when you indicate that the adult household member signing the application does not have a social security number We will use your information to determine if your child is eligible for free or reduced price meals and for administ ration and enforcement of the lunch and breakfast programs We MAY share your eligibility information with education health and nutrition programs to help them evaluate fund or determine benefits for their programs auditors for program reviews and law enforcement officials to help them look into violations of program rules Non Discrimination Statement This explains what to do if you believe you have been treat
13. Birth Date EM mmay School Grade zl Student s on Application ID NAME School Grade Birth Date No Income Foster Child Austin eee CITY ELEMENTARY SCHOOL PK 10 07 2005 B Claire O CITY ELEMENTARY SCHOOL 3 03 26 2002 CITY ELEMENTARY SCHOOL 10 31 2000 1 000 00 Monthly If you are finished adding all K 12 students in your Household please click Next Page 44 Cybersoft The student is added to the Student s on Application list with the received income and frequency listed in Income PrimeroEdge Free amp Reduced Meals Online Applications Cybersoft Chapter 5 Add Students to Application Changing Student Information ADD ALL K 12 STUDENTS TO THE APPLICATION On the ADD ALL K 12 STUDENTS 1 Complete all of the required fields for each student you are applying for TO TH E AP P LI CA TI ON 5 C ree n I th Instructions for Applying 2 Click Add this Student to the Application a p p i C a n t m a ke S c h a n g e S to Add Student s to Application student information by Indicates a required field Highly recommended for faster processing k StudentiD SSN Is this student a foster child Yes No First Name Last Name Does this student receive income Yes No Middle Name m Add this student to the Application Birth Date Ei mm dd yyyy School Grade ix Edit men hone 1 Clicking ina ID NAME School Gr
14. Submitting 2 Verify your user information in the Secure Electronic Signature 3 Click Submit Application An adult household member must electronically sign the application If the household member income section is completed the adult signing this application must also list W h h fi his or her Social Security Number or mark the I do not have a Social Security Number box See Privacy Act Statement below e n t e ve riTI cat O n S Please enter last 4 digits of your Social Security Number V 1 do not have a Social Security Number successful certify promise that all information on this application is true and that all income is reported where required understand that the school will get Federal Funds based on the information give understand that school officials may verify check the information understand that if purposely give false information my children may lose meal benefits and may be prosecuted x F itti i SAs lam the person submitting this application Secure Electronic Signature De a A Secure Electronic Signature am the person submitting this application Roger Simpson Password Verify NN appears 7 Application was successfully verified and signed at 7 13 2011 12 33 31 PM A success message appears Submit Application Back to summary To complete your application click Submit Application Privacy Act Statement This explains how we will use the informat
15. application process Step 2 Activate the Letter to Household that is printed and sent to all households throughout the school year with frequently asked questions about the application process Step 1 Beginning of School Year Letter to Household Primero Viessages Vly Profile Training Logout Point of Service Click the Free amp Reduced module tab Online Application v Letter Templates gg Letter Type Language Applications Direct Approval English Administration A Lotter Templates Expand the Administration menu Direct Approvals Sibling Direct Approvals Grace Period Grace Period Letters Household Letters Select Letter Templates Temporary Approvals Students Compliance Reports On the Letter Templates screen In Letter Type select Letter to Household Letter Templates Letter Type Language Letter to Household x English Apply m Letter Templates Click Delete l i raai E Click the Online Application Online Application Letters English 6 1 2010 12 00 00 AM Cybersoft Support a SY 11 12 Letter to Household English 6 1 2010 12 00 00 AM Cybersoft Support 3 Lette rs In k Page 18 PrimeroEdge Free and Reduced Meals Online Applications Cybersoft Save As Insert Fields Insert Table Column Insert Table Field Remove Field Remove Column Add Table Add Image Page Size Print Normal a Chapter 3 Set Up Letter to Househo
16. is eligible for free or reduced price meals and for administ ration and enforcement of the lunch and breakfast programs We MAY share your eligibility information with education health and nutrition programs to help them evaluate fund or determine benefits for their programs auditors for program reviews and law enforcement officials to help them look into violations of program rules Non Discrimination Statement This explains what to do if you believe you have been treated unfairly In accordance with Federal Law and U S Department of Agriculture policy this institution is prohibited from discriminating on the basis of race color national origin sex age or disability To file a complaint of discrimination write USDA Director Office of Adjudication 1400 Independence Avenue SW Washington D C 20250 9410 or call toll free 866 632 9992 Voice Individuals who are hearing impaired or have speech disabilities may contact USDA through the Federal Relay Service at 800 877 8339 or 800 845 6136 Spanish USDA is an equal opportunity provider and employer Page 62 PrimeroEdge Free amp Reduced Meals Online Applications Chapter 9 Submit Application In this chapter you will learn how the applicant v Accepts the User Agreement VY Submits the application Chapter 9 Submit Application Cybersoft Step 6 Submitting the Application Verifying the Password USER AGREEMENT SUBMIT APPLICATION On the User Agr
17. is part of the Military Housing Privatization Initiative do not include your housing allowance as income All other allowances must be included in wh doe sie income 4281 123 1234 Ext 123 Si necesita ayuda por favor llame al tel fono 281 Click inside the text area and make changes as needed to the three numbered paragraphs shown in Default Value h Will the information I give be checked Yes we may ask you to send written proof t e exam p e If I don t qualify now may I apply later Yes You may apply at any time during the school year if your household size goes up income goes down or if you start getting Food Stamps TANF or other benefits What if I disagree with the school s decision about my application You should talk to school officials You also may ask for a hearing by calling or writing to Assistant Superintendent May I apply if someone in my household is not a U S citizen Yes You or your child ren do not have to be a U S citizen to qualify for free or reduced price meals Who should I include as members of my household You must include yourself and all people living in your household related or not such as children grandparents other relatives or friends What if my income is not always the same List the amount that you normally receive For example if you normally get 1000 each month but you missed some work last month and only got 900 put down that you get 1000 per month
18. make changes as needed to the three numbered paragraphs shown in the example Click the Update link PrimeroEdge Free and Reduced Meals Online Applications Chapter 2 Set Up Online Applications Letter to Household Cybersoft In the lower body area click Edit 2 e Will the information give be checked Yes we may ask you to send written proof _ If don t qualify now may apply later Yes You may apply at any time during the school year if your household T T a oe xo Ecisic u alsi panog by calling or writing to Mo eae oy ay 310 T Houston PX T7068 261 125 1234 e May if someone in my household is not a U S citizen Yes You or your child ren do not have to be a U S citizen to qualify for free or reduced price meals e Who should include as members of my household You must include yourself and all people living in your Expand the text area with the household related or not such as children grandparents other relatives or friends window handles e What if my income is not always the same List the amount that you normally receive For example if you normally get 1000 each month but you missed some work last month and only got 900 put down that you get 1000 per month If you normally get overtime pay include that amount as income If you do not normally get overtime pay do not include it as income e We are in the military do we include our housing allowance as income If your housing
19. the I do not have a Social Security Number box See Privacy Act Statement below Please enter last 4 digits of your Social Security Number 1 do not have a Social Security Number certify promise that all information on this application is true and that all income is reported where required understand that the school will get Federal Funds based on the information give understand that school officials may verify check the information understand that if purposely give false information my children may lose meal benefits and may be prosecuted V iam the person submitting this application r I th bmitting this appli abel am the person submitting this application 2 T rice Clicks Ci Back to summary Submit Application This explains how we will use the information you give us The Richard B Russell National School Lunch Act requires the information on this application You do not have to give the information but if you do not we cannot approve your child for free or reduced price meals You must include the last four digits of the social security number of the adult household member who signs the application The last four digits of the social security number is not required when you apply on behalf of a foster child or you list a Supplemental Nutrition Assistance Program SNAP Temporary Assistance for Needy Families TANF Program or Food Distribution Program on Indian Reservations FDPIR
20. the student from the application If PrimeroEdge detects any errors when adding a student a message appears The applicant can choose to keep the information as is or make changes Cybersoft ADD ALL K 12 STUDENTS TO THE APPLICATION 1 Complete all of the required fields for each student you are applying for Instructions for Applying 2 Click Add this Student to the Application Add Student s to Application Indicates a required field Highly recommended for faster processing StudentID SSN First Name Last Name Middle Name m Add this student to the Application Birth Date mmiddlyyyy a lll School Grade Is this student a foster child Yes No Does this student receive income Yes No Grade Birth Date income No Income Foster Child ELEMENTARY SCHOOL PK 06 23 2006 If you are finished adding all K 12 students in your Household please click Next ADD ALL K 12 STUDENTS TO THE APPLICATION 1 Complete all of the required fields for each student you are applying for Instructions for Applying 2 Click Add this Student to the Application Add Student s to Application Indicates a required field Highly recommended for faster processing Student ID SSN First Name de leek eae Does this student receive income Yes No Middle Name p Add this student to the Application ji mmi dd yyyy Birth Date 06 23 2006 Pepe
21. utilized sooner Please remember to include all students in your household on the same application Household PIN Household PIN Website Website Link Student ID Grade If you would like to complete a paper application you can pick one up at your child s school or at Determining Official Address If you have any questions please feel free to contact us at Determining Official Phone Number Sincerely Determining Official In accordance with Federal law and U S Department of Agriculture USDA policy this institution is prohibited from discriminating on the basis of race color national origin sex age or ty To file a complaint alleging discrimination write USDA Director Office of Civil Rights 1400 Independence Avenue SW Washington DC 20250 9410 or call toll free 866 632 9992 Voice Individuals who are deaf hard of hearing or have speech disabilities may contact USDA through the Federa Relay at 800 877 8339 or 800 845 6136 Spanish USDA is an equal opportunity provider and employer Page 20 Cybersoft In the success message dialog OK chee LOKI Click Exit Ea to close the Online Application Letters template window In the new template Make changes to letter text by adding or removing fields or text E Click l In the Template Save dialog Select Set this Template as Active add check mark PrimeroEdge Free and Reduced M
22. 23 if you have pombe you have questions Can homeless runaway and migrant Ese these categories please callNane Jones Gais of Tecna Sonka 281 123 1234 o see if your child ren qualify Who can get reduced price meals Your children can get low cost meals if your household income is within the reduced price limits on the Federal Income Chart included in this application packet l get WIC Can my child ren get free meals Children in households participating in WIC may be eligible for free or reduced price meals Please fill out an application Been Default Value Do I need to fill out an application for each child No Complete the application to apply for free or reduced price meals Use one Free and Reduced Price School Meals Application for all students in your household We cannot approve an application that is not complete so be sure to fill out all required information Return the completed a to _ Child Nutrition Department phone number Who can get free meals Children in households getting Supplemental Nutrition Assistance Program SNAP benefits formerly the Food Stamp Program or TANF can get free meals regardless of your income Your benefit letter from the Texas Health and Human Services Commission HHSC is your documentation for free meals If you have not already received a letter from your school stating that your household is eligible for free meals you may take your HHSC benefits letter to you
23. 6 0 00 PART Signature and Social Security Number Adat mst sgr An An romeno momen must ug the agitation I Part 41s competed the adult vgming the form mesi sive Bet Me ant 4 capts of Res or Mer Sem at Sere rity Mrmter pon Household Size 2 Total Income M 1 000 00 7 22 2011 ome Pane evens Wins Prane tivroe Applicant SSN 7 No SSN 7 Signature Language English 8664426030 8664426030 Basis INCOME Valid Until 713112012 Eligibility r IW Com 1234 Happy Way Happyville TX 77068 FREE PART 6 Race and Ethnicity You do nor Aave ra compite Ma part fo receve fee and reduced proe meals tw conpante fre part lo recese bee ond reckcnd pree ees internal Use Yes RRC CUR may ne me FC Aon pre reet OF ma AE GMCAMON 10 Gott mw oy RS Chey nty he Ree MONEE HADRONS ard ours Sto sippia Valid Mark Oe OF mero r ORES ranatempene aoe Peston Application 989 Delete Pending Application Comments a Save amp Next gt Previous Chapter 10 Validate Free amp Reduced Meals Online Applications In the Validation Workspace process all applications in the batch just as you would for scanned applications Verify the application image information with the information listed in Students Household Members Application Details Make changes as needed Save amp Next p Click The next application in the batch appears When all applications in the batch ha
24. A S 60 REVIEW Applica ton ANTON MGUON ssiri aE Ea a EAE EE EAEEREN AEEA EEEE AE AEE E 61 Conuinuno TINS PTO OSS oa A E E 62 Chapter 9 Submit Application ecssseccccccscceccccccseecccccsseecccccseeccccccseeccccssseeeccccseeececcsseeeccccssecceeess 63 Step 6 Submitting the AP PN CATON ocssscscscecscccessevenceccnscscassescacteedececanvesseccestetasevonscuctesdetecweseecostendatecesoestacvesustescuesdeceian e 64 VTE ING WC Te SSI OG a S R reretiap siete eee eee ante 64 SUO lero e Mais 0 0 Ce 0 O q pmemmmmercmeenemeecentee necner ten ertere eemerert crete nent cen riete eee cent rintre eernr net cer ter eeet cen amare Sererent errr eette et retee eee ener 66 Chapter 10 Validate Online Applications esssseecccccsccccccccseeccccccseeccccscseeeccccseeececcssseeeccssseceeeess 67 Validate Online Applications 3s sscssessntaserssersssssastcavcescrvensussdavesssacsacenastesveninvanesandasceedsreaxovasduseveioucasnaediacctdersessianlesestdasaues 68 Validating Online PG GOING ce soca cs se enisinia incepta av aap ees a Sea EE Nen Naaa aaneen E Aa reaa AN Raine 68 Noung ORUNEAPPICONIS suninri teen SE EAE A T AREATA EARE AEAT EE EETA A EATER TEENE AFNA EER ARSENE ini 70 Page 4 PrimeroEdge Free amp Reduced Meals Online Applications Chapter 1 General Information In this chapter you will learn VY Basics about PrimeroEdge Free amp Reduced Meals for online application submission s How to use this manual Chapter 1 General Information
25. APPLICATION 1 Complete all of the required fields for each student you are applying for Instructions for Applying 2 Click Add this Student to the Application Edit Student Indicates a required field Highly recommended for faster processing Student ID SSN aw Is this student a foster child First Name Seth Last Name Does this student receive income Middle Name Please enter the amount received Birth Date 11 06 2005 iia mmi dd yyyy and frequency how often rm ELEMENTARY SCHOOL __ PK l UPDATE CANCEL Yes No yYes No 50 00 Weekly z School Grade Birth Date Income Nolncome Foster Child E Jackson yyy ELEMENTARY SCHOOL 04 21 2000 100 00 Weekly ow seth O yy ELEMENTARY SCHOOL PK 11 06 2005 If you are finished adding all K 12 students in your Household please click Next ADD ALL K 12 STUDENTS TO THE APPLICATION 1 Complete all of the required fields for each student you are applying for Instructions for Applying 2 Click Add this Student to the Application Add Student s to Application Indicates a required field Highly recommended for faster processing Student 1D SSN Is this student a foster child First Name Last Name Does this student receive income Middle Name Add this student to the Application Birth Date E mm dd yyyy Yes No Yes No School Grade Birth Da
26. BERSOFT Primeros Ss Selecting Login Option 1 1 If the applicant received FREE amp REDUCED MEALS e a letter from the school he clicks the first option Welcome Let s get started Select a login option Please login using the information provided on the letter that you received I received a letter ee and does the following l received a letter Enters the Student ID providing my child s Student ID and a PIN to login did not receive a letter and am not registered Enters the PIN need to register District Selects the appropriate school district this field may not be shown am already registered g dengt 2 I need to login to start my application Enters the displayed security code Privacy Act Statement Non Discrimination Statement ContactUs CYBERSOFT cn a Clicks Login Page 30 PrimeroEdge Free and Reduced Meals Online Applications Cybersoft Selecting Login Option 2 CVE FREE amp REDUCED MEALS a Welcome Let s get started Select a login option l received a letter providing my child s Student ID and a PIN to login I did not receive a letter and am not registered need to register lam already registered need to login to start my application Privacy Act Statement Non Discrimination Statement ContactUs ime a Notes Chapter 4 Applicant Login If the a
27. Cybersoft Introduction Cybersoft Technologies created the innovative PrimeroEdge Cafeteria Solutions family of software products and services to solve the wants and needs expressed by school food services experts PrimeroEdge Cafeteria solutions help you gain greater control of your operations by reducing expenses through productivity enhancements ease of training and increased accuracy The PrimeroEdge application provides the School Food Services Department with a technology infrastructure to improve the quality of service and simplify the process of meal accounting and reporting This versatile software addresses the challenges faced in day to day operations with simple to use screens and user friendly navigation tools Key Features This manual reviews Set up of the online Letter to Household Set up of the Letter to Household templates Six 6 step process that applicants use to complete and submit online applications with the PrimeroEdge Free and Reduced Meals web application Validating online applications and notifying applicants Page 6 PrimeroEdge Free and Reduced Meals Online Applications Cybersoft Technologies Chapter 1 General Information How to use this manual Icons that may be used in this manual include Icon Name What it means e NOTE Additional information on the use or function of the command or topic A CAUTION Information that is critical to the use of the function Information that may help y
28. If you normally get overtime pay include that amount as income If you do not normally get overtime pay do not include it as income Weare in the military do we include our housing allowance as income If your housing is part of the Military Housing Privatization Initiative do not include your housing allowance as income All other allowances must be included in your gross income If you have other questions or need help call Si necesita ayuda por favor llame al tel fono Si vous voudriez d aide contactez nous au numero Sincerely Director of Child Nutrition Click the Update link Update FEancel RestoreDefaultValue Page 16 PrimeroEdge Free and Reduced Meals Online Applications Chapter 3 Set Up Letter to Household Templates In this chapter you will learn how to VY Create the Beginning of School Year Letter to Household VY Activate the Beginning of School Year Letter to Household V Print the Beginning of School Year Letter to Household s Active the Standard Letter to Household Chapter 3 Set Up Letter to Household Templates Cybersoft Activate Letter to Household In the previous chapter you updated the Letter to Household that is shown to the applicant when they access the Free amp Reduced Meals Online Applications through the website Next you will Step 1 Create and activate the Letter to Household that is printed and sent to all households at the beginning of the school year describing the online
29. MBERS AND GROSS INCOME FROM LAST MONTH screen is displayed next On the ADD HOUSEHOLD MEMBERS screen applicant name is supplied from registration information On the ADD HOUSEHOLD MEMBERS screen the applicant A Changes or adds name information if needed B Selects No if he does not receive any income or Yes default if he does receive income and enters the amount received and selects the income frequency C Clicks Add this Householdmember to the Application PrimeroEdge Free amp Reduced Meals Online Applications Cybersoft Chapter 7 Add Household Members to Application ADD HOUSEHOLD MEMBERS AND GROSS INCOME FROM LAST MONTH X 2 List all household members DO NOT list students who were added on the previous section Instructions for Applyin For each person who receives income list the amount received and how often itis received Add Household Members to Application Indicates a required field Does this household member receive income Yes ONo First Name Please complete all appropriate types of income information that apply for this household member LastName INCOME TYPE HOW OFTEN Middle Name Job Employment NOTE Gross earnings before deductions We have already added the students to this section therefore itis not necessary to add them again Pension Retirement Social Security Please add the remaining household members Welfare Payments Chi
30. NAP TANF TO THE APPLICATION On the ADD SNAP TANF TO THE l ae APPLICATION screen If any member of the household receives Do any members of your household receive SNAP TANF Yes No SNAP TAN F CALWO RKS KIN GAP FDPIR benefits the applicant selects Yes in the Homeless Migrant Runaway Add SNAP TANF group If the child you are applying for is homeless migrant or runaway contact your schools administrative office A new field appears with the Back to Students If your finished entering SNAP TANF details please click Next NExT prompt to enter the Eligibility Group Number ADD SNAP TANF TO THE APPLICATION In the new field on the ADD Instructions for Applying If any members of your household receives SNAP or TANF indicate the type and provide the eligibility group number SNA P T A N F TO TH E APPLICATION screen the Add SNAPTANF applicant Do any members of your household receive SNAP TANF Yes No Case Information Chooses a case type SNAP Please enter the SNAP TANF Eligibilty Group Number Eligibility Group Number Homeless Migrant Runaway If the child you are applying for is homeless migrant or runaway contact your schools administrative office Back to Students If your finished entering SNAP TANF details please click Next Page 50 PrimeroEdge Free amp Reduced Meals Online Applications Cybersoft Chapter 6 SNAP TANF to Application
31. PrimeroEdge Free amp Reduced Meals Online Applications CYBERSOFT Primeroadys Cybersoft Cybersoft TECHNOLOGIES 4422 FM 1960 W e Suite 300 www primeroedge com Houston TX 77068 f http facebook com primeroedge twitter B http twitter com primeroedge PrimeroEdge Food Service Solutions PrimeroEdge Free amp Reduced Meals Online Applications User Manual Copyright 2011 Cybersoft Technologies Inc Software Version 1 2 0 1 All rights reserved No part of this manual shall be reproduced stored in a retrieval system or transmitted by any means electronic mechanical photocopy recording or otherwise without the written permission from Cybersoft Technologies No patent liability is assumed with respect to the use of the information contained herein Although every precaution has been taken in the preparation of this manual Cybersoft Technologies assumes no responsibility for errors or omissions Disclaimer Every effort has been made to make this manual as complete and as accurate as possible but no warranty or fitness is implied The information provided is on an as is basis Changes made to the product may not be reflected in this manual Cybersoft Technologies shall have neither liability nor responsibility for any loss or damages arising from the use of information contained in this manual Page 2 PrimeroEdge Free amp Reduced Meals Online Applications Cybersoft Contents Table of Content
32. Security Number __ C 1 do not have a Social Security Number certify promise that all information on this application is true and that all income is reported where required understand that the school will get Federal Funds based on the information give understand that school officials may verify check the information understand that if purposely give false information my children may lose meal benefits and may be prosecuted liam the person submitting this application Back to summary Submit Application Privacy Act Statement This explains how we will use the information you give us The Richard B Russell National School Lunch Act requires the information on this application You do not have to give the information but if you do not we cannot approve your child for free or reduced price meals You must include the last four digits of the social security number of the adult household member who signs the application The last four digits of the social security number is not required when you apply on behalf of a foster child or you list a Supplemental Nutrition Assistance Program SNAP Temporary Assistance for Needy Families TANF Program or Food Distribution Program on Indian Reservations FDPIR case number or other FDPIR identifier for your child or when you indicate that the adult household member signing the application does not have a social security number We will use your information to determine if your child
33. Y M 4 2 2 345678910 gt m Pagesize 10 1199 items in 120 pages Step 3 Activate Standard Letter to Household Activate the Standard Letter to Household Letter Primero Dashboard Viessages My Profile Training Logout Click the Free amp Reduced module AUER Free amp Reduced MGC tab saint win 2 ee Letter Type Language Applications v C Direct Approval English Administration Expand the Administration menu etter emp ates Direct Approvals Sibling Direct Approvals Grace Period Grace Period Letters Household Letters Letter Templates Select Letter Templates Temporary Approvals Students Compliance Reports Page 23 PrimeroEdge Free and Reduced Meals Online Applications Chapter 3 Set Up Letter to Household Templates Letter Templates Letter Type Letter to Household Letter Templates Beginning of Year Letter English 7 22 2011 2 57 27 PM Cybersoft Support iv Online Application Letters English 6 1 2010 12 00 00 AM Cybersoft Support SY 11 12 Letter to Household English 6 1 2010 12 00 00 AM Cybersoft Support a El el el Save Save As Insert Fields Insert Table Column Insert Table Field Remove Field Remove Column Add Table Add Image Page Size Tahoma 16 z g 100 1 E Normal it Be E ee eo age ee District Child Nutrition Department School Year 2011 2012 Letter to Household Print
34. a required field Highly recommended for faster processing Student ID SSN Is this student a foster child Yes No First Name Wyatt cat a Does this student receive income Yes No a ro j In Please enter the amount received enters a dollar Birth Date 40 31 2000 ce ee and frequency how often Monthly B cra _oteteeene ELEMENTARY SCHOOL x amount Add this student to the Application i Grade In and frequency how borin serene often selects a frequency School Grade Birth Date Income Nolncome Foster Child p eri O d Austin wanes ELEMENTARY SCHOOL PK 10 07 2005 Clicks Add this student to the Application Claire ELEMENTARY SCHOOL 03 26 2002 If you are finished adding all K 12 students in your Household please click Next Page 43 PrimeroEdge Free amp Reduced Meals Online Applications Chapter 5 Add Students to Application ADD ALL K 12 STUDENTS TO THE APPLICATION 1 Complete all of the required fields for each student you are applying for Instructions for Applying 2 Click Add this Student to the Application Add Student s to Application Indicates a required field Highly recommended for faster processing Student ID SSN Is this student a foster child Yes No First Name Does this student receive income Yes No LastName Middle Name o Add this student to the Application
35. ace Period Grace Period Letters Household Letters Household Letters Select Household Letters Letter Templates Temporary Approvals Students Compliance Reports C 0 E Oeo eers screen Household Letters Site Code Site ALL r ALL Sort By In Site Code or Site accept ALL or select a site Include ZIP Code School School and Grade WI Grace Period Students Y Students with no current eligibility In Sort By choose one sort option In Include select one or more options add check mark Click Pop School Code First Name Student ID ABIGAIL ADAM ALEXIS ALEXIS AMANDA ANDREW APRIL ARCHER ARRINGTON ASHLEY M q t 2 345678910 gt m Pagesize 10 1199 items in 120 pages Page 22 PrimeroEdge Free and Reduced Meals Online Applications Cybersoft Chapter 3 Set Up Letter to Household Templates In the Household Letters group Household Letters Site Code Site ALL i au B Sort By Include Grace Period Students Students with no current eligibility Select Select All add check mark Household Letters sc a a Clic School Code First 101 ABIGAIL a 3 101 ADAM 101 ALEXIS 101 ALEXIS 101 AMANDA 101 ANDREW 101 APRIL 101 ARCHER 101 ARRINGTON SSS SBS SSS Ss 101 ASHLE
36. ade Birth Date Income Nolncome Foster Child student listing Jackson QO i ELEMENTARY SCHOOL 5 04 21 2000 100 00 Weekly Seth O ELEMENTARY SCHOOL PK 11 06 2005 Edit Remove Student information IS placed in the respective edit fields If you are finished adding all K 12 students in your Household please click Next ADD ALL K 12 STUDENTS TO THE APPLICATION information by Edit Student Indicates a required field Highly recommended for faster processing Entering or selecting basic student information StudentID SSN i le Is this student a foster child Yes No First Name LastName Does this student receive income Yes No Middle Name CE UPDATE CANCEL Birth Date 11 06 2005 E mmay te Schoo mE FT ELEMENTARY SCHOOL Choosing Yes for FOSTER Grade status Student s on Application ID Grade Birth Date Income No Income Foster Child School Jackson ELEMENTARY SCHOOL 5 04 21 2000 100 00 Weekly Edit Remove NEXT amp Notice that the ks button is not available when in Edit mode er See Seth O yy ELEMENTARY SCHOOL PK 11 06 2005 v O Edit Remove If you are finished adding all K 12 students in your Household please click Next Page 45 PrimeroEdge Free amp Reduced Meals Online Applications Chapter 5 Add Students to Application ADD ALL K 12 STUDENTS TO THE
37. als Online Applications Chapter 7 Add Household Members to Application In this chapter you will learn how the applicant VY Adds Household Members v Change Household Member information Chapter 7 Add Household Members to Application Cybersoft Step 4 Adding Household Members Adding Household Members ADD HOUSEHOLD MEMBERS AND GROSS INCOME FROM LAST MONTH eraci for in List all household members DO NOT list students who were added on the previous section s For each person who receives income list the amount received and how often itis received Add Household Members to Application Indicates a required field Does this household member receive income Yes No FirstName Please complete all appropriate types of income information that apply for this household member LastName INCOME TYPE AMOUNT HOW OFTEN Middle Name Job Employment 100 00 Weekly NOTE Gross earnings before deductions We have already added the students to this section therefore itis not necessary to add them again Welfare Payments Child Support Alimony 0 00 Pension Retirement Social Security 0 00 z Please add the remaining household members Other Income 0 00 Add this Householdmember to the Application Household Members on Application Name Job Pension Retirement Social Security Welfare Payments Child Support Alimony OtherIncome No Income Jackson
38. ame application with non foster children Cybersoft Chapter 5 Add Students to Application Adding a Student with Income ADD ALL K 12 STUDENTS TO THE APPLICATION 1 Complete all of the required fields for each student you are applying for Instructions for Applying 2 Click Add this Student to the Application To add a student with income the applicant Add Student s to Application Indicates a required field Highly recommended for faster processing Enters all required information Student ID SSN Is this student a foster child Yes No First Name Wyatt Last Name Does this student receive income In Does this student receive income clicks Yes Middle Name Please enter the amount received Birth Date 10 31 2000 EE mmiddiyyyy and frequency how often School ELEMENTARY SCHOOL Two new fields appear Add this student to the Application Student s on Application ID School Grade Birth Date Income Nolncome Foster Child Austin ELEMENTARY SCHOOL PK 10 07 2005 Claire ELEMENTARY SCHOOL 03 26 2002 If you are finished adding all K 12 students in your Household please click Next ADD ALL K 12 STUDENTS TO THE APPLICATION 1 Complete all of the required fields for each student you are applying for Instructions for Applying 2 Click Add this Student to the Application Add Student s to Application Indicates
39. come No Income Jackson Seth 1 Roger 100 00 Weekl i Remove z The applicant adds all other Jane 250 00 Weekly Remove household members and includes Junior Roger 500 00 Monthly Remove F es income information for each Back to Students If you are finished adding all household members amp income to the application please click Next Page 55 PrimeroEdge Free amp Reduced Meals Online Applications Chapter 7 Add Household Members to Application Cybersoft Changing Household Member Information ADD HOUSEHOLD MEMBERS AND GROSS INCOME FROM LAST MONTH p List all household members DO NOT list students who were added on the previous section Instructions for Applyin For each person who receives income list the amount received and how often itis received Edit Household Member Indicates a required field Does this household member receive income Yes O No First Name Please complete all appropriate types of income information that apply for this household member vw LastName INCOME TYPE AMOUNT HOW OFTEN Middle Name Job Employment 0 00 NOTE Gross earnings before deductions We have already added the students to this section 5 5 i therefore itis not necessary to add them again Pension Retirement Social Security 1150 00 Monthly Please add the remaining household members Welfare Payments Child Support Alimony 0 00 Other Income 0 00
40. dents in your Household please click Next ADD SNAP TANF TO THE APPLICATION If any members of your h hold receiv NAP or TANF indicate th ind provide the eligibility group number sireci Sor ing any members of your household receives S o i cate the type and provide the eligibility group numbe Add SNAP TANF Do any members of your household receive SNAP TANF yes No Homeless Migrant Runaway If the child you are applying for is homeless migrant or runaway contact your schools administrative office Back to Students If your finished entering SNAP TANF details please click Next NEXT Page 47 When all students have been added to the application NEXT Click The ADD SNAP TANF TO THE APPLICATION screen appears 9 Note If all students on the application are Foster children the ADD SNAP TANF TO THE APPLICATION screen is bypassed In this case the next screen shown is the APPLICANT INFORMATION screen Go to page 60 to continue PrimeroEdge Free amp Reduced Meals Online Applications Chapter 5 Add Students to Application Cybersoft Page 48 PrimeroEdge Free amp Reduced Meals Online Applications Chapter 6 Add SNAP TANEF to Application In this chapter you will learn how the applicant WV Adds SNAP TANF eligibility information Y Adds Applicant information Chapter 6 Add SNAP TANF to Application Cybersoft Step 3 Adding SNAP TANF Entering a SNAP TANF Number ADD S
41. ditor window Click PrimeroEdge Free and Reduced Meals Online Applications Cybersoft Chapter 3 Set Up Letter to Household Templates In the Letter Editor question dialog i You cannot save changes to the Standard Template Do you want to make this Template Active without saving changes m Clic In the success message dialog OK Click Letter Type Language Letter to Household x English x Letter Templates Beginning of Year Letter English 7 22 2011 2 57 27 PM Cybersoft Support all ll ie So s ee In the Letter Templates list SY 11 12 Online Application Letters English 6 1 2010 12 00 00 AM Cybersoft Support al a SY 11 12 Letter to Household English 6 1 2010 12 00 00 AM a Letter to Household is now the i o i Active letter Page 25 PrimeroEdge Free and Reduced Meals Online Applications Chapter 3 Set Up Letter to Household Templates Cybersoft Page 26 PrimeroEdge Free and Reduced Meals Online Applications Chapter 4 Applicant Login In this chapter you will learn how the applicant v Logs in to the PrimeroEdge Free and Reduced Meals Online Applications Y Views the Privacy Act Statement and Non Discrimination Statement VY Views contact information for application support v Registers a Username and Password in the Free amp Reduced Meals Online Applications system V Reviews Eligibility Guidelines Chapter 4 Applicant Login Cybersoft
42. e information give understand that school officials may verify check the information understand that if purposely give false information my children may lose meal ST EOE When the Secure Electronic Vli am the person submitting this application Secure Electronic Signature Sig natu re is shown the am the person submitting this application I a 2 7 ek verity applicant 7 Application was successfully verified and signed i at 7 13 2011 12 33 31 PM Submit Application EJ Back to summary To complete your application click Submit Application Submit Application j a C IC ks to Privacy Act Statement finish the application process This explains how we will use the information you give us The Richard B Russell National School Lunch Act requires the information on this application You do not have to give the information but if you do not we cannot approve your child for free or reduced price meals You must include the last four digits of the social security number of the adult household member who signs the application The last four digits of the social security number is not required when you apply on behalf of a foster child or you list a Supplemental Nutrition Assistance Program SNAP Temporary Assistance for Needy Families TANF Program or Food Distribution Program on Indian Reservations FDPIR case number or other FDPIR identifier for your child or when you indicate that the adult household member signing the a
43. e third option I am already registered and does the following FREE amp REDUCED MEALS Change Language Engish Sk Welcome Let s get started Select a login option please login LOGIN imi l received a letter providing my child s Student ID and a PIN to login Username Password did not receive a letter and am not registered i aula I need to register Forgot your login information click here Ao KI Please enter the security code shown above LOGIN am already registered need to login to start my application Privacy Act Statement Non Discrimination Statement Contact Us CYBERSOFT men ia Page 32 PrimeroEdge Free and Reduced Meals Online Applications Enters his username Enters the associated password Enters the displayed security code login Clicks Cybersoft Chapter 4 Applicant Login Reviewing the Letter to Parent Screen A e Change Language English v Register ii FREE amp REDUCED MEALS After clicking or Sry Logout login the Letter to Parent screen appears Letter to parent Dear Parent Guardian Children need healthy meals to learn offers healthy meals every school day Breakfast costs 1 25 Lunch costs 2 00 in Elementary and Intermediate Schools 2 25 for Jr High and High Schools The reduced price is 0 30 for breakfast and 0 40 for lunch Your children may qualify for free or reduced price meals if
44. eals Online Applications Cybersoft Chapter 3 Set Up Letter to Household Templates Template Saved Successfully remplateld 4956 amp templateName Letter to Househo Save Save As Insert Fields Insert Table Column Insert Table Field Remove Field Remove Column Add Table Add Image Page Size Print Normal Tahoma gt B er a 7 v fEl e 8 10 E pBrum t ca TFET TEER Lone Star Schools Child Nutrition Department School Year 2011 2012 Letter to Household To the parents of Child Name Street Address City State Zip Dear Online Applicant We are pleased to inform you that you can now submit Free and Reduced Priced Meal Applications online by logging onto Website Link The application process is quick and easy This process will require an adult to login using the Household PIN provided below along with the Student ID of any student in your household Applying online will speed up the determination process and benefits can be utilized sooner Please remember to include all students in your household on the same application Household PIN Household PIN Website Website Link Student ID Grade If you would like to complete a paper application you can pick one up at your child s school or at Determining Official Address If you have any questions please feel free to contact us at Determining Official Phone Number Sincerely Determining Official
45. ed Date To the parents of Child Name Street Address City State Zip Dear Parent Guardian Children need healthy meals to learn District offers healthy meals every school day Breakfast costs Elementary x xx Secondary x xx Lunch costs Elementary x xx Secondary x xx Your children may qualify for free or reduced price meals if your household income falls below the limits on the Federal Income Guidelines The reduced price is x xx for breakfast and x xx for lunch Child Name Student ID School Name 1 DoI need to fill outan application for each child No Complete the application to apply for free or reduced price meals Use one Free and Reduced Price School Meals Application for all students in your household We cannotapprove an application that is not complete so be sure to fill out all required information Return the completed application to NAME MAILING ADDRESS PHONE NUMBER or your school office 2 Who can get free meals All children in households receiving SNAP Supplemental Nutrition Assistance Program FDPIR Food Distribution Program on Indian Reservations or TANF Temporary Assistance for Needy Families can get free meals regardless of your income Also your children can get free meals if your household s gross income is within the free limits on the Federal Income Biaibility Guidelines 3 Can foster children get free meals Yes foster children that are under
46. ed from discriminating on the basis of race color national origin sex age or disability To file a complaint of discrimination write USDA Director Office of Adjudication 1400 Independence Avenue SW Washington D C 20250 9410 or call toll free 866 632 9992 Voice Individuals who are hearing impaired or have speech disabilities may contact USDA through the Federal Relay Service at 800 877 8339 or 800 845 6136 Spanish USDA is an equal opportunity provider and employer If all children on the application are foster children the applicant USER AGREEMENT SUBMIT APPLICATION 1 Enter the correct Social Security Number or check the I do not have a Social Security Number Instructions for Submitting 2 Verify your user information in the Secure Electronic Signature 3 Click Submit Application IS not requl red to provi d ea Social Security Number SSN certify promise that all information on this application is true and that all income is reported where required understand that the school will get Federal Funds T h e refo re i t h s screen on ly based on the information give understand that school officials may verify check the information understand that if purposely give false information my children may lose meal benefits and may be prosecuted d is p lays th e ce rtifi cati on promise section In this case the applicant Lae Back to summa Submit Application Had M ba
47. ed unfairly In accordance with Federal Law and U S Department of Agriculture policy this institution is prohibited from discriminating on the basis of race color national origin sex age or disability To file a complaint of discrimination write USDA Director Office of Adjudication 1400 Independence Avenue SW Washington D C 20250 9410 or call toll free 866 632 9992 Voice Individuals who are hearing impaired or have speech disabilities may contact USDA through the Federal Relay Service at 800 877 8339 or 800 845 6136 Spanish USDA is an equal opportunity provider and employer Privacy Act Statement Non Discrimination Statement ContactUs CYBERSOFT Primerozdgs Page 64 PrimeroEdge Free amp Reduced Meals Online Applications Cybersoft Chapter 9 Submit Application The Password Verify field appears The applicant USER AGREEMENT SUBMIT APPLICATION 1 Enter the correct Social Security Number or check the I do not have a Social Security Number Instructions for Submitting 2 Verify your user information in the Secure Electronic Signature 3 Click Submit Application Enters the password that he used to log on to the Free amp Reduced Meals Online Applications system An adult household member must electronically sign the application If the household member income section is completed the adult signing this application must also list his or her Social Security Number or mark
48. eement Submit Application screen the applicant 1 Enter the correct Social Security Number or check the I do not have a Social Security Number 2 Verify your user information in the Secure Electronic Signature 3 Click Submit Application Instructions for Submitting An adult household member must electronically sign the application If the household member income section is completed the adult signing this application must also list his or her Social Security Number or mark the I do not have a Social Security Number box See Privacy Act Statement below Please enter last 4 digits of your Social Security Number BE Ido not have a Social Security Number Enters the last four digits of his Social Security number or selects I do not have a Social Security Number certify promise that all information on this application is true and that all income is reported where required understand that the school will get Federal Funds based on the information give understand that school officials may verify check the information understand that if purposely give false information my children may lose meal benefits and may be prosecuted lam the person submitting this application e Back to summary Privacy Act Statement Selects I am the person submitting this application Submit Application This explains how we will u
49. ent Social Security 0 00 Welfare Payments Child Support Alimony 0 00 Other Income 0 00 Add this Householdmember to the Application Household Members on Application Name Job Pension Retirement Social Security Welfare Payments Child Support Alimony Jackson Seth er Roger 1 150 00 Monthly wees Jane 250 00 Weekly wao Junior Roger When all household members have been added to the application the applicant 500 00 Monthly NEXT Back to Students If you are finished adding all household members amp income to the application please click Next n C C ks i APPLICANT INFORMATION The APPLICANT INFORMATION screen appears with basi Applicant Information Adult Household Member applicant information that was Indicates a required field First Name Last Name Middle Name Street Address 1234 Happy Valley Way City Happyville State Texas ZIP 77068 Back to Household Members collected when the applicant registered Home Phone Work Phone Email If you have verified the adult household member information please click Next Page 57 PrimeroEdge Free amp Reduced Meals Online Applications Chapter 7 Add Household Members to Application Cybersoft Page 58 PrimeroEdge Free amp Reduced Meals Online Applications Chapter 8 Verify Applicant Information In this chapter you will learn how the applicant V Verifies basic ap
50. er receive income Yes ONo First Name Please complete all appropriate types of income information that apply for this household member LastName INCOME TYPE AMOUNT HOW OFTEN Middle Name Job Employment 100 00 Weekly x NOTE Gross earnings before deductions We have already added the students to this section therefore itis not necessary to add them again Pension Retirement Social Security 0 00 Please add the remaining household members Welfare Payments Child Support Alimony 0 00 Other Income 0 00 Add this Householdmember to the Application Household Members on Application Name Job Pension Retirement Social Security Welfare Payments Child Support Alimony Other Income No Income Jackson z If you are finished adding all household members amp income to the application please click Next Back to Students Page 51 PrimeroEdge Free amp Reduced Meals Online Applications When the applicant is ready to continue the process he Clicks CE j If the applicant entered a SNAP TANF number the APPLICANT INFORMATION screen is shown next Go to page 60 for information on this screen If the applicant did not enter a SNAP TANF number the ADD HOUSEHOLD MEMBERS AND GROSS INCOME FROM LAST MONTH screen is shown next Go to page 54 for information on this next step Chapter 6 Add SNAP TANF to Application Cybersoft Page 52 PrimeroEdge Free amp Reduced Me
51. fice of Civil Rights 1400 Independence Avenue SW Washington DC 20250 9410 or call toll free 866 632 9992 Voice Individuals who are deaf hard of hearing or have speech disabilities may contact USDA through the Federa Relay at 800 877 8339 or 800 845 6136 Spanish USDAis an equal opportunity provider and employer oa oa L pos Page 19 In the Template Save dialog In Save Template as enter a name for the new letter Click l PrimeroEdge Free and Reduced Meals Online Applications Chapter 3 Set Up Letter to Household Templates emplateld 4956 amp templateName Letter to Househol Save Save As Insert Fields Insert Table Column Insert Table Field Remove Field Remove Column Add Table Add Image Page Size Print al v Tahoma gt B E 7 u E iZ ie E EE O P L Lone Star Schools Child Nutrition Department School Year 2011 2012 Letter to Household To the parents of Child Name Street Address City State Zip Dear Online Applicant 10x 1 E We are pleased to inform you that you can now submit Free and Reduced Priced Meal Applications online by logging onto Website Link The application process is quick and easy This process will require an adult to login using the Household PIN provided below along with the Student ID of any student in your household Applying online will speed up the determination process and benefits can be
52. h as children grandparents other relatives or friends lt What if my income is not always the same List the amount that you normally receive For example if you normally get 1000 each gt month but you missed some work last month and only got 900 put down that you get 1000 per month If you normally get V overtime pay include that amount as income If you do not normally get overtime pay do not include it as income We are in the military do we include our housing allowance as income If your housing is part of the Military Housing Privatization Initiative do not include your housing allowance as income All other allowances must be included in your gross income If you have other questions or need help call Si necesita ayuda por favor llame al tel fono Si vous voudriez d aide contactez nous au numero Sincerely Director of Child Nutrition Footer Page 11 PrimeroEdge Free and Reduced Meals Online Applications Chapter 2 Set Up Online Applications Letter to Household Cybersoft The Header section includes the letter title The letter title is shown on the first screen after the applicant logs into the Free amp Reduced Meals Online Application Dear Parent Guardian Children need healthy meals to learn Offers healthy meals every school day Break Intermediate Schools 2 25 for Jr High and High Schools The reduced price is 0 30 for breaks or reduced price meals if your household income fall
53. ications sssoooeccsessccccccccsssccccocceceessocccccssessscoccccssesssscccessesssccccessee 28 Reviewing the Free amp Reduced Meals SCEN rsrsrsrs ire eara S Ses Eea Tarai aia Set Tar riara se eee 29 Sipi Logom Thee AE E E A AOE E E A A EN E EEN 30 Choosing a Logt OPON sssssereruenieisnereu Enei ccss sec are are au E PESA ENESE ENE NEON ENESE REPERE EAA EEES AEREE ERRE ENE E DUES ESERSE EREEREER EERTSE RERE EEEE ESE ERER ER 30 EE O T ONU ON D E terete er ee E E E E E E 30 SE gop Mole T OPO E E E E S E EE E EE E e ere 31 ser in OT O O S ee E E E E E A EE 32 kevewng he Letter to Parent STEEN 5c cess sean manana E a a eee 33 Connnuno the PCOS occa acess A AEA E AEEA E AERE AA 34 Chapter 5 Add Students to Application eesecccccccscsccccccccccsssseececcecccssseeecccecccssssececcecccsssseeeceee 35 Step 2 Adding Students is cescc secs sscessecccecccdestevesseteseec este enerets cues sstessceeetataesseeseceests tasseuisecceeuteceeseslevetseeueseesesteuetseussceceseue 36 Adag OS ED 6 lt j f SMR eee OMe tO Ce RENTER Ome aE TEL a NTT ett Oe E RTT Sette aE MS esieent E E 39 FOUN EONS specs ca tcc ec ns cne a cae cece E 40 Adding a Foster SUG CIN iesenii Dee wesc cede cee sgt adic alae cee ei ie cde Dee gesecte sede eais eieiei 42 PATA TAG SIGS WT CO ccc snc cease S T se E eee eee E TE 43 Changing Student lg eggs eld ee ee a 45 Continuing TINS PMC OSS ios sass cs cscs eos scc cs sa sta sc ccc aes ceca wceancuanc cehove wens eakceacebsuee
54. in your Household please click NEXT ADD ALL K 12 STUDENTS TO THE APPLICATION 1 Complete all of the required fields for each student you are applying for Instructions for Applying 2 Click Add this Student to the Application Add Student s to Application Indicates a required field Student ID SSN First Name Last Name Highly recommended for faster processing Is this student a foster child Add this student to the Application Middle Name Birth Date Sa mmidd yyyy School Z Grade Student s on Application Currently there are no records available BACK Next If you are finished adding all K 12 students in your Household please click NEXT Page 38 Cybersoft The applicant sees this screen compare the highlighted area to the one shown on page 37 when the applicant is not registering any foster children that is on the TOTAL STUDENTS APPLYING screen 0 zero was entered for the number of foster children that are applying The applicant sees this screen compare the highlighted area to the one shown on page 37 when the applicant indicates that all applying children are foster children that is on the TOTAL STUDENTS APPLYING screen the number entered in both fields is the same PrimeroEdge Free amp Reduced Meals Online Applications Cybersoft Chapter 5 Add Students to Application Add
55. ing a Student Change Language English FREE amp REDUCED MEALS SCHOOLS Logout ADD ALL K 12 STUDENTS TO THE APPLICATION 1 Complete all of the required fields for each student you are applying for e Instructions for Applying 2 Click Add this Student to the Application a Indicates a required field Highly recommended for faster processing Add Student s to Application Student iD SSN Is this student a foster child Yes No First Name Last Name Does this student receive income Yes No Middle Name m Add this student to the Application gt Birth Date School Grade Student s on Application Currently there are no records available If you are finished adding all K 12 students in your Household please click Next Privacy Act Statement Non Discrimination Statement ContactUs CYBERSOFT ae a ADD ALL K 12 STUDENTS TO THE APPLICATION 1 Complete all of the required fields for each student you are applying for Instructions for Applying 2 Click Add this Student to the Application ee Add Student s to Application Indicates a required field Highly recommended for faster processing Student ID SSN Is this student a foster child First Name LastName Does this student receive income Middle Name a Add this student to the Application Birth Date 10 07 2005 E m
56. ion you give us The Richard B Russell National School Lunch Act requires the information on this application You do not have to give the information but if you do not we cannot approve your child for free or reduced price meals You must include the last four digits of the social security number of the adult household member who signs the application The last four digits of the social security number is not required when you apply on behalf of a foster child or you lista Supplemental Nutrition Assistance Program SNAP Temporary Assistance for Needy Families TANF Program or Food Distribution Program on Indian Reservations FDPIR case number or other FDPIR identifier for your child or when you indicate that the adult household member signing the application does not have a social security number We will use your information to determine if your child is eligible for free or reduced price meals and for administration and enforcement of the lunch and breakfast programs We MAY share your eligibility information with education health and nutrition programs to help them evaluate fund or determine benefits for their programs auditors for program reviews and law enforcement officials to help them look into violations of program rules Non Discrimination Statement This explains what to do if you believe you have been treated unfairly In accordance with Federal Law and U S Department of Agriculture policy this institution is prohibited from discri
57. irth Date Income No Income Foster Child ELEMENTARY SCHOOL 04 21 2000 ELEMENTARY SCHOOL 11 06 2005 Household Members on Application Edit Household Members Name Job Welfare Payments Child Support Alimony Other Income No Income Jackson Seth Roger 1 150 00 Monthly When application information has been reviewed and updated where necessary the applicant Janie 250 00 Weekly Junior Roger 500 00 Monthly Applicant Information Adult Household Member Edit Applicant Information Name Roger Street Address 1234 Happy Valley Way Home A i N A iii Work Phone N A n Clicks to continue the appication process Email N A Back to Applicant Information If you have verified all application information please click Next USER AGREEMENT SUBMIT APPLICATION The USER AG REEM ENT SU BMIT APPLICATION screen appears 1 Enter the correct Social Security Number or check the I do not have a Social Security Number Instructions for Submitting 2 Verify your user information in the Secure Electronic Signature 3 Click Submit Application An adult household member must electronically sign the application If the household member income section is completed the adult signing this application must also list his or her Social Security Number or mark the I do not have a Social Security Number box See Privacy Act Statement below Please enter last 4 digits of your Social
58. ithin the limits on this chart vA section IS divided Into three parts gt y INCOME ELIGIBILITY GUIDELINES 2009 10 lt Household Size Each Additional Person 1 DoI need to fill out an application for each child No Complete the application to apply for free or reduced price meals Use one Free and Reduced Price School Meals Application for all students in your household We cannot approve an application that is not complete so be sure to fill out all required information Return the completed application to aw rr pna z phone number 2 Who can get free meals Children in households getting Supplemental Nutrition Assistance Program SNAP benefits formerly the Food Stamp Program or TANF can get free meals regardless of your income Your benefit letter from the Texas Health and Human Services Commission HHSC is your documentation for free meals If you have not already received a letter from your school stating that your household is eligible for free meals you may take your HHSC benefits letter to your child nutrition office to be certified for free meals Your children can get free meals if your household income is within the free limits on the Federal Income Guidelines and you must complete this application and submit to your child nutrition office Head Start students and most foster children also qualify for free meals Y A 3 n aro EE Os All four areas display the Edit d In most cases no however read the letter y
59. ld Support Alimony Other Income Add this Householdmember to the Application Household Members on Application Job Pension Retirement Social Security Welfare Payments Child Support Alimony Other Income No Income The household member appears in a ae n the Household Members on Back to Students If you are finished adding all household members amp income to the application please click Next Appl ication ist ADD HOUSEHOLD MEMBERS AND GROSS INCOME FROM LAST MONTH gt g List all household members DO NOT list students who were added on the previous section Instructions for Applyin For each person who receives income list the amount received and how often itis received Add Household Members to Application Indicates a required field Does this household member receive income Yes ONo First Name Please complete all appropriate types of income information that apply for this household member w LastName INCOME TYPE HOW OFTEN Middle Name Job Employment NOTE Gross earnings before deductions We have already added the students to this section therefore itis not necessary to add them again Pension Retirement Social Security Please add the remaining household members Welfare Payments Child Support Alimony Other Income Add this Householdmember to the Application Name Pension Retirement Social Security Welfare Payments Child Support Alimony Other in
60. ld Templates Tahoma 6 B ZU FS te 100 E 5 6 7 epte Pafe ae Pepp Peo e District Child Nutrition Department School Year 2011 2012 Letter to Household To the parents of Child Name Street Address City State Zip Dear Parent Guardian We are pleased to inform you that you can now submit Free and Reduced Priced Meal Applications online by logging onto Website Link The application process is quick and easy This process will require an adult to login using the Household PIN provided below along with the Student ID of any student in your household Applying online will speed up the determination process and benefits can be utilized sooner Please remember to include all students in your household on the same application Household PIN Household PIN Website Website Link Child Name Student ID Grade If you would like to complete a paper application you can pick one up at your child s school or at Determining Official Address If you have any questions please feel free to contact us at Determining Official Phone Number Sincerely Determining Official In accordance with Federal law and U S Department of Agriculture USDA policy this institution is prohibited from discriminating on the basis of race color national origin sex age or disability In the Template window Click To file a complaint alleging discrimination write USDA Director Of
61. lementary ELEMENTARY LUNCH COST Secondary SECONDARY BREAKFAST Page 13 PrimeroEdge Free and Reduced Meals Online Applications Chapter 2 Set Up Online Applications Letter to Household Cybersoft In the Body Section Body Section In the top body area click Edit gt INCOME ELIGIBILITY GUIDELINES 2009 10 E Ee eee ee eee ee eee Eee ee eee ee E eee ee eee ee ee k A Paragraph St Font Food Service Department Expand the text area with the 2 window handles Dear Parent Guardian Children need healthy meals tn offers healthy meals every school day Breakfast costs 1 25 Lunch costs 2 00 in Elementary and Intermediate Schools 2 25 for Jr High and High Schools The reduced price is 0 30 for breakfast and 0 40 for lunch Your children may qualify for free or ra ee ee a kk at Click inside the text area and make changes as needed to the four numbered lines shown in the example Each Additional Person a Z Design lt HTML Preview de E T HEHEHE Default Value Food Service Department Dear Parent Guardian Children need healthy meals to learn offers healthy meals every school day Breakfast costs 1 25 Lunch costs 2 00 in Elementary and Intermediate Schools 2 25 for Jr High and High Schools The reduced price is 0 30 for breakfast and 0 40 for lunch Your children may qualify for free or reduced price meals if your household income falls within the limits o
62. letter and am not registered need to register am already registered need to login to start my application Privacy Act Statement Non Discrimination Statement ContactUs CYBERSOFT imme a On each page the applicant Change Language English Can Select Spanish to view web site pages with Spanish text Complete Your Application in 3 Easy Steps Click this link to view the Privacy Act Statement Change Language English Complete Your Application in 3 Easy Steps Click this link to view the Non Discrimination Statement Click this link to view contact information Contact information includes the Cybersoft toll free support phone number Page 29 PrimeroEdge Free and Reduced Meals Online Applications Chapter 4 Applicant Login Cybersoft Step1 Logging In Choosing a Login Option The applicant clicks one of FREE amp REDUCED MEALS Change Language Engh the three options shown on the Free amp Reduced Meals screen to start the application process Welcome Let s get started Select a login option Complete Your Application in 3 Easy Steps received a letter providing my child s Student ID and a PIN to login l did not receive a letter and am not registered need to register am already registered need to login to start my application Privacy Act Statement Non Discrimination Statement ContactUs CY
63. minating on the basis of race color national origin sex age or disability To file a complaint of discrimination write USDA Director Office of Adjudication 1400 Independence Avenue SW Washington D C 20250 9410 or call toll free 866 632 9992 Voice Individuals who are hearing impaired or have speech disabilities may contact USDA through the Federal Relay Service at 800 877 8339 or 800 845 6136 Spanish USDA is an equal opportunity provider and employer Page 65 PrimeroEdge Free amp Reduced Meals Online Applications Chapter 9 Submit Application Cybersoft Submitting the Application USER AGREEMENT SUBMIT APPLICATION 1 Enter the correct Social Security Number or check the I do not have a Social Security Number Instructions for Submitting 2 Verify your user information in the Secure Electronic Signature 3 Click Submit Application An adult household member must electronically sign the application If the household member income section is completed the adult signing this application must also list his or her Social Security Number or mark the I do not have a Social Security Number box See Privacy Act Statement below Please enter last 4 digits of your Social Security Number Ido not have a Social Security Number certify promise that all information on this application is true and that all income is reported where required understand that the school will get Federal Funds based on th
64. mvddlyyyy Peon ELEMENTARY SCHOOL x Grade Student s on Application Currently there are no records available If you are finished adding all K 12 students in your Household please click Next NEXT Page 39 PrimeroEdge Free amp Reduced Meals Online Applications The ADD ALL K 12 STUDENTS TO THE APPLICATION screen appears after clicking login Register or The applicant has successfully set up a Username Password Logout registered The mm button appears Instructions for Applying are shown Indicates a required field W Indicates optional information that is recommended for faster processing The applicant Completes all required fields for the first student This example is for a student who is not a foster child and who does not receive income Clicks Add this student to the Application Chapter 5 Add Students to Application ADD ALL K 12 STUDENTS TO THE APPLICATION 1 Complete all of the required fields for each student you are applying for Instructions for Applying 2 Click Add this Student to the Application Add Student s to Application Indicates a required field Highly recommended for faster processing Student ID SSN Is this student a foster child yes No First Name teat tee Does this student receive income Yes No Middle Name Add this student to the Application Birth Date mmidd yyyy School Grade
65. n this chart INCOME ELIGIBILITY GUIDELINES 2009 10 8 Each Additional Person Click the Update link Update Eancel RestoreDefaultValue Page 14 PrimeroEdge Free and Reduced Meals Online Applications Cybersoft 1 Who can get free meals Children in households getting Supplemental Nutrition Assistance Program SNAP 4 5 i free or reduced pri Do I need to fill out an application for each child No Complete the application to apply for free or reduced price meals Use one Free and Reduced Price School Meals Application for all students in your benefits formerly the Food Stamp Program or TANF can get free meals regardless of your income Your benefit letter from the Texas Health and Human Services Commission HHSC is your documentation for free meals If you have not already received a letter from your school stating that your household is eligible for free meals you may take your HHSC benefits letter to your child nutrition office to be certified for free meals Your children can get free meals if your household income is within the free limits on the Federal Income Guidelines and you must complete this application and submit to your child nutrition office Head Start students and most foster children also qualify for free meals Should fill out an eh pce if got a letter mis school yonr saying my chiidros are Sppe for instructions Call the Child Nutrition Department at 281 123 1234 Ext 1
66. ogin option I received a letter providing my child s Student ID and a PIN to login I did not receive a letter and I am not registered I need to register Iam already registered I need to login to start my application Privacy Act Statement u Gi 2 fe Page size 10 Footer Language English Expand the Online Application menu Select Text Editing Reset Default value Default value BS E Reset Default value i items in 2 pages Page 10 PrimeroEdge Free and Reduced Meals Online Applications Cybersoft Chapter 2 Set Up Online Applications Letter to Household On the Text Editing screen Text Editing Page Title eee In Page Title select Letter to LETTER TO HOUSEHOLD English iv Houschoid X N Content Error Header Header Section Reset Default value lt Click ES Letter to Household lt Q gt V wo Body Section Food Service Department The Letter to Household includes Dear Parent Guardian Children need healthy meals to learn offers healthy meals every school day Breakfast costs 1 25 H ea d er an d Body S ect ons T h e B O d y Lunch costs 2 00 in Elementary and Intermediate Schools 2 25 for Jr High and High Schools The reduced price is 0 30 for breakfast and 0 40 for lunch Your children may qualify for free or reduced price meals if your 1 1 I 1 household income falls w
67. old Size Annual Monthly Er When the applicant is ready to Seen on eee start the application process he 1 Dol need to fill out an application for each child No Complete the application to apply for free or reduced price meals Use one Free and Reduced Price School Meals lication for all students in your household We cannot approve an application that is not complete so be sure to i NEXT Clicks If you are ready to start your application please click Next NEXT Privacy Act Statement Non Discrimination Statement ContactUs CYBERSOFT Primerozdgs Page 34 PrimeroEdge Free and Reduced Meals Online Applications Chapter 5 Add Students to Application In this chapter you will learn how the applicant VY Adds all K 12 students to the application VY Adds a foster child designation Y Adds student received income Y Adds SNAP TANF identification Chapter 5 Add Students to Application Cybersoft Step 2 Adding Students For State of Georgia School Districts Only TOTAL STUDENTS APPLYING For the state of Georgia the 2 7 1 Enter the total number of students on this application O n n e a p p cat O n p ro C ess SE ee 2 Enter the number of foster children on this application if applicable b eg i n S wi t h th e TO T A L Total Students applying for this application STUDENTS APPLYING screen Indicates a required field Enter the total number of
68. ome Jackson 1 150 00 Monthly Remove Jane 250 00 Weekly Remove JuniorRoger 500 00 Monthly Remove Back to Students If you are finished adding all household members amp income to the application please click Next Page 56 The applicant changes Household Member information by A Clicking ina member listing B Making changes to the name s or income information UPDATE C Clicking mmm The household member listing is updated in the Household Members on Application list PrimeroEdge Free amp Reduced Meals Online Applications Cybersoft Chapter 7 Add Household Members to Application Continuing the Process ADD HOUSEHOLD MEMBERS AND GROSS INCOME FROM LAST MONTH etitetiame for i List all household members DO NOT list students who were added on the previous section s For each person who receives income list the amount received and how often itis received Add Household Members to Application Indicates a required field First Name LastName Middle Name We have already added the students to this section therefore itis not necessary to add them again Please add the remaining household members Does this household member receive income Yes No Please complete all appropriate types of income information that apply for this household member INCOME TYPE AMOUNT HOW OFTEN Job Employment 0 00 NOTE Gross earnings before deductions Pension Retirem
69. ou got carefully and follow the instructions Call the Child Nutrition Department at if you have questions if you have questions l C O n 4 Can homeless runaway and migrant children get free meals Yes If you have not been notified of free status under these categories please call to see if your child ren qualify 5 Who can get reduced price meals Your children can get low cost meals if your household income is within the reduced price limits on the Federal Income Chart included in this application packet 6 I get WIC Can my child ren get free meals Children in households participating in WIC may be eligible for free or reduced price meals Please fill out an application Will the information I give be checked Yes we may ask you to send written proof If I don t qualify now may I apply later Yes You may apply at any time during the school year if your household size goes up income goes down or if you start getting Food Stamps TANF or other benefits What if I disagree with the school s decision about my application You should talk to school officials You also may ask for a hearing by calling or writing to May I apply if someone in my household is not a U S citizen Yes You or your child ren do not have to be a U S citizen to qualify for free or reduced price meals Who should I include as members of my household You must include yourself and all people living in your household related or A not suc
70. ou use the function more effectively Screen Name ADD ALL K 12 STUDENTS TO THE APPLICATION What to do on this screen 1 Complete all of the required fields for each student you are applying for Instructions for Applying 2 Click Add this Student to the Application School is a required field Grade is a required field Message Group Name Add Student s to Application Indicates a required field Highly recommended for faster processing Student ID SSN Is this student a foster child Yes No First Name Samuel LastName Jackson Does this student receive income Yes No Middle Name Add this student to the Application Birth Date 41 25 2004 E mmidd yyyy School lt l Field Grade E x Student s on Application Currently there are no records available What to do next If you are finished adding all K 12 students in your Household please click Next NEXT Button Page 7 PrimeroEdge Free and Reduced Meals Online Applications Chapter 1 General Information Cybersoft West Virginia Online Applications Procedure Set up Online Applications Letter to Household in Free amp Reduced Eligibility Module FRE Chapter 2 Set up Beginning of School Year amp Standard Letter to Household in Free amp Reduced Eligibility Module Ghia Chapter 3 Applicant comple
71. plicant information v Supplies additional information Chapter 8 Verify Applicant Information Cybersoft Step 5 Verifying and Reviewing Verifying Applicant Information APPLICANT INFORMATION On the APPLICANT INFORMATION screen the applicant Applicant Information Adult Household Member Indicates a required field Reviews existing data on file First Name Roger Home Phone fo r th ea p p can t LastName Work Phone Middle Name Email Enters Home Phone Work Street Address 1234 Happy Valley Way Phone and an Email add ress ciy Happyville if desired State Texas ZIP 77068 Back to Household Members If you have verified the adult household member information please click Next APPLICANT INFORMATION Instructions for Applying 4 Enter all required fields for the adult household member completing this application Applicant Information Adult Household Member Indicates a required field First Name Roger Home Phone 2814531234 0009000000 When applicant information has LastName o Work Phone 2814532345 000000000 been verified and updated oo iz miaa ananas where needed the applicant Street Address 1234 Happy Valley Way City Happyville State Texas z zp 77068 NEXT Back to Household Members If you have verified the adult household member information please click Next NEXT m Clicks to
72. pplicant did not a receive a letter from the school he clicks the Please register Use your information NOT THE CHILD YOU ARE APPLYING FOR second option I did not receive a letter REGISTER J 7 and I am not First Name Last Name Email Optional Enter a Username Enter a Password Confirm Password District k A elect a Security Question Answer to your Security question ptp Please enter the code shown above Register registered and does the following Enters his first and last names Enters his address Creates a username and a password Selects the appropriate school district this field may not be shown Selects a security question and provides an answer Enters the displayed security code Register Clicks Creating a Username Password allows the applicant to start a new application at a later time if needed All data is lost if 1 An application is started but not completed or submitted and 2 The applicant leaves the Free amp Reduced Meals page In this case the applicant clicks the third option Iam already registered and starts the application process again Page 31 PrimeroEdge Free and Reduced Meals Online Applications Chapter 4 Applicant Login Selecting Login Option 3 Cybersoft Ai If the applicant is registered has a username password he clicks th
73. pplication does not have a social security number We will use your information to determine if your child is eligible for free or reduced price meals and for administration and enforcement of the lunch and breakfast programs We MAY share your eligibility information with education health and nutrition programs to help them evaluate fund or determine benefits for their programs auditors for program reviews and law enforcement officials to help them look into violations of program rules Non Discrimination Statement This explains what to do if you believe you have been treated unfairly In accordance with Federal Law and U S Department of Agriculture policy this institution is prohibited from discriminating on the basis of race color national origin sex age or disability To file a complaint of discrimination write USDA Director Office of Adjudication 1400 Independence Avenue SW Washington D C 20250 9410 or call toll free 866 632 9992 Voice Individuals who are hearing impaired or have speech disabilities may contact USDA through the Federal Relay Service at 800 877 8339 or 800 845 6136 Spanish USDA is an equal opportunity provider and employer FREE amp REDUCED MEALS Change Language English KANAWHA COUNTY SCHOOLS Logout _ You have successfully completed your online application A success message appears You will receive a letter informing you about the results of your application An application number i
74. r child nutrition office to be certified for free meals Your children can get free meals if your household income is within the free limits on the Federal Income Guidelines and you must complete this application and submit to your child nutrition office Head Start students and most foster children also qualify for free meals Should I fill out an application if I got a letter this school year saying my children are approved for free or reduced price meals In most cases no however read the letter you got carefully and follow the instructions Call the Child Nutrition Department at 281 if you have questions if you have questions Can homeless runaway and migrant children get free meals Yes If you have not been notified of free status under these categories please call Coordinator of Community Services to see if your child ren qualify Who can get reduced price meals Your children can get low cost meals if your household income is within the reduced price limits on the Federal Income Chart included in this application packet I get WIC Can my child ren get free meals Children in households participating in WIC may be eligible for free or reduced price meals Please fill out an application pdate FEancel RestoreDefaultValue Page 15 Chapter 2 Set Up Online Applications Letter to Household In the middle body area click Edit g Expand the text area with the window handles Click inside the text area and
75. rsoft Support Ss bar click Free Foster Processed Cybersoft Support Free Income Processed _Cybersoft Support E http 9 PrimeroTraining letterviewer aspx Windows Internet Explorer Processing Name Status Ready Type Ricoh Aficio 1050 PCL Where Consulting Printer Area Comment 10 0 0 241 I Print to file Print range r Copies All Number of copies fi eal Pages from 1 to 3 r i E pare PON Tha pee 7123 I Collate cmos In the Windows Print dialog Click Page 70 PrimeroEdge Free amp Reduced Meals Online Applications Cybersoft Chapter 10 Validate Free amp Reduced Meals Online Applications Batch Summary Check In Batch Go Back To Batch List A message appears to let you know that all applications in the batch have Batch Summary been processed and notified Batch 109 Total Free 3 Total Applications 3 Total Reduced 0 Total Processed 3 Total Paid 0 Application Summary Income Notified Cybersoft Support 07 22 2011 Foster Notified Cybersoft Support 07 22 2011 Income Notified Cybersoft Support 07 22 2011 To see the processed and notified online applications on the Validate screen Validate In Batch Status select Notified Click Apply Check in 7 22 2011 In the Batch column click a BatchNumber link in an Online batch type listing Batch Summary Check In Batch
76. s Chapter 1 General Information sseeseecccssscsseeccccccssseeeeccccccsssseeeccccccssssseececccccsseeeeececccssssseeeeecesss 5 laa OCC COIN cso sds seco cs E A AE AEA IO EANAN T E AE A sexed acecatsecesead 6 Key PCAC S suscnsnaroinnrna n E ENEE EEEE N E EEEE E ESE EE A AR 6 H w to use this manual assirian iaai o Ea oaae aa iUa eaaa daecweusasagueteepaeseeadea aaiae a aeia oaa aea taiant 7 OnE FDO COONS OC CC UTO rrai ae N E E A A RE 8 Chapter 2 Set Up Online Letter to Household eeesssecccccccseccccccsseecccccsseecccccsesececcssseeeccsssseceecss 9 Lerta to FIOUSCINOU GN erie E EEA tags E EA E A E EE 10 Chapter 3 Activate Letter to Household esccccccccccscecccccccccssseeeeccccccsssseecececcssssseeeccecccsssseceecee 17 Activate Letter CC FOS CIs soos wt sco a a a aen co senseiiesesemectaeeestietonswesesesesi ce senswecseeeesits 18 Step 1 Beginning of School Year Letter to Household c cecsesesssssssssssssssessssssssesessesessesessssessssessesesussessssessssesussessssecueseenesesnsseeseaeeneaes 18 Step 2 Print Beginning of School Year Letter to Household ceccesessesssssssssssssssssssssseseesesesssssssesessesessssessesesuesessesessesessesesseseensseeneass 22 Step 3 Activate Standard Letter to Household oisein eE EEEE ANAE ESNS 23 Chapter 4 Applicant Login eesscecccsssececcccccccsseseccccccccsssecececccccsssseeeeccccccssseeecececccssseseeececccssssececeee 27 Accessing Free amp Reduced Meals Online Appl
77. s provided Your application number is 4986 Select an option I need to apply more Students Start another application Two actions are offered I m finished would like to logout Privacy Act Statement Non Discrimination Statement Contact Us CYBERSOFT Primerozdgs Page 66 PrimeroEdge Free amp Reduced Meals Online Applications Chapter 10 Validate Free amp Reduced Meals Online Applications In this chapter you will learn how to VY Validate online applications v Notify Free amp Reduced Meals Online Applications applicants Chapter 10 Validate Free amp Reduced Meals Online Applications Cybersoft Validate Online Applications Validating Free amp Reduced Meals Online Applications Primero KER Free amp Reduced EEG Online Application v Validate Batch Batch Status Applications a po OR Online x Scan Manual Entry Application Batches Validate Batch Type Date Checked Out Checked Out By No records to display _ Notify Smart Bin Master Index Administration Compliance v On the Validate screen Validate In Batch Status select Online Batch Stat OR Online Click Aoo 108 7 21 2011 6 Online Online 7 21 2011 Check In 109 7 22 2011 3 Online Online Check In Go Back To Batch List m Click There are applications that are not processed Batch Summary Batch 109 Total Free 0 Application Approval List Ba
78. s within the limits on this chart INCOME ELIGIBILITY GUIDELINES 2009 i ten Text Editing Page Title Language LETTER TO HOUSEHOLD English Content Error Header Header Section In Header Section Message Letter to Household Click Edit Content Error Header Header Section Reset Default value Message In the document text area Letter to Household In the letter title make changes if desired 7 Design gt HTML Preview Default Value Letter to Household pdate fancel Restore Default Value Click Update Page 12 PrimeroEdge Free and Reduced Meals Online Applications Chapter 2 Set Up Online Applications Letter to Household Cybersoft Content men In the Header Section Header Current Value displays what will be shown to the applicant Reset Default value Header Section Paragraph St Font Letter to Student Household 2 Design lt gt HTML Q Preview Current Value Letter to Student Household Default Value Letter to Household Update Cancel Restore Default Value The updated title as it appears to the online applicant Letter to Student Household Sc Child Nutrition Depa school Year 2011 Dear Parent Guardian Children need healthy meals to learn offers healthy meals every school day Breakfast c COST lunch costs E
79. se the information you give us The Richard B Russell National School Lunch Act requires the information on this application You do not have to give the information but if you do not we cannot approve your child for free or reduced price meals You must include the last four digits of the social security number of the adult household member who signs the application The last four digits of the social security number is not required when you apply on behalf of a foster child or you list a Supplemental Nutrition Assistance Program SNAP Temporary Assistance for Needy Families TANF Program or Food Distribution Program on Indian Reservations FDPIR case number or other FDPIR identifier for your child or when you indicate that the adult household member signing the application does not have a social security number We will use your information to determine if your child is eligible for free or reduced price meals and for administ ration and enforcement of the lunch and breakfast programs We MAY share your eligibility information with education health and nutrition programs to help them evaluate fund or determine benefits for their programs auditors for program reviews and law enforcement officials to help them look into violations of program rules Non Discrimination Statement This explains what to do if you believe you have been treated unfairly In accordance with Federal Law and U S Department of Agriculture policy this institution is prohibit
80. seccsseeccseoueusseessoceceessautecests 47 Chapter 6 Add SNAP TANEF to Application ccccccccccccesscccccccccssscccccccccssscccccccccssccscceecceees 49 Step 3 Adding SNAP TANF ssoooeccsesssocccccscessccccccsessssccccccsesssccccccesessoccccessesssccccecsessscccccessessscccecssesssccecesessssscocesessssse 50 Entering a SNAP TANF NUMDEF sess dee tte ste ces ieii ase eisa ieie eiae eee idee 50 GORI GHUUIING Re PO COS eia EAE AEEA E AE RE AAA 51 Page 3 PrimeroEdge Free amp Reduced Meals Online Applications Cybersoft Chapter 7 Add Household Members to Application cccccccccccesscccccccccssscccccccccssccceeeees 53 Step 4 Adding Household Members ics se5occcesict case scene ceed cesecenttie cess be cecnns tices yea sececeeibi cessed becessetsiseversesssuetsivessseciceseeiits 54 FAA AUG Household TACO CIS scene seston eae os neh eee oduct oes ete REE A eee a be Sees ose ees 54 Changing Household Member Information seceicccsesexccatosesccntctvecss ccsvceedessxsecdeseriesalvsexeyetctiveselctentseledsn asciesexessinseveiel ctcensel ecsveueleteeuscleseimateen 56 Continuing the Process aoc ccs acces eae cc cs ce anaes ca tcdae anc aar iaa iaiaaeaia i aeiaai aa niaaa aiaiai 57 Chapter 8 Verify Applicant Information ccccccccccccccccccccccccccccccccsssssscssccccccecccecccccceeeeeees 59 Step 5 Verinying ANG IREVIC WING E E E E 60 VR TAPP a e fo dg gio ile 4 meremreemereneee eemeeceecertere
81. students applying Total Includes foster children if applicable Enter the total number of foster children applying If none enter 0 If yo u a re n ot l n a SC h O O d l st ri ct in the state of Georgia please If you are finished adding total students applying please click Next NEXT g O t O th en ext 0 a g e TOTAL STUDENTS APPLYING On the TOTAL STUDENTS 1 Enter the total number of students on this application APPL YING SC ree n th e a p p l Ca nt 2 Enter the number of foster children on this application if applicable aa In Enter the total number of Total Students applying for this application Indicates a required field students a in I enters a number Enter the total number of students applying 2 Total Includes foster children if applicable Enter the total number of foster children applying 0 If none enter 0 2 I n Enter the total number of foster children applying If you are finished adding total students applying please click Next NEXT e n t e r S a n u m b e r Clicks Page 36 PrimeroEdge Free amp Reduced Meals Online Applications Cybersoft Chapter 5 Add Students to Application i ae S All students are added through isa aaa the ADD ALL K 12 STUDENTS TO THE APPLICATION screen ADD ALL K 12 STUDENTS TO THE APPLICATION This screen asks for required 1 Complete all of the required fields for each student you a lying for k information Add S
82. tch Cover Sheet Total Applications 3 Total Reduced 0 Total Processed 0 Total Paid 0 Application Summary Application i Application Status Online Cybersoft Support 07 22 2011 Online Cybersoft Support 07 22 2011 Online Cybersoft Support 07 22 2011 Page 68 PrimeroEdge Free amp Reduced Meals Online Applications Cybersoft http 168 216 24 Application 989 1 of 3 Batch 109 Students Free and Reduced Price Meals Household Application for 2011 2012 West Virginia Dept of Education Foster USE BLACK OR DARK BLUE INK PRINT NEATLY COMPLETE ONE APPLICATION PER HOUSEROLE Name Site Grade Student Birth Date E E Ee 9 25200 4 PART 1 Names of ALL Children in School First Namo Mi Last Name Date of Gath Grade Schod Braden ONES 0 Rutten Shem sy a8 CHASTITY R 201 05 tees menee E Chastity PART 2 SNAP TANF NUMBER t e s mas SNAP oe ita en ny tt ay SNe POPART S PART 3 HOMELESS MIGRANT RUNAWAY ee P Garaan io aamemoer No Income Household Members PART 4 HOUSEHOLD MEMBERS ANO GROSS INCOME FROM LAST MONTH Income Amount Income Type ba DMA 3 Income and how often itis received W Weekly E Every weeks T Twice per month M Morthty No Easing trom worse Poynmn How Pension Retwerent How woa oa Chastity teosed Wkeme Betore Deductions Omen Chid Support Awmosy Oten Social Security Orea n Campbell Sherry Alimony 1 000 00 M E 204 5
83. te Income No Income Foster Child ELEMENTARY SCHOOL 04 21 2000 100 00 Weekly ELEMENTARY SCHOOL PK 11 06 2005 50 00 Weekly If you are finished adding all K 12 students in your Household please click Next Page 46 Cybersoft Choose Yes for received income enter the amount received and select the frequency 3 When changes are complete the applicant leks Cee The information in the student listing is updated PrimeroEdge Free amp Reduced Meals Online Applications Cybersoft Chapter 5 Add Students to Application Continuing the Process ADD ALL K 12 STUDENTS TO THE APPLICATION 1 Complete all of the required fields for each student you are applying for Instructions for Applying 2 Click Add this Student to the Application Add Student s to Application Indicates a required field Highly recommended for faster processing Student ID SSN Is this student a foster child Yes No First Name Last Name Does this student receive income Yes No Middle Name m Add this student to the Application Birth Date i mm dd yyyy School Grade Student s on Application ID NAME School Grade Birth Date Nolncome Foster Child Austin O gt CITY ELEMENTARY SCHOOL PK 10 07 2005 Claire O s CITY ELEMENTARY SCHOOL 3 03 26 2002 we wyatt O sy CITY ELEMENTARY SCHOOL 4 10 31 2000 1 000 00 Monthly If you are finished adding all K 12 stu
84. tes online application s Chapters 4 9 VEL EIKI ET E OR O notify Applicants Chapter 10 Page 8 PrimeroEdge Free and Reduced Meals Online Applications Chapter 2 Set Up Online Applications Letter to Household In this chapter you will learn how to Y Customize the online application Letter to Household Chapter 2 Set Up Online Applications Letter to Household Cybersoft Letter to Household PrimeroEdge provides default or standard templates for several letters that are used with various functions The standard letter includes text that you will want to change to customize the letter for use by your district The Free amp Reduced Meals Online Applications module displays the Letter to Household after the applicant usually parent or guardian logs in This letter includes the prices for full and reduced price meals and the eligibility guidelines for qualifying for reduced price or free meals This chapter includes the steps to change selected items in the Letter to Household Primero EE Free amp Reduced iim Dashboard alae en ia Sgn ee ees Logon to PrimeroEdge Messages My Profile Training Logout Click the Free amp Reduced module Text Editing Applications v Administration i v Page Title MASTER PAGE Content Header Header Section Message Let s get started Change Language Body Body Section Message FREE amp REDUCED MEALS Welcome Select a l
85. the legal responsibility of a foster care agency or court are eligible for free meals Any foster child in the household is eligible for free meals regardless of income 4 Can homeless runaway and migrant children get free meals Yes children who meet the definition of homeless runaway or migrant qualify for free meals If you have not been told your children will get free meals please call the Homeless Liaison Office at PHON E NUMBER to see if you qualify 5 Who can get reduced price meals Your children cn get low cost meals if your household income is within the reduced price limits on the Federal Eligibility Income Chart shown on this application 6 Should I fill outan application if I received a letter this school year saying my children are approved for free meals Please read the letter you got carefully and follow the instructions Call the school at PHONE NUMBER if you have questions 7 My child s application was approved last year Do I need to fill out another one Yes Your child s application is only good for that school year and for the first few days of this school year You must send in a new application unless the school told you that your child is eligible for the new school year 100 Page 24 Cybersoft On the Letter Templates screen In Letter Type select Letter to Household Click Click the SY 11 12 Letter to Household link In the letter e
86. tudent s to Application Indicates a required field Highly recommended for faster processing StudentID SSN Is this student a foster child Yes No First Name Last Name Does this student receive income Yes No Middle Name Add this student to the Application Birth Date eal mmidd yyyy School bs Grade fz Student s on Application Currently there are no records available If you are finished adding all K 12 students in your Household please click Next Privacy Act Statement Non Discrimination Statement Contact Us CYBERSOFT seam a Page 37 PrimeroEdge Free amp Reduced Meals Online Applications Chapter 5 Add Students to Application For State of Georgia School Districts Only ADD ALL K 12 STUDENTS TO THE APPLICATION 1 Complete all of the required fields for each student you are applying for Instructions for Applying 2 Click Add this Student to the Application Add Student s to Application Indicates a required field Student ID SSN First Name Last Name Middle Name a Birth Date mmi dd yyyy School Grade z Highly recommended for faster processing Does this student receive income Add this student to the Application Student s on Application Currently there are no records available BACK Next If you are finished adding all K 12 students
87. ve been processed the Batch Summary screen appears Batch Summary Go Back To Batch List This batch is completely processed There are applications that are not notified Batch Summary Batch 109 Total Free 3 Application Approval List Batch Cover Sheet Total Applications 3 Total Reduced 0 Total Processed 3 Total Paid 0 Application Summary Application Eligibility Application Status 989 Free Income Processed Cybersoft Support 07 22 2011 990 Free Foster Processed Cybersoft Support 07 22 2011 991 Free Income Processed Cybersoft Support 07 22 2011 Page 69 Click On the Batch Summary screen Click to print a list of all processed applications print a list of all applications in the batch PrimeroEdge Free amp Reduced Meals Online Applications Chapter 10 Validate Free amp Reduced Meals Online Applications Cybersoft Notifying Free amp Reduced Meals Online Applicants Batch Summary Check In Batch Go Back To Batch List This batch is completely processed There are applications that are not notified aaa J In the header click to add slong Lepr hao check marks to each application Total Applications 3 Total Reduced 0 Total Processed 3 Total Paid 0 On the Batch Summary screen listing to send notification letters Application Summary a In the Application Summary title Free Income Processed _ Cybe
88. your household income falls within the limits on this chart m INCOME ELIGIBILITY GUIDELINES 2009 10 Household Size Annual Income Eligibility Guidelines are displayed 8 Each Additional Person 1 Dol need to fill out an application for each child No Complete the application to apply for free or reduced price meals Use one Free and Reduced Price School Meals Application for all students in your household We cannot approve an application that is not complete so be sure to Or go to the USDA website If you are ready to start your application please click Next NEXT htt www fn s u sd a gOv cnd governance notices iegs Privacy Act Statement Non Discrimination Statement Contact Us a EligibilityManual pdf to view lian a eligibility guidelines Page 33 PrimeroEdge Free and Reduced Meals Online Applications Chapter 4 Applicant Login Cybersoft Continuing the Process Change Language English hd Logout Letter to parent Dear Parent Guardian Children need healthy meals to learn offers healthy meals every school day Breakfast costs 1 25 Lunch costs 2 00 in Elementary and F Intermediate Schools 2 25 for Jr High and High Schools The reduced price is 0 30 for breakfast and 0 40 for lunch Your children may qualify for free or reduced price meals if your household income falls within the limits on this chart m INCOME ELIGIBILITY GUIDELINES 2009 10 Househ

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