Home

USER MANUAL for the SOLPRINT JOB COSTING AND

1. JobNo Activity Job Number 58 Title 16 page Self cover Booklet Customer Code BEBUILDE Customer p amp gULDERSUID Subcontract x Activity 509201 Description FREIGHT TAXABLE Quantity 100 Amount 10000 OK dii E Po d View SubContract Entry 3 5 Input Paper Stock Usage This program is for the entry amendment and deletion of paper stock usage If paper has been reserved for a job than the details can be inserted by entering the job number and section number It is then only necessary to amend the amount used and to state that the section is complete If the stock is not reserved or the job is not estimated it will be necessary to enter the stock code and consumption Stock codes can be looked up from this screen This is directly linked to the paper stock file VVhen paper is used it is taken out of the Allocated field in the stock file If less than the allocated amount is used then the balance is made available for other jobs The actual usage is recorded against the stock file and an audit trail is kept iteba creative e software GNL SOL 007 25 USER MANUAL for the SOLPRINT JOB COSTING AND INVOICING COMMERCIALLY CONFIDENTIAL Job Costing Main Menu mE x File View Navigate Window Help I 4 9 QXN EX 4 amp 8 Paprt Stock Entry Date 01 05 2000 Job Number 1319m Title 16 page Self cover Booklet Customer Code
2. User Defined Prompt 14 User Defined Prompt 6 PO User Defined Prompt 15 O User Defined Prompt 7 User Defined Prompt 16 User Defined Prompt 8 User Defined Prompt 17 User Defined Prompt 9 User Defined Prompt 18 View Job Costing Defaults A iteba creative e software GNL SOL 007 20 USER MANUAL for the SOLPRINT JOB COSTING AND INVOICING COMMERCIALLY CONFIDENTIAL The Standard Terms tab allows entry of site specific data used in some versions of the Work Ticket module Your Project Manager will explain if these are relevant to your site SolPrint Adminstrator Menu OF XI Job Costing Defaults Print Master Files At any time you may wish to print a list of the following Cost centre Activities Time rate Employees Standard materials Standard Sub contract Status listing Standard Crystal Reports are available to print out any of these iteba creative e software GNL SOL 007 21 USER MANUAL for the SOLPRINT JOB COSTING AND INVOICING COMMERCIALLY CONFIDENTIAL 3 1 Convert an Estimate to a Job In order to get the full benefit out of job costing it is necessary to create a job from an estimate This makes the system much easier to use as details such as paper stock and subcontract requirements are available for automatic input into the system See also the separate SolPrint Work Ticket Manual This also allows the comparison of estimated and actual costs Th
3. Quality Control GL Code SALE s Auto Post Tax Code E Outwork Margin Outwork Mat fo View Activity Entry i teba creative e software GNL SOL 007 USER MANUAL for the SOLPRINT JOB COSTING AND INVOICING COMMERCIALLY CONFIDENTIAL The Hourly Rate field is only required for Labour Activities The Run Rate field is used to prompt entry of a quantity say of sheet run when entering job costs against this activity The GL code and Tax Code is needed if a Purchase Order may be raised using this Activity The Auto Post box is used for activities for which you do not wish to collect actual job costs but prefer to transfer the estimated costs across to be actual costs ie ink 2 4 Link Presses and Activities When a job is converted from an estimate it is necessary to allocate estimating activities to the relevant job costing activities There can clearly be far more costing activities than estimating and it is necessary to inform the system as to which activities are related This is done by entering the activities in the Paper Press Ink and Additional Processes estimating Master Files You select the corresponding 6 figure activity using the index buttons thus relating for example a job make ready to its relevant activity code This can also be done via the Database Explorer utility please ask your SolPrint Project Manager for details SolPrint Adminstrator Menu OE x Elle Estimating Ma
4. BBBUILDE Customer pg gulDERSUID Stock Code BURN44BL420297 Paper need Colour med Size po Activity 309001 Description PAPER Quantity 1000 00 Cost 20 OK View Paprt Stock Entry 3 6 Default Material and Subcontract Costs For some companies it may not be practical for a company to collect all the material or subcontract costs incurred on a job Ink costs are notoriously difficult to record If this is not collected it would look as if the actual costs were less than the estimated when this may not be the case To reduce this anomaly it is possible to flag some activities as Auto Post A utility is then run to auto post these costs for a range of jobs The result of this is that the estimated costs will then equal the actual for those selected activities These costs are flagged as system generated in order to differentiate them from true actual costs iteba creative e software GNL SOL 007 26 USER MANUAL for the SOLPRINT JOB COSTING AND INVOICING COMMERCIALLY CONFIDENTIAL 4 Data Collection Shop Floor Data Collection is an improved method of collecting the data that is required in job costing Although there is an initial hardware outlay there are numerous benefits to be gained in the long term The SolPrint system does this by using a combination of a bar code reader and a numeric key pad See the separate SolPrint Data Collecti
5. Customer Code BBBUILDE Customer pe guLpERSUTD Activity 1002 Description YPE SETTING Labour Rate fl Description Status Start Time 11 00 Finish 1200 Run Quantity OK Create Edit Clear Close Help View Time Sheet Entry 3 3 Input Materials Usage This is done through the Materials Entry program This program is used for the entry amendment and deletion of the details of materials consumed during a day Each sheet is allocated to a date Details of the job number the material used and the amount consumed is entered on each line of the screen The use of standard material descriptions created in the master files makes material entry easier and removes the need for remembering activity codes If either the job number or the material description are not known they can be looked up from this screen If the Purchase Order suite of programs is in use this program will only be used for consumables such as ink and film Other materials such as paper will be entered from the Purchase Order iteba creative e software GNL SOL 007 23 USER MANUAL for the SOLPRINT JOB COSTING AND INVOICING COMMERCIALLY CONFIDENTIAL Job Costing Main Menu mE x File View Navigate Window Help 44 9 QeNR EX 4 amp 8 Materials Entry Date 01 05 2000 JobNo Activity Job Number EL Title T6 page Self cover Booklet Customer Code BBBUILDE Custom
6. a particular cost centre i e cost centre design may have activities Discuss brief create visuals amend authors amend artwork etc Activities for each press maybe Make ready Run On Wash up Maintenance etc An activity code should consist of six numbers the first four of which can be used to identify the department and the cost centre It is often useful to split these activities into three areas directly chargeable ie make ready or run on indirectly chargeable such as authors corrections and non chargeable ie maintenance once again using a logical and consistent number series There are three types of activity Labour Materials and Subcontract Labour activities are coded as either productive or non productive and this can be analysed in Factory Productivity reports The aim of labour activities is to record time spent on a job attach a value to it and thus charge it if it is a productive activity to a job So for example the complete activity code for GTO make ready would be Group GTO Make ready 30 10 01 iteba creative e software GNL SOL 007 USER MANUAL for the SOLPRINT JOB COSTING AND INVOICING COMMERCIALLY CONFIDENTIAL Materials activity codes have to be set up in order to charge materials to a job Again it is a six figure code the first four of which can be used to relate material to a particular department and material group So for example you could analyse consumable materials e g blankets by depa
7. 0 2 100 Run overs over 50000 1 00 Work and Turn 175 Washup Act Code 300101 Job Mr Act Code 300101 PlLabActCode 101001 sal PiMiActCode 20010 E 303001 Run Act Code 301001 zal PI Sub Act Code 308201 x pee l mm 2 Note that the activity codes need to be entered for every ink colours screen separately iteba creative e software GNL SOL 007 USER MANUAL for the SOLPRINT JOB COSTING AND INVOICING COMMERCIALLY CONFIDENTIAL SolPrint Adminstrator Menu Ink Types and Prices PROC BLACK iteba creative e software GNL SOL 007 USER MANUAL for the SOLPRINT JOB COSTING AND INVOICING COMMERCIALLY CONFIDENTIAL SolPrint Adminstrator Menu OF x File Estimating Master Files Print Estimating Master Files Job Costing Master Files Print Job Costing Master Files Navigate Window Help 4 Qe EX 28 Additinal Processes p E3 Name Folding Charge Price List Price List Table Quote Desc Dept Page Finishing Part X Dept Code Lab D Hourly Rate Dir 4000 Dept Code Mat zi Hr Rate Cont 10 00 au o Dept Code Sub zl Outwork Y N Master Mr Time 0 00 Use Desc M Use in Runon M Meters Per Master 0 Supplier Template Cross Ref Section Y N Variable in Cale JV Variable Option p mj Variable Prompt No Up Folding YN Default Supplier Lab Act C
8. Again a cost centre consists of a two numbered code and is linked to a group Group Prepress 10 Cost Centre design would be 1001 thus linking it to the group This allows for 99 centres to be attached to a group Direct Materials xx90xx Indirect Materials xx9Ixx and Outwork xx92xx cost centres are usually added to each Group The number sequence should be logical and consistent ie Prepress outwork is say 1092 while Printing outwork is 3092 etc This makes it possible to construct meaningful reports using the Crystal Report Writer module It is important to remember that it is at the Cost Centre level that costs are linked to the five cost subtotal Depts A to E that you will be familiar with from the estimating master files These departments are set up independently for job costing but should normally mirror the estimating departments Please also note that the tabs at the foot of the Cost Centre setup screens relate to data collection and are dealt with in the separate SolPrint Data Collection Manual iteba creative e software GNL SOL 007 USER MANUAL for the SOLPRINT JOB COSTING AND INVOICING COMMERCIALLY CONFIDENTIAL SolPrint Adminstrator Menu lolx File Estimating Master Files Print Estimating Master Files Job Costing Master Files Print Job Costing Master Files Navigate Window Help 44 QeN IE X Estimating Defaults General Ink Defaults Description Suspense Departmen
9. CING COMMERCIALLY CONFIDENTIAL The Job Header Details button allows changes to the job title delivery date and delivery quantity this quantity will be picked up from the despatch suite of programs and will thus indicate the total amount delivered through despatch Job Header Details Job Number COD Job Oty Tile Delivery Date 2572 2000 Delivery Qty 2000 Del No Order No Contact Mike Smith OK Job Notes Notes may have been entered to the system during the life of the job It is possible to review these notes by using the Job Status Review module This is a good way of recording any extra charges that need to be passed on to the customer at the time of invoicing Once a price is fixed it is then only necessary to invoice the job by clicking OK on the main invoicing screen When this selection is made the job is allocated the next invoice number from the system and is taken out of work in progress If a tick is put in the Print Invoice box you will chain through to the Invoice Crystal Report i teba creative e software GNL SOL 007 32
10. Collection Display Screens Job Status Review Reports Pricing Invoicing Invoice a Job i teba creative e software GNL SOL 007 Contents USER MANUAL for the SOLPRINT JOB COSTING AND INVOICING COMMERCIALLY CONFIDENTIAL Introduction Job costing forms the backbone of the Production Control suite of programs as well as standing as a necessary element on its own It is directly used in five different areas Invoicing The activity codes in job costing are the means by which estimated prices are transferred to the invoice They also are the means of collecting costs which help to determine the selling price Stock Control Costing directly relates to the paper stock file allowing the user to simultaneously maintain accurate stock information whilst entering stock usage costs against a job Purchasing Costing activities create a link between Purchase Orders the costs incurred on a job and to the Nominal Ledger via the Purchase Ledger One entry simultaneously updates each area thus minimising that amount of data input required Scheduling and Loading Job costing activities also link through to these areas They allow the loading of time into the scheduling board from an estimate and also update the schedule from the Shop Floor Data Collection system If scheduling is not used costing is used to generate loading reports and to progress job tracking Costing Finally job costing is used to collect all costs involved in produc
11. USER MANUAL for the SOLPRINT JOB COSTING AND INVOICING COMMERCIALLY CONFIDENTIAL USER MANUAL for the SOLPRINT JOB COSTING AND INVOICING Issue One October 2001 GNL SOL 007 i teba creative e software GNL SOL 007 USER MANUAL for the SOLPRINT JOB COSTING AND INVOICING COMMERCIALLY CONFIDENTIAL Scope This document describes the initial design for the SolPrint Job Costing and Invoicing NAME SIGNATURE DATE APPROVED BY Maureen Kilgannon QA i AUTHORISED Paul M BY Director ii AUTHORISED BY Client name Amendment Record ISSUE DATE REF REASON Copyright subsists in all ixteba documentation Except as permitted under the Copyright Designs and Patents Act 1988 no extract may be reproduced stored in a retrieval system or transmitted in any form or by any means electronic photocopying recording or otherwise without prior written permission from i teba i teba i teba creative e software GNL SOL 007 USER MANUAL for the SOLPRINT JOB COSTING AND INVOICING COMMERCIALLY CONFIDENTIAL Introduction Master Files Group Entry Cost Centre Entry Activity Entry Link Presses and Activities Time Rate Entry Employee Entry Standard Material Entry Standard Subcontract Entry Standard Description Entry JOB Costing Convert an Estimate to a Job Input Labour Time Sheets Input Materials Usage Input Subcontract Costs Input Paper Stock Usage Default Material and Subcontract Costs Data
12. ach section in the work ticket Round pap overs on work ticket self explanatory SolPrint Adminstrator Menu OF x File Estimating Master Files Print Estimating Master Files Job Costing Master Files Print Job Costing Master Files Navigate Window Help 44 Qe EX 28 Job Costing Defaults Defaults Prompts 1 20 Prompts 21 40 Prompts 41 60 Prompts 61 75 User Def Prospect Prompts Standard Terms Order Contirmation Format PO Credit Check m Purchase Order Format FC O v Multi Sections Delivery Note Format wingl delforfl exe Round Pap Over on W T Invoice Format wingimdohpexe Credit Note Format O Work Ticket Report 1 Work Ticket Report 2 Minimum FGS Order Value Work Ticket Report 3 O FGS Order Cont Format Work Ticket Report 4 FGS Delivery Format Work Ticket Report 5 FGS Invoice Format View Job Costing Defaults A i teba creative e software GNL SOL 007 USER MANUAL for the SOLPRINT JOB COSTING AND INVOICING COMMERCIALLY CONFIDENTIAL The four Prompts tabs allow entry of user defined prompts used in some versions of the Work Ticket module Your Project Manager will explain if these are relevant to a specific site Bm E3 SolPrint Adminstrator Menu File Estimating Master Files Print Estimating Master Files Job Costing Master Files Print Job Costing Master Files Navigate Window Help I 4 9 Q ESSE EX 4 amp 8 Job C
13. at it may be entered from the numeric key pad required Also in this screen you enter the employee s standard daily mover The employee time rate also featured here and is used as a default rate when time is charged to the job and can be overridden at the time sheet entry screen iteba creative e software GNL SOL 007 USER MANUAL for the SOLPRINT JOB COSTING AND INVOICING COMMERCIALLY CONFIDENTIAL SolPrint Adminstrator Menu Bil x Eile Estimating Master Files Print Estimating Master Files Job Costing Master Files Print Job Costing Master Files Navigate Window Help I 4 b 9 Qe EX BB Employee Entry Employee Code PAG Standard Hours Day 800 FirstName PETER Default Activity J 404001 Surname GRIFFIN Default Pay Rate Time Attendance Rule Type E View Employee Entry 2 7 Standard Material Entry The aim of this file is to make the entry of materials as simple as possible For example the user may well set up one activity for film However there are many sizes and types of film each with their own price It would be impractical to set up an activity for each of these This file enables the user to set up a variety of materials descriptions each with its own price but each linked to a common activity code For example A4 negatives cost 10 and cost 20 but both are linked to one activity Each material needs a price and a per unit measure i e price per one or per 1000 depending on the quantity
14. er BB BUILDERSLID 7 Material 01 MIN SCAN MONO m Activity 209001 88 Description FLMMATERIAL Quantity 1 00 Amount ns View Materials Entry 3 4 Input Subcontract Costs This is done through the Subcontract Entry program This program is used for the entry amendment and deletion of the details of subcontract charges incurred during a day Each sheet is allocated to a date Details of the job number the description and the amount it cost is entered on each line of the screen The use of standard subcontract descriptions created in the master files makes subcontract entry easier and removes the need for remembering activity codes If either the job number or the subcontract description are not known they can be looked up from this screen If the required description does not exist it can be entered here however an activity code will then need to be entered If the Purchase Order suite of programs is in use this program may not be used All subcontract work that is ordered by Purchase Order will be automatically entered as a cost from the Purchase Order This program would only then be used for purchases without a purchase order e g courier charges iteba creative e software GNL SOL 007 24 USER MANUAL for the SOLPRINT JOB COSTING AND INVOICING COMMERCIALLY CONFIDENTIAL Job Costing Main Menu m E x1 File View Navigate Window Help I4 4 b QK N EX 8 Date 01 05 2000 Sub Contract Information
15. f cover 999001 1 999001 0 31 12 199 DEMONSTR SICK LEAVE JOB 999002 1 999002 0 31 12 1998 DEMONSTR HOLIDAY JOB 999003 1 999003 0 31212199 DEMONSTR MAINTENANCE JOB Include Historical Jobs Selection OK Close iteba creative e software GNL SOL 007 28 USER MANUAL for the SOLPRINT JOB COSTING AND INVOICING COMMERCIALLY CONFIDENTIAL Production Invoicing Main Menu File View Reports Navigate Window Help IK 4 b M Q eN EX BB Production Invoice Entry BatchNo TE Company Code J FO BachDae Yer Period Invoices From mm Print Invoices a lt l gt Immediate or D Deferred Batch Closed 7 Current Total Invoices entered in this batch G L Control Accounts Debtor Sales Tax C Ed mj View Production Invoice Entry First select an existing batch number or to create a new batch tab through a blank batch number field fill in the company code and batch date select Print Invoices D eferred and click OK Select the job that you wish to invoice To view previous invoices to amend them put a tick in the Include Historical Jobs box Answer the prompt Q Invoice based on Default Estimate Estimated and Actual Costs When creating an invoice the system prompts the user as to whether the invoiced amount should default to the amount the job actually cost to produce or the amount that it was estimated to cost If an estimate was sent
16. g the invoicing program 8 Invoicing 8 1 Invoice a Job Invoice a Job is accessed from the Invoicing button on the SolPrint main menu screen It brings together all the details of the job costs on one screen and allows the user to make informed pricing decisions and removes the job from Work in Progress Job Inv forcing Li Job Oty Qunte No Invoice No Quote Date Stat Date Dus Date DelDate iw Date AcNo Sete J Tile 5563 10 06 1998 10072199 11 07 1893 BBBUILDE TEST SIMPLE 5566 i 24 06 1999 24 06 199 BBBUILDE test 5566 0 24 06 1999 24 06 1995 BBBUILDE test 5576 0 30 06 1998 10 07 199 BBBUILDE TEST NEW SIMPLE 5579 0 06 07 1999 06 07 1995 10 08 199 BBBUILDE TEST 5581 0 07707 1999 0720721995 10 08 1883 10 08 1893 BBBUILDE TEST COPY 5563 0 25 05 1998 12 07 1998 BBBUILDE COMPANY REPORT 5569 0 25 06 1999 122072199 BBBUILDE COMPANY REPORT 5606 0 06 08 1999 06 08 1995 BBBUILDE test 5581 Oo7 07 1999 10 08 1998 BBBUILDE TEST FOR COPY 5610 010 08 1833 10 08 1998 BBBUILDE TEST 5612 0 10 08 1999 BBBUILDE TEST FOR COPY 5805 0 29 12 1998 29 12 1998 15 01 2001 BBBUILDE COMPANY BROCHU 5806 0 29 12 1999 29 12 199 10 01 200t BBBUILDE test 5807 0 04 01 1988 04 01 1986 BBBUILDE COMPANY REPORT 5811 0 24 02 2000 24 02 2000 25 12 2001 OITEST mtretretretretrettert 5810 0 22 02 2000 24 02 200t 16 title 5812 0 02 03 2000 02 03 2000 25 12 200t BBBUILDE title ESS sea aes SS 1320 10000 5815 0 26 04 2000 26 04 200 DEMONSTR 16 page Sel
17. ing a job This is the used to monitor the factory performance and the accuracy of the estimating department These costs are also used for fixing a selling price to a job and thus aid invoicing 2 Master Files These are set up via the Administrator module accessed from the SolPrint Main Menu screen 2 1 Group Entry Groups are defined as departments or major operations which will have various cost centres within them Example of groups may be Admin Prepress Printing Finishing and Despatch At this point we are only defining the overall group to which activities will be added to later A group consists or a two numbered code which will link to a cost centre for example Artwork 10 Plate making 20 Printing 30 i teba creative e software GNL SOL 007 USER MANUAL for the SOLPRINT JOB COSTING AND INVOICING COMMERCIALLY CONFIDENTIAL x SolPrint Adminstrator Menu Eile Estimating Master Files Print Estimating Master Files Job Costing Master Files Print Job Costing Master Files Navigate Window Help I4 4 9 M Qk BR Group Master Entry Code fi 0 E Desc PrePress View Group Master Entry 2 2 Cost Centre Entry Cost centres are the major operations and or pieces of equipment within a group which have various activities linked to them Example of cost centres for the group Prepress maybe design typesetter scanner camera etc Example for the group Printing may be the names for each press
18. is is essential in completing the closed circle required to produce as accurate estimates of expected costs as possible When this is refined this system allows to user to manage by exception Any job that varies wildly from the estimated cost is worthy of further investigation whilst those that perform as expected can be handled routinely 3 2 Input Labour Time Sheets This is done through the Time Sheet Entry program This program is used for the entry amendment and deletion of the details from an operators time sheet Each sheet is allocated to an employee and a date Details of the job number the activity performed and that amount of time taken are entered on each line of the screen A field is also available for the entry of any comments If either the job number or activity code are not known they can be looked up from this screen The labour rate is also entered in this screen The default rate usually standard time is entered in the system defaults and will be used automatically unless overridden Time has to be entered as a decimal i teba creative e software GNL SOL 007 22 USER MANUAL for the SOLPRINT JOB COSTING AND INVOICING COMMERCIALLY CONFIDENTIAL Job Costing Main Menu BEE File View Navigate Window Help I4 4 Qe OX Employee Code Nick Moore Date n 705 2000 Time Sheet Details JobNo Activity Employee Code NKM oo Job Number He Title Self cover Booklet
19. o an activity code these may then be used as comment when entering time sheets or may be selected when using Shop Floor Data Collection For example Plate making cold have Bad development Hole in plate Plates worn out Printing run could have Drying problems Paper dust Ink coverage problem The descriptions are linked to the activity code and are input in the time sheet entry module Piel Es SolPrint Adminstrator Menu File Estimating Master Files Print Estimating Master Files Job Costing Master Files Print Job Costing Master Files Navigate Window Help 4 X E Status Description Entry xd Cost Centre 3090 Description for paper Status Type Check if Completed View Status Description Entry YA iteba creative e software GNL SOL 007 USER MANUAL for the SOLPRINT JOB COSTING AND INVOICING COMMERCIALLY CONFIDENTIAL 3 Job Costing Defaults A number of other master file settings are available from the Job Costing Master Files drop down menu The Defaults tab is used to set up the locations of the crystal reports that various modules eg purchasing or delivery note will chain into The Credit check box enables a credit check prompt when a work ticket is raised It will display the customer s credit limit and the value of current invoices and work in progress Multi sections if an estimate has multiple sections within a part this box creates a separate part for e
20. ode 402001 88 Lab Markup Price Per 1000 Mat Act Code 409001 E Mat Markup Type obshe Sub Act Code ox Sub Markup 0 00 Line No 3 VariationT able Variation Table v Var Table Type Ps New Delete Save Close rem View Processes 2 2 5 Time Rate Entry sey This file is used to define the various labour rates that may apply to your company ie may be standard time 2 may be time and a half and 3 may represent double time Each code has a field indicating whether or not the rate is an overtime rate this is used to provide overtime analysis displays and reports The Time Rate codes will be entered in the time sheet entry screen i teba creative e software GNL SOL 007 USER MANUAL for the SOLPRINT JOB COSTING AND INVOICING COMMERCIALLY CONFIDENTIAL lel Es SolPrint Adminstrator Menu Eile Estimating Master Files Print Estimating Master Files Job Costing Master Files Print Job Costing Master Files Navigate Window Help 4 Q XS HX X E Time Rates Entry Rate B x Description TIME HALF Factor f 150 Normal Overtime O View Time Rates Entry VA 2 6 Employee Entry This file is used to enter all employees using a unique code for each This code should preferably be alpha using an employee initials for example If Shop Floor Data Collection issued it is recommended that a numeric code is used so th
21. on Manual One of the main problems with the use of time sheets is that they are very prone to human error Either the operators writing is illegible or he enters the wrong stock code or job number The use of bar code readers reduces this type of error Data entered by Shop Floor Data Collection is entered in real time This means that is possible to see what is going on at any moment in the machine rooms It also means that the amount of time taken is accurately measured and is not inaccurately guessed some time after the event has taken place 5 Display Screens 5 1 Job Status Review These views pull together all the details collected on any one job such as Quality Control answers Purchase Orders Actual vs Estimated costs grouped by department and the Work Ticket including Job notes For details please see the SolPrint Work Ticket Manual 6 Reports There are a whole range of bespoke Crystal Reports available from within job costing Please ask your Project Manager for details i teba creative e software GNL SOL 007 27 USER MANUAL for the SOLPRINT JOB COSTING AND INVOICING COMMERCIALLY CONFIDENTIAL 7 Pricing In order to price a job it is necessary to bring together all the costs incurred in producing a job It may be necessary to compare the cost with the estimate that may have been given to the customer If not it is at least necessary to review the costs before fixing a selling price This can be done on screen usin
22. osting Defaults Defaults Prompts 1 20 Prompts 21 40 Prompts 41 0 Prompts 61 75 User Def Prospect Prompts Standard Terms Promptt1 Match Proofs Prompt NRI Prompt2 Section Prompt3 floSze Prompt4 Image Pos Centre 5 Prompt Side to Side Promptb Back to Frot Prompt fhe 7 Prompts Stack On Palets 7 Prompt9 Checkwein Prompt 0 Customer Pass 7 Prompt 2 Cromain 7 Prompt 3 14 Prompt15 Po Prompt16 Fe Prompt Prompt18 E O Prompt 9 Prompt20 P View Job Costing Defaults 2 iteba creative e software GNL SOL 007 USER MANUAL for the SOLPRINT JOB COSTING AND INVOICING COMMERCIALLY CONFIDENTIAL The User Defined Prompts tab relates to the Prospect master file see the separate Prospect Manual SolPrint Adminstrator Menu Ol x File Estimating Master Files Print Estimating Master Files Job Costing Master Files Print Job Costing Master Files Navigate Window Help 44 Q XSE EX 2 amp 8 Job Costing Defaults Defaults Prompts 1 20 Prompts 21 40 Prompts 41 60 Prompts 61 75 User Def Prospect Prompts Standard Terms User Defined Prompt 1 o User Defined Prompt 10 User Defined Prompt 2 O User Defined Prompt 11 User Defined Prompt 3 User Defined Prompt 12 User Defined Prompt 4 O User Defined Prompt 13 O User Defined Prompt 5 1
23. ro can be displayed If for instance the outwork cost for film exceeded the estimated amount then it is possible to amend the charged amount for that cost individually This amount can then be broken out of the iteba creative e software GNL SOL 007 30 USER MANUAL for the SOLPRINT JOB COSTING AND INVOICING COMMERCIALLY CONFIDENTIAL invoice by putting in an additional line This will allow the user to describe the additional charge which will then be printed separately on the invoice By clicking on the Add Lines button you come to AddLO01 Description Description Description Amount Activity Code 1 By clicking the New Line or Amend Line buttons you can create or amend an additional invoice line Additional Lines Entry Enter Activity Code 102001 88 Enter Dissection Code zm Unit of purchase 0 Price per 1 10000 Quantity Required 10000 Ex T ax Cost 1 00 Sales Tax Code m Tax Cost 0 18 Description 1 Job title Description 2 reason for additional charge Description 3 Cancel Select an appropriate Activity Code Dissection Code then fill in the details of cost The Job title will default into the Description field other details can be added into Description 2 and 3 Click OK to save and exit The Invoice total will now be increased by the amount of the additional line i teba creative e software GNL SOL 007 3l USER MANUAL for the SOLPRINT JOB COSTING AND INVOI
24. rtment as opposed to chargeable materials such as plates and paper For example a plate activity would be 309101 Group cost centre activity 30 91 0 Where the cost centre in this case would be chargeable materials within the department or group Plate Making Subcontract activities are required to capture costs incurred for any activities purchased outside of the company Again it is a six figure code the first four of which can be used to relate purchase to a particular department and purchase group These activities are used in the purchase order program as well as job costing A subcontract activity can be linked to the relevant Nominal Ledger code The activity is then selected when a Purchase Order is raised so that when the Purchase Order invoice is entered into the system it is posted to the Nominal Ledger via the Purchase Ledger as well as to the costs for the job SolPrint Adminstrator Menu Jof x File Estimating Master Files Print Estimating Master Files Job Costing Master Files Print Job Costing Master Files Navigate Window Help IM 4 M QeN BX 4284 Activity Entry cd x Activity Code Description Plates material costs 00 T Run Rate Cost Centre 3000 sal Plate direct materias Productive LAM S M Mjsterials S ubcontract Hourly Rate effective from sd tof 2nd Hourly Rate Labour Rate fi Status Desc General Invoice Extra Details Data Collection Options
25. ster Files Print Estimating Master Files Job Costing Master Files Print Job Costing Master Files Navigate Window Help IK M 91 Q XS 28 Paper ART ES imrisiGSM x Web Sheet Cont 5 m GSM 100 Types x Oty Type 5 m Ink Factor 1 00 Size in M x Category Dept Code ja Sheets Per Lift 30 Perfect v Activity Code 3290 Micron o Density 0 0000 Purchase Details Supplier Details Paper Colours Min Purchase 0 Grain Purchase Size 100 Wat atermar Reel Length Stock IP Customer Supplied Uplift Percent o Def Coverage 53 Qty Break Tonnes View Paper Master File Maintenance 2 i teba creative e software GNL SOL 007 USER MANUAL for the SOLPRINT JOB COSTING AND INVOICING COMMERCIALLY CONFIDENTIAL SolPrint Adminstrator Menu Of x File Estimating Master Files Print Estimating Master Files Job Costing Master Files Print Job Costing Master Files Navigate Window Help I4 4 b EX 28 3 Master File x Name ara 52 ul Press No 5 ei Press Type 5 Max Cols 1 Parameters Rates Setup Material amp Overs Paper Run Makereadies Cylinders Ink Colours 2 Run overs up to 2000 5 00 Max Quantity 2000 Run overs up to 5000 4 00 Hourly Rate Factor 1 00 Run overs up to 10000 3 00 Setup Sidel 150 Run overs up to 50000 2 00 Setup 51
26. t zl Dept A Pape Use Gross Profit Margin zl Wt View srwikik Dept B Repro Default Bleed 3 Run Ex Setup Perfect Factor Dept C Press Default Grip 15 Qty x Sides for Press Speed Best Paper Sel Dept D Finishing Default Gutter 5 Prices Linked Dept E wok Default Sprocket mm 5 Ft Customer JBEBUILDE Default Grip 10 00 Quote Desc Minimum Grip Edge 10 Delivery Delivery to one local address Terms Terms are strictly 30 days from date of invoice p Description to appear for department A View Estimating Defaults iteba creative e software Round Paper GNL SOL 007 USER MANUAL for the SOLPRINT JOB COSTING AND INVOICING COMMERCIALLY CONFIDENTIAL SolPrint Adminstrator Menu Ol x File Estimating Master Files Print Estimating Master Files Job Costing Master Files Print Job Costing Master Files Navigate Window Help 44 9 QeNR EX 4 amp 8 Cost Centre Master File Code 1092 x Description Prepress Outwork Short Description Prepress OW Group po mes o Deptartment x Parameters Capacity Schedule Options Collection Rules r Loadings Hours per Day Days per Week No of Machines Total Weeks r Other Est Variance Util Variance 2 Default Wait Time Material S ub View Cost Centre Master File A 2 3 Activity Entry Activities are the actual operations which relate to
27. to the customer then it would be natural to default to the estimated amount In either case the screen will display three columns Estimated Actual and Charged iteba creative e software GNL SOL 007 29 USER MANUAL for the SOLPRINT JOB COSTING AND INVOICING COMMERCIALLY CONFIDENTIAL Answer the prompt Confirm 2 Is the job taxable depending on whether VAT is applicable to this invoice You are then shown the main invoicing screen Invoice Screen Job No 3s No BBBUILDE Name BB BUILDERSLTID Quantity 10000 DeieyDae Title 16 Self cover Booklet ESTIMATE ACTUAL CHARGE Contribution Margin 3z 500 40 39 2 500 o Contribution Margin 2 o 140408 Contribution Margin 22 x om Contribution Margin o0 X Contribution Margin s7 500 sg Z 500 00 500 6 82 PrintInvoice Header Dets Add Lines x x o 8 5 4 c 2 e w x e oc a e 8 x x These three columns allow the user to have an overview of the Estimated Vs Actual costs It then may be necessary for the user to review the costs in more detail This can be achieved by double clicking on the relevant subtotal in the Charge column Thus by clicking on the Repro subtotal all the relevant costs for Rep
28. you would use The other reason for creating this file is that it is easier to enter and find materials by their name rather than an activity code Thus this description is used in the costing materials entry program i teba creative e software GNL SOL 007 USER MANUAL for the SOLPRINT JOB COSTING AND INVOICING COMMERCIALLY CONFIDENTIAL SolPrint Adminstrator Menu Iof XI E B Materials Entry lolx 01 MIN SCAN SCANNING MATERIAL CHARG x mu 2 Ln mm Lm EN 0 zz mE iteba creative e software GNL SOL 007 USER MANUAL for the SOLPRINT JOB COSTING AND INVOICING COMMERCIALLY CONFIDENTIAL 2 8 Standard Subcontract Entry Enter in this file standard subcontract operations that are used for example plate making As in Standard Material Entry all entries must be linked to an activity code Piel Es SolPrint Adminstrator Menu File Estimating Master Files Print Estimating Master Files Job Costing Master Files Print Job Costing Master Files Navigate Window Help 86 Subcontracts Entry Bi x Description DELIVERY SUBCONTRACT zl Default Activity 509202 zl FREIGHT TAXABLE View Subcontracts Entry iteba creative e software GNL SOL 007 USER MANUAL for the SOLPRINT JOB COSTING AND INVOICING COMMERCIALLY CONFIDENTIAL 2 9 Standard Description Entry Enter in this file any description you may wish to define with regards t

USER MANUAL for the SOLPRINT JOB COSTING AND

Contents

Download Pdf Manuals

Related Search

Related Contents