Illustrated Manual (PDF format)
Contents
1. Reminder and To Do lists e The next tab offers the same information but in a text page at a glance format that can be printed e The next tab provides a Journal text area and a Notes text area e The next tab maintains archived lists of past reminders and to do tasks e The next tab displays program options and tips e The final tab has program version and copyright information RAD Software contact information including convenient email and internet links ordering information etc MyLife is designed to run unobtrusively in the background disturbing you only when you re glad it did You can configure MyLife to start automatically and invisibly when you start your computer and only show itself when a reminder becomes due You have the choice of minimizing it to either your Windows Task Bar or your Windows System Tray by default it resides quietly in the System Tray MyLife now also comes with this detailed comprehensive illustrated manual in a PDF Document format In the unlikely event that Acrobat PDF Document Reader software is not already installed on your computer you can quickly obtain it for free at www adobe com and install it in less than five minutes This software manual can be accessed both from within the MyLife software itself anytime via the Help button or the lt F1 gt key or on its own as a standalone PDF document This latest version of MyLife represents both a significant ref2. VERSION to a LICENSED VERSION by authorized receipt and application of a License Key obtained from RAD Software can be used without any restrictions of any kind by the intended USER for the life of the SOFTWARE PRODUCT Unauthorized receipt use or distribution of a LICENSED VERSION of a SOFTWARE PRODUCT is strictly prohibited and may result in significant liability on the part of the authorized USER and or other unauthorized users VENDOR SUPPORT TERMS Unless otherwise specified a SOFTWARE PRODUCT is guaranteed to perform as coded for the life of the SOFTWARE PRODUCT However RAD Software is not responsible for future possible hardware materials and or software operating system changes that may impair or prevent the intended usage of a SOFTWARE PRODUCT as designed for current hardware materials and software operating systems 21 OTHER RIGHTS AND LIMITATIONS No one may reverse engineer decompile or disassemble aSOFTWARE PRODUCT No one may apply a License Key not obtained by RAD Software to an EVALUATION VERSION of a SOFTWARE PRODUCT A SOFTWARE PRODUCT is licensed as a single product Its component parts may not be separated for other uses or on other computers A SOFTWARE PRODUCT is licensed for a single authorized USER It may not be used by other unauthorized users MULTIPLE INSTALLATIONS WITHIN A USER S SCOPE Within a given USER s organizational scope more than one installation of the SOFTWARE PRODUCT on different computer
3. most recent major version release was licensed After one year as defined above this level of support can be continued indefinitely with an Extended Support Agreement ESA RAD Software will notify the user in a timely manner to make arrangements to obtain an ESA This level of support whether first year or extended also guarantees that available minor number upgrades are provided at no cost Whether covered by support or not revision number upgrades are always available at no cost RAD Software guarantees its program applications to perform as coded for the life of the software Review the EULA at the end of this appendix for more information regarding this and other assurances Anyone may distribute any RAD Software installation file without limitations or conditions However unauthorized distribution of a License Key or use of a licensed version by those not licensed by RAD Software may subject the applicable party or parties to significant criminal fines and or civil liability 18 Pricing Structure Pricing of this Pro Version software application is structured as follows Application Version series For a new Licensee primary license For an existing Licensee primary license For a new Licensee a second and any subsequent license for additional workstations used in a cooperative networked configuration each For an existing Licensee a second and any subsequent license for additional workstations use
4. AND AVAILABILITY A SOFTWARE PRODUCT is distributed as a single comprehensive executable Installation file commonly known as a Setup or Program Installation file A SOFTWARE PRODUCT must be installed from that installation file not merely copied from one computer system to another in order to function as intended Any licensed or unlicensed USER may freely copy distribute reference or otherwise provide the original installation file of a SOFTWARE PRODUCT to others A licensed USER however may NOT distribute or provide the accompanying License Key to any unauthorized user RAD Software is an online internet based company that develops SOFTWARE PRODUCTS for online distribution and licensing The primary means of distribution of SOFTWARE PRODUCTS is via the internet The latest version of any and all SOFTWARE PRODUCTS can be downloaded at RAD Software s web site www radsoftware org 24 hours a day 365 days a year RAD Software has no control over and is not liable for the intended performance availability file validity or version status of any SOFTWARE PRODUCT that is posted on third party download web sites not affiliated with RAD Software INSTALLATION AND USAGE Any SOFTWARE PRODUCT by RAD Software that is initially installed on a given computer will function as an EVALUATION VERSION and is intended to be freely used for evaluation purposes for a reasonable period of time Any SOFTWARE PRODUCT that is converted from an EVALUATION
5. RAD Software Box 1991 Columbus GA 31902 1991 706 660 0119 MyLife Pro Version Reminder To Do Alarm Organizer Scheduler Life Management Software User Manual INTRODUETION EA E E A 3 OVERVIE EE E seca 3 THE REMINDERS TAB conciencia inicie tacita ero see nn Tiida is 5 Creating new remindersevent n n n n ara A AA Dan AA 6 Special Add a New Reminder Alarm Options eseenesseneeseseeneeseensesnensensnenenen nennen een sense seen 8 Creating a new to do UV anna En Irene A a her Moy lifes EMAIL A A A A A Banh Ma 9 THE AT A GLANCE TAB asia casesesteiscotesdcbersteossvetudece costtusssetucdcseuseavetassns csccecasesisussucscucdensssetesouseeeee 10 THE JOURNAL NO TES TAB oesie eserse veais dataci n 11 THE ARCHIVES TAB unio chen benscdencesd cass ousted sunsets cece tonded ehsecheasoossesdeasest sdsecsosodessusdeedecssusteneudaeseuashenteaSestedsuoszes 13 THE OPTIONS UTILITIES TAB scecsisccsdecccssiecdusncscseciestecsstuscssscsesdeciuiasddecesestsnsecdesssasisede sodeadeueseccbadectaacvevenesesess 14 General IS A Si 14 Date Display Options A tasa 15 BOW EC a te 15 Safeguarding your MyLife data ii A E E E EE a niit 15 APPENDIXT A EE E AEEA E 16 DAA file TAO MATO A ee er i etes anea a eia elean ee 16 The Database Engine anne nt ana daban datan dd nia re ee 16 Database record JOVIAL cai tit tt cstv td ada dae e ai att 17 Hard disk space requirements ueeseesesesssenseeseenesnenesnens
6. ance Countdown Timer Option calculated from this moment Play Sound Alarm wav y E gt 41 4 gt Maintain this entry but do NOT gt Day s gt Hour s Minute s C pop up a reminder window on or after the due date time Archive this reminder When completed When you select Add a New Reminder Alarm on MyLife s Reminders tab the above form appears With MyLife adding a reminder is very quick and easy e The date and time fields can be easily adjusted with your mouse or with the arrows keys on your keyboard e You can enter a One Time Only reminder or you can designate a recurring reminder with very flexible intervals that are easy to configure e You can associate a message or a sound or both with the reminder MyLife provides a handful of short WAV sounds for you by default for you to choose from but you can add any number of MP3 WMA or WAV sounds or songs of any length that you might already have by copying moving them to the MyLife folder With the Display if Reminder Missed option MyLife will display the reminder at its first opportunity if the reminder occurred while the computer was off The Early Bird option lets you specify an extra pre reminder at some time that you specify prior to the regularly scheduled reminder You can choose to maintain an entry but not pop up a reminder when it becomes due which is very useful in certain circumstances For a non recurring remind
7. are opened only long enough to perform a file modification which usually takes only a few milliseconds This makes it extremely unlikely that any data information would be lost in the event of a power failure etc The Database Engine The database engine is a machine code level proprietary set of file manipulation algorithms developed and refined since 1987 by RAD Software These database functions are contained within the executable code itself No outside third party database systems or outside API libraries are needed All file operations are done at the system level are at least a magnitude faster than file operations performed by commercial database engines and provide an extremely high standard of data integrity and security 16 Database record format The primary database is a random access files capable of storing over two billion records Each record is populated with fixed length fields String fields are left buffered unused string bytes are padded with ASCII 32 characters The variable type structures of the fields within a given record are as follows Field Type variable EntryType Integer DateTime Date SnoozeDateTime Date IntervalType Integer IntervalNumber Integer IntervalMode Integer Message String 60 DoNotDisplay Boolean ToDoPriority Integer SoundFile String 25 EarlyBirdNumber Integer EarlyBirdMode Integer EarlyBirdPopped Boolean DisplaylfMissed Boolean Comments String 869 ArchiveFlag Boolean EarlyB
8. backward through the months as you wish Safeguarding your MyLife data Ku Rz 27 28 29 30 31 1 2 WE AA O A a ee 8 7 8 9 10 1 12 13 7 8 9 10 1 12 13 10 11 12 13 14 15 16 14 15 16 17 18 19 20 14 15 16 17 18 19 20 17 18 19 20 21 22 23 21 22 23 24 25 26 27 21 22 23 24 25 26 27 24 25 26 27 28 29 30 28 28 29 30 31 31 A 1 VIVAS 4567859 1 2345867 8 6 7 8 9 10 1 12 n 12 13 14 15 DM 9 10 m 12 13 14 15 13 14 15 16 17 18 19 18 19 20 21 22 23 24 16 17 18 19 20 21 22 20 21 22 23 24 25 26 25 26 27 28 29 30 23 24 25 26 27 28 29 27 28 2 30 1 2 3 30 31 4 5 6 7 8 9 10 Today 4 17 2010 Also note that MyLife also has built in Backup Restore features along with an optional 30 day backup reminder if you wish to use it We want to make sure that your MyLife data is easy not only to enter and maintain but to protect as well 15 Appendix Data file information MyLife creates and maintains the following files Filename Function MyLife dat Contains all reminders events and to do tasks both current and archived MyLife Journal Contains the text based journal field information MyLife Notes Contains the text based notes field information Note that the Journal and Notes files are rich text formatted files not plain ASCII text files If you attempt to open them with Notepad exe or some other ASCII text file editor you may corrupt the integrity of the text All data files are kept closed and up to date during software operation and
9. d in a cooperative networked configuration each Extended Support Agreement primary license Extended Support Agreement additional licenses MyLife Pro Version WI XX xx 15 5 n a per license n a per license 1 month billed annually n a month billed annually this may be subject to change in subsequent versions 19 End User License Agreement DEFINITION OF TERMS EULA End User License Agreement SOFTWARE PRODUCT Any particular software application developed by RAD Software and publicly offered for end user licensing including all distribution and installation methodologies associated media digital and or printed materials and documentation or other content associated with any RAD Software products USER An individual business organization or agency public or private profit or non profit who that intends to use the SOFTWARE PRODUCT EVALUATION VERSION The default status and operation of a SOFTWARE PRODUCT that is initially installed on a given computer An EVALUATION VERSION may be limited or disabled in terms of usage period of days specific usage date range specific usage end date specified number of application runs limiting or disabling of data entry and or other limiting or disabling of other software features configurations and or options that may enhance or limit the full performance of the SOFTWARE PRODUCT being evaluated LICENSED VERSION An installed EVALUATION VERSION tha
10. ensensensenennesensessensensnnennnsensesnensensnnensnnennn sonen 17 APPEND EX TE 222 222 a T A A 18 Terms and Conditions ccccceccsccssecsseescnseesesseesecseesccusesscesesseesecseesecaeeeceaeessescsaeeseeaecsessecaeseecaaeeseeaesseeseseeeeaeeneeaee 18 Pricing Structuren ennet i na ea Gls eles theo Wien Her della Tien let e Woe died Lada 19 End User License AQreement ccccsccssesscesessesseesesseeseccecesseesecsessecaeeescesesseesesseeseaecseesecaeseeeneseeeeaesseesesaeseeeneeeeees 20 Introduction Overview 10 12 53 i con in System Ti About Mylife YA MyLife is a quick and easy way to organize your personal and or work schedule and other important events in your life Enter your appointments meeting annual events such as birthdays and anniversaries recurring events and other reminders important to your life MyLife will notify you at the date and time of your choosing If there is a message associated with the event MyLife will pop it up for you to see If you have a sound associated with the event MyLife will play the sound you can choose either or both You can maintain a journal in a dedicated text area and also keep various and sundry notes and bits of information in a special Notes text area Both are fully searchable and selectively printable MyLife is designed as a single comprehensive multi tabbed form that provides quick and easy access to different features e The first tab displays the
11. er you can tell MyLife whether or not to archive the reminder after it s due date MyLife also has a special Countdown Timer feature for those occasional moments you need a quick timer Because this type of reminder is opportunistic and unmemorable in nature it is normally not archived although you can archive is you wish This reminder feature is perfect for keeping track of the meat loaf in your oven or letting you know when you ve been on your treadmill for 30 minutes and so on When a reminder event or a to do task becomes due MyLife will display a small notification window as shown below MyLife Your ULTIMATE Manager Organizer You have several options at this point depending on the nature of the reminder You can select Okay and the message will disappear from the screen You can select Snooze and the reminder will re appear in five minutes default interval or user selectable if that option is enabled You can select Edit Reschedule and MyLife will let you reschedule the reminder to some other date and time If the pop up is an Early Bird reminder you will not have Snooze and Reschedule options If there is no message associated with the reminder only the sound will be heard and no pop up window will appear on your monitor Special Add a New Reminder Alarm Options MyLife will let you use an existing reminder as a template for a new reminder You can use an existing reminder in the current reminder li
12. goal oriented idea that isn t necessarily tied to a particular date or time Write a novel someday is a good example You might have a general deadline in mind but the focus is on what rather than when Thus although a message entry is mandatory the comments and deadline date are optional Once entered and listed you can raise or lower the task s priority within the list to suit your sense of its importance relative to the other listed tasks Once accomplished you can either delete the to do task from the active list or you can transfer it to an archive list in the Archives tab for reference In the archive list you still have editing access to the original comments so you can maintain a running history of notes related to this task if you wish even after it s been archived See the section on the Archive tab for more information about this powerful archiving feature MyLife s Email feature Highlight any reminder click the Email button and MyLife will automatically compose and display a pre filled email form for you using your default email handler as shown below What could be more convenient File Edit View Insert Format Tools Help Send Save Attach Check names 1 To anyone anywhere com From rad radsoftware org Subject MyLife reminder sent by Mary Brown Sample Name Show Cc amp Bcc AJBFormat k Add photos gt Stationeryy Calibriy 12 gt BI U Ar NOTE This MyLife email reminder was automat
13. ically generated on Apr 17 2010 at 12 58 44 MyLife Date Time 04 17 2010 01 01pm Message MyLife Your ULTIMATE Manager Organizer Comment Welcome to RAD Software s MyLife This is an example of MyLife s reminder window and Comments section that pops up at a date and time you choose to remind you of your appointments meetings regular events and so on Additional Notes add anything you wish here lt Sunday May 09 2010 gt 22 days from now The At a Glance Tab a fitness club Then actually an 02 25 2011 314 days as ans 04 00am Mother s Day isit Washington D C amp do the tourist bit lt Monday May 24 2010 gt 37 days from now 04 00am Memorial Day Go to DisneyWorld Help build a Habitat for Humanity home Take a vacation in Las Vegas Sky Dive oin the mile high club Shave your head lt Sunday Jun 20 2010 gt 64 days from now 04 00am Father s Day lt Sunday Jul 04 2010 gt 78 days from now 04 00am Independence Day lt Monday Sep 06 2010 gt 142 days from now 04 00am Labor Day lt Monday Oct 11 2010 gt 177 days from now 04 00am Columbus Day The At a Glance tab displays the same reminder and to do events that are shown in the Reminders tab but in a different format Instead of showing the events in a cryptic row by row list this tab show you the events in a friendlier at a glance format that you might find on a slip of paper in you
14. inement of existing features and a number of additional features focused on making your life easier to manage Join us on the following pages as we look at each of the above described tabs in more detail The Reminders Tab A 05 09 2010 04 00am AS Day 06 20 2010 Fathers pl 110 04 00am 1 A TA BE 09 06 2010 a 00am Fe nan 00am Columbus oe EE SSS Join a fitness club Then a a use it Visit A D C amp do the tourist bit The Reminders tab is really the heart of the program displaying the Reminder List and below it the To Do list By default this is the tab that is displayed when you first start MyLife in normal display mode although this can be changed in the Options section if you prefer to see another tab on program startup Here you can quickly browse upcoming events and perform the most common functions associated with this data such as adding editing searching etc You can even highlight an event for one click emailing to anyone you wish See the following pages for more details regarding the functions and features of this tab Creating a new reminder event Reminder Date and Time Message Reminder Options Comments One Time Only Enter any comments you wish Every f gt 2 Day s y 3rd Sat every April 3rd Sat every month If this reminder occurs while the computer is turned off and you still want to see it check here Notify in O adv
15. irdAgain Date Byte length 1 record 1000 bytes Those who might be interested in exporting MyLife data into spreadsheets etc will find the above information essential Consult appropriate Microsoft documentation for the construction of VBA variables such as date variable Boolean values etc Hard disk space requirements of MyLife entries Hard disk space required 100 0 01Mb 100 000 1Mb 1 000 000 1Gb Nominal hard disk device space in 2010 750 1000Gb 17 Appendix Il Terms and Conditions The terms and conditions outlined below are applicable only to the Pro Version software titles offered by RAD Software which includes this application The following information is provided in order to assist with the explanation of terms in this Appendix Software applications are assigned a version number that indicates the relative status of that particular version RAD Software uses the following format as shown in the example below w11 22 33 The w indicates that this software application is designed for use in a Windows based 32 bit or 64 bit operating system environment The first set of digits is the major number of the applicable version The second set of digits is the minor number of the applicable version The third set of digits is the revision number of the applicable version RAD Software licensees are entitled to unlimited customer support and technical support for one year beginning on the date that the
16. ote on your computer monitor etc lt is a single convenient place to keep your dentist s mailing address a mail order confirmation number the name of your grocery store manager and so on 11 Each of these text areas can be as complete or as brief as you wish Information can be added edited or removed at any time It s completely up to you Each text area has a powerful but easy to use searching capability that allows you to instantly find any bit of text even if the text to be searched has grown to be literally hundreds of pages long Finally each text field is not only printable as a whole document but you can also highlight any portion of the text and print only that highlighted portion as well 12 The Archives Tab Comments included with the above highlighted message Note that although this reminder has been automatically removed from the active reminder list these comments are still accessible here and can even be edited and or updated at any later time The usefulness of this Archive feature is limited only by your When a recurring event displays itself to you it s then automatically forwarded to the next recurring date on the reminder list But when a non recurring event has been displayed MyLife will automatically transfer it to this archived list of past reminders available for your review for as long as you wish even many years later Frankly we at RAD Software have never seen any
17. other similar software that keeps past events on file for your review like this and we are proud to offer this unique feature to you The original comments can also be edited here which is another unique feature of this software Finally this list has a powerful searching feature just like the search function in the Reminders tab the search button doesn t appear on the above illustration because MyLife won t offer searching until there are at least three entries in the list In the diagram above note that there is also a past To Do tasks tab that provides the same features and functions for archived to do events 13 The Options Utilities Tab Journal Note r General Options _o e _o_ io Browsing Calendar Automatically start MyLife when Apr 17 2010 v you start your computer Start MyLife to run in the background minimized to the System Tray Safekeepina your MyLife Data When MyLife is first displayed show the O Reminders tab O At a Glance tab O Journal Notes tab Enable the 30 day backup reminder Normally play sound with reminders Normally archive 1 time reminders Tips oO Select your own Snooze interval You can quickly adjust the date and time fields with instead of using the 5 minute default the arrow keys on the keyboard For birthdays holidays etc if you set the time to r Date Display Options 4am and check the Display if Missed box you
18. r K computer will remind you of the occasion when you US style mm ddiyyyy O UK style dd mmyyyy start it that day The Options Utilities tab is MyLlfe s control center Most users are already familiar with software option panels and we hope that the above options and utilities are clear and easy to choose from and use General Options With MyLife you choose when and how the program starts and interacts with you As a convenience MyLife can be configured to start automatically when you start your computer MyLife can also be configured to start in the background in other words without you seeing it on your computer screen In this case a MyLife icon will be available in the Windows System Tray just a mouse click away from display With both of the first two General Options enabled MyLife will automatically run unobtrusively in the background when you turn your computer on and will interrupt you only when a scheduled reminder comes up 14 Date Display Options You can choose to display dates in either the typical U S style or U K style It is strongly recommended however that you use the same setting that your computer uses in the Windows Control Panel date time settings Browsing Calendar The Browsing Calendar is just that It displays a six month calendar layout with the current date conveniently right in the middle of it Of course once you display the calendar you can move forward or
19. r wallet or purse In fact there are printing options so you can make that paper list if you want Also notice that for your convenience you can add a reminder event or a to do task from this tab as well 10 r Journal ERA Your MyLife Journal HERA is free form text area is intended to be used for conveniently maintaining a journal or log of personal or business events MyLife in the Background Options Utilities The Journal Notes Tab wster Font Bl is free form text area is intended to be used for conveniently maintaining all the little scraps of information and notes that usually are found on scratch paper post it notes and eventually are invariably misplaced days or the name of your daughter s friend s mom or the cell phone number for the food stand at the Youth Baseball field this year and so on journal It s completely up to you The Journal Notes tab gives you a useful and convenient place to keep important facts figures numbers and so on This tab has two large free form text areas One is a Journal text area and the other is the Notes text area The Journal text area is intended to be used as an informal journal or log of your day to day personal and or business events The Notes text area is intended to be used as a place to keep the various and sundry bits of information that you currently keep on a scrap of paper in your wallet or a post it n
20. s is strictly defined and limited by explicit agreements between the USER and RAD Software U S GOVERNMENT RESTRICTED RIGHTS A SOFTWARE PRODUCT is provided with RESTRICTED RIGHTS Use duplication or disclosure by the Government is subject to restrictions as set forth in subparagraph c 1 ii of the Rights in Technical Data and Computer Software clause at DFARS 252 227 7013 or subparagraphs c 1 amp 2 of the Commercial Computer Software Restricted Rights at 48 CFR 52 227 19 LIMITED WARRANTY RAD Software expressly disclaims any generalized or implied warranty for any SOFTWARE PRODUCT In no event will RAD Software be liable for any damages including damages for loss of business profits business interruption loss of business information or any other pecuniary loss arising out of the use of or inability to use a SOFTWARE PRODUCT 22
21. st or even use an archived reminder in the archive list MyLife will also let you enter birthday anniversaries in an easy and convenient manner Here s how to do it If you lt right click gt the Add a New Reminder Alarm button on MyLlfe s Reminders tab a pop up menu will appear with the following special options for a new entry e using the highlighted reminder as a template selecting this option will pre fill a new reminder entry form with the information already filled out the way you want it This is a huge convenience in adding an event similar to others that you ve already entered e of a new birthday entry where the date of birth is known if you select this option MyLife will automate birthday and anniversary entries as long as you know the date of birth or original anniversary date Creating a new to do entry lt Your message here gt Include a Message mandatory Deadline E deadline date r Comments optional When you select Add a New To Do Task on MyLife s Reminders tab the above form appears As you can see it provides you with the basic information you need to enter and maintain a list of those important to do tasks anything from rainy day chores to that wishful event you keep in your hopeful bucket list A deadline entry is optional if you enter it MyLife will pop up the notification window on the deadline date to remind you of your promise to yourself A to do task is a
22. t has been successfully converted to a fully featured unlimited version by the successful application of a unique License Key that is provided by RAD Software Authorized receipt and implementation of the License Key is pursuant to the legitimate acquisition of entitlement to the License Key by a potential USER This EULA is a legal agreement between the licensed or unlicensed USER and RAD Software By downloading installing copying or otherwise using a SOFTWARE PRODUCT the USER agrees to be bound by the terms of this EULA Ifthe USER does not agree with the terms of this EULA or uses a SOFTWARE PRODUCT in variance of the terms of this EULA the USER may be subject to significant liability COPYRIGHT Any SOFTWARE PRODUCT is protected by copyright laws and international treaty provisions All title and copyrights related to the SOFTWARE PRODUCT including but not limited to any images photographs animations video audio music text and applets incorporated into the SOFTWARE PRODUCT the accompanying printed materials and any copies of the SOFTWARE PRODUCT are owned by RAD Software 20 SOFTWARE PRODUCT LICENSE A SOFTWARE PRODUCT is licensed not sold and is protected by intellectual property law copyright law and international copyright treaties SOFTWARE FORMAT A SOFTWARE PRODUCT is intended to be used on any device running any MS Windows based 32 bit or greater operating system for personal computers DISTRIBUTION
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