Technical specification on development of a fuel card project system
Contents
1. 1 IOSIWSA OGSL99FecT 1 pate Ton VE PEE QO OT zas pac upEeATH z5r Sd 4 0o Tasta 46 d 96 EE kyi 92 0 6 2137 STPATHY d jen e Jalas 59L i DO DOE COE sS3urod peurewey US ely GY SIOTUISA Gas FOL TY pare ona UTTER O SI ena NIJ 4 pres Tong J9pesi 2 Of s page 14 from 28 TECHNOTRADE LTD http www technotrade ua Technical specification on development of a fuel card management and accounting system PETROL CARD 3 SPECIFICATION OF FUEL CARDS Purpose of fuel cards Fuel cards are to be used by customers of the FCMAS for payment for filled fuel as unique identifiers of customers Additionally fuel cards will serve as unique identifiers of payment terminals operators for sales using terminal and technical managers for service operations with terminals Selection of fuel cards type Though all possible card technologies used nowadays magnetic cards contact cards contactless cards taking into account that FCMAS system operates in ONLINE mode card serves only as identifier exactly an RFID technology was selected due to its advantages Radio frequency identifi2. Organizes and performs presentations Manager on security performs control over legitimate access to systems and data of fuel card project FCP controls over all performed transactions using FCs and watches for possible 9nfridgements controls over all refilling performed with the aim to avoid possible infridgements _ TECHNOTRADE LTD http www technotrade ua 27 from 28 Technical specification on development of a fuel card management and accounting system PETROL CARD ORGANIZATION OF SECURITY IN THE FUEL CARD SYSTEM 1 APPOINTMENT OF SECURITY As the FCMAS is going to deal with financial data of many companies the system should be very strictly protected from any unauthorized modifications of data in the system or viewing access With this purpose a number of various preventive means is foreseen 2 PROTECTION ON THE LEVEL OF RFID FUEL CARDS 1 The contactless cards use highly secure data transmission standards Contactless cards make use of the most secure encryption standards practical with current technology 128 bit and triple DES encryption make it nearly impossible for thieves to steal your data 2 The contactless card never transmits a card number Instead the RFID chip within the card creates a unique number for the transaction if a criminal intercepted the number it would be useless even if successfully decrypted 3 PROTECTION OF DATA IN COMMUNICATION CHANNEL BETWEEN THE PAYMENT TERMINAL
3. Fuel quantit invoice No Code spent 3 y charge number XXXY XXXX XX XXXX XXXX ZZZ YY XXXXXXXXX XXXX XXXX XXXXX 2227 ZZ 2311 5323 21 3321 2221 18 00 95 30 000000 1121122654 10014 20 03 2011 08 12 2311 5212 21 4452 5524 15 00 Dies 50 000000 2112200122 10044 22 03 2011 11 12 2311 5542 21 4452 3215 32 00 91 71 111111 30 57777778 2112200121 10001 19 03 2011 20 22 2311 6223 21 3321 5223 35 00 91 33 44444444 1121122687 10098 22 03 2011 09 12 91 Terminal Points quantit Petrol station Operation Card Mem No 3 Fuel type Fuel quantity 1 invoice No Date Time Code spent charge Rival number 2311 1146666667 2311 62232133211121 1900 95 31666667 18 36666667 1121121120 131 00 287 222222 125 2555556 Total Spending points 131 00 Total spending fuel liters 287 222222 Total PS charge 125 2555556 Saudi Riyal Terminal Code code of the terminal operated on the mentioned petrol station Mem No the membership number of the card which used to pay against purchasing fuel _ Points quantity spent the amount of points deducted from the card for each operation _ TECHNOTRADE LTD http www technotrade a 22 From 28 Technical specification on development of a fuel card management and accounting system PETROL CARD Possibilities for TC companies using a web server FCMAS provides TC companies to have a possibilit
4. card liters of fuel Algorithm of payment for sold fuel using fuel cards to PS networks 1 Accountant of company in accordance with generated reports on realization of fuel on PS networks using fuel cards reports take into account a size of interest from 1 liter of fuel sold performs transfer of money funds to accounts of PS networks on regular in advance agreed basis The system optionally foresees also a possibility to receive license fees from TC for provision of a service for them and also from PS networks for servicing of payment terminals PT TECHNOTRADE LTD http www technotrade ua 9 28 Technical specification on development of a fuel card management and accounting system PETROL CARD Algorithm of reception of license fees for services 1 Accountant of company receives a notification from the bank of settlements BOS about reception to account money funds from TCs as license fees for servicing and maintenance of TC s FCs 2 Accountant of company receives a notification from the bank of settlements BOS about reception to account money funds from PS networks as license fees for servicing of PTs PS networks can not manually change information about prices of fuel at their petrol stations or types of fuel available This information can be changed only by a responsible manager of company upon a request received from a PS network Algorithm of management over a products DB of a PS network 1 Upon
5. fue card OFFICE IM ME Select TT LE T 7 Maz la ira FE iiel IFFICE Report on petrol stations AJC ie ag Pepe 1 02 337 m 25 TECHNOTRADE LTD http www technotrade ua page21from28 Technical specification on development of a fuel card management and accounting system PETROL CARD Possibilities for PS networks using a web server FCMAS provides PS networks to have a possibility in any moment to receive detailed reports on dispensing of fuel to all cardholders of the system at their petrol stations possibility to select various reports depending on the tasks possibility to receive reports by a name number of a petrol station possibility to receive reports by a session number possibility to view reports in a form of a table possibility to view various graphical diagrams according to the table data possibility to export table data to various sources for example Excel XML PDF Example of a report for a PS network Fuel spending Monthly Sub Report Terminal amp xxx1 Petrol Stations XXXX Month Year PS code XXX City code PS Quantity of terminals Tel No PS Terminal Points quantity Petrol station Operation Card Mem No
6. fuel cards or updating old ones Possibilities for company using a web server FCMAS provides company managers to have a possibility in any moment to receive detailed reports on operation of the system in all details and provide administration over the system Reports for company report on actions of managers on working places report on cardholders report on TC companies report on PS networks financial reports reports on analysis and statistics Organization of workplaces in office Manager on fuel cards MFC adds to a DB of TCs new customer FCs adds to DB of PS networks new cards for operators changes statuses of FCs activated blocked unblocked etc forms accounting documents of FCs MFC is responsible for operation of the fuel cards Issuing and account of FCs 1 MFCreceives from a typography made ready cards with embossed personal and company information 2 MFC adds to a DB of TCs new cards with following information identification number of a TC owner of a FC configuration of a FC requirement to input a vehicle number indications of odometer etc identification number of a FC RFID identifier of a FC personal data of a cardholder information on a vehicle Serial number of a FC printed on a FC TECHNOTRADE LTD http www technotrade ua 1 page 24 from 28 Technical specification on development of a fuel card management and
7. locally and remotely is responsible for repair and replacement of PTs MOST is responsible for operation of the PTs Installation and configuration of the PT 1 MOST receives a new PT 2 MOST programs the PT with a latest version of firmware 3 MOST adds the new PT in a terminal DB with following information identifier of a PT network identifier of region _ TECHNOTRADE LTD http www technotrade ua 1 page 25 from 28 Technical specification on development of a fuel card management and accounting system PETROL CARD identifier of a PS identifier of PT unique number of PT calling number of PT for service functions PT firmware version MOST s personal identification number data and time of operation comments to a PT 4 MOST can print out reports on PTs and perform service of PTs updating of firmware updating of configuration control over a technical state of PT consultation support Activation of PTs Only qualified administrator of company has a possibility to change values of fields identifier of PS network identifier of region identifier of PS which make link between a PT and PC and thus activating a PT MOST forms required reports on PTs 1 Report on commissioning of PTs 2 Report on updating of firmware versions and configurations of PTs 3 Report on updating statuses of PTs 4 Report on service of PTs Accountant receives requests from T
8. new order for refilling of card accounts of employees cardholders 2 Accountant of TC performs request on adding of new points on cardholders accounts in the end of this operation accountant of TC receives a total cost for all points to be added to all employees card accounts information about this is automatically sent to accountant and to a processing center 3 In DB of TCs a new entry is created with a new order number and for a given order processing center generates an invoice with a number and total cost of the new order which after being accepted by accountant of is sent to TC accountant manager or is rejected by accountant 4 Accountant of TC in accordance with a received invoice performs payment of the invoice in the bank of settlements BOS to account a total cost of new order or sends a notification to accountant of company about a possibility to receive a credit 5 Accountant of receives a notification from a BOS about reception of payment to account from TC in accordance with an issued invoice 6 Accountant of allows new points to be added to cardholders accounts of TC in accordance with a new order FCMAS provides PS networks to have a possibility in any moment to receive detailed reports on dispensing of fuel to all cardholders of the system at their petrol stations Mutual settlements with PS networks are done on regular in advance agreed basis in a form of license fees takes several Halalas from each sold by a fuel
9. 91 1102 51200 16 03 2011 03 22PM __ 0 __ 2 Alsahel PS MansorstAgrabia Alkhobar 51 91 22 95 51340 18 03 2011 10 45AM 3 AlsobarPS Istst alshatee Dammam 45 91 2025 51530 19 03 2011 PS amp location Petrol station name amp location on the same time we ll give each PS under our network a codedepend on the city Fuel liters litters the quantity of litters filled by the cardholder in each dudcting operation of fuel specefiying the type of fuel depending on its acatna ar if it is desel fuel amount spent is the aint which deducted againest the value of fuel litter filled in each operation Car plate number the car which will fill the fuel every time need to enter its plat four number Car odometer value enetrig the value of the car odometer on the time of filling fuel on each operation _ TECHNOTRADE LTD http www technotrade a 23 From 28 Technical specification on development of a fuel card management and accounting system PETROL CARD 6 SPECIFICATION OF OFFICE Equipment installed in office for employees Basically all required equipment for office will include personal computers with access to Internet uninterruptible power supply units for personal computers fuel cards of managers plastic RFID cards for payment terminals servicing and issuing USB tokens for access to web server card readers for issuing of new
10. AND PROCESSING CENTER Data transmitted between a payment terminal and a processing server is encrypted with algorithms 4 PROTECTION OF ACCESS TO DATA IN PROCESSING CENTER Processing center foresees several means for protection for possible hacking 1 Access to processing center is possible only from a web ser using special functions all other ways communication ports are disabled 2 Database of a processing center are divided into 5 separate databases in order of highering of security of the system Each database has its own separate authentication thus even if a hacker somehow receives access to 1 database he will not be able to use this to access to another database Synchronization between databases is made using synchronization services 3 All databases have a 3 layer degree of protection 5 PROTECTION OF ACCESS TO DATA IN PROCESSING CENTER 1 Trusted certificate VeriSign Thawte Go Daddy installed for domain of the web site which guarantees that a web site in original protection from fishing 2 SSL encryption security of transferred information 3 Requirement to use personal USB dongle protection from fishing _ TECHNOTRADE LTD http www technotrade ua 28 from 28
11. Cs to refill its employees cardholders accounts and issues an invoice to TC receives from a bank of settlements BOS notifications on performed transfers of money funds refills accounts of TCs to employees cardholders accordance with total quantity of points spent by cardholders for reception of fuel at PS transfers money funds to PS accounts with account of maintenance fees on service provides management over prices of products lists of PS networks change prices on fuel upon regest of PS products managers inputs to financial DB data on performed agreements with PS networks and TCs size of interest from 1 liter of fuel sold for PS networks size of license fee for TCs other information about agreements Manager on Online support MOS receives calls from participants of a fuel card project FCP performs necessary consultation with a possibility to attract another manager in whose competence lies solution of given question performs solving of conflict situations with a possibility to attract another manager in whose competence lies solution of given question TECHNOTRADE LTD http www technotrade ua page 26 from 28 Technical specification on development of a fuel card management and accounting system PETROL CARD Marketing manager Performs search and attraction of new TCs and PS networks 15 responsible for marketing and advertisement campaigns
12. Technical specification on development of a fuel card management and accounting system PETROL CARD Version 1 0 0 1 from 1 of September 2011 Technical specification on development of a fuel card management and accounting system PETROL CARD LIST OF CONTENTS Section Page INTRODUCTION AND SCOPE 3 LIST OF ABBREVIATIONS 4 GENERAL DESCRIPTION OF A DEVELOPED FUEL CARD SYSTEM 5 1 BRIEF APPOINTMENT OF THE FUEL CARD SYSTEM 5 2 PARTIES WHICH PARTICIPATE IN THE FUEL CARD SYSTEM 7 3 STRUCTURE SCHEME OF THE FUEL CARD SYSTEM 8 4 INTERACTION BETWEEN PARTIES IN THE FUEL CARD SYSTEM 9 STRUCTURE OF TECHNICAL MEANS OF A DEVELOPED FUEL CARD SYSTEM 11 1 GENERAL DESCRIPTION OF INSTALLED EQUIPMENT HARDWARE 11 2 SPECIFICATION OF A PAYMENT TERMINAL FOR PETROL STATIONS 12 Purpose of payment terminal 12 Selection criterias of the payment terminal 12 Operation of the payment terminal 12 Algorithm of payment terminal operation at serving a customer 13 Screens of the payment terminal in accordance with the algorithm of operation at serving a customer 14 3 SPECIFICATION OF FUEL CARDS 15 Purpose of fuel cards 15 Selection of fuel cards type 15 4 SPECIFICATION OF PROCESSING CENTER 16 Purpose of the processing center 16 Processing center mechanisms 17 Databases of a processing center and their structure 18 Database DB of transportation companies TSs cards employees 18 DB of PS networks 18 Financial DB 18 DB of TCs 18 DB of transa
13. a in the system All software of processing center is installed on a dedicated server in data center hosting Placing of processing center software in a data center has its advantages that employees of the data center all the time monitor for correct operation of the server hardware and software and its environment temperature humidity bear responsibility for all hardware issues All data in the server is dublicated Access to a remote server is made remotely via a remote desktop RDP Web server is installed on the same server as processing center software Access to processing center software can be made only via a web server for security reasons _ TECHNOTRADE LTD http www technotrade ua 1 page 16 from 28 Technical specification on development of a fuel card management and accounting system PETROL CARD Processing center mechanisms oseqejep 49jue2 Duisseooud spies jan Jo soluedluoo en A on SOdIOAUI i pue somou lou salaijod sjuno22e bibas nid Sd Jo OL pue pled pue syonpoid Jo o Sd pue jueweBeuew epoo Nld Jen juewabeuew Jo jo wslueYooyy JO jo ju
14. a request of a products managers of a PS network accountant should edit modify products DB of a PS network structure prices etc Due to a reason that various PS networks will agree on various value of commission interest from each fuel liter sold the system should automatically calculate PS network profit and commission on each of the PS networks from usage of fuel cards For this reason all concluded agreements with PS networks should be stored in the system Algorithm of concluding of agreements 1 Search of interested PS networks and TC 2 Concluding of agreements for provision of services 3 Inputting of concluded agreements in financial DB J TECHNOTRADE LTD http www technotrade a 1 page 10 from 28 Technical specification on development of a fuel card management and accounting system PETROL CARD STRUCTURE OF TECHNICAL MEANS OF A DEVELOPED FUEL CARD SYSTEM 1 GENERAL DESCRIPTION OF INSTALLED EQUIPMENT HARDWARE FCMAS for operation uses the following equipment At petrol stations payment terminals PTs installed at petrol stations using which sales of fuel using fuel cards is performed Terminals are equipped with readers of plastic RFID cards receipts printers GSM GPRS modems optionally with barcode scanners e fuel cards of operators plastic RFID cards e USB tokens for managers and owners for access to web server At TCs offices e fuel cards of customers plastic RFID cards e USB to
15. accounting system PETROL CARD MD5 hash of a PIN code FC status not active data on quantity types and limits on wallets personal identifier of manager who made issuing of a FC date and time of operation comments to a FC 3 MFC adds to a DB of PS new FCs with a following data identifier of a PS owner of a FC identification number of a FC personal data of a cardholder RFID identifier of a FC MD5 hash of a PIN code status not active personal identifier of manager who made issuing of a FC date and time of operation comments to a FC 4 MFC gives cards to customers with all necessary documentation PIN code user manual list of PSs under a mortgage value 5 MFC prints out all required reports on cards 6 MFC performs editing of any non financial information on cards upon request of managers on personnel of TCs changing of PIN codes FC statuses personal data of cardholder etc Reports on FCs MFC forms required reports on FCs 1 report on FCs on cardholders vehicles FC statuses 2 report on actions of cardholder Manager of servicing of payment terminals MOST provides maintenance of PTs life cycle from leading into exploitation will finishing of operation updates firmware versions of PTs locally and remotely updates configuration inside the PTs locally and remotely provides diagnostics of PTs
16. ave a PT installed at their petrol station PS 3 Company which provides functioning and management of FCMAS control over its correct operation all required reporting information to TCs and PS networks _ TECHNOTRADE LTD http www technotrade ua 7 from 28 Technical specification on development of a fuel card management and accounting system PETROL CARD 3 STRUCTURE SCHEME OF THE FUEL CARD SYSTEM Soh pue eseqejep Ja U99 BuisseooJd jeso uoijoeuuo sjorpuoo pue senssi euoneziueB1jo uoddns euiuo uoneoid ga pue uonjeziuoqou s aseqejeq yoddns suljuo 104 jesseoeu y m uone id o4 rerougun s euiuule pue Buiuoissiuuo2 uonesjda aq spies pue Bulenss Jo pue sJunoooe Jo smol e2ueuy JOAO soluedwod 6 Jepjoupieo pue MoU Jo s eurtule 21e uoismel Buinss jo e2es 2 uo JoBeueyy jejuno22V uo JoBeueyy uo JoBeueyy gt v X eoo Jajeaq SLUSIUBYDOW JO 1517 4 Jeu
17. awabeuew e Jo pue JOWSIUEYSSW JO Jo peo e r EE ET RTENE TREH jo uo uoneounoN jen Jo Bu owas uo c Jo Buipn ouo2 fi 991JO sjeu Iwe JO SOIAISS uo Co Bulpnjouod spun JO uondeoe uo uoneounoN wo uondeoolJ NL e uondeool uc ede i i Sd Jo 3unoo5e Jo 1ejsue1 Jo euoui uoneounowN 10 Jajsuen Jo Asuow jnoge uoneoHnoN SIIAISS UO 40 JUNODIE Spunj JO 19JSUel 21 spun poloid pres page 17 from 28 www technotrade ua TECHNOTRADE LTD http Technical specification on development of a fuel card management and accounting system PETROL CARD Databases of a processing center and their structure Database management system DBMS is necessary for leading of account control reports analysis and Statistics of fuel sales FCMAS is based of usage of DBMS MySQL due to its following features MySQL is widely applied in various projects all over the world MySQL is a free DBMS Database of a processing center are divided into 5 separate databases in order of highering of security of the system Each database has its own s
18. cation RFID is a technology that uses radio waves to transfer data from an electronic tag called RFID tag or label attached to an object through a reader for the purpose of identifying the object Advantages of RFID technology Long durability for years of cards due to absence of mechanical aging contactless The card is fast to use no necessity to insert it only bring close to the payment terminal contactless cards use highly secure data transmission standards Low cost Contactless card is a type of smart cards which supports a technology of radiofrequency identification RFID Generally such model consists from 2 nodes First a chip for storage and processing of information Second aerial which is intended for transmitting and receiving of signals Together these 2 nodes form a RFID label In given project a contactless card is used as a mean of identification of customers for organization of turnover on provision of services in a trading network TECHNOTRADE LTD http www technotrade ua 1 page i5from28 Technical specification on development of a fuel card management and accounting system PETROL CARD 4 SPECIFICATION OF PROCESSING CENTER Purpose of the processing center Processing center is used for operation of the FCMAS provides all mechanisms services and databases Additionally it contains a web server using which users of the system receive access to their personal dat
19. city and speed of development Free tools for development Cheapness of hosting For a FCMAS a web server will be installed on a server of a processing center A respectable domain name will be used to access it example PETROL CARD COM Web server will cover all sides of FCMAS operation foe all parties in the project User authorization User authorization page is common for all users Determination of a user is done based on its login password and USB dongle ID Single separate WEB site with a requested domain name Trusted certificate VeriSign Thawte Go Daddy SSL encryption security of transferred information requirement to use personal USB dongle automatic detection of user manager PS manager TC manager and its permissions Miesa beaa femal aa d Producte Sus lante SA roi Orcrema amr tnd iB https www card com E Ph 1 Google Mh B ororena I tit 2 reremane Googe 73 eame rim fuel card saec i d Niet User authorization see Ti ariar Hp _ TECHNOTRADE LTD http www technotrade ua 20 from 28 Technical specification on development of a fuel card management and accounting system PETROL CARD Reception of reports via a web server on example of petrol Stations users ra
20. ctions is included into a structure of a PC 19 5 SPECIFICATION OF A WEB SERVER 20 User authorization 20 Reception of reports via a web server on example of petrol stations users 21 Possibilities for PS networks using a web server 22 Example of a report for a PS network 22 Possibilities for TC companies using a web server 23 Example of a report for a TC company 23 6 SPECIFICATION OF OFFICE 24 Equipment installed in office for employees 24 Possibilities for company using a web server 24 Reports for company 24 Organization of workplaces in office 24 Manager on fuel cards MFC 24 Manager of servicing of payment terminals MOST 25 Accountant 26 Manager on Online support MOS 26 Marketing manager 27 Manager on security 27 ORGANIZATION OF SECURITY IN THE FUEL CARD SYSTEM 28 1 APPOINTMENT OF SECURITY 28 2 PROTECTION ON THE LEVEL OF RFID FUEL CARDS 28 3 PROTECTION OF DATA IN COMMUNICATION CHANNEL BETWEEN THE PAYMENT TERMINAL AND 28 PROCESSING CENTER 4 PROTECTION OF ACCESS TO DATA IN PROCESSING CENTER 28 5 PROTECTION OF ACCESS TO DATA IN PROCESSING CENTER 28 TECHNOTRADE LTD http www technotrade ua 2 28 Technical specification on development of a fuel card management and accounting system PETROL CARD INTRODUCTION AND SCOPE This document is intended to briefly cover a basic idea operation algorithm and technical means for a developed fuel card management and accounting system PETROL CARD At the st
21. enefits received from usage of the FCMAS by TC compared with coupons are the following Possibility to usage of a fuel card to fill with fuel only by employees personally not their friends relatives etc Possibility to view detailed report on fuel fillings made on each of the employees filled fuel amount place of filling Possibility to view detailed report on a places of fillings made by employees and thusreceive a geography of employee locations Possibility to flexible and most efficient management over fuel cards accounts of employees rationally distribute points between all employees accounts Possibility to set limits on amount of filled fuel per day week month etc Possibility to lead management over each employee fuel cards accounts from office Optional possibility to control spending of fuel only by employees only on their personal vehicles with specified vehicle number lead control over odometer values etc From other side petrol station networks PS networks which will use FCMAS will also receive significant benefits compared to currently used coupons for mutual settlement with TC Such benefits are the following Possibility to receive detailed reports on usage of fuel cards at their petrol stations view every single fuel filling made its volume cost time etc Possibility to have much more customers on their existing petrol stations due to a popularity of the FCMAS Possibility to lead preci
22. ep of development it is believed that the developed fuel card system will operate according to described but as during the development process vision of the project may partly be changed technical side or operation procedures so this document may have respective future changes which will be indicated in subsequent versions of given technical specification This document has been carefully prepared and is believed to be accurate However TECHNOTRADE LTD its employees and its agents do not assume responsibility for its use either directly or indirectly TECHNOTRADE LTD reserves a right to make changes to this document at any time without notice Prospective users of this document should contact TECHNOTRADE LTD at the time they wish to implement this protocol on their products to become aware of any updates that may apply _ TECHNOTRADE LTD http www technotrade ua from 28 Technical specification on development of a fuel card management and accounting system PETROL CARD LIST OF ABBREVIATIONS BOS bank of settlements DB database DBMS database management system FC fuel card FCMAS fuel card management and accounting system MFC company manager on fuel cards MOS company manager on Online support MOST company manager on service of payment terminals PC processing center PS petrol station PS network privately owned network of petrol stations PT payment terminal for application of fue
23. eparate authentication thus even if a hacker somehow receives access to 1 database he will not be able to use this to access to another database Synchronization between databases is made using synchronization services Database DB of transportation companies TSs cards employees List of registered cardholders List of cards List of cards wallets List of cardholders List of vehicles List of cards configurations List of types of cards statuses DB of PS networks List of PTs List of operators of PSs and personal data List of PS networks List of regions List of PSs List of products on each PS with prices List of types of product groups List of units of measurements of product groups Financial DB List of invoices List of agreements List of documentation DB of TCs List of PTs List of PT firmware versions List of PT configuration information _ TECHNOTRADE LTD http www technotrade ua page 18 from 28 Technical specification on development of a fuel card management and accounting system PETROL CARD DB of transactions is included into a structure of a PC List of every transaction in binary logging of received binary on transaction by UDT server List of event of PTs logs of terminals List of files for terminals Table with reports on execution of files by PTs Table with logs on act
24. ions of all operators Table for creating of files for terminals Table with receipts of PTs Table with data of cards configuration is filled at sales using cards odometer value vehicle number etc Table with transactions List of registered managers of TCs PS networks managers List of registered UDT servers List with data structures of UDT server protocol List of shifts general for all DBs List with types of all access List with types of all binary files List with types of all receipts statuses List with types of errors List with types of events List with types of files List with types of reports on files List with types of statuses of files List with types of logs List with types of logs statuses List with types of access levels List with active managers _ TECHNOTRADE LTD http www technotrade ua page 19 from 28 Technical specification on development of a fuel card management and accounting system PETROL CARD 5 SPECIFICATION OF A WEB SERVER WEB server provides interface between a processing center of FCMAS and its users WEB server serves for covering of all needs of all parties of the project Web server is based on ASP NET technology from Microsoft Corporation due to its advantages Reliability of the technology Millions of applications in the world including the most complex web solution Simpli
25. kens for access to web server At office personal computers with access to Internet e uninterruptible power supply units e fuel cards of managers plastic RFID cards for payment terminals servicing and issuing e USB tokens for access to web server e card readers for issuing of new fuel cards or updating old ones At data center hosting e 2dedicated servers with Internet connection main and reserve J TECHNOTRADE LTD http www technotrade a 1 page 11 from 28 Technical specification on development of a fuel card management and accounting system PETROL CARD 2 SPECIFICATION OF A PAYMENT TERMINAL FOR PETROL STATIONS Purpose of payment terminal Payment terminal is to be used at petrol station to provide a possibility to work with customer s fuel cards communicate with processing center and print receipts on operation Payment terminal is a hardware software complex of data input output and exchange with a processing center Terminal is intended for mobile exploitation at points of sales Terminal has a built in accumulator Terminal has a built in thermal printer for print out of confirmation receipts receipts on transactions Payment terminal has a built in GSM GPRS modem for provision of wireless connection to a processing center through Internet using GSM connection and application of GPRS packet data exchange IP address of a PC is firmly programmed in the PT at installation and can be changed during e
26. l cards TC transportation company TECHNOTRADE LTD http www technotrade ua page 4 from 28 Technical specification on development of a fuel card management and accounting system PETROL CARD GENERAL DESCRIPTION OF A DEVELOPED FUEL CARD SYSTEM 1 BRIEF APPOINTMENT OF THE FUEL CARD SYSTEM Fuel card management and accounting system FCMAS is a specialized hardware software complex which is intended for automation of account management reporting analysis and statistics of sales of products and services in trading networks with payments made using specialized fuel cards FCMAS works in ONLINE mode of operation all logic and data are stored only of server of the system FCMAS works separately from a system of bank settlements and accounting Fuel cards of the system are used by customers Each card serves as an identifier of customer s account in FCMAS Each customer account represents a wallet with points stored in it These points are purchased by the customer prior to a possibility to use the fuel card as a payment mean Aim of the FCMAS is to give a possibility to companies that have employees driving cars vehicles to replace current way of providing fuel for employees in a form of coupons issued by petrol stations with a more reliable efficient and economizing tool in a form of fuel cards In such a way primary customers for the FCMAS are such companies hereinafter referred to as transportation companies TC B
27. normal operation the payment terminal is brought by an operator of the petrol station with him through the territory of petrol station while servicing the customers In free time the terminal is to be recharged from a power source TECHNOTRADE LTD http www technotrade ua 1 page 12 From 28 Technical specification on development of a fuel card management and accounting system PETROL CARD Algorithm of payment terminal operation at serving a customer e 1 1noqe pJo3eJ e pue Si syujod uj JO WNS E10 2 junoa23e snp si pied E B Dunes uop2esuemn paeuuopned uo ayy Burieaja 5 E 01 sIap sue suu Innes je Ans 0 uaArB er ja auc Jouojens Ag pauBis aq 03 ae gar diazas o sardoa guud euruua e asuja up uote 10 uo neni p SHMA AIAG Jo 9 8 2 01 UE 134125 2 Jasuadsip Aq jo posuddsip Aj enjae saua 1039812 dp lum 301926 Aaeurmuieud PIPEA s1 a563 awasna e Sayan uopeuunu pre jan uonsesug m jus
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29. se settlements for filled fuel which is based on precise electronic reports Possibility to be promoted to new customers of petrol stations For application of a FCMAS at petrol stations they will be equipped with special payment terminals for processing of fuel cards Operation and functioning of the system will be provided by a company which will serve as a layer between TC and PS networks providing both these parties with a precise reporting information and TECHNOTRADE LTD http www technotrade ua 1 page 5 from 28 Technical specification on development of a fuel card management and accounting system PETROL CARD keeping on correct system operation company will also act as a layer in commercial settlements between TC companies and PS networks taking its license fees for system operation _ TECHNOTRADE LTD http www technotrade ua page6 from 28 Technical specification on development of a fuel card management and accounting system PETROL CARD 2 PARTIES WHICH PARTICIPATE IN THE FUEL CARD SYSTEM Initially FCMAS is developed to cover three main parties 1 Companies which give their employees fuel cards in order for employees to refill their vehicles with fuel hereinafter referred to as TC transportation companies 2 Privately owned networks of petrol stations PS networks which allow application of fuel cards FCs at their petrol stations payment for dispensed fuel using FCs for this reason PS networks h
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31. uosued uo JoBeueyy juejuno22 E junoooe AX A eead Ss page 8 from 28 www technotrade ua TECHNOTRADE LTD http Technical specification on development of a fuel card management and accounting system PETROL CARD 4 INTERACTION BETWEEN PARTIES IN THE FUEL CARD SYSTEM Company serves as a heart of the system providing its correct operation and controlling money funds movements in the system TC pay for refilling of their employees fuel cards and this money in a view of points are placed on employees fuel cards accounts which make it possible to use these fuel cards Owners of PS networks dispense fuel at payment by fuel cards by TC employees and for this receive their money for dispensed fuel on regular basis daily weekly monthly FCMAS provides TC companies to have a possibility in any moment to receive detailed reports on their employees fuel cards accounts FCMAS also provides TC companies to have a possibility to lead flexible and most efficient management over fuel cards accounts of employees Managers of TC companies can rationally distribute points between all employees accounts For coming accounting period month or another managers order from company new points to be added to fuel cards account of their employees Algorithm of refilling of fuel cards accounts of TC companies 1 Accountant or manager of TC logs in a web site via a browser and creates a
32. xploitation Terminal is equipped with a reader of RFID cards Selection criterias of the payment terminal 1 Terminal should be portable for easiness of carrying of the terminal through the territory of petrol Station in hands on neck on belt etc 2 Terminal should be protected from dust water drops Terminal should provide a long operation at feeding from built in accumulator Terminal s accumulator should have enough capacity to provide feeding of the terminal during at least 5 hours Accumulator of the terminal should be changeable Terminal should be stable for fallings and vibration Terminal should have easily understandable user interface Terminal should have a quite big screen comfortable to read messages Terminal should have a built in reader of RFID cards 10 Terminal should have a built in GSM GPRS modem with double SIM cards inserted reservation of mobile operator 11 Terminal should have a receipts printer with easily replaceable paper rolls 12 Terminal should optionally have a built in barcodes scanner 13 Terminal should have a possibility of being converted to a control system for future applications quite big screen technical specification 14 Software of the terminal should be run on a operating system for being easily replaceable by another type of terminal in case of necessity stoppage of manufacture of given terminal too expensive cost etc ood b Operation of the payment terminal In
33. y in any moment to receive detailed reports on dispensing of fuel to all employees of their company cardholders of the system at petrol stations FCMAS also provides TC companies to have a possibility to lead flexible and most efficient management over fuel cards accounts of employees Managers of TC companies can rationally distribute points between all employees accounts For coming accounting period month or another managers order from company new points to be added to fuel cards account of their employees Example of a report for a TC company Petrol Spending monthly report Card No XXXXXXXXXXXXXXXXX Month March vear 2011 PS Code __ Cardholder __________ Company Code Card No _ activation date 21 03 2011 Car Model GMC Envo Car year Made 2002 No 1102 Car odometer value time of activation 51200 km avarage odometer E PS name PS Location Date Time kilometer Per value different Litter 05 P X Sstreet Y Sarea Z Scity XX YY 2222 XX YY PM FS PS X Sstreet Y Sarea Z Scity XX YY 2222 XX Y YAM G5 PS X Sstreet Y Sarea 2 Scity 2 27727 Fuel liters Type af Amount Car plate odometer avarage liter Per PS name PS Location ARIA Car Kilometrage Date Time litters fuel Riyal Number value different Km Alhokil PS PLEst Zohor 40
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