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township of north frontenac emergency management program

1. SCS e SCS SCS e NSG Revised May 12 2011 Appendix F 5 A FRONTS gt Township of JER North Frontenac HAZARD INFORMATION SHEET Type of Hazard eg tornado hazardous materials fixed site dam failure etc N QN 5 Hazard Sheet 4 Hail Storm Specific Hazard eg five tones of chlorine widespread wind damage etc Large hail mixed with or followed by rain Facility Area Usually very localized not covering the entire Township Lead Time 1 to 2 hours weather forecasting utilizing the phrase May See in some areas Probability The municipality experiences moderate hail rain storms each year May 2010 August 2010 Consequence including secondary incidents KG Property damage Infrastructure damage Flooding Personal injuries Roads impassable Food shortages Power outages SCS SCS SCS SCS SCS SCS Revised May 12 2011 Appendix F 6 FRON ZN a Township of Sa North Frontenac Hazard Sheet 9 HAZARD INFORMATION SHEET gt Type of Hazard eg tornado hazardous materials fixed site dam failure etc Lightening Storms Specific Hazard eg five tones of chlorine widespread wind damage etc Persistent frequent lightening charges Facility Area Usually very localized not covering the entire Township Lead Time 12 24 hours lead time
2. A representative from each emergency service will stage at the Fire Dept to receive any incoming emergency calls from ELARC Direct people to drive directly to emergency service for assistance Direct people to utilize their neighbours and friends for assistance to access emergency services if no transportation available Contemplate rolling patrols utilizing volunteer firefighters and their green lights Communicate via Press Release ELARC sites times manned etc Page 2 of 4 January 29 2009 Annexed Section Il 20 ERP Supporting Plan Telephone Outage Response Guide Emergency Community Control Group Possible Actions Advice to Municipal Partners Vulnerable Population CCG to direct advice Provide contact person where concerns from these organizations can be routed Via telephone email or door to door St Joseph s General Hospital amp Long Term Care 848 7181 Huron Lodge 848 2019 Hillside Park Retirement Residence 848 8027 Elliot Lake Retirement Living 848 4911 Elliot Lake Family Health Team 461 8882 Also Refer Annex I 22 for the listing of groups which deal with vulnerable populations Advice to Public and Separate Schools Villa Francaise des Jeunes 848 2259 Our Lady of Fatima 848 2204 Our Lady of Lourdes French Immersion 848 3421 Elliot Lake Secondary School 848 7162 Adult Education on Roman Avenue 848 3661 Central Public School 848 3951 Esten Park School 848 2601 Ecole Georges Vanier
3. Township of orth Frontenac TOWNSHIP OF NORTH FRONTENAC EMERGENCY MANAGEMENT PROGRAM COMMITTEE AGENDA April 29 2013 1 00 p m after Council Meeting Clar Mill Fire Hall Upstairs Meeting Room 6648 Road 506 Plevna Ontario 1 CALL TO ORDER APPROVAL OF AGENDA 3 DISCLOSURES OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF 4 DELEGATIONS None 5 ADOPTION OF MINUTES a Minutes of a Meeting held December 17 2012 6 BUSINESS ARISING OUT OF MINUTES a Stoves for the Ompah Community Hall b Emergency Information Officer Workshop Participant s Manual Copy in Council s Library 7 NEW BUSINESS a Emergency Preparedness Week May 5 11 2013 Theme Seniors and Emergencies to Council for Possible Declaration April 29 2013 b Materials to Help Plan for 911 Outages Consider Adding Similar Chart to Emergency Plan c TVO Kids and the Office of the Fire Marshal Want All Families to Push the Button Recommend Adding to the Website d Emergency Management Ontario s Suggested Work Plan e JLT Insurance RISC System f Emergency Plan Annual Review HIRA Hazard Identification and Risk Assessment Risk Assessment Specialty Plans and Critical Structure Identification Township of North Frontenac Profile g Joint County Exercise Update from Fire Chief Riddell h Ontario Fire Marshal Use of Schools for Sleeping Accommodations 8 COMMUNICATIONS a Five Lessons from Hurricane Sandy for E
4. 4 After filling out information under Certificate tab click on the Details tab O Fill out remaining information under Details tab It is not required to fill out every field but the most important fields on this page are Effective Date and Expiry Date 6 You may also upload a copy of the certificate on this tab If you have a scanned copy of the certificate click on the beside the Copy of Certificate field A box will pop up Simply click Add on the bottom left corner of the box and then choose which file you would like to upload i If you have chosen the wrong file repeat Step 6 and the new file will overwrite the old file Click the large green Checkmark beside Save the Certificate Q The certificate entry is now saved in the database RISC System s Reporting function has the ability to create reports form all modules that your organization is utilizing The reports are generated by the assigned users with in your organization Each individual field in every module has the ability to export data into a report This feature helps organization plan for future risk as well as to mitigate it To generate a report you will need to perform the following steps 1 2 First navigate to the top menu bar tab and click on Reports amp Graphs If you are looking for a report that you have previously run click on View previously generated reports This will
5. Chandler crisis communication expert suggests creating a crisis plan that addresses each of the 6 stages of a crisis Warning Risk Assessment Response Management Resolution and Recovery e Social media has dramatically changed the public s expectations around communications Social media sites like Twitter are being monitored for real time location specific impact to individuals and communities to deliver situational intelligence to emergency response teams as quickly as possible e Regular system and staff testing and preparation procedures are followed including system testing for effectiveness and data accuracy Staff should be trained to operate the critical communications system from both computer and mobile devices to achieve an aptitude with the system ensuring more consistent results in high anxiety situations e Message construction is key in getting your target audience to read your message and follow its instructions Dr Chandler recommends that message maps consist of three short sentences that convey three key messages in 30 words or less and audio video needs to convey its message in the first 9 seconds SMS messages should be no longer than 120 characters 1 8 2013 Subject EMO Status Update 10 Date Fri 4 Jan 2013 12 00 53 0000 Dear all Happy 2013 In the words of emergency management practitioners everywhere let s hope for the best for 2013 and plan for the worst am pleased to provide you with a round up
6. Microburst August 2003 affected the entire Township with one death in a trailer park Consequence including secondary incidents Forest damage Forestry industries affected Building property damage Infrastructure damage Environmental damage Trailer parks campsites property concerns Welfare of residents Major clean up required High demand on emergency services amp public works Revised May 12 2011 Appendix F 9 SG gt gt SG SG gt SG gt gt R Township of North Frontenac Hazard Sheet aat naaa a e ZOWnsHs HAZARD INFORMATION SHEET Type of Hazard eg tornado hazardous materials fixed site dam failure etc Power Failures Extreme temperatures Heat or cold Specific Hazard eg five tones of chlorine widespread wind damage etc Part or all of Hydro One distribution grid down Too hot or too cold and no hydro for furnaces or air conditioners fans Facility Area 5 main tower lines Several sub stations and standard distribution lines Lead Time severe weather forecasts for the area may give 12 hour lead time Probability Areas within the municipality experience 5 blackouts per year The whole municipality can expect a blackout once per year based on a five year average December 2009 power out for 3 days over Christmas Consequence including secondary incidents SCS Evacuation of
7. Ve ay ERY ute rd 4 ep NE bd DA E Ne s S Ne T ARNA TT PeR ie Wet et Ena bb AS Ae DYPE Humanity Impartiality medl eee H PE ne an Peal MEN H tahe Voluntary Service r see gt gt 3 ss E E u a Te 4 F eres r ts d ps Fi gier Eg 3A ss a CANADIAN The Canadian Red Cross Responsive to emergencies Declared or Non Declared es Pillars of Emergency MD Management Mitigation Preparedness ee 2 Response mr s KRAIN ate BEZ eo ob are KS Recovery CANADIAN PREPAREDNESS RED CROSS L Emergency Personal Preparedness sessions for community partners and responders L Over 1 500 trained disaster response volunteers in Ontario amp Ready When the Time Comes volunteers L Cots Blankets and Bulk Hygiene Kits Available for relocation 24 7 LU Local Supplier Agreements for essential services such as lodging food clothing and personal services ud Train and exercise Regular branch and provincial level training as well as regular participation in mock exercises L Emergency Response Plan ARES Shelter Surveys CANADIAN RED CROSS iduals or families and requires the short term use of limited An event that affects indiv services ic issues Domest Evacuation Stranded Motorists CANAD
8. eg five tones of chlorine widespread wind damage etc Facility Area Lead Time Probability Consequence including secondary incidents Revised May 12 2011 Appendix F 13 EX Township of Hazard Sheet North Frontenac E Updated HAZARD INFORMATION SHEET SD 99 Type of Hazard eg tornado hazardous materials fixed site dam failure etc Specific Hazard eg five tones of chlorine widespread wind damage etc Facility Area Lead Time Probability Consequence including secondary incidents Revised May 12 2011 Appendix F 14 A FRONDS 4 TOWNSHIP OF NORTH FRONTENAC Critical Infrastructure owns Community identification of the critical infrastructure is a key step toward the protection and preservation of public health and safety the local economy and the continuity of government at all levels It is the assists or systems that if disrupted or destroyed could have a critical impact on the health safety security and economic well being of the citizens and visitors of North Frontenac Township Critical Infrastructure Sectors 1 Transportation 2 Food amp Water 3 Electricity 4 Continuity of Government Services 5 Public Safety amp Security 6 Tele communications 1 Transportation Roads Highway 41 amp 7 are critical to access North Frontenac Township Roads 506 509 Buckshot Lake Road and Ardoch Road provide the only access to our smal
9. local climate conditions exist changing or reducing weather predicted lead estimates Probability The Municipality has experienced extreme lightening storms in the past These are usually combined with windstorms There have been no notably severe lightening storms in the past 10 years Consequence including secondary incidents Property Damage Infrastructure damage Personal injury and or possible loss of lives direct hits Power outages Disruption to phone services Revised May 12 2011 Appendix F 7 aS Township of Asak North Frontenac Hazard Sheet 6 ie en iid Ps nt egge 99 TOWN su HAZARD INFORMATION SHEET Updated May 2011 Type of Hazard eg tornado hazardous materials fixed site dam failure etc Windstorms Specific Hazard eg five tones of chlorine widespread wind damage etc High winds averaging 90 km per hour Especially a concern for trailer parks and campers and marine vehicles boats fishermen etc Forest damaged trees uprooted and snapped off Facility Area Localized and may occur anywhere within the municipality Lead Time Usually sudden Weather forecasting high winds may give us 12 hours notice No specific area will be identified Probability The municipality has not experienced any major wind damaging storms over the past 10 years other than microbursts tornadoes Consequence including secondary incidents Forest damage Forestr
10. personnel emergency management delegates and supplier of goods and services even under the worst of circumstances When your premises are restored and your primary telecommunication systems functional and accessible you simply instruct your primary phone company to direct calls back to your regular phone system APPENDIX E ZOWnsHs Directions E TOWNSHIP OF NORTH FRONTENAG GENERAL HAZARDS CHECKLIST For each hazard mark the box that most closely reflects the potential for that hazard in your community Definitions Hazard An event or physical condition that has the potential to cause fatalities injuries property damage infrastructure damage agricultural loss damage to the environment interruption of business or other types of harm or loss Likely The listed hazard has occurred in recent memory and is likely to occur again Possible The listed hazard has not occurred in recent memory but could occur based on prior incidence or expert assessment eg a nuclear facility terrorism an earthquake Unlikely The hazard has never occurred and likely will not occur in the foreseeable future eg a mine emergency where there is no mine HAZARD LIKELY NATURAL EVENTS Drought Water Emergencies Fires Forest amp Wildland Urban Interface v Fog Snowstorm Blizzards vi Ice Sleet Storms Vv Hailstorms v Lightning Storms Vv Revised March 1
11. prepares a Tender for the purchase of a mobile generator lighting unit and the required hook up for the Harlowe Hall as the Alternate Emergency Operations Centre 7 NEW BUSINESS a Director of Emergency Services Fire Chief Sector Meeting Update re Protocol in the Event of Loss of 911 Service Moved by Deputy Mayor Perry Seconded by Councillor Good 17 12 BE IT RESOLVED THAT the Emergency Management Program Committee receives the email from the Director of Emergency Services Fire Chief regarding the implementation of a policy procedure in the event 911 service is lost within the Municipality AND THAT the Committee instructs the CEMC and Alternate CEMC to draft a protocol for 911 loss of service and bring it to the next meeting for the Committee s approval b Hydro One App Available for Smart Phones which Shows Outages Estimated Time of Repair and other Information Moved by Deputy Mayor Perry Seconded by Councillor Good 18 12 BE IT RESOLVED THAT the Committee receives for information the email from Lisa Harvey Field Officer Loyalist Sector Emergency Management Ontario regarding the availability of a Hydro One App for Smart Phones to show outages estimated time of repair and other information c Emergency Food Rations Expired Food and Budgeted Funds Riddell advised our food rations are outdated after 2012 This was a cost of approximately 5 000 four years ago It was realized during the Goderich Disaster that freezers would
12. 848 2272 Communication Bell Canada will not be issuing any press releases Local Radio should not be affected if fibre optic cable is down will still be able to transmit Notify public and media as to the situation which exists with 911 Under Declared Emergency request EMO to issue Red Alert broadcast news alerts TV radio Communicate key locations around community where ELARC operators are being set up Internet is not totally related to telephones may be able to email press Although talking on cell phones is not working texting may The primary methods of alerting the public at large will be by radio television internet Page 3 of 4 January 29 2009 Annexed Section Il 20 ERP Supporting Plan Telephone Outage Response Guide Secondary methods of alerting the public shall be o Public address systems 1 e Police and Fire o Door to Door Service Word of Mouth Set up an information reception centre at Collins Hall where the public can go to for information and to document hardships This negates people hounding the emergency services offices and city hall Call in Red Cross to man reception centre Message Sample Press Releases attached Issues to Review Length of outage Fire alarms firewatch for apt buildings Burglar alarms Business Impact 1 e banks no interact etc Possible Sites for ELARC Variety Stores Paris Plaza new subdivision Central Av Hillside Plaza etc 1 amp 3 Washin
13. Coordinate one one one interviews Send media kits to all media outlets Monitor media coverage Correct factual errors and fine tune your key messages Provide follow up information as new developments occur EIWG January 20 204 Page 41 of 68 DRAFT Varsion 1 1 Emergency Information Flan Template EIRWG Use Oniy Appearance Your appearance sometimes says more than your words Keep eye contact with interviewer not the camera Well groomed not stuffy No flashy accessories especially avoid big jewellery No patterned clothes or fies Find a comfortable position Be aware of your natural habits Don t fight impulses cough if you must Know your idiosyncrasies Don t nod your head when the interviewer is talking Use gestures if you normally do If the TV studio offers make up always accept Demonstrate concern address the public perspective Limitations Avoid questions that are the responsibility of others Stick to the facts Exclude commenting on matters under study Exclude personal opinion Exclude speculation or hypothetical questions Exclude questions on political matters unless this is your prerogative Restrict the use of statistics IWG January 20 2011 Hage 42 of 6 DRAFT Version CANADIAN RED CROSS oe O U R M ISSIO N RED CROSS To improve the lives of vulnerable people by mobilizing the power of humanity in Canada and around the world FUNDAMENTAL PRINCIPLES CANADIAN RED CROSS
14. Educator Fire Prevention Officer TVO Kids and the Office of the Fire Marshal want all families to Push the Button TVOKids and the Office of the Fire Marshal OFM are teaming up once again to raise awareness about the importance of working smoke alarms by asking Ontario families to test their smoke alarms Last year s very first TVOKids Push the Button campaigns held in the Spring and Fall were a tremendous success This year s Spring campaign begins on February 25 and ends on March 10 Posters in English and French are available to promote the campaign Distribute it as widely as possible in your community send it to local media print off and hang the poster throughout your community or drop it off at local schools and ask that it be displayed throughout the campaign Even ask school principals to make an announcement over the school PA system during morning and afternoon announcements sample script A French version of the script is also available Encourage everyone in your community to Push the Button and test the smoke alarms in their homes Kids at home will love the permission to Push the Button to hear if the alarms are working Once they ve tested their smoke alarms kids are encouraged to go to tvokids com and enter into TVOKids interactive smoke alarm the number of alarms they have tested The number will be added to TVOKids Push the Button counter Kids will also be able to print a special Pus
15. Emergency Management Ontario Ministry of Community Safety and Correctional Services
16. NNN 5 4 3 Fe ach 6 seperererere eetemrer rere ere rerer nr ree ere raters SPRER 5 50 SITEANDELOORPLANS se 6 6 0 FIRE EMERGENCY PROCEDURES 0000000 ccnccsseceseeceseeesaeecssecseeeenneeees 6 7 0 SCHOOL DESIGNATION FORM cc ccccseceseeeeneeceeceeaeeesaecsseeeeseeceteeeeaeens 6 8 0 FIRE PROTECTION EQUIPMENT sus ohcavecvawecorinca ice vin tevsbichedeacanstuactiesavaeaieees 7 APPENDICES Appendix A School Board Submission Cover Letter Appendix B Fire Emergency Procedures Appendix C School Designation Form January 2002 revised June 2011 OFM Section Fire Safety Standards at 416 325 3100 The reproduction of this guideline for non commercial purposes is permitted and encouraged Permission to reproduce the guideline for commercial purposes must be obtained from the Office of the Fire Marshal Ontario Use of Schools For Sleeping Accommodation OFM TG 01 2002 Office of the Fire Marshal Acknowledgements This guideline was originally prepared in 2002 in cooperation with the following organizations Ajax Fire and Emergency Services Brampton Fire and Emergency Services Building and Development Branch Ministry of Municipal Affairs and Housing Clarington Fire Department Hamilton Emergency Services Fire Markham Fire and Emergency Services Mississauga Fire and Emergency Services Pickering Fire Services Toronto Fire Services Toronto Urban Development Services Building Division Abstract Utilization of existing fa
17. Probability The Township has responded to 2 wildfires over the last D years May 2008 Wildfire on Wintergreen Road September 2008 Belcham Road Big Gull Lake 2 acres burning caused by downed hydro lines Consequence including secondary incidents Environmental flora fauna damage Building property damage Quick spreading fires during peak fire season May require evacuation of private property occupants Response capability may be hampered due to access MNR Municipal Fire Agreement in place Township response resources are adequate Mutual Aid Agreement in place Revised May 12 2011 Appendix F 3 NSG gt gt gt gt gt gt NSG EX Township of SEA North Frontenac HAZARD INFORMATION SHEET Hazard Sheet 2 9 Updated May 2011 Type of Hazard eg tornado hazardous materials fixed site dam failure etc Snowstorms Specific Hazard eg five tones of chlorine widespread wind damage etc 30 cm or more snow has fallen in a 24 hour period Facility Area Since Provincial downloading the Township is responsible for several hundred kilometers of road maintenance Hundreds more as designated as private lanes Lead Time 12 24 hours lead time local climate conditions exist changing or reducing weather predicted lead estimates Probability The municipality experiences approximately 2 major snowstorms per seas
18. drop down menu 806 Kind of Looe T Search Page 1 of I gt 2 Displaying records 1 4 Muri Incident v You will be forwarded to a new pop up screen In the new screen s Description field type a brief description of the type of file or record Next beside the field labeled Image ID click on the beside the empty field This will Cause a new window to be opened In this window click the add button and select the file that you would like from your hard drive You can tell that the file has been added because the blank field beside Image ID will now be populated with the file s name If you have selected the correct file and entered the description find the save button in the top right corner of the screen and click tt The save button will then disappear and be replaced with a back button Click on this to take you back to the main screen of List Notes You should now see that the file has been entered along with your description RISC SYSTEMS Updating a File Files within RISC Systems can be updated at anytime To update change or add new information to a file use the following steps 1 Using one of the search methods find the file that you would like to make changes to and open It 2 At the top right corner of the screen you will see a button labeled Update click on this Once you click update the fields will change from read only to modifiable You are now able to make
19. emergency services Notify media and public for either scenario D Can make calls but no 1 Use old community access numbers which CEMC CACC OPP 911 service are directed to EMS service who can FD EIO contact OPP 2 Stage 3 emergency services at FD and have people call FD directly for 911 services Notify media and public for either scenario E Can only make calls Set up number within exchange which can CEMC FD CACC within exchange and no communicate with FD and set up as D2 OPP EIO 911 Notify media and public Annexed Section Il 20 ERP Supporting Plan Telephone Outage Response Guide Objective To ensure that the emergency needs of the citizens of Elliot Lake will continue to be met in event of a telephone outage Scope This guideline will provide the basis of reference for Ambulance Fire and Police in meeting receiving and responding to emergency calls in the event of a telephone outage Elliot Lake s Emergency Community Control Group CCG in monitoring situation as well as addressing and supporting the needs of the emergency services and the community as they arise Elliot Lake Amateur Radio Club ELARC when called upon to assist with alternate means of communication Situations No Service Localized Calling but No 911 or Long Distance Procedure The first emergency service aware of the situation will confirm with the other two Fire Department Determine type of outage Using the satell
20. freety teres rat B RISC aT SYSTEM dd Sete D l Jude vel Figtree fl buer p Ce You are now finished creating the report Click save at the top right corner of the screen The report is now saved If you would like to run the report immediately you may click Run at the top right corner of the screen If you would like to make changes to the reporting structure click Update and you will be able to make changes to the criteria Once you hit run you will be taken to another screen which confirms your choices Click the Run button in the top right corner of the screen The next screen will say that your report has been submitted for processing After a few seconds a message will appear saying that you report is ready You may click this button to see your report The report can also be found in the Information window near the bottom of the screen and a copy will also be emailed to the email address which is associated with the username of the person who is creating the report If you would like to run the report again or in the future you will be able to find the report under Create a claims report Simply click on the report and then hit the Run button at the top right corner and the updated report will be created Conclusion In an effort to equip Canadian organizations with the tools and systems required to effectively manage organizational risk JLT Canada in consultation with Figtree S
21. give you a list of all reports that you have run in the past with the option to open them If you are creating a new report click on Create a report for the module you are looking to report on For example if you would like to do a report on claims you would choose Create a claims report from the list Once you click on this you will be brought to a screen that lists all reports that you have generated in the past This allows you to create a report once and have the ability to run it multiple times without having to create it all over again If you would like to run a report that you have already created click the report you would like to run and then on the next screen click run in the top right corner This will generate a new report based upon the selected criteria If you would like to create an entirely new report click on the Add button in the top right PIE Add Adhor Arpat brdorneahion Genet r First you should name your report so that you can easily identify it in the future For example if you would like to report on which claims are currently open then the title should be something like All open claims After entering the title click on Output fields This will allow you to choose which fields you would like to include on the report All fields within the module that you have selected are offered therefore there is maximum flexibility in generating precise reports In the
22. have been more advantageous than dry prepackaged rations Moved by Deputy Mayor Perry Seconded by Councillor Good 19 12 BE IT RESOLVED THAT the Emergency Management Program Committee receives the information from the Fire Chief Director of Emergency Services that the Emergency Food Rations will be expiring shortly AND THAT the Committee recommends the Fire Chief Director of Emergency Services put 1 500 in reserves for food and supplies as may be required during an emergency and dispose of the expired rations d Fire Chief Riddell verbal report on EMO Fall Sector Meeting See attached notes 8 NEXT MEETING DATE Emergency Management Program Committee 3 December 17 2012 NOTE Per Section 4 8 of the Procedural By law 71 10 as amended by By law 32 11 these motions have been approved in principle by the Emergency Management Program Committee EMPC and shall become Resolutions of Council only on Council s adoption of the Minutes of the EMPC Meeting The next meeting will be held on March 18 2013 at 1 00 p m in the Upstairs Meeting Room of the Clar Mill Fire Hall 9 ADJOURNMENT Moved by Deputy Mayor Perry Seconded by Councillor Good 20 12 BE IT RESOLVED THAT the Emergency Management Program Committee adjourns the meeting at 3 35 p m until March 18 2013 at 1 00 p m or at the call of the Chair Approved by the Committee 2012 Approved by Council 2012 Mayor Clerk Emergency Management Program Committee 4 Dec
23. is to create a plan for the emergency which is fluid and flexible The CCG will not be alone as there will be many Ministries and other organizations working with us and they have their own media personnel We need to report facts to our residents Any information released shall be approved by the Mayor Duhamel will ask the EMO Sector Representative if copies of the EIO Officer Workshop Manual are available and if so will try to obtain 6 of these Moved by Deputy Mayor Perry Seconded by Councillor Good 12 12 BE IT RESOLVED THAT the Emergency Management Program Committee receives for information the Media Training Update from Stan Seitz Emergency Information Officer and thanks Mr Seitz for his time spent today b Kristy Mills Acting Disaster Management Coordinator Kingston and Quinte Disaster Management Canadian Red Cross re Overview of the Red Cross Disaster Management Program The Chair introduced Ms Mills who is new to this position Emergency Management Program Committee 1 December 17 2012 NOTE Per Section 4 8 of the Procedural By law 71 10 as amended by By law 32 11 these motions have been approved in principle by the Emergency Management Program Committee EMPC and shall become Resolutions of Council only on Council s adoption of the Minutes of the EMPC Meeting Mills noted the Red Cross is neutral and impartial and provides help to all sides This is a Voluntary Service The Red Cross needs to be asked to help th
24. pop up box that appears select any fields that you would like included in the report and click the arrow button pointing to the right All information in the right hand box will be included in the report Click OK once you have selected the fields that you want to be included iD x GW SYSTEM sn Specify Dut put held IF speoty output helds Module Clans Morigen repel Av alalle Selected Adut Apl Ape 2 Ancam Loc stor I Or Mode g Agel Mrs Raporti To MA PAA Art yha AUTO eee Humba t Cal AMPM JA Trs hage Lae Can Tota kampar lanm Mo mean Poky Ha Figtree Dore Next click on Sort order on top of the 2nd box Choose the same fields that you chose in Output fields but this time be sure to put them in order of how you would like them sorted Use the up and down arrows to modify this order The field at the top will be used to sort first the one below it will be used to sort second and so on Once you have chosen the sort order click OK 10 Ti 12 Finally click on Selection Criteria In the box that pops up you will be able to filter out any results For example if you only want claims that occurred this year you would choose date in Additional Criteria and then select greater than or equal to 01 01 2011 This will filter out all claims from 2011 Click OK once you have finished this C Fiytrec Web Windows Internet bolet EEE 53 je
25. residents with health challenges Heating cooling water and food concerns Disruption of commerce and government Fires Health concerns of residents some deaths could occur Infrastructure damage High demand on emergency and public works services Evacuation centres may be necessary SCS NSG SCS SCS SS NSG NSG Revised May 12 2011 Appendix F 10 R Township of AS North Frontenac Hazard Sheet 9 as 9 9 TOWN su HAZARD INFORMATION SHEET Type of Hazard eg tornado hazardous materials fixed site dam failure etc Human Health Emergency Pandemic Specific Hazard eg five tones of chlorine widespread wind damage etc Contagious viral infection which can spread rapidly to the residents causing illness and death Facility Area Entire Township would could be affected Lead Time The World Health Organization would declare a Pandemic Regular updates would be available from the KFL amp A Public Health and Flu Watch the Public Health Agency of Canada Generally 4 6 months between phases Probability The fall of 2009 saw the H1N1 Swine Flu pandemic spread throughout the world North Frontenac had a two week period of high absenteeism from the local schools With an intense staff training the municipality was able to keep staff illnesses to a minimum thus not affecting business continuity Consequence including secondary incidents Staff shor
26. service packages and watch the introductory video visit http disasterphone ca or give me a Call directly at the coordinates shown below Thanks for your interest Luke Neal DisasterPhone Specialist P 416 848 6651 Ineal jltcanada com Public Sector Division of Jardine Lloyd Thompson Canada Inc 55 University Ave Suite 800 Toronto ON M5J 2H7 JLI Risk Information Management System RISC Systems User Guide CONTENTS Introduction What is RISC Systems 08 1 System Requirements 2 searching Within the System rrarrnrrrarvarrnserr 3 General Keyword Search ssssrerrrrerrrrrrrrrerrrren MEN Trendene 3 Attaching Images or Files to a Record 65 4 Jpaating A ge satay somttv edo ttnennittaaneusenteduaom sain ahaa 6 Claims Management Module ccceeeeeeee es 7 Entering Financial Data rarrarnarnernrrarrarsersensen 8 NEAS VIQGUIGC seert siesta seunneuboeiaannniretonanaueenwce 12 Certificate MOUIC ccccseecseeeseeeseeeeeeeeeeees 13 2106 ga 0 PE 14 CONCIUSION ccccceccececcecceceeusaucuteueersuuseesueensanes 17 AJLI Launched in 2010 RISC Systems is a web based risk management software program designed to provide an integrated enterprise wide view of organizational risk exposure while delivering critical risk management intelligence RISC Systems consists of six modules each individually and collectively supporting the core elements of risk managemen
27. signs uniforms Volunteers may be a problem possibly have them sign in An emergency is not business as usual rules may have to be broken Bell Canada Presentation Canadian Telecommunications Emergency Preparedness Association Brian Hardcastle Bell Canada Loyalist Sector Meeting October 24 2012 Pete Clarabut hosting event Jeff Edwards to be new Deputy Chief of EMO EMO should be the first point of contact when we experience major communication outages CTEPA willing to attend exercises Loss of 911 service is the community isolated call EMO We may receive requests from Bell for fuel in emergency vehicle access to roads Public Awareness Drive to the station in the event of no 911 Acell tower may be reported as down but may still have the capacity to communicate Bell has mobile cell service called COWS Consider working and communicating with infrastructure providers through our EOC in an emergency because this will hasten recovery Message is to push for what you want Should inquire to EMO for power outages and communications From Cheryl Robson CAO Sent Tuesday February 26 2013 10 44 AM To Manager of Community Development Cc Angela Millar Treasurer Jenny Duhamel Clerk Planning Manager Subject RE Stoves for the Ompah Hall Hi Corey as we discussed with Jen Duhamel Clerk Planning Manager this morning please see the Emergency Management Program Committee Not Joint Fire B
28. 6 2012 POSSIBLE UNLIKELY HAZARD Hurricanes Windstorms Tornadoes Microbursts etc Extreme Heat Cold Earthquakes Erosion Landslides Mudslides Flood Subsidence sinking Human Health Emergencies Pandemic Agricultural amp Food Emergencies TECHNOLOGICAL Building Structural Collapse Dam Failures Explosions Fires Hazardous Materials Fixed Site Hazardous Materials Transportation Accidents Incidents road rail air marine Critical Infrastructure Failures Dam failure flood electrical Energy Emergencies Revised March 16 2012 LIKELY kg Le v bag v POSSIBLE E UNLIKELY x lv v Lag HAZARD Nuclear Facility Emergencies Radiological Emergencies Mine Emergencies Oil Gas Well Emergencies Petroleum Gas Pipeline Emergencies Space Object Crash HUMAN EVENTS Terrorism Sabotage Civil Disorder Special Events War amp International Emergencies OTHER LOCAL HAZARDS gt TOTAL HAZARDS LIKELY 11 POSSIBLE E UNLIKELY x lv v 7 v K x v b G 4 23 The hazards named on this worksheet are the 38 hazards listed in Emergency Management Ontario s Provincial Hazard Identification and Risk Assessment Revised March 16 2012 APPENDIX Revised March 16 2012 Appendix F 1 Community Risk Assessment Grid Snowstorms Forest Fires Ice s
29. Fan out teams in neighbouring ya gt NE he re vil ee VE pi 44 wy eee D ies rd ag es m QU N e gt ay gt T AF er er GEN ea NE PE pa vr STRE ee AG amp NM ee Fy gt f 6J ce ae aS a branches regions throughout the province and throughout Canada L Mobilize emergency supplies modular shelters ready y ner kits telecommunications kits mobile command posts Operations Planning Logistics IMS Structure CANADIAN RED CROSS Zone DG or Designate ZDCT Director Incident Command Deputy Fund Director Duty Development Officer Officer Public Affairs Liaison Officer Officer Human Finance amp Resources Admin Other Duties as Required CANADIAN RED CROSS e Shelter Surveys e Donations Management Appeals e Door to Door Outreach Rapid Needs Assessments Wellness Checks e Management of multiple service sites shelters reception centres staging areas staff shelters operations centres recovery centres case management call centres distribution sites e Rapid Deployment Assessment Teams e Other services as requested If disaster occurs 6 Anywhere Anytime Red Cross Red Cross will be there to support those who are in need Kristy Mills Acting Disaster Management Coordinator Kingston and Quinte kristy mills redcross ca 613 217 9810 Ga GREATER NAPANEE FIRE SERVICES Emergency Conta
30. IAN RED CROSS PDA How we help T Respond on scene 24 7 Conduct Needs Assessment Issue Vouchers through Supplier Agreements Ensure follow up with clients Provide emergency services Lodging Clothing Meals Personal Services Other Referrals CANADIAN NOW We help RED CROSS Comfort Kits Blankets Special Needs health equipment e g wheel chair cane walker prescriptions glasses etc Stuffed animal amp colouring book for children amp toddlers Information One Step At A Time Fire Flood Recovery Brochures Referrals and Information on additional community supports EMERGENCY RESPONSE TEAM CANADIAN RED CROSS Q Activated by the DM Coordinator at request of the affected municipality IMS structure for interoperability Report to EOC MCG Memorandum of Agreement for services Registration amp Inquiry Central Registration and In u iry Family Reunification gr Manage amp Operate Shelters Recep Centres Upon Request Ed EG a Provide 6 Emergency Social Services Recovery Centres nrouefge see Se management gt lt Go So fF DW Ot E LARGE SCALE RESPONSE ERT CANADIAN RED CROSS L Response that is more than 50 displaced people Q Reception Centre or Shelter may be required Q Fan out entire Disaster Response Team for availability Q Notify Canadian Red Cross Provincial Duty Officer ud
31. ONNEL THEIR EXTENSIONS AND EMAIL ADDRESS lt Back Next gt Once Call Routing and an Auto Attendant recording are scripted the MEMBER simply submits the information and it is retained in the DisasterPhone s data vault for retrieval when service is activated Step i Step 2 p Step 6 Welcome to DlsasterPhonel View Enrollment Provide Telephone numbers Create Company Directory Determine Call Routing Provide Auto Attendant Pease complete these Information scripting simple steps CALL ROUTING When your customers call into the CatastroPhone Auto Attendant they have the option of a dialing directly to a person s extension bY accessing the company directory the list you supplied above or c routing to particular person or department through the automated attendant The caller s choices are to enter 1 through 8 on their dial pad 0 and 9 are reserved for other pruposes 1 Please indicate below where you would like the call routed for each choice function it Should be to reach one of the people listed above Example fo access our company directory press sign for Sales press 1 for Support press 2 for Accounting press 3 FUNCTION refers to Sales Accounting Shipping etc while EXTENSION refers to the extension numbers shown above select the most appropriate individual to receive those calls EXAMPLE 1 Extension 203 Function Sales Department Person John Smith 1 Function City Hall Administratic Ext
32. Ontario s major distribution systems runs through the Township of North Frontenac Damage or disruption to these high voltage transmission lines will affect many Ontario citizens The lines are owned by Hydro One and a 24 hour emergency contact number is listed under the Vital services Directory Appendix B 2 4 Continuity of Government Services North Frontenac Municipal Government operates out of the municipal offices building situated at 6648 Road 506 A directory of Council and staff is located in Appendix A of the Plan During an emergency and the recovery period it is essential the local government continues to function and operate efficiently 5 Public Safety and Security The Emergency Operations Centre is located in the upstairs meeting room of the New Fire Hall at 6648 Road 506 The Alternate Centre is designated as the former MNR Building at 6638 Buckshot Lake Road Evacuation Centre The primary centre is located at the Clar Mill Community Hall located on the Buckshot Lake Road in Plevna The alternate is the Clarendon Central Public School located on Road 506 in Plevna Other centres which can be utilized as evacuation centres are located in Harlowe Cloyne Plevna Ardoch Ompah and Snow Road These centres are community halls and churches Fire Department Fire stations are located in Snow Road Ompah Plevna and Barrie Kaladar and all will respond to emergencies For emergencies call 911 Police Services Pr
33. abeled info 4 In this area there is the ability to enter email addresses for other users of RISC Systems in the field labeled Email addresses If you would like to share this file with another user of the system enter their email address in here and the file will be sent to them automatically through email Multiple email addresses can be entered but must be separated using a semi colon 5 Once you have completed the info tab go through the remaining tabs and fill out any other relevant information 6 After entering all information click the green save checkmark at the bottom of any tab This will save the file T The file is now in the database In order to add any files or attachments please follow the steps provided above titled Attaching images or pictures to a record Certificate Module A unique feature of RISC Systems is the ability to track certificates received from third parties This module allows for the tracking and following up with the issues of your certificates to maintain compliance with your organizations risk management standards To add a new Certificate record l Click on Certificate Manager on the top menu and choose Add a Certificate 2 A blank certificate file will open The only field that needs to be populated is the Organisation field near the top of the screen 3 Continue to fill out information under the Certificate tab do not click the save button
34. acted area the safety of people and property and the coordination of emergency personnel However every plan must rely on one critical component for success communication Essentially the most critical component of any emergency plan is based on the ability of an organization to communicate to their targeted recipients in a timely and effective manner Critical communications during emergencies such as severe weather are typically classified under the terms emergency notification or mass communication Historically the most common form of emergency notification has been reverse 911 This allows municipalities to send a pre recorded message to a list of landlines in their community using contact information typically sourced from published telephone white pages listings Challenging this method is the fact that the use of a landline home phone has diminished significantly over the last decade In lower income communities in student populations and for military personnel most rely exclusively on mobile devices as their primary phone According to the International Telecommunication Union there were almost 6 billion mobile subscriptions at the end of 2011 which is equivalent to 87 percent of the world population Given these statistics are our employers and communities leveraging technology advances in the best way to protect our lives and property during catastrophic events During Hurricane Sandy organizations and municipalitie
35. age to aid in establishing compliance with Federal and Provincial Emergency Measures legislation and municipal disaster management mandates along with ensuring fluid management of incoming call distribution when disaster strikes AJIT You ll receive a Certificate of Enrollment from JLT along with a link to the DisasterPhone Activation Data Request facility where your appointed administrator will provide details specific to your organization incoming phone numbers departments personnel identification amp extension numbers and the alternative number where you d like the employee s extension to ring when the business premises is damaged destroyed or rendered inaccessible for any reason We retain this information in our data vault This data can be accessed and modified as changes to staffing and departmental structure occur and hard copies can be generated to establish evidence of compliance with applicable legislation www disasterphone ca a When disaster strikes you ll contact our Emergency Response amp Activation centre and our agents will activate your service and provide you with guidance on instructing your phone company to re direct your phone number s to the emergency PBX facilities Calls will then be directed to your employees just as you specified in Step 2 or to voice mailboxes that can be accessed remotely Your staff resources will be accessible to administrative
36. ager Log health and safety surveys and employment based injuries to optimize business continuity Identify duty specific factors related to each incident from lifting and handling techniques to training requirements and employee fatigue f RISC SYSTEMS system Requirements In order for RISC Systems to operate on your computers your IT department will need to do the following 1 Install an internet browser minimum requriements Internet Explorer 7 Firefox2 Chrome 2 Safari 4 Opera 9 2 Make sure your pop up blockers are turned off 3 Insure that your computer is running on Windows XP or higher or Mac OSX AJLI With respect to using the search function in RISC systems there are two ways to use this feature General Keyword Search his search bar can be found at the bottom left portion of the screen Above where it says Figtree Web there are three tabs Click on the Search tab A new search box will show up In order to do a search first select which module you want to search within For example if you are looking for a keyword within a claim file you would choose Claim Management from the drop down box Once this is chosen enter a keyword in the box below and click Search A new window will open displaying all results that match the keyword Click on the file you would like to see and it will open Module Search The second way to search for a specific file is available under each mod
37. aining September Review EOC location layout equipment and procedures New Business November Confirm CEMC and Alternates Confirm Program Committee membership Confirm Committee Chair for coming year Review Program Status sign all required forms and forward to Field Officer New Business Option 2 Meeting schedule Quarterly Length of meetings 2 hours Total Meetings 4 plus scheduled exercise and CCG training February Plan CCG training and exercise strategy and dates Plan Public Awareness and Education strategy New Business May Review and update Emergency Response Plan and Appendices Review Notification lists and procedures New Business September Review Community Risk Profile HIRA and amend if required Review Critical Infrastructure Identification and amend if required New Business Exercise and CCG Training December Review EOC location layout equipment and procedures Confirm CEMC and Alternates Confirm Program Committee membership Confirm Committee Chair for coming year Review Program Status sign all required forms and forward to Field Officer New Business From jmcintosh jltcanada com mailto j mcintosh ltcanada com Sent Thursday March 07 2013 9 51 AM To Jenny Duhamel Clerk Planning Manager Cc Angela Millar Treasurer Subject RISC Systems Good morning just wanted to pass along some marketing material and information regarding both RISC Systems and Disaste
38. alls to 705 848 3232 This is already in place however the switching has to be done manually May take awhile depending on location of technician until switch over is done calls into 911 will ring no answer After switching is complete Fire Dept receives incoming 911 calls 911 Ambulance Fire can take call amp notify CACC using CACC radio on No 1 pumper If pumper is out on a fire call the old portable radio can be used which has CACC backup and is still monitored by CACC SSM CACC will dispatch its ambulances EMS may have personnel available to attend the fire hall to take the calls and if outage is for an extended period of time SSM CACC will send its people 911 Police OPP will have one of their officers attend the Fire Dept to take the police calls Use Old Community Access Numbers Prior to Switching amp During Emergency Also Use Alternate 911 Remove any call forwarding Broadcast to public amp use following numbers Fire 848 3232 Ambulance 848 4444 located in Fire Dept FP Office Police 848 6975 No Telephone Service no Central Office Operating no signal on the phone Possible Action Action will be determined by length of time it will take to fix the telephone service ELARC to attend the Fire Hall to possibly set up upon direction from CCG base station at fire hall and members at strategic locations around town CCG set up portable base station in EOC for direct contact with Fire Dept
39. any necessary changes to the file 4 After completing the modifications make sure to click on the green save checkmark so that the changes are saved However in the even that you forget to click save you will be prompted to before switching to another file AJLI RISC Systems allows for the capturing of claims data as it is received by specific organizations This allows for effective sharing of information both internally and externally When creating a new claim file the following steps must be followed 1 2 Click on Claims Management on the top menu and choose Add new claim A blank claim file will open The only field that needs to be populated in order to save the file is the organization field near the top of the screen Choose whichever is appropriate for the type of claim Next fill out Information under the details tab Go into as much detail as possible as this will help the reporting function generate precise reports At the bottom of the details tab there is a section under the heading internal In this area users are able to enter information with regards to who has handled the claim and time date information Also in this area there is the ability to enter email addresses for other users of RISC Systems in the field labeled Email addresses If you would like to share this file with another user of the system enter their email address in here and the file will be sent to them au
40. arm and alert other staff fire warden supervisory staff custodian Use exit stairwells to leave the building Proceed to designated outside assembly area Upon hearing fire alarm Follow any instructions that may be given by the fire warden Leave the building immediately Close all doors behind you to confine the fire Use exit stairwells to leave the building Proceed to designated outside assembly area NOTE Do not use the elevators Do not re enter the building Designated outside assembly area shall have ready access to a public thoroughfare This precludes use of courtyard or any enclosed space FIRE SAFETY PRECAUTIONS Any garbage or refuse is to be deposited into the proper receptacles Open flames candles and cooking appliances are prohibited No smoking or alcoholic beverages are permitted within the school or on school property Use of Schools For Sleeping Accommodation OFM TG 01 2002 Office of the Fire Marshal Appendix C SCHOOL DESIGNATION FORM School Designation Form Temporary Use of Schools for Sleeping Accommodation School Name School Board Address School Board Contact Phone numbers A MINIMUM REQUIREMENTS Yes Mechanical Natural ventilation Fire Safety Procedures Carbon monoxide detectors provided in rooms Fire Alarm System and corridors adjacent to service rooms Battery operated smoke alarms provided in classrooms used containing fuel fired appliances for sleepin
41. azard and that are not allowed for in the original design shall not be carried out in a building unless approved provisions are made to control the hazard The Article prohibits an owner from using their facility for a purpose other than for which it was designed without first obtaining approval from the authority having jurisdiction this being the Chief Fire Official CFO in the municipality Further the Article provides the authority for the CFO to approve the use of schools and other designated facilities for temporary use such as sleeping accommodation Prior to granting approval the CFO must be satisfied that appropriate measures are taken in the form of fire safety systems and procedures to provide an adequate level of life safety for the occupants who may be in the facility at the time The guideline provides criteria that should be considered in determining the suitability and approval of the facility for sleeping accommodation including the installation of fire safety devices and establishment of fire safety procedures for school board personnel event organizers and occupants There are some minimum requirements that must be provided in the facility before consideration can be contemplated and these are identified in Part A on the School Designation Form see Appendix C 2 0 SUBMISSION FOR APPROVAL The submission for approval must be made to the Chief Fire Official CFO of the local municipal fire department It is the owner s re
42. cilities for activities that were not originally anticipated in their design is becoming more prevalent as a means of optimizing resources available to local communities Schools are a popular venue to be used to provide temporary sleeping accommodation for community groups The Building and Development Branch Ministry of Municipal Affairs and Housing has indicated that the Change of Use provisions in the Ontario Building Code were not intended for short term temporary change of use and are not appropriate for sleepovers Assessment of temporary use should be carried out through an approval process under Division B Article 2 1 2 2 of the Ontario Fire Code This guideline is intended to assist school boards and fire officials in the assessment of facilities to provide temporary sleeping accommodation and sets out criteria to use in ensuring that safeguards are in place and fire safety responsibilities are established Use of Schools For Sleeping Accommodation OFM TG 01 2002 Office of the Fire Marshal 10 SCOPE This guideline has been established to aid school board officials and fire officials in the assessment of school facilities for temporary sleeping accommodation Since sleeping accommodation is not normally considered in the design of schools Article 2 1 2 2 of Division B of the Ontario Fire Code would be applicable to the temporary use Article 2 1 2 2 of Division B of the Fire Code states Activities that create a h
43. ct Information ro ii u i i Can we use this email to contact you for fire department news information Yes No Initial Please provide a copy of your current driver s licence Emergency Contacts Cell Phone RR Cell Phone Cell Phone Optional Emergency Information The following information is strictly optional and confidential only to be used by Fire Department Administration in the case of an emergency OHIP Family Doctor Blood Type Medical Conditions Minister Chaplin IAny additional information you feel may be of importance 7 A Goderich Presentation Tornado on a radar will have a noticeable hook CISM Critical Incident Stress Management team was brought in to assit the public Public meeting held after 6 days ODRAP call in to provide a presentation to the public 211 Government information center call for directory of business OPP would not take part in the Incident Command By law passed Deluge by the media Local services no banks Red Cross worked very well Should consider freezers Numerous building officials came to help Minister of Labour where not very helpful OPP actually kicked Public Works out of their lunch room Victims Services called in Consider business in the EOC Document your valuables have proof i e pictures documentation Offered debriefing to all staff A scribe is essential Workers should be easily identifiable badges magnetic
44. ction G Additionally beside the Image ID field you are able to upload a digital copy of the cheque or invoice Click on the paperclip and it will allow you to choose the file or picture you would like to upload from your computer 9 Once you have filled in all information click on the save button in the top right corner 10 You will now see under the Transaction tab that your financial transaction has been written to the system ae Click the back button in the top right corner to bring you back to the main claim file 12 If you now click on the Finances tab you will notice that the transaction has populated fields in this screen As you add different transactions to the Financial Summary section they will accumulate here My Work Claims Management Inddents Risk Manager Mazerdlirary Buldng inspectors Certificate Manager Reports andGraphes Other System Log out Fagtroe ket 737 organister Exarngle School Board Primary S8 QO SYSTEM Pew Prances T ust Notes AQ Add Dary wd Done O reret a 100 To You will notice that the deductible field is modifiable If you click on the Update button on the top right side of the screen you will be able to add information to this field without entering actual transactions 14 The Deductible field will automatically be populated provided that you have entered the deductible for this claim It will take all
45. cy Preparedness Week EP Week is fast approaching May 5 11 EMO is focusing on ensuring senior citizens in Ontario have access to materials to support their own emergency preparedness regardless of where they are living and their individual capacities These new materials in addition to refreshed materials will be made available to our partners Stay tuned for more details as to products dates etc 5 Customer Satisfaction 2 was scrolling through old EMO Status Updates and realize that promised you a chance to provide feedback on this new initiative but never provided same Let me correct that right now and invite you to provide comment on this four question survey http www surveymonkey com s P98TT8Z Bragging rights for the first response More seriously this will helo EMO to better serve our partners and stakeholders Thank you for taking the time to do this will provide you with the results next month By the way this is in addition to the customer survey on EMO initiatives that referenced in EMO Status Update 9 that will be going out later in January was going to say that there were no more surveys contemplated but the jury is still out on that We are looking at whether a survey regarding IMS can be incorporated into the annual customer survey or whether it needs to be standalone Enjoy January the month with the greatest increase in number of daylight hours Allison J Stuart Assistant Deputy Minister and Chief
46. e PROCESS FOR DESIGNATION OF SCHOOLS USED FOR SLEEPING ACCOMMODATION Assigned technical staff of the School Board shall complete the designation form The package of the forms and schematic plans for designated schools shall be accompanied by a letter from the school board official confirming accuracy of the information and acceptance of the operating conditions Designation forms and schematic plans indicating sleeping rooms shall be filed with the fire department and if requested with the building department Equipment and furniture may be stored off site stored in unoccupied rooms maximum 2 tier stacking or remain in occupied room along the sides Portables are not to be used for sleeping accommodation Access prohibited to kitchens cooking appliances and hazardous classrooms A minimum of two 2 trained supervisors per school Assignment of I fire warden per classroom Assignment of I fire warden for every 50 occupants in gymnasium A fire drill shall be performed on the first day Trained supervisors shall have pertinent information such as emergency numbers and a telephone cellular or hardwired A caretaker designated by the school board shall be present in the school during operating hours Exits and emergency lighting shall be maintained and operational during occupancy Lighting shall be provided in the access to exit routes Daily walk through by caretaker to ensure compliance with fire code require
47. ed while the building is occupied check that smoke alarms and carbon monoxide alarms are in place and functional check that fire access routes are kept clear collect and remove refuse from the building Emergency duties in event of fire or alarm e activate the fire alarm e call fire department e provide access to public address system if necessary e meet emergency responders and supervisory staff at principal entrance 4 2 Supervisory Staff The supervisory staff must be readily identifiable to both the occupants of the facility and in the case of an emergency to the responding fire department Itis recommended that the supervisory staff wear a reflective vest Regular duties e ensure that fire wardens are appointed and on duty e conduct a fire watch patrol throughout the facility once per hour to include e check egress routes and exits to ensure that they are available for use and not obstructed e check to ensure that there is no smoking e check to ensure that there are no open flames candles e check that doors to rooms not in use are kept closed e conduct patrol of the exterior to ensure appropriate site security e meet once per evening with the fire wardens and custodian prior to securing school Emergency duties in event of fire or alarm e activate the fire alarm e ensure that evacuation has started and meet custodian and emergency responders at principal entrance e report to emergency responders of any persons that may still be in bu
48. ember 17 2012 NOTE Per Section 4 8 of the Procedural By law 71 10 as amended by By law 32 11 these motions have been approved in principle by the Emergency Management Program Committee EMPC and shall become Resolutions of Council only on Council s adoption of the Minutes of the EMPC Meeting r t EA p At 1 i p airs H Emergency iniormaion Pian Tamnpiat fa r CHG Use Only D Form 3 Maximizing Your Media Opportunities Purpose Use the following checklists as tools to help you make the most of your opportunities to work with the media to provide information to the pubic during emergency situations Interview Checklists Before the Interview Don t waste the media s time be sure your story is newsworthy Know the media you are dealing with including a media resource directory Listen to and watch the show s on which you are going to be interviewed Find out what you are getting into before the interview Know the style of the show and the interviewer s personal style Try to find out what their angle is what they are looking for Negotiate the terms of the interview scope of questions others presenting etc Be sure you know your subject research facts and figures identify your target audiences identify your key messages Identify a positive angle Identify predictable questions who what where when why how and how much Provide background information on the issue Prepare answers incorporating yo
49. ement press 2 for Roads amp Sewers press 3 for INfrastructure Support press 5 for the Mayor s oiffice T press 5 to reach the Emergency Management Team press 6 For all other z For example Thank you for calling ABC company IF you know Your party s extension please enter It at any time to access our company directory press For Sales press 1 for Support press 2 for Accounting press 3 SUBMIT MEMBER s can access the ADR to revise and update it at any time via a password protected access feature on the DisasterPhone site When activation of the service is required the MEMBER contacts the Activation Hotline where an agent confirms the accuracy of the ADR information and provides a temporary phone number to which the MEMBER instructs their primary carrier to redirect their number s Customers suppliers and employees reach the company using the usual telephone and extension numbers and either reach employees as per the ADR dictates or voice mailboxes which can be accessed remotely Voicemail messages are also sent to the employee as an attachment to an email Fibernetics Corp a CRTC licensed telephone company provides both the call centre response and fulfillment architecture When the premises or phone system is restored the MEMBER instructs their primary carrier to redirect numbers back to their premises and conventional serviced is seamlessly restored To learn about the available
50. en it will be fixed People who require 911 services are asked to Drive directly to the emergency service for assistance If you do not have a vehicle or are unable to drive ask a neighbour or friend to assist you in accessing the required emergency service Elliot Lake Radio Club is set up in the parking lot in front of the following variety stores or by the front door of the following buildings around the community they can radio the emergency service for you The hours of operation will be from 8am to 4pm o Washington Cr o Paris Plaza o Hillside Dr S o Central Av The Elliot Lake Fire Service volunteer firefighters will also be effecting rolling patrols with their vehicles evident by a flashing green light Flag them down if you require emergency assistance The Collins Hall has been set up as a reception centre for the purpose of providing updates on the situation Updates will be provided to the media for television broadcast and posted on the city website at www cityofelliotlake com The City of Elliot Lake appreciates your patience 30 For information contact Fred Bauthus CAO 705 848 2287X2131 Confidential Attachment Draft Press Release May 6 2009 From OFM PubEd J US Sent February 6 2013 10 32 To OFM Subscribers J US Subject Public Education Matters OFM Public Education Matters Enhancing Fire Safety Education and Prevention in Your Community Issue 74 February 6 2013 Dear Public
51. ension 202 Department Person Betty Crocker 2 Function By law enforecement Extension 204 Department Person John Henry 3 Function Roads amp Sewers Extension 203 Department Person Jack Daniels 4 Function Infrastructure support Extension 205 Department Person Jane Mansfield 5 Function Mayor Extension 201 Department Person John Smith amp Function Emergency Manageme Extension 206 Department Person Barney Fife 7 Function Extension Department Person amp Function Extension Department Person 2 The 0 is reserved for an operator as many people on hearing an automated attendant will press 0 automatically thinking they are ringing through to a receptionist If caller presses 0 please choose the extension number you would like the caller directed to Also select whether you want the call directed to the extension or directly to the voicemail box Extension 201 RING AT EXTENSION E7 ED Step 1 Step 2 p p p Step 6 Welcome to DisasterPhone View Enrollment Provide Telephone numbers Create Company Directory Determine Call Routing Provide Auto Atbendant Please complete these Information scripting simple steps 3 Please write down the script for how you would like your recording to sound to callers You ve reached the town of ABC IF you known the extension of the person a you wish to reach please enter it now For a directory by name press for Fi City Hall Administration press 1 for By law enforc
52. entre required local leadership with the support of the province and Health Canada to set up an alternate site The Centre will take several months to replace More recently the identification of three passengers with flu like symptoms and the death of a fourth passenger on VIA required MOHLTC the Ontario Public Health Agency the Office of the Chief Coroner local health officials first responders and VIA officials to work together to both address the health concerns and to get the train moving on to its destination We are monitoring the activities relating to blockades within the province but are not playing a direct role 2 Interesting Reading found the attached relevant on several levels and thought you might be interested http www forbes com sites ciocentral 2013 01 02 5 lessons from hurricane sandy for emergency preparedness 3 Six Months Priorities Last month closed the loop re our first six months achievements and provided the foci for the six month period ending March 31 2013 One of the initiatives is surge capacity across the provincial ministries in an emergency The consultation on this will start shortly and will involve business continuity and ministry emergency management coordinators as well as executives across the government In anticipation of the discussions with executives briefing materials will be provided to the coordinators to support an informed discussion with their executives 4 Emergen
53. ersons should include the school custodian at least two supervisory personnel from the Community Use organization and a responsible occupant from each sleeping area to act as fire warden for their area Where a single sleeping area such as a gymnasium has an occupant load greater than 50 persons there must be at least one fire warden for each 50 occupants On the first day of occupancy fire wardens must be selected and an initial meeting held with the school custodian supervisory staff and fire wardens The duties for these individuals must be discussed and a full fire drill held with all occupants participating The school custodian supervisory staff and fire wardens must be familiar with the means to manually activate the fire alarm system During the fire drill the occupants should become familiar with their evacuation routes and understand where they are to meet once outside Duties and responsibilities for these persons must include the details identified in subsections 4 1 to 4 3 in this guideline 4 1 School Custodian The custodian must be on duty at all times that the building is occupied and be familiar with the school and its emergency equipment and systems Use of Schools For Sleeping Accommodation OFM TG 01 2002 Office of the Fire Marshal Regular daily duties e check fire alarm system for operation check egress routes and exits to ensure that they are available for use and not obstructed check that exit lights are illuminat
54. ey do not come automatically They respond to declared and non declared emergencies North Frontenac Township has an Agreement with the Canadian Red Cross for aid as required Mills suggested her contact information be added to the Township website The Clerk will ask the IT Technician to add this to the website See attached Presentation Moved by Deputy Mayor Perry Seconded by Councillor Good 13 12 BE IT RESOLVED THAT Committee receives for information the overview of the Red Cross Disaster Management Program from Kristy Mills Acting Disaster Management Coordinator Kingston and Quinte Disaster Management Canadian Red Cross and extends their appreciation to Ms Mills for her time spent today 5 ADOPTION OF MINUTES Moved by Deputy Mayor Perry Seconded by Councillor Good 14 12 BE IT RESOLVED THAT the Emergency Management Program Committee approves the Minutes of a Meeting dated June 11 2012 as circulated and adopted by Council on July 16 2012 6 BUSINESS ARISING OUT OF MINUTES a Sample from Greater Napanee Fire Services of Emergency Contact Information forms to be completed annually see attached Moved by Deputy Mayor Perry Seconded by Councillor Good 15 12 BE IT RESOLVED THAT the Committee receives for information the sample Emergency Contact Information Sheet from Greater Napanee Fire Services AND THAT the Committee instructs the CEMC and Alternate CEMC to prepare similar forms to be completed by Staff Council and Volun
55. find attached some materials that believe may help out when planning for 911 outages Please note that did not change any telephone numbers in case you wished to make inquiries but please ensure you are careful with this document due to the confidential contact information within Please feel free to contact the City of Elliot Lake CEMC Trudy Rheaume for any inquiries A big thank you to Trudy for sharing Trudy Rheaume city elliotlake on ca If you wish to share your materials plans that may assist others with this planning please do so Kind regards Lisa Lisa Harvey Field Officer Loyalist Sector Program Delivery Emergency Management Ontario Telephone Outage Response Guide Recommended Action Action Completed By A Can only make calls Monitor situation CEMC and EIO within exchange may or Contact CCG via door knocking or cell to may not be able to receive inform of situation an place on standby calls Contact telephone provider 911 and cell phone Notify Public and Media working B Cannot make any calls Same as above cannot receive any calls 911 working C Cannot make any calls 1 Set up radio communication with CACC CEMC FD CACC including 911 services at local fire department via ARES OPP EIO Have people drive to FD to request 911 services FD contact CACC who can contact OPP if required Same as above 2 Have three emergency services stage at local fire department Have people drive to FD to request
56. g and in corridors providing access to gyms B OCCUPANT LOAD CALCULATIONS BASED ON SAFETY FEATURES choose one B1 Sprinklered schools B2 Unsprinklered schools B3 Unsprinklered schools maximum 45 m 150 ft travel maximum 30 m 100 ft travel distance maximum 30 m 100 ft travel distance to an exit to an exit distance to an exit Building has enclosed exit stairs Building has open exit stairs so min 30 minute fire resistance rating occupancy limited to 1 storey only of rooms Me Net areal of rooms ae Net area of rooms Net area Hof syms Netarea tt of gyms Net area of gyms Net area OCCUPANT LOAD OCCUPANT LOAD OCCUPANT LOAD Notes 1 Net Area clear floor space 2 Occupant load based on 4 6 m 50 sq ft per person except maximum 15 persons per room with only one means of egress 3 Only rooms or gyms within the travel limit to be used for sleeping 4 Hazardous classrooms excluded i e science labs automotive and wood working shops rooms with cooking appliances 5 Exit is deemed to be an exterior exit door or a door accessing an enclosed exit stair TOTAL OCCUPANT LOAD B1 B2 or B3 Note Municipal building department should be contacted to determine any further occupant load limitations based on health requirements of the Building Code FOR ASSIGNMENT PURPOSES ONLY Prepared by School barrier free accessible YES NO Signature Showers available YES NO Dat
57. gton Cr N B Refer to telephone listing for unpublished confidential numbers Page 4 of 4 January 29 2009 Confidential Telephone Numbers 911 SMC 24 7 Bell Surveillance amp Maintenance Centre Telephone 1 800 263 7585 Fax 1 800 587 6911 Elliot Lake Fire 705 848 3232 North Bay OPP 705 475 3300 Northern Communications 705 671 1422 Sault Algoma CACC 705 256 5621 Ambulance Base 705 461 8381 Dan Ranich Bell Canada Manager 911 Services 673 3225 1 866 299 2799 Fax 705 673 0743 daniel ranich bell ca In Community Bell Technicians Bell SMC to provide numbers locally if they are unable to contact technician and community needs to contact technicians to effect switch over of 911 to 848 3232 in the event of local call but no 91 1 long distance Elliot Lake Amateur Radio Club Dave Sutherland President 848 7232 George Palm Vice President 848 7496 Ron Hatton Past President 848 3143 Harold Kenny Secretary 848 7559 Terry Vaan Hattem Treasurer 848 0048 Eugene Grenier Custodian 461 8788 3 Denison Rd 55 Central Av 25 Taylor Blvd 83 Axmith Av 85 Mississauga Av 27 Hergott Av Confidential Attachment Telephone Numbers January 29 2009 Chief Administrative Officer Date News Release For Immediate Release CITY OF ELLIOT LAKE TAKE NOTICE 911 SERVICE LONG DISTANCE NOT WORKING Elliot Lake Ontario January 01 2001 at 01 00 hours Chief Administrative Officer Fred Bauthus advises that
58. h the Button certificate Please note TVOKids com is an English language website and so the Push the Button certificates are only available in English If you have any questions regarding the Push the Button campaign please contact Gina Pontikas at gina pontikas ontario ca or by phone at 416 325 3155 Your feedback is always welcome Contact the OFM s Public Fire Safety Education unit by email or phone 416 325 3100 if you have questions about public fire safety education in your community Let us know about specific programs that work well in your community or specific public education topics you would like addressed in an upcoming notice Email us if you want to be added or removed from our subscription list Please share this notice with your colleagues Suggested Work Plan for Maintenance of the Essential Level Emergency Management Program Option 1 Meeting schedule Bi monthly Potential for Summer Recess Length of meetings 1 25 1 5 hours Total meetings 5 plus scheduled exercise and CCG training Sample January Plan CCG training and exercise strategy and dates Plan Public Awareness and Education strategy New Business Review Community Risk Profile HIRA and amend if required Review Critical Infrastructure Identification and amend if required New Business Review and update Emergency Response Plan and Appendices Review Notification lists and procedures New Business Exercise and CCG tr
59. ilding 4 3 Fire Wardens Regular daily duties e assign a helper to any person who may need assistance to evacuate e take evening roll call e ensure means of egress from sleeping area kept clear Use of Schools For Sleeping Accommodation OFM TG 01 2002 Office of the Fire Marshal be aware of fire evacuation procedures report any fire hazards to supervisory staff ensure that there is no smoking or open flames present meet once per evening with the supervisory staff and custodian prior to securing school Emergency duties e assist in evacuation of assigned sleeping area to outside collection area close door to sleeping area after room cleared check evening roster and inform supervisory staff of any person not accounted for inform supervisory staff of any person who may still be in the building designated fire warden check washroom change room for any persons 50 SITE AND FLOOR PLANS Site and floor plans of the facility must be prepared and submitted with the application The plans must indicate the rooms and areas where sleeping will be taking place and the egress routes intended for use by the occupants A safe outside assembly area must be identified on the site plan for the occupants to gather in the event of an emergency evacuation A copy of the evacuation routes showing the exits from the building must be posted in each sleeping room 6 0 FIRE EMERGENCY PROCEDURES An occupant information sheet must be prepared for distributi
60. ite phone the Fire Dept will call 911 SMC Bell Surveillance and Maintenance Centre Request details of the outage what happened where how long it is expected to be out etc If local calling available request SMC to have 911 re routed to 848 3232 o After the initial call Central Ambulance Communication Centre CACC will take the lead and follow up with SMC and provide the Fire Dept with updates who will in turn relay information locally to Police EMS and CCG The Fire Dept will effect a radio page of its fulltime staff to respond to the Fire Hall Fire Dept will call out the Community Control Group CCG advising the first member reached of the situation and asking that CCG member if they wish the rest of the group to be called out Police and Ambulance Each will endeavour to send a representative to the Fire Dept ASAP as the Fire Dept will become the localized communication centre CCG Consider Declaring an Emergency dependent on situation amp length of time Under declared Emergency request EMO to effect Press Release under Red Alert Press Release telephone email or hand deliver to radio station etc Update municipal website Page 1 of 4 January 29 2009 Annexed Section Il 20 ERP Supporting Plan Telephone Outage Response Guide Localized Calling but No 911 Long Distance If the outage is Localized Calling but no 911 Long Distance Fire Dept requests SMC to get a local Bell technician to re route 911 c
61. ler villages for the delivery of goods and services Other roads and private lanes within the municipality if damaged will isolate many of our citizens and visitors to the area Bridges Bridges over the Mississippi River if destroyed will greatly limit access to villages Other bridges if not passable will isolate citizens Public Works Municipal garages and sheds where trucks loaders and other equipment for road maintenance are stored Hwy 41 Road 506 Plevna and at Road 509 near South Lavant Road These facilities are essential for road maintenance and repair Evacuation School buses required for evacuation are stationed in Cloyne Plevna Ompah and Clarendon See local services directory Appendix B 3 for owners and phone numbers Appendix G Emergency Plan l Updated June 25 2007 2 Food and Water All essential survival supplies are trucked into the area via road transportation Food stores are located in the villages of Cloyne Plevna Ompah and Snow Road A limited supply is on hand and communities outside but adjacent to North Frontenac will be called upon to supply our community with food essentials if required Water Most residents rely on private wells or purchased water at retail outlets for drinking water Large scale contamination of well water will necessitate the bringing in of massive amounts of drinking water or putting a boil water advisory in effect 3 Electricity One of
62. ments exit lights illuminated while the building is occupied smoke alarms and carbon dioxide detectors are functional fire alarm system is operational and functional egress routes and exits are kept free of obstructions Schematic plans of the site identifying sleeping rooms to be kept on site and accessible to the caretaker Refuse shall be collected and removed from the building daily Open flames candles and cooking appliances are prohibited No smoking or alcoholic beverages are permitted within the school or on school property Access to the P A system by the caretaker Fire access routes shall be kept clear 5 Lessons From Hurricane Sandy For Emergency Preparedness Forbes Page 1 of 3 a Jenny Duhamel Clerk Planning Manager From Tara Mieske Sent Monday January 07 2013 8 53 AM To Jenny Duhamel Clerk Planning Manager Subject FW Lessons From Hurricane Sandy For Emergency Preparedness Tara Mieske Deputy Clerk Assistant to the Planning Manager Township of North Frontenac 6648 Road 506 Plevna ON KOH 2M0 l 800 234 mae or sets AE Eyn aa fax St pm eee 2282 d deputyclerk northfrontenac ca FNS Conmimun eel intended Oniy for gd ated above if may conan information Matis pileged POON or otherwise protected iom disclosure ut nder EE i Freed Finfo tinn ant Protec on of P acy Att Any review copying diecominefen OF USE OF its ordenis Oy pesons eihar than the addresses is s veer hibited tf
63. mergency Preparedness b Emergency Management Ontario Status Update 10 9 NEXT MEETING DATE 10 ADJOURNMENT MINUTES of the Emergency Management Program Committee EMPC Meeting held on Monday December 17 2012 at the Upstairs Meeting Room of the Clar Mill Fire Hall 6648 Road 506 Plevna ON PRESENT Steve Riddell Chair Fire Chief CEMC Deputy Mayor Perry and Councillor Good Members and Bud Clayton Ex officio Member ALSO PRESENT Jenny Duhamel Clerk Alternate CEMC ABSENT WITH REGRETS Councillor Lonnie Watkins Member 1 CALL TO ORDER The Chair called the meeting to order at 1 15 p m 2 APPROVAL OF THE AGENDA Moved by Deputy Mayor Perry Seconded by Mayor Clayton 11 12 BE IT RESOLVED THAT the Emergency Management Program Committee approves the Agenda for the Meeting dated December 17 2012 as circulated 3 DISCLOSURES OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF None declared 4 DELEGATIONS a Stan Seitz Emergency Information Officer re Media Training Update Seitz advised he had attended training at the County Offices on September 26 2012 re Emergency Information Officer The focus was how to relate to the media see attached The ElO s role is to review this sheet and help the Community Control Group CCG with being prepared to speak to the media if needed what questions to expect and what answers to give Generally it will be the Mayor or designate who gives updates to the media The main thing
64. munications Services Step i Step 2 Step 3 Step 4 Step 5 Step 6 Yolen Reese toggene ae View Enrollment Provide Telephone numbers Create Company Directory Determine Call Routing Provice Auto Attendant Please complete these Information scripting simple steps See ADR raw data for PBX import Congratulations on your selection of DisasterPhone Emergency Response Telecommunications Service To ensure that activation of your emergency service is handled in the most efficient manner it is critical that you complete this Activation Data Report immediately upon joining or renewing your annual CatastroPhone membership At the time of service activation you ll be contacting one of our Activation Coordinators at our Emergency Response Centre activate catastrophone ca or 1 866 964 4140 who will access this information to set up your auto attendant assign extensions create a company directory and initiate voice mail boxes along with assisting you in having your telephone service provider forward your telephone numbers to our Emergency Response facilities We thank you for choosing CatastroPhone Emergency Response Telecommunications Service We think it s a good call Following the Step by Step guide the MEMBER populates the ADR creating a mirror image of their phone system configuration along with providing an off line or alternative phone number for each extension where calls will be directed when the business premises or ph
65. n View Financial Summary to take you to the financial section screen G You will now be at the financial summary page You will notice that there are two tabs at the top of this page One labeled mmmn other titled Transactions The RRG Financial Summary tab is where you will see a Summary of items paid to date The Transactions tab is where you can actually enter financial information and see all transactions 4 To add your transactions click on the Transactions tab Here you can now add transactions In order to add a new transaction click the Add button in the top right corner O fegtree Web Windows Internet xplorer Bidro bapedtors CeortPcste Manage Reporte and Gahe Other System Y v Claret Management nadate Bick Manager Pinzard livery Y 9 View Frances Cina Rere Print Fagtroe Ret 737 Orgunsation Example School Board Primary S3 Status Acte Deter Dawe Reference Regaeth i Credtce No Oe ter nare Tra ALBERTA eE iiil x Page I of I 2 5 Displaying records I 1 Information herp asp4 figtreesy ster neti R teR PGAD ONON tre rrene s Rin Now you are in the section where you can actually add financial transactions The most essential part of this section is using the correct expense code As you will notice for every expense code there is an expense option and a reserve option If you would like to add an actual expense be s
66. oard Motion 16 12 attached from December 17 2012 which have not become a resolution of Council yet their next Committee meeting is not until March therefore please give Jen Duhamel Clerk Planning Manager an update on the Ompah Community Halls stoves for their March meeting am c c Angela Millar Treasurer to add the 1 300 to the Community Halls Capital Fund Expense for the 2013 Budget in amp out only revenue to come from the Special Parks Reserve Funds Ward 3 Thanks Have a great day Cheryl Cheryl Robson A M cT Chief Administrative Officer CAO From Manager of Community Development Sent February 26 2013 9 46 AM To cao northfrontenac ca Subject Stoves for the Ompah Hall Hi Cheryl As you are aware today we are meeting with the contractors regarding the work to be completed at all halls At the Ompah Hall we have two 30 inch stoves When met with the original contractor regarding installing an exhaust hood he advised that due to space we would need to purchase to 24 inch stoves to work with a hood After applying for the CIIF they advised they could not cover 1 3 of the cost for these stoves as anything that is movable is not eligible for funding therefore the purchase of these two stoves would not be included in this CIIF funding Sorry didn t point this out guess just figured this would be included in the costs involved with the work and didn t realize it would be above and beyond the co
67. of items relevant to our work at EMO that may be of interest to you s always if there is an item or issue that you wish further information about please contact us 1 Emergency Response The impacts of our mild some would say non existent winter last year are still being felt Due to the very short winter roads season in the far north not all the fuel needs for our remote communities were met before spring thaw As a result some communities have been very low on fuel stockpiles The communities have been working closely with Aboriginal Affairs and Northern Development Canada AANDC to ensure fuel is available albeit just in time to meet community needs Thank you to several northern municipalities who were willing to step up should some of the more vulnerable in the impacted communities need to be evacuated By the way you may have noticed that we are attempting to involve you earlier in the process of an event or might be event to maximize your planning time and to ensure transparency The down side of that is of course the opportunity for confusion as to the likelihood and or immediacy of the event We will do our best to address both those issues when we contact you and are happy to provide clarification at any point Even with the risk of some confusion we do believe that early engagement is the preferred route Our Ministry of Health and Long Term Care MOHLTC colleagues were active in December A fire at the Moosonee Health C
68. oi Toe eet ol NOTICE OF LOSS Property ro Lastly no termer of Gar ver INSURED DETAILS Thet mare n teara for Codred Felt to get the org det ak 2 Per ews zj Puri r pean aah aj van ne et st gt j A DETAILS OF LOSS z iant Cari amp Ohe Sheet r ersactan North Bay ON aj AOO ow ET re 2 Figtree Ref 187 br er mat san r Message F erence C Fired a Clare i Fr alen 3 Updiate o Chee Fiere A ide a iun pee gt j O roret 10 The new screen will display all documents and changes that have occurred within the record To add a new file click on the Ada button in the top right corner of the screen Fiptree Web Windows Inernet Explorer My vk Claes Marsgement Ireiderts Disk Manager Hazard Library Bulelng Inapectiona Cotfiente Manage Pepatiand Graphs Other System Lag put 1 List Motes CD a Print SYSTEM Ref 182 Onganication The City of North Bay Engines Staus actwe b inoran chite orckor GI ALL NOTES wo Redplay Center ri un i r k a i Fee Rei 182 Trara DA kie code Denir image rer Fenr TE Fig Cris Gend Emal T ocrni safe see eyes Feet SOP Creare my f List Notes 02142011 ener al Notes Origirval caim was babilty now Siatemert of Cisim as of Dec 29 10 VW 02142011 Fed Change amemert of Ciam lt lt eFrom gt n0 lt ceTo vo8 1 logic 09 Changed 11232010 horer al Mote Vati tor Lindis av 90 add Pr fo the
69. on averaged over the last five years March 2008 3 ft in a 20 hour period Consequence including secondary incidents Roads are impassable Unable to respond to emergencies using traditional equipment Food fuel heat shortages secondary infrastructure damage Reliance on volunteers volunteer organizations and private resources Revised May 12 2011 Appendix F 4 R Township of I North Frontenac Hazrasneett 3 er Type of Hazard eg tornado hazardous materials fixed site dam failure etc Ice Storms Specific Hazard eg five tones of chlorine widespread wind damage etc The ice storm of 1998 was the mother of all ice storms 1 to 4 inches of freezing rain falls several times each year Facility Area Ice storms can blanket an entire section of the province municipality or be very localized Lead Time 12 to 24 hours National Provincial weather forecasting Local climate conditions reduce lead time to a few hours Probability The municipality experiences 2 major freezing rain ice storms per season averaged over 5 years December 2009 3 days no power due to ice storm Consequence including secondary incidents NSG Roads impassable Power outages Personal injuries Food heat fuel shortages Environmental damages Flooding Unable to respond to emergencies using traditional equipment May have to use evacuation sites for students seniors travelers SCS
70. on to each occupant at check in providing information on the emergency procedures and fire safety precautions In addition a copy of the information sheet must be posted in each sleeping room A sample information sheet is attached in Appendix B The sheet must be available in the appropriate languages as may be necessary for each facility 7 0 SCHOOL DESIGNATION FORM The school designation form should be completed and accompany the application This form will identify the facility provide the name of the contact person for the school board indicate that the minimum requirements for use have been met and establish the occupant load for the facility A copy of the form is attached in Appendix C Use of Schools For Sleeping Accommodation OFM TG 01 2002 Office of the Fire Marshal 8 0 FIRE PROTECTION EQUIPMENT Approved single station smoke alarms must be provided in each sleeping room and sleeping area In large sleeping areas such as a gymnasium where the ceiling height may be such that it would reduce the effectiveness of the smoke alarms the smoke alarm may be omitted In these cases a smoke alarm is required in the corridor leading to the gymnasium where the corridor is not already equipped with smoke detectors connected to the fire alarm system Approved carbon monoxide detectors must be provided in rooms and corridors beside service rooms containing fuel fired appliances and in the room directly above the service rooms These de
71. one system has been compromised such as the employee s mobile phone home phone branch office or other alternative destination Step 1 Step 2 p Step 6 Welcome to DisasterPhone View Enrollment Provide Telephone numbers Create Company Directory Determine Call Routing Provide Auto Attendant Please complete these Information scripting simple steps COMPANY DIRECTORY amp EXTENSION NUMBERS Provide a list of company personnel and their extension numbers using the same numbers if applicable utilized by your existing system along with the employee s email address for a device outside of the business premises where voicemail messages can be sent as an attachment a to an email message To delete the information from a field check the box next to the field NAME EXTENSION EMAIL ADDRESS ALTERNATIVE PHONE JohnSmith 201 jsmith abeca 519 222 1234 NAME EXTENSION EMAIL ADDRESS ALTERNATIVE PHONE Betty Crocker 202 berocker abc ca 519 222 3456 NAME EXTENSION EMAIL ADDRESS ALTERNATIVE PHONE Jack Daniels 203 jdaniels abe ca 519 222 4567 O NAME EXTENSION EMAIL ADDRESS ALTERNATIVE PHONE John Henry 204 jheny abeca 519 222 5678 O NAME EXTENSION EMAIL ADDRESS ALTERNATIVE PHONE Jane Mansfiled 205 jmansfield abeca 519 222 6789 O NAME EXTENSION EMAIL ADDRESS ALTERNATIVE PHONE Barney Fife 206 bfife abeca 519 222 9999 NAME EXTENSION EMAIL ADDRESS ALTERNATIVE PHONE ADD ACCITIONAL COMPANY PERS
72. ovided to the Municipality by the OPP Call 911 Appendix G Emergency Plan 2 Updated June 25 2007 Emergency Medical Services Provided through the C A C C located in Kingston and Renfrew Call 911 Hospitals There are no hospitals located within North Frontenac Township Hospitals are located in Napanee Perth Smiths Falls and Kingston to serve the citizens and visitors of North Frontenac 6 Telecommunications There is very limited cell phone reception presently in the area This concern is on the County s agenda for the future however presently during an emergency land lines must be used The Fire Department and the Public Works radios and portables will become essential if land line phones are immobilized Emergencies are dispatched from Kingston and Napanee See the Vital Services Directory Appendix G Emergency Plan Updated June 25 2007 Office of the Fire Marshal OFM TG 01 2002 USE OF SCHOOLS FOR SLEEPING ACCOMMODATION January 2002 revised June 2011 GUIDELINE Use of Schools For Sleeping Accommodation OFM TG 01 2002 Office of the Fire Marshal TABLE OF CONTENTS SECTION PAGE NTT ne Ne re ee eae eee 2 DV SU anne er ere ee E eee ee eee E T eT ee ees 3 2 0 SUBMISSION FOR APPROV Al aicsisctccescesstivinsdcciceceeisiucsenansen ioc tetecetunnandiaeencees 3 3 0 SCHOOL BOARD SUBMISSION COVER LETTER eee ceteeeteeees 4 40 HIRE SARE TY PROCEDURES sv 4 4 1 SCHOOL ES OLD NT 4 4 2
73. rPhone for your upcoming meeting RISC Systems have attached a copy of the brochure for RISC Systems along with the user manual Basically it is an web based software that allows our clients to manage their claims incidents and insurance certificates online The biggest benefit of this service is that is allows our clients to keep a detailed database regarding claims and incidents within their communities Public Sector clients are in a tough spot with respect to joint and several liability so it is essential to keep good records detailing what your community is doing to be proactive with respect to risk management as opposed to reactive The cost of this service was included as an option in your insurance package It is usually between 1000 3000 per year Please refer to your insurance policy package to find the price for your community If you cannot find this will check with your account manager This price includes the system unlimited users and bandwidth as well as training on the system from JLT DisasterPhone DisasterPhone is a emergency telephone recovery tool have included material that best spells out its capability would also recommend going to the website http www disasterohone ca for more information The price of this service is also included in your insurance policy package as an option would like to note a disclaimer with this service It can currently only be activated during normal business hours from Monday F
74. riday This is part of the reason why the price is so low compared to competitors We are currently working on new version that will have 24 7 coverage There may be a small price increase but the service will most likely be identical only with someone working in the activation centre 24 7 It may be beneficial to wait until we have this new service up and running before it is presented at the meeting If you need anything else please do not hesitate to contact me Thanks Jeff JEFFREY MCINTOSH BUSINESS ANALYST JARDINE LLOYD THOMPSON CANADA INC OW SYSTEMS Risk Incidents Safety Claims RISC Systems JLT Canada understands that a key factor of success in today s increasingly complex and competitive business environment is the efficient identification assessment control and monitoring of risk In an effort to equip Canadian organizations with the tools and systems required to effectively manage organizational risk JLT Canada in consultation with Figtree Systems a specialist provider of claims risk and fleet management software solutions has developed RISC Systems an enterprise risk management software specifically developed to encourage and support the systematic approach to the management of organizational risk sAN FANN LER What is RISC Systems Launched in 2010 RISC Systems is a web based risk management software designed to provide an integrated enterprise wide view of organi
75. rmed at your facility including location key construction information photographs and valuations on building replacement costs Records can be updated to ensure the accuracy of valuations Health and Safety Manager Log health and safety surveys and employment based injuries to optimize business continuity Identify duty specific factors related to each incident from lifting and handling techniques to training requirements and employee fatigue Each module can be customized to fit the unique requirements of your organization Jardine Lloyd Thompson Canada Inc 55 University Avenue Suite 800 Toronto ON M5J 2H7 Jeffrey Mcintosh Business Analyst Tel 416 848 4786 Cell 647 295 4641 jmcintosh jltcanada com www jltcanada com RISC Systems incorporates the following features Web based and user friendly Pre set Hazard Library Customized descriptions which can be added for individual hazards Personalized dashboard Data can easily be imported exported via excel Email notifications are available in every module Reports can be generated from any criteria using various drop down MEenus Users can attach documents to various modules including photos Role of JLT s RISC Systems Specialist JLT Canada will facilitate the needs of every client endeavoring to tailor RISC Systems to every industry while providing superior customer service An initial presentation and live demonstration will be delivered a
76. s an introductory session with additional training and work shops provided at your convenience An overview of DisasterPhone DisasterPhone is a telecommunication disaster recovery service It utilizes a web based client accessible data capture and management facility and employing the services of a CRTC CLEC level licensed Telco when activation of services is required Traditional timelines within which restoration of even the most rudimentary of services translates to five to eight days from the time the business premises or telephone system is damaged destroyed or rendered inaccessible Upon activation via dedicated call centre resources DisasterPhone enables subscribers to immediately restore incoming call handling amp distribution to employees wherever they are here s how Providing very basic information JLT enrolls the municipal entity customer MEMBER using the DisasterPhone distributor web portal Enroll New Member Company name Choose type of the service Enhanced DisasterPhone service 149 99 YR applicable taxes y Address City Province ontario ae Postal Code Phone number Fax Contact name Contact emall address SUBMIT The MEMBER receives an email with their Certificate of Enrollment and a link to the DisasterPhone Activation Data Report ADR facility DisasterPhone An essential service for Risk Management and Disaster Planning Measures Emergency Response Telecom
77. s delivered more than 10 million alerts only 10 of those alerts were sent using SMS with 20 sen via email Today s technology capabilities support a key emergency notification best practice which is to use multiple contact paths landline email SMS mobile phones etc to ensure that each alert conveys critical information or a call to action that reaches each intended recipient and is easy to understand To ensure that organizations can help protect the lives and property of their communities they must implement communications strategies that integrate mobile and social media technologies into their emergency plans 1 8 2013 5 Lessons From Hurricane Sandy For Emergency Preparedness Forbes Page 3 of 3 Here are five strategies that companies and municipalities can implement to better prepare for crisis situations e Every organization should have multiple contact paths for each individual to decrease reliance on any one device and the demographic of the community should be assessed when determining the optimal contact paths for each group During Hurricane Sandy some universities sent 17 of their messages by phone 37 by text and 46 by email In contrast a sample of corporations sent 60 of its messages by phone 9 by text and 19 by email If a storm has knocked out physical phone lines no landline attempts will be successful e Organizations must plan to manage the entire lifecycle of any critical event Dr Robert C
78. sk who else is being interviewed Ask about the reporter s deadline When will it be aired what format Negotiate scope of subject Take the call in a quiet room Avoid the speaker phone Have notes in front of you Keep sentences brief Communicate with one person Use pleasant conversational tones Emphasize key words and messages Repeat your messages Offer additional information Be polite but firm Keep your cool News Conference Checklists Before Send media advisory Follow up the day before the event Prepare a media kit news release backgrounder photos etc Choose an adequate venue exits podium etc Provide central feed for microphones if possible Make arrangements to record news conference Provide an adequate backdrop images logo flags etc Make arrangements for refreshments Identify speakers and moderator Determine scenario and order of speakers Identify key messages and difficult questions Do a dry run During Greet reporters and determine their agenda Welcome reporters clarify scope of the news conference Inform reporters of material available media kit Inform reporters of ground rules and restrictions Indicate whether time allows for one on one interviews Request that reporters identify themselves and their media outlet Introduce speakers Direct questions to speakers if required Keep reporters on topic of the news conference Ensure graceful exit proceed with countdown After
79. sponsibility in this case the school board to ensure that the submission contains sufficient information for the CFO to make a decision It is also important to note that it is the owner s responsibility to comply with all the conditions of the approval Prior to making the submission it 18 important that the school board meet with the local municipal fire officials to determine any additional requirements that may be necessary for the application Use of Schools For Sleeping Accommodation OFM TG 01 2002 Office of the Fire Marshal The submission for approval for temporary use should include the following Covering letter identifying the facility Fire safety responsibilities and procedures Floor plans Community Group information sheet and School designation form Each of these items is covered in more detail in the following sections 3 0 SCHOOL BOARD SUBMISSION COVER LETTER The cover letter must be prepared by the school board identifying the reason for the application the period of time for the temporary use the accompanying documentation and confirmation that the information provided has been reviewed by the appropriate senior staff member For your convenience a draft letter is attached in Appendix A 40 FIRE SAFETY PROCEDURES In order to ensure an adequate on site response to a fire emergency that may occur in the facility during the temporary use sufficient human resources must be present in each location These p
80. sts already incorporated into the project I m hoping that other contractors who bid on these stoves today can come up with a different solution so we don t need to replace the stoves As you had mentioned on Thursday there were recommendations accepted by Council from the Joint Fire Board that all stoves to be replaced need to be replaced with Propane stoves Unfortunately was unaware of this and did not consider this in the pricing for replacement of stoves if necessary feel this is a lot of additional cost for this already expensive proposition The cost for two 24 inch electric stoves are estimated at 1300 00 total for the two of them Thanks and have a great day Corey Corey Klatt Manager of Community Development From Harvey Lisa J US mailto Lisa Harvey ontario ca Sent Monday December 17 2012 10 33 AM To Undisclosed recipients Subject EP Week May 5 11 2013 theme Seniors and Emergencies Good Morning Loyalist Sector CEMCs and Alternate CEMCs Thought would share that Emergency Preparedness Week will be May 5 11 2013 Please note that the theme is Seniors amp Emergencies Kind regards Lisa Lisa Harvey Field Officer Loyalist Sector Program Delivery Emergency Management Ontario From Harvey Lisa JUS mailto Lisa Harvey ontario ca Sent Monday February 04 2013 12 21 PM To Undisclosed recipients Subject Materials to help plan for 911 outages Good Afternoon Loyalist Sector CEMCs Please
81. t Claims Manager Capture claims information as it is received and allows for effective sharing of information both internally and externally Incident Manager Record incidents as they are reported including internal work place safety incidents and incidents involving third parties It enables users to control claims frequency and severity by escalating incidents to claims if necessary Users can track incidents to various departments so that key risks and hazards may be identified and managed to mitigate similar incidents from occurring again in the future Risk Assessment Manager identify key risks and hazards within your organization and assign tasks to the appropriate individuals to mitigate the risk Risks and hazards can be unique to your organization or can be selected from an industry based Hazard Library This module gives you the ability to identify risks and hazards and optimize due diligence Certificate Manager Effectively manage Insurance Certificates received from third parties This module gives you the ability to follow up with the certificates and flag the expiry date to ensure that updated Certificates are provided as necessary Building Inspection Manager Keep records of building inspections performed at your facility including location key construction information photographs and valuations on building replacement costs Records can be updated to ensure the accuracy of valuations Health and Safety Man
82. tages due to illness Disruption of supplies possible Fear and anxiety in the public Possibility of death among reasidents The delay in receiving vaccine was upsetting to the residents SCS SCS e SCS SCS Revised May 12 2011 Appendix F 11 A FRONDS NW Township of SS North Frontenac Hazard sheet 10 ownstk HAZARD INFORMATION Type of Hazard eg tornado hazardous materials fixed site dam failure etc Transportation Accidents Multiple vehicle accidents Specific Hazard eg five tones of chlorine widespread wind damage etc HAZMAT explosions fire road closures Facility Area Highway 41 and Roads 506 509 Lead Time No lead time unless notified by transporter of goods and materials by company Probability The municipality can expect one multiple vehicle accident every 2 years based on a 5 year average Consequence including secondary incidents NSG Evacuation of nearby residences HAZMAT emergency services required Explosions fires Road closures Disruption of commerce Road infrastructure damage High demand on emergency services SCS e gt e e NSG Revised May 12 2011 Appendix F 12 EX Township of Hazard Sheet North Frontenac HAZARD INFORMATION SHEET W NS 2 Type of Hazard eg tornado hazardous materials fixed site dam failure etc Specific Hazard
83. teers on a voluntary basis to be kept at the Municipal Office AND THAT this shall apply to all Wards of North Frontenac b Protection Budget Pending Items Information and Pricing on Portable Generators and Mobile Lighting Unit Riddell advised there is 26 875 in Reserves that was put aside for JEPP projects which did not get approved and these funds could be used to purchase a mobile generator lighting unit if Council approves by Resolution or through the Budget process This may be beneficial for the Public Works Department as well Moved by Deputy Mayor Perry Seconded by Councillor Good 16 12 BE IT RESOLVED THAT the Emergency Management Program Committee receives the information from the Fire Chief Director of Emergency Services on pricing of portable generators and a mobile lighting unit Emergency Management Program Committee 2 December 17 2012 NOTE Per Section 4 8 of the Procedural By law 71 10 as amended by By law 32 11 these motions have been approved in principle by the Emergency Management Program Committee EMPC and shall become Resolutions of Council only on Council s adoption of the Minutes of the EMPC Meeting AND THAT the Committee recommends as the Community Halls stoves and hot water tanks require replacing these shall be retrofitted with propane as this would require a smaller generator to service in the event of an emergency AND THAT the Committee recommends the Fire Chief Director of Emergency Services
84. the 911 telephone service and long distance telephone capabilities in the community are currently not working Local calling within the 848 and 461 exchange is still available Bell Canada Surveillance and Maintenance Centre is aware of the situation and working on fixing the problem The situation will continue as marked by a ringing but no answer on the 911 long distance call It is not known at this time when it will be fixed People who require 911 services are asked to call the local telephone numbers as follows Fire 848 3232 Ambulance 848 4444 Police 848 6975 Please endeavour to use these telephone numbers for emergencies only Any updates on the situation will provided to the local media and posted on the city website at www cityofelliotlake com The City of Elliot Lake appreciates your patience 30 For information contact Fred Bauthus CAO 705 848 2287X2131 Confidential Attachment Draft Press Release May 6 2009 Chief Administrative Officer Date News Release For Immediate Release CITY OF ELLIOT LAKE TAKE NOTICE TELEPHONE SERVICE NOT WORKING Elliot Lake Ontario January 01 2001 at 01 00 hours Chief Administrative Officer Fred Bauthus advises that the telephone service within the community is not working Bell Canada Surveillance and Maintenance Centre is aware of the situation and working on fixing the problem The situation is marked by no signal on the telephone It 1s not known at this time wh
85. tomatically through email Multiple email addresses can be entered but must be separated using a semi colon Before hitting the green save button go back up to the tabs near the top of the page and fill out any other information that is requested under each tab These tabs are labeled Vehicle Property TP Damage Injury and Finance You will note that information is not able to be entered into the Finance tab Once you have entered all available information click the green save button that can be found at the bottom of any of the tabs Doing so will save the entire claim file The claim file has now been logged into the database To attach pictures or files please refer to the steps provided above titled Attaching images or pictures to a record RISC System has the ability to capture financial data within each transaction Please note that the system uses a transactional financial tracker What this means IS that most financial data must be entered through a specific transaction as opposed to entering raw data This allows the system to be auditable and will track which user put in each transaction and when it was entered When entering financial data into the system please follow the steps listed below 1 First the claim incident that you are working on must be saved Once you save the file there will be new options at the top of the file including one labeled View Financial Summary RISC 2 Click o
86. torms Tornado Power Failures Microburst Extreme Heat or Windstorms Hail Storms Lightening Pandemic Transportation Storms Accidents 1 Drought 1 2 3 4 Consequence p r O b a b I I I t y Scoring Charts Probability of Occurrence Consequence 1 No incidents in the last 15 years 1 Negligible 2 Last incident 5 15 years ago 2 Limited 3 One incident in the last 5 years 3 Substantial 4 Multiple incidents in the last 5 years 4 High Revised March 16 2012 AppendixF 2 R Township of NES North Frontenac HAZARD INFORMATION SHEET Type of Hazard eg tornado hazardous materials fixed site dam failure etc Hazard Sheet 1 Forest Fires Wildfires Specific Hazard eg five tones of chlorine widespread wind damage etc The Township has approximately 51 146 HA of MPA Municipal Protection Area and 60 770 HA of CPA Crown Protection Area mostly consisting of mixed forest Facility Area Wildfires may occur anywhere within the Township Generally they occur close to populated areas such as cottages or after severe thunderstorms lightening The weather changes in the past 2 years more rain cooler temps and the increase in public education has reduced the incident of forest fires dramatically Lead Time 10 24 hours lead time after a major storm However if human cause no lead time MNR forest fire index ratings give us a low to extreme daily rating
87. transactions that have been paid so far and will minus them from the deductible This will allow the user to see how much room they have before they reach their deductible Ia If you do populate the deductible field make sure to go back to the Detail tab and hit the green button at the bottom of that page to save This will ensure that the changes you have made will be saved to the file 16 Once you have clicked the green save button the changes will be saved In order to make changes to any of the modifiable fields you will again have to click the Update button at the top right section of the window The Financial Component is important for those organizations that are tracking the total cost of risk These fields are also available for reports To run reports we would ask that you refer to the reporting function contained within this manaual RISC SYSTEMS Incident Module RISC Systems allows for the tracking of internal and external incidents within an organization It has the ability to track work place safety incidents and incidents involving third parties To enter a new incident in the system you will need to perform the following steps Click on Incidents on the top menu tab and choose Add an Incident 2 A blank incident file will open The only field that needs to be populated in order to save the file is the organization field near the top of the screen GN Fill out information in the first tab l
88. ule menu in the top toolbar Under each heading there is the option to find For example if you were looking for a file in the incident module you would click on Incidents and then choose the option that states Find an Incident ale JE SYSTEMI 7T relser ens i tenet You can then use the Search using Criteria field to narrow down search results to a specific field within the incidents module If you would like to a general search simply click on the Max results per page bar and switch it to 200 Once you hit search it will bring up all files within the module and allow you to sort them based upon the different tabs on the top RISC SYSTEMS Attaching Images or Files to a RECoro RISC systems functionality allows for images or files to be attached to respective records scanned images files or paperwork can all be attached to their respective records within RISC Systems In order to attach images or files to a record the following steps must be completed NOTE Attachments and files can only be added once the record has been saved 1 Use one of the search methods above to find the file that you would like to attach documentation to 2 Once you have found the correct file click on the button that called List Notes above the tabs y H a in Update QE Petre Prini RISC Fiore RH ie gee Tr Ot of Horth Baw Ercan sa SYSTEM h Eee ins lt gt aad Cai
89. ur key messages Practice articulating your positive statements Do a dry run with a colleague and tape it Be tough Review your answers and repeat the exercise During the Interview Remember that you are on the air from the moment you reach the station s door Never indulge in conversation on restricted information in hallways greenroom washrooms etc Make sure you have the necessary props slides or notes Answer in 15 20 seconds sound bite Be provocative state your message at the beginning and repeat as often as you have the opportunity Listen carefully to questions Preambles are often loaded Use your own words not the reporter s Don t have words put in your mouth i e I am not a crook Know what you want to say and say it with conviction and enthusiasm Record your interviews Use trap questions to refocus on your message Use bridging phrases to refocus interview Create good word pictures especially on radio Don t lose your temper don t take questions personally After the Interview Offer additional background material Clarify your position if required Correct any factual errors Review your answers Fine tune your answers Update your information file regularly Keep a log of your interviews results EIWG January 20 2011 Pages 40 of 68 DRAFT Version 7 7 Emergency information Pian Tempiate EIWG Use Only Tips for Telephone Interviews Ask reporters where they are from A
90. ure to choose the expense code that ends with expense If you would like to add a reserve or estimate an expense chose an expense code that ends with reserve Note We can add different options under this expense code list If you have an expense reserve that does not fall under any of these categories please inform your JLT representative they will have it added to the system RISC SYSTEMS f Figiree Web Windows Internet Explorer My Werk Claes Managemert Incigerts Risk Manager Harardlibr ry Bidders inspections CertPicate Manager RecertsardGachs Other System Log out Add Transactions bed Save Back QO System e md A Expense Code ER ANR Adjuster Experse 4 Deserpnan Adjuster Expense Reserve M Litt Notes L GN E apenas rupee Lega Experse Reserve Reference Other Epiro Registon N Other Expenses Reserve Thed Paty reterreet edto N ea ene Thed Paty InGerruty Reserve send Cheque Thed Party Medica Eperde bnage ID Thed Party Macca Expense Res Thed Party Recovery Add Transactions Fl cereal Tete Mipiig Patenerete DB JE Syibern Lowers airia pa Og itera 87 r am re Once you have entered the expense code simply fill out the rest of the required information if possible For reserve expense codes you may not have the information available to fill in the rest as you are estimating these costs Filling out this information is not required in order to save the transa
91. vices may be battery operated In the event that a smoke alarm or carbon monoxide detector activates the fire alarm emergency procedures must be initiated Use of Schools For Sleeping Accommodation OFM TG 01 2002 Office of the Fire Marshal Appendix A SCHOOL BOARD SUBMISSION COVER LETTER SCHOOL BOARD LETTERHEAD FIRE DEPARTMENT RE SCHOOL NAME SCHOOL ADDRESS TEMPORARY USE FOR SLEEPING ACCOMMODATION DATE On behalf of the school board we are submitting an application to permit temporary use of the above noted school for sleeping accommodation for the period from to Accompanying this application please find attached fire safety procedures for designated persons site plan and floor plans indicating the proposed sleeping areas in the school the fire safety procedures for occupants and the school designation form The school board will comply with the Fire Safety Procedures identified in Section 4 of the Use of Schools For Sleeping Accommodation guideline All of the information has been prepared and reviewed for accuracy by Name Position Yours truly Director of physical plant Use of Schools For Sleeping Accommodation OFM TG 01 2002 Office of the Fire Marshal Appendix B FIRE EMERGENCY PROCEDURES FIRE EMERGENCY PROCEDURES Upon discovery of fire Leave the fire area immediately and assist anyone in immediate danger to evacuate Close all doors behind you to confine the fire Activate the fire al
92. y industries affected Building property damage Infrastructure damage Environmental damage Trailer parks campsites property concerns Welfare of residents Major clean up required High demand on emergency services amp public works NSG NSG NSG NSG NSG NSG Revised May 12 2011 Appendix F 8 R Township of North Frontenac Hazard Sheet dear TOWN su 99 Updated May 2011 HAZARD INFORMATION SHEET Type of Hazard eg tornado hazardous materials fixed site dam failure etc Tornadoes Microbursts Specific Hazard eg five tones of chlorine widespread wind damage etc Violent destructive whirling wind accompanied by a funnel shaped cloud that moves over a narrow path Most tornadoes occur in June and July and although their season extends from April to September they can occur at any time of year They frequently develop in mid afternoon to early evening Forest damaged trees uprooted and snapped off could also have lightening storms along with these Facility Area Tornado and microburst winds are very localized and may occur anywhere within the municipality Lead Time Usually sudden Weather forecasting high winds and chances of tornadoes may give us 12 hours notice No specific area will be identified Probability The municipality experienced an F1 or Moderate tornado on Buckshot Lake in the Plevna area in August 2009
93. yous hav ved th is in emor sha tify us ed ately p Pease consider the e environment hald printing this amp nail From Mark Podgers mailto mpodgers FRONTENACCOUNTY CA Sent January 04 13 7 19 PM To Adrienne Hansen Taugher mpodgers cogeco ca Cc Fire Chief Hotmail rchesebrough township southfrontenac on ca Terry O Shea Tara Mieske Bill Young Carol Dwyre David Gemmill Mark Podgers Paul Charbonneau Subject Lessons From Hurricane Sandy For Emergency Preparedness 5 Lessons From Hurricane Sandy For Emergency Preparedness p fn m Eric Savitz Forbes Staff Guest post written by Jaime Ellertson Jaime Ellertson is chairman and CEO of Everbridge which provides software for mass notifications 1 8 2013 5 Lessons From Hurricane Sandy For Emergency Preparedness Forbes Page 2 of 3 http blogs images forbe Jaime Ellertson Hurricane Sandy will go down in history as one of the most destructive storms ever inflicting at least 50 to 60 billion in damage across the Northeast according to early estimates As the dust settles and our country manages the recovery phase of this crisis it s wise to think through what was done well and what areas could be improved upon to better prepare for future crisis situations There are a number of factors that must be considered during emergency planning such as the projected impact of each type of emergency on the infrastructure of the imp
94. ystems a specialist provider of claims risk and fleet management software solutions has developed RISC Systems an enterprise risk management software specifically developed to encourage and support the systematic approach to the management of organizational risk JLT Canada understands that a key factor of success in today s increasingly complex and competitive business environment is the efficient identification assessment control and monitoring of risk We hope this manual assist your organization in using RISC Systems to its full potential For any user upgrades or improvements please contact your JLT representative Jardine Lloyd Thompson Canada Inc November 2012 Any questions or comments should be directed to Christopher Hamel CRM CAIB Jardine Lloyd Thompson Canada Inc Direct 780 669 6519 Mobile 780 554 9367 Email chamel jltcanada com Web www jltcanada com DisasterPhone Emergency Reponse Telecommunications Services The process is simple Ea SEP2 SEP3 ee HD NEE aaa aE EE Jardine Lloyd Thompson JLT handles the enrollment of your organization providing your entity s name location address phone numbers along with contact coordinates for a person appointed to complete Step 2 of the Process your appointed administrator Enroliment is handled though the web enabled exclusive DisasterPhone website setting in motion an automated sequence of data collection and stor
95. zational risk exposure while delivering critical risk management intelligence RISC Systems consists of six modules each individually and collectively supporting the core elements of risk management Claims Manager Capture claims information as it is received and allows for effective sharing of information both internally and externally Incident Manager Record incidents as they are reported including internal work place safety incidents and incidents involving third parties It enables users to control claims frequency and severity by escalating incidents to claims if necessary Users can track incidents to various departments so that key risks and hazards may be identified and managed to mitigate similar incidents from occurring again in the future Risk Assessment Manager Identify key risks and hazards within your organization and assign tasks to the appropriate individuals to mitigate the risk Risks and hazards can be unique to your organization or can be selected from an industry based Hazard Library This module gives you the ability to identify risks and hazards and optimize due diligence _ Certificate Manager Effectively manage Insurance Certificates received from third parties This module gives you the ability to follow up with the certificates and flag the expiry date to ensure that updated Certificates are provided as necessary Building Inspection Manager Keep records of building inspections perfo

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