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8088 Smart DeskPhone User Manual - Alcatel

1. 4 Select the application destination folder on your PC make sure you have the necessary administration rights to install the application in the selected folder J My IC Phone Synchronizer InstallShield Wizara Destination Folder Click Next to install to this folder or dick Change to install to a di a Install My IC Phone Synchronizer to lar a at Ghange installshield 5 Follow the installation steps 8AL90314ENAAed01 62 70 Alcatel Lucent 12 4 Uninstalling the application There are two different ways for uninstalling the application e Access the feature Add remove programs Windows XP or Programs and features Windows Vista or Windows 7 e Run the installation executable file and select the Remove option jf My IC Phone Synchronizer InstallShield Wizard Repair instalation errors in the program This option fixes missing or corrupt fles shortcuts and registry entries Remove IC Phone Synchronizer from your computer 12 5 Repairing the application If the application becomes corrupted you can repair it 1 Run the application installation executable file 2 Select the Repair option 3 Follow information displayed on the screen 12 6 Configuration Configuring the application on the PC The application is ready to work but it is recommended to check the application default configuration 1 Open the application config
2. Screensaver e Screensaver Yes No Enable or disable the feature e Screensaver type Select the screensaver type o Default screensavers o Personal screensaver You can set the screensaver timeout the backlight timeout the brightness when the backlight is on or off and the refresh images interval Show date and time on screensaver The date and time can be displayed with the screensaver E Settings e Application Screensaver Show date and time Add an image for your personal screensaver The images have to be stored in the phone memory Supported image formats are bmp jpeg png The recommended size for the image is more than 800x480 pixels When you copy an image from an USB storage to your phone the image is optimized for optimal display My files e Picture Select the image Screensaver The image is added to your personal screensaver pool Associated light is lit Remove an image from your personal screensaver pool My files e Picture e Select the image Screensaver The image is removed from your personal screensaver pool Associated light is off 8AL90314ENAAed01 48 70 Alcatel Lucent 8 19 Change the theme skin of your phone 3 Settings Device Phone configuration Select the current theme in the configuration page The available theme list is displayed on the screen Select the desired new theme from the list Ok Confirm the selection Changing th
3. e Enter the first letters of your contact name gt gt The names of contacts matching your search criteria are automatically displayed on the screen e Call your contact by choosing him her in the list If you wish you can also display your contact complete file When searching by name results are displayed showing all matching names followed by first names You can also search by initials Type the initials of first name and surname separated by a space All first names names matching these initials will be displayed in the search 2 4 Call from call log History All incoming outgoing missed or unanswered calls are displayed in the call log You can call back from your phone call log Access the call log by pressing the Communication key o Select the tab History All call logs are displayed o Select the tab New gt gt Only new missed calls are displayed e Use one of the following A Giske D O isin Call your contact directly by selecting the badge o Select the contact to call 4 Y Answered outgoing call Ta Unanswered outgoing call gt T Callback Call back the last number of the selected contact If there are several numbers for the same contact select the desired number You can also access the feature by selecting the application preview History 8AL90314ENAAed01 18 70 Alcatel Lucent 2 5 Call back one of the last numbers dialed Open the dialp
4. 2 pages Scroll the list call log contacts First press back to the previous homepage page Second press back to the first homepage page This dark greyed circle symbolizes the current page default skin This light greyed circle symbolizes another available page default skin 8AL90314ENAAed01 13 70 Alcatel Lucent 1 6 Bluetooth Wireless handset e Ignore incoming call g e Off hook On hook press this key to take or terminate a call Bluetooth Volume Mute LED Short successive presses to change the handset volume level 3 levels Long press to activate or deactivate mute mode Location of the battery b If the Bluetooth handset is on its base you do not need to press the Off hook On hook key to take or terminate the call Just off hook on hook the Bluetooth handset LED e Off operating normally e Blinking green in communication e Green steady handset charging e Orange flashing battery charge low or handset outside coverage zone e Orange steady malfunction 8AL90314ENAAed01 14 70 Alcatel Lucent Installing or replacing the Bluetooth handset battery 1 Lift up the battery cover 2 Slide out the battery holding part The battery recharges when the Bluetooth handset is on its base 1 7 Install a comfort wired handset You can install a wired handset in place of the Bluetooth Wireless Handset e Remove the rubber e Plug in the wired
5. 8 4 Adjusting the audio functions Settings e Device Audio e Your handset allows you to set different ring tones depending on the type of incoming call o On site ringing ring tone for internal call o Off site ringing ring tone for external call o Special ringing ring tone when the Bluetooth headset is out of range o Event ringing future use e Select the ring to associate with each type of call e Validate your choice Q 8 5 Activate deactivate silent mode 3 Settings e Device Audio ySilent ringing e Enable or disable the feature 8AL90314ENAAed01 42 70 Alcatel Lucent 8 6 Ring tones 3 Settings e Device Audio Beeps before ringing o One beep One beep before ringing o Two beep Two beeps before ringing o Three beep Three beeps before ringing o No beep Ring without beep e Validate your choice Ok 8 7 Progressive ringing Settings e Settings yDevice yAudio Ascending ringing e Enable or disable the feature 8 8 Adjusting the ringer volume e Settings e Device Audio Ringing volume e Adjusting the ringer volume 0 to 9 8 9 Adjust ringer volume while a call arrives e The telephone rings when a call is received Decrease volume Increase volume 8 10 Adjust the loudspeaker and the handset volume e During a call to adjust the volume level of the loudspeaker or receiver Decrease volume Increase volume 8AL90314ENAAed01 43 70 Alc
6. CONTACT FROM THE FAVORITES APPLICATION FAVORITES 2 8 ANSWER THE CALL 2 9 IGNORE CALL 2 10 DIVERT AN INCOMING CALL 2 11 USING THE TELEPHONE IN HANDS FREE MODE 2 12 RECEIVING INTERCOM CALLS INTERPHONY 2 13 MASK MY IDENTITY EXTERNAL CALLS ONLY 2 14 CONTACT CALL LOG 2 15 DELETE ONE CALL LOG EVENT 2 16 DELETE EVENTS FROM THE CALL LOG 2 17 SET AN ALARM 3 DURING A CONVERSATION 3 1 PUTTING A CALLER ON HOLD 3 2 CALLING A SECOND PERSON DURING A CONVERSATION 3 3 SWITCHING BETWEEN CALLS BROKER CALL 3 4 TRANSFERRING A CALL 3 5 THREE PARTY CONFERENCE 3 6 N PARTY CONFERENCE MORE THAN THREE 3 7 MUTE SO THAT YOUR CALLER CANNOT HEAR YOU 3 8 VOICE FREQUENCY 3 9 RECORDING THE CURRENT CONVERSATION 3 10 SETTING AUTO VOLUME 8AL90314ENAAed01 3 70 10 13 14 15 15 17 17 18 18 18 19 19 19 19 20 20 20 21 21 21 22 22 22 25 25 25 25 26 26 27 27 27 28 28 4 VIDEO CALL 4 1 4 2 4 3 4 4 4 5 4 6 4 7 4 8 VIDEO CALL START A VIDEO CALL MUTE UNMUTE THE VIDEO CALL HIDE SHOW THE PICTURE IN PICTURE DISPLAY VIDEO IN FULLSCREEN MODE RECEIVING A SECOND CALL VIDEO CONFERENCE SCHEDULED VIDEO CONFERENCE 5 CONTACTS MANAGEMENT 5 1 5 2 5 3 5 4 5 5 5 6 5 7 5 8 DEFINE A CONTACT ADD A CONTACT FROM THE CALL LOG MAKE A CALL USING THE PERSONAL PHONE BOOK CONTACTS MODIFY A CONTACT DELETE A CONTACT FAVORITES DEFINE A CONTACT AS A FAVORITE FAVORITES PROGRAMMING A D
7. G Delete the corresponding shortcut key Confirm A Back to homepage 8AL90314ENAAed01 35 70 Alcatel Lucent 6 Keep in touch 6 1 Telephony presence You can let your contacts know whether you are reachable status The status is displayed on your contact s phone when they try to reach you You can only see the telephony presence of the contacts registered in your Favorites Contacts must be connected to the same local system to be able to see the telephony presence The colored bar under your photo avatar shows your present status o Free In communication 6 2 Immediate forward to a number The number can be your home mobile or car phone voice mailbox or an internal extension operator etc e Use one of the following OS Press the User services key o Press your information area in the top left corner of the screen e Routing profile gt User e Number of diversion telephone You can also enter a number via the search by name feature the list of contacts the history the favorites or the latest dialed number Pi LNG Confirm e Forward is activated The forward key lights blue if configured so in Settings Device Phone configuration Routing Led The activated feature is indicated in your personal information area in the top left corner of the screen The forward key is not lit when no forward is activated When you create a forward
8. Synchronization e Synchronization Start If not deactivated in the application configuration Silent Sync you can see the synchronization Summary on the screen During the synchronization you can at anytime See synchronization progress Display details of synchronized items Cancel the synchronisation The synchronization summary lists all the synchronized items From the application menu on the PC Task bar you can see at anytime the summary from the last synchronization Pairing your phone and your PC When you run the synchronization for the first time you must pair your phone and your PC 1 Accept the certificate required by the phone ensure that the certificate comes from the target PC 2 pairing PIN code PIN is displayed on the phone screen 3 The phone is detected by the PC and you are prompted to enter this PIN code and a name for the pairing You have 30 seconds to enter the PIN code If you don t do so you will have to start the procedure again 4 The synchronization is automatically started when the pairing is established This pairing has to be done only for the first synchronization From the PC application menu you can delete this pairing Synchronization During the synchronization you can monitor progress and view the summary once the process is completed Make sure this option Silent Sync is configured correctly in the Synchronization settings on the PC side You can also see whi
9. can see your contact details e When you are on a video call the video is stopped when you transfer the call e When you start recording the call the video is stopped only audio communication is recorded Ignoring a second call e When you ignore a second call the video communication is normally continued 4 7 Video conference You can handle video calls with more than one contact When you are on a video call with one contact you can add another participant to the conference by directly adding someone to the conference or adding an incoming or a newly called contact to the conference When you are in the video conference the video seen on each participating phone is the video sent by the contact who is currently speaking Starting a video conference by calling a second contact or answering a second call Once you are in communication with the incoming call or have started a new call your first contact is then put on hold 4 e Conference e You are in conference mode Starting a video conference by directly adding a participant e Press the video icon displayed in your contact details to start a video conference You are on a video call 8AL90314ENAAed01 30 70 Alcatel Lucent Starting a video conference by directly adding a participant You are on a video call 4 Add participant e Call your caller Once your contact answers the previous ongoing video is retrieved as it was before addi
10. handset to the appropriate connector refer to phone description Make sure you position the cable correctly in the compartment intended for that purpose Switch off the Bluetooth Wireless Handset press and hold the On Off hook key until you hear two distinct tones 1 8 HDMI connector Your set is equipped with an HDMI 1 4 output for a better video experience The 8088 Smart DeskPhone can be connected to a large screen or video projector Moreover an external camera can be connected to the phone to broadcast the entire room Your deskphone can easily find its place in a meeting room There are two ways to use the HDMI connector e Broadcast the video conversation HD capability e Broadcast the entire display of the phone Your set has to be connected to the appropriate equipment 8AL90314ENAAed01 15 70 Alcatel Lucent Broadcast the video conversation HD capability e Use one of the following o During the video conversation swipe up on the video displayed on the phone to broadcast it to the equipment connected via HDMI o stop the broadcast swipe down on the video displayed on the phone E S Select the HDMI button Broadcast the entire display of the phone To broadcast the entire display of the phone or stop the broadcast you have to activate or deactivate this feature E3 Settings e Device Display Clone display to HDMI Activate or deactivate the HDMI output Back to homep
11. one of the following O Select the caller on hold from the call log or the notification area H peer G N Retrieve e You are back on the call with your caller 3 2 Calling a second person during a conversation e You are in communication New call e Call the second person You can directly call the person by dialing his her number select the person to call from the call log or use the search by name feature to call the second person Q Call The first call is on hold 3 3 Switching between calls Broker call e You are in communication with a first caller A second caller is on hold Switch from one caller to another by selecting the caller hold in the call log e You are in communication with the second contact First call is automatically placed on hold 8AL90314ENAAed01 25 70 Alcatel Lucent 3 4 Transferring a call During a conversation to transfer the call to another number You are in communication with a first caller 3 e lt Transfer to e Call the recipient of the transfer You can directly call the person by dialing his her number select the person to call from the call log or use the search by name feature to call the second person e Transfer two callers are connected You are in communication with a first caller A second caller is on hold e You want to connect the first caller with the second 193 e lt Transfer e two ca
12. supported versions are Microsoft Outlook 2003 Microsoft Outlook 2007 Microsoft Outlook 2010 32 bits and 64 bits The minimal system requirements are e Processor P4 Class or higher e RAM memory at least 256 Mo e Minimum available disk space 100 Mo e Screen 800x600 True Color e Network card is required 12 3 Installing the application on your PC The application comes as an executable installation file exe 1 Run the application executable file 2 Select the language this defines the installation and the application language Select the language for the installation from the choices below Enghsh United States 8AL90314ENAAed01 61 70 Alcatel Lucent 3 Read and agree the license Agreement J My IC Phone Synchronizer InstallShield Wizard License Agreement Please read the following license agreement carefully As used in these license terms the License terms the following terms shall have the following meaning Licensor means Alcatel Lucent Enterprise A LE Licensee means End User Software means the machine readable object code version of the computer programs purchased from Licensor either incorporated in the products you purchased from 1 Licensor or provided by Licensor as stand alone product unless otherwise specified Software shall include copies and maintenance release or major release thereof eom lt tr
13. the screen of your phone The supervision icon is displayed in the connectivity area When an immediate forward is set on your phone incoming calls cannot be picked up Supervisor phone If your phone is a supervisor your phone can pick up calls from supervised phones if the user is absent or already on a call homepage in advanced mode There is a dedicated supervision application preview on your phone s screen This application shows the name of the supervision group in the top bar of the preview and displays the name of the supervised phones together with their phone status 8AL90314ENAAed01 58 70 Alcatel Lucent There are five different status Sanchez Juan Manuel Free 9 Free and ringing 9 Sanchez Juan Manuel _ the line 9 On the line and ringing 9 Sanchez Juan Manuel o Out of the supervision group When the supervision application preview is displayed on the phone screen it replaces the favorites and the history applications preview Call pick up The beep can be switched off using the phone settings Settings Application Telephony 37 In the dedicated supervision application preview press on the name of the supervised phone being called Once you are in communication you can handle the call the same way as any other communication When you pick up a call a specific call entry is displayed in the call log containing the name of the caller and the na
14. warranty 8AL90314ENAAed01 68 70 Alcatel Lucent O Regulatory Statements This equipment is in compliance with the essential requirements of R amp Directive 1999 5 EC The Declaration of Conformity may be obtained from your installer EUROPE USA and Canada This device complies with Part 15 of the FCC Rules and with RSS 210 of Industry Canada Operation is subject to the following two conditions 1 this device may not cause harmful interference and 2 this device must accept any interference received including interference that may cause undesired operation This equipment has been tested and found to comply with the limits for a class B digital device pursuant to Part 15 of the FCC Rules and ICES 003 of Canada These limits are designed to provide reasonable protection against harmful interference in a residential installation This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instructions may cause harmful interference to radio communications However there is no guarantee that interference will not occur in a particular installation If this equipment does cause harmful interference to radio or television reception which can be determined by turning the equipment off and on the user is encouraged to try correcting the interference by consulting the dealer Exposure to Radio Frequency Signals This device has been designed and manufactu
15. 4ENAAed01 39 70 Alcatel Lucent 7 3 Write in uppercase By default the written characters are in lowercase e Press this key once The next character will be written in uppercase and then you will automatically switch to lowercase e Press this key twice The associated key light is gt gt Uppercase mode is used for all written characters e To go back to lowercase mode press the key again The associated key light is off 7 4 Write a number Press this key once gt gt The associated key light is on e Write numbers To go back to alphabetic mode press the key again The associated key light is off 8AL90314ENAAed01 40 70 Alcatel Lucent 8 Programming your telephone 8 1 Define the phone language The phone language is set in your OpenTouch profile on the server as long as you don t change the phone language directly on the phone To change the phone language you are recommended to e Either connect to your OpenTouch profile using a web browser and the URL provided by your administrator and change your TUI language https myprofile e Or contact your administrator who can change your phone language using the server s administration interface However you can change the phone s interface language directly on the phone but your OpenTouch profile on the server will not be updated Audio messages for example will therefore be in the language defined in y
16. Alcatel Lucent O Alcatel Lucent OpenTouch Conversation 8088 Smart DeskPhone User Manual 8AL90314ENAA ed01 1517 R100 Alcatel Lucent Thank you for choosing this phone This model offers enhanced ergonomical features for more effective communication With its touch screen and built in interactive capabilities the 8088 Smart DeskPhone can deliver the comfort and convenience you are looking for Pierre office devices Communication gt Transter Alcatel Lucent The availability of certain functions described in this guide may depend on the version or configuration of your system The labels and icons presented in this document are not contractually binding and may be modified without prior warning The pictures are not contractually binding and are not localized 8AL90314ENAAed01 2 70 Alcatel Lucent O GETTING TO KNOW YOUR TELEPHONE PHONE DESCRIPTION DESCRIPTION OF THE CONNECTORS PERMANENT FEATURES KEYS ABOUT THE HOMEPAGE NAVIGATION BLUETOOTH WIRELESS HANDSET INSTALL A COMFORT WIRED HANDSET HDMI CONNECTOR mi ee ee CON Ur KR WD USING YOUR TELEPHONE IN 2 1 MAKING A CALL 2 2 MAKE A CALL USING THE PERSONAL PHONE BOOK CONTACTS 2 3 USING CALL BY NAME 2 4 CALL FROM CALL LOG HISTORY 2 5 CALL BACK ONE OF THE LAST NUMBERS DIALED 2 6 REDIALING THE LAST NUMBER DIALED REDIAL 2 7 CALL A
17. HONE INTERNAL MEMORY 9 3 BROWSE PICTURES 9 4 LISTEN TO AN AUDIO FILE 9 5 PLAY ALL AUDIO FILES 10 MANAGER ASSISTANT 10 1 MANAGER ASSISTANT 10 2 SELECT AND ACTIVATE THE FILTERING MODE BETWEEN THE MANAGER AND ASSISTANT PHONES 10 3 CONSULT THE MANAGER OR THE ASSISTANT WHILE IN A CALL 10 4 TRANSFER A CALL TO THE ASSISTANT PHONE 10 5 TRANSFER A CALL TO THE MANAGER SET 10 6 DEFINE A PRIORITY NUMBER WHITE LIST 10 7 DELETE A PRIORITY NUMBER WHITE LIST 10 8 ACTIVATE DEACTIVATE A TEMPORARY BACKUP ASSISTANT 10 9 FORWARD AND FILTERING MODE INTERACTION 8AL90314ENAAed01 5 70 41 41 41 42 42 42 43 43 43 43 43 44 44 45 46 46 47 47 48 49 49 50 50 51 51 51 52 53 53 54 59 59 56 56 56 57 57 Alcatel Lucent 1 SUPERVISION AND CALL PICK UP 12 CONTACT SYNC 12 1 INTRODUCTION 12 2 PREREQUISITES 12 3 INSTALLING THE APPLICATION ON YOUR PC 12 4 UNINSTALLING THE APPLICATION 12 5 REPAIRING THE APPLICATION 12 6 CONFIGURATION 12 7 SYNCHRONIZE YOUR PHONE AND YOUR PC 12 8 TROUBLESHOOTING 13 GUARANTEE AND CLAUSES 8AL90314ENAAed01 6 70 58 61 61 61 61 63 63 63 66 67 68 Alcatel Lucent 1 Getting to know your telephone 1 1 Phone description 4 3 8 5 9 7 1 Sensitive LCD wide screen with ambient light sensor 2 Embedded HD Video camera with shutter Swipe the shutter right or left to use or hide the camera 3 Permanent feature keys qui
18. IRECT SHORTCUT FOR A CONTACT 6 KEEP IN TOUCH 6 1 6 2 6 3 6 4 6 5 6 6 TELEPHONY PRESENCE IMMEDIATE FORWARD TO A NUMBER IMMEDIATE FORWARD TO VOICE MAILBOX YOUR VISUAL VOICE MAIL OVERFLOW TO AN INTERNAL NUMBER MULTI DEVICES ROUTING 7 KEYPAD 7 1 7 2 7 3 7 4 CHANGE THE KEYBOARD TYPE DELETE A CHARACTER WRITE IN UPPERCASE WRITE A NUMBER 8AL90314ENAAed01 4 70 Alcatel Lucent O 29 29 29 29 30 30 30 30 31 32 32 32 32 33 33 33 34 34 36 36 36 37 22 37 38 39 39 39 40 40 Alcatel Lucent O 8 PROGRAMMING YOUR TELEPHONE 8 1 DEFINE THE PHONE LANGUAGE 8 2 LOCK UNLOCK YOUR TELEPHONE 8 3 AUTOMATIC LOCK 8 4 ADJUSTING THE AUDIO FUNCTIONS 8 5 ACTIVATE DEACTIVATE SILENT MODE 8 6 RING TONES 8 7 PROGRESSIVE RINGING 8 8 ADJUSTING THE RINGER VOLUME 8 9 ADJUST RINGER VOLUME WHILE A CALL ARRIVES 8 10 ADJUST THE LOUDSPEAKER AND THE HANDSET VOLUME 8 11 INSTALL A JACK ACCESSORY HEADSET HANDSFREE LOUDSPEAKER 8 12 IF NECESSARY YOU CAN ALSO SELECT THE ACCESSORY TYPE IN THE AUDIO SETTINGS 8 13 INSTALL A BLUETOOTH DEVICE PAIRING 8 14 INSTALL THE ALE INTERNATIONAL BLUETOOTH WIRELESS HANDSET 8 15 UNINSTALL A BLUETOOTH DEVICE UNPAIRING 8 16 HEARING AID KIT 8 17 PHONE WALLPAPER 8 18 PHONE SCREENSAVER 8 19 CHANGE THE THEME SKIN OF YOUR PHONE 8 20 RESET USER DATA 9 FILE MANAGER 9 1 DELETE A FILE 9 2 COPY A FILE FROM THE EXTERNAL STORAGE DEVICE TO THE P
19. Select the contact to modify Y f Edit e Change the contact file K Back You can modify a contact while you are on a call 5 5 Delete a contact Contacts e Select the contact to delete _ Delete e Yes 5 6 Favorites This application contains favorite contacts that you have selected in your personal directory Address book Most frequently called contacts can be defined as a favorite Contacts e Select the contact to add to favorites Favorites The contact has been added to Favorites The associated key light is on You can call your contact directly without selecting them from the personal directory Favorites e Select the caller To remove a contact from Favorites Favorites e Select your favorite contact e x Favorites The feature associated led goes off 8AL90314ENAAed01 33 70 Alcatel Lucent 5 Define a contact as a favorite Favorites Most frequently called contacts can be defined as a favorite The telephony presence is activated for all your contacts defined in the favorites This allows you to see the status of any contact defined in the favorites before calling them Contacts must be connected to the same local system to be able to see the telephony presence Favorite contacts are displayed in the application Favorites Contacts e Select the contact to add to favorites Favorites The contact has been
20. ad e Select the contact to call in the list of last number dialed Q Call your contact directly by selecting the badge You can also access the feature by selecting the application preview History 2 6 Redialing the last number dialed redial Open the dialpad Select twice to call the last number dialed 2 7 Call a contact from the favorites application Favorites Favorites This application contains favorite contacts that you have selected in your personal directory e Use one of the following O Favorites O Contacts Select the tab Favorites e All contacts defined as a favorite are displayed e Select the contact to call Call If there are several numbers for the same contact select the desired number You can also access the feature by selecting the application preview Favorites Refer to chapter Define a contact as a favorite 2 8 Answer the call e Use one of the following Answer call o Take the handset off the hook O 9 Handsfree key 0 Off hook key the Bluetooth handset 8AL90314ENAAed01 19 70 Alcatel Lucent 2 9 Ignore call A call is received e Use one of the following o Ignore Press the On hook key the permanent features keys panel e Your phone no longer rings but your caller still hears the ringing tone You can still answer the call after you have ignored it 2 10 Divert an incoming call A call is recei
21. added to Favorites gt gt The associated key light is on The green light indicates that the contact has been assigned to Favorites To remove a contact from Favorites e Use one of the following O 2 Contacts Select the tab Favorites O Favorites e Select the contact you wish to remove from your favorites e Favorites The contact is removed from your favorites The associated key light is off 5 8 Programming a direct shortcut for a contact In standard mode you can program a direct call shortcut on your homepage Add a shortcut key When in standard display mode press and hold an empty space of the homepage Press the available key you want to program e Enter the number to associate with the key by directly entering the number using the search by name feature or using your list of contacts l Validate number Enter the name to associate with the key optional Confirm the name A Back to homepage You can add direct call keys in the homepage in standard mode 8AL90314ENAAed01 34 70 Alcatel Lucent Move a shortcut key on the standard homepage When in standard display mode press and hold an empty space of the homepage W Select shortcut key to move W Select destination Back to homepage Delete a direct call key on the standard homepage When in standard display mode press and hold an empty space of the homepage
22. age 8AL90314ENAAed01 16 70 Alcatel Lucent 2 Using your telephone Morvan Pierre My davici Communication Sanchez Juan Manuel 2 1 Making a call e Use one of the following o Dial directly the number for your call o Lift the receiver Enter the destination number Press the on hook off hook key of the Bluetooth device Bluetooth Wireless handset Dial the destination number EEE Dialer Dial the destination number amp Hands free Dial the destination number o Programmed line key Search by name Press the call icon to call your contact To make an external call dial the outside line access code before dialing your contact number The default outside line access code is usually 0 However please check this code with your installer End the call e Use one of the following o Hang up the handset Press the On hook key the permanent features keys panel On hook key on the Bluetooth handset 8AL90314ENAAed01 17 70 Alcatel Lucent 2 2 Make a call using the personal phone book Contacts Contacts e Select the contact to call Information regarding your contact is displayed on the screen Press the call icon to call your contact If there are several numbers for the same contact select the desired number 2 3 Using call by name e Use one of the following Search o Swipe up on the screen
23. all the manager S Assistant To call the assistant 10 4 Transfer a call to the assistant phone During a call the manager can directly transfer the call to the assistant e The manager is in a call e To assistant The call is forwarded to the assistant 8AL90314ENAAed01 55 70 Alcatel Lucent 10 5 Transfer a call to the manager set When on a call the assistant can directly transfer the call to the manager e The assistant is on a call t To manager The call is forwarded to the manager 10 6 Define a priority number White List A registered number in the White List is a private number A private number will always directly reach the Manager set even if a call filtering mode is activated Only the manager can add numbers in the White List Any contact you wish to add to the White List must be previously added to your contacts Contacts e Select the contact to add to the White List lt White List The contact is added to the list Ht 10 7 Delete a priority number White List You wish to remove your contact from the White list Contacts e Select the contact you wish to remove from the White List The White List light is on e White List The contact is removed from the list 8AL90314ENAAed01 56 70 Alcatel Lucent O 10 8 Activate deactivate a temporary backup assistant The main assistant ca
24. appens when I press the Synchronization button on the phone no Synchronization dialog appears in Contact Sync An error message appears stating Synchronization has failed 8AL90314ENAAed01 trying to install PC Sync Try installing it in another location Please make sure PC Sync is started in the PC Please check if the same port is set on the phone and on the PC Please check you correctly entered PC address Please check your firewall settings The port may be closed by the firewall Try to change the port Please make sure no other applications are using this port Please make sure the firewall allows listening to this port Try to change the port The profile or the folder that Contact Sync is configured to synchronize with has been deleted Select another profile or folder in settings Contact Sync could not find a supported version of Outlook on the PC Install Outlook Contact Sync could not communicate with Outlook This might be because Outlook has been installed but not yet set up properly or is malfunctioning Starting Outlook itself may provide information on what is wrong Please make sure PC Sync is started in the PC Please restart Contact Sync Please check if Contact Sync has run when Windows has started enable the startup option in configuration of the application Most likely there is a mismatch in protocols the phone uses HTTPS and Contact Sync uses HTTP or vice versa Try to check or uncheck
25. atel Lucent 8 11 Install a jack accessory headset handsfree loudspeaker By default the audio jack of your telephone can be used to connect a headset hands free kit or loudspeaker When you plug the jack accessory in the jack a popup asks you for the type of accessory o Headset o Handsfree o Loudspeaker The specific icon is displayed in the connectivity area ol If you have selected headset as the accessory type the headset icon is displayed in the connectivity area If necessary you can also select the accessory type in the audio settings 3 Settings e Device Audio Accessory type Jack After selecting the accessory type you must specify the jack accessory e Jack accessory o Headset o Handsfree o Loudspeaker 8 12 If necessary you can also select the accessory type the audio settings When you plug the accessory in the USB port the USB accessory is automatically detected If you have selected headset as the accessory type the headset icon is displayed in the connectivity area If necessary you can also select the accessory type in the audio settings 3 Settings e Device Audio Accessory type USB Q After selecting the accessory type you must specify the jack accessory e Jack accessory o Headset o Handsfree o Loudspeaker Bo 8AL90314ENAAed01 44 70 Alcatel Lucent 8 13 Install a Bluetooth device pairing You can use Bluetooth dev
26. ation summary to create or delete a pairing between your phone and your PC to open the application online help to display information on the application version or to exit the application Configuring the phone Settings Application ySynchronization PC address Enter the IP address or the complete network name on which the synchronization application is installed PC port This data defines the port used on the PC for synchronization The port must be the same as the one filled in the PC application Warning when exceed Choose if you wish to be informed when a maximum number of items for synchronization is reached the default setting is 500 items but this may have been changed by the administrator ask your administrator for the maximum number of contacts If you see this warning during synchronization you may lose some of your items because they have not been synchronized Sync button Choose to display the synchronization button in the applications bar of your My IC Phone Back to homepage If you try to start the synchronization before configuring it you will access the Synchronization settings 8AL90314ENAAed01 65 70 Alcatel Lucent O 12 7 Synchronize your phone and your PC Before starting synchronization please make sure both the phone and PC software are properly configured Start synchronization e Use one of the following Synchronization If enabled in the synchronization settings 3 Settings Application
27. ch items are modified and where by clicking on the detailed view button Synchronization takes about 15 seconds for 500 contacts You can receive and make calls during synchronization but this can make the synchronization process longer The synchronization function is most commonly used to synchronize your PC Outlook contacts with your phone contacts list Once you have run the initial synchronization if you delete a contact from the phone contacts list the contact will be deleted from Outlook during the next synchronization and vice versa You are advised to create an Outlook subfolder dedicated to your phone contacts and to work from this folder This will help protect your general Outlook contacts on your PC 8AL90314ENAAed01 66 70 Alcatel Lucent O 12 8 Troubleshooting Below is a troubleshooting guide that can help you resolve any problems that might occur Installation says you do not have write You are probably not permitted to change the folder in which you are permissions in this folder Phone displays HTTP error HTTP request failed PC Sync displays Unable to listen to the port PC Sync displays Selected folder has been deleted or Cannot open Outlook profile PC Sync displays Outlook is not installed PC Sync displays Error communicating with Outlook Contact Sync displays Synchronization has failed An error during data exchange with computer has occured Nothing h
28. ck access to the phone s main features Bluetooth handset for optimized communication A wired handset is also available and can replace the Bluetooth handset 5 Wideband loudspeaker for optimized sound LED Arrival of a new call Flashing 7 An adjustable and stable foot 8 3 5 mm and 4 pin stereo headset jack 9 Microphone 8AL90314ENAAed01 7 70 Alcatel Lucent 1 2 Description of the connectors Various connections to allow phone extensions 1 Add on module connector SATA type Two Universal Serial Bus USB ports 1 1 2 0 to connect an external camera audio equipment a low smartphone charger or USB stick 3 1 4 output for screen replication and for dedicated HD video display 4 10 100 1000 Mbps Ethernet connectors to a PC RJ45 5 10 100 1000 Mbps Ethernet connectors to the enterprise network LAN RJ45 6 DC power jack for an external power adaptor 7 Wired handset connector RJ9 8AL90314ENAAed01 8 70 Alcatel Lucent 1 3 Permanent features keys They are located just below the touch screen Mute key Y During a call press this key to stop your contact from hearing you As long as the mute feature is activated the mute key stays lit blue Press this key to deactivate the mute feature Turn down the volume Turn up the volume Answer an incoming call or make a call keypad in hands free mode the key is blue During a conversation the first press open
29. contained herein Copyright ALE International 2015 8AL90314ENAAed01 70 70
30. d switch it off then press and hold both handset buttons at the same time You will hear a 3 note tone and the LED will flash green and orange e Searching for Bluetooth equipment Wait for the detected equipment type and address to be displayed e Select the relevant equipment 2D e Enter the device PIN code The default PIN code is 0000 gt gt The 3 note tone indicates that the handset has been installed correctly the LED flashes green or orange depending on the battery charge level After pairing the Bluetooth accessory you must define the accessory type in the audio settings 3 Settings e Device Audio Accessory type BT gt e Bluetooth accessory Headset Ok Error messages e The handset displays an error message indicating that the pairing is unsuccessful Check the Status of your Bluetooth handset or the PIN code 8 15 Uninstall a Bluetooth device unpairing 3 Settings e Device Bluetooth e Select the Bluetooth device to unpair e Delete The Bluetooth device is uninstalled unpaired 8AL90314ENAAed01 46 70 Alcatel Lucent 8 16 Hearing aid kit If you are using your phone with a hearing device you must install and activate the hearing aid device HAC to avoid hearing discomfort 3 Settings e Device Audio Hearing aid e Enable the feature YES gt gt The hearing aid kit is activated 8 17 Phone
31. e theme may take a few seconds 8 20 Reset user data Using the reset feature will erase The audio files or photos that you have stored on your phone your programmable keys your contacts your communications log your programmed alarms your own settings made via the Application or the Device menus the user s customization user s or background picture screensaver melody skin your installed web applications Before starting the reset procedure make sure this action is needed as most of your data and phone customizations will be erased 3 Settings Device Reset Enable the feature YES Enter the password The reset starts as soon as you have entered the password 8AL90314ENAAed01 49 70 Alcatel Lucent 9 File Manager This application allows you to manage audio files and images My files e Select the file type you want o Audio o Picture e lt Select where to read the files from files stored on the phone or the connected USB device or both P Back All available files of the selected type are displayed The display time may take longer if the USB storage device contains too many files When using an external USB storage device the files must be stored in a directory that has the same name as the directory name defined in Settings Application My files By default the defined name of the directory is My IC Phone If you want to change it make su
32. ednesday 25 February 2015 8088 supervision Manager Giske Maja ETME 9 Sanchez Juan Manuel Giske Maja King Sarah iske Maja 10253 11 18 Sanchez Juan M Bp ee 11 10 Giske Maja 8 g 10253 11 10 Contacts Search Voicemail Alarm My files Settings 10 1 Manager Assistant The Manager Assistant application offers specific additional features when the manager set is configured for use with an assistant phone On the manager set a dedicated application window shows the name of the assistant the direct call feature access button and the filtering mode access button The Manager Assistant application window can only be displayed when homepage is in business mode We recommend to setup your homepage in business mode lt King Sarah S k 1 Assistant station x Call your manager by pressing their name If you are already on a call the first caller is placed on hold B Enable Assistant filtering and call monitoring Manager station x Call your assistant by pressing their name If you are already on a call the first caller is placed on hold w Enable Assistant filtering and call monitoring 8AL90314ENAAed01 53 70 Alcatel Lucent On both sets the header of the dedicated assistant manager application shows the telephony presence of the assistant or manager and the current activated
33. es when the volume of each participant varies You are in communication Handsfree key w Press the auto volume feature key The phone controls the in call audio volume 8AL90314ENAAed01 28 70 Alcatel Lucent 4 Video call 4 1 Video call To use this feature both your phone and your caller s phone must have the feature enabled The phones must also be able to handle video During a video call the screen comprises two areas The main screen shows your callers video and the picture in the picture screen in the bottom right of the main screen shows your video Morvan Pierre e 11 21 P office devices Wednesday 25 February 2015 Communication lyon AE Main screen showing your caller s video The picture in picture screen displaying the video sent by your phone to your caller 4 2 Start a video call A video call can be started only once you are in audio conversation with your caller Call Call Call your caller Your caller answers you are in audio communication Make sure that your contact s phone supports video calls z Press the video icon displayed below your caller details to start the video call e The call status in the notification area is changed once you start the video call 5 Once you start the video call your caller sees the video sent by your phone He She is invited to press the picture in the pic
34. filtering mode e The assistant or the manager is on a call e The assistant or the manager is not call 10 2 Select and activate the filtering mode between the manager and assistant phones The filtering mode allows the assistant and the manager to choose how to route and monitor incoming calls to the manager e Mode Press on the Mode key e Select the filtering mode to activate Q Filtering is activated on the Manager and the associated Assistant phones There are four filtering modes s Manager doesn t receive the calls and Assistant receives them gt Manager monitors the calls amp Assistant receives them gt Manager receives the calls amp Assistant monitors them e off Manager doesn t receive the calls and Assistant receives them When a caller is calling the Manager set the call is directly forwarded to the Assistant set if the caller is not a private caller not registered on the White list A White list is a set of callers that should not be routed to the assistant s phone when delegation is active In this filtering mode the manager is not notified of incoming calls routed to the assistant The manager cannot pick up the incoming call The manager can see the name of the caller in the history preview pane and the assistant s presence status changes to busy Manager monitors the calls amp Assistant receives them When a caller is in c
35. ices such as handsets or headsets with your phone To use your Bluetooth device it must be paired to the set To manage the pairing the Bluetooth device must be in detectable mode Refer to your Bluetooth device documentation to find out how to activate detectable mode 3 Settings e Device Bluetooth Add e Scan gt gt The set scans for available Bluetooth devices e Select the Bluetooth device to be paired Add e Enter the device PIN code gt gt Bluetooth device connected The specific icon is displayed in the connectivity area After pairing the Bluetooth accessory you must define the accessory type 3 Settings e Device Audio Accessory type BT Q Select the type of accessory that you have just added e Bluetooth accessory o Headset o Handsfree o Loudspeaker If you have selected headset as the accessory type the headset icon is displayed in the connectivity area 8 All devices other than the ALE International Bluetootha Wireless Handset will be treated as headset device 8AL90314ENAAed01 45 70 Alcatel Lucent 8 14 Install the ALE International Bluetoothga Wireless handset 3 Settings e Device Bluetooth Add e Scan gt gt The set scans for available Bluetooth devices Your Bluetooth device needs to be prepared for pairing the handset off the hook an
36. ing the dialpad Make sure your password is correct User Information 4 Login Enter your password Bluetooth device not connected 8AL90314ENAAed01 11 70 Alcatel Lucent 4 Active area This area is reserved for running applications and for previews of applications selected by the user When you start an application it is displayed in the active zone If no application has been launched the active zone displays the application previews that you have preset on the homepage An application preview allows you to view this application information and easily access it Applications that can be previewed are History Favorites Manager Assistant Supervision Dial pad Add or delete an application in the active area 3 Settings Application 37 Select the application that you want to add to the homepage or delete from the homepage History Favorites Manager Assistant Supervision Dial pad e Activate or deactivate preview of the application yes or no Back to homepage 3 Applications bar Homepage in business mode This area allows access to all applications and to different features of the running application 6 Applications area Homepage in standard mode You can access your phone applications from this area Press the application button to access the application Once you run an application the display is the same as the business mode display Programmable keys are available i
37. ipant you want to remove from the conference o Hang up the handset 3 7 Mute so that your caller cannot hear you During the call you do not wish your caller to hear you e Use one of the following o Press your phone Mute key is Mute mode is activated The key is blue Your caller can no longer hear you is Press the key again to go back to normal mode Press and hold the Mute key of the Bluetoothg Wireless handset Press the key again to go back to normal mode 3 8 Voice frequency During a conversation you sometimes have to send DTMF signals such as with a voice server an automated attendant or a remotely consulted answering machine e Enter the requested codes 8AL90314ENAAed01 27 70 Alcatel Lucent 3 9 Recording the current conversation When you are on a call with one or more callers you can record the conversation To record the conversation during communication Record Recording in progress e lt Stop The user must have the appropriate rights to use this feature Recorded conversations will then appear as voicemails You cannot record a video call 3 10 Setting Auto volume During a conversation you can activate the Auto volume feature This feature allows the phone to control the in call audio volume and ensure a constant audio volume This feature can be useful when the volume of the caller keeps changing or during audio or video conferenc
38. isk of electric shock from lightning Do not use the device in environments where there is a danger of explosion Do not plug this phone into an Integrated Services Digital Network ISDN connection or into a regular Public Switched Telephone Network PSTN connection This can result in severe damage to the phone Never allow your telephone to come into contact with water To clean your telephone use a soft damp cloth Never use solvents trichlorethylene acetone etc which may damage the plastic parts of your telephone Do not use aerosol cleaners This product is intended to be supplied either via the Ethernet LAN port Minimum Class 3 according to IEEE802 3af or via the DC in by a Certified Direct Plug In Power Unit approved as LPS Limited Power Source against CSA UL IEC 60950 1 and rated 48V dc minimum 0 27A Allowed power supplies WA 13B48R Asian Power Devices Inc ref 1AF18540AAAA This product also offers a Bluetooth Radio Interface for the Bluetootha handset or other Bluetooth devices frequency range 2402 2480 MHz Radiated Power 1mW If you are connected to a POE connection do not use an external Power Supply The cover of the phone screen is made of glass This glass could break if the phone is dropped or it receives a significant blow If the glass chips or cracks stop using the phone and do not touch the broken glass as this could cause injury to you Glass cracked due to misuse or abuse is not covered under the
39. it will be added to the list of available forwards so that you can reuse it If a number or user is defined just select the line to activate the forward 8AL90314ENAAed01 36 70 Alcatel Lucent 6 3 Immediate forward to voice mailbox e Use one of the following XO O Press the User services key o Press your information area in the top left corner of the screen e Routing profile Voicemail e Forward is activated The forward key lights blue if configured so in Settings Phone configuration Routing Led The activated feature is indicated in your personal information area in the top left corner of the screen The forward key is not lit when no forward is activated When you create a forward it will be added to the list of available forwards so that you can reuse it 6 4 Overflow to an internal number Your phone allows you to use default types of overflow e No overflow When selecting this option overflow will not be activated e If noreply If you are absent your call will be diverted to a number that you have pre defined e If busy no reply If you are absent or busy any callers are diverted to a different phone number that you have defined e If busy no reply to Voicemail If you are absent or busy any callers are diverted to voicemail e If no reply Voicemail If you are absent your call will be diverted to voicemail Overflow to a number e Use one of the following Press the User services key o P
40. ity before sending your call e Use one of the following o Select the feature o Press your information area in the top left corner of the screen e User Information e Press on anonymous icon to activate or deactivate the secret identity A Back to homepage 2 14 Contact call log You can display the history of all calls received calls missed calls and so on Access the call log by pressing the Communication key o Select the tab History gt gt All call logs are displayed o Select the tab New Only new missed calls are displayed e Select the appropriate tab e Select the recipient from the call log e Your contact s details are displayed on the screen along with the history of all his her calls missed calls received calls voicemail etc You can also access the feature by selecting the application preview History 8AL90314ENAAed01 21 70 Alcatel Lucent 2 15 Delete one call log event Access the call log by pressing the Communication key e Select tab History e Press the desired event Delete You can also access the feature by selecting the application preview History 2 16 Delete events from the call log Access the call log by pressing the Communication key e Select tab History Delete all e Select the type of events to be deleted o Missed calls Unanswered incoming calls o Other comlog entry types Incoming calls Outgoing calls C
41. le modifications made have been submitted to the Exchange server before synchronizing o The phone data always replace the ones on the PC o The PC data always replace the ones on the Phone o The modified data on the phone are copied on the PC and modified data on the PC are copied on the phone the data are duplicated No synchronisation is done The silent sync you can choose to display or not the synchronization progress bar and the synchronization summary 64 70 Listen Port 440 Alcatel Lucent O The port used by PC for synchronization if default port cannot be used on the PC you can change it If you modify the port used by the application you have to do the same modification on the phone side Secured connection while communicating between Contact Sync and the device both unsecured RES rn or secured HTTPS protocols can be used If you checked the Use secured connection checkbox HTTPS protocol is enabled However to manage this checkbox you should make sure the same secured protocol is set up in the device Please contact your system administrator to find out which protocol is used in your device kum SU RL for downloading the application updates Startup Sist My IC Phone Sychronise when Wadon strs Startup if enabled the application willbe run Defans cnc when Windows starts Besides Settings item there are a few item that allow you to display the last synchroniz
42. lect the audio file The audio file plays automatically Pause Pause 8AL90314ENAAed01 51 70 Alcatel Lucent gt Start listening again Play ii Stop listening Stop Supported audio formats are mp3 aac and wav When released from the manufacturing plant the audio files hosted on the phone are ALE International property and can be used as is When an installer or End User downloads MP3 files via a USB link they are responsible for the Intellectual Property Right requirements related to such downloads 9 5 Play all audio files My files e Audio T _ Filters gt Display the files for the selected storage device The phone internal memory or external Storage device gt Play all gt gt Listening of all audio files has started Stop listening Stop all e Start listening again Play gt Switch to next track Next 5 Listen to tracks in random order Random Supported audio formats are mp3 aac and wav When released from the manufacturing plant the audio files hosted on the phone are ALE International property and can be used as is When an installer or End User downloads MP3 files via a USB link they are responsible for the Intellectual Property Right requirements related to such downloads 8AL90314ENAAed01 52 70 Alcatel Lucent 10 Manager Assistant ss Morvan Pierre 11 27 My office devices W
43. llers are connected 3 5 Three party conference e You are in communication with a first caller A second caller is on hold a i Conference e You are in conference mode To end the conference e Use one of the following o End conf Confirm sr Leave conf other participants can continue the conference without you r e o Remove participant You can remove a participant from the conference You must first select the participant you want to remove from the conference o Hang up the handset 8AL90314ENAAed01 26 70 Alcatel Lucent 3 6 N party conference more than three If allowed by the system you can establish an N party conference more than three callers including you e You are on a call with one or more contacts e 4 Add a new participant to the conference N party conference e Call the participant to add You can directly call the person by dialing his her number select the person to call from the call log or use the search by name feature to call the second person Q Call You are in conference mode You can add new participants to the conference by following the same procedure To end the conference e Use one of the following o lt End conf Confirm a r O Leave conf The other participants can continue the conference without you t e o o lt Remove participant You can remove a participant from the conference You must first select the partic
44. manager or the assistant activates a filtering mode other than off the forward is automatically canceled Activating a forward on the assistant set The assistant can only activate a forward to a back up assistant 8AL90314ENAAed01 57 70 Alcatel Lucent 11 Supervision and call pick up Morvan Pierre 11 27 office devices Wednesday 25 February 2015 8088 supervision History Giske ac Giske Maja lt King Sarah 10201 Conference 23 M 11 17 Giske Maja 28 10253 11 18 Sanchez Juan SE 10260 11 10 2 Giske Maja 2 10253 Sanchez Juan Manuel 2 Dialer Contacts Search Voicemail Alarm My files Settings Lock Depending on the configuration of the system made by your administrator you might be part of a supervision group Your set can be supervised supervisor or both Thus incoming calls to your phone can be picked up by a supervisor phone when you are absent or busy for instance and your phone can pick up incoming calls to supervised phones if your phone is supervisor The supervision icon is displayed in the connectivity area when your phone is supervised or supervisor Supervised phone If your phone is supervised any incoming call on your phone can be picked up by a supervisor phone There is no specific supervision application preview on
45. me of the supervisor together with a special arrow indicating the supervisor When an immediate forward is set on a supervised phone you cannot pick up incoming calls on the supervised phone Join leave a supervision group on a supervised phone When a supervised user leaves the supervision group incoming calls can no longer be picked up by any supervisor The status of the supervised user appears grayed in the dedicated application preview displayed on the supervisor phone e Use one of the following Press the User services key o Press your information area in the top left corner of the screen e User Information e Supervision Associated light is on your phone is in the supervision group e Associated light is off your phone is out of the supervision group Log in out of a supervision group on a supervisor phone When a supervisor phone leaves the supervision group the dedicated application preview is no longer displayed on the phone screen e Use one of the following Press the User services key o Press your information area in the top left corner of the screen e User Information Supervision Associated light is on your phone is in the supervision group Associated light is off your phone is out of the supervision group 8AL90314ENAAed01 59 70 Alcatel Lucent Call a supervised phone from a supervisor phone You can directly call a supervised phone by pressing on the name of the supervised use
46. n define a temporary backup assistant This is to ensure you receive continuous service in case for instance the main assistant is not available Activation of the backup assistant A Press the backup assistant key from Manager Assistant mode window o If no backup assistant was previously defined select the backup assistant via the keypad that opens automatically o If a backup assistant was previously defined the Routing profile window opens automatically in the User option If needed press on the arrow in the user options to change the backup assistant Just like other routing profiles the User routing profile with the name of the backup assistant is displayed in the top bar If the backup assistant gets rejected please check that the backup assistant you have selected is not a manager or that the backup assistant is not already linked to 3 managers When selecting a backup assistant the identity of the backup assistant is displayed on the manager s phone Deactivation of the backup assistant e Select the manager assistant preview 10 9 Forward and filtering mode interaction Activating a forward on the manager set when a filtering mode is activated When a forward is activated on the manager set the active filtering mode is automatically deactivated and set to off Activating a filtering mode on the manager or assistant set when a forward is activated When a forward is activated and the
47. n this mode See Programming a direct shortcut for a contact Make a call To access voice mail functions This application contains favorite Open the dial keypad to contacts that you have selected from make a conversation your list of contacts Call a contact from the favorites application Search for a contact Make a call using your list of contacts Access the settings menu O Lock unlock your telephone 2 This application is for synchronizing This application allows you to nae ahd your address book and agenda between 5 your phone and your PC Microsoft aen Outlook application The history application shows two tabs listing new phone la events such as missed calls and older phone events Set an alarm 8AL90314ENAAed01 12 70 Alcatel Lucent 1 5 Navigation The phone set homepage can be viewed in standard or advanced mode Scroll your finger up or down to get the page or menus scrolling vertically in advanced mode or scroll right or left to get the page scrolling horizontally in standard mode only gt Morvan Pierre a me Manager Homepage in standard mode Homepage in business mode Make your selection by pressing the right icon on the sensitive screen In standard mode personalize the homepage by pressing and holding Scroll through the application area pages advanced mode or the application bar business mode In standard mode only you can have up to
48. ng the new contact and the video is automatically broadcasted on the phone of the new contact In order to see the video from the new contact he she has to press on the picture in picture feature to authorize the video to be sent from his her phone When in video conference mode this icon is displayed in the communication notification ote area During the conference call you can consult the participants contact card without stopping the video You can display or hide the list of the participants in the conference by pressing on the arrow next to the conference label To end the conference e Use one of the following lt End conf sy lt Leave conf other participants can continue the conference without you o Hang up the handset 4 8 Scheduled video conference Scheduled conferences are possible by using specific OpenTouch applications To join a scheduled conference you will be required to call a dedicated number and then enter a participant or manager code Please refer to your administrator for more information When you are in the video conference the video seen on each participating phone is the video sent by the contact who is currently speaking Once you join the conference in order to see the video you must authorize video from your phone by pressing on the picture in picture feature 37 Press on the picture in picture feature to authorize the video to be
49. onference Confirm deletion of all call log events If your call log contains unread events a warning message is displayed on the screen You can also access the feature by selecting the application preview History 2 17 Your visual voice mail Morvan Pierre TERE am My office devices Wednesday 25 February 2015 New Voicemails Sanchez Juan Man Sanchez Juan Manue JM 10260 Callback Play VM Visual voicemail displays and manages voicemail messages left by your callers 8AL90314ENAAed01 22 70 Alcatel Lucent e Use one of the following o You are notified of a new voicemail message notification zone Press the voicemail messages notification button in the top middle area of the screen Voicemail Select the contact who has left a voice message O Va Press the communication key on the permanent features keys panel Lit Voicemail Select the contact who has left a voice message O On the homepage press the voice mail key Enter the password to access the visual voice mail The visual voicemail application shows two tabs which allow you to list new voice messages and to consult messages old and new o New Only new messages Voicemails All messages Old and new messages Select the appropriate tab Select a message Information regarding your contact is displayed on the screen VM Listen to message 1 f Pause VM Pause while listening to mes
50. onversation with the Managers phone the Assistants phone is informed of the call if the caller is not a private caller not registered in the White List A White list 15 a set of callers that should not be routed to the assistant s phone when delegation is active Incoming calls to the Manager are routed to the assistant The manager is notified of calls by ringing State only This allows the manager to pick them up during the ringing state The assistant can see the name of the caller in the history preview pane and the manager s presence status changes to busy 8AL90314ENAAed01 54 70 Alcatel Lucent The manager picks up the incoming call e Monitored call Control Q Answer displayed call Manager receives the calls amp Assistant monitors them In this filtering mode the assistant is notified of the incoming call on the manager set If necessary the assistant can pick up the incoming call before the manager answers the call The assistant picks up the incoming call e Monitored call Answer displayed call Off The Manager Assistant feature is deactivated There is no routing and monitoring between the two phones 10 3 Consult the manager or the assistant while in a call When the manager or the assistant is in a call the manager or the assistant can call the assistant or the manager for consultation call e manager is in a call Manager To c
51. our OpenTouch profile which could be different from your interface language 3 Settings e Device Phone configuration Language e Select the language of your choice Q A Back to homepage 8 2 Lock unlock your telephone Once the phone is locked you can only call special numbers such as emergency security or standard 3 max configured by the administrator To display the lock button on your homepage if necessary 3 Settings e Application gt Lock Lock button e Enable the feature Locking your terminal 7 Lock e lt Confirm Telephone locked If the phone is ringing a basic popup appears prompting you to answer or ignore the call If you are on a call you can only end the call 8AL90314ENAAed01 41 70 Alcatel Lucent Unlock your terminal Enter your password to unlock the phone By default the password is your OpenTouch password If necessary refer to your administrator to find out your password 8 3 Automatic lock When your phone s backlight goes off the phone is locked at the same time Activate the automatic lock 3 Settings e Application Lock yLock on backlight off e Enable the feature Set the time out duration for the phone backlight and lock 3 Settings e Device gt Display Backlight time out e Set the time out duration for the phone backlight Unlock your terminal e Enter your password to unlock the phone
52. r in the dedicated application preview 37 Press on the supervised user in the application preview Display a supervised user contact card You can display the contact card of a supervised phone where available by pressing long press on the name of the supervised user in the dedicated application preview 5 Press on the supervised user in the application preview long press 8AL90314ENAAed01 60 70 Alcatel Lucent 12 Contact Sync 12 1 Introduction This application is for synchronizing your address book between your phone and the Outlook application It supports synchronization of the Outlook data placed locally for example in a local Outlook archive file The default maximum number of contacts you can synchronize between your phone and your PC is 500 However your administrator can increase this to up to 1 000 Please ask your administrator for the maximum number of contacts Once you have run the initial synchronization if you delete a contact from the phone contacts list the contact will be deleted from Outlook during the next synchronization and vice versa You are advised to create an Outlook subfolder dedicated to your phone contacts and to work from this folder This will help protect your general Outlook contacts on your PC 12 2 Prerequisites The supported operating systems are e Microsoft Windows 7 8 32 bits and 64 bits e By default the password is your OpenTouch password The Outlook
53. re you change it in the phone settings as well as on the USB storage device The directory containing audio and or picture files on the USB external storage device must not contain more than 200 files the files can be of any type 9 1 Delete a file My files e Select the file type you want o Audio o Picture Enter delete mode Delete e Select the file to delete e Confirm deletion Exit delete mode You cannot delete a file stored on an external device 8AL90314ENAAed01 50 70 Alcatel Lucent 9 2 Copy a file from the external storage device to the phone internal memory My files e Select the file type you want o Audio o Picture y Filters gt gt Select the storage device e Select the file to copy Copy The recommended size for the image is more than 800x480 pixels When you copy an image from an USB storage to your phone the image is optimized for optimal display 9 3 Browse pictures My files e Picture 7 Filters gt gt Select the storage device Display previous or next picture Copy a file from the external storage device to the phone internal memory Dia o Add an image for your personal screensaver e Select image as wallpaper 9 4 Listen to an audio file My files e Audio L Filters gt gt Display the files for the selected storage device The phone internal memory or external storage device e Se
54. red not to exceed the SAR Specific Absorption Rate radio frequency power transmission limits established by the different countries concerned The SAR value for the Bluetooth handset is 0 09 W kg the globally accepted maximum limit being 1 6 W kg User Instructions Only use the handset in temperatures between 5 C to 45 C 23 F to 113 F This apparatus is Hearing Aid Compatible HAC Acoustic shock protection The acoustic level of the signal generated by the handset earpiece is less than 130 dBspl for a transient signal 123 dBspl for Australia and less than 118 dBspl rms for a continuous signal 120 dBA for Australia Directive 2003 10 EC specifying the risks inherent in noise at work The ring contributes towards overall daily noise This device can be used for indoor operation in all the countries 8AL90314ENAAed01 69 70 Alcatel Lucent Privacy Privacy of communications may not be ensured when using the Bluetooth handset or any additionnal Bluetooth device Disposal The equipment must be returned to a collection point for electronic equipment waste disposal Defective batteries must be returned to a collection point for chemical waste disposal The labels and icons presented in this document are not contractually binding and may be modified without prior warning The information presented is subject to change without notice ALE International Enterprise assumes no responsibility for inaccuracies
55. ress your information area in the top left corner of the screen e Overflow gt If busy no reply You can also enter a number via the search by name feature the list of contacts the history the favorites or the latest dialed number P 8AL90314ENAAed01 37 70 Alcatel Lucent Overflow to voicemail e Use one of the following Press the User services key o Press your information area in the top left corner of the screen e Overflow If busy no reply to Voicemail Calls will be diverted to your voicemail when you are busy or absent 6 5 Multi devices routing You can choose to have your business calls diverted to any other devices that are able to receive calls e Use one of the following Press the User services key o Press your information area in the top left corner of the screen e Routing profile Select the default office devices profile e Select the default office devices profile o gt Once you have selected the office devices option you will see the list of paired devices You cannot change this profile directly on the phone set but via the OmniTouch 8660 My Teamwork application set When the default Office devices profile is selected the routing option appears in the user information area amp Customize the multi devices routing You can choose to modify where to route the incoming calls on the default devices e Customized e Select which devices you want to diver
56. s the audio taster The next press switches between handsfree handset and audio accessories mode Ignore incoming call Hang up the ongoing call Use this key to consult the call log This key is lit when you have received a new voicemail or a missed call During conversation press this key to take you back to the call screen Open user settings and information logs of telephony services routing management video self view This key is lit when your device is not routed qo Return to the homepage at any time Show or hide the keypad During conversation use the keypad to send DTMF signals 8AL90314ENAAed01 9 70 Alcatel Lucent Morvan Pierre a amp 1 4 About the homepage D ia 1 Homepage standard mode Homepage in business mode D Personal area This area displays information about the user s phone and configuration including last name first name avatar and routing The colored bar under your photo avatar shows your present status Routing profile Access programming and configuration of routing profiles Overflow Access programming and configuration of overflow User Information Information about the user lastname firstname phone number Video Information about the user lastname firstname phone number Notifications area In idle state This area displays information on the latest phone events such as missed calls and voice messages During a call Call sta
57. sage Stop VM Stop listening When you have played the message you can lt Callback Call back sender of message X Delete Delete the current message or all messages Call VM Consult your voice mailbox set preferences or change your voice mailbox password Enter your password Follow the voice guide instructions When a caller leaves a voice message they can choose to define the message as urgent A special icon and message are displayed 8AL90314ENAAed01 23 70 Alcatel Lucent Change your voice mailbox password To change your voice mailbox call your voice mailbox and follow the voice guide instructions 2 18 Set an alarm When the alarm bell rings you can choose to repeat the alarm or turn it off Alarm Enter the alarm time Select the melody of your choice Adjust the alarm volume Enable the feature gt gt The associated LED is on the feature is enabled The icon is displayed connectivity information zone 8AL90314ENAAed01 24 70 Alcatel Lucent 3 During a conversation Morvan Pierre th MY Morvan Pierre a Communication SB FA Communication 3 1 Putting a caller on hold e You are in communication a e On hold Your call is placed on hold Your caller hears on hold music or a tone until you pick the call up again Recover the call on hold e Use
58. sent from your phone 8AL90314ENAAed01 31 70 Alcatel Lucent 5 Contacts management 5 1 Define a contact ET Contacts e lt Add new contact e Fill in the contact file You must provide at least a last name Back e Your contact is added to the directory For external numbers we recommend you use canonical address formats comprising followed by the country code e g 33 then the number without the first digit For example for 0390670000 enter the number 33906 70000 To get the sign long press on the O key This example 15 for calling a number in France from another country An external server LDAP may be available in your company for the contacts management When pictures are associated to these contacts those pictures will only be displayed when doing a dial by name 5 2 Add a contact from the call log Access the call log by pressing the Communication key e Select the tab History e Select the caller 5 e Add Fill in the contact file Back 5 3 Make a call using the personal phone book Contacts Contacts e Select the contact to call Information regarding your contact is displayed on the screen Press the call icon to call your contact If there are several numbers for the same contact select the desired number 8AL90314ENAAed01 32 70 Alcatel Lucent 5 4 Modify a contact 2 Contacts e
59. t your business calls to When the default Office devices profile is selected the routing option appears in the user information area 4 Your chosen devices will ring when you receive a business call The routing option appears in the user information area The default routing profiles are User Voicemail Deskphone Customized Some other profiles may appear this depends on the configuration set by the administrator and will be displayed chronologically after the default routing profiles 8AL90314ENAAed01 38 70 7 Keypad Search 2 r y f h ose At any time you can show or hide the keypad by swiping up or down the bottom of the screen 7 1 Change the keyboard type While editing text you can change the keyboard type to match the language you are writing AZERTY QWERTY QWERTZ Cyrillic e The keyboard is displayed on the screen e Select the keypad type AZERTY QWERTY QWERTZ Cyrillic Validate your choice 7 2 Delete a character When editing a text you might have to correct it 5 Place the cursor after the text to delete by touching the screen Press the delete key of your keyboard When you edit a text you can delete several characters at once D Place the cursor before the first character to delete and keeping your finger in contact with the screen move to the last character to delete Press the delete key of your keyboard 8AL9031
60. the Use secured connection Y checkbox and restart synchronization Ask your system administrator which protocol your phone uses 67 70 Alcatel Lucent O 13 Guarantee and clauses Safety Instructions Changes or modifications to the equipment not expressly approved by the party responsible for compliance could void the user s authority to operate the equipment Magnets could affect the functioning of pacemakers and implanted heart defibrillators Keep a safe distance between your pacemaker or implant defibrillator and the handset which includes magnetic elements 4 centimeters 1 6 inches at least To limit the risk of interference people with pacemakers must keep the wireless telephone away from their equipment minimum distance of 15 cm 6 inches It is recommended to follow the standard acceptance procedures before using this equipment in human safety critical areas hospitals The handset includes magnetic elements that may attract sharp metallic objects To prevent injury before each use ensure sharp metallic objects are not stuck to the earpiece and microphone There is a danger of explosion if the battery is replaced incorrectly use only the battery with the reference 3GV28041AB 1 2V 1500 mAh Bluetooth Handset only Battery charge Bluetooth Handset only Charge the battery for about 6 hours before initial use Avoid using phones other than cordless type during an electrical storm There may be a remote r
61. ture screen to start the video call 4 3 Mute unmute the video call During a video call you can freeze video transmission Audio transmission is not frozen aD Press anywhere on the picture in the picture on the screen to mute your video Your caller will no longer see your video 5 Press anywhere on the picture in the picture on the screen to unfreeze the video Your caller can now see your video The picture in picture can be hidden In order to mute or unmute your video the picture in picture must be displayed on your phone 8AL90314ENAAed01 29 70 Alcatel Lucent 4 4 Hide Show the picture in picture You can choose to hide or show the picture in picture 37 Long press or double tap on the main video screen or the picture in picture to hide or show the picture in picture When you hide the picture in picture only the video from your contact is displayed 4 5 Display video in fullscreen mode 37 Press anywhere on the main video screen to display the video in fullscreen mode 5 Press anywhere the main video screen to display the video in normal mode 4 6 Receiving a second call Answering a second call during a conversation If you answer the incoming call the ongoing video and audio call are put on hold Retrieve the video call on hold the same way as an audio call During your conversation with the second call your contact who is on hold
62. tus ongoing on hold incoming call is shown in this area Pressing this area during a call takes you back to the call screen Call status Incoming call Ongoing call Ongoing video call Call on hold Video call on hold Conference 111 Video conference active he he Your phone is supervised or a supervisor phone 8AL90314ENAAed01 10 70 Alcatel Lucent 3 Date time and connectivity area This area displays time date connectivity and customization information wake up on intercom mode on Security mode encrypted audio communication USB Accessory or storage device connected to USB port Bluetooth device pairing in progress Bluetooth device connected Other than your Bluetooth handset Headset plugged in D6 Alarm programmed Silent ring activated Interphony See chapter Receiving intercom calls External camera plugged in white color Video running Your phone is a supervisor phone or is supervised Identity secrecy activated Upgrade download All features of the set are available during the upgrade This icon is displayed until the upgrade is complete No VolP connection Communication is not possible For more information contact your installer or administrator This icon appears when you are not connected to the data server safe mode authentication failed or problem with the server All features are unaccessible You can still call us
63. uration in the task bar of your PC select the Settings menu of the synchronization menu Help Check for updates About 0 Exit o w 8AL90314ENAAed01 63 70 Alcatel Lucent 2 You can define Source Outlook Profile Outlook Folder ALU P Conflict policy Use the last modified item Keep item on the phone and overwrite on PC Keep item on the PC and overwrite on the phone 50 items to both PC and the phone Do not syncroreze items Silent syne Silent mode Skp syne Summary on success 8AL90314ENAAed01 The profile and the Outlook folder to use for synchronizing contacts The default profile and Outlook folder will be used for synchronizing unless you specify a folder and profile You can change the profile and folder used You can define a profile for synchronizing the contacts You are advised to create an Outlook subfolder dedicated to your phone contacts and to work from this folder This will help protect your general Outlook contacts on your PC The conflict policy determines how the application should behave when different changes have been made on the phone and the PC o The most recent modification replaces the oldest In some circumstances if you are synchronizing with a profile connected to an Exchange server you may face a situation when a conflict is resolved incorrectly with the last modified Y policy Make sure that any profi
64. ved Your telephone rings Deflect the call to voicemail e lt lt Deflect to VM e The call is directly transfered Deflect the call to another number 3793 e Deflect e Dial the recipient of the transfer e The call is directly transfered Deflect the call to the personal assistant a5 e Deflect DVA e The call is directly transfered 2 11 Using the telephone in Hands free mode You are in communication Handsfree key 4 Press on the handsfree mode The handsfree mode is activated When the handfree is activated the corresponding feature key is lit blue To take the call back with the handset e Use one of the following o Take the handset off the hook o If the handset is off hook Press the handsfree key again Handset a Off hook key on the Bluetooth handset 8AL90314ENAAed01 20 70 Alcatel Lucent j Press the handsfree key again Press on the handsfree mode e You can hang up the handset To go back to handsfree mode 2 12 Receiving intercom calls Interphony You can answer a call without lifting the receiver When you receive a call you are automatically connected in hands free mode The identity of the caller is displayed on the screen To answer in intercom mode 3 Settings e Application gt Interphony e Yes No A Back to homepage 2 13 Mask my identity external calls only You can hide your ident
65. wallpaper You can change the wallpaper on your phone The image must be stored in the set on a USB storage device or accessible via an URL If the image is on the USB storage device you must connect it to the phone e Insert your USB device at the back of the phone The icon is displayed connectivity information zone Change the wallpaper My files e Picture The list of images on the USB device is also displayed Filters gt Display the files for the selected storage device e Select the image e Wallpaper gt gt The selected image is set as wallpaper Associated light is lit Select the same icon to remove the picture as wallpaper Associated light is off If you want to use an image which is accessible via an URL 3 Settings e Device Phone configuration e Background Enter the URL of the image If this field is empty the default image is used Supported image formats are bmp jpeg png The recommended size for the image is more than 800x480 pixels When you copy an image from an USB storage to your phone the image is optimized for optimal display 8AL90314ENAAed01 47 70 Alcatel Lucent 8 18 Phone screensaver You can change your phone screensaver to a default or a personal screensaver The default screensaver uses predefined images The personal screensaver uses images you have stored in your phone memory and set up in a screensaver pool 3 Settings e Application

8088 Smart DeskPhone User Manual - Alcatel

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