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1. 1 Upload Results Click Fox Village Dressage Online Tools gt Upload Results The Upload Ride Times amp Results to Web window opens 2 Upload Now To upload the show s results click Upload Now A Fox Village Dressage window lets you know the results were uploaded successfully Click OK 3 Stream Results If you are at the show your computer has an internet connection and you are entering scores in the computer you can stream your results live to the FVD website Participants can then monitor the results using a smartphone table or computer To start streaming click Start The Upload Ride Times amp Results to Web window now has a message Your results are currently streaming To stop streaming click Stop Upload Ride Times amp Results to Web window now has a message Your results have stopped streaming 4 Generate URLS Click Generate URLs to obtain links to your show results By Class By Rider and Scratches Provide the links to the show participants via the show s web page or email CHAPTER III 7 HIGH SCORE REPORTS Many dressage shows provide an award to the horse rider combination with the highest score of the show Champion High Score and the second highest score of the show Reserve Champion High Score There may also be awards for the highest score at each level Training First Second Third Fourth and FEI as well as awards for the highest score for each rider status Open Adult Amateur JR YR This report
2. 154 156 158 160 162 164 166 168 170 172 174 176 178 180 182 184 186 188 190 192 194 196 198 200 202 204 206 208 210 212 214 216 218 220 222 224 226 228 230 232 234 236 238 240 242 244 246 248 250 252 254 256 258 260 262 264 266 268 270 272 274 276 278 280 282 284 286 288 290 292 294 296 298 300 302 304 Fox Village Dressage Quick Stan 52 2015 Update 1 0 4 APPENDIX G 3 SCHEDULING SHEET gt CLASSES 306 454 MINUTES 306 308 310 312 314 316 318 320 322 324 326 328 330 332 334 336 338 340 342 344 346 348 350 352 354 356 358 360 362 364 366 368 370 372 374 376 378 380 382 384 386 388 390 392 394 396 398 400 402 404 406 408 410 412 414 416 418 420 422 424 426 428 430 432 434 436 438 440 442 444 446 448 450 452 454 454 Fox Village Dressage Quick Start 53 2015 Update 1 0 4 APPENDIX G 4 SCHEDULING SHEET gt LUNCH 45 MINUTE LUNCH 60 MINUTE LUNCH Fox Village Dressage Quick Start 54 2015 Update 1 0 4 APPENDIX G 5 SCHEDULING SHEET gt BREAK 10 MINUTE BREAKS 10 MINUTE BREAK NHNTzlHm56 TOD E OCS 10 MINUTE BREAK me e 10 MINUTE BREAK KA oS 10 MINUTE BREAK a 15 MINUTE BREAKS POG A 15 MINUTE BREAK AAA gt AA AAA 05 A 15 MINUTE BREAK RE eB D 15 MINUTE BREAK EE
3. D 15 MINUTE BREAK AAA Fox Village Dressage Quick Start 55 2015 Update 1 0 4 APPENDIX G 6 SHOW SCHEDULING SHEET REH O A IA Class Class Class Class Class Class Class X Judge X Judge X Judge X Judge X Judge X Judge X Judge Class Write in class number for each ring in order of go X Judge Write in the letter position s and judge name s for each class Include breaks and lunch Use the completed sheet for scheduling Fox Village Dressage Quick Start 56 2015 Update 1 0 4 APPENDIX H DRESSAGE TESTS BUILT INTO FVD The following tests are built into FVD 2007 USDF Materiale Class Scoresheet Cowboy Dressage Challenge Walk Jog 1 Cowboy Dressage Challenge Walk Jog 2 Cowboy Dressage Challenge Walk Jog 3 Cowboy Dressage Challenge Walk Jog 4 Cowboy Dressage Challenge Walk Jog Lope 1 Cowboy Dressage Vaquero Challenge Walk Jog 2 Cowboy Dressage Vaquero Challenge Walk Jog 4 Cowboy Dressage Vaquero Challenge Walk Jog Lope Cowboy Dressage Walk Jog Freestyle Cowboy Dressage Walk Jog Lope Freestyle Cowboy Dressage Walk Jog Lope Test 4 Cowboy Dressage Walk Jog Test 1 Cowboy Dressage Walk Jog Test 2 Cowboy Dressage Walk Jog Test 3 Cowboy Dressage Walk Jog Test 4 Cowboy Dressage Walk Jog Lope Test 1 Cowboy Dressage Walk Jog Lope Test 2 Cowboy Dressage Walk Jog Lope Test 5 Cowboy Dressage Walk Jog Lope Test 6 Cowboy Dressage Y A Partner Ground Cowboy
4. B C Open the Criteria Window Select Main Menu gt Reports gt Post Show gt Score Reports Media The Media Scoring Reports selector window opens Select the Features of the Report Select the criteria you need but do not check the Simple Media Report check box Open the Report Click OK The Media Scoring Report opens This report includes Class Name Judge Entry amp Rider Name Horse Name Dressage Test Rider Status Raw Score Percentage and Class Placing If desired click Print to print the report Click Close to close the report and return to the Main Menu Save and Email the Report Using your default email program in the usual manner email the report to the media of your choice as an attachment Fox Village Dressage Quick Start 39 2015 Update 1 0 4 SECTION V EVERY DAY CHAPTER V I BACKUP THE FILES It is important to FREQUENTLY between entry sessions during the show and after the show ends backup the files associated with your show Show Data File Show Template File Horse amp Rider File and Test File NOTE If you have not already done so in SET UP A NEW SHOW gt Backup Storage Device select your backup device usually a removable drive and a folder subfolders The file name extensions for working files and backup files are as follows Fie Working File Extension Backup File Extension Show Data File sdf sbk Show Template File kdf kk Horse amp Rider Fi
5. In this example we will only sort by level Click OK The High Score Report opens sorted by Status If desired click Print to print the report When you are ready to close the report click Close Look at the Report The report sorted by Status has the following sequence A Adult Amateur starting with the highest Adult Amateur score and ending with the lowest score B JR YR starting with the highest JR YR score and ending with the lowest score C Open starting with the highest Open score and ending with the lowest score High Score for Each Level The first horse rider on the list is the Adult Amateur High Score With a pen draw a line between the last lowest Adult Amateur score and the first highest JR YR level score Repeat for JR YR Open The first horse rider at each status for included classes is the high score winner for that status You may want to highlight this horse rider NOTE Different shows have different rules on which classes are included in High Score Awards In most cases only include rides that are Training Level First Level Second Level Third Level Fourth Level and FEI Prix St Georges Intermediaire I Intermediaire Il and Grand Prix Do not include Introductory Level Pas de Deux Quadrille Musical Freestyles Para Equestrian etc Record the Results Annotate all of these winners This is usually written on a separate piece of paper and or annotated on the High Score Report printout You
6. and kdf in the usual manner Send the email The recipient then saves the files to the appropriate folders on his her FVD computer links the files and gets to work Fox Village Dressage Quick Start 45 2015 Update 1 0 4 SECTION VI APPENDICES APPENDIX A USEF AND USDF MEMBERSHIP REQUIREMENTS In order to participate in USEF licensed USDF recognized shows USEF and USDF have specific membership requirements for people riders handlers owners trainers coaches business owners and horses USEF Recording USDF Registration See the FVD User Manual gt APPENDIX A USEF and USDF MEMBERSHIP REQUIREMENTS APPENDIX B USEF USDF AND FEI DRESSAGE TESTS USEF Dressage Tests Click here USDF Dressage Tests Click here FEI Dressage Tests Click here FEI Para equestrian Dressage Tests Click here Fox Village Dressage Quick Start 46 2015 Update 1 0 4 APPENDIX C USEF DRESSAGE SECTION CODES Dressage USEF Section Codes are required for all recognized classes They are entered in the USEF Code box as explained in SET UP A NEW SHOW gt Show Office gt Classes USDF INTRODUCTORY LEVEL USDF MUSICAL FREESTYLE 9951 WALK TROT CLASSES EXEMPT NON MEMBER FEE USDF TRAINING LEVEL FREESTYLE use 1598 1541 USDF FIRST LEVEL FREESTYLE USEF OPPORTUNITY CLASSES 1538 USDF SECOND LEVEL FREESTYLE 5702 OPPORTUNITY CLASS 5703 OPPORTUNITY CLASS AMATEUR 1533 USDF THIRD LEVEL FREESTYLE
7. you get it right Print and evaluate a test page If the print is accurately placed on the labels proceed to Step 5 D If the print is not accurately placed adjust the settings again until they are correct Record the settings so you can use them next time D Print the Labels With the Stable Cards report open click the Last Page button 1 at the bottom left of the window The number in the Page box is the total number of pages in the report and is the number of index card sheets you need Load your printer with this number of Avery 45388 Click Print The Print window opens Click Properties Using the Paper type drop down arrow select Cardstock your printer may use different nomenclature Click OK which returns you to the Print window Click OK The labels will print Print Tack Stall Cards Repeat Step 5 except click the radial button for Tack Stall Cards Sort the Cards Sort the cards according to the Stall Assignment Sheet Apply Cards to Stalls The day before horses arrive apply stall cards to stalls Depending upon the facility this could be done with a staple gun clear packing tape or the facility may have a holder for the cards Make Stall Assignment List See the FVD User Manual gt MAKE A STALL LIST FROM DATA EXPORTED TO EXCEL Make several copies of the Stall Assignment List and post in convenient Fox Village Dressage Quick Start 27 2015 Update 1 0 4 places Some shows send the stall assignments wit
8. Auto Check the Auto check box to automatically enter fees that apply to every entry e g Drug Horse USEF fee or Office fees OE Check the OE check box if the fee should be available through EE OE Fee Type Enter an OE Fee Type OE description for online entry submission OE Occurrence Using the drop down arrow select the OE Occurrence Qualifying Class Entry Fee Enter the fee for GAIG Qualification For 2015 the fee is 10 I O mm Fox Village Dressage Quick Start 10 2015 Update 1 0 4 Close When all fees have been entered click Close 9 Show Office gt Payment Types Make additions if necessary Click Close 10 Show Office gt Credit Card Types If using credit cards edit for the cards that you accept Click Close 11 Show Office gt Classes Click here for EE instructions A Class Information For each class in your show you must fill in the necessary blanks O O O O oO Enter the Class Number and Text Enter the Class Name Level Type for EE Using the drop down arrow select the Level Type Test of Choice for EE Check the Test of Choice check box if this is a TOC class Default Test e If this is a single test class e g Training Level Test 3 click the drop down arrow to the right of Default Test cursor down to the correct test and select it e If this is a Test of Choice TOC class leave the default test box blank If using EE select Online Test Place Holder USEF Code Using th
9. Dressage Y A PUS Dressage Seat Equitation Eventing Training Test A Eventing Training Test B FEI for 6 Year Olds 2004 FEI Freestyle for Pony Riders 2009 FEI Freestyle Test for Juniors 2009 FEI Grand Prix 2014 FEI Grand Prix 2015 FEI Grand Prix Special 2015 FEI Individual Children 2009 FEI Intermediate A 2015 FEI Intermediate B 2015 FEI Intermediate I 2015 FEI Intermediate II 2015 FEI Junior Individual 2015 FEI Junior Prelimin 2009 FEI Junior Team 2015 FEI Para Freestyle Grade 1A 2010 FEI Para Equestrian Individual 1B 2013 FEI Para Equestrian Team 1B 2013 FEI Para Freestyle Grade 1B 2010 FEI Para Freestyle Grade II 2010 FEI Para Freestyle Grade IV 2012 FEI Para Freestyle III 2013 FEI Para Grade II Individual 2013 FEI Para Grade III Individual 2013 FEI Para Grade III Novice 2010 FEI Para Grade III Team 2013 FEI Para Grade IV Novice 2010 FEI Para Individual Grade 1A 2013 FEI Para Individual Grade IV 2013 FEI Para Novice 1B 2010 FEI Pony Team 2015 USEF Developing PSG 2012 FEI Prelim Children 2009 USEF First Level Rider Test 2015 FEI Prelim Test for 5 Year Olds 2009 USEF Four Year Old Test 2015 FEI Prelim Test for 6 Year Olds 2009 FEI Prix St Georges short 1997 USEF Second Level Rider Test 2015 USEF Training Level Rider Test 2015 FEI Prix St Georges 2015 Western Dressage Basic Test 1 FEI Regional Indiv 2009 Western Dressage Basic Test 2 FEI Regional Prelim 2009 West
10. Edit Information for Both Classes Using the Class Lookup drop down arrow or type in box select the original class 102 0 in the example and edit the Text and Class Name to reflect the change in the example the Text might be 102 0 O and the Class Name might be Training Level Test 2 Open Repeat with the new class For this class the Text might be 102 3 AJY and the Class Name might be Training Level Test 2 Adult Amateur JR YR E Split the Class Click the View Class Splitter button at the bottom of the window the button has three small boxes connected to each other The Class Splitter window opens Using the Class Lookup drop down arrows select the original and the new classes To move a rider from 102 0 to 102 3 click on the box to the left of the Entry the box turns black and click the right arrow gt between the two lists Continue until you have moved all the desired riders to the new class Click Close F Repeat for any other class es that need to be split G Print one or two new copies of Main Menu gt Reports gt Pre Show gt Pre Schedule Report by Test 2 Block the Show A What is Blocking the Show Blocking the show is the process by which you fit all the classes in the show ring s for the show day s simultaneously following all the USEF rules and considerations Fox Village Dressage Quick Start 19 2015 Update 1 0 4 E Work Hours The show may operate 16 hours a day including breaks and
11. Entry and Next Entry buttons black horse with left or right arrow at the bottom of the window select the entry for which you want to enter scores Enter Movement by Movement Marks Place the curser in the Standard Marks 1 box enter the score for the first movement and press Enter The mark is entered and the cursor moves to the next marks box Continue entering scores ensuring that you have the correct movement mark in the correct marks box Enter Collective Marks When you have finished the movement scores the curser moves to the Collectives Marks 1 box Enter the raw scores for each collective pressing Return after each entry Enter Errors If there are any errors enter the number of deductions 2 or 6 in the error box one error is 2 points total two errors is 6 points total 3 errors is elimination Ride Termination If the ride was terminated stopped without finishing the ride and getting a score use the Term Reason drop down arrow to select the reason Eliminated Retired or Withdrew Calculation The FVD program automatically calculates the Final Score and the Percentage to three decimal places Verify with the Results Compare the computer input and results to the test sheet and scorer results If any entries or calculations do not match reenter recalculate until they match Print the Instant Scoring Report On the Instant Scoring window click the Print button on the bottom left The sheet prints Staple the s
12. OK The Open Show File window opens Single click the name of your show file The file name background turns blue and the file name appears in the File name box Click Open You are returned to the Main Menu 2 Backup the Show Template File Perform this backup if you have a template file A Select File Select Utilities gt Show Template File gt Backup A Fox Village Dressage warning window opens Click Yes The Show Template Backup Source window opens to the folder containing the Template File C Documents FVD Support For example it could be ShowNameTemplate kdf Single click on the name of the Template File Its background turns blue and the file name appears in the File name box Click Open B Destination Folder The Template Backup Destination window opens to the drive folder subfolder you selected in SET UP A NEW SHOW For example the backup destination Fox Village Dressage Quick Start 40 2015 Update 1 0 4 might be a removable drive named D and the folder is FVD Backup D FVD Backup C Backup File Name In the File name box enter a name for the backup file Some people include today s date in the file name so they can easily determine the date the backup file was created and differentiate it from other backup files Other people use the same file name each time so the new backup file over writes the previous backup file For example it could be ShowNameTemplate_2015 01 03 hbk ShowNameTemplate identifies it
13. Ring Steward s Report Scoring Section Awards Manager Photographer Videographer Media Others CHAPTER 111 4 SCORING AND PLACING CLASSES If you are using computer scoring you must decide whether you are going to enter the total scores into the FVD program after they have been calculated by a scorer Manual Scoring or if you are going to enter movement by movement marks from the test sheets and let the computer calculate the total score and the 1 percentage Instant Scoring There are three methods of scoring using the FVD program 1 Nothing on the Computer during the Show Manual Scoring 2 Partially on the Computer during the Show Manual Scoring 3 Totally on the Computer during the Show Instant Scoring Nothing on the Computer during the Show Manual Scoring Used for small shows with little or no computer equipment on the show grounds A Select Manual Scoring Select Main Menu gt Show Office gt Show Preferences The Show Preferences window opens Select Scoring gt Manual Scoring click the radial button Click Close Print Handwritten Score Sheets Select Main Menu gt Reports gt During Show gt Handwritten Score Sheets Click Print to print the report Click Close to close the report The scoring department will use the Handwritten Score Sheets to enter total points and percentages by hand Later they are used to enter the total points in the FVD program the program calculates the perce
14. Show gt Ride Schedule Mailers Click the Self Mailer radial button The Ride Schedule Mailer report opens which contains ride information for each rider Review each rider s page to ensure that it is correct You may print the report or export it to MS Word for further processing o Print the Report Click Print o Export to MSWord Click Print Preview gt Export gt Word The report opens the file as rptRideSchedule rtf in MS Word In the usual manner save the file as a doc or docx file in the folder of your choice o Close Click Close to close the report C Fold each sheet in thirds tape stamp and mail CHAPTER 11 13 OBTAIN PRINT AND LABEL DRESSAGE TEST SHEETS 1 Test Count Report Select Main Menu gt Reports gt Pre Show gt Test Count Report The Test Count Report opens which lists the number of rides for each test in your show If desired click Print to print the report To determine the number of test sheets you will need multiply the number of rides by 1 05 increases the number by 5 which gives you extra sheets to take care of last minute changes and to have extra copies for the judges Always round up For example if you have 40 Training Level Test 3 rides 40 x 1 05 42 tests NOTE Before you can print the Test Count Report you must have assigned judges to all the classes in all the rings Obtain Dressage Tests Dressage tests are available on the internet as paf files fr
15. a new late entry They are entered as a completely new entry with a new Entry They are NOT charged for the USEF horse drug fee stabling etc as that was already paid for the original entry A Create the Entry Enter a late entry in the FVD program as in ENTER THE MAILED ENTRIES B Fill Scratched Rides Late entries usually can only fill scratched rides First scratch the ride s to be filled then fill the ride s with the new entry C Fees and Labels Collect fees due and print test sheet labels as above oo Fox Village Dressage Quick Start 30 2015 Update 1 0 4 CHAPTER l11 3 DAY SHEETS REPORT 1 Print the Day Sheets Report Print this report the each morning of the show and other times if there are many changes during the show Click Main Menu gt Reports gt During Show gt Day Sheets Standard Report or the CDI report The Day Sheets window opens Select the Date needed Click OK The Day Sheets Standard Report opens Click Print The Print window opens Select Print Range gt All and enter the Number of Copies needed Click OK The report will print Copies Needed On show day the following will need up to date copies of the Day Sheets ZENACSTIONMOOD gt Show Manager Show Secretary Computer Operator s Technical Delegate s Scribes Announcer may instead use Announcer s Report Warm up Ring Steward s may instead use Ring Steward s Report Show Ring Steward s may instead use
16. as a backup of the Blue Bird Template file 2015 01 03 identifies the date the file was backed up kbk is the default FVD file extension for a Template file backup file Click Save D Reopen the Template File A Fox Village Dressage window opens informing you Backup completed successfully Click OK The Open Show Template File window opens Single click the name of your template file The file name background turns blue and the file name appears in the File name box Click Open You are returned to the Main Menu Backup the Horse and Rider File A Select File Select Utilities gt Horse amp Rider File gt Backup A Fox Village Dressage warning window opens Click Yes The Horse amp Rider Backup Source window opens to the folder containing the Horse amp Rider File HR hdf C Documents FVD Single click on HR hdf the name of the Horse amp Rider File lts background turns blue and the file name appears in the File name box Click Open B Destination Folder The Horse 8 Rider Backup Destination window opens to the drive folder subfolder you selected in SET UP A NEW SHOW For example the backup destination might be a removable drive named D and the folder is FVD Backup D FVD Backup C Backup File Name In the File name box enter a name for the backup file Some people include today s date in the file name so they can easily determine the date the backup file was created and differentiate it from other backup files Oth
17. can select other sort methods by clicking the various selections available on the High Score Report window Fox Village Dressage Quick Stan 36 2015 Update 1 0 4 SECTION IV AFTER THE SHOW CHAPTER IV 1 FINAL REPORTS FOR USEF You have VERY LITTLE TIME to submit your results to USEF and USDF Reports are required within 10 working days Consult the USEF and USDF guidelines see links below for details Ensure all classes have been placed even single ride classes must have been placed If a ride has no score ensure you have entered the reason using the Term drop down arrow If a class did not have any riders put a zero in the number of entries and add Did not fill to the Class Description Two Reports must be sent to USEF 1 Snail Mail Report USEF Post Competition Report Form and your payment s 2 Email Report USEF Electronic Submission of Show Results Web Forms and Guidelines Form gt Print version Click here gt Fill in version Click here Y Guidelines Click here 1 USEF Post Competition Report Form Snail Mail Report A FVD Post Competition Report This FVD report is the source of most of the information required by the USEF Post Competition Report Form Select Main Menu gt Reports gt Post Show gt USEF Post Competition Report Click Print to print the report B FVD Show Fee Summary This FVD report is the source of data on membership recording fees you have collected Select Mai
18. copy the files to an external storage device such as an external hard drive jump thumb drive memory card etc You could also save to the Cloud By doing this if your computer s hard drive fails your backup will be retrievable o First connect insert the external storage device o Navigate to the external storage device In this example it is Removable Drive D B Create a Folder for the Backup Files o If desired create a folder on the external drive that will contain all your backup files In this example we will create the FVD Backup folder The method varies depending on the Windows version The following uses Windows 8 1 gt Place the cursor over the text for the removable drive and right click The background will turn blue and a menu will drop down gt Click New gt Folder gt Anew folder icon will appear with the text New Folder next to it Type in FVD Backup or any folder name you wish to use o You now have a FVD Backup folder on the removable drive C Determine If You Want a Subfolder for Each Backup o Decide if you want each backup to overwrite a previous backup or if you want sequential backups whereby you are not overwriting previous backup files o If you want to overwrite previous backups you will simply copy the files to the backup folder For example the files could be copied to the D AFVD Backup o If you want sequential backups that do not overwrite previous backups it is recommended that you
19. desired click Filter Conflicts to view only the riders with conflicts Riders with a check mark in a Conflict check box have a conflict For the first conflict note the Entry and the Class of the classes that have a conflict D Reschedule the Classes with Conflicts In the Scheduling window using the Class drop down arrows or type in box enter the two classes for which there is a conflict Click OK View the rider s position in each class If possible you want to select an earlier ride time in the earlier class and or a later ride time in the later class o Earlier Class For the rider with a conflict in the FO Forced Order column enter a number corresponding to an earlier or first time in the class Click Schedule it is red to reschedule the class and hopefully resolve the conflict o Later Class In addition or alternately you can schedule the conflicted rider later in the class For the rider with a conflict in the FO Forced Order column enter a number corresponding to a later or last position in the class to put the conflicted rider later in the class Click Schedule it is red to reschedule the class and hopefully resolve the conflict E Check to See if the Conflict is Resolved Repeat Step 7 B to review the conflict list again Scroll down to the rider in question to see if the conflict has been resolved unchecked If it is not resolved repeat Step D to widen the spread between ride times F Look for Next Co
20. e Championship classes must be run in their entirety before another class may start however you can add extra breaks to give more time if necessary 8 Check Judges Hours You must check the judges times to ensure you are within the USEF rules Each judge may only judge for a total of eight 8 hours in a day and may only be on the show grounds for ten 10 hours including meals and breaks Show management is responsible for complying with the USEF rules A Select Main Menu gt Reports gt During Show gt Judge Schedule Report If breaks lunches were added as in Chapter 6 above this report adds both judging time and break lunchtime The time must be 10 hours or less B Select Main Menu gt Reports gt During Show gt Day Sheets Standard Report For each judge add up by hand the amount of time they have for breaks and lunch Ensure each judge has a break or lunch every two hours Ensure the total judging time the total time in the Judge Schedule Report less the total breaks lunch is no more than 8 hours C If any judge is not within the USEF parameters shuffle judges and or add a judge to the roster until you are in compliance CHAPTER 11 12 RIDE TIME NOTIFICATION Rides times must be provided at least 7 days before the first class Once you have established the ride times you can provide them to the competitors in four methods 1 Post ride times using the FVD Upload Ride Times service 2 Save ri
21. each break and cut a x 2 45 minute and or a 1 x 2 1 hr strip for each lunch Remember each judge must have no more than 2 hours between each break and lunch Lay them on the brown paper in the approximate times they will be scheduled This will remind you to schedule appropriate breaks and lunch Colored Paper for Divisions Levels Classes If desired select different colors of construction paper for each division for example yellow for Open classes blue for AA classes etc Alternately different colors may indicate different class levels Training First etc Another method is to use different colors for each level with dots of different colors for Open AA JR YR You can also use a colored dot or a highlighter for classes that can be judged by R or r judges no dot requires an S judge Block the Show with the Paper Select paper for the first class and cut it into 2 strips Using the Pre Schedule Report by Test check how long the class is and cut the strip to match For example a 2 hour and 15 minute class would be a 2 1 long strip 24 minute class will be about 24 etc Label the strip with the class number name and test and set the strip into place on the brown paper Do not permanently adhere the strip to the paper as you will need to shift classes breaks and lunches as you block the show Scotch tape is not the best choice You can use weights thumbtacks on corkboard magnetic strips etc to allow
22. folder could be D FVD Backup and the file HR_2015 01 03 tbk Double click Test_2015 01 03 tbk to select it as the Test file to restore Alternately single click the file to select it its background turns blue then click Open B Destination Folder The Test Restore Destination window opens and the C Documents FVD folder is open Double click on the Test File name For example double click on Test tdf Alternately single click the Test File name to select it its background turns blue then click Save A Confirm Save As warning window opens If you want to overwrite the file on your computer click Yes C Link the File A Fox Village Dressage information window opens to inform you that the Backup file has been restored to your hard drive successfully Click OK The Link Test File window opens to link the Test file to the Show Data File Double click the Test file name Alternately single click the Test File name to select it its background turns blue then click Save The file is linked to the Show Data File and you are returned to the Main Menu CHAPTER V 3 ANOTHER METHOD TO BACKUP AND RESTORE FILES Chapter V 1 Backup the Files and Chapter V 2 Restore the Files presents a method to backup and restore your Show Show Template Horse Rider and Test files If you are familiar with the Windows folder file structure and how to copy and paste files from one folder to another Chapter V 3 presents an easier method It al
23. highlight the incomplete areas However it may be best to NOT mark on the entry form USEF and USDF have entry screening checklists on their web sites 1 Organize Entries Collect the entries for the day Paperclip the mailing envelope the check and the entry together Alternately place the documents in a clear sheet protector or a 9 x 11 envelope NOTE The date on the mailing envelope is very important to prove that the entry was or was not received in a timely fashion Do not throw envelopes away You need them until you have entered the date on the entry screen in the upper right corner Timely envelopes may be thrown out DO NOT THROW OUT AN ENVELOPE THAT WAS MAILED AFTER THE CLOSING DATE or when your class limit is reached 2 Entry Number Assign an Entry Number and write it on the upper right hand corner of the entry form 3 Signatures Examine the entry form for the signatures There MUST be a signature for the Rider under aged riders need both their own signature and a parent s signature the Owner and the Trainer The word same is not allowed Parents who sign for their children in the rider owner or trainer boxes are not required to have USEF USDF numbers nor must they pay a non member fee 4 Stabling Check the stabling and try to guess which stable group they desire if it is not on the entry form Note stallions You have to make special arrangements for where they are stabled 5 Membersh
24. meals s A judge may only judge eight 8 hours in a day exclusive of breaks and meal s and may not be physically on the grounds for more than ten 10 hours including breaks and lunch You may ask a judge if s he will continue 30 to 60 minutes beyond the 8 hours some will agree some will charge overtime fees and some will say no If the judge agrees get it in writing email is acceptable Check with the judges early enough so if you need to hire a part time judge you have the time to accomplish this Judges S judges can judge any class R judges can judge Training through Fourth Level classes r judges can judge Training First and Second Level classes Block your rings to accommodate this rule If necessary a judge may be moved to another ring however it is best to keep a judge in a ring for 2 3 classes before they are moved Provied time for moves in your schedule Class Days Your prize list announces specific classes on specific days Except for VERY unusual situations do not move a class to a different day Competitors schedule their time in advance to accommodate the prize list and if you make changes their schedules may not be able to be shifted If the day of a class must be changed so that a rider is unable to ride in the class management is required to refund the fees If you change the day of a class you must change the day in FVD see SET UP A NEW SHOW gt Classes Methods There are three methods for blocking the sh
25. the report and return to the Main Menu on NOTE If you have many scratches it may be better to look at the Day Sheets Report on the computer to check which ride times are available for each class 2 Open the Entry Window Select Main Menu gt Show Office gt Entries The Entry window opens 3 Select the Entry Using the Entry Lookup drop down arrow or type in box select the Entry for the entry that wants to add a ride 4 Fill a Scratched Class Check to ensure you have selected the correct Entry Click the Class Entries tab Click the Expand button small green with a column of lines on the left margin of the window You can now see the Day Time and Ring boxes for the entry s already scheduled rides Click the View Scratches to Sub button a double box on the left margin of the window The Scratch Sub window opens which lists the available rides Select the ride to be filled by clicking the box to the left of the class information the box turns black A Fox Village Dressage warning window opens Click Yes The class is now added to the entry IMPORTANT If this is a qualifying class click the Qual Div drop down arrow and select the correct status for the entry Adult Amateur JR YR No the fee was not paid or Open 5 Collect Fee s Collect the fee for the added class Some shows also charge a change fee 6 Print a Test Sheet Label If you want to print a dressage test sheet label click the Single T
26. will not take effect C Schedule the Next Class Enter the End Time of the previous class in the Start Time box Repeat Step B above D Close B i To close the Scheduling window and all the Schedule windows click Close on the Scheduling window This returns you to the Main Menu Return to Step 5 A to schedule the next classes ii To close just one or more class es click Close on the appropriate Schedule window s You can then select more classes from the Scheduling window Return to Step 5 B to schedule the classes Repeat until all the classes and breaks and lunches see below have been scheduled 6 Breaks and Lunches A Adding Breaks and Lunches A judge must have a break or lunch every two hours You can add breaks lunches while you are scheduling classes or you can add them after you have scheduled the classes which means you have to reschedule ALL the subsequent classes Breaks lunches can be scheduled during a class or after a class The procedure for scheduling breaks and lunches is the same except breaks are usually 10 15 minutes and lunches are usually 45 60 minutes On the Day Sheets Chapter 11 13 breaks and lunches are annotated as Break o The Show Scheduling Sheet will have an estimate of the time you need a break or lunch First schedule the class during or after which the break lunch will be scheduled To schedule a break lunch during a class look at the schedule to find a ride whose b
27. window opens in the device folder where you have stored your backup files For example the folder could be D FVD Backup and the file ShowNameYYYY 2015 01 03 Double click ShowNameYYYY_2015 01 03 sbk to select it as the show file to restore Alternately single click the show file to select it its background turns blue then click Open B Destination Folder The Show Restore Destination window opens and the C Documents F VD folder is open as the destination folder Double click on the Show Data File name For example double click on ShowNameYYYY sdf Alternately single click the Show Data File name to select it its background turns blue then click Save A Confirm Save As warning window opens If you want to overwrite the file on your computer click Yes C Open Your Show A Fox Village Dressage information window opens to inform you that the Backup file has been restored to your hard drive successfully Click OK The Open Show File window opens Double click the Show Data File name to open the show Alternately single click the Show Data File name to select it its background turns blue then click Open The show is opened and you are returned to the Main Menu 2 Restore the ShowTemplate File A Select File Select Utilities gt Show Template File gt Restore A Fox Village Dressage warning window opens Click Yes The Show Template Restore Source window opens in the device folder where you have stored your backup files For example t
28. you wish to remove click the box to the left of the description the box turns black Click the Delete Fee button red minus sign on the left margin of the window A Fox Village Dressage warning window opens Click Yes The fee is deleted Repeat for each fee that you need to remove F Total Payments and Balance The Total Payments box at the bottom right of the window reflects the total amount the competitor has paid The Balance box at the bottom right of the window reflects the Total Payments less the deleted fees Check this by hand to ensure the amount is correct If a refund is due the value will have parentheses send a check for this amount to the competitor Fox Village Dressage Quick Start 18 2015 Update 1 0 4 G Statement If you wish to print a statement for the rider click the Print button to the right of the Balance box CHAPTER II 10 CLOSE YOUR SHOW IN EQUESTRIAN ENTRIES Click EE Integrated Online Tools gt Close Show The Entries Close Date Time and Time Zone are automatically reset to the current date and time The Late Entries Close Date Time and Time Zone if previously entered are automatically removed CHAPTER II 11 SCHEDULING YOUR SHOW USEF Rules and Other Considerations Scheduling must follow very specific USEF rules and other considerations See the USEF web site and the FVD User Manual Scheduling Considerations for detailed information Steps in Show Scheduling In the FVD pr
29. 1540 USDF FOURTH LEVEL FREESTYLE USEF TRAINING LEVEL 1502 TRAINING LEVEL DRESSAGE OPEN FEI MUSICAL FREESTYLE 1503 TRAINING LEVEL DRESSAGE A A 1532 FEI PRIX ST GEORGES FREESTYLE 1546 TRAINING LEVEL DRESSAGE JR YR 1534 FEI INTERMEDIATE I FREESTYLE 1526 FEI GRAND PRIX FREESTYLE USEF FIRST LEVEL 1504 FIRST LEVEL DRESSAGE OPEN 1505 FIRSTLEVEL DRESSAGE A A JUNIOR AND YOUNG RIDERS YOUNG ADULT 1506 FIRST LEVEL DRESSAGE JR YR 1597 FEI JR YR TEAM AND INDIVIDUAL 1555 FEI GRAND PRIX RIDERS AGES 20 25 USEF SECOND LEVEL 1554 USEF YOUNG ADULT BRENTINA CUP 1507 SECOND LEVEL DRESSAGE OPEN 1508 SECOND LEVEL DRESSAGE A A FEI PONY DRESSAGE 1509 SECOND LEVEL DRESSAGE JR YR 1594 FEl PONY DRESSAGE USEF THIRD LEVEL 1510 THIRD LEVEL DRESSAGE OPEN YOUNG HORSE 1511 THIRD LEVEL DRESSAGE A A 1551 USEF FEI 4 YR OLD YOUNG HORSE 1512 THIRD LEVEL DRESSAGE JR YR 1542 FEI5 YR OLD YOUNG HORSE 1543 FEI 6 YR OLD YOUNG HORSE USEF FOURTH LEVEL 1513 FOURTH LEVEL DRESSAGE OPEN BEVELOPING HORSE 1514 FOURTH LEVEL DRESSAGE A A 1515 FOURTH LEVEL DRESSAGE JR YR 1553 USEF DEVELOPING HORSE 1552 FEI PRIX ST GEORGES HORSES 7 9 FEI PRIX ST GEORGES 1531 FEI PRIX ST GEORGES DRESSAGE OPEN DRESSAGE SPORT HORSE BREEDING 1530 FEI PRIX ST GEORGES DRESSAGE A A 5905 DSHB YOUNG HORSE 1529 FEI PRIX ST GEORGES DRESSAGE JR YR sab DH CAES SAGE BREEDING FEI INTERMEDIATE 5902 DSHB 2 YR OLD DRESSAGE BREEDING 1533 FEI INTERMEDIATE DRESSAGE OPEN 5903 DSHB 3 YR OL
30. 2 SCHEDULING SHEET gt CLASSES 154 304 MINUTES 52 APPENDIX G 3 SCHEDULING SHEET gt CLASSES 306 454 MINUTE 53 APPENDIX GA SCHEDULING SHEET gt LUNCH iii 54 APPENDIX G 5 SCHEDULING SHEET gt BREA Riosa aos 55 APPENDIX G 6 SHOW SCHEDULING GHEET 56 APPENDIX H DRESSAGE TESTS BUILT INTO EW deeg bic deed 57 APPENDIX I PRINT LABELS AND INDEX CARDS eoossrssesesrsesssseresssserrsssnerrsrsnnrrsrenn oss r rn ns rn rna nan 58 SECTION VII PROGRAM FUNCTION Sos socia 58 SECTION VIF TIPS e TRIOS iaa 58 Fox Village Dressage Quick Start 3 2015 Update 1 0 4 INTRODUCTION ABOUT THE FOX VILLAGE DRESSAGE PROGRAM Fox Village Dressage is produced by Fox Village Software Copyright 1993 2015 Fox Village Software All Rights Reserved Fox Village Software 909 S 336 St 200 Federal Way WA 98003 The Fox Village Dressage FVD software program is a fully functional dressage show managemert online entry and scoring application It was designed with the experience and know how of some of the top show secretaries managers and organizers in the nation Now you can manage your competitions from beginning to end from a basic schooling show to a CDI with wireless E scoring capabilities in the judges booths real time posting of scores on the internet and bar codes to simply scoring This program will make your life easier organized and more fun The dressage community at large has been very helpful in developin
31. 7 10430900 10450950 11000100 11000200 12015325 13000005 13000006 13000012 13000013 13000014 13000020 13000021 13000022 13000028 13000029 13000030 13000040 13000041 13000042 13000043 13000044 13000045 13000046 13000047 13000048 13000049 13000050 13000051 13000052 13000053 13000054 19000950 19015350 19015400 19015500 19016400 19016500 19019100 19019101 19019102 SSSSSSSSSARAAMAAAAMAARAAARAARARARRARANARSSSSSBSBBSSBBBSBBEBBEEBBEBE Training 1 Training 2 Training 3 Training Test of Choice First 1 First 2 First 3 First Freestyle First Level Test of Choice Second 1 Second 2 Second 3 Second Freestyle Second Level Test of Choice Third 1 Third 2 Third 3 Third Freestyle Third Level Test of Choice Fourth 1 Fourth 2 Fourth 3 Fourth Freestyle Fourth Level Test of Choice Sport Horse Breeding Ind Score Sheet Sport Horse Breeding Master Score Materiale Classes 3 amp 4 yr olds FEI PE Grade 1a Team FEI PE Grade 1a Individual Championship FEI PE Grade 1b Team FEI PE Grade 1b Individual Championship FEI PE Grade 1b Freestyle FEI PE Grade 2 Team FEI PE Grade 2 Individual Championship FEI PE Grade 2 Freestyle FEI PE Grade 3 Team FEI PE Grade 3 Individual Championship FEI PE Grade 3 Freestyle FEI PE Grade 4 Team 20x40 FEI PE Grade 4 Indl Champ 20x60 FEI PE Grade 4 Freestyle 20X60 FEI PE Grade 1a Novice FEI PE Grade 1b Novic
32. D Backup and the file HR_2015 01 03 hbk Double click HR_2015 01 03 hbk to select it as the Horse amp Rider file to restore Alternately single click the file to select it its background turns blue then click Open B Destination Folder The Horse amp Rider Restore Destination window opens and the C Documents FVD folder is open Double click on the Horse amp Rider File name For example double click on HR hdf Alternately single click the Horse amp Rider Data File name to select it its background turns blue then click Save A Confirm Save As warning window opens If you want to overwrite the file on your computer click Yes Fox Village Dressage Quick Start 42 2015 Update 1 0 4 C Link the File A Fox Village Dressage information window opens to inform you that the Backup file has been restored to your hard drive successfully Click OK The Link Horse amp Rider File window opens to link the Horse amp Rider file to the Show Data File Double click the Horse amp Rider file name Alternately single click the Horse 8 Rider File name to select it its background turns blue then click Save The file is linked to the Show Data File and you are returned to the Main Menu 4 Restore the Test File A Select File Select Utilities gt Test File gt Restore A Fox Village Dressage warning window opens Click Yes The Test Restore Source window opens in the device folder where you have stored your backup files For example the
33. D DRESSAGE BREEDING 1544 FEI INTERMEDIATE DRESSAGE A A 5906 DSHB 4 YR OLD DRESSAGE BREEDING 1545 FEI INTERMEDIATE DRESSAGE JR YR 5904 DSHB MATURE HORSE 5 YR AND ABOVE 5900 DRESSAGE SPORT HORSE BREEDING SENINTERMES ATEN 1596 DRESSAGE BREEDING MATERIALE U S 1535 FEI INTERMEDIATE II DRESSAGE OPEN 1547 FEI INTERMEDIATE II DRESSAGE A A OTHER DRESSAGE 1548 FEI INTERMEDIATE II DRESSAGE JR YR Wee DRESS Ae TEET Or CHOICE FEI GRAND PRIX 1598 MISC DRESSAGE Rider Tests Intermed A amp B etc 1537 FEI GRAND PRIX DRESSAGE OPEN 6900 DRESSAGE SEAT MEDAL 1549 FEI GRAND PRIX DRESSAGE A A 9950 NON MEMBER EXEMPTED CLASSES 1550 FEI GRAND PRIX DRESSAGE JR YR 1556 FEI GRAND PRIX SPECIAL DRESSAGE NOTE If there is no code for a class use 1598 MISC DRESSAGE Ex Rider tests FEI Intermediate A amp B etc NOTE For USEF purposes a class limited to AA and JR YR riders no Professional riders is considered an Open class Fox Village Dressage Quick Start 47 2015 Update 1 0 4 APPENDIX D EQUINE CANADA EC SECTION CODES The following EC Section Codes are in FVD They are used if EC es selcted as the National Level see Main Menu gt Show Office gt Show Preferences gt Membership gt National Level 10010107 10020307 10030307 10050950 10110307 10120307 10130300 10140900 10150950 10210300 10220300 10230307 10240900 10250950 10310307 10320307 10330307 10330900 10350950 10410300 10420307 1043030
34. FVD Folder A B If you have a hard drive failure or other type of mishap simply copy and paste your most recent backup to your new FVD folder This is performed exactly as in BACKUP above except the files are copied from the backup folder on the external device and are pasted into your FVD folder sdf HR haf and Test tdf or FVD Support folder kdf on your computer s hard drive After copying and pasting the files link the files as in PREPARE FVD FOR THE NEW SHOW SEASON 2 Copy and Paste Your Files to Another Computer A B C D E F Make a backup of your most recent files to the external device as above If not already done install FVD on the second computer Insert connect your external device to the second computer Copy and paste your most recent backup to the C Documents FVD folder of the second computer or another folder of your choice This is performed exactly as in Chapter V 3 RESTORE except the files are copied from the external device and are pasted into the FVD folder sdf HR hdf and Test tdf or FVD Support folder kdf of the new computer This can also be accomplished by networking the two computers After copying and pasting the files link the files as in PREPARE FVD FOR THE NEW SHOW SEASON 3 Email Your Files to Another Person A B C D Open your default email program and complete the To box Subject box and write a message Attach the sdf HR hdf Test tdf
35. Fox Village Dressage Quick Start 2015 Update 1 0 4 Supports Fox Village Dressage 2015 Update 1 0 4 d See the separate FVD User Manual for detailed procedures See the separate FVD DSHB User Manual for Breed Shows TABLE OF CONTENTS Ee 2 INTRODUCTION iaa 4 ABOUT THE FOX VILLAGE DRESSAGE PROGRAM nn aia a a 4 ABOUT FOX VILLAGE DRESSAGE QUICK START iii 4 INTEGRATION BETWEEN FOX VILLAGE DRESSAGE AND EQUESTRIAN ENTRIES 5 USEFUL SUPPLIES TO HAVE ON HAND iii 6 SECTION L GEIT TING STARTED E 7 CHAPTER 1 1 INTRODUCTION E 7 CHAPTER 1 2 INSTALLING AND OPENING THE FVD PROGRAM 7 SECTION Il BEFORE THE SHOW cestas dnd diia 9 CHAPTER 11 1 PREPARE FVD FOR THE NEW SHOW GEAGON A 9 CHAPTER 12 SET UP A NEW SHOW nd Gaine ta teen tante tetes e tea tentias tata ses 10 CHAPTER 11 3 CREATE AND USE SHOW TEMPLATES ANEN 12 CHAPTER IA HORSE amp RIDER HR hdf DATABASE MANAGEMENT 13 CHAPTER II 5 SCREEN SHOW ENTRIES 2 uen 13 CHAPTER 11 6 ENTER THE MAILED SHOW ENTRIES snara rann 14 CHAPTER II 7 IMPORT ONLINE ENTRIES ccooci nicariniinarn cc 17 CHAPTER 11 8 ENTRY CONFIRMATION NOTIFICATION 17 CHAPTER 11 9 REFUNDS FOR SCRATCHES RECEIVED BEFORE SCHEDULING 18 CHAPTER 11 10 CLOSE YOUR SHOW IN EQUESTRIAN ENTRIES 000 19 CHAPTER 1117 SCHEDULING YOUR SHOW scr ricas nadia 19 CHAPTER 1112 RIDE TIME NOTIFICATION csi maridos 24 CHAPTER 11 13 OBTAIN PRINT AND LABEL DRESSAGE
36. GE CLASS NUMBERS AND INFORMATION Although not required by USEF or USDF the following standard nomenclature for class numbers is recommended Use a four digit number such as 1234 First number show day Third number Class level or category Show Day ra Level or Category ES First show day 1 Training Children Fillies Colts Etc 0 Second show day 2 First Level Pony Yearlings PE Grade la amp Ib etc 1 Third show day 3 Second Level JR PE Grade Il 2YO etc 2 Es n Third Level YR PE Grade III 3YO etc 3 Fourth Level Brentina PE Grade IV 20x40 4 YO 4 Second number Class type FEI PSG Int GP YH PE Gr IV 20x60 Group 5 Category EN USDF MFS DH PE TOC Prospects US 6 Intro Training 1st 294 3 4th PSG Int GP FEI MFS Materiel 7 USDF MFS FEI MFS Quadrille and Pas de 5s Deux Quadrille amp Pas de Deux Games IBC 8 Children Pony JR YR Brentina YH DH 1 Intro DSE Amateur handler 9 Materiel Games DSE Para Equestrian 2 Dressage Sport Horse Breeding 3 Fourth number test or other Lo pr optional If you have O and any 1 7 type classes the O PSG d Trng PE Gr1B TOC DSHB Championshi 0 is also optional however this could lead to confusion e d x SR REUME and the computer will not sort the numbers correctly Test 1 Int 1 15 MFS Int 1 MFS Quad 1 1 Preliminary Test USEF YH 4YO DH PSG DSE PE For example a Day 2 First Level Test 3 class Novice Fillies E
37. HEDULING SHEET LUNCH and Appendix G 5 SCHEDULING SHEET BREAK and cut into strips for each break and lunch H Block the Show with the Sheets Strips Using a large table or floor space arrange the Class Sheet Strips and Break Lunch Sheets for each ring ensuring appropriate types of judges breaks lunches and maximum times allowed for each judge Show Class Schedule Sheet Print Appendix G 6 SHOW SCHEDULING SHEET to record the class numbers and breaks in sequence for each ring Use pencil as there may be changes POWERPOINT METHOD See the FVD User Manual gt Scheduling gt Block the Show gt PowerPoint Method Assign Rings A Name the Rings Select Main Menu gt Show Office gt Classes The Class window opens Click the Edit Rings button to the right of the Ring box Enter the name for each ring This may be a number 1 a name Ranier or a number and a name 1 Ranier B Assign Rings to the First Class Using the Class Lookup drop down arrow or type in box select the Class for which you want to assign a ring Using the Ring drop down arrow to the right of the Ring box select the ring for the class C Select the Next Class Using the Class Lookup drop down arrow or type in box or by clicking the Next Class button to the right of the Class Lookup box select the next class Assign the ring as in B above D Repeat for all the classes E Click Close Assign Judges A Select Judges for Each Ring
38. K The Media Scoring Report Simple report with the selected criteria opens If desired click Print to print the report Click Close to close the report and return to the Main Menu Save the Report This report is often emailed as a pdf file to the press so they may report the results of your show o Designate PDF Click Print Preview gt Export gt PDF for XPS o Enter a File Name The Publish as PDF or XPS window opens If you are not already in the C Documents FVD folder navigate to this folder The default file name is rpiScpreReportMediaSimple pdf You may be saving multiple versions of this file therefore you need to enter a different file name that will identify your show name and number the type of report and the fact that it is a score report For example it could be named ShowNameYYYY_12345_Entire_Places1 6_ScoreReport MediaSimple pdf which indicates it is a simple media report of the entire show with places 1 6 o Save the File Click publish to save the report as a PDF file A window will open advising you of the save status Click Close o Review the File When the paf file is saved the file will open Review the file to ensure it is ok Email the Report Using your default email program in the usual manner email the report to the media of your choice as an attachment 2 Non Simple Media Report If your media customers desire more show information you can provide a Non Simple Media Report A
39. LLAGE DRESSAGE PROGRAM FUNCTIONS 3 UTILITIES PROGRAM FUNCTIONS 4 HELP PROGRAM FUNCTIONS 5 SHOW OFFICE PROGRAM FUNCTIONS 6 SCORING PROGRAM FUNCTIONS 7 REPORTS gt PRE SHOW PROGRAM FUNCTIONS 8 REPORTS gt DURING SHOW PROGRAM FUNCTIONS 9 REPORTS gt POST SHOW PROGRAM FUNCTIONS 10 BREED SHOW REPORTS PROGRAM FUNCTIONS 11 FOX VILLAGE DRESSAGE ONLINE TOOLS PROGRAM FUNCTIONS 12 EQUESTRIAN ENTRIES INTEGRATED ONLINI PROGRAM FUNCTIONS 13 PRINT PREVIEW SECTION VIII TIPS amp TRICKS See the FVD User Manual for the following TIPS amp TRICKS 1 USE EMAIL ADDRESSES TIPS amp TRICKS 2 WAIT LIST TIPS amp TRICKS 3 SCHEDULING QUADRILLE AND PAS DE DEUX TIPS amp TRICKS 4 MANAGING TEAMS TIPS amp TRICKS 5 REPORTS IN THE SHOW PROGRAM TIPS amp TRICKS 6 REPORTS FOR WEB SITE POSTING TIPS amp TRICKS 7 MAKE A STALL LIST FROM DATA EXPORTED TO EXCE TIPS amp TRICKS 8 MAKE LEGAL SIZED RESULTS POSTERS TIPS amp TRICKS 9 ANOTHER METHOD FOR SHOW ENTRIES Fox Village Dressage Quick Start 58 2015 Update 1 0 4
40. NOTE Class days must have been assigned before you can start scheduling classes A Open the First Classes to Schedule Select Main Menu gt Show Office gt Scheduling The Scheduling window opens Using the Show Scheduling Sheet as a reference use the Class drop down arrows to enter the classes in sequence for your first ring If you have a small low resolution monitor select the first four classes if you have a large high resolution monitor select the first eight classes Click OK Separate Schedule windows open one for each class in the sequence in which you selected them in the Scheduling window Schedule the First Class For the first class enter the Start Time at the top right using hour minute 00 seconds and AM or PM For hours less than two digits enter a O then the correct number for example 08 00 00 AM is 8 o clock in the morning Click Schedule the letters will be red if the class needs to be scheduled rescheduled This will automatically fill in the time each rider is to ride The End Time end of the class is automatically entered at the bottom right of the Schedule window If this is a class during or after which you need to insert a break and or lunch using the Breaks and Lunches procedure below enter the break and or lunch and click Schedule again VERY VERY VERY IMPORTANT NOTE If Schedule is red it must be clicked before you close a Schedule window If you do not click Schedule your schedule changes
41. Page To print one page on plain paper load your printer with plain paper then click Print The Print wndow opens For Print Range gt Pages click the radial button and enter 1 in the From and To boxes Click OK The first page of the report prints on plain paper B Evaluate Test Page Place one sheet of Avery 5168 3 x 5 labels on top of the printed page and hold up to a light If the print is accurately placed on the labels proceed to Step 3 D If the print is not accurately placed on the labels some of the print is off of a label proceed to Step 3 C C Adjust Print Setup Click Page Setup gt Page Setup The Page Setup window opens For the Print Options and Columns tabs adjust the settings as needed this is done by trial and error until you get it right Print and evaluate a test page If the print is accurately placed on the labels proceed to Step 3 D If the print is not accurately placed adjust the settings again until they are correct Record the settings so you can use them next time D Print the Labels With the Packet Labels Detail report open click the Last Page button 1 at the bottom left of the window The number in the Page box is the total number of pages in the report and is the number of label sheets you need Load your printer with this number of Avery 5168 labels Click Print The Print window opens Click Properties Using the Paper type drop down arrow select Labels Your printer may use differen
42. Ride Status For qualifying rides the entry paid the Q fee for a Q class the rides are first grouped by Q Open Q Adult Amateur Q YR JR and Q No then each of these four groups is placed separately 1 n Classes may be placed by groups in both Manual Scoring and Instant Scoring o These methods let you have ONE class with a mixture of riders or rides but separate placings ONE class rather than several classes split up by division all riding the same tests can be easier to schedule and work with conflict resolution B How to Place by Groups o Select Main Menu gt Scoring The Place default is Standard o For both Instant Scoring and Manual Scoring to select another placing method use the Place drop down arrow and select Rider Status or Ride Status Click Place The Place gt Rank Class window opens Hand enter the placings as in 3 E above 2 Close a Class When the final scores have been entered and the Final Report has been printed select Main Menu gt Scoring Click Close Class A Fox Village Dressage warning window opens If you want to close the class click Yes IMPORTANT This permanently locks the class so no further Fox Village Dressage Quick Start 34 2015 Update 1 0 4 inadvertent changes can be made therefore use this feature with caution CHAPTER III 6 UPLOAD SHOW RESULTS TO THE WEB During and after the show you have options to upload your results to the FVD web site and or the show s web site
43. TEST SHEETS eee 25 CHAPTER MAAS STABLING surcar iii ii 27 CHAPTER II 15 RIDER PACKET LABELS SHEE KE 28 SECTION III DURING THE Egeter edd 29 CHAPTER III 1 SCRATCH RIDES AND FILL SCRATCHED RIDES oseere 29 CHAPTER 111 2 OTHER ENTRY CHANGES RIDER HORSE OR LATE ENTRY 30 CHAPTER III S DAY SHEETS REPORT susana lis 31 CHAPTER 111 4 SCORING AND PLACING CLASSES nee 31 CHAPTER III 5 PLACE A CLASS BY GROUPS CLOSE A CLASS 34 CHAPTER III 6 UPLOAD SHOW RESULTS TO THE WEB 2eme 35 CHAPTER II 7 HIGH SCORE REPORTS cocinas ld 35 SECTION IV AF TER THE SHOW santa dara dai gees 37 CHAPTER IV 1 FINAL REPORTS FOR USEF concursos rana aa oa 37 Fox Village Dressage Quick Start 2 2015 Update 1 0 4 CHAPTER IV 2 e EA ER 38 CHAPTER IV 3 MEDIA REPORTS tee et 38 SECTION V EE eieiei eech 40 CHAPTER NS THE FILES urraca 40 CHAPTER V 2 RESTORE THE FILES scsi ini al a ata 42 CHAPTER V 3 ANOTHER METHOD TO BACKUP AND RESTORE FILES 43 SECTION VIAPPENDICES count isa 46 APPENDIX A USEF AND USDF MEMBERSHIP REQUIREMENTS AA 46 APPENDIX B USEF USDF AND FEI DRESSAGE TESTS 46 APPENDIX C USEF DRESSAGE SECTION CODES iii 47 APPENDIX D EQUINE CANADA EC SECTION CODES 48 APPENDIX E DEFAULT TEST DURATIONS IN FVD ysssresserssssserssssrerrsssssrressnnrrsrenrersr snor sn rn nan 49 APPENDIX F DRESSAGE CLASS NUMBERS AND INFORMATION 50 APPENDIX G 1 SCHEDULING SHEET gt CLASSES 2 152 MINUTE 51 APPENDIX G
44. W SEASON 1 Enter Show Information Open the FVD program as in INSTALLING AND OPENING THE FVD PROGRAM Click on Show Office gt Show Information Enter the desired show name Fill in as many of the blanks as possible at this time You may return to this window at any time to complete the data for this show Click Close Your new show name will now appear at the top of the screen Moo gt SA Repair All Links Before you can use your new shows with the Horse amp Rider File HR hdf and Test File Test tdf you must link them to the show Do this now or after Step 3 B below A Select Fox Village Dressage gt File Linking gt Repair All Links B Click on the show name you wish to set up and select Open The Horse amp Rider File window will appear Select HR hdf and click Open C The Link Test File window will appear next Select Test tdf and click on Open D Repeat this sequence for all new show names as you set them up Also use the Repair All Links sequence whenever you install a FVD program update copy a file from another computer or get a Can t find file error message Continue for the show that you are working on or if you are running more shows this season Create More New Shows A Select Create New Show Using gt Blank Show File B Repeat Steps 1 and 2 above for each new show NOTE If you have many shows using the same format for classes fees and general show structure you may wis
45. When you blocked your show you considered the judges that have been hired and the classes they are allowed to judge In most cases you have pre selected a judge for each ring and assigned classes accordingly Review the show blocks to ensure you have correctly assigned your classes to your pre selected judges If you find errors you will need to repeat the above steps B Enter the Judge Names If not already done select Main Menu gt Show Office gt Classes The Class window opens Click the Edit Judges button has a gavel to the right of judge section Enter the First Name Last Name Rating ST and Country optional for all the judges for this show Click on the Add Judge button gavel w a green to add the next judge click the Delete Judge button gavel with a red to remove a judge Click Close to return to the Class window C Assign Judges to Classes Using the Show Scheduling Sheet use the Class Lookup drop down arrow or type in box to select each Class Alternately start with the first class and use the Next Class button to the right of the Class Lookup box to advance through the classes sequentially based on class number For each class using the Judge at C drop down arrow Fox Village Dressage Quick Start 21 2015 Update 1 0 4 select the name of the judge at C If a class has two or more judges repeat for each letter position Click Close to return to the Main Menu 5 Assign Ride Times
46. ad Now You receive a confirmation window and the entrant receives and email Periodically check the Confirmations Website the link is on the Upload Confirmations to the Web window to check the rider responses FVD automatically checks the Confirmation Mailed check box on the Summary tab 2 Mail the Confirmation A Open the Report After entering today s group of entries select Main Menu gt Reports gt Pre Show gt Entry Confirmation Mailers The Entry Confirmation Mailers window opens B Select the Style Click the Mailer Style Self Mailer radial button Click OK C Review the Report The Entry Confirmation Mailer Standard report opens Check the report to ensure everything is correct for each and every entry Go through the report to ensure the information is accurate and the pages you want to print are in the report You will only see the pages for the entries whose Confirmations Mailed box is not checked D Print the Report Click Print Select Self Mailer The pages for entries whose Confirmation Mailed check box is not checked will print E Prepare the Mailers The Self Mailer report has been set up to be a tri fold to be mailed without an envelope Fold it in thirds with the address to the outside Tape the edge to keep it closed Place Fox Village Dressage Quick Start 17 2015 Update 1 0 4 a stamp and mail F Close Click Close Print Preview G Confirmation Mailed Check Box Go to Main Menu gt Show Off
47. ame Show Number for example Show Name 2009 123456 Using the method for your email program attach the USEF dat file A message is not required Click the Send button Your attachment is now on its way to USDF H you do not receive a return email acknowledgement the email was not delivered resend it CHAPTER IV 3 MEDIA REPORTS A ter all recording scoring etc have been completed on the computer you can create reports for the media 1 Simple Media Report A Open the Criteria Window Select Main Menu gt Reports gt Post Show gt Score Reports Media The Media Scoring Reports window opens Fox Village Dressage Quick Start 38 2015 Update 1 0 4 B E Select the Features of the Report Make the choices desired o Entire Show Check the box if you want the results for the entire show or o Day Use the drop down arrow to select one day of the show o Place Limit Enter a number corresponding to the number of places in each class this is usually 6 Alternately if your targeted media only wants the top 3 places enter 3 o Group by Rider Status Check the box if you want the results sorted by rider status AA JR YR Open o Simple Media Report Check the box if you want a report that includes only the Class Name Judge Class Placing Rider Name Horse Name and Percentage If you do not check this box you get a report with more information see below Open the Report Click O
48. automatically be entered in the Balance box on the Summary tab w O mmo Oo CHAPTER II 7 IMPORT ONLINE ENTRIES Click here for EE instructions on importing online entries Using the criteria in SCREEN SHOW ENTRIES review each entry for completeness accuracy etc before accepting the entry into your FVD show CHAPTER II 8 ENTRY CONFIRMATION NOTIFICATION Before the closing date you need to inform the rider that the entry has been received in a timely manner You also need to inform the rider if the entry has any deficiencies that must be corrected before the rider will be permitted to enter the ring You can do this via FVD Upload Confirmations or snail mail 1 FVD Upload Confirmations The Upload Confirmations service of FVD sends an email to the competitor The email contains a link that opens a web page with all of the competitor s entry information including annotation of any deficiencies missing Coggins missing signature etc The competitor responds to the show secretary via the web page that the entry is correct Accept or that the entry needs correction s Reject and uses a notes section to communicate with the show secretary The show secretary tracks the confirmation responses on a web site The Upload Confirmations service replaces the confirmations via email feature of FVD Click Fox Village Online Tools gt Upload Confirmations The Upload Confirmations to the Web window opens Click Uplo
49. b site 3 Email Ride Times A Copy Emails to Clipboard To place the email address of show participants in the clipboard select Main Menu gt Show Office gt E mails to Clipboard In the E mails to Clipboard window that opens select the people you want to email A Fox Village Dressage information window opens informing you the e mails have been sent to the clipboard Click OK Prepare Your Email Program In the usual manner open your default email program Place your cursor in the To box and type your email address Place your cursor in the BCC box and click Paste or Ctrl V The email addresses are pasted into the BCC box Using BCC protects email privacy Type a Subject line that will let recipients know the email contains ride times for your show If desired type a Message into the message box In the usual manner attach the Rider s Schedule Report and the Day Sheets Report PDF files C Click Send to send the email 4 Snail Mail Ride Times A Global Memo Decide if you wish to send a general message to all riders with the ride time notice last minute rule changes phone number for the show other last minute information not previously available If a message is desired select Main Menu gt Show Office gt Show Information The Show Information window opens In the Global Memo box enter the message Click Close to return to Main Menu Open the Ride Schedule Mailer Select Main Menu gt Reports gt Pre
50. certificate check this box If not then uncheck the box E Logo If you wish to use a logo on your reports click the logo box then use Browse to find your logo Your logo must be in the FVD folder or in another folder on your hard drive F USEF Rules for Rider Age Check the box if you will use USEF rider age rules G Pony Club Show Check the box if your show is a Pony Club show Show Office gt Show Preferences gt Membership A Click USEF USDF FEI and or Other organizations for which you will track memberships If Equine Canada is your national organization enter EC in the National Level box B Enter the Label and membership Expiration dates for each organization This is usually November 30 of the year Show Office gt Show Preferences gt Divisions If you have any divisions in addition to Adult Amateur JR YR Open and No enter them here When you are finished click Close Show Office gt Show Fees Click here for EE instructions A System Fees Edit for the current year s fees for example the Drug Horse USEF fee is 16 00 for the year 2015 Enter this year s stabling fees this year s qualifying fee etc B Custom Fees Create any additional fees unique to your show For example a Banquet Ticket fee of 25 00 Place the name of the fee in the Description box Place the amount in the Rate field C Custom Fees Type Click the drop down arrow under Type and in the box select OF for Other Fees D
51. cified to be ridden Qual Div The default for Qual Div is No indicating the rider has not requested a qualifying ride If the rider has requested a qualifying ride and paid the fee use the Qual Div drop down arrow and select Adult Amateur Junior or Open The qualifying fee will automatically be added to the fee amount Repeat for each additional class requested Description Using the Description drop down arrow select the appropriate stabling item s and number requested the default is 1 If a tack stall was requested enter it on a separate line Days Check the days nights that the horse will be stabled in boxes on lower left This check mark is mandatory so that the correct stall counts appear on the stabling reports Stall Group If a rider requests to be stabled with a particular person or stable this is the place to enter the information This can be difficult because sometimes Susie will ask to be stabled with Ann but Ann will ask to be stabled with Home Stable They expect you to know what they want For each new stall group the first entry received requesting a particular person or stable will require you to set up the stall group name Click on the Edit Stall Groups button to the right of the Stall Group box Enter a stall group name Click Close Using the Stall Group drop down arrow select the appropriate stall group Other Fees Payments Tab OTHER FEES A B Auto Fees To automatically add the Auto Fees
52. click the Add Auto Fees button near the top left of the window below the red minus button Add Fees Using the Description drop down arrow add any other fees that might be applicable If more than one item was requested change the Qty from 1 to the requested The Rate and Extension will automatically be entered Forgotten Fees If you forgot to include a fee during show setup close the Entry window go back to Main Menu gt Show Office gt Show Fees and add the missing fee s Close the Show Fees window return to Main Menu gt Show Office gt Entries and continue your entry of fees PAYMENTS CREDITS A Payment Type Using the Payment Type drop down arrow select the payment type Cash Check Fox Village Dressage Quick Start 16 2015 Update 1 0 4 etc Credit Card If the payment is by credit card use the Credit Card drop down arrow to select the type of credit card CC CK In the CC CK box enter the credit card number or the check number Exp In the Exp box enter the expiration date of the credit card MM YY Amount In the Amount box enter the amount of the payment Press the Enter key Repeat for any other payments received needed Total Payments The total payments received will automatically be entered in the Total Payments box H Balance Any balance due will automatically be entered in the Balance box Any overpayment is indicated in parenthesis in the Balance box The balance will also
53. ct Duplex If you do not have a duplex printer refer to your printer manual to determine how to make double sided copies Click OK Enter the number of Copies you need Click OK The tests sheets will print Repeat for each test you need to print 5 Print Test Labels A Print Test Page Select Main Menu gt Reports gt Pre Show gt Test Labels The Test Labels window opens Click the C radial button to print the labels for the Judge at C Click OK The Test Labels report opens For a standard label do not click the CDI or Small radial buttons Click OK Review the report to ensure everything looks correct To print one page on plain paper load your printer with plain paper then click Print The Print window opens For Print Range gt Pages click the radial button and enter 1 in both the From and To boxes Click OK The first page of the report prints on plain paper B Evaluate Test Page Place one sheet of Avery 45163 labels on top of the printed page and hold up to a light If the print is accurately placed on the labels proceed to Step 5 D If the print is not accurately placed on the labels some of the print is off of a label proceed to Step 5 C C Adjust Page Setup Click Page Setup gt Page Setup The Page Setup window opens For the Print Options and Columns tabs adjust the settings as needed this is done by trial and error until you get it right Print and evaluate a test page If the print is accurately placed on the lab
54. d for you Edit the file with information specific for this show such as the name of the show the dates etc You are now ready to enter your entries Fox Village Dressage Quick Start 12 2015 Update 1 0 4 CHAPTER II 4 HORSE amp RIDER HR hdf DATABASE MANAGEMENT The HR hdf file Horse amp Rider data file contains information data for horses and people riders handlers owners trainers and coaches The file can be used for multiple shows making repeated entries unnecessary However some of the data can get very old and the file can get large It is therefore necessary perform Horse amp Rider DB Management and to check the data before adding entries for your show 1 Select Main Menu gt Show Office gt Horses 8 Rider DB Management 2 Click the Last Show Date Purge Records and Clear Check Boxes tabs and follow the instructions e Last Show Date tab Use the default selection e Purge Records tab Enter a date after the last show of the season 3 4 years prior to this one Click OK This deletes old inactive records e Clear Check Boxes tab Check all the boxes so you can verify all the data as newly entered CHAPTER 11 5 SCREEN SHOW ENTRIES This following discusses screening of show entries received via mail Entries received via EE arrive pre screened however you will need to follow similar steps to ensure they are complete You must analyze each entry for completeness You may want to
55. de times as PDF files and post on your web site 3 Save ride times as PDF files and email to competitors 4 Print ride times and snail mail to competitors 1 FVD Upload Ride Times A First you must register your show with FVD See SET UP ANEW SHOW B Click Main Menu gt Fox Village Dressage Online Tools gt Upload Ride Times The Upload Ride Times amp Results to Web window opens C Click Upload Now You receive a message that the ride times or results were uploaded successfully D Click Click here to view Ride Times amp Results website to view the upload E lf desired click Generate URLs to obtain URLs to the ride times or results By Class By Rider and Scratches Post the links on your show s web site or email the links to the show participants 2 Poston Your Web Site A Open the Rider s Schedule Report Select Main Menu gt Reports gt During Show gt Rider s Schedule Report The Rider s Schedule Report opens which contains ride information for each rider Review each rider s information to ensure that it is correct B Save as a PDF File Click Print Preview gt Export gt PDF or XPS The Publish as PDF or XPS Fox Village Dressage Quick Start 24 2015 Update 1 0 4 C window opens Enter a file name then click Publish The PDF file is created If desired repeat A amp B using the Main Menu gt Reports gt During Show gt Day Sheets Standard Report D Post these files on your show s we
56. e FEI PE Grade 2 Novice FEI PE Grade 3 Novice FEI PE Grade 4 Novice 20x40 FEI PE Grade 4 Novice 20x60 FEI PE Grade 4 Ind Champ 20x40 FEI PE Grade 1a Freestyle FEI PE Grade 4 Team 20x60 PE Test of Choice FEI PE Grade 3 Ind Championship 20x60 FEI PE Grade 3 Team 20x60 FEI Test of Choice FEI Young Horse 4 yr FEI Young Horse 5 yr Qualifier FEI Young Horse 5 yr Final FEI Young Horse 6 yr Qualifier FEI Young Horse 6 yr Final FEI Children Preliminary FEI Children Preliminary A FEI Children Preliminary B 19019200 19019300 19020601 19020701 19020801 19020900 19030600 19030701 19030801 19030900 19040600 19040700 19040900 19041850 19050300 19060100 19060900 19070100 19070200 19070300 19130100 19220100 19220900 19220950 19720100 19720200 19720300 19720400 19730100 ADDA DDR DD EEE EEE FEI Children Team FEI Children Individual FEI Pony Preliminary FEI Pony Team FEI Pony Individual FEI Pony Freestyle FEI Junior Preliminary FEI Junior Team FEI Junior Individual FEI Junior Freestyle FEI Young Rider Preliminary FEI Young Rider Team FEI Young Rider Freestyle FEI Young Rider Individual FEI Prix St Georges FEI Intermediare 1 FEI Intermediare 1 Freestyle FEI Intermediare 2 FEI Intermediare A FEI Intermediare B FEI Grand Prix FEI Grand Prix Special FEI Grand Prix Freestyle FEI Grand Prix Young Rider Walk Trot Test A Walk Trot Te
57. e Entry Window Select Main Menu gt Show Office gt Entries The Entry window opens 2 Select the Entry 4 Using the Entry Lookup drop down arrow or type in box select the Entry for the entry that has scratched 3 Select the Scratch as the Termination Reason Check to ensure you have selected the correct Entry Click the Class Entries tab To expand the class information list click the Expand button small green with a column of lines on the left margin of the window You can now see the Day Time Ring and Term Termination Reason boxes Using the Term Reason drop down arrow select Scratch 4 Repeat for each class to be scratched Close Click Close to return to the Main Menu 6 Annotate the Test s If possible annotate the test s in the judge scribe packet s with SCRATCH Do not remove the test as it can be used if the scratched ride is filled FILL SCRATCHED RIDES 1 Open the Scratches Not Subbed Report Select Main Menu gt Reports gt During Show gt Scratches Not Subbed Report The Scratches Not Subbed Report opens This report lists rides that have been scratched and are therefore available to other riders It is sorted by day and then by ride time When a scratched ride is filled in the FVD program the ride is automatically removed from the Scratches Not Subbed Report Click Print to print the report Be careful with the printed report as the computer may have more up to date information Click Close to close
58. e drop down arrow select the USEF Section Code for the class EC Code If Equine Canada is the National Level using the drop down arrow select the EC Code for the class This selection is only present if EC was selected as the National Level see Show Preferences gt Membership AHA Code If this is an Arabian Horse Association show using the drop down arrow select the AHA Code for the class Date If not already done click the Edit Dates button to enter the show dates Then use the drop down arrow to select the date for this class Ring If not already done click the Ring button to enter the ring names numbers Then use the drop down arrow to select the ring for this class This is usually done after scheduling Standard Fee Enter the fee for the class The Qualifying Fee see Show Office gt Show Fees is automatically calculated Qualify for EE Using the drop down arrow select the category If it is a Q class using the check boxes check the division Open AA JR YR or Other Prize Enter the prize if applicable Sponsor Enter the sponsor if applicable Report Style The default is Standard and Breed Use the drop down arrow to change the report style for USDF Freestyle and Quadrille or FEI Freestyle Max Ribbons Enter the maximum number of ribbons that will be given for the class FVD allows up to 14 places Exclude from eScores Check the check box if the class scores should not be included in the ASCII fi
59. ecial Events Their powerful site engine EntryGuard ensures the user s security while providing correct complete entries All at no cost to the event organizer EE Web Site Click here e EE Customer Support via Email Click here What is Integration between FVD and EE e For Show Managers o Show Managers using FVD sign up their shows with EE after which show participants can use EE to enter a show online The data is then easily downloaded into the show s FVD database No more typing entries Cost Accepting entries through EE costs show management NOTHING o Save Time VV VV V V Correct legible entries Direct feed into FVD no more data entry ALL required info ALWAYS included All memberships verified directly with USEF USDF All fees automatically calculated including non member fees Each entry checked against USEF USDF rules for correctness o Customer Service VV WM Vv gt Easy online entries Accept credit card payments at NO COST to show event owner Easily get important updates messages to competitors Easily extend shorten entry dates Entries get to you in seconds not days e For Show Participants o For nominal fees show participants can enter a show provide all required documents memberships Coggins signature pages proof of eligibility etc and pay all in one easy procedure o No more rushing to the post office to mail last minute information or documents as EE reminds the user o
60. eginning time coincides with the time the break or lunch should begin For example if the ring started at 8 00 AM the first break must start no later than 10 00 AM Look for a ride that starts just before 10 00 AM and add the break at that time To schedule a break lunch after a class look at the schedule to determine the End Time of the class and add the break lunch at that time In either case note the time o Click the Add Break button the green on the class s Schedule window An Add Break window will open Enter the Time the break lunch should begin Enter the Duration of the break lunch Click OK Click Schedule it will be red The class will be rescheduled the break will be added and the class will have a new End Time o If you have already scheduled subsequent classes you must enter the new End Time as the Fox Village Dressage Quick Start 22 2015 Update 1 0 4 new Start Time for the next class click Schedule etc until all the subsequent classes in this ring have been rescheduled o Click Close in the Scheduling window to return to the Main Menu B Delete a Break or Lunch o Inthe Schedule window for the class in which you want to delete a break lunch click the break lunch you want to delete Click the Delete Break button the red A Fox Village Dressage warning window opens Click Yes Click Schedule it will be red The break lunch is removed and the class has a new End Time o If you have already sc
61. els proceed to Step 5 D If the print is not accurately placed adjust the settings again until they are correct Record the settings so you can use them next time D Print the Labels With the Test Labels Standard report open click the Last Page button 1 at the bottom left of the window The number in the Page box is the total number of pages in the report and is the number of label sheets you need Load your printer with this number of Avery 5163 label sheets Click Print The Print window opens Click Properties Using the Paper type drop down arrow select Labels your printer may use different nomenclature Click OK which returns you to the Print window Click OK The labels will print 6 Apply Labels to the Tests The labels print in order of go for each ring Using the label sheets as a guide place the correct label in the appropriate position on the correct test sheet Do not cover the judge signature line or the scoring line 7 Classes with More Than One Judge For classes with two or more judges repeat as above but select the other letter position s in Step 5 A Print the labels and apply to the appropriate test sheets Test of Choice classes will have more than one test type 8 Place Dressage Tests into Ring Class Packets Ensuring you keep them in order place the test sheets on a clipboard for the scribe to take to the ring If desired include a few unlabeled tests of each Qmmogd D Fox Village Dressage Quick S
62. er people use the same file name each time so the new backup file over writes the previous backup file For example the entered file name could be HR_2015 01 03 hbk HR identifies it as a backup of the Horse amp Rider File 2015 01 03 identifies the date the file was backed up hbk is the default FVD file extension for a Horse amp Rider file backup file Click Save D Relink the HR hdf File A window opens informing you Backup completed successfully Click OK The Link Horse amp Rider File window opens Single click the name of your HR hdf File The file name background turns blue and the file name appears in the File name box Click Open You are returned to the Main Menu Backup the Test File A Select File Select Utilities gt Test File gt Backup A Fox Village Dressage warning window opens Click Yes The Test Backup Source window opens to the folder containing the Test File Test tdf C Documents FVD Single click on Test tdf the name of the Test File lts background turns blue and the file name appears in the File name box Click Open B Destination Folder The Test Backup Destination window opens to the drive folder subfolder you selected in SET UP A NEW SHOW For example the backup destination might be a removable drive named D and the folder is FVD Backup D FVD Backup C Backup File Name In the File name box enter a name for the backup file Some people include today s date in the file name so they can eas
63. ern Dressage Basic Test 3 FEI Regional Team 2009 Western Dressage Basic Test 4 FEI Team Children 2009 Western Dressage Intro Test 1 FEI YH 5 YR Preliminary Western Dressage Intro Test 2 FEI YH Final for 5 Year Olds Western Dressage Intro Test 3 FEI YH Final for 6 Year Olds Western Dressage Intro Test 4 FEI Young Riders Freestyle 2009 Western Dressage Level 1 Test 1 FEI Young Riders Individual 2015 Western Dressage Level 1 Test 2 FEI Young Riders PSG Team 2015 Western Dressage Level 1 Test 3 FEI Young Riders Prelim 2009 FEI YR Grand Prix 16 25 2015 First Level Test 1 2015 First Level Test 2 2015 First Level Test 3 2015 Fourth Level Test 1 2015 Fourth Level Test 2 2015 Fourth Level Test 3 2015 Gaited Cowboy Dressage Walk Int Gait 3 Gaited Cowboy Dressage Walk Int G 2 Gaited Cowboy Dressage Walk Int Gait Lope 2 GP De Dressage Knockout Introductory Walk Trot Test A 2015 Introductory Walk Trot Test B 2015 Introductory Walk Trot Test C 2015 Olympic Grand Prix Special Online Test Place Holder Prix CaprilliFirst Level Prix Caprilli Second Level Prix Caprilli Training Level Second Level Test 1 2015 Second Level Test 2 2015 Second Level Test 3 2015 Third Level Test 1 2015 Third Level Test 2 2015 S Third Level Test 3 2015 Training Level Test 1 2015 Training Level Test 2 2015 Training Level Test 3 2015 As of December 23 2015 FVD has these tests in the order presented alphabetical in FVD The mo
64. est Labels button rectangle and follow the procedure in Chapter 11 13 Affix the label to the correct test sheet s and take to the judge box es Fox Village Dressage Quick Start 29 2015 Update 1 0 4 CHAPTER III 2 OTHER ENTRY CHANGES RIDER HORSE OR LATE ENTRY NOTE Some show secretaries treat these changes as new entries with new entry fees etc Your show can determine its own policy 1 2 Rider Substitution for an Already Entered Horse and Rider New rider taking all the rides of the previous rider A Enter Rider Information If needed enter the new rider information in the FVD program as in ENTER THE MAILED ENTRIES B Open the Entries Window Select Main Menu gt Show Office gt Entries The Entry window opens to the Summary tab Select the Entry Using the Entry Lookup drop down arrow or type in box select the Entry Change the Rider Using the Rider Lookup drop down arrow or type in box enter the new rider E Update Classes Click the Class Entries tab Review the class entries and make any needed changes for the new rider For example a change in rider status or Q status This is VERY important for qualifying classes F Update Fees Click the Other Fees gt Payments tab Add any new fees that may apply such as a non member fee change fee etc G Collect Fees In the Balance box verify any balance due and collect the money H Print Label Print a Single Test Labe
65. f missing information thereby ensuring all required information is provided or providing reminders that additional information is needed Fox Village Dressage Quick Start 5 2015 Update 1 0 4 USEFUL SUPPLIES TO HAVE ON HAND FILING SUPPLIES Two large hanging file boxes one for entry forms one for rider packets e Hanging files with alphabetical tabs ENVELOPES e 9 x 11 Kraft envelopes or clear document protectors for entry packets or three ring binders and hole punch if that is your cataloging method e 9 x 11 or smaller size white envelopes for rider packets LABELS AND INDEX CARDS 1 x 2 5 8 shipping labels Prize List Mailing Labels Avery 5260 Stabling Labels Tack Stall Labels Owner Mailing Labels 2 x 4 shipping labels Dressage Test Sheets Avery 5163 Packet Labels Standard 3 1 2 x 5 shipping labels Packet Labels Detail Avery 5168 3 x 5 laser index cards Stable Cards Avery 5388 Tack Stall Cards HARDWARE EQUIPMENT e Computer preferably a laptop that you also use during your show Additional computers if you plan to network computers Backup drive external hard drive or thumb drive and or disks Printer printers check your printer cartridge have extra if you are getting low Helpful if a photocopier can be on the show grounds Any other office equipment of your choice PAPER SUPPLIES Reams of 8 2 x 11 white paper and 812 x 14 white paper e 8
66. g the FVD program and we thank you for your continuing support and ideas for improvements SUPPORT RESOURCES Online Support Troubleshooting Click here Support via Email Click here Facebook Page Click here Telephone Support Session Set up a time via email click here Telephone support is 25 30 minutes Quick Start User Manual Click here Comprehensive User Manual this manual Click here Comprehensive DSHB User Manual Click here Warning This computer program is protected by copyright law and international treaties Unauthorized reproduction or distribution of this program or any portion of it may result in civil and criminal penalties and will be prosecuted to the maximum extent possible under law ABOUT FOX VILLAGE DRESSAGE QUICK START e FVD Quick Start was prepared by Leslie Raulin a volunteer and a FVD user with the assistance of the FVD developers Pete Jorgensen and Ron Nitzinger It was adapted from the Handy Book written by Lothar Pinkers FVD Quick Start is the fastest way to get up and running with the FVD program For detailed FVD procedures and further information refer to the FVD User Manual For breed shows refer to the FVD DSHB User Manual The FVD Quick Start chapter numbers match the FVD User Manual and FVD DSHB User Manual chapter numbers therefore if you are having difficulty in a particular FVD Quick Start chapter go to the same chapter in the FVD User Manual or FVD DSHB User Manual fo
67. h the ride times Other shows want riders to check in before horses are stabled gives you an opportunity to collect a missing Coggins or other missing information fees before horses are unloaded and stabled CHAPTER II 15 RIDER PACKET LABELS SHEETS Rider Packet Envelopes Rider packet envelopes may contain the bridle number show program and other information items being provided to riders Shows use different types of envelopes or no envelopes for rider packets If very little information is provided a small business envelope may be used If more information is provided 9 x 11 Kraft white or other colored envelopes may be used If only the bridle number is being provided no envelope is necessary the correct bridle number is provided to the rider during check in If you plan to use envelopes obtain a sufficient number for the number of entries in your show Types of Rider Packet Labels Sheets You have a choice of the type of labels that you use on Rider Packet Envelopes You may select A Packet Label Detail Avery 5168 37 x 5 labels Lists missing information B Packet Label Standard Avery 5136 2 x 4 labels Entry rider name and horse name C Packet Sheet Half sheet of paper that lists missing information Packet Label Detail Select Main Menu Reports Pre Show Packet Labels Detail The Packet Labels Detail report opens Review the report to ensure accuracy A Print Test
68. h to use a Show Template for this purpose See CREATE AND USE SHOW TEMPLATES Print Labels to Mail the Prize List Now that you have the show set up if you have names and addresses from last year s show you can print out labels for mailing your prize list A Select Main Menu gt Reports gt Pre Show gt Prize List Labels B Check either alphabetical order Last Name First Name or by zip code order Zip Code Last Name First Name Click OK C Load your printer with Avery Laser Labels 46241 Click Print and the labels will print 5 Email the Prize List or the link to the Prize List on your web site This method saves time money and paper A Select Main Menu gt Show Office gt Emails to Clipboard B Select the people to whom you want to email the Prize List Click OK This puts their email addresses in your Windows clipboard C Open your default email program in the usual manner In the TO box type in your email address In the BCC box paste the contents of the clipboard using the BCC ensures you are not releasing all the email addresses to others protects privacy D Type in a message and attach the Prize List or include a link to the Prize List E Send the email Fox Village Dressage Quick Start 9 2015 Update 1 0 4 CHAPTER II 2 SET UP ANEW SHOW Open the Program Open the program as in INSTALLING AND OPENING THE FVD PROGRAM Open the Show If your show is not already open selec
69. he folder could be D FVD Backup and the file ShowNameTemplate_2015 01 03 kbk Double click ShowNameTemplate_ 2009 10 14 kbk to select it as the template file to restore Alternately single click the Show Template File name to select it its background turns blue then click Open B Destination Folder The Show Template Restore Destination window opens and the C Documents FVD Support folder is open Double click on the Show Template File name In this example you would double click on ShowNameTemplate kdf Alternately single click the Show Template File name to select it its background turns blue then click Save A Confirm Save As warning window opens If you want to overwrite the file on your computer click Yes C Open the Template A Fox Village Dressage information window opens to inform you that the Backup file has been restored to your hard drive successfully Click OK The Open Show Template File window opens Double click the Show Template File name to open the template file Alternately single click the Show Template File name to select it its background turns blue then click Open You are returned to the Main Menu 3 Restore the Horse amp Rider File A Select File Select Utilities gt Horse amp Rider File gt Restore A Fox Village Dressage warning window opens Click Yes The Horse amp Rider Restore Source window opens in the device folder where you have stored your backup files For example the folder could be D FV
70. he reason Eliminated HC No Show Retired Scratch Withdrew Vet Out o When all scores for this recording session for this class have been entered click Close D Placing the Class o When every score for this class has been entered click Quick Place at the bottom right of the Manual Score Sheet window The rides are sorted with the highest score at the top the next highest score next etc The FVD program does not enter the placings o Inthe Place boxes hand enter 1 2 3 to place the class Take care in placing ties as the FVD program does not sort ties by Collective Marks If a rider did not finish the test select the reason using the Term drop down arrow if not already entered NOTE As required by USEF and USDF USEF and USDE if a ride has no score the reason is required in the Place box FVD uses the information in the Term box to provide this information in the final USEF and USDF reports E Print a Report o Interim Report To provide an interim report of the class results select Main Menu gt Scoring Un check the check box to the left of Final Click Report The Score Report opens Click Print to print the entire report or select Print gt Print Range gt From X To X where X indicates Fox Village Dressage Quick Start 32 2015 Update 1 0 4 the page range you want to print The pages print Click Close to close the report Post the report Final Report To provide a final report of the class
71. heduled subsequent classes you must enter the new End Time as the new Start Time for the next class click Schedule etc until all the subsequent classes in this ring have been rescheduled o Click Close in the Scheduling window to return to the Main Menu NOTE If you schedule a break or lunch in the middle of a class leaving only one or two riders after the class the competitors will be very unhappy If needed and time allows you may want to schedule two 10 minute breaks in the morning or afternoon that let you avoid breaks lunch in the middle of a class 7 Conflict Resolution If a rider has less than 50 minutes between the start of two rides on different horses there is a conflict Conflict resolution works to resolve these conflicts It cannot be performed until all rides in all classes of a show day have been scheduled A Print Day Sheets If desired print a full set of Day Sheets see Chapter 11 13 so you have the classes before you as you work on conflicts B Open the Scheduling Window Select Main Menu gt Show Office gt Scheduling The Scheduling window opens Using the View Conflicts drop down arrow select Rider Using the Date drop down arrow select the show date for which you want to view conflicts Click OK C Find the First Conflict The Rider Conflicts window opens which is a list of all the entries on the selected day sorted first by the Rider last name then by the Entry then by the Class If
72. heet to the correct test Place the sheet in a file for the class Repeat for all the rides in the class Close Click Close to close the Instant Scoring window D Print an Interim Report To keep riders happy post interim scores particularly for long classes roughly every 20 minutes or every 3 5 rides If you have a real time score viewing computer linked to a server this process is not required O Open the Report Select Main Menu Scoring tab Using the Class Lookup drop down arrow or type in box select the Class of the class to be reported Un check the check box to the left of Final Click Report The Score Report opens Fox Village Dressage Quick Start 33 2015 Update 1 0 4 o Print the Report Click the Print button to print the entire report or select File Print Print Range From X To Y where X and Y indicate the page range you want to print The pages print Click Close to close the report Post the report o Close the Report Click Close to close the report E Place the Class o Select Main Menu Scoring tab Using the Class Lookup drop down arrow or type in box select the Class of the class you want to place o Click on Place The Place Rank Class window opens with the rides sorted by highest to lowest results o Inthe PI Place column on the right enter the placings 1 2 3 Take care in placing ties as the FVD program does not sort ties by Collective Marks If a rider did not fini
73. helps you determine the high score winners for your show When possible they are determined at the end of the last day of the show DETERMINE OVERALL HIGH SCORE AND RESERVE HIGH SCORE 1 Select Main Menu gt Reports gt Post Show gt High Score Report The High Score Report window opens 2 Click OK to get a report of all rides sorted from highest to lowest percentage Use this report to determine the Overall High Score and Reserve High Score winner of the show SORT BY LEVEL Sorting the report by Level gives you the highest score for each dressage level 1 Open the High Score Report Select Main Menu gt Reports gt Post Show gt High Score Report The High Score Report window opens Using the first Order By drop down arrow select Level Level now appears in the Order By box If you want to include another Order By use the second drop down arrow to select your next criterion In this example we will only sort by level Click OK The High Score Report opens sorted by Level If desired click Print to print the report When you are ready to close the report click Close 2 Look at the Report The report is sorted by Level and has the following sequence Training Level starting with the highest Training Level score and ending with the lowest score First Level starting with the highest First Level score and ending with the lowest score Second Level starting with the highest Second Level score and ending with the lowest score T
74. hird Level starting with the highest Third Level score and ending with the lowest score Fourth Level starting with the highest Fourth Level score and ending with the lowest score FEI Levels starting with the highest FEI Level score and ending with the lowest score Other tests not usually awarded high score awards such as freestyles Pas de Deux etc 3 High Score for Each Level The first horse rider on the list is the Training Level High Score With a pen draw a line between the last lowest Training Level score and the first highest First Level score Repeat for First Second Second Third Third Fourth and Fourth FEI The first horse rider at each level is the high score winner for that level You may want to highlight this horse rider 4 Record the Results Annotate all of these winners This is usually written on a separate piece of conmo Fox Village Dressage Quick Start 35 2015 Update 1 0 4 paper and or hand annotated on the High Score Report printout SORT BY STATUS Sorting the report by Status gives you the highest score for each rider status Adult Amateur JR YR Open 1 4 Open the High Scoring Report Select Main Menu gt Reports gt Post Show gt High Score Report The High Score Report window opens Using the first Order By drop down arrow select Status Status now appears in the Order By box If you want to include another Order By use the second drop down arrow to select your next criterion
75. ice gt Entries gt Summary tab For each entry whose confirmation you have just printed check the Confirmation Mailed check box When you next open the Entry Confirmation Mailer Standard report any entry whose Confirmation Mailed check box is checked will not be viewed or printed CHAPTER II 9 REFUNDS FOR SCRATCHES RECEIVED BEFORE SCHEDULING Horses and riders can get injured or ill which prevents them from participating in the show therefore their entry may be scratched before the show date s or during the competition In the Prize List show management must publish its policies regarding scratches and the refund or not of fees If an entry is scratched from the competition prior to competing show management must either refund the collected USEF and Drug Fee to the competitor or they must submit the fee to the USEF Scratches received before scheduling are managed differently than scratches received after scheduling This chapter has the procedures for before scheduling scratches Full Refund before Entry in the FVD Program Return the entry and check or shred the check to the competitor Full Refund after Entry in the FVD Program Return the entry and check or write a refund check and remove the entire entry as follows A Select Main Menu gt Show Office gt Entries The Entry window opens B Using the Entry Lookup drop down arrow or type in box at the bottom left of the window select the Entry of
76. ily determine the date the backup file was created and differentiate it from other backup files Other people use the same file name each time so the new backup file over writes the previous backup file For example the entered file name could be Test_2015 01 03 tbk Test identifies it as a backup of the Test File 2015 01 03 identifies the date the file was backed up tbk is the default FVD file extension for a Test File backup file Click Save D Relink the HR hdf File A window opens informing you Backup completed successfully Click OK The Link Test File window opens Single click the name of your Test tdf file The file name background turns blue and the file name appears in the File name box Click Open You are returned to the Main Menu Fox Village Dressage Quick Start 41 2015 Update 1 0 4 5 Verify the Backup Files Navigate to the drive folder subfolder on which you saved your backup files For example the backup files may be located at D FVD Backup Look for the four backup files in this folder CHAPTER V 2 RESTORE THE FILES You will need to restore the backup files created in Chapter 19 to save use them on your computer in the case of a hard drive crash or save use them on a new computer The File Restore function is used to do this 1 Restore the Show Data File A Select File Select Utilities gt Show File gt Restore A Fox Village Dressage warning window opens Click Yes The Show Restore Source
77. in box select the Rider Click the Rider Trainer tab to review update the rider information if needed Click the Summary tab Trainer Using the Trainer Lookup drop down arrow or the type in box select the Trainer Click the Rider Trainer tab to review update the trainer information if needed Click the Summary tab Coach In a limited number of cases a Coach will be designated Using the Coach Lookup drop down arrow or the type in box select the Coach Click the Coach Team tab to review update the coach information if needed If there is no coach leave the boxes blank Click the Summary tab Other In the Post Marked box enter the entry s postmark or the date entered in EE The Balance will automatically be entered after the entry fees are entered In the Entry Memo box enter any additional information about the entry Check Boxes Review the check boxes to the right of the names Click the appropriate boxes if the horse is for sale if signatures are needed and or if you have sent a confirmation Class Entries Tab A C Stabling Fees Tab A B Class Class Name and Test Using the Class drop down arrow or type in box select the Class Class Name into which the horse is to be entered If it is a single test of a specific level the Test name and the Fee will automatically be entered in the test box and the fee box If this is a Test of Choice class use the Test drop down arrow and select the test spe
78. ips and Membership Numbers Check for membership numbers for the horse owner rider trainer and coach optional For detailed information see the USEF and USDF web sites and the FVD User Manual Appendix A USEF AND USDF MEMBERFSHIP REQUIREMENTS Except for exemptions you MUST have copies of the membership cards or use http www eqverification org to obtain membership numbers and verifications of current membership for horse rider owner and trainer A If the Entry Has NOT Requested ANY GAIG Qualifying Classes o Horse USEF Must have USEF Lifetime Recording USEF Annual Recording USDF Lifetime Horse Registration LHR or USDF Horse Identification Number HID o Horse USDF Must have USDF Lifetime Horse Registration LHR or USDF Horse Identification Number HID o People USEF Owner rider and trainer must be a current USEF Competing Member or each must pay USEF non member fee one fee per show per person not one fee per entry o People USDF Owner and rider must be a current USDF Participating Member USDF Fox Village Dressage Quick Start 13 2015 Update 1 0 4 Business Member owner only or USDF Group Member or must pay the USDF non member fee one fee per show per person not one fee per entry B If the Entry HAS Requested ANY GAIG USDF Qualifying Class es o Horse USEF Must have USEF Lifetime Recording or USEF Annual Recording o Horse USDF Must have USDF Lifetime Horse Registration LHR o Pe
79. irst Horse button left arrow will shift you to the previous entry e Horse Owner Rider Lookup The box is for typing in an entry number or horse owner or rider name Fox Village Dressage Quick Start 14 2015 Update 1 0 4 e Switch to Entry Horse Owner Rider The circular button will switch the look up field between entry number horse owner or rider e Next Entry The second Horse button right arrow will move you to the next entry e Add Entry The third Horse button green flag is the add entry button e Delete Entry The fourth Horse button red slash is the delete entry button NOTE Since more than one horse or person can have the same name FVD allows multiple horses and people with the same name When you are selecting horses and people for an entry check to ensure you have selected the correct one ENTER PEOPLE AND HORSE DATA 1 People Data You will first enter the data for the people involved in the entry rider owner trainer and coach optional Select Main Menu gt Show Office gt People Using the People Lookup drop down arrow or type in box check to see if the first Person is already listed If yes review the information to ensure it is current update the data as needed If no use the Add Person button head with green plus to open a blank People window Using the competition entry form enter the information for the Person See the FVD User Manual gt Enter People Data for USEF and USDF a
80. l as in Chapter Ill 1 FILL SCRATCHED RIDES apply it to a new or the previous test sheet s and send to the judge stand if needed possible Horse Substitution for an Already Entered Horse and Rider New horse taking all the rides of the previous horse A Enter Horse Information If needed enter the new horse information in the FVD program as in ENTER THE MAILED ENTRIES B Open the Entries Window Select Main Menu gt Show Office gt Entries The Entry window opens in the Summary tab C Select the Entry 4 Using the Entry Lookup drop down arrow or type in box select the Entry D Change the Horse Owner Using the Horse Lookup drop down arrow or type in box enter the new horse E Update Fees Collect Fees and Print Label As above Late Entry After Scheduling A late entry occurs when a new horse rider pair are entered in the show after the closing date and after scheduling This could be a completely new entry that show management has allowed into the show It could also be a rider or horse substitution where the new rider horse pair does not take all the rides of the original rider horse pair For example rider1 horse1 are scheduled for Training 2 and Training 3 After the show closes and scheduling is completed a change is requested so rider1 horse1 are riding in the Training 2 class and rider2 horse1 are riding in the Training 3 class Since rider2 horse1 are not taking all the rides of rider1 horse1 rider2 horse1 are
81. l Quadrille Test 2015 SDF Third Level Quadrille Test 2011 El Young Riders Freestyle 2009 El Prix St Georges short 1997 El Prelim Test for 5 Year Olds 2009 FEI Prelim Test for 6YearOlds 2009 80 SDF Prospects InHand LE USDFDSHP UnderSadde 2075 LE SDF DSHE Stock InHand 201s LE SDF DSH Group Class 2015 60 007 USDF Materiale Class Scoresheet El Freestyle Test for Juniors 2009 El Freestyle for Pony Riders 2009 SDF Amateur Handler 2015 ntroductory Walk Trot Test 4 2015 ntroductory Walk Trot Test B 2015 ntroductory Walk Trot Test C 2015 El Pony Team 2015 Cc in _ 0 _ o FET Pony Indmiduar 2018 ET FEI PoryPrelm2008 LE FEI Pony Freestyle 2008 90 T Dressage Seat Equitation 50 FEI Young Riders Indvidual 2078 30 FET YR Grand Prix 16 25 2015 90 FET Prelm Chidren 2009 60 FEI Team Chidren 2003 60 FET Individual Children 2009 E FEI Regional Feim 2008 60 FET Regional Team 2009 60 FETRegionallndw 2003 LE USEF Developing PSG 2012 BD Western Dressage Into Test 1 88 7 7 7 7 7 7 7 7 7 7 7 7 7 7 Westem Dressage Level 2Test4 60 Westem Dressage Level3TestT 59 Westem Dressage Level 3 TestZ 85 Westem Dressage Level 3 Test 85 Westem Dressage Level 3 Tet 80 7 7 Westem Freestyle Level 80 Westem Freese Level 80 Cowboy Dressage Walk Jog Test4 65 olele 2 2 Fox Village Dressage Quick Start 49 2015 Update 1 0 4 APPENDIX F DRESSA
82. le HR hdf HR hbk Test File Test tdf Test tbk 1 Backup the Show Data File A Select File Select Utilities gt Show File gt Backup A Fox Village Dressage warning window opens Click Yes The Show Backup Source window opens to the folder containing the Show Data File C Documents FVD For example the Show Data File might be ShowNameYYYY sdf Single click on the File Name of the show you are backing up Its background turns blue and the file name appears in the File name box Click Open B Destination Folder The Show Backup Destination window opens to the drive folder subfolder you selected in SET UP A NEW SHOW For example the backup destination might be a removable drive named D and the folder is FVD Backup D FVD Backup C Backup File Name In the File name box enter a name for the backup file Some people include today s date in the file name so they can easily determine the date the backup file was created and differentiate it from other backup files Other people use the same file name each time so the new backup file over writes the previous backup file For example the entered file name could be ShowNameYYYY_2015 01 03 sbk ShowNameYYYY identifies it as a backup of the ShowNameYYYY show data file 2015 01 03 identifies the date the file was backed up and sbk is the default FVD file extension for a show file backup file Click Save D Reopen Your Show A window opens informing you Backup completed successfully Click
83. le that is sent to USEF USDF etc Judge Using the Edit Judges button gavel enter the First Name Last Name Rating State and Country of each judge in your show Using the drop down arrow select the judge for each letter position if Known This is usually done after scheduling B Repeat for each class C Additional Information When more information is available ring number judge etc return to Show Office gt Classes and enter the new information for each class D Close Click Close 12 Prepare Your Show for Online Entries A Join EE Log on to the EE website click here and join as a Show Manager or Both if you are also Fox Village Dressage Quick Start 11 2015 Update 1 0 4 a show participant Remember your user name and password B Register Show Click the Register Show button and follow the instructions Click here for EE instructions C Publish Show Click the Publish Show button and follow the instructions Click here for EE instructions CHAPTER II 3 CREATE AND USE SHOW TEMPLATES NOTE Template files have a kdf extension By default they are stored in your C Documents FVD Support folder CREATE A SHOW TEMPLATE 1 Create a Show Template Select Fox Village Dressage gt Show Template gt Create New Show Template In the File name box type in a file name for the file Use a name that will identify the type of show and a reminder that it is a template file for e
84. movement of the strips as you proceed with blocking the show Continue until you have a strip for each class on the brown paper When the classes do not fit you must shift them around until you get an acceptable mix of classes in the Fox Village Dressage Quick Start 20 2015 Update 1 0 4 rings Now that you have it arranged LOCK IT DOWN SO IT WILL NOT SHIFT F Initial Class Schedule Sheet Print APPENDIX G 6 SHOW SCHEDULING SHEET Use this sheet to record the Ring Class Judge Name s breaks and lunch in sequence for each ring Use pencil as there may be changes SCHEDULING SHEETS METHOD A Print Pre Schedule Report by Test Print two copies of the Main Menu gt Reports gt Pre Show gt Pre Schedule Report by Test One will be used as a reference Cut up the second copy so you have a strip of paper for each class If desired using a highlighter mark classes that R or r judges can judge a class with no highlighter mark requires an S judge G Make Class Sheets Strips and Break Lunch Strips Print Appendix G 1 3 SCHEDULING SHEET CLASSES as needed for the duration of each class Tape the Pre Schedule Report by Test strip for each class to a Scheduling Sheet Class of the appropriate length determined by the class minutes and the minutes along the left margin of the sheet if a class is longer that one sheet tape two or more sheets together This creates a Class Sheets Strip for each class Print Appendix G 4 SC
85. n Menu gt Reports gt Post Show gt Show Fee Summary Click Print to print the report C USEF Post Competition Report Form Open this form see links above Using the FVD Post Competition Report and the FVD Show Fee Summary complete the USEF Post Competition Report electronically or by hand See the FVD User Manual gt FINAL REPORTS FOR USEF for detailed instructions D Mail the Report and Fees Mail the completed USEF Post Competition Report Form and your check if not using a credit card to the USEF address on the form Also include checks made out to USEF Membership Application forms and Horse Recording Application forms collected during the show Do not send USEF Medication Report Forms with this packet as they go to a different address 2 USEF Electronic Submission of Show Results Email Report A Save the USEF Electronic Report Select Main Menu gt Reports gt Post Show gt USEF eScores The USEF eScores window opens It is best to save the ASCII file that the FVD program creates then email it to USEF therefore do not check the Open e mail program to send attachment check box Click OK A Fox Village Dressage information window opens to inform you that the file has been saved The file is saved on your C Documents FVD folder The file name is your show number with a dat extension example 123456 dat Click OK to return to the Main Menu B Email the Report to USEF In the usual manner open your default email pr
86. n right click Select Send To Select Desktop create shortcut You now have a FVD program shortcut on your desktop To open the program double click on the FVD program icon mo o y Fox Village Dressage Quick Start 7 2015 Update 1 0 4 7 FVD opens with the following screen Fox Village Dressage C Blank Show File pa E Create Show Template Sei Show File RZ B Existing Show Template Open Show Template Repair All Links 3 Test File Create New Show Using Show File Show Template File Linking e Leslie Raulin ry 37 Horse amp Rider File Main Menu Blank Show Show Preferences Show Fees Payment Types Credit Card Types Test Durations Test Editor Horses Rider DB Management Your license renewal date is 8 1 2015 Fox Village Dressage Online Tools Free Register Show Upload Confirmations Upload Ride Times Upload Results Equestrian Entries Integrated Online Tools Free You will perform most of your FVD work through Fox Village Dressage Utilities Show Office Scoring Reports Breed Show Reports Fox Village Dressage Online Tools and Equestrian Entries Online Tools each of which has a set of program functions Additionally user manuals can be downloaded through the Help tab Fox Village Dressage Quick Start 8 2015 Update 1 0 4 SECTION II BEFORE THE SHOW CHAPTER II 1 PREPARE FVD FOR THE NEW SHO
87. nd expenses for your show including the System Fees and the Custom Fees you set up USDF Report of Fees Open click here and print this form Using the FVD USDF Qualifying Ride Fees Report and the Profit Loss Statement complete the USDF form See the FVD User Manual gt FINAL REPORTS FOR USDF for detailed instructions FVD USDF Non Members Report Click Main Menu gt Reports gt Post Show gt Non members Report The Non members Report window opens Select USDF The report opens Compare the report to your non member records if any Click Print Mail the Report Fees and Other Documents Using the address on the USDF Report of Fees mail the following USDF Report of Fees form your check if you are not using a credit card checks made out to USDF USDF Membership forms and fees USDF Lifetime Horse Registration applications and fees USDF Upgrade to Lifetime Horse Registration forms and fees USDF Horse Identification Number applications and fees USDF Affidavit forms USDF Non member Form and fees and USDF Non Members Report 2 USDF Electronic Submission of Show Results Email Report A B Save the USEF Electronic Report Use the same dat file created in CHAPTER IV 1 2 A Email the Report to USDF In the usual manner open your default email program and start a new email message In the To box enter results usdf org this is the email address to which USDF results are sent In the Subject box enter the Show N
88. nd expiration details Repeat for each person involved in the entry Click Close to close the People window 2 Horse Data Next you will enter the data for the hose Select Main Menu gt Show Office gt Horses Using the Horse Lookup drop down arrow or type in box check to see if the Horse is already listed If yes review the information to ensure it is current update the data as needed If no use the Add Horse button black horse with a green plus to open a blank Horse window Using the competition entry form enter the information for the horse See the FVD User Manual gt Enter Horse Data for USEF and USDF and expiration details Click Close to close the Horse window 3 Verify USEF and USDF and Expiration For each person and horse use supplied documents and or the USEF Affiliates Membership Verification Service click here verify USEF amp USDF and FEI and or Other if applicable and Expiration then check the Cards Verified check box If any required numbers or expiration are missing leave the box es blank and leave the verified check box empty This missing information will then appear on the confirmation mailer If the person is a non member using the Expiration drop down arrow select NM USEF or Non Member USDF FEI and Others The people will be listed on the non member reports ENTER THE ENTRY DATA Now you enter the entry details Entry Window Select Main Menu gt Show Office gt Entries The Entry window
89. nflict Proceed down the list to the next rider with a checked conflict box Close previously used classes and open classes in conflict for the new rider Repeat for each rider with conflicts H If you cannot figure out how to resolve all the conflicts call on someone who has been scheduling shows and knows how to get around the glitches The rider is responsible making the ride happen at the assigned time Management should make every effort to accommodate riders with multiple horses but if all conflicts cannot be resolved it is up to the rider meet the assigned ride time Fox Village Dressage Quick Start 23 2015 Update 1 0 4 NOTES e Some riders may simply be too close or classes too small to permit resolution Under unusual circumstances to accommodate riders with multiple horses in the same class during a long break or a lunch break for a class another class may be scheduled with a different judge in the same arena You can also add an extra break to widen the time between rides in a class e For small shows the show secretary may want to talk to riders when there are not enough riders to accommodate the 50 minute rule Many riders will be happy to ride lower level tests with less than 50 minutes between tests Many professional riders do not need more than 30 minutes for a warm up and are happy to accommodate a tighter schedule However you must get permission and keep documentation of the permission an email will work
90. ntages Scoring When the dressage test sheets arrive from the rings using a calculator the scoring department computes the total points and percentages and records them on the test sheet If a calculator printer tape is used the tape is attached to the test sheet tapes are not required The Head Scorer then writes the total points and percentages on the Handwritten Score Sheets and Fox Village Dressage Quick Start 31 2015 Update 1 0 4 places the class If a copier is available when a class is completed three copies are made of the Handwritten Score Sheet page s for the class On each copy the completed class is circled with a thick marker and a copy is provided to the awards table the announcer and the computer operator D Score Posters The results are annotated on the score posters which are usually posted on a wall in the show office E Entering Scores in the FVD Program Total points may be entered in the FVD program during the show day at the end of each show day and or at the end of the show During the show the computer operator uses copies of the Handwritten Score Sheets At the end of each show day and or at the end of the show the computer operator uses either the original or copies of the Handwritten Score Sheets The scores are entered into the FVD program as in Step 2 below The Handwritten Score Sheets are finally given to the Show Secretary for archiving 2 Partially on the Computer during the Show Man
91. ogram there are eight major steps in show scheduling 1 Split Classes 2 Block the Show 3 Assign Rings 4 Assign Judges 5 Assign Ride Times 6 Breaks and Lunches 7 Conflict Resolution and 8 Check Judges Hours 1 Split Classes Except for Championships classes with more than 25 entries must be split into two or more classes You can split randomly or by age or division Open Adult Amateur JR YR A Determine Large Class es Select Main Menu gt Reports gt Pre Show gt Class Ride Limit Report The report lists any classes with more than 25 rides If anon championship class is on the report it must be split B Select First Class to Be Split Select Main Menu gt Show Office gt Classes The Classes window opens Using the Class Lookup drop down arrow or type in box select the class to be split C Enter Class for New Class Click the View Class Copy button at the bottom of the window the button has two horizontal boxes and a small The Class Copy window opens which displays the Original Class Number and a box in which you enter a New Class Number For example Class 102 0 is an all division class Open AA and JR YR but is too big there are 17 Open riders 9 Adult Amateur riders and 10 JR YR riders for a total of 35 riders You decide to make the original Class 102 0 an Open class and the new class 102 3 an AA JR YR class In this example you would type 102 3 in the New Class Number box Click OK D
92. ogram and start a new email message In the To box enter results usef org this is the email address to which USEF results are sent In the Subject box enter the Show Name Show Number example ShowName 12345 Using the method for your email program attach the dat file A message is not required Click the Send button Your attachment is now on its way to USEF If you do not Fox Village Dressage Quick Start 37 2015 Update 1 0 4 receive a return email acknowledgement the email was not delivered resend it CHAPTER IV 2 FINAL REPORTS FOR USDF e Two Reports must be sent to USDF 1 Snail Mail Report USDF Report of Fees and your payment s 2 Email Report USDF Electronic Submission of Show Results e Web Forms and Guidelines amp Form Click here Y Guidelines Click here 1 USDF Report of Fees Snail Mail Report A USDF Qualifying Ride Fees Report This FVD report is used to complete page 1 of the USDF form Select Main Menu gt Reports gt Post Show gt USDF Qualifying Ride Fees Report The Total Qualifying Ride Fees Report opens The report contains the Test of Rides Q Fee and Total Q Fee for each test lt also provides the Total of Qualifying Ride Fees collected Profit Loss Statement This FVD report is used to complete page 2 of the USDF form Select Main Menu gt Reports gt Post Show gt Profit Loss Statement The Profit Loss Statement report opens This report lists the income a
93. om USEF USDF and FEI as follows A USEF Dressage Tests Click here to obtain the USEF tests via the internet After the show you will be charged 45 for each USEF test ridden USEF also charges 1 50 per horse in the show B USDF Tests Click here to obtain the USDF tests on the internet There is no per test fee Fox Village Dressage Quick Start 25 2015 Update 1 0 4 C FEI Dressage Tests Click here to obtain the FEI tests via the internet There is no per test fee D FEI Para Equestrian Dressage Tests Click here to obtain the FEI PE tests via the internet There is no per test fee 3 Paper Size and Colors Tests are printed on 8 x 14 legal sized paper Although no longer required paper colors are AM Amazon com source OS OfficeSupply com source A Introductory white can be purchased anywhere Training pink click here AM click here OS First blue click here AM click here OS Second yellow click here AM click here OS Third lavender click here OS Fourth green click here AM click here OS FEI ivory click here AM click here OS H Eventing gray click here AM 4 Print Dressage Tests Using the dressage test links above open the first test you want to print Click Print the Print window opens Click Properties your printer s Properties window opens For Paper Size select Legal If you have a duplex printer prints on both sides of the paper sele
94. opens There are seven tabs to enter the entry details Summary Horse Owner Rider Trainer Coach Team Class Entries Stabling Fees and Other Fees Payments At the bottom of the Entry window there are a button a box and four more buttons e Previous Entry The first Horse button left arrow will shift you to the previous entry e Horse Owner Rider Lookup The box is for typing in an entry number or horse owner or rider name Using the competition entry form enter the information for each entry as follows 1 Summary Tab A Entry Number Each horse and rider combination must have its own unique entry number This is the same number you wrote on the entry form and will also be the bridle number ensure you have ordered the correct bridle numbers Select the large Entry Number box in the upper right not the bottom left Enter the first entry number that you wish to use For example your show may start with 1 101 etc An Entry is unique it can only be used one time for each show Once you enter the entry number at the top right DO NOT change the number B Horse Using the Horse Lookup drop down arrow or the type in box select the Horse Click the Fox Village Dressage Quick Start 15 2015 Update 1 0 4 O H Horse Owner tab to review update the horse information if needed Owner Review update the owner information if needed Click the Summary tab Rider Using the Rider Lookup drop down arrow or the type
95. ople USEF Owner rider and trainer must be a current USEF Competing Member O People USDF Owner and rider must be a current USDF Participating Member or Business Member owner only C Exempt Classes Horses Owners and Riders involved in only USDF Introductory Level Pas de Deux and or Quadrille classes or Opportunity classes are exempt from USDF membership and the USDF non member fee and form and USDF horse registration requirements 6 All Boxes Completed Check that all lines are completed If a rider owner and or trainer are the same each information box still must be completed Same is not sufficient it is a four letter word that does not satisfy USDF USEF requirements 7 Regional Championship Classes Entrants for year end Regional Championship classes must be listed on the USDF web site as qualifying for the show 8 Freestyle Classes Click here for USDF freestyle rules guidelines and information Riders riding freestyles in non championship classes must submit a copy of the highest test of the same level as the freestyle or any test of the next highest level which shows a minimum score of 60 9 Fees Next check to see that the correct entry fees have been provided A Check the Math Add the fees to ensure the addition is correct B Drug Horse USEF Fee Ensure this fee has been entered one fee per non exempt horse per show C Non member Fees Ensure these fees have been entered if applicable Non membe
96. ow the Brown Paper Method the Scheduling Sheets Method and the PowerPoint Method BROWN PAPER METHOD A Print Pre Schedule Report by Test Select Main Menu gt Reports gt Pre Show gt Pre Schedule Report by Test The Pre Schedule Report by Test report opens The report is sorted by the Show Day Class and Name Test for TOC classes it is sorted by test and Entry Rider Name Horse Name and Time test duration For each class the report also gives the Total Rides total number of rides for the class Total minutes for each test and Total minutes for Class Review the report for any errors and ensure the program has totaled accurately After ensuring accuracy print one copy of the Pre Schedule Report by Test Set up Brown Paper Get a large piece of brown wrapping paper or another commercial product A magnetic bulletin board and some magnetic strips that can be cut and taped to the back of paper to hold them in place will also work very well Rule the brown paper into enough columns for one column per ring per day the columns should be 2 inches wide Make horizontal lines every 2 inches so that there is an area for each hour of the day plus an hour before and an hour after Allow 72 for each 15 minutes See the FVD User Manual gt Scheduling gt Block the Show gt Brown Paper Method for a graphic of the brown paper Break and Lunch Strips Using a specific color of construction paper cut a L x 2 strip for
97. r more information Additionally the FVD User Manual has expanded Appendices explanations of each FVD Function explanations of each FVD Report and a Tips amp Tricks section e FVD Quick Start assumes the user is familiar with MS Windows and its basic features and operation e Although you may want to print the FVD Quick Start it is suggested that you also save it on your computer so you can readily use the Adobe Bookmarks Table of Contents on the left hand margin and Search to readily find information you may need e Every effort has been made to make the FVD Quick Start the FVD User Manual and the FVD DSHB User Manual accurate and current however errors can occur and rules change Always check the USEF USDF FEI and other web sites for updated rules and guidance e For suggestions and comments about the FVD Program FVD Quick Start FVD User Manual and or the FVD DSHB User Manual please contact FVD at info foxvillage com Fox Village Dressage Quick Start 4 2015 Update 1 0 4 INTEGRATION BETWEEN FOX VILLAGE DRESSAGE AND EQUESTRIAN ENTRIES What is Equestrian Entries EE EE is a private company founded in 2008 focusing on simplifying and streamlining sign up and payment for events and services throughout the equestrian world No more frustrating forms No more not being able to pay by credit card EE offers fast easy registration for Horse Trials Dressage Shows Clinics Yearly Memberships and Sp
98. re commonly used tests are highlighted here e The tests can be edited USDF Amateur Handler 2015 USDF DSH Group Class 2015 or deleted and new tests USDF DSHB Stock In Hand 2015 USDF DSHP Under Saddle 2015 can be added See Show USDF First Level Quadrille Test 2015 Office Functions gt Test USDF Freestyle Quadrille 2015 USDF Freestyle First Level 2015 Editor for the procedure USDF Freestyle Fourth Level 2015 USDF Freestyle Second Level 2015 USDF Freestyle Third Level 2015 USDF Freestyle Training Level 2015 FEI Para Novice Grade II 2010 USDF Intro Quadrille Test 2015 FEI Para Novice IA 2010 USDF Pas de Deux 2015 FEI Para Team Grade 1A 2013 USDF Prospects In Hand 2015 FEI Para Team Grade II 2013 USDF Second Level Quadrille Test 2015 FEI Para Team Grade IV 2013 USDF Third Level Quadrille Test 2011 FEI Pony Freestyle 2009 USDF Training Level Quadrille Test 2015 FEI Pony Individual 2015 USEF Brentina Cup 2007 FEI Pony Prelim 2009 USEF Developing Grand Prix 2012 Fox Village Dressage Quick Start 57 2015 Update 1 0 4 APPENDIX I PRINT LABELS AND INDEX CARDS Printing labels and index cards can be a bit tricky as it can be difficult to get the print correctly placed within the label or card See FVD User Manual gt APPENDIX I PRINT LABELS AND INDEX CARDS for details SECTION VII PROGRAM FUNCTIONS See the FVD User Manual for the following PROGRAM FUNCTIONS 1 FILE PROGRAM FUNCTIONS 2 FOX VI
99. results select Main Menu gt Scoring Check the check box to the left of Final Click Report The Final Score Report opens The word Final is on the bottom of the last page Click Print to print the entire report Click Close to close the report Post the report 3 Totally on the Computer during the Show Instant Scoring This method uses movement by movement entry of scores in the computer computer calculated total scores and percentages and computer determined class placings It can be used in the show office or at the judge s stand requires networked computers A Select Instant Scoring Select Main Menu Show Office Show Preferences The Show Preferences window opens Select Scoring Instant Scoring click the radial button Click Close B Initial Scoring by Hand When a test sheet arrives the scoring department computes the score and percentage using a calculator and records them on the test sheet If a calculator printer tape is used the tape is attached to the test sheet C Entry of Scores in the FVD Program The tests are then sent to the computer operator who enters the scores into the computer and places the class as follows O O O Select the Class and the Entry Select Main Menu Scoring tab Using the Class Lookup drop down arrow or type in box select the Class for which you want to enter scores Click Score The Instant Scoring window opens Ensure you have the correct Class Using the Previous
100. rs are only required to pay one USEF non member fee Show Pass fee and or USDF non member fee per show not per entry there is no USDF trainer non member fee Keep a list of USEF and USDF non members and the entry number where the payment was made D Credit Card Fee Ensure this fee has been entered if applicable Balance Due or Credit Due Note any fee still due or any amount that must be refunded F One Check for Multiple Entries Some entry packets will have one check with payment for two or more entries Note the check number so you can use it for all the included entries You will need to do some math to ensure the correct amount was included for each entry m NOTE To make life easier for you you may want to include a statement in your Prize List requesting a separate check for each entry CHAPTER II 6 ENTER THE MAILED SHOW ENTRIES Open FVD and Your Show Open the FVD program and your show NOTE If you have not worked on a different show in the interim your show will automatically open when you open the FVD program The Entries Window Select Main Menu gt Show Office gt Entries The Entries window opens There are seven tabs to select the type of data you wish to enter Summary Horse Owner Rider Trainer Coach Team Class Entries Stabling Fees and Other Fees Payments At the bottom left of the Entry window there are an button a box and four more buttons e Previous Entry The f
101. sh the test in the Place box hand enter E eliminated R retired or VW voluntarily withdrew NOTE As of 1 Dec 2009 for results reports sent to USEF and USDF if a ride has no score an E eliminated R retired or VW voluntarily withdrew are required in the Place box The FVD program uses the information in the Term box to provide this information in the final USEF and USDF reports o Click Close to return to the Main Menu Scoring tab F Print the Final Report o Open the Report Select Main Menu Scoring tab Using the Class Lookup drop down arrow or type in box select the Class for the class whose final report you want to print Check the Final check box Click Report The Score Report window opens Ensure you have the correct class o Print the Report Click the Print button on the top right of the window The report prints Make extra copies for the Awards desk and the Show Secretaries Desk o Close the Report Click Close at the top left of the window CHAPTER III 5 PLACE A CLASS BY GROUPS CLOSE A CLASS 1 Placing a Class by Groups A What is Placing By Groups o Classes can be placed in one of three methods gt Standard All riders are considered equally and are placed 1 n based on their scores gt Rider Status Riders are first grouped as Open Adult Amateur or JR YR as annotated on the rider information window then each of these three groups is placed separately 1 n gt
102. so does not change the file extensions BACKUP 1 Copy Files to the Windows Clipboard A Locate the Files You Want to Backup o Navigate to C Documents FVD or the folder that contains your Show File sdf your Horse amp Rider File HR hdf and your Test file test TDF You will see the subfolders and files in the FVD folder o In this example we will first backup the sdf HR hdf and test tdf files Then we will backup the Show Template file kdf which is located at C Documents FFVD Support B Select the Files o Point the cursor at the sdf file and left click The background will turn blue and the text will turn white o Depress the Ctrl key do not release it until told to do so below then point the cursor at the HR hdf file and left click The background will turn blue and the text will turn white o Without releasing the Ctrl key point the cursor at the Test tdf file and left click The background will turn blue and the text will turn white Now all three files have been selected they all have a blue background and white text C Copy the Files to the Windows Clipboard o There are two methods gt Click Copy OR gt Right click and select Copy Fox Village Dressage Quick Start 43 2015 Update 1 0 4 o Release the Ctrl key o The files are now in the windows clipboard 2 Paste the Files to an External Storage Device A Use an External Storage Device o Itis recommended that you
103. st B Walk Trot Test C Walk Trot Test D Dressage Seat Equitation Fox Village Dressage Quick Start 48 2015 Update 1 0 4 APPENDIX E DEFAULT TEST DURATIONS IN FVD The folloiwng test durations are in FVD The test durations can be edited see Main Menu gt Show Office gt Test Durations raining Level Test 1 2015 raining Level Test 2 2015 raining Level Test 3 2015 irst Level Test 1 2015 irst Level Test 2 2015 irst Level Test 3 2015 econd Level Test 1 2015 econd Level Test 2 2015 econd Level Test 3 2015 hird Level Test 1 2015 hird Level Test 2 2015 hird Level Test 3 2015 ourth Level Test 1 2015 ourth Level Test 2 2015 ourth Level Test 3 2015 El Prix St Georges 2015 El Intermediate 2015 El Intermediate II 2015 El Intermediate B 2015 El Grand Prix Special 2015 El Grand Prix 2015 El Grand Prix 2014 El Young Riders Prelim 2009 SDF Freestyle First Level 2015 SDF Freestyle Second Level 2015 SDF Freestyle Third Level 2015 SDF Freestyle Fourth Level 2015 30 FEI Freestyle Intermediate 2009 TI 930 FEI Freestyle Grand Prix 2009 30 FET Junior Individual 2018 a FE Junior Tem 2018 30 FET Junior Prelmin 2003 a0 30 El Young Riders PSG Team 2015 SDF Pas de Deux 2015 80 in in Also soc Cc min i SDF Intro Quadrille Test 2015 SDF Training Level Quadrille Test 2015 85 SDF First Level Quadrille Test 2015 8 SDF Second Leve
104. t Open From the Open Show File window select the show name for the show you wish to work on Click Open If needed Repair All Links as in PREPARE FVD FOR THE NEW SHOW SEASON Show Office gt Show Information Select Show Office gt Show Information Complete the boxes then click Close You can add more information later if needed Click here for EE instructions Show Office gt Show Preferences gt General Click here for EE instructions A Scoring Decide if you will use Instant Scoring maximal use of the computer during the show and movement by movement entry of points the computer calculates final score and percentage or Manual Scoring no or less use of the computer during the show enter sum of the points manually the computer calculates the percentage B Default Back up Storage Device Accept the default Floppy drive A or click Browse to select a different drive An external storage device is recommended C Conflict Time USEF rule DR126 3 At least 50 minutes must be scheduled between start times for a rider s tests on different horses unless he she has agreed in writing to a shorter interval between tests Enter the time between rides for a rider horse you wish to use to flag conflicts in the show scheduling module this is usually 50 minutes This is only a flag You make ride time adjustments during SCHEDULING YOUR SHOW gt Conflict Resolution D Use Coggins If your show requires submission of a Coggins test
105. t nomenclature Click OK which returns you to the Print window Click OK The labels will print Packet Labels Standard Select Main Menu gt Reports gt Pre Show gt Packet Labels Standara The Packet Labels Standard report opens Review the report to ensure accuracy Print the labels as in Step 3 except use Avery 45136 2 x 4 labels Packet Sheets Select Main Menu gt Reports gt Pre Show gt Packet Sheets The Packet Sheet report opens Review the report to ensure accuracy To print the sheets load your printer with plain paper and click Print The sheets will print Cut the sheets in half and attach them to the front of the envelopes with a stapler or tape Organize Rider Packets Organize the Rider Packets in alphabetical order in a file box They will be located at the show office check in desk so they can be given to riders as they check in Fox Village Dressage Quick Start 28 2015 Update 1 0 4 SECTION III DURING THE SHOW CHAPTER III 1 SCRATCH RIDES AND FILL SCRATCHED RIDES There are always horses or riders that come up with something just before or during a show requiring the rider to scratch a ride in a class or an entire show There are also riders who want to add a ride they can fill scratched rides The following procedures are performed after scheduling For scratches that occur before scheduling see REFUNDS FOR SCRATCHES RECEIVED BEFORE SCHEDULING SCRATCH RIDES 1 Open th
106. tart 26 2015 Update 1 0 4 type in case a ride is added CHAPTER 11 14 STABLING Enter Stall Numbers If not already done click Main Menu gt Show Office gt Stalls the Stalls window opens Enter the stalls available at the show facility Depending upon the facility numbering system you may want to enter just a stall number a barn name number and a stall number etc If you have less than 100 stalls enter 1 9 as 01 09 If you have less than 1000 stalls enter 1 99 as 001 099 This will result in an accurate sorting of stall numbers Open and Print the Total Stable Report Select Main Menu gt Reports gt During Show gt Total Stable Report The Total Stable Report opens which lists every entry the stalls requested Stable horse stall Tackstall tack stall and the days they will be occupied The report is sorted alphabetically by Stall Group then numerically by Entry it starts with entries that do not have a stall group then entries with a stall group If desired click Print to print the report Create a Stall Assignment Sheet Obtain a stall layout plan from the facility owner manager Using the stall layout plan and the Total Stable Report by hand assign stalls for the show Keep stall groups together If possible place stallions in stallion proof stalls and do not place stallions and mares in adjacent stalls Assign Stall Numbers in the FVD Program Select Main Menu gt Show Office gt Entries The Entry
107. tc would be 2013 or 213 Any time class 2013 or Test 2 Int 2 2 MFS GP MFS Quad 214 Team 2 213 is mentioned the day type level and test Brentina FEI YH 4YO DH GP Colts Etc would be obvious Test 3 GP Individual 3 MFS Quad 3 Individual 3 s See Appendix E 2 for resulting recommended class YH 5YO Prelim Geldings Etc numbers Test 4 GPS 4 MFS Quad 4t Pony JR YR PE MFS 4 YH 5YO Final Etc e If one class is split into two or more classes the derivative classes are assigned decimals For example if class 2013 is split into two classes the original Open class is 2013 or 2013 0 and the new FEl TOC PSG Int GP Pas de Deux YH 6YO Final 6 class is 2013 1 etc A recommended PE TOC nomenclature is as follows YH TOC Etc 7 o 2013 0 Open Class 0 for Open o 2013 1 AA Class 1 type of rider status o 2013 2 JR YR Class 2 types of rider status BEE o 2013 3 AA JR YR Class 3 types of rider status FEI TOC Int GP USDF MFS TOC FEI MFS TOC 5 Quad TOC YH 5YO Prelim PE TOC Etc None 8 Fox Village Dressage Quick Start 50 2015 Update 1 0 4 APPENDIX G 1 SCHEDULING SHEET gt CLASSES 2 152 MINUTES 98 100 102 104 106 108 110 112 114 116 118 120 122 124 126 128 130 132 134 136 138 140 142 144 146 148 150 152 Fox Village Dressage Quick Start 51 2015 Update 1 0 4 APPENDIX G 2 SCHEDULING SHEET gt CLASSES 154 304 MINUTES
108. the entry that has scratched C Click on the Delete Entry button black horse with red X on it at the bottom middle of the window This deletes the entry and all associated data Partial Refund after Entry in the FVD Program Perform the following steps A Open Entries Select Main Menu gt Show Office gt Entries The Entry window opens B Select the Entry Using the Entry Lookup drop down arrow or type in box at the bottom left of the window select the Entry of the entry that has cancelled C Delete Class Entries If your policy is to refund class fees select the Class Entries tab To select the Class you wish to remove click the box to the left of the Class the box turns black Click the Delete Class Entry button red minus sign on the left margin of the window A Fox Village Dressage warning window opens Click Yes The class is removed for this entry Repeat for each class you need to remove D Delete Stabling Fees If your policy is to refund stabling fees select the Stabling Fees tab To select the Stabling Fee you wish to remove click the box to the left of the description the box turns black Click the Delete Fee button red minus sign on the left margin of the window A Fox Village Dressage warning window opens Click Yes The stabling fee is deleted Repeat for each stabling fee you need to remove E Other Fees If your policy is to refund other fees select the Other Fees Payments tab To select the Fee
109. ual Scoring Used for shows with some computer capability on the show grounds Scorers hand calculate each total points and percentage Only the total points is entered in the computer the program then calculates the final percentage and is used to place the class A Select Manual Scoring Select Main Menu gt Show Office gt Show Preferences The Show Preferences window opens Select Scoring gt Manual Scoring click the radial button Click Close B Initial Scoring by Hand When a test sheet arrives the scoring department computes the total poinots and percentage using a calculator and records them on the test sheet If a calculator printer tape is used the tape is attached to the test sheet C Entering Scores in the FVD Program The tests are then sent to the computer operator who enters the total points into the computer and places the class as follows o Select Main Menu gt Scoring tab o Using the Class Lookup drop down arrow or type in box select the Class for which you want to enter scores o Click Score The Manual Score Sheet window opens Enter the Judge Scores total points under the letter for the judge s position Press Enter Repeat for other judge positions if applicable The Final Score and Percent are automatically calculated by FVD and entered in their respective boxes o If there is no score for the ride using the Term box drop down arrow and box below the Final Score and Percent boxes select t
110. use a separate subfolder for each backup using a folder name that clearly describes the contents For example the Blue Horse Dressage Show 2015 show could have the following sequential backup subfolder names 2015 02 07 BlueHorse2015 Backup 2015 02 08 BlueHorse2015 Backup 2015 02 09 BlueHorse2015 Backup 2015 02 10 BlueHorse2015 Backup 2015 02 11 BlueHorse2015 Backup Etc o You create a new subfolder every day that you backup files This creates a sequentially dated series of folders each containing the files backed up on that date D Paste the Files into the Destination Folder o Once you determine and create the folder in which you want to backup the files your destination folder left click on the folder name The background will turn blue and the text will turn white o There are two methods to paste the files gt Click Paste OR gt Right click and select Paste o The files are now in your designated folder 3 Backup the Template File To backup your template file repeat the above steps this time copying Fox Village Dressage Quick Start 44 2015 Update 1 0 4 VV VV Vv Y the template file kdf which is usually located in the C Documents FVD Support folder to your destination folder 4 You Now Have Four Files in Your Backup Folder A B C D Show File sdf Template File kdf Horse amp Rider File HR haf Test File Test tdf RESTORE 1 Copy and Paste Your Backup Files to Your
111. web site and the link to download the runtime version ADDITIONAL SOFTWARE RECOMMENDATIONS PDF Maker Program For exporting files to pdf format Recommended are the for purchase Adobe Acrobat www adobe com or the free download Pdf995 www Pdf995 com MS Excel For exporting data to Excel files MS Word For exporting reports to Word files CHAPTER 1 2 INSTALLING AND OPENING THE FVD PROGRAM NOTE By default the FVD program is installed at C Users UserName Documents FVD In this manual it will be referred to as C Documents FVD Download the program from www foxvillage com and follow the instructions to install the program at C Documents FVD Navigate to C Documents FVD Double click FVD accde to open FVD Follow the instructions to obtain and enter an Activation Key If you have no shows at all in the program it will ask you Would you like to create a new show Select Yes The New Show Data File window opens Enter the show name in the file name field Click on Save The Welcome to the Show Office window opens which has Blank Show at the top NOTE As the FVD program windows have varied sizes depending upon their content it is recommended that you maximize the FVD main window to ensure all the program windows can be fully seen 6 Place an icon for the FVD program on your desktop A Navigate to C Documents FVD FVD accde Single click FVD accde to highlight it the
112. window opens with the first Entry displayed Using the Entry Lookup drop down arrow or type in box select the Entry for which you want to enter stall number s Click the Stabling Fees tab Using the Stall drop down arrow or type in box select the horse stall number and the tack stall number if requested Do this with care as the FVD program does not prevent double assigning a stall Print Stall Cards After all the stalls are assigned select Main Menu gt Reports During Show gt Stable Cards The Stable Cards window opens Click the Stabling Cards horse stalls radial button Click OK The Stabling Cards window opens Examine the report for errors etc A Print Test Page To print one page on plain paper load your printer with plain paper then click Print The Print wndow opens For Print Range gt Pages click the radial button and enter 1 in both the From and To boxes Click OK The first page of the report prints on plain paper B Evaluate Test Page Place one sheet of Avery 5388 3 x 5 index cards on top of the printed page and hold up to a light If the print is accurately placed on the cards proceed to Step 5 D If the print is not accurately placed on the labels some of the print is off of a label proceed to Step 5 C C Adjust Print Setup Click Page Setup gt Page Setup The Page Setup window opens For the Print Options and Columns tabs adjust the settings as needed this is done by trial and error until
113. x 14 colored paper of the colors used on USEF tests Training Level yellow First Level pink Second Level light green Third Level goldenrod Fourth Level light blue e Sufficient 52 x 8 2 paper for instant scoring you can also use 8 x 11 paper e Schedule Changes slips if to be used 0000 O OTHER SUPPLIES e Highlighters for marking deficiencies on entries or check sheets Paper clips both jumbo and regular Stapler and staples Master copies of tests or computer files Pens pencils etc Fox Village Dressage Quick Start 6 2015 Update 1 0 4 SECTION I GETTING STARTED CHAPTER 1 1 INTRODUCTION PURCHASE The FVD Program is purchased from the FVD web site click here A demonstration version of the program is downloaded from the web site allowing new users a limited practice run before committing to a purchase As of December 2014 the purchase price is 299 USD plus an annual subscription of 89 95 USD for a total of 388 95 for the first year and 89 95 each year thereafter prices increase periodically After paying this fee online the purchaser will be emailed a code and license that enable all the program features SYSTEM REQUIREMENTS The system requirements are the same as those for MS Access 2015 Click here for details on the Microsoft web page SOFTWARE REQUIREMENT MS Access 2015 or MS Access 2015 Runtime Version Click here for more information from the FVD
114. xample ShowNameTemplate Click Save The Main Menu opens with Blank Template as the show name 2 Enter Template Information Enter all of the following as in SET UP A NEW SHOW A Show Information B Show Preferences C Show Fees D Payment Types E Credit Card Types F Stalls G Stall Groups H Classes NOTE This includes EVERYTHING you want to use for ALL of your recurring shows that will be based on this template You can change dates and other differences later Since this is a template file FVD will not let you enter any entries or other items that would be specific to one particular show The key is to think about what you want pre entered for you every time you start a new show this will save you time from re entering standard information 3 You now have a Show Template file that you can use to get a head start on every recurring show you create USE A SHOW TEMPLATE 1 Open the Template Select Fox Village Dressage gt Create New Show Using gt Existing Show Template The Use Show Template File window opens Select the appropriate template file by double clicking on the File name it will have a kdf extension 2 Name the Show Based on the Show Template The New Show Data File window opens In the File name box enter a file name for your show for example ShowNameYYYY YYYY year of the show Click Save 3 Get to Work The Main Menu of your show opens The information in SET UP A NEW SHOW is already entere

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