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OKIFAX 4515-man-gb

1. 22 JODE EM 26 journal s a s siera aeos 26 multiple copies 24 polling aaa 25 polling send 25 polling with sub address 25 protected fax reception l6 Fedial 2 os ocx ee eR 23 resolution for reception l6 Bells eos 389 x99 Eos 22 set contrast 23 sorted print out 24 time deferred sending 25 timestamp 24 transmission report 23 transmission speed 23 Fax groups xa dow 4 443 33 Fax memory 23 34 37 green lamp 23 protected fax reception l6 Fax reception 23 Fax reception mode 17 additional devices 13 17 Key uou ear aue wes ETE S 7 number of rings 17 Fax switch 2 444 oe 4 a 33 see Fax reception mode additional devices 13 key vue Robe xx S 7 FINE key 4 4 64 Sos jew WW S 7 symbol on LCD display 7 Flash Keys ua acoso Xo ew 33 telephone services 20 Functions overview 2 Functions lista 4 eR s 36 print ccs dee een ee 15 G Green lamp 7 23 lOS usos xee RUE OUR a 20 delete 20 enter group 20 fax broadcast 24 ure PE 20 H Handshake 33 Holding s oon omen 34 Immediate polling 25 lmmunity onov ommo Rs 37 Insert copy documents 27 documents 53s 22 input sheets 12 DADE Le 4 x34 ee ew s 12 Plug n Print card E toner cartridge 9 Install
2. Press D select PRINT SMS with W and con firm with OK 2 Use W 4 to select the SMS messages that you would like to print SELECTED Confirm by pressing OK Select the SMS message that you would like to print out by pressing W 4 Confirm with OK HEL Confirm by pressing OK All new messages will now be printed HLL Confirm by pressing OK All SMS messages stored in the fax memory will now be printed Tip You can also access the function FEIHT SMS by pressing MENU OK 3 4 and OK Deleting SMS Messages Your fax machine can store up to 30 SMS messages If the memory is full no additional SMS messages can be re ceived To free up space in the memory you should delete some SMS messages Press MENU OK 33 3 and OK 2 Use W 4 to select the SMS messages that you would like to delete SELECTED Press OK and use V A to select the SMS message that you would like to delete Confirm with OK HLEERD Y FEAD Confirm by pressing OK All SMS messages that have been read will be deleted HLL Confirm by pressing OK All SMS messages will be deleted Sending SMS Messages to E mail or Fax Depending on country and telephone network You can send SMS messages to an e mail address or as fax transmissions to another fax machine SMS Messages to E Mail Press P select SEHD SHS and confirm with OK Enter the text that you would like to send as de scribed under Sending SMS Messages
3. 6 If necessary enter a new number for the group Con firm with OK Deleting a Group Press A z LL 2 Select CAMCEL with V A and confirm by pressing OK 3 Select the group that you would like to delete then press OK 4 Confirm the deletion by pressing OK Chain Dialling Before the dialling process begins you can freely combine and edit telephone book entries manually entered digits numbers from the redial list or numbers from the caller list For example if you have saved the telephone number prefix of an inexpensive telephone service provider call by call as a telephone book entry select this entry and manually enter the subsequent telephone number or se lect another number from the telephone book the redial list or the caller list Printing the Telephone Book Your fax machine can print out a list of the stored tel ephone book entries and groups Press A Z T and se lect FRIHT with V A Confirm with OK The list is printed T in You can also obtain a print out of the tele phone book by pressing 1 then selecting HELP PAGE 4 DIFECTOR with W 4 Con firm with OK The list is printed Additional Telephone Services You can use additional telephone services with your fax machine for example call waiting call toggling and call forwarding lo do this these services must be enabled for your telephone line To find out whether or not these services are available for your telephone line and to
4. 3 Enter your name using the letter keyboard To enter capital letters press and the desired key simultane ously You may add a space by pressing the Lo key The symbols are displayed directly above the letter keys To enter symbols press the blue key and the corresponding letter key simultaneously It is not possible to insert a symbol as the first character of your name 4 Confirm with OK Pressing C will return you to the previous menu step pressing STOP will return you to the root menu Page Header Your name and number appear in the page header of each fax transmission If you do not wish to send out your information you can turn this function off Press MENU OK D and OK 2 Select T4 HEADER with V 4 and confirm with OK 2 Settings 3 With X A select whether or not the page header should appear on every fax transmission 4 Confirm with OK Pressing C will return you to the previous menu step pressing STOP will return you to the root menu Ring Tone Volume With the function 18 you can set the volume of the ring tone Three different levels of volume are available to you To turn off the ring tone entirely select OFF Your fax machine will automatically receive incoming faxes with out ringing If your fax machine is set to the manual re ception mode you can neither hear nor receive incoming fax calls see chapter entitled Setting the Fax Reception Mode Press MENU OK 1 8 and OK 2
5. PHOTO For the highest resolution Confirm with OK 4 You can make copies of the document that are en larged or that are compressed in size Size compres sion is possible down to 25 percent of the size of the original and enlargements of up to 400 percent can be made Enter the desired value using the number pad and confirm your entry by pressing OK 5 Select the desired contrast with W 4 Confirm with OK The copying process now commences 5 Copier 6 SMS Short Message Service Depending on country and telephone network You can send and receive SMS Short Message Service messages with your Laserfax machine Your fax machine is pre set to use this function however use of these serv ices is dependent on the particular country and telephone network Ask your telephone system operator whether SMS operation is possible and whether you must be reg istered to make use of it In the event that problems arise or changes to your device are required please contact your telephone provider Ti Return to the previous menu step by press ing C Move the cursor on the display with V 4 Delete individual numbers and letters with C or To interrupt an operation in progress and re turn to the root menu without saving press STOP Sending SMS Messages I Press D select SEND SHS with W 4 and con firm with OK 2 Enter the text that you would like to send You can enter a maximum of 160 characters or 640 charac
6. PRINTING SOLUTIONS User s Guide Dear Customer Thank you very much for having decided to purchase a OKI fax machine We hope that you will have lots of fun using your new laser fax machine With your new fax machine you can send and receive faxes make telephone calls send and receive SMS messages as well as make copies The machine prints on ordinary copier and type writer and photocopier paper With the time stamp of the Okifax 4515 you can verify the exact arrival time of a fax transmission at its destination location Ihis function remains operative even after a loss of electrical power For printing purposes your fax machine utilises the most up to date laser technology You will be able to receive toner cartridges and other accessories through our tel ephone ordering service see reverse side Please read the user manual carefully and always follow the safety instructions that are given there Iry out the many and various possibilities of your laser fax machine You cannot damage the machine while making use of the functions that we have described in this user manual Fax aser printer on ordinary paper Modem Super G3 33k6 modem Fax memory 120 pages e Fax switch Automatic Manual EXT Answering machine Fax Polling of fax transmissions e Automatic document feeder for 20 documents Broadcast function Time stamp Telephone Private branch exchange PABX possible Caller ID CLIP
7. You can apply settings to your fax machine whereby mul tiple copies of fax transmissions are printed out upon re ception Press MENU OK 2 8 and OK 2 Select HEF OF COPIES with W 4 and confirm by pressing OK Enter a value between D and 9 9 3 Confirm with OK Pressing C will return you to the previous menu step pressing STOP will return you to the root menu Time Stamp Okifax 4515 prints the date and the exact arrival time on every incoming fax received This allows you to document the exact time at which you have received a fax transmis sion A memory buffer in the fax machine ensures that the correct date and time of reception will be maintained even after a power loss If the time stamp function is activated incoming faxes will be stored in the fax memory As soon as the last page has arrived the arrival time is stored and the fax machine prints out all the pages The stored date and the time will appear on the page header If you would like to turn this function off press MENU OK 2 6 and OK 2 Select WITHOUT with V A Select WITH to turn the function on 3 Confirm with OK Pressing C will return you to the previous menu step pressing STOP will return you to the root menu Chapter 4 Fax Broadcast Transmissions You have two options for sending a fax transmission to several recipients You can either enter the numbers of the individual recipients one by one or you can select a group fro
8. e Telephone book with up to 200 entries e Ten groups with up to 199 entries Additional functions possible toggling calls call wait ing etc Paper Paper tray for up to 250 sheets Ordinary typewriter and photocopier paper 60 to 90 g m Copier 64 grey tones e Speed 10 pages per minute Automatic document feeder for 20 documents Resolution Fast Quality Photo Zoom 25 to 400 percent Up to 99 copies from one document Printer e Black and white laser printer Resolution 600 dpi Ten pages per minute Lists and Reports Functions list Journal 30 SMS or fax transmissions and telephone calls Entries and groups in the telephone book Overview of the machine settings ist of the pending transmissions Transmission report SMS e 160 640 characters Memory for 30 messages Automatic printing Notification e Sending and receiving with sub address Terminal ID e SMS to e mail or fax depending on country and network Scanner Resolution 256 grey tones e Speed Six seconds for one A4 page e Automatic document feeder for 20 documents Table of Contents Table of Contents Safety Instructions 4 Overview c o oo o ons Description ofthe Machine 6 Operation Panel with LCD Display M l ackaseC ontetis 44 04 46 goe RE d ok P x 8 Installation 8 Unpacking and Connecting s s
9. 2 Press OK Select E MAIL with V 4 and confirm by pressing OK 3 Enter the e mail address To enter the 2 sign press the blue key and Lo T ip To add more e mail addresses press the blue key and amp f amp 4 Press D to send the SMS message SMS Messages to Fax Press P select SEHD SHS and confirm with OK Enter the text that you would like to send as de scribed under Sending SMS Messages 2 Press OK Select FAH with W 4 and confirm by pressing OK Enter the number to which you would like to send the SMS message You can enter a number with the number pad or you can select an entry from the telephone book the redial list or the caller list see Sending SMS Messages t 3 Press DX to send the SMS message To add more numbers press the blue key and X ff Advanced Sending Options Depending on country and telephone network Sending SMS with a Sub address With a sub address you send an SMS message to a cer tain fax machine that is connected to a telephone line along with several other devices In GB Append the sub address to the dialled number For all other countries You may have to add a star between the number and the sub address depending on country and telephone net work If the sub address of the machine is 1 for exam ple you should dial DOG 06 OM 6 SMS 30 Sending SMS Messages to a User Account Some SMS reception devices can manage several user ac counts You can send
10. 30 Notification SMSe x he a ure eue d 30 Notification tone SMS Gs oo amp HE oS 30 Number enter 15 Number of rings Set EP 17 Number pad loca s s ao es ses e ee 17 Chapter Appendix O OK KEY he ee eaaa 7 Operation panel 7 Overview machine uud x Res 6 operation panel 7 P PABX see Private branch exchange Package contents 8 Page header 15 enter APPLE I5 SU us REUS MORS TR 30 Panel see Operation paneel Papel Ee C 12 Paper jam us 4 ow ae ne UE d 32 Paper outlet attaching 2o 8 Paper tray insert paper 12 Paper weight 37 PHOTO KEY REIR NOE E RE E RO E LS 7 symbol on LCD display 7 Plug n Print card uuu 9 34 Polling oo 9 pes 25 33 COJE sarre cu 4 4 25 immediate 25 Give Gg Gene eae 25 time deferred 25 with sub address 25 Polling send swa 25 Power consumption 37 PEK e 39 9 a ES 13 Print automatic SMS 30 functions list 15 ODS usce Ros Se See G 26 ORS liS e g 4 amp a Ga 26 journal o cs e ee ee as 26 list of settings 15 multiple copies of fax reception 24 protected fax reception l6 SMS message 20 29 telephone book 20 transmission report 23 Printing multiple copies fax reception 24 Private branch exchange 13 34 EI SIDE o uv ay v feo oe ee 13 Protected fax r
11. Preparing a transmission for polling send 24 SEHD LATER uam 3x3 xo ES Es 25 Fax transmission at a later point in time 25 SEHD REPUB 49 2 aa oa we ee 23 Settings for Transmission Reports 26 TIHE SUR se eee se ee eee Be eee 24 Activating deactivating the time stamp 27 FAs AHSUa se moe eu ee Rae EE ee l6 Setting protected fax reception 28 PEC see ees eee Ye ee ee 24 Settings for fax reception 3 SMS Service 31 SEHD SMS 22 et 8459 99 9909 303 33939 28 Entering and sending SMS messages 32 FEAD SMS 24448 246 cada 90 RR RS 28 Reading SMS messages 33 DELETE SIS s saai RU enews 29 Deleting SMS messages 34 PRINTSMS ae eee BER box EEG S 29 Printing selected SMS messages 35 PARE eRe 74444645864 e424 30 31 Settings for sending and receiving SMS 36 SNS CEHTER os cas eeeGue beaded 30 Entering the numbers of the SMS center Chapter Appendix Print 4l FUR LIONS LISty 66 0 4 4 ae yx ow s I5 List of the available functions 42 LUGS 246 ete eh we eS oe eee 26 Overview of the last 30 transmissions 43 DIRECTORY 0 0 0 2 20 List of the telephone book entries and groups 44 SETUR pecan eae toe eee ewe ee ea 3 I5 List of the fax machine settings 45 COMMANDS ee 26 List of pending jobs Commands SI PERFORM lt 0 amp oan aoe oe ee SESS 26 Immediate execution of a selected job B2 S ee ee 26 Changing a selected job 53 CANCEL 2245 9 ee oe 25 26 Deleting a selected job 54 IIT cutee teu wah ee xe 26
12. Printing out a selected job 55 Pete LGI Pesser enen 26 Printing out the list of all pending jobs Others 6l UG 3999 545 922 5 289954 17 Setting keyboard lock 62 FRIHT CARTRE 4x3 5 1 32 Installing a new toner cartridge Chapter Appendix Technical Data Measurements WxHxD 370 x 200 x 330mm Weight approx 7 25 kg Mains Connection 220 240 Volt 50 60 Hz Power Consumption standby 8 5 W ee ee es bees transfer lt 17 W oe 5 ooo eee reception lt 20 W standard Recommended Ambient temperature 17 28 C TT relative humidity 20 8076 RARO EO 44 WP d P EE S non condensing Emissions corresponds to EN 55022 Class B 239 3 8 34 3 9 9 9 9 oes EN 61000 3 2 ye eeoaeeeeaee aad EN 61000 3 3 Immunity ase eso ees corresponds to EN 55024 Paper Automatic Document Feeder 20 documents Paper Sizes A4 210x297 mm Paper Thickness 0 08 0 12 mm Paper Weight oos x ox cw ow oa d 3 XO odi 60 90g m Paper Tray max 250 sheets Printer Type 8 xo 3 xor xo ws Class Laser Printer Warm Up Time approx 5 seconds Resolution amp 222 9992 3 600 x 600 dpi Printing Speed 10 pages minute PRIME VVIGUN s oo 99 owe Bee eee Be ee 200mm Telephone Connection Type Public Switched PSTN bene ees Private Branch Exchange PABX Telephone Book Entries appr
13. Select the desired volume level with W 4 You have three levels of volume available to you LOM ME DIU HIGH or OFF 3 Confirm with OK Pressing C will return you to the previous menu step pressing STOP will return you to the root menu Resolution With the EJ 3F amp key you can set the resolution for fax reception or for fax transmission The symbol of the selected resolution appears in the display NORMAL for documents without special features FINE for documents with small print or drawings amp F SFINE for documents with many details S PHOTO for photographs T i With function 16 you can select the default resolution setting Press MENU OK DO and OK Select FESOLLITICOH with V A then press OK Select the desired resolution and con firm with OK Pressing C will return you to the previous menu step pressing STOP will return you to the root menu Chapter 2 Settings Protected Fax Reception You can secure your fax reception with a code In that case incoming faxes are not printed out but rather are stored in the fax memory Only after entering a PIN code can you print out these fax transmissions With function 27 you can input a PIN code activate the secured fax reception mode or print out stored fax transmissions Entering the PIN Code Press MENU OK 2D and OK 2 Select ANSWER CODE with 4 and confirm with OK Enter a four digit PIN code 3 Confirm with OK Pressing C will return
14. a number with the number pad or you can select an entry from the telephone book the redial list or the caller list Manual entry Enter the number using the number pad Telephone book Press A z select SEARCH and confirm with OK Select the desired number by pressing W 4 Chapter 4 Fax Redial list or caller list To select a number from the redial list press Qg and V A To select a number from the caller list press the blue key and G8 t and V A 2 To start the fax transfer press START If the connection to the fax recipient cannot be made for example because the line is busy your fax ma chine will try to make that connection again after short time After two additional attempts the fax machine will discontinue the automatic redial process If you would like to terminate the redial process prior to this press STOP T Ihe contrast setting is automatically ad justed to the document If you would like to specify the contrast yourself use function 24 time deferred sending Manually Sending a Fax If the fax memory is full no additional fax documents can be read in However you can still send faxes manu ally Insert the document as described under Inserting Documents 2 Lift the handset or press the loudspeaker key UR 3 Enter the desired number or select an entry from the telephone book the redial list or the caller list 4 Press START Hang up the handset The document w
15. an SMS message to a specific user of a device in the following manner Press D select SEHD SHS and confirm with OK Enter the text that you would like to send as de scribed under Sending SMS Messages 2 Press P and enter the number 3 Press OK and enter the name of the recipient s user account 4 Press D to send the SMS message SMS Settings Depending on country and telephone network If you have set the country in which you will be oper ating your fax machine with function 11 the machine will automatically select the correct SMS settings see the chapter entitled Settings Setting the Country If you would like to use different settings you can change these with functions 35 and 36 Numbers of the SMS Center The numbers that you need in order to send and receive SMS messages are stored under SHS CENTERS If you should require other numbers you can change these with function 36 In case of doubt you should ask your tele phone provider for the correct information Pres MENU OK and OK Select SMS CEHTER 1 with w 4 Confirm with OK 2 Select SEHD Ho and confirm with OK Enter the number through which your fax machine should send SMS messages Confirm with OK 3 Select FELEIUE Ho and confirm with OK Enter the number through which your fax machine should receive SMS messages Confirm with OK Pressing C will return you to the previous menu step pressing STOP will return you to the root menu You
16. can also receive SMS messages through a second service provider Select SMS CEMTER 2 and confirm with OK Change the number for reception as described under step 3 Pressing C will return you to the previous menu step pressing STOP will return you to the root menu Chapter 6 SMS Turning Off the Automatic Printing Received SMS messages are printed out automatically You have the option of turning this function off Press MENU OK 3 5 and OK 2 Select AUTO PEIHT and confirm with OK Indi cate whether you would like to turn the automatic printing option on or off by selecting with W 4 3 Confirm with OK Pressing C will return you to the previous menu step pressing STOP will return you to the root menu Notification Tone You will hear a notification tone whenever an SMS mes sage has arrived You have the option of turning this function off Press MENU OK 33 5 and OK 2 Select BEEF SPS and confirm with OK Indicate whether you would like to turn the notification tone on or off by selecting with W 4 3 Confirm with OK Pressing C will return you to the previous menu step pressing STOP will return you to the root menu Name of the Sender You can set whether or not your name should be sent with each SMS message identifying you as the sender You can store your name with function 14 see the chap ter entitled Settings Entering Your Telephone Number and Name Press MENU OK 33 5 and OK
17. code first before you can enter a new code Locking the Keyboard Press MENU OK 6 1 and OK 2 Select LOCK KEYED with 4 and confirm with OK 3 Enter the four digit locking code and confirm by pressing OK Select WITH with V A 4 Confirm with OK Pressing C will return you to the previous menu step pressing STOP will return you to the root menu All of the keys on the fax machine are now locked Only after entering of the correct code will it be possible to ac cess functions or enter numbers The lock will turn itself on again after each use of the fax machine You can cancel the keyboard lock by repeating this process and selecting WITHOUT under step 3 Locking the Number Pad Press MENU OK 6 1 and OK 2 Select LOCK HUMBER with W 4 and confirm it by pressing OK 3 Enter the four digit locking code and confirm by pressing OK Select ONL DIRECT with V A 4 Confirm with OK Pressing C will return you to the previous menu step pressing STOP will return you to the root menu The number keys on the fax machine are now locked You can cancel the lock on the number pad by repeating this process and selecting FREE under step 3 Energy Saving Mode Your fax machine switches into the energy saving mode by default It is not necessary for you to set the device to this mode Whenever you receive a fax or if you would like to print or make a copy your fax machine will auto matically switch back from its energy
18. l6 SMS notification 30 SMS notification tone 30 sorted print out 24 timestamp 24 Additional devices 13 33 Easylink 4 moe Res 14 fax reception mode I7 interruption of ringing 14 starting fax reception 14 Additional telephone services 20 Attaching document outlet 8 document support 8 paper outlet 8 Automatic faxreception 18 fax reception mode 17 B Blue key 4 6 44 amp bw n8 7 Broadcast wo ee og ss 33 fax transmissions 24 groups ew 4 4 won 20 24 individual recipients 24 Key oos wee ee SR s 7 C o i EP ee ME 7 Call by Call aaa 33 Callers KEV 4 amp ei Gums PRS A 7 Caller list us 33 Calling line identification 21 33 Call forwarding 20 Call toggling 20 33 Call waiting 20 33 Center OMS 64 64 84s eae s 30 Chain dialling 20 33 Cleaning oe x o9 XR 32 CLIP VS xw Ev V3 21 33 symbol on LCD display 7 CNG tone eae Sa o 33 Code fax polling 2 24 ww 25 so bee e a oo oS 17 private branch exchange 13 protected fax reception l6 Combine numbers 20 Commands see Jobs Connect additional devices 13 EXT socket 13 mains cable ow omn 9 telephone cable 9 telephone handset 9 Connections on the rear side 6 Contrast ODY 4 29 ue de REA 27 fax transmission 23 S EPI 27 adjus
19. length for internal numbers The default is 1 Delete the digits with the key Assume the longest internal number then add one digit to that For example if your direct dial num bers consist of four digits then you should input 3 Confirm with OK 4 Input the outside line access code that is required in order to reach the public telephone network In most cases this will be 0 If necessary you may want to ask your telephone system provider 5 Confirm with OK Pressing C will return you to the previous menu step pressing STOP will return you to the root menu T Once these settings are in place you will no longer need to prefix the outside line access code every time you enter an external number The fax machine will automatically add the outside line access code in front of numbers that are longer than the configured direct dial numbers Additional Devices You can connect other devices to your PTT line apart from your fax machine for example cordless telephones answering machines or modems If you would like to uti lise special peripheral equipment with your fax machine you should contact your dealer For GB As long as the Ringer Equivalent Number REN value on the line doesn t exceed 4 The REN value of this device is 1 If you are using cordless telephone with SMS function on the same connection then the specific device at which you will receive and SMS message will depend on the specific manufacture
20. pressing STOP will return you to the root menu Validity Period With the validity period you can specify how long your SMS message will be stored on the telephone company s server in the event that the recipient cannot be reached If the server cannot deliver the SMS message prior to the expiration of the validity period the message will be de leted Press MENU OK 33 5 and OK 2 Select WALID FER TOD and confirm with OK Se lect the desired validity period by pressing W amp The following settings are possible amp HOUR S 1 DRY 1 WEEE and MAe IMUM Ask your telephone com pany how long the message will be stored with the setting MAA IMUM 3 Confirm with OK Pressing C will return you to the previous menu step pressing STOP will return you to the root menu Text2Fax Depending on country and telephone network From your laser fax machine you can send a text as a fax transmission to another fax machine T ip Move the cursor on the display with W 4 g Delete individual numbers and letters with C or To interrupt an operation in progress and return to the root menu without saving press STOP Press PA 2 Youcanenter a number with the number pad or you can select an entry from the telephone book the re dial list or the caller list Manual entry Enter the recipients fax number then press D Telephone book Press A Z then select the desired entry from your telephone book by press
21. saving mode to its operating mode Setting the Fax Reception Mode The built in fax switch makes it possible to carry on a telephone conversation send and receive faxes and run additional devices on a single telephone PTT line Four different operating modes are available to you FA EaT AMSi answering machine AUTOMATIC or MAMUAL Press the MODE key to select the desired op erating mode The selected fax reception mode appears on the display A Select the EXT answering machine fax or manual mode if you have connected addi tional devices to the EXT socket of your laser fax machine Setting the Number of Rings The fax switch of your machine distinguishes between fax transmissions and telephone calls Furthermore the fax switch can also control additional devices that you have connected to your fax machine through the EXT socket You can set the number of ring signals for the fax recep tion mode with function 17 Press MENU OK 1 and OK 2 Use W 4 to select from the list of possible ring set tings You can set between 0 and 5 rings 3 Confirm with OK Pressing C will return you to the previous menu step pressing STOP will return you to the root menu 2 Settings Manual Mode In the MHHLIRL mode your fax machine behaves like a normal telephone If you receive a fax call you must start fax reception manually either a whistle tone or silence will be heard in the handset In order to receive the
22. smooth level surface do not place the machine on carpets or similar surfaces If the fax machine should fall it can be damaged or can cause injury to people especially small children Ihe distance between the fax machine and other appliances or objects must be at least 15 centimetres Position all cables in such a way that no one will stumble on them thus avoiding possible injuries to persons and or damage to the cables or to the fax ma chine itself Al low a space of at least 30 centime v tres in front of the fax machine since documents and print outs are dispensed on the front side of the machine Always avoid direct sunlight as well as immediate prox imity to heaters air conditioning units radios and tel evision sets If you use an additional cordless telephone you should maintain a distance of at least 15 centimetres between the laser fax machine and the base station of the cordless device Otherwise acoustic disturbances may oc cur in the cordless telephone device Do not allow children to handle the fax machine without supervision The packing materials should be kept out of the hands of children The which you oper area in ate the fax machine must be adequately ventilated especially if the machine is used frequently Set up your Laserfax ma chine in such a way that the flow of the exhaust air stream points away from the work station h
23. you hear that you are receiving a fax call whistling tone or silence you can start the fax reception process by pressing 5 or by pressing START on the fax machine T ip To use this function additional telephones must be set to the tone dialling mode DTMF tones See the chapter entitled Instal lation Easylink Automatic Mode If the AUTOMAT IC mode is active the fax machine will check to determine whether the incoming call is a fax transmission or a telephone call The fax machine will au tomatically receive fax transmissions While the fax ma chine is checking the call it continues to ring You can accept telephone calls at any time After a predetermined number of rings the fax machine will take over the call and automatically receive a possible silent fax transmis sion Chapter 2 Settings Chapter 3 Telephone 3 Telephone Making a Telephone Call Dial the desired number then pick up the handset If you are loading entries from the telephone book it is possible to edit the numbers after you have loaded them For ex ample you can add or delete prefixed numbers or direct dial numbers To dial without lifting up the handset press amp f amp You will hear the dial tone from the loudspeaker the dialling process will commence immediately You can also lift up the handset first then dial a number the connection will be made immediately At this stage any numbers that have been incorrectl
24. you to the previous menu step pressing STOP will return you to the root menu Activation Deactivation Press MENU OK 2 D and OK 2 Select ACTIVATION with W 4 and confirm with OK 3 Enter the four digit PIN code and confirm by press ing OK Select WITH or WITHOUT with V A 4 Confirm with OK Pressing C will return you to the previous menu step pressing STOP will return you to the root menu Printing Out Fax Transmissions Press MENU OK and OK 2 Select FRIHT with V 4 and confirm with OK En ter the four digit PIN code 3 Confirm with OK The stored fax transmissions are printed out and deleted from the fax memory Press ing C will return you to the previous menu step pressing STOP will return you to the root menu Chapter 2 Settings Locking the Machine With the locking function you can prevent unauthor ised persons from using your fax machine You can lock either the entire keyboard or the number pad of your fax machine Entering the Code You must first enter a code for activating or deactivating the lock Press MENU OK 6 1 and OK 2 Select LOCK IMG CODE with w 4 and confirm with OK 3 Enter a four digit code and confirm by pressing OK 4 Enter the code again for confirmation purposes then press OK Pressing C will return you to the previous menu step pressing STOP will return you to the root menu If you have already saved a code the device will ask you to provide the old
25. 1
26. 2 Select SEHDEE HAME and confirm with OK Use V A to select whether or not to send your name with each SMS message 3 Confirm with OK Pressing C will return you to the previous menu step pressing STOP will return you to the root menu Notification not in GB If the notification function is activated you will receive an SMS notification as soon as your SMS message has been delivered to the recipient Press MENU OK 3 5 and OK Chapter 6 SMS 2 Select HOTIFICHTIUHM and confirm with OK Indicate whether you would like to turn the notifica tion function on or off by selecting with W 4 3 Confirm with OK Pressing C will return you to the previous menu step pressing STOP will return you to the root menu T ip Sending of SMS notifications may involve the payment of a fee Inquire with your tel ephone company as to whether or not costs are incurred through the use of this function Sub address Terminal ID If you have several devices with an SMS function con nected to one telephone line you can assign sub address es to these devices SMS messages can then be sent to a specific device Press MENU OK 33 5 and OK 2 Select TERM ADDE with W 4 and confirm by pressing OK Enter a number from D to 9 as the sub address The sender can send an SMS message directly to this device by appending the sub address to the telephone number 3 Confirm with OK Pressing C will return you to the previous menu step
27. K After a short warm up phase the fax machine will read the document into the fax memory and will send out the fax at the specified time To cancel a scheduled fax transmission simply delete the document from the jobs list Press MENU OK OG and OK Select the fax transmission you would like to delete by pressing W amp Confirm twice with OK see also the chapter entitled Jobs Pressing C will return you to the previous menu step pressing STOP will return you to the root menu Fax Polling With the fax polling function you can retrieve docu ments that lie ready in a dialled fax machine It also is possible to prepare documents in your fax machine that can be polled by other machines Immediate Polling Press MENU OK 2 2 and OK 2 Enter the number from which you would like to poll a fax or select an entry from the telephone book the redial list or the caller list Press START Time Deferred Polling Press MENU OK 2 and OK 2 Enter the number from which you would like to poll a fax or select an entry from the telephone book the redial list or the caller list Press OK 3 Enter the time at which the document should be polled for example CD 4 9 0 for 2 00 pm Press OK 4 The fax machine is ready to poll the document The number will now appear on the display as well as the time at which the machine will poll the fax transmis sion You can continue to carry on telephone con versations or send oth
28. Modified Read or MMR Modified Modified Read Energy Saving Mode The laser fax ma chine is normally in the energy save mode Whenever you receive a fax or if you would like to print or make a copy your fax ma chine will automatically switch back into operating mode see Warm Up Phase Error Correction Mode ECM The ECM method reduces transmission errors that result for example from bad tele phone lines thereby reducing the duration p 33 of transmissions Both of the connected fax machines must support ECM Fax Groups Fax machines are classified in terms of internationally standardised fax groups based on their transfer type and speed Connections between two devices of different groups is possible the lowest common transfer rate is selected The de termination of the speed takes place dur ing the handshake see Handshake Fax groups 1 to 3 are analogue fax machines Nowadays groups 1 and 2 are hardly to be found any longer fax machines of group 3 which have a transfer speed that ranges from 9 600 to 33 600 bps are currently most standard Group 4 fax machines are digital devices that function exclusively on ISDN systems They have a maximum transfer speed of 64 000 bps Fax Polling With active fax polling one can retrieve a document from another fax ma chine For fax polling from a larger com pany offering several polling services you can also enter sub addresses direct dial nu
29. Normally the machine is in the energy saving mode see Energy Saving Mode In the warm up phase the fax machine heats up the printing unit un til it has reached the necessary operating temperature after which the copy or fax can be printed out Chapter Appendix Chapter Appendix Abbreviations AM Answering Machine bps Bits per second transfer rate CCIT T Comite Consultatif International Telephonique et Telegraphique forerun ners of the ITU CE Conformit Europ enne CEPT Conference Europ enne des Administrations des Postes et des T l communi cations interconnection of the post administrations CLIP Caller Line Identification Presentation see Caller Identification CLIR Calling Line Identification Restriction see Caller Identification CNG Calling Signal see Fax Signal DECT Digital Enhanced Cordless Telecommunication cordless handset dpi Dots per inch see Resolution DTMF Dual Tone Multiple Frequency see Tone Dialling ECM Error Correction Mode see Error Correction Mode GAP Generic Access Profile radio protocol for cordless handsets IGM Incoming Message incoming message on the answering machine ISDN Integrated Services Digital Network ITU International Telecommunications Union organisation of the UN LCD Liquid Crystal Display LED Light Emitting Diode MH Modified Huffmann encoding method for faxes see Encoding MHC Modified Huffmann Code encoding method for faxes see En
30. Time deferred sending DOC Polling send POL Time deferred fax polling TR Job in progress SPS SMS transmission Chapter 4 Fax Immediate Job Execution Press MENU OK 5 1 and OK Select the job that you would like to execute immediately by pressing W 4 then press OK The transmission or polling will com mence immediately You may terminate the process by pressing STOP Changing a Job Press MENU OK 5 2 and OK Select the job that you would like to change by pressing W 4 then press OK Enter the desired changes and confirm by pressing OK To interrupt an operation in progress and return to the root menu without saving press STOP Deleting a Job Press MENU OK 5 3 and OK Select the job that you would like to delete by pressing W 4 then press OK Confirm the deletion by pressing OK To interrupt an operation in progress and return to the root menu press STOP Printing a Job Press MENU OK 5 4 and OK Select the job that you would like to print out by pressing W amp then press OK The print out of the job is now dispensed Print Out of the Jobs List Press MENU OK 5 5 and OK The fax machine will print out a list of all pending jobs You can also obtain a print out of the jobs list by pressing i and selecting HELF FAGE 6 COMMANDS Con firm with OK A print out of the jobs list will now be dispensed Chapter 5 Copier Aue 27 Push the document guide inwards so that i
31. U OK 3 1 and OK Sending to Multiple Recipients Press D select SEND SHS with W 4 and con firm with OK 2 Enter the text as described above then press DK 3 Enter the number of the first recipient using the number pad or select an entry from the telephone book or the redial list A Press the blue key and amp f amp and enter another number You can add up to ten recipients 5 Press D to send the SMS message Receiving SMS Messages When you have received an SMS the green light W4 will shine on your fax machine and the D symbol will appear on the display Ihe fax machine will automatically print out incoming SMS messages If you have turned the automatic printing function off the SMS messages will be stored Reading SMS Messages Press D select READ SHS with W 4 and con firm with OK 2 The number of the last message as well as the date and time of its reception will be displayed Unread messages are marked with a star Select the de sired SMS message by pressing W amp and confirm your selection with OK 3 Move the cursor within the SMS message with W 4 Pressing C will return you to the previous menu step pressing STOP will return you to the root menu T ip You can also access the function READ SHS by pressing MENU OK 3 and OK Chapter 6 SMS Printing SMS Messages If you have turned the automatic printing function off use this function to print your SMS messages
32. USE Now en ter the direct dial number for example NABD ES R PAUSE 1 2 A for pause will appear on the dis play 123545 1Z The sub address is not dialled until af ter the fax connection with the main number has already been established Journal The fax journal contains a list of the last 30 telephone calls faxes and SMS messages that you have either re ceived or sent A print out of the fax journal is automati cally dispensed after the completion of 30 transfers You can print out the fax journal at any time You have two options to choose from Press 1 Select HELF FAGE 3 LOGS and confirm with OK The print out of the fax journal is now dispensed You can also print out the fax journal by pressing MENU OK 4 2 and OK Jobs All fax and SMS transmissions that have just been sent that have been prepared for polling or that are to be sent at a later time are present on in the jobs list By pressing MENU OK 5 and OK you access the Jobs func tion You can immediately execute jobs as well as change or delete them in addition you can either print out indi vidual jobs or obtain a printed list of all pending jobs Jobs appear in the display one at a time After the job number and job status indicator you will find the fax number to which a fax is to be sent or from which it is to be polled Documents on the jobs list can fall into the following categories with regard to their status TX
33. ation 8 additional devices 13 document outlet 8 document support 8 mains cable 9 package contents 8 pip i godes 12 quick install process 2 telephone cable telephone connections 13 telephone handset 9 toner cartridge 9 unpacking 8 Chapter Appendix Internal numbers 13 ISDN systems 13 J JODS 2 2 ue a a S 26 delete 26 immediate execute 26 modify 4 4 44 4 uoo x 3 26 print 2 a amp amp RE 26 print list 6 amp ow s 26 Journal 4 m ems 26 34 K Keyboard IOs o amp ce xx Ae EE S 17 quick search 20 L Language setting 4044 4 x XX 3 15 Laser safety instructions 5 LCD display 449995 7 symbols 7 LINE socket 9 Lock 449 6 ak eR eS A 17 code uuu ua dece d 17 keyboard I7 number pad 17 Loudspeaker dial without lifting handset 19 Koy oi T C RETE ETEIE 7 M Machine overview 6 Mains cable connecting 9 Manual fax reception 18 fax reception mode I7 Measurements 37 Menu KEW dcs ue ue ad ex Pe s 7 Missed phone calls 21 Mode fax reception I7 1 MCCC 7 Modem 13 Modify group 54x 5x amp 6 8 ae S 20 jl P 26 telephone book entries 19 N Name enter a 15 SMS sender
34. coding MMR Modified Modified Read encoding method for faxes see Encoding MR Modified Read encoding method for faxes see Encoding MRC Modified Read Code encoding method for faxes see Encoding OCR Optical Character Recognition text recognition OGM Outgoing Message outgoing message of the answering machine PABX Private Automatic Branch Exchange POTS Plain Old Telephone Service analogue telephone service with low transfer rate PSTN Public Switched Telephone Network PTT Postal Telegraph and Telephone organisation RJ 1 1 Registered Jack 11 also Western Plug standardised telephone plug SMS Short Message Service TAM Telephone Answering Machine answering machine Appendix 36 Functions List Installation IE Us a Roo E WES SN Ex BEES 5 List of the available countries 12 EHHBUBBE 2 an ee oeee ee SS ERS oe 5 List of the available languages I3 DATETIME sso ee he eS ee ee 5 Entering the date and time 14 HUMBERAHMAME 2 aaa I5 Entering telephone number and name I5 CIE ire os ee eee 9 0909 9 XM Es 9 3 Setting the PSTN PABX operation l6 TECHHICALS Ln 15 16 Various settings Iz RIHGCOUHT usu Po wovon a x HE S 17 Setting the number of rings I8 RIHGER UDLUME 2 l l lsln l6 Setting the ring volume 2 Fax 21 bs sPBBE uc BEES s 23 Setting the transfer rate 22 PULLIAG Rite 342e 5 R9 be Gis 25 Polling a fax from another machine 23 FOLLIHG T xz3 s ma e9952 5 25
35. ds errepi 8 Toner Cartridges sos god 444 46 2444 R54 9 I Gwe eet gt eee Bee Ye ee eee eS 12 Special Telephone Connections 13 Additional Devices os Row ooo ono 13 ASIN e oe eea ea ee a ed 14 2 Settings 15 Setting the CoO Btfy s s iu m saarep adas 15 Setting the Language so esses teniem ai 15 Setting the Dat and lime os 2222s 15 Entering Your Telephone Number and Name 15 Page Feader uuo s oho RE 3 dedos Ed 15 Nite Tols xoxo eue noun doe Re ee a 16 Resolution ss semeri Eu BOR ee eee E S 16 Protected Fax Receptions 5 22 xoxo oo on n 16 Lockingthe Machine s a saa x RR s 17 Energy Saving Mode o isss nm Rs 17 Setting the Fax Reception Mode 17 3 Telephone 19 Making a Telephone Call 19 INS rur 22 6 2 Bet Ba ee ee ee 19 Ihe Telephone Book gt 54 RR S 19 Ard ei go ba hoo ea ob a Oe a eS 20 CIONES 654556284 8240 5 28S Oe Ge 20 Chain Dialling lt 4c lt 8406 x x4 O3 Dos 44 20 Printing the Telephone Book 20 Additional Telephone Services 20 Calling Line Identification sa s aao siaaa 21 d FdX 242242424 499729229 2 Inserting Documents a s soia 4 55x99 22 Sending d PAX et ea aoma t beads Dos d as 22 Manually Sending a Fax 23 Spec eu ge eet Geen ae Ce nneeeades 23 Transmission Report 23 Fax OG DIOS sarte ue aa wok ola hh ee he 8 23 Sorted Prisit Outs s usus
36. e fax machine may not be covered Do not put your fax machine in closed cabinets or boxes Do not place the machine on soft surfaces such as carpets or cushions and do not cover the ventilation slits Oth erwise the fax machine can overheat and catch on fire In the event that your fax machine becomes too hot or Chapter Safety Instructions if you see smoke coming from the device you must im mediately pull the mains cable out of the power socket Have your fax machine examined by trained profession als at a technical service location Do not connect the telephone cord or mains cable in areas where there is moisture of any kind Never touch the mains cable the mains connection or the tele phone socket with wet hands Do not allow liquids or foreign parts to enter into the fax machine Otherwise people using the device are at risk to electric shocks In addition the fax machine itself could suffer serious damage Should liquids or foreign parts never theless enter into the machine you must immediately pull out the mains cable your fax machine and have examined by the trained personnel at a technical serv ice site Never leave your fax machine outside when it is raining During a thunderstorm you should disconnect your fax machine from the electrical power source and from the telephone network If that is not possible then do not use your fax machine or make any telephone calls Otherwise there is a ri
37. eception l6 activate deactivate l6 Code oes s doux V x l6 pit 059 a4 oa S l6 PST 2s oe x REUS l Pulse dialling 34 Q Quick install process 9 Quick search telephone book entries 20 R R PAUSE KEY 6 45 4 8 xxx Gee s 33 Read SMS message 28 Receive SMS message 28 rep PPP 19 fax transfer 23 Reduce COPY oo 27 Red l mp e s 9x3 7 Resolution 16 34 COPY 2 4 b SH oie es 27 37 default setting l6 zl ATP 7 symbol on LCD display 7 Ringer tone VOIUMG uu uos oom Rhen l6 R key telephone services 20 S Safety instructions 4 Save entry telephone book 19 SCits aw Ba wo m ee eee S 34 Select KEY s r e r a mos 7 Send Ae E 22 fax broadcast 24 fax polling 2 9 opes 25 SMS message 28 SMS to e mail 29 SMS to fax 5 4 oe 6 au xx 29 TEA FAR 4 40 mmn 3l time deferred 25 Sender identification 34 Set COH vuesu x 6s us 15 date andtime 15 keyboard lock 17 language 15 number of rings 17 number pad lock 17 resolution l6 ring tone doe dee xu l6 SMS notification tone 30 SMS validity period 31 transmission speed 23 volume of ringer tone l6 Settings e i e 64 om X 0x cR 15 IOC su et Bee eo x x S 17 number and name 15 page header 15 print list of sett
38. er dust could be released into the air Do not inhale the released toner dust Remove the toner dust from clothing or objects with cold water hot water would only cause the toner to set Cleaning Use a soft dry and lint free cloth for cleaning Special fax cleaning cloths are available through our ordering service Under absolutely no circumstances should you use any liquid or gaseous cleaning agents on your fax ma chine for example sprays abrasives polishes or the like and do not employ cleaning agents that contain alcohol Do not allow any moisture to reach the interior of the fax machine Work the panel upwards until it snaps into position 2 Wipe the scanner glass with a soft dry and lint free cloth behind the rollers for the paper guide 3 Close the panel Chapter Appendix Appendix Glossary Additional Devices You can connect ad ditional devices to your fax machine such as answering machines telephones charge meters and computer modems these can be connected either in series or in parallel Parallel connection means that the devices are connected to another telephone socket of the same line If you connect the devices to the external socket of your fax machine they are connected in series The fax switch of your device can control and regulate only devices connected in series Broadcasting With this function you can send a fax or an SMS message to multiple recipients Call Toggling Yo
39. er fax transmissions during this time Polling Send You can prepare documents in your fax machine that can be polled by other machines Insert the document face down into the document feed slot The lower most document is sent first 2 Pres MENU OK 2 3 and OK 3 Select either SIMPLE or MULTIPLE with V A With the setting SIMPLE the document can be polled only once If you select MULTIPLE the document can be freely polled any number of times Confirm with OK 4 Select the desired contrast with V 4 Press OK Af ter a short warm up phase the fax machine will store the document in the fax memory To terminate the polling readiness simply delete the doc ument from the jobs list Press MENU OK 5 3 and OK Select the fax transmission you would like to delete by pressing W amp Confirm twice with OK see also the chapter entitled Jobs Pressing C will return you to the previous menu step pressing STOP will return you to the root menu Fax Polling with a Sub address If you would like to poll a fax from a direct dial number or from a sub address for example if you wish to make use of a certain service provided by a fax database sup plier with several different fax polling offers you can append the direct dial number or the sub address to the fax number with a dialling pause 35 4 Fax 26 Enter the fax number Add a dialling pause to the number by pressing the blue key along with R PA
40. essential to select the country because otherwise your fax machine will not have the correct settings for the local telephone network Press MENU OK 1 D and OK 2 Select the country by pressing V 4 3 Confirm with OK Pressing C will return you to the previous menu step pressing STOP will return you to the root menu Setting the Language Pres MENU OK 1 2 and OK to set the lan guage on the display 2 Select the desired language by pressing W 4 3 Confirm with OK Pressing C will return you to the previous menu step pressing STOP will return you to the root menu Setting the Date and Time To set the date and time on the display press MENU OK D 3 and OK 2 Enter the date and time in the following manner 0 8 O 0 5 CO 0 0 for August 8th 2005 2 00 pm 3 Confirm with OK Pressing C will return you to the previous menu step pressing STOP will return you to the root menu Entering Your Telephone Number and Name Your number and name entered using function 14 will appear in the page header of every fax you send and as the sender identification of your SMS messages In each case up to 20 different characters are available to you Press MENU OK 1 and OK 2 Enter your fax number with the number keys for example 00 00 ADE 5 To enter a plus sign simultaneously press the blue key and Q You may add a space by pressing the Ly key Con firm your entry by pressing OK
41. fax you must press START Automatic reception is not pos sible with this setting The MIRMUAL mode is useful if you would like to receive faxes on a connected computer Fax Mode In the FH amp mode the machine will ring for as many times as you have set with function 17 Then the fax re ception switches on You should select this mode if you primarily receive faxes at your fax machine If you lift up the handset on an additional telephone that is connected to the EXT socket and you hear that you are receiving a fax call whistling tone or silence you can start the fax reception process by pressing amp 5 or by pressing START on the fax machine EXT Answering machine Mode You should set the device to this mode if you have ad ditional devices connected to the EXT socket of your fax machine especially an external answering machine If an additionally connected answering machine receives a call your fax machine will check to determine whether or not the incoming call is a fax transmission If the device recognises a fax signal it will automatically receive the fax transmission If you do not have an answering machine connected or if a connected answering machine does not accept the call the fax machine will take over the call after a predetermined number of rings and automatically receive any possible fax transmission being sent If you lift up the handset on an additional telephone that is connected to the EXT socket and
42. ge in order to reach the paper N Carefully remove the toner cartridge from the device so that no toner dust spills out Take care where you place the toner cartridge escaping toner dust may soil the surface Carefully pull out the paper Reinsert the toner cartridge and close the cover Make sure that the cover snaps back into position on both sides t following question will appears on the display BLACK HEL 7 If you have not installed a new cartridge press STOP Whenever you have in stalled a new toner cartridge please perform the If the toner level of the cartridge is low then every time you open and close the cover the installation process with the Plug n Print card pro vided as described in the chapter entitled Installa Chapter 7 Troubleshooting tion New Toner Cartridge If you have inadvert ently pressed STOP you can start the recharging process by pressing MENU OK 6 2 and OK and then selecting HEL BLACE with W 4 Con firm with OK If a document jam should occur in the front area Work the panel upwards until it snaps into position Carefully pull the paper or document forwards until it is released gt IS a mmn j D AS In case of a paper jam do not forcefully re move the paper but rather pull it gently out of the fax machine and throw it away carefully It is possible that the toner may not be completely set on the print out and ton
43. hase 34 Weight duca doo s 37 Z Zoom COPY 4 m xoxo Koh ES 27 Appendix 40 Me Chapter Appendix Every effort has been made to ensure that the information in this document is complete accurate and up to date Ihe manufacturer assumes no responsibility for the results of errors beyond its control The manufacturer also cannot guarantee that changes in software and equipment made by other manufacturers and referred to in this guide will not affect the applicability of the information in it Mention of software products manufactured by other companies does not necessarily constitute endorsement by the manufacturer Copyright 2005 All rights reserved Energy Star is a trademark of the United States Environmental Protection Agency mation of the laws of the member states relating to Electromagnetic Compatibility Low Volt This product complies with the requirements of the Council Directives 89 336 EEC EMC 73 23 EEC L VD and 1999 5 EC R amp TTE as amended where applicable on the approxi age and Radio amp Telecommunications Terminal Equipment nung Energy Star EPA POLLUTION PREVENTER As an Energy Star Program Participant the manufacturer has determined that this product meets the Energy Star guide lines for energy efficiency OKI Europe Limited Central House Balfour Road Hounslow TW3 1HY United Kingdom Tel 44 0 20 8219 2190 Fax 44 0 20 8219 2199 WWW OKIPRINTINGSOLUTIONS COM iss 0
44. his re cipient Normally you can select the highest speed When poor connection quality is known beforehand with an overseas fax recipient for example you should select a slower speed in order to save time and telephone costs for the automatic adjustment Using the Telephone Book Press A z 2 Select SEARCH with V A and confirm by pressing OK 3 Enter the initial letters or select an entry from the list by using W 4 4 Lift up the handset or if you would like to send a fax press START Tip The function SEARCH works even while you are conversing on the telephone Editing Entries Press A Z TI 2 Select MODIF with W 4 and confirm by pressing OK 3 Enter the initial letters or select the entry you would like to change with W amp Confirm with OK 4 Change the stored name the number and the trans mission speed Move the cursor with W 4 Delete individual letters or numbers with C or with 5 Confirm the changes by pressing OK Deleting Entries Press A z 2 Select CAMCEL with V A and confirm by pressing OK 3 Telephone 20 3 Enter the initial letters or select the entry you would like to delete with W 4 then press OK 4 Confirm the deletion by pressing OK Quick Search You can access the stored directory entries by using the letter keyboard If your fax machine is in the root menu enter the initial letters or the name of the desired en try Your fax machine
45. ill be scanned and sent Speed The device adjusts the transmission speed to the quality of the telephone line You can normally use the highest speed If you would like to select a lower speed for in stance to send a fax overseas set this using function 21 before sending the fax Ihis saves time and money that would result from the automatic adjustment Press MENU OK 2 1 and OK 2 Select the desired speed with V 4 3 Confirm with OK Pressing C will return you to the previous menu step pressing STOP will return you to the root menu Transmission Report Your fax machine will print you a transmission report depending on its settings after it has sent out a fax This report indicates whether or not the fax has reached the intended recipient Four different settings are avail able for the transmission report Press MENU OK 2 5 and OK Select one of the following options II TH After every error free fax transfer a trans mission report is printed out A transmission report is also printed in cases in which a fax transfer is not successfully completed because the recipients line is busy LII THULIT No transmission report will be printed However the fax machine will nonetheless save all fax transfers in its memory You can print out the transmission report by using the fax journal ALWAYS The transmission report will be printed out after each successful fax transfer as well as after inte
46. ing V A Press DA Redial list Press Q9 9 then select the desired number from the redial list by pressing W amp Press P Caller list To select a number from the caller list press the blue key and Qg t Press DX 3 Enter the text that you would like to send You can enter a maximum of 70 lines of 80 characters each a total of 5 600 characters T ip To enter capital letters press T and the de g sired key simultaneously You may enter a space by pressing the Lu key Press J to begin a new paragraph The symbols are displayed directly above the letter keys To enter symbols press the blue key and the corresponding letter key simulta neously Press COPY to obtain a print out of your text before sending it 4 Press P when you have finished entering your mes sage Ihe fax machine will now send the Text2Fax message 5 After sending the Text2Fax message your fax ma chine will print out a transmission report in accord ance with its settings see the chapter entitled Fax ransmission Report gt E lt al 6 SMS 7 Troubleshooting Paper or Document Jams Your fax machine is equipped with sensors that quickly recognise a paper or document jam If trouble of this sort arises the feeding of the printer paper or document is stopped immediately Open the cover by taking hold of both document guides and tipping the cover backward It is possible that you will have to remove the toner cartrid
47. ing This can lead to a paper jam If a paper jam should occur follow the suggestions set forth in the chapter en titled Troubleshooting Paper Jam Chapter l Installation Special Telephone Connections ISDN Systems Your fax machine is an analogue fax machine Group 3 It is not an ISDN fax machine Group 4 and therefore it cannot be operated directly on an ISDN connection In order to do this you need either an analogue adapter or a connection for analogue terminals For additional in formation please consult the user manual of your ISDN system or ask your telephone service provider Private Branch Exchange PABX Private branch exchanges PABX are customary in all larger businesses Before making a telephone call or send ing a fax you must press an outside line access code in or der to get a connection to the public telephone network from a private branch exchange Press MENU OK 1 5 and OK Select HET WORK TYPE with W 4 Confirm with OK 2 Select FSTH or FAES with V A 3 Confirm with OK Pressing C will return you to the previous menu step pressing STOP will return you to the root menu If you are operating the fax machine within a PABX use function 15 to set the machine to the appropriate length for internal numbers and to set the code that must be dialled in order to access a public telephone line Press MENU OK 1 5 and OK Select PREF I with W 4 Confirm with OK 2 Input the appropriate
48. ing tone or silence you are receiving a fax call Press START and then hang up The fax machine is receiving a fax transmission If you get a fax call and pick up the handset at an ad ditional telephone rather than the fax machine itself then press 3 B in order to start the fax reception Interruption of Ringing If you pick up the handset at an additional telephone that is connected to another telephone socket and the fax machine continues to ring you can disconnect the fax machine from the telephone call by pressing 69 on the additional telephone Chapter 2 Settings 2 Settings When needed your fax machine can print out lists con taining the most important functions and settings of the machine Press the key 1 on the fax machine Select with V A whether you would like to print out the HELF PAGE 1 FUNCTIONS LIST orthe HELP FAGE 3 SETUP Confirm with OK You can also print out the function menu by pressing MENU OK OO and OK The list of settings can also be printed out by pressing MENU OK 4 4 and OK T ip Open the menu functions with MENU OK Return to the previous menu step by press ing C Move the cursor on the display with V 4 Delete single numbers and letters with C or To interrupt an operation in progress and return to the root menu without saving press STOP Setting the Country Use function 11 to select the specific country in which you will be operating your fax machine It is
49. ings 15 resolution 16 ring tone usce moe aay Tw os l6 set country I5 set date and time I5 set language 15 SMS o Sa ate wo 28 29 transmission report 23 SFINE ey ask eae oe ee ee 7 symbol on LCD display 7 SMS Sada 6 2244 0 28 automatic print 30 country settings 28 delete message 29 external cordless telephone 13 green lamp 7 28 journal ux aue 26 Key AXE 7 name ofsender 30 notification 30 notification tone 30 numbers of central office 30 print message 29 read message 28 receive message 28 send message 28 send to multiple recipients 28 sub address 3 symbol on LCD display 7 to e mail s omes 29 om MEE 29 to user account 30 transmission report 23 validity period 3l with sub address 29 Sorted print out SB by 6 eu Poe dp Is 24 Special functions Key ae dex UR Ho Rem 7 Speed fax transmission 23 Stand alone 34 Start KO Ga 233 ee ee 7 Starter cartridge 9 Stop Key usu vex a ae ew 7 Sub address 31 34 tor polling 2 2 a xs ms 25 SESS 49 4 44 rtsal 29 Symbols BD OP 4 ias ba A Xv vs 7 on the LCD display 7 T Technical data 37 Telephone 19 additional devices 14 chain dialling 20 making a telepho
50. ker coloured text black or dark blue Yellow orange of the stack gently against a flat surface This will and green are not suitable prevent several sheets of paper from being drawn N Do not place any documents in your Laserfax in all at once machine that are wet that have been edited with correction fluid that are soiled or that have a coated surface Do not place foils or endless papers into your fax machine as documents that are written on with a soft pencil with paint chalk or charcoal Insert the document face down into the document feed slot Ihe lower most document is sent first that you have taken from newspapers or magazines printers ink smudges that are held together with office or notebook staples or with tape or glue Place into your fax machine only single sheets without paper clips or adhesive binding of any sort that are pasted with note papers that are too thick or too thin card stock or tissue paper that are creased crumpled or torn Use documents of sizes A4 210 x 297 millimetres with 2 Push the document guide inwards so that it lies level 60 to 90 g m Do not use any documents that are small on the documents er than A4 You can put in up to 20 documents at a time A S CE AA KG Canny CCE Press STOP to eject the document without sending it Sending a Fax Dial the desired fax number You can enter
51. learn how you can make use of them contact your telephone company Press the R PAUSE key to access the addi tional telephone services on your fax machine Chapter 3 Telephone Calling Line Identification Depending on the country and telephone network Your fax machine will show a callers telephone number before you pick up the handset To make use of this func tion Calling Line Identification Presentation CLIP must be enabled for your telephone line Contact your telephone company to inquire about whether or not this additional function is available for your line The number will not be shown if the caller suppresses his number If you receive a telephone call during your absence the symbol will appear The callers number will appear in the display Your fax machine will store the telephone numbers of the last ten calls I Press the blue key and G 9 The list of the last ten callers will appear on the display 2 Select an entry by pressing W amp New entries are marked with a star 3 Tocall back pick up the handset in f the number of the rings has been set to T zero with function 17 then the telephone numbers of callers who have directed their calls to additionally connected telephones are not shown 3 Telephone Chapter 4 Fax 4 Fax Inserting Documents T Separate the documents by fanning them As much as possible use fax documents printed with out then align them by tapping the edge dar
52. lephone book the redial list or the caller list alternatively you may enter additional numbers manually using the number pad 3 Confirm with OK 4 To begin the fax transfer press START You can in terrupt the process at any time by pressing STOP If your fax machine is not able to reach one of the recipi ents because the line is busy or if the connection cannot be made the document will still be sent to the other recipients on the list After the fax machine has dialled the numbers of all recipients it will try again to call the recipients who were not reached on the first attempt Chapter 4 Fax Time Deferred Sending With this function you can send fax transmissions at a later time within a 24 hour period For example you can use this feature to take advantage of better telephone rates or to send a fax to a recipient who can be reached only at certain times Insert the document face down into the document feed slot The lower most document is sent first 2 Pres MENU OK 2 4 and OK 3 Enter the desired number or select an entry from the telephone book the redial list or the caller list in You can enter additional recipients and send TP E the fax transmission as a broadcast by press ing the blue key and amp amp 4 Confirm with OK 5 Enter the time at which the document should be sent for example DAAA for 2 00 pm Con firm with OK 6 Select the desired contrast with W 4 Confirm with O
53. m your telephone book In the latter case your fax machine will send the fax to all members of this group You cannot edit the individual entries Broadcast Transmissions to Individual Recipients Insert the document face down into the document feed slot The lower most document is sent first 2 Entera number using the number pad or simply se lect an entry from the telephone book Press A Z T select SEARCH and confirm with OK Make your selection from the list of entries with W 4 You can also select numbers from the redial list or from the caller list Press Qg 9 or the blue key and G9 9t then select the desired number with W 4 3 Press the blue key and amp f amp Using the number keyboard add additional numbers manually either from the telephone book the redial list or the caller list You can enter up to ten numbers Between the individual recipients press the blue key and amp ff 4 To begin the fax transfer press START You can in terrupt the process at any time by pressing STOP Broadcast Transmissions to a Group Insert the document face down into the document feed slot The lower most document is sent first 2 Select a group from the telephone book Press A Z LL select SEAFICH and confirm with OK Se lect a group by pressing W 4 You can enter additional groups or individual num bers Press the blue key and amp amp Select an addi tional group or choose entries from the te
54. mbers In order to do this you must insert a dialling pause between the fax number and the sub address Fax Signal also CNG Tone Calling Signal The tone that a fax machine sends out to announce a fax transmission When the CNG tone occurs the fax switch of the device recognises an incoming fax call and starts the fax reception Fax Switch The fax switch checks incoming telephone calls and controls the ringing be haviour of the fax machine According to the selected mode fax transmissions will be received either automatically or manually Flash Key R PAUSE Key With the flash key you can make use of additional telephone services if these special functions are enabled for your telephone line The R PAUSE key has replaced the hook Hash function see Call Waiting see Call Toggling Handshake The handshake is the initial and final phase of a fax transmission Af ter establishing of the connection fax machines check the group afhliation and features such as size compression or grey tones After the fax transmission has been completed and before the connection is terminated the receiving device con Appendix firms receipt of the transmission see Fax Groups Holding see Call Toggling Hook Flash Function see Flash Key Journal The journal contains information pertaining to the last 30 telephone calls as well as to sent and received faxes and SMS messages The journal can be printed out manuall
55. mbol e Once the fax machine is connected to the power sup ply the quick install process will immediately commence You will be asked to select your country and to enter your number and name as well as the date and time see chap ter on Settings If you would like to perform a quick in stall again simply press 1 and select it with W 4 HELP Connect the telephone cable to the fax machine by plug FAGE 2 IMS7ALLATIOM Confirm with OK ging it into the socket located on the rear side of the machine and designated by the word LINE Insert the telephone plug into your PTT line socket Toner Cart ridge Connecting the Telephone Cable In GB i New Toner Cartridge P l dem Before you can receive documents make copies or print a a toner cartridge must be inserted into the fax machine E Fore this reason a starter cartridge is supplied with the machine this cartridge has a capacity of approximately 1 000 pages The toner level memory for this starter car I tridge was set at the factory The starter cartridge need not be updated with a Plug n Print card For each ad ditional toner cartridge that you insert into your fax ma chine you must update the toner level memory with the Plug n Print card provided Ti In order to guarantee a good print quality use only original toner cartridges Other toner cartridges can cause damage to the fax ma chine Use of other to
56. nds of children The cartridge should snap securely into position Never open a toner cartridge If toner dust is released into the air you should avoid allowing it to contact your skin and eyes Do not inhale the released toner dust Remove the toner dust from clothing or ob jects with cold water hot water would only cause the toner to set 3 Take the new toner cartridge from the package Chapter l Installation 8 Close the cover Make sure that the cover snaps se curely into position on both sides 9 HEL CHETEIDISE appears on the display Con firm with OK 10 Wait until IHSERT CHRD appears on the display Push the Plug n Print card of the new toner cartridge into the opening on the left side next to the paper tray with the contacts facing to the left Only the starter cartridge can be used without inserting a Plug n Print card jt i Z 4 fo ES w Es Tip Should the error message LIHEERHDHELE CAREL appear on the display you may have inserted the Plug n Print card incorrectly The con tacts must face to the left as you insert the card into the machine I It may take a moment to update the cartridge When the process is completed the following appears on the display HCTIUHM COMPLETED REMOVE CARD 12 You can interrupt the recharging process at any time by simply pressing STOP However the toner level memo ry must be updated for each new toner cartridge If you have pressed
57. ne call 19 redialling 19 telephone book 9 Telephone book 19 delete entries 19 delete group 20 enter group 20 PIOUDS sux Rex Sate X 3 20 KE V ge 54 wok CARCER OR 7 modify entries 19 modify group 20 print EE 20 quick search 20 save new entry 19 use entries 19 Telephone cable connecting 9 Telephone connections 13 ISDN systems 13 private branch exchange 13 Telephone handset connecting 9 Terminal ID see Sub address Text2Fax omo Ga ee 3 Send s ue qoos deo 3l Time setting uocem o de ws 15 Time deferred polling 246 54 os a 25 sending a xxr s 25 Time stamp 24 34 Toner cartridge display level E INSCM in dn RUE E 9 installation 9 protection strip 10 remove old cartridge 10 starter cartridge 9 toner level memory 9 Toner level memory 9 11 34 display s gt s Rw de E sa E update with Plug n Print card Tone dialling 34 Easylink ces wok uy 14 Transmission report 23 Troubleshooting 32 cleaning 3 44484 4s 32 paper or document jam 32 U Unpacking yov 4 4 4 es 8 Update toner level memory E Use telephone book 19 User account send SMS ok ok RE sa 30 V Validity period si TM 3l Volume ringertone l6 W Warm up p
58. ner cartridges also voids the guarantee Installation Chapter l Installation I Open the cover by taking hold of both document 4 Remove the black protective foil and other packaging guides and tipping the cover backward material but do not yet remove the protective strip from the cartridge 5 Shake the new toner cartridge back and forth several times in order to distribute the toner evenly thereby improving the print quality 2 Remove the old toner cartridge by gripping it at the recess in the middle and pulling it upward 6 Only after removing the other packaging com pletely pull off the protection strip located on the left side of the cartridge Ti Carefully remove the toner cartridge from the device so that no toner dust spills out Jake care where you place the toner cartridge es caping toner dust may soil the surface Store opened or used toner cartridges in their original Once you have removed the protection strip packing or in a plastic bag in order to prevent toner do not shake the toner cartridge any more dust from escaping Dispose of old toner cartridges Otherwise it is possible that toner dust will be re by turning them in at specialised shops or at a waste leased into the air collection site Never dispose of toner cartridges by throwing them into fire Toner cartridges should never 7 Place the toner cartridge into your laser fax machine be allowed into the ha
59. om xor RR o Rer Rs 24 Table of Contents Printing Multiple Copies 24 Time SMI e oa Eo v P wor ee NOR dS 24 Broadcast Transmissions 24 Time Deferred Sending 25 Fax Poling x21 ee betes Re ee ee a eS 25 Ion WT 26 JOBS 2 4 4 9 23 95 995555 299592555 26 o COPIE 225525222222 pena Al Making Copies Automatically 27 Adjus ng Copies se t sor es s OE SAO RS Rx os 27 O SMS 63444464640 lt 02 0065 28 Sending SMS Messages ip ecs s e444 4 4 eu 28 Receiving SMS Messages as oed mox m REO 28 Reading SMS Messages ex 44 45 eee 4 xo xs 28 Printing SMS Messages Leu sk ko RR eee es 27 Deleting SMS Messages les 29 Sending SMS Messages to E mail or Fax 29 Advanced Sending Options s s s om ssaa stss 29 SIMD SOCHINIGS 4b 4p oe a a PECORE RE XS 30 TOPE e eae e ee ee E 31 7 Troubleshooting 32 Paper or Document Jamis x ad s c sons koa asis 22 CIGANINO os Be eam Rod S P PORE Bede d Bos 97 Appendix 33 Glosa 4445 9 259 59 5354 33 Abbreviations eee 35 Functions List 2444654445 634844 446 36 Technical Data u c os me 4 bd wd ws 37 Depending on country and telephone network Safety Instructions In order to avoid possible dangers damage or malfunc tions please heed the following safety instructions for the setup and operation of your fax machine Make sure that the fax machine is stable and secure on a
60. ox 200 Fax Device Type cles Group 3 Compatibility bx xk om ITU T T 30 Encoding ux xx RE v Now E MH MR MMR Fax Memory ou Sosa ER GE wu x d 20 pages Transfer Speed ee s s 33 6k Horizontal Resolution 8 dots mm Vertical Resolution standard 3 85 lines mm SUE X RUE MM E RR UR fine 7 7 lines mm ws 37 Copier TYD xx Black and white 64 grey tones Resolution ee ee edie SESE EH fast 200 x 300 dpi eee Bees 4 4 quality 400 x 300 dpi E photo 400 x 300 dpi Copying Speed aana aaa O pages minute Multiple Copies up to 99 pages Scanner Type Black and white 256 grey tones Resolution 200 x 200 dpi Scan Area a wi Row ow OU HO max 218x 600mm Scan Width e sa e mos eon NON POR Ov ON Pow US 208 mm Speed 6 seconds A4 page SMS Short Message Service Gateway ia xk 9E S ew 93 9333 V 23 Memory 30 messages Message Length 160 640 characters depending on country and telephone network Slerexe Letter Mining ys Holroyd Road Reading Berks The technical specifications are subject to change without notice Appendix Index A A4 rj 4 4 4 ae Ree m 12 Abbreviations 35 Activate deactivate automatic SMS print 30 s RR 17 name of SMS sender 30 page header I5 protected fax reception l6 ringertone
61. r Only one of the devices will re ceive the SMS message Try to turn off the SMS reception on your cordless telephone Connection to the Fax Machine You can connect additional devices directly to your fax machine In particular you may connect external an swering machines in the following manner Plug the tele phone cable of the peripheral device into the EXT socket RJ 11 connection of your fax machine If you connect your peripheral device via the EXT sock et the fax switch of the machine will function optimally and will be able to control the peripheral devices see the chapter Settings Fax Reception Mode Installation z Vy Ww p Connection to the Telephone Line You can connect additional devices to the same telephone socket Make sure the fax machine is the first device con nected to the line In GB You can connect additional devices to separate sockets on the same line even if they are in different rooms In GB Chapter l Installation Easylink The Easylink function provides assistance in the use of external devices that are connected to the same telephone line To this end additional telephones must be set to the tone dialling mode DTMF tones Refer to your tel ephones user manual to determine how you may set your device to the tone dialling mode Starting Fax Reception If you lift up the handset on the fax machine and hear a whistl
62. ransmission of your telephone number can be turned on and off temporarily or it can be turned off permanently Calling Line Identification Restriction CLIR Caller List The numbers of the last ten call ers are stored in the caller list This func tion requires that the caller identification function be enabled for your PTT line and that the caller not suppress the transmis sion of his or her telephone number see Caller Identification Calling Line Identification Presenta tion CLIP see Caller Identification Chain Dialling Before the dialling process begins you can freely combine and edit telephone book entries manually entered digits numbers from the redial list or numbers from the caller list For example if you have saved the telephone number prefix of an inexpensive telephone service provider see Call by Call as a telephone book entry select this entry and manually enter the desired telephone number or se lect another number from the telephone book the redial list or the caller list Dialling Pause see Fax Polling Direct Dial Number also Exten sion Number used to directly dial a specific extension of a private branch ex change see Private Branch Exchange Dual Tone Multi Frequency DTMF see Tone Dialling Encoding The data of your fax transmis sion are encoded and compressed for the transmission The minimum standard is MH Modified Huffmann Better encod ing methods are MR
63. rrupted transfers LH ERROR The transmission will only be printed out if the fax transfer was not successfully completed or if it was terminated prematurely 2 Confirm with OK Pressing C will return you to the previous menu step pressing STOP will return you to the root menu T ip These settings also apply to SMS transmis sion reports Fax Reception If you have not changed the factory settings received faxes will be printed out automatically If there is no pa per in the paper tray or if you have not inserted a toner cartridge the fax machine will save all incoming faxes in its memory The fax memory can store up to 120 pages The green lamp 4 E on the operation panel will flash whenever there is a fax present in the fax memory After you have loaded paper into the fax machine or inserted a new toner cartridge press START to print out the stored faxes Y 2 23 4 Fax 24 Sorted Print Outs If your fax machine receives fax transmissions with multi ple pages it will sort the pages as it prints them out The pages that were received last will be dispensed first You have the option of turning this function off Press MENU OK 2 8 and OK 2 Select SORTED PRINT with V 4 then press OK Select WITHOUT with V 4 Select WHITH to turn on the function 3 Confirm with OK Pressing C will return you to the previous menu step pressing STOP will return you to the root menu Printing Multiple Copies
64. sk of lightning strikes to the user or damage to the fax machine Before cleaning the surface of the fax machine disconnect the device from the electrical power source and from the tele phone network Do not use any liquid or gaseous clean ing agents on your fax machine sprays abrasives etc and do not employ cleaning agents that contain alcohol If the casing or the mains cable become dam aged in any way pull the mains cable out of please the power socket tel ephone cords or Never touch mains cables that insulated or whose insulation are not has been damaged without first disconnecting the tel ephone and mains cable from the network Only trained personnel from a technical service location may open the housing of your fax machine Chapter Safety Instructions Bee Neither telephone nor fax will operate during power failure Never open the toner cartridge If toner dust es capes you should avoid allowing it to contact your skin and eyes Store both new and used cartridges in a place where they will not come into the hands of chil dren In case of a paper jam do not forcefully remove the paper but rather carefully pull it out of the fax machine and throw it away carefully It is possible that the toner may not be completely set on the print out and toner dust could be released into the air Do not inhale the re leased toner dust Remove the toner dust from clothing or objects with cold wa
65. smission Scanning The reading of a document into the fax memory or into the computer in order to send it copy it or edit it Sender Identification The telephone number and name of the sender as well as the date and time of the fax transmis sion appear in the upper margin of each received fax Serial Connection see Additional De vices Stand alone Single work station that is not connected to other workstations over a network Sub address see Fax Polling Time Stamp The exact date and time of receipt appear in the page header of each received fax A memory buffer guarantees that exact data are issued even after a pow er loss In this way you can verify exactly when a fax has reached you Tone Dialling also Dual Tone Multi Frequency In many countries tone dialling has replaced pulse dialling in which each number was sent as a cor responding number of pulses With tone dialling a specific tone is assigned to each key referred to as DTMF tones Toner Level Memory Update the toner level memory of your fax machine with the Plug n Print card that is included with each new toner cartridge Your fax ma chine registers the extent of toner used for every print out and calculates the toner level of the toner cartridge on that basis The indicated toner level is only meaning ful if you update each new toner cartridge with the Plug n Print card that is provided with the cartridge Warm Up Phase
66. st ten numbers dialled Blue key and Q9 9 List of last ten callers R PAUSE Access special functions Blue key and R PAUSE Insert dial ling pause f amp Dial with handset in place Blue key and amp f amp Attach addi tional entry to a fax broadcast Press the blue key and the correspond ing letter key to enter the symbols shown above it 9 ye Chapter l Installation l Installation Unpacking and Connecting Attaching the Document Support Insert the document support into the two openings in the cover The document support should snap securely into place Extending the Print out and fax outlet Telephone handset and spiral cable tray Pull the print out and fax outlet tray out of the paper tray cover Starter cartridge Mains cable Telephone cable specific to each country Attaching the Document outlet tray Manual Insert the document outlet tray into the two openings under the operation panel Installation guide CD Chapter l Installation v 9 Connecting the Telephone Handset Connecting the Mains Cable Plug one end of the spiral cable into the socket on the Insert the mains cable into the connection located on the telephone handset Plug the other end of the spiral cable rear side of the fax machine Connect the mains cable to into the socket located on the rear side of the machine the electrical socket which is designated by the sy
67. t copies 27 automatic 45 44 44 27 COD aS s wae Heo d 27 enlarge ask kon 27 KEY uca oe e fe e de es 7 reduce 2k aks BE Cees 27 resolution s 4 4 444 amp 4 27 ZOOM 2 ye ae wow Zee 27 Country setting ack do y om 9 15 Cursor movement on display 15 D Date SOL 6 4 64 2 eo d Y 8 I5 Delete grOUP ooa 20 JODS aa esre oe Rod 26 SMS message 29 telephone book entry 19 Description ofthe machine 6 Dialled numbers l C PP 7 Dialling pause 33 fax polling 25 KEY amp doh ew Bd we HS 7 Directory see Telephone book Display toner level II Documents fax transmission 22 Document jam 32 Document outlet attaching PE 8 Document support attaching ac woe Rea 8 E E mail SIS sso e eng 29 Easylink moss xxx RR 14 EMISSIONS os Ga ae eee 37 Encoding nuc ox x9 o 33 Energy saving mode 17 33 Enlarge COPY ooo 27 Enter EFOUD ooa 20 number and name 15 Symbols sx ea amp 4 S42 7 Error correction mode 33 Execute jobs immediately 26 EXT fax reception mode 17 socket x cw ox Gas 13 18 Extension lt 4 99 op 33 External answering machines 13 18 External devices 13 F Fax 22 broadcast xxx s 24 fax memory os 23 fax reception 23 fax reception mode 17 PFOUDS zie ox ox oe 20 insert documents
68. t lies level on 5 e C O p i er the documents You can copy documents with your fax machine You have two different options available for copying It is pos sible either to make copies automatically or to adjust the copies through your own settings Use documents of sizes A4 210 x297 millimetres with S 60 to 90g m Do not use any documents that are small s han A4 20 d m er than A4 You can put in up to ocuments at a tiri P S gt time Press STOP to eject the documents without copying them Making Copies Automatically Press the COPY key twice The copying process now commences Adjusting Copies T ip Separate the documents by fanning them out then align them by tapping the edge Press the COPY key You have the following options of the stack lightly against a flat surface This will available prevent several sheets of paper from being drawn in all at once 2 Enter the number of copies you would like to make of the document You can make up to 99 copies of a document Confirm with OK 3 Select the resolution You have a higher resolution available to you for copying than you have for fax transmissions Select the desired resolution with V 4 RESOL FAST For documents without draw Insert the documents face down into the document feed ings or fine details slot The lower most document will be copied first RESOL GURLITY For documents with small print or drawings RESOL
69. ter hot water would only cause the toner to set If the LCD should break a mildly caustic liquid can escape Absolutely avoid all contact with your skin and eyes Your fax machine has been tested in conformity with standards EN 60950 1 and IEC 60950 1 and should only be operated with telephone systems and pow er equipment that meet these standards This fax machine was built exclusively for use in the indicated sales region It conforms to the regulations of the telephone company of the country Do not perform any other adjustments and do not carry out any other procedures apart from those described in this user manual IN Laser Safety Your fax machine operates with laser beams Only a qual ified service technician should open the fax machine and carry out service operations otherwise there is a risk of eye injuries resulting from both visible and invisible laser radiation Class laser product Safety Instructions Chapter Overview Overview Description of the Machine Document support Document guide Document feed slot Cover Operation panel with LCD display Document outlet Print out and fax outlet extendable Telephone handset with spiral cable Paper tray Opening for Plug n Print card Toner cartridge N CA E B S Connections on the Rear Side Telephone handset 97 EXT External device LINE Telephone cable Mains Cable Chapter O
70. ters depending on country and telephone network t a space by pressing the mm key The symbols are To enter capital letters press and the desired key simultaneously You may add displayed directly above the letter keys To enter symbols press the blue key and the corresponding letter key simultaneously Press J to begin a new paragraph Pressing COPY to obtain a print out of your SMS message before sending it 3 Press DX when you have finished entering your message 4 You can enter a number with the number pad or you can select an entry from the telephone book the re dial list or the caller list Manual entry Enter the recipients telephone number then press P The fax machine will now send the SMS message Telephone book Press A Z then select the desired entry from your telephone book by pressing V A Press BK The fax machine will now send the SMS message Chapter 6 SMS Redial list Press G9 then select the desired number from the redial list by pressing W 4 Press P The fax machine will now send the SMS message Caller list Io select a number from the caller list press the blue key and Gg 9t Press DX The fax machine will now send the SMS message 5 After sending the SMS message your fax machine will print out a transmission report in accordance with its settings see the chapter entitled Fax Trans mission Report T i You can also access the function SEHD SHS by pressing MEN
71. the STOP key by mistake you can restart the recharging process as follows Press MENU OK 6 2 and OK 2 Select HEL BLACK with V 4 and confirm with OK Select ES with V 4 After a short time the fax machine will ask you to insert the Plug n Print card If the toner level of your cartridge is low then every time you open and close the cover the following question will appear on the display BLHCE HEL If you have not installed a new cartridge press STOP If you have in stalled a new cartridge press OK and follow the descrip tion set forth above Displaying the Toner Level Whenever you insert a new toner cartridge you must update the toner level memory of your fax machine with the Plug n Print card that is included with the new cartridge Your fax machine registers the extent of toner usage for every print out and calculates the toner level of the cartridge based on this The indicated toner level is only meaningful if you update each new toner cartridge with the Plug n Print card provided Press MENU OK 6 and OK 2 Select CHET CAPACITY with W 4 and confirm with OK The toner level of the toner cartridge is indicated by a percentile value between 100 percent full and 0 percent empty 3 Pressing C will return you to the previous menu step pressing STOP will return you to the root menu Installation 12 Paper Before your fax machine will be ready to make copies or receive faxes yo
72. u can switch back and forth between different telephone conversations by using the R PAUSE key The inactive telephone conversation is maintained in the interim and the other party cannot listen in This additional service must be enabled for your telephone line see Call Waiting see Flash Key Call Waiting If another caller places a call to you while you are having a telephone conversation you will hear a tone and the symbol ME will appear on the display If additional services are enabled for your telephone connection you can toggle back and forth between different telephone calls see Flash Key see Call Toggling Call by Call Selection of the telephone service provider for each telephone call It is possible to place telephone calls through different private service providers By plac ing prefixes in front of the actual telephone number one can choose a different service provider for each telephone call without entering into a firm contract relationship see Chain Dialling Caller Identification Calling Line Identification Presentation CLIP There are two types of caller identification If someone calls you your fax machine will show the caller s telephone number on the display If you call someone the machine will send the number so that your tel ephone number will be shown to the per son whom you are calling Your telephone company must offer both services and must enable them for your PTT line The t
73. u must load paper into the machine Use the following paper size A4 210 x 297 millimetres Your fax machine works with normal copier paper and with typewriter paper 60 to 90 g m Loading Paper Pull out the paper tray 2 Separate the paper sheets by fanning them out then align them by tapping edge of the stack lightly against a flat surface This will prevent several sheets of paper from being drawn in all at once 3 Remove the cover from the paper tray Put in only as much paper as will fit under the raised limit mark ers on the upper edge of the paper tray see also the drawings on the cover of the paper tray You can load up to 250 sheets into the paper tray Chapter l Installation If you would like to print on an input sheet for ex ample forms or stationery place the input sheet face down in the paper tray with the top of the page toward the rear Ti Forms that have been printed out by a laser printer are not suitable for further printing This can lead to a paper jam If a paper jam should occur follow the suggestions set forth in the chap ter entitled Troubleshooting Paper Jam Press the paper down until the lever A snaps into place at the rear of the paper tray 6 Place the cover back on the paper tray Push the pa per tray into the fax machine all the way to the stop ping point A Do not pull out the paper tray while the fax machine is in the process of print
74. verview 5 eo 7 Operation Panel with LCD Display Symbols on the LCD Display HF SFINE resolution configured A Z LL Access telephone book functions Red lamp N If the lamp flashes please read what is indi cated on the display 2 PHOTO resolution configured E FINE resolution configured 9M Incoming calls during absence DK Incoming SMS messages Green Lamp M4 It flash es whenever an SMS message has arrived or when a docu ment is waiting to be retrieved from the fax memory hoecoodeo c GO COPY Press twice Make copies auto matically Press once Modify copies STOP Interrupt an ongoing opera tion without saving Eject document START Start a fax transmission or fax reception BEFA Set resolution NOR MAL FINE F SFINE 3fF PHOTO g C Delete One menu step back DK Read edit or send SMS messages X V A the cursor on the display Select options Move 1 Print list of functions jobs settings Start quick install Print out fax journal or tele phone book MENU OK Access functions Confirm input MODE Fax reception mode FIRHLIBIL FAs Ea TANS AUTOMATIC O POW OOG zy x W 8 V D Lu AT pd P Q9 9 List of the la
75. will show you the telephone book entries for the corresponding letters Select the desired number by pressing W 4 Lift up the handset or if you would like to send a fax press START Groups You can combine several telephone book entries into a single group If you select this group as the recipient of a fax or an SMS message the transmission is sent to all the members of the group see the chapter entitled Fax Broadcasting Your fax machine can store ten different groups Creating Groups Press A z 2 Select HDD LIST with W 4 and confirm your se lection by pressing OK 3 Enter a name for the group Confirm your entry by pressing OK 4 Press A Z and add entries from the telephone book Enter the initial letters or make your selection with W 4 Confirm by pressing OK Press A Z T and add additional recipients to the group Termi nate the entry process by pressing OK 5 Enter a group number from D to 9 and confirm your entry by pressing OK The group is now saved Editing a Group Press A Z TI 2 Select FIDDIF T with W 4 and confirm by pressing OK 3 Select the group that you would like to edit by press ing W 4 Confirm with OK 4 If necessary enter a new name for the group Con firm with OK Chapter 3 Telephone 5 You can delete or add entries Move the cursor with V 4 use C to delete individual recipients To add a recipient from the telephone book press A z LL Confirm with OK
76. y entered can no longer be changed T ip Move the cursor on the display with W 4 Delete individual numbers and letters with C or To interrupt an operation in progress and return to the root menu without saving press STOP Redialling he last ten numbers dialled are stored in the redial list Press G8 9t 2 Select the desired number by pressing W 4 To edit the number press OK Move the cursor with v 4 use C to delete individual digits 3 Pickup the handset the dialling process begins The Telephone Book With the A Z T key you can access the telephone book functions You can store new entries search for entries as well as set and edit groups Your fax machines memory will hold approximately 200 entries the exact number depends on the length of the names and numbers The entries can be up to 20 characters in length Saving New Entries Press A z 2 Select HDD MAME with W 4 and confirm by press ing OK 3 Enter a name using the letter keyboard To enter capital letters press and the desired key simultane ously You may add a space by pressing the Lo key The symbols are displayed directly above the letter keys To enter symbols press the blue key and the corresponding letter key simultaneously It is not possible to insert a symbol in the first space for a name Confirm with OK 4 Enter the number using the number pad Confirm with OK 5 Select the speed for fax transmissions to t
77. y or the machine can be set to dis pense automatic print outs at specific times for example after 30 transmissions Memory If there is no paper or toner in your fax machine the machine will store incoming fax transmissions in its memo ry SMS messages are stored in the SMS memory Outside Line Access Code The outside line access code is the number or letter that must be dialled before the actual telephone number on a telephone of a private branch exchange in order to establish a connec tion to the public telephone network see Private Branch Exchange Parallel Connection see Additional De vices Plug n Print Card Smart card used to set the toner level memory to full after install ing a new toner cartridge Polling see Fax Polling Private Branch Exchange Private branch exchanges are common in larger companies Even private ISDN systems can be branch exchanges To establish a connection to the public telephone net work from a private branch exchange one must dial a number or press a key before the actual telephone number in most cases this is zero see Outside Line Access Code Pulse Dialling see Tone Dialling Resolution Number of dots per inch dpi For sending and receiving faxes the reso lution options available are Normal Fine SFine and Photo For copying the avail able resolutions are Fast Quality and Pho to The higher the resolution the longer it takes to complete the tran

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