Self-Service eApps End User Manual
Contents
1. e Enter the effective date of the change in the box next to Change As Of e Click on the Edit Name box e Make the necessary changes and then click on the OK box e You will then be returned to the Name Change screen above e Click on the Submit button You will then receive the below confirmation Name Change Submit Confirmation A The Submit was successful OK e Click on the OK button and you will then be brought back to the following screen Page 10 Name Change Frederic Cratty This information was submitted Current Name Frederic Cratty New Name Change As Of 01 23 2013 Name Format English Name Frederic Cratty e In the above example you will now see next to the red arrow that it states This information was submitted This means that the Human Resources Department must approve the name change before it is made permanent The reason being is that there are some instances where some paperwork needs to be completed in conjunction with a name change If this is the case in your instance you will be contacted by a member of the Human Resources Department e Click on the Home button in the upper right hand corner to return to the screen containing your personal information options Ethnic Groups e Under the Personal Information Category click on Ethnic Groups e You will then be brought to the following screen Ethnic Groups The employer is2. f Sionin Forgot your password Hours of ration Monday Friday 6 00am 7 00pm HRMS Confirm Thursday 6 00am 2 00pm Saturday 6 00am 4 00pm Page 3 Once accessing this screen you need to enter your User ID and Password and click the Sign In button If in the future you forget your password click on the Forgot Your Password link and follow the instructions to have it sent to you In order to utilize the Forgot Your Password feature you need to first set this up You can do so by going to the separate procedure document entitled Password Reset Instructions e After successfully logging into Core CT you will be brought to a screen that looks as follows am State of Connecticut Favorites Main Menu v v Personal Information Time and Labor Personal Information EEN Time and Labor EQ Report and appro Review and update your personal information Report and approve time Personal Information Summary Timesheet Home and Mailing Address Approve Time Phone Numbers Email Addresses Payroll Emergency Contacts Name Change Ethnic Groups My System Profile Set up personal preferences such as email and language preferences password and forgot my password hints f My System Profile f Change My Password Payroll Review current and prior paychecks i View Paycheck Information From this screen you will be able to access a variety of
3. Add Emergency Contact Save If you click on the name of either of the above emergency contacts it will show you more detailed information for them ie address and phone number After reviewing the information scroll to Page 8 the bottom of the page and click on the Return to Emergency Contacts option After doing so you will return to the screen above e Ifyou would like to remove one of your emergency contacts click on the darkened trash can under the Delete column next to their name Follow the instructions and after doing so you will be returned to the Emergency Contact screen above however the individual that you deleted will no longer appear e Ifyou would like to make corrections to the address and or phone number listed for one of your Emergency Contacts click on the red pencil under the Edit column next to the individual e You will then be brought to the following screen Emergency Contacts Emergency Contact Detail Frederic Cratty Address and Telephone Contact Name William Cratty Relationship to Employee Parent Contact has the same address as the employee F Contact has the same telephone number as the employee Address Country nited Change Country ia 18 Car Street Edit Address Edna TX 77957 e Click on the Edit Address box e Make the necessary changes and then click on the OK box e Then scroll to the bottom of the screen and make any necessary changes to the te
4. screen Favorites Main Menu gt Self Service gt Personal Information gt Phone Numbers Phone Numbers Enter your phone numbers below Phone Numbers Phone Type Telephone Preferred Delete Business 203 837 8665 al Home 860 999 0789 E m Main 860 999 0789 Add Phone Number Save e You will now be able to see the phone numbers that WCSU has on file for you e In some instances you will be able to delete or directly change a phone number that is listed In the above example you can see next to the red arrow on the right that there is a darkened trash can Page 6 under the column entitled Delete If you would like to delete this phone number click on the darkened trash can and follow the instructions If you would like to change this phone number go directly in the box under the column entitled Telephone and make the necessary changes e Ifyou would also like to add another phone number click on the Add Phone Number and follow the instructions e Once you have made the above changes click on the Save button Since these changes do not require an approval from a member of the Human Resources Department they will become live immediately in Core CT e Click on the Home button in the upper right hand corner to return to the screen containing your personal information options Email Addresses e Under the Personal Information Category click on Email Addresses e You will then be brought t
5. subject to certain governmental recordkeeping and reporting requirements for the administration of civil rights laws and regulations In order to comply with these laws the employer invites employees to voluntarily self identify their race or ethnicity Submission of this information is voluntary and refusal to provide it will not subject you to any adverse treatment The information obtained will be kept confidential and may only be used in accordance with the provisions of applicable laws executive orders and regulations including those that require the information to be summarized and reported to the federal government for civil rights enforcement When reported data will not identify any specific individual Ethnic Groups Add an Ethnic Group Save Page 11 If you would like to change the ethnic code that is listed click on the darkened trash can under the Delete category and then click on Yes Delete Then click on the Add an Ethnic Group button You will then be brought to the following screen Ethnic Groups The employer is subject to certain governmental recordkeeping and reporting requirements for the administration of civil rights laws and regulations In order to comply with these laws the employer invites employees to voluntarily self identify their race or ethnicity Submission of this information is voluntary and refusal to provide it will not subject you to any adverse treatment The information ob
6. CO re i Self Service eApps End User Manual Access to eProfile Personal Information ePay Paycheck Data Topic Logging into Core CT Home and Mailing Address Phone Numbers Email Addresses Emergency Contacts Name Change Ethnic Groups My System Profile Payroll Pay Stub History Core CT Availability Questions Page 10 11 13 14 15 15 Page 2 Logging into Core CT Core CT is accessed by going to the following website address http www core ct state ct us You will then be brought to the following website ram State of Connecticut v CL Search Core HRMS FINANCIALS REPORTING SYSTEM State of Connecticut Core CT fo About Us Help Contact LOGIN SELF SERVICE Welcome to the Core CT Website Welcome to the home page for Core CT Connecticut state government s integrated human resources payroll and financial system Based on your role use the links to the left to navigate to pages designed for you News Core CT has upgraded its HRMS EPM and Portal software from PeopleSoft 8 9 to PeopleSoft 9 1 The Financials software is currently being upgraded to version 9 1 with Go Live scheduled for March 2013 More information about this upgrade can be found in the 9 1 Upgrade link on the left How to Help Sandy Hook Click on the login option in the upper left hand corner and you will then be brought to the following login page Core 0P User ID Password
7. ccessful OK e Click on the OK button and you will then be brought back to the following screen Page 5 Home Worklist Add to My Links Sign out as State of Connecticut Favorites Main Menu gt Self Service gt Personal Information gt Home and Mailing Address Lwe Core CT Help MyLinks Select One Fl NewWindow 2 Help f Customize Page EE nttp Home and Mailing Address Addresses Address Type Status As Of Country Address 123 Jones Avenue Home Current 11 12 2004 USA Danbury CT 06810 Submitted for Approval 11 12 2004 USA ao eed Road Bethel CT 06801 Address Type z Add e In the above example you will now see that the status next to your new address is Submitted for Approval This means that the Human Resources Department must approve the address change before it is made permanent The reason being is that there are some instances where some paperwork needs to be completed in conjunction with an address change If this is the case in your instance you will be contacted by a member of the Human Resources Department Once your address change has been approved you will receive an automated email from Core CT informing you of such e Click on the Home button in the upper right hand corner to return to the screen containing your personal information options Phone Numbers e Under the Personal Information category click on Phone Numbers e You will then be brought to the following
8. information and data relating to your position with the University This is the data that the University has on file for you and in some instances you will be able to update it directly on line This data includes items such as your home address phone number emergency contact and your last two 2 years of pay stubs etc In order to access these items please refer to the specific categories below Home and Mailing Address e Under the Personal Information category above click on Home and Mailing Address e You will then be brought to the following screen Page 4 ram State of Connecticut Favorites Main Menu gt Self Service gt Personal Information gt Home and Mailing Address Home and Mailing Address Addresses Address Type Status As Of Country Address 123 J A Danbury CT Address Type e You will now be able to see the home address that WCSU has on file for you e If this address is not correct and you need to update it please click on the Edit button at the right hand side of the screen as noted by the red arrow above e Once you have done so you will be brought to an Edit Home Address screen where you can enter the necessary changes to your address e After entering your changes click on the Save button You will then receive the below confirmation Tan State of Connecticut Favorites Main Menu gt p Home and Mailing Address Submit Confirmation The Submit was su
9. lephone number that is listed and also add another phone number if necessary e Once this has been completed click on the Save button You will then receive a message that states The Save was successful e Click on the OK box and you will then be returned to the Emergency Contacts screen e Ifyou would like to add an additional Emergency Contact click on the Add Emergency Contact button e Then enter the Contact Name select the Relationship to Employee and then follow the same steps that you did above when editing an existing Emergency Contact e Once you have made the above changes click on the Save button Since these changes do not require an approval from a member of the Human Resources Department they will become live immediately in Core CT e Click on the Home button in the upper right hand corner to return to the screen containing your personal information options Page 9 Name Change e Under the Personal Information Category click on Name Change e You will then be brought to the following screen Name Change Frederic Cratty Enter your new name and select Submit Note You may be required to send proof of the name change to Human Resources US Employees All name changes must match the name provided on your social security card Frederic Cratty Change As Of 01 23 2013 example 12 31 2000 Name Format English v Edit Name Name Frederic Cratty
10. o the following screen Core CT Help Email Addresses Email Type Email Address Preferred Delete Business crattyi wecsu edu Fj Add Email Address Save e Ifyou would like to add another email address other than what is listed click on the Add Email Address and you will be brought to the following screen Page 7 Email Addresses Email Addresses Email Type Email Address Preferred Delete Business crattyi wcecsu edu E i Campus Dormitory ail Address Required Field Click on the triangle noted by the red arrow above and you will be given a listing of Email Type choices campus dormitory home and other Highlight the Email Type you want to enter and enter the Email address in the box under the Email Address column Once you have made the above changes click on the Save button Since these changes do not require an approval from a member of the Human Resources Department they will become live immediately in Core CT Click on the Home button in the upper right hand corner to return to the screen containing your personal information options Emergency Contacts Under the Personal Information Category click on Emergency Contacts e You will then be brought to the following screen Core CT Help Emergency Contacts Emergency Contacts Contact Name Relationship to Employee Primary Contact Edit Delete Cratty Debra Spouse Fi g m Cratty William E Parent a f m
11. password and forgot my password hints i My System Profile Change My Password From the Home screen go to the category titled My System Profile as noted by the above red arrow If you click on the My System Profile you will be brought to the following screen General Profile Information CSU W Cratty Fred W Change password Change or set up forgotten password help C Miscellaneous User Links hes r re Personalize Find E First 1of1 Last Primary Email Account Business v cratyf wcsu edu Email Type Email Address IM Information Personalize Find FI First 4of4 D Last Protocol XMPP Domain UseriD Password XMPP PG CE Fa Save If you would like to change your password click on the Change Password option above and follow the instructions If you would like to Change or set up forgotten password help click on this option as noted above and follow the instructions Click on the Home button in the upper right hand corner to return to the main screen Page 13 Payroll ram State of Connecticut Favorites Main Menu Yv v Personal Information Personal Information Hp Time and Labor Review and update your personal information lt Report and approve time E Personal Information Summary Timesheet i Home and Mailing Address j Approve Time i Phone Numbers FE Email Addresses Payroll i Emergency Contacts mE Payroll iii Review c
12. r concerns regarding the use of Core CT please feel free to contact Ms Lisa Lengel Assistant Director of Human Resources Benefits Administration in the Human Resources Department at 203 837 8666 or via email at lengell wcsu edu Page 15
13. tained will be kept confidential and may only be used in accordance with the provisions of applicable laws executive orders and regulations including those that require the information to be summarized and reported to the federal government for civil rights enforcement When reported data will not identify any specific individual Description Delete i Add an Ethnic Group Save Click on the triangle as noted by the red arrow above and select the appropriate Ethnic Group Click on the Save button and then click OK once you receive the save confirmation Since these changes do not require an approval from a member of the Human Resources Department they will become live immediately in Core CT Click on the Home button in the upper right hand corner to return to the screen containing your personal information options Page 12 My System Profile ram State of Connecticut Favorites Main Menu v 5 v Personal Information Time and Labor Personal Information me Time and Labor Review and update your personal information lt Report and approve time f Personal Information Summary j Timesheet T Home and Mailing Address E Approve Time j Phone Numbers Email Addresses Payroll i T Emergency Contacts De ol E ee 5 Review current and prior paychecks en SS T View Paycheck Information My System Profile Set up personal preferences such as email and language preferences
14. urrent and prior paychecks i Ethnic Groups T View Paycheck Information Se My System Profile Set up personal preferences such as email and language preferences password and forgot my password hints i My System Profile F Change My Password Time and Labor e From the Home screen go to the category titled Payroll as noted by the above red arrow e Ifyou click on the View Paycheck Information you will be brought to the following screen Paycheck Information Is Available For Two Years Review your available advices checks below Selectthe pay period e Paycheck Selection Cratty Frederic W Pay Period End Date Advice Check Date 2012 12 27 2012 12 13 2012 11 29 2012 11 15 2012 11 01 2012 10 18 2012 10 04 2012 09 20 2013 01 10 2012 12 27 2012 12 13 2012 11 29 2012 11 15 2012 11 01 2012 10 18 2012 10 04 You will now have the ability to view you most recent two 2 years of detailed pay stubs In order to do so click on the specific Pay Period End Date that corresponds to the Advice Check Date e Once you do so you will be able to view the specific pay stub Page 14 Core CT Availability Core CT is only available for use during the following time periods Monday Sunday 4 00am 8 00pm On the Thursday in the middle of the pay period every two 2 weeks the system becomes unavailable at 2 00pm instead of 8 00pm Questions If you have any questions o
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