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APPLICANT USER`S GUIDE - City of Winter Springs

1. E Phones Do not click on the Pictometry EFS Software j r E Pictometry Images subdirectories Polides amp Procedures listed inside the Price Lists 5 ProjectDox ProjectDox eMail Messages Public Records Requests Quotes Records Management E ES Requests Software amp Hardware b 4 Make New Folder Cancel 4 i ese K Select All Deselect Invert File Count 0 project AA status Ready E PEDDS Client Version 3 7 7 20 Florida Department of Transportation File Signatory Reports PEDDS Database Settings Help amas y 47S No Active Project Loaded All Folders Nc E nen EAE ted gt B Select New Project Directory Project Directory t Admin_Docs ProjectDox alifier OK Cancel The selected project will appear in the New Project window Press OK 7s Select All Deselect Invert File Count 0 Applicant User s Guide ePlans Review 12 City of Winter Springs Florida HE PEDDS Client Version 3 7 7 20 Florida Department of Transportation File Signatory Reports PEDDS Database Settings Help Ama vYvHs7e No Active Project Loaded All Folders Non Empty Folders Index s Available Signatories Active All Files Signed Files Unsigned Files File Name Signato Qualifier PEDDS Create Project Warning You are about to create a new Project By defaul
2. 3 This eForm contains drawing markups that provide a complete correction package from all reviewing departments Click Here to Load Changemarks to view the correction requests and comments from the various reviewers Markups may be filtered by department and or published to a PDF file if desired Enter a description of the corrective action to the request in the Applicant Response column associated with each Markup Click the save updates button when complete Review Information Review Coordinator RONALD KANDZER rkandzer winterspringsfl org Review Cycle 1 Workflow Activity Name Start_Plan_Review_Process ApplicantResubmit Activity Instructions Please review all sections of the eForm and drawing markups and resubmit the required information prior to completion of task Current User Logon RONALD KANDZER rkandzer winterspringsfl org PLAN REVIEW TYPE Filter by Department U Click Here to Load Changemarks 1 W Click Here to Publish Changemarks to PDF ra Resolved Cycle Department File Markup Description Details Applicant Response hange made to slab depth Gah web iei Pa iding s m Sl de l si ge Building Garage Slab lo oe i A 1 Building 10 pdf Oficial 01 Slab must be 6 concrete 1 Building a Building Nailing 01 Requires double nailing at floor level gt Click this button to create an Excel M Show All Changemarks for All Cycles spreadsheet con
3. HE PEDDS Client Version 3 7 7 20 Florida Department of Transportation File Signatory Reports PEDDS Database ama vere Settings Help Admin_Docs ProjectDox All Folders Non Empty Folders Index s ProjectDox Your signature is active Select the checkboxes that represent the name of the drawings to be signed and sealed Available Signatories RS Sharpie PE1234567544335 201 All Files Signed Files Unsigned Files Signato E File Name Qualifier Building Permit Pla OF Building Plans Appr Building Plans Stan Checklist Items Bu O E Checklist Items Pu O E Checklist Items for Checklist Items for Checklist Items for Checklist Items for L E Checklist Items for O E Checklist Items for O E Checklist Items for Checklist Items for Checklist Items for Checklist Items for O E Checklist Items for O E Checklist Items for E Chantlict tame far ae gt 4 Select All Deselect Invert File Count 71 HE PEDDS Client Version 3 7 7 20 Florida Department of Transportation Help File Signatory Reports PEDDS Database Settings Hae VATS Admin_ Docs All Folders Ng The green highlight indicates that these are the drawings needing a seal and signature To accomplish this select the Sign and Seal Docum
4. Plotter Configuration Editor HP LaserJet P1505 ed Genera Pots Devica and Document Settings Select item to HP Lasenet P1505 display available _ f lt Meda be S R Sowce and Sie lt Size Ady settings below Duples Ping Nore a Meda Destination Defaults Graphics Dian Pionerlies fet User defined Paper Sizes amp Calibration eee ey hy oe Custom Paper Sizes Options available Modify Standard Paper Sizes Phintable Area in this area vary depending on selected item in tree view Fitter Paper Sizes Plotter Calibration Mid Pi bl pki Access Custam Dialog Press the folowing buton to access the device diver specihic user interface Access plotting ed device properties C ma J dialog box Use plot configu ration files from previous releases __ Save changes as new PCS file Applicant User s Guide ePlans Review 7 City of Winter Springs Florida Electronic Signatures e All drawings uploaded for review to the City of Winter Springs e Plans site must contain an electronic seal and signature The City of Winter Springs accepts digitally signed drawings using one of three options The first two methods Adobe Acrobat or VeriSign require a digital seal and signature on each individual drawing Drawing files combined and signed as a single batched file are unacceptable e The third option accepted by the City of Winter Springs fully ex
5. that these files have LJ E Checklist Items Pu Checklist Items for successfully been Checklist Items for electronically signed O E Checklist Items for and sealed Checklist Items for O E Checklist Items for O E Checklist Items for LJ E Checklist Items for O E Checklist Items for me lt 7 gt Select All Deselect Invert File Count 73 status Ready Applicant User s Guide ePlans Review 22 City of Winter Springs Florida EE PEDDS Document Report Viewer 1 of i gt gt OF GUA wd 100 Find Next Financial Project ID Signatory Name RS Sharpie PE License No PE1234567544335 Signatory File Path META _INFO PE1234567544335_ 20130211 _172453499 XML Date Created 2013 02 11 17 29 3 880 Scope of Work I am responsible for signing and sealing the architectural sheets only Signature File Hash Code B77B49E7 2D08792A 98C4DEB7 240DFBE9 27ADEFAE B77B49E7 2D08792A4 98C4DEB7 240DFBE9 27ADEFAE B77B49E7 2D08792 A 98C4DEB7 240DFBE9 27ADEFAE Number of Signed and Sealed Files 2 This document is signed and sealed to secure the electronic files referenced hu the signature files as described in Florida Depart This document window will Regulation Board of Professional Engineers automatically open after signing and Electronically Transmitted Plans Specificatiqd sealing the plans This is the Signature 61G15 23 003 F A C Docum
6. APPLICANT USER S GUIDE ePLANS REVIEW In addition to this user manual please refer to the instructions provided in the electronic forms Applicant User Guide Version 4 12 12 2013 eForms for further assistance Applicant User s Guide ePlans Review 1 City of Winter Springs Florida Introduction ePlan review with ProjectDox is a web based solution that will allow building plans to be submitted electronically improve the plan review cycle reduce costs associated with obtaining residential and commercial construction permits as well as support green initiatives For questions about the City of Winter Springs ePlans process please contact Project Coordinator City of Winter Springs 1126 East SR 434 Winter Springs FL 32708 407 327 1800 Option 1 ePlans winterspringsfl org Applicant User s Guide ePlans Review 2 City of Winter Springs Florida Contents IVE HON arere osaee secede wens get maasaseteny tenets onc teeens ace a ausesn aeons anaes aones decent oagseeeancearavenaaneacuaierteeets 2 Berore Staring YOUN SUDMINASA 4 Electronic Plan SUDIMISSION scsene sense dcnsaseataicavaestesans Snomvaaecete Sods E E ee Ranuesearedensaguarceetnandes 4 VCS EE AE E AAE A EAEE T E EN EA T E EE 4 FRE UNS IE asics a A A E E A E 4 SECCO a e E E E E E E E E E E 4 File Naming Standards Development PlanS sssssesesseusssressrerssressrerssrrsserresressrressrreseessseresseresreeseerse 4 File Naming Standard
7. ECSO phone 850 245 1600 Oth re using roer PEDDS as required by another entit download page ncy the n Te software is available free for use Ho ou Training should first contact the agency requi Please Select One v Download the latest installation progr lectronic Data Delivery System PEDDS from our PEDDS download page ECSO Home Contacts i GoToMeeting The latest help information for Professionals Electronic Data Delivery System PEDDS can be found at FDOT CADD Support Forum the PEDDS version 3 6 12 7 help page Website Evaluation Acronyms February 11 2013 Find out more about All Electronic No Cash Tolling PEDDS Software Downloads Main Level Navigation File Name Size Description Date Posted formation Ba Tope _ Please Select One v Contact Quinton Tillman Engineering CADD Systems Office ae PEDDS 3 7 7 20 1 98 MB PEDDS 3 7 7 20 MSI Installation 09 07 2012 Please Select One v N a N XP Select the latest Please Select One x N c version should there Systems Office k i listed in this case it Documentation J a Please Select One aa IS PEDDS 3 7 7 20 Downloads i se ne v EDTA Install the program Training S Pease Select One v gd and launch it on your ECSO Home computer Contacts GoToMeeting EDOT tForum Website Evaluation Acronyms Applicant User s Guide ePlans Review 10 City of Winter Springs Florida HE PEDDS Client Version 3
8. Applicant User s Guide ePlans Review 32 City of Winter Springs Florida s og a Close Window f Hi wise Se Upload files Drag n drop available for Silverlight only Metadata Applied to all uploaded files Selected Files j l Inherit metadata for versioned files Required field Associated Permits Permit Application pdf 155 89 KB X Projects with multiple permits i townhomes Total 0 155 89 KB Cancel Upload Add more files Upload URL URL Display Name URL A new window will open stating Your files have been uploaded with a list of those files Select the Close button and this will complete the file upload for this cycle A kl ePlans Close Window a gt i y Your files have been uploaded 1 Permit Application pdf Applicant User s Guide ePlans Review 33 City of Winter Springs Florida 6 Once the files are uploaded to the folder the folder list is replaced by thumbnail images of each file contained in the folder Next to each thumbnail the file name author date uploaded file size and History icon displays Repeat this process to upload files to other folders When all file uploading is complete click the View Folders button The Landings on Lake Jessup Main Contact City of Winter Springs City Hall Folder The Landings on Lake JessupiDrawings 2 Files o Test project View Folders 5 Project
9. Markup Name and Color Standards e Standard markup names and colors will be used for each reviewing department for easy identification A markup can have one or more changemarks Changemarks are created to quickly identify a markup and associated comments e Corrected files should always be re submitted with the SAME FILE NAME as the original submittal MARKUP NAME MARKUP COLOR Electrical Tan C mome en Long Range Planning Orange Stormwater Public Works Light Green Urban Beautification Turquoise Police Yellow E EE EEE Applicant User s Guide ePlans Review 25 City of Winter Springs Florida Login to City of Winter Springs ePLANS ePlans Review Invitation When your application is processed and input into the permitting system an ePlans Review invitation will be sent to your e mail address The e mail will contain your login information and information about your project including a link to the project The site address for the City of Winter Springs ePlans ProjectDox system is eplans winterspringsfl org Applicant Plans Review Invitation Hello JAMES Welcome to the City of Winter Springs eF lans ProjectDox system This project invitation has been sent to you in response to your permit application request A project has been created to allow you to electronically upload your drawings and supporting documents for plans review Toa access your new project follow the instructions below Please
10. Professional s Name Professi IRS Sharpe ro Enter the optional License Number password and select 1234567544335 N ext C Landscape Archi l Signatory Password Optional Pass phrase C Registered Architect RA pee C Interior Designer ID Re enter Pass phrase me C Signature SS gt File Count 73 status Ready Applicant User s Guide ePlans Review 18 City of Winter Springs Florida E PEDDS Client Version 3 7 7 20 Florida Department of Transportation File Signatory Reports PEDDS Database Settings Help Amaia vysr7e Admin_Docs ProjectDox All Folders Non Empty Folders Index s Available Signatories lt No Active Signatory Selected gt ProjectDox i eq ProjectDox eMail Mess i All Filac Ciana Tilaa I Incinnaad Eilas _META_INFO te Signature Scope of Work Qualifier re The Signature Scope of Work is an overall description of the work being signed sealed and is specific to the Signatory who is actually signing and sealing files Please enter the information designated by your board of professional of Work Description responsible for signing and sealing the architectural sheets only Enter your scope of work for the project Select the Finish button LJ E Checklist Items for L O E Checklist Items for status Ready PEDDS Client Version 3 7 7 20 Florida Department of Transportation File Signatory R
11. SafeSearch on v o peds The easiest way to get to the abisa eds sccm x z P PEDDS program for downloading is Engineering to use a search engine of choice Type in PEDDS and Select Search www dot state fl us ecso downloads pub Professionals Electronic Data Delive developed by the Department used to Si FDOT PEDDS www dot state fl us ecso FDOTPEDD FDOT PEDDS cover page click to view Covered Introduction First Steps Running PEDDS Help Start Page www dot state fl us ecso downloads publications pedds index sht Frequently Asked Questions PEDDS What is PEDDS What does all this information on the PEDDS Main Window mean ror PEDDS Version 3 6 Lee County Florida www leegov com gov dept dcd ePlan HowtoUsePEDDS pdf File Format PDF Adobe Acrobat Quick View PEDDS is a free application developed by the Florida Department of Transportation It can be To view a video prepared by FDOT about PEDDS click here PEDDS Installation Instructions City of Miami Beach web miamibeachfl gov building scroll aspx id 49644 PEDDS For a Step by Step guide on how to use PEDDS download PEDDS Partial Project Manual Installation Instructions Please follow the detailed Images Maps Play YouTube News Gmail Drive Calendar Google PEDDS Wua Sign in Web Imi Maps Shopping More v Search tools SafeSearch on a a un Engineering CADD Systems Office www dot state_fl us ecso do
12. Stairway may not end directly at sidewal Type State Created by BUILDING OFFICIAL On 02 15 2013 02 20 PM Stairway may not end directly at sidewalk move back 3 Back to List Applicant User s Guide ePlans Review 47 City of Winter Springs Florida To Print the markups in the original drawing format 24x36 Click Publish and select the format such as Publish to PDF rs m e m ai gt a Select the desired format Review Measure SITE PLAN REV 15 P2 2 pdfV1 ORANGE DRIVE CODE PDF Publish Options Publish Publish to PDF Publish to TIFF Publish to CSF a gt Ctri Shift D y Ctrl Shift T Ctreshit k L 1 Save Current View as JPG Ctri Shift J Bulki Line ra J Publish HISO B4 353 x 250 mm ISO A3 420 x 297 mm C Current ISO A4 210 x 297 mm ISO AS 148 x 210 mm Designat Iso A6 105 x 148 mm Rotation ISO B1 1000 x 707 mm ISO B2 707 x 500 mm ISO B3 500 x 353 mm aa Pages hay ISO B5 176 x 250 mm Markup 1SO B6 125 x 176 mm Burn In culIsoO C2 648 x 458 mm Watermark Ba etter 8 5 x 11 in ISO B7 88 x 125 mm JIS B5 182 x 257 mm Legal 8 5 x 14 in Watermark E edger 17 x 11 in Applicant User s Guide 48 ePlans Review alo curo cuuers 02 OA v 02 15 2013 03 23 PM Must be wide enough to accom
13. 7 7 20 Florida Department of Transportation File Signatory Reports PEDDS Database Settings Help Aga VHS N lt tive Project Loaded Rn Non Empty Folders Index s Available Signatories lt No Active Signatory Selected gt All Files Signed Files Unsigned Files File Name Signato Qualifier Open the PEDDS client and select the New Project button See Select All Deselect Invert File Count 0 status Ready E PEDDS Client Version 3 7 7 20 Florida Department of Transportation File Signatory Reports PEDDS Database Settings Help am a YY WP No Active Project Loaded All Folders Non Empty Folders Index s Available Signatories Browse to the directory where the project files reside HE New Project Select New Project Directory an B rowse ae Project Directory cone JE E Select All Deselect Invert File Count 0 Applicant User s Guide ePlans Review 11 City of Winter Springs Florida ol PEDDS Client Version 3 7 7 20 Florida Department of Transportation File Signatory Reports PEDDS Database Settings Help LA TEAKE No Active Project Loaded All Folders No I New Project Browse For Folder Select New Project Direc Please select the project folder you would like to use as the New Project Root and Click Ok Locate the project s name
14. Info Global Gument Sort Select x Project Name aE x Eek Description El SITE PLAN REV 15 P2 2 pdf irae T 2 13 2013 2 37 05 PM 44 KB Test User Project Image B 2s SITE PLAN REV 15 P3 2 pct Review Due Date SSS Sa mn 2 13 2013 2 37 05 PM 53 KB Contact eee Contact s Email Hm 8 Phone Cell Phone 7 This brings you back to the project screen where the folders now show they contain files Next click the Workflow Tasks button CITY OF The Landings on Lake Jessup Back Forward gt Return to Projects My Profile al g Logout Main Contact City of Winter Springs City Hall E Workflow Tasks i Info Notes Expand current Collsose YA Test project The Landings on Lake Jessup Project info Global Reports 0 Application 1 Files 0 New 0B Drawings 2 Files 0 New Documents Description Test project H a Supplemental Documents Project Name The Landings on Lake Jessup Project Image Applicant User s Guide ePlans Review 34 City of Winter Springs Florida 8 You will see that you have a task to complete to let the project coordinator know that the file uploads are compete for this project Click on the Applicant Upload task SS ee CITY OF Ea Pians WINTER SPRINGS on FLORIDA INCORPORATED 1959 eb es daa E i en ip Vv Hail Workflow Tasks info Hotes lt Email Project to use for creating
15. Mechanical MECHANICAL 001 999 M101 MECH LANDSCAPE EE 001 999 L011 IRRIG Civil CIVIL 001 999 Fire Protection _ Protection 001 999 F799 FIRE FIRE Applicant User s Guide ePlans Review 6 City of Winter Springs Florida File Type Standards Supporting files may be in the following formats PDF DOC DOCX XLS XLSX PPT PPS PPTX TIF TIFF JPG PNG IMG or BMP Please submit searchable PDF files for calculations reports and other supporting documentation non drawing files Both vector PDF and Design Web Format DWF files will be accepted for drawing files Since AutoCad software is commonly used to create drawing files converting a DWG to DWF file print ready is the preferred secured file format Files must be 2D DWF print ready files i e setup properly for printing with title block no extra data outside the print page area etc The DWF must be saved as AutoCad version 10 or lower format ProjectDox does not support 3D DWF files If you choose to create PDF files you will need to convert your AutoCad files to vector PDF by using the AutoDesk Vector Graphic Converter DWG to PDF pc3 Plotter Driver The advantage of using DWF files over PDF files is the file size DWF files tend to be one sixth 1 6 the size of PDF files If drawings are electrical mechanical plumbing gas etc confirm that only the trade lines are dark by changing the background to grayscale prior to saving as a vector PDF file
16. This question answer will be something that only you know and will enable you to reset your password if you ever forget what itis After you have changed your password you will be taken to the main Projects View Change Password Password Reset Question amp Answer New password III Security question i ii Confirm new password security answer as Profile Information Contact User Project Group Information Metadata Membership Membership Required field First Name Test Last Name User tst S Email HTML format tte as Company ee Address 1 ee Address2 Civ State Province Ww Postal Code Phone jfile Fax Mobile o Pager Stamps BO i Language en v Existing Users If you are a returning user login to ePlans Review with your full e mail address and password If you have forgotten your password click on the Forgot Password button to have a new temporary password e mailed to you This will work only if you have logged in once and added a security question and answer Applicant User s Guide ePlans Review 29 City of Winter Springs Florida Uploading Files 1 When you have successfully logged into ePlans ProjectDox the projects screen will display Any projects for which you have access will display in the list Any outstanding tasks that require your action are displayed in the Task List area below the project li
17. and or documents are ready for re submittal please Login to Plans and follow the instructions provided for re submittal Please be advised when re submitting plans and or documents All corrections must be uploaded using the same file names as the original submittal Once corrections have been uploaded for review no additional submissions will be accepted unless requested Please make corrections within 180 days of this notice to prevent your application from expiring Project The Landings on Lake Jessup Project to use for creating screenshots for end user Description 5 pi documentation Task CorrectionComplete aa PROJECT COORDINATOR Project Access Login to ePlans If you do not have access to the specified folder please contact the Project Coordinator Please do not reply to this email Applicant User s Guide ePlans Review 37 City of Winter Springs Florida 1 Click the link in the e mail to access the ProjectDox site and login into ePlans The Applicant Resubmit task will appear at the bottom of the Projects screen Home Page Click on this task and this will launch one Internet Explorer screen with the corrections form and another screen with the Drawings and Document folders you saw in the original upload request amp CITY OF WINTER SPRINGS FLORIDA INCORPORATED 1959 Back Forward Return to Projects My Profile a Logout Recent Projects All Projects 1 p
18. be sure to upload all your drawings and documents in the same session as the review process will start briefly after your initial upload The upload must complete withinl80 days of this notice Project Date to prevent your application from expiring 1 Click the Project Access link below 2 Enter your User Login and Password 3 Click on the Project link on the My Projects page 4 Click on the Drawings to upload your main project drawings or Documents folder to upload any supporting documents 5 Click the Upload Files button and follow the instructions to upload your drawings and or documents 6 Your permit application has now been submitted for review The City of Winter Springs will accept the following file types Drawings DWF PDF Supporting Documents POF BOC DOCK PPT PPIX TIF TIFF Project The Landings on Lake Jessup Description For Testing Only Task PROJECT COORDINATOR ApplicantUpload Assigned by Project Access Login to ePlans lf you have any questions regarding this submission please contact the Project Coordinator Please do not reply to this email Applicant User s Guide ePlans Review 26 City of Winter Springs Florida New Users 1 You must use Internet Explorer v6 0 or higher to access ProjectDox 2 Prior to logging into the ePlans ProjectDox application the following actions must be completed e f your computer has pop up blockers installed you will
19. drawing files i e Drainage Calculations Easement letter certifications etc Each document shall be uploaded as a separate file Sheet Orientation e All drawings should be properly oriented in landscape mode to facilitate timely review File Naming Standards Development Plans File names for drawings submitted through ePlans Review should include the first character s of the discipline name followed by a 3 digit sheet number and drawing type File names for both drawings and documents shall remain the same for all submittals Please do not version files when uploading resubmitted files as this is automatically handled via the ePlans software Applicant User s Guide ePlans Review 4 City of Winter Springs Florida e Discipline First character in the file name represents the discipline area followed by the page number and type of drawing i e C001 Site Layout Ensure that all plans including the associated details are submitted under the correct discipline characters e Sheet Number Must be a 3 digit number with leading zeros Note if decimals are needed place decimal after the 3 digit ex P001 99 Civil o owe G e S S Cover vk f 000 CO00 COVER Sitelayout civil S 001 999 C001 SITE Drainage Grading CIVIL pf COO2 GRADING Plan UtilityPlan 003 UTILITY Details ck C004 DETAILS Erosion Control clVik f OOS EC Survey cL S 001999 C006 SURVEY File Naming Standards Buildi
20. file on your computer in the subsequent screen Publish Option is Save to file Email as attachment OK Cancel You can print from the new pdf file Applicant User s Guide ePlans Review 49 City of Winter Springs Florida 4 Checkbox 1 2 amp 3 Checkbox 1 asks for confirmation that the checklist and the comments in the eForm have been reviewed Checkbox 2 asks for confirmation that you have reviewed all the markup comments attached to the drawings Checkbox 3 confirms that you have uploaded revised drawings and or documents using the SAME FILE NAMES ask Instructions fy have reviewed and addressed the Checklist Comments provided on the Checklist tab above Please click on the tab and review each item Each comment will be indicated as Met or Not Met If you would like to export a list of the comments to Excel click on the Export to Excel link in the upper right hand corner of the popup window fy have addressed all of the items listed in the Changemarks section above that were identified during the Plan Review fy have uploaded the revised drawings into the Drawings folder and if requested uploaded any revised documents into the Documents folder using the SAME file name as the original files am ready to complete my assigned task Complete Save And Close 5 Upload Files Checkbox 3 asks for confirmation that you have corrected the plans and or documents per the reviewer s requ
21. have been requested You may review correction comments and requirements by accessing the ePlans site When corrected plans and or documents are ready for re submittal please Login to ePlans and follow the instructions provided for re submittal Please be advised when re submitting plans and or documents All corrections must be uploaded using the same file names as the original submittal Once corrections have been uploaded for review no additional submissions Will be accepted unless requested Please make corections within 180 days of this notice to prevent your application from expiring Project The Landings on Lake Jessup Description For Testing Only PROJECT COORDINATOR Task tE Assigned by Project Access Login to ePlans lf you do not have access to the specified folder please contact the Project Coordinator Please do not reply to this email Applicant User s Guide ePlans Review 40 City of Winter Springs Florida Click the link in your e mail to access the ePlans site 2 Login to ePlans The Applicant Resubmit task will display at the bottom of the main page with your permit project number under the heading Project Name ie Test Project for User Guide Click on ApplicantResubmit to access comments and mark ups Project Name Task Attached To Plan Review Status Created On The Landings on Lake Jessup ApplicantResubmit Applicant Pending 2 15 2013 2 51 34 PM
22. is listed then REMOVE 2 In Internet Explorer Internet Options gt Browser History gt Settings gt View Objects remove anything Brava ProjectDox or Xupload 3 After the above is completed delete these directories and their contents IGC in Windows Vista or 7 do a search for the filename IGC to locate then delete a In XP Documents and Settings gt User Account gt I GC b In XP Program Files gt Avolve gt Components Again if Vista or Windows 7 UAC must be OFF for the following to work You can reinstall the ProjectDox components by clicking on the link on the login page Once the components are installed you can turn UAC back on Applicant User s Guide ePlans Review 51 City of Winter Springs Florida
23. screenshots for end user documentation The Landings o wain onta Expand current Collapse ia E Test Project for User Guide ce Application 1 Files 1 New a Drawings 2 Files 2 New Task AttachedTo Plan Review Status Created On Updated On Updated By ApplicantUpload Applicant Pending 2 12 2013 12 15 41 PM 2 13 2013 2 51 40 PM rkandzer winterspringsfl org H Documents H Supplemental Documents Page 1 of 1 1 items The popup below will display if there is more than one user in your organization that was invited to the project as well click the OK button Message from webpage LY Do you want to accept this task o a 9 Click the Upload Complete button 2 Click Here to Save Eform as PDF Permit mtormation review ntormation P Case Type Building Case Number Case Description Parcel Applicant Name Applicant Email Owner Name Owner Email Fee Balance PLAN REVIEW TYPE Please complete this activity when you have successfully uploaded all required plans documents Upload Complete Save And Close Applicant User s Guide ePlans Review 35 City of Winter Springs Florida 10 Click OK button to complete this task Message from webpage es 2 J Completing this task will finish your participation in this step and cannot be undone Continue ames 11 Congratulations You have successfully finished part one of submitting you
24. the Project after Secure Project Key gt This document should be printed at the time of creation Secure to properly represent the contents of a Secured Project Root Delivery Date Total Number Total Number Please make sure you print this Document from the Report Window before closing Would you like to go back and print this document now As authorized vy a Statute TTE MANIFEST FILE HA i JSA fic signature for the project electronic files that I intend to secure 4 he manifest file is defined as signed if its SHA 1 hash code matches the CODE listed below Manifest xml File Hash Code Delivery Key CA4001E6 2494ED8C 0147DD2C 3ADS9EFE F63A1865 CA4001E6 2494ED8C 0147DD2C 3ADS9EFE F63A1865 CA4001E6 2494ED8C 0147DD2C 3ADS9EFE F63A1865 Applicant User s Guide ePlans Review 16 City of Winter Springs Florida PEDDS Client Version 3 7 7 20 Florida Department of Transportation Help File Signatory Reports PEDDS Database Amiga y ATZ Settings Admin_Docs ProjectDox All Folders Non Empty Folders Index s I ProjectDox Available Signatories lt No Active Signatory Selected gt All Files Signed Files Unsigned Files File Name Signato Qualifier The project name now appears in the left pane of the PEDDS Client p S Select All Deselect Invert File Count 2 HE PEDDS Client Version 3 7 7 20 Florida Department of Transportation F
25. 2 pdf 2132013 2 37 05 PM 44 KE D E SITE PLAN REV 15 PS 2 pdf 2132013 2 37 05 PM 53 KB Test User B This will display a list of all the markups attached to this particular drawing Select all markups by clicking the Select All for View button or individually select markups by clicking the respective checkbox for those of interest When selections are complete click the View button Markups attached to The Landings on Lake Jessup Delete View Markup Name Author Date Fire Hydrant Count BRIAN FIELDS 1 22 2013 10 53 42AM amp squareftnotthe same GAIL CREWS 1 22 2013 11 43 29AM go amp a SCFDFire Review ED DAMIS 1 22 2013 2 22 48PM amp Steve Takeoff Steve Alexander 123 2013 10021444 BS amp Fire RB BOB BECK 1 23 2013 10 02 16AM amp lt jwigh JACOB WRIGHT 1 23 2013 10 02 31AM amp amp Randy Markup RANDY STEVENSON 1 23 2013 10 02 364M 4 amp Pi fire GREG FORT 1 23 2013 10 03 45AM a amp Clear All Select All for View Applicant User s Guide ePlans Review 44 City of Winter Springs Florida All selected change marks will display in the right hand pane and as you review click on each change mark and you will zoom directly into the mark up from the reviewer GOGA R Review Measure Publish C SITE PLAN REV 15 P2 2 pdfV1 p Bulld to Line Curb Gutters 02 Parking 01 Stairs 01 l l os Must be wide enough to accommodate in street parking OPAHG
26. City Hall Contact s Email rkandzer wintersprinasfl org Phone 407 327 1800 Cell Phone Pager Project Owner RONALD KANDZER Owner s Email rkandzer winterspringsfi ora Project Admins eid daha anes KANDZER MICHELE KELLY MICHAEL Plan Review Status Resubmit Request CD Final Status Project Start End Start 2 12 2013 12 03 53 PM End Pass Through mov wmvy avi htm html install config mp4 Versioning Enabled for this project 3 Upon entering a folder two buttons display View Folders and Upload Files The Landings on Lake Jessup Main Contact City of Winter Springs City Hall Folder The Landings on Lake Jessup iDocuments Test project No files currently existin Documents Project Name To upload files into this folder Description 1 Click the Upload button below 2 Follow the instructions in the Activex pop up window Project Image Large files may take a few minutes to be processed Click the Refresh button atthe top of the page to refresh your file list view Review Due Date View Folders Upload Files Contact Contact s Email 4 Click the Upload Files button Select Files for uploading by clicking the Browse button to locate the desired files Applicant User s Guide ePlans Review 31 City of Winter Springs Florida y eh CN 3 2 lans Close Window f p 4 a Y Upload files Drag n drop available for Silverlight only Metadata Applied to a
27. Code B77B49E7 2D08792A 98C4DEB7 240DFBE9 Print the Signature Report This Date Created 2013 02 11 17 29 3 880 printout along with the Signature Number of Signed and Sealed Files 2 Document need to be delivered Scope of Work Iam responsible for signing and sealing the architectural to the City of Winter Springs Signed and Sealed Files File URL BUILDING PLANS APPROVAL STAMP DOCX Hash Code F92A7B86 CAFCCA7TE 05A73C3B 79 1F908C B9785BA8 File URL BUILDING PLANS STANDARD COMMENTS DOCX Hash Code 73CE6978 9AFDE2EE 63DA8146 DBBA3E80 5E0C216B Once we scan these documents they will be handed back to you These documents need to be attached to the Job Site set for code compliancy This does not need to be signed and sealed Folder Structure e Upload all documentation any non drawing files truss calculations geotechnical reports etc into the Documents folder for each project e Upload all drawings to the Drawings folder for each project o Upload the Site layout for building plans into the drawings folder Applicant User s Guide ePlans Review 24 City of Winter Springs Florida Graphic Scale e DWF and PDF plan pages should be properly oriented in landscape mode for expedited review e Each sheet must have a typical graphic scale e When more than one scale is used on a sheet an independent graphic scale must accompany the applicable detail e All plans must be drawn to scale
28. DDS Key 4B6EC93 5C69 4061 B05C 58 0D43F D889 Contract Information Projectid xml Generator Save Changes Contract Number i Projectid xml Successfully Created All Changes Successfully Saved Contract Agreement Date cancsuciose Ready for Input Applicant User s Guide ePlans Review 14 City of Winter Springs Florida oJ PEDDS Client Version 3 7 7 20 Florida Department of Transportation File Signatory Reports PEDDS Database Settings Help Taaa No Active Project Loaded All Folders Non Empty Folders Index s Available Signatories All Files Signed Files Unsigned Files File Name Signato Qualifier tie Delivery Manager Information The Delivery Manager is the person managing and compiling the project and is responsible for signing the delivery once the Projectis complete You can change this information at any time Delivery Manager Name IRS Sharpie Delivery Manager Title Civil Engineer Enter your name and title in the required fields 1s Select All Deselect Invert File Count 0 Select Next status Ready JE PEDDS Client Version 3 7 7 20 Florida Department of Transportation File Signatory Reports PEDDS Database Settings Help Aas Y4A7 6 No Active Project Loaded All Folders Non Empty Folders Index s Available Signatories All Files Signed Files Unsigned Files HE Purpose of Del
29. E ORCYE COLE ODA R Review Measure Publish C SITE PLAN REV 15 P2 2 pdf V1 p Bulld to Line Curb Gutters 02 Parking 01 Stairs 01 2 9 02 15 2013 03 23 PM gt Must be wide enough to accommodate in street parking a oo Applicant User s Guide ePlans Review 45 City of Winter Springs Florida Check all boxes and change image size for larger thumbnails of markups Copy Changemarks xj Copy To Clipboard Selected Changemark f All Changemarks Include Iv Changemark Imagels fw Hyperink s W Bookmark Page RTF Output Format Image Size Font Smal eee i Cancel Help Open a new Word document and right click to paste The first page will show List of Comments Curb Gutters 02 CITY ENGINEER 02 15 2013 02 22 PM Parking 01 CITY ENGINEER 02 15 2013 03 23 PM Stairs 01 BUILDING OFFICIAL 02 15 2013 02 20 PM Applicant User s Guide ePlans Review 46 City of Winter Springs Florida Each page will show details of one markup Curb Gutters 02 Back to List VK E DK mE anne 6 T 9 Curb Gutters 02 Author CITY ENGINEER Local 02 15 2013 02 22 PM Curb gutters must be 24 wide Type A State c Created by CITY ENGINEER On 02 15 2013 02 22 PM Curb gutters must be 24 wide Back to List Stairs 01 Back to List Stairs 91 Author BUILDING OFFICIAL Local 02 15 2013 02 20 PM
30. EE 50 6 FRE SCOT CON O ra E EE A E E 50 APD OVI r E E E A EE Gi 50 PERCA OVEN PON ece a caso sedan ea ite soa aatin eee ued esate sole bee vn aeensoesaaacdattetee 50 Vistaand Windows 7 install INSTPUCTION sececcnasauis sere sovaccensunxcumnncadunatade sicededanneiussewanaddecneudaetanesesvetajedeterataccens 51 Applicant User s Guide ePlans Review 3 City of Winter Springs Florida Before Starting Your Submittal Please complete the following prior to getting started 1 Make application at the City of Winter Springs Community Development Department City Hall located at 1126 E SR 434 Winter Springs FL 32708 The City provides you with a permit project number and fees due 2 Review the standards for how to name your drawing and documents files acceptable file formats etc See Standards section in this guide Electronic Plan Submission Standards Standards allow for easy identification of a drawing by naming convention vector file types in order to facilitate the most efficient review and color coding of comments for visual identification of departments Required Files 1 Drawing Files all required drawings as well as an index page following City standards for submission along with other information required by the City s checklist Each page of the drawing shall be uploaded as a separate file 2 Supporting Document Files all other files that are required as part of the application submission but are not
31. cklist Items for L O E Checklist Items for You are ready to sign and seal the drawings Select the dropdown of Available Signatories and choose your name Checklist Items for Select All Deselect Invert Admin_Docs ProjectDox All Folders Non Empty Folders Index s Available Signatories Sa Qualifier status Ready JE PEDDS Client Version 3 7 7 20 Florida Department of Transportation File Signatory Reports PEDDS Database Settings Help Aga vVe7 Admin_Docs ProjectDox Bh Sie Non Empty Folders Index s Available Signatories 4 ProjectDox eMail Messages All Files Signed Files Unsigned Files _META_INFO File Name Sianato HB Change Active Signatory the Open as Read Only option to activate the selected Signatory in Read Only Mode Note Selecting the Open as Read Only option will bypass the Signatory Password Validation but will only allow the user to Authenticate this Signatories currently Signed and Sealed files Instructions Please enter the Password for the Signatory you wish to activate or Check Enter your password Select OK Signatory Password Validation Please Enter Signatory Password l Open as Read Only Password Not Requried a ae Select All Deselect Invert File Count 73 status Ready Applicant User s Guide ePlans Review 20 City of Winter Springs Florida
32. eate New Signature File 9 ProjectDo A Signatory is a person that takes legal liability for the files the Signatory is uniquely identified by a Signatory Type and Num Enter your name and license number into the Signatory Information _META_IN Engineer and PE Number pane I Choose your Please note No Seal Signatories must enter their Florida Dri S I g na t ure T y pe then Identification Number as their License Number enter a password Signatory Information Signatory Type Beals Select the Next button License Number Signatory Password Optional Pass phrase et Interior Designer ID Re enter Pass phrase Signature SS status Ready CE PEDDS Client Version 3 7 7 20 Florida Department of Transportation File Signatory Reports PEDDS Database Settings Help Aga yvyH7 Admin_Docs ProiectDox All Folders Non Goce oi asus B e ProjectDox T TRR gnatory is a person that takes legal liability for the files they seleq a ProjectDo Signatory is uniquely identified by a Signatory Type and Number fo En tert h e hum be r of yo ur ia _META_IN EN Sa TENE license only PEDDS will Please note No Seal Signatories must enter their Florida Driver s Li i Identification Number as their License Number automatical ly a p pe nd the l l professional designation l Signatory Information Signatory Type
33. ent Print it out and place your handwritten signature and apply your raised seal This is the first of 2 documents necessary for an electronic submission to the City of Winter Springs See PEDDS for any qualifications or further lip project as appropriate RS Sharpie PE License No PE1234567544335 Date 1 of 1 Applicant User s Guide ePlans Review 23 City of Winter Springs Florida PEDDS Client Version 3 7 7 20 Florida Department of Transportation Reports PEDDS Database Settings Help Signature Document AdmirBocs ProjectDox All Folders Non Empty Folders fndex s AvaN amp Signatories RS Sharpie PE1234567544335 201 tt ProjactDox 9 ProjectDox eMail Messages a META_INFO E Signato Qualifier The second document can be located under Reports gt Signatory Reports gt Signatory Report ProjectDox Discover Oe ProjectDox email M ProjectDox Links docx ProjectDox PA Train ProjectDox SA Train ProjectDox Screens Oe ProjectDox Setup S ProjectDox System PrniectNox Svetem Select All Deselect Invert File Count 73 status Ready Ea PEDDS Document Report Viewer 1 of 1 a Oud 100 Ne PROFESSIONALS ELECTRONIC DATA DELIVERY SYSTEM Signature Report 2 11 2013 5 34 15 PM Signature File URL _META_INFO PE1234567544335_20130211 Signature File Hash
34. ents button Available Signatories RS Sharpie PE1234567544335 201 All Files Signed Files Unsigned Files Si File Name Qualifier a E Oe Building Plans Appr E L E Checklist Items Bu L E Checklist Items Pu O E Checklist Items for l Checklist Items for O E Checklist Items for O E Checklist Items for O E Checklist Items for O E Checklist Items for O E Checklist Items for O E Checklist Items for O E Checklist Items for Checklist Items for LJ E Checklist Items for O E Checklist Items for E Chantlict tame far 4 Select All Deselect Invert File Count 71 status Ready Applicant User s Guide ePlans Review 21 City of Winter Springs Florida ES PEDDS Client Version 3 7 7 20 Florida Department of Transportation File Signatory Reports PEDDS Database Settings Help Hama VH7S Admin_Docs ProjectDox All Folders Non Empty Folders Index s Available Signatories RS Sharpie PE1234567544335 201 a Pean All Files Signed Files Unsigned Files File Name i Qualifier Avolve Requirement O E Boca Raton ePlans The change in the O E Building Permit Pla icon and the name Building Plans Appr RS Sharpie Building Plans Appr listed under the Building Plans Stan RS Sharpie sni Building Plans Stan Signatory indicates Checklist Items Bu
35. eports PEDDS Database Settings Help A confirmation window will appear note the professional number has been properly listed next to the date and time Available Signatories lt No Active Signatory Selected gt All Files Signed Files Unsigned Files File Name Avolve Requirement Boca Raton ePlans Ruilding Permit Pla Qualifier PEDDS New Signatory s New Signatory Successfully Created The folowing Signatory has been added to the list of Available Signatories RS Sharpie PE1234567544335 2013 02 11 17 24 53 499 O E Checklist Items for O E Checklist Items for L LJ E Checklist Items for Checklist Items for F gt status Ready Applicant User s Guide ePlans Review 19 City of Winter Springs Florida HE PEDDS Client Version 3 7 7 20 Florida Department of Transportation File Signatory Reports PEDDS Database Settings Help Hwa va7e M ProjectDox eMail Messages _META_INFO All Files Signed s Unsigned Files Signato File Name LIE quirement Building Plans Appr Building Plans Appr O E Building Plans Stand Oe Building Plans Stand Checklist Items Bu O E Checklist Items Pu Checklist Items for Checklist Items for LJ Checklist Items for Checklist Items for Checklist Items for O E Che
36. est and that you have uploaded them into the appropriate folder The Upload dialog is identical to your initial upload The file will display the version number V2 for example because the correction was uploaded with the SAME FILE NAME as the original file name F electrical plan dwg W2 2 2010 9 42 09 AM 344 KE Falona Perez ace Bar 6 Resubmit Complete When you are ready to complete the task and exit the form click the Complete button Approval When the plans review gains approval from all reviewers you will receive an email notification Print Approved Plans After issuing an approval the City electronically stamps the final plans You will then receive an e mail indicating that your application is ready and instructions on how to download and print your files Approved drawing and or document files will be in the Approved folder and available for download You will be required to print one 1 copy of the approved plans package and place it on the jobsite for inspector access Note minimum sizes 11 X 17 for plans and 8 X 11 for product documentation are required Applicant User s Guide ePlans Review 50 City of Winter Springs Florida Vista and Windows 7 Install Instruction Sometimes users will encounter errors or issues resulting from incomplete installation of the client components The cause is often due to permissions issues The instructions below have proved useful in resolving
37. ile Signatory Reports PEDDS Database Aaa y TY Settings Help Admin_ 0 Empty Folders Index s x eMail Messages FO Select the project folder in this case ProjectDox to display the files in the right pane however there is no active signature to apply to the drawings Select the New Signatory button to create your electronic signature for this and any future projects Available Signatories lt No Active Signatory Selected gt All Files Signed Files Unsigned Files File Name Avolve Requirement O E Boca Raton ePlans Building Permit Pla Building Plans Appr Building Plans Appr O E Building Plans Stand OF Building Plans Stand LJ Checklist Items Bu LJ Checklist Items Pu Checklist Items for LJ Checklist Items for O E Checklist Items for O El Checklist Items for LJ Checklist Items for Checklist Items for L Checklist Items for Checklist Items for Deselect Invert Qualifier Select All File Count 73 Applicant User s Guide ePlans Review 17 City of Winter Springs Florida JE PEDDS Client Version 3 7 7 20 Florida Department of Transportation File Signatory Reports PEDDS Database Settings Help mea Y Aar Admin_Docs ProiectDox All Folders Non HE Cr
38. ivery Provide a brief statement for the purpose ofthis delivery Include any special qualifications or caveats Purpose of Delivery Qualifier There isn t a reason for a Purpose of Delivery so select the Finish button Ss Select All Deselect Invert File Count 0 status Ready Applicant User s Guide ePlans Review 15 City of Winter Springs Florida Ee PEDDS Document Report Viewer a Ouk 100 Find PROFESSIONALS ELECTRONIC DATA DELIVERY SYSTEM Delivery Manifest Document 2 11 2013 5 15 31 PM Financial Project ID Project Manager Purpose of Delivery 4B6EC937 5C69 4061 B05C 5870D4 Project Root I Admin Docs ProjectDox Date Time Warnin Total Numbd Once the Purpose of Delivery window closes the Delivery Manifest Document will appear The City of Winter Springs does not need this document Project Key ecured since its nic Broject before Exit out of this window CA4001E6 2494ED8C 0147DD2C 3ADS9EFE F63A1865 CA4001E6 2494ED8C 0147DD2C 3ADS9EFE F63A1865 E PEDDS Document Report Viewer ia 3 Ou 100 PROFESSIONALS ELECTRONIC DATA DELIVERY SYSTEM Delivery Manifest Document 2 11 2013 5 15 31 PM Financial Project ID Project Mana gar PEDDS Print Delivery Manifest Document x Purpose of Di thd x A Warning The Delivery Manifest Document is a time sensitive document designed to reflect the current state of
39. ll uploaded files Inherit metadata for versioned files Associated Permits Required field Selected Files Projects with multiple permits i e townhomes Upload URL URL Display Name URL Upload URL Go to the file location on your computer and select or highlight files you want to upload you may select multiple files by using your Shift or Ctrl keys Click the Open button and to copy the selected files to the upload window Open 2 x Look in H My Documents i gt flv l Permit amp Fees Historical Report 10 01 2009 to 9 30 2010 pdf Fe Permit amp Fees Historical Report 10 01 2010 to 01 11 2011 pdf Permit amp Fees Historical Report pdf My Recent Documents Permit amp Fees Historical Report xis Permit Application pdf Permits amp Fees Awaiting Review for FY2012 pdf Permits by Subdivision amp Proposed Use pdf Permits for Jessups Reserve Townhomes Replat pdf 2 Permits for Winter Springs Vilage August 2012 pdf 2 Permits for Winter Springs Village October 2012 pdf T Permits for Winter Springs Vilage Phase 1 pdf 2 Permits for Winter Springs Village Phase 2 pdf Permits Under Review pdf 2 Plans Review 2010801 pdf 2 Police Open Case Report pdf A Pothole by 1035 Northern Way pdf File name Permit Application pdf v 000 3df 906 907 bmp cal cg4 cgm cit cmi csf c Files of type 5 Click the Upload button
40. modate in street parking Pages Include es Bookmarks Use default page size 11 00 x 8 50 in I Block attributes Fit to fiso AQ 1189 x 841 mm ied Layering All visible Output ISO A1 841 x 594 mm Hyperlinks ISO A2 594 x 420 mm All pages Remove Remove hidden text Coloring Markup Document Original Colors v Original Colors v Security Password protect Confirm Password E Create PDF A 1b compatible City of Winter Springs Florida In the Publish option screen check Burn In change markups and click Publish PDF Publish Options Include Bookmarks Block attributes Layering All visible Hyperlinks Use default page size 11 00 x 8 50 in Fitto Agate aewe ieee ae a OLTBUt se All pages Remove Current page Example Remove hidden text Designated Rotation Coloring Document Original Colors Pages have been rotated Markup Original Colors Publish pages as rotated Security Password protect Password Confirm Create C Burn In current markups C Insert markup as PDF comments Append Changemarks notes Append redaction reasons Watermark Banners PDF A ib compatible Fit document within banners Cancel Help Watermark Banners Select Save to File click OK and specify the location to save the
41. need to disable pop up blocking for the ProjectDox web address eplans winterspringsfl org The indicator that this has not been done will occur when you type in your login and password then hit the Login button and the page immediately disappears It is not uncommon to have more than one pop up blocker installed Internet Explorer Google Task Bar etc Once the ProjectDox site is allowed you will be able to use the application e The login page has a MSI Microsoft Silent Install component required to install all the necessary ProjectDox ActiveX controls This installation will only need to be done once if you utilize a different computer it will require another installation for each unique computer The link to the component install is shown below Please contact the City s Information Systems Department if you are running Windows 8 Windows 7 or Vista on your computer e The login page also provides a shortcut that you can drag and drop onto your desktop as well as a link to save the ProjectDox web address to your favorites 3 To signin enter your e mail address and temporary password first time use and click the Login button as shown below Applicant User s Guide ePlans Review 27 City of Winter Springs Florida Enter your email eddres end password to continue Under Florida law e mail addresses are public records If you do not want your email address released in response to a public records reguest do mot send elec
42. ners Employme Feb 11 2013 pocket Engineering CADD Systems Office Find out more about All Electronic No Cash Tolling Main Level Navigation Professionals Electronic Data Delivery System PEDDS PEDDS is an application developed by the Department used to Sign and Seal documents stored Information By Topic electronically This system meets the requirements of the Florida Department of Business and Please Select One v Professional Regulation Boards of Professional Regulation for signing and sealing electronic HccnnEvon documents Please Select One v s i i ai PEDDS is a project centric system designed specifically to meet the rules of those Boards of Offices Professional Regulation and suite the needs of the Florida Department of Transportation FDOT for _ Pease Select One delivering electronically produced plans sets along with the native CAD files input files used in the design of a project reports journals specifications and data files to be used later in construction PEDDS secures a project within a folder structure that defines the project Specific files within that Engineering CADD structure are selected for signing and sealing by 2 on Systems Office Select the link This system is NOT well suited for that are Documentation not part of a project as just describe Please Select One v Department of Transportation project P E D D S ce
43. ng Plans Residential amp Commercial File names for drawings submitted through ePlans Review should include the first character s of the discipline name followed by a 3 digit sheet number and drawing type File names for both drawings and documents shall remain the same for all submittals Please do not version files when uploading resubmitted files ePlans will automatically date and differentiate uploaded files from the previous submittals e Discipline First character s in the file name represents the discipline area followed by the page number and type of drawing i e A009 Elevations Ensure that all plans including the associated details are submitted under the correct discipline characters to use e Sheet Number Must be a 3 digit number with leading zeros Note if decimals are needed place decimal after the 3 digit ex P001 99 Architectural ARCHITECTURAL A O Cover Sheet ARCHITECTURAL 000 A000 COVER Floor Plan ARCHITECTURAL 001 999 A001 FLOORPLAN ARCHITECTURAL Jo ooo o o A005 FDN ARCHITECTURAL A009 ELEV ARCHITECTURAL A015 DETAILS Applicant User s Guide ePlans Review 5 City of Winter Springs Florida INTERIOR DESIGN _ 001 999 1009 INTDS Structural All S 001 999 S002 STEEL BLDG Structural and related plans STRUCTURAL including details shoring etc Plumbing PLUMBING P 001 999 P099 PLUMB Electrical ELECTRIC 001 999 E001 ELEC
44. ns Please review the Permit Clerks notes and submit the required drawings and documents pe Current User Logon mak COC PLAN REVIEW TYPE ask Instructions E VIEW INTAKE CHECKLIST 0 I Ihave uploaded the corrected documents and or drawings as indicated below Corrections Complete Save And Close 6 When the eForm opens place a checkmark in the I have uploaded the corrected and the Corrections Complete button will display for you to click to complete your task Upon completion the City will be notified that the files have been completed or corrected and will continue with the Prescreening process PLAN REVIEW TYPE ask Instructions VIEW INTAKE CHECKLIST 0 V have uploaded the corrected documents and or drawings as indicated belo Corrections Complete Save And Close Approved If your submittal is approved it will immediately move into the formal review process Applicant User s Guide ePlans Review 39 City of Winter Springs Florida Change Notification and Plan Resubmit Review Requested Corrections If corrections are requested following the formal review cycle s of your drawings follow the steps below You will receive an e mail notification from the Project Coordinator requesting revised documents el lar i5 Review Correction Request Task Assignment Attention JAMES Your plan review submission for Permit SA Test Project has been reviewed and corrections
45. p NOTES RONALD KANDZER CORRECTIONS REQUIRED Iv 3 BUILDING RKANDZER WINTERSPRINGSFL ORG PLAN REVIEW AND O GRASSI CNVEN fp GOMrLEtT Ee A consolidated list of all feedback not related to a red line markup comment are available for the applicant s review You can sort to find the Not Met items by clicking on the Check here to display only set as Not Met button FLORIDA INCORPORATED 1959 VAILABLE COMMENTS Select each of the comments that you would like to send to the Applicant Once selected you may modify them as needed Select Comments ELECTED COMMENTS EP Check here to display only the items that are set as Not Met COMMENT UPDATED BY DATE UPDATED REMOVE BL2 App Power of Attorney C nia met Ejvotmet RONALD KANDZER 2 21 2013 2 34 30 PM Delete BL3 App Sunbiz C NIA Met Ejo Met RONALD KANDZER 2 21 2013 2 34 12 PM Delete Save and Close 2 Review Cycle The Review Cycle dropdown allows the user to review any review cycle information The Review cycle also displays in the first column of the Department Review table EZ DEPARTMENT REVIEW Review Cycle E CYCLE DEPARTMENT REVIEWED BY Applicant User s Guide ePlans Review 43 City of Winter Springs Florida 3 Review Markups click icon to access markups To view a plan markup click on the icon next to the drawing as shown here View Folders c i f Cument Sort Select x m Geb E SITE PLAN REV 15 Po
46. plained in the section that follows uses PEDDS Professional s Electronic Data Delivery System to sign and seal documents stored electronically PEDDS is an application developed by the Florida Department of Transportation FDOT This system meets the requirements of the Florida Department of Business and Professional Regulation for signing and sealing electronic documents e PEDDS is a project centric system designed specifically to meet the rules of those Boards of Professional Regulation and suit the needs of the FDOT for delivering electronically produced plan sets along with the native CAD files input files used in the design of a project reports journals specifications and data files to be used later in the construction process PEDDS secures a project within a folder structure that defines the project The applicable professional selects the specific files within that structure for signing and sealing e Both the Florida Board of Engineers and the Board of Architecture and Interior Design recognize Adobe Acrobat VeriSign and PEDDS as viable solutions for signing and sealing documents submitted to the counties and cities for review For electronic submittals digital signing and sealing is a required step in securing a permit in the City of Winter Springs Applicant User s Guide ePlans Review 8 City of Winter Springs Florida You Search Images Maps Play YouTube News Gmail Drive pedds N l pedds downloa h 7
47. r plans electronically Please logout after your session is complete The system sends notification to the Project Coordinators to start the prescreening process to determine if the submittal requirements have been met Security Timeout Due to security and resource concerns the system will automatically sign you out after 60 minutes of inactivity When you are ready to resume working with the system click any button on the screen The system automatically loads the login page for you You can also close the web browser window and reload the login page manually in a new browser window Applicant User s Guide ePlans Review 36 City of Winter Springs Florida Prescreening Prescreening is a cursory review of your uploaded documents in preparation for formal review The Project Coordinator s prescreen for most types of permits projects Allow a minimum of two 2 working days after you have uploaded your documents for the Prescreening process to take place If there are questions or missing items from your submittal you will receive a Prescreening Corrections Request e mail with instructions on the changes requested and how to resubmit ePlans Pre Screen Correction Request Task Assignment Attention JAMES Your plan review submission for Permit THE LANDINGS ON LAKE JESSUP has not met the minimum requirements for acceptance You may review correction comments and requirements by accessing the ePlans site When corrected plans
48. roject s out of 1 for Test User pithy319 qmail com Project Options Description The Landinas on Lake jessuoD A Project to use for creating screenshots for end user documentation Li ue a it id 45 gt fede ri Created On 2 13 2013 3 39 44 PM Attached To Plan Review Status Applicant Pending Task CorrectionComplete Project Name The Landings on Lake Jessup 4 4 gt gt l Task List PD Flow E Owner Plan Review Status RONALD KANDZER Prescreen Page 1 of 1 1 items Updated By rkandzer winterspringsfl org Updated On 2 13 2013 3 48 55 PM Page 1 of 1 1 items 2 Review the Project Coordinator s comments to identify missing requirements 3 After you have identified the missing or corrected drawings and or documents to upload login to ProjectDox if not already logged in and enter the project 4 Upload the missing and or corrected drawings and documents see the Uploading Your Files section for instructions Applicant User s Guide ePlans Review 38 City of Winter Springs Florida 5 Click back to the eForm with your task assignment as shown below FLORIDA INCORPORATED 1959 2 Click Here to Save Eform as PDF Review Information Review Coordinator RONALD KANDZER rkandzer winterspringsfl org Review Cycle 1 Workflow Activity Name Start_Plan_Review_Process CorrectionComplete Activity Instructio
49. s Building Plans Residential amp CommMerCial cccccccsssecceeeeseceeeeseceseeeeeees 5 FileType tonda deano ae E A RRE E OER NN EEEE 7 ei ele ago al eae 24 qc E e E A 8 Folder SUF UCEUN GS a arasienssinaianendapeasstuwnancasbannsascswasantencansvenunaiensusvens TEE NETE 24 arD ct See eee eee ee eee eee eee ner ee ee eee 25 Login to City of Winter Springs CPLANS c cccscccccsssseccceesececeesececceesecceeeesecessunecesseueceesensecetsuecetsuneeees 26 OP las Re VICW WIT O eis ctrcctce ces E A A T E E O nein A OTET 26 NOW U OTE ET E E E E A E E A E 27 EEUE O E a E E E ET 29 VO SUS FO Sa earn e EET EE EEN 30 Security TiMeoUt ss ssssesssersessesresssrrssesesrrssrssesesrrssesesressesessrsressosrsseseorrssoseeseosresoseoressesreresreseeseere ee 36 PET EINE E E E A E eanseanreeranetes 37 APDO V EO e E E E EA 39 Change Notification and Plan Resubmit cccccccsssecccceeseccceesccecsesececcseeecceeeesecessuneceeseeneeessuaecetsugeceseeeees 40 Review Requested CorrectionS c cssccccssecccesseccesececenececeneeeeeesceceececeeceseneeeeaueceseeceesnecesenecesauceteeceneneeees 40 1 Consolidated department checklist essesseesneeressersnsrrnesrresrrrsrrrnssrrrsrtensrrnsrrnsrrrsrreeerresrerseeee 43 2 ASW dL CYCO a n A S S N E E R 43 3 Review Markups click icon tO access markups sssssssssssssssessressrreseressrrrsreressrresrrrsrrreerreereens 44 4 CON E a ar AEA A 50 5 Jood TIES oea A
50. st Select the specific project that corresponds to the plans you will be uploading The projects are listed in order by Project number but can be sorted by clicking on any header field name Hir SU CITY OF ePlans WINTER SPRINGS NNE FLORIDA INCORPORATED 1959 i Tatts hoe 4 Back Forward Return to Projects My Profile Bl g Logout Task List PD Flow Description Owner Plan Review Status DO NOT DELETE RONALD KANDZER Resubmit Request Test project RONALD KANDZER Resubmit Request Page 1 of 1 2 items Applicant User s Guide ePlans Review 30 City of Winter Springs Florida 2 Click on your permit project and then click the Application folder to upload your application the Drawings folder to upload your plan drawings the Documents folder to upload supporting project documents or the Supplemental Documents folder to upload any additional documents as appropriate Say r CITY OF eP ans Ca iiiitixsmncs The Landings on Lake Jessup Back Forward gt Return to Project Main Contact City of Winter Springs City Hall EB Workflow Tas Test project Expan ollapse f The Landings on Lake Jessup Projectinfo Global Reports H Application R Project Name The Landings on Lake Jessup H E Documents a mean H E Su pplemental Documents Project Image Review Due Date Contact City of Winter Springs
51. t all new projects are FDOT specific projects To create a Non FDOT Generic Project you must click the Yes button below Would you like to create a Non FDOT Generic Project Press Yes to create a non FDOT generic project File Count 0 status Ready i PEDDS Projectid XML Editor Projectid exe Version 3 7 7 20 Non FDOT Mode Financial Location General Disciplines Description Management Welcome Message Welcome to the new PEDDS Projectid XML Editor Projectid exe Version 3 7 7 20 Project Key Project Path Admin_Docs ProjectDox _meta_info projectid xml Project PEDDS Key 4686EC93 5C69 4061 B09C 58 0D43F D8 amp 8S Contract Information Contract Number l In House Contract Contract Agreement Date Monday February The only important part of this window is the ProjectPath and the Project PEDDS Key Project Usage Project Usage As Bid v Select Save Changes Save Changes Ready for Input Applicant User s Guide ePlans Review 13 City of Winter Springs Florida PEDDS Projectid XML Editor Projectid exe Version 3 7 7 20 Non FDOT Mode _ x Financial Location General Disciplines Description Management Welcome Message Welcome to the new PEDDS Projectid_XML Editor Projectid exe Version 3 7 7 20 Project Key Project Path Admin_Docs ProjectDox _meta_info projectid xml Project PE
52. taining the reviewers comments Applicant User s Guide ePlans Review 41 City of Winter Springs Florida 4 Completing the Applicant Re Submittal Task ask Instructions 7 jv have reviewed and addressed the Checklist Comments provided on the Checklist tab above Please click on the tab and review each item Each comment will be indicated as Met or Not Met If you would like to export a list of the comments to Excel click on the Export to Excel link in the upper right hand corner of the popup window fy have addressed all of the items listed in the Changemarks section above that were identified during the Plan Review jv have uploaded the revised drawings into the Drawings folder and if requested uploaded any revised documents into the Documents folder using the SAME file name as the original files am ready to complete my assigned task Complete Save And Close 1 Checkboxes 1 and 2 are confirmation that you have read and corrected the issues 2 Checkbox 3 is confirmation you have uploaded all new and or corrected files 3 Click the Complete button to re submit the corrections Applicant User s Guide ePlans Review 42 City of Winter Springs Florida 1 Consolidated department checklist One or more departments may use the Checklist feature in the eForm click the View Checklist button EZ DEPARTMENT REVIEW Review Cycle EJE CYCLE DEPARTMENT REVIEWED BY STATUS am
53. the security permissions issues and getting a successful installation The user account executing these steps will need administrative privileges on the computer Uninstall reinstall ProjectDox components If the operating system is Vista or Windows 7 the user will need to turn OFF UAC first Additionally if using IE 8 will need to turn off protected mode apparently turning off UAC in Windows 7 also disables protected mode for IE8 Turning Off UAC in Windows Vista and Windows 7 The following link explains how to control UAC in Windows Vista and in Windows 7 The first few directions and screen shots explain the necessary actions the rest is blog htto www howtogeek com howto windows vista disable user account control uac the easy way on windows vista Turning off Protected mode in IE8 The next link explains turning off protected mode in IE8 apparently turning off UAC in Windows 7 also disables protected mode for IE8 http www sevenforums com tutorials 63141 internet explorer protected mode turn off htm Then follow these steps Remove ALL ProjectDox components on the client 1 Check for presence of program and remove if found using either a or b depending on version of operating system your are using a VISTA Windows 7 Using Control Panel in classic view gt Program Features if ProjectDox Components is listed then REMOVE b XP Using Control Panel gt Add Remove Programs if ProjectDox Components
54. tronic mail to this entity Instead contact this office by phone of in writing E mail projcoord winterspringsfl org Password Forgot your password A awe Link to MSI component installation 2013 Avolve Software VSN ProjectDox Version 8 1 is a tademant of Avolve Software All rights reserved a OIV ProjectDox To geste a desktop shortcut di and Install PropectDox Components drag the icon below to your desktop Click here to add ePlans to your Favorites X Applicant User s Guide ePlans Review 28 City of Winter Springs Florida Enter your new password and reconfirm the new password personal account information Yellow highlighted fields are required but a full Profile record is ideal then click the Save button in the middle of the screen Remember passwords are case sensitive and must be 8 to 10 characters is length with at least one number and no special characters This Profile Information is accessible at anytime by selecting the Profile button at the top of the Home page e https winterspringsfl org RR 7 f CITY OF FLORIDA INCORPORATED 1959 amp Back Forward gt Return Highlighted fields are required and must be completed before continuing Settings for Test User Welcome to ePlans Since you currently have a temporary password you will need to change itto a permanent password and if you have not done so enter a security question and answer
55. wnloads publications Professionals Electronic Data Delivery Syst developed by the Department used to Sign and Seal do nedds default sht QU PEDDS is an application ated FDOT PEDDS www dot state fl us ecso FDOTPEDDS FDOTPEDDS shtm Topics Covered Introduction First Steps Running PEDDS the basics Drainag and Nodes The Engine that Drives PEDDS SHA1 Signing and Select the hyperlink listing PEDDS Hep Start Page Engineering CADD Systems Office www dot_state fl us ecso downloads publications pedds _ index sht Frequently Asked Questions PEDDS What is PEDDS What does all t on the PEDDS Main Window mean ror PEDDS Version 3 6 Lee County Florida www _leegov com gov dept dcd ePlan HowtoUsePEDDS pdf File Format PDF Adobe Acrobat Quick View 1 of 14 S WRITERS Guerrierc ProjectDox Developement 5 Info for Architects amp Engineers Elec Signatures amp PEDDS_Edit docx PEDDS Version 3 6 What is PEDDS Installation Instructions City of Miami Beach web miamibeachfl gov building scroll aspx id 49644 Printer Friendly Version PEDDS For a Step by Step guide on how to use PEDDS download PEDDS Partial Project Manual Installation Instructions Applicant User s Guide ePlans Review 9 City of Winter Springs Florida Florida Department Of Transportation a E TENS w a FOOT Search About Us Contact Us E Mail Us Site Map Business Part

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