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WordFast PRO User Manual

1. Terminology Term Color a Restore Defaults Apply If you want to change the default color for any of the content types click the colored box For example click the colored box next to Tag color A color palette appears Basic colors Mi el Eee a m El E Custom colors EE EEE Eee EE EEE EE 68 Managing projects 4 Select a color for example purple and click OK The color code for the selected content changes from blue to purple Fl Preferences Filtered type filter text 4 Colors E General Appearance Colors and Fonts o VIEWS keys UT Highlight i Spelling Hunspell Source Highlight Tag Color UT Color E Translations Colors Filters Formats PM Plug in Mo Match Terminology Transcheck Remote Fuzzy Match Mo Match Unconfirmed E Translation Memory Local Penalties Remote Remote Gold Match Local Fuzzw match C m m m Local Gold match Target Changed keyword Match Highlight Terminology Term Color Restore Defaults Apply Enabling spell check Enabling the spell check option is a good practice to ensure high quality To enable spell check 1 Open Wordfast and click LS The TXML perspective appears 69 Wordfast Professional Plus User Manual 2 Click Edit gt Preferences gt Spelling The Preferences Filtere
2. Translations Terminology B Translation Memory Mame Local Remote Local TM List Selected Read only AE E A Local TM Properties File Cu Client_namelProject_namelProject 11Project 1_ Source Locale English United States Target Locale Spanish Mexico Restore Defaults Apply 9 Select Selected check box to use the newly created local TM during translation 10 Select Read only check box if you do not want to update the local TM Optional 11 Click or to prioritize newly created or available local TMs Note Prioritizing TMs will ensure that the first TM in the list is leveraged first followed by the remaining TMs 57 Wordfast Professional Plus User Manual 12 Click Apply and OK A new local TM is created for the project OPENING A LOCAL TM To open a local TM 1 Follow steps 1 to 2 from section Creating a local TM 2 Click Open The Open Local TM dialog box appears Fl Open local TM Location ci Clent_namelProject_namelProject 11Pr Local TM Properties Source Locale English United States e 3 Enter or browse the location of the local TM 4 Select a local TM file and click Save Note Ensure that the correct local TM is selected The local TM file must have a correct header which typically includes the creation date user ID source and target language and so on If an error occurs please log into the Wordfast support hotline at www wordfast com 5 Follow steps 4 to 1
3. Y word file ES M doc teem place the analysis output file within a subfolder An example screenshot of the source and analysis output folder and file is given below 5 Project 1 Files mr Project 1 Files tes Mx my Word File doc tml place the analysis output file within a subfolder The subfolder and analysis output file will also include the language code as suffix An example screenshot of the analysis output folder and file is given below 5 Project 1 Files es My my Word File ES Me doc tml The PM perspective appears 31 Wordfast Professional Plus User Manual 2 Click Analyze The Analyze window appears Secssccccccseccsscceceed BOOK TM Options TM Preferences File name Extension Symbol TMT Source Target woi C 1 Local English United States Spanish Mexico CJ ma Local English United States Spanish Mexico O 3 Local English United States Spanish Mexico C 4 Local English United States Spanish Mexico C m s5 Local English United States Spanish Mexico C TM6 Local English United States German Germa i gt Options Pretranslate 100 Matches Output O Output in comma separated Format cs Output only report summary 3 Select files from the available list or click Es to browse and add files The Browse For Folder dialog box appears Browse For Folder Desktop G My Documents E a My
4. OPENING A FILE To open a file for translation 1 Open Wordfast and click E The TXML perspective appears 2 Click File gt Open select file for translation and click Open Or Left click on the file and drag and drop into the Translation window The file appears in the Translation window 71 Wordfast Professional Plus User Manual Fl Project 1 Wordfast File Edit Translation Memory Terminology Window Help B E ioe l EB E RA ky ALOLT IIG ARG ere e Ci Client_namelProject_namelProject 1 TXML files process_maint xml txml 25 m om utl Our Process ecore N A o One of the most popular questions clients pose is what Happens after we finish the project what happens when we have new content ar add a 92 Outline 1 cI Ex Sho wi all Ww O Our Process 2 One of the most popular questi Most projects entail some leve Given the nature of the web E E We provide monitoring services We use tools to watch your sit Once new content is identified 4 pre defined means of conveya iS eA ae COE EA On more complex projects howe t score H A gt om Most projects entail some level of ongoing content development Text Table TM Lookup 3 24 Txml Context 4 7 _ COS AA 7 en_U5 es_ Mx 19m of zom D Find below the description for the various components of the Wordfast workspace File name The TXML file name appears here
5. Emacs or Default schemes 3 Check the shortcut key list to ensure that all shortcut keys are configured correctly If not edit accordingly Go to Managing shortcut keys for more information on viewing modifying and creating shortcut keys 4 Click Apply and OK 110
6. You can open multiple files which appear as tabs Source The segment that requires translation segment appears here Translation The translation score which is the score percentage of match found in the TM appears here Target The translated content is entered here by the segment translator The TXML file can be viewed in two ways as plain text and in a table format TM Lookup window The TM leverage results appear here You can also search the TM for a term or a phrase Go to Using TM Lookup window for more information 72 Managing projects emer como aio T Txml view the TXML context of the currently open a Context file Go to Viewing TXML Context for more information Outline The color coded list of all source segments window appears here The colors signify the translation score Go to Using Outline window for more information TRANSLATING A FILE This section describes the steps for translating a TXML file when there are no TMs available for leverage After entering the new translation for a file you can save the translation to a new TM which can be leveraged at a later stage To translate a file 1 Follow the steps to open a file from section Opening a file The file appears in the Translation window The first translatable segment will appear in a blue background and your cursor will be in the target segment by default Fl Project 1 Wordfast AE File Edit T
7. gt co O Of 0 lt 5 iuti ur Process t zcore H A 3 ne of the most popular questions clients pose Text Table TM Lookup EE Txml Context en_US es_MX amores Note There are three instances of the source segment Our Process 2 Type the target segment for the first instance The typed target segment will appear in a pink background as shown in the screenshot 79 Wordfast Professional Plus User Manual below F Project 1 Wordfast Edit Translation Memory Terminology Window Help AO g ES 63 B G UTE 2226 aleT Lae Ej A Cuclient_namelProject_namelProject 1 TXML files process_maint xml_ 3 m lt 5 E fe utl Our Process LAB uti our Process tecore M 4 gt iuti our Process tecore N 4 gt One of the most popular questions clients pose Text Table AF TM Lookup 3 Tml Context RA Ky Pas y Bz CA EA EA CA EA EA EA EA EA EA EA Outline 2 Show all 22 5 ka Qur Process Our Process Our Process One of the most popular questi Most projects entail some leve Given the nature of the web t We provide monitoring services We Use tools to watch your sit 9 Once new content is identified 10 A pre defined means of conveya 11 On more complex projects howe mo om Of Be oF pj oe St en_US es_ MX 12M of 64m i 3 Select Translation Memory gt Next Segment or click 4
8. Click Copy Command A new shortcut key is created Managing licenses Find below the procedures for the following tasks e Re installing license certificate e Verifying current license certificate RE INSTALLING LICENSE CERTIFICATE To re install a license certificate 1 Remove the current version of Wordfast from your PC by running the Uninstaller located at Start gt All Programs gt Wordfast gt Uninstall Note The Uninstaller will also run automatically when you re install Wordfast 2 Download the Wordfast installer from the webpage http www wordfast com store_download html to your PC 3 Run the installer The Wordfast Demo Mode appears 100 10 11 12 Working with advanced options Note Wordfast requires a Java JRE to be installed on your PC During installation if Java JRE does not exist it will be installed for you If it exists then Wordfast will refer to it when running In the Demo Mode you can view and test all the functions of the software You can purchase a Wordfast license from the webpage http www wordfast com store_download html If you do not purchase a license you are limited to storing up to 500 translation units in your translation memories Buy the Wordfast license from the webpage http www wordfast com store_download html The license file is sent to you via email Save the license file to a known location preferably C Program files Wordfast Open the Wordfast Demo Mode
9. Computer e Local Disk ic E 5 Client_name 5 Project_name E Project 1 B csv A Log 9 Froject 1 files Sy Project 1_Local_TM Folder Project 1_files Make New Folder K 32 Using PM plug in 4 Select the folder with the files and click OK The Choose Format dialog box appears Choose Format Please choose From a pre defined configuration then press OK bo continue Add Files From subfolders Format Default Word Filter wt Extension doc 5 Select Add files from subfolders checkbox if you want to add all files within a folder including the files in the sub folders 6 Select the file Format The file Extension appears automatically 7 Click OK The file names appear Analyze Extract Frequents Cleanup BOOK TM Options PERA O TM Preferences File name Extension 5 gt Project 1 files Symbolic Name TM Type Source Target gt C 1 Local English United Spanish Mexico m2 Local English United Spanish Mexico C m 3 Local English United Spanish Mexico C 4 Local English United Spanish Mexico C m s Local English United Spanish Mexico C 6 Local English United German Germa si gt Options v Pretranslate 100 gt Matches Output Output in comma separated format csv O Output only report summary 8 Click to open the folder and select specific files 9 Select one or more translation
10. Excel Filter S Default HTML Filter s Default IN Filter dl Default ISP Filter Default Java Properties Filter El pefault PowerPoint Filter Ht Default Word Filter Options Configuration Simple Sample File Cu Client_namelProject_namelProject SiExcel configuration Status Restore Defaults Apply Note You can now directly open Excel files of this type While opening files you must choose the correct filter when prompted You can also rename the filter using the Rename button Advanced wizard To run the Advanced wizard 1 Follow steps 1 to 7 from Adding an Excel file format 2 Select Advanced wizard and click Next The Preview page appears 25 Wordfast Professional Plus User Manual Excel column selection wizard Preview page Please select table row bo use as column header Sheetl sheet2 Sheets Please choose number of preview rows 10 w use headers Date Day Activity Time taken araf2008 Monday Induction 4 Reading and researching 3 Discussions with SMEs 1 arar2008 Tuesday Application walk through 1 Read up standard documents For research z Discussion with SME to understand workflow 1 Started creating outline z Installed application and completed documenting steps 2 O 3440 2008 Wednesday Created outline and incorporated review comments 3 3 The Preview page models an Excel file There are tabs corresponding to each Excel sheet Each tab contains the following e Number of previe
11. If a placeable exists in the source segment it will appear in gray by default 2 Place the mouse over the placeable The actual text in the placeable appears Find below an example of the popup for the ut1 placeable Copying placeables To copy placeables 1 Follow the steps to open a file from Opening a file The file appears in the Translation window If a placeable exists in the source segment it will appear in gray by default 2 Select Translation Memory gt Previous placeable Next placeable or click or or press Ctrl Alt Left Ctrl Alt Right The placeable is highlighted in red and selected 85 Wordfast Professional Plus User Manual 3 Place the cursor where you want the placeable in the target segment 4 Select Translation Memory gt Copy placeable or click T or Ctrl Alt Down or type the characters of the placeable The placeable appears in the target segment score N A z345 Deleting placeables The placeable can be deleted only in the target segment To delete placeables place your cursor in the placeable s text and select Translation Memory gt Remove placeable or click Tor press Ctrl Alt Up USING TRANSCHECK The Transcheck option verifies certain elements in the target segments and warns you about missing or incorrect text or variables For example if you do not insert a placeable or type incorrect text a warning signal will appear before the target segment You will be abl
12. If not the clean up process cannot be completed Problem Error message Translation memory header is invalid Fl Connection error F kad Translation memory header is invalid Cause The local TM file that is being opened does not have the correct header which typically includes the creation date user ID source and target language and so on Solution Ensure that the correct local TM is opened If the error persists please log into the Wordfast support hotline at www wordfast com 107 Wordfast Professional Plus User Manual Problem Error message Terminology skipped during import Fl Terminology import 1972 of 1873 found terms will be imported Press OK button t You can Filter error messages by entering search text below II Skipping empty target language at line 2 For source term Cause The source or target segment is missing from the terminology list Solution Ensure that the imported terminology list contains the source and target segments of all the terms Problem Error message Unable to connect to remote TM Cause The URL to the remote TM server is incorrect or invalid Solution 1 Goto Edit gt Preferences gt Translation Memory gt Remote 2 Check if the remote TM URL is correct Find below an example of a URL string gltm french_user french_password 63 246 29 190 47110 3 Check if there are trailing spaces at the end Problem Error message Current project and local TM ha
13. Options W Pretranslate 100 Matches Output Output in comma separated format CSV Output only report summary mofem T Find below the description for the various components of the PM perspective F P 7 y PM perspective Icon Analyze tab Extract frequents tab Cleanup tab to view the PM perspective The PM perspective is the workspace for project managers to process files before and after translation Go to Using PM plug in for more information analyze files for translation against a TM to leverage reusable content and pre translate files Go to Analyzing files for more information extract recurring segments in the files Go to Extracting frequents for more information Note The Extract frequents option is available in the Wordfast Professional Plus version only cleanup the file and update the TM after translation is 12 Getting started with Wordfast pee complete Go to Cleaning up for more information TM create or open a translation memory Preferences TXML editor perspective Find below a sample TXML editor perspective screenshot File Edit Translation Memory Terminology Window Help Ea WW Pie Ms AE Wordfast 2 gt Ta Oz Outline 2 Show all 0 An outline is not available Lan Lookup 5 4 ES Po CN T izmo zom D Find below the ie for the various E of the TXML editor perspective Men
14. Wordfast requires a Java JRE to be installed on your PC During installation if Java JRE does not exist it will be installed for you If it exists then Wordfast will refer to it when running In the Demo Mode you can view and test all the functions of the software You can purchase a Wordfast license from the webpage http www wordfast com store_download html If you do not purchase a license you are limited to storing up to 500 translation units in your translation memories To activate a Wordfast license ls F So i p p Purchase a Wordfast license from the webpage http www wordfast com store_download html The license file is sent to you via email Save the license file to a Known location preferably C Program files Wordfast Open the Wordfast Demo Mode Click Help gt License Management The Activation dialog box appears Click License Manager Select Re Install a license certificate and click Next Browse and navigate to C Program files Wordfast and select the license file Click Next twice and then Finish Restart Wordfast Your license is active If you have any problems with the license and require support please log into the Wordfast support hotline at www wordfast com 15 USING PM PLUG IN The Project Manager plug in includes tasks that prepare files for translation The preparation process includes the following tasks e Receiving files and rules e Setting up formats e Analyzing fil
15. all Y E Fa a ed gt S futlij Our Process 101 Mur Process 101 2 Gur Process 101 3 One of the most popular questi 4 Most projects entail some leve 5 Given the nature of the web t 6 We provide monitoring services 7 5 J 1 t acore N A a ME ucijmuestre Proceso 102 lt a gt utl Our Process 101 t core M 4 gt We use tools to watch your sit Once new content is identified 4 pre defined means of conveva O On more complex projects howe o gt One of the most popular questions clients pose is what happens after we finish the project what happens when we have new content ar add items to the database t score H A gt Text Table 4 TM Lookup 3 Teml Context I fen_US es_ Mx 14M1 of 64M D 3 Place the mouse over the warning signal The text in the warning appears as shown in the screenshot below lt 5 4 utlj Our Process 101 1 score M 4 4 Error 101 numericalcheck BO Note The Transcheck warning appeared because the number 101 was incorrectly typed as 102 The warning signal disappears when the segment is corrected as shown in the screenshot below RSs futlijoOur Process 101 tacore 1 A gt E A A EA e uti Nuestro Proceso 101 one 88 CONFIRMING OR UNCONFIRMING SEGMENTS Managing projects The Confirm Unconfirm Segment option allows the translator to mark a segment for future reference For example if
16. editor workflow Find below the workflow diagram for TXML editor TXML Editor Files for translation i Translated files received submitted to PM 10 GETTING STARTED WITH WORDFAST This section includes basic information that will help you get started with Wordfast Opening Wordfast To open Wordfast you have two options Double click the Wordfast shortcut on your desktop Or Go to C gt Program Files gt Wordfast The Wordfast homepage appears Fl Wordfast File Edit Translation Memory Terminology Window Help Ore E 4 4 6 B al N PEON OG BEleF LSA je E ER Outline 3 An outline is not available ar TM Lookup 2 Txml Context 7 i 10M of 64M Wordfast homepage The Wordfast homepage is the work space for project managers and translators to work on translation projects The homepage directs you to two perspectives e PM perspective e XML editor perspective 17 Wordfast Professional Plus User Manual PM perspective Find below a sample PM perspective screenshot Wordfast File Edit Window Help G E Dem we Analyze Extract Frequents Cleanup ul aooaa File name TM Preferences Extension Symbolic Name TM Type Source Target workgroup ID Local English Spanish Local English Spanish Local English Spanish Local English Spanish Local English Spanish Local English German Local English Spanish
17. existing terminology Existing terminology Project 1 Term wt IF term already exists Add as new term Clear before import Select the Existing terminology list for the open project Select an action if there is an overlap between the existing and new terminology list E O e Click OK The Terminology import report dialog box appears This describes the number of terms that will be imported 7 Click OK The new terminology file is imported and a message appears The terminology list appears as a separate tab EXPORTING A TERMINOLOGY LIST To export a terminology list Rem i a 1 Open Wordfast and click The TXML perspective appears Select Clear before import if you want to clear all terms in the existing terminology list 64 Managing projects 2 Click Terminology gt Export The Export terminology dialog box appears Fl Export Terminology Terminology Project 1 Term wt File Cu Clent_namelProject_namelProject Pro Export type Tab delimited wt 3 Select Terminology name 4 Enter or browse the location for the terminology file 5 Select File type You have two options e Tab delimited a TXT file e TBX an XML file The Terminology export report dialog box appears This describes the number of terms that will be imported 6 Click OK The terminology list is exported and saved at the specified location Defining penalties Penalties are defined to maintain
18. interact directly with a powerful TM server application lt can also operate as a stand alone tool to supplement existing translation workflows Key advantages The key advantages of Wordfast are as follows e TMcompatibility Tabular TM format allows for simple integration of Trados SDLX or Deja Vu TM files e Format flexibility Native format is TXML an XML based pivot format Filters exist for DOC PPT HTML MIF INX JSP and RC files e Collaborative environment Users can interact with TM Server and share translation memory assets in real time e Automated editing Multi lingual spell checkers and terminology recognition improves the speed and accuracy in the review process e Administrative security Managers can assign specific rights and privileges to individual translators or linguistic teams Wordfast provides an intuitive collaborative environment where translators can deliver higher quality in language content with greater consistency and efficiency Project Manager plug in workflow Find below the workflow diagram for PM plug in Wordfast Professional Plus User Manual Project Manager Plug in Files sent to translators for translation S Files for translation fa Conversion rules Translated files submitted to client T Translated files returned to PM with source and Note The Extract frequents option is available in the Wordfast Professional Plus version only TXML
19. of Wordfast 48 MANAGING PROJECTS Translation projects can be managed both by project managers and translators Managing a project includes the following tasks e Creating or opening a project e Creating or opening a translation memory e Importing and exporting terminology lists e Defining penalties e Defining color codes e Enabling spell check e Translating in a project e Deleting a project Creating or opening a project In Wordfast it is necessary to create a project before translating a file You can open a T XML file for translation only if a project is created or opened The project is a working environment that defines settings for the source and target language translation memory glossary and other user information Find below the procedures for the following tasks e Creating a project e Opening a project CREATING A PROJECT To create a project 1 Open Wordfast and click The TXML perspective appears 49 Wordfast Professional Plus User Manual 2 Click File gt Create Project The Create Project dialog box appears Fl Create Project Project name Jroject 1 Source locale English United States we Target locale Spanish Mexico ka 3 Enter a unique Project name Note A unique project name enables differentiation Naming the project according to the client name is a good practice If a unique name is not given an error message appears at the bottom of the dialog bo
20. 0 from section Creating a Local TM An existing local TM is selected for the project Creating or opening a remote TM To create or open a remote TM 1 Follow steps 1 to 2 from section Selecting translation memory settings 58 2 Managing projects In the left pane select Translation Memory gt Remote The Translation Memory Remote dialog box appears Fl Preferences Filtered type Filter text Ex Remote Translations a Terminology Remote Th List pe B Translation Memory Mame Local me Remote o Selected Read only rel Edit Remove Remote TM Properties URL Source Locale Target Locale Restore Defaults Apply Click New or Open The New or Open Remote TM dialog box appears New Remote TM wet iisrith jsmikhimes 246 29 134443112 RemoteTM Properties Symbolic name jsmith_63 246 29 134 Address 63 246 29 134 Port 445 Username jsmith Password jsmith workgroup ID 1234567890 Search Depth 200 PM and TM Admin Clean Up Password TM Admin Password jsmith 59 Wordfast Professional Plus User Manual Enter the Remote TM Address and Port details Enter the Username and Password to connect to the Remote TM Note When you provide the Remote TM information the URL appears automatically The remote TM URL and login details are provided to you by the client if they are using a Wordfast TM server After entering all Remote TM information click Test C
21. 3 documentation documentaci n 14 English Spanish 15 globalization globalizaci n 16 glossary glosario 17 graphics gr ficos 18 information informaci no 19 integrate integrar 0 languages idiomas 1 localization localizacion ee maintenance mantenimiento 23 online on line 4 outsource tercerizar 25 planning planificaci n WT 3 Double click on the entry you want to modify The Edit term dialog box appears edit term Source application Target aplicaci n Description 4 Enter the necessary changes and click Modify The modified terminology appears in the terminology list Description 84 Managing projects WORKING WITH PLACEABLES A placeable is inline text that is not translatable For example HTML code within a sentence Target segments should have the same placeables as the source segment however depending on the language sometimes a placeable is not needed If you try to save a target segment with missing placeables a warning message appears Find below an example of a source segment with two placeables Please contact the hotel for further information at ut1 info companyname com ut2 The ut1 and ut2 text strings represent placeables Find below the procedures for the following tasks e Viewing placeables e Copying placeables e Deleting placeables Viewing placeables To view placeables 1 Follow the steps to open a file from Opening a file The file appears in the Translation window
22. Click Help gt License Management The Activation dialog box appears Click License Manager Select Re Install a license certificate and click Next Browse and navigate to C Program files Wordfast and select the license file Click Next twice and then Finish Restart Wordfast Your license is active If you have any problems with the license and require support please log into the Wordfast support hotline at www wordfast com VERIFYING CURRENT LICENSE CERTIFICATE To verify the current license certificate 1 Open Wordfast and go to Help gt License Management The Activation dialog appears Click License Manager Select Verify the current license certificate The license certificate appears It includes details of the current license Updating Wordfast When new Wordfast builds are released you will need to complete the necessary updates to access the new features To update Wordfast 101 Wordfast Professional Plus User Manual 1 Open Wordfast and click Help gt Wordfast Updates Wordfast searches for new updates and the search results appear Fl Updates Search Results Select Features to install From the search result list Select the Features to install a MA Update site fe 000 Editor 4 000 Plugins we 000 Spell Checkers O00 Third Part 6 of 6 selected Show the latest version of a Feature only Filter Features included in other features on the list Cancel 2 Select t
23. Inthe left pane select Translation Memory gt Local The Translation Memory Local dialog box appears Fil Preferences Filtered type Filter text e Local Translations Terminology B Translation Memory Mame Local Remote Local TM List Selected Read only Local TM Properties File Source Locale Target Locale Restore Defaults Apply 3 Click New The New Local TM dialog box appears New Local TM Location viClient_name Project_name Project 11Pr Local TM Properties Symbolic name Project 1 TM 1 Source Locale English United States e Target Locale Spanish Mexico e 4 Enter or browse the location for the local TM 5 Enter a file name for the new local TM and click Save 56 Managing projects 6 Enter a Symbolic name for the Local TM Note Ensure that the name is unique and easily recognizable If a unique name is not given an error message appears at the bottom of the dialog box 7 Select Source and Target language Note The default source and target languages are the same as the currently open project Ensure that the selected TM and project have the same language pair assigned If either of them is incorrect the TM will not be leveraged in the project 8 Click OK The newly created local TM name appears in the Local TM List and the properties appear at the bottom of the dialog box Fl Preferences Filtered Mia E type filter text Sy Local
24. Reece ee ae 86 Confirming or Unconfirming SEQMENHS occcccccccnccnnnccncnoconnnnnnnncnnnononnnnnononnnnnnnononannnnnnnnnanennnnss 89 Contents USMO OUTING WIN a da 90 Viewing TAME COM a ld estilo 91 A 91 nn e a 92 USMO SMORICUL ICONS aseran EAT 92 Deleng a prO en a ncadencausea eocaebieceaaseecthicaeeee 94 Working with advanced options onccoocnccconnncccncncconanonennnnonennnncnnnancnnnanonennnnrrnnanernnanennnas 97 Managing SNOrCUT KEYS toilet dadas 97 NAG WING Shortcut ke VS ii fun aaa dket ela daweiasacn ov naas matte aranuasioks 97 Modifying shortcut key schemes ccccccseseeccceeseecceesececeaececeseecseaseeecsauseesseeeeessseeessaaeees 97 MOCINYINO S NOR CUEKS Sida lao 98 Sil A 99 Managing Icons Saa nba oa 100 Re installing license certificate coonncccccnonnncnconnnnoconnononanonconannncononnnnonnannnnononnnnnnnananess 100 Verifying current license certificate oooncccccnnncncoccnnncnnoncnnonnnnnnonanonnononennononrnnnnnarnnconanennss 101 Updating WordlaS rodas sesion sete aareasasanes 101 TROUDIGSMOOUING CITOS aan 105 ABOUT WORDFAST HELP Purpose This online help will assist you in understanding and using Wordfast Professional Plus Wordfast It contains step by step procedures of Wordfast functions Audience This help is a reference for project managers and translators The audience must be familiar with basic translation terminologies Organization The help is org
25. Welcome To the next step in Translation Memory Online Help for Project Managers and Translators Copyright O Wordfast LLC 2009 All rights reserved CONTENTS ADOUt Wordfast NO Dunia ia 7 FUNDOS Orern a AN a a a 7 AUdENC add ds 7 ORG AMI ZA a coat 7 CONVEN Ss sidad dida 7 ADAN SA Si asic cece aad can m tees bees ai a aa 8 ADOUFWOFdIAS tania 9 OVENI E Wi a a ito 9 o A ee eee E A A A eee eee 9 Project Manager plug in WOFrkflOW ooccccconncncococconcccoconconononnnnnnconoonononnonnnrononnnrnnnonancnnrnnnnnconanennss 9 TAME OG WON IO Weston eaa aa 10 Getting started with Word aS Cossa cbecds even uaervicetniebeutcunavecueusicaeriieanetetuss 11 Opening WO Sd E NA ee eee I 11 VV GrOlaSt homepage soros a ie 11 PIMP DECIS iaa aida idiota 12 TAME editor DESDE CIV Caisse sia 13 Installing and activating Wordfast ccccsssseesseseeceeseeceesseeeenseeneeseeeeenseeeenseeseseessonees 15 USINO PMI aa 17 Receiving files and Conversion rules ccccccccnnccnccccnonnonncconancnnnnnnnnnnnnnnnnnnnnnnonnnnnnnnnrnnarnnnononanenss 17 AA ate Dhaene a a aea ieauwne 17 Viewing default file TOMAS A Re eee ea es Pee 17 Adding MEW TG TOMAS st a 19 Addi g a Excel THe to malta ii eae dee ea a 21 AnANZNO ES ears fees tata eae aceasta ae dai 29 Selecting Analysis output OPTION cccccccccecccceeseeeeeeeeeeeeeeeeeeeeeeeeeeeaaaeeesseeeeeeeeeeeeeseeeeeesaaaaaas 30 PAA ZUG MINS Shoe A AAN 31 EXACTING redee a 35 iii W
26. _US es_ Mx 16M of 641 i z EA EA CA EA EA EA EA a D 0 om Of E oo Pe ur Process One of the most popular questi Most projects entail some leve Given the nature of the web t We provide monitoring services Wie Use tools to watch your sit Once new content is identified 4 pre defined means of conveya n more complex projects howe Note The symbol will disappear only when you click Translation Memory gt Confirm Unconfirm Segment or again to confirm the segment 89 Wordfast Professional Plus User Manual USING OUTLINE WINDOW The Outline window is used for source segment navigation The source for each translatable segment is listed with color coded icons that represent the translation score The segments that need to be confirmed are also marked by an asterisk in the Outline window Find below an example of an Outline window DZ Outline 3 Show all gs 1 Our Process 2 One of the most popular questi Most projects entail some lewe Given the nature of the web E We provide monitoring services We use tools to watch your sit Once new content is identified 4 pre defined means of conveya n more complex projects howe Navigating using Outline window To view a source segment in the Outline window place the cursor on a source segment and left click The source segment is selected and highlighted Sorting segments To sort the so
27. anized as follows Contents Section 1 Overview of Wordfast and workflows providing a snapshot of Wordfast functions Section 2 Procedure for installing Wordfast Section 3 Procedures for opening Wordfast and a brief description of the PM and TXML editor perspectives Section 4 Procedures for PM plug in tasks Section 5 Information on basic menu options Section 6 Procedures for managing translation projects Section 7 Information on shortcut keys and license management Section 8 Information on common errors and their solutions Conventions e All user actions are highlighted in bold to help understand the procedures better e Images are inserted at appropriate places to help you relate to the application interface e he term Note precedes any important information that you may need to know while performing a task e The word Optional follows procedural steps that are not mandatory Wordfast Professional Plus User Manual Abbreviations and Acronyms Translation memory Tracker Extensible Markup Language Extensible Markup Language HTML HyperText Markup Language ABOUT WORDFAST Overview Wordfast is a java based translation and editing application designed to improve the way in which translators work lt presents translators with a collaborative environment where translation memory TM files can be accessed quickly and efficiently Wordfast is a flexible application that can work with desktop TM files or
28. anslation memory e Using TM Lookup window e Updating translation memory Leveraging translation memory To leverage translation memory 1 Follow the steps to open a file from section Opening a file The file appears in the Translation window The first translatable segment will be open 177 Wordfast Professional Plus User Manual and your cursor will be in the target segment by default Fl Project 1 Wordfast File Edit Translation Memory Terminology Window Help amp Y e do ES gt E EA A A AA E ET A E anclient_namelProject_namelProject 1 7XML Files process_maint xrml txrnl 5 E qE Outline 3 EN all 0 3 gt 1 Our Process IA iuti our Process 2 One of the most popular questi et score H A gt z 3 Most projects entail some lewe ll 4 Given the nature of the web t 5 We provide monitoring services 6 We use tools to watch your sit 7 Once new content is identified 68 A pre defined means of conveya what happens when we have new content or add B p 9 On more complex projects howe items to the database tecore M A at gt ne of the most popular questions clients pose is what happens after we finish the project Most projects entail some level of ongoing content development Text Table A TM Lookup E22 Txml Context O O en_UsS es Mx 16M of zom D 2 Select Translation Memory gt Current Segment Leverage or click H or press Alt S
29. box appears The default formats appear in the Available formats box Fl Preferences Filtered General Appearance Colors and Fonts Keys Spelling Hunspell Translations Administration Colors E Filters Formats PM Plug in Terminology Transcheck E Translation Memory Local Penalties Remote Formats Available Formats 2 Default ASP Filter ed Default Excel Filter S Default HTML Filter Default INS Filter Ae Default JSF Filter Default Java Properties Filter El pefault PowerPoint Filter ul Default Word Filter Me Rename Remove Restore Defaults Apply 18 Using PM plug in 3 Select a default format of your choice For example if you select Default HTML Filter the options for HTML files appear in the Options box as shown below Fil Preferences Filtered type Filter text Es Formats El General Appearance Colors and Fonts Keys Ed Default Excel Filter El Spelling LA Default HTML Filter Hunspell e Default IN Filter E Translations del Default ISP Filter Administration Default Java Properties Filter Colors El pefault PowerPoint Filter gt Filters Ht Default Word Filter Formats PM Plug in Terminology Transcheck Available Formats 2 Default ASP Filter New Options E Translation Memory wee Encoding UTF8 A Penalties Remote Restore Defaults Apply If required you can modify the default options Click Apply and OK T
30. ce Ctrl Alt 9 J a segments modify the terminology list add a terminology to the terminology list 92 Managing projects print the file that is currently open create or select a translation memory navigate to the next segment This action Alt Down g 9 automatically saves the segment to the TM if you have edited the translation have edited the translation leverage the TM for the current source segment translate the source segments until there is a fuzz Ctrl Alt F g y match 2 translate the source segments until there is no Ctrl Shift PageDown Match pa translate all source segments i Ctrl Shift End copy the text from the source segment into the target amp Alteinsert PY 9 9 segment cda Alt E combine the currently selected source segment with the next segment Note This function can be accomplished only with segments in the same paragraph Segments that have a paragraph break between them cannot be combined lit th ment in ments h Alt S split the source segment into two segments at the location of the cursor E mark a segment for future reference Alt End save the translated segments to the TM and close the file This action is typically carried out when you have completed translation 93 Wordfast Professional Plus User Manual ssa Ctrl Alt Left select the previous placeable in the source segment The selected placeable will be highlighte
31. d Spelling dialog appears Fl Preferences Filtered type filter text Ex Spelling El General Appearance Colors and Fonts VIEWS keys Check spelling as vou type Enable spell checking Spelling Select spellcheck engine Hunspell El Translations Hunspell Colors B Filters Formats PM Plug in Terminology Transcheck Translation Memory Local Penalties Remote Restore Defaults Apply 3 Select Enable spell checking checkbox The Hunspell spellcheck engine is automatically selected 4 Select Check Spelling as you type checkbox Optional 5 Click Apply and OK The Spell check option is enabled Note To use spell check click Edit gt Spell Check or press F7 The option for choosing spell check languages is available during installation Translating in a project After you have completed the initial steps of creating project opening translation memory importing terminology and defining penalties and colors the Wordfast workspace is ready to be used for translation The translation process broadly includes the following tasks 70 Managing projects e Opening a file e Translating a file e Leveraging repetitive content e Working with translation memory e Working with terminology e Working with placeables e Using Transcheck e Confirming or Unconfirming segments e Using Outline window e Viewing TXML Context e Saving and closing a file e Using shortcut icons
32. d in red by default T lete th 1 Ctrl Alt Up delete the currently selected placeable J Ctrl Alt Down copy the currently selected placeable into the target segment at the location of the cursor Ctrl Alt Right select the next placeable in the source segment The selected placeable will be highlighted in red by default analyze the file for translation against a TM to leverage reusable content and pre translate content look up the selected source text in the translation RA Es Ctrl Alt L memory This action leverages all segments that include that text check spelling Deleting a project To delete a project 1 Open Wordfast and click The TXML perspective appears 94 Managing projects 2 Click File gt Open Project The Open Project dialog box appears Fl Open Project Open existing project or create new one You need to specify source and target language of a project Languages that you provide now Will be used later as a default value For all project files Project List Mame Project 1 Delete Project 2 Project Rename Preferences Project Properties Project Mame Project 1 Location C Program Files WordFPastiworkspacelProject 11project xml Source Locale English United States Target Locale Spanish Mexico 3 Select a project name and click Delete A confirmation message appears asking if you want to delete the file 4 Click Yes The project is deleted and r
33. e file for translation against a TM to leverage reusable content and pre translate content Terminology The options in the Terminology menu are as follows New Select create or select a terminology Terminology TXML editor menu options Add Term add a terminology to the terminology list Previous Term navigate to the previous terminology in the Ctrl Alt 8 source segments Copy Term copy the selected terminology Ctrl Alt 0 Next Term navigate to the next terminology in the source Ctrl Alt 9 segments modify the terminology list import a terminology list to the open project Export export a terminology list to a location either on your computer or a common server Window The options in the Window menu are as follows Show View preview a I XML file in Word or view the source context This option also allows you to add or remove the Outline TM Lookup and TXML Context view System Options view and change the system preferences Help The options in the Help menu are as follows Online Help view the Wordfast help Bug Report view or send the error log Wordfast Updates find and install new releases and manage configurations Key Assist view all Wordfast functions and keyboard Ctrl Shift L shortcuts 47 Wordfast Professional Plus User Manual License complete activation of Wordfast and manage Management license About Wordfast view plug in and configuration details
34. e file in a text editor and view verify the source and target language specifications Solution 2 Create a new project with source and target languages matching the file for translation Go to Creating a project for more information 109 Wordfast Professional Plus User Manual Problem Error message Current project and terminology list have different source and target languages Fi Terminology i Current project and selected terminology do not hawe the same source and target locale Cause The source and target languages associated with the currently open project does not match the terminology language pair Solution 1 Goto Preferences gt Translations gt Terminology 2 Select the terminology and click Edit 3 Change the source and target languages to match the current project language pair Problem Translation Memory is not leveraged during translation Cause A local or remote TM is not selected Solution Ensure that you are connected to a TM To confirm go to Translation Memory gt New Select TM gt Local or Remote and check the Selected check box next to the TM you wish to use If you have Read only selected you will not be able to leverage or copy into the TM Problem Shortcut keys not working for key strokes Cause The correct scheme is not selected or the shortcut key is not configured Solution 1 Goto Edit gt Preferences gt Keys gt Scheme 2 Choose the correct scheme Wordfast SDLX
35. e is Match no match Ctrl Shift PageDown Translate All translate all source segments Ctrl Shift End Copy Source copy the text from the source segment into Alt Insert the target segment Expand Segment combine the currently selected source segment with the next segment Note This function can be accomplished only 45 Wordfast Professional Plus User Manual with segments in the same paragraph Segments that have a paragraph break between them cannot be combined Shrink Segment split the source segment into two segments at the location of the cursor Confirm Unconfirm mark a segment for future reference Segment Commit to TM save the translated segments to the TM and Alt End close the file This action is typically carried out when you have completed translation Previous Placeable select the previous placeable in the source Ctrl Alt Left segment The selected placeable will be highlighted in red by default Remove Placeable delete the currently selected placeable Ctrl Alt Up Copy Placeable copy the currently selected placeable into the Ctrl Alt Down target segment at the location of the cursor Next Placeable select the next placeable in the source Ctrl Alt Right segment The selected placeable will be highlighted in red by default TM Lookup look up the selected source text in the translation memory This action leverages all segments that include that text Analyze analyze th
36. e to view the warning on mouse over Find below the procedures for the following tasks e Enabling Transcheck e Viewing Transcheck warning Enabling Transcheck To enable Transcheck 1 Open Wordfast and click Ea The TXML perspective appears 2 Click Edit gt Preferences gt Translations gt Transcheck The Transcheck dialog box appears 86 Managing projects Preferences Filtered type Filter text Ek Transcheck General Appearance Colors and Fonts keys B Spelling Hunspell B Translations Administration Colors Filters Formats PM Plug in Terminology A Transcheck Translation Memory Local Penalties Remote Enable Transcheck Restore Defaults Apply 3 Select Enable Transcheck checkbox 4 Click Apply and OK The Transcheck option is enabled Viewing Transcheck warning Note The Transcheck warning can be viewed only in the Text mode To view Transcheck warning 1 Follow the steps to open a file from section Opening a file The file appears in the Translation window 87 Wordfast Professional Plus User Manual 2 Type the target segment A warning signal appears before the target segment as shown in the screenshot below Fl Project 1 Wordfast Seles File Edit Translation Memory Terminology Window Help AQ el H A art RA Rs E cnclient_namelProject_nameiProject 1 T ML Filesiprocess_maimt xml_ E3 m qe Outline 5 Show
37. elected text This action can be performed only in the target segment Copy Ctrl C copy the selected text Paste Ctrl V paste the copied text at the location of your cursor This action can be performed only in the target segment Select All Ctrl A select all the text in the main Translation window Find Replace search the current file for text and replace that text Ctrl F with another text This action can be performed only in the target segment Spell Check F7 check spelling 44 TXML editor menu options Copy Context copy the TM lookup target segment into the file target segment Preferences set translation translation memory penalties and terminology preferences Translation Memory The options in the Translation Memory menu are as follows New Select TM create or select a translation memory Next Segment navigate to the next segment This action Alt Down automatically saves the segment to the TM if you have edited the translation Previous Segment navigate to the previous segment This action Alt Up automatically saves the segment to the TM if you have edited the translation Current Segment leverage the TM for the current source Leverage Alt Space segment Clear Target Segment clear the text in the target segment Translate Until Fuzzy translate the source segments until there is a Ctrl Alt F fuzzy match Translate Until No translate the source segments until ther
38. emoved from the Project list 95 WORKING WITH ADVANCED OPTIONS The Wordfast advanced options are as follows e Managing shortcut keys e Managing licenses e Updating Wordfast Managing shortcut keys Wordfast includes a number of shortcut keys that help you quickly complete common tasks You can also modify and create new shortcut keys Find below the procedures for the following tasks e Viewing shortcut keys e Modifying shortcut key schemes e Modifying shortcut keys e Creating shortcut keys VIEWING SHORTCUT KEYS To view shortcut keys 1 Open Wordfast and click Ei The TXML perspective appears 2 Click Help gt Key Assist or press Cltrl Shift L A list of actions and shortcut keys appear MODIFYING SHORTCUT KEY SCHEMES To view or modify shortcut key schemes P y am 1 Open Wordfast and click The TXML perspective appears 2 Click Edit gt Preferences The Preferences Filtered screen appears 3 Click General gt Keys The Keys option appears 97 Wordfast Professional Plus User Manual F Preferences Filtered type Filter text Ex Keys General Appearance Colors and Fonts Views Keys Spelling Hunspell Translati a Backward History Colors Filters Build All Formats Close PM Plug in Close Terminology Close All Transcheck a Translation Memory Local Penalties Remote Name Scheme Default Include unbound commands Bi
39. es e Extracting frequents e Cleaning up and updating translation memory Receiving files and conversion rules This is the first step towards preparing files for translation Find below a brief description of files and conversion rules e Files These are received from clients for translation They may be in any format such as DOC XLS PPT INX HTML JSP and so on When you open any one these files in Wordfast it is automatically converted to TXML e Conversion rules These rules are required to convert XML files to TXML The rules file is provided to you by the client Setting up formats A format defines the working parameters for different types of files received for translation A format can be selected from the available list or a new format created Please note that the process to add MS Excel files is different from the other file formats Find below the procedures for the following tasks e Viewing default file formats e Adding new file formats e Adding an Excel file format VIEWING DEFAULT FILE FORMATS A number of format filters are pre configured for your convenience For example if you choose the Default Java Properties Filter the Encoding UTF 8 is automatically selected 17 Wordfast Professional Plus User Manual To view a default file format 1 Open Wordfast and click The PM perspective appears 2 Click Edit gt Preferences gt Translations gt Filters gt Format The Formats dialog
40. folder as the source files According to the output report format either a CSV file is saved at the chosen location or the Analysis 34 Using PM plug in and translation report appears as shown below Fl Analyze and Translation Etart analysis Tue Apr 14 16 39 05 EDT 2009 Translation Memory none Analyse Total 1 file Match Types Segments Words Percent Placeables Golden Leveraged Repetitions 100 95 200 So i See Pow Sah 5 07 40 No Match Total j j 1 j j j j j 22 100 3405000055 Ll 7 cn O m Dr DJ e e Jl GA a Ep Chars nord Chars Total Analysis finished successfully without errors Tue Apr 14 16 32 07 EDT 009 Extracting frequents In the Extracting frequents process repetitive source segments are extracted from the files for translation Extracting frequents helps reduce the total number of segments to be translated Note The Extract frequents option is available in Wordfast Professional Plus version only To extract frequents la 1 Open Wordfast and click El The PM perspective appears 35 Wordfast Professional Plus User Manual 2 Click Extract The Extract window appears AAA AS Ea O O e Extract Files Options File name Extension Location ka Prefix Frequents Make new file after 250 E segments Extract segments that occur at least E y time s 3 Select files from the available list or click Es to browse and add f
41. he default format is modified ADDING NEW FILE FORMATS If the format filter of your choice is not available in the default option you can add a new format For example for XML and Excel format filters you will need to provide additional information This section describes the following To add an XML format 1 Follow steps 1 and 2 from Viewing default file formats The Formats dialog box appears The default formats appear in the Available formats box 19 Wordfast Professional Plus User Manual 2 Click New The New Format dialog box appears New Format Filters Filter Type HTML Filter s INY Filter 5 JSP Filter Java Properties Filter E PowerPoint Filter 4 Word Filter aP AML Filter 3 Select the XML Filter Type and click OK The New XML Filter appears in the Available Formats box Fil Preferences Filtered type Filter text Es Formats El General Available Formats is Appearance Colors and Fonts Keys Spelling Hunspell Translations Administration Colors El Filters Formats PM Plug in Terminology Transcheck E Translation Memory Local Penalties Remote 4 Select the Filter and click Rename to change the filter name OM ABC XML Filter Default ASF Filter ed Default Excel Filter S Default HTML Filter si Default IMA Filter e Default JSP Filter Default Jawa Properties Filter SF Default PowerPoint Filter Default Word Fil
42. he features to be installed and click Next The license agreement appears 3 Select accept the terms to the license agreements and click Next The list of features that will be installed appears 102 Install Installation The Following Features will be installed You can select a Feature and change the location where the Feature will be installed Features Eo install Feature Mame ck Editor Feature Wht Featurespell bi Wt Filters Feature Wt Foundation Ei La ThirdParty Pl Wok TM Feature Install Location Feature version 220 TARE 0 19 420090416 0 19 420090416 1 0 2 0 19 420090416 Required space Unknown Free space 42 79 Gb Fear Unkn Unkn Unkn Unkn Unk Unkn Cu Program Files WordFast Working with advanced options Installation Directory IC Program Files WwordFast Program Files futordFast IC Program Files WwordFast IC Program Files futordFast Cs Program Files WwordFast IC Program Files Wordfast Change Location x If required change the location where the features should be installed and click Finish The new features are downloaded and your current installation is automatically updated 5 Restart Wordfast to activate the new build 103 TROUBLESHOOTING ERRORS This section includes a list of common errors their cause and steps that you can follow to solve them Problem Error message Invalid licen
43. high quality of the content leveraged from translation memory A value is assigned to each of the penalties which are taken into account to calculate the translation score This score is used to differentiate between golden or 100 fuzzy and no match To define penalties F a f a z 1 m 1 Open Wordfast and click The TXML perspective appears 2 Click Edit gt Preferences gt Translations gt Translation Memory gt Penalties The Preferences Filtered Penalties dialog box appears 65 Wordfast Professional Plus User Manual Fil Preferences Filtered Mie type Filter text Su Penalties General Appearance Colors and Fonts VIEWS Case keys edo e Mon literal Translations Colors Tag B Filters Formats Attribute PM Plug in Terminology Frivate TU Transcheck E Translation Memory Local Penalties Public TU Local TM C Remote Th Align Machine translation Multiple translations Match File names Custom Attribute EJ Restore Defaults Apply 3 Enter values for penalties Find below the list of penalties and description penalizes different case in letters Non Literal penalization is for punctuations space special characters like apostrophes dashes quotes and so on penalizes different placeables Attribute penalizes if attributes differ Private TU penalizes workgroup Translation Unit TU 66 Managing pro
44. ier 813 E pE Cclient_nametFroject_nametFroject 1 TXML files pracess_maint xml 25 E Qs Outline E Shomal A BI gt A 1 Our Process FA 3 2 One of the most popular questi Most projects entail some leve Given the nature of the web t We provide monitoring services We use tools to watch your sit Once new content is identified A pre defined means of conveva On more complex projects howe fe utl Our Process E ul t score HIA E futliNuestro Proceso i ne of the most popular questions clients pose is what happens after we finish the project what happens when ve have new content or add items to the database t 3core M A gt oo Most projects entail some level of ongoing content development Text Table TM Lookup 2 2 Tamal Context A en_US es_MX lemof7om U 3 Select Translation Memory gt Next Segment or click 4 or press Alt Down The typed target segment is saved to the TM and the cursor moves to the next segment Note If you need help creating or opening a TM go to Creating or opening a TM To update translation memory with new content ensure the TM has the Read only check box clear and update options are selected Go to Selecting translation memory settings for more information Also note that the TM will not be leveraged or updated if you press the Enter or Tab keys or if you click into another segment in the Translation window or the O
45. ified since the Original file was created Segment modified and updated to translation memory Go to Defining color codes for more information Using TM Lookup window The TM Lookup window is used to view TM leverage results and context searching Find below the procedure for the following tasks 79 Wordfast Professional Plus User Manual e Viewing TM leverage results e Using TM lookup Viewing TM leverage results The TM Lookup window displays the leverage results for the current source segment The results display an ID number source and target segments the translation score and the translation memory name A TM Lookup 23 Txral Context fuki Our Process fuki Nuestro Proceso Project 1 TM 1 2 Cur Process gt Muestrorraceso gt 90 Projeti TM Lookup default color representation Find below the list of default color representations for source and target segments and translation score in the TM Lookup window Color Representation Blue Source segment Fuzzy match Words or phrases that do not match the source segment Go to Defining color codes for more information Using TM lookup TM lookup is a process that searches for specific source segment text in the translation memory The results display source and target segments To perform TM lookup 1 Enter a word or phrase in the TM Lookup text box 2 Click Find Note If you want matches that only have all the words in
46. iles The Browse For Folder dialog box appears Browse For Folder My Documents ll E My Computer S Local Disk C1 E Client_name E 5 Project_name E 5 Project 1 y cs Log Project 1_Files 2 Project 1_Local_TM 5 Project 1_Term ag Falder Project 1_files Make New Folder 4 Select the folder with the files and click OK The following confirmation message appears 36 10 Using PM plug in PM Plugin Question Do you want to add Files From subfolders Note Ensure that the original source file is at the same location as the TXML file and that they have the same file name Click Yes if you want to add files recursively This ensures that all files within a folder including the files in the sub folders are added The file names appear Analyze Extract Frequents Cleanup log O e Extract Files Options File name Extension Location _C Client_name Project_name Project 1 Extract Freq m W L gt Project 1_files Prefix Frequents Make new File after 250 segments Extract segments that occur at least 1 ltime s Select the files from which you want to extract frequents Note Ensure all files selected or added are TXML files Click m and select a location for saving the extracted segment and enter a filename prefix that is easily identifiable Enter maximum number of segments per file Enter minimum number of repetitions for a segment that you wa
47. in the screenshot below 28 Fil Preferences Filtered type filertext E E General l Appearance Colors and Fonts Keys E Spelling Hunspell Translations Administration Colors Filters Formats PM Plug in Terminology Transcheck E Translation Memory Local Penalties Remote Click Apply and OK An Excel file format is set up 2 Default ASP Filter Using PM plug in Formats Available Formats Mer Rename Remove Ed Default Excel Filter S Default HTML Filter s Default INX Filter e Default ISP Filter Default Java Properties Filter IS DeFaut PowerPoint Filter Ht Default Word Filter Options Configuration Advanced Sample File Cu Client_namelProject_namelProject SiExcel configuration Status Restore Defaults Apply Note You can now directly open Excel files of this type While opening files you must choose the correct filter when prompted You can also rename the filter using the Rename button Analyzing files In the Analyzing files process files for translation are analyzed against a translation memory to leverage reusable content and pre translate files This process can greatly improve efficiency and reduce time and effort spent on translation Find below the procedures for the following tasks Analyzing files Selecting Analysis output option 29 Wordfast Professional Plus User Manual SELECTING ANALYSIS OUTPUT OPTION When a file is analyzed an ana
48. jects Public TU penalizes non workgroup TU Local TM penalizes TU from local desktop copy penalizes TUs coming from an alignment Machine penalizes TUs coming from MT Translation Multiple penalizes TUs if there are duplicates within the TM with Translations different translations Match file names consider filename as an attribute for penalization Custom consider this attribute name for penalization Attributes 4 Click Apply and OK Defining color codes The color codes are used to differentiate between different types of content in the TXML editor workspace To define color codes 1 Open Wordfast and click The TXML perspective appears 2 Click Edit gt Preferences gt Translations gt Translation Memory gt Colors The Preferences Filtered Colors dialog box appears This displays the default colors 67 Wordfast Professional Plus User Manual 3 assigned to different content types F Preferences Filtered type filter text Sy Colors El General E Appearance Colors and Fonts oo VIEWS Oo Keys UT Highlight El Spelling Hunspell Source Highlight Tag Color UT Color E Translations Colors Mo Match i Filters Formats PM Plug in Mo Match Terminology Transcheck Remote Fuzzy Match Unconfirmed E Translation Memory Local Penalties Remote Remote Gold Match Local Fuzz match Local Gold match Target Changed Keyword Match Highlight
49. latable or localizable text within a TMX tag Example lt img src alt Photo of San Jose gt Color codes sa TM en_Us es_Mx diSMofem T SAVING A FILE To save a file 91 Wordfast Professional Plus User Manual e Click File gt Save or Ctrl S to save the currently open file e Click File gt Save translated file to save PPT XLS or DOC files e Click File gt Save As to save and rename the file e Click File gt Save All to save all open files CLOSING A FILE To close a file e Click File gt Close or click lt icon gt to close the currently open file e Click File gt Close All to close all open files Note If you close a file without saving the most recent changes a warning message appears querying if you want to save the file USING SHORTCUT ICONS Wordfast includes a number of shortcut icons that help you quickly complete common tasks Find below a list of all the shortcut icons available in the TXML Editor and their functionality open a new file Note When you browse your PC only the file types listed in your File Associations setup Window gt System Preferences gt General gt Editors gt File Associations will appear E Ctrl S save the currently open file preview the file in MS Word navigate to the previous terminology in the source Ctrl Alt 8 9 d A segments 1 Ctrl Alt 0 copy the selected terminology navigate to the next terminology in the sour
50. lso creates a Target column where the translated text will appear 2 Preview page models an Excel document There are tabs corresponding to each Excel sheet Each tab contains the Following Number of preview rows drop down list to choose the number of rows to be viewed Use header check box to select the Excel sheet headers as column header during translation Table with the Excel sheet contents 3 Selection page Advanced Only is used to select columns For translation 4 Regular expression page Advanced Only is used to provide a pattern to markup any embedded HTML or variables in the column 5 Read the instructions carefully and click Next The Select wizard type page appears Excel column selection wizard Please select Wizard type Please choose Wizard type Simple Wizard Advanced Wizard 23 Wordfast Professional Plus User Manual 6 Select the wizard type You have two options e Simple selects all rows with content for translation e Advanced allows you to choose the columns for translation It also creates a Target column where the translated text will appear Simple wizard To run the Simple wizard 1 Follow steps 1 to 7 from Adding an Excel file format 2 Select Simple wizard and click Next The Preview page appears Excel column selection wizard Preview page Please select table row bo use as column header Sheet1 Sheet2 Sheet Please choose number of preview ro
51. lysis output is generated in the same folder as the source files The analysis output is the pretranslated TXML file The analysis output options allow you to choose whether the pretranslated TXML file should be renamed to add the language suffix or placed in a separate folder with a language suffix or both To select analysis output option 1 Open Wordfast and click El The PM perspective appears 2 Click Edit gt Preferences gt Translations gt PM Plug in The Preferences Filtered PM Plug in dialog box appears Preferences Filtered Ew PM Plug in General gt 4ppearance Colors and Fonts 2 Add language suffix Keys gt subfolder creation Spelling Hunspell Translations Administration Colors Filters Formats PM Plug in Terminology Transcheck Translation Memory Local Penalties Remote Analysis Output Options gt subfolder creation with language suffix Restore Defaults Apply 3 Select a condition to be followed when analyzing files The options are as follows Add language suffix add the language code for example ES_MX asa 30 Using PM plug in Subfolder creation Subfolder creation with language suffix ANALYZING FILES To analyze files 1 Open Wordfast and click Ed suffix to the analysis output file An example screenshot of the source folder and the source and analysis output file is given below mr Project 1 Files WI ward File doc
52. m the available list or click Es to browse for files The Browse For Folder dialog box appears Browse For Folder My Documents la E My Computer i S Local Disk ic Client_name E Project name 5 Project 1 Coy Extract Frequents gt ieee 1_files Project 1_Local_ TM 4 Select the folder with the files and click OK The following confirmation message appears PM Plugin Question sp Do you want to add Files From subfolders e Note Ensure that the original source file is at the same location and TXML file and that your TXML file has the same name as the source file 5 Click Yes if you want to add files recursively This ensures that all files within a folder including the files in the sub folders are added 39 Wordfast Professional Plus User Manual The files for cleanup appear Analyze Extract Frequents Cleanup a o oga Update TM Options me Update TM TM Preferences File name Extension Y gt Project 1_files Local TM TM 1 O Remote TM Update Option Overwrite existing TU default add Attribute Output Output in comma separated format csy Output only report summary 6 Click to open the file folder and select specific files 7 Select Update TM check box for updating files to a TM Optional 8 Select the translation memory Note You will need to add at least one TM before analyzing files To add a local or remote TM click TM Preference
53. memories for analyzing the files Note You will need to add at least one TM before analyzing files To add a local or remote TM click TM Preferences Go to Creating or opening a TM for more information 33 Wordfast Professional Plus User Manual 10 Select Pretranslate and enter the percentage of matches you wish to accept for pretranslation Note This is an optional step The percentage defines the minimum leverage required to pre translate a specific segment You can also specify the analysis output option For more information refer Selecting Analysis output option 11 Select format for the output report You have two options e Output report as comma separated format Select this option and click Browse to select a location and provide a file name as shown in the screenshot below Save Excel CSV file Sawein Project 1_ Local Th w Size Type My Recent Documents E Desktop My Documents til gt My Computer File name ABC report hi a Save as type Export CSW File v gt Mo N etwiork Click Save to save the CSV file The Analyze window appears with the location of the CSV file as shown in the screenshot below Mutou G Output report as comma separated Format Cow File C Clent_name Project_namelProject 11P Browse e Output only report summary e Report format Select this option to view the output report on screen 12 Click Analyze The analyzed TXML files are saved in the same
54. n between globally distributed localization resources Translators can leverage reusable content in two ways e Local TM The local TM is located in your system and can only be accessed and updated by you e Remote TM The remote TM is located on a server that can be accessed by several translators at the same time The translators can leverage the available content and also update the TM with new reusable content Find below the procedures for the following tasks e Selecting translation memory settings e Creating a local TM e Opening a local TM e Creating or opening a remote TM 53 Wordfast Professional Plus User Manual SELECTING TRANSLATION MEMORY SETTINGS To select translation memory settings an i a 1 Open Wordfast and click The TXML perspective appears 2 Follow steps 1 to 6 from Creating a project Or Click Translation Memory gt New Select The Preferences Filtered dialog box appears 3 Inthe left pane click Translation Memory The Translation Memory dialog box appears Fl Preferences Filtered type Filter text Su Translation Memory Traheal Ge E Copy source on no match Terminology SB Translation Memory Fuzzy Match Threshold in 5 75 Local When editing an existing TU Remote 2 Add to TM by overwriting the existing TU default Add to TM overwrite existing TU if attributes are identical Add to TM do no overwrite existing TU Do not add to TM Mark all
55. nd Fonts a Keys E Spelling Hunspell E Translations i Administration Colors E Filters Formats Pm Plug in Terminology z Transcheck Translation Memory Local Penalties Remote 3 Click Setup Formats Available Formats arc XML Filter 2 Default ASF Filter Default Excel Filter Default HTML Filter Default IM Filter de Default JSP Filter Default Jawa Properties Filter EM Default PowerPoint Filter wh Default Word Filter Options Configuration Simple Sample File none The Choose Excel file dialog box appears Choose Excel File Per Rename Remove Restore Defaults Apply Look in E Excel configuration E ij EP Bal Status report1 sds Bal Status report2 sds My Recent Documents My Documents My Computer A Fille name Ooo Excel File My Network Files of type Using PM plug in 4 Select an Excel file and click Open The Excel column selection wizard Instructions page appears Excel column selection wizard Welcome to Excel Column Selection Wizard The Excel Column Selection Wizard simplifies the Excel File translation process The subsequent screens are as follows 1 Select Wizard Type is used to select Simple or Advanced wizard Simple Wizard allows you to select a row as the column header for translation Advanced Wizard allows you bo select a row as the column header and choose the columns For translation It a
56. nding Binding F12 Alt Left Ctrl B Ctrl F4 Ctrl Ctrl Shift F4 modo When In Windows In Windows In Windows In Windows In Windows In Windows Description in the binding column denotes a key conflict 4 Select a Scheme from the drop down list Category Window Navigate Project File File File v Restore Command Restore Defaults Apply Note You can change the shortcut key scheme to Wordfast Emacs or SDLX You can also create a default scheme of your own MODIFYING SHORTCUT KEYS To modify a shortcut keys 1 Follow step 1 and 3 from Modifying shortcut key schemes The Keys option appears 98 F Preferences Filtered type filter text General Appearance Colors and Fonts Views Keys Spelling Hunspell Translations Colors Filters Formats PM Plug in Terminology Transcheck Translation Memory Local Penalties Remote Keys Scheme Default Working with advanced options type filter text Command Activate Editor Backward History Build All Close Close Close All m Binding F12 Alt Left Ctrl B Ctrl F4 Ctrl Ctrl4 Shift F4 i m When In Windows In Windows In Windows In Windows In Windows In Windows Category Window Navigate Project File File File C Include unbound commands Name Activate Editor Binding F12 When In Windows in the binding col
57. nt to extract Note The number signifies the minimum number of times a segment must be repeated in the set of files to be extracted For example if this value is 1 Wordfast will extract one unique occurrence of all segments that appear once or more Click Extract frequents The repetitive segments are extracted and saved at the location provided 37 Wordfast Professional Plus User Manual Note The TXML files with extracted frequent segments are sent to the translator for translation After translated files are received from the translators they are cleaned up and saved into the TM The TM is then applied to the original TXML files to complete the translation process Cleaning up and updating translation memory After files are translated by the translator they are sent back to the project manager The PM then completes the final step of cleaning up the files and updating the TM Cleaning up is an automated process where the source segments are removed and the files are restored to their original format To clean up and update TM 1 Open Wordfast and click The PM perspective appears 2 Click Cleanup The Cleanup window appears Analyze Extract Frequents Cleanup La Lg Update TM Options Update TM TM Preferences Secoloccoccococsocosocesoo File name Extension Output Output in comma separated format coy Output only report summary 38 Using PM plug in 3 Select files fro
58. o not want to update the remote TM Optional 12 Click or to prioritize newly created or available remote TMs 13 Click Apply and OK A new or existing remote TM is created or opened for the project Importing and exporting terminology lists A terminology list or glossary is a list of source terms and their preferred translations For example a terminology list could include information as follows ee O translation memory m moire de traduction translation unit unit de traduction data transfer rate taux de transfert de donn es International Translators Federation F d ration Internationale des Traducteurs The terminology list is stored as a tab delimited list of source and target terms on your computer or a common server To use a terminology list you need to import it to Wordfast After completing a translation project you also have an option to add new terms and export the term list to your computer or a common server Find below the procedures for the following tasks e Importing a terminology list e Exporting a terminology list IMPORTING A TERMINOLOGY LIST To import a terminology list 1 Open Wordfast and click The TXML perspective appears 61 Wordfast Professional Plus User Manual 2 Click Terminology gt Import The Import terminology dialog box appears Fl Import terminology Import File C Client_name Project_name Project 1 Project 1 File type Tab delimited ka a C
59. onnection to the remote TM is established and a message appears Modify the Symbolic name for the Remote TM if required Note The default symbolic name is a combination of the user name address and port details Enter Workgroup ID and Search Depth Optional Note The Workgroup ID is a 10 digit number and is provided to you by the Wordfast administrator If a Workgroup ID is not entered you can only read from the remote TM The Workgroup ID is required if you need to update the remote TM Ensure that the user name is unique and easily recognizable Search depth signifies the number of results that can be viewed for a particular search For example if you are looking for segments containing the word hotel only the first 200 segments in the remote TM containing that word will appear Click OK The newly created or opened remote TM name appears in the Remote TM List and the properties appear at the bottom of the dialog box Fl Open remote TM type Filter text Es Remote E Translations Terminology B Translation Memory Mame Local Remote Remote TM List Selected Read only jsmith_63 2 MN MW Remote TM Properties URL wri fismithijsmith es 246 29 1394 443 123456789 Source Locale English United States Target Locale Spanish Mexico Restore Defaults Apply 60 Managing projects 10 Select Selected check box to use the new remote TM during translation 11 Select Read only check box if you d
60. or press Alt Down The typed target segment is saved to the TM and the subsequent repetitive segments are leveraged 76 Managing projects Fl Project 1 Wordfast AE File Edit Translation Memory Terminology Window Help A ie lo ee Ge A A AA E ET A seas Ej C Client_namelProject_nameProject 1 TXML files process_maint xml_ 2 O oe Outline 24 show all Y Aye z 1 Our Process Gur Process Our Process fe futi Our Process i tecore M A a futliNuestro Proceso a mo om Of E Qs Pi One of the most popular questi Most projects entail some leve Given the nature of the web t We provide monitoring services We Use tools to watch your sit 9 Once new content is identified 10 4 pre defined means of conveya 11 On more complex projects howe utl Our Process tscore M A gt f kuti Nuestro Proceso gt a el ae EA EA CA a EA A A A A EE utii our Process t 3core M 4 gt utliNuestro Proceso One of the most popular questions clients pose Text Table TM Lookup 23 2 Teml Context Ja en_105 8s_MX amores Note The remaining two instances of Our Process are translated automatically WORKING WITH TRANSLATION MEMORY Translation memory TM is designed to provide maximum content re use and facilitate collaboration between globally distributed localization resources Find below the procedures for the following tasks e Leveraging tr
61. ordfast Professional Plus User Manual Cleaning up and updating translation Memory cccccccocccnncccccnncnncccnonncnnnnnnnnnnnnononnnnnnnnnnnncnnnnnnnns 38 TXML editor Menu OptiONS oooccconccccononccconanccnnanononancnennanonennnrrnnancrrnnanrrennnnrrnnarrnnaanenenas 43 PP A PA 43 A 44 ATS TATIONS IO RY aaa iaa ir s 45 CRIMP OIOG ri ones iain Wawatde dan a NEES 46 UE tenets 47 A vote Baretta nen Seas e E dead ae E as cies Ca coad EOE 47 Managing Projects aii i 49 Creating Cr opening a Pro eo O 49 Creating a DO Susi iio 49 Opening a PO O lince 52 Greatng Opening al Md 53 Selecting translation memory settings oocccccnccccccooonccnnnnnonononannconnnnononanncnnnnnonononanncnnnnnnnos 54 Gkeatng a A A ica r 55 Opening local Mia tidad dass 58 Importing and exporting terminology lists oooccccoconcncoconcnnoconcnnconanoconanonnononcnnnonarononnanennss 61 impor a Terminology Siri bi 61 EXDOMMING al terminology Sia A donahavlne ucason Lorrie 64 Belning PenallOS arado 65 Denning Color CodeS a occ ye seesse2 67 ENADIMO SDE lCne canse co turnada 69 FranslatinG IN a Dro iu IE 70 Open ml do cido 71 ran SHAT a TING a iaa 73 Leveraging repetitive contenta do 75 Working with Translation Memory ooocccccocccncccocnococoncnnoconconcnnanonononnnnononnnnonnnnnnnonannnnonannnnnnnns 77 Working WITT AGHIMINOIOG Y ata aia 81 Working WIT DIACCADICS nirani ita 85 usmo ThaAMSCNSGK cs svecost sevste rear II Nace ness eee a
62. pace 78 Managing projects The TM will be leveraged and the target segment appears Fl Project 1 Wordfast File Edit Translation Memory Terminology Window Help b m e E E AJ EIT F Oe eo ta E A A E Cclient_nametFroject_nametFroject 11TxX lt ML files pracess_maint xml 2 5 oE ES Outline 3 E Show all F m S25 qe 3 1 Our Process q futl Our Process ij pl t score 100 gt 2 futi Nuestro Proceso One of the most popular questi Most projects entail some leve Given the nature of the web t We provide monitoring services We use tools to watch your sit Once new content is identified A pre defined means of conveva On more complex projects howe One of the most popular questions clients pose is what happens after we finish the project what happens when we have new content or add items to the database t ecore NiA gt RES A A A D Oo A A w Pi Most projects entail some level of ongoing content development Text Table lt TM Lookup EE Txml Context E or E uti Our Process dutl Nuestro Proceso 100 Project 1 TM 1 TM fen _US es_ Mx 17 of 70M D Translation memory default color representation Find below the list of default color representations for source and target segments in the Translation window Representation Blue Source segment Fuzzy match No match or NA Green 100 match Segment mod
63. place the cursor at the location where you want the translated terminology to appear 4 Select Terminology gt Copy term or click 4 or Ctrl Alt 0 The translated terminology appears in the target segment ok site top Tifee Car afd Lruck of an initiative that will provide Internet in Spanish t score 0 site top neeche Tn Spanish as Adding terminology To add terminology to a terminology list or glossary 1 Left click and select a terminology in the source or target segment 82 Managing projects 2 Click Terminology gt Add term or click E The Add to Terminology dialog box appears ES Add to Terminology Source million Target millones Description number Terminology Project 1 Term Enter Source Target and Description of the terminology Select the terminology list that you want to add the terminology to Click OK The new terminology is added Editing terminology To edit terminology 1 Click Terminology gt Edit 83 Wordfast Professional Plus User Manual 2 Select the terminology list that you want to edit The Terminology list appears Terminology Index Source Target 1 application aplicacion z2 browser navegador 3 budget presupuesto 4 business negocio 5 catalogs cat logos 6 client service servicio al cliente 7 clients clientes content contenido 9 costs costos 10 culture cultura 11 customers consumidores 12 develop desarrollar 1
64. ranslation Memory Terminology Window Help Ea ii do ES E AA Y CEA E ET AE E anclient_namelProject_namelProject 11TXML Filesiprocess_maint xml txml 21 O qe Outline 3 Show all 2 Oo Oz a oF ibd Oi FProcesa i tecore H 4 gt Our Process One of the most popular questi Most projects entail some leve Given the nature of the web t We provide monitoring services We use tools to watch your sit Once new content is identified A pre defined means of conveva On more complex projects howe ho One of the most popular questions clients pose is what happens after we finish the project what happens when ve have new content or add items to the database t 3core M A gt GES SS AAAA so Oo Oo CF QQ Most projects entail some level of ongoing content development Text Table lt TM Lookup EE Txml Context JE a fen _US es Mx 16M af 70M D Note The placeables in the source segment are marked in grey For example ut1 73 Wordfast Professional Plus User Manual These placeables should be either copied and pasted or typed into the target segment They should not be edited or deleted 2 Type the target segment The typed target segment will appear in a pink background as shown in the screenshot below Fl Project 1 Wordfast File Edit Translation Memory Terminology Window Help El wie aE Se FETE Ow eS tH Ea eK T
65. ranslation memory settings for more information e Creating or opening translation memory Go to Creating or opening translation memory for more information e Importing exporting adding editing and deleting terminology Go to Importing and exporting terminology and Working with terminology for more information e Defining penalties Go to Defining penalties for more information e Defining color codes Go to Defining color codes for more information e Enabling spell check Go to Enabling spell check for more information OPENING A PROJECT To open a project 1 Open Wordfast and click ES The TXML perspective appears 2 Click File gt Open Project The Open Project dialog box appears The project names appear in the Project list and the project properties appear at the bottom of the dialog box 3 Select a project name and click OK The Wordfast screen appears with the project name on the title bar and the source and 52 Managing projects target languages at the bottom of the screen Fl Project 1 Wordfast Pr oject AE File Edit Translation Memory Terminol Name Help ObiMini A Ej o Outline 2 5 show all se o A An outline is not available a J LW Ed TM Lookup 3 Zz Tarn Context o _ gt en_US es_Mx language 14M of FOM fi Creating or opening a TM Translation memory TM is designed to provide maximum content re use and facilitate collaboratio
66. reate new terminology C Import into existing terminology 3 Enter or browse for the terminology file 4 Choose File type You have two options e Tab delimited a TXT file e TBX an XML file 5 Next you have two options e Select Create new terminology if you are importing the first terminology file for the project e Select Import into existing terminology if you have already imported a terminology file and want to combine both the files Creating new terminology To create a new terminology list 1 Follow steps 1 to 4 from Importing a terminology list 2 Select Create new terminology 62 Managing projects 3 Click OK The Create new Terminology dialog box appears Fl Create New Terminology Target Locale Spanish Mexico v 4 Enter Symbolic name Source language and Target language 5 Click OK A Terminology import message appears confirming the number of terms imported 6 Click OK A new terminology file is created Import into existing terminology To import a new terminology list into an existing terminology list 1 Follow steps 1 to 4 from Importing a terminology list 63 Wordfast Professional Plus User Manual 2 Select Import into existing terminology The Import into existing terminology option is activated Fl Import terminology Import File Cu Client namelProject_namelProject 11Project 1 File type Tab delimited hol O Create new terminology Import into
67. s Go to Creating or opening a TM for more information 9 Select an Update option The options are as follows Select Overwrite existing TU overwrite the existing translation unit default Do not overwrite TU not overwrite existing translation unit Overwrite if attributes are overwrite the existing translation unit only if custom identical attributes for new and existing translation units are identical Do not add to TM not add to the translation memory 10 Select Add Attributes checkbox to enter custom attributes for the translation unit 11 Select Add file name as attribute to add file name as a custom attribute 12 Select format for the output report You have two options e Comma separated format Select this option and click Browse to select a location and provide a file name Using PM plug in e Report format Select this option to view the output report on screen 13 Click Cleanup A Cleanup report appears Cleanup CLEANUP REPORT 17 08 07 04 14 2009 Result of cleanup of 2 files Total segments Total Cleaned Updated Errors Too Long 41 TXML EDITOR MENU OPTIONS The Wordfast basic menu options are as follows T ile O m e Translation Memory e Terminology e Window e Help File The options in the File menu are as follows Create Project create a new project Open Project open an existing project Open Ctrl O open a new file Note When you brow
68. se certificate Fl License Management Welcome to the License Wizard leal Invalid licensing subject Invalid license certificate Invalid licensing subject Fl License Management Welcome to the License Wizard les Input length must be multiple of 8 when decrypting with padded cipher Invalid license certificate Input length must be multiple of 8 when decrypting with padded cipher 105 Wordfast Professional Plus User Manual Fl Activation Kad Unknown or invalid license File License Management Welcome to the License Wizard E License Certificate has expired Invalid license certificate License Certificate has expired Cause These error messages appear due to the following reasons e License certificate is not a Wordfast license certificate e License certificate has an incorrect file name or user name e License certificate is edited or some information is missing from the file e License certificate has expired Solution Contact the administrator for a new license certificate You can contact the administrator by logging into the Wordfast support hotline at www wordfast com 106 Troubleshooting errors Problem Error message TXML source files missing Cause The TXML file and the original file are not at the same location or do not have the same file name Solution Ensure that the TXML file and the original file are at the same location and both files have the same file name
69. se your PC only the file types listed in your File Associations setup Window gt System Preferences gt General gt Editors gt File Associations will appear Close Ctrl W close the currently open file If there are unsaved changes a warning message appears asking if you want to save the changes before closing Close All close all open files If there are any unsaved Ctrl Shift W changes a warning message appears asking if you want to save the changes before closing Save Ctrl S save the currently open file Save translated save PPT XLS or DOC files file Note This menu option is activated only when PPT XLS or DOC files are saved Save As save and rename the currently open file 43 Wordfast Professional Plus User Manual Save All save all the currently open files Ctrl Shift S Revert revert the file to the state since it was opened or since it was last saved whichever is most recent print the file that is currently open Properties view information related to the currently open file such as the original file format Exit exit Wordfast If there are any files open with unsaved changes a warning message appears asking if you want to save the changes before exiting Edit The options in the Edit menu are as follows Undo Ctrl Z undo most recently entered text or performed function Redo Ctrl Y redo most recently deleted text or re perform undone function Cut Ctrl X cut the s
70. searched context are highlighted Updating translation memory To update translation memory with new content ensure the TM has the Read only check box clear and update options are selected Go to Creating or opening a translation memory and Selecting translation memory update settings for more information When you navigate source segments by pressing Alt Down or Alt Up or clicking T or Y segments are saved automatically to the TM Note If you have changed the target segment and you navigate using other methods i e clicking on other segments to navigate directly to them a warning message appears asking if you want to save the target segment WORKING WITH TERMINOLOGY Find below the procedures for the following tasks e Leveraging a terminology list e Adding terminology 81 Wordfast Professional Plus User Manual e Editing terminology Leveraging a terminology list To leverage a terminology list or glossary 1 Follow the steps to open a file from Opening a file The file appears in the Translation window If a term from the terminology list or glossary exists in the source segment it will appear in red by default lt i site globalization solutions and bop three Ear and EEMck fpental ss of an initiative that will provide Internet in Spanish 2 Select Terminology gt Previous term Next term or click or or press Ctrl Alt 8 Ctrl Alt 9 The terminology is highlighted and selected 3 Inthe target segment
71. segments as unconfirmed Restore Defaults Apply 4 Select Copy source on no match checkbox to copy the source to the target segment if there is no match when the TM is leveraged 5 Enter the Fuzzy Match Threshold in Note This value signifies the TM leverage percentage limit for a fuzzy match For example if you enter a value of 75 the tool will mark all the translations which are leveraged below 75 match as a No match segment 54 Managing projects 6 Select a condition to be followed when editing an existing Translation Unit The options are as follows Select Add to TM by overwrite the existing translation unit This option is overwriting the existing selected by default TU default Add TM overwrite overwrite the existing translation unit only if custom existing TU if attributes attributes for new and existing TU are identical are identical Add to TM do not add to translation memory and not overwrite existing overwrite existing TU TU Do not add to TM not update the TM Select Mark all segments as unconfirmed checkbox to mark all target segments as unconfirmed For more information refer Confirming or Unconfirming segments Click Apply and OK The translation memory properties for the project are set up CREATING A LOCAL TM To create a local TM 1 Follow steps 1 to 2 from section Selecting translation memory settings 55 Wordfast Professional Plus User Manual 2
72. ter Options Encoding UTF 8 Me Rename Remove all Conversion rules Cu Client_nameiProject_nameiProject 1Rules 2PIL p Restore Defaults Apply 20 Using PM plug in 5 Select the Encoding as UTF 8 6 Browse and select the Conversion rules file Note The conversion rules file includes commands describing the content to be translated in the XML files Find below an example rules file E XML properties Notepad File Edit Format View Help java properties generic converter regexp col lapsetags Talse Include HTML Elements elementIincludeHtml true Known Elements elementLocation 1l table row elementHandling 1 dont trans late elementLocation 2 table row column elementHandling dont trans late Extraction Rules For Known Elements baragraphPrefix O lt column name 4 gt trans late yes 4 gt 4 7 gt 4 lt 48154 EDATAA A paragraphsuffix 0 4 4 45 gt paragraphFormat O htm embedded 7 Click Apply and OK The new XML format is set up ADDING AN EXCEL FILE FORMAT To add an Excel file format 1 Follow steps 1 and 2 from Viewing default file formats The Formats dialog box appears The default formats appear in the Available formats box 21 Wordfast Professional Plus User Manual 2 Select Format Type as Default Excel Filter The Excel Filter options appear Fl Preferences Filtered type Filter text E General El Appearance Colors a
73. the translator wants to check and confirm a segment after referring to some resources he or she can mark the segment and revert to it at a later stage To confirm or unconfirm a segment 1 Follow the steps to open a file from section Opening a file The file appears in the Translation window The first translatable segment will appear in a blue background and your cursor will be in the target segment by default 1 Type or leverage the target segment from the translation memory The target segment will appear 2 Click Translation Memory gt Confirm Unconfirm Segment or F to mark the segment An symbol appears next to the segment in the Outline window as shown in the screenshot below Fl Project 1 Wordfast File Edit Translation Memory Terminology Window Help SH wiel B amp BIBLER i a E cn client_namelProject_namelProject 1 TXML clin ink n x 7 Ol qe Outline 2 Shaw all Y _ Es E y i paa o BS ss f Confirm Unconfirm Segment f a iuti our Process t score 90 LF uti Nuestro Proceso One of the most popular questions clients pose is what happens after we finish the project what happens when we have new content ar add items to the database t score H A one Most projects entail some level of ongoing content development Text Table 4 TM Lookup E2 2 Teml Context Cre Ce 7 A Juti Our Process uti Nuestro Proceso oo TH 7 gt TM en
74. u bar carry out all the functions some of which are also included in the tool bar Go to TXML editor menu options for more information Tool bar quickly complete common functions You can rollover the shortcut icons to see its function TXML view the TXML editor perspective The TXML editor 13 perspective Icon Main translation window TM Lookup window Txml Context Outline window Wordfast Professional Plus User Manual perspective is the workspace for managing translation projects This perspective allows you to translate files by leveraging translation memory and terminology Go to Managing projects for more information translate a file This is the work space for translating files Go to Translating in a project for more information view TM leverage results and context searching You can either search for a term or a phrase and the source and target segments appear in a table format Go to Using TM Lookup window for more information view the TXML context of the currently open file Go to Viewing TXML Context for more information quickly navigate a file from one source segment to another Go to Using Outline window for more information 14 INSTALLING AND ACTIVATING WORDFAST To install Wordfast le Download the Wordfast installer from the webpage http www wordfast com store_download html to your PC Run the installer The Wordfast Demo Mode appears Note
75. umn denotes a key conflict 2 Left click and select a Command Description v Copy Command Remove Binding Restore Command Activate the editor Restore Defaults Apply 3 Remove the existing Binding and press a new sequence of keys 4 Click Copy Command The shortcut key is modified CREATING SHORTCUT KEYS To create a new shortcut key 1 Follow step 1 and 3 from Modifying shortcut key schemes 99 Wordfast Professional Plus User Manual 2 Select Include unbound commands checkbox The commands with no shortcut keys appear F Preferences Filtered type filter text Ex Keys General Appearance Colors and Fonts Views Keys Spelling Hunspell Scheme Default type filter text Command Binding When Category i 5 amp Open Ctri O In Windows TXML Editor Translations About Help Colors bo Activate Editor F12 In Windows Window Filters Formar Add Bookmark Edit PM Plug in Add Task Edit Terminology Add to Working Set Edit Ca v Transcheck ie Memory Include unbound commands Copy Command Remove Binding Restore Command oca Penalties Remote Name Open Description Binding Ctri o lt When In Windows v in the binding column denotes a key conflict Restore Defaults Apply 3 Left click and select a Command 4 Place the cursor in the Binding field and press a sequence of keys 5
76. urce segments click on the drop down list The following options appear Outline 3 Show all Y ua Gar Prol 100 only A Fuzzy only One of e Except 100 Most PM Modified Segments Given EAN match We provide monitoring services We use tools bo watch your sit Once new content is identified A pre defined means of conveya n more complex projects howe Outline window default color representation Find below the list of default color representations for source and target segments in the Translation window 90 Managing projects Representation Fuzzy match No match or NA 100 match Segment modified since the original file was created Segment modified and updated to translation memory Go to Defining color codes for more information VIEWING TXML CONTEXT The TXML Context window is used to view the TXML context of the currently open file You also have the option to view the XML Source Find below an example of a TXML Context window Fl Project 1 Wordfast AE File Edit Translation Memory Terminology Window Help E FA Cu Client_namelProject_namelProject 11TXML filesiprocess_maint sml teml 2 5 m oF Outline 3 show all J E a l E AP TM Lookup 22 Txml Context EZ TAML File Version 1 0 Locale en US Datatype regexp Segmentation type sentence TMX Tags ut Unknown Tag a placeholder for any kind of tag in the file sub Subtlow sub segment that is trans
77. utline window 4 After translating all the source segments select Translation Memory gt Commit to TM or click or press Alt End to update the TM before closing the file 74 Managing projects LEVERAGING REPETITIVE CONTENT The leveraging repetitive content option can be used when there are repetitive segments in a file For example if there are multiple instances of the phrase Our Process then the translator needs to type the translation only once The remaining segments are leveraged automatically To leverage repetitive content 1 Follow the steps to open a file from section Opening a file The file appears in the Translation window The first translatable segment will appear in a blue background and your cursor will be in the target segment by default Fl Project 1 Wordfast File Edit Translation Memory Terminology Window Help Ea E e do ES Es me PET SEA ET AE 2 Ci Client_namelProject_namelProject 1 TXML files process_maint xml_t 23 m Outline 3 Show all is a lye ar e fe futi Our Process lt t score HiA lili z p Our Process 2 Gur Process Our Process One of the most popular questi Most projects entail some leve Given the nature of the web t We provide monitoring services We use tools to watch your sit 9 Once new content is identified 10 4 pre defined means of conveya 11 On more complex projects howe a5 iuti ur Process t score HiA
78. ve different source and target languages Cause The source and target languages associated with the currently open project does not match the local TM language pair Solution 1 Goto Preferences gt Translation Memory gt Local 2 Select the local TM and click Edit 3 Change the source and target languages to match the current project language pair 108 Troubleshooting errors Problem Error message Current project and remote TM have different source and target languages Remote TM T Current project and selected remote TM do not have the same source and target locale Cause The source and target languages associated with the currently open project does not match the remote TM language pair Solution 1 Goto Preferences gt Translation Memory gt Remote 2 Select the remote TM and click Edit 3 Change the source and target languages to match the current project language pair Problem Error message Current project and file for translation have different source and target languages F Txml editor ML File vou attempted to open has en_US hi_IM language This is Es incompatible with the current project en U5 de DE language Would you like to select existing or create a new project with en US hi_ IN Cause The source and target languages associated with the currently open project does not match the file language pair Solution 1 Check that you are opening the correct file If necessary open th
79. w rows drop down list to choose the number of rows to be viewed e Use header check box select checkbox if the header row should not be translated e Table with the Excel sheet contents select any row that should not be translated 26 4 O Click Next The Selection page appears Excel column selection wizard Selection page Please select columns For translation Sheet Sheet Translate Column name Target column Date Day Activity Time taken Using PM plug in In the Translate column select the columns for translation The corresponding Column name appears in the Target column as shown in the screenshot below Excel column selection wizard Selection page Please select columns For translation Sheet sheet Translate Column name Target column Date Date Day Day Activity Activity ima Time taken Time taken 27 Wordfast Professional Plus User Manual Note The Target column includes names of columns where the translated text will appear 6 Click Next The Regular expression page appears Fl Excel column selection wizard Regular expression page Please enter Regular Expression OOOO 7 Enter a Regular Expression for the Excel analysis Note A regular expression provides a pattern to markup any embedded HTML tags or variables in a column as placeables 8 Click Finish The configuration and sample file path appears in the Formats Options box as shown
80. ws 10 w use headers Date y Activity Time taken arafz2008 Monday Induction 4 Reading and researching 3 Discussions with SMEs 1 ar9f2008 Tuesday Application walk through 1 Read up standard documents For research z Discussion with SME to understand workflow 1 Started creating outline z Installed application and completed documenting steps 2 O 340 2008 Wednesday Created outline and incorporated review comments 3 3 The content in the Preview page is selected for translation The Preview page models an Excel file There are tabs corresponding to each Excel sheet Each tab contains the following e Number of preview rows drop down list to choose the number of rows to be viewed e Use header check box select checkbox if the header row should not be translated 24 J translated 4 Click Finish The configuration and sample the screenshot below Fil Preferences Filtered type filter text Ex General l Appearance Colors and Fonts Keys E Spelling Hunspell Translations Administration Colors Filters Formats PM Plug in Terminology Transcheck E Translation Memory Local Penalties Remote 5 Click Apply and OK An Excel file format is set up Using PM plug in Table with the Excel sheet contents select any row that should not be file path appears in the Formats Options box as shown in Formats Available Formats Mer Rename Remove Default ASP Filter Es Default
81. x 4 Select Source and Target language Note It is important to select the correct source and target languages If either of them is incorrect Wordfast will not allow you to open files for translation The languages that you provide now will be the default language selection for all project files 5 Click OK The Open Project dialog box appears The project name appears in the Project List and 50 the project properties appear at the bottom of the dialog box Fl Open Project Open existing project or create new one You need to specify source and target language of a project Languages that you provide now will be used later as a default value For all project Files Project List Mame Project 1 Project Properties Project Mame Project 1 Location C Program Files WordrastiworkspacelProject 11project xml Source Locale English United States Target Locale Spanish Mexico Select project name and click OK The Preferences Filtered dialog box appears Fl Preferences Filtered type filter text Ek Local l E Translations Terminology E Translation Memory Mame Local Remote Local TM List Selected Read only Local TM Properties File Source Locale Target Locale Restore Defaults Apply The Preferences Filtered dialog box is used for the following tasks Managing projects 51 Wordfast Professional Plus User Manual e Selecting translation memory settings Go to Selecting t
82. your phrase use signs between each word instead of spaces If you use spaces in the search string then results will show segments that have any of the words in them Or 1 Select a word or phrase in the source segment 80 Managing projects RA 2 Press Ctrl Alt L or z The source and target segments appear Fl Project 1 Wordfast AE File Edit Translation Memory Terminology Window Help amp itm tm EB EE RE PETE Ow eS teal E AE E ld CiClient_namelProject_namelProject 11TXML Filesiprocess_maint ml Emb 23 E Bz Outline 2 show all we _ F lt a gt 1 Our Process a One of the most popular questi Most projects entail some leve Given the nature of the web t We provide monitoring services We use tools to watch your sit Once new content is identified A pre defined means of conveva On more complex projects howe fe iuti ur Process i tecore H 4 gt Ss One of the most popular questions clients pose is what happens after we finish the project what happens when we have new content or add items to the database t ecore N A Moe eee so Oo w A A w Pi Text Table UTM Lookup 2 124 Teml Context Frocesse Procesos Empresariales Automatizados Project 1 TM 1 Process Project 1 TM 1 futi Procesa Project 1 TM 1 ut 1 Muestra Proceso Project 1 TM 1 TM en_US es_MXx temor om D Note The words or phrases that match the

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