Author Manual
Contents
1. have been followed Fig ure 68 Submission Checklist 2 Select which section you feel is most appropriate for your article Journal Section Select the appropriate section for this submission see Sections and Policies in About the Journal Section Comments for Reviews Figure 69 Selecting the Journal Section 0 0 72 Our seal of quality OJS User Manual Foo ele African Onlina Scientific n Sy Information Systems Pty Lid 3 Optionally you may add any comments you wish to send to the editor Comments for the Editor Enter text optional Save and continue Figure 70 Comments and saving 4 Select Save and continue Step 2 Enter the submission s metadata 1 Complete the author details All fields marked with an asterisk are required If there are multiple authors use the Add Author button to bring up additional fields Authors For submissions with more than one author order authors as they are to appear on citation First name Ivan Middle name Last name Affiliation Country Email Ivancressman mailinator com URL This will appear as a hyperlinked URL at the bottom of the bio statement on the About the author pop up and Editorial team page Bio statement E g department and rant Add Author Figure 71 Adding author information 2 Add the title and abstract in multiple languages if appropriate 0 0 Our seal of quality OJS U2. 07 29 ART Cressman PUBLISHING IN LATIN AMERICA 1 1 of 1 Items CLICK HERE TO START THE SUBMISSION PROCESS Figure 82 Author proofreading You will be transferred to the Editing page Scroll down to the Copyediting section to find the Proof under Galley Format Click on VIEW PROOF 0 0 7 Our seal of quality OJS User Manual 0 0 African Onlina Scientific Informalion Systems Pty Lid Layout Layout Editor ptester ptester Layout Version REQUEST UNDER WA T OMPLETE 302 697 1E Hoc 2006 12 11 2006 12 11 2006 12 11 006 12 11 Galley Format FILE fF OIE WY PROGE 302 654 1 PB PDF 2006 12 11 Supplementary Fi FILE Layout Comments Figure 83 Author finding file for proofreading PROOFING INSTRUCTIONS are linked at the bottom of the section You may also submit corrections using the Proofreading Corrections icon When you are finished use the Complete icon to notify the Proofreader Prootreading Proofreader Rina Akers REQUEST UNDER WAY COMPLETE Author 2006 07 29 2006 07 29 2 Proofreader a J Layout Editor Proofreading Corrections PROOFING INSTRUCTIONS Figure 84 Author proofreading This is your last opportunity to make any changes to your article before publication Our seal of quality OJS User Manual j
3. The Author should also respond to any Author Queries e g missing page numbers etc from the Copyeditor When finished the Author saves the file to the computer and then uploads it in Step 2 of the Copyediting which makes it available to the Copyeditor Review Metadata The Author should as well review the submission s Metadata for errors and omissions The metadata is used to index the submission on publication and will assist depending on how it is indexed readers ability to locate the item Finally the Author clicks on the email icon under Complete to notify the Copyeditor and Section Editor that Step is now complete B Proofreading The Author proofreads the galleys for the submission which are the versions in HTML PDF and or Postscript that will appear in the online edition of the journal To view these files the Author clicks on each of the Proof Formats and not the file names to see the submission in each of the formats in which it will be published In the Proofreading stage the Layout Editor makes only typographical and formatting corrections Obviously if more than one file format is used the Author only checks one for spelling errors but all of them for possible formatting problems The Author should follow the Proofreading Instructions when recording the corrections in the Corrections text box The Author should also review any Supplementary Files that are to accompany the published submission These files are presen
4. computer 2 Locate the file you wish to submit and highlight it 3 Click Open on the Choose File window which places the name of the file on this page 4 Click Upload on this page which uploads the file from the computer to the journal s web site and renames it following the journal s conventions If a mistake was made e g the wrong file was uploaded the correct file can be uploaded in the Replace submission file box 5 Once the submission is correctly uploaded click Save and continue Please note The submission file will not be uploaded unless step 4 has been completed Step 4 Upload supplementary files 1 This step is optional If you have any supplementary files such as research instruments data sets etc you may add them here The author identifying their relation to the submission as well as their ownership also indexes these files Supplementary Files can be uploaded in any file format and will be made available to readers in their original format 2 Locate the file you wish to submit and highlight it 3 Click Open on the Choose File window which places the name of the file on this page 4 Click Upload on this page which uploads the file from the computer to the journal s web site and renames it following the journal s conventions 5 Once the submission is uploaded click Save and continue Step 5 Confirming the submission With the previous four steps of the submission proces
5. here to start the submission process link Home gt User gt Author gt Active Submissions Active Submissions ACTIVE ARCHIVE MM DD SUBMIT SEC AUTHORS CLICK HERE TO START THE SUBMISSION PROCESS Figure 67 Starting a new submission 1 Confirm each item in the Submission Checklist is correct and check each box Submission Checklist Indicate that this submission is ready to be considered by this journal by checking off the following comments to the editor can be added below e submission has not been previously published nor is it before another journal for consideration Th b h t b blished t bef th f derat or an explanation has been provided in Comments to the Editor The submission file is in Microsoft Word RTF or WordPerfect document file format versions of the reference The URLs are ready to click e g http pkp sfu ca The text is single spaced uses a 12 point font employs italics rather than underlining except with URL addresses and all illustrations figures and tables are placed within the text at the appropriate points rather than at the end LI When available the URLs to access references online are provided including those for open access LI The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines which is found in About the Journal If submitting to a peer reviewed section of the journal the instructions in Ensuring a Blind Review
6. The author of a submission is able to log into the journal s web site to track the progress of the submission and participate in the editorial process If there is more than one author the author submitting the item is asked to identify the principal contact who becomes the one with whom all editorial correspondence is conducted and who accesses the journal web site We will discuss e Submissions 68 e Review 68 o Peer Review 69 o Editor Decision 69 e Editing 69 e Copyediting 70 e Author s review of copyedits 70 e Review Metadata 70 o Proofreading 70 e Author Overview 71 e Doit 71 Submissions By logging in to the journal and selecting the role of Author as an Author may also have other roles such as Reviewer on the User Home page the Author is led to the Submissions queue This page lists the submissions currently in the editorial process The Author also has access to past submissions that have been made to the journal Review The Author is able observe the progress of the submission through the Review process as well as upload revised versions as required by the Section Editor overseeing the Review process Our seal of quality OJS User Manual i A Peer Review Several dates are recorded on this page including the date of the editor s request to Reviewers dates when Reviews are underway and dates Reviews are completed by each Reviewer The Author can consult the Review Policy in About the Journal to learn more abo
7. nt and select the Queued for Editing link Home gt User gt Author gt Active Submissions ACTIVE ARCHIVE MM DD SUBMIT SEC AUTHORS 1 1 of 1 Items CLICK HERE TO START THE SUBMISSION PROCESS Figure 80 Queued for editing Download the file under Initial Copyedit and read through the edited version and make any additional changes necessary This will be your last opportunity to make any major changes to your article before publication Copyedit comments can be added using the icon near the bottom of this section Note the link to COPYEDIT INSTRUCTIONS as well Upload the revised version in the Author Copyedit section Select the Complete icon when finished notifying the Copyeditor that you are finished oo 7 Our seal of quality OJS User Manual Copyediting Copyeditor Amelia Bennett REVIEW METADATA REQUEST UNDERWAY COMPLETE 2006 07 29 2006 07 29 2006 07 29 ile 1 4 2 CE TxT 2006 07 29 Author Copyedit 2006 07 29 Browse Upload Final Copyedit File None Copyedit Comments COPYEDIT INSTRUCTIONS Figure 81 Author copyediting Proofreading Once the HTML and PDF documents have been created you will be asked by email to proofread them before publication Login to your OJS account and click on QUEUED FOR EDITING next to the manuscript you need to copyedit Home gt User gt Author gt Actiwe Submissions ACTIWE ARCHIVE MM Do SUBMIT SEC AUTHORS 1
8. one ADD A SUPPLEMENTARY FILE Submitter Ivan Cressman Date submitted July 29 2006 01 59 PM Section Articles Editor Lucy Kaleb E Figure 78 Selecting the Review link Home gt User gt Author gt Submissions gt 1 gt Review 1 Review SUMMARY REVIEW EDITING Submission Authors Ivan Cressman Title Publishing in latin america Section Articles Editor Lucy Kaleb Peer Review Round 1 Review Version 1 2 i RV TXT 2006 07 29 Initiated 2006 07 29 Last modified 2006 07 29 Uploaded file Editor Decision Decision Recent Submission 2006 07 29 Notify Editor Editor Author Email Record 2006 07 29 Editor Version 1 3 1 ED TxT 2906 07 29 Author Version ipload Author eee Figure 79 Following the review process amp Our seal of quality OJS User Manual African OQOnlina Scientific Informalion ayslems ie iw Lid From here you can read the reviewer s version and the editor s version of the manuscript but more importantly read the instructions from the editor in the Editor Author Email record Use the file upload tool Upload Author Version to submit any changes for your article Once you have uploaded a new Author version you can delete and replace it Respond to the editor by submitting comments using the Editor Author message icon Copyediting When your submission has been accepted you will be invited to copyedit your submission Log in to your OJS accou
9. s completed click Finish Submission to submit your manuscript You will receive an acknowledgement by email and will be able to view your submission s progress through the editorial process by logging in to the journal web site Our seal of quality OJS User Manual fe African Onlin Information Syslems Pty Lid File Summary EZEN Cancel Figure 76 Completing the submission process Each time you log in you will be presented with a list of all of your outstanding submissions including their status Home gt User gt Author gt Active Submissions ACTIVE ARCHIVE 1 1 of 1 Items CLICK HERE TO START THE SUBMISSION PROCESS Figure 77 Active submissions Articles may be listed as awaiting assignment to an editor queued for editing etc Clicking on the article title link or the status link will provide further details Responding to Reviews You will be prompted via email by the Section Editor by Log in to your account and click on the linked title of your submission From the Summary page you will be able to review the fields you entered at the time of submission Go to the Review section oo 7 Our seal of quality OJS User Manual African Onlina Se iantific Information Systems Pty Lid Home gt User gt Author gt Submissions gt 1 gt Summary 1 Summary Submission Authors Ivan Cressman Title Publishing in latin america Original file 1 1 1 SM TxT 2006 07 29 Supp files N
10. ser Manual African Onlina Scientific Information Systems Pty Lid Title and Abstract Title Publishing in latin america Title Espanol El publicar en America latina Espana Title Francais Canadal Abstract This is an article about the current state of publishing in Latin merica Abstract Espanol Esto es un articulo acerca del estado actual de publicar en Am rica Espana latina Figure 72 Adding title and abstract information 3 Complete the indexing Indexing Choose terms that best describe the submission s content following the categories used by this journal and examples provided by the editor Separate terms with a semi colon termi term 2 term3 Language nies English en French fr Spanish es Additional codes Figure 73 Indexing 4 Enter the names of any supporting agencies Supporting Agencies Identify agencies that provided funding or support for the work presented in this submission Agencies Cares Figure 74 Adding supporting agency information and saving 5 Select Save and continue Step 3 Upload the submission file 74 Our seal of quality OJS User Manual ene African Onlina Scientitir j P zy i Bare cme f EO i Submission File No submission file uploaded Upload submission file UAOJS sample articles Cancel Figure 75 Uploading an article 1 Click Browse to open a Choose File window for locating the file on the hard drive of your
11. ted in their Original format and thus can be modified and uploaded again as well as having their titles altered using the Edit function Any changes made to these files should be noted in the Corrections text box oo 7 Our seal of quality OJS User Manual Authors Overview Authors are able to register and submit items to the journal directly through the journal s web site The Author is asked to upload the item as well as provide metadata or indexing information associated with the item to improve the search Capacity for research online and for this journal The Author is also able to accompany an item with Supplementary Files in the form of data sets research instruments or source texts that will enrich the item as well as contribute to more open and robust forms of research and scholarship The Author is able to track the submission through the editorial process as well as participate in the copyediting and proofreading of submissions accepted for publication by logging in and using the username and password provided Do It Getting Started e Log in to your OJS account e Select your role as Author Home gt User Home User Home OJS Demo Journal Author My Account Figure 66 Selecting your role as an author Our seal of quality OJS User Manual 8 African Onlina Scientific Information Systems Pty Lid Submitting Articles Step 1 Start the submission process by selecting the Click
12. ut how submissions are reviewed by the journal Reviewers are able to upload files for the Author to consult including annotated versions of the submission To consult uploaded files the Author clicks on the file name and opens the file or saves the file to the computer and then opens it B Editor Decision With the Editor Decision the Section Editor with a decision based on the reviews and the Section Editor s judgment will email the Author The decision is also recorded in the Editor Author Correspondence on the Author s Review page If the Editor requests revisions before arriving at a final decision the Author is able to upload a revised version of the submission on this page as well as revised or additional Supplementary Files as well reflecting data sets research instruments source documents etc The Editor is also able to upload and present versions of the submission or other documents for the Author to consult To consult uploaded files the Author clicks on the file name and opens the file or saves the file to the computer and then opens it If and when the submission is accepted it will then proceed to the Editing stage of the editorial process Resubmit for Review f the Section Editor s decision is that the submission should be revised and then resubmitted for peer review the Author should first indicate their willingness to undertake the revisions using the Editor Author Correspondence Then when the revisions ha
13. ve been completed the Author uploads the version for a second round of reviews The Section Editor will submit it to the same Reviewers or to one or more new Reviewers and notify the Author when a decision has been reached in a similar manner to the initial review Editing The Author contributes to both the Copyediting and Proofreading of the submission in the Editing stage as the submission is prepared for electronic and or print publication Our seal of quality OJS User Manual A Copyediting The Copyeditor initially copyedits the submission by working directly on the submission s electronic file with suggestions to improve the flow of language and communication of meaning and with changes to ensure the submission adheres to the journal s style and format especially its bibliographic format The Copyeditor uploads the copyedited submission in Step 1 and sends an email to the Author and Section Editor indicating that the initial copyedit is complete The Author can access this version in Step 1 of Copyediting by clicking on the file name saving the file to the computer and then opening it Author s review of copyedits The Author reviews all of the copyeditor s proposed changes and can make further suggestions or changes to the submission by adhering to the Copyediting Instructions followed by this journal This is the last chance to make such changes for in the Proofreading only typographical and formatting errors can be fixed
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