South Dakota - KIT Solutions Support Site
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1. 4 Click the P Delete button at the bottom of the form Note To exit the screen without deleting click the Cancel button 5 You will receive a message asking if you are sure you want to continue with the deletion Click the OK button to continue with the deletion Note Click the Cancel button to cancel the deletion 6 You will receive a confirmation message indicating the staff member has been deleted successfully Notice that the staff member is no longer in the list Tips e When a staff member leaves your organization you will not be able to delete the staff member In these instances change the Status to Inactive to prevent the staff member from logging into the application e Setting the Status to Inactive is used to keep the staff member in the database for history purposes but removed from all of the staff lists on the Edit Forms NY User Manual 24 2011 KIT Solutions Change Password The Change Password module allows a user to change the password on the account they are currently logged in with Click Administration from the Menu Click Change Password from the Administration Landing Page Enter the current password into the Current Password text box Enter a password you would like to use in the New Password text box Retype the password in the Confirm New Password text box Click the Save button Note To exit the screen without saving click the Cancel button O24 Ot ee OO2. gt oS hy gt NY User Manual 27 Baseline NOMS Data Collection Question Select One Baseline Data Notes Save Cancel What is your Community s ai Uncheck a Capacity to Act Are the citizens ready for a change We have a core of committed organizations and people who want to focus their attention on mproving the community s quality of life and are ready to spend the political energy necessary to do it We have a core of supporters who can provide dollars in kind staff time or other resources to help launch our activities We have enough acceptance from the larger community to move our effort ahead Within our core group we have the knowledge base experience and talent to launch a broad based community effort There is an overall community concern for the need to address underage drinking in the 9 12th grade population We have identified individuals and groups that may be threatened by our efforts and have relationships built with them or know people who do We have people in our community who are strongly committed to the idea of bringing diverse voices together and have a strategy in place to ensure that all community voices are being engaged Please rank your community s overall readiness to address Underage Drinking in the 9th 12th grade population Select One 2011 KIT Solutions Have you identified your Needs Assessment Resu
3. Contract Grant Type Region Salutation yl First Name Last Name Title Status Active o second Langauge v Staff Hire Date immiddiyyyy or mm dd y yyy Login Information Login Name Password Role Select One v GC e amp w l o 2011 KIT Solutions Tips e Passwords can be any combination of letters numbers and or characters e Passwords are case sensitive 8 Click the Save button Note To exit the screen without saving click the NY User Manual cane Cancel button 23 Contact Information Work Phone 4 XXX XXX XXXX Fax 4 OOOO Demographic Information Gender w Ethnicity y Race x Education Information Degree v Field of Study Prevention Certified v Save Cancel Y Show Save button 2011 KIT Solutions Editing a Staff Member 1 Click Administration from the Menu 2 Click Staff from the Administration Landing Page 3 From the Staff Listing Page click the staff member First Name link of the staff member you wish to edit 4 Make any changes needed to the form 5 Click the Save button Note To exit the screen without saving any changes click the Cancel button Deleting a Staff Member 1 Click Administration from the Menu 2 Click Staff from the Administration Landing Page 3 From the Staff Listing Page click the staff member First Name link of the staff member you wish to delete
4. After the Internet Options window is available you will want to click on the Privacy tab at the top of the window You will notice while on the Privacy tab at the bottom will be a section on Pop Up Blockers If your Block Pop Ups checkbox is checked then click on the Settings button You can now add the NY KIT Prevention Service KPS link to the Allowed Sites list which the pop up blocker will ignore when trying to block pop ups from NY KIT Prevention Service KPS Note These are instructions for Internet Explorer 6 0 and may be different for other Internet Explorer version NY User Manual 5 2011 KIT Solutions Application Navigating The NY KIT Prevention Service KPS is set up in such a fashion that moving from Left to Right on the menu is the best approach to using the application Start at the Logic Model module filling in all the information for that area before moving on to the Planning module Continuing in this manner will ensure that all of the sections of the application have enough information to function correctly If all of the different portions are not completed some modules will not work correctly Menu Information The Menu for the service is located across the top of the screen Some Menu categories may be broken down into submenu categories to choose from The Menu categories list the main modules that are within the application When a Menu category is selected a list of Submenu cate
5. Strategies to add a new strategy Choose an appropriate Intervening Variable and Contributing Factor combination that this Strategy will be targeting NOTE Only those Intervening Variables and Contributing Factors that were added in the Logic Model will be available for selection Enter the details of the Strategy that will be implemented Enter the Expected Total Cost Choose the Strategy Type Community Prevention is the only option at this time Choose the Strategy Type Il Media Policy or Enforcement Depending on the Strategy Type Il you may need to choose a Strategy Type Ill to further narrow down the category of implementation 10 Choose the Activity Type that will be implemented NY User Manual 34 KPS NY Coalitions Blue Bar to Add a new Home gt Planning gt Strategic Plan gt Comprehen Strategy Expand All Collapse All Strategies lt Click to add a Strategy Strategy and Activities Intervening Variable Retail Access Availability Contributing Factor Use of fake Ids Strategy Implement a Media Campaign Expected Total Cost 5 Strategy Type Community Prevention Strategy Type II Media Communication Strategies Activity Type Informational Warning Signs in Outlets 2011 KIT Solutions strategy Type Community Prevention Strategy Type II Media Communication Strategies Action Steps 1 Click the Ad
6. es Failure of retailers to properly 3 Click the Intervening Variable that you would like to add Local Contributing Social Noms Accepting of ck id Factors to Behavior Use of fake Ids Add Consumption Behavior Contributing Factor Information Retail Access Availability i n Data Source Month Completed 4 Choose the data sources that determined that support your selections These g Poputation Survey a OO orzon Data Sources are pre populated from what was entered in the Needs Assessment AA D e e e Methods in the Assessment step ET 5 Choose the Contributing Factors that are associated with the selected Intervening zan Variable Choose Contributing Factors v Use of fake Ids v Failure of retailers to properly check Ids Sales to minors at bars taverns and restaurants 6 You may choose to enter a User Defined contributing factor You will type in your contributing factor and click the Add button To add another User User Defined o Defined contributing factor type in the factor and click Add again Add e a ane Note To exit the screen without saving click the Cancel button j eee NY User Manual 33 2011 KIT Solutions Strategic Plan Adding a Strategy and Activity 1 2 E oe p Click Planning from the Menu Click the Strategic Plan link Click the blue bar that is labeled
7. field Moves the cursor to the previous data field Enables blocked material to open due to pop up blocker Moves the cursor by pointing and clicking 9 2011 KIT Solutions Data Fields amp Buttons In NY KIT Prevention Service KPS there are several fields boxes and buttons that are used to collect store print organize and delete data Here are some examples Type Preview Description Text Field aka Text Box Dropdown List aka Pull Down Menu List Box Buttons M Delinquency A School Dropout d substance Abuse Teen Pregnancy Multiple Selector Box Radio Buttons checked unchecked Check Boxes checked L unchecked Plus Minus buttons click to open click to close Expand Collapse buttons expand XI collapse jn cali Default Page Default Page For additional information see the Default Page section Tips e fa required field does not have data entered into it and you try to save the form you will receive a message that informs you of the field vacant of data and you will not be able to save that form until that field has data Some or all of the fields may be required in order to save the form Those fields that are required are bold and with an asterisk next to the field name e To select multiple data at one time from a Multiple Selector Box or List Box hold the control Ctrl key on the keyboard and left click the mouse on any of the data options that you d l
8. meetings E There are established coalition by laws Adding an Internal Resource El There are identified workgroup subcommittees 1 Click C ap acity from the menu E There is an established process for decision making a El There is an established process for problem solving and conflict resolution within the coalition 2 Cl IC k nte rn al Reso u rces fro m th Ca pacity M n u 2 There is an established system to document support received both fiduciary and in kind 3 S e e ct th e ap p ro p ri ate j n te rn al resources th at are curren tly a p a rt of th e is an established mechanism for accountability of members completing assignments in s timely coalition ECI MICA tha Al Uncheck All 4 g C IC k th e Save b U tto n The coalition has adeguate technical resources Note To exit the screen without saving click the Cancel button Mi he conto has soii dE The coalition has access to computer software for data analysis E The coalition has access to accounting software F The coalition has established a Facebook social media site El The coalition has internet access to information that provides knowledge about evidence based strategies Save Cancel NY User Manual 39 2011 KIT Solutions External Resources Identify programs policies and strategies existing in your community which address the Intervening Variables identified in your Needs Assessment Adding Exte
9. to the main landing page for the Strategic Identify any organizational groups that may support your intervention Plan It will be populated with the Strategy and Action Steps that were added board etc NY User Manual 36 2011 KIT Solutions Coalition Capacity Building Activities This module allows you to enter activities that will be conducted to help build your coalition capacity These are not directly related to a strategy Home gt Planning gt Coalition Capacity Building Activities Adding a Coalition Capacity Building Activity Add Add Button i 1 Click Planning from the Menu M cality Status Projected Start Projected End 2 Click the Coalition Capacity Building Activities link AZ 3 Click the Add button Create a mission and vision for the coalition Albany January May Produce a membership plan Guilderland April October Active Which of the following _ ai statements will be impacted by this capacity building activity ncheck A We have a core of committed organizations and people who want to focus their attention on mproving the community s quality of life and are ready to spend the political energy necessary to do it We have a core of supporters who can provide dollars in kind staff time or other resources to help aunch our activities We have enough acceptance from the larger community to move our effort ahead Within our core group we have the knowledge base exp
10. 11 KIT Solutions Additional Feature Buttons Each page within the NY KIT Prevention Service KPS offers additional help to the user Click on one of the icons to receive the help needed Settings Allows you to change the size of the text displayed on the form For additional information see the Settings section a The Chat feature enables users to get immediate assistance from the Customer Support department through an instance messaging system S Prints the information currently on the form B Provides the multimedia tutorial video specific to the Submenu category tl Provides user manual help specific to the submenu topic Includes step by step instructions for adding editing and deleting Provides information on the topic with regards to treatment Below are some additional buttons that may appear on a page or form Opens the information in the enter edit form for viewing or modifications Show Report Opens a selected report for viewing or printing NY User Manual 12 2011 KIT Solutions Settings You can alter the size of the text on a form by using the tins Settings option Clicking on one of the O Radio button changes the text size from smallest to largest O smal Provides the smallest text size Medium Provides a medium default text size Large Provides the largest text size 1 Click the sess Settings button 2 Select the Text Size by selecting the appropriate radio button 3 Click the Set butt
11. A Bread Crumb Trail is provided to indicate where you currently are in the system Assessment Capacity Planning Implementation Register Staff syy Pl elle l ai Staff Module The links provided in the Bread Crumb Trail also allows you to move backwards in Bread Crumb Trail the system Home gt Administration gt Staff este ds Create New Staff Member e fatany time while working in the application you wish to return to the Home page you can click the Home link located within the Bread Crumb Trail First Name Last Name Date Created Date Last Changed Tips e Clicking the KIT Prevention Service NY Coalition banner above the Menu will also return you to the Home page NY User Manual 7 2011 KIT Solutions Listing Pages After selecting a category from the Landing Page you will see the Listing Page When going into an area where a Listing Page is available the service allows you to select previously entered data to edit or view its content No data is entered on the Listing Page e When viewing a Listing Page all of the data is available for review There are three types of Listing Pages 1 Grid View 2 Hierarchy View 3 Single Form View Grid View The Grid View displays the data in tables Specific pieces of data will be displayed within the Grid based on the fields within the entry edit form e When first viewing a Listing Page all of the data is available for review Click t
12. Click Describe Coalition from the Administration Landing Page 3 Click Funding Profile button at the bottom of the page NY User Manual 19 Staff First Name Last Name Date Created Date Last Changed Tara Montgomery 318 2010 3 18 2010 Save Cancel Show Sil Save button Staff First Name Last Name Date Created Date Last Changed Mary A 4 24 2011 Funding Profile button Funding Profile Catchment Area 2011 KIT Solutions KFS NY Coalitions Home gt Administration gt Describe Agency gt Funding Profile Funding Profile Funding Source Select One 4 Click the Add button to enter a funding source 5 Fill in the required fields and save the record Enforcing Underage Drinking Laws EUDL Sober Truth on Preventing Underage Drinking Act Grats STOP ACT Drug Free Communities DFC Weed and Seed NYS Office of Alcoholism and Substance Abuse Services Grant OASA3 NYS Department of Health Grant DOH Other State Government Grant Other Federal Government Grant Other Private Grant Catchment Area The Catchment Area is used for the coalition to specify the geographical location that they will be serving Staff First Name Last Name Date Created Date Last Changed Adding a Catchment Area 1 Click Describe Coalition from the Menu 2 Click Catchment Area button at the bottom of the page Funding Profile Catchment Area NY User
13. Cultural Competency will be recorded for each of the SPF Steps Ensure a mechanism fr collecting cual competence related What is recorded under each step should be addressing that step S Save Cancel NY User Manual 28 2011 KIT Solutions PLANNING The Planning Step contains the Logic Model module which is used for describing relationships among multiple factors and components in a community and identifies the strategies that can impact those relationships to achieve a desired outcome This area is also used to develop your strategic plan and coalition capacity building activities LOGIC MODEL Substance Related Consequences Adding a Substance Related Consequence 4 Click Planning from the menu 5 Click Logic Model from the Planning Menu 6 Click the Begin Your Logic Model Begin Logic Model button 7 Identifying the priority problem from the Priority Problem dropdown list 8 Select the primary substance related consequence from the Primary Consequence dropdown list 9 Using the Additional Consequences checkboxes select any other substance related consequences you wish to identify Note Depending on the Primary Consequence selected the Additional Consequences options may change 10 Enter your problem statement 11 Choose the data source sources that determined that support your selections These Data Sources are pre populated from what was entered in the Needs Assessment Methods in the Assessment step 12 Cho
14. Le Tips e tis important to remember that passwords are case sensitive e Passwords can be any combination of letters numbers and or characters e Passwords do not expire NY User Manual 25 2011 KIT Solutions ASSESSMENT The Assessment area is used to enter the results of the needs assessment that has been conducted by the coalition Needs Assessment Methods Adding a Needs Assessment Method 1 Click Assessment from the Menu 2 Click the Needs Assessment Method Link lome gt Assessment gt Needs Assessment Method You may now Add an item Type of Method Used Select One X Month Year Completed Select One Notes 3 Click the Add Assessment Method button Save button Save Cancel 4 Use the drop downs to complete the page The Notes section is optional to provide any additional details NOTE All of the Methods that are entered in this area will be used when building your Logic Model during the Planning step NY User Manual 26 2011 KIT Solutions Baseline NOMs Data Collection Adding Baseline NOMs Data 1 Click Assessment from the Menu 2 Click the Baseline NOMs Data Collection Link 3 Click Add 4 Use the drop downs to complete the details of the page Community Readiness Adding a Community Readiness Method Click Assessment from the Menu Click the Community Readiness Link Click the Add button Complete the required fields for your methods
15. Manual 20 2011 KIT Solutions Catchment Area County Albany 3 The County will be defaulted to the location of the coalition Geographic Type Locality 4 Choose the other data on the page to save your area specific Location Albany city Save Cancel NY User Manual 21 2011 KIT Solutions Staff The Staff module is used to register any staff members that should have access to the data entered within the application or performing services within the community Adding a Staff Member 1 Click Administration from the Menu 2 Click Staff from the Administration Landing Page 3 Click the crete New StafMember Create New Staff Member button 4 Enter the details for the staff account that you are creating 5 Enter a username for the staff member in the Login Name text box 6 Enter a temporary password for the staff member in the Password text box The Password can be any combination of aloha or numeric characters This Password will be used in combination with the Login Name to log into the NY KIT Prevention Service KPS Once a user logs in the password can be changed to one of their liking using the Change Password module 7 Select the staff member s permission level from the Role dropdown list NY User Manual 22 Staff Settings Staff Module Home gt Administration gt Staff You may now Add an item Staff Information Provider Name Support Demo Org 2 Contract Grant Number 1117
16. New York Coalition Getting Started Guide VERSION 1 0 July 2011 KIT Solutions LLC supportO kitsolutions net 5700 Corporate Drive 1 888 600 4777 Suite 530 Pittsburgh PA 15237 TABLE OF CONTENTS IDS TON USNO Me Sence elec A IA A ii 5 Recommended COMME ne 5 ADDI ATION NAVIA rai iS A A A A AA iia 6 E e en mri cert OP ncn et mR RP Sr TS ROT RE ERP OP RE TOT EE RE RY Ree eee 6 LISUNO AQ OS i x icant dscns cel A 8 Data TMS Oe BUN acta o ii E Ai eri 10 UA A E E UI ee ee ee ee er ee ee ee ee ee eres 11 AQAMONal FSA Ue BUNONS E O SS AAA ATA AS 12 OCI FOC SOU A O O 14 TONO MaS WM NA Os 15 LA PP uo adiu seotanusesoasaesscersaashd ase aocsaestitos gescineracionaceu stoanustanssaatscoise re ooiseutseateauseot sans aecoimaneas vise veniorsguuasevsevac erie ya ee tauetoae neta 16 ic E oo 16 ACIValng YOU ACCOUN oseon cios 17 A a E E 18 A O a aaa a aa a A 18 Editing Organization Into Mal currada lt ii E 18 A OO 19 a e O O O eee eee eee eee ee ee 19 AUSTIN SYM PN E A E E E ca Tamale aes Wn evseln oe oE OD oka sed eg celn ed See T A N aie Nea er ose A neue ecg ae 20 ROUNO AUG A PP A 20 A ST a aa a NS RN Re 22 ANT MO Pent eee tee ter eaten EP nt er etree EER re een ee ee ee nee rene 22 a o Po Sasdesen anion etaetates 24 A e E O O ee N 24 Bi ge Valo oil e A o o e ee en ne cee ee eee ee 25 PRS SOS Ai 26 NECOSASSESSIMENIEIIC IOUS tet stearate ma Ena tutes iad anda acetal E ts oahu sade te Ou N eta ence 26 AGING a NGECAS A
17. SSESSMENT MENO eorn SE 26 Baseline NOMS Da o 27 Adding Baseline NOMS Dalt sin ii acid 27 COMUNI Ea NE AN 27 Adding a Community Readiness Methodes EA 27 Needs ASsSessment RESUS arrica a E E T E E dad E mdan ia aiaiaSuoaiaans 28 NY User Manual 2 2011 KIT Solutions AGGING aINCCOS Assessment Res Sind diia 28 Cutak COMPE EN eee er en ee rt ere er Ye Ce PC ne ee nS ne Nee eR Sen 28 delo PON A tenes hed ce net aster Seceae E EEE sadcecetccotue hada ceast asatocan setaeos E E 28 ci A E NN 29 LOGIC MODEL Supstance Related GOnSEquences muii ia 29 Adalid obs f2l orem cla 150 VOS COUENCO sai panico ins 29 Editingra Substance Related o o 30 Deleting a substance Related GON UI Ci ao 30 LOGIC MODELE Consumption BENAVO ssci cssjeruzscsasecerss sonusecsnsenescevaniuugstacasuis bacusiaspcoasasan op abes srs ass tomes enenssanatuniaih aesuaumetoh minae es toanddessauaasdeagomsta bana ean edge Ra 31 Adding a GORSUIMP TOM DI o e o 31 Editing a Consumption BEN VIO esos tadalrcda darian 32 SISTING FONSI PIO BE WO I rd A A o a 32 LOGIC MODEL Intemening Vanables and Local Contributing A e e 33 Adding a Local COMMUTING AGI ONS a A eee Sea eee 33 e Po PAE E eee 34 A A 34 o A A o A A 35 ee At En O CO E ON 36 Coalition Gapacity Buding ACI MS tai 37 Adang a Cda Inca PACA 37 Uta ONPE arcanos rota 38 Adang UA O A A y er ee et ae eT 38 CAPA A A cacacncen i oepujeuner E E ts acetates acsadeas 39 tema TAGS OUN COS feces dond 39 AGING an Mermal ESQUI iia d
18. aa 39 In oo e o o P E tab aaelaetececeseoncats 40 ol ICT Me SOU AA A A O 40 GOAN ANN 0 PPP PO ORO NA 41 oa peste ie det cas et cae tatest ne natgs oe dat vnc ts auld cen deep esata hastat vp cbse sac aude bgt pumates a a 41 A A A A 42 Adding a Coalo MGIB csrocriaari nailon lies 42 COWON RO 42 Adagio e E 42 A o UE SEE OE en ee een eee eee eee ee 43 PAGING COANE AA A PE A o ee 43 Training and Technical Assistance MA o e NOS o os O 44 NY User Manual 3 2011 KIT Solutions PAO As PNAS SUTIN E ear cea PPP oa e e UE ER o E nimddanneniateiuens O 44 o E O E 45 AGANO NG A A A 45 UM aca AP ee E CO EEC EOI a eES 45 Adang Guia SOME Nan aaa 45 NY User Manual 4 2011 KIT Solutions TIPS FOR USING THE SERVICE EFFECTIVELY Recommended Computer Settings Screen Resolution You will get the best screen layout if you set your PC monitor settings to 1024 X 768 pixels or larger If your screen resolution is smaller i e 800 X 600 pixels everything on the screen will appear larger But if you use 800 X 600 pixels you will have to scroll more both up 4 down and left amp right to access all the data fields To change your PC monitor settings right click on the Desktop background and select Properties Next click on the Settings tab and move the Screen Resolution scroll bar to the right towards more to select 1024 X 768 or larger resolution Click the OK button at the bottom of the window to make the change effective N
19. chnical assistance from their assigned PRC through the TTA module Adding a Request for TTA 1 2 Sl A a 6 Click Capacity from the Menu Click Training and Technical Assistance TTA from the Capacity menu Click the Add button Choose a topic for the TTA session Enter a date that this TTA is needed by Status should remain Training Needed NOTE The Status of Training Needed indicates to the PRC that this training has not been received and is being requested It will be changed by the PRC after training is provided If you no longer need TTA you can update the request to Canceled to reflect this change 1 Click the Save button Note To exit the screen without saving click the Cancel button NY User Manual 44 Request Details Topic Select One Provide additional details about your request for technical assistance Date needed by mnvdd yyyy or mm dd yyyy Status Training Needed Save Cancel 2011 KIT Solutions Training Log Log trainings and assistance that the coalition receives that are not provided by the PRC Adding a Training Log Click Capacity from the Menu Click Training Log from the Capacity menu Click the Add button Choose a topic for the training session Enter who provided the training Choose the date the training was received Click the Save button Note To exit the screen without saving click the Cancel button
20. d button to begin to add Action Steps kes amp l l Add Button for Action Steps 2 Enter the details of your Action Step e Bno brain siens Add 3 Choose a Start and End Date 4 Enter the person persons responsible for completing the action step Start Date mm dd yy or mm dd yyyy 5 Enter the process indicators to show that progress is being made cnet 6 Enter the final desired Outputs of the action step Process Indicators 7 Click OK to add the Action Step 8 This will add the Action Step to the Action Steps Grid Repeat Steps 1 through 7 to add additional steps _ NY User Manual 35 2011 KIT Solutions Adding Outcomes Action Steps Action Step Start Date End Date Who is Responsible Action Step Grid Eat Remove Action Step 1 7 2 2011 7 29 2011 Person Persons Add Consumption Outcome 9 Enter the Consumption Outcome that is being targeted with the strategy and Activity 10 Enter the Consequence Outcome that is being targeted with the strategy and Activity Consequence Outcome Save Button Save Cancel Delete Expand All Collapse All 11 Click the Save button pra Note To exit the screen without saving click the Cancel button DONNE TA TET EF JER E Public Availability and Alcohol Use Regulations Policies Restriction of Alcohol in public places prohibit in parks no tailgaiting Action Steps lt Click to add an Action Step gt Upon Clicking Save you will be returned
21. erience and talent to launch a broad based ommunity effort a There is an overall community concern for the need to address underage drinking in the 9 12th grade population Choose any of the Capacity Building Statements that may be impacted by Sih ii li lia si wa i i i Nn cas i sd elationships built with them or know people who do D Enter a Projected Start End Date Click the Save button 7 Note To exit the screen without saving click the Cancel button Location Locality Select One 7 Projected Start Select One this activity A 5 Choose an Activity Name Activities 6 Entera Description of the activity ao 7 Choose the locality in which the activity will take place 8 9 Projected End Se Status Select One Save Cancel NY User Manual 37 2011 KIT Solutions Cultural Competency Record the Steps that the coalition is taking towards cultural competency need to be recorded for each step Current Module Assessment Cultural competence is defined as a set of behaviors attitudes skills and policies that allow individuals and organizations to increase their respect for and understanding and appreciation of curlural differences and similarities within and among groups Coalitions are Add ng Cu Itu ral Co m petency expected to adhere to the principles of cultural competence when engaging community members including considerat
22. gin with the temporary account aS PA Tips e When logging in using the temporary account you MUST create a new account Click the Cancel button will log you out of the application NY User Manual 16 2011 KIT Solutions Dear Yvonne Winger Activating Your Account Pleas al Your login information is created for you by your System Administrator Before O accessing NY KIT Prevention Service KPS for the first time you will need to activate your account To ensure delivery to your inbox plez kitsohitions net safe lst you may add do_not_Reply katsolutions net to your 1 Once you have been informed by your System Administrator that an account was de ae Se EI PE created for you check your email You should receive an email with instructions for activation 2 Click the activation link within the email to activate your account 3 You should receive a confirmation message indicating your account was activated successfully Click the Login link to log into the NY KIT Prevention Service KPS e Your login information should be provided to you by your System Administrator NY User Manual 17 2011 KIT Solutions ADMINISTRATION The Administration module is used to complete administrative tasks within the KIT Prevention Service such as updating organization information staff registration and changing a password Describe Coalition The Coalition module has fields that can be filled in with various
23. gories will be displayed on the Landing Page as links to access the modules For more information on Landing Pages see the Landing Pages section 1 Menu Constant unchanging Available at all times 2 Landing Page Varies depending on which Menu category is selected Displays the Submenu Categories 3 Submenu Category Varies depending on which Menu category is selected 4 Listing Page Varies depending on which Submenu Category is selected o DB A ae fa og 30 48 Assessment Capacity Planning Implementation H Es yar E 2 Assessment Capacity Planning Implementation 2 LA e 1 ee E eee Functions that are management ti Data Tools Knowledge base Communication Administration Help MIME Sai oe es Register Staff sev E Be RD eltings Y g Staff Module Functions that are management tools and not related to PF steps Home gt Administration Home gt Administration gt Staff 4 Listing Page Describe Agency rls Organization Module Create New Staff Member Staff Staff Module FirstName Date Created 3 Submenu Category list 2 Landing Page am Change Passworu lary Change Password Module This is a screenshot displaying the Main Menu 1 a Landing Page 2 and a Submenu Category list 3 This is a sample screenshot displaying a Listing Page 4 NY User Manual 6 2011 KIT Solutions Data Tools Knowledgebase Communication Adminiziration Help Bread Crumb Trail
24. he Login button Organization ID on Monday 7 4 2011 Server Maintenance To log out of the application click the LZE3 Logout link in the upper right hand corner Login Login button ls 7 on Sunday 7 17 2014 10PM to 4AM forgot my F rl EST 7 dsSWworm NY User Manual 14 2011 KIT Solutions Tips e The Login Name IS NOT case sensitive e The Password IS case sensitive Login to KPS NY Coalitions forgot my Password Login Name i Customer Support Unavailable If you are unable to log into the NY KIT Prevention Service KPS due to forgetting Password Holiday your Login Name or Password you can retrieve this information by clicking the link a lk entitle forgot my Password Organization ID Server Maintenance Normal Maintenance Login on Sunday 77 2011 0PM to 4AN forgot my Password forgot my Password link ia Request By Email LL em 2 Click the Send It button Send It Cancel e You will receive a reply with our login information as long as the email address o 7 entered matches the email provided in the Staff module A Send It button NY User Manual 15 2011 KIT Solutions Service Announcement The Service Announcement section that is located on the Login page is there to notify users that KPS is receiving any necessary server updates or other important messages regarding the application Customer Support Unavailable Holida
25. he underlined Name of the data 2 you would like to edit view e You will be taken to the entry edit screen This page will be in edit mode all data fields will be open for data entry Make any changes needed to the form Click the Save button to save the changes Tips e If this is the first time data is being entered the Listing Page will be empty Data Tools Knowledgebase Communication Administration Help QM Assessment Capacity Planning Implementation Register Staff sw B Staff Module Home gt Administration gt Staff Create New Staff Member First Name Last Name Date Created Date Last Changed Man Smith 412112011 4 Brandon Murray 412112011 4 Underlined data link ot displaying a Grid View Listing Page e Clicking on the field name in a Category field e g Fistitame 2 will allow you to sort through your files by ascending or descending order NY User Manual 8 2011 KIT Solutions Computer Keys While entering information into a form several keys are helpful for moving the cursor from one information box called a data field to another The table below summarizes those keys Key Description The Cursor The TAB key Hold down the SHIFT key and then press the TAB key The Control Ctrl key Use the MOUSE by pointing and clicking to move the cursor NY User Manual Function Points to desired location Moves the cursor to the next data
26. ike to include in your entry e Type an identifying letter of an item in a dropdown list to appear in the box NY User Manual 10 2011 KIT Solutions Y Messages Events E Alerts 4 Default Page KIT Prevention Service admin225 225 Logout QOASAS New York State PARIS 8 improving Lives Results Information System Coalition Module j gt A a Default Page Assessment Capacity Planning Implementation r Data Toots Knowiedge base Communication Administration Help When the L Default Page Default Page checkbox is selected for a particular page Home cmv 2 O within the NY KIT Prevention Service KPS the user will be taken directly to the KPS NY Coalitions selected page upon login _ 2 Alerts Prevention Steps 7 19 2011 3 15 31 PM 2 Messages e Assessment 7 19 2011 3 15 31 PM Profile population needs resources and readiness to address needs and gaps Welcome 7 1 2010 e Capacity F NY Coalition Mobilize and or build capacity to address need 10 12 2010 Edit Form Buttons Information is entered and edited through the Edit Forms The table below summarizes the buttons used to enter edit information into an Edit Form Delete Removes the information currently on an Edit Form from the NY KIT Prevention Service KPS database Save Adds the information on an Edit Form to the NY KIT Prevention Service KPS database Cancel Cancels the Add or Edit without saving any information entered NY User Manual 11 20
27. ing a Substance Related Consequence 1 Click Planning from the Menu 2 Click Logic Model from the Planning Menu 3 From the Logic Model Listing Page click the Substance Related Consequence Name link of the consequence you wish to delete 4 Click the Delete button at the bottom of the form Note To exit the screen without deleting click the Cancel button 5 You will receive a message asking if you are sure you want to continue with the deletion Click the OK button to continue with the deletion Note Click the Cancel button to cancel the deletion NY User Manual 30 Underage Drinking Substance Related y C Consumption Behavior onsequence Family Functionine Substance Related Consequence Name link YDS PRIDE Additional Consequences Check All Cl Motor Vehicle Crashes Cl Crime and Delinquent Behavior Boating Crashes C Health Consequencesilllness C Violent and Delinquent Behavior C Injuries O Lack of School Success CI Overdoses School Drop outs O Death Dl Lack of Work Success CI Suicide Y Pregnant Women Teens C Mental Health Cl Family Functioning Cl Homelessness C Domestic Violence O Treatment Admissions Additional Data m Delete button Status Active Po Save Cancel Delete 2011 KIT Solutions LOGIC MODEL Consumption Behavior Adding a Consumption Behavior 10 11 Click Planning from the Menu Click Logic Model from the Planni
28. ion Drug Misuse Abuse Tobacco Use lilicit Drug Use combinations Over the counter X Month Completed Focus Groups E Archival Indicators Environmental Scans Informal Survey Intervening Variables aT 01 2011 eroin Inhalants 02 2011 Marijuana AAZ MDMA Ecstacy Imissions 09 2011 Methamphetamines 02 2011 PCP Phencyclidine Steroids 02 2011 Lane AN 2 m A Check All Uncheck All Retail Access Availability social Access Enforcement Adjudication Price and Promotion Family Norms Accepting of Behavior Promotion Advertising Social Norms Accepting of Behavior C Other Perceived Risk Harm Favorable Parental Norms and Attitudes Save Cancel Delete 2011 KIT Solutions Editing a Consumption Behavior 1 Click Planning from the Menu 2 Click Logic Model from the Planning Menu 3 From the Logic Model Listing Page click the Substance Use Behavior Name link of the behavior you wish to edit 4 Make any changes needed to the form 5 Click the Save button Note To exit the screen without saving any changes click the Cancel button Deleting a Consumption Behavior 1 Click Logic Model from the Menu 2 From the Logic Model Listing Page click the Substance Use Behavior Name link of the behavior you wish to delete 3 Click the Delete button at the bottom of the form Note To exit the screen without deleting click the Cancel butto
29. ions such as ethnicity race age gender gender identity primary language spoken English proficiency sexual orientation immigration status 1 Click PI anning from the Menu acculturation factors spiritual beliefs practices physical abilities limitations family roles community networks literacy to include limited or low health literacy employment and socioeconomic status factors 2 Click the Cultu ral Competency Link Please provide details on how your coalition is addressing Cultural Competency in your communinity in this step 3 Record the details on how your coalition is addressing cultural competency a 7 Use a culturally competent evaluator NOTE Cultural Competency WI Il be recorded for each of the SPF Steps Ensure a mechanism for collecting cultural competence related information data bi What is recorded under each step should be addressing that step Save Cancel NOTE This is an example screenshot from the Assessment area NY User Manual 38 2011 KIT Solutions CAPACITY The Capacity module is used to record the current capacity of the coalition as well as the ongoing activities of the coalition Internal Resources Governance Structural ooo usses at 4 There is an existing mission and vision for the coalition Pl There is an existing organizational chart E There is a clear organizational structure with defined roles and responsibilities for coalition members U There are established rules for coalition
30. lts Priority Problem Yes Adding a Needs Assessment Results Risk and Protective Factor Intervening Variables 1 Click Assessment from the Menu 2 Click the Needs Assessment Results Link Contributing Factors 3 Choose whether each of the items have been identified NOTE You will not be able to complete your Planning if this screen has not been completed Cultural Competency Record the Steps that the coalition is taking towards cultural competency need to be recorded for each step Current Module Assessment n Cultural competence is defined as a set of behaviors attitudes skills and policies that allow individuals and organizations to increase Adding Cultural Competency aa i m policies that ganizations t their respect for and understanding and appreciation of curlural differences and similarities within and among groups Coalitions are expected to adhere to the principles of cultural competence when engaging community members including considerations such as ethnicity race age gender gender identity primary language spoken English proficiency sexual orientation immigration status o BR O EEE 9 Click the Cul tural Compe ten cy Li nk limited or low health literacy employment and socioeconomic status factors SE Plea Jide details on h ir coalition is addressing Cultural Competency i mmuninity in this step 3 Record the details on how your coalition is addressing cultural competency oe is lia NOTE
31. n 4 You will receive a message asking if you are sure you want to continue with the deletion Click the OK button to continue with the deletion Note Click the Cancel button to cancel the deletion NY User Manual 32 Substance Related Consequence Intervening Variables an Y Retail Access Availability W Social Access W Perceived Risk Harm Data AO WS PRIDE Family Norms Accepting of Behavior Y Promotion Advertising W Social Norms Accepting of Behavior L Other Consumption Behavior Substance Use Behavior Name link Add Consumption Behavior Y Enforcement Adjudication Y Price and Promotion Wl Favorable Parente Delete button A Save Cancel Delete 2011 KIT Solutions LOGIC MODEL Intervening Variables and Local Contributing Factors The Intervening Variables are populated based on the items that are selected for each behavior Each Intervening Variable will be color coded to match with the Local Contributing Factors that are selected Underage Drinking Substance Related Intervenina Variable Name Adding a Local Contributing Factors Consequence ees Family Functioning Local Contributing Factors Binge Drinking Retail Access Availability Clerks have underage friends and sell to them 1 Click Planning from the Menu 2 Click Logic Model from the Planning Menu Data Soure Social Access O YDS PRIDE YDS PRIDE ee
32. ng Menu Click the Add Consumption Behavior button The Priority Problem and Consequences are prepopulated for you Select the substance abuse behavior from the Behavior dropdown list Enter any additional notes regarding the substance abuse behavior in the Substance Abuse text box if desired Choose the data sources that determined that support your selections These Data Sources are pre populated from what was entered in the Needs Assessment Methods in the Assessment step select the demographic profile that is associated with this behavior The Status is defaulted to Active a Active substance abuse behavior is currently in use b Inactive substance abuse behavior is no longer is use Using the Intervening Variables checkboxes select the intervening variables which are contributing to the priority problem a If Other is selected you will be asked to specify what that intervening variable is using the text box Click the Save button Note To exit the screen without saving click the Cancel button NY User Manual Add Consumption Behavior button Consumption Behavior Information Add Consumption Behavior Priority Problem Underage Drinking Consequences Family Functioning Behavior Binge Drinking Cocaine Poly drug Use Alcohol amp Other Drugs Ed Substance Use Population Survey rrr Select One Alcohol Use Binge Drinking Prescript
33. oS oS Se LY S Cultural Competency Date Received Training Details Training Topic Select One Provided By Training Format Select One mm dd yyyy or mm dd yyyy Notes Save Cancel Record the Steps that the coalition is taking towards cultural competency need to be recorded for each step Adding Cultural Competency 1 Click Capacity from the Menu 2 Click the Cultural Competency Link 3 Record the details on how your coalition is addressing cultural competency NOTE Cultural Competency will be recorded for each of the SPF Steps What is recorded under each step should be addressing that step NY User Manual 45 Current Module Assessment Cultural competence is defined as a set of behaviors attitudes skills and policies that allow individuals and organizations to increase their respect for and understanding and appreciation of curlural differences and similarities within and among groups Coalitions are expected to adhere to the principles of cultural competence when engaging community members including considerations such as ethnicity race age gender gender identity primary language spoken English proficiency sexual orientation immigration status acculturation factors spiritual beliefs practices physical abilities limitations family roles community networks literacy to include limited or low health literacy employment and socioeconomic status factors Please provide details on h
34. on Note Click the n s Cancel button to cancel the resizer File Download Security Warning Do you want to run or save this file Name Support LogMeInRescue exe Type Application 752KB From secure logmeinrescue com Chat Feature The Chat feature enables users to get immediate assistance from the Customer Support department e When the Chat button has been selected a new window opens prompting you to run the LogMelnRescue applet application While files from the Internet can be useful this file type can potentially harm your computer IF you do not trust the source do not ruin or save this software what s the risk This is a screenshot of the download message to use the Chat feature Tips e You will need to install the LogMeln applet in order to connect with Support This is a free download e The installation may take a few minutes NY User Manual 13 2011 KIT Solutions LOGIN PROCEDURE Connect to the internet using an internet browser i e Internet Explorer In the Address field type in the following website address and click Enter on your keyboard 1 Enter the username login name provided by your acting administrator in the Login Name text box 2 Enter the password in the Password text box Login to KPS NY Coalitions Login Name oe ee A Customer Support Unavailable Enter the organization ID in the Organization ID text box Holiday 4 Click t
35. ons that the coalition is working with in the 12 sectors Basic Information AAA Adding a Coalition Partners _ 1 Click Capacity from the Menu a o 2 Click Coalition Partners from the Capacity menu County Provider 3 Click Create New Coalition Organization button ral id 4 Populate all required fields for the partnering organization cd mm dd yyyy or mm dd yyyy 5 If itis a Funded OASAS provider you will be prompted to choose an official ee mm dd yyyy or mm dd yyyy OASAS name Withdraw Reason 6 Click the Save button Note To exit the screen without saving click the Cancel button Primary Sector Select One Funded OASAS Provider NY User Manual 41 2011 KIT Solutions Coalition Member e General Information Add members of your coalition Coalition Partnership Select One Adding a Coalition Member Name Click Capacity from the Menu Sector Select One Click Coalition Members from the Capacity menu Click Create New Coalition Member button eae Nea Populate all required fields for the coalition member Business Namet Click the Save button Status Select One Note To exit the screen without saving click the Cancel button Member Type Business a oS YS Basic Information Coalition Group Coalition task force subcommittee and group registration Coalition Partnership Sherf Department Mame Coalition Group Name Adding a Coalition Grou
36. ose the demographics that reflect the target population for this consequence 13 The Status is defaulted to Active 1 Active the substance related consequence is currently in use 2 Inactive the substance related consequence is no longer in use 14 Click the Save button Note To exit the screen without saving click the Cancel button NY User Manual 29 Home KPS NY Coalitions Home gt Planning gt Logic Model Begin Your Logic Model Welcome button Begin Your Logic Model Additional Consequences Check All Cl Pregnant Women Teens Homelessness Ol Family Functioning O Treatment Admissions C Domestic Violence CI Motor Vehicle Crashes Cl Health Consequences lliness C Crime and Delinquent Behavior O Boating Crashes C Violent and Delinquent Behavior J Injuries DJ Lack of School Success C Overdoses Cl School Drop outs C Death DJ Lack of Work Success C Suicide High Risk Sexual Behavior CI Mental Health Additional Data button Save Cancel 2011 KIT Solutions Editing a Substance Related Consequence 1 2 3 Click Planning from the Menu Click Logic Model from the Planning Menu From the Logic Model Listing Page click the Substance Related Consequence Name link of the consequence you wish to edit Make any changes needed to the form Click the Save button Note To exit the screen without saving any changes click the Cancel button Delet
37. ote The above steps apply to a PC and may not work if you are using a MAC Web Browser The web browser supported by NY KIT Prevention Service KPS is Microsoft Internet Explorer IE Mozilla Firefox Netscape Safari and other browsers may not be supported by NY KIT Prevention Service KPS They may function but not to design specifications We recommended users have the latest version of lE installed on their computer along with the updates provided by Microsoft which are released periodically Pop Up Blockers Modern computer security technology and usability features development have lead to pop up blocking Although these new features of internet browsers toolbars and other 3rd party managing software blocks hazardous and annoying pop ups sites like NY KIT Prevention Service KPS require pop ups to be able to function If your pop up blocker is enabled there is a possibility that NY KIT Prevention Service KPS may not function or appear properly You should either disable the pop up blocker while using NY KIT Prevention Service KPS while remembering to enable it if desired when not in NY KIT Prevention Service KPS or create exceptions for the pop up blocker This is cumbersome but may be easier than making exceptions to the pop up blocker To create exceptions for the pop up blocker open your Internet Explorer browser window Once the browser is open click the top toolbar option Tools and then go to Internet Options
38. ow your coalition is addressing Cultural Competency in your communinity in this step Work with the community Use a culturally competent evaluator Ensure a mechanism for collecting cultural competence related information data X Save Cancel 2011 KIT Solutions
39. p Description Click Capacity from the Menu Click Coalition Group from the Capacity menu Click Create New Coalition Group button Populate the required fields for the group name and members Select One of the group 5 Click the 5 Save button Note To exit the screen without saving click the Cancel button Leader gt ae E Member Selection Coalition Members NY User Manual 42 2011 KIT Solutions Coalition Meeting Tracking of coalition meetings including who attended the meetings as well as the option to upload agenda and minutes Adding a Coalition Meeting Click Capacity from the Menu Click Coalition Meeting from the Capacity menu Click Create New Coalition Meeting button Select a meeting type and choose the meeting date You can utilize the Upload Meeting Files to upload any files meetings agenda etc that you would like to associate with this meeting 6 Click the Save button Note To exit the screen without saving click the Cancel button ot a iY NY User Manual Basic Information NN Meeting Type Select One r Meeting Date Start Time End Time Notes Attendance Information Upload Meeting Related Files 43 Save Cancel File Title Note mmiddAyyy or mm dd y yyy a Upload 2011 KIT Solutions Training and Technical Assistance TTA The coalition may request Training and Te
40. pieces of information specific to your organization The Primary Contact information will be useful to the State if there are any questions on the data that has been entered into the KIT Prevention Service Provider Name Coalition Editing Organization Information 1 Click Administration from the Menu Status Active Click Describe Coalition from the Administration Landing Page Address 518 Main St 2 3 Clickthe Ft Edit This Record button 4 The organization information will display in edit mode Zip 15060 ooo or 000063000 5 The Provider Name field will be pre populated for you You may modify this field if needed 6 The Status is defaulted to Active a Active your organization is currently providing services b Inactive your organization is no longer providing services NY User Manual 18 2011 KIT Solutions 7 The list of registered staff members are displayed on the Organization form When in view mode a link entitled Add New Staff will be displayed If you need to enter additional staff to the Staff list select the Add New Staff link You will be taken to the Staff module Click the Save button Note To exit the screen without saving any changes click the Cancel button Funding Profile The Funding Profile is used to provide a complete picture of the funding that the coalition is receiving from any source Adding a Funding Source Click Administration from the Menu 2
41. rnal Resources 1 2 3 4 Click Capacity from the menu Click External Resources from the Capacity Menu Click Add to Inventory to start to build the external resource inventory Choose an appropriate Intervening Variable that this External Resource will be addressing NOTE Only those Intervening Variables that were added in the Logic Model will be available for selection 5 10 11 12 13 Choose a Resource Type and Name and provide a description of the implementation Enter any details concerning any gaps that may exist with this resource Enter an estimate of how many are served or impacted by this resource Choose the type of organization that is implementing the resource and the name of that organization Select the demographics that are targeted by the resource Choose any documentation that provides information on the effectiveness of the resource Enter any training or expertise that is required to continue this resource Enter any funding information that is known concerning the resource Click the Save button Note To exit the screen without saving click the Cancel button NY User Manual 40 Resource Information Logic Model Intervening Variables Intervening Variables Retail Access Availability Resource Type Select One Resource Name Resource Name Describe Implementation 2011 KIT Solutions Coalition Partners Register information about the organizati
42. y on Monday 7 4 2011 If you see Service Maintenance it means that KPS may be down for a short period of Co time and you will not be able to log into the application at that time Server al eae f AUA Wb NAL maintenance typically occurs once a month Login om Sunday 7 17 2014 10PM to 4AM EST r Temporary Account When first accessing the NY KIT Prevention Service KPS a temporary account is provided The temporary account is a one 1 time account used for logging into the NY KIT Prevention Service KPS and creating a system administrator this person will register staff members into the NY KIT Prevention Service KPS Enter the temporary account user name in the Login Name text box Enter the temporary account password in the Password text box Enter the organization id in the Organization ID text box Click the st Login button Upon login you will be required to register a staff member This will replace the temporary account For more information on registering staff see the Staff section for instructions 6 Once the new staff account is created an email notification will be sent to the email address entered on the Staff form Follow the instructions within the email to activate the new account For additional information on activating an account see the Activating Your Account section Upon activating the new account the temporary account will become deactivated therefore you can no longer lo
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