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SAAELIP Authority User Manual - IIS Windows Server

1. SAAELIP Authority Portal User Guide If the SCC Code for an emission unit or a report group is blank there is currently no activity in this emission unit or reporting group To add an activity for this emission unit or reporting group click the View Edit icon to enter Activity and Emission Details Figure 8 27a and then click the Add New Activity button to add an activity Emission Calculation Click Calculate Emissions in this view to calculate emissions for all emission units and reporting groups in this source 8 2 6 3 Activity Information Section Activity List 1 1 of 1 item s EU RG Lee Installed NAEIS Source Material Throughput ID Emission Unit Desc Le we Corie Throughput Unit Export to Excel Aaen Activity Zeg Activity amp Emissions Information Activity Detail Emissions Attachment Saved successfully Activity Details NAEIS Source Code SEC 21 Code SA880100101 IPCC Code 2A1_ Cement Production NAEIS Source Description SA88 SA8801 SA8801001 SA880100101 SCC Code 10200603 lt 5 MW Source Classification Code Description 1 External Combustion Boilers 102 Industrial 102006 Natural Gas 10200603 lt 5 MW Activity Description Boiler 10 MMBTU HR Natural gas Seasonal Material Usage Schedule If Throughput is gt 0 then Seasonal Percentages Must Total 100 Winter Jun Aug Spring Sep Nov Summer Jan Feb Dec Autumn Mar May 33 27 17 23 Operating Sche
2. Search Result 1 41 of 1 items District Mme Ekurhuleni f Metropolitan GTEKOO9 Transport tree Municipality unicipa Work Group woen ress Local Municipality Figure 7 5 Pop up window of Adding a Source Users have the options of searching for an existing source by Source Name SRN Address District Municipality or Local Municipality enfoTech Page 51 of 128 SAAELIP Authority Portal User Guide To search for a source enter the desired text into the search fields and then click on the Search button to search for the desired source When the search is completed applicable results will be shown in the Search Result section Select any source s to add to the Master List by clicking the checkbox in front of the Source Name Click the OK button to add the selected source s into the Master List If the source is a new source does not exist in the NAEI system click on the Create New Source button to create the source record see instructions in Chapter 6 then return to the Master List section to add the newly created source s To remove a source from the Master List select the source from the Master List grid view Figure 7 1 then click on the Remove Source button The Remove Source window from the Master List will display Figure 7 6 In the pop up window select No from the NAEIS Flag drop down list If this source has stopped operation enter the End Operation Date In the Comments text
3. 17 Ash Content This field is required only if the material identified in Step 8 is a fuel Enter the ash content in mass percent Please consult the National DEA Air Quality and Climate Control Office for a list of ranges 8 2 6 5 Portable Material Usage Schedule If this is a portable source the activity form will have an additional section Portable Material Usage Schedule Figure 8 32 Portable Material Usage Schedule Totals 100 Ve District Metro Municipality Percentage of Throughput al GI Central Karoo District Municipality v 40 tal Ehlanzeni District Municipality 60 Figure 8 32 Portable Material Usage Schedule Section 18 District Metro Municipality Click the icon to add a new District Metro Municipality or click the x icon to delete a District Metro Municipality from the list 19 Percentage of Throughput Enter the percentage of throughput for each District Metro Municipality for the process listed above The totals of these percentages must equal 100 Emission Calculation Click the Calculation Emissions button in Figure 8 27a to calculate all emissions under this emission unit or reporting group depending on which activity is selected The Emissions Form is used to report all emissions of criteria pollutants and any other pollutants relevant to the process An emissions record must be completed for each emission unit or reporting group identified on the emission unit and reporting group forms
4. icon next to Emission List label in the white area NOT in the gray area to load the emission factor window Figure 8 34 SCC Pollutant List 1 10 of 104 item s Material Unit Cantral Device 1 Emission Factor an Code Code Type ACENAPHTHEN SCC Generic ACENAPHTHYL SCC Generic ACETALDEHYDE SCC Generic ACETONE KG 3 273 SCC Generic ACETOPHENONE SCC Generic ACROLEIN KG 16 2 S Generic AMMONIA lt G 6 3 27315 Carbon Injection SCC Generic ew E a SCR Selective Catalytic AMMONIA G 3 273 Reduction SCC Generic ANTHRACENE SCC Generic ANTIMONY G 8 216 e 273 SCC Generic 2 3 4 5 6 7 8 9 10 Figure 8 34 Emission Factor Table with SCC Code and Pollutant List In the SCC Pollutant List see Figure 8 34 some of the criteria pollutants have additional emission factors that do not have a radio button These are controlled emission factors which are used to calculate default control efficiency These entries will be pre populated if you select a control device on the emission unit level The system will not allow you to select a controlled emission factor To calculate emissions for this process click the Calculate Emission button in the emission list When the calculation is completed the NAEIS Calculated Value column will be populated in the grid view If the system calculated value is verified to be correct click the checkbox under Use System Calculated Value
5. 11 2 2 Roles A User is assigned roles in order to determine which tasks they will be able to complete using the SAAELIP system Please refer to section 7 1 for a more detailed view on the workflows for different roles ID RoleName Goals Motives and Usage Patterns Authority Actors Portal Super Create user accounts in the Portal Administrator Manage user access to SNAEL or NAEIS system s SNAEL NAEIS Super Manage security and permission setup Administrator Create and maintain system reference data and templates Manage system configurations 3 National AQO Create National Authority users Clerks Inspector Engineer Create Provincial and District Metro Authority users AQO Clerks Inspector Engineer Review AEL applications that are subject to National jurisdiction Sign and issue AEL final license Track performance metrics of processing AEL applications at the National level National Role 1 Determine fee amount and issue invoices to AEL applications that are subject to National jurisdiction Issue acknowledgement of receiving applications Conduct completeness audit on AEL applications National Role 2 Perform pre licensing inspections on AEL applications that are subject to National jurisdiction Review and comment on reports and documents required by AEL regulations Prepare draft AEL license Revise draft AEL based on comments Schedule and perform inspection on facili
6. d xi KZ SAAELIP Authority Portal User Guide 8 5 NAEIS Data Mining and GIS 8 5 1 GHG Data Analysis Report The Data Analysis Reporting Module allows users to query emission data for a select list of pollutants under a given inventory year Authority users may select the specific IPCC sector of interest Then they may narrow down by location of interest Steps for launching the Data Analysis Report are outlined below Step 1 Navigate to Source Management gt gt Analysis Reports Step 2 Click the sl icon to launch the analysis report The tree node diagram for location of interest is organized in the hierarchy of Country gt gt Province gt gt District Metro gt gt Facility If a province is chosen the result will show data for the whole province Within the results the authority user can expand to show the breakdown for individual districts metros when applicable that fall within the province The authority user can take it one step further and expand to show the breakdown for individual facilities when applicable within each district metro Year 2008 Substance Code ALL ld 4 1 of 27 b H 4 100 Find Next lh amp The Eastern Cape 63 569 966 83 289 530 3 299 530 63 269 530 3 209 530 The Free State 1 695 432 1 689 743 1 689 743 1 689 743 1 689 743 The Western Cape 2 158 496 2 151 253 2 151 253 2 151 253 2 151 253 Industrial Agriculture Substance Code NOX Unit kg and Gauteng 3 726 1 86
7. enfoTech Page 56 of 128 SAAELIP Authority Portal User Guide 5 Source Address Street Address 1 This is the street number and name where the source is located Enter the address of the source where the equipment is located For portable sources enter the address of the home or main office District Metro Municipality From the drop down list select the District Metro Municipality where the source is located For portable sources select the District Metro Municipality where the home or main office is located Local Municipality From the drop down list select the Local Municipality where the source is located For portable sources select the Local Municipality where the home or main office is located Postal Code Enter the Postal code The postal code must represent the Local Municipality where the source is located For portable sources enter the postal code of the Local Municipality selected in the previous field Latitude 25 74949070 Horizontal Collection Method 001 The geographic coordinate determination method based on address matching house number Horizontal Accuracy Measure Horizontal Reference Datum 10 Meters 03 World Geodetic System of 1984 Source Map Scale Reference Point Code 10 102 Center of a Facility System Principal Product Humber of Employees Company Registration Number Candy 2000 323442333 Line Source Start Point Latitude Longitude Line Source End Point Latitude Longitud
8. ensorech Page 27 of 128 SAAELIP Authority Portal User Guide 5 Facility Management If an Authority wants to modify the information of an existing source or create a new source the Manage Source function may be used 5 1 View Edit an Existing Facility The Manage Source function allows the users to maintain source facility data in the system regardless of whether or not the source facility is included in the current reporting year To access the Manage Source function click Manage Source on the left panel By default the page will be loaded with all the sources in your district Figure 8 1 Home Source Management NAEIS Report System Utilities My Account lt lt Source gt Source Management gt Manage Source Work Group City of Johannesburg Metropolitan Municipality Source Name NABS Flag v SRN Address 1 District Municipality Wi Local Municipality k Clear Filter Manage Source Source Management D Manage Source NABS Report Preparation Master List Master List History Search Result Audit Management ELE item s Source NAEIS Flag Work Group View Edit Source Name SRN W Audit Console List type Non City of Johannesburg Address Line 1 Municipality District City of Johannesburg City of Joburg A0023 Y 1000 Market Streer Report Management gt Admin Reports amp Queries aa Analysis Reports Data Change History test2 3 City of Joh
9. If any information needs to be changed follow the instructions below and edit the appropriate fields If you would like to add or delete a reporting group see the instructions below 8 2 5 2 Reporting Group List Reporting Group List 1 1 of 1 tems View Edit Reporting Group ID Reporting group Desc Delete RGDRYER Figure 8 24 Reporting Group List This section lists all the reporting groups in this source Click the View Edit icon to edit a reporting group the Delete icon to delete a reporting group or the Add New Reporting Group button to add a new reporting group Click the View Edit icon to access other sections of this reporting group form 8 2 5 3 Reporting Group Identification Complete the fields in this section for new reporting groups or to make changes to the previous year s report Follow the steps below Reporting Group Identification Reporting Group ID RGDRYER Reporting Group Description Dryer Emission Unit s Associated with the Reporting Group ce Emission Unit ll evo0001 4 ll Evoo002 sl Save Reporting Group Figure 8 25 Reporting Group Form 1 Reporting Group ID Enter a unique ID for this reporting group Reporting Group IDs must begin with an RG prefix plus any combination of up to 14 letters numbers or keyboard characters Spaces are not allowed within the ID Make the reporting group ID specific and easy to associate with the reporting group it represent
10. LP ARAGON QUARRY 1 Glenlake Parkway ID 4516 New Applicant Facility Association The First Name Last Name Phone Number Email WA Address State and Zip Code are required fields The 2 Facility Info Enter facility name and system will automatically do validation Email must be unique to the system or it will generatean 1 Chen slated fest ko error in the creation process 3 Responsible Official Info First Name Last Name Company Name Phone No Phone Ext Fax No I want to receive SMS messages through a mobile phone Mobile Phone No Mobile Provider Email H Address Line1 Address Line2 State Zip Code The Eastern Cape v Create Application Eg New Applicant Account General Information At this point the LA will be able to continue on in filling the submittal For more information of the different submittal types and process please see section 9 6 6 4 2 Edit Pending Submittal In certain cases the user might have not finished a paper submittal completely so SAAELIP has them categorized under pending submittals These submittals can be found under the submittal tab gt paper submission gt edit pending submittal The page is defaulted to list the submittal as a gallery view enfoTech Page 41 of 128 Home Submittal Inspection d Submittal Management f Submittal Review CIl Review submitted App License Manager
11. Paper Submission Eg Create New Submittal Create new Submittal Edit Pending Submittal A Edit unfinished Submittal At this point the user can select the type of submittal necessary and begin the submission process The first part of the process involves selecting the applicant for the submittal SAAELIP provides a search toolbar in order to search by the applicant s first last name address or the facility name Search Applicant FirstLast Name Address Facility Name Applicant Search Tool Bar If the applicant exists please select the radio button to make the selection and click Create Submittal If the user does not exist then click on New Applicant 123456 Test TTesti23 Test Testi23 Test12345 ymail com 0275555555 Drive 12345 N A Applicant Search Grid View The new applicant option allows the user to enter in the Account Type the user is responsible for The facility name contains an auto fill feature This allows the user to partially type in a facility name and allow the user to select from facilities that match what already has been entered enfoTech Page 40 of 128 SAAELIP Authority Portal User Guide 2 Facility Info Enter facility name and system will automatically do validation Facility Name DG Clean selected facility info TYCO HEALTHCARE RETAIL GROUP WAS PARAGON TRADE BRANDS 7510 Industrial Hwy IDi243 ARAGON 1381 East Ave IDis207 VULCAN CONSTRUCTION MATERIALS
12. This is a required field that must be updated every reporting year If any other information needs to be updated edit the proper fields If no other information needs to be added and if all the information that is pre filled is still accurate all you have to do is enter the proper material throughput information for each activity and move on to the emission form discussed in later sections in this page Following is an explanation of each section of the activity form as well as step by step instructions on how to complete the required fields 8 2 6 2 Emission Unit and Reporting Group List Section Emission Activities Sorted by Emission Unit and Reporting Group Items per page 100 Si 1 5 of Sitems Did Not Operate This Year View Edit EU RG ID Emission Unit Desc Installed Date SCC Code Activity Desc Material Code L ELO BURNER FOR DRYER 05 15 1996 39990003 DRYER BURNER NATURAL GAS Z ELO ELEVATORS SCREENS BINS 05 15 1996 30500202 ELEVATOR OPERATIONS Hot Mix Asphalt L ELDO Yard Activities storage piles and vehicle travel 05 15 1996 30500203 STORAGE PILES MATERIAL Z FUO0005 Yard Activities storage piles and vehicde travel 05 15 1996 30500290 Haul road travel Asphaltic Concrete tal SE Figure 8 26 Activity List This section lists all the activities in this source Click the View Edit icon to edit an activity or the Delete icon to delete an activity ensvorech Page 73 of 128 K O A
13. With so many different features in SAAELIP SAAELIP provides reporting and task management tools to allow the user gain better visibility of the work task status and progress Currently SAAELIP allows for the following different types of reporting e Submittal Processed e Intermediate Milestone e Pending Submittals The above only list out reports related to performance metrics tracking In addition to above SAAELIP also provides additional canned reports for Authority users to track e AEL Facility and Contact Listing e AEL License Status Report e AEL Submission Summary Report e AEL Submission History Report e Emission History Report 7 41 Overview of Report Viewer Functions 7 1 1 Filtering Criteria From the report filtering criteria section records selection can be set based on different individual criteria For example Report Name or Report Type can be used to filter the search results Issue Start Date Eed NULL Issue End Date LI Es e wmo owe HN Report Filter Tool NULL View Report 7 1 2 Export amp Print Report Reports can be saved by clicking the disk icon Report can also be exported to different format such as XML CSV PDF Excel or Word oom v _ rind next Di CSV comma delimited S ES environmental affag oF ce Metrics Report We 2s 4 bm Department MHTML web archive VC REPUBLIC OF SOUTH AFRICA Se Applications Report TIFF file 4 oe G w d Word Date 6 22
14. enfoTech Page 66 of 128 SF SAAELIP Authority Portal User Guide 8 2 4 3 Emission Unit List Section This section lists all the reported emission units in this source Click the View Edit icon to edit an emission unit the Delete icon to delete an emission unit or the Add New Emission Unit button to add a new emission unit Click the View Edit icon to access other sections of this emission unit form 8 2 4 4 Emission Unit Identification Section Complete the fields in this section for new emission units or to make changes to the previous year s report Follow the steps below Emission Unit Identification Emission Unit ID EWOOO01 Emission Unit Type Other combustion a SIC Code if different from 5 104 2079 Industrial inorganic chemicals nec Installation Date Dismantle Date 05 15 1996 Emission Unit Description AGGREGATE DRYER Figure 8 16 Emission Unit Identification Section 1 Emission Unit ID Enter a unique ID for this emission unit Emission unit IDs must begin with an EU prefix plus any combination of up to 14 letters numbers or keyboard characters Spaces are not allowed within the ID Make the emission unit ID specific and easy to associate with the emission unit s it represents e g EUPAINTBOOTHS EUBOILER 2 2 SIC Code From the drop down list select the Source Identification Code SIC that best describes Ch the major product produced or service provided by yo
15. 1 SUBMITTAL STATUS DESCHIPTIONS ntina ttnan tunnt unan En annen nEEn annua nnn nanenane 103 10 2 LICENSE STATUS RI er CEA el 104 10 3 INSPECTION STATUS DESCRIPTIONS indcnisseicduntcuistunsecasorsidanisunesniadestandudemsuntcdundentatonsiedaiestientslandandas 104 11 aNd d TK 105 11 1 AEL ASSESSMENT WORK FLOW RENE 105 11 1 1 AEL Assessment Work Flow Overvi W cccccceccceeceeeeeeeeeeeeeeeeeeeeueeueeeeeeeeneeeeeeeneeseneees 105 tiA 2 N WAEL ml 2 ME 106 Tera NEWARE AEC ONV errien EEEE EE AS 107 NN E AEERTEWI BEE 108 Ka WE EE 109 Ee AEL PRAIA eege 110 IR WS e E E BE E Lei ME 112 111 8 AEL Section E a ven OnE ne en a TP Cd Ee 113 11 2 GROUP AND ROLE RELATIONSHIP 0c ccsseseseuerencuavenceseucuesencuavenauavenauavenaeseueuevenauarenauaranaeesssureneus 115 el WOU E ei e EE 115 Mg e E 117 11 3 CREATING AND SUBMITTING APPLICATIONS ssssssennoennsnrnoernrerrrsrrronrrrerirerrrrarrrerirerrronrrenrrrenrrrnrne 119 ol Pik POON AMON EE 119 11 3 2 Submit AEL Compliance Hepnort 126 ensforech Page 4 of 128 KC Cp S S NY Sa S e SAAELIP Authority Portal User Guide 1 Overview of SAAELIP SAAELIP is a One Stop Portal designed to provide single sign on entry for Atmospheric Emission Licensing and Air Emission Inventory Reporting to regulated community and Authorities and also to support the general public to query environmental data of their interests A For DEA and Local Authorities SAAELIP will serve as a central platf
16. 10 7B Admin Revi Y Role 2 7C Review Compliance Admin Review Admin Review Yes Role 2 Report Completed 20 after Prepare Draft AEL AE RANY Review Technical Review Yes Role 2 issue of Tes Completed draft EA 9A Comment on Draft AEL Technical Review TOCNE AVIEN Yes Role 3 Completed Parallel 21 Ss Both AEL Application Status and the current work task will be visible to Applicant for review status tracking lr ke Role 2 EA ES e Study amp Comment 43 3 Scoping Report amp Plan Admin Review ROMY REVIEW Yes Role 2 Completed of Study e e D e 22 ge eg eee Specific Work Groups TBD by DEA Roles Identified here are for organizational purposes only Roles could be clerks inspectors engineers etc 23 _ Parallel indicates that this item must be completed in parallel with the item above 24 After receipt of triggering documentation ensyorech Page 112 of 128 SAAELIP Authority Portal User Guide Defaul Submission Status Submission Status ieioad Ss t ave Work Task BEFORE Completion UPON Completion of p 5 i gt of Task Task Document Duration AEL Days Revise Draft AEL based Tech Review 10 Technical Review Yes Role 2 on comments Completed Parallel 10 Final Signature TC REVIEN Approved age ESCH Role 4 10 Completed signed copy Issue Final AEL Approved Yes Role 4 11 1 8 AEL Section 22A Submission Status Submission Status Default 25 Upload Work Task Work Ta
17. 2015 Total Review Completed Date Santi Baca Exporting Report Function enfoTech Page 45 of 128 SAAELIP Authority Portal User Guide 7 2 Submittals Processed Report The Application Processed Report provides a breakdown of the different types of submittals that were processed and the median review time AEL Application Total Counts 27 AEL Renewal AEL Section 224 AEL Transfer AEL Vanation New AEL AEL and EIA New AEL AEL Only Submittal Processed Report Example The navigation bar on the side allows the user to look up submittals that POSE EMAL were used in generating the report By double clicking on the individual RPT_APPLICATION_PROCESSED submittal number the user will be directed towards the detail submittal E AEL Renewal section of the report This provides the user with a high visibility of the 518 amount of time a submittal review process takes Be sure to click the z icon 552 to open the report to view the full details 565 527 AEL Secton 224 ot AEL Transfer AEL Variation New AEL AEL and EIA New AEL AEL Only Submittal Processed Report Side Bar Total Review Completed Date Tare ea Par K hulam Timber Industries Pty Ltd 05 18 2015 FFS Refners Pty Ltd Cape Town 05 20 2015 FFS Refiners Pty Ltd Cape Town 03 20 2015 Cape Town Drum amp Containers PTY Ltd Ekapa Drums 06 08 2015 Submittal Report Expand Feature enfoTech Page
18. 29 ensforech Page 2 of 128 SAAELIP Authority Portal User Guide 5 2 1 Source ldentification Section EE 29 5 2 2 Relevant Authority Only Gechon 30 5 2 3 Primary El Contact Section cccccccesecccceeeceecaeeccecseseceeceeeceecaeceesseseeessaaeeeessaeeeessageeessaneees 30 AEL ASSESSMENT AND ISSUANCE 00 ccccssscecsseeecsseeenseeeeesseeneneeenneeenseeeuaeeeeeaeeenaseseeseeeeaseeneas 32 6 1 OVERVIEW OF SUBMISSION REVIEW FEATURES ccccssecccceeecceceeseceeseeeceeseeeceeseaeeesseaeceeseaeeeesaeeeeeas 32 6 1 1 elei CIE EE 32 6 1 2 Summary of Review Status ce ccccccsssseccccceeseeceeecseeseceeesseseeeeeeeseeeeeeeeseseceeeeseageeeesssagseeees 33 6 1 3 SUOS Lei Ne EEN 33 6 1 4 Keier 34 6 1 5 Final NCCI SIO BEE 36 SC eegene 37 SC e SE EMA I Me HE ele E 38 6 1 8 WAC AO TNO FCS En E 38 619 PEMOMING E e le Ce 38 6 2 LICENSE MANAGER E 39 6 3 TRACKING CORRESPONDENCES WITH APPLUICANTS 39 6 4 MANAGE PAPER SUBMISSIONS c csssscceccceesscceecceesecceeeeeenseeeeceeeeeceeeeauseeeeeesauaeeeeeseuaeeeeeesaaeeeeeeeas 40 6 4 1 Create NeW SUOMI Al saeieancernetauncenntnesr ination EE ENNE aia 40 642 Edi Pending SUBMIT cssicccecesthecs stein cdancenitcncanecncdesesbbenteiuenadecidsiedanncusnaadestcbscceandeecdecdsehecscssedededs 41 6 5 INSPECTION MANAGEMENT 42 PERFORMANCE METRICS TRACKING cccccccsssesccssecccseueccseuenseeensceeenseeeenaeeenneeenueeensneeenssesenaess 45 7 1 OVERVIEW OF REPORT VIEWER FEUNGC
19. 46 of 128 SAAELIP Authority Portal User Guide 7 3 Intermediate Milestones Report The Intermediate Milestone Report plays an intricate role in informing the user how long it has taken a task to be completed for a particular submittal As an example the AEL Renewal form was selected The report displays all the work activities associated with the particular submittal The report then breaks down the number of submittals completed and the length it took to complete un vierun laien d G Document Map S RPT INTERMEDIATE MILES TON amp ei AEL Renewal environmental affairs Performance Metrics Report Department REPUBLIC OF SOUTH AFRICA Intermediate Milestone Report Date 6 22 2015 AEL Draft Permit Issuance AEL Program Manager Review Final Action Resource Assignment Engineer Level i Facility Assignment Assignment Date Intermediate Milestone Report Example By utilizing the side navigation bar the user can navigate to a particular submittal in question The detail reporting provides information like the status date started and assigned to for each particular task for that submittal type This provides the user with a high visibility of each type of work task f Facility Assignment Assignment Date S 518 Ehulani Timber Industries Pty Ltd Final Acton Completed 05 20 2015 Sam Johnson Ehulani Timber Industries Pty Ltd Final Acton Completed 05 20 2015 Kiba Taber Tod wire
20. AEL Technical Review E Role 3 we Completed Parallel Revise Draft AEL based Technical Review Tech Review y Role 2 10 on comments Completed Parallel Tech Revi Y 10 Final Signature anaes Approved es scan Role 4 10 Completed signed copy Issue Final AEL Approved Yes Role 4 Yes es 11 1 5 AEL Review Defaul Submission Status Submission Status Upload Work Sa Work Task BEFORE Completion UPON Completion of H 14 8 Document Group Duration of Task Task Days Fee Management Admin Review Start Admin Review Start Role 1 10 application 2 Completeness Audit Admin Review AORDI REVIEW Yes Role 2 Completed p a Role 2 Study amp Comment 13 SE Ss Both AEL Application Status and the current work task will be visible to Applicant for review status tracking 14 ge eg SES Specific Work Groups TBD by DEA Roles Identified here are for organizational purposes only Roles could be clerks inspectors engineers etc 15 _ Parallel indicates that this item must be completed in parallel with the item above 16 After receipt of triggering documentation enforech Page 109 of 128 SAAELIP Authority Portal User Guide Default Task Duration 107 Rola Parallel 10 BEES em Role 2 Submission Status Submission Status 13 3 Upload Work Task BEFORE Completion UPON Completion of Document of Task Task Scoping Report amp Plan Completed of Study Publie Partecipation Admin Review
21. Admin Review Process amp Assessment Pre Licensing Admin Review Admin Review 7A Inspection Completed Completed 7B Review Emission Admini Review Admin Review Report Completed Review Compliance Admin Review Admin Review Report Completed Admin Review 20 Prepare Draft AEL Technical Review Role 2 issue of Completed 10 Roles Parallel 10 BE Parallel Comment on Draft AEL Technical Review Tech Review Completed Revise Draft AEL based Tech Review Technical Review on comments Completed Tech Review Yes scan Final Signature Approved Issue Final AEL Approved Role 4 11 1 6 AEL Transfer Default Task Duration Days Submission Status Submission Status Upload Document Work Task BEFORE Completion UPON Completion of of Task Task Both AEL Application Status and the current work task will be visible to Applicant for review status tracking 18 a E SR Specific Work Groups TBD by DEA Roles Identified here are for organizational purposes only Roles could be clerks inspectors engineers etc enfoTech Page 110 of 128 SAAELIP Authority Portal User Guide Defaul Submission Status Submission Status ere 17 3 Upload Work Task Work Task BEFORE Completion UPON Completion of 18 Document Group Duration of Task Task Fee Management Admin Review Start Admin Review Start Role 1 1 0 Ack led f en S gement R Admin Review Start Admin Review Yes Role 1 application Completeness Audit Admin Review
22. Click the Emissions tab to display the emission list Figure 8 33 ensvorech Page 78 of 128 SAAELIP Authority Portal User Guide Activity amp Emissions Information Activity Detail Emissions Attachment Emission List NAEIS Use NAEIS Calculated GWP C02 Eq Calculated Value Value Pollutant Annual EE Emission Emission Control Emission Factor Factor Unit Efficiency oe z JTONN 544 co v NAEIS EmissionFactor 6 24 iber SCH I e 44 10 wa WA LEAD e NAEIS EmissionFactor SAKEREG 0 93KG N A N A ITONN 298 HOH e NAEIS EmissionFactor EE TKO ae wa NIA di PM10 FLTRBLE 2 NAEIS EmissionFactor E Ko WA NIA PM2 5 FLTRBL 2 NAEIS EmissionFactor EE SE wa wa Se G d so2 v NAEIS EmissionFactor 26 S EE 481 00KG N A N A voc NAEIS EmissionFactor 1 768 7 SEURE 327 08KG N A NIA co2 v IPCC EF 102950 KEI 6 ee 1 19725 44KG METHANE IPCC EF KGITJ 564 02 KG a NITROUS OXID IPCC EF 5 151 83 KG R Figure 8 33 Emission List 8 2 6 6 What Emissions Must Be Reported When a new activity is created or when an activity having been reported in previous years is accessed for the first time this year all the criteria pollutants are listed in the emission list These pollutants are required to be reported To report more pollutants for this activity in the Emission List Figure 8 33 click the
23. Correspondence Email History Violation Enforcement Reporting Obligation final license cannot be issued Each work activity has its own logic depending on the requirements specified for meen Ve each activity For example due to the importance of SE Public Advisory Determination the task is highlighted DA in orange and once completed will be green For more a information on the logic feature please see the SEN SE e e E ain appendix submission review and particular submission Fee Management D zember Lushka Summers Completed 06 18 2015 06 08 2015 Group 1 type Under Submittal Review and the Work on EE Activities tab the user can view each task of the review eege EE EE RER SC process The user can either filter by the Status of the A freen Bee Kb Ges task or the Assigned To individual Work tasks i a ei 8 SS highlighted in green marks the task completed while 2 Comment on Draft AEL NA Group 3 tasks in tan means scheduled Any task that is grey m o Se signifies that they are not currently accessible ReSchedule Workflow Scheduled 06 18 2015 Group 1 ReSchedule Workflow Scheduled 06 18 2015 Group 1 To view descriptions documents and additional information for each work task the user can click on the EI icon to display the detail description of the work task Although each work task screen may differ slightly the general format is typical of what is shown below The detai
24. Create a Consultant Account Already registered in NAEIS Self Registration on the Portal Indicate role as Consultant gt E O O Enter general Logs into the Portal information using the password Select amp answer sent by system security questions Log into the Portal with NAEIS username amp password The diagram below outlines the steps on how an ACO ECO can associate a consultant to work for him her enfoTech Page 7 of 128 SAAELIP Authority Portal User Guide ACO ECO User to Associate Consultant to Prepare Applications Reports Enter the Go to My Account consultant s Add authorizations registered email Choose authorized Save the facility s association settings Set effective amp expiration dates if any Choose authorized submittal type i e AEL application Manage Consultants Set permission as and Preparers G Prepare only Able to prepare an Receive email Create a consultant application report for the notification on the user account ACO ECO association 2 1 2 Licensing Authority Account Creation Authority accounts can be added by managers and administrators of the DEA Authority users will need their accounts set up before being able to use the access the SAAELIP authority portal Accessibility and visibility of the user are based on the role and grouping association The below diagram demonstrates the steps needed to create an a
25. Created Status Password Pin Name Status Date TTest123 Test123 Testi2345 ymail com ctive 06 16 2015 Issue Pin Button 4 3 2 4 Reset Password In certain cases a user might need their password reset Through this module the user can reset a facility user s password by clicking on the lock button displayed in the image below PUBLIC USER MANAGEMENT User Name First Name Last Name Status All E Add New Search ZE Advanced Search Search Result 1 15 of 695 item s View Edit Reset Issue Reset Last Account Created Password Pin Name Status Date ge Je 2 oe TTest123 Testi23 Test12345 ymail com Active 06 16 2015 Reset Password Button 4 3 3 Creating New Facility User An administrator also has the ability to add a new user by simply clicking the Add New button This feature is often times used if the authority is setting a facility user in order to submit a paper submission In the New User Information screen a user can enter the necessary information in the following sections and click the Save button to save the information of newly added user After saving the user info a message on the top of the screen will display Save Successfully to notify that the user account has been created The newly created user will then receive an e mail with a new password They will have to log into the Facility Account using this information to reset his her password pin and security questions
26. Emission License Issued 06 08 2015 6 1 5 Final Decision The Final Decision tab allows the user to change the status of a submittal during the work flow process The current statuses are listed below e Admin Review The submittal is ready for the authority to start the review process e Approved Submittal has been approved and license can be issued to the user facility e Cancelled Sets the submittal as canceled All work flow is stopped e Denied Sets the submittal as denied All work flow is stopped e License Issued The license has been issued to the applicant e Public Comment Period Closed The public participation process is complete enfoTech Page 36 of 128 Vi E WW Je NSA ww SAAELIP Authority Portal User Guide e Public Comment Period Open The submittal is in the public participation stage and is waiting for a public announcement date e Revision The submittal was requested and approved for revision The submittal can no longer be altered and all work flow is halted A new submittal was created with the data from the revised submittal e Tech Review Completed All attachments have been submitted fee has been paid in full and submittal form is complete Submission ID remains the same when status is updated e Technical Review Default status when reviewing an submittal e Withdrawal Sets the submittal as withdrawn All work flow is stopped The user can monitor the actio
27. GA Unite States use exsiting lat long b rent Position Central Ave 84 9608889893548 34 7570625452132 2 5 Arochk Re Au 5 Match Confidence N A 2 Brooks Rd ke S gt A kal A Ka Sten r Grace St N rtd CG Cedar 3 i w 4 oi b y eg Z P H gt A D lt d ji jx E z G by amp K 3 Woodmont Ln Lake Shore Park d 4 Conway St Rd Birch St b Andasol Way 3 GA Unite States use exsiting lat long Match Confidence N A X Y 84 9608889893548 34 7570625452132 Stack Mapping Utility Once the desired position is selected the user can then click on the Update button to replace the original lat long fields Latitude Measure 22 6997277 Longitude Measure 30 036 76101 Get Lat Long Lat Long Display When all desired release points are entered the user should either click on Save or Next to store the data and move on to Emission Unit 11 3 1 6 Emission Unit The Emission Unit is extremely dynamic and similar to the control devices where the form will alter based on the emission unit type selected Also similar to the control device section the Emission Unit Identifier and the Emission Unit Name are unique and cannot be repeated Emission Unit Emission Unit Detail Infornmation General Information Emission Unit Type el Emission Unit Identifier es Emission Unit Name Description Batch Gontinuous specification L Ch
28. Phone Number 555 555 5555 Extension Mobile Phone Number 555 555 5555 Mobile Provider Phone Number Fax Number Email Address Ei Line 1 Address Line 2 City Country State i want to receive SMS messages through a mobile phone Fax Number 555 555 5555 Email and Zip Test12345 ymail com enfoTech Page 25 of 128 SF SAAELIP Authority Portal User Guide Facility Account Detail Menu 4 3 1 2 Address Information Mailing Address In the screenshot to the right the administrator oe on 123456 Test Drive can update or change the facility user address Se eebe apen sz information through the following fields Address Test South Africa y The Eastem Cape V 12345 Line 1 Address Line 2 City country State and Billing Address Zip O The same as Mailing Address Address Line 1 Address Line 2 123456 Test Drive City Country State Zip Test South Africa v The Eastern Cape v 12345 Ea Save amp Send Message Facility Account Information 4 3 2 Change User s Account Type and Account Association In some instances the LA may need to turn a facility inactive for a user or change a user s account type In other instances the authority will modify the facility user s account type since a facility user cannot once his her account has been created The ACO ECO may request from the LA to allow him her additional rights to another submittal type This section describes in detail on how to manage
29. Tas as Days Fee Management Admin Review Start Admin Review Start Role 1 10 10 Parallel a a ne a Admin Review Start Admin Review Role 1 application Admin Review Y 2 Completeness Audit Admin Review Yes Role 2 438 es es Yes es Yes Pubit Participation Admin Review Admin Review Process amp Assessment 7A Pre Licensing Admin Review Admin Review Role 2 107 Inspection Completed Completed Parallel 7B Review Emission E ET Admin Review Yes Role 2 10 Report Completed Parallel 20 after A R Y Prepare Draft AEL amin Review Technical Review Yes Role 2 issue of Completed EA Both AEL Application Status and the current work task will be visible to Applicant for review status tracking 6 pe be SE Specific Work Groups TBD by DEA Roles Identified here are for organizational purposes only Roles could be clerks inspectors engineers etc Parallel indicates that this item must be completed in parallel with the item above 8 f l After receipt of triggering documentation enfoTech Page 107 of 128 SAAELIP Authority Portal User Guide Defaul Submission Status Submission Status Upload Soe t tee Work Task BEFORE Completion UPON Completion of p S gt of Task Task Document Duration AEL Days a rego ran Revise Draft AEL Tech Review 10 Technical Review Role 2 based on comments Completed Parallel Tech Review Yes scan Final A Role 4 1 nm Yes 11 1 4 AEL Renewal Defaul Submissi
30. and directly click the Approve by Supervisor button Approve by WorkGroup Staff District staff users may need to review the sources listed in the Master List If the list is verified to be correct click on the Approve by WorkGroup Staff button to approve the source list Approve by Supervisor After the Master List is verified and approved by district staff the district supervisor will issue the final approval on the Master List by clicking on the Approve by Supervisor button When a source is approved by the district supervisor its El Report status will be changed from Preparing to Prepared 1 15 of 279 item s NAEIS Source WG Source Flag Type StateAdmin SSIS StateAdmin S515 A QA Demo A0023 Prepared YES A0023 Electronic Y Industry A QA Demo A0098 Prepared ADSS Electronic Industry A QA Demo A0169 Preparing YES A0159 Electronic Y Industry StateAdmin SSIS StateAdmin S515 AQADemo A0Q171 Preparing YES AQ1 1 Electronic Industry A QA Demo A0884 Preparing NO A0884 Electronic Industry A QA Demo A2396 Preparing T A2396 Electronic Industry Figure 7 4 Approved by WorkGroup Supervisor 8 1 3 Add Remove Source To add a source to the Master List click the Add Source button to display the Add Source window Figure 7 4 Add Source Search for Source Source Name sr District Municipality Local Municipality Ekurhuleni Metropolitan Municipality wN Address Lined
31. application Request to revise or withdraw submitted AEL application Track review statuses of submitted AEL applications Renew amend transfer or terminate AEL license for relevant facilities 17 Consultant Prepare AEL application for relevant facilities Initiate AEL revision renewal transfer and variation processes Check and review completeness of AEL application Public Actors 18 General Public No system account needed Search for AEL application submitted in SNAEL system Search for AEL licenses issued in SNAEL system 2 2 AEL Assessment and Issuance To effectively process a submission SAAELIP has broken down each submittal type to their own distinct workflows The list of different work flows and submittal types can be found in section 8 Please note that licenses are issued during the workflow steps and final licenses cannot be issued without completing the work flow ensorech Page 10 of 128 AEL Assessment amp Issuance Processes AEL Licensing Authority O O LI O O st ensorech Determine AEL application fee and issue invoice to applicant AEL Application Submitted Base off AEL application reason to generate work flow Continue work flow New EIA AEL or AEL Only Renewal Review Variation Transfer Section 22A Send application back to facility Pay invoiced amount to Authority Send e notification to applicant on incomplete application and amendment n
32. belor Monitoring Management amp Mitigation Information ET EI an pe Monitoring Management and Mitigation Grid View If the indicator displays Yes then the user must click on the A icon to enter in the required data The user will have a prompt that will allow the user to specify the monitoring and mitigation method separately for each emission reporting group 11 3 1 10 Data Validation In the final step SAAELIP will validate that all required pEr eE g Application Form s Summary inputs and sections were completed based on the validation rules required by the application forms f Online A General Information 7 A General Information Form View f Online B Contact Information 7 B Contact Information Form View f Online C Raw Materials amp Production 7 C Raw Materials amp Production Form View If the application passes the validation checks the user J Online D Control Device D Control Device Form View can then submit the application Online E Stack E Stack Form View f Online F Emission Unit SF Emission Unit Form View f Online G Reporting Group 7 G Reporting Group Form View However if any section fails to pass SAAELIP will alert the user by marking the section with an X and with a description of the reason why f Online H Activity and Emission 7 H Activity and Emission Form View of Online I Monitoring Management amp Mitigation p Monitoring Man
33. facility s longitude use the Get Lat Lon function by clicking Get Lat Lon button in the source form When clicking Get Lat Long the map location will default by pointing to the address supplied in the source form in Section 8 2 If no address is provided the default drop pin will be the center of South Africa You may choose to drag the drop pin around to get a more accurate latitude longitude location Johannes Ramokhoase Stanza Bopape St Aadiba St DU Madiba Pretorius St E francis Baard St m ygawnya oqe Francis Baard St is ung OP aydos Park St ncis Baard St ita St ana Sita St skinnet St Nana Sita sagie St E Jeff Masemola St MN LA t GA O a 3 a 5 vi Land uricor Loftus Stadiur S Spuy St Spuy St ad Pe De i v S x Ue Kock St D C D De Kock a ER S te er L Es n e bes in fe Ai ki T e w ynnwood Rd 2 TE Jorissen St Se 2013 Microsoft orporation AND Me Pret ria u E E a r n University of Pretoria vi 5 G Jori 4 CS gei a g ssen St S 315 cnr Pretorius amp Lilian Ngoyi Street City of Tshwane Metropolitan Municipality Gauteng 0001 South Africa Match Address use exsiting lat long Match Confidence N A Input Address 28 20665941 25 75191159 Figure 8 11 Get Latitude Longitude by Map Stack ensorech Page 63 of 128 ie V SAAELIP Authority Portal User Guide After you are comfortable with the locatio
34. iv Program z Edit Pending Submittals Edit unfinished submitta Air Department Submittal Type List Track Submittal Manage Submitted Cases Moni bmitted cas ubmitted case License Manager Track licenses Correspondence Msg Monitor correspondence Msg AEL Compliance Report oft 1 Page 126 of 128 KA 11 3 2 1 Data Entry In this section the User will verify all information that is entered on the screen is correct or will enter any required information that is not completed The User must associate a Licensing Authority to the compliance report Any fields that contain a as an icon is required to be filled or the system will generate a validation error 11 3 2 2 Attachment The User must attach the compliance report to the submission SAAELIP provides the user to either digitally upload the report The User has the option to upload supporting documents Wizard Panel 4 11 3 2 3 Data Validation In the final step SAAELIP will validate that all required inputs and sections were completed based on the validation rules required by the report forms If the application passes the validation checks the user can then submit the report However if any section fails to pass SAAELIP will alert the user by marking the section with an X and with a description of the reason why ensorech My Dashboard SAAELIP Authority Portal User Guide My Dashboard Submittal Violation M
35. manage the personal account but also details on managing other system users and facility accounts 4 1 Manage My Account In My Account the user can modify their personal information Situations where a user might need to change their information could be if the user changed their e mail or telephone number Having a valid current e mail address is extremely important for using SAAELIP in situations where the user password needs to be reset the user wants to receive e mail notifications when they are assigned a new task etc Additionally in this section the user can change their password If the user desires the user can upload a digital signature that can be used when sending out e mails generated by the system 4 2 Manage System Users System Setting gt Security Setting gt Authority User From time to time iced rinci authority users will need to manage the account settings of both authority and facility users This module is only open for managers Cases where a user will need to access this section would be adding a new user or deleting a user from their group To manage system users navigate to System Settings gt Authority Users This feature will Security Setting E Manage screens controls permission for role Pal Work Group Manage work groups and data access Authority Role Manage authority roles A Role Permission User Name Status All Search Result be
36. one control device additional control device codes may be added Follow the steps below to add a control device a After the first control device code has been selected click the icon in the grid view b Another drop down field will appear Select another control device 8 2 4 7 Emission Unit Stack Section 12 Stack ID Click on this field and a drop down list will appear containing the Stack ID s that were created on the stack form If a stack that was reported on the stack form is associated with the emission unit select the appropriate Stack ID Every Stack ID that was created on the stack form must be listed on at least one emission unit form If more than one reported stack is associated with the emission unit additional Stack IDs may be added Follow the steps below to enter additional Stack IDs a After the first Stack ID has been selected Click the icon in the grid view b Another field will appear Select another Stack ID 8 2 4 8 Adding an Emission Unit Follow the steps below to add an emission unit to your NAEIS report 1 Click Add New Emission Unit in the emission unit list Figure 8 15 2 Anewemission form will be displayed for you to complete Figure 8 16 5 18 3 Follow Steps 1 12 in the Form Completion Instructions 8 2 4 9 Deleting an Emission Unit If you want to delete emission unit information follow the steps below enfoTech Page 69 of 128 SAAELIP Authority Portal Us
37. other NAEIS forms are still required The emissions coming from the emission unit that was once linked to the stack must still be reported on the Emission form because the emissions are reported at the emission unit level not at the stack level 8 2 3 1 Stack Form Relationship to Other Forms The stacks created in this form will be displayed as a selection in the drop down list in the Emission Unit Stack s Section on the emission unit form 8 2 3 2 Stack Form Completion Instructions This form consists of one section the Stack Identification section If the stack was added during a previous year this information will be pre filled If your source does not contain any stacks you do not need to complete this form and may proceed to the Emission Unit form If any existing pre filled information about any stack is incorrect enter the correct information in the Stack Identification Section Following is an explanation of each section of the Stack form as well as step by step instructions on how to complete the required fields 8 2 3 3 Stack Identification Section Click the stack form option on the left panel to display the stack list web page Figure 8 9 This page lists all the stacks in this source Click the View Edit icon to edit an existing stack the Delete icon to delete an existing stack or the Add New Stack to add a new stack for this source tems per page 100 1 1 of 7 tems View Edit Stack ID Description Dismantle Date
38. reports that exist in the NAEI System 1 Source Summary Report lists user entered source contact emission unit stack activity and emission data presented in a summarized table formats 2 NAEIS Data Entry Forms prints the user entered Source Contact Emission Unit Stack Activity Emissions Preparer and Certifier data in the format of paper El forms This report has the look and feel of a traditional paper El Report 3 Additions Report displays all Stacks Emission Units Reporting Groups SCC Code Activity and Preparers Operators that have been added to the source in this reporting year For example if you add a new Stack to the Stack form then that stack will appear on the Additions report 4 Removed Report displays all Stacks Emission Units Reporting Groups SCC Code Activity and Preparers Operators that have been removed from the source in this reporting year For example if you delete a stack from the Stack List then that stack will appear on the Removed Report All Emission Units and Stacks that have a Dismantle Date entered will also be listed on the Removed Report Information that is dismantled or deleted from the system will not appear in the blank report in the following year enforech Page 90 of 128 SAAELIP Authority Portal User Guide 5 Emission Comparison Source Totals Report Shows the comparison between the emissions calculated by the reporting facility and the emis
39. to auto fill the other fields of each emission Figure 8 35 ensvorech Page 79 of 128 SAAELIP Authority Portal User Guide NAEIS Use NAEIS Annual Emission Exponent Emission Control Calculated GWP C02 Eq Calculated Emission Basis i ici Factor Unit Efficiency ke Value dummm Emission Factor gl ke NAEIS EmissionFactor 6 24 EE te al ke NAEIS EmissionFactor w 4 992 ENRE 7 0 93 NIA kG NAEIS EmissionFactor 2 288 KG TONNE Figure 8 35 Use System Calculated Value for Emission After the calculation there will be a few new rows appearing on the Emission List These are the Greenhouse Gas GHG with default IPCC Emission Factors filled in The NAEIS Calculated Value column will be populated as well for these GHG To calculate the CO Equivalent Emission click the Calculate GWP button For calculation details just point to the v co2 v j KG IPCC EF w 102950 6 fa 19725 44 KG METHANE S KG IPCC EF l s64 02KG 23 LV NITROUS OXID KG IPCC EF 151 83 KG Save Calculate Emissions J Calculate GWP Figure 8 36 GHG Calculation Beside each pollutant name in the emission list there is an A icon Click this icon to enter emission form for each emission Figure 8 37 8 2 6 7 Emission Form Completion Instructions The emission form consists of emission details No fields on this form have been carried over from the previous year s submitt
40. user feature To create a new system user click the Add New button In the New User Information screen enter the necessary information in the following sections and clicks the Save User Info button to save the information of newly added user In addition the user can designate the username and associate the user to a security group In order to have the user account acknowledged set the user status to active 4 3 Manage Facility Users Y USER INFORMATION General Information First Name Employer Address Line 1 City Area Code Mobile Area Code Email Last Name Job Title Address Line 2 State Zip Country The Eastern Cape Y South Africa Y Phone No Extension Mobile No Mobile Provider wl C Do you want to receive SMS messages through a mobile phone C Do you want to save scheduled inspection to your Outlook Calendar New System User Registration It is important to note that the facility users are managed by the authority Therefore the authority user will should be familiar with this module in order to assist the facility users The module contains the following features e Edit facility user information e Reset password pin e Enter user account without having the users password e Create delete de activate a new facility user e Change user group type and facility association By clicking System Setting gt Facility Users an admin user can open a se
41. y Single Source Emission Industry 7 _Tswaing Wo 1 000 KG E 1 001 10 000 KG Bi 10 001 30 000 KG DW gt 30 001 KG Any tensi la Search Result Source Name Total Emission KG YR Total GWP KG YR Total CO2_EQ TJ YR Address A QA Demo A0023 274 963 755 3 276 364 528 8 0 0 333 N Farmer St City of Cape Town Metropolitan Municipality City A QA Demo A0098 13 756 9 0 0 0 0 5614 Wessel Road Breede Valley Local Municipality Cape Winelands A QA Demo A0169 202 781 8 0 0 0 0 200 Lafayette Street Buffalo City Metropolitan Municipality Buffalo A QA Demo A0171 7 971 110 4 7 966 470 6 0 0 325 NORTH HANOVER STREET City of Johannesburg Metropolitan A QA Demo A0884 212 542 988 7 197 482 418 4 0 0 7100 COUNTY 426 M 5 ROAD PO BOX 757 Dannhauser Local Figure 11 2 Emission Search by GIS enfoTech Page 100 of 128 K d SAAELIP Authority Portal User Guide 9 Additional SAAELIP Functionalities 9 1 Calendar The calendar provides a hyperlink so the user can click on the link to jump to the specified inspection 9 1 1 Task Calendar June 2015 The task calendar allows the user to see what tasks are assigned to them and can view them by the week month or year The tasks are highlighted in green and will display the date scheduled the status and the duration If the tasks are viewed by month the hyperlink will direct the user to my task rather than the task itself Ta
42. 05 07 PM Johnson chloe_wu enfotech com stateadmin 10 9 2013 6 12 50 PM Townsend a a com stateadmin 2 13 2015 12 46 17 PM a a com stateadmin 2 13 2015 12 46 50 PM danny crown enfotech test com stateadmin 2 17 2015 3 13 36 PM test123 yahoo com stateadmin 5 28 2015 5 45 55 PM Save Permission 4 2 1 4 Authority Roles Authority roles determine if the authority user can see certain functions This prevents unauthorized users from modifying data and configurations within SAAELIP In the below Authority Roles screen an administrator can ensvorech Page 23 of 128 SAAELIP Authority Portal User Guide assign any user to a System Role by selecting the corresponding checkbox By associating the user to the role that user now has the role access level Associate Agency User User Name First Name LastName Name 1 15 of 284 item s admin stateadmin Sam BMathebula Buti JLegadima Jacob LI LSummers LMuditambi Lydia MTshabalals MMR Oo O MZwane Musa AMagamane Abram Pitjadii ABubu Amanda AMxenge Andile BMosiapoa Barnabas Ogons Sydney FOK J Close mmm gg a Jon Thompson Johnson Mathebula Legadima Summers Muditambi Tshabalala Zwane Magamane Bubu Mxenge resigned Mosiapoa Role and User Association 4 2 2 Creating New System User Since authority users cannot create their own accounts a manager or administrator will need to use the Add New system
43. 1 Street Address Ar Country Province District Municipality Local Municipality Postal Code South Africa Ei v Tv v Enail Address Area Code Phone No Extension Area Code Fax Number Figure 6 6 Data Entry Form of a New Source All fields marked with asterisks are required fields Note that if the Accounting Officer already has a NAEIS account you may click the Get Contact s Information button to search for the AO Upon clicking the system will allow you to search for Accounting Officers within the system based on First Name Last Name E mail Address and Company Name Click the Search button which will yield a list of results based on your search criteria Then select the AO s name and click the Select button to pre populate the AO information onto the form This will also automatically associate the AO with the source in which you are creating Click the Clear all El Contact Data to clear all the fields in the Emisions Inventory Contact Section Once the data entry form is completed click on the Save Source button to save the form and create the new source When the message Saved Successfully appears at the top the system generated SRN number for the new source will be displayed in the SRN field enfoTech Page 31 of 128 die 7 Ki A SN Ay ww 6 AEL Assessment and Issuance SAAELIP provides the Licensing Authority with several features to manage
44. 1 1 Combustion Installations A02 2 Petroleum Industry 403 3 Carbonization and Coal Gasification SAIA A Metallurgical Industry 405 5 Mineral Processing Storage and Handling 406 6 Organic Chemicals Industry SA0f 7 Inorganic Chemicals Industry 406 6 Disposal of hazardous and general waste 409 9 Pulp and Paper Manufacturing Activities including By Products Recove A10 10 Animal Matter Processing 5499 99 Non Industry 49901 99 1 Non Industry 499017001 99 1 1 Non Industry 4990100101 99 1 1 1 Non Industry 460 06 Uncategorised Figure 8 38 NAEIS Source Code Non Industry In this case IPCC Code needs to be selected manually Add IPCC Code IPCC Code d Energy Sl 1A Fuel Combustion Activities 1A1 Energy Industries CJ 1A2 Manufacturing Industries and Construction 1A2a Iron and Steel 1A2c Chemicals 1A2d Pulp Paper and Print A2e Food Processing Beverages and Tobacco ii P C Code Non Industry Jon Metalli Figure 8 39 IPC From there the dropdown for the SCC Code selection will show all Non Industrial SCC Codes as seen below enfoTech Page 83 of 128 SAAELIP Authority Portal User Guide ZS SCC Code source Cl885 99400204 Residential Coal Conventional Method 907100202 Residential Coal Basa Njenga Magogo Method 907100301 Residential Low Smoke Fuel Conventional Method 907100302 Residential Low Smoke Fuel Basa Njenga Magogo Metho
45. 13 Pop up Window 2 when deleting a stack Confirmation Message for Deletion of a Stack Is this a STACK that has been physically removed or rendered permanently inoperable this reporting year Yes No You chose NO this stack will be deleted from your NAEIS report You will not be able to retrieve the data Are you sure you want to delete this stack Yes Delete Record No Cancel Figure 8 14 Pop up Window 3 when deleting a stack 8 2 3 6 Non Industrial Source Specific Stack Form Because there is no such concept of a stack for non industrial sources this form has been omitted from the El Report ensorech Page 65 of 128 Fg SAAELIP Authority Portal User Guide 8 2 4 Emission Unit Form The Emission Unit Form identifies and describes a facility s emission units Emission units that were entered during previous reporting periods will be pre filled If you have an emission unit at your facility that is not already included on the emission unit form it may need to be added Use the guidelines on the following pages to help you determine which emission units at your facility need to be reported 8 2 4 1 Emission Unit Form Relationship to Other Forms For each emission unit entered on the emission unit Form an activity form is automatically generated In addition the user may link stack IDs that were created on the stack form to the emission unit in the Emission Unit Stack s Section 8 2 4 2 Emission Unit F
46. 3 4 863 1 863 iati Substance Code PM10 Unit kg geen ES Aviation Land Use and Total By Category 123 286 123 286 123 286 123 286 H Kwa Zil Hatal Figure 11 1 GHG Data Analysis Report enfoTech Page 99 of 128 K Oh Ej ew SAAELIP Authority Portal User Guide 8 5 2 Emission Search by GIS The Emission Search by GIS module allows users to view points of interest on the map by search of pollutant inventory year area of interest and sector Once the search is conducted drop pins will appear based on the specified area of interest by the user The drop pins will be color coded based on the value of the emission The gradient of the shading will change from green low emission value to red large emission value The user can view additional source information by clicking on the individual drop pins Steps for launching the Emission Search by GIS are outlined below Step 1 Navigate to Source Management gt gt Emission Results by GIS Step 2 Click the Search Emission Results by GIS link to launch the GIS Viewer Search Criteria Pollutant Lei Single Pollutant Group Pollutant Single Pollutant Any Aganang Inventory Year 2002 Area of Interest By Province District L 3 By Radius Province Province Limpopo Total Emission 8 341 082 4 KG YR District Metro Municipality e a i Total GWP 8 340 653 3 KG YR _Any E GE Total CO2_Eq 0 0 T3 YR San l e q
47. 4 15 of 174 item s Facility User BERTE pa Manage facility user accounts 2 System Management ote System Configuration Configure environment admin Application Configuration Configure Application ensorech My ACCOUNT General Information First Name Sam Last Name Johnson Employer Job Title South Africa Address Line 1 1 Main St Address Line 2 State Gauteng City test Zip sl 8793 Extension Country South Acal sl Area Code Phone No Mobile Area Code Mobile No Email chloe_wu enfotech com L Do you want to receive SMS messages through a mobile phone L J Do you want to save scheduled inspection to your Outlook Calendar Change Password Old Password New Password Confirm New Password Signature Signature File Uploaded file Browse Upload Please privide BMP GI JPG JP2 or PNG signature image Save User Info Security Group N EIEN seenen KSE REECH REENEN EI i Joe Thom Inactive Yes pson a a com chloe_wu enfotech com Yes butiem dtees fs gov za JACOB LEGADIMA gauteng gov za podey telkomsa net Lydia Muditambi gauteng gov za Yes Page 21 of 128 die SAAELIP Authority Portal User Guide only be available to those with certain access levels In the above Search Screen the administrator can search for a system user based on the search filter criteria The search can be conducted by using the foll
48. 4 Source Air E Inspection Date KC Permit Status Request Ready 4 Air Inspection re aces P Sam Johnson D 123 Hown Lane Pretoria The Eastern Cape 1111 Facility requests to Source Air El Inspection Date P Dermit re schedule the 4 inspection date Status Request Ready 5 Air Inspection notice Inspection has been sent to Stationary facility on Source Air La Inspection Date E Permit 2 13 2015 Waiting Status Request for facility s confirmation Delete Selected Insp Sam Johnson DU 23 Patrick Blvd Cape Town The Eastern Cape 1111 Inspection Grid View By selecting the EI icon the user can enter the detail inspection view The user can change the inspection status to the several different options listed below e Scheduled This option is the default option once an inspection has been created e In Compliance Once an inspection is set as In Compliance the user can only change the status to Out of Compliance e Out of Compliance Once an inspection is set as Out of Compliance the user can only change the status to Out of Compliance e Not Ready This indicates that the facility is still not ready for inspection e In Progress This option is used to show that the inspector is in the inspection process Summary and Decision Supporting Documents Decision inspection Status Scheduled Comments Basic Information Inspector James Townsend Start
49. 6 IPCC Guidelines for National Greenhouse Gas Inventories 2006 IPCC Guidelines provide methodologies for estimating national inventories of anthropogenic emissions by sources and removals by sinks of greenhouse gases e Once an NSC is selected the IPCC Code would be selected by the system e IPCC needs to be manually selected only when the uncategorized Non Industry NSC is chosen Figure 8 30a amp b categorised 46001 66 1 Uncategorised S 48601001 38 1 1 Uncategorised 4680100104 68 1 1 1 U Figure 8 30a Uncategorized NSC WAEIS Source Code SEC 21 Code d Ss4290100101 IPCC Code d NAEIS Source Description SA88 SA8601 548801001 SA8807100101 SCC Code dh Figure 8 30b Manually Select an IPCC Code ensvorech Page 76 of 128 Kg SAAELIP Authority Portal User Guide 3 SCC Code Once a NSC is selected a sub set of Source Classification Codes SCC will appear The Source Classification Code SCC is an eight character code linked to the NAEIS Source code and may or may not further describe the process selected in step 1 NAEIS Source Code sr 54010100204 NAEIS Source Code sn SAQ60100102 d SCC Code 10100204 Spreader Stoker Bituminous Coal SP SCC Code 40700402 Acetic Anhydrides Working Loss e Figure 8 31 NSC to SCC Code Relationship 4 Activity Description Provide a brief description for the process that best represents this activity You may use the description tha
50. A Track issued licenses Ee Correspondence Msg H Monitor correspondence Msg Paper Submission L Create New Submittal ay Create new Submittal Calendar Violation Report Work Task System Setting My Account Submittal gt Paper Submission gt Edit Pending Submittal Submittal ID Program All M Site Address Unfinished Submittals Total 39 items 657 AEL Compliance 53 655 AEL Compliance 654 AEL Compliance 4 Report 4 4 Report Report Edit Pending Submittal Gallery View By placing the mouse over the O icon the user will be able to view additional details pertaining to the submittal such as the status updated date time owner and full address The user can also at this point decide that the submittal is no longer needed and can delete the pending submittal by clicking on the x icon Clicking the edit button allows the user to continue on finishing the submittal from the point when the last submittal was saved 6 5 Inspection Management Pre Licensing Inspection is a work task during AEL assessment process SAAELIP will automatically schedule a Pre Licensing Inspection for each AEL submittal and assign to the corresponding personnel Besides going to the corresponding work task to view edit complete an inspection SAAELIP also provides Inspection module for Authority user SAAELIP Authority Portal User Guide Facility Name Report Home Submittal Inspection Submittal M
51. Assignment A e Over Due Work Assignment contains input del parameters so that the user can filter overdue tasks Application Review Work Assignment Summary by system user e Registered User Summary displays all current od Registered User Summary facility users registered in SAAELIP onseren een e Inspection Status contains multiple parameters that the user can use to search inspections in several A Inspection_Status ways e Application Review Work Assignment Summary displays the work assignments based on the system user selected e License Application Summary contains input parameters so that the user can filter submittals by type review status and date range ensorech Page 20 of 128 Kg y OO Di N Ay 3 5 2 Self Created Queries The self created query requires an in depth knowledge of the current database structure in order for this tool to be useful For example if the current search filters did not contain a filter option then a query could be created to compensate In the example below the query will return all the addresses in the database filtered by the city name Pretoria 4 Account and Security Management SAAELIP Authority Portal User Guide EXECUTE QUERY Back to Query List Query Name Example Select Parent Folder My Queries Query SELECT FROM dbo SYS_ADDRESS WHERE City Name Pretoria This section contains details on not only how to
52. Date 6 23 2015 12 00 00 AM End Date 6 23 2015 12 00 00 AM Change Inspection Date Inspection Detail View enfoTech Page 43 of 128 SAAELIP Authority Portal User Guide The user can enter in additional comments at any time before the inspection is approved by the inspection manager The inspector can also change the inspection date as long as the inspection status is not set as scheduled The inspection can be given a name to identify the inspection and the inspector can be also altered SAAELIP tracks the status changes made in the Inspection Status History Basic Information Inspector James Townsend Start Date 6 23 2015 12 00 00 AM End Date 6 23 2015 12 00 00 AM Inspection Name AEL Pre Licensing Inspection P Inspection Type Assign To AEL Pre Licensing Inspection Townsend James wl Notes Test Inspection Status History 4 4 of 7 item s Sistu Changed Date EE teg 6 22 2015 9 56 06 PM stateadmin Not Ready Test Inspection Status History The user can also upload supporting documents to go along with the inspection and provide a description This allows the user to keep records of the inspection such as images taken during the inspection Summary and Decision Violation Supporting Documents Upload File File File Description Upload Uploaded Files No uploaded files enfoTech Page 44 of 128 SAAELIP Authority Portal User Guide 7 Performance Metrics Tracking
53. Delete L sVO0001 AGGREGATE DRYER Figure 8 9 Stack List If you choose to edit an existing stack or add a new stack the stack detail page will display Figure 8 10 ensvorech Page 61 of 128 SAAELIP Authority Portal User Guide Stack Identification Stack ID Dismantle Date V00001 Stack Description AGGREGATE DRYER Actual Stack Height Above Ground inside Stack Diameter 30 meters 5 meters Building Height Building Length Building Width meters meters meters Exit Gas Temperature Actual Exit Gas Flow Rate Exit Velocity of Gas 150 degrees Celsius 25 cubic meters per second 1 2732395447352 meters per second Stack Orientation Vertical ke Latitude 32 18448996 Longitude 18 70832988 Use Deg Min Sec Format Horizontal Collection Method 001 The geographic coordinate determination method based on address matching house number v Horizontal Accuracy Measure Horizontal Reference Datum 30 meters o2 North American Datum of 1983 Y Source Map Scale Reference Point Code 106 Point where substance is released point where substance is directly released into the environment v Bypass Stack Only Ke Figure 8 10 Section of Stack Identification Complete the fields in this section for new stacks or to make changes to old information Follow the steps below 1 Stack ID This is the Stack ID Enter a unique ID for each stack that must be reported Stack IDs begin with an SV prefix p
54. ELIP Authority Portal User Guide 8 NAEIS Annual Emission Inventory Reporting 8 1 NAEIS Master List Preparation The Master List module provides the functions to prepare the master lists and to publish the lists to facility users This is the first step in the annual NAEIS El Reports Preparation Process To access the Master List function go into the Source Management Module then click on the Master List menu option on the left panel Home Source Management NAEIS Report System Utilities MyAccount erwart Prenaraton acter Report Freparaton vaste Source Management Ep Manage Source Work Group wl Source Name NAEIS Fiag wl SRN Address 1 District Municipality Wl Local Municipaity V NAEIS Report Preparation Submit Method V Confirm Received V Staff Approved V statt Assignea v Status fe E Master List Source Type An v Search Clear Filter 2 ENEE Master List for El Year 2013 Audit Management C Select Page All _ Select All W Audit Console List an ATE n Sees Nene ape en Staff Staff Submit Watt Source Source Notification e Approved Assigned Method Flag Type Sent Report Management Non Industry DistAQO Non Deguire Electronic Industry City of Joburg Preparing NO 3 Electronic dh Admin Reports amp Queries City of Johannesburg Non Industry Source Preparing NO ah Analysis Reports Non test2 Preparing NO 006 Electronic m Data Change History Non Indu
55. Gelee Yes Role 2 43 Completed Ee Admin Review Admin Review Process amp Assessment i i 107 Role 2 Admin Revi Prepare Draft AEL SE Technical Review Completed 20 after Role 2 issue of 10 Role Revise Draft AEL based Technical Review Tech Review Role 2 10 on comments Completed Parallel Tech Review Yes scan Final A Role 4 1 Review Emission Admin Review Admin Review Role 2 10 Report Completed Parallel Yes Yes Yes Yes Comment on Draft AEL Technical Review Tech Review Yes Completed Yes Yes Yes Pre Licensing Admin Review Admin Review 7A Inspection Completed Completed 19 or D Parallel indicates that this item must be completed in parallel with the item above 20 After receipt of triggering documentation enfoTech Page 111 of 128 SAAELIP Authority Portal User Guide 11 1 7 AEL Variation Default Upload Task Document Duration 10 Role 1 Parallel Submission Status Submission Status Work Task BEFORE Completion UPON Completion of of Task Task Fee Management Admin Review Start Admin Review Start cd l aa application Admin Revi Completeness Audit Admin Review dmin Review Completed Study amp Comment on Admin Review Admin Review the EIR amp EMPr Completed Completed EES Admin Review Admin Review Process amp Assessment 7A Pre Licensing Admin Review Admin Review Yes Role 2 107 Inspection Completed Completed Parallel Review Emission Admin Review
56. Jce Smith Application Name AEL Application Submission Date Application ID 627 6 8 2015 6 54 17 PM This invoice is in respect of licence no The prescribed fee is payable by 8 DueDate Late fees will charged interest at the current prime rate Processing fees are payable to Licensing Authority Postal Address line i Postal Address line 2 Post Code The payment can be made by cheque made out to or by direct deposit see details below I by direct deposit proof of payment must be faxed to the licensing authority Regards SNAEL System E mail History View 6 1 8 Violation Enforcement The Violation Enforcement tab within Submittal Review is for the Authority to view any violations and related enforcements that are associate to that specific submittal or license 6 1 9 Reporting Obligation The Reporting Obligation tab allows the Authority to assign compliance reporting responsibilities for that submittal The Authority can add a single or recurring reporting obligations by clicking the button at the bottom of the page The User can also edit existing reporting obligations by clicking the Edit button next to the requirement they wish to update ensorech F Facility Cape Town Drum amp Containers PTY Ltd Ekapa Drums Cl 627 AEL Application ai Submitted by Joe Smith On 06 08 2015 Timespan 17 days Address 333 N Farmer St City of Cape Town Metropolitan M
57. NSC that most accurately describes the activity from the drop down list If more than one activity takes place at the emission unit or reporting group select an NSC for each of the activities that take place at the emission unit reporting group To add a new activity simply click the Add New Activity button Figure 8 27a Activity Details NAEIS Source Code SEC 21 Code d IPCC Code NAEIS Source Description SCC Code d Source Classification Code Description Figure 8 28 NAEIS Source Code Information enfoTech Page 75 of 128 SAAELIP Authority Portal User Guide WAEIS Source Code Section 71 Code 5401 1 Combustion Installations 40701 1 1 Solid fuel combustion installations VC 40101001 Anthracite Coal 4010100101 Pulverized Coal 4010100102 Traveling Grate Qverfeed Stoker 40101002 Bituminous Subbituminous Coal 40101003 Lignite 40101004 Solid Waste 40101005 Coke 40102 1 2 Liquid fuel combustion installations 40103 1 3 Solid biomass combustion installations 40104 1 4 Gas combustion installations 40105 1 5 Reciprocating engines A02 2 Petroleum Industry A03 3 Carbonization and Coal Gasification Figure 8 29 NAEIS Source Code List 2 IPCC Code The Intergovernmental Panel on Climate Change IPCC set up at the request of member governments Its mission is to provide assessments of information worldwide about the risk of climate change caused by human activity The 200
58. Name User family name e EMail Email address e Account Status Choose a status for your account Active or Inactive First Name Last Name The administrator can also sort the search results by clicking the corresponding label For example click First Name label to sort the results in ascending descending order 4 3 1 Viewing User Information In the above Search Results screen the administrator can view any User Information by clicking the View Edit EI button In the User Information screen administrators can navigate through the different tabs to make any necessary updates In addition administrators can perform the following actions a Click Change Status icon to change facility user s status b Click Reset Password ER icon to reset facility user s login password C Click Reset PIN m icon to reset facility user s PIN a TTestiz3 Test Testl23 Test1 345 ymail com 06 16 2015 4 3 1 1 General Information PUBLIC USER MANAGEMENT When the View Edit EI button is clicked General Information Manage Account Type Manage Account Association Attachment for the user the administrator can update or General Information change the facility user information through First Name E wate UserName Account Status the following fields First Name Last Name Le RA Active User Name Status Company Job Title CES Primary Phone Number Extension Mobile Primary
59. ON FONT E 73 8 2 7 Completeness Check 84 ensforech Page 3 of 128 SAAELIP Authority Portal User Guide 8 2 8 Certification and SUDMISSION E 87 8 2 9 RODOS a E E E E E EE 90 8 3 NAEIS REPORTING OBLIGATION MANAGEMENT 92 8 3 1 SUBMISSION TYACKIMO MEN 92 8 3 2 Non Compliance Submission Notification cccccccccceccsseseceeeceeeeeeeeesseeeeeeeeeseeeeeeeesseeseeeeeeas 92 8 4 NAEIS AUDIT CONSOLE erste detccestantcatsanetcactatatecata tate dntptasdoneaditedinetmtdateeaatads sntandituatetaneheatecatahatedstohatas 94 8 4 1 Pre Audit Result Tab snsiceesunteantnanttesssateniatsinieeirhanigentacouuracaniabratateiveacdondnrnereanannisitetinedaaeiasis 94 8 4 2 Audit Assignment cccccccccseeeeceeceeeseeeeceeaueceeesseasseeeesaaeseeeeecsaeaecesessaaeceesesaageeeeseaageeeeeenas 95 8 4 3 NAEIS Report Site Map in Audit Module 96 SE A RE EC Ea EE 97 99 NAEIS DATAMNINGAND GIG et AEEA EE 99 8 5 1 GHG Data Analysis Report scctineschctencdecevcnenecessscseseslbsacdetaensdesinensdesiectedaceedadhstececvasdespeneceeatadses 99 8 5 2 Emission oedreh Dy GIO E 100 9 ADDITIONAL SAAELIP FUNCTIONALITIEG cccccccssssensseecsseeeeseeeesseecseeeeeseeeeseeeeeseseneeeennaes 101 7 Er ANDAR aare E E E E EE N 101 9 1 1 TARE ne 101 gaie MP CHO CASON E 101 9 2 WORK TASK MANAGEMENT 102 9 2 1 TACNO EE E 103 10 OTHER HELPFUL INFORMATION ccccssccctsseeccsseeceseeeceseeenseeensseeeuseeeneaseennaseeeeaseeuseeseaseeneas 103 10
60. Phone No Extension ee ee F AR 234 Emission Unit s Preparer worked on OAI Select Specific Units from list below w EU00003 w EU00004 EU00005 _ RGDRYER Group Figure 8 49 Preparer Form Complete the fields in this section for each preparer Follow the steps below refer to the form in Figure 8 49 1 Company Name Enter the company name with which the preparer is associated enfoTech Page 88 of 128 SAAELIP Authority Portal User Guide 2 Preparer s Information Enter the preparer s name title mailing address telephone fax number and e mail address Every source must have at least one preparer 3 Emission Unit s Preparer worked on e If there is only one preparer in this source select the All radio button e When there is more than one preparer in this source select the radio button Select Specific Units from list below and check the applicable emission units and reporting groups 8 2 8 5 Primary Preparer Form Overview Click the Certification tab Figure 8 50 and enter the Accounting Officer Form Accounting Officer This account information is editable by Accounting Officer only First Name Last Name Title certifier certifier Street Address 1 Constitution Hall Street Address 2 525 W Allegan St 4N Country Province District Municipality Local Municipality Postal Code South Africa V The Western Cape Y Cape Winelands District Municipality ke Bre
61. SAAELIP AUTHORITY PORTAL USER GUIDE South Africa Department of Environmental Affairs DEA Version 1 0 Issued Date June 30 2015 ensyorech 1368 How Lan North Brunswick Ne a y www enfotec SAAELIP Authority Portal User Guide TABLE OF CONTENTS 1 OVERVIEW OF SAAELIP E 5 1 1 DEFINITIONS ACRONYMS AND ABBREVIATIONS ccccccecccceeceeeeceeeeeccecueeeeceeeeueueeeeeneeeueueesaeeeseneeeneness 5 t2 PREA OUO E 6 2 OVERVIEW OF BUSINESS PROCESSES IN SAAELIP nnannnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn nnmnnn 7 2 1 ACCOUNTS AND SECURITY MANAGEMENT 7 2 1 1 Fay ACCOUNT Cre AO Miagi E e EEEE EEEE EIEEE T E E 7 2 1 2 Licensing Authority Account Creation ccccccccccsseeeeeeeeceeeeeeeeesaeeeeeeeseeaeeeeesaeaeeeeeessaeseeeeeeas 8 2 2 AELASSESSMENTAND ISSUANCE srren naeia ana e DEE AANE AA AN ASORAT E AEE AARAA PRT teens 10 2 3 AEL POST ISSUANCE MANAGEMENT 12 2 3 1 RAEL Renewal VOCE Soi EEN 12 2 3 2 AEL Transfer Variation Process 13 2 3 3 AEL Review Process Initiated Only by Licensing Authority cccccccceeeseeeeeeeeeeeeeeeeeeens 14 234 AEL erte Re ssivsiceiiessveiaceiicetansiineisicianetamediwiaiiceaanlsiwranecanceaaneatansanenitieanndseanannen 15 2 4 PERFORMANCE METRICS MANAGEMENT 16 2 5 ANNUAL EMISSION INVENTORY REPORTING CYCLE IN NAEIS c ccccccceseceeeeeeeeeseeeeeeeeeeeeesaeeeeeas 16 2 5 1 TS BIG PIG E 16 2 5 2 Emission Inventory Data Model 17 2 5 3 NAEIS Process OV
62. Section Preparer Info Submittal Authorization Form Type Submit Preparer Information Preparer List 1 2 of 2 item s View Edit FirstName LastName Title Address i PostalCode Phone Delete City of Johannesburg Metropolitan Municipality GT City of Johannesburg Metropolitan Municipality 0122 1231234 MR 315 cnr Pretorius Lilian Ngoyi Street City of Johannesburg Metropolitan Municipality GT City of Johannesburg Metropolitan Municipality 0001 1111111 rel Add New Preparer Figure 8 48 Preparer List The Preparer List shows the current preparers who have contributed to the NAEIS reporting of this source Click Add New Preparer to add any preparer that is not in this list but has prepared the data entry forms Click the View Edit icon to access the preparer form 8 2 8 4 Preparer Information Section Form Type Submit Preparer Information The person identified as a preparer below has contributed to the completeness and accuracy of this submittal Check this box if this preparer is a consultant and enter the company employer name in the field below First Name Last Name Title Peter Huang Company Enployer Name Street Address 1 enfo Tech test Street Address Country Province District Municipality Local Municipality South Africa Gauteng City of Johannesburg Metropolitan Municipality City of Johannesburg Metr Email Address huangpeter10 gmail com ZS Area Code
63. TE 18 3 WEB PR EEN 19 3 1 SUBMITTAL SUMMARIES EE 19 e Ee e 20 3 3 MY INSPECTIONS cccccceecccceeceeceeceeeeueeeueuceceueceeeeceueueeeeeueeeueueeeaeueaeaeeacaueesueueusueneeeaedeaeaceeeeaneeseaes 20 SA MESSAGE CENTER scsssnsacttsacanacsnadsnttaantactnasanncshaaadanncasnbianagantieieakaonnsbahacaunteindinisaantddhearaenanhabacanncanens 20 35 A TE 20 3 5 1 System Default QUELICS 20 cceccccccceccccseeeeeeeeeeeeseaeeaeeeceeeeeseseeeeeeeeeeesssaeaeeeeeeeeessaaeaeseeeeeensoaas 20 3 5 2 Self Created CCM eebe 21 4 ACCOUNT AND SECURITY MANAGEMENT ccccssccsssseccsssecsseeccsseeccsseecsesenesseenseseenseeeeesseseas 21 A1 MANAGE MY ACCOUNT EE 21 4 2 MANAGE SYSTEM RE 21 4 2 1 Viewing User ite lt E Le TE 22 42 2 Creating New System USGI cc cccccccccceccecccscccesseseecseccecedssaseeeeesededessseeeeeceeccbusaseceneecesedadesneeess 24 4 3 MANAGE FACILITY E 24 4 3 1 Viewing User ee e e BE 25 4 3 2 Change User s Account Type and Account Aesoclaton 26 4 3 3 Creating New Facility LS E 27 5 FACILITY MANAGEMENT eekekKKKKERKNKEENKNKEENKNKEENKRKEENRKKERRKEERNKEERKRKEENKRKEENRKKERRKEERNRKEENKRKEENKR KEEN KKERRKeN 28 5 1 VIEW EDIT AN EXISTING FACILITY scssctcsnccciccssencstannesedcetedsactssncdeesaboasantesadenacataddvdbiasevabeasaendstataesuncebades 28 5 1 1 SECO ier EN 28 SNCT e aA Te e EE 28 52 FADD ANEW FAC IIIT Y resieeatice ce sincncctdcccsaneces rnatina ATEREA RE nsincusdaesdniesacbsedaausauaeh Vendunddeustdecateenensaann
64. TIONS ttantta rttr anta nnu narena nana nnen nrnna nne 45 7 1 1 PRONN OO ana EE uaiteaddiacsaameivetieas 45 e POO eP RPO es visecdenaseckmaaraes sours beaccae 45 7 2 SUBMITTALS PROCESSED REPORT Ae 46 7 3 INTERMEDIATE MILESTONES REPORT begeestert eebe ge eeegie 47 7 4 PENDING SUBMITTALS REPORT ccccccceecccesececececececeeeueceueeaueueeaueeeeeeeseeeeueueuenaueeeeeueueuaeuenegeeeneaess 48 NAEIS ANNUAL EMISSION INVENTORY REPORTING cccsseccesseecenseecenseeeensesenneesenseesonses 49 8 1 NAEIS MASTER LIST bRRERARATION tunatia ntun attan nearne nanena nananana nnen nne 49 8 1 1 Generate Master BCEE 50 E Approve Master EE 50 e GE ele nn ae te 51 8 1 4 PUDONG Master LiSt EE 52 8 1 5 Email Notification and Confirmation ccccccccccceeccceeceeeceseeeeeeuceeeueeeeueeueseeeeeeneeeeeeeneeeeneeees 53 8 1 6 Delete and Regenerate Master ist 54 8 1 7 View Master List History ccccceccccccseeceeeeeeeeesneeeeeseeeeeesseeeeeseaeeesseaeeeesaaeeeesseeessseeeesaaaees 54 8 2 NAEIS El REPORT DATA ENTRY cccceccscsesscscsescseuescuerenuavencuavenaeessnuereuauavenauavanauavancuavanausssaeresauars 55 8 2 1 SOUP CS OM H 55 6022 ee E Te Ir OM DEEN 59 8 2 3 AC FO art ttaaovnvetnaaead utbane aetna ui sistoveretpavind aber crahate cd neanersnacviatulencmbaned mesons wharubeness 61 8 2 4 EMISSION OUNI OM Mil EE 66 E FRC OOMMNG GTD FON oiire a a custo bia tehue neastuhetad vsalenncdsermietseaies 71 BC ACHIVILY ANG EMISSI
65. a under the SAAQIS II project DEA Department of Environmental Affairs Air Quality Officer Accounting Officer Emission Control Officer AEL Atmospheric Emission License Electronic Signature Agreement eansvorech Page 5 of 128 SAAELIP Authority Portal User Guide Personal Identification Number AELA Atmospheric Emission Licensing Authority 1 2 Prerequisites In order to use the SAAELIP system the user will need the following Internet connection JE 7 0 or higher PDF file Viewer for viewing PDF files only ensforech Page 6 of 128 mad We 1 wy SAAELIP Authority Portal User Guide 2 Overview of Business Processes in SAAELIP In order to utilize SAAELIP the user needs a firm grasp of certain business processes to effectively utilize the modules This section provides a high level overview of the business processes supported by SAAELIP 2 1 Accounts and Security Management To use SAAELIP accounts must be first set up so that users can access SAAELIP There are two different sets of accounts that SAAELIP manages e Facility e Authority 2 1 1 Facility Account Creation The facility accounts can be created and accessed through the SAAELIP facility portal but the users are managed through the authority portal The authority can also create facility users In addition the authority is responsible to approve disable facility associations and add facilities that are not currently in th
66. active or Pending If the s e err status is set to Active the facility user will be able to Associated RO List then create and submit submittals that were selected 4 1 1 item s the status set to Inactive or MA Laaa Mis Lane ene Meet ected eee f RO Na Facili Permission icatii Effective Dat iration Dat the status is set to Inactive or a _ meega Pending the facility user can A Dan Sun 05 09 2014 05 06 2015 still see the status but will not ensvorech Page 26 of 128 E SW G KZ SAAELIP Authority Portal User Guide have any rights to that facility Besides being able to manage the associated facility the authority can also see which ACO ECO a Consultant is associated with The Manage Account Association tab within Manage Public User allows the user to view SAAELIP is currently configured so that a ACO ECO can be a Consultant for another ACO ECO 4 3 2 3 Issue Reset PIN For ACO ECO once their account is set up they will need a PIN issued in order to submit AEL applications or reports In this module the user would click on the image below to Issue a PIN to the facility user selected The PIN will be sent in the form of an e mail to the selected facility user This feature helps reset a pin if the facility user forgot their pin or set it incorrectly Search Result E 15 of 695 item s Account Reset Issue Reset First Account
67. aft AEL license Revise draft AEL based on comments Schedule and perform inspection on facility being complained enfoTech Page 9 of 128 SF SAAELIP Authority Portal User Guide Role Name Goals Motives and Usage Patterns 10 Provincial Role 3 Provide comments on draft AEL that are subject to Provincial jurisdiction 11 District Metro AQO Create District Metro Authority users Clerks Inspector Engineer Review AEL applications that are subject to its jurisdiction Sign and issue AEL final license Track performance metrics of processing AEL applications at the Provincial level 12 District Metro Role 1 Determine fee amount and issue invoices to AEL applications that are subject to its jurisdiction Issue acknowledgement of receiving applications Conduct completeness audit on AEL applications 13 District Metro Role 2 Perform pre licensing inspections on AEL applications that are subject to its jurisdiction Review and comment on reports and documents required by AEL regulations Prepare draft AEL license Revise draft AEL based on comments Schedule and perform inspection on facility being complained 14 District Metro Role 3 Provide comments on draft AEL that are subject to its jurisdiction Facility Actors 15 ACO Associate Consultant s to prepare AEL application for relevant facilities Check and review completeness of AEL application Certify and submit AEL
68. age is indicated by the use of Red icon The warning message is indicated by the use of Yellow icon The error or warning message will appear in the tooltips Expand All of Source H Contacts stack Count 1 49svo0001 z Emission Unit Count 13 B eEvoo001 EGActivity SCC Code 10200602 Material Code NATURAL GAS Esactivity SCC Code 10200501 Material Code DISTILLATE evoooes a ev00007 Seilen i ankata Sieste evo000s on the Emission Form Please see Emission Form for evoo015 details evoo016 Qevoo0i9 evooos1 Gevooos3 eEvoo0e4 runge PEu PRINTING PeEu SuGAR MINT Reporting Group Count 0 H w i Submit OC Error D I Error in Sub Form SP Warning Warnina in Sub Form Figure 8 44 NAEIS Report Site Map Completeness Check Error Warning Message 2 Inthe Site Map click the entry with an error or warning icon The system will lead you to the specific source contact stack emission unit reporting group activity preparer or Accounting Officer form The warning error message generated from the completeness check will display in the upper portion of the specific form shown below The error message is indicated by the use of Red background The warning message is indicated by the use of Yellow background enfoTech Page 85 of 128 SAAELIP Authority Portal User Guide e Actual Stack Height Above Ground must be entered and musthe D e Actual Ex
69. agement amp Mitigation Form View Attachment s Summary AEL Validation Screen enfoTech Page 125 of 128 T 11 3 1 11 Submission Receipt After the application is submitted the user will receive a receipt confirming the submission and providing the user IP address 11 3 2 Submit AEL Compliance Report After approval of a facility s AEL License the facility will be required to submit AEL Compliance reports This allows for the Authority to monitor facilities and verify whether facilities are staying within the regulations of their license Certification Receipt SAAELIP Authority Portal User Guide 192 160 060 236 Submission Receipt Wizard Panel l ae Data Entry Sometimes the Authority may receive a paper submission of the compliance report from the facility An Authority User will be able to input the information To fill in all Data Entry Forms from the compliance report into SAAELIP for the facility The Authority will i AEL Compliance Report need to search for the application via their first name last name address or the associated facility name The Authority user will follow similar steps as the Attachment Facility would when entering a compliance report To upload or mail im all e Data Entry AEL Compliance Report This section contains the basic facility required documentations information such as the facilities addresses phone number and a place to add an exe
70. al Annual emissions values of all required pollutants must be completed Following is an explanation of each section of the emission form as well as step by step instructions on how to complete the required fields enfoTech Page 80 of 128 SAAELIP Authority Portal User Guide Emission Details Form Type E 101 Pollutant Code Annual Emissions Unit Code Emission Basis NOx KG NAEIS EmissionFactor v Emission Factor Exponent Emission Factor Unit Code Control Efficiency 14 2 KGIL 25 Yo by Mass Control Device DEA Calculated Emission GWP CO Eg Use NABS Calculated Value E 8 41 KG N A N A E Comment Calculate Emissions Figure 8 37 Emission Form 8 2 6 8 Emission Details Complete this section for each criteria pollutant that is emitted from the material identified in correlated activity form 1 Pollutant Code This is non editable field The pollutant has been selected in the emission list page 2 Emission Basis If this field has been pre filled with NAEIS Emission Factor or IPCC EF and you would like to use the factors provided skip this field After you have identified the pollutants that need to be reported in the pollutant code field you will need to enter the basis on which you will calculate your annual emissions for that pollutant Click on the field and a drop down list with your options will appear Select the basis on which you will estimate emissions for this pollutant Emis
71. al The screen will provide a prompt to allow the user to respond back to the applicant The detail view provides the subject create date conversation applicant name Message Discussion Detail Subject Missing attachments Created Date 2 11 2015 3 40 09 PM and timestamps of when each message was sent The user can also mark the conversation as unread by checking the checkbox This J tarred Unread allows the user to filter and come back to respond to the applicant at EIN GIN a later date Discussion History e StateAdmin SSIS No attachments were given 2 11 2015 3 40 09 PM Correspondence Menu 6 4 Manage Paper Submissions When the LA receives a paper submission SAAELIP provides the authority a way to enter and store the information in SAAELIP This allows the authority to have an additional tool to manage paper submission alongside electronic submissions Submittal Management 6 4 1 Create New Submittal In many cases applicants will send a paper submission rather than through SAAELIP Eq BPA SAAELIP has the ability to process paper submissions through the Paper Submission License Manager section under Submittals Once a paper submittal is received the authority will need to Sci aens determine which category the submittal would fall under Once determined the user can gt paea E go to the Submittal Module and under Paper Submission click Create New Submittal to start the process
72. anagement Submittal Review Review submitted App License Manager PX Track issued licenses L Correspondence Msg H Monitor correspondence Msg Paper Submission L Create New Submittal kd Create new Submittal f E Pending Sub al Manage Facility Hello Sam Help x See LE Advanced Search 653 AEL Compliance 652 AEL Compliance 4 Report Calendar Violation Report Submittal gt Paper Submission gt Edit Pendin Submittal ID Unfinished Submittals Edit Pending Submittal Mouse Over The Inspection Management provides the necessary tools to schedule manage and give visibility on inspections SAAELIP provides a search tool to search for inspections based on the Inspection ID Status Date Range License Number Site Address Facility Name or by Batch Number Home Application Inspection Calendar Violation Report Work Task System Setting My Account Inspection Management Re Inspector Assignment Assign insp to inspectors i Inspection gt Inspection Management gt Manage Inspection Insp ID Status All Date Range Permit No Batch Number Search JP Advanced Search Inspection Management Search Toolbar Site Address Hello Jane PM2 Help 9 Logout Facility Name If additional search parameters are needed the user can use the Advanced Search feature to filter by inspection type and inspector
73. annesburg Non Industry Source City of Johannesburg Training Non Industry Source GTCJ004 GTCI006 GTCI007 GTCI009 Industry Non Industry Non Industry Non Industry Non Industry iy Y Metropolitan Municipality City of Johannesburg Metropolitan Municipality City of Johannesburg Metropolitan Municipality City of Johannesburg Metropolitan Municipality City of Johannesburg Metropolitan Municipality Cnr Klein and King George Streets Joubert Park sdf Cnr Klein and King George Streets Joubert Park 83 Main St Metropolitan Municipality City of Johannesburg Metropolitan Municipality City of Johannesburg Metropolitan Municipality City of Johannesburg Metropolitan Municipality City of Johannesburg Metropolitan Municipality A Data Change Search Export to Excel Create New Source GIS Search Emission Results by GIS Figure 6 1 Web Page of Managing Source 5 1 1 Search for a Facility In the search panel Figure 6 1 specify the desired search criteria and click on the Search button to find the desired sources The search criteria include e Work Group District e Source Name e NAEIS Flag e SRN e Address e District Municipality e Local Municipality To reset the user entered search criteria click on the Clear Filter button to remove the previously entered values in the search panel Note that if you leave the search criteria blank it will search for all sources within yo
74. arch page with all currently existing facility users displayed in the results grid view by default ensorech Page 24 of 128 SAAELIP Authority Portal User Guide O af WW d se F 7 South African Atmospheric Emission Licensing amp Inventory Portal ze NZ SG SAAELIP Authority Home Application Inspection Calendar Violation Report Work Task System Setting My Account Manage Facility Hello Sam i System Setting gt Security Setting gt Facility User PUBLIC USER MANAGEMENT Security Setting Authority User LA Manage authority accounts Authority Role FA Role Permission Search Result Manage screens controls permission for role 1 15 0f 695 5 emis St LEE 06 16 2015 ee E TTesti23 Test Testi23 Test12345 ymail com TTest Test Test Test123 ymail com j 06 16 2015 test123 Cutts 12345 test com j 05 22 2015 123456 mcutts yahoo com Inactive 05 22 2015 System Management MorganTest Morgan_Cutts enfoTech com Active 05 21 2015 h Application Configuration 1234 WERWE EFEOF COMA Active 02 16 2015 LJ Configure Application Facility User Account Grid View In the above Search Screen the administrator can search for a facility user based on the search filter criteria The administrator can search by using the following fields which are displayed upon clicking the Advanced Search link Advanced Search e User Name Indicate the system user account name e First Name User given name e Last
75. ashboard Submittal Summaries SAAELIP Authority Portal User Guide Manage Facility Hello Sam Help Logout from submitted applications applications ba My Gueriec A Payment Summary A Over Due Work Assignment A Application Review Work Assignment Summary Regktered User Summary A Perme Appiication Summary A Inepection_Status Agency Current Login User List Click here to show current users Dn submittal license and reporting summary of the dashboard display provides several breakdown analyses of the system activities This allows the user to quickly understand their current submission status and to prioritize In the Submittal Summary the user can view the number of submissions that have been submitted alongside those that need attention approved amended revised withdrawn or denied failed in the SAAELIP system The user can view the items that have been categorized by clicking on the number of submittals in that enfoTech Page 19 of 128 KC a K 9 H Kl Q Di SE SAAELIP Authority Portal User Guide category This will bring the user to the Submittal Review section of SAAELIP displaying only those submissions that belonged to the specified category The same applies for the other summary sections on the left side of the user s dashboard 3 2 My Tasks GI My Task feature is a useful feature that has been implemented so that the user can see what tasks have been
76. assigned to them The list is ordered by the Due Date descending so that the activities that have been overdue the longest take priority in the view 3 3 My Inspections OM My Inspection feature allows the user to see which inspection tasks have been assigned to them They can choose which inspection items they see by using the option using the options in the drop down menu 3 4 Message Center CU Message Center notifies the user of any sort of communication that requires attention By clicking on the notification it will bring the user to the section where the message is displayed 3 5 My Queries My Queries is versatile in its approach to provide information to the user The details of these queries are configured under Report gt Query gt My Queries This allows the user to customize their results with precision Unless the user is extremely familiar with the database structure modification of these queries is not advised ONN provides additional visibility tools for users in multiple groups and or who manages other users The filter tool above My Task allows the user to view tasks for their associated groups or by individuals Eq Samsonson MO Filter Tool on the Dashboard 3 5 1 System Default Queries Although SAAELIP already provides several tools to breakdown Currently SAAELIP has the following queries that have A Payment Summary N A been pre configured A Over Due Work
77. be able to view AEL applications that are within the jurisdiction of their assigned district or metropolitan municipality A District Metropolitan Municipality User will only be able to assign a new user to that particular district metro group National Province District Metropolitan Municipality ensforech Page 115 of 128 6 8 ER kA a Zeen ME fy Ve SAAELIP i neonate Portal User Guide Work Group Levels Nelson Mandela Bay Metropolitan O R Tambo Fezile Dabi Lejweleputswa Mangaung Metropolitan Thabo Mofutsanyane Xhariep City of Johannesburg Metropolitan City of Tshwane Metropolitan Ekurhuleni Metropolitan Sedibeng West Rand Amajuba eThekwini Metropolitan iLembe Sisonke UMgungundlovu Umzinyathi Uthukela Uthungulu Zululand Umkhanyakude Ehlanzeni Gert Sibande Nkangala Bojanala Dr Kenneth Kaunda Dr Ruth Segomotsi Mompati Ngaka Modiri Molema Frances Baard John Taolo Gaetsewe Namakwa Pixley Ka Seme Zwelentlanga Fatman Mgcawu Capricorn Greater Sekhukhune Mopani Vhembe Waterberg Cape Winelands Central Karoo City of Cape Town Metropolitan Eden Overberg West Coast enfoTech Page 116 of 128 aE UW Uj OA OA Oyo ay HRI PPP HIB LWW WIWIWIWIWIWIWIWININININININININININ ejeje aE LD Dill OH BRILWINM FR O O COINI DI ORI WIN FR O WO COINI DIA RIWINIFR O O COIN DM U BR WI N R O W 0O N ga Cc SF O KZ SAAELIP Authority Portal User Guide
78. both submissions and licenses Having these tools available gives the LA flexibility to modify review submissions and licenses The features can be summarized by the following four parts 6 1 Overview of Submission Review Features Submission review tools License certification management SAAELIP communication tool with facility users Submitting paper submissions SAAELIP Authority Portal User Guide The submission review features provide the authority several tools to assist in the submittal review process These application features allow the user to see the work activity done per submittal The user can also view the submittal and its issuance This section can be broken down into several parts 6 1 1 Submittal List Summary of Review Status Submission Info Work Activities Final Decision Issuance Correspondence Email History Submittal List When a facility user sends a submittal the submittal will appear in the Submittal Review module of the Submittal section From this module the user is given multiple search functions ranging from Submittal ID to Facility Name By clicking on Facility the submittal will sort by ascending or descending order By clicking on App Info the submittal will sort by submittal ID in ascending or descending order South African Atmospheric Emission Licensing amp Inventory Portal i SE SAAELIP Autho rity ge ome pp ication nspection alendar ti
79. box enter the applicable reason for the removal of the source from the Master List Remove Source from Master List AIA QA Demo A0098 SRN A0098 Input Remove Reason HABS Flag End Operation Date No Comments Figure 7 6 Pop up window of Removing a Source 8 1 4 Publish Master List When a source s has been approved by the district supervisor on the current year s Master List the supervisor will publish the source to the Facility side Select one or more source s in the Master List grid view and then click on the Publish button Figure 7 2 The status of source will change from Prepared to Blank ensvorech Page 52 of 128 SF Kg SAAELIP Authority Portal User Guide 8 1 5 Email Notification and Confirmation To notify facility users about the obligation to report for the current year select the applicable source s and click on the eNotify button The Email Template window will be displayed Figure 7 6 Modify the email contents as needed and click on the Send button to send the email s to facility users Email Template Information Email Template Content Email Subject Blank NABS Report for year 2009 is available for electronic submittal Email Content Dear Sir or Madam Please confirm by clicking on the link below that you ve received this notice You are receiving this email because you are identified as either an Accounting Officer or ECO in the National Aimospheric Emissio
80. cal Review Completed Comment on Draft AEL Technical Review EE Completed 20 after Role 2 issue of 10 Role Revise Draft AEL i evise Draft based Technical Review Tech Review Role 2 10 on comments Completed Parallel Tech Review Yes scan Final S t A Role 4 1 e EN 7c Review Compliance Admin Review Admin Review Role 2 Report Completed EN Yes Yes Yes Yes Yes Yes Yes ensvorech Page 114 of 128 KA CY SAAELIP Authority Portal User Guide 11 2 Group and Role Relationship All User s within the Authority portal must be assigned not only to a work group but also a role This gives the user access privileges to different screens and views that are applicable to their work responsibilities ER Ea ka 1 2 WEE District 1 District 2 District 3 11 2 1 Work Groups Work groups are used to determine the User s access privileges to data The User can be assigned under the following work groups e National The User will be able to view nation wide AEL applications A National User will be able to assign a new user to any work group e Province The User will only be able to view AEL applications that are within the jurisdiction of their assigned province A Provincial User will only be able to assign a new User to that particular province group or a district or metropolitan municipality e District Metropolitan Municipality The User in this group will only
81. cel format e Approve by WorkGroup Staff approves source from a Work Group staff the first level of QA QC e Approve by Supervisor approves source from a Supervisor the second and final level of QA QC e Add Source to Masterlist adds a source not in the current year Masterlist into the Masterlist e Remove Source remove source from the current year Masterlist e Publish Publish the source This will make the status change from Prepared to Blank e Reports Display reports about the Masterlist e eNotify Notify Industry users for their obligation to report for the current El Year e Confirm Manually confirm the receipt of e mail for Industry users e Delete All removes all sources from the Masterlist and regenerates the Masterlist e Delete removes only the selected sources from the Masterlist and regenerates those sources e Calculate Emissions for Searched Sources calculate emissions for the selected sources e Calculate Nation wide Emissions calculate emissions for the whole Masterlist Note that these buttons will be explains in further detail later on in this section Export to Excel Approve by WorkGroup Staff Approve by Supervisor Publish Delete Al Calculate Emissions for Searched Sources Calculate National Wide Emissions Figure 7 2 Web Page of Master List Management Buttons Users with different application security settings may see different buttons displayed on the Ma
82. ctivity and emissions records will also be deleted You will not be able to retrieve the data Are you sure you want to delete this Emissia Justification No Cancel Figure 8 21 Pop up Window 3 when deleting an emission unit enfoTech Page 70 of 128 8 2 4 10 Non Industrial Source Specific Stack Form For Non Industrial Source Emission Units the following will be omitted from the form The following are data fields features specific to Non Industrial Source Emission Units Get Lat Lon There is a section for users to provide the Latitude Longitude for the emission unit In addition users can specify the radius to make an area source Emission Unit Location Latitude 26 162648 Get Lat Lon Longitude 27 96342326 Use Deg Min Sec Format Radius 5000 Figure 8 22 Latitude Longitude Emission Unit erve d se Mogale City D 204g Nierpsott Corporation AND Cnr Klein and King George Streets Joubert Park City of Johannesburg Metropolitan Municipality Gauteng 2044 South Africa 27 96342326 26 162648 meters Apply Radius Figure 8 23 Get Latitude Longitude by Map Emission Unit 8 2 5 Reporting Group Form The Reporting Group Form is used to combine emission units into reporting groups to simplify emission calculations THIS IS AN OPTIONAL FORM facilities are not required to create reporting groups However for some facilities reporting emissions at the reporting group level may be easie
83. cutive summary or comments The User must also enter the Licensing Authority that is associated to the particular license e Attachment This is where the user will specify how they wish to submit their compliance report The report can either be uploaded and submitted through SAAELIP or the User can choose to mail in the report via the address that is listed on the Attachment page The User may upload any other supporting documents related to their compliance report Before beginning a new Compliance Report in SAAELIP the user should download the Report through the Start a New Submittal submodule in Submittal This will allow the User to fill out the report and later upload it to SAAELIP via the Attachment step of the wizard The User can download the document by clicking on the Word document icon The User can hold the cursor over the icons to view more information about what they do ensorech Start a New Submittal Apply new submittal S Email History Track emails for submitted appucatons Link Paper Submissions Link Paper Submissions Validation To validate all required datz and documentations Submission To submit My Dashboard Submittal Violation My Account VW Submittal gt Begin Submitta Start a New Submitta Click Apply button to create your permit application Keesen My Favorite Submittal Keyword Types My favorite submittal type list Category Report Department All
84. d 907100401 Residential Paraffin Fuel 90700501 Residential Charcoal 90300101 Aviation National flights jet kerosene 90300102 Aviation National flights jet gasoline 90300103 Aviation International flights jet Kerosene 90300104 Aviation International flights jet gasoline Winter Jun Al 90300201 Ports National voyages Bunker fuel oil 90300202 Ports National voyages Marine Diesel Oil 90300203 Ports International voyages Marine Diesel Oil Operating 5c 90300301 Railway Line Haul Locomotive Fuel Da 90300302 Railway Yard Locomotive Fuel 90300401 Pipeline 90400101 Waste Waste Water Treatment Works 90400201 Waste Landfill Gas Figure 8 40 SCC Code Non Industry Activity Desc Seasonal Mat lf Throughpt Hours per 8 2 7 Completeness Check Once you have completed all the forms use the Completeness Check function to scan the forms for possible warning error message The Completeness Check ensures that there are reasonable responses in required data fields If fields are incomplete or incorrect the System will generate warning or error messages The error report and messages will describe the rf potential problem and indicate on which form and field must be corrected The completeness check does not verify whether the information you have entered is correct but rather if the information you engm have entered is adequate for a complete submittal Completeness Check Errors gene
85. d Source Latitude Longitude Verification Hot yet verified Stack Latitude Longitude Verification Optional No Stack is verified Other Audit Result Audit Completed By Audit Complete Date Comment Go to NAHS Report Audit eNotify Figure 10 6 Audit Detail Tab If a NAEIS report passes the audit its status will be updated to Review Complete If a NAEIS report fails the audit its status will change to Audit Failed In this case industry users will need modify the reports and re submit After the authority user completes the audit he she can send out an Audit Notification Figure 10 7 to notify users of their audit result An example of an Audit eNotify e mail is shown below ensvorech Page 97 of 128 SAAELIP Authority Portal User Guide info environment gov za Sent Thu 8 29 2013 1 19 PM sony_su enfotech com kyle_kou enfotech com Subject NAEIS Audit Notification Testing Industry Source This e mail has been sent to notify you that an audit was performed on your submission The result of your submission is Status Pass Comment This is a Test If the status is Pass your submission will require no further review and the status has been changed to Review Complete If the status is Fail the submission has been sent back to you for revision Please look at the comments for further information NAEIS auto generated System Message Figure 10 7 Audit Notification enfoTech Page 98 of 128 ey A S Bd
86. d fields are marked with asterisks 8 2 1 2 Source Identification Section Complete the required fields in this section if information needs to be updated or new information needs to be entered Follow the steps below Source Name Testing Industry Source SIC Code if different from 5 104 bi 0191 General farms primarily crop Source Type Portable Industry v No sl Street Address 1 315 cnr Pretorius amp Lilian Mgoyi Street Street Address Province District Municipality Local Municipality Postal Code Gauteng SI City of Tshwane Metropolitan Municipality City of Tshwane Metropolitan Municipality ki 00041 S Figure 8 2 Source Identification Section 1 Source Name Enter the name of the source For portable sources enter the name of the company that owns the portable source 2 SIC Code From the drop down list select the Source Identification Code SIC that best describes the major product produced or service provided by your source Figure 8 3 Users can elect to click i the icon to search and select appropriate SIC Codes le SIC Code if different from 5 101 0191 General farms primarily crop Figure 8 3 SIC Code on Source Form 3 Portable From the drop down list select Yes if the source is portable e g asphalt batch plant Select No if this is a stationary source 4 Source Type Select whether this is an Industry or Non Industry source
87. d in 6 Months 4 B Total of AEL being Regent bW Annet Emiccton inventory Report Summary NAEIS oY Masteriist Listing amp Total EI Reports Received 3 Aust Unassigned B Aud Completed ba Adk Incomplete 3 Aud Not Yet Determined KW tummary of AEL Applications a 3 1 Submittal Type Al iv G Total Submited Applications amp Requests Need Agency s Attention Approved Appications B Amended Applications be Revised Applications 3 Withdrawn Applications g Denied Failed and Pass Due Date Applications bi Compifanos Report Summary Submittal Type Al oY Total Submited Reports Gil Requests Need Agency s Attention E Approved Reports bei Denied Failed Reports bei Revised Bet 3 Withdrawn Reports PI Pass Due Date Reports M My Tack Submittal Type Determination Due Ow 02 18 2015 433 AEL Application Joe Smith submitted on 02 13 2015 Cape Town Drum amp Containers PTY Lo Etapa Drums Submittal Type Determination Due On 04 19 2015 478 AEL Application 7100 COUNTY 426 M 5 ROAD Andrew Abbey submitted an 04 14 2015 A QA Demo SOA Submittal Type Determination Due Ow 04 19 2015 477 MEL Application 7100 COUNTY 426 4 5 ROAD Joe Smith submitted on 04 14 2015 Cape Town Drum amp Containers PTY Lid Beans Drums Submittal Type Determination Due On 04 22 2015 487 AEL Application 7100 COUNTY 426 HS ROAD Andrew Abbey submitted an 04 17 2015 A QA Dem
88. device s In this example filter fabric was selected The Control Unit ID and Control Unit Name are required to be unique within control devices so that the same ID and name cannot be used twice SAAELIP Authority Portal User Guide Control Device Control Device Detail Information General Information Control Unit ID Control Unit Name Device Type Filter Fabric Description Model Number Date Manufactured Commission Date Date of significant modification or upgrade Design Capacity Min Control Efficiency Min Utilization Controlled Pollutant List Associate Controlled Pollutant Close Every single control device requires a pollutant to be associated with them In this case the pollutant selected in General Information will be displayed The user will need to also define the control efficiency of the control device for the particular pollutant s Control Device Controlled Pollutant Pollutant Code Pollutant Name 1 2 of 2 item s Polluta Pollutant Type el search REECH DM DN 502 502 CAP Control Efficiency save CZ F446 05 5 Control Device Pollutant Selection The user also has the option to Batch Update Pollutants For control devices with exactly the same pollutants and control efficiency the user can Batch Update Pollutants and apply the pollutant s to all checked control devices instead of having to enter
89. dule Hours per Day Days per Week Days per Year 24 5 120 Figure 8 27a Activity and Emission Details ensorech Page 74 of 128 SAAELIP Authority Portal User Guide Seasonal Material Usage Schedule lf Throughput is gt 0 then Seasonal Percentages Must Total 100 Winter Jun Aug pring Sep Nov Summer lan Feb Dec Autumn Mar May 25 25 25 25 Operating Schedule Hours per Day Days per Week Days per Year 5 T 50 Jaterial Information Material Code Material Throughput Unit Code Het Calorific Value wo 5000 TONI Wi 10 TJNKG Material Description COAL ANTH VOC Content Coatings or solvent Density by Mass ka Sulphur Content fuel Ash Content fuel 2 by Mass 5 by Mass Range 0 02 7 Range 0 041 11 Save Activity Info Figure 8 27b Activity and Emission Details Part 2 Every source must complete one of these sections for each activity associated with the emission unit or reporting group displayed in the emission unit and reporting group list Figure 8 26 1 NAEIS Source Code The NAEIS Source Code is a set of codes mandated by the South African Department of Environmental Affairs that contain and describes the process for creating emission in an emission unit or reporting group For licensed sources these will be your Section 21 codes Fora new activity Click on the icon Figure 8 24a and a listing of all NAEIS Source Codes NSC will appear Figure 8 28 Select the
90. e Figure 8 4 Source Identification Section continued 6 Latitude Enter the source s latitude in decimal degrees or in Degree Minute Second format Use the Use Deg Min Sec Format button to toggle the formats If you do not know the source s latitude longitude use the Get Lat Lon function by clicking the Get Lat Lon button 7 Longitude Enter the source s Longitude in decimal degrees or in Degree Minute Second format Use the Use Deg Min Sec Format button to toggle the formats If you do not know the source s longitude use the Get Lat Lon function by clicking the Get Lat Lon button When clicking Get Lat Long the map location will default by pointing to the address supplied in the same source form Step 4 If no address is provided the default drop pin will be the center of South Africa You may choose to drag the drop pin around to get a more accurate latitude longitude location ensvorech Page 57 of 128 SAAELIP Authority Portal User Guide johannes Ramokhoa es Madiba St Ga stanza Bopape St DIR we gt PRETORIA ve wona e z 5 iss i D ey a cer Pretorius StE N4 3 st Z gt ve UURYOT es Pretorius gt t gt 15 WUO Francis Baard St Caledonian Stadium Francis Baard _yeauinyas oqe Francis Baard St is uArug an aydos dia St Park St Arcadia A gt 5 Park st Visagie St Kotze Ze S 15 Poomises skinner St Nana Sita St a CA o Maple A
91. e The advanced search options give the user much more flexibility in defining what should be viewed The key difference is that the advanced filter will allow the user to filter by Department 6 1 1 1 Grid View By default SAAELIP loads the Submittal Review section as a grid view The grid view lets the user to view submittals by a list 6 1 2 Summary of Review Status The ability to review submittals by their current status is available in the grid view This allows the authority user to quickly glance over submittals to understand the current situation of a submission The Review Status currently displays the current scheduled task If the submittal is complete it will display Complete and if the submittal was withdrawn it will display Withdrawn Submittal List 1 15 of 83 Rem s DI 333 N Farmer St City of Cape Town Metropolitan Municipality 0001 Submission Review Status 6 1 3 Submission Info The Submission Info contains all the information that was provided by the applicant The LA can use this tab to review the attached submission document the online form and to view the form as a PDF for printing By clicking on the EI icon on the Submittal Review section the submittal Submission Info will open up In this window SAAELIP provides a header that provides additional detail of the submittal The header has two active features currently Receipt and Notification The receip
92. e Name Testing Industry Source o ge SIC Code Portable No Excel Address 315 cnr Pretorius amp Lilian Ngoyi Street TIFF file District Municipality City of Tshwane Metropolitan Local Municipality City Word stal Code 0001 Work_Group City of Tshwane Municipality Mun Metropolitan Municipality Latitude Longitude Horizontal Collection Source Map Scale Horizontal Accuracy Horizontal Reference Method Measure Datum 25 7494907 28 1932373 001 10 10 Meter s 03 Reference Point Code Principal Product Number of Employees Employer Federal ID Number 102 Candy 2000 323442333 NEIS Source Flag Work_Group Office Completeness Check Passed Compliance Source Flag Audit Completed By Y TS Y StateAdmin SSIS OWNER INFORMATION Owner Name Joe Smith Figure 8 51 View Export a Report ensvorech Page 91 of 128 Sg SAAELIP Authority Portal User Guide 8 3 NAEIS Reporting Obligation Management Compliance Officers may want to perform a search at any time during the reporting period to see which facilities have submitted their El Reports and which have not This chapter details steps to perform these searches as well as send out notifications for non compliance Notifications for Non Compliance is an e mail sent out to the Industry s AO detailing that the deadline to submit the El Report has passed and that they must do so immediately 8 3 1 Submission Tracking Submission tracking allows authority users to track reports of different status
93. e data within SAAELIP is one of the key features provided by the system The system allows the user to review all the data that is stored in SAAELIP thus providing a powerful tool in managing the submission and compliance process SAAELIP provides several management tools to track performance metrics for DEA management which include e Dashboard Summary to track branch wide submittal review status as well as work task status of each staff Please refer to Section 0 e Summary Reports which include Acknowledgement Letters Submittals Processed Report Intermediate Milestones Report Pending Submittals Report AEL Report and AEL facility Inquiry Reports Please refer to Section 6 e Work Tasks Management Tool using Calendar View and Grid View to intuitively track the progress of each work task Please refer to Section 7 e Queries allow the user to create a customized search and database analysis Please refer to section 3 4 These tools will be described in the later sections of this guide 2 5 Annual Emission Inventory Reporting Cycle in NAEIS 2 5 1 The BIG Picture The NAEIS is an all in one data reporting and management system that aims to achieve the following goals by providing a user friendly platform for e Authority to add remove and manage facilities e Reporters to report necessary El Reports e Quality Assurance Staff to check and verify prepared El Reports e Authority to audit submitted El Reports e Authority to v
94. e database In order to approve user accounts the Licensing Authority will need to receive a signed subscriber agreement Without approved facilities the facility user cannot submit applications in SAAELIP The diagram below outlines the steps necessary to create and activate an ACO ECO account Create an ACO ECO Account Already Self Registration on lity f Registrant can re registered in T 3 Doral Indicate role as Be bot al Logs into the Portal Print and sign submit ACO ECO NAEIS ACO ECO using the password Electronic Signature authorization atabase 3 sent by system Agreement request 1 Search Facilit Enter general Click Associate EE Eet A email notification Able to certify amp Log into the Portal information Ty to i Compl Mail signed is sent out to the submit Facility to link No omp Ste account 2 Able to prepare S invali icati with NAEIS Beret ewer Plies jo the Applicant registration process Peete ation e Gs agreement to invalid user to application s username amp g Contacts Authority explain why he she reports for the security questions account am password yq S e facilities ONLY is being rejected facilities Add new w e Turn on the ACO Valid ACO ECO o a D gt o Gi ma the Portal database Receive the ACO ECO s right for the ECO s ink signature associated facilities on the Portal Authority The diagram below outlines the steps to create a Consultant account
95. e emission unit is a combustion source choose Yes from the drop down list If No is chosen please ignore steps 7 10 7 Design Capacity Only complete this field if the emission unit is a combustion source Enter the design capacity 8 Design Capacity Numerator and Denominator Only complete these fields if you completed the Design Capacity field in Step 7 Design Capacity Unit Numerator Choose the appropriate code from the Unit Code drop down list Design Capacity Unit Denominator Choose the appropriate code from the Unit Code drop down list 9 Is this combustion source used to generate electricity Choose Yes if this emission unit is used to generate electricity If No is chosen please ignore step 10 10 Maximum Nameplate Capacity Only complete this field if this emission unit is used to generate electricity Report the electric generator s rated design capacity at 100 maximum operation in megawatts enfoTech Page 68 of 128 SAAELIP Authority Portal User Guide 8 2 4 6 Control Device Section Control Device s SP Control Device Code Non_EPA CYCLONE V K NON_EPA FLTR FAB IY Emission Unit Stack s T Emission Unit Stack ll svooo y Figure 8 18 Control Device and Emission Unit Stack Section 11 Control Device Code If there is a control device associated with the emission unit select the most appropriate control device from the drop down list If there is more than
96. ech Page 93 of 128 SAAELIP Authority Portal User Guide 8 4 NAEIS Audit Console After NAEIS reports are submitted some of the reports will be audited The auditing will ensure the quality of source reported data The Pre Audit and Audit function will be accessed in Audit Console Each reporting year some NAEIS reports will be audited Audit Console is a centralized module for state auditors to Pre Audit Assign Audit and Audit Click Source Management Audit Console to load the Audit Console Figure 10 1 Home Source Management NAEIS Report System Utilities My Account State gt Audit Management gt Audit Console List Source Management yp Manage Source Work Group V Source Name NABS Flag v SRN Address 1 District Municipality v Local Municipatity bi NABS Report Preparation Assigned To wl Status v Master List Master List History NAEIS Report Audit Console List U Leer O Select Page All O Select All Non Report 3 Recommend Audit u anagemen items per page 15 EI Audit Console List 1 2 of 2 item s e Report Source View Audit Audit ee Source Name Leem District Report Management Score YP Get Testing City of Tshwane gilt Admin Reports amp Queries CT EI 20 Audt Faled GTTS002 Industry Industry Metropolitan i geed Source Municipality Analysis Reports i Training City of Johannesburg 6 6 2013 7 39 04 AM e C EI iiiar GTT5009 Industria
97. eck here if itis Areal ne source save ff Close eansorech New Emission Unit New Existing Installation Date Emission Unit Form Page 123 of 128 SAAELIP Authority Portal User Guide Once the basic emission source information is filled a new section will open up where the user will need to Associate Control Device Associated Stack and Associate Rule In some cases this portion is optional However the Associated Control Device Associated Release Point and Associated Rule will always be displayed and the user can associate both the control devices and rules that were entered in the previous sections to the emission unit Like control devices SAAELIP provides features for the user to batch update rules to all checked emission units The user can also copy a previously entered emission unit by checking on an emission unit and clicking on the Copy Emission Unit button The user will then be prompted to enter a new emission unit ID and name Again the user should save and or click the next button to store all data before moving on 11 3 1 7 Emission Reporting Group The next section Reporting Group allows the user to associate emission units that have the same emissions reporting Emission Unit Control Device List Emission Unit Type New Emission Unit iv O New Existing Emission Unit Identifier Emission Unit Name Installation Date Stac
98. ect the contact individual s and declare their responsibility Responsibility E mail iv Phone Number 55 555 5555 Ext After hours contact phone number Fax Conatct Information Contact Detail Information Address Line 1 Address Line 2 Province District Municipality Local Municipality Postal Code save close 11 3 1 3 Raw Materials amp Production This section allows the user to enter details about raw materials that are used that may result in a change in air emission output The User can click the Add New Record button to add different raw materials or production information to the License Tne bere stone G o ana monti 2158s ona mont Tonsjmosth 134575 2 Teorey mort WR a OS ee Edit Delete Metaleg Coke 3600 Freen lt 0 tore dey 3456 torm Gey Fait Delete Ferro Alloy Coke 72 tormiday 2300 Foreign 2462 tony doy C 3 By Product Rates Estate EREECHEN Raw Tar Nene pected Toraimerth 5790 a Tora month a Tar bake Nene pected Toraimorth 90 Serien J AGO New Record CA Materials Used in Energy Sources PLT rater Yasar Perms Consometion ate unit Design Consmetion Rate at Actinl Communion te Unt Sur 0 Aah EH Delete Neturel Ges 15 ppm Mn Giver 000 Giver R E J ensvorech Page 121 of 128 11 3 1 4 Control Device As the process moves on to the Control Device section certain guidelines will be explained on how to configure the selected
99. ection dedicated to Non Industry source specific details To access the Source Form click the NAEIS Report link at the top menu Click the View Edit icon for a source and then click Source on the left panel 8 2 1 Source Form The Source Form collects basic information about the facility which includes location and ownership All sources both stationary and portable should complete only one Source Form For facilities that submitted a NAEIS report during a previous year this form should be entirely pre filled with the most recent previous year data If information has changed or needs to be updated edit the enforech Page 55 of 128 SAAELIP Authority Portal User Guide appropriate fields If all the information is accurate and no editing is necessary continue to the next form the Contact Form For facilities submitting a NAEIS report for the first time this form will be partially completed Follow the instructions for completing the required fields on the Source Form 8 2 1 1 Source Form Completion Instructions This form consists of two sections the Source Identification section and the Owner Information section Make sure that all the pre filled information is correct If all required fields are completed continue to the Contact Form If this form needs to be completed or fields need to be edited follow the instructions below for completing the Source Identification and Owner Information Sections Require
100. ede Valley Local Municipality 4890 Email Address naeistester gmail co AreaCode Phone No Extension 012 3212322 Submit NAEIS Report PIN Question What is the first and last name of your oldest sibling Answer DW Based on the information and belief formed after reasonable inquiry the statements and information in this submittal are true accurate and complete Figure 8 50 Accounting Officer Form This form is required for all submittals The Accounting Officer of the NAEIS Report submission will need to fill in his her contact information here certify the data entry forms and make the submission 8 2 8 6 Form Completion Instructions 1 Accounting Officer Contact Information Enter the Accounting Officer s name title mailing address telephone fax number and e mail address 2 PIN Enter the PIN number The PIN number can be retrieved in the My Account module enfoTech Page 89 of 128 SAAELIP Authority Portal User Guide 3 Security Question amp Answer A randomly picked security question will display for the Primary Preparer to answer Enter the user defined answer to this question The security questions and answers will be set when the user logs into the NAEI system for the first time They can be accessed in My Account module as well 4 Submission When everything in the data entry form is verified click the checkbox Based on the information and belief formed after reasonable
101. eeded ACO ECO Consultant Revise application SAAELIP Authority Portal User Guide Issue Final AEL Send e notification to ACO ECO on the issuance event Issued AEL PDF version will be shown on ACO ECO s screen End AEL Assessment Process Page 11 of 128 SAAELIP Authority Portal User Guide 2 3 AEL Post lssuance Management After an AEL is issued SAAELIP allows both Facility users and Authority user to renew transfer amend or terminate a license as well as allow only Authority users to review an issued AEL The diagrams below outline the high level processes of managing an AEL after it is issued 2 3 1 AEL Renewal Process AEL Renewal Process Post lssuance Activity Search for the AEL Enter revise data ACO ECO certifies amp End AEL Renewal fe needs to be Select a SS fick Renew on application form Insert Attachment submits Application Process renewed in Portal Applicant Consultant ACO ECO System will create a System will create a Perform Data Display successful Backend Task will be new application and new application and Validation amp submission receipt triggered to save a ACO ECO ona copy the previous pre populate only Completeness page amp email the copy of the submission application data to the facility data to the Check receipt to ACO ECO to Portal Database new application new application Send out e alert to specific AEL near expiration Receive e notification that a
102. efficiency of 95 the overall control efficiency would be 0 85 x 0 95 0 8075 80 75 Use the overall control efficiency to calculate the control factor 100 80 75 100 0 19 Using the control factor we can estimate the annual emissions after control Using the control factor above if an emission unit has actual uncontrolled emissions of 129 600 kg year the actual emissions after control would be 129 600 kg year x 0 19 24 624 kg year or 24 62 ton yr You would enter 24 62 tons into the Annual Emissions Unit Code fields see step 5 5 Annual Emissions enforech Page 82 of 128 oe WW Ka Vi Ve Ze SAAELIP Authority Portal User Guide To use the emission calculator click the Calculate Emission button in this form You can enter user calculated annual emission in this field Otherwise if you agree to use the system calculated value click the Use System Calculated Value checkbox and this field will automatically populate 6 Comment If needed enter any explanation or description of the information entered on this form in this field If you have to submit calculations or other data to support your emissions estimate click on the Attachment tab to upload your supporting documentation to system 8 2 6 9 Non Industrial Source Specific Activity and Emission Form For Non Industrial Sources please make sure to select SA99 99 Non Industry Code for the NAEIS Source Code WAEIS Source Code Section 21 Code 40
103. en displays the user who sent the correspondence and a time stamp of when the correspondence was sent If no correspondence exists one can be created by clicking on New The below window will display asking for a Category in reference to the matter described in the correspondence Both the subject and message are mandatory fields in order for the message to be sent ensvorech Page 37 of 128 6 1 7 Email History SAAELIP Authority Portal User Guide SAAELIP maintains a history of all emails pertaining to each submittal This provides an easy method of record keeping of when they were notified by the SAAELIP system and the details of the e mail Only e mails generated by SAAELIP are stored in this section LA users can utilize the Email History section for reference of what notifications the facility user received By clicking on the E icon the user can view the notification that was sent to the facility user The LA user can resend the notification in situations where the facility user did not receive the notification the first time fe MEN Submission Info Work Activities Final Decision Correspondence submittal Review Email History 41 1 of 1 itemis Email History Reporting Obligation Violation Enforcement New Email Beta Invoice Notification SNAEL System Beta Invoice Notification 06 08 7015 E mail History Gridview Email Content Accounting Officer
104. ensorech Page 42 of 128 SAAELIP Authority Portal User Guide If any inspection was scheduled in error and needs to be deleted the user can select the checkboxes for the desired inspection and delete by clicking on the Delete Selected Insp button below the grid view Inspections that have been set as Compliant and Out of Compliance and marked as approved by the inspection manager cannot be deleted and the checkbox will be hidden for those inspections Inspection List C check All 1 7 of 7 item s ES Inspection Review Ikn 25 Air Inspection AEL Pre James Townsend DI wer rew rew r The Eastern Cape 5666 Licensing Inspeciion EI Inspection Date 06 23 2015 Permit Status Scheduled EN Sam Johnson DI 2 LNCASTER EWR The Eastern Cape 7868 Licensing f ER i Inspection Inspection Date 06 22 2015 Permit Status Scheduled 23 Air Inspection AEL Pre 9 Sam Johnson DI 333 N Farmer St City of Cape Town Metropolitan Municipality The Western Cape 0001 Licensing em e i Inspection EI Inspection Date 06 08 2015 A Permit Status In Compliance 2 Air Inspection men 9 Sam Johnson D 7100 COUNTY 426 M Dannhauser Local Municipality The Eastern Cape 4982 Source Air Inspection Date KK Permit Status Request Ready 3 Air Inspection culinary 9 Sam Johnson DI 1422 A St Ethekwini Metropolitan Municipality KwaZulu Natal 496
105. er Guide 1 Inthe emission list Figure 8 15 click the Delete icon to delete an emission unit If this emission unit was newly added this year it will be directly deleted If this emission unit has been reported in a previous reporting year follow the instructions in the pop up window to delete this emission unit Confirmation Message for Deletion of an Emission Unit Is this an emission unit that has been physically removed or rendered permanently inoperable this reporting year Ces No Figure 8 19 Pop up Window 1 when deleting an emission unit Confirmation Message for Deletion of an Emission Unit Is this an emission unit that has been physically removed or rendered permanently inoperable this reporting year Yes No You chose YES This emission unit should not be deleted from the system in this manner Enter a dismantle date in the dismantle date field on the Emission Unit form Report any pollutants that were emitted during the reporting year on the Activity and Emissions Forms If the unit did not operate you should report the throughput as 0 and any associated emission as 0 Figure 8 20 Pop up Window 2 when deleting an emission unit Confirmation Message for Deletion of an Emission Unit Is this an emission unit that has been physically removed or rendered permanently inoperable this reporting year O Yes No You chose NO this emission unit will be deleted from your NAEIS report and all associated a
106. ert the area inside of the stack to a circular diameter using the following procedure a Obtain the length and width in meters b Calculate the area by multiplying the length times the width c Divide the area by 3 14 d Take the square root of the value from step c to obtain the radius e Calculate the diameter by multiplying the radius from step d by 2 f Enter the diameter from step e in item 5 9 Exit Gas Temperature Enter the stack exit gas temperature in degrees Celsius 10 Actual Exit Gas Flow Rate Enter the stack exhaust volume in actual cubic meters per second at actual operating load and temperature 11 Stack Orientation From the drop down list select the most appropriate orientation 12 For steps 15 through 19 smaller sources can use the same coordinate information that was entered on the source form Larger sources should enter the specific coordinates for each stack These fields are not required for portable sources 13 Latitude Enter the source s latitude in decimal degrees or in Degree Minute Second format Use the Use Deg Min Sec Format button to toggle the formats If you do not know the facility s latitude use the Get Lat Lon function by clicking the Get Lat Lon button in the source form 14 Longitude Enter the source s Longitude in decimal degrees or in Degree Minute Second format Use the Use Deg Min Sec Format button to toggle the formats If you do not know the
107. es For instance you may view all reports that have not been submitted In addition you may view all reports that have passed audit A scenario has been provided below Step 1 Go to NAEIS Report gt gt Current Year NAEIS Report Step 2 This page will list out all of the current year reports and their statuses Step 3 To view all reports that have not been submitted select Draft under the Status filter Step 4 Click the Search button Home Source Management NAEIS Report System Utilities My Account NAEIS R NAEIS Report Management EE Current Year NAEIS Report Work Group v Source Name NAEIS Flag 24 NAEIS Report History Address 1 District Municipality v LocalMunicipality v Status Draft X Clear Filter Non Point Source Report S Management Emissions Inventory Report Management Current Year s Report NAEIS Report List 24 Report History E Select Page All F Select All 1 5 o0f 5 item s Report Date Compliance Status Notification Sent M View Source Source i istri View Edit Original SRN Name Te District SIC Code Portable ROP Ekurhuleni Industry Metropolitan Municipality Motor vehide parts and accessories A QA Demo A7206 6 15 9012 A2390 A2396 5 15 2013 A QA Demo West Rand District Motor vehide parts e A2620 Industry Municipality and accessories 9 15 2013 A QA Demo Sedibeng District Gray and ductile iron Katar A4302 Industry Municipality
108. etorius amp Lilian Ngoyi Street Street Address Country Province District Municipality Local Municipality Postal Code South Africa Gauteng Si City of Tshwane Metropolitan Municipality City of Tshwane Metropolitan Municipality Wi 0001 Email Address tand generalfac com AreaCode Phone Ho Extension 012 3155511 Figure 8 8 Secondary Emission Inventory Contact Section 2 Secondary Contact Information A secondary contact may or may not be identified This person must be a source contact This address is where future NAEIS correspondence will be sent when the primary contact cannot be reached Enter the name mailing address telephone number including extension and fax number and e mail address 8 2 2 3 Non Industrial Source Specific Contact Form There are no specific fields or logic for non industrial sources on the Contact Form Make sure the Primary El Contact is the Province or District AQO in charge of the reporting area source enfoTech Page 60 of 128 SY SAAELIP Authority Portal User Guide 8 2 3 Stack Form The Stack Form collects information about stacks that are connected to emission units listed on the Emission Unit Form If an existing stack that was entered during a previous year becomes decommissioned it can be removed from NAEIS by clicking the Delete icon of this stack see instructions below However this means that only the stack form does not have to be completed all of the
109. facility user accounts so that facility users can function properly on the Facility Portal 4 3 2 1 Change User s Role A consultant might become an ACO ECO for a facility and may request for their account role to change in SAAELIP To make the change the authority will need to go to the facility user s account and access the Manage Account Type sub menu In this menu the user has the ability to configure the account type of a facility user The user can select whether or not the user is a Consultant or an ACO ECO If the user was selected as a Consultant the ACO ECO would associate the Consultant via the Facility Portal In addition to selecting the facility user role the type of submittal the ACO ECO can utilize can also be selected PUBLIC USER MANAGEMENT Genaral Inhormation Maraga Acccart Type Maraga Account Amoca on Attachrrert gous ACO O Consultant Facility Account and Facility Association 4 3 2 2 Inactivate Activate Account For security reasons a facility user s account might need to be set to Inactive so that the facility user may no longer access their account such as in cases when a facility user has left the company or position In order to activate an account click on the EI icon This will prompt General Information Manage Account Type Manage Account Association a menu for the user to either switch the account to Active In
110. flow Process AEL reviewed Licensing Authority System will create a System will create a Perform Data Display successful Backend Task will be new application and new application and Validation amp submission receipt triggered to save a copy the previous pre populate only Completeness page amp email the copy of the submission application data to the facility data to the Check receipt to ACO ECO to Portal Database new application new application Populate a comment box for LA to enter reason for review Licensing Authority ensforech Page 14 of 128 SAAELIP Authority Portal User Guide 2 3 4 AEL Termination Process AEL Termination Process Post Issuance Activity Receive e Enter reason for Upload a notification that the termination amp click termination AEL has been notification letter to i terminated EE S EIA Authority as an Termination attachment Search for the AEL Go to Request for Select an issued that needs to be Termination AEL terminated section ACO ECO Review to approve termination request Approve 2 D D6 ce O35 os J lt System sets the AEL status as Termination Pending Send email to relevant Authority to notify of Set the AEL record RE as Terminated termination request ensforech Page 15 of 128 ey a K 8 Se Ki ZS Di SE SAAELIP Authority Portal User Guide 2 4 Performance Metrics Management Being able to analyze th
111. foundries 9 15 2013 Capricorn District Aluminum extruded Municipality products A QA Demo B1686 1686 Industry Figure 9 1 Submissions Tracking via NAEIS Report Module 8 3 2 Non Compliance Submission Notification For submissions that have not been submitted past the deadline Compliance Officers have the capability of sending these notifications of non compliance Please follow the steps below to perform this action Step 1 Go to NAEIS Report gt gt Current Year NAEIS Report Step 2 To view all reports that have not been submitted select Draft under the Status filter Step 3 Click the Search button Step 4 Select the Sources in which you wish to notify of Non Compliance Step 5 Click the eNotify button Step 6 A pre defined e mail template will appear Modify the template if necessary Step 7 Click the Send button ensvorech Page 92 of 128 Note that the grid view table displays information regarding the compliance notification It includes columns for Date Compliance Notification Sent Compliance Notification Method Compliance Confirm Received Date Confirmed SAAELIP Authority Portal User Guide Report Date Compliance Compliance Compliance Date Status Notification Sent Notification Method Confirm Received Confirmed SIC Code Portable ROP Gray and ductile iron foundries Natural gas Figure 9 2 Non Compliance Submission Notification enfoT
112. g features Amend licenses Set license status Set effective dates View physical license The basic search functions allow the user to search licenses via certain input parameters such as Submittal ID License Number Site Address and Facility Name The licenses can be further filtered by type of license with the App List function By clicking the Advanced Search option the user can search licenses by the date range of submission license date category department and by type Once the desired license is found the user has several options they can select from Ze ili a a a The edit button when selected will Issuance List By clicking on the icon the user open a pop up where the user can 4 Gemeen Breed 8 zu H H H Appeal Eskom Matimba Powar Station 0 EI Piada on 02415372015 u 1422 A St Ethekwini Metropolitan Municipa 1234 define the effective license dates and em E Bepred on 02 04 2016 Mme SE Application status and add comments Currently the license statuses can be set as BT ieee H H Emission License em cor Andrew Abbey Issued Terminate and Extension 1777 AQA Demo aceae SEN a i i rani App 374 AEL Se If the user just wants to view the Application license then the user can click on the AEL 5464554 EON TE A QA Demo A0884 Emission Ucense aen R ane 2 Andim Abay icon to load a digital copy of Satai Daia Bred mg App 375 AEL Ap
113. he left to get 0 20 If a number is expressed as 2 0E2 move the decimal point 2 places to the right to get 200 If a number is expressed as 2 0E0 the decimal point does not move the number is 2 0 4 Control Efficiency Enter the control efficiency percent of the control device s for the pollutant being reported this could be a combination of capture and destruction efficiencies Control efficiencies may be listed on the equipment in the equipment documentation or by contacting the equipment supplier If you are using NAEIS emission factors after control efficiency is entered you can run the Emission Calculation by clicking the Calculate Emission button to automatically calculate your actual controlled emissions If you are not using NAEIS emission factors to calculate your actual emissions see the Control Efficiency Discussion below to calculate your actual emissions after control Using the Control Efficiency to Calculate Actual Emissions If a facility has control equipment the actual emissions after control can be calculated by multiplying the actual uncontrolled emissions by a control factor Calculate the control factor by subtracting the percent control efficiency entered for Step 4 from 100 and then dividing that number by 100 Overall control efficiency is calculated by multiplying the capture efficiency by the control efficiency For example if you have a control device with a capture efficiency of 85 and a control
114. his form needs to be completed or fields need to be edited follow the instructions below for completing the Emission Inventory Contact Form enfoTech Page 59 of 128 K i gi O Vi S Ze SAAELIP Authority Portal User Guide 8 2 2 2 Emission Inventory Contact Section Emissions Inventory Contact Primary First Name Middle Initia Last Name Pater Huang Tithe Accounting Officer Street Address 1 315 cnr Pretorius amp Lilian Ngoyi Street Street Address Country Province District Municipality Local Municipality Postal Code South Africa ke Gauteng City of Tshwane Metropolitan Municipality City of Tshwane Metropolitan Municipality Wl 0001 Email Address peter_huang enfotech com AreaCode Phone Ho Extension 012 1232121 Area Code Fax Number Figure 8 7 Primary Emission Inventory Contact Section If existing information needs to be updated or new information needs to be entered complete the required fields in this section Follow the steps below 1 Primary Contact Information A source contact the Accounting Officer must be identified The address entered is where future NAEIS correspondence will be sent Enter the name mailing address telephone number including extension and fax number and e mail address Emissions Inventory Contact Secondary First Name Middle Initia Last Name Thomas Anderson Title Plant Manager Street Address d 315 cnr Pr
115. ic would apply but the user would click on the respective field in the Online Form s column ensorech Page 33 of 128 SAAELIP Authority Portal User Guide Submitted Form List 1 9 of 5 item s is ee EI Online A er Information D A General Informatio wm Archis ed Form EI Online E Contact Information D B Contad Information Archived Form EI Online C Raw Materials amp Production D C Raw Materials amp Production Archived Form 1 D Control Device Archived Form E T E Stack Archived Form j F Emission Unit Archived Form EI Online G Reporting Group T G Reporting Group Archived Form a Online H Activity and Emission T H Activity and Emission Archived Form EI Online I Monitoring Management amp Mitigation T L Monitoring Management amp Mitigation Archived Form Submittal Documents Review History The last part of the Submission Info section is the Review History This displays any significant 1 6 of 6 item s activities associated with the submittal such as if ze ee comment the submittal was withdrawn denied or in the EE case below put on hold Partial Submittal Joe Smith on 06 08 2015 Amendment Sam Johnson on 06 08 2015 Partial Submittal Joe Smith on 06 08 2015 Partial Submittal Joe Smith on 06 08 2015 Amendment Sam Johnson on 06 08 2015 Open Joe Smith on 06 08 2015 If the submission had a request for wi
116. iew reports that break down emission information by different categories NAEIS Facility El Reporter Air Emissions Report El submitted online NAEIS Authority Report based on previous year obtained from NAEIS Annual Master List Prep Emission Report Audit User Account Management NAEIS Facility A EI Report submissions sent to NAEIS Figure 3 1 NAEIS High Level Overview enfoTech Page 16 of 128 CZ SAAELIP Authority Portal User Guide e The NAEI System has the capability to track emissions for Industrial as well as Non Industrial Sources Examples of Industrial Sources are factories plants drill sites etc Examples of Non Industrial Sources are Residential Areas Sea Ports Vehicle Emission etc e The NAEI System will include Stack Emission Unit Reporting Group Activity and Individual Pollutant Reporting e The reported data can assist the National Air Quality Department with further emission analysis The NAEI System includes some analysis features such as the GHG Data Analysis Report and the Emission Search by GIS 2 5 2 Emission Inventory Data Model The diagram below shows the emission inventory data model This outlines the hierarchical relationship of facilities their emission units and stacks and processes and emissions Modules e Facility e Emission Unit and or Reporting Group e Stack e Process Activity e Emissions Relationship e Reporting Year e Data Hierarch
117. inquiry the statements and information in this submittal are true accurate and complete Click the Submit button to submit the NAEIS Report 8 2 8 7 Completeness Check Executed by the System When an El Report is Submitted When an El Report is submitted a completeness check will be executed by the system on all data entry forms If the completeness check failed the error message s will display in the upper portion of page Upon seeing this message go to the NAEIS Report Site Map on the left navigation panel to review the form errors and make applicable corrections to ensure the validity of submitted data Then submit the El Report again If the completeness check passes an El Report submission successful message will display in the upper portion of page Please see Section 8 7 for more information on Completeness Check 8 2 9 Reports The use of reports within the NAEIS is a feature that allows authority users to view data about specific El Reports in a presentable format Reports can be exported into several different formats excel word pdf and can be printed upon command These are very helpful when authority users need to perform further analysis on the emission data for a particular source Because of the reports flexibility it can show comparison between the current year data and previous years data This is helpful in allowing auditors to draw comparison between different years The following list contains pre defined
118. ion Refer to instructions for Source Form Section 8 1 to complete the Source Identification section Make sure to choose whether this source is an Industry or Non Industry Source An example screenshot of the Source Identification section is shown below ensvorech Page 29 of 128 SAAELIP Authority Portal User Guide Source Mdentification Require aNew SRN SRN Source Type industry v Source Name ZS Street Address 1 Street Address 2 Province District Municipality Local Municipality Postal Code Iv Is Iv Figure 6 4 Data Entry Form of a New Source 5 2 2 Relevant Authority Only Section NAEIS Source Flag Select Yes if this source needs to be reported this year select No if this source is not required to be reported this year if you are unsure select Undecided Relevant Authority Only NAEIS Source Flag Work Group Undecided Emissions Inventory Contact P Yes Figure 6 5 Relevant Authority Only Section Work Group Select the district to which the new source belongs 5 2 3 Primary El Contact Section Refer to instructions for Contact Form Section 8 2 to complete the sections of Primary El Contact Information ensvorech Page 30 of 128 SAAELIP Authority Portal User Guide Emissions Inventory Contact Primary Get contacts Information Clear all EI Contact Data First Name Middle Initial Last Name Street Address
119. k List Description Associate Stack Check here if it is Area Line source seve Close Applicable Rule List 11 3 1 8 Activity and Emission Each emissions reporting group in Activity and Emissions can be opened for the user to enter further detail By clicking on the A next to the emissions reporting group the user is prompted to a screen to select the pollutants associated with the emissions reporting group and fill in additional information Emission Detail Information Emission List for Reporting Group RGEUOO2 1 1 of 1 tems em o a Type of mass Emission calculation Aarten EZE Emission amp Activity Grid View The system allows for the same pollutant to be entered in more than once in situations where the emissions reports may have different results for the same pollutant The user can Batch Update the groups if more than one have matching criteria ensorech Page 124 of 128 KA SAAELIP Authority Portal User Guide 11 3 1 9 Monitoring Management and Mitigation Based on the emission reporting group some groups will be required to complete additional information in the Monitoring Management and Mitigation If the indicator states No in either of the Specified Monitoring Entered or Specified Mitigation Entered field then no further action is required l MONITORING MANAGEMENT amp MITIGATION SUBMITTAL ID 631 Please fill cut the form
120. k Status LE Advanced Search Task List Work Management My Task Information Items per page 15 EI Manage assigned tasks 1 15 of 251 item s Start Complet Work Management Inspection Scheduled 05 08 2015 05 26 2015 Sam Johnson Task Information e E RE EI Inspection Scheduled 06 22 2015 06 22 2015 Sam Johnson AEL Program Sam Johnson Manager Revi Completed 06 08 2015 06 18 2015 06 08 2015 Acknowledgement of Application and Invoice Letter 1 ser Inspection Scheduled 06 22 2015 06 30 2015 Sam Johnson Task Management Grid View Advanced Search The advance search lets the user Task Name Task Type specify the date range start due and complete date Task Status Start Date Due Date Complete Date Task Management Advanced Search WORK TASK BASIC INFORMATION By selecting the EI icon next Task Information to the work task the user will sack Sequence navigate to the task tun saa Status Tigi information menu In this Overdue Inspection menu the user can specify the Requested By Requested Date task name change the status due sta rtd ate and type of oe Eesen End Date Duration Hour Completed By Completed Date work item The user can add additional information in order to track modify or simply add a task description Task Assignment Task Description No items found Please try again Work Task Detail Menu ensvorech Page 102 of 128 SF SAAELIP Authority P
121. l Industry Metropolitan NATN Facility 17 Municipality Data Change History 2 Data Change Search GIS Search Audit Assignment Information 2 Emission Results by GIS Audit Assign To Audit Complete Date v EI Audit Comment Figure 10 1 Audit Console Web Page To search for a specific source use the Search Panel In the search panel Figure 10 1 specify the search criteria and click the Search button to find the expected sources The search criteria include e Work Group District e Source Name e NAEIS Flag e SRN e Address e District Metro Municipality e Local Municipality e Assigned To e Status This is the processing status of each report 8 4 1 Pre Audit Result Tab When a report is submitted the system will automatically perform the Pre Audit process In the process the system will identify sources recommended for auditing enfoTech Page 94 of 128 KC e E 8 Se Ag Ch Ki 2N di Ss D S SAAELIP Authority Portal User Guide The following audit recommendations will be displayed here if they are identified in the Pre Audit process e Stack Added Removed e Emission Unit Added Removed e Reporting Group Added Removed e Activities Added Removed e Completeness Check Warning Messages gt 50 e Emissions Exceed Threshold Value e Reported Material Throughput Exceeds design capacity e Previous Year Comparison report gt 20 for 1 to lt 4 tonne mass difference e Previous Year Compari
122. led work task consists of a status complete date and description Keep in mind that only the person assigned to the work task can change upload documents or save Currently SAAELIP allows for four types of statuses which are Scheduled Cancelled Overdue and Completed Once the task is triggered the task is defaulted to Scheduled By setting Basic Information a work task to Cancelled it will grey out the item from the list of tasks in Work Activity Info and will open the next task in the Work Activity Info Submission Info Activity Review Comments Due Date 08 04 2014 Assigned To Jane Hendricks R Status Kiel Complete Date sequence If the status is set to Overdue the task will be a highlighted in red in the Work Activity Info as an overdue task Completed To complete a task all the task criteria must be completed such as issuing a license A complete date is necessary for the task to be saved as Completed The work task has an additional feature in which users can assign a particular person to the work task On the right side of the screen a side bar is displayed where the user can filter system users by groups or by name By clicking on the chain icon new users can be assigned or existing users un assigned to the task Once the task is completed the side bar will HE disappear from the task Assign Reassign ges Group PANEL te em Oem me E La
123. lus any combination of up to 14 letters numbers or keyboard characters Spaces are not allowed within the ID Stack IDs may have already been established in a Section 21 Permit If so be sure to use the ID that is in the permit If a stack ID does not already exist create an ID that is easy to associate with the stack that it represents e g SVSTACK 1 SVBOILER 3 2 Dismantle Date If the stack was dismantled or rendered permanently inoperable during the reporting year enter the date that this occurred Although the stack has been dismantled the following steps must still be completed If a dismantle date is entered do not delete this stack from the stack list because a dismantled stack may still require emissions reporting for this year If this is a portable source the dismantle date should be left blank 3 Stack Description Provide a brief description of the stack 4 Actual Stack Height Above Ground Enter the height of the stack in meters from the ground up to the discharge point 5 Building Height Enter the height of the building in which the stack resides 6 Building Length Enter the length of the building in which the stack resides 7 Building Width Enter the width of the building in which the stack resides ensvorech Page 62 of 128 L de K SAAELIP Authority Portal User Guide 8 Inside Stack Diameter If the stack is circular enter the inside top stack diameter If the stack is rectangular conv
124. mation the user will begin by describing the O AEL Transfer O AEL Variation Amendment Review project followed by selecting the application type and selecting Licensing Ste Limpopo t h e fa ci ity A 2 Facility Information Facility Basic Information Facility Property Original ID E Postal Address 1 Postal Address 2 District Municipality Local Municipality Province Postal Code AEL General Information enfoTech Page 119 of 128 SAAELIP Authority Portal User Guide By selecting the different application reasons the form will alter based on the application needs In the instance of selecting AEL Transfer the previous description box was altered to a drop down menu for Licensing Authority and a Summary of Name or Ownership Change field box A T Application Information Current AEL Number CCT 2072 32609 Application Reason C New Application O AEL Renewal e AEL Transfer O AEL Vanation Amendment Review Licensing Authority A Summary of Name or Ownership Change AEL Application Reason Selection The next section provides additional required fields for the application to be completed Selecting the right SIC Code is extremely important since this will determine the unit that will receive the application Does your facility have less than 100 employees C Yes No If To be initiated is selected then additional requirements will be added to the attachment section at
125. mission Comparison SCC Detail Report Emission Comparison SCC Detail Report Reporting Group Material Unit Comparison Report Material Unit Comparison Report Activity amp Emission Submit Threshold Comparison Report Threshold Comparison Report a al al a al al a a Completeness Check Fuel Consumption Rank Report Fuel Consumption Rank Report Emission Comparison Previous Year Report Emission Comparison Previous Year Report aj NAEIS Report Site Map Report Management LA Print NAEIS Report Lo Other Reports enfoTech Page 86 of 128 K KZ SAAELIP Authority Portal User Guide 8 2 8 8 2 8 1 8 2 8 2 enfoTech Figure 8 46 Completeness Check Report Click the View icon next to Completeness Check Report to view the details of the report The report will list the basic information of this source and the error and warning messages in each form This report will be useful in the correction of relevant forms based on the Completeness Check results A sample of the Completeness Check Report is shown in Figure 8 47 National Air Emissions Inventory System NAEIS Completeness Check Error Report Source Name A QA Demo A0098 Reporting Year 2013 Source Location 5614 Wessel Road Breede Valley Local Municipality WC 3444 Total Errors Found T mission Unit ID EU00004 SCC Code 3 05 002 02 Material Throughput must be entered cannot be blank or negative number can be 0 Mater
126. n of the drop pin click the update button Figure 8 11 You will then see the latitude longitude pre filled on the source form 15 16 17 18 19 20 21 Horizontal Collection Method From the drop down list select the collection method used to determine the latitude and longitude listed Source Map Scale Enter the scale of the map used This field is only required if the horizontal collection method code entered is The geographic coordinate determination method based on interpolation map Horizontal Accuracy Enter the accuracy measure of the collection method and report in meters based on the map or GPS used If you are using a website enter 25 meters Horizontal Reference Datum From the drop down list select the datum code used to determine the latitude and longitude Reference Point Code From the drop down list select the point that best describes the location where the latitude and longitude were taken For instance if using horizontal collection method code The geographic coordinate determination method based on address matching house number reference point code Point where substance is released may be used If using a GPS choose the point closest to where you were standing when reading the GPS Bypass Stack Only From the drop down list select Yes if this stack is used only when emissions are bypassing the emission control equipment Otherwise select No No is the defa
127. nal Unit Code must be entered Figure 8 47 Sample of Completeness Check Report Certification and Submission Preparer Form Overview The Preparer Form is an optional form which displays information about the person s responsible for the individual Emission Units in the NAEIS Report Some companies have different people responsible for emissions from different processes at the facility Therefore instead of making one person responsible for all of the emissions each person can list their respective data If a facility has more than one preparer listed on this form the reporting groups and emission units that the preparer is responsible for must be listed on the Emission Unit s Preparer worked on section of the form Preparer Form Completion Instructions Completion of this form consists of three sections the Preparer List section the Preparer Information section and the Emission Unit s Preparer worked on section If you submitted a NAEIS report during a previous reporting period all of this information should be pre filled If any information has changed or needs to be updated edit the proper fields If all the information that is pre filled is still accurate you do not have to complete this form Following is an explanation of each section of the preparer form as well as step by step instructions on how to complete the required fields Page 87 of 128 SF Kg SAAELIP Authority Portal User Guide 8 2 8 3 Preparer List
128. nformation First Name Last Name Joe Thompson Managers and administrators will need to use this tool in Employer Job Title order to maintain proper user information In the General te lls Information screen to the right the administrator can Ta update or change an user s information through the City State e Zip Country following fields First Name Last Name Employer Job Title Address Line 1 Address Line 2 City State Zip Country Phone Number Extension Mobile Number and Email RE te DESS iv A KwaZulu Natal sel 1234 South Africa Area Code Phone No Extension Email a a com LJ Do you want to receive SMS messages through a mobile phone O Do you want to save scheduled inspection to your Outlook Calendar ensorech Page 22 of 128 SAAELIP Authority Portal User Guide System User Detailed Information User Account Information 4 2 1 2 User Account Information S Username User Status admin Inactive In the User Account Information screen to the right the administrator can select the status of User Status to either active or inactive from the drop down list By setting the user to Inactive the user can no longer access the SAAELIP system If needed the system provides a field to input notes about the user account System User Account Activation 4 2 1 3 Work Groups User Accounts and Security Management The System will support role based securit
129. ng the yes button In order for you to view and edit your NAEIS Report you must be registered and be associated with your Facility If you have previously registered your User ID and Password from last year will allow you access to the NAEIS web application If you have not previously registered click on the Self Registration link at the internet address above Figure 7 8 Email of Notification enfoTech Page 53 of 128 SF SAAELIP Authority Portal User Guide If facility users notify the state staff that they have received the notification by mail phone or other media authority users may click on the Confirm button in the Master List page to confirm the receipt of El Report notification 8 1 6 Delete and Regenerate Master List At any time before any source is published to facility users if authority users feel the entire Master List needs to be regenerated click on the Delete All button and repeat the Master List generation process see section 7 1 At any time during the reporting process if a particular source record needs to be re generated select the source from the Master List and click the Delete button The selected source record will be re generated and returned to the initial El Report status of Preparing 8 1 7 View Master List History This section is used to access all the Master Lists that have been created in the previous years The Master List History can be accessed by clicking Source Management gt Ma
130. ns Inventory System NAEIS for the Air Emission Source identified here source Name FacilitvWame 1 SRN No SRN MPORTANT PLEASE CLICK THE FOLLOWING LINK TO CONFIRM THE RECEIPT OF THIS ANNUAL EMISSION INVENTORY REPORT NOTIFICATION Figure 7 7 Pop up Window of Email Notification When facility users receive the email notification of the published Master List they may click on the link in the email text to confirm the receipt of notification Figure 7 8 NAEIS Report Notification Dear Sir or Madam Please confirm by clicking on the link below that you ve received this notice Those that do not confirm will receive the requisite notification via US Mail You are receiving this email because you are identified as either an Accounting Officer or ECO in the National Atmospheric Emissions Inventory System NAEIS for the Air Emission Source identified here Source Name TESTFACILITY Source Information SRN No GTCJ009 IMPORTANT PLEASE CLICK THE FOLLOWING LINK TO CONFIRM THE RECEIPT OF THIS ANNUAL EMISSION INVENTORY REPORT NOTIFICATION Confirmation Link It is not necessary to begin editing your NAEIS report at this time However we do need confirmation that you have received this notice This year after you click on the link above you will be asked if you want to confirm receipt of notification for multiple facilities If you ve received multiple notifications you can confirm them all by clicki
131. ns taken by referring Review History to the Review History grid below the Decision section 4 6 of G item s Partial Submittal Joe Smith on 06 08 2015 Amendment Sam Johnson on 06 08 2015 Partial Submittal Joe Smith on 06 08 2015 Amendment Sam Johnson on 06 08 2015 Partial Submittal Joe Smith on 06 08 2015 Open Joe Smith on 06 08 2015 6 1 6 Correspondence SAAELIP provides an additional feature for allowing the authority to notify the applicant Being able to contact the applicant is necessary to resolve any issues that require attention and effectively lessen the time needed to resolve any issues The Correspondence section can be accessed in two different ways Ifa facility user has sent a correspondence to the LA user who is responsible for their submittal a notification on the dashboard s Message Center will be displayed Unread messages are tagged with a yellow flag as an indicator Fh re Submission Info Work Activities Final Decision Correspondence Email History Violation Enforcement Reporting Obligation Discussion The following comments have been submitted to this application 4 1 of 1 items Total Msgs Initiated By Subject Initiator Email Last Message By ency Sam Johnson ency Sam Johnson A dali Test Correspondence A Agency on 6 19 2015 11 15 21 PM on 6 19 2015 11 15 21 PM By clicking on the icon the conversation detail can be viewed The scre
132. o ADSS Issue Final AEL Due Om 05 31 2015 5147_000011_01 AEL Application oe Smith submitted on 05 21 2015 FFS Refiners Pty Ltd Cape Town Final Signature Due On 06 01 2015 8147_000014_01 AEL Appiicatian Kruger Joe Smith submitted on 05 22 2015 FFS Rafiners Pty Ltd Cape Town FON Due Om 06 01 2015 8147_000016_01 AEL Application Kruger Joe Smith submitted on 05 22 2015 FFS Refiners Pty Ltd Cape Town Draft AEL Due On 06 01 2015 B147_000016_01 AEL Application Kruger Joe Smith submitted on 05 22 2015 FFS Rafiners Pty Ltd Cape Town Submittal Type Determination Due Or 06 02 2015 4002_000015_01 AEL Application 333 N Farmer St Joe Smith submitted on 05 22 2015 Cape Town Drum amp Containers PTY Lia Pas Drums Issue Final AEL Due Ow 06 16 2015 8 AEL Application oe Smith submitted on 05 21 2015 Khutani Timber Industries Pty Lid Audit Due On 06 18 2015 627 AEL Application 333 N Farmer St Joe Smith submitted on 06 08 2015 Cape Town Drum amp Containers PTY Lo Pas Drums Pre Licensing Inspection Due On 06 18 2015 627 AEL Application 333 N Farmer St Joe Smith submitted on 06 08 2015 Cape Town Drum amp Containers PTY Lidi Etapa Drums Review Emission Report Dwe Ow 06 18 2015 627 NEL Application 343 N Farmer St Joe Smith submitted on 06 06 2015 Cape Town Drum amp Containers PTY Lo Beans Drums My Inspections SAAELIP Data Summary on the D
133. ocation Request Assignment Wasteload Allocation Request Assignment Scheduled 07 29 2014 08 01 2014 Andy Kao Enfo Tech App Received WLA Request Form Determination App Received WLA Request Form r i Bradley Belflower Brian Gregory Enfo WLA Request Form Required Determination Deterinatian Completed 07 29 2014 07 22 2014 Tech My Task Grid View WLA Request Form Required Determination 9 Completeness Review Completeness Review Scheduled 07 29 2014 08 08 2014 Sophia Grant Branklyn Enfo Tech Completed 07 29 2014 07 29 2014 Bradley Belflower Enfo Tech 10 Other Helpful Information 10 1 Submittal Status Descriptions SAAELIP Submittal Submittal Status Description Status Admin Review The submittal is ready for the authority to start the review process Canceled The submittal was requested and approved for cancelation The submittal can no longer be altered and all work flow halted Revision The submittal was requested and approved for revision The submittal can no longer be altered and all work flow is halted A new submittal was created with the data from the revised submittal License Issued The license has been issued to the applicant Technical Review The draft AEL will be reviewed and revisions will be made based on the review comments enfoTech Page 103 of 128 SAAELIP Authority Portal User Guide SAAELIP Submittal Submittal Status Description Status Tech Review All attachments have been submit
134. on Status Submission Status Upload Work SE t Des Work Task BEFORE Completion UPON Completion of A Document Group Duration AEL of Task Task EN Fee Management Admin Review Start Admin Review Start Role 1 SEET GEMERI of Admin Review Start Admin Review Yes Role 1 SC application 2 Completeness Audit Admin Review CIR EN Yes Role 2 Completed DEER Admin Review Admin Review Process amp Assessment Pre Licensing Admin Review Admin Review Role 2 ey Completed E E i Review Emission Emission Admin Review Admin Review Admin Review e Review Role 2 nu 9 DPE 2 e Both AEL Application Status and the current work task will be visible to Applicant for review status tracking 10 ee Ke a Specific Work Groups TBD by DEA Roles Identified here are for organizational purposes only Roles could be clerks inspectors engineers etc Parallel indicates that this item must be completed in parallel with the item above 12 After receipt of triggering documentation ensforech Page 108 of 128 NY SAAELIP Authority Portal User Guide Submission Status Submission Status pioad Work CS ene Work Task BEFORE Completion UPON Completion of P a Document Group Duration AEL of Task Task Days Review Compliance Admin Review Admin Review Yes Report Completed a SCHER 20 after A R Y Prepare Draft AEL OTAN REVIEW Technical Review Role 2 issue of SS Completed draft EA Comment on Draft
135. on eport ork Tas ystem Setting t H Applicati Calend Viola R WorkTask S My Accoun ELIEN Applica Application Management s License Manager tion gt Application Management gt Application Review d Track issued licenses Submittal ID Submittal Status All Correspondence Msg Category Permit License V Department All sl Program All Monitor correspondence Msg Facility Name License No Paper Submission Street Create New Application Reque Create new application Address Local Municipality st for E EA Edit Pending Application Submittal List Edit unfinished application 1 15 of 89 item s _ EI EI ensorech WT Manage Facility Hello Sam oa H E Submitted Date 6 19 2015 a District 627 AEL Application Cape Town Drum amp Containers PTY Ltd Ekapa Drums App Type AEL Renewal Permit N A 628 AEL Application Cape Town Drum amp Containers PTY Ltd Ekapa Drums APP Type New AEL AEL Only Permit A002_000018_01 Submittal List a e Air Quality amp Online a Submitted on 06 08 2015 amp Air Quality a a Submitted on 06 08 2015 Submittal Type RO Info 9 Joe Smith D 333 N Farmer St City of Cape Town Metropolitan Municipality 0001 Joe Smith DI 333 N Farmer St City of Cape Town Metropolitan Municipality 0001 Page 32 of 128 SF SAAELIP Authority Portal User Guid
136. orm Completion Instructions The Emission Unit form consists of six sections Emission Unit List section Emission Unit Identification section Capacity Information section Permit Applicability Section e Control Device s section Emission Unit Stack s section If an emission unit was added to your facility during the reporting period and it must be reported add it to the emission unit form by clicking the Add New Emission Unit button For emission units that were added in previous years the information will already be pre filled If any information has changed or needs to be updated edit the appropriate fields If no emission units were added during the reporting period and if all the information that is pre filled is still accurate you do not have to complete this form and you may proceed to the reporting group or activity form Section 8 5 and 8 6 Following is an explanation of each section of the emission unit form as well as step by step instructions on how to complete the required fields Emission Unit List Items per page 100 Si 1 5 0f5 items View Edit Emission Unit ID Emission Unit Desc Installed Date Dismantle Date Delete EUDO001 AGGREGATE DRYER 05 15 1996 EUQOOO2 ASPHALT HEATER 05 15 1996 ELIOUUO 3 BURNER FOR DRYER 05 15 1996 EUQOO04 FLEVATORS SCREENS BINS 05 15 1996 ELIOOOOk Yard Activites storage piles and vehide travel 05 15 1996 Figure 8 15 Emission Unit List
137. orm for the DEA to review submissions license management compliance monitoring and authority performance monitoring SAAELIP offers the authority users the following functionality e Process and assess submissions as well as track status at every step of the work flow e Approve or deny submissions e Manage license status and issue licenses e Create and accept paper submissions e Manage inspections and results e Provide performance metrics reporting tools e Manage facility and authority users B For the Regulated Community SAAELIP will serve as a central platform for the facility to manage license applications licenses reporting requirements and compliance reports SAAELIP offers online options for a wide spectrum of submittals including e Environmental Licensing o Apply new licenses o Amend licenses o Renew licenses o Terminate licenses e Environmental Reporting o Submit compliance reports and monitoring data o Submit annual emission inventory reports and emission data 1 1 Definitions Acronyms and Abbreviations This subsection provides the definitions of all terms acronyms and abbreviations required to properly interpret the User Guide SAAELIP South African Atmospheric Emission Licensing amp Inventory Portal The portal provides SNAEL System for National Atmospheric Emission Licensing SNAEL System a single sign on access to SNAEL and NAEIS systems NAEIS National Air Emission Inventory System of South Afric
138. ortal User Guide By clicking the Associate Users _ button the user can now assign the work task to whomever they want Multiple users can be selected by checking the checkbox next to the desired users 1 15 of 174 item s User Search First Name Last Name Job Title 6 19 2015 Thompson a a com stateadmin 5 05 07 PM 10 9 2013 Johnson chloe_wu enfotech com stateadmin 6 12 50 PM 9 23 2013 11 36 18 AM Mathebula butiem dteea fs gov za NEIS MIG_XLS oh zu 20 o Legadima JACOB LEGADIMA gauteng gov za JLegadima 5 20 2015 Summers pixley telkomsa net stateadmin 7 20 51 PM 6 25 2014 Muditambi Lydia Muditambi gauteng gov za System 9 26 18 AM ke Tshabalala tsilit webmail co za weis MIG xis 9 23 2013 ge RH Task Assignment Selection Tool 9 2 1 Tracking My Task Home Application Inspection Calendar Violation Report Work Task System Setting My Account Hello Enfo Help 3 Logout i Work Task gt Work Management gt My Task My WORK TASK LIST Work Management E My Task EI Manage assigned tasks Task Management ol Task Name Task Type wl Task Status v Search Advanced Search ez Manage all tasks e E L Task List Work Management E Task Information Items per page 15 Manage all tasks 1 SofSitem s gg Task Task Start Le 4800 1 Application Received Application Received Completed 07 29 2014 07 29 2014 Gigi Steele Enfo Tech 1 Wasteload All
139. owing fields which are displayed upon clicking the Advanced Search link e User Name Indicate the system user account name e First Name User given name e Last Name User family name Weg Bags e EMail Email address e Account Status Choose a status for your account Advanced Search First Name Last Name Active or Inactive Status Security Group Accepted s All v wl All se e Security Group Group in which user is associated x x x with Search e User Account Accepted All Yes or No A User can also sort the search results by simply clicking the corresponding label For example click First Name label to sort the results in ascending descending order Managers and administrators have access to the following functions to properly manage authority users e View and edit current authority user information e Creating new authority user accounts e Delete authority user accounts e Associate de associate groups and roles 4 2 1 Viewing User Information SAAELIP user grid view provides a general overview of the users but usually not in enough detail and contains little ability to edit the user information In order to edit the user information and view more detail the user can simply click the View Edit EI button In the User Information screen the administrator can navigate through the different sections for making updates if required Search Result 1 15 of 174 item s 4 2 1 1 General I
140. pector can use this status when they are going the inspection process ensvorech Page 104 of 128 SF SAAELIP Authority Portal User Guide 11 Appendix 11 1 AEL Assessment Work Flow 11 1 1 AEL Assessment Work Flow Overview Work Task New AEL EIA New AEL AEL Renewal AEL Review AEL Variation AEL Transfer AEL Section 22A AEL Only Fee Managemen a a4 gg g Z 4A Report Study amp Comment Scoping Report amp Plan of Study J Wl Review amp Comment AIR Optional Optional Optional Optional Optional Public Participation Process amp Compulsory Compulsory Compulsory Assessment Compulsory when Pre Licensing Inspection Review Emission Report Review Compliance Report when Step 6 when Step 6 is when Step 6 is needed needed is needed Step 6 is needed H Minimum Data Elements Tracked at Each Step Person Due Date Complete Date Task Status Comments 8A1 8A2 8B1 8B2 8C1 8C2 oe ae s sse cased enfoTech Page 105 of 128 SAAELIP Authority Portal User Guide 11 1 2 New AEL EIA AEL Submission Status Submission Status Upload Work GE Sie Work Task BEFORE Completion UPON Completion of p Document Group Duration AEL of Task Task Days Fee Management Admin Review Start Admin Review Start Roest 10 10 Parallel application Completeness Audit Admin Review Admin Review Completed Study amp Comment Admin Review Scoping Report amp Plan Admin Review Completed of Study Stud
141. plication the license 6 3 Tracking Correspondences with Applicants SAAELIP provides a messaging utility Correspondence which allows the applicants to communicate to the LA directly The Authority has several nen ee different ways to access this section spe Deen The user can access this section via the Bel Gaang dashboard s Message Center or the me a ae 2 submittal itself as detailed in the earlier Io 4 Br ant SS Ae sections The user can also utilize the T eee 4 Correspondence module which can be found under the Submittal tab New messages are signaled by the icon that appears in the Total Messages column EH Search 1 Nem A Agency StateAdmin SSTS P yn 2 14 2015 3140 09 PN Arenor Sam Johson a 2 13 2015 5 41 39 PN P i New A ren r Sam Joheacn fN m 2 14 2015 2 45 52 AM The correspondences are connected through the submittal identification In order to find the correspondence the user is looking for SAAELIP provides a basic search above the grid view The user can search by the Submittal ID Correspondence Category or the Date Range The user can also filter the list by limiting the search to new messages by clicking on the checkbox for New Messages Only enfoTech Page 39 of 128 SAAELIP Authority Portal User Guide By clicking on the icon the user can view the detail of the correspondence for the selected submitt
142. r than at the emission unit enfoTech SAAELIP Authority Portal User Guide Control Device Section The control devices currently in NAEIS pertain only to Industry Emission units only Hence no control devices need to be linked to non industrial emission units Stack Section Because there is no concept of stack in Non Industrial Sources there will be no need to link any emission units to any stacks By clicking the Get Lat Lon button users can specify the exact latitude and radius of the area source The map location will default by pointing to the address supplied in the source form in Section 8 2 If no address is provided the default drop pin will be the center of South Africa You may choose to drag the drop pin around to get a more accurate latitude longitude location In addition type in the length of the area radius then click Apply Radius to see the area covered for the emission unit E g F Ca bet Edenvale Rs to Kempton Park Page 71 of 128 oi SAAELIP Authority Portal User Guide level if multiple emission units have common emission limits and record keeping requirements If this form is used the Activity form and the Emissions form must be completed at the reporting group level 8 2 5 1 Reporting Group Form Completion Instructions If a reporting group was created during a previous reporting year the fields in this form should be pre filled Check to ensure that all the information is accurate
143. rated from the Completeness Check must be corrected before the forms are submitted while warnings will not hold back the El Report submissions After the corrective actions are taken running the Completeness Check again will then re assess the result of these actions If you encounter any Completeness Check error messages that appear to be irresolvable please contact the appropriate Authority accordingly i Completeness Check Figure 8 41 Completeness Check Function If errors are encountered in the Completeness Check this message will display Failed Completeness Check enfoTech Page 84 of 128 SAAELIP Authority Portal User Guide GI Failed Completeness Check Please go to NEIS Report Site Map for details To view print the Completeness Check results go to the Other Reports Menu Option Note In order to remove the completeness check error messages indicators from all the forms you must address the error and then rerun the completeness checker Figure 8 42 Completeness Check with Error s If no error is generated from the Completeness Check this message will display Passed Completeness Check Fassed Completeness Check Your data is ready to be submitted Figure 8 43 Completeness Check without Error There are three ways of viewing error or warning message details 1 Go to the NAEIS Report Site Map and hover the mouse over the data entry form with an error or warning icon Figure 8 42 The error mess
144. renewal is submitted and pending for review Licensing Authority ensforech Page 12 of 128 SAAELIP Authority Portal User Guide 2 3 2 AEL Transfer Variation Process AEL Transfer Variation Process Post lssuance Activity Search for the AEL that needs to be Select an issued ae transferred AEL Variation on application form amended ACO ECO certifies amp End AEL Transfer DE Enter revise data Click Transfer Insert Attachment submits Application Variation Process in Portal Applicant Consultant ACO ECO System will create a System will create a Perform Data Display successful Backend Task will be new application and new application and Validation amp submission receipt triggered to save a copy the previous pre populate only Completeness page amp email the copy of the submission application data to the facility data to the Check receipt to ACO ECO to Portal Database new application new application Receive e notification that a transfer variation is submitted and pending for review Licensing Authority ensforech Page 13 of 128 SAAELIP Authority Portal User Guide 2 3 3 AEL Review Process Initiated Only by Licensing Authority AEL Review Process Post Ilssuance Activity Search for the AEL 4 Review data on Certifies amp submits Start AEL Review End AEL Review Select an issued Bee e e that needs to be Click Review application form Application in Portal work
145. riteria include e Work Group District e Source Name e NAEIS Flag e SRN e Address e District Municipality e Local Municipality e Submit Method e Confirm Received e Staff Approved enfoTech Page 54 of 128 SAAELIP Authority Portal User Guide e Staff Assigned e Status This is the processing status of each report To reset the user entered search criteria click on the Clear Filter button Select a value in the drop down list of Year to see the Master List in a specific year 8 2 NAEIS El Report Data Entry Authorities who have the capacity will be required to submit El Report for non industrial sources These include Residential Waste Transport Agriculture and Fishing sectors The concept behind Non Industrial Source reporting is slightly different than that of Industrial Sources The following diagram outlines a hierarchy of the reporting model Activity Process ie Wood Fuel Emission Unit ie EUResidential Activity Process ie Paraffin Fuel Source Activity Process onthe district metro province lie National Flights Jet or national level Kerosene Emission Unit ie EUAviation Activity Process ie National Flights Jet Gasoline Emission Unit Activity Process ie EULandfill ie Landfill Gas Figure 8 1 Non Industry Source Process Map In addition this chapter describes both industrial and non industrial sources In each section within the chapter there will be a s
146. rting Group Count 0 FP Submit E Error 2 Error in Sub Form warning warning in Sub Form Figure 10 5 NAEIS Report Site Map enfoTech Page 96 of 128 SF SAAELIP Authority Portal User Guide 8 4 4 Audit Detail Tab To audit a NAEIS report click on the Audit Detail tab Figure 10 6 In this tab the authority users may perform the following actions e View Audit Reports Checklist Figure 10 6 Area 1 e Determine which Audit Reports Checklist Evaluated Figure 10 6 Area 2 e Enter Comments for Audit Reports Checklist Evaluated Figure 10 6 Area 2 e Revise NAEIS Report for selected Source via clicking the Revise NAEIS Report button e Determine the Audit Result Fail or Pass for the selected source Figure 10 6 Area 3 e Enter an overall audit result comment Figure 10 6 Area 3 Pre Audit Result NAEIS Report Site Map Audit Detail 2013 NAEIS Report Audit Result by NAEIS System at Testing Industry Source Additions Report Rpt Additions Removed Report RpotRemoved Emission Comparison s Source Totals Report Rpt_Emiss Comp Gr Emission Comparison s Emission Unit Totals Repo Rpt_Emiss_Comp_Ewu Emission Comparison s SCC Detail Report RptEmiss Comp GC Completeness Check Result Rpt_completeness_result Previous Year Emission Comparison Report RptEmiss_Comp_PrevyR Comparison of Emissions to Threshold Levels Comparison of Fuel Throughputs to Boiler Capacity DEA Only Fields Were Reviewe
147. s L were applied during the reporting year Be sure that the throughput entered in this field matches the unit code pre filled or selected in Step 10 11 Unit Code This field should be pre filled if Step 1 and Step 9 were completed 12 Net Caloric Value This field is only required if there is Greenhouse Gas emission 13 Material Description Provide a brief description of the material that is processed produced applied or combusted 14 VOC Content This field is only required if the material is a coating or solvent Enter the weight percent of the volatile organic compounds VOC contained in the throughput material as applied As applied refers to the composition of the throughput material at the point of enfoTech Page 77 of 128 SAAELIP Authority Portal User Guide application If thinners are added to the throughput material the VOC content of the thinner must be considered when calculating the weight percent of VOC as applied 15 Density Density is required for materials that have a mass throughput In the first field enter the density of the throughput material at standard temperature and pressure Click on the second field and a drop down list with unit options will appear 16 Sulfur Content This field is required only if the material identified in Step 8 is a fuel Enter the sulfur content in mass percent Please consult the National DEA Air Quality and Climate Control Office for a list of ranges
148. s Pty Lad SOS geen Engneer Completed 05 20 2015 Ehulani Timber Industries Pty Ltd AEL Program Manager Review Completed 05 20 2015 Ehulani Timber Industries Pty Ltd AEL Program Manager Review Completed 05 20 2015 5 Ehulani Timber Industries Pty Ltd AEL Program Manager Review Completed 05 20 2015 Ehulani Timber Industries Pty Ltd AEL Program Manager Review Completed 05 20 2015 Mausa Zwane Intermediate Milestone Report Detail Example enfoTech Page 47 of 128 SAAELIP Authority Portal User Guide 7 4 Pending Submittals Report The Pending Application Report can be wie g T Department A AEL Renewal submittals were used to generate Y REPUBLIC OF SOUTH AFRICA Pending Applications Report the results The report will provide the Date 6 22 2015 number of total submittals not completed Application Type of Pending Applications Ca AEL Application Total Counts 1 0 3 Months AEL Renewal 1 3 6 Months 6 9 Months 9 12 Months 12 18 Months 18 24 Months 24 36 Months gt 36 Months Pending Submittal Report Example The submittal detail will be listed by the submittal number It will show the submittal number the most current deeg SEN task status start date and assigned ane Teun Leen A i i 8 wert deg geg AEL Program Manager Review Scheduled 06 08 2015 user Drum Pending Application Report Detail ensorech Page 48 of 128 SAA
149. s e g RGBOILERS ensorech Page 72 of 128 mand We 1 E a WIE SAAELIP Authority Portal User Guide 2 Reporting Group Description Provide a brief narrative description of the reporting group 8 2 5 4 Reporting Group Emission Units Section 3 Emission Unit ID To add an emission unit to this list click the sign in the grid view the select the emission unit ID to be included in this reporting group Repeat this step to add more emission units Click the x sign to delete an emission unit from this reporting group 8 2 5 5 Non Industrial Source Specific Reporting Group Form Because there is no such concept of a reporting group for non industrial sources this form has been omitted from the El Report 8 2 6 Activity and Emission Form The Activity Form describes operating schedules and material information for an emission unit or reporting group One activity form must be completed for each reporting group and each emission unit that is not part of a reporting group 8 2 6 1 Activity Form Completion Instructions The activity form consists of three sections the Emission Unit and Reporting Group List section the Activity Information section and the Material Information section For portable sources the form also includes a section of Portable Material Usage Schedule All activity information that was entered for emission units in previous years will be pre filled except the material throughput information
150. sage Patterns a Search for AEL licenses issued in SNAEL system 11 3 Creating and Submitting Applications 11 3 1 AEL Application The main purpose for AEL application is to initiate the first step for a user to apply renew and amend air emission license An Authority can enter information for a facility s AEL if they have received a paper submission from the facility The AEL G2 A General Information Application process for the Authority will be very similar to the steps followed by the Facility if they had applied through SAAELIP SAAELIP has broken down the AEL 24 B Contact Information Application Form into multiple sections The sections are described as the following Ea C Raw Materials A e General Information This section contains the basic facility information such as Production rules regulations and pollutants that are associated with the facility A D Control Device e Contact Information This section allows the user to input contacts for the facility a E Stack e Raw Materials amp Production This section allows the user to enter details about EA F Emission Unit raw materials that are used that may result in a change in air emission output e Control Device This section details the control units relevant to the license and 2 G Reporting Group allows the user to select the associated pollutants ZA H Activity and Emission e Stack This section lets the user define in the detail the relea
151. se points associated with the application 22 Monitoring Management ER amp Mitigation e Emission Unit The emission source lists the emission and allows the user to associate the release point control device and rule e Reporting Group This section allows the user to define if testing and monitoring are needed for the group and define the group by type e Emission and Activity Emission and activity lets the user describe the emission AEL Navigation wizara path group in further detail e Monitoring Management amp Mitigation Monitoring defines the process in which each emission source is handled A GENERAL INFORMATION SUBMITTAL ID 630 11 3 1 1 General Information E In this section the standard AEL application will be used as the Construction or Modification Date EIA Reference Number Capit uc 2014 09 28 EIA 9002819 A12 City of Cape Town EIA base and does not completely reflect how all other types are handled EIA Reference Have you been issued with an Environmental Authorization Yes O No f you have been issued w please upload it in the Attachment section Project Description New construction and setting up new emission units Any fields that contain a as an icon is required to be filled or the system will generate a validation error A 1 Application Information Current AEL Number CCT 2012 32609 Application Reason e New Application O AEL Renewal In General Infor
152. sions calculated by DEA This is for the whole source in general Note that this report is only applicable to Industrial sources 6 Emission Comparison Emission Unit Totals Report Shows the comparison between the emissions calculated by the reporting facility and the emissions calculated by DEA This is sorted by emission unit Note that this report is only applicable to Industrial sources 7 Completeness Check Report uses the administrative completeness check to edit the entered data for errors The Completeness Check edit must result in zero errors before the database can be submitted This completeness check ensures that there are reasonable responses in required data fields If something is missing or incorrect the system will generate an error report to show the error messages The error report will describe the problem and indicate which form and field must be corrected Note that this report is only applicable to Industry type sources In each pop up report window you will see an option of view print export at the top of the report Figure 8 51 To export select a file format from the drop down list then click export Choose the file path you want to save and then save the file SOURCE_RID 61831 AQD_IND True False View Report National Atmosphe XML file with report data m NAEIS Source Summary Report CSV comma delimited 002 Reporting Year 2013 101 SOURCE INFORMATION PDF MHTML web archive Sourc
153. sions should be estimated using the best available site specific data according to the hierarchy below gt CEM Continuous Emissions Monitoring gt Site Specific Stack Test Stack test protocol Results from the most recent stack test generally conducted less than five years previous should be used gt PEM Parametric Emissions Monitoring gt Mass Balance The method that allows estimation of emissions by analyzing inputs of a material to a process minus consumption accumulation and loss of that material during a process gt Tank Model The TANKS model is an US EPA computer software program that computes estimates of volatile organic compound VOC emissions from fixed and floating roof storage tanks TANKS are based on the emission estimation procedures from Chapter 7 of US EPA s Compilation of Air Pollutant Emission Factors AP 42 plus recent updates from the American Petroleum Institute The TANK software can be accessed via the Internet at www epa gov ttn chief gt Landfill Model This US EPA model was developed by the Control Technology Center CTC The Landfill Air Emissions Estimation Model can be used to estimate emission rates for methane carbon dioxide non methane organic compounds and individual toxic air pollutants from landfills The Landfill software can be accessed via the Internet at www epa gov ttn chief enfoTech Page 81 of 128 SAAELIP Authority Portal User Guide gt NAEIS Emission Fac
154. sk BEFORE Completion UPON Completion of 26 Document Group Duration of Task Task Days Fee Management Admin Review Start Admin Review Start Role 1 1 0 Acknowled f i R a S Admin Review Start Admin Review Role 1 Parallel application 3 2 Completeness Audit Admin Review EE Role 2 3 Completed Study amp Comment l A R 4 Scoping Report amp Plan Admin Review EE Yes Role 2 Completed of Study 0 Yes Study amp Comment on Admin Review Admin Review 107 the EIR amp EMPr Completed Completed Role 2 Revi 25 SE Ka Both AEL Application Status and the current work task will be visible to Applicant for review status tracking 26 ge Ke aa Specific Work Groups TBD by DEA Roles Identified here are for organizational purposes only Roles could be clerks inspectors engineers etc 27 pap _ l Parallel indicates that this item must be completed in parallel with the item above 28 After receipt of triggering documentation ensforech Page 113 of 128 SAAELIP Authority Portal User Guide Defaul Submission Status Submission Status craun 2 8 Upload Work Task Work Task BEFORE Completion UPON Completion of 26 i Document Group Duration of Task Task Pre Licensing Admin Review Admin Review 107 l Yes Role 2 Inspection Completed Completed Parallel Review Emissi Admin Revi eview Emission Admin Review dmin Review Role 2 10 Report Completed Parallel Admin Revi Prepare Draft AEL EEN Techni
155. sk Calendar Month View Sunday June 14 2015 Saturday June 20 2015 Next Sun14 Mon15 Tue 16 Wed 17 Fni19 Sat 20 6 8 2015 7 28 21 PM Status Scheduled 6 8 2015 6 18 2015 Sam Johnson Issue Final AEL 6 8 2015 7 28 21 PM Status Scheduled 6 6 2015 6 16 2015 Status Scheduled 6 8 2015 6 18 2015 6 8 2015 7 28 21 PM Status Scheduled 6 8 2015 6 18 2015 6 8 2015 7 28 21 PM Lushka Summers Status Scheduled 6 8 2015 6 18 2015 6 8 2015 7 28 21 PM Status Scheduled 6 8 2015 6 18 2015 6 8 2015 7 28 21 PM Status Scheduled 6 8 2015 6 18 2015 Musa Zwane Task Calendar Week View 9 1 2 Inspection Calendar The inspection calendar display can be viewed by day week or the year Any scheduled inspection that falls Sen in the date range of the view will be displayed in green Inspection Calendar Month View enfoTech Page 101 of 128 Kg W g SAAELIP Authority Portal User Guide 9 2 Work Task Management Work Task Management is a powerful tool that can modify work task assignments in several different ways The basic search bar allows the user to search by task name task type or filter by status If additional parameters are needed the user can use the Advance Search option to view additional parameters lt lt Work Task gt Work Management gt My Task My WORK TASK LIST Work Management Geh Task Management Search 2 Le Manage all taxis Task Name Task Type Tas
156. son report gt 20 for 4 to lt 15 tonne mass difference e Previous Year Comparison report gt 20 for 15 to lt 40 tonne mass difference e Previous Year Comparison report for gt 40 tonne mass difference Pre Audit Result NAEIS Report Site Map Audit Detail Pre Audit Result Detail Message amp Emission Unit Added Removed EU ADDED EUCELL EUCELL4B amp Activities Added Removed ACTIVITY ADDED EU RG EUCELL SCC 10100101 EU RG EUCELL4B SCC 30600102 amp Calculated Overall Pre Audit Score NOT recommended for audit 20 Audit Assignment Information Audit Assign To Comment Figure 10 2 Pre Audit Result Tab Based on the Pre Audit results an auditor can choose whether or not to forego the audit The next section demonstrates how to assign audits to sources 8 4 2 Audit Assignment If authority users determine that a source is required to be audited they can complete the Audit Assignment Information section Figure 10 3 The source s to be audited can be set individually or in a batch by selecting one or more source s in the Audit Console grid view Audit Assignment Information Audit Assign To Audit Complete Date Ki Audit Comment Eo r Pass Audit Pre Audit eNotify Audit eNotify enfoTech Page 95 of 128 K e VS Ze SAAELIP Authority Portal User Guide Figure 10 3 Audit Assignment Information After the authority user determines whether or not a source needs audit he she can send out a Pre Audi
157. st First Name Re Assign d Joe Thompson z Sam Johnson Thomas Range Danny Crown ga James Townsend Test Test Assigning User Menu enfoTech Page 35 of 128 K Kg SAAELIP Authority Portal User Guide Once a work task is completed the work task can Work Activity Info Submission Info be accessed but the information cannot be ape ee a modified The sections will be greyed out The only exception is the Assigned to function which will be described further in the review process Activity Submittal Type Determination Due Date 06 13 2015 Assigned To Sam Johnson Lushka Summers Status Ke Complete Date Task Comment ES Submittal Type Assignment Submittal Type Locked Screen After a draft AEL has been issued in the work task the User can 8 EE ae update the draft using the only form The user can check Se checkboxes and add additional comments or upload reports all in SAAELIP Qj Denson ALL vrstan NA Work Actvty rb S rmmgen inio Baw teformetion Artet Breng AEL based on corenents Due Oute Assgred T Once the Issue Final AEL work task has been completed the Authority can click on the edit icon to access the work task The User can download the license and prepare the AEL for issuance to the facility Once the hard copy AEL is completed the Authority can upload the document to SAAELIP License List 1 1 of 7 item s ADO 000018 01 Atmospheric
158. ster List History Figure 7 9 Home Source Management NAEIS Report System Utilities My Account S i State gt MAIS Report Preparation gt Master List History Source Management D Manage Source Work Group wl Source Name NABS fag wl SRN Address 1 District Municipality Wl Local Municipality v NABS Report Preparation Staff Approved w Staff Assigned v Status Ke Master List Master List History Master List History Master List Audit Management Year k K Audit Console List Items per page 15 wi 1 15 of 42 item s Submit NAEIS Source Notification Hag Report Management Method Method 5 a Estimating Revising 1 11 2012 3 59 51 ab Admin Reports amp Queries sil g Electronic Industry PMO R gt Analysis Reports Draft Blectronic Industry 1 11 2012 4 41 37 Data Change History Review Complete A2620 Hlectronic j Industry PM Data Change Search S Draft A2620 Electronic Industry 11 2012 3 59 52 Review Complete 5 A4302 Electronic Industry ge 012 3 59 5 GIS Search 3 22 3 3 49 Z Draft A4302 Electronic Industry Sie 2013 3 49 27 A Emission Results by GIS 11 2012 3 59 Review Complete B1798 Electronic j Industry a 1 2012 3 59 28 Preparing h B1798 EIUCO Amer Electronic Industry 1 23 2012 10 10 48 Figure 7 9 Master List History In the search panel see Figure 7 8 specify the search criteria and click on the Search button to find the expected sources The search c
159. ster List web page For example the Approve by Supervisor button is only available to the user with the District Supervisor access security role 8 1 1 Generate Master List At the beginning of each reporting year the National Authority will initiate the generation of the Master List The Master List generation is only available after the 15 of January each year For example if To Generate Master List for El Year 2045 you want to generate the Master List for reporting year 2013 the function will be available after Generate Master List January 15 2013 To generate the Master List click the Generate Master List button Figure 7 3 Figure 7 3 Master List Generations Once the Master List is generated the Generate Master List button will become invisible and the initialized Master List will show in the page Note that because this is the responsibility of the National Authority the Generate Master List button will only available to users of a National capacity 8 1 2 Approve Master List The approval of the Master List is a two step process Each district staff member should approve the Master List under his her name and then the district supervisor will issue the final approval However for some enfoTech Page 50 of 128 SAAELIP Authority Portal User Guide districts there may not be the capacity for district staff members to perform the first step of approval In this case the supervisor may bypass the first step
160. stry City of Johannesburg Preparing M 0 Electronic A Data Change Search Non Training Non Industry Source 3 Preparing N OO Electronic Industry GIS Search Training Non Industry Source 5 Blank YES GTEK004 Electronic t 06 06 2013 Non L Emission Results by GIS Industry Training Non Industry Source 6 Preparing YES GTEK005 Electronic 06 15 2013 Rand Refinery Blank GTEK006 Electronic Industry 06 07 2013 Akulu Marchon Blank YES GTEKO007 Electronic Y Industry 06 07 2013 HiOjO O O O O O O O Frys Metals Blank YES GTEK008 Electronic i Industry 06 06 2013 Figure 7 1 Web Page of Master List Management In the search panel Figure 7 1 specify the desired search criteria and click on the Search button to find the desired sources The search criteria on the Master List Page include e Work Group District e Source Name e NAEIS Flag e SRN e Address e District Municipality e Local Municipality e Submit Method e Confirm Received e Staff Approved e Staff Assigned e Status This is the processing status of each report To reset the user entered search criteria click on the Clear Filter button Once clicked the previously entered values in the search panel will be removed enfoTech Page 49 of 128 SAAELIP Authority Portal User Guide The following buttons are available in the Master List web page Figure 7 2 amp 7 3 e Export to Excel exports the searched results to ex
161. t Notify Figure 10 3 to notify users whether or not their report has been selected for further review An example of a Pre Audit eNotify e mail is shown below info environment gov za Sent Thu 8 29 2013 sony_su enfotech com kyle_kou enfotech com Subject NAEIS Pre Audit Notification Testing Industry Source This e mail has been sent to notify you that the system has performed a pre audit on your submission The results of your pre audit that indicates whether or not the submission will be audited is shown below Need Auditing No Comment If the status is No your submission will require no further review and the status has been changed to Review Complete If the status is Yes your submission will require further review and the status has been changed to Auditing You will receive another e mail in the future to notify you of your audit results NAEIS auto generated System Message Figure 10 4 Pre Audit Notification 8 4 3 NAEIS Report Site Map in Audit Module To see the details of each data entry form click on the NAEIS Report Site Map tab Figure 10 5 Click any form name and the system will lead users to the corresponding data entry form Pre Audit Result MAEIS Report Site Map Audit Detail NAEIS Report Site Map LA Expand All w Source Contacts wf Stack Count 1 B Emission Unit Count 3 E y EUCELL wf Activity SCC Code 10100401 Material Code COAL ANTH f EUCELL4B w EU TEST CELL wf Repo
162. t Gas Flow Rate must be entered Stack Identification ZS Stack ID Dismantle Date Sv00001 Stack Description AGGREGATE DRYER Actual Stack Height Above Ground Inside Stack Diameter Building Height Building Length Building Width meters meters meters Exit Gas Temperature Actual Exit Gas Flow Rate Exit Velocity of Gas 150 degrees Celsius cubic meters per second 12732395447352 meters per second Stack Orientation Vertical Figure 8 45 Sample Stack Form with Completeness Check Warning Error Displayed 3 All ofthe Completeness Check errors and warnings are compiled into a report Completeness Check Report The Completeness Check Report can be accessed in NAEIS Report Module gt Report Management gt Other Reports gt Completeness Check Report See Figure 8 46 Home 3 ource Management NAEIS Report System Utilities My Account S i NAEIS Report gt Report Management gt PreAudit Report NAEIS Report Management Current EI Report Joe Mine SRN A0169 EI Year 2013 L d Current Year NAEIS PreAudit Report List Report NAEIS Report History 1 10 of 10 item s NAEIS Report Data Entry i Additions Report Additions Report Source Removed Report Removed Report Contact Emission Comparison Source Totals Report Emission Comparison Source Totals Report Stack V Emission Comparison Emission Unit Totals Report Emission Comparison Emission Unit Totals Report Emission Unit E
163. t Metro Role 1 Determine fee amount and issue invoices to AEL applications that are subject to its jurisdiction Issue acknowledgement of receiving applications Conduct completeness audit on AEL applications 13 District Metro Role 2 Perform pre licensing inspections on AEL applications that are subject to its jurisdiction Review and comment on reports and documents required by AEL regulations Prepare draft AEL license Revise draft AEL based on comments Schedule and perform inspection on facility being complained 14 District Metro Role 3 Provide comments on draft AEL that are subject to its jurisdiction Facility Actors 15 ACO Associate Consultant s to prepare AEL application for relevant facilities Check and review completeness of AEL application Certify and submit AEL application Request to revise or withdraw submitted AEL application Track review statuses of submitted AEL applications Renew amend transfer or terminate AEL license for relevant facilities 17 Consultant Prepare AEL application for relevant facilities Initiate AEL revision renewal transfer and variation processes Check and review completeness of AEL application Public Actors 18 General Public No system account needed Search for AEL application submitted in SNAEL system ensorech Page 118 of 128 Kg SAAELIP Authority Portal User Guide CID RoleName Goals Motives and U
164. t a time Repeat the Upload process if you have multiple files Attachment description El Submission To submit gy Supporting Document Optional eit sve If Previous ff next AEL Compliance Attachments Online O Mail O Other N A My Dashboard Submittal Violation My Account Submittal gt Wizard Panel gt Submittal Review VALIDATION SUBMISSION ID 650 Wizard Panel Data Entry To fill in all Data Entry Forms 4 AEL Compliance Report Application Form s Summary Attachment To upload or mail in all required documentations Online AEL Compliance Report 7 AEL Compliance Report Form View Attachment s Summary Submission To submit AEL Compliance Validation Screen Page 127 of 128 Ei Fa aN Ze SAAELIP Authority Portal User Guide 11 3 2 4 Submission Receipt ae a EE After the report is submitted the user will ere Certificati receive a receipt confirming the eae submission and providing the user IP GE address Question Certification Question Answer PIN Number Responsible jason fan Officer Sender IF 192 168 858 236 Address Submission Receipt enfoTech Page 128 of 128
165. t function provides the digital record of the submission logging the users IP address The send notification feature allows the user to e mail the applicant directly Home Submittal inspection Calendar Violation Report Work Task System Setting My Account VW Submittal Management z S Back to Search Copy Submittal 1 1 Submittal Review EQ Review submitted App ke Facility FFS Refiners Pty Ltd Cape Town Owner Joe Smith a License No N A sal EE l 53 672 AEL Application Sub Type Online 4h Receipt pS Track issued licenses EI Submitted by Joe Smith On 06 26 2015 Timespan 0 days Required Documents 1 Non Review 1 ey Send Notification Correspondence Msg K Address Kruger Makhado Local Municipality Total Amount R0 00 Due RO 00 T gt D Monitor correspondence Msg Description AEL Variation this submittal is great A Current Reviewer sk Sam Johnson Sf Acknowledgement Letter 7 License Manager Paper Submission Submission Info Work Activities Final Decision Correspondence Email History Violation Enforcement Reporting Obligation Submittal Header In the actual Submission Info module the user can view the submittal in either PDF format per each section or in a digital version To view the submittal as a PDF the user can select from the Form View column and click on the section that is desired to be viewed If the user wants to view the digital version the same log
166. t is provided in the read only field Source Classification Code Description 5 Seasonal Material Usage Schedule Enter the percentage of material used per season The total of all four seasonal percentages must equal 100 6 Hours per Day Enter the hours this emission unit or reporting group normally operates per day based on an annual average 7 Days per Week Enter the days this emission unit or reporting group normally operates per week based on an annual average 8 Days per Year Enter the days this emission unit or reporting group operated over the reporting year 8 2 6 4 Material Information Section Complete this section for the material identified for the NSC IPCC and SCC in Step 1 9 Material Code This field is automatically pre filled if the NSC SCC Combination selected has a material associated with it If this field is not pre filled it means the NSC SCC Combination selected does not have a material associated with it Click on the field and a drop down list with a selection of material codes will be displayed Select the most appropriate material for the NSC SCC Combination To make your search easier you may want to refer to the Material Code section in System Utilities Module 10 Material Throughput Enter the amount of material identified in Step 8 that was processed produced applied or combusted during the reporting year For example if Coating is identified in the Material Code field enter how many liter
167. t the National level National Role 1 Determine fee amount and issue invoices to AEL applications that are subject to National jurisdiction Issue acknowledgement of receiving applications Conduct completeness audit on AEL applications l National Role 2 Perform pre licensing inspections on AEL applications that are subject to National jurisdiction Review and comment on reports and documents required by AEL regulations Prepare draft AEL license Revise draft AEL based on comments Schedule and perform inspection on facility being complained National Role 3 Provide comments on draft AEL that are subject to National jurisdiction Provincial AQO Create Provincial Authority users Clerks Inspector Engineer 7 Create District Metro Authority users AQO Clerks Inspector Engineer Review AEL applications that are subject to its Provincial jurisdiction Sign and issue AEL final license Track performance metrics of processing AEL applications at the Provincial level Issue acknowledgement of receiving applications Conduct completeness audit on AEL applications Provincial Role 1 Determine fee amount and issue invoices to AEL applications that are subject to Provincial jurisdiction Provincial Role 2 Perform pre licensing inspections on AEL applications that are subject to Provincial jurisdiction Review and comment on reports and documents required by AEL regulations Prepare dr
168. ted fee has been paid in full and submittal form is complete Completed Submission ID remains the same when status is updated Public Comment The submittal is in the public participation stage and is waiting for the process to complete Period Open Public Comment The public participation stage is complete Period Closed Approved Submittal has been approved and license can be issued to the user facility Withdraw Submittal has been withdrawn by the Applicant Submission ID remains the same when status is updated but submission is closed and no further work can be performed on the submission License has been denied due to various reasons Submission ID remains the same when status is updated 10 2 License Status Descriptions SAAELIP License Status Description License Status Issued License has been issued Termination License has terminated and is no longer valid Extension The license was given an extension and given a new expiration date 10 3 Inspection Status Descriptions Status scription Out in Compliance Compliance Inspection completed and site inspection results are in violation of provisions associated to license Not Ready Submittal has not been Accepted for SAAELIP to schedule inspection records In Compliance Compliance Inspection completed and Site inspection results are in compliance of provisions associated to license Scheduled Inspector has accepted to conduct inspection on a specified date and time The ins
169. thdrawal revision or termination the status would display in this section for the user to either approve or deny the request The Submission Info documents tab displays all current documents associated with the submission This could range from Required Documents to Review depending on the requirement for the submittal If documents were received by general mail the user can scan and upload the documents associated with the submittal in the Received Files for Required Documents section PT Submission Info Work Activities Final Decision Correspondence Email History Violation Enforcement Reporting Obligation 18 H Form Documents Payment Required Documents List 1 3 of 3 item s mm Document Info Supporting Document for an issued EA Required Received N A Reg by Form A General Information Fulfill Date Desc Comment N A Environmental Authorization Required Received N A Reg by Form A General Information Fulfill Date Desc Comment N A Supporting Document Optional Received N A Req by Form FulFill Date Desc Comment N A Add Required Document Supplemental Documents for Submissions 6 1 4 Work Activities Each work flow is broken down into several work activities Unless all the work activities are completed a enfoTech Page 34 of 128 die f K gi We H 1 y yi Ie ww SAAELIP Authority Portal User Guide Submission Info Work Activities Final Decision
170. the end of the application Does your facility have a complaint s register e Yes No To be initiated SIC Code 10 Description Manufacturing of food products Search SIC Facility Description Petrochemical sector pulp and paper sector or platinum industry AEL Application Description The applicable regulation and the pollutant section play an intricate part of the application process The regulations have been designed by using a search tool In this utility the user can search by description rule or filter by rule type Once selected the rule will populate in a grid view Applicable Rule s Description Rule Type Search Pap AEL Rule Search Tool ensvorech Page 120 of 128 SAAELIP Authority Portal User Guide A 5 Facility Wide Listed Activities with Regulatory Applicability Facility Wide Activities with Regulatory Applicability 1 3 of 3 item s Gi SECH 5A010100102 Traveling Grate Overfeed Stoker Antracite al 54040300404 Primary Aluminium Production Bayer Process ES S4050600115 Lime production using conventional fuels and or resources AEL Rule Grid view At this stage the user should click either the save button or the next button to prevent loss of information 11 3 1 2 Contact After the next button is clicked the user is brought to the Contact Information section of the application In this section the user can First Name Last Name Job Title sel
171. the owner s address is different than the source address complete these fields Fill out the name and address exactly as it should appear on all correspondence 8 2 1 4 Non Industrial Source Specific Source Form There are no specific fields or logic for non industrial sources on the Source Form The only field to pay attention to is the Source Type in step 4 8 2 2 Contact Form The Contact Form collects information for the emission inventory contact person primary and secondary The emission inventory contact person is the person who the Authorities will call if they have questions about the submitted NAEIS information In addition the annual mailing in January will be sent to the emission inventory contact person who is also the Accounting Officer Information for a secondary contact person may be provided It will be used by Authorities in case the primary contact person may not be available For facilities that submitted a NAEIS report in a previous year this form should be entirely pre filled If information has changed or needs to be updated edit the appropriate fields If all the information is accurate and no editing is necessary continue to the Stack Form 8 2 2 1 Contact Form Completion Instructions This form consists of two sections one for the primary contact and one for the secondary contact Make sure that all the pre filled information is correct If all required fields are completed continue to the Stack form If t
172. them in one by one 11 3 1 5 Stack When all the control units have been added the user should click on the next button to validate and save all entered data Once verified that all the entered data has passed validation the user will be brought to the Stack section Latitude Measure 22 8997277 In Stack similar to control devices the Stack ID and the Stack Name are to be unique within the section Comments save Close ensorech Stack Information Stack ID Exit Gas Velocity meter min Waste Effluent Type Stack Detail Information Stack Orientation M Stack Name Stack Height meter Stack Diameter meter Height above nearby building meter Exit Gas Flow Rate cu meter sec Exit Gas Temperature Celsius Longitude Measure 30 03676101 Get Lat Long Disposal of Waste and Effiuents Arising from Control Device Hazardous Components Present Method of Disposal Page 122 of 128 SAAELIP allow the user to find the latitude and longitude of each stack using a Map interface The lat long is defaulted to the location of the facility By clicking on the Get Lat Long a map will be displayed and the user will be able to move the cursor to the exact position of the stack 2014 Microsoft Corporation AND 2010 NAVTEQ Elm St Input Address Match Address SAAELIP Authority Portal User Guide Lo S
173. tion where the latitude and longitude were taken For instance if you are using horizontal collection method code The geographic coordinate determination method based on address matching house number reference point code Entrance of a facility or station may be used If you are using a GPS choose the point closest to where you were standing when reading the GPS such as code Center of a facility or station 13 Number of Employees Enter the average number of people employed at this location 14 Principal Product Enter the principal product produced at the source e g Platinum 15 Company Registration Number Enter the source s Company Registration Number that is tied to your Section 21 Obligations 8 2 1 3 Owner Information Section Complete the required fields in this section if information needs to be updated or new information needs to be entered ensorech Page 58 of 128 SAAELIP Authority Portal User Guide Owner Information Qwiner Name Peter Huang Street Address 1 315 cnr Pretorius amp Lilian Ngoyi Street Street Address Country Province District Municipality Local Municipality Postal Code South Africa Ei Gauteng Si City of Tshwane Metropolitan Municipality City of Tshwane Metropolitan Municipality 0004 Figure 8 6 Owner Information Section 15 Owner Name Enter the name of the owner of the source or the parent holding company 16 Contact Address If
174. tor SCC code emission factors that are in the NAEIS reference table If you are using an emission factor not provided in the emission factor table at the bottom of the screen you should select Other as the emission basis gt IPCC Emission Factor IPCC code emission is provided by The Intergovernmental Panel on Climate Change gt Other f not previously identified select Other and attach supporting documentation 3 Emission Factor Exponent These fields must be completed only if you are using an emission factor to estimate emissions for the pollutant If you are using another method to calculate your emissions e g Mass Balance TANKS etc leave these fields blank If NAEIS Emission Factor was entered for Step 2 these fields will be pre filled If IPCC EF was entered these fields will be blank and not used List the proper emission factor using scientific notation The emission factor unit code will be pre filled with the unit code pounds divided by the unit code for the material entered on the activity form Scientific Notation The emission factors are expressed in scientific notation which means that the decimal point has been moved If the exponent is negative move the decimal point to the left If the exponent is positive move the decimal point to the right If the exponent is zero the decimal point does not move For example if a number is expressed as 2 0E 1 move the decimal point one place to t
175. ty being complained National Role 3 Provide comments on draft AEL that are subject to National jurisdiction 7 Provincial AQO Create Provincial Authority users Clerks Inspector Engineer Create District Metro Authority users AQO Clerks Inspector Engineer Review AEL applications that are subject to its Provincial jurisdiction Sign and issue AEL final license Track performance metrics of processing AEL applications at the Provincial level Provincial Role 1 Determine fee amount and issue invoices to AEL applications that are subject to Provincial jurisdiction Issue acknowledgement of receiving applications Conduct completeness audit on AEL applications ER Provincial Role 2 Perform pre licensing inspections on AEL applications that are subject enfoTech Page 117 of 128 RY SAAELIP Authority Portal User Guide CD RoleName Goals Motives and Usage Patterns to Provincial jurisdiction Review and comment on reports and documents required by AEL regulations Prepare draft AEL license Revise draft AEL based on comments Schedule and perform inspection on facility being complained jurisdiction 11 District Metro AQO Create District Metro Authority users Clerks Inspector Engineer Review AEL applications that are subject to its jurisdiction Sign and issue AEL final license Track performance metrics of processing AEL applications at the Provincial level 12 Distric
176. ult selection If Yes Main Stack ID If Yes was selected for Step 16 select the Stack ID of the stack that this vent bypasses Otherwise leave this field blank 8 2 3 4 Adding a Stack Follow the steps below to add a stack to your NAEIS report 1 2 3 Click Add New Stack in the stack list Figure 8 9 A new stack form will be displayed for you to complete Figure 8 10 Follow Steps 1 21 in the Form Completion Instructions 8 2 3 5 Deleting a Stack If you have stack information that you would like to delete follow the steps below In the stack list click the Delete icon to delete a stack If this stack is newly added this year the stack will be directly deleted If this stack has been reported in a previous reporting year follow the instructions in the pop up window to delete this stack enforech Page 64 of 128 SAAELIP Authority Portal User Guide Confirmation Message for Deletion of a Stack Is this a STACK that has been physically removed or rendered permanently inoperable this reporting year OYes Ono Close Figure 8 12 Pop up Window 1 when deleting a stack Confirmation Message for Deletion of a Stack Is this a STACK that has been physically removed or rendered permanently inoperable this reporting year Yes No You chose YES this stack should not be deleted from the system in this manner Enter a dismantle date in the dismantle date field on the stack form Figure 8
177. unicipality DN Ovmer Joe Smith 3 Sub Type Online K Required Documents 2 Non Review 2 K Total Amount 0 00 Due 0 00 es BW Submission Info Work Activities Final Decision Correspondence Ki Description AEL Renewal The company s manufacturing lot is under expansion A Current Reviewer s Sam Johnson Lushka Summers Musa Zwane Email History Violation Enforcement Reporting Obligation Compliance Reporting Compliance Reporting Due Date Range 6 25 2014 1 6 of 6 item s Cape Town Drum amp Containers PTY Ltd Ekapa Drums AEL Compliance Report AEL Compliance Report AEL Compliance Report AEL Compliance Report AEL Compliance Report AEL Compliance Report 05 14 2015 05 22 2015 05 14 2015 Cape Town Drum amp Containers PTY Ltd Ekapa Drums 05 22 2015 Cape Town Drum amp Containers PTY Ltd Ekapa Drums 05 29 2015 05 29 2015 Cape Town Drum amp Containers PTY Ltd Ekapa Drums 05 01 2016 05 02 2016 Cape Town Drum amp Containers PTY Ltd Ekapa Drums 05 01 2017 05 02 2017 Cape Town Drum amp Containers PTY Ltd Ekapa Drums 05 01 2018 05 02 2018 Page 38 of 128 vi 4 Ze e d oS SAAELIP Authority Portal User Guide 6 2 License Manager The License Manager provides a useful tool in managing licenses that were issued through SAAELIP The module can be found under the Submittal drop down menu The license management module offers the Applicant the followin
178. ur jurisdiction 5 1 2 View Edit a Facility To view or edit an existing source click the View Edit button before the source name The basic information of the source will display in the page Figure 6 2 enfoTech Page 28 of 128 SAAELIP Authority Portal User Guide Source gt Source Management gt Manage Source Back to Source List Al Current Source Rand Refinery SRN GTEKOO6 Source Information Emissions Inventory Contact Comments Form Type Source Figure 6 2 View Edit an Existing Source For the detailed instructions on Source Information and Emissions Inventory Contact tabs please refer to Sections 8 1 and 8 2 In the Comments tab you can choose a Comment Type from the drop down list to search a specific comment on the source The comment types include e Source General comments e Audit 4 Current Source Rand Refinery SRN GTEKOO6 Source Information Emissions Inventory Contact Comments Comment List Comment Type Bee 1 1 of 1 items Inventory Year Comment Date 06 06 2013 Figure 6 3 View Comments on a Source 5 2 Adda New Facility To add a new source for NAEIS reporting click on the Create New Source button Figure 6 1 to access the new source data entry form In the new source data entry form Figure 6 4 enter the information in the Source Identification Relevant Authority Only and Primary Contact Information Sections 5 2 1 Source Identification Sect
179. ur source Users can elect to click the icon to search and select appropriate SIC Codes 3 Installation Date Enter the date that the emission unit was first installed using the date format provided MM DD YYYY 4 Dismantle Date If the emission unit was dismantled or rendered permanently inoperable during the reporting year enter the date that this occurred Although the emission unit has been dismantled the remaining fields must still be completed If this is a portable source the dismantle date should be left blank Do not complete this field if it is not applicable to the emission unit ensvorech Page 67 of 128 SAAELIP Authority Portal User Guide 5 Emission Unit Description Enter a brief narrative description of the emission unit Make sure that this description is specific and will help to identify the emission unit especially if there are several emission units that are alike 8 2 4 5 Capacity Information Section Complete the fields in this section for new emission units or to make changes to the previous year s report Follow the steps below Capacity Information ls this a combustion source Yes W eil Design Capacity Design Capacity Unit Numerator Design Capacity Unit Denominator b44 Kw HR v Is this combustion source used to generate electricity Yes IS Maximum Nameplate Capacity 500 Megawatts Figure 8 17 Capacity Information Section 6 Is this a Combustion Source If th
180. uthority user account Create a New Authority User Account Prospective Receive email Authority User notification on New Authority User Notifies Authority account login and logs into the Portal Super Administrator password Authority User Super Administrator Creates Account Assigns roles and groups Accounts are created in SNAEL Accounts are created in NAEIS Portal Super Administrator Currently SAAELIP has nine distinct roles that can be given to a user The below table shows the general goals for each user role For more information on the current security groups and role association configuration continue to section 8 5 CiD RoleName Goals Motives and Usage Patterns Authority Actors Portal Super Create user accounts in the Portal enfoTech Page 8 of 128 SAAELIP Authority Portal User Guide a WE 28 Goals Motives and Usage Patterns Administrator Manage user access to SNAEL or NAEIS system s SNAEL NAEIS Super Manage security and permission setup Administrator Create and maintain system reference data and templates Manage system configurations National AQO Create National Authority users Clerks Inspector Engineer Create Provincial and District Metro Authority users AQO Clerks Inspector Engineer Review AEL applications that are subject to National jurisdiction Sign and issue AEL final license Track performance metrics of processing AEL applications a
181. ve Burgen Park w O a 3 w 53 Vi Ei 1s saruy Ned ve AobN VE Spuy St Jett Masemola St r R De Kock St E aA a Si ost za 2013 Microsoft orporation AND Meyl Pret ria s a ei Z Roi Input Address 315 cnr Pretonus amp Lilian Ngoyi Street City of Tshwane Metropolitan Municipality Gauteng 0001 South Africa Match Address use exsiting lat long Match Confidence N A X Y Di N A Jorissen e 28 20665941 25 75191159 Figure 8 5 Get Latitude Longitude by Map Source After you are comfortable with the location of the drop pin click the update button Figure 8 5 You will then see the latitude longitude pre filled on the source form 8 Horizontal Collection Method From the drop down list select the collection method used to determine the latitude and longitude listed 9 Source Map Scale Enter the scale of the map used This field is only required if the horizontal collection method code entered is The geographic coordinate determination method based on interpolation map 10 Horizontal Accuracy Enter the accuracy measure of the collection method and report in meters based on the map or GPS used If you are using a website enter 25 meters 11 Horizontal Reference Datum From the drop down list select the datum code used to determine the latitude and longitude 12 Reference Point Code From the drop down list select the point that best describes the loca
182. y Figure 3 2 Emission Inventory Model ensvorech Page 17 of 128 WW O a VS IS SAAELIP Authority Portal User Guide 2 5 3 NAEIS Process Overview NAEIS Process Overview Master List Preparation Refer to Section 5 1 in Training Manual for more information on Master List Preparation Send Notification of Compliance Reminder Review is Complete No further action needed Send Report Back for Revision Perform Pre Audit o gt lt E 2 o gt v m lt Z Login to Prepare and or Revise Report Create AO Account AO Only Reviewer Facility Reporter AO ECO Preparer enfoTech Page 18 of 128 die K z S dl yi A E We KZ 3 Web Part The home page of SAAELIP is also called the Dashboard which gives the user visibility of key features that SAAELIP has to offer The dashboard contains the following customized elements which display to the user a general overview of current activities associated to them Summary of AEL Issued Annual Emission Inventory Report Summary Summary of AEL Applications Compliance Report Summary My Tasks My Inspections Message Center My Queries Calendar Violation Report Work Task System Setting My Account Sam Johnson sl Ec E B tummary of AEL kcued G Total of Active AEL Feb 13 G Total of AEL Issued in the Past 6 Months Due Total of AEL to be Expire
183. y amp Comment on Admin Review Admin Review the EIR amp EMPr Completed Completed Role 1 Role 2 SE Role 2 Role 2 SS SCHER Role 2 ai SC 20 after Role 2 issue of Mes EA Comment on Draft Tech Review Revise Draft AEL Tech Review Technical R Role 2 Both AEL Application Status and the current work task will be visible to Applicant for review status tracking Pre Licensing Admin Review Admin Review Inspection Completed Completed Review Emission l Admin Review Admin Review Report Completed Admin Revi Prepare Draft AEL EISES Technical Review Completed Public Participation Admin Review Admin Review Yes Process amp Assessment SS 2 Se Specific Work Groups TBD by DEA Roles Identified here are for organizational purposes only Roles could be clerks inspectors engineers etc Parallel indicates that this item must be completed in parallel with the item above 4 After receipt of triggering documentation ensvorech Page 106 of 128 SAAELIP Authority Portal User Guide Submission Status Submission Status CS Work pa Work Task BEFORE Completion UPON Completion of r 2 Document Group Duration of Task Task Days Tech Review Yes scan Final Signature Completed Approved sighed copy Role 4 11 1 3 New AEL AEL Only Yes Default Upload Work Task Document Group Duration Submission Status Submission Status Work Task BEFORE Completion UPON Completion of f Task Task of
184. y Account Application gt Wizard Panel gt AEL Compliance Report AEL COMPLIANCE REPORT SUBMITTAL ID 650 Wizard Panel Data Entry To fill in all Data Entry Forms A Application Information Attachment To upload or mail in all required documentations Licensing Authority Buffalo City Metropolitan Municipality Validation To validate all required data and documentations B Facility Information Facility Basic Information Facility Property Clay Industries Corobrik Westem Cape Pty Ltd Joe Smith Submission To submit Original ID WCCT035 E Postal Address 1 Postal Address 2 District Municipality City of Cape Town Metro Local Municipality Postal Code Be Province The Western Cat Facility Property Address 1 Facility Property Address 2 Postal Code ester Cape Is Province The W District Municipality Local Municipality City of Cape Town Metro City of Cape Town Latitude Longitude Display Lat Long on Map Phone Number 55 555 5555 Ext Fax 555555555 Executive Summary Comment AEL Compliance Report Data Entry Submittal Violation My Account Application gt Wizard Panel gt Attachment ATTACHMENT SUBMISSION ID 650 Data Entry To fill in all Data Entry Forms AEL Compliance Report ER Compliance Report Required Online O Mail O Other N A Validation To validate all required data and documentations dE Please upload one file a
185. y which will include three major Lime Data Access Details CO m p O n e nts Permission Data Access Basic Information Permission Name e User Group user account and the functional group s the user belong Ges to For example a User could be assigned to a National Province Description District or Metropolitan Municipality work group E a aca e Role a Title that represents a predefined job functions see 4 2 1 4 below For example the User could have an ACO ECO role or could eee have an Authority Role i e AQO Table Name REF_REG_PROGRAM_TYPE y 1 7 of 7 item s e Permission system function a Role could perform Se Senn T Seegen The work group feature plays an important role in SAAELIP due to the fact eene Saanich that the SAAELIP system relies heavily on the grouping to assign key tasks and to provide visibility This is allows the authority users from different branches and or groups to only see those items pertaining to their group In the Work Groups screen to the right administrators can associate groups with a particular user by clicking the associate groups button At any point of time the administrator can delete the user from the existing Groups by simply clicking the delete 8 button of the corresponding User This Permission has the following Memebers Agency Users 1 6 of 6 item s SECHER EE REES D Thompson a a com stateadmin 6 19 2015 5

SAAELIP Authority User Manual - IIS Windows Server

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