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user`s manual - Professional Roofing Consultants

1. Design crt 2 RoofFtan uU oot ROOF EVALUATION Owner FARPORT INDUSTRIES Building Camel Warehouse Heed drea Building Hes 432 Wese Park cloud boii wind AD 45 dag Location Farpot Office Park heme 19185 2 ENERAL rr 8 950 amp f Cem Date ReH Dack Plywood Sheathing Last Peete Bits Height 37 Li C a ggd COMPAS ATT waood Dow fnuzzes at z1f n r wath 2 x 1s at For isses rin Acces y On Fun s arag 8 Soe with office Poe Wall iv ONM Halght 12 SES Modified Palaikely fiw mat sqatiem halid rm diael EBE hase sagt with 1 ply Type Pv gas fiber feli cai in aaphali and an SES madiiel biiumen aluminum tol cled iop ply abaci applied in hot asphalt Aluminum Cid EHE brie flashing Gu MBRANE Sali 3 Folfaced Surface Ha of Ras 1 Esnpalm Fem oy mE Recent Leaks Cy BH 4s Hone Harrirraulabad raf aa Fak Hid wantilaiian ai ridga a cured edge wants Thije Hia Mages Baaries PHA Med e CoYuas Cin Cjilnkcen SONA qz er rte ME Slope A 12 Ponding 0Y H Band iype md structure with crirkebad wabateays Rai Daa EI berior O Scupper C Gutter go 5 Cricketa elope up ta 11 12 ab pipe peel wal heeefl owes interior S 5rupper Ohore OMA COUN TERFLASHINGS Seam Types P Precaabed Gabr Steel Standing C mami Lapis aie aecurad ai ouside Taca ing a Conti ried Coping eai nsida Taca satini Ge 3e nc Curb Flashing Galvanized Steal Lapel AL ENETRATIONS Se eee Curb pipa wants at ri
2. _ Chapter 5 Printing There two methods of printing specific layouts of records contained within RoofPro When required a PRINT button is provided on the specific layout which requires automated sorts specific printer setups or functions in order to print the layout correctly When this is the case you will see on the layout the typical PRINT button When a print button is not provided on the layout select the File pull down menu on the functions bar and choose Print or simply hold down control and press P The pull down menu also gives you the option to setup your printer but this is not When the print dialogue box appears you are presented with several different printing options gT Records Being Browsed is selected when you prefer to have all of the records in the found set printed in the layout that is being viewed Typically you would choose this print option if you wanted to print all of the Roof Evaluation Forms for one building or all records For instance if you found all the Smiths in your address book and you chose print records being browsed all of the Smiths would be printed 2 Current Record refers to the record that is currently being viewed Only the record that is shown on the screen in the layout that is being viewed will be printed f after you found all the Smiths in your address book and you only wanted to print Sarah Smith you would page through the found se
3. 39 xml m P 39 s PASS OOS cm T 40 Creatng OC ORAS axsstussdeeeidittaddumdulciubies un ule o inn di un uk dun Mb Usate 41 s DCMU MG FCC Ol OS usatusiuisedetertatenfnatuturt A derart na suet 41 NetWorkIng BOOIPEO usos bidder ran dura o T uua del Un EM UR 42 e When RoofPro gets Damaged seenm ns 44 CHAPTER 6 Navigating Through and Using the Roof Repair Module of RoofPro 45 e About the Repair Module use ati Esa rou n ats ede Pat a a E deu I rende 46 Accessing Repair Metho Sissis a arii 46 e Navigatino IN ROON OD coppens E 47 Ls Ge 48 CHAPTER 7 Repair and Leak Management as a Module of RoofPro 49 e Repair and Leak Management Overview seeeeeen 50 e Accessing Repair and Leak Management seeeeeee 50 e Opening bay OU l acuscsadocupmtatits tct pha Rr deni iq inn nx uM SE MEQUE 51 e Recording a New M M R Procedure eseee 52 s pPrintingihe MOD all 40 sssuteiii terum tenes bduteY aS Eu RRE ii 53 e LOAK RODO urrainnear 54 RoofPro User s Manual CHAPTER 1 A Brief Description of RoofPro as an Application and an Overview of Database Functions RoofPro User s Manual M83 Chapter 1 Introduction About Roof
4. enor Jiii or 2016 User s Manual Chapter 4 ROOF AREAS BY PRIORITY When entering this layout from the Navigator RoofPro sends you to a find screen where you are able to select the priority number and find associated roof areas with a matching priority This is helpful when you want to determine which roof areas require immediate attention and which do not when grappling with budget issues EL IE Select the Priority you wish displayed M O 2 C 3 4 OS Select the Location if desired P After selecting the priority you have the option of choosing a location if your buildings are spread out if not use the Press to Continue button fi Roofpro fp3 Priority List FARPORT INDUSTRIES Roof Management Plan PRIORITY W amp Camel Warehouse p Building Murnber 432 Priority wy 300A ll BS Preview al RoofPro Area 1 670 s f Roof System S85 Modified Cost 0 00 PRESS To CONTINUE RoofPro then finds all records contained within the application that meet the search criteria and then produces a finished report with all roof areas meeting the search criteria In the Priority List Layout information regarding the building roof area square footage roof system type Next Action and costs are presented Recommended Action Repair Date 2016 User s Manual Chapter 4 ROOF AREAS TO When entering this layout from the Navigator RoofPro automatically finds al
5. Oper Lii Close Chri F fi R P O R Wetine E Change Password Sharing N ROOF MA Print Setup Print Ctrl P SE A BUILDING Impart E sport k fareas of a selected building Save a Copy As Recover SE A ROOF AREA hn of individual roof areas E xt Alt F4 ROOFPRO When the Change Password dialogue box appears type the old password and then enter the new password twice for conformation RoofPro does not have the capability to provide you with a reminder of what your password is so do not forget it Change Password Old password E New password Es Confirm new password a Cancel The initial Password set up for RoofPro is if a password is not entered RoofPro can be only be viewed and no changes can be made In order to enter your password you must continuously hold down the Shift key while opening RoofPro until a password box appears on the screen Key in your password and click OK RoofPro will now show specific information and operate according to your level of access File Hoofpro fp3 Password Es ce User s Manual NF Creating Records In most instances RoofPro will create any records that are required to be added to the database automatically based on your needs RoofPro is set up to add new buildings or roof areas to the application If anew building needs to be added or there has been an addition to an existing b
6. t Fear 1609 oof psam ig birey new Fral faced diop ply sheet utilized in sn sird do aches s LL Cbg A Fire rating uri dame sprees rating Aluminum fod rira m ceding rspidiy possibly due 1p arbo duet genersied fom sd scent Bolly Jedra of ods ash In cago ships Tap ply shee vas installed uldrzng hot senha wih ply sheets strapped valh barrel slape parallel wath doped There im na rd ences thet he sheets were back miej when nalej the mary of ibe sheets are siding drenhill The top ply sheis are siding mio the valleys and in some cases the undertyng ph sheets sre now exposed Oranhdl migration vanes from ZR Warrenty work shoud be mplemenied as soon as membe Aluminum fad mba is debsmireried and tom in areas Inspected By Bruce A Ryan Professional Roof Consultants Inc 4005 HE Sandy Bhal Suita 240 Portland Cragin 97212 INTTR el RoofPro User s Manual Chapter 3 ROOF ACTION FORM The Roof Action Form is an abbreviated combination of the Evaluation Form and the MMR form and is intended to quickly reference immediate actions required and recommended for each individual roof area The majority of the information found on this layout is generated from data entered on the primary specific data layouts and automatically entered here lf information is entered within this layout it is entered in the same manner as referenced on the Roof Evaluation form and the MMR form d The location of the building the building name and
7. CATENA BEATE RoorPRo ure d The first column requires the building name and the roof area The building name is entered from a pull down menu listing all of the buildings within RoofPro The roof area is manually entered The roof area designation must match the roof area designation for the related record in RoofPro These items are critical for this activity to be included in the Life Cycle Cost correctly MI ES 2 The second column requires that a date classification of activity contractor and repair comments be entered The date and classification are critical for this activity to be included in the Life Cycle Cost correctly 3 In the third column entry of the repair description and the cost is required The cost of the activity is critical for this activity to be included in the Life Cycle Cost correctly User s Manual MM e A Chapter 7 Printing the Repair Log To print the repair log return to the Opening Layout and choose a Search button which suits your criteria After selecting the button and entering the search criteria you are sent to a navigation layout where you may choose several different reports to be viewed and printed Press the Repair Maintenance Log button to view the layout in Preview Mode and to print the summary Other buttons on the navigator provide you with summary data regarding leaks The summary data presented relates only to the records which were found by the search criter
8. 6 Maintenance is considered to beahigh priority item when it comes to extending roof life Descriptions of key tasks are stated within this table and either entered here or within the MMR form The notes column is intended to be used to document additional information found or other related items found when the work was being performed The Complete Date can then be keyed in to finalize the data entry with regard to updating maintenance activities specific roof area evaluated are shown here The building number when applicable is referenced at the far right 2 Generic system type along with the surfacetype is shown within this area d 3 If the roof system happens to be covered under an existing warranty a radio button will be used to indicate yes or no and the manufacturer s name is keyed into the field beneath the radio buttons ROOF ACTION FORM pe 4 The date which appears on FARFORT INDUSTRIES ten am Eep mare 5 Fema i N A m Critical the original evaluation found on the TAM a ee Blip Mo x4 Roof Evaluation form is shown within rene AACN Camel Warehouse Kgg areg this field 13 i i Fant Foot Type SEG Modified sent SY ON Just like the MMR form this d curfaca FoWfared Surface RM snuschrer BUR Sales layout contains a Repair table This table lists repairs recommended for the current year or next year of repair If desired the table can list repairs for a year manually entered i
9. d a Fi 1 File name Fioefpro fp3 0 N Files of type FileMaker Files FP37 FM Cancel ROOFPRO User s Manual CHAPTER 6 Navigating Through and Using the Roof Repair Module of RoofPro RoofPro User s Manual Chapter 6 About theRepair Module The Repair Module is comprised of two files which are related to RoofPro and are utilized to store various repair requirements for each record contained in RoofPro As described in Chapter 3 the Go To Repairs button located at the center of the M M R layout if this module has been plugged into RoofPro will bring up a window with a listing of recommended repairs for the current roof area The Repair module provides you with an easy way to organize required repairs into a project by building view and print general repair methods with drawings and simple guidelines for repair and track frequency of repairs performed to specific roof area Accessing Repair Methods To access the individual repair methods designated for the current roof area on the M M R layout use the Go To Repairs button located directly above the specified repairs REPAIR METHOD TYPE OF REPAIR Refer do Renal Froneclivies aec on or press Gp I Fenatrs Quon Go to Repairs START COMPLETE SCHEDULE DATE DATE Az Needed BL rm Base rash Repair iHenlacement RUDS EDE Saas Malal Sanar When this button is pressed a window is opened listing the recommended repairs
10. each particular roof area c Design Option One describes what your first action should be for the particular roof area being evaluated Generally three options can be considered for the next action Maintain Repair or Replace The selected action is identified at the top of this table and is entered by picking on a menu located within the field at the top of the table Under the next action a brief description of the next action or it s intent is keyed in 4 This space is reserved for keying in a delineated list of items considered important when implementing the recommended RoofPro pusion Form Maintenance RoofPian Fico Page Desane 2 Denmena FARPORT INDUSTRIES oeaan Tena Be D ER m gm jim gin presented In most cases one or two options are submitted for each roof area evaluation On occasion when several choices can realistically be considered up to four Design Options can be presented to display system variations and further cost analysis and comparison Omice 206 Roof Area B ZEE Roo m emh acceesbke Frequeri traffic dye to mechanical aupmeni Roof saa hms ra erfir sysiem Roof sas has Tight detading requraments DESIGN OPTION TWO Replace 5 Reroaof unzing a d ply asphalr benite ap roof systen With granule surfaced cap hire option shaukl inc hack Ore Mkia Remove Existing roof system amp flashings inspect roof check and replace sheathing where regt instal new tapere
11. utilized along with the material and the way the material is joined or seamed is itemized A written description supplements the listings to document all conditions and construction and to identify current or potential problem areas Z Penetrations confirm the type and method of flashing of objects which penetrate through the roof area Special considerations such as roof expansion joints and HVAC equipment on the roof are also recorded within this section The quantity of penetrations along with the type directly relate to the performance and duration of the roof system Penetration types can be selected via an on screen list or customized by selecting other and keying in customized descriptions within the on screen dialogue box 8 Notes This section elaborates in detail all of the conditions found during the survey of the roof area A general condition assessment is found here as well as a detailed summary of areas in need of attention with regard to repairs The history of repairs may be found within this section along with notes pertaining to special and or urgent circumstances When applicable and when directly related to the performance of the system other building functions such as cornices bldg joints roof top equipment etc will be found within the Notes section This information is simply keyed into the field User s Manual Navigation Bar Critical N Chapter 3 Pie E3 Hi Hopp NIE
12. Continue button does not Work or you pressed Choose a Building in error press this button to go back to the Navigator Pressing this button will send you back to the Navigator in Browse Mode with the existing found set uaa ES ats s aaa PRESSTO CONTINUE User s Manual Chapter 2 CHOOSING A ROOF AREA When you press the Choose a Roof Area button on the Navigator screen you are transported to this layout From this layout finds are performed for all records associated with your personal selection From this screen you may choose any combination of individual records you wish Each time this layout is accessed all previous selections are wiped clean leaving you with no selected records 3 When the Choose a Roof Area layout appears a list of all 3 If you have more individual records to find than not the records contained within RoofPro sorted by building number use the Select All button to have RoofPro automatically check ALL building name and roof area so that specific records may be located check boxes for all records After this function proceed down the easily By pointing and clicking on a roof area of your choice the list and uncheck the records you do not want to be found This check box will fill in indicating the building and roof area which button is intended to be used as a time saver feature when there will be filtered from all records contained in RoofPro You can are a large number of records
13. Navigation cm Adlatresty small raof area Pra ares ponds water 4 Leanbh Lew dope roof deck Curbed edge deug m bre 3rd nberenily problematic DESIGN OPTION Replace Rer of utilizing an S amp S modified bitumen roof syster With granite surfaced cap hie option shaukl int kade this fod array Remove existing roof system amp flashing repect roof deck and replace sheathing where req d ONE Fetal rey peed insulzann System In mpre dranage Fetal re parapet wal min B high Trom top of nee root mernhiraze Provide minimam 24 oel gy board Petal ness OVE drans ar scupperz ee requred Rexketail oof access Exkker mourning Provide 2 nhy mod bit roof system with granule autana pop ph Se ees Provide 24 ga precoated gab steel counter Aaah zysteinrs Petal reu COCKE bo Sete poncded water c i At the top of this layout the Owner is identified along the bar at the far left with the name of the building and the particular roof area specified at the far right 2 Each roof area over each and every building evaluated owns specific functions and uses Design Criteria identifies the specific conditions which directly or indirectly relate to how the roof system performs both short term and long term These Design Criteria items assist in defining the next action required at your roof as well as system selection when roof replacement is required Two fields are available for listing and keying in criteria determined for
14. This is an estimated annual cost given for each roof area which should be budgeted for performing the actions per the schedules as recommended This value is estimated by PRC based on current hourly billing rates obtained from the owner The complexity and access to the roof will significantly impact maintenance costs e Action This part of the table identifies and documents the general tasks recommended to be performed at each scheduled visit to theroof In most cases along with general duties outlined in detail within the report actions will only include house keeping tasks such as keeping the roof clean and performing emergency leak repairs when required 4 The Repair table serves as the general outline for current and or future repairs recommended for each particular roof area This table holds a variety of information regarding repairs to the existing roof systems including the following e Method This letter and number combination is an abbreviated repair method code and is identified on specific repair method layouts for quick reference It relates specifically to the type of repair listed e Type of Repair indicates briefly the basic type and general nature of the repair recommended for the specific roof area To add or change a repair method to the table you simply move your cursor to a blank row or the repair you want to change amp click on the row At this point you will have activated a menu of repairs to
15. a rating of the quality of the past repairs performed in the past via radio buttons High priority items observed during the inspection which should be monitored during future inspections and maintenance are keyed into the fields at the end of this section 4 Maintenance and Repair items are considered high priority and itemizing these tasks can be considered the sole purpose of this form When an inspection of your roof reveals immediate or potential problems these items are keyed into this field and along with the recommended date of implementation of repairs listed a budgetary cost estimate is provided All data within this section is keyed into individual fields RoorPRo 2 Estimated Life of each major component of the roof system is applied here Membrane includes the overall uninterrupted field of the roof system Base Flashings are horizontal to vertical transitions such as parapet walls or curbed roof penetrations Counter flashings include all flashings which are incorporated into the system and overlap the edges or terminations of the roof membrane A general range of life expectancy is given based on historical system performance and the conditions found and observed during the evaluation Life expectancies are keyed into each of the fields here 6 The Notes section elaborates in detail all of the conditions found during the inspection of the roof area A general condition assessment is found here as well as a deta
16. budgeted for thorough updating inspections This value under most conditions is automatically calculated on a square footage basis with a minimum value given for small roof areas This number can be adjusted by entering a whole or decimal number within the Complexity field located within the Management bar The value can be adjusted up or down with conditions for adjustment relating to roof complexity special or complex building use and other criteria which significantly impact inspection time e Action This part of the table identifies and documents high priority items which along with more general inspection tasks should be considered urgent or should take precedence Usually weaknesses in the roof system are identified here 3 The Maintenance table outlines the basic activities in which the building Owner s maintenance personnel or maintenance contractor should perform at this particular roof area Detailed objectives are outlined further within your report This table includes the following information e Schedule Like the Management table a recommendation is given here regarding the frequency in which the particular roof area should be maintained by maintenance personnel Frequencies RoorPRo will differ from roof area to roof area depending on the roof s proximity to trees and vegetation use of the roof area for rooftop equipment maintenance and other activities which may have an impact on the roof Cost
17. building Building Number aT TUB Lasi Rice Chinei cy r fm gal a The Lower half of the P Building Summary is a Life r Sea AREA Tc een are ries ee Pereira eirca Cycle Costs Analysis on a per EL JO A O ani aasoar Sit Too rn 2990 R 98 ne roof area basis Life Cycle Cost to Date calculates the current life cycle cost This cost changes as the current year changes and as new costs are incurred on the roof area This number should always move in a downward fashion unless RoorPRo BUILDING SUMMARY major repair work is performed often If this number does not get smaller this is an indication that funds are being exhausted on this roof system possibly triggering an inquiry as to the reasons for high costs Projected Life Cycle Cost calculates based on real cost information or estimated costs if actual expenditures are not available a target for where the Life Cycle Cost to Date should be close to when the roof system is at or near expiration Life Cycle Cost to Replace is a financial management benchmark for basing Repair versus Replacement decisions This number is not intended to be the only criteria to be used when faced with making the decision between a costly repair to extend the life of the existing roof area or choosing total replacement The benchmark number is based on a 20 year model of an average roof system and is only accurate when being compared to a comparable roof
18. contained within RoofPro All records change your selection if you wish by simply selecting the check can also be chosen here if desired box again which will clear the selection If you wish to find more yy Ws than one roof area at a time continue selecting the check boxes 4 If for any reason the Find button does not work or you that correspond to the building name and roof area that you wish pressed Choose a Record in error press this button to go back to Pp the Navigator Pressing this button will send you back to the 2 Next use the Find button after you have made your Navigator in Browse Mode with the existing found set selection to find all records selected After pressing the button RoofPro brings you back to the Navigator so that you may then proceed to any form or chart that you wish EIS IBI i SELECT ROOF AREAS DESIRED Ea AND PRESS FIND BUTTON AND THEN Office 206 Mice 206 Came Y ehouse RoofPro User s Manual Chapter 2 OTHER NAVIGATION TOOLS CRITICAL NAVIGATION BAR The Critical Navigation bar is used for high speed Navigator Design Crit 2 Roof Plan navigation to closely related specific data layouts that are i frequently referenced within Maintenance Design Crt 3 Picture Page a found set The bar is found on any layout that can be T accessed by the use of te Design Crit 1 Design Crit 4 bar on any other given layout for
19. easy returning The buttons on the bar change as you proceed from layout to layout essentially omitting layouts that do not need to be accessed The look of the bar and organization of the buttons also change RETURN BUTTON This button is your friend If you happen to get lost go to the wrong place or need to abort an operation pressing this button will return you to the Navigator where you can restart This button is located at the top of all layouts OTHER BUTTONS Other navigation buttons are located throughout RoofPro where required to perform tasks or just to make life easier All buttons are labeled as to the function they perform so don t be shy If a button is labeled PRINT use it as some special sort or find will be required to print the document properly Printing is covered more in depth in Chapter 5 TROUBLE SHOOTING If you find that buttons do not work when pressed you are probably in Preview Mode Select Browse Mode to get buttons to work again Many Reports require RoofPro to be in Preview Mode for proper display of data RoofPro usually notifies you that you are entering preview mode but sometimes you end up there without realizing it Buttons do not work in Find Mode either ROOFPRO User s Manual CHAPTER 3 Getting Familiar with the Details of the Specific Data Layouts and the Backbone of RoofPro RoofPro User s Manual Chapter 3 ROOF EVALUATION The Roof Evaluation is t
20. number shows the total number of records which comprise the found set t This section provides you with the Sort status of the found set only Options here are Sorted Semi Sorted and Unsorted When navigating via RoofPro Navigation buttons records are continually sorted as required by ARE raaf are the current layout At the bottom of the Side Bar 6 By pressing this button the side bar is either activated or deactivated depending on the current status of the side bar T In order from left to right the buttons provide you with the current zoom percentage the ability to zoom out and the ability to zoom in 8 This button shows the current Mode status and is a short cut to changing modes when pressed User s Manual MM 89 RoofPro asan Application RoofPro is a Copyrighted software application that has been written by Professional Roof Consultants Inc on FileMaker a database program by Claris When viewed through a file browser RoofPro will appear as a File Folder When the folder is opened several Files are stored here depending on the Modules that have been provided RoofPro requires the interaction storing and sorting capabilities of related database files or modules to function properly RoofPro is constantly referencing these related files for data and on occasion will send you to specific layouts within these
21. print button provided Directions will be displayed via on screen dialogue boxes intended to assist you in formatting larger drawings to scaled down 8x11 size in the event that an 11x17 printer is not available Follow the directions offered within the dialogue boxes for proper printing of your roof plan Pe Ea ee eve Chm Grit d TES pee eo pues senos aces 2 Records 15 Found 16 Unsorted LESEHD DF E or DECR pee re DMERFL OU DLL WEE ACCESS HATCH D ARS MANES vemm D reno Ban O PPE A LT LHL VL eerie pride Tod flor FAPFOET INDUSTRIES ROOF hMAMGGEMENT PRODRAM SLM Bees i RoofPro DR ELH User s Manual Chapter 3 PHOTO PAGE The photo page simply documents benchmark conditions of each individual roof area evaluated Two digitally produced photos are imported into the photo page fields for a general view of your roof The building name and roof area code are identified at the bottom of this layout Fi Hoofpro fp3 picture p v Critical Navigation Bar Records 13 Found Unsorted Case Warcsouse PEER A n Foc Mianacennend EPregqram 5 salad ESI Browse xl ROOFPRO User s Manual CHAPTER 4 Getting the Most from the Information in RoofPro From Charts and Summary Data Layouts RoofPro User s Manual Chapter 4 BUILDING SUMMARY The Building Summary Layout is a critical fi
22. pyi Hala ni pes Lap lap fhaigli Barm utr Piped Gheagthing Lifa 4 lars Soe BL 2 ve LEN ale Cop hee ad Lari A caged cel Lari Peu MELDE IT land Mang fik Pied zhasikisg Satter SBS Rech ad ELA kih Tipi Pee cer Corais Gatien SBE kedhi aed brpa Mean Suriarca TF ni iarad Dues iari ental 1 Lim urinae xung Cop hiesgi Lari Azri Lita Hurlarcg Stal Lap Sha al Lari Hec Lega ubri Frar C erraria Lis maris ru E F Di fer 5 pria ca Por Me 4 nam Cada Bed Poiana Lari Foosed dir Ama 1 DOT sn Pied hssiking Live Saas EP D cet grin ce Tics Inn Folhiurgckpaipurdba Lan Reta bs Zap Pbeaizhagbhimg Lifa RoofPro a The next Action for the particular roof area is identified here The data inputted within Design Option One is interpreted in terms of three basic next actions Maintain Repair or Replace The selection s estimated cost is shown under the action along with a prediction of the life span of the action or existing roof system if the action is implemented in the case of Repair and Maintain You will notice that when Maintain is selected a cost does not appear as there are no direct construction costs related to maintaining a roof system Now what you will also find within this part of the layout is a priority field for inputting a rating of each and every roof area The priority ratings typically consist of 1w 1 2 3 4 and 5 a
23. related files Navigation to related files outside of RoofPro is not necessary or recommended Sometimes a field s data possibilities are limited by pop up Menus When a menu pops up when a field is activated for data entry data choices are restricted to menu options only The choices are restricted for many reasons that are critical to the performance of the Application RoofPro Chapter 1 Several fields have Lists that pop up when the field is activated The list is generally used during the data entry process and functions as a list of repetitive data or a guideline for entry The list can be turned off and any data can be entered by simply clicking in the field again On the three Primary layouts which are discussed in Chapter 3 there are several fields that are highlighted ORANGE It is VITAL that there is data entered in all ORANGE fields as RoofPro performs numerous calculations based on the information they contain It is important to understand that with any database you are working in real time with the application Saving is performed automatically as you proceed Changes are recorded when they happen and not at the end of your work session or when you choose If you delete data it is gone and there is no bail out because you are not able to quit without saving Always bear this in mind when planning on experimentation User s Manual ROOFPRO User s Manual CHAPTER 2 Learning How to Navigate Throug
24. repair mathod Tor pamanert mpair oi damaged base teachings Memaye damaged and deisiorried plies 1 QS sce Tall and sumacng satenals ad leat 2 142 fal bayand the dina of Papa Clean aia by swaping di Wyre Apple a thin cost of azphas primer After primer has dried apply one ply pisnule zuriaced SEG Linazoirted modifiad ambrana avec repair ama Cold applied plac cement zs adhasiva as appropriate beatall eth and laps lapped minimum four Weet and camem dolded Stour top edge of membrane wath Tienes ad clghi inches an center agzunng Farienerm are concealed unde estes coundediaching RoofPro User s Manual SN Chapter 6 Navigation bar Print Button Use this button to print the current repair method or the found set The button is necessary as the current layout has been formatted for viewing on amonitor Pressing the print button allows you to choose printing parameters and then formats your printer and prints the document s Repman purposes only This button transports you to Repman for viewing RoofPro This button transports you back to RoofPro to the M M R layout from which you were originally launched into Roofrep RoofPro remembers the last current record which the repair methods relate to 4T Honfrep ip3 Has et NAVIGATIONAL SCREEN Find Pressing this button sends you directly to the Find Screen where you may choose other repair methods to view or print Nav The Nav button is used if you want to view ano
25. 0 00 BELL RENS oc 12 000 00 User s Manual Chapter 4 ACTION SCHEDULE RoofPro offers the Action Schedule as a graphic representation of future activities for all of your roof areas covering your buildings This schedule sorts and lists the buildings by location and roof area in order of roof replacement starting with areas in need of replacement soonest and descending to roof replacements scheduled further in the future The table uses symbols as shown within the key at the top of the layout placed within the grid spaces represented by years The grid starts with the current year and extends 20 years into the Pf Aann ipi 1 Action Schedule LEM FARPORT INDUSTRIES Farport Office Park cuidding Name Hoo res GH 0 1 2 Omce 206 Camel Warehouse Carried V arnebhiouse Camel Varah Farport Office Park Annex Suildrg Mame Roof fires BB Once 204 Cmcre alk RoorPRo RI 5 B 7 B B 1017112 13 14 15 15 17 18 wer te ET ET TT Te office 206 sfe A UE bae zw Mm DTTP eT for one E JENEN ENNEEENEE K m JIII tel F future Two different symbols are located within the grid one indicating recommended first repair the other indicating recommended next replacement The replacement date is displayed at the far right of the table as well This chart is generated from data inputted into the three primary specific data input layouts Frrit Oai JAH YEAR r 2000
26. MARY LEAK MANAGEMENT REPAIR MAMAGEMENT User s Manual Chapter 7 Opening Layout When you enter Leakman you are presented with the Opening Layout from which all navigation throughout the module is begun As with all layouts in RoofPro there is a return button typically located at the top of each layout which will bring you back to the Opening Layout d Press the Record a New Leak button to do just that When this button is pressed Leakman will create an new record and open the Leak Report Layout where data entry for a specific building can begin This layout will be discussed in detail later in 3 The Search For Existing Records button group assists you in finding records based on the most common search criteria Each button opens a corresponding search layout which will guide you through required search criteria required a The To Leak Report button opens the Leak Report Form with all records in the module found Some of these records are not leaks but are repair management or maintenance activities Sort buttons have been provided to omit the records that are not leaks This layout will be discussed in detail later in this Chapter this Chapter 2 i The To RoofPro button is the only way back to RoofPro amp Press the Record a New Maintenance or Repair from this module Procedure to enter data regarding new activities on a specific roof area This button opens the Repair Maintenance Log where data entry is p
27. Pro RoofPro is a Copyrighted software application that has been written on FileMaker a database program by Claris to provide you with an easy way to store manipulate and manage roof system information RoofPro allows you to at thetouch of afew buttons view all of the important roof assembly information system expiration dates along with associated budgets summary charts and next required actions on each individual roof area The original information has been entered into the program when you receive it but it can all be changed or updated as new roofs are installed and as repairs are performed This program if updated in timely fashion will provide you with current roof system information at your computer including roof plans and photographs so that referencing any information regarding any roof area can be performed without having to physically see the asset RoofPro also offers powerful management tools to the financial decision maker in several ways RoofPro is able to calculate current projected and future life cycle costs which when compared provides you with a cost based decision when an action is required Projected and future life cycle costs are based on a twenty year model of an average roof system providing the decision maker with critical comparative life cycle costs when weighing the option of implementing a large repair versus a complete reroofing project This user guide has been written primarily to explain the
28. Pro User s Manual Chapter 5 When RoofPro Gets Damaged Several conditions can occur which will cause RoofPro to get damaged Typical factors are system lock ups power failures or hardware problems You will be notified that RoofPro is damaged when you are opening and you will be instructed to use the recover command to restore the File From the File pull down menu select Recover r3 FileMaker Pro File Edit Mode Select Format Scnpt Window Help New Oper iret Close Cirle yy F A R PO R Define k Access Privileges The Open Damaged File dialogue box will appear with several Sharing ele MA files shown Select the RoofPro fp3 and Open Use the default file name suggested and select Save FileMaker will rebuild the um Frint Setup damaged file After RoofPro is recovered go to your desktop file Print Ctrl P manager and move the damaged file to another folder such as a OSE A BUILDING Temp folder Go back and rename the Recovered file RoofPro fp3 Import Export and open it This file is now the new RoofPro if everything is save a Copy As working properly Deleting the old RoofPro file is recommended at this point If any problems are experienced during this process JSE A ROOF AREA do not delete any files and contact your RoofPro vendor for Exit Alt F4 ion of individual roof areas technical assistance Open Damaged File Look in E RoofPro e eons EE L eakman fp3
29. a ROOL Al Ce asco ote debut uite eoquitep E E A nde 11 Other Navigation TOO S 25st ter hn ete eco tai teamed rn eub et pau 12 CH APTER 3 Getting Familiar with the Details of the Specific Data Layouts and the Backbone of RoofPro 13 ROOT EV AlU GION gp 14 e Management Maintenance Repair M M R eeeeeeeee 16 DESIG ODUON S D 19 FOOT AVS DCCL OI E 22 TROOL ACHON FORM nciensscgronii ian 24 NOON PAM me t DE 25 PROTO PaO D 26 CHAPTER 4 Getting the Most from the Information in RoofPro From Charts and Summary Data Layouts 27 BULING SUMMA Gees icti ede Pu ae indt Et vac Hbi Fa a anode OR 28 SUMMARY CIE D asserentes s Xue runde Upland lv ono TA 29 db Yearly COST OUM My T E 31 PAGO Schedule M TR 32 OOLAFeas Dy Priority aac aoi titu sae des idi e dap eaa P ds dedii Moneda da 33 e Roof Areas to be Replaced ccccccccscssssscceesssssseceeessssseeeeesssssseeeeeesseeas 34 Roof Areas to be Repaired ccccccccssssssscceesssssseeeeeesessteeseeessssseeeeesseseas 35 e Roof Area Calculations tuni dsc deyes ttt ot enero deepttrrta dete teniente s 36 RoofPro User s Manual CHAPTER 5 Advanced Functions of RoofPro 1eeeeeeeeeeee eere 37 Tr UU LA VS hectare E elena dpud Ne o eh dona d OU ena 38 Qmm
30. anged RoofPro can only undo copies last keyed entries pastes and last data deletions RoofPro can only undo the last operation If you modify data in a field in any way and then leave that field or do anything else it is no longer possible to undo those changes Undoing can be achieved immediately after your error by selecting the Edit pull down menu and picking Undo If RoofPro is not able to undo what you have done Can t Undo will appear greyed out WARNING RoofPro can not undo the deletions of a record or records Cancel RoofPro User s Manual Chapter 5 Passwords This is a brief overview of installing passwords for controlling levels of access to RoofPro If this section does not provide complete clarity for developing a password hierarchy please consult your FileMaker User Manual for additional details RoofPro can have different levels of data protection based on the user type Various user functions can be prohibited such as view only data modification and deleting or creating records The intent of the password system is to protect the data within the application from the casual user or a user not familiar with the application Initial passwords are established before RoofPro is installed but can be changed as required by the individual user by selecting the File pull down menu and choosing Change Password r3 FileMaker Pro File Edit Mode Select Format Script Window Help New
31. d in this area through pull down menus and keyed in fields The type of insulation material and the method of construction of the assembly is important to assist in determining how a roof system will perform and function The type utilized is presented within this section along with a written description of material and installation Wet insulation will affect roof system and building performance Evidence of wet insulation is documented if suspected or tested The method of ventilation when deemed relevant is also noted within this section Drainage information confirms how this particular roof area evacuates water from the surface of the roof The general method utilized is checked via radio buttons with a written description detailing the type used Ponding water conditions where water does not adequately leave the surface of the roof are also noted Overflow drainage systems are required by code and are also described within this section Sizes of leaders pipes and gutters are verified and when suspected calculations can be performed to determine if the system is adequate to drain the roof under extreme conditions e Counterflashings by definition are considered formed metal sheeting or other material attached to walls edges penetrations and other structural components and cover and protect the leading edges of the roof membrane A series of pull down lists and menus assists with selection of the type of flashing
32. d insulation system bo improve dramage Install nee parapete min 6 high fmm top of nes foot membrane Frin de minimum c4 qverlsy board nztall new oeira dear or scuppers where regured Radetal roof acces ladder mounting Prmade d phy roof utilizing 3 pies glass Felt and a gla reinforced grande sufacex cap sheet Prmade SES med bit base flashings Prade 24 ga pnecoabext qgalv zbexl counter Hashing systems next action shown above When recommended to Maintain the option items are relatively simple referencing the MMR form Repair and Replace actions require an itemized scope of work to be entered within this field The scope includes specifics directly related to some or all of the listed Design Criteria in an effort to provide an option which will perform with the least amount of maintenance and repairs required in the future While it is important to address all items considered priority it should be realized that this form or section should not be intended to be used as a substitution for a properly prepared project specification Design Option Two identifies a second action or system considered for this particular roof area Data is entered within this section the same method as with Design Option One While Design Option One is primarily the recommended option Design Option Two may offer a less expensive more expensive or more creative alternative and may be considered over Option One if so desired How
33. dge Fipa parmiraibns Dranz asd Deeifkraes VEEBEZEREM Poof sisbamis ralatiels nes Fol faced ioe ply st uillized in an ef 1o achka a UL Class ss fra cabine surlaca Rame Ss spread rating amp luminum foil surface is asidizinm rapidly posibly due t airbam dui garareiad from adjacent facili loading Of auda cah ta carga shige Top ply she was nzbaled uikzin hat eaphalt with ply chews strapped with baie slope parallal with sloper Thais no wadance thet the ahai ware hack nad whan iradad the majority al the sheets ara sliding tran hill The tap ply shila aig aiding nio the valles end in dome Codi ite mdaling ply sheais am now expasad Deawnhil rigratan varies bam 2 B Vramanb work should be implamenbad as acin as possible Aluminum foll aufacg is dalarminaiel and tam in amas Sgn NE dE MEM Membrane Base Flashing Caunterflas hangs 9 IS years 15 years 20 25 years Fading in areas Faing ri areas 0 By Groce amp an Bere ff JE 9 Estimated Life of each major component of the roof terminations of the roof membrane A general range of life system is applied here Membrane includes the overall expectancy is given based on historical system performance and uninterrupted field of the roof system Base Flashings are the conditions found and observed during the evaluation horizontal to vertical transitions such as parapet walls or curbed roof penetrations Counterflashings include all flashings which 10 Your technical sp
34. dit Made select Format Script Window Help Te Fant Unda Etita Ea AN Uraa n a Ma Put PUTES FARPOR ROOF MA NSE A BUILDING aste Speca areas of a selected building a Petite L Application ROOFPRO Click on the General tab of the dialogue box and choose between IPX SPX or TCP IP All users protocols must match for users to participate in the network Once the protocols are set RoofPro must be shared for more than one user at a time to have simultaneous access Select the File pull down menu and Choose Sharing Application Preferences EJ mna IPSI SEX IFS PX TT hones rj E Li EY FileMaker Pro File Edt Mode Select Format Script Window Help FARPOI ROOF M SE A BUILDING Pon eee areas of a selected buildi SE A ROOF AREA hn af individual roof areas User s Manual Ee Chapter 5 The sharing options are Single User which will allow multiple users to access the file just not at the same time or Multi User which will allow multiple users access to the file at the same time f he Shareup lai mr T j IMPORTANT Your FileMaker licensing agreement requires that you purchase an equal number of copies of Filemaker as there are users accessing the program at the same time There are no requirements for additional copies for multiple users according to the RoofPro licensing agreement and it is not recommended to have more than one working copy of RoofPro Roof
35. e is a file which is related to RoofPro and is utilized to store various repair and leak data for each record contained in RoofPro As described in Chapter 2 the buttons on the Navigator will access this module if it has been plugged into RoofPro This module provides you with an easy way to track repair work and leak calls including costs contractors response times and frequencies as they relate to each specific roof area contained in RoofPro This Module requires the most user interaction to perform as intended If all repairs and costs are entered into this module the data will be utilized by RoofPro and included into the Life Cycle Costs calculated on the Building Summary Layout As the costs are entered throughout the years RoofPro will have the capability to provide you with a more true and less estimated Life Cycle Cost This Module is the living record of activity on the specific roof area If the true costs of a new roof installation are tracked on RoofPro in conjunction with this Module tracking repair maintenance and management costs and activities a true Life Cycle Cost will be presented on the Building Summary Layout Accessing Repair and Leak Management To access the Repair and Leak Management data from RoofPro is accomplished from the Navigator in RoofPro By selecting the Leak Management or Repair Management buttons RoofPro will allow access to the Module which is named Leakman RoorPRo REPORTS BUILDING SUM
36. ecialist primarily responsible for the detailed are incorporated into the system and overlap the edges or field survey and evaluation of this particular roof area is named here RoofPro User s Manual Chapter 3 M AN AGEM EN T M AIN TEN AN CE REPAIR Knowing how to keep your existing roof systems in peak condition starts here A roof system can demand a lot of attention over the course of it s life cycle This section explains what is considered priority from a management and maintenance point of view in order to take the roof through it s maximum estimated life This layout also referred to as the MMR form is the second of the three primary specific data input layouts Once familiar with this form it will let you know what to do from a Management Owner Consultant perspective a Maintenance Owner s personnel perspective and a Repair Owner Contractor perspective d At the top of this layout the Owner is identified along the bar at the far left with the name of the building and the particular roof area specified at the far right 2 The Management table outlines specific items recommended for observance when performing roof top inspections The table includes the following information e Schedule A recommendation is given here regarding the frequency in which the particular roof area should be inspected and management files updated D Cost An estimated annual cost given for each roof area which should be
37. ed by the user unless an unconventional sort is desired For more information on this topic reference the FileMaker User Manual A Mode is a specific way of viewing a selected layout The Application can be viewed in three Modes d Browse Mode is the primary mode that you want to be in to perform functions use buttons to Navigate through RoofPro and enter or modify data When in Browse Mode the pull down menu provides you with the ability to create new records or duplicate records Creating a new record adds a new record to RoofPro that has ALL BLANK records Duplicating a record adds a new record to RoofPro while copying ALL of the data in EVERY field from the current record Deleting records is typically greyed out as a level of protection of existing data which is controlled by a password hierarchy Passwords are discussed in Chapter Five RoofPro 3 Preview Ctrl U Hew Record Ctrl M Duplicate Record Ctrl D Delete Record Etri tE Pelete All Sort Chrl 5 UILDING selected building Bepace Belcakup OOF AREA idual roof areas Bevet epar 2 Find Mode is used when a single or a number of records is required to be found based on a specific piece of information or field value Entering Find Mode presents the layout currently being viewed with all blank fields Choosing the field you wish type or use the pop up menu if present to enter the data that you wish to filter all records by Multiple fields can be used
38. ere you are able to select only one building the Choose a Building layout and after selection directly to the PN Building Summary Layout where life cycle costs are summarized 2 Prior to navigation select Choose a Roof Area to find a Refer to Chapter Four for additional information on this layout specific building and roof area for which to view or enter data d This button will send you to a layout where you are able to select 6 Pressing this button brings you to the Leak Management any number of roof areas for any number of buildings module where costs frequencies and other pertinent data associated with roof leaks can be recorded by building and roof area 3G Prior to navigation select Find All to choose ALL buildings and roof areas within the program This button also sorts all g Pressing this button brings you to the Repair Management records alphabetically in descending order first by building name module where costs frequencies and other pertinent data and then by roof area for logical viewing during navigation through associated with roof repairs can be recorded by building and data sheets roof area a To navigate to the numerous reports data sheets and 8 The Current Roof Area Plaque provides you with other information press the Reports button This button will send identifying characteristics of the current record being viewed you to a layout where individual reports etc can be easily accessed fa 9 The Summar
39. erformed This layout will be discussed in detail later in this Chapter NOTE Occasionally when returning to RoofPro the current found set is lost and when the Navigator layout is viewed it appears blank Do not panic Press the Choose a Building button and select the building which you were previously working in Fil Roofrep fp3 To find records Check Find box for Rengg Methods FIND you wish to find and ves FIND infa v 5 j FINDSCREEN j Records FIND EU B U R Patch Temporary 3 Cro Euo BUR Pateh Permanent Se FNO BU03 BUR BaseFlashing Vertcal Lap Repar FIND UM B U R Base Flashing Repair Replacement COFNOD BUOS 8UR Flanged Penetration Repair FIND vit B U R Edge Metal Repair TOM Browse v RoofPro User s Manual Chapter 7 Recording aN ew Management Maintenance Repair Pr o c ed After pressing the Record a New Maintenance or Repair Procedure button a new record is created and the Repair Maintenance Log Layout is accessed where specific information is recorded regarding the activity Most field in this layout require data for the Module to function properly for RoofPro and it is a good idea to input data in all the fields simply for documentation puposes a L nakmari Pel 1260 Joes Roning 50 Mid 4 Froesiona Roof 150 Tote for Carmel Wares EFEN Deanin Has Macasg riu Pra diet n ocd E Ti i B dq Frames Ee ol ra Lene inu
40. ever as stated previously the action presented within Option One should always be considered the primary action to be selected 6 Just like Design Option One this space is reserved for keying in a more detailed and itemized list of objectives relating to Design Option Two User s Manual CE A _ Chapter 3 4 A recommendation based on predictions made within the evaluation is made here with regard to the year of implementation of roof replacement regardless of the next action A year must be keyed into the highlighted field If the next action happens to be Replace then a field below the Next Reroof Date appears which determines the estimated longevity of the Option This number is keyed into this field as well 8 This section of the table outlines a budgetary cost analysis of Design Option One and includes the following e Budgetary Cost A budgetary cost estimate based on direct construction cost with regard to scope and system outlined within Design Option One This number is automatically calculated based on other entered values no manual input is required within this field If Design Option One indicates Maintain then N A automatically appears within this field e Unit Cost A cost per square foot of roof area is entered into this field when Design Option One indicates Repair of Replace The unit cost is then multiplied by the square
41. footage of the roof area to calculate Budgetary Cost for the Option When the Option indicates Maintain this field automatically shows N A with no data input required e Mngt Maint Cost As you will recall Management and Maintenance costs per roof area have been assigned at the top of the two tables located within the MMR form Those two costs are combined and automatically entered into this field e Repair Cost Allowance All systems installed will ultimately require at least one minor or major repair cycle to keep the system in shape and performing properly or to simply extend the system beyond it s expected life cycle Depending on the type of replacement system a dollar figure is estimated here and keyed into this field RoorPRo e Estimated Life Based primarily on the selected action scope of work and specific criteria addressed a probable life expectancy of the recommended action is automatically entered into this field based on previously entered values e Annual Cost This is an average yearly cost automatically calculated and entered by taking the Budgetary Cost adding in Repair Cost Allowance adding Mngt Maint Costs multiplied by the number indicated within Estimated Life and the sum divided by the value indicated within Estimated Life It is important to understand that this cost is developed without an escalating factor inflation rate and is intended to be used as a tool for simplified decision
42. for the current roof area sorted in order of recommended repair dates The window is a separate database file related to RoofPro which is used to store all of the repair records associated with the current roof area The related file is named Repman and is only used when navigating to repair methods All data entry into Repman occurs through the M M R layout and is viewed there also To view or print a recommended repair press the Go button which correlates to the repair method desired E Repman Ip3 RES RoorPRo Go ud B UR Base Flashing Repair R Camel Warehouse AN EN BUR Edge Metal Repair GUN Sch surare Coating cExasipmeric Carmel Warehouse p Ge SAM Sheet Metal Lap Detal Seatant Camel Varehouse L esr A3 When the Go button is pressed you are transported to another file related to RoofPro which stores various general repair methods for numerous types of roof systems Data is never entered into this module as it is a reference and viewing file for predetermined repair methods This related file is named Roofrep Camel Varehouse Ml gt m mum User s Manual CN e A Chapter 6 N t f After pressing the Go button adjacent to the repair c Most repair methods are enhanced with a drawing which method you wish to view you are transported into Roofrep where identifies critical dimensions that must be adhered to for a long all viewable repair methods are located The layout wh
43. functions of RoofPro which is an application which operates on the foreground of the database program FileMaker In this Chapter we will briefly discuss only the primary database functions and terms required to operate the RoofPro software application For users that require a more in depth understanding of the operating properties of a databasetype program we encourage you to thumb through the User Manual which is included in the FileMaker program information provided with that program RoorPRo Wh at is a Database A database is a specific type of environment designed to operate with large amounts of repetitive data that is stored in such a way that operations such as Sorts Finds calculations tabulations etc can be performed to easily organize specific amounts of data within the database A simple example of an application written on a database is an address book An address book can hold unlimited addresses phone numbers fax numbers etc The information in the address book can then be organized for example alphabetically by last name first name or what ever is desired RoofPro is simply a very detailed address book The address book example will be continued throughout the remainder of this explanation and will be italicized for recognition In order to continue a few basic database terms need to be discussed so that all the levels of specifics are understood The following few terms are used throughout the remainder of the u
44. gram Report To learn more about the types of roof repairs recommended within this part of the layout it is advisable to review that section of your report thoroughly It contains detailed and valuable information regarding properly implemented repair procedures At the bottom of the table general notes with regard to repairs may be added and if your roof is nearing expiration a repair warning will indicate that repairs should only be performed on an as needed basis as this particular roof area is scheduled for replacement in the near future REPAIR mum haha TrF OF REPAIR Bum Aenosad Penstraltiarm Rapar Shee Mala Lap Delai Saalam Coping Rapai SMO Srami Mala Legs lali Saslar Rapair Est cast of nee rnnt toda RECOMMENDED REPAR 1999 150 ahal IF Eroen ROOFPRO B C Ri Base Flasrang vesica Lan Repel MeTHOD Figplacerant Unit Cost RECOMMENDED RERCOF o This field holds general budgeting information which does not appear on this particular form when printed It is shown here for quick reference and is generated based on the cost obtained for the existing roof when entered onto the Evaluation Form The cost shown on this layout is escalated by a percentage as determined on the Summary Data Plaque within the Navigator layout reference Chapter 2 The time frame escalated is from the existing roof installation date to the current year date shown on the Navigation layout This number is util
45. h RoofPro RoofPro User s Manual Chapter 2 NAVIGATOR Fi Roofpro fp3 Finding your way around RoofPro starts with the Navigator 99899 layout When you open RoofPro HIR FARPORT INDUSTRIES the Navigator screen is displayed PROFES and ready to use This layout is j ROOF ROOF MANAGEMENT PROGRAM intended to guide you to all CRNSULTANTS information contained in the z database via specific roof area l detail layouts building summary information and other interesting and valuable data All other Layouts in the program are equipped with a button that will _ O LEAK MANAGEMENT bring you back to this layout if required The buttons on the left are utilized to filter information as required to view reports or data REPAIR MANAGEMENT sheets prior to any navigation c _ Current Roof Area A Summary Dat through RoofPro The buttons on FARPORT INDUSTRIES The Current Year is 4999 the right are then used to MOVE Building Name The Future Value Shall Be Based on within the program to specific Office 204 Year of Reroof layouts to perform functions mu Bldg Roof Area E pon 204 d Prior to navigation select DatalastModiied Feb 16 1999 Total Roof Area 1 180 sf Choose a Building to find a specific building for which to view or enter data This button will send you to a layout wh
46. he first of the three primary specific data input layouts which construct the back bone of RoofPro This layout outlines all existing conditions and information which makes up the roof system and related systems covering aparticular roof area Each Roof Evaluation documents conditions observed and recorded at one particular roof area as designated on the roof plan The evaluations are usually categorized by Building Name but can be sorted in a number of different ways to suit your needs Once you enter this layout you will notice the Critical Navigation Bar at the top of the screen This allows you quick access to other primary specific data layouts such as the Roof Plan Photo Pages Management Maintenance Repair layout and Design Options d The top portion of this document records the specific Roof Area evaluated The building Owner Building Name and when applicable the Building is identified here along with the general location or address The Roof Area designation is recorded at the upper right corner of the form this designates a particular section of the roof when more than one roof area exists over the building evaluated Lastly the date of the evaluation is recorded along with the weather conditions present at the time of the survey All data is keyed into fields 2 General information with regard to the building construction is recorded here Statistics such as the square footage of the roof area roof deck composition
47. ia which was specified If the report does not look right go into Browse Mode and return to the Opening Layout to redefine you search criteria rp Laakman pd BalzL i owe l l RoofPro User s Manual Chapter 7 Cd e DO repair status and costs associated with repair This form if The Leak Report is designed to be used as a work intended to be used must be tailored to suit your specific order to initiate a leak repair track leak locations and frequencies requirements Please contact your Vendor if you wish to use this form SB Leakman fp3 Z LEAK REPORT Leak 1 0 LX RAE Records Found 2 Sorted L1 nem duc HIE dci ncn faac SCG 232 54 ip zh ru rH eis faec SCET ZEDLESEE Se Maintenance we LR T 12330 Upon complenon Fax completed Leak Reput to Cheni eS see el ug a ee i I Recommend removal af leak retention devices at leak arezz Yes O Mo Lie ol rnm zEXUm d REOCCURRING LEAF gt Yes O Mo 75 ala tz Browse al ROOFPRO User s Manual
48. ich is viewed lasting maintenance free repair The drawings are also intended when entering Roofrep provides you with the repair method a to clarify details described in the written section of the repair general specification to execute the repair and a drawing which is method Text in this section are used to identify specific elements used to clarify the description of the repair i This window indicated the repair method and correlates 4 The navigation bar at the top of the layout performs to the repair method selected in the M M R layout in RoofPro several automated functions which simplify the use of this module 2 The description typically outlines preparation for repair materials and methods to be used while performing the repair The intent of the repair method is to provide you with a document which can be issued to the Contractor performing repairs which binds the contractor to a specific scope of work Combining the repair methods with a roof plan indicating locations for specific repairs results in a document that can be used for bidding ft Haoolrep 1p3 Mie E3 E Desc p a a REPAIR METHOD PRINT atic Roorro HA FIND i Soledat L Fiecardie BL O4 U R Base Flashing Repair Replacement As Meses 31 Fagor q U CtceemirmrieoEkksEbE e 2 227 2O2 V i Y I PYv r I I I I c T T T Fard 2 Fhir
49. iled summary of areas in need of attention with regard to repairs The history of repairs may be found within this section along with notes pertaining to special and or urgent circumstances When applicable and when directly related to the performance of the system other building functions such as cornices bldg joints roof top equipment etc will be found within the Notes section vi Your technical specialist primarily responsible for the detailed field survey and inspection of this particular roof area is named here User s Manual Chapter 3 fa a ee GENERAL x Building Camel Warehouse Fenn zi 13 Rool Aca A Fami m ROOF SYSTEM 3 rao Membrane SBS Modified Farport Office Park Relatively rerw ront exeiem railed modified SBS base shee wih mar i pa Type M giass lier ak atin esphali and an SS modifrad FARFORT INDUSTRIES bitumen as lyminuri tl cad Ip pi sheet appie ini har ss phai luminum clad 88 bas gati ir s RoofDeck Pheaoad Siveathing Recent Leaks Eo oO Insulabon Hone Warnanilgeg FRE aes INSPECTION MAINTENANCE AND REPAIR tL TTS groom WaT ni Dry Agee ot Diva tme Veal inspesctian Onkr C Exsiem OGed GFrar Por O Fair Roof Related Items to be Monitored Siding cap sheet Ponded anges Rustng metal at attic vents STIMATED LIFE v lembras 15 years Faai mh dud Base Flashing 15 years EH Em REPE Countemlashing amp 5 254 5 ge 28 25 yuars Estimated Cost
50. isburse for the investment if it were divided into equal payments divided by the number of years predicted for the life cycle of the roof Remember management maintenance and repair costs are also calculated into this budgetary number Mngt Maint as stated within the Design Option form on Design Option One and detailed within the MMR form these are management and maintenance costs predicted and Farport tthe Park recommended to be budgeted for the roof area Fy Haelpea bpd JH DE CaM AT kad Fiburlgm Bais Eskil Flpewed Failing Lin a Lin dau E gg mE E Ehe aed ee Kaug Seabed Flees Farbhing Tiam B8 Mode ga bumd Hus Poke Pra eee Gore te a ee Ips rE Md Hac a cod D ERE ee Ap bu fab Poe Corer h Fe FakipcutugH Tghri Psd Ba ging Iria EP Dis rere H ng Cee B guis Pabeyawacria RA Ru fabri Pheri Hagina Lu lakai Fi lt RoorPRo EXIT COMCITRIWS Epis fip HUE LZ pp Vus eel bdo Flibsgglam Fata babil Piped bai fag Lir Sede repel ALP el ete ue E e Replace indicates the estimated direct construction cost to replace the roof in the current year first number and the year highlighted Generally if the first action is recommended to Replace the replacement cost is generated from Design Option One Now if the first action is not a replacement but rather a Maintain or Repair then the budgetary cost automatically inputted into this field originates f
51. ized under certain circumstances for estimating future replacement costs for each particular roof area e Similar to your Estimated Cost of New Roof Today the Replacement Unit Cost is shown here for quick informational reference and used as a tool for future budgeting and evaluation This number is generated via calculations from Estimated Cost of New Roof Today the square footage of the roof area and the entered inflation rate This particular field does not appear once printed as well 7i Recommended Repair automatically displays the year in which the next repair or repairs should be performed This number is generated by searching the Repair Table for repairs required in the year nearest or at the current year g d N 8 Recommended Reroof is boldly shown here to quickly indicate to you when to expect a major roof replacement The year is generated based on predictions made for the existing systems and the year of replacement entered within the detailed Design Options layout Again the year shown within this field is automatically entered Go to Repairs START COMPLETO SCHEDULE Date Date As Naade User s Manual Chapter 3 DESIGN OPTIONS The third of the three primary specific data input layouts the Design Options form presents you with criteria established for the roof recommendations for the next actions pertaining to your roof and a detailed cost analysis of options L m r Critical
52. l roof areas that require replacement in the near future and sorts them according to the recommended year that replacement should take place This layout is intended to boil down the information in RoofPro and present you with a manageable format for showing recommended roof replacement activities in the next few years i Annin ind FARPORT INDUSTRIES Roof Management Plan 3 PROJECTS 18 meg INFORMATION KEY Y 2 3 Building Hame Roof Designation AWE a Office 206 Hoof Designation Office 206 Hoof Digsignatip E Arpa 8rd z BE REPLACED d The first column indicates the building name roof area and the amount of square feet which require replacement 2 The second column indicates the Next Action which when this layout is entered as intended should always be Replace and the cost associated with that action The costs are the same as is tabulated on the Design Options Layout discussed in Chapter 3 3 The last column identifies the priority of the roof area as explained in the Summary Chart in Chapter 4 and the year of recommended replacement aur T an Lala RoorPRo User s Manual Chapter 4 ROOF AREAS TO BE REPAIRED When entering this layout from the Navigator d The first column indicates the building name roof area RoofPro automatically finds all roof areas that require repair in and the amount of square feet of that roof area the near futu
53. making when design decisions are being determined 9 The Advantages portion of the Design Option table simply states a select group of considerations which prove advantageous with regard to Design Option One Weighing advantages and disadvantages aids in determining and selecting a recommended action These items are inputted via a pull down menu or manual input for customization 10 Disadvantages are listed within the last section of the table and converse to the Advantages section state potential negative aspects of the recommended action These items are inputted via a pull down menu or manual input for customization ui This field receives keyed in year dates corresponding to the predicted replacements repairs and future expiration dates directly relating to the action stated and recommended within Design Option Two User s Manual NF 12 The budgetary information within this section relates directly to Design Option Two and is keyed in or auto entered in the same fashion as Design Option One B Like Design Option One Design Option Two advantages are inputted into these fields JA Again similar to Design Option One Design Option Two disadvantages are inputted into these fields Critical Navigation Bar Pirkire Page FARPORT INDUSTRIES EI DESIGN CRITERIA 13 Adatrest e mall roof ares Found Aol area ponds water 4 Leow ambilriy United Low ope roof deck Curbed edge design is low and i
54. mers of base lashings repaect all Sheet metal flashing detak reat for dame arc poner water areas Moninr penetration detail Monitor root drainage system Update trearcgernent filas Feder do Marupgemen Pace tcu v 0n Ann Eomae Fister do Maiorum Focus Me nn nu DTH vegan nacio Geren Coen xa oat ren E general ecocomencad oxi oa oca manos kr ceca ie DT ee ETSI ee ATA WT HoH Tri or RIPAR ScHEDULE Data Est cost of new root today 61 400 o Replacement Unt Cost Ricon RIPAR Ru cosiwegNDED R ROOF RoofPro User s Manual CE A _ Chapter 3 e Complete Date is generally left blank when you initially receive your program Once the repair has been completed management personnel enters the year in which the repair has been completed After Complete Date is entered the start date is automatically updated to the lower number shown on the schedule corresponding to the repair method automatically scheduling your next repair The repairs listed on the table are stored within a linked module of Roof Pro You can view each listed repair by moving your cursor to the Repairs bar and clicking At this point in time you have entered a separate module in order to view the repairs selected for this particular roof area reference Chapter 6 Referencing your repair methods can also be achieved by referencing the Repair Procedures section within your Roof Management Pro
55. n Critena T wo Design Critena Three Design Criterta Four Sones Summary Page One Schedule 4 Found Poo cJ E 100 adiri Browse al y 8 RoorPRo 2 Maintenance Schedule Summary Chart Two and Un SIDE BAR The side bar presents you with information regarding the application status and the ability to navigate directly from layout to layout d By clicking on the button at the top of the side bar a menu pops up showing all of the possible layouts that can be viewed Navigation throughout the RoofPro Application can be accomplished this way however it is not recommended as many layouts require certain automated or predetermined sort routines finds and modes to provide you with the correct presentation of information Several of these layouts are not intended to be viewed but if they are no harm will be done to the program or the information contained within 2 The Index Cards represent records within the application By clicking on the cards you are able to page through the current Found Set of records By grabbing and sliding the tab at the right of the cards you can rapidly page through numerous records without the data loading for each record The number at the bottom right indicates the number of the current record in relation to the total number of records in the found set PC FA B This section indicates the total number of records contained within the RoofPro Program 4 This
56. nancial management tool used to evaluate costs associated with the existing roof systems on a per building basis The Building Summary also presents you with a Life Cycle Cost Analysis on a per roof area basis so that informed decisions can be made regarding the Next Action required on the roof area Ji General Data provides you with the building number if applicable the date of the last roof installation of the current roof area and the total square footage of all combined roof areas The date of the last roof installation can be viewed on a per roof area basis by paging through the records via the index cards in the Side Bar Feature 2 Costs to Date tabulates all related Management Maintenance Repair activities for the building chosen that have been recorded in the Roof Repair and Leak Management Module of RoofPro reference Chapter 6 and 7 If there are no costs recorded for these activities or the Module is not available N A will appear in this location As the costs are entered into the Repair and Leak Management Module throughout the years RoofPro will have the capability to provide you with a more true and accurate estimated Life Cycle Cost on a per building and per roof area basis Eh Fiesi hpi 3 Anticipated Costs is a summary of all costs on a per building basis associated with estimated Management Maintenance Repair activities as indicated on the M M R Layouts and Design Options Layouts for the selected
57. nd are inputted via a pull down list activated by clicking in the field Definitions of these ratings are individually defined within your roof management report Summary Chart 8T MSE Cg duc Oi Lee T3 uan pred Rat HE rH E User s Manual 88 Chapter 4 4 The Budget column This section serves as a quick reference to budgetary costs for now and on into the future The contents here can be defined as follows e Code Typically reserved for inputting a budget code or source but can include any type of sorting data desired This data is keyed into the Summary Chart here e Along side the Code field you will see two years the first being the current year and the second anumber as determined by data entered within the Summary Data Plaque on the Navigator layout This means that the second number highlighted can be either the current year any arbitrary year selected by the user or the year of roof replacement as determined within Design Option One on the Design Option layout The point here is to be able to compare costs for roof replacement whether you desire to replace as recommended or would like to what it may cost in a year as arbitrarily selected e Life Cycle is the number generated from the Annual Cost presented within the budget section of Design Option One It is hereto show you how much you would d
58. nherently problematic DESIGN OPTION ONE Replace Reraof utizing an SB modified bitumen roof system with grarule surtaced cap his option shouk inckike Gree following Remove existing roof system amp flashing Frepect root deck and replace sheathing erg nq Design 34 Design crit d Chapter 3 D A final keyed in recommendation is inputted within this field as a final statement or punctuation with regard to the future of the particular roof area evaluated Recommendations weigh heavily on existing roof system performance past and present current roof use future roof and building use and other important Design Criteria which significantly impact roof system performance Office 706 Reof rea B Roof m panty accessible Frequent trafic dueto mechanics equpmeni Roof areas hee na wetire syslem Roof area has tight detading requremerts DESIGN OPTION TWO Repiace Reraaf utilieing a 4ly asphalt buithup roof system with granule surfaced cap his opion shoukl inet hide He hukia Remot Existing roof system amp flashings Inspect nog deck and replace shegthing where regt stall res tapered insulation system to mpre drainage instal nee tapered iidation system bo improve drainage membrane Pirai minimam d elay Erari Recktall oof access Exkler manting Provide 2 nh mod bit roof system with granule Su faced bopi phy sheet Provide 24 ga precoated gab steel caunte
59. ntains all defined layouts for the application f you were to enter Jack Smith in your address book including all of the other related information about him you would have just created a record If you then entered Jill Simpson User s Manual Chapter 1 3 FileMaker Pro File Edit Mode Select Format Scnpt Window Help A 2 Browse Ctrl 6 STU LE l E Ctrl F Navigator sou Eiri you would have just created another record and you would have all of the same information storing possibilities and layouts available as with Jack Smith An Application is the sum of all layouts field definitions scripts and functions Records created on the database af Found Set refers to the group of records Found which have been filtered from all records J contained within the program A Find is when you choose to view a group of records based on similar data contained within specific fields Once a Found Set is established all other remaining records exist in the background f you wanted to just have a list of all of the last names that had the value Smith all Smiths would be contained within the found set leaving all other names omitted Sorted Records can then be Sorted so that they may be viewed in a non random order A Sort can be performed by assigning a specific field by which to organize the found set of records An address book is typically sorted in alphabetical order by last name Sorting is not requir
60. nto the field following the Repairs For field and then pressing the Refresh button at the left of the table If no repairs are scheduled for the year entered a message will appear which reads No Repairs Required At This Time Repairs within this table are shown as entered within the MMR form with two fields to the right of the Type of Repair for entering data with regard to actions taken The Notes field can be used to key in any information which may relate to the repair performed and the Comp Date is intended to be used to key in the year in which the recommended repairs were actually performed RoorPRo Scad etin Dss 12 31 88 THE SCOPE OF WORK SHAD INCLUDE REPAIRS FOR 1988 Method Type of Piece Motes Camp Cote MAINTENANCE FOR 1999 6 D es Cn pr oni User s Manual E Navigation Bar N Lui ROOF PLAN Roof plans are prepared for the purpose of providing an accurate plan drawing of the roofs covering your building or buildings Penetrations are accurately shown along with roof slopes drainage types parapets edge conditions and other roof related items All roof plans generated for your roof management program are originally created using AutoCAD software Once completed the drawings are then converted into a non editable file and imported into this layout for viewing and printing Fi Roofpro fp3 Critical Navigation Bar N Chapter 3 When printing this layout use the
61. o the right of the table is a listing of the total square footage of roofs covered by that particular roof system type As with all other layouts and charts within this program it is important to remember that the chart will produce calculations only for the found set of records Be sure to select and sort within the Navigator layout before choosing and operating all summary functions The remainder of this layout lists sorted by building and location all roof areas their general roof system type and individual roof area totals with regard to square footage The total square footage covering the building follows each individual building listing al Hanlpie Ip3 Tola Ai FARPORT INDUSTRIES Roa Managemen Progiam 1 zn neu Paget AREA TOTALS 7 L ROOF TYPE CATEGORY AREA af Asphalt Duik Up Root M ar Madea Bebiman Buil Lip Hacia 12 Fen Ce eek Gr Swrherrz Singles Fh Rew n Aeph wit Shingle Rack Bind Shingle Face Pile Roa Kaleb Fos cde Poakroretiure Hocfz EHkar cerh T eb Aii Pond 15 55 Farport Office Park IOdfwce 206 Faar fea tween EEF F Rph BE i piri Mz 1 Fi Asphalt BLP 2 piri rhs Eran ia 1 555 all Camel Warehouse Fat 53 Te TH LEF SES Modilied 8 Ss 1 H FE Mori rz i Fr5 irh liari ic iene User s Manual RoorPRo CHAPTER 5 Advanced Functions of RoofPro RoofPro User s Manual SN e A
62. oofPro is unable to undelete e Delete Record selection will delete the current record from RoofPro a Delete All selection will delete all records in the found set Refer to side bar to view the number of records in the found set E FileMaker Pro File Edt Mode Select Window Help Ei zy c Browse Ctrl B Format Script Find Ctrl F Poot Ev apot Ctrl L Preview Ctrl U New Record Ctrl t Duplicate Record Ctrl D Delete Record Ctrl eE Preeeereeee rire iri tri it iti Record ea f Delete All br IIR UI ULP E Unsorted Sort Chiles Replace Aelookup Revert Record User s Manual Chapter 5 Networking RoofPro RoofPro has networking capabilities which will allow multiple users to access the application at one time The user which opens the application first becomes the host for all other users that open the application The host user is not notified when guests come and go but if the host wishes to close the file all guests must close also Messages appear on all guests screens requesting them to close the application after which they may reopen as the new host or a guest of another host In order for multiple users to access RoofPro all installations of FileMaker must be set to the same network protocol Select the Edit pull down menu and choose Preferences from the menu To set protocols go to Application to bring up the dialogue box E FileMaker Pro File E
63. r Nag hing yates 7 Neat Reroo Date 2000 Tie rew roof shouta lat vrai 2024 Budjet Cres T 220 00 Linit C per e 18 2 isk Wigmt Fdart Cpl F200 CICI jT Repar Cos lkreance iem om Estimated Lit 24 wea Anrajal a T5300 ADVANTAGES v Provided structure with afunctibpnal rat system High astimaied Ela Rer aysien ta capable af handing ziruciural m isem ems Estrarealy durahla dype al roof zsbam DISADVANTAGES i 0 In lial c cei RECOMMENDATION Fepace the Easting root membr zz mon as pbe as odred in Design Opto 1 RoofPro Fetal new parapet wall min B high Trom top of nee root Petai nes Verio OFS nr scuppers were required Petal rew COCKE bo eine ponced water condition Install nge pore pet vll min EP high fram pop of new mor membrane Praida minimum 34 mesta board instal nee cerina drains or scuppers where requred Redetall toot accezs ladder mounis Prmade d phy roof utilizing 3 ples glass Felt and a glass rerforced grande gutane cap sheet Prmade 565 med bit base flashings Prinidg 24 ga preted gale spe counter flashing systems Install nge crickets tu ekminate panded veter condhong LI def Repair Oat 2012 The new roof exp Remo Date 2000 show esturft 2018 Budgetary Cart 5 340 00 We Unit Costs 7 25 et fom i biari Cae 200 00 n Repar Cort Alipwance 600 00 Estimated Lite Ig yearn sy Annual Cr 670 00 ADVANTAGES LO Faridas siraciura with a f
64. re and sorts them according to the recommended e year that repair should take place This layout is intended to boil 2 The second column indicates the Next Action which when down the information in RoofPro and present you with a this layout is entered as intended should always be Rapair and manageable format for showing recommended roof repair activities the cost associated with that action The costs are the same as is in the next few years tabulated on the Design Options Layout discussed in Chapter 3 3 The last column identifies the priority of the roof area as explained in the Summary Chart in Chapter 4 and the year of recommended repair Fa Flccfpen ipi lt FARPORT INDUSTRIES Roof Management Flan r7 mm m i sm PROJECTS Son tre rient Action Date apis INFORMATION KEY IP 2 eg Building Marne Meat Acton Pronty Rof Dasignalian Apa e Camel Warehouse tool Dlasignatian B Area 1E sf Camel Warehouse Sool Designation C Area 7 0G ef Camel Warehouse To L asigeati n A Aree BO sf RoofPro User s Manual Chapter 4 ROOF AREA CALCULATIONS The Roof Area Calculations layout is an informational table which simply tabulates and summarizes in general terms what you have covering your buildings on a square footage basis The first section or table lists the generic roof system categories as Classified within the membrane section of the Roof Evaluation form T
65. rom estimated or obtained first roofed costs entered into the Roof Evaluation form It is important to note that when this number is used it is based on replacement using a system and scope matching the existing conditions not necessarily including any improvements or addressing any design criteria The second number highlighted is the cost based on the same principles as stated above except it is adjusted by automatically escalating the inflation rate to match the year entered shown highlighted at the top of the section o Warranty information along with priority ratings is the only other information manually keyed into the Summary Chart Typically the roof membrane materials manufacturer is inputted here along with the year of implementation and the year of the warranty s expiration The contractor originally responsible for installation of the system can also be entered into this field if desired summary Chart FAFPF INT ABSA AA d Bc Tar BUTHGET WARRAM TY HELM Lar Bap d HTI hb i Lac A sridi HTa Cum du cu Seta ete Pte eed Buscar LAE H inki TH Liu L hid e eld ee dh Eka Lil A etd TA Lu 0 sr Euer iji a b dg Tka gi Le fasad EEF Lig nati al mote Be a Lie a s helo ER Latif d TEF User s Manual Chapter 4 YEARLY COST SUMMARY RoofPro can assist you with budgeting for the next 20 years with the Yearly Cost Summary This table automaticall
66. roof supporting structure and the building construction date are researched and recorded The function of the building is logged for purposes of recording design criteria Identifying the last year of roof replacement when applicable is considered a valuable tool for determining life expectancy and performance When available the cost is inputted or estimated for purposes of building alife cycle cost benchmark for cost analysis Most information is keyed in with some fields requiring selection from a predetermined pull down menu or list 3 Membrane data includes a written description of the existing roof system s covering the area evaluated along with a generic description obtained from a pre determined pull down menu Thetype of membrane is determined by visual and physical observations and when permissible a 1 1 2 diameter core cut is taken to sample the existing roof construction Coring also helps to determine how many roof systems are currently in place and along with selective sampling can assist in determining if asbestos containing materials were used for construction of the system Performance data such as past repair and leak activity is obtained through assistance and interviewing of building owners and occupants The roof system is then categorized by it s general type for later reference and cataloguing via pull down menu located at the far left of the section RoorPRo 4 Insulation data when applicable is recorde
67. select from Choose the repair desired and then click once again on your choice to place the repair method within the table The schedule for the selected repair will automatically be placed within the schedule column of the table A year must then be keyed into the highlighted Start Date to complete your data entry e Schedule relates directly to the type of repair listed with regard to the longevity of the repair Once implemented the scheduled offers an average life span of the completed repair so that the program can automatically schedule the next repair period Schedules are automatically entered into this field when a repair is entered Start Date indicates the year in which the recommended repair should be implemented in order to prove effective This date is keyed into the field in the form of a year User s Manual Chapter 3 Critical Navigation Bar N S xf om RootPian Pic Page Dasipn crt Dasign Crt 2 Deine 3 Dasig Cri 4 D tb Aoma Ip Root Area A zj FARPORT INDUSTRIES came Waren ot Came MAINTENANCE 3 SCHEDA Once Exeny Tea SCHEDULE Twice Yearly Once in the Spring amp Fall Cost 180 00 per yea Cost 200 00 per year ACTION ACTION Monitor Siding top ply sheet lean ANTE foot area including removal of debris from Monitor condition of membrane at valleys Fe boca Inspect for delarniniating or torn fni surfacing Perform emergency repairs as needed Monitor co
68. sen a printer and actually performed a print job RoofPro remembers this and sets that printer as the default The default printer is used for all printing functions performed by buttons in RoofPro Other print dialogue box functions are similar to various other programs and if you have difficulties beyond this point please consult your FileMaker User Manual Print Current record Printer Name HP DeskJet 720C Series Properties suem Envoy Driver zu HF DeskJet 720C Seres Type AingCentral Fax Where Local Comment HF DeskJet 20C0 Seres Print range Copies C Al Pages from 1 to 9999 Number pages from 1 OLE Update all Links before printing Print ta file E Number af capies gu al Collate Cancel Chapter 5 Saving There never a need to save changes to RoofPro as it is areal time application which saves changes during idle times This property is sometimes a challenge to grasp but is valuable as the program contains a vast amount of data manipulation capabilities where tragedy could strike if changes were not saved The down side to this is if you were to delete numerous records or data in fields there is no safety in quitting without saving as your changes are saved immediately after they are performed Undoing RoofPro has an extremely limited undoing capability Extreme caution should always be exercised when using this program as data can easily be ch
69. ser manual so please pay attention here so you are not lost later on Since there should be a good understanding of what a database is the following terms are organized from the smallest piece of a database up to the global functions of the database A Field is a specific container for data A field is the basic building block of a database when many fields exist at one time A typical address book has only a few fields such as locations for first name last name and phone number A field is the specific location where the data for the first name is to be stored Data is what the information is called that is entered into the field that is to be stored in the database Data can be in many forms such as alphabetic numeric graphic formula etc A simple example of data would be John A Layout is a way of viewing on your monitor and in printed form specific data fields There can be an unlimited number of layouts in a database Layouts are one of the primary defining characteristics of an application on a database A layout is the organization of data for viewing printing or input purposes When you look at the form where information is entered in an address book what you are seeing is a layout A Record is one repetition of all defined fields which are stored in the database whether they contain data or are empty When there is more than one record there are an equal number of repeated fields and layouts Each record also co
70. system in service If this number is used in conjunction with a 40 year roof system it will always be high and vis versa if compared to a roof system that is only 10 years old AN TALPSA TED COSTS 7 i 4T COSTS TO DATE Management id aires and Near 6st Lite Ceria Cosi To Date ETAGE iT Me Acton Managemnant Coris s Bp Comes A BF 2 Me rr 790 rr 1X nos 2 0 SF 4255 rm 7 040 rr 1 320 fe User s Manual Chapter 4 SUMM ARY CHART This chart can be considered the king of RoofPro s summary data layouts The information contained within it is summarized from data entered throughout the program specifically the Navigator layout and the three primary specific data input layouts The table configuration with five different categories labeled can disclose a generous amount of information in a simplified format d The Designation section discloses general information such as the building name highlighted number roof area code and the total square footage of the roof area 2 Existing Conditions recaps in general terms all of the roof system information currently in place including insulation and substrate The year the last roof was installed is listed here as well as the predicted year of expiration Life n li n Ipr2 Ens CHE SAT HOM EXIS TAG CONDITIONE Mice Park ino Fisrglasr bot Saari F heap Shaathiag Lita Suriarsunphawt DLE 2
71. t by using the Side Bar notebook until you reached Sarah after which print current record would be selected required for printing RoofPro records as any setup changes are performed by PRINT buttons within the layouts 3 Blank Records Showing Fields is chosen when you wish to print the layout without any data in it This can be done from any record just choose the layout that you wish to print Only one Ey FileMaker Pro copy of the layout is printed when this selection is chosen File Edit Mode Select Format Mew Open BIN Close Cirle Script Window Help RoofPro remembers the last format for data printing and sets that choice as a default for the next time you print Define Access Privileges k Sharing pri record record chowang feles a a Print Setup Print IO SE A BUILDID re POAT Series Impart E port k bf areas of a selected Whee Lood pated opens Comment HP DeskJet 720C Series Pint to ee Hecnover DSE A ROOF AF Pintzange Copes E xit Alt F4 ion of individual root CM Number oi copes 1 4 amp Pages bof fs Number pager hom 1 r OLE Upeiste all Links befcre printing EE E cues RoorPRo User s Manual MM e A After deciding the data which you want to print the print dialogue box also allows you to capture the printer device A list is created of all printers available to your computer Once you have cho
72. ther repair method To view another repair method select the Go button adjacent to the repair method you wish and Roofrep will display the Navigational Screen with the repair methods selected in the original layout If the repair methods that you desire do not appear on the screen press the Re Find button or go back to RoofPro using the corresponding button at the top of the screen LE IDE X JR E Rootrro Re FIND 1 GO EU O4 LLR Bas Flashing Repair Replacement Fleconds BUOS BUR Flanged Penetration Regair 51 F oun d 3 Roolrep Ip3 FINDSCREEN FIND iM FiND Buz armo Bues he BUO4 FWD BUOS d The Re Find button will bring you to the layout below which lists all of the repair methods contained within Roofrep Check the box adjacent to the repair that you want to view and press the Find button at the top of the layout and Roofrep will display the repair method selected in the original layout Ta find records Check Find bas f r Riemair Nelhiads wou wish 10 nnd and press FIND Patch Temporary m Patch iPermanantb BUR BaseFlashing Verical Lap Repas Base Flashing Repair Replacement Flanged Fanetatian Repair Fino ZUR Edge metal hepa mlale manal RoorPRo User s Manual CHAPTER 7 Repair and Leak Management as a Module of RoofPro RoofPro User s Manual Chapter 7 Repair and Leak Management Over view The Repair and Leak Management Modul
73. to narrow the find parameters of the find f you wanted to find Jill in your address book you would enter find mode locate the first name field and enter the name Jill and all records containing Jill will be found Once a record or set of records are found you are sent back to Browse Mode so normal operating functions can be performed gt 3 Preview Mode is used when you want to view a layout in the form that it will be printed Many layouts print much differently than they appear in Browse Mode Headers Sub headers Sub summaries Grand Totals and other layout divisions are performed when a group of records is printed or viewed Functions or data manipulation cannot be performed in Preview Mode User s Manual MM P 3 Chapter 1 Basic FileMaker Functions The basic functions of the FileMaker database are only briefly discussed here as RoofPro has the ability to perform virtually all functions required by the average user The FileMaker user manual describes these same functions in greater detail however it is useful to summarize them to provide a general understanding of the environment Some functions shown on the menus are not discussed in this section as they are not critical to the operation of RoofPro Ei Hoofpro Ips e pease y w Navigator Reports Building Summary Roof Evaluation Form Records af Design Lritera Une Desig
74. uilding Select the Mode pull down menu and choose New Record or Duplicate Record 3 New Record selection will create a new record and add it to RoofPro The new record will have all layouts and fields available as the existing records but there will not be any data or all fields will be blank 2 Duplicate Record selection will create a new record and add it to RoofPro The new record will have all layouts and fields available as the existing records but every field will have duplicated data for every field as the current record This is not a recommended method of creating a new record as many values will not be unique to the new record E FileMaker Pro File Edt Mode Select Format Scnpt Window Help wv Browse Ctrl B Find Ctrl F Layout Chrl L Preview Ctrl U New Record Ctrl Duplicate Record Ctrl C N Delete Record Chrl E Roof Ew 1 INDUSTRIE aaan a a a a a a uua uu Records 7 Delete All et ne Unsorted Sort Chrl 5 Replace Relookup Revert Record iCast in place co RoofPro Chapter 5 Del et in Records Deleting records can be achieved by selecting the Mode pull down menu and choosing Delete Record or Delete All When records are deleted from RoofPro all records that related to the deleted record in other Modules of RoofPro will also be deleted A dialogue box will appear verifying the characteristics of the delete request to help prevent accidental deletions R
75. ulations to be performed and modes changed to provide you with the correct presentation of information FARPORT INDUSTRIES REPORTS Summary of year repar costs Detailed et surn Aent Arem zn sr p pasta Graphic 20 wr Repair Raplace Schedule Liens Renlacerert epi 3 Page Cigtal image of Roof reas Cweral Rox Plan of Budding RoofPro iih Rank Ares jn gn User s Manual Chapter 2 CHOOSING A BUILDING When you press the Choose a Building button on the Navigator screen you are sent to this layout From this layout finds are performed for all records associated with the building names shown d When the Choose a Building layout appears a list of all the buildings contained within RoofPro is shown By pointing and clicking on a building of your choice the radio button will fill in indicating the building for which all existing records will be found You can change your selection if you wish but only ONE building can be chosen at a time If you wish to find more than one building at a time select the Choose A Roof Area button which is described on the following page Building and qoo Camel VusretNuse Hee TH RoorPRo 2 Use the Press To Continue button when you have made your selection to find all records with that building name After pressing the button RoofPro brings you back to the Navigator so that you may then proceed to any form or chart that you wish 3 If for any reason the Press To
76. unctional roof zysbam Falaihliy lis casi DISADVANTAGES Lower eaiimiabad fe Falaikeli high cesi compara to Kia User s Manual Chapter 3 ROOF INSPECTION The Roof Inspection form is an abbreviated layout which combines many important existing conditions found on the Roof Evaluation form along with condensed recommendations with regard to immediate and future maintenance and repair activities The form is primarily used for simplified management and maintenance programs and can also be utilized for simplified updating of existing programs a The top right portion of this document records General information including the specific Building and Roof Area inspected The building Owner is identified here along with the general location or address The date of the inspection is keyed into the field beneath the Roof Inspection title 2 Roof System data includes a generic system title generated from a pull down menu written description of the existing roof system s covering the area evaluated and the square footage of the roof area evaluated General roof deck and insulation information is also listed by selecting from a pull down list The leak history is recorded via radio buttons and keyed in information Warranties if applicable are keyed in as well 3 The Inspection category receives data keyed into fields which references method of access gained to the roof area notes of recent maintenance activity along with
77. user s man ual Rog Ww VO Version 2 0 e PROFESSIONAL user s man ual Version 2 0 copyright 1997 1999 Professional Roof Consultants Inc All Rights Reserved Professional Roof Consultants Inc 4035 NE Sandy Blvd Suite 240 Portland OR 97212 Technical Support 503 280 8759 RoofPro is a trademark of Professional Roof Consultants Inc PROFESSIONAL Leakman is a trademark of Professional Roof Consultants Inc All persons and companies listed in the examples are purely fictitious and any resemblance to existing CONSULTANTS persons or companies is purely coincidental This book or parts thereof may not be reproduced in any form including photocopying without prior written permission from Professional Roof Consultants Inc RoofPro User s Manual TABLE OF CONTENTS CHAPTER 1 A Brief Description of RoofPro as an Application and an Overview of Database Functions 1 S ADOUL ROOP Oseias a oo i esstimtmcd dna MEM DU bin cele EIE 2 What S A Database ROTE 2 e Basic FileMaker Functions sssesesssrnnssssseennrrrrssssernnrrrrrssssnernrrrrrsssnnrerrrennee 4 e RoofPro as an Application scuta a oL ba AREE ba EU a Hae Rae DR LE Ee 5 Learning How to Navigate Through RoofPro 7 JA IUprD J 8 iron fe D 9 CHOOSING a BUAIN sc uoi orent a the ther a 10 Choosihd
78. y generates annual costs based on numbers predictions and estimates previously entered into the three primary specific data input layouts Again as with all other summary information and layouts the chart will generate costs for the found set so pay particular attention to how you find and sort within the Navigator layout before you select this layout i Aoolpre ipl dno E mente Layout FARE ORT INDUSTRIES Boo Manageme Program 1 swt b Cheng Mame 3 ru Using resourceful calculations estimated budgetary costs for repairs and roof replacement activities for the buildings evaluated are recorded showing estimated costs for the next twenty years starting with the current year The first column indicates the year for budgeting the second shows costs estimated for Repairs the third column displays estimated costs for Replacements and the fourth column presents the total cost for repairs and replacements recommended to be budgeted for the year shown within the first column Costs shown are actually escalated by an inflation rate on a percent per year basis via the inflation rate as entered within the Summary Data Plaque found on the Navigator layout E samo p Ss I aoro PE A S69 C299 505 505 soa8 Les xunwu Sus 3208 L3 E 688 C299 305 00 S086 L3we E 3688 Lxer a 3988 m wx ww 2011 2012 RoofPro wj 00
79. y Data Plaque is critical to the outcome of 5 The Building Summary button has been located on the the decision making data calculated on the Summary Chart report Navigation screen to provide rapid links to the most vital and The specific functions and requirements of the plaque is described commonly accessed layouts in RoofPro This button sends you to in detail in Chapter 4 ROOFPRO User s Manual REPORTS Once the Reports button is pressed on the Navigator screen you are transported to this layout From the Reports layout you can navigate to all other layouts in RoofPro Before selecting a specific report to go to be sure that you have specified a building group of buildings or roof areas as the data presented in the report will only apply to the found set If you have not specified a found set or an individual biulding use the Navigator button to return so that you can choose a building The buttons are labeled as to which report or type of information can be viewed so an in depth description is not required here B iE DN Chapter 2 Take some time to familiarize yourself with the types of forms and reports which are available Chapter 3 and Chapter 4 describe in depth the characteristics of each layout that can be reached from the reports layout It is highly recommended that all navigation to other layouts are performed from this screen as many of these layouts require certain automated sort routines finds and calc

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