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Quick Reference User`s Manual, part 1 - AVSS

1. SYSTEMINTEGRIDC CHECKER _ EVA LEVOSDAURBSOEINTEGOMITWOHEGKER POST OVERRIDE PROCESSING NE KC ui BAGKUPREGORDDATA C i PPD DD c i RESTORE RECORD DAU s el PSERECTIMERECORDIRESTORE WM HDREEC 05 0 06 E 0 XIESA Oe Page 93 System Maintenance Communication Log Summary AVSS Quick Reference Manual COMMUNICATIONS LOG SUMMARY To review the progress of your communications this summary report will display the receptions reallocations and transmissions from this site Included in the report are the dates the communications occurred the status of the communcations whether successful or not and the number of records transferred It is recommended that this summary report be reviewed daily to promptly pinpoint and resolve any communications problems SYSTEM OPTION gt S Enter YSTEM MAINTENANCE OPTION SYSTEM MAINTENANCE OPTION gt CO Enter 1 COMMUNICATIONS LOG PROCESSING 2 COMMUNICATIONS LOG SUMMARY SELECTION gt 2 Enter COMMUNICATION LOG SUMMARY SORTING Note Enter a P as the output device if you would like your listing to print on your printer OUTPUT DEVICE lt gt Enter COMMUNICATION LOG STATUS 04 11 93 TYPE RECEPTIONS D DIAL NC NO MODEM CONNECT C CONNECT NL NO LOGON L LOGON RE RETRY EXCEEDED QUIT RECEIVED SITE 4 2 4 3 4 4 4 5 4 6 4 7 4 8 4 9 4 10 4 11 556 D D 26 15 27 16 9 10 2 19 557 D D
2. et ee Ede metet e ERN ues A Tas 89 DEACTIVATE A USER tetra petentes ew 90 REAC IIVATE AUSER ut etes 90 LIST USERS M 91 LISTMUSERS EAST EOGIN a ate re teet RE RE ERE MERE eni Ree RR 91 CLASSIFICATION SECURITY OPTION 5 92 COMMUNICATION LOG 5 94 GLOSSARY OF TERMYS ll E E AAT ENEA UR RRRRRR 97 aeneum 99 CROSS REFERENCES VALIDATIONS AND nnn 101 VS 10A MEDICAL DATA SUPPLEMENTAL WORKSHEET U u u 102 VS 10B RACE IDENTIFICATION WORKSHEET U U nennen nnne nnn nnne tenni nennen 104 INDEX CEDERE 105 MANAGING YOUR AVSS 5 U inse nnn inane nnn nnne 107 GENERAL COMMANDS neret Ta Dep evs 108 BIRTH REGISTRATION 8 enne uu nenne nennen 108 sggeerl t YE 108 AVSS Quick Reference Manual Hospital Birth Record Register Birth Record REGISTER BIRTH RECORD The process in AVSS of entering and storing data needed to complete a certificate of live birth Data entry is accomplished using a simp
3. du eden ora aeos n ER 73 SYSTEM STATUS Q usus sn S 73 74 SHUTDOWN AVSS beri 6 a E 75 SHUTTING DOWN AVSS THROUGH SYSTEM 75 SHUTTING DOWN AVSS AT 76 INITIAEIZE MODEM tte du eh tei ac m 77 HOW MUCH DISK SPACE 5 8 78 OPERATING SYSTEM INTEGRITY 79 AVSS DATA BASE INTEGRITY 80 5 usa nha a fume e ba ERR 81 PRINT VERIFIGATION TABLE uu usu an a aai A Ea e denice Pesto adeb dade 81 SCRATCH VERIFICATION 2 82 BACKUP RECORD the Ee 83 VERIFY RECORD DATA ut dit kuma tok es 84 RECORD DATA 2 ET 85 RESTORE RE C ORCO DA TA A a au ma ten e dat e qu EA 86 SELECTIVE RECORD RESTORE I L a Suami ma A AAA E haee eed eee iade uqa assia sa 87 IEEE C LEN MEME ME 88 ADD A USER S E 88
4. Giese TES TES TES TES TES UTES TES TES TES TES TES TES TES TES TES TES TES TES TES TES TES TES TES TES TES AVSS Quick Reference Manual SUMMARY STATISTICS ONLY Y N Enter FULL AUDIT TRAIL Y Enter 1 3 93 SANDIEGO CARMEN SANDIEGO CARMEN SANDIEGO CARMEN SANDIEGO CARMEN SANDIEGO CARMEN SANDIEGO CARMEN SANDIEGO CARMEN SANDIEGO CARMEN FINCH ROBIN FINCH ROBIN FINCH ROBIN FINCH ROBIN FINCH ROBIN JONES SANDRA 1 4 93 SANDIEGO CARMEN SANDIEGO CARMEN FINCH ROBIN FINCH ROBIN 12 NEW CERTIFICATES WERE ENTERED ENTERED FILE 7283 FROM 08 49 AM TO 08 54 AM 08 53 FIELD 30 CHANGED FROM 713 277 713 27 117 AT 08 54 AM PRINTED ENTERED FILE 7284 FROM 08 56 AM TO 09 01 AM AT 09 00 AM PRINTED ENTERED FILE 7286 FROM 09 02 AM TO 09 07 AM AT 09 06 AM PRINTED ENTERED FILE 7288 FROM 09 08 AM TO 09 10 AM ENTERED FILE 7291 FROM 09 14 AM TO 09 18 AM AT 09 18 AM PRINTED ENTERED FILE 7292 FROM 09 22 AM TO 09 26 AM AT 09 25 AM PRINTED ENTERED FILE 7294 FROM 09 27 AM TO 09 32 AM AT 09 32 AM PRINTED UPDATED FILE 7284 FROM 12 46 PM TO 12 48 PM AT 12 47 PM PRINTED ENTERED FILE 7295 FROM 10 03 AM TO 10 07 AM AT 10 06 AM PRINTED ENTERED FILE 7289 FROM 10 08 AM TO 10 12 AM AT 10 11 AM PRINTED ENTERED FILE 7290 FROM 10 14 AM TO 10 18 AM AT 10 16 AM PRINTED ENTERED FILE 7292 FROM 10 20 AM TO 10 26 AM AT 10 24 AM FIELD 9B CHANGED FROM ANN TO
5. 20 EDUCATION YRS COMPLETED 23B USUAL KIND OF BUSINESS OR INDUSTRY 23C EDUCATION YRS COMPLETED T 21 22 23A USUAL OCCUPATION 1 24A RESIDENCE STREET NUMBER OR LOCATION 24B COUNTY MOTHER 24C CITY 24E ZIP CODE T 240 5 l T 25A DATE LAST NORMAL MENSES BEGAN 125B MONTH PRENATAL CARE BEGAN 25C NUMBER OF PRENATAL VISITS 27 PREGNANCY HISTORY COMPLETE EACH SECTION LIVE BIRTHS OTHER TERMINATIONS MEDICAL DO NOT COUNT THIS CHILD EXCLUDE INDUCED ABORTIONS 25D PRINCIPAL SOURCE OF PAYMENT 26 BIRTHWEIGHT 28A METHOD OF DELIVERY NOW LIVING NOW DEAD BEFORE 20 WEEKS AFTER 20 WEEKS FOR PRENATAL CARE ENTER THE 18 D APPROPRIATE 28 EXPECTED PRINCIPAL SOURCE OF PAYMENT 29 COMPLICATIONS AND PROCEDURES OF PREGNANCY AND CONCURRENT ILLNESSES DATE OF LAST LIVE BIRTH DATE OF LAST OTHER TERMINATION CODE S FOR ITEMS 25D AND 28A THRU FOR DELIVERY 31 FROM THE VS10A 30 COMPLICATIONS AND PROCEDURES OF LABOR AND DELIVERY 31 ABNORMAL CONDITIONS AND CLINICAL PROCEDURES RELATED TO THE NEWBORN A B D E 1 CENSUS TRACT 32 FATHER S SOCIAL SECURITY 33 MOTHER S SOCIAL SECURITY NO VS 10D REV 1 95 PRIVACY NOTIFICATION This information is collected by the State of California D
6. 22090 aza amp IS THIS THE PERSON Y Enter RETRIEVING DATA FIRST WE WILL REPROMPT ALL THE QUESTIONS PREVIOUSLY SKIPPED FILE HAS BEEN DISABLED BUT IF YOU STILL WISH DELAY ANSWERING YOU MAY SKIP AGAIN Note AVSS will immediately begin at the first skipped field 1B MIDDLE NAME OF CHILD IVAN Enter ALL THE PREVIOUSLY SKIPPED PROMPTS HAVE BEEN REPROMPTED FILE HAS BEEN ENABLED Note AVSS will display this record You can complete this record as usual Page 12 AVSS Quick Reference Manual Hospital Birth Record Incomplete Record Report INCOMPLETE RECORD REPORT This report will list all the records which were filed during data entry as an INCOMPLETE FORM SAVED FOR LATER COMPLETION using the key F6 SYSTEM OPTION gt Enter OSPITAL BIRTH RECORD HOSPITAL BIRTH RECORD OPTION gt INC Enter OMPLETE RECORD REPORT BEGINNING DATE 1 1 93 Enter 1 1 93 ENDING DATE lt T gt Enter 4 1 93 RUN THIS REPORT IN THE BACKGROUND N Enter SAVE THE OUTPUT FROM THIS REPORT lt N gt Enter OUTPUT DEVICE T Enter Note Enter a P as the output device if you would like your listing to print on your printer INCOMPLETE CERTIFICATES FOR FORM HOSPITAL BIRTH RECORD SITE CODE 123 INDEX FILED SKIPPED 4237 13C 5720 6A 6960 12B 13D TYPE 23A 23B 6961 MLN SUMMARY REPORT OF INCOMPLETE CERTIFICATES SITE CODE 123 FORM HOSPITAL BIRTH RECORD DATE RAN
7. 55 University of California Automated Vital Statistics System Quick Reference Manual AVSS PROJECT UNIVERSITY OF CALIFORNIA INSTITUTE FOR SOCIAL BEHAVIORAL AND ECONOMIC RESEARCH SANTA BARBARA CA 93106 February 2000 Pagei ACKNOWLEDGEMENTS The production of this manual was supported in part by funds received from MCH Contract No 99 85032 from the Department Of Health Services Maternal And Child Health Branch This manual was originally written by Ellen Needham and Sharon Sasaki This document may be copied and distributed without restriction Please address all questions regarding AVSS to AVSS Project Institute for Social Behavioral and Economic Research University of California Santa Barbara CA 93106 2150 805 893 3214 TRADEMARKS Automated Vital Statistics System and AVSS are trademarks of the Regents of the University of California Page ii TABLE CONTENTS HOSPITAL BIRTH RECORD erai a ep eee n cp E aa VD Ra Sus 1 REGISTER BIRTH RECORD ete de eee eet pene iter 1 DISPLAY RECORD E 7 EDIP RECORD s esten sns ibd n And ku sats tes 9 ALPHA LISTOF RECORDS D 11 COMPLETE INCOMPLETE RECORD irit reete trn etr nde rr nha d eredi na rein ca Ra Fa danse an Eei 12 Iv erejt Bupdrizes ip 12 SKIPPED FIELD S e 12 INCOMPLETE
8. 3 LAMOREAUX BELINDA LINDA HOSPITAL DATA ENTRY CNTY 19 HOSP 123 IS THIS THE PERSON Y Enter LAMOREAUX BELINDA OK TO DEACTIVATE N Y Enter DEACTIVATED ID FILE FUNCTION gt REACTIVATE A USER SYSTEM OPTION gt S Enter YSTEM MAINTENANCE OPTION SYSTEM MAINTENANCE OPTION gt ID Enter FILE ID FILE FUNCTION gt R Enter EACTIVATE NAME LAST FIRST gt WAL Enter ID LAST FIRST TITLE ACKNOWLEDGE CLASSIFICATION SITE 5 A WALTERS PEGGY CLERK PEGGY HOSPITAL DATA ENTRY CNTY 19 HOSP 123 IS THIS THE PERSON lt Y gt Enter WALTERS PEGGY CLERK OK TO REACTIVATE lt N gt Y Enter REACTIVATED ID FILE FUNCTION gt Page 90 AVSS Quick Reference Manual System Maintenance ID File continued LIST USERS SYSTEM OPTION gt S Enter YSTEM MAINTENANCE OPTION SYSTEM MAINTENANCE OPTION gt ID Enter FILE ID FILE FUNCTION gt L Enter IST LIST ACTIVE USERS ONLY Y N Enter ID A D LAST FIRST TITLE ACKNOWLEDGE CLASSIFICATION SITE Gq is BERENGER THOMAS CLERK TOM COUNTY DATA ENTRY CNTY 19 HOSP 6 D DORFMAN RENEE MANAGER RENEE SITE SYSTEM MANAGER CNTY HOSP 8 A FINCH ROBIN BIRTH CLERK ROBIN HOSPITAL DATA ENTRY CNTY 19 HOSP 123 2 dA JONES SANDRA BIRTH CLERK SANDY HOSPITAL DATA ENTRY CNTY 19 HOSP 123 9 LAMOREAUX BELINDA LINDA HOSPITAL DATA ENTRY CNTY 19 HOSP 123 1 A SANDIEGO CARMEN CARMEN SITE SYSTEM MANAGER CNTY HOSP 4 A WILSON DENNIS SYS MGR DENNIS SITE SYSTEM MANAG
9. Page 16 AVSS Quick Reference Manual Hospital Birth Record Index List Display INDEX LIST DISPLAY Provides a display of birth record information in a list format The information is displayed in the same order that it was entered into the birth record All of the codes or abbreviations used for fields such as in 28A METHOD DELIVERY or 30 COMPLICATIONS AND PROCEDURES OF LABOR AND DELIVERY are translated so that these values may be viewed in their expanded form rather than as a code SYSTEM OPTION gt Enter OSPITAL BIRTH RECORD HOSPITAL BIRTH RECORD OPTION gt INDE Enter X LIST DISPLAY FILE OR INDEX TO SEARCH gt 6960 Enter NAME DATE FILE NEXT SKIPPED 1 JONES JOHN PAUL 03 04 1998 6960 U 12B 13D TYPE 23A23B IS THIS THE PERSON Y Enter RETRIEVING DATA HOSPITAL BIRTH RECORD BPF BABY S PATIENT FILE NUMBER lt 6960 gt 1 FIRST GIVEN OF CHILD JOHN IB MIDDLE NAME OF CHILD lt PAUL gt IC LAST FAMILY NAME OF CHILD SURNAME lt JONES gt 2 SEX OF CHILD lt gt 3A THIS BIRTH SINGLE TWIN ETC SINGLE 4A DATE OF BIRTH lt 03 04 1993 gt 4B HOUR OF BIRTH 24 HOUR CLOCK 0100 5E PLANNED PLACE OF BIRTH lt HOSPITAL gt 6A FIRST GIVEN NAME OF FATHER ROBERT 6B MIDDLE NAME OF FATHER DAVID 6C LAST FAMILY OF FATHER SURNAME lt JONES gt 7 FATHER S STATE OF BIRTH lt AK gt ALASKA 8 FATHER S DATE OF BIRTH 05 05 25 9A FIRST GIVEN NAME OF MOTH
10. remainder of 752 Renal agenesis 753 0 Cystic kidney disease 753 1 Congenital ureteral obstruction 753 2 Exstrophy of urinary bladder 753 5 Other anomalies of urinary system remainder of 753 MUSCULOSKELETAL DEFORMITIES 43 44 45 46 47 48 49 50 51 Hip dislocation with CNS 754 3 Talipes 754 5 754 7 Preaxial polydactyly accessory thumbs part of 755 0 Exclude skin tags Other polydactyly remainder of 755 0 Exclude skin tags Syndactyly of fingers and or toes 755 1 Missing fingers and or toes part of 755 2 part of 755 3 Other missing extremity partial or complete remainder of 755 2 755 4 Craniosynostosis part of 756 0 Exclude acrocephaly hypertelorism and oxycephaly Chondrodystrophy 756 4 Page 103 MUSCULOSKELETAL DEFORMITIES Continued 52 Anomalies of diaphragm 756 6 53 Gastroschisis exomphalos or omphalocele 756 7 551 1 552 1 553 1 Exclude simple umbilical hernia 54 Other anomalies of musculoskeletal system remainder of 754 756 55 SKIN NAILS HAIR 757 0 757 9 56 VISIBLE AMNIOTIC BANDS Amniotic band syndrome affecting the child 658 8 CHROMOSOMAL ANOMALIES 57 Down s syndrome trisomy 21 758 0 58 Other autosomal trisomies 758 1 758 2 758 5 Include Patau s syndrome trisomy 13 Edwards syndrome trisomy 18 and other autosomal trisomies 59 Abnormalities of sex chromosomes 758 6 758 8 Include
11. 1 HOSPITAL BIRTH RECORD OPTION gt Page 42 AVSS Quick Reference Manual Hospital Birth Record List To Be Sent To Health Dept LIST TO BE SENT TO HEALTH DEPARTMENT The completed Hospital Birth Records are sent to the Local Registration District A listing of the completed records can be created to send with the certificates This listing is created from the records that have not yet been batched and are still flagged as UNSENT This list provides you with an audit trail of the records you sent to your Local Registration District and the date that they were completed and sent A record that has been selected for this list is flagged as SENT and access to this record becomes restricted The message ACCESS TO THIS CERTIFICATE IS RESTRICTED is displayed when you try to edit or print a record that has been previously put on a list See PROCESS REGISTRAR REFUSED RECORDS SELECTING RECORDS FOR LIST SYSTEM OPTION gt Enter OSPITAL BIRTH RECORD HOSPITAL BIRTH RECORD OPTION gt L Enter IST TO BE SENT TO HEALTH DEPARTMENT THIS OPTION CAN CREATE A NEW LIST TO BE SENT TO THE HEALTH DEPARTMENT OR RE PRINT A REPORT FROM THE PAST CREATE NEW LIST Y Enter ENTER S ELECT D ISPLAY P RINT OR Q UIT gt Enter S SELECT RECORDS TO BE INCLUDED EXCLUDED IN THE LIST D DISPLAY RECORDS CURRENTLY IN THE LIST P PRINT THE LIST NOTE RECORDS WILL BE MARKED AS SENT ONLY AFTER BEING PRINTED Q QUIT THIS FUNCTION AND RETURN T
12. 2 USER REPORT BY ACTIVITY INDEX 3 USER SUMMARY SELECTION 1 Enter SEARCH DATA BY FILE NUMBER RANGE F OR DATE RANGE D D Enter BEGINNING DATE 1 1 93 Enter ENDING DATE TODAY 1 6 93 Enter Note You will now get prompts for SUMMARY STATISTICS ONLY and or FULL AUDIT TRAIL The following examples of reports will allow you to decide how much detail you would like to see for each report SUMMARY STATISTICS ONLY Y Enter SANDIEGO CARMEN ENTERED 12 AVG ELAPSED TIME OF 4 41 N 12 LINKED 0 UPDATED 3 AVG ELAPSED TIME OF 0 98 N 3 PRINTED 1 AVG ELAPSED TIME OF 0 15 N 1 JONES SANDRA ENTERED 3 AVG ELAPSED TIME OF 5 22 N 3 LINKED 0 UPDATED 1 ELAPSED TIME OF 3 11 N 1 PRINTED 0 FINCH ROBIN ENTERED 9 AVG ELAPSED TIME OF 4 44 N 9 LINKED 0 UPDATED 2 AVG ELAPSED TIME OF 3 22 N 2 PRINTED 1 AVG ELAPSED TIME OF 1 22 8 1 TOTALS ENTERED 24 AVG ELAPSED TIME OF 4 69 N 24 LINKED 0 UPDATED 6 AVG ELAPSED TIME OF 2 44 N 6 PRINTED 2 AVG ELAPSED TIME OF 0 69 N 2 THE TOTAL NUMBER OF ENTRIES WITH NO USAGE STATISTICS IS 0 THE TOTAL NUMBER OF ENTRIES WITH USAGE RECORDED IS 24 Page 21 Hospital Birth Record User Report continued SUMMARY STATISTICS ONLY Y N Enter FULL AUDIT TRAIL Y N Enter 1 3 93 SANDIEGO CARMEN SANDIEGO CARMEN SANDIEGO CARMEN SANDIEGO CARMEN SA
13. 25B MONTH OF PREGNANCY OR DATE PRENATAL CARE BEGAN 3 Enter RD 25C NUMBER OF PRENATAL VISITS 12 Enter 25D PRINCIPAL SOURCE OF PAYMENT FOR PRENATAL CARE 06 Enter BLUE CROSS BLUE SHIELD 26 BIRTHWEIGHT gt 7 5 5 Enter WEIGHT OF 7 POUNDS AND 5 5 OUNCES CONVERTED TO GRAMS 3331 Page 3 Hospital Birth Record Register Birth Record continued AVSS Quick Reference Manual 27 NUMBER OF LIVE BIRTHS NOW LIVING EXCLUDING THIS CHILD 0 Enter 27B NUMBER OF LIVE BIRTHS NOW DEAD 0 1 Enter 27C DATE OF LAST LIVE BIRTH lt gt 2 3 91 Enter 2 3 91 lt ASSUMED DATE CONVERTED TO 02 03 1991 27D NUMBER OF MISCARRIAGES BEFORE 20 WEEKS 1 Enter 27 NUMBER OF MISCARRIAGES AFTER 20 WEEKS 0 Enter 27F MONTH AND YEAR OF LAST TERMINATION 8 88 Enter 08 88 lt ASSUMED DATE 28A METHOD OF DELIVERY 1 Enter 015 CESAREAN SECTION PRIMARY 28A ANOTHER METHOD OF DELIVERY gt Enter 28B PRINCIPAL SOURCE OF PAYMENT FOR DELIVERY 6 Enter BLUE CROSS BLUE SHIELD MATERNAL SMOKING IS ASSOCIATED WITH LOW BIRTH WEIGHT AND OTHER PREGNANCY PROBLEMS TO HELP IMPROVE THE REPORTING OF SMOKING KINDLY ASK THE MOTHER IF SHE HAS SMOKED 10 OR MORE PACKS OF CIGARETTES DURING HER PREGNANCY IF THERE IS EVIDENCE OF TOBACCO USAGE PLEASE CODE 20 FOR THIS ITEM 29 COMPLICATION OF PREGNANCY AND CONCURRENT ILLNESSES ULT Enter 29 ULTRASOUND 29 ANOTHER COMPLICATION O
14. ANNE AT 10 24 AM FIELD 9C CHANGED FROM DUNK TO DUCK AT 10 25 AM PRINTED ENTERED FILE 7294 FROM 10 27 AM TO 10 37 AM AT 10 34 AM FIELD 19 CHANGED FROM HISPANIC TO MEXICAN AT 10 36 AM PRINTED UPDATED FILE 6923 FROM 11 15 AM TO 11 16 AM AT 11 16 AM PRINTED 2 NEW CERTIFICATES WERE ENTERED UPDATED FILE 7288 FROM 12 30 PM TO 12 36 PM AT 12 35 PM PRINTED PRINTED FILE 7291 FROM 12 38 PM TO 12 40 PM ENTERED FILE 7299 FROM 07 23 AM TO 07 28 AM AT 07 27 AM PRINTED ENTERED FILE 7287 FROM 07 32 AM TO 07 39 AM AT 07 35 AM FIELD 1A CHANGED FROM YANET TO JANET AT 07 35 AM FIELD 1B CHANGED FROM LINDA TO LYNDA AT 07 36 AM FIELD 9A CHANGED FROM JANET JEANET AT 07 38 AM PRINTED Hospital Birth Record User Report continued TIME 5 23 MINUTES 5 12 MINUTES TIME 5 01 MINUTES TIME 2 45 MINUTES TIME 4 57 MINUTES TIME 4 22 MINUTES TIME 5 02 MINTUES TIME 2 38 MINUTES TIME 4 24 MINUTES TIME 4 43 MINUTES TIME 4 40 MINUTES TIME 6 05 MINUTES TIME 10 03 MINUTES TIME 1 22 MINUTES TIME 6 03 MINUTES TIME 2 56 MINUTES 5 11 MINUTES TIME 7 03 MINUTES Following this report the same summary report as shown on the previous page 1 21 is then printed Page 23 Hospital Birth Record User Report By Activity Index AVSS Quick Reference Manual USER REPORT BY ACTIVITY INDEX The information
15. Complete Incomplete Record AVSS Quick Reference Manual COMPLETE INCOMPLETE RECORD This option is used for completing a birth certificate which has been filed before all of the required fields have been entered This certificate could have been filed as an INCOMPLETE FORM SAVED FOR LATER COMPLETION using the key F6 at any time during data entry or it may contain fields which were skipped using the key F9 because the information was not available at the time of data entry Data entry using this option will begin prompting you at the point which you filed the record or will prompt you only for the fields which were skipped There is no need for you to remember where you this record or which fields you previously skipped INCOMPLETE RECORD SYSTEM OPTION gt Enter OSPITAL BIRTH RECORD HOSPITAL BIRTH RECORD OPTION gt C Enter OMPLETE INCOMPLETE RECORD FILE OR INDEX TO SEARCH gt 6961 Enter NAME DATE FILE NEXT SKIPPED TALEXANDER JANE MARIE 3793 MN 0 IS THIS THE PERSON Y Enter RETRIEVING DATA Note AVSS will immediately begin at the field where you filed this record as an INCOMPLETE FORM SAVED FOR LATER COMPLETION You can complete this record as usual SKIPPED FIELD S SYSTEM OPTION gt H Enter OSPITAL BIRTH RECORD HOSPITAL BIRTH RECORD OPTION gt C Enter OMPLETE INCOMPLETE RECORD FILE OR INDEX TO SEARCH gt 4237 Enter NAME DATE FILE NEXT SKIPPED 1 PENALOZA CHRISTIAN
16. HOSPITAL BIRTH RECORD OPTION gt Page 39 Hospital Birth Record Verification Letter AVSS Quick Reference Manual VERIFICATION LETTER A complimentary letter provided to parents by the hospital This is not a legal document The letter contains non confidential birth information The standard AVSS Verification Letter may be printed on plain white paper or a customized Verification Letter can be printed using hospital letterhead or any other stationery of your choice SYSTEM OPTION gt Enter OSPITAL BIRTH RECORD HOSPITAL BIRTH RECORD OPTION gt VE Enter RIFICATION LETTER FILE OR INDEX TO SEARCH gt 5542 Enter NAME DATE FILE NEXT SKIPPED 1 BACON EMILY JOY 02 28 1993 5542 IS THIS THE PERSON lt Y gt Enter RUN THIS REPORT IN THE BACKGROUND lt N gt Enter SAVE THE OUTPUT FROM THIS REPORT lt N gt Enter OUTPUT DEVICE lt T gt P Enter Note Sample of letter with hospital address printed by AVSS HOSPITAL ge BIRTH RECORD OPTION gt RESEDA CA OUR MEDICAL RECORDS INDICATE THAT THE FOLLOWING CHILD EMILY JOY BACON WAS BORN IN THIS FACILITY ON FEBRUARY 28 1993 AT 0837 HOURS MOTHER S MAIDEN NAME GINA CALLAHAN MOTHER S BIRTH PLACE CALIFORNIA DOB 12 23 63 FATHER S NAME WILLIAM ARTHUR BACON FATHER S BIRTH PLACE MICHIGAN DOB 1 9 56 SEX OF CHILD FEMALE BIRTH ATTENDANT NANCY C BOWLES CNM HOSPITAL REPRESENTATIVE Page 40 AVSS Quick Reference Manual Hospital Bir
17. Page 76 AVSS Quick Reference Manual System Maintenance Initialize Modem INITIALIZE MODEM A modem that may not be working or transmitting data should be reset Turn the power off then back on Continue by resetting the modem through AVSS SYSTEM OPTION gt S Enter YSTEM MAINTENANCE OPTION SYSTEM MAINTENANCE OPTION gt INI Enter TIALIZE MODEM INITIALIZE MODEM ON LINE NUMBER gt L Enter 4 HAYES INITIALIZE MODEM ON LINE NUMBER 4 Enter INITIALIZING INITIALIZE MODEM ON LINE NUMBER gt Enter SYSTEM MAINTENANCE OPTION gt Page 77 System Maintenance How Much Disk Space Remains AVSS Quick Reference Manual HOW MUCH DISK SPACE REMAINS As you enter birth certificate information into AVSS the space that is available decreases It is important to monitor the space that is available so that you will know when to expand your database or when to delete old records to make space available SYSTEM OPTION gt S Enter YSTEM MAINTENANCE OPTION SYSTEM MAINTENANCE OPTION gt H Enter OW MUCH DISK SPACE REMAINS MSM Disk Space Free Space Utility Vol Maps Tot Blks Free Spc Free Host File Name 0 240 122880 26267 21 38 c avss database msm Note AVSS will give you a warning message when you log on if you have only a small amount of space remaining less than 100 blocks of Free Spc or approximately 1 2 Free depending on the size of AVSS on your computer Contact your System Manager if you n
18. U Enter HOW MANY LINES 1 2 3 UP TO 123 4 gt 7 Enter ADJUST PRINT L EFT OR R RIGHT R Enter HOW MANY SPACES 1 2 1 Enter ADJUSTMENT SUCCESSFUL Note If you see the message VERTICAL ADJUSTMENT OUT OF RANGE or HORIZONTAL ADJUSTMENT OUT OF RANGE you have requested an adjustment which is not possible See your System Manager Page 48 AVSS Quick Reference Manual Mailbox Send Mail MAILBOX This option provides a way of communicating messages between AVSS users of the same computer system If another user has sent you mail AVSS will notify you when you sign on Your system manager can leave a message to all users on your system This message will appear on every user s screen as soon as they sign on Messages may be printed to your screen or sent to a printer The messages in your mailbox will remain on your system until you delete them You will also be able to check a message that you have sent to another user to see if that user has read the message yet SEND MAIL SYSTEM OPTION gt M Enter AILBOX OPTION MAILBOX OPTION gt S Enter END MAIL ADDRESSEE NAME LAST FIRST gt JONES Enter ID A D LAST FIRST TITLE ACKNOWLEDGE CLASSIFICATION SITE 2 A JONES SANDRA BIRTH CLERK SANDY HOSPITAL DATA ENTRY CNTY 19 HOSP 123 IS THIS THE PERSON Y Enter ENTER MESSAGE AVSS Quick Reference Manual Mailbox Send Mail EXAMPLE 1 DEPARTMENT MEETING AT 4 00PM TODAY Enter 2 PLEASE B
19. completed birth certificate XIND SITE CODES gt Enter THE FOLLOWING SITES FORMS WILL BE REPORTED ON 123 HCA Note Enter the birth certificate field number that you want to ask about or if you re unsure you can get a complete list of fields to choose from typing L or using the key LEVEL 1 FIELD TO BE REPORTED ON gt 2 Enter SEX OF CHILD LEVEL 1 PLEASE ENTER SPECIFIC VALUE S Enter INDEX TO SEARCH DATE OF BIRTH Enter ENTER BEGINNING VALUE FOR DATE OF BIRTH 1 1 93 2 1 93 Enter 2 1 93 ENTER ENDING VALUE FOR DATE OF BIRTH T Enter 4 1 93 DO YOU WANT TO FILE VARIABLE VALUES ON ALL RECORDS FOUND DURING THE QUERY lt gt Enter Note Enter a Y here if you wish to see the record number for each match in your query SAVE THESE COMMANDS FOR THE REPORT GENERATOR lt gt Enter RUN THIS REPORT IN THE BACKGROUND lt gt Enter Note You can run this query in the background if you wish See REPORT GENERATOR GENERATE REPORT RUNNING A REPORT IN THE BACKGROUND SAVE THE OUTPUT FROM THIS REPORT lt gt Enter Page 59 Report Generator Query Database continued AVSS Quick Reference Manual OUTPUT DEVICE T Enter Note Enter a P as the output device if you would like your listing to print on your printer SEARCHING DATABASE XXXXXXX 9 CERTIFICATES ARE REGISTERED THE NUMBER OF CERTIFICATES REPORTED ON IS 9 100 0096 DO YOU WISH TO GROUP SEE DISTINCT VALUES CON
20. gt EDIT A USER SYSTEM OPTION gt S Enter YSTEM MAINTENANCE OPTION SYSTEM MAINTENANCE OPTION gt ID Enter FILE ID FILE FUNCTION E Enter DIT LAST FIRST gt BEREN Enter ID A D LAST FIRST TITLE ACKNOWLEDGE CLASSIFICATION SITE 7 A BERENGER THOMAS TOM COUNTY DATA ENTRY CNTY 19 HOSP IS THIS THE PERSON lt gt Enter LAST FIRST MIDDLE TITLE lt BERENGER THOMAS COUNTY CLERK gt Enter CLASSIFICATION gt lt 500 gt Enter PASSWORD gt lt 3769281114 gt Enter ACKNOWLEDGEMENT gt TOM Enter PHONE gt lt 213 555 2321 gt 213 555 1200X1736 Enter Page 89 System Maintenance ID File continued AVSS Quick Reference Manual ALL COUNTYS lt N gt Enter CNTY COUNTY gt 19 Enter LOS ANGELES ALL HOSPITALS N Y Enter DISPLAY HELP Enter DISPLAY LISTS Enter LAST FIRST MIDDLE TITLE gt BERENGER THOMAS COUNTY CLERK CLASSIFICATION gt 500 PASSWORD gt 3769281114 ACKNOWLEDGEMENT NAME gt TOM PHONE gt 213 555 1200X1736 INDEX gt CNTY 19 HOSP DISPLAY HELP gt DISPLAY LISTS gt OK Y N gt Y Enter SETTING UP ID FILE ENTRY ID FILE FUNCTION gt DEACTIVATE A USER SYSTEM OPTION gt S Enter YSTEM MAINTENANCE OPTION SYSTEM MAINTENANCE OPTION gt ID Enter FILE ID FILE FUNCTION gt D Enter EACTIVATE NAME LAST FIRST gt LAM Enter ID LAST FIRST TITLE ACKNOWLEDGE CLASSIFICATION SITE
21. 93 10 22AM DESCRIPTION DEPT MEETING OK TO DELETE N Y Enter 1 DELETED ALL MESSAGES DELETED MAILBOX OPTION gt Page 54 AVSS Quick Reference Manual Mailbox Report Status of Sent Mail REPORT STATUS OF SENT MAIL SYSTEM OPTION gt M Enter AILBOX OPTION MAILBOX OPTION gt R Enter EPORT STATUS OF SENT MAIL MAIL TO SANDIEGO CARMEN MESSAGE 2 SENT 4 1 93 1 30PM UNREAD COMMENT RSVP TO DEPT MEETING MAIL TO JONES SANDRA MESSAGE 1 SENT 3 29 93 10 45AM READ 3 29 93 12 15PM COMMENT BIRTHDAY LUNCH MAILBOX OPTION gt Page 55 AVSS Quick Reference Manual NOTES Page 56 AVSS Quick Reference Manual Your Password Change Your Password CHANGE YOUR PASSWORD In order to insure the security of your AVSS system you will be alerted when you are required to change your password Changing your password regularly prevents others from learning and using your password to gain access to AVSS SYSTEM OPTION gt Y Enter OUR PASSWORD OPTION YOUR PASSWORD OPTION gt C Enter HANGE YOUR PASSWORD Note Enter the password that you are currently using In other words enter the same password that you used to get into AVSS The passwords that you type in will not be displayed on the screen ENTER CURRENT PASSWORD BABIES Enter ENTER DESIRED PASSWORD NURSERY Enter Note Enter your new password This must be different from your current password AGAIN gt NURSERY Enter Note At the A
22. C N M NEWS ENTERED SANDIEGO CARMEN ON 3 5 93 LAST UPDATED HOSPITAL BIRTH RECORD OPTION gt Page 8 AVSS Quick Reference Manual Hospital Birth Record Edit Record EDIT RECORD To change edit or correct information originally entered on a Certificate of Live Birth AVSS will allow you to edit only those fields you need to change one by one After changing the data you will be allowed to print and then re file the data as a permanent record If the fields do not have any data yet because the record was filed before completion or the fields were skipped use the option COMPLETE INCOMPLETE RECORD If the paper certificate has already been sent to the health department call them and have it sent back before editing the record When editing a record a comment field can be entered At the FIELD TO MODIFY gt COMM Enter CHANGING BABY S FILE NUMBER SYSTEM OPTION gt Enter OSPITAL BIRTH RECORD HOSPITAL BIRTH RECORD OPTION gt E Enter DIT RECORD Note Type the current file number of the baby FILE OR INDEX TO SEARCH gt 696 Enter DATE FILE SKIPPED 1 JONES JOHN PAUL 03 04 1993 696 IS THIS THE PERSON Y Enter Note Ifyou receive the warning ACCESS TO THIS CERTIFICATE IS RESTRICTED see HOSPITAL BIRTH RECORD OPTION PROCESS REGISTRAR REFUSED RECORDS FIELD S TO MODIFY BPF Enter Note Type the correct file number for the baby BPF BABY S PATIENT FILE NUMBER 696 69
23. CLINICAL PROCEDURES RELATING TO THE NEWBORN 49 1 SUCCESSES 115 FAILURES 0 8696 49 71 3301 123 1 100 00 3301 123 Note The query found and displayed the occurrence of the codes 49 71 which was also in field 31 for this baby DO YOU WISH TO GROUP SEE DISTINCT VALUES CONTINUE OR QUIT G V C Q Q Enter REPORT GENERATOR OPTION gt Page 63 Report Generator Generate Report Running A Report In Foreground AVSS Quick Reference Manual GENERATE REPORT RUNNING A REPORT IN THE FOREGROUND A report run in the Foreground rather than the Background means that the report will tie up your terminal while it is running You won t be able to use your terminal until the report finishes Since most reports take only a few minutes to run this is usually the easiest way to run reports SYSTEM OPTION gt R Enter EPORT GENERATOR REPORT GENERATOR OPTION gt G Enter ENERATE REPORT REP REPORT gt ZH Enter ZHAGEIX TEENAGE CROSS TABS BY HOSPITAL ZHAGE2X MATERNAL AGE CROSS TABS BY HOSPITAL ZHANOMT CONGENITAL ANOMALIES BY HOSPITAL ZHBWIX BIRTH WEIGHT CROSS TABS BY HOSPITAL ZHDLVY1IX METHOD OF DELIVERY CROSS TABS BY HOSPITAL ZHEDIX MATERNAL EDUCATION CROSS TABS BY HOSPITAL ZHETHIX ETHNICITY CROSS TABS BY HOSPITAL ZHGABWX GESTATIONAL AGE BY BIRTHWEIGHT BY HOSPITAL ZHHISPT HISPANIC SPECIFICATIONS BY HOSPITAL 0 ZHLATRIT LATE REGISTRATION 1 ZHLDCT LABOR AND DELIVERY COMPLICATIONS PROCEDURES BY
24. EAR FACE NECK 11 Branchial clefts cyst sinus and or fistula 744 4 12 Other anomalies of ear face and or neck remainder of 744 CIRCULATORY SYSTEM 13 Truncus arteriosus 745 0 14 Transposition of great vessels 745 1 15 Tetralogy of Fallot 745 2 16 Ventricular septal defect VSD 745 4 17 Atrial septal defect ASD 745 5 18 Endocardial cushion defects 745 6 19 Valve stenosis and or insufficiency 746 0 746 6 20 Hypoplastic left heart syndrome 746 7 21 Other anomalies of heart remainder of 745 746 22 Patent ductus arteriosus 747 0 23 Coarctation of aorta 747 1 24 Other anomalies of circulatory system remainder of 747 25 26 27 Choanal atresia 748 0 Agenesis hypoplasia or dysplasia of lung 748 5 Other anomalies of respiratory system remainder of 748 CLEFT PALATE LIP 28 29 30 Cleft palate 749 0 Cleft lip 749 1 Cleft palate with cleft lip 749 2 DIGESTIVE SYSTEM 31 32 33 34 Tracheo esophageal fistula or esophageal atresia or stenosis 750 3 Atresia or stenosis of small intestine 751 1 Atresia or stenosis of large intestive rectum and or anal canal 751 2 Other anomalies of digestive system remainder of 750 751 GENITOURINARY SYSTEM 35 36 37 38 39 40 41 42 Hypospadias or epispadias 752 6 Indeterminate sex or pseudohermaphroditism 752 7 Other anomalies of genital system
25. EDIT L Enter ATTENDANT LIST MD CERTIFIER LIST ADMIN REPORTER LIST PEDIATRICIAN LIST PRENATAL CARE PROVIDER LIST DELIVERY NURSE LIST FUNERAL DIRECTOR LIST EMBALMER LIST DISPOSTION LIST CERTIFIER LIST DEATHS CORONER LIST CALIST LIST TO EDIT CE Enter 1 CERTIFIER LIST ADMIN 2 CERTIFIER LIST DEATHS SELECTIONS gt 1 Enter CERTIFIER LIST ADMIN CACE ATTENDANT S LAST NAME gt PATILLO Enter CAFN FIRST NAME ELIZABETH Enter CAMI MIDDLE INITIAL R Enter CATI CERTIFIER TITLE gt MED REC CLK Enter PATILLO ELIZABETH R MED REC CLK 1234567890123456789012345678901 Note If you receive the following message WARNING THIS ENTRY IS TOO LONG MAX 27 PLEASE EDIT THE ITEMS AND REMOVE 4 CHARACTERS Note AVSS will re prompt you for the certifier s data allowing you to make the necessary changes Page 31 Hospital Birth Record Modify User Lists continued AVSS Quick Reference Manual EDITING A CERTIFIER S ATTENDANT S INFORMATION Please see HOSPITAL BIRTH RECORD OPTION ATTENDANT LIST for changes to an attendant If you need to make minor changes in a certifier s information such as replacing inserting or deleting a few characters follow the instructions below However if there are major changes it is usually easier to completely delete the old information see HOSPITAL BIRTH RECORD OPTION MODIFY USER LISTS DELETING CERTIFIER ATTENDANT and then completely re e
26. LIST ENTER S ELECT R EMOVE D ISPLAY P RINT OR Q UIT gt P Enter OUTPUT DEVICE P Enter ENTER S ELECT R EMOVE D ISPLAY P RINT OR Q UIT gt Q Enter HOSPITAL BIRTH RECORD OPTION Page 36 AVSS Quick Reference Manual Hospital Birth Record Attendant List ATTENDANT LIST To add change delete or list the Attendants field 13D that are specific to your facility Maintaining a current list of your attendants reduces the amount of time you may spend typing in this repetitive data ADDING A NEW ATTENDANT SYSTEM OPTION gt H Enter OSPITAL BIRTH RECORD HOSPITAL BIRTH RECORD OPTION gt AT Enter TTENDANT LIST ATTENDANT LIST FUNCTION gt L Enter ENTER TO ADD A NEW ATTENDANT 1 TO LIST THE ATTENDANTS E TO EDIT AN ATTENDANT D TO DELETE AN ENTRY ATTENDANT LIST FUNCTION A Enter LAST NAME HARVEY Enter FIRST NAME PAUL Enter TITLE MD Enter M D MEDICAL DOCTOR OR MD 1 ADDRESS gt 123 MAIN ST Enter CITY gt MONTCLAIR Enter LICENSE NUMBER gt A12345 Enter ADDED HARVEY PAUL MD 123 MAIN ST MONTCLAIR A12345 1 Note If you receive the following message AVSS will re prompt you for the Attendant s data allowing you to make the necessary changes NAME ADDRESS INFORMATION TOO LONG BY X CHARACTERS ABBREVIATE AS NECESSARY LIST ATTENDANTS HOSPITAL BIRTH RECORD OPTION gt AT Enter TTENDANT LIST ATTENDANT LIST FUNCTION gt L Enter gt I
27. OF MOTHER gt ELENA 9C BIRTH LAST FAMILY NAME OF MOTHER MAIDEN SURNAME gt SANCHEZ MLN MOTHER S CURRENT LAST gt JONES Enter 10 MOTHER S STATE OF BIRTH gt MX Enter MEXICO MEXICO 11 MOTHER S DATE OF BIRTH 6 6 66 Enter MOTHER S AGE AT CHILD S BIRTH COMPUTED 26 CONVERTED TO 06 06 66 12B INFORMANT S RELATIONSHIP TO CHILD gt MO Enter THER 12C DATE INFORMANT SIGNED Enter 13D NAME TITLE AND MAILING ADDRESS OF ATTENDANT gt BO Enter BOWLES NAN CNM 1200 STATE ST LA 434 TYPE ATTENDANT CODE lt C N M gt Enter C N M CERTIFIED NURSE MIDWIFE OR CNM 3 ITYPE 3 13C DATE ATTENDANT OR CERTIFIER SIGNED gt Enter 14 NAME AND TITLE OF CERTIFIER IF NOT ATTENDANT gt Enter 15A DATE OF DEATH gt Enter NOTE Starting Jan 1 2000 up to three multiple races are allowed per person for the father s and mother s race Fields 18 21 Withheld and unknown are allowed for Father s and Mother s race 1 only If you do not know how to spell the race enter the first one to three letters and choose from a list You must choose from the AVSS List If it is absolutely necessary to enter a race not contained on the AVSS List please contact your local registrar of births 18A FATHER S RACE 1 gt IRISH Enter 18B FATHER S RACE 2 gt JAP Enter ANESE 18C FATHER S RACE 3 gt CHUM Enter ASH Page 2 AVSS Quick Reference Manual Hospital Birth Record Register Bir
28. ON gt 31 Enter ABNORMAL CONDITIONS AND CLINICAL PROCEDURES LEVEL 1 PLEASE ENTER SPECIFIC VALUES S gt 49 Enter Note Be sure to type the asterisk in front of the specific value In this example AVSS will look for any birth certificate that includes the code 49 in field 31 LEVEL 2 FIELD TO BE REPORTED ON gt Enter INDEX TO SEARCH DATE OF BIRTH Enter ENTER BEGINNING VALUE FOR DATE OF BIRTH 1 1 93 1 1 92 Enter 1 1 92 ENTER ENDING VALUE FOR DATE OF BIRTH lt T gt 12 31 92 Enter 12 31 92 DO YOU WANT FILE VARIABLE VALUES ON ALL RECORDS FOUND DURING THE QUERY N Y Enter Page 62 AVSS Quick Reference Manual Report Generator Query Database continued SAVE THESE COMMANDS FOR THE REPORT GENERATOR lt gt Enter RUN THIS REPORT IN THE BACKGROUND lt gt Enter SAVE THE OUTPUT FROM THIS REPORT lt N gt Enter OUTPUT DEVICE lt gt Enter Note Enter a P as the output device if you would like your listing to print on your printer SEARCHING DATABASE XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX 116 CERTIFICATES ARE REGISTERED 115 CERTIFICATES OF THOSE HAD OTHER THAN THE SPECIFIED VALUE S LEAVING 1 THE NUMBER OF CERTIFICATES REPORTED ON IS 1 0 86 DO YOU WISH TO GROUP SEE DISTINCT VALUES CONTINUE OR QUIT G V C Q V Enter OUTPUT DEVICE T Enter Note Enter a P as the output device if you would like your listing to print on your printer ABNORMAL CONDITIONS AND
29. Turner s syndrome and Klinefelter s syndrome 60 Other conditions due to chromosome anomalies remainder of 758 61 MULTIPLE NONSPECIFIC ANOMALIES 759 7 62 OTHER AND UNSPECIFIED CONGENITAL ANOMALIES remainder of 759 OTHER CONDITIONS AND PROCEDURES 63 Anemia hct 39 and or hgb 13 due to Rh antibodies 730 0 due to ABO antibodies 773 1 due to fetal blood loss 776 64 Fetal alcohol syndrome part of 760 7 65 Drug withdrawal syndrome 779 5 66 Birth injury with or without specific site 767 0 767 9 67 Hyaline membrane disease or RDS 769 68 Meconium aspiration syndrome 770 1 69 Congenital rubella syndrome 771 0 70 Seizures 779 0 71 Assisted ventilation 30 min Procedure no ICD 9 code 72 Assisted ventilation gt 30 min Procedure no ICD 9 code 73 Neonatal Intensive Care Unit NICU gt 24 hours 24 hours if infant died 74 Transfer of newborn to another facility Procedure no ICD 9 code 75 Other 00 None VS 10B RACE IDENTIFICATION WORKSHEET State of California Health and Welfare Agency Department of Health Services RACE IDENTIFICATION WORK SHEET NOTICE TO INFORMANTS Completion of this work sheet in conjunction with either the Certificate of Live Birth or the Certificate of Fetal Death is not required by state law However the information requested is essential for determining the health problems of the population groups noted below and your
30. backup was performed This backup will grow larger until another full system backup is performed AVSS Incremental Backup Done daily Done in conjunction with any other full system backup This method will backup records entered since the last incremental backup If done daily backup will remain the same size J DATE and TIME pone every time you log on to AVSS WELCOME TO AVSS 4 4 Automated Vital Statistics System UCSB Hospital System Copyright 1987 The Regents of the University of California GOOD AFTERNOON USER TODAY IS THURSDAY 4 1 92 AT 03 25 PM If the DATE or TIME is wrong the change must be made in DOS outside of AVSS Contact your System Manager or AVSS for help J HOW MUCH DISK SPACE REMAINS See SYSTEM MAINTENANCE HOW MUCH DISK SPACE REMAINS Do weekly INTEGRITY CHECKER AVSS DATA BASE See SYSTEM MAINTENANCE AVSS DATA BASE INTEGRITY CHECKER Do monthly Page 107 AVSS QUICK REFERENCE USER S GUIDE GENERAL COMMANDS Key Action Performed by AVSS Enter ENTER Send your keyboard input into AVSS Backspace DELETE Backspace over your previous input to correct mistakes BLANK out the current data value for this data field DASH for this data field 3 CONCATENATE link together the input for several data fields BIRTH REGISTRATION COMMANDS Key Action Performed by AVSS or F1 HELP Show instructions on what AVSS wants or F2 BACKUP Return to the previous AVSS p
31. command for the offending data FIELD S 3B 3A 17 4 gt 1 17 4A gt 0 15 WARNINGS DESCRIPTION Birth order greater than birth type Date of registration more than 1 year after date of birth Date of registration is before date of birth Date of death is before date of birth Birthweight unknown for in hospital birth No date of last live birth when 27A 27B gt 0 No date of last termination when 27D 27E gt 0 Date of birth precedes date of last live birth Date of birth precedes date of last termination Not the first child of a multiple birth and no previous pregnancies Repeat delivery but no previous pregnancies Date informant signed precedes date of birth Date certifier signed precedes date of birth Date of last normal menses precedes date of birth Years of education completed greater than mother s age Years of education completed greater than father s age Date of registration precedes date informant signed Date of registration precedes date certifier signed AVSS displays a caution message when data values do not satisfy the warnings but will continue to allow the record to be filed and printed FIELD S IC not 6C 3A 3B 1 amp 27C 27F not 4A 26 lt 2500 amp GAGE gt 36wks 24E amp 24D disagree 24E amp 24B disagree 24E amp 24C disagree 12A 4A gt 5days 27C 11 lt 15yrs 27F 11 lt 15yrs GAGE lt 20wks GAGE gt 48wks 19wks lt GAGE lt 37wks 42wks lt
32. cooperation is appreciated Completion of this work sheet in conjunction with the Certificate of Death is mandatory CERTIFICATE OF LIVE BIRTH VS 10 AND CERTIFICATE OF FETAL DEATH VS 12 ITEM entitled HISPANIC check ONE box Is the FATHER of Spanish Hispanic Latino origin or descent Not Hispanic ves Cuban ves Puerto Rican ves Mexican ves Other Hispanic Specify ITEM entitled HISPANIC check ONE box Is the MOTHER of Spanish Hispanic Latino origin or descent Not Hispanic ves Cuban ves Puerto Rican ves Mexican ves Other Hispanic Specify 2 ITEM entitled RACE check at least ONE and you choose up to THREE boxes The FATHER is Black Asian Indian Filipino white Cambodian Guamanian O Aleut Chinese Hawaiian American Indian Li Hmong Pacific Islander North South and Japanese Samoan Central Korean other Specify Specify Tribe L Laotian Thai L Eskimo vietnamese ITEM entitled RACE check at least ONE box and you may choose up to THREE boxes The MOTHER is Black Asian Indian Filipino white Cambodian Guamanian O Aleut Chinese O Hawaiian American Indian Hmong Pacific Islander North South and Japanese Samoan Central Korean other Specify Specify Tribe O Laotian Ll Thai L Eskimo vietn
33. nongovernment programs 04 Title V funds 12 Medical indigent 05 Other government programs 13 Medi Cal CPS Program 06 Blue Cross Blue Shield 00 No prenatal care 07 Private insurance company 99 Unknown 08 Health maintenance organization prepaid health plan Item 28A METHOD OF DELIVERY Circle up to three codes Allowable code combinations are 03 and 04 04 and 05 04 and 06 05 and 06 and 04 05 and 06 01 Cesarean section primary 04 Vaginal birth after previous cesarean section 02 Cesarean section repeat 05 Vaginal birth forceps 03 Vaginal birth spontaneous 06 Vaginal birth vacuum Item 28B EXPECTED PRINCIPAL SOURCE OF PAYMENT FOR DELIVERY Circle one code only 01 Medicare 09 Self pay 02 Medi Cal 10 No charge 03 Workers compensation 11 Other nongovernment programs 04 Title V funds 12 Medical indigent 05 Other government programs 00 Medically unattended birth 06 Blue Cross Blue Shield 99 Unknown 07 Private insurance company 08 Health maintenance organization prepaid health plan Item 29 COMPLICATIONS AND PROCEDURES OF PREGNANCY AND CONCURRENT ILLNESSES Circle up to 16 codes for the most important complications procedures Preeclampsia pregnancy induced hypertension 18 Hepatitis B acute infection or carrier Eclampsia convulsions or coma 19 Rubella Hypertension chronic 20 Tobacco use during pregnancy Renal disease Pyelonephritis Codes 21 22 and 23 apply to any previous live birth or f
34. or you can get a complete listing of all reports typing L or using the F3 key HANOMT92 1992 CONGENITAL ANOMALIES REPORT 4 1 9201 22 PM LDCMP592 MAY 1992 L amp D COMPLICATIONS 6 14 02 11 55 AM MAGE92 1992 MOTHERS UNDER 15 CONGENITAL ANOMALIES 2 21 92 05 11 PM OUT OUTPUT REPORT CODE LDCMP592 Enter MAY 1992 L amp D COMPLICATIONS LDCMP592 1992 L amp D COMPLICATIONS LDCMP592 Enter Note The above report description may be changed using AVSS Edit Commands See BACK COVER OUTPUT DEVICE T P Enter Note Enter a T as the output device if you would like your listing on your terminal Example on following page Page 68 AVSS Quick Reference Manual Report Generator Output Saved Report continued LABOR AND DELIVERY COMPLICATIONS PROCEDURES FOR FORM HCA BY HOSPITAL AT TEST HOSPITAL REPORT CODE ZHLDCT DATERANGE 5 1 92 TO 5 31 92 TODAY 6 30 92 LABOR AND DELIVERY COMPLICATION PROCEDURE CODES 01 PRE ECLAMPSIA 02 ECLAMPSIA 03 SEIZURES DURING LABOR 04 FETOPELVIC DISPROPORTION 05 SHOULDER DYSTOCIA 06 BREECH ABNORMAL PRESN 07 PRECIPITOUS LABOR lt 3HRS 08 PROLONGED LABOR lt 20HRS 09 OTHER DYSFUNCTIONAL LABOR 10 PREM RUPT MEMBRNES gt 12HRS 11 INDUCTION OF LABOR 12 STIMULATION OF LABOR 13 ABRUPTIO PLACENTA 14 PLACENTA PREVIA 15 OTHER EXCESSIVE BLEEDING 16 GENITAL HERPES 17 AMNIONITIS SEPSIS 18 FEBRILE gt 100F OR gt 38C 19 MECONIUM MODERATE HEAVY 20 CORD PROLAPSE 21 FETAL DISTRE
35. program errors can cause the data base to become corrupted The AVSS Database Integrity Checker will report any errors it finds and whenever possible correct these errors This program can take several hours to complete and may slow your computer down so it is best to run at times when there is very little activity taking place SYSTEM OPTION gt S Enter YSTEM MAINTENANCE OPTION SYSTEM MAINTENANCE OPTION gt A Enter VSS DATA BASE INTEGRITY CHECKER FOR WHICH SITE lt gt Enter E ERRORS ONLY A ALL ERRORS AND WARNINGS OR N NO REPORTING lt E gt Enter RUN IN BACKGROUND lt N gt Enter SOC SAVE OUTPUT CODE lt IC050893 gt Enter Note The default name of the Output Code changes depending on the date that the AVSS Data Base Integrity Checker was run e g 1 060193 would be the name for the Output Code for June 1 1993 You also name the Output Code and Description anything you wish DESCRIPTION lt INTEGRITY CHECK FOR 05 08 93 gt Enter DELAY UNTIL NOW Enter INTEGRITY CHECKER RUNNING IN BACKGROUND EXIT Page 80 AVSS Quick Reference Manual System Maintenance List Override Processing LIST OVERRIDE PROCESSING AVSS maintains lists of choices for many fields such as zip codes states in the U S countries and attending physicians in each hospital When you enter data for a field and the information you have entered does not match any entry a list AVSS will ask ARE YOU SURE If you
36. provided on this report is to help keep statistics on the activities of all users and the types of activities for each birth record Activities include entering updating and printing certificates and the time it takes to do each A report can be printed in a summary format or all activities of each record can be displayed The statistics for this report were gathered based on the above mentioned activities occurring within the user specified date range SYSTEM OPTION gt H Enter OSPITAL BIRTH RECORD HOSPITAL BIRTH RECORD OPTION gt US Enter 1 USER REPORT 2 USER REPORT BY ACTIVITY INDEX 3 USER SUMMARY SELECTION gt 2 Enter SEARCH DATA BY FILE NUMBER RANGE F OR DATE RANGE D D Enter BEGINNING DATE 1 1 93 Enter ENDING DATE TODAY 1 6 93 Enter Note You will now get prompts for SUMMARY STATISTICS ONLY and or FULL AUDIT TRAIL The following examples of reports will allow you to decide how much detail you would like to see for each report SUMMARY STATISTICS ONLY Y Enter SANDIEGO CARMEN ENTERED 14 AVG ELAPSED TIME OF 4 41 N 14 LINKED 0 UPDATED 5 AVG ELAPSED TIME OF 0 98 N 5 PRINTED 1 ELAPSED TIME OF 1 33 N 1 JONES SANDRA ENTERED 3 AVG ELAPSED TIME OF 5 22 N 3 LINKED 0 UPDATED 1 ELAPSED TIME OF 4 23 N 1 PRINTED 0 FINCH ROBIN ENTERED 9 AVG ELAPSED TIME OF 4 44 N 9 LINKED 0 UPDATED 3 AVG ELAPSED TIME OF 3 22 N 3 PRINTED 1 AVG ELA
37. records already on AVSS RUN RESTORE IN BACKGROUND lt gt Enter SOC SAVE OUTPUT CODE lt RESTORO1 gt Enter RESTORE RUNNING IN BACKGROUND EXIT Page 86 AVSS Quick Reference Manual System Maintenance Selective Record Restore SELECTIVE RECORD RESTORE The AVSS records that have been backed up may be restored to your AVSS system if space allows This option allows you to restore one or more of the records that were previously backed up into one file SYSTEM OPTION gt S Enter YSTEM MAINTENANCE OPTION SYSTEM MAINTENANCE OPTION gt SEL Enter ECTIVE RECORD RESTORE ENTER FILE NUMBERS TO BE RESTORED 6961 Enter 6964 Enter LOAD BACKUP MEDIA HIT RETURN WHEN READY TO QUIT gt Enter ENTER INPUT FILE NAME gt BUHCA92 DAT Enter REWINDING GENERAL ARCHIVE DATA FOR 123 HCA OK TO RESTORE lt N gt Y Enter R EPLACE OR S KIP DUPLICATE RECORDS S Enter Note Choosing the option to REPLACE these records will cause the restored records to overwrite any record that already exists on AVSS The records should only be replaced if you are sure that the records being restored are more current that the records already on AVSS RUN RESTORE IN BACKGROUND Y N Enter 5 14 93 03 24 PM USER DORFMAN RENEE MANAGER 5 14 93 03 24 PM DUPLICATE RECORD SKIPPED 8232 DUPLICATE RECORD SKIPPED 2226 DUPLICATE RECORD SKIPPED 2223 DUPLICATE RECORD SKIPPED 2243 6961 69
38. 17 7 3 7 1 1 2 1 559 12 24 S S 7 0 NL 47 26 560 3 22 18 0 1 14 3 11 2 8 563 13 7 5 S 0 0 12 9 10 6 564 8 13 2 11 9 4 2 4 8 7 565 10 3 7 6 5 4 9 8 3 1 94 AVSS Quick Reference Manual System Maintenance Communication Log Summary continued COMMUNICATION LOG STATUS 04 11 93 TYPE REALLOCATIONS D DIAL NC NO MODEM CONNECT C CONNECT NL NO LOGON L LOGON EXCEEDED QUIT RECEIVED SITE 4 2 4 3 4 4 4 5 4 6 4 7 4 8 4 9 410 4 11 IN 1 42 1 IN 19 42 3 3 3 j 5 2 IN 40 42 5 z 1 IN 56 42 3 6 4 IN TOT 3 3 7 S 3 4 2 1 42 19 5 2 OUT 42 40 5 3 4 1 3 2 OUT 42 56 1 1 3 2 2 1 OUT 42 MI 1 OUT 42 TX 5 j 1 OUT TOT 1 2 4 5 4 3 4 3 COMMUNICATION LOG STATUS 04 11 93 TYPE TRANSMISSIONS D DIAL NC NO MODEM CONNECT C CONNECT NL NO LOGON L LOGON EXCEEDED QUIT RECEIVED SITE 4 2 4 3 4 4 4 5 4 6 4 7 4 8 4 9 410 4 11 OUT 42 0 0 118 59 0 85 50 4 30 25 SYSTEM MAINTENANCE OPTION gt Page 95 Page 96 GLOSSARY TERMS Terms Meaning backing out A way to exit from AVSS backup The process creating duplicate files or copies in case the original is lost or damaged bug An error in a program concatenate To string or link together values In AVSS these values should be separated by semi colons control key The key usually marked CTRL CRT terminal Cathode Ray Tube termina
39. 22 TO 09 26 NTERED FILE 47294 FROM 09 27 AM TO 09 32 AM PDATED FILE 7284 FROM 12 46 PM TO 12 48 PM NTERED FILE 7295 FROM 10 03 AM TO 10 07 AM NTERED FILE 7289 FROM 10 08 AM TO 10 12 AM NTERED FILE 7290 FROM 10 14 AM TO 10 18 AM NTERED FILE 7292 FROM 10 20 AM TO 10 26 AM NTERED FILE 7294 FROM 10 27 AM TO 10 37 AM UPDATED FILE 6923 FROM 11 15 AM TO 11 16 AM trj Er lesh les les trj pri trj 3 NEW CERTIFICATES WERE ENTERED ENTERED FILE 7276 FROM 12 19 PM TO 12 23 PM UPDATED FILE 7288 FROM 12 30 PM TO 12 36 PM PRINTED FILE 7291 FROM 12 38 PM TO 12 40 PM ENTERED FILE 47299 FROM 07 23 AM TO 07 28 AM ENTERED FILE 7287 FROM 07 32 AM TO 07 39 AM UPDATED FILE 7278 FROM 08 14 AM TO 08 16 AM 1 NEW CERTIFICATES WERE ENTERED ENTERED FILE 47293 FROM 08 33 TO 08 36 UPDATED FILE 7272 FROM 09 40 TO 09 43 AM UPDATED FILE 7277 FROM 09 47 AM TO 0952 AM PRINTED FILE 7288 FROM 11 47 AM TO 11 48 9 NEW CERTIFICATES WERE ENTERED ENTERED FILE 7297 FROM 09 22 AM TO 09 29 AM ENTERED FILE 47298 FROM 09 30 AM TO 09 35 AM ENTERED FILE 7300 FROM 09 36 AM TO 09 41 AM ENTERED FILE 7301 FROM 09 41 AM TO 09 46 UPDATED FILE 7292 FROM 09 46 AM TO 09 47 AM ENTERED FILE 7304 FROM 09 48 AM TO 09 53 ENTERED FILE 7306 FROM 09 54 AM TO 09 58 AM UPDATED FILE 7299 FROM 09 59 AM TO 10 03 AM UPDATED FILE 7287 FROM 10 04 AM TO 10 05 AM ENTERED FILE 7302 FROM 10 03 AM T
40. 300 HOSPITAL SYSTEM MANAGER 400 HOSPITAL MANAGER 500 COUNTY DATA ENTRY 600 HOSPITAL DATA ENTRY 700 REMOTE HOSPITAL DATA ENTRY 800 ANALYST 900 RESERVED FOR FUTURE USE CLASSIFICATION 600 Enter Note See the CLASSIFICATION SECURITY OPTION TABLES for a breakdown of the access provided each classification LOG IN PASSWORD gt BABY Enter ACKNOWLEDGEMENT NAME gt ROBIN Enter Note The acknowledgement name is the name that AVSS greets you with when you first sign on Page 88 AVSS Quick Reference Manual System Maintenance ID File continued CONTACT PHONE NUMBER gt 213 555 2222 Enter Note Enter the phone number where you can normally be reached at work ALL COUNTYS lt N gt Enter CNTY COUNTY gt 19 Enter LOS ANGELES ALL HOSPITALS lt gt Enter HOSP HOSPITAL 123 Enter AVSS TEST HOSPITAL 123 DISPLAY HELP Enter DISPLAY LISTS Enter Note Displaying HELP and LISTS can be beneficial as a training aid If you choose YES to these options all help text and lists within AVSS will be displayed at appropriate prompts without using F1 for HELP or F3 for LISTS LAST FIRST MIDDLE TITLE gt FINCH ROBIN BIRTH CLERK CLASSIFICATION gt 600 PASSWORD gt BABY ACKNOWLEDGEMENT NAME ROBIN PHONE gt 213 555 2222 INDEX CNTY 19 HOSP 123 DISPLAY HELP gt DISPLAY LISTS gt OK Y N Y Enter SETTING UP ID FILE ENTRY ID FILE FUNCTION
41. 6 DELETING AN ATTENDANT SYSTEM OPTION gt H Enter OSPITAL BIRTH RECORD HOSPITAL BIRTH RECORD OPTION gt AT Enter TTENDANT LIST ATTENDANT LIST FUNCTION gt D Enter ELETE ATTENDANT S LAST FIRST NAME gt HAR Enter 1 HARVEY PAUL MD 123 MAIN ST MONTCLAIR 12345 IS THIS THE ATTENDANT lt gt Enter DELETE HARVEY PAUL FIREMAN ARE YOU SURE N Y Enter DELETED ATTENDANT LIST FUNCTION gt Page 38 AVSS Quick Reference Manual Hospital Birth Record Process Registrar Refused Records PROCESS REGISTRAR REFUSED RECORDS To allow access to a record that has been previously restricted A record that has been selected for the LIST TO BE SENT TO THE HEALTH DEPT is flagged as SENT and access to this record becomes restricted The message ACCESS TO THIS CERTIFICATE IS RESTRICTED is displayed when you try to edit or print a record that has been selected for the LIST TO BE SENT TO THE HEALTH DEPT Make sure you have the paper birth certificate back from the health department before using this option If you do not have access to this option call your local registrar of births SYSTEM OPTION gt H Enter OSPITAL BIRTH RECORD HOSPITAL BIRTH RECORD OPTION gt PRO Enter CESS REGISTRAR REFUSED RECORDS FILE OR INDEX TO SEARCH gt 5542 Enter NAME DATE FILE NEXT SKIPPED 1 BACON EMILY JOY 02 28 1993 5542 IS THIS THE PERSON Y Enter CERTIFICATE RETURNED TO HOSPITAL PROCESS ANOTHER lt N gt Enter
42. 60 Enter FIELD S TO MODIFY Enter F ILE E DIT VALIDATE D ISPLAY OR P RINT gt F Enter FILING HOSPITAL BIRTH RECORD EDIT ANOTHER Y N Enter HOSPITAL BIRTH RECORD OPTION Note Notify your local county health department of any changes to the baby s file number MODIFY FIELD S HOSPITAL BIRTH RECORD OPTION gt E Enter DIT RECORD FILE OR INDEX TO SEARCH gt 6960 Enter 4 NAME DATE FILE4 SKIPPED 1 JONES JOHN PAUL 03 04 1993 6960 IS THIS THE PERSON Y Enter Note If you receive the warning ACCESS TO THIS CERTIFICATE IS RESTRICTED see HOSPITAL BIRTH RECORD OPTION PROCESS REGISTRAR REFUSED RECORDS Page 9 Hospital Birth Record Edit Record continued AVSS Quick Reference Manual Note The following line illustrates the CONCATENATE command FIELD S TO MODIFY 20A 25A Enter 20A FATHER S USUAL OCCUPATION PROGRAMMER SYSTEM MANAGER Enter 25A DATE LAST NORMAL MENSES BEGAN 05 90 6 12 92 Enter 6 12 92 lt ASSUMED DATE CONVERTED TO 06 12 1992 GESTATIONAL AGE COMPUTED FROM LAST NORMAL MENSES 37 6 WEEKS FIELD S TO MODIFY 9B Enter 9B MIDDLE NAME OF MOTHER gt ELENA ALENA Enter FIELD S TO MODIFY Enter F ILE E DIT VALIDATE D ISPLAY OR P RINT gt F Enter FILING HOSPITAL BIRTH RECORD EDIT ANOTHER Y N Enter HOSPITAL BIRTH RECORD OPTION Page 10 AVSS Quick Reference Manual Hospital
43. 64 DUPLICATE RECORD SKIPPED 2525 DUPLICATE RECORD SKIPPED 2071 5 14 93 03 25 PM XIND 123 FORM HCA RESTORED 2 RESTORE COMPLETE RECORDS SKIPPED 523 RECORDS RESTORED 2 SYSTEM MAINTENANCE OPTION gt Page 87 System Maintenance ID File AVSS Quick Reference Manual ID FILE A designated System Manager controls user access to AVSS at your site Each user ID must first be admitted to AVSS Any individual may then be deactivated reactivated or edited as needed Listings of all users active and inactive may also be printed or you may print a list of when each user last logged onto AVSS ADD A USER SYSTEM OPTION gt S Enter YSTEM MAINTENANCE OPTION SYSTEM MAINTENANCE OPTION gt ID Enter FILE ID FILE FUNCTION L Enter ENTER TO ADMIT A PERSON E TO EDIT A PERSON D TO DEACTIVATE A PERSON R TO REACTIVATE A PERSON L TO LIST ID FILE ENTRIES U FOR USER LIST BY LAST LOGIN ID FILE FUNCTION A Enter NAME LAST FIRST MIDDLE TITLE gt FINCH ROBIN BIRTH CLERK Enter PERSON NOT FOUND NAME LAST FIRST MIDDLE TITLE gt FINCH ROBIN BIRTH CLERK Enter Note AVSS is confirming for you that there is no other user being admitted by that name If there had been a user with the same or similar name that user would have been displayed and you would choose to continue or not CLASSIFICATION L Enter 1 SYSTEM MANAGER 100 SITE SYSTEM MANAGER 200 COUNTY SYSTEM MANAGER
44. 72 hours of delivery Placenta previa 31 Other Other excessive bleeding 00 None Genital herpes Amnionitis sepsis Item 31 ABNORMAL CONDITIONS AND CLINICAL PROCEDURES RELATING TO THE NEWBORN Circle codes on reverse Do not enter any identification by patient name or number on this work sheet Discard after use Do not retain in medical records or submit with the Certificate of Live Birth Page 102 VS 10A MEDICAL DATA SUPPLEMENTAL WORKSHEET REVERSE CERTIFICATE OF LIVE BIRTH MEDICAL DATA SUPPLEMENTAL WORK SHEET Continued Circle up to ten codes for the most important conditions procedures Item 31 ABNORMAL CONDITIONS AND CLINICAL PROCEDURES RELATING TO THE NEWBORN Circle up to ten codes for the most important conditions procedures RESPIRATORY SYSTEM CENTRAL NERVOUS SYSTEM CNS 01 Anencephalus 740 0 with or without spina bifida Include craniorachischisis 740 1 and iniencephaly 740 2 02 Open spina bifida 741 0 741 9 If hydrocephalus is also present enter code 05 in addition to code 02 03 Encephalocele 742 0 04 Microcephalus 742 1 05 Hydrocephalus 741 0 742 3 If spina bifida is also present enter code 02 in addition to code 05 06 Other anomalies of central nervous system remainder of 740 742 EYE 07 Anophthalmos 743 0 08 Congenital cataract 743 3 09 Coloboma 743 4 Exclude other anomalies of anterior segments 10 Other anomalies of eye remainder of 743
45. 8 Page iii TABLE CONTENTS continued MAIL BOX pUXD NEUE INE EIDEM EPI DILE 49 SEND MAIL eR 49 PIRING NAIL tod tta 51 MESSAGES cepere tienne ro nixa Ee na 51 MESSAGESHUSER S nts 51 Bia AE 51 MESSAGES MANAGER S neuste e e ER En en 53 MESSAGES 5 SIE 54 REPORT STATUS OF SENT MAIL 1 nee 55 YOUR PASSWORD 57 CHANGE YOUR PASSWORD a um NEM E RERBA a mu 57 REPORT GENERATOR igi 59 QUERY DATABASE cnt dtu atone 59 GENERATE REPORT RUNNING A REPORT IN THE FOREGROUND a 64 GENERATE REPORT RUNNING A REPORT IN THE BACKGROUND sese 66 OUTPUT SAVED REPORT eet L S LS pire tg d eo edd MR A Pea 67 LIST SAVED REPORTS enti detect tetendit kul h tate Mies m d ten erf ates 70 DEEETE SAVBED REPORT tetti tei tetro eei me ictum ebat ee pet a e eda 71 SYSTEM
46. AW IN ORDER FOR THE FATHER S NAME TO BE PRINTED IN FIELDS 6A 6C THE PARENTS MUST BE MARRIED TO EACH OTHER OR THE MOTHER AND THE FATHER MUST SIGN A VOLUNTARY DECLARATION OF PATERNITYAT THE HOSPITAL BEFORE THE BIRTH CERTIFICATE IS PREPARED DO YOU HAVE A DECLARATION OF PATERNITY SIGNED BY THE FATHER amp MOTHER NO gt Y Enter Note If you enter you will go to field 7 FATHER S STATE OF BIRTH Father s name will contain dashes and you will not be able to enter or edit that data 6A 6B 6 7 FIRST GIVEN OF FATHER gt ROBERT Enter MIDDLE NAME OF FATHER DAVID Enter LAST FAMILY NAME OF FATHER SURNAME JONES Enter FATHER S STATE OF BIRTH gt AK Enter ALASKA Page 1 Hospital Birth Record Register Birth Record continued AVSS Quick Reference Manual 8 FATHER S DATE OF BIRTH 5 5 25 Enter FATHER S AGE AT CHILD S BIRTH COMPUTED 67 CONVERTED TO 05 05 25 FATHER S AGE COMPUTED FROM FIELD 8 IS OUTSIDE THE RANGE 15 THRU 64 INCLUSIVE VALIDATION FAGE THE STATE REGISTRAR REQUIRES THAT THE FOLLOWING COMBINATION OF FIELD S VALUE S BE VALIDATED FIELD 8 05 05 25 FIELD FAGE 67 YOU WILL LATER BE ASKED VALIDATE THIS VALUE IF YOU ARE UNSURE OF ITS VALIDITY BACKUP WITH AN AND USE S TO SKIP Note The following line illustrates the CONCATENATE command 9A FIRST GIVEN NAME OF MOTHER gt MARIA ELENA SANCHEZ Enter 9B MIDDLE NAME
47. Birth Record Alpha List of Records ALPHA LIST OF RECORDS To see those records registered into AVSS in alphabetical order by last name of child AVSS allows you to list names within a specified alphabetic range You will also choose a specific date range from beginning date of birth to ending date of birth SYSTEM OPTION gt Enter OSPITAL BIRTH RECORD HOSPITAL BIRTH RECORD OPTION gt A Enter LPHA LIST OF RECORDS FROM lt gt ENTER THRU lt z gt Enter FROM EVENT DATE 1 1 93 Enter THRU EVENT DATE TODAY ENTER RUN THIS REPORT IN THE BACKGROUND lt gt Enter SAVE THE OUTPUT FROM THIS REPORT lt N gt Enter OUTPUT DEVICE lt T gt Enter Note Enter a P as the output device if you would like your listing to print on your printer SITE TEST HOSPITAL HOSPITAL BIRTH RECORD ALPHA LIST FROM THRU Z FOR EVENT DATES 1 1 93 THRU 2 15 93 NEXT SKIPPED DATE SENT NAME EVENT DATE FILE ALEXANDER JANE MARIE 3 7 93 6961 BACON EMILY JOY 2 28 93 5542 FOUSE CHRISTINA LANETTE 2 12 93 2233 JONES JOHN PAUL 3 4 93 6960 NGUYEN JENNIFER THERESE 1 23 93 2170 PENALOZA CHRISTIAN 2 20 93 4237 PERKINS TAYLOR DEAN 2 13 93 3695 SHARP LUCAS RAYMOND 2 20 93 4036 VASQUEZ MARRINA JASMINE 3 1 93 5720 VINING SHANTELL TRANICE 3 2 03 6500 HOSPITAL BIRTH RECORD OPTION gt 6A 12B 13D TYPE23A 23B IB 3 2 93 2 14 93 1 24 93 2 14 93 2 24 93 3 7 93 Page 11 Hospital Birth Record
48. C SANCHEZ 10 MEXICO 11 06 06 66 MLN JONES 12 2 12 13 278 13 13D BOWLES NAN CNM 1200 STATE ST LA 14 15A ENTERED SANDIEGO CARMEN ON 03 05 93 UPDATED SANDIEGO CARMEN ON 03 06 93 HIT RETURN TO CONTINUE gt HOSPITAL BIRTH RECORD OPTION gt Page 18 AVSS Quick Reference Manual Hospital Birth Record Validation Display VALIDATION DISPLAY The list of validation and warning messages which would have appeared just before filing a birth record validation will require you to confirm the accuracy of the information that was entered A warning will alert you to data that may be considered unlikely but a confirmation is not required SYSTEM OPTION gt Enter OSPITAL BIRTH RECORD HOSPITAL BIRTH RECORD OPTION gt VAL Enter IDATION DISPLAY FILE OR INDEX TO SEARCH gt 6960 Enter DATE FILE NEXT SKIPPED 1 JONES JOHN PAUL 03 04 1993 6960 12B 13D TYPE 23A23B IS THIS THE PERSON lt Y gt Enter RETRIEVING DATA OUTPUT DEVICE lt gt Enter Note Enter a P as the output device if you would like your listing to print on your printer VALIDATION MESSAGES GESTATIONAL AGE COMPUTED FROM LAST NORMAL MENSES 37 6 WEEKS FATHER S AGE COMPUTED FROM FIELD 8 IS OUTSIDE THE RANGE 15 THRU 64 INCLUSIVE VALIDATION FAGE THE STATE REGISTRAR REQUIRES THAT THE FOLLOWING COMBINATION OF FIELD S VALUE S BE VALIDATED FIELD 8 05 05 25 FIELD FAGE 67 VALI
49. CH ROBIN FINCH ROBIN FINCH ROBIN FINCH ROBIN FINCH ROBIN JONES SANDRA 1 4 93 SANDIEGO CARMEN SANDIEGO CARMEN SANDIEGO CARMEN FINCH ROBIN FINCH ROBIN FINCH ROBIN 13 NEW CERTIFICATES WERE ENTERED ENTERED FILE 7279 FROM 11 18 AM TO 11 23 AM ENTERED FILE 7283 FROM 08 49 AM TO 08 54 AM AT 08 53 FIELD 30 CHANGED FROM 713 277 713 27 117 AT 08 54 AM PRINTED ENTERED FILE 7284 FROM 08 56 AM TO 09 01 AM AT 09 00 AM PRINTED ENTERED FILE 7286 FROM 09 02 AM TO 09 07 AM AT 09 06 AM PRINTED ENTERED FILE 7288 FROM 09 08 AM TO 09 10 AM ENTERED FILE 7291 FROM 09 14 AM TO 09 18 AM AT 09 18 AM PRINTED ENTERED FILE 7292 FROM 09 22 AM TO 09 26 AM AT 09 25 AM PRINTED ENTERED FILE 7294 FROM 09 27 AM TO 09 32 AM AT 09 32 AM PRINTED UPDATED FILE 7284 FROM 12 46 PM TO 12 48 PM AT 12 47 PM PRINTED ENTERED FILE 7295 FROM 10 03 AM TO 10 07 AM AT 10 06 AM PRINTED ENTERED FILE 7289 FROM 10 08 AM TO 10 12 AM AT 10 11 AM PRINTED ENTERED FILE 7290 FROM 10 14 AM TO 10 18 AM AT 10 16 AM PRINTED ENTERED FILE 7292 FROM 10 20 AM TO 10 26 AM AT 10 24 AM FIELD 9B CHANGED FROM ANN TO ANNE AT 10 24 AM FIELD 9C CHANGED FROM DUNK TO DUCK AT 10 25 AM PRINTED ENTERED FILE 7294 FROM 10 27 AM TO 10 37 AM AT 10 34 AM FIELD 19 CHANGED FROM HISPANIC TO MEXICAN AT 10 36 AM PRINTED UPDATED FILE 6923 FROM 11 15 AM TO 11 16 AM AT 11 16 AM PRINTED 3 NEW CERTIFICATES WER
50. D 13D SITE 123 INDEX VALUE FATHER S STATE OF BIRTH 2170 BY JONES SANDRA BIRTH CLERK ON 1 24 93 WITHHELD SCRATCH lt gt Y Enter SCRATCHED NAME TITLE AND MAILING ADDRESS OF ATTENDANT 4036 BY JONES SANDRA BIRTH CLERK ON 2 22 93 JIMENEZ JOSE MD 123 MAIN ST HOLLYWOODSCRAT CH lt gt Enter KEPT HIT RETURN TO CONTINUE Q OR Q TO QUIT gt Q Enter SYSTEM MAINTENANCE OPTION Page 82 AVSS Quick Reference Manual System Maintenance Backup Record Data BACKUP RECORD DATA 55 records may be backed up to the hard disk a diskette or to tape Backing up the records and then later deleting them allows you to free up space within your AVSS system These backed up records can also be restored later if necessary SYSTEM OPTION gt S Enter YSTEM MAINTENANCE OPTION SYSTEM MAINTENANCE OPTION gt BA Enter CKUP RECORD DATA 2 FORMS SELECTION gt Enter HOSPITAL BIRTH RECORD FORMS SELECTION Enter XINDS SITE CODES 123 Enter XINDS SITE CODES Enter THE FOLLOWING SITES FORMS WILL BE OUTPUT 123 HCA INDEX TO SEARCH L Enter NUMBER FILED BY REGISTRATION FILE DATE UP LAST UPDATE BCI BARCODE INDEX DT DATE OF BIRTH MN MOTHER S BIRTH NAME NM CHILD S NAME SENT DATE BIRTH RECORD SENT TO REGISTRAR UNSENT BIRTH RECORDS NOT SENT TO REGISTRAR INDEX TO SEARCH DT Enter DT DATE OF BIRTH EN
51. DATED BY INITIALS CS ON 3 5 93 AT 11 25 14 HOSPITAL BIRTH RECORD OPTION gt Page 19 Hospital Birth Record Individual Inquiry AVSS Quick Reference Manual INDIVIDUAL INQUIRY A display of the audit trail for a particular birth record This audit trail includes the name and date of the person who entered the original birth record and the names and dates of any other users who updated any data and refiled this record SYSTEM OPTION gt Enter OSPITAL BIRTH RECORD HOSPITAL BIRTH RECORD OPTION gt INDI Enter VIDUAL DISPLAY FILE OR INDEX TO SEARCH gt 6960 Enter DATE FILE NEXT SKIPPED 1 JONES JOHN PAUL 03 04 1993 6960 12B 13D TYPE 23A 23B IS THIS THE PERSON Y Enter ENTERED SANDIEGO CARMEN ON 03 05 93 UPDATED SANDIEGO CARMEN ON 03 06 93 HOSPITAL BIRTH RECORD OPTION gt Page 20 AVSS Quick Reference Manual Hospital Birth Record User Report USER REPORT The information provided on this report is to help keep statistics on the activities of all users and the types of activities for each birth record Activities include entering updating and printing certificates and the time it takes to do each A report can be printed in a summary format or all activities of each record can be displayed The statistics for this report were gathered on the basis of the date of birth SYSTEM OPTION gt H Enter OSPITAL BIRTH RECORD HOSPITAL BIRTH RECORD OPTION gt US Enter 1 USER REPORT
52. DUPLICATE RECORD REPORT BASED ON NAME LIST TO BE SENT TO HEALTH DEPT GENERATE HOSPITAL CBC FILE HOSPITAL UNSENT LIST OF INCOMPLETES NEWSPAPER ANNOUNCEMENT REPORT HP LASERJET FORM ALIGNMENT MAILBOX Classification MENU OPTION SEND MAIL PRINT MAIL DELETE MAIL REPORT STATUS OF SENT MAIL MENU OPTION 100 200 EA Me o pr TAI OE SENT MANS _ Se PET Page 92 CLASSIFICATION SECURITY OPTION TABLES continued Classification types 100 SITE SYSTEM MANAGER 200 COUNTY SYSTEM MANAGER 300 HOSPITAL SYSTEM MANAGER 400 REMOTE HOSPITAL MANAGER 500 COUNTY DATA ENTRY 600 HOSPITAL DATA ENTRY 700 REMOTE HOSPITAL DATA ENTRY 800 ANALYST 900 RESERVED FOR FUTURE USE YOUR PASSWORD Classification MENU OPTION RE RE CHANGE YOUR PASSWORD REPORT GENERATOR OPTION Classification MENU OPTION QUERY DATABASE GENERATE REPORT OUTPUT SAVED REPORT LIST SAVED REPORTS DELETE SAVED REPORT SYSTEM MAINTENANCE OPTION Classification MENU OPTION SYSTEM STATUS JOB KILL SHUTDOWN AVSS INITIALIZE MODEM HOW MUCH DISK SPACE REMAINS OPERATING SYSTEM INTEGRITY CHECKER AVSS DATA BASE INTEGRITY CHECKER LIST OVERRIDE PROCESSING BACKUP RECORD DATA VERIFY RECORD DATA KILL RECORD DATA RESTORE RECORD DATA SELECTIVE RECORD RESTORE ID FILE MENU OPTION 100 200 ESYSTEMSTATUS ve T ou 55 2 2 4 LOW MUCH DISK SPACERENANS oa
53. E ENTERED ENTERED FILE 7276 FROM 12 19 PM TO 12 23 PM AT 12 22 PM PRINTED UPDATED FILE 7288 FROM 12 30 PM TO 12 36 PM AT 12 35 PM PRINTED PRINTED FILE 7291 FROM 12 38 PM TO 12 40 PM ENTERED FILE 7299 FROM 07 23 AM TO 07 28 AM AT 07 27 AM PRINTED ENTERED FILE 7287 FROM 07 32 AM TO 07 39 AM AT 07 35 AM FIELD 1A CHANGED FROM YANET TO JANET AT 07 35 AM FIELD 1B CHANGED FROM LINDA TO LYNDA AT 07 36 AM FIELD 9A CHANGED FROM JANET TO JEANET AT 07 38 AM PRINTED UPDATED FILE 7278 FROM 08 14 AM TO 08 16AM AT 08 16 AM PRINTED Hospital Birth Record User Report By Activity Index continued TIME 5 47 MINUTES TIME 5 23 MINUTES 5 12 MINUTES TIME 5 01 MINUTES TIME 2 45 MINUTES TIME 4 57 MINUTES TIME 4 22 MINUTES TIME 5 02 MINTUES TIME 2 38 MINUTES TIME 4 24 MINUTES TIME 4 43 MINUTES TIME 4 40 MINUTES TIME 6 05 MINUTES TIME 10 03 MINUTES TIME 1 22 MINUTES TIME 4 55 MINUTES TIME 6 03 MINUTES TIME 2 56 MINUTES 5 11 MINUTES TIME 7 03 MINUTES TIME 2 17 MINUTES Following this report the same summary report as shown on the previous page 1 24 is then printed Page 26 AVSS Quick Reference Manual Hospital Birth Record User Summary USER SUMMARY This summary report contains a count of records by the date they were originally filed into AVSS Record Count By Date of Registration and also a count of the reco
54. E OF CERTIFIER IF NOT ATTENDANT lt gt 18 FATHER S RACE lt ENGLISH IRISH gt 19 FATHER HISPANIC NO 21 MOTHER S RACE lt WHITE gt 22 MOTHER HISPANIC lt GUATEMALAN gt 22 RECHECK lt gt 26 BIRTHWEIGHT 3331 29 COMPLICATION OF PREGNANCY AND CONCURRENT ILLNESSES lt 00 gt NONE 30 COMPLICATIONS OF LABOR AND DELIVERY lt 00 gt NONE 31 ABNORMAL CONDITIONS AND CLINICAL PROCEDURES RELATING TO THE NEWBORN lt 00 gt NONE HIT RETURN TO CONTINUE Q OR Q TO QUIT gt Q Enter Page 15 Hospital Birth Record Variable Display continued EXAMPLE 2 To see list of the variables available VARIABLE S L Enter THE FOLLOWING VARAIBLES ARE AVAILABLE HO 11 14 18 19 21 VALD 12B 2 138 13 15A 23C 24 248 24C 24 24 25 25 27F 28 28B 3A 3B 4A 4B 5A 9C A B BCI BPF D E FAGE I18 I19 21 122 124 124C D4D 6 7 18 MLN NEWS 22 AVSS Quick Reference Manual 29 30 3 FILE UPDT USAGE 20A 208 20C 23A 23B 2S 2 2708 TAD ATS 5D SE 6A 6B 6C 9A 9B GAWK IH2B 2 D7C I27F SENT TYPE EXAMPLE 3 To see or a list of the variables separated with semi colons VARIABLE S gt 1A 1B 1C Enter 1A FIRST GIVEN NAME OF CHILD lt JOHN gt 1B MIDDLE NAME OF CHILD lt PAUL gt LAST FAMILY NAME OF CHILD SURNAME lt JONES gt VARIABLE S Enter HOSPITAL BIRTH RECORD OPTION
55. ER lt MARIA gt 9B MIDDLE NAME OF MOTHER lt ALENA gt 9C BIRTH LAST FAMILY NAME OF MOTHER MAIDEN SURNAME lt SANCHEZ gt MLN MOTHER S CURRENT LAST NAME lt JONES gt 10 MOTHER S STATE OF BIRTH lt MEXICO gt 11 MOTHER S DATE OF BIRTH lt 06 06 66 gt 12B INFORMANT S RELATIONSHIP TO CHILD lt gt HIT RETURN TO CONTINUE Q OR Q TO QUIT gt Q Enter Page 17 Hospital Birth Record Non Confidential Display AVSS Quick Reference Manual NON CONFIDENTIAL DISPLAY The display of birth record information that is part of the public record of this birth On a Certificate of Live Birth the information displayed on the top part of the document above the print CONFIDENTIAL INFORMATION FOR PUBLIC HEALTH USE ONLY is considered non confidential SYSTEM OPTION gt Enter OSPITAL BIRTH RECORD HOSPITAL BIRTH RECORD OPTION gt NO Enter N CONFIDENTIAL DISPLAY FILE OR INDEX TO SEARCH gt 6960 Enter NAME DATE FILE NEXT SKIPPED 1 JONES JOHN PAUL 03 04 1993 6960 12B 13D TYPE 23A 23B IS THIS THE PERSON lt Y gt Enter RETRIEVING DATA OUTPUT DEVICE lt T gt Enter Note Enter a P as the output device if you would like your listing to print on your printer HOSPITAL BIRTH RECORD 1A JOHN 1B PAUL 1C JONES 2 MALE 3A SINGLE 3B 4 03 04 1993 4 2253 5A AVSS TEST HOSPITAL 5B 1234 TEST DRIVE 5C SANTA BARBARA 5D SANTA BARBARA 5E HOSPITAL 6A ROBERT 6B DAVID 6C JONES 7 8 05 05 25 9A MARIA 9B ALENA 9
56. ER CNTY HOSP SEA WALTERS PEGGY CLERK PEGGY HOSPITAL DATA ENTRY CNTY 19 HOSP 123 ID FILE FUNCTION gt LIST USERS LAST LOGIN SYSTEM OPTION gt S Enter YSTEM MAINTENANCE OPTION SYSTEM MAINTENANCE OPTION gt ID Enter FILE ID FILE FUNCTION gt U Enter SER LAST LOGIN LIST DATE TIME NAME 04 11 93 12 23 PM FINCH ROBIN BIRTH CLERK 04 11 93 08 01 AM WILSON DENNIS SYS MGR 04 10 93 05 22 PM BERENGER THOMAS CLERK 04 10 93 03 52 JONES SANDRA BIRTH CLERK 04 10 93 01 36 PM SANDIEGO CARMEN 04 08 93 03 02 PM WALTERS PEGGY CLERK 02 14 93 08 52 AM LAMOREAUX BELINDA 12 10 92 09 10 AM DORFMAN RENEE MANAGER ID FILE FUNCTION gt Page 91 CLASSIFICATION SECURITY OPTION TABLES Classification types 100 200 SITE SYSTEM MANAGER COUNTY SYSTEM MANAGER HOSPITAL SYSTEM MANAGER REMOTE HOSPITAL MANAGER COUNTY DATA ENTRY HOSPITAL DATA ENTRY REMOTE HOSPITAL DATA ENTRY ANALYST RESERVED FOR FUTURE USE HOSPITAL BIRTH RECORD OPTION Classification MENU OPTION REGISTER BIRTH RECORD DISPLAY RECORD EDIT RECORD ALPHA LIST OF RECORD COMPLETE INCOMPLETE RECORD INCOMPLETE RECORD REPORT FILING VARIABLE LIST VARIABLE DISPLAY INDEX LIST DISPLAY NON CONFIDENTIAL DISPLAY VALIDATION DISPLAY INDIVIDUAL INQUIRY USER REPORT USER REPORT BY ACTIVITY INDEX USER SUMMARY PRINT RECORD SCRATCH RECORD MODIFY USER LISTS OLD LIST TO BE SENT TO HEALTH DEPT PROCESS REGISTRAR REFUSED RECORDS VERIFICATION LETTER
57. ES A report listing records which are not complete and ready to be added to the LIST TO BE SENT TO THE HEALTH DEPT SYSTEM OPTION gt Enter OSPITAL BIRTH RECORD HOSPITAL BIRTH RECORD OPTION gt HO Enter SPITAL UNSENT LIST OF INCOMPLETES ENTER BEGINNING VALUE FOR DATE OF BIRTH 1 1 93 Enter 1 1 93 ENTER ENDING VALUE FOR DATE OF BIRTH T Enter 4 1 93 RUN THIS REPORT IN THE BACKGROUND lt N gt Enter SAVE THE OUTPUT FROM THIS REPORT N Enter OUTPUT DEVICE T Enter Note Enter a P as the output device if you would like your listing to print on your printer INCOMPLETE RECORDS NOT SENT TO HEALTH DEPARTMENT RAN ON 4 1 93 BY JONES SANDRA BIRTH CLERK FOR DATES OF BIRTH 1 1 93 THRU 4 1 93 BIRTH DATE CHILD S LAST MOTHER S BIRTH MOTHER S LAST ATTENDANT 2 20 93 PENALOZA CAMBRIA PENALOZA CALLAHAN THADDEUS SKIPPED 75 ITEMS 1B 3 1 93 VASQUEZ HERNANDEZ HERNANDEZ MARSHALL PEGGY FILED F AT 6A 3 4 93 JONES SANCHEZ JONES SPENCER TRUDY SKIPPED S ITEMS 12 13 23 23 3 7 93 ALEXANDER AARON ALEXANDER JURATSCH CLYDE FILED F MLN HOSPITAL BIRTH RECORD OPTION gt Page 46 AVSS Quick Reference Manual Hospital Birth Record Newspaper Announcement Report NEWSPAPER ANNOUNCEMENT REPORT A report containing non confidential information This information is usually provided as a courtesy to newspapers by the hospital for birth announcements SYSTEM OPTION gt H Ent
58. EVENT DATE FILE amp SKIPPED F VASQUEZ MARRINA JASMINE 3 1 93 5720 INCLUDE Y N Q lt N gt Y Enter RECORD INCLUDED F VINING SHANTELL TRANICE 3 2 93 6500 INCLUDE Y N Q lt N gt Y Enter RECORD INCLUDED M JONES JOHN PAUL 3 4 93 6960 12B 13D TYPE 23A 23B INCLUDE Y N Q lt N gt Enter ALEXANDER JANE MARIE 3 7 93 6961 INCLUDE Y N Q lt N gt Enter NO MORE UNSENT RECORDS Note Display the selected records again then continue with printing the final list Once this list has been printed records will be marked as sent and cannot be removed from the list PRINTING RECORDS ON LIST ENTER S ELECT D ISPLAY P RINT OR Q UIT gt P Enter OUTPUT DEVICE lt P gt Enter ALPHABETIC LIST FOR AVSS TEST HOSPITAL DATE 3 8 93 SEX LAST FIRST MIDDLE EVENT DATE FILE SKIPPED 1358 VASQUEZ MARRINA JASMINE 3 1 93 5720 2 VINING SHANTELL TRANICE 3 2 93 6500 M JONES JOHN PAUL 3 4 03 6960 12B 13D TYPE 23A 23B ENTER S ELECT D ISPLAY P RINT OR Q UIT gt Q Enter HOSPITAL BIRTH RECORD OPTION gt Page 44 AVSS Quick Reference Manual Hospital Birth Record Generate Hospital CBC File GENERATE HOSPITAL CBC FILE This option will allow you to create an ASCII file of your hospital records This file can be written to the AVSS directory on your hard drive or to a diskette in a floppy drive SYSTEM OPTION gt H Enter OSPITAL BIRTH RECORD HOSPITAL BIRTH RECORD OPTION gt GE Enter NERATE HOSPITAL CBC
59. EX THIS BIRTH SINGLE TWIN ETC 3B IF MULTIPLE THIS CHILD 1ST 2ND 4A DATE OF BIRTH MM DD CCYY ETC 1 1 L 4B HOUR 24 HOUR CLOCK TIME 5A PLACE OF BIRTH NAME OF HOSPITAL OR FACILITY 5B STREET ADDRESS STREET NUMBER OR LOCATION PLACE BIRTH 5C CITY 5D COUNTY i 5E PLANNED PLACE OF BIRTH 6A OF FATHER FIRST GIVEN 6B MIDDLE 6C LAST FAMILY 7 STATE OF BIRTH 8 DATE OF BIRTH CHILD MOTHER 9A OF MOTHER FIRST GIVEN 9B MIDDLE 9C LAST MAIDEN 10 STATE OF BIRTH 11 DATE OF BIRTH Ol CHILD PARENT S 12A PARENT OR OTHER INFORMANT SIGNATURE t CERTIFI 1 1 I l 12B RELATIONSHIP TO CHILD 12C DATE SIGNED ERTIFY THAT THE CHILD WAS BORN ALIVE 13A ATTENDANT OR CERTIFIER SIGNATURE DEGREE OR TITLE 13B LICENSE NUMBER 13C DATE SIGNED THE DATE HOUR AND PLACE STATED CERTIFI CATION 13D TYPED NAME TITLE AND MAILING ADDRESS OF ATTENDANT 14 TYPED NAME AND TITLE OF CERTIFIER IF OTHER THAN ATTENDANT OF 1 15A DATE OF DEATH 15B STATE FILE NO 16 LOCAL REGISTRAR SIGNATURE 17 DATE ACCEPTED FOR REGISTRATION STATE USE ONLY LOCAL REGISTRAR CONFIDENTIAL INFORMATION FOR PUBLIC HEALTH USE ONLY 18 RACE 19 HISPANIC 20A USUAL OCCUPATION T20B USUAL KIND OF BUSINESS OR INDUSTRY FATHER
60. F PREGNANCY AND CONCURRENT ILLNESSES gt Enter 30 COMPLICATIONS OF LABOR AND DELIVERY gt FET Enter 1 21 FETAL DISTRESS 2 27 ELECTRONIC FETAL MONITORING 3 04 FETOPELVIC DISPROPORTION SELECTION gt 1 Enter 21 FETAL DISTRESS 26 BIRTHWEIGHT gt 7 5 5 Enter WEIGHT OF 7 POUNDS AND 5 5 OUNCES CONVERTED TO GRAMS 3331 27A NUMBER OF LIVE BIRTHS NOW LIVING EXCLUDING THIS CHILD lt 0 gt Enter 27B NUMBER OF LIVE BIRTHS NOW DEAD 0 1 Enter 27C DATE OF LAST LIVE BIRTH lt gt 2 3 91 Enter 2 3 91 lt ASSUMED DATE CONVERTED TO 02 03 1991 27D NUMBER OF MISCARRIAGES BEFORE 20 WEEKS gt 1 Enter 27E NUMBER OF MISCARRIAGES AFTER 20 WEEKS lt 0 gt Enter 27F MONTH AND YEAR OF LAST TERMINATION gt 8 88 Enter 08 88 lt ASSUMED DATE Page 4 AVSS Quick Reference Manual Hospital Birth Record Register Birth Record continued 28A METHOD OF DELIVERY 1 Enter 012 CESAREAN SECTION PRIMARY 28A ANOTHER METHOD OF DELIVERY Enter 28B PRINCIPAL SOURCE OF PAYMENT FOR DELIVERY 6 Enter BLUE CROSS BLUE SHIELD MATERNAL SMOKING IS ASSOCIATED WITH LOW BIRTH WEIGHT AND OTHER PREGNANCY PROBLEMS TO HELP IMPROVE THE REPORTING OF SMOKING KINDLY ASK THE MOTHER IF SHE HAS SMOKED 10 OR MORE PACKS OF CIGARETTES DURING HER PREGNANCY IF THERE IS EVIDENCE OF TOBACCO USAGE PLEASE CODE 20 FOR THIS ITEM 29 COMPLICATION OF PREGNANCY AND CONCURRENT ILLNESSES ULT Ent
61. FILE INITIALIZING THE FOLLOWING SITES FORMS WILL BE OUTPUT INCLUSIONS ENTER BEGINNING VALUE FOR DATE OF BIRTH 1 1 93 1 1 92 Enter ENTER ENDING VALUE FOR DATE OF BIRTH T 12 31 92 Enter INCLUSIONS ENTER BEGINNING VALUE FOR DATE OF BIRTH gt Enter EXCLUSIONS ENTER BEGINNING VALUE FOR DATE OF BIRTH gt Enter OUTPUT FILE VARIABLES WRITTEN lt N gt Enter Note The file numbers will be displayed on your terminal when a Y is entered here and the report is run in Note the foreground RUN IN THE BACKGROUND Y Enter SOC SAVE OUTPUT CODE lt 01 gt Enter When the report is run in the foreground the records being written to the file will be displayed on the terminal rather than being saved to a report for later viewing WHEN FINISHED YOUR OUTPUT CAN BE VIEWED BY USING OUTPUT SAVED REPORT UNDER THE REPORT GENERATOR OPTION INSERT PC DOS FILE AND HIT RETURN gt Note If you are writing the file to a floppy drive you would insert a diskette into that drive at this time ENTER OUTPUT FILE NAME gt CBC92 DAT Enter Note The output file name should 8 characters or less and be any name of your choice An extension to the file name such as DAT is optional TAPE GENERATION RUNNING IN THE BACKGROUND EXIT Page 45 Hospital Birth Record Hospital Unsent List Of Incompletes AVSS Quick Reference Manual HOSPITAL UNSENT LIST OF INCOMPLET
62. FIRST NAME gt JO Enter CHILD S MIDDLE gt Enter 4A DATE OF BIRTH Enter BEGINNING SEARCH USE CTRL C TO TERMINATE SEARCH INDEX VALUES DATE FILE NEXT SKIPPED 1 JONES JOHN PAUL 03 04 1993 696 IS THIS THE PERSON lt Y gt Enter RETRIEVING DATA OUTPUT DEVICE lt T gt Enter Note Enter a P as the output device if you would like your listing to print on your printer Page 7 Hospital Birth Record Display Record continued AVSS Quick Reference Manual HOSPITAL BIRTH RECORD 1A JOHN 1B PAUL 1C JONES 2 MALE 3A SINGLE 3B 4A 03 04 1993 4B 2253 5 55 TEST HOSPITAL 5B 1234 TEST DRIVE 5C SANTA BARBARA 5D SANTA BARBARA SE HOSPITAL 6A ROBERT 6B DAVID 6C JONES 7 8 05 05 1925 9A MARIA 9B ELENA 9C SANCHEZ 10 MEXICO 11 06 06 1966 MLN JONES 12A MOTHER 12B 12 03 06 1993 13 278 13C 03 10 1993 13D BOWLES NAN CNM 1200 STATE ST LA 14 15A 18 MEX AMERIJAPANESE CHUMASH 19 NO 20A PROGRAMMER 20B BANKING 20C 18 21 MEX AMERICAN SAMOAN 22 MEX AMERICAN 23A VICE PRESIDENT 23B BANKING 23 18 I18A 10 I18B 43 I18C 30 119 1 121 10 I21A 10 21 56 I21C 1222 24 4321 MAPLE STREET 24B LOS ANGELES 24C LOS ANGELES 24D CA 24E 90012 25A 06 1992 25B 3RD 25C 12 25D 06 26 3331 28A 01 27 0 27 1 27D 1 27E 0 28B 06 29 30 27 02 02 1991 27 08 1988 30 21 31 00 SENT 3 8 93 SENTHCA 3 9 93 A 0123 B 019 D 1 32 33 696 FAGE 67 MAGE 26 GAGE 262E GAWK 37 3E TYPE
63. GAGE lt 49wks MAGE 27C lt 5yrs FAGE 24C lt 5yrs DESCRIPTION Child s and father s last names differ Not the first child of a multiple birth and birth date is not equal to date of last live birth or termination 1 day Birthweight lt 2500 grams and gestational age gt 36 weeks Zip code and state of mother s residence do not agree Zip code and county of mother s residence do not agree Zip code and city of mother s residence do not agree Date informant signed is more than five days after date of birth Mother was less than 15 years old at date of last live birth Mother was less than 15 years old at date of last termination Gestational age less than 20 weeks Gestational age greater than 48 weeks Pre term birth Post term birth Maternal age less than 5 years greater than years of education Paternal age less than 5 years greater than years of education Page 101 FIGURE 3 5 10 MEDICAL DATA SUPPLEMENTAL WORKSHEET FRONT State of California Health and Welfare Agency Department of Health Services CERTIFICATE OF LIVE BIRTH MEDICAL DATA SUPPLEMENTAL WORK SHEET For Hospital Use Only USE THE CODES CIRCLED ON THIS WORK SHEET FOR THE APPROPRIATE ENTRY IN ITEMS NUMBERED 25D AND 28A THROUGH 31 ON THE CERTIFICATE OF BIRTH Item 25D PRINCIPAL SOURCE OF PAYMENT FOR PRENATAL CARE Circle one code only 01 Medicare 09 Self pay 02 Medi Cal except CPS Program 10 No charge 03 Workers compensation 11 Other
64. GAIN prompt you must enter the exact password that you put in at the ENTER DESIRED PASSWORD prompt If it is not exactly the same AVSS will not allow you to change your password PASSWORD HAS BEEN CHANGED CONTACT PHONE NUMBER lt gt 213 555 2222 Enter Note Enter the phone number where you can normally be reached at work YOUR PASSWORD OPTION gt Page 57 AVSS Quick Reference Manual NOTES Page 58 AVSS Quick Reference Manual Report Generator Query Database REPORT GENERATOR The various Report Generator options allow hospital personnel to make use of the valuable demographic and medical data contained in the birth certificate Ad hoc queries and standard reports including formatted form letters listings cross tabulations and summary reports are available QUERY DATABASE Querying a database may be used to search the database using one or more fields from the birth certificate The resulting report will display the records that matched the criteria you requested Included below are several examples of various queries which you can try EXAMPLE 1 SEX OF CHILD SYSTEM OPTION gt R Enter EPORT GENERATOR REPORT GENERATOR OPTION gt Enter UERY DATABASE INITIALIZING FORM SELECTION gt Enter HOSPITAL BIRTH RECORD FORM SELECTION Enter XIND SITE CODES gt 123 Enter Note Enter the three digit code for your hospital It is located on the bottom left hand side in box A of a
65. GE 1 1 93 TO 4 1 93 TOTAL NUMBER OF CERTIFICATES 10 NUMBER OF INCOMPLETE CERTIFICATES 4 HOSPITAL BIRTH RECORD OPTION gt Page 13 Hospital Birth Record Filing Variable List AVSS Quick Reference Manual FILING VARIABLE LIST This list will show all the records entered in AVSS for a date range specified by you It will be sorted by the filing variable or the baby s patient file number BPF This is the number assigned by you to identify this baby s record e g the Medical Record Number Record numbers which contain only numbers will be in a numerical order Record numbers which contain non numeric characters letters and dashes may be sorted differently and in a more alphabetical way SYSTEM OPTION gt H Enter OSPITAL BIRTH RECORD HOSPITAL BIRTH RECORD OPTION gt F Enter ILING VARIABLE LIST FROM FILE BEGIN Enter TO FILE END Enter RUN THIS LISTING IN THE BACKGROUND lt N gt Enter SAVE THE OUTPUT FROM THIS PROGRAM lt N gt Enter OUTPUT DEVICE lt T gt Enter Note Enter a P as the output device if you would like your listing to print on your printer SITE 123 HOSPITAL BIRTH RECORD INDEX LIST FROM 0 THRU lt END gt NAME EVENT DATE FILE NEXT SKIPPED AMENDED NGUYEN JENNIFER THERESE 1 23 93 2170 FOUSE CHRISTINA LANETTE 2 12 93 2233 PERKINS TAYLOR DEAN 2 13 93 3695 SHARP LUCAS RAYMOND 2 20 93 4036 PENALOZA CHRISTIAN 2 20 93 4237 1B BACON EMILY JOY 2 28 93 5542 VASQUEZ MARR
66. HOSPITAL 2 ete HIT RETURN TO CONTINUE Q OR Q TO QUIT OR SELECTION gt 3 Enter HANOMT CONGENITAL ANOMALIES BY HOSPITAL ENTER BEGINNING VALUE FOR DATE OF BIRTH 1 1 93 1 1 92 Enter 1 1 92 ENTER ENDING VALUE FOR DATE OF BIRTH T 12 31 92 Enter 12 31 92 RUN THIS REPORT IN THE BACKGROUND N Enter SAVE THE OUTPUT FROM THIS REPORT lt N gt Y Enter SOC SAVE OUTPUT CODE HANOMT92 Enter Note The output code name must be 8 or less alphanumeric characters ENTER A DESCRIPTION FOR THIS REPORT 1992 CONGENITAL ANOMALIES REPORT Enter Note Saving the output from this report allows you to print the listing now and or print this listing later see REPORT GENERATOR OUTPUT SAVED REPORT OUTPUT DEVICE T Enter Note Enter a P as the output device if you would like your listing to print on your printer PREPARING REPOR Wie ii uie hee igne tie EXECUTING REPORT REPORT GENERATOR OPTION gt Page 64 AVSS Quick Reference Manual Report Generator Generate Report Running A Report In The Foreground continued CONGENITAL ANOMALIES FOR FORM HCA BY HOSPITAL AT TEST HOSPITAL REPORT CODE ZHANOMT DATE RANGE 1 1 92 TO 12 31 92 TODAY 4 1 93 01 ANENCEPHALUS 740 0 740 1 740 2 0 0 00 02 SPINA BIFIDA 741 0 741 9 0 0 00 03 ENCEPHALOCELE 742 0 0 0 00 04 MICROCEPHALUS 742 1 0 0 00 05 HYDROCEPHALUS 741 0 742 3 0 0 00 06
67. Hospital Birth Record Print Record AVSS Quick Reference Manual See the sample of blank birth certificate at the end of this Manual Page 29 Hospital Birth Record Scratch Record AVSS Quick Reference Manual SCRATCH RECORD To remove a baby s record Access to this procedure is limited by a special password See your System Manager SYSTEM OPTION gt Enter OSPITAL BIRTH RECORD HOSPITAL BIRTH RECORD OPTION gt SC Enter RATCH RECORD Note You must have access to the special password to delete records See your System Manager PASSWORD Password Enter FILE OR INDEX TO SEARCH gt 2233 Enter DATE FILE SKIPPED FOUSE CHRISTINA LANETTE 2 2 08 2288 IS THIS THE PERSON lt Y gt Enter SCRATCH FOUSE CHRISTINA LANETTE lt N gt Y Enter SCRATCHED SCRATCH ANOTHER lt N gt Enter HOSPITAL BIRTH RECORD OPTION gt Page 30 AVSS Quick Reference Manual Hospital Birth Record Modify User Lists MODIFY USER LISTS Please see HOSPITAL BIRTH RECORD OPTION ATTENDANT LIST for additions changes and deletions to an attendant This suboption may be used to add change delete or list user defined attendants or certifiers etc Keeping this list current reduces the amount of time you may spend typing in this repetitive data ADDING A NEW CERTIFIER ATTENDANT NAME SYSTEM OPTION gt H Enter OSPITAL BIRTH RECORD HOSPITAL BIRTH RECORD OPTION gt M Enter ODIFY USER LISTS CALIST LIST TO
68. INA JASMINE 3 1 93 5720 6A HIT RETURN TO CONTINUE Q OR TO QUIT gt Enter VINING SHANTELL TRANICE 3 2 93 6500 JONES JOHN PAUL 3 4 93 6960 12B 13D TYPE 23A 23B ALEXANDER JANE MARIE 3 7 93 6961 MLN HOSPITAL BIRTH RECORD OPTION gt Page 14 AVSS Quick Reference Manual Hospital Birth Record Variable Display VARIABLE DISPLAY This display provides a list of field numbers and an expanded description of each field name The field names are listed according to the sorting order of the data field number It is possible to select only one data field or a group of data fields This display is useful in analyzing record data in depth and also allows you to view the values of internal variables which are created during data entry for certain fields to be used in reports computer tapes or for mathematical computations SYSTEM OPTION gt Enter OSPITAL BIRTH RECORD HOSPITAL BIRTH RECORD OPTION gt VAR Enter IABLE DISPLAY FILE OR INDEX TO SEARCH gt 6960 Enter NAME DATE FILE NEXT SKIPPED 1 JONES JOHN PAUL 03 04 1993 6960 12B 13D TYPE 23A 23B IS THIS THE PERSON Y Enter EXAMPLE 1 see all variables available on this form VARIABLE S Enter 2 SEX OF CHILD lt MALE gt 7 FATHER S STATE OF BIRTH lt gt ALASKA 8 FATHER S DATE OF BIRTH 05 05 25 10 MOTHER S STATE OF BIRTH MEXICO 0 lt gt 11 MOTHER S DATE OF BIRTH lt 06 06 66 gt 14 NAME AND TITL
69. ITAL BIRTH RECORD OPTION gt M Enter ODIFY USER LISTS CALIST LIST TO EDIT CE Enter 1 CERTIFIER LIST ADMIN 2 CERTIFIER LIST DEATHS SELECTIONS gt 1 Enter CERTIFIER LIST ADMIN CACE CERTIFIER S LAST NAME L Enter Use the F3 key OUTPUT DEVICE T Note Enter a P as the output device if you would like your listing to print on your printer JOO JONES SANDRA BIRTH CLERK PATILLO BETH MEDR CLK SMO SMITH JANE T MR DIRECTOR TWO TWOMNE OLGA MR DIRECTOR CERTIFIER S LAST NAME gt Enter CALIST LIST TO EDIT gt Enter HOSPITAL BIRTH RECORD OPTION gt Page 33 Hospital Birth Record Modify User Lists continued AVSS Quick Reference Manual DELETING A CERTIFIER ATTENDANT SYSTEM OPTION gt H Enter OSPITAL BIRTH RECORD HOSPITAL BIRTH RECORD OPTION gt M Enter ODIFY USER LISTS CALIST LIST TO EDIT CE Enter 1 CERTIFIER LIST ADMIN 2 CERTIFIER LIST DEATHS SELECTIONS 1 Enter CERTIFIER LIST ADMIN CACE CERTIFIER S LAST NAME gt TW Enter OMNE OLGA MR DIRECTOR IS THIS THE PERSON Y Enter TWO TWOMNE OLGA MR DIRECTOR Two K Enter OK TO DELETE Y Enter CACE CERTIFIER S LAST gt Enter CALIST LIST TO EDIT Enter HOSPITAL BIRTH RECORD OPTION gt Page 34 AVSS Quick Reference Manual Hospital Birth Record Old List To Be Sent To Health Department OLD LIST TO BE SENT TO HEALTH DEPARTMENT The completed Hospi
70. Max Partitions 13 Current in Use 3 JOB UCI VOL ROUTINE P SIZE STATUS COMMANDS DEVICES NUM NAME NAME CURR MAX TOTAL INCR OWNED xr DEN RM A C M E es a 3 MGR AVS FSPCTIM 1 1 20 0 Hang 49389 49189 9 MGR AVS 55 5 8 20 0 Running 2817 0 p Principal Device c Current Device Total Buffers In System 88 Modified 0 Flush Thresholds 4 8 22 Flush Interval 2 Flush Count 1 Disk Cache Efficiency 88 8 How long in seconds to wait for users to logoff lt 60 gt 0 Enter Do you want to force a shutdown Y Enter System going down immediately Exit Page 75 System Maintenance Shutdown AVSS continued AVSS Quick Reference Manual SHUTTING DOWN AVSS AT LOG ON PROMPT MUMPS OPTION gt SHUTDOWN Enter OR START AVSS SHUTDOWN Enter MSM System Shutdown Other users are on the system MSM System Job Status Max Partitions 13 Current in Use 3 JOB UCI VOL ROUTINE P SIZE STATUS COMMANDS DEVICES NUM NAME NAME CURR MAX TOTAL INCR OWNED PBO MU TOI EE WW WC cc E e M d 3 MGR AVS FSPCTIM 1 1 20 0 Hang 49389 49189 9 MGR AVS 55 5 8 20 0 Running 2817 0 Principal Device Current Device Total Buffers In System 88 Modified 0 Flush Thresholds 4 8 22 Flush Interval 2 Flush Count 1 Disk Cache Efficiency 88 8 How long in seconds to wait for users to logoff lt 60 gt 0 Enter Do you want to force a shutdown Y Enter System going down immediately Exit
71. NDIEGO CARMEN SANDIEGO CARMEN SANDIEGO CARMEN SANDIEGO CARMEN FINCH ROBIN FINCH ROBIN FINCH ROBIN FINCH ROBIN FINCH ROBIN JONES SANDRA 1 4 93 SANDIEGO CARMEN SANDIEGO CARMEN FINCH ROBIN FINCH ROBIN 1 5 93 SANDIEGO CARMEN FINCH ROBIN 1 6 93 SANDIEGO CARMEN SANDIEGO CARMEN SANDIEGO CARMEN SANDIEGO CARMEN SANDIEGO CARMEN FINCH ROBIN FINCH ROBIN FINCH ROBIN FINCH ROBIN JONES SANDRA JONES SANDRA JONES SANDRA 12 NEW CERTIFICATES WERE ENTERED NTERED FILE 7283 FROM 08 49 AM TO 08 54 AM NTERED FILE 7284 FROM 08 56 TO 09 01 NTERED FILE 7286 FROM 09 02 AM TO 09 07 AM NTERED FILE 7288 FROM 09 08 AM TO 09 10 AM NTERED FILE 7291 FROM 09 14 TO 09 18 AM NTERED FILE 7292 FROM 09 22 AM TO 09 26 NTERED FILE 7294 FROM 09 27 AM TO 09 32 AM PDATED FILE 7284 FROM 12 46 PM TO 12 48 PM NTERED FILE 7295 FROM 10 03 AM TO 10 07 AM NTERED FILE 7289 FROM 10 08 AM TO 10 12 AM NTERED FILE 7290 FROM 10 14 AM TO 10 18 AM NTERED FILE 7292 FROM 10 20 AM TO 10 26 AM NTERED FILE 7294 FROM 10 27 AM TO 10 37 AM UPDATED FILE 6923 FROM 11 15 AM TO 11 16 AM trj Er les pr mc tj pr trj tr 2 NEW CERTIFICATES WERE ENTERED UPDATED FILE 7288 FROM 12 30 PM TO 12 36 PM PRINTED FILE 7291 FROM 12 38 PM TO 12 40 PM ENTERED FILE 47299 FROM 07 23 AM TO 07 28 ENTERED FILE 7287 FROM 07 32 AM TO 07 39 AM 1 NEW CERTIFICATES WERE ENTERED ENTERED FILE 47293 FROM 08 33 AM T
72. NENTLY REMOVES RECORDS FROM THE DATABASE ARE YOU SURE lt gt Y Enter INDEX TO SEARCH DATE OF BIRTH Enter DT DATE OF BIRTH ENTER BEGINNING VALUE FOR DATE OF BIRTH 1 1 93 1 1 92 Enter ENTER ENDING VALUE FOR DATE OF BIRTH lt T gt 12 31 92 Enter RUN ARCHIVE IN THE BACKGROUND lt N gt Y Enter FINAL CONFIRMATION DELETE RECORDS USING INDEX DT DATE OF BIRTH RANGE FROM 1 1 92 TO 12 31 92 FOR THE FOLLOWING SITES FORMS 123 HCA OK N Y Enter THIS PROGRAM BEING RUN IN THE BACKGROUND EXIT Page 85 System Maintenance Restore Record Data AVSS Quick Reference Manual RESTORE RECORD DATA The AVSS records that have been backed up may be restored to your AVSS system if space allows This option allows you to restore all of the records that were previously backed up into one file SYSTEM OPTION gt S Enter YSTEM MAINTENANCE OPTION SYSTEM MAINTENANCE OPTION gt RE Enter STORE RECORD DATA LOAD BACKUP MEDIA HIT RETURN WHEN READY Q TO QUIT gt Enter ENTER INPUT FILE NAME gt BUHCA92 DAT Enter REWINDING GENERAL ARCHIVE DATA FOR 123 HCA OK TO RESTORE lt N gt Y Enter R EPLACE OR S KIP DUPLICATE RECORDS S Enter Note Choosing the option to REPLACE these records will cause the restored records to overwrite any record that already exists on AVSS The records should only be replaced if you are sure that the records being restored are more current that the
73. NMENT Log off AVSS Contact your System Manager or contact AVSS See SYSTEM MAINTENANCE ID FILE See HOSPITAL BIRTH RECORD HP LASERJET FORM ALIGNMENT See HOSPITAL BIRTH RECORD COMPLETE INCOMPLETE RECORD See HOSPITAL BIRTH RECORD COMPLETE INCOMPLETE RECORD See YOUR PASSWORD CHANGE YOUR PASSWORD See YOUR PASSWORD CHANGE YOUR PASSWORD AVSS CROSS REFERENCES VALIDATIONS AND WARNINGS FROM SPECS VALIDATIONS AVSS requires the user to confirm data values that do not satisfy validations Records cannot be printed or filed unless inconsistencies are validated or tbe SKIP command is used for the questionable data which will result in an incomplete record FIELD S DESCRIPTION IC 2characters Child s last name has less than 2 characters 2 not 1 or 2 Sex is undetermined gt 3 Plurality is greater than 3 3B 1 amp 4A 27C lt 9mos Last live birth less than 9 months prior to date of birth 4A 25A gt lyr LMP precedes date of birth by more than 1 year 4A 27C gt 35yrs Last live birth precedes date of birth by more than 35 years 27C 27F gt 35yrs Last live birth differs from date of last termination more than 35 yrs 4A 27F gt 35yrs Last termination precedes date of birth by more than 35 years 15yrs gt FAGE 8 gt 64yrs Father s age lt 15 years or gt 64 years 6C lt 2characters Father s last name has less than 2 characters 15yrs gt MAGE 11 gt 49yrs Mother s age lt 15 or years gt 49
74. O 08 36 PRINTED FILE 7288 FROM 11 47 AM TO 11 48 9 NEW CERTIFICATES WERE ENTERED ENTERED FILE 7297 FROM 09 22 AM TO 09 29 AM ENTERED FILE 47298 FROM 09 30 TO 09 35 AM ENTERED FILE 7300 FROM 09 36 TO 09 41 AM ENTERED FILE 7301 FROM 09 41 AM TO 09 46 UPDATED FILE 7292 FROM 09 46 AM TO 09 47 AM ENTERED FILE 7304 FROM 09 48 AM TO 09 53 ENTERED FILE 7306 FROM 09 54 AM 09 58 AM UPDATED FILE 7299 FROM 09 59 AM TO 10 03 AM UPDATED FILE 7287 FROM 10 04 AM 10 05 AM ENTERED FILE 7302 FROM 10 03 AM TO 10 07 AM ENTERED FILE 7303 FROM 10 08 AM TO 10 12 AM ENTERED FILE 7305 FROM 10 13 AM TO 10 17 AM TIME 5 23 MIN 5 12 MIN TIME 5 01 MIN TIME 2 45 MIN TIME 4 57 MIN TIME 4 22 MIN re AVSS Quick Reference Manual TES TES TES TES TES TES TIME 5 02 MINTUES TIME 2 38 MIN TIME 4 24 MIN TIME 4 43 MIN TIME 4 40 MIN TIME 6 05 MIN TIME 10 03 M TIME 1 22 MIN 2 TIME 6 03 MIN TIME 2 56 MIN TIME 5 11 MIN TIME 7 03 MIN TIME 4 33 MIN TIME 1 37 MIN TIME 7 15 MIN 5 11 MIN 5 12 MIN TIME 5 33 MIN TIME 1 28 MIN TIME 5 28 MIN TIME 4 11 MIN TIME 4 28 MIN TIME 1 18 MIN TIME 4 47 MIN TIME 4 44 MIN TIME 4 42 MIN Following this report the same summary report as shown on the previous page 1 21 is then printed Page 22 cu eo eu es esl em ere em enl
75. O 10 07 AM ENTERED FILE 7303 FROM 10 08 AM TO 10 12 AM ENTERED FILE 7305 FROM 10 13 AM TO 10 17 AM TIME 5 47 MIN 5 23 MIN 5 12 MIN TIME 5 01 MIN TIME 2 45 MIN TIME 4 57 MIN TIME 4 22 MIN ca emt feu enl demie eme AVSS Quick Reference Manual TES TES TES TES TES TES TES TIME 5 02 MINTUES TIME 2 38 MIN TIME 4 24 MIN TIME 4 43 MIN TIME 4 40 MIN TIME 6 05 MIN TIME 10 03 M TIME 1 22 MIN Z TIME 4 55 MIN TIME 6 03 MIN TIME 2 56 MIN TIME 5 11 MIN TIME 7 03 MIN TIME 2 17 MIN TIME 4 33 MIN TIME 3 11 MIN TIME 4 22 MIN TIME 1 37 MIN TIME 7 15 MIN 5 11 MIN 5 12 MIN TIME 5 33 MIN TIME 1 28 MIN TIME 5 28 MIN TIME 4 11 MIN TIME 4 28 MIN TIME 1 18 MIN TIME 4 47 MIN TIME 4 44 MIN TIME 4 42 MIN Following this report the same summary report as shown on the previous page 1 24 is then printed Page 25 ACTA CACHE C CCEC CEC Grete UTES TES TES TES TES TES TES TES TES TES TES TES TES TES TES TES TES TES TES TES TES TES TES TES AVSS Quick Reference Manual SUMMARY STATISTICS ONLY Y N Enter FULL AUDIT TRAIL Y Enter 1 3 93 SANDIEGO CARMEN SANDIEGO CARMEN SANDIEGO CARMEN SANDIEGO CARMEN SANDIEGO CARMEN SANDIEGO CARMEN SANDIEGO CARMEN SANDIEGO CARMEN SANDIEGO CARMEN FIN
76. O THE SUB OPTION MENU ENTER S ELECT D ISPLAY P RINT OR Q UIT gt S Enter SEX LAST FIRST MIDDLE EVENT DATE FILE SKIPPED F VASQUEZ MARRINA JASMINE 3 1 93 5720 INCLUDE Y N Q lt N gt Y Enter RECORD INCLUDED F VINING SHANTELL TRANICE 3 2 93 6500 INCLUDE Y N Q lt N gt Y Enter RECORD INCLUDED M JONES JOHN PAUL 3 4 93 6960 12B 13D TYPE 23A 23B INCLUDE Y N Q lt N gt Y Enter RECORD INCLUDED ALEXANDER JANE MARIE 3 7 93 6961 INCLUDE Y N Q lt N gt Enter NO MORE UNSENT RECORDS DISPLAYING RECORDS ON LIST Note Display the records you have selected before printing the final list After selecting the records as explained above continue with the display option as follows ENTER S ELECT D ISPLAY P RINT OR Q UIT gt D Enter Page 43 Hospital Birth Record List Be Sent To Health Dept continued AVSS Quick Reference Manual ALPHABETIC LIST FOR AVSS TEST HOSPITAL DATE 3 8 93 SEX LAST FIRST MIDDLE EVENT DATE FILE SKIPPED i Je VASQUEZ MARRINA JASMINE 3 1 93 5720 2 ln VINING SHANTELL TRANICE 3 2 93 6500 3 M JONES JOHN PAUL 3 4 93 6960 12B 13D TYPE 23A 23B REMOVING RECORDS FROM LIST Note If after the records have been displayed there is a record you wish to remove continue as follows All unsent records will be listed again and you will choose the records that should be included in the list ENTER S ELECT D ISPLAY P RINT OR Q UIT gt S Enter SEX LAST FIRST MIDDLE
77. ON SHUTDOWN AVSS SHUTTING DOWN AVSS THROUGH SYSTEM MAINTENANCE SYSTEM MAINTENANCE SYSTEM STATUS USER LIST ADDING A NEW CERTIFIER ATTENDANT NAME USER LIST DELETING A CERTIFIER ATTENDANT USER LIST EDITING A CERTIFIER S ATTENDANT S INFORMATION USER LIST LIST CERTIFIERS ATTENDANTS USER REPORT USER REPORT BY ACTIVITY INDEX USER SUMMARY VALIDATION DISPLAY VARIABLE DISPLAY VERIFICATION LETTER VERIFY RECORD DATA VS 10A MEDICAL DATA SUPPLEMENTAL WORKSHEET VS 10B RACE IDENTIFICATION WORKSHEET YOUR PASSWORD Page 106 55 49 107 51 53 51 54 31 47 18 35 36 36 36 35 79 57 28 39 59 71 66 64 70 67 59 86 30 87 75 76 75 74 73 31 34 32 33 21 24 27 19 15 40 84 102 104 57 MANAGING YOUR 55 SYSTEM O BACKUP Very important Find method most suitable for your site DOS Tape Backup Done daily Quick easy reliable Tapes hold large amounts of data so usually one tape per day is enough DOS Disk Backup Done daily weekly or monthly Slow requires much user interaction Depending on size of database could take many diskettes AVSS Backup Record Data Done daily or weekly You need to determine the number of births a particular time period so that all records approximately 600 can fit on one 3 1 2 inch diskette AVSS Differential Backup Done daily Done in conjunction with any other full system backup This method will backup records entered since the last full
78. OTHER CENTRAL NERVOUS SYSTEM ANOMALIES 740 742 0 0 00 etc TOTAL NUMBER OF BIRTHS 116 START 4 1 93 01 22 PM END 4 1 93 01 27 PM Page 65 Report Generator Generate Report Running A Report In The Background AVSS Quick Reference Manual GENERATE REPORT RUNNING A REPORT IN THE BACKGROUND A report run in the Background rather than the Foreground means that the report will not tie up your terminal while it is running You will be able to use your terminal for other AVSS functions This method is advisable when you feel the report you are about to run may take longer than a few minutes The length of time will depend on the speed of your computer the number of births at your hospital and the time period you are covering SYSTEM OPTION gt R Enter EPORT GENERATOR REPORT GENERATOR OPTION gt G Enter ENERATE REPORT REP REPORT gt ZH Enter ZHAGEIX TEENAGE CROSS TABS BY HOSPITAL ZHAGE2X MATERNAL AGE CROSS TABS BY HOSPITAL ZHANOMT CONGENITAL ANOMALIES BY HOSPITAL ZHBWIX BIRTH WEIGHT CROSS TABS BY HOSPITAL HDLVY 1X METHOD OF DELIVERY CROSS TABS BY HOSPITAL ZHEDIX MATERNAL EDUCATION CROSS TABS BY HOSPITAL ZHETHIX ETHNICITY CROSS TABS BY HOSPITAL ZHGABWX GESTATIONAL AGE BY BIRTHWEIGHT BY HOSPITAL ZHHISPT HISPANIC SPECIFICATIONS BY HOSPITAL 0 ZHLATRIT LATE REGISTRATION 1 ZHLDCT LABOR AND DELIVERY COMPLICATIONS PROCEDURES BY HOSPITAL 2 etc T G HIT RETURN CONTINUE OR Q
79. PRESIDENT 23B BANKING 23 18 I18A 10 I18B 43 I18C 30 119 1 121 10 I21A 10 21 56 I21C 1222 24 4321 MAPLE STREET 24B LOS ANGELES 24C LOS ANGELES 24D CA 24E 90012 25A 06 1992 25B 3RD 25C 12 25D 06 26 3331 28A 01 27 0 27 1 27D 1 27E 0 28B 06 29 30 27 02 02 1991 27 08 1988 30 21 31 00 SENT 3 8 93 SENTHCA 3 9 93 A 0123 B 019 D 1 32 33 696 FAGE 67 MAGE 26 GAGE 262E GAWK 37 3E TYPE C N M NEWS ENTERED SANDIEGO CARMEN ON 3 5 93 LAST UPDATED HOSPITAL BIRTH RECORD OPTION gt Page 6 AVSS Quick Reference Manual Hospital Birth Record Display Record DISPLAY RECORD You may display all the data on a previously filed record AVSS will ask you to identify the person whose information you wish to display by the process known as person selector This process allows you to select a record by the file number or name You may also display a record at any time while registering editing or completing a certificate using the D command or F4 function key SYSTEM OPTION gt H Enter OSPITAL BIRTH RECORD HOSPITAL BIRTH RECORD OPTION gt D Enter ISPLAY RECORD FILE OR INDEX TO SEARCH gt Enter Note Enter a or use the F1 function key to display a list of the ways available to search for this person such as by the date filed or by the father s name To select a search method enter the first few characters of the displayed search methods CHILD S LAST NAME gt JONES Enter CHILD S
80. PSED TIME OF 1 07 N 1 R R TOTALS ENTERED 26 AVG ELAPSED TIME OF 4 69 N 26 LINKED 0 UPDATED 9 AVG ELAPSED TIME OF 3 01 N 9 PRINTED 2 ELAPSED TIME OF 1 01 N 2 THE TOTAL NUMBER OF ENTRIES WITH NO USAGE STATISTICS IS 0 THE TOTAL NUMBER OF ENTRIES WITH USAGE RECORDED IS 26 Page 24 Hospital Birth Record User Report By Activity Index continued SUMMARY STATISTICS ONLY Y N Enter FULL AUDIT TRAIL Y N Enter 1 3 93 SANDIEGO CARMEN SANDIEGO CARMEN SANDIEGO CARMEN SANDIEGO CARMEN SANDIEGO CARMEN SANDIEGO CARMEN SANDIEGO CARMEN SANDIEGO CARMEN SANDIEGO CARMEN FINCH ROBIN FINCH ROBIN FINCH ROBIN FINCH ROBIN FINCH ROBIN JONES SANDRA 1 4 93 SANDIEGO CARMEN SANDIEGO CARMEN SANDIEGO CARMEN FINCH ROBIN FINCH ROBIN FINCH ROBIN 1 5 93 SANDIEGO CARMEN SANDIEGO CARMEN SANDIEGO CARMEN FINCH ROBIN 1 6 93 SANDIEGO CARMEN SANDIEGO CARMEN SANDIEGO CARMEN SANDIEGO CARMEN SANDIEGO CARMEN FINCH ROBIN FINCH ROBIN FINCH ROBIN FINCH ROBIN JONES SANDRA JONES SANDRA JONES SANDRA 13 NEW CERTIFICATES WERE ENTERED NTERED FILE 7279 FROM 11 18 AM TO 11 23 AM NTERED FILE 7283 FROM 08 49 AM TO 08 54 AM NTERED FILE 7284 FROM 08 56 TO 09 01 NTERED FILE 47286 FROM 09 02 AM TO 09 07 AM NTERED FILE 47288 FROM 09 08 AM TO 09 10 AM NTERED FILE 7291 FROM 09 14 AM TO 09 18 AM NTERED FILE 7292 FROM 09
81. RECORD REPONRT iini rt reete tetra tene bee vd asa eerie ined a Eee deo i ces 13 FILING VARIABLE LIST c 14 VARIABLE DISPEAY a asua 15 INDEX LIST DISPEAY s p EE 17 NON CONFIDENTIAL DISPERY 3 er kann unuq hui edt ee t nh uhan 18 VALIDATION DISPLAY five neni ok rete eei on a on eed a 19 INDIVIDUAL INQUIRY 22 20 USER REPORT e dette ad H M 21 USER REPORT BY ACTIVITY INDEX uuu a taire tea mae mec da eade acida 24 USER SUMMARY 242 chs cena 27 UC 28 Tr 30 MODIFY USER LISTS tei cte tee ect i meter De ote io petiere ene RE eoe aep euis bus aqa pasada 31 ADDING A NEW CERTIFIER ATTENDANT 31 EDITING A CERTIFIER S ATTENDANT S 32 LIST CERTIFIERS ATTENDANTS 2 ettet rnc pasea add rh adn or dace e oa dada pe ae 33 DELETING A 34 OLD LIST TO BE SENT TO HEALTH 35 SELECTING RECORDS FOR LIST ett ent tt idee I retine
82. RING YOUR NOTES ON THE TURNAROUND TIME PROJECT Enter 3 THANKS Enter 4 Enter MAIL FOR JONES SANDRA BIRTH CLERK 1 gt DEPARTMENT MEETING AT 4 00PM TODAY 2 PLEASE BRING YOUR NOTES ON THE TURNAROUND TIME PROJECT 3 gt THANKS OK Y Enter DESCRIPTION DEPT MEETING Enter SEND SAME MESSAGE TO ANOTHER USER lt gt Y Enter NEXT ADDRESSEE NAME LAST FIRST gt FIN ROB Enter IDEA D LAST FIRST TITLE ACKNOWLEDGE CLASSIFICATION SITE 8 A FINCH ROBIN BIRTH CLERK ROBIN HOSPITAL DATA ENTRY 19 123 IS THIS THE PERSON Y Enter Page 49 Mailbox Send Mail continued AVSS Quick Reference Manual MAIL FOR FINCH ROBIN BIRTH CLERK 1 gt DEPARTMENT MEETING AT 4 00PM TODAY 2 PLEASE BRING YOUR NOTES ON THE TURNAROUND TIME PROJECT 3 gt THANKS OK Y Enter DESCRIPTION DEPT MEETING Enter SEND SAME MESSAGE TO ANOTHER USER lt N gt Enter SEND A DIFFERENT MESSAGE ADDRESSEE NAME LAST FIRST gt Enter MAILBOX OPTION gt Page 50 AVSS Quick Reference Manual Mailbox Print Mail PRINT MAIL MESSAGES MANAGER S Note When you sign on MANAGER S MESSAGES appear immediately GOOD MORNING ROBIN TODAY IS THURSDAY 4 1 93 AT 9 22 AM MANAGER S MESSAGES 1 WILSON DENNIS SITE SYSTEM MANAGER 3 30 93 10 18 AM DESCRIPTION BACKUP SCHEDULE THE NEW BACKUP SCHEDULE FOR AVSS IS FRIDAYS AT 5 00PM PLEASE COMPLETE YOUR AVSS WORK BY THEN THANK YOU SYSTEM OPTION
83. SS 22 ANESTHETIC COMPLICATIONS PROCEDURES 23 UNSUCCESSFUL VBAC 24 MATERNAL BLOOD TRANSFUSION 25 MATERNAL TRNSPRT BEF DLVRY 26 AMNIOCENTESIS 27 ELECTRONIC FETAL MONITORING 28 TOCOLYSIS 29 ULTRASOUND 30 MATERNAL DEATH 31 OTHER SINGLE COMPLICATION PROCEDURE BIRTHS MULTIPLE COMPLICATION PROCEDURE BIRTHS BIRTHS WITH COMPLICATIONS PROCEDURES NO COMPLICATIONS PROCEDURES UNKNOWN TOTAL NUMBER OF BIRTHS START 6 14 92 11 55 AM END 6 14 92 11 55 AM REPORT GENERATOR OPTION gt Page 69 Report Generator List Saved Reports AVSS Quick Reference Manual LIST SAVED REPORTS The reports that you have run in the background will remain in AVSS so that you can print them later at any time SYSTEM OPTION gt R Enter EPORT GENERATOR REPORT GENERATOR OPTION gt L Enter IST SAVED REPORTS DISPLAY PRINT REPORT OUTPUT LISTINGS OUTPUT DEVICE T T Enter Note Enter a P as the output device if you would like your listing on your printer FINCH ROBIN BIRTH CLERK ID 13 ID DATE SIZE NAME DESCRIPTION 13 4 1 93 100 MAGE92 1992 MOTHERS UNDER 15 4 1 93 01 22 PM 13 6 14 93 100 HANOMT92 1992 CONGENITAL ANOMALIES REPORT 6 14 93 11 55 AM 13 7 2 93 100 LDCMP592 MAY 1992 L amp D COMPLICATIONS 7 2 93 02 35 PM Page 70 AVSS Quick Reference Manual Report Generator Delete Saved Report DELETE SAVED REPORT The reports that you have run in the backg
84. SSAGES Page 52 AVSS Quick Reference Manual Mailbox Delete Mail DELETE MAIL MESSAGES MANAGER S GOOD MORNING ROBIN TODAY IS THURSDAY 4 1 93 AT 9 22 AM MANAGER S MESSAGES 1 WILSON DENNIS SITE SYSTEM MANAGER 3 30 93 10 18 AM DESCRIPTION BACKUP SCHEDULE THE NEW BACKUP SCHEDULE FOR AVSS IS FRIDAYS AT 5 00PM PLEASE COMPLETE YOUR AVSS WORK BY THEN THANK YOU SYSTEM OPTION gt M Enter AILBOX OPTION MAILBOX OPTION gt D Enter ELETE MAIL DELETE MANAGER S MESSAGES MESSAGES lt gt Y Enter DELETE MESSAGES gt AL Enter 1 WILSON DENNIS SITE SYSTEM MANAGER 3 30 93 10 18 AM DESCRIPTION BACKUP SCHEDULE DELETE MESSAGES gt 1 Enter 1 WILSON DENNIS SITE SYSTEM MANAGER 3 30 93 10 18 DESCRIPTION BACKUP SCHEDULE OK TO DELETE N Y Enter 1 DELETED DELETE MESSAGES gt Enter MAILBOX OPTION gt Page 53 Mailbox Delete Mail continued AVSS Quick Reference Manual MESSAGES USER S SYSTEM OPTION gt M Enter AILBOX OPTION MAILBOX OPTION gt D Enter ELETE MAIL DELETE MESSAGES L Enter 1 SANDIEGO CARMEN HOSPITAL SYSTEM MANAGER 4 1 93 10 22AM DESCRIPTION DEPT MEETING 2 JONES SANDRA BIRTH CLERK 4 1 93 10 30AM DESCRIPTION HAPPY BIRTHDAY DELETE MESSAGES 2 Enter 2 JONES SANDRA BIRTH CLERK 4 1 93 10 30AM DESCRIPTION HAPPY BIRTHDAY OK TO DELETE lt N gt Y Enter 2 DELETED DELETE MESSAGES 1 Enter 1 SANDIEGO CARMEN HOSPITAL SYSTEM MANAGER 4 1
85. ST CURRENT ATTENDANT LIST OUTPUT DEVICE T Enter BARBOSA JUAN MD 810 EAST CHASTAIN SAN FERNANDO A 32474 BOWLES NANCY C CNM 2311 N STATE ST LOS ANGELES 434 CALLAHAN THADDEUS MD 222 S PALISADE DR VAN NUYS G 62123 HARVEY PAUL MD 123 MAIN ST MONTCLAIR A12345 JURATSCH CLYDE MD 65 SHERMAN WAY RESEDA G 07772 JUSTIN JOHN MD 810 EAST CHASTAIN SAN FERNANDO A42424 MARSHALL PEGGY MD 14200 SANTA MONICA SANTA MONICA A 34210 MCGHEE MICHAEL MD 1300 CYPRESS VAN NUYS C 09318 OKERBLUM MORRIS MD 210 COLLEGE DRIVE NORTHRIDGE A92821 SPENCER TRUDY MD 65 SHERMAN WAY RESEDA A 82739 SPUDS IDA 14200 SANTA MONICA SANTA MONICA C 21828 WYATT MITCHELL MD 1300 CYPRESS VAN NUYS G 18283 Page 37 Hospital Birth Record Attendant List continued AVSS Quick Reference Manual EDIT AN ATTENDANT SYSTEM OPTION gt H Enter OSPITAL BIRTH RECORD HOSPITAL BIRTH RECORD OPTION gt AT Enter TTENDANT LIST ATTENDANT LIST FUNCTION E Enter DIT ATTENDANT S LAST FIRST gt HAR Enter 1 HARVEY PAUL MD 123 MAIN ST MONTCLAIR 12345 IS THIS THE ATTENDANT Y Enter Note Make changes to any fields as necessary LAST NAME HARVEY Enter FIRST NAME PAUL Enter TITLE MD FIR Enter FIREMAN C P T CERTIFIED 6 ADDRESS 123 MAIN 5 gt Enter LICENSE NUMBER lt 12345 gt FM843 Enter REMOVED HARVEY PAUL MD 123 MAIN ST MONTCLAIR A12345 1 ADDED HARVEY PAUL FIREMAN 123 MAIN ST MONTCLAIR FM843
86. TER BEGINNING VALUE FOR DATE OF BIRTH 1 1 93 1 1 92 Enter ENTER ENDING VALUE FOR DATE OF BIRTH lt T gt 12 31 92 Enter RUN ARCHIVE IN THE BACKGROUND Y Enter SOC SAVE OUTPUT CODE ARCHIVO2 Enter WHEN FINISHED YOUR OUTPUT CAN BE VIEWED BY USING OUTPUT SAVED REPORT UNDER THE REPORT GENERATOR OPTION PREPARE PC DOS FILE AND HIT RETURN gt Enter Note If you are writing the file to a floppy drive you would insert a diskette into that drive at this time PLEASE BE SURE TO RUN VERIFY RECORD DATA OPTION TO ENSURE A RELIABLE BACKUP PRIOR TO DELETING THIS DATA Note The output file name should be 8 characters or less and can be any name of your choice An extension to the file name such as DAT is optional ENTER OUTPUT FILE NAME lt BU041697 959 gt BUHCA92 DAT Enter ARCHIVE RUNNING IN THE BACKGROUND EXIT Note When the archive is complete please see option VERIFY RECORD DATA fo ensure a reliable backup Page 83 System Maintenance Verify Record Data AVSS Quick Reference Manual VERIFY RECORD DATA After the AVSS records have been backed up to the hard disk a diskette or to tape you need to verify that the records were backed up correctly This is especially important before you remove or kill the records from AVSS SYSTEM OPTION gt S Enter YSTEM MAINTENANCE OPTION SYSTEM MAINTENANCE OPTION gt VE Enter RIFY RECORD DATA PREPARE PC DOS FILE WRITE DISABLED AND ONLINE HIT RET
87. TINUE OR QUIT G V C Q V Enter OUTPUT DEVICE T Enter Note Enter a P as the output device if you would like your listing to print on your printer SEX OF CHILD FEMALE 5 55 56 MALE 4 44 44 DO YOU WISH TO GROUP SEE DISTINCT VALUES CONTINUE OR QUIT G V C Q Q Enter REPORT GENERATOR OPTION gt Note If you want the file numbers of all mothers who were 15 years old or younger and had a baby during the year of 1992 EXAMPLE 2 MOTHER S AGE REPORT GENERATOR OPTION gt Q Enter UERY DATABASE INITIALIZING FORM SELECTION gt HCA Enter HOSPITAL BIRTH RECORD FORM SELECTION gt Enter XIND SITE CODES gt 123 Enter XIND SITE CODES gt Enter THE FOLLOWING SITES FORMS WILL BE REPORTED ON 123 HCA LEVEL 1 FIELD TO BE REPORTED ON gt MAGE Enter LEVEL 1 PLEASE ENTER SPECIFIC VALUE S gt 1 15 Enter LEVEL 2 FIELD TO BE REPORTED ON gt Enter INDEX TO SEARCH DATE OF BIRTH Enter Page 60 AVSS Quick Reference Manual Report Generator Query Database continued ENTER BEGINNING VALUE FOR DATE OF BIRTH 1 1 93 1 1 92 Enter 1 1 92 ENTER ENDING VALUE FOR DATE OF BIRTH T 12 31 92 Enter 12 31 92 DO YOU WANT FILE VARIABLE VALUES ON ALL RECORDS FOUND DURING THE QUERY lt N gt Y Enter Note Enter a Y here if you wish to see the record number for each match in your query SAVE THESE COMMANDS FOR THE REPORT GENERATOR N En
88. TO HEALTH DEPT SELECTING RECORDS FOR LIST MAILBOX MAILBOX DELETE MAIL MAILBOX PRINT MAIL Page 105 11 37 37 38 38 37 80 83 108 92 94 12 12 12 101 42 108 99 14 108 45 97 46 78 48 88 88 90 89 91 91 90 13 105 17 20 77 74 85 81 81 82 43 43 44 44 43 49 53 51 INDEX continued MAILBOX REPORT STATUS OF SENT MAIL MAILBOX SEND MAIL MANAGING YOUR AVSS SYSTEM MESSAGES MANAGER S MESSAGES MANAGER S MESSAGES USER S MESSAGES USER S MODIFY USER LISTS NEWSPAPER ANNOUNCEMENT REPORT NON CONFIDENTIAL DISPLAY OLD LIST TO BE SENT TO HEALTH DEPARTMENT OLD LIST TO BE SENT TO HEALTH DEPARTMENT DISPLAYING RECORDS ON LIST OLD LIST TO BE SENT TO HEALTH DEPARTMENT PRINTING RECORDS ON LIST OLD LIST TO BE SENT TO HEALTH DEPARTMENT REMOVING RECORDS FROM LIST OLD LIST TO BE SENT TO HEALTH DEPARTMENT SELECTING RECORDS FOR LIST OPERATING SYSTEM INTEGRITY CHECKER PASSWORD CHANGE YOUR PASSWORD PRINT RECORD PROCESS REGISTRAR REFUSED RECORDS REGISTER BIRTH RECORD REPORT GENERATOR REPORT GENERATOR DELETE SAVED REPORT REPORT GENERATOR GENERATE REPORT RUNNING A REPORT IN THE BACKGROUND REPORT GENERATOR GENERATE REPORT RUNNING A REPORT IN THE FOREGROUND REPORT GENERATOR LIST SAVED REPORTS REPORT GENERATOR OUTPUT SAVED REPORT REPORT GENERATOR QUERY DATABASE RESTORE RECORD DATA SCRATCH RECORD SELECTIVE RECORD RESTORE SHUTDOWN AVSS SHUTDOWN AVSS SHUTTING DOWN AVSS AT LOG
89. TO QUIT OR SELECTION gt 11 Enter HLDCT LABOR AND DELIVERY COMPLICATIONS PROCEDURES BY HOSPITAL ENTER BEGINNING VALUE FOR DATE OF BIRTH 1 1 93 5 1 92 Enter 1 1 92 ENTER ENDING VALUE FOR DATE OF BIRTH T 5 31 92 Enter 12 31 92 RUN THIS REPORT IN THE BACKGROUND N Y Enter SOC SAVE OUTPUT CODE LDCMP 592 Enter Note The output code name must be 8 or less alphanumeric characters ENTER A DESCRIPTION FOR THIS REPORT gt MAY 1992 L amp D COMPLICATIONS Enter Note Saving the output from this report allows you to print the listing later see REPORT GENERATOR OUTPUT SAVED REPORT DELAY UNTIL NOW Enter THIS REPORT BEING RUN IN THE BACKGROUND EXIT Page 66 AVSS Quick Reference Manual Report Generator Output Saved Report OUTPUT SAVED REPORT Reports that have been run in the background may be retrieved by using this option The report may be sent to the terminal printer or to a file on the hard disk of your computer The reports may be printed many times until they are deleted EXAMPLE 1 OUTPUT THE DATA FROM THE QUERY SAVED AS MAGE92 SYSTEM OPTION gt R Enter EPORT GENERATOR REPORT GENERATOR OPTION gt Enter UTPUT SAVED REPORT ID ID CODE 13 Enter FINCH ROBIN BIRTH CLERK OUT OUTPUT REPORT CODE L Enter Note Type the first few characters of the code name of the report or you can get a complete listing of all reports typing L or using the F3
90. URN WHEN READY OR OR Q TO QUIT gt Enter ENTER INPUT FILE NAME gt BUHCA92 DAT Enter Note Enter the name of the file you created in the option BACKUP RECORD DATA REWINDING ARCHIVE HEADER GENERAL ARCHIVE DATA FOR 123 HCA CREATED ON 2 1 93 CONTINUE C OR QUIT Q C Enter RUN VERIFY ARCHIVE IN THE BACKGROUND lt N gt Y Enter Note This verify may be run in the foreground If it is run in the foreground as each record is verified it will be displayed on your terminal SOC SAVE OUTPUT CODE lt VERIFY01 gt Enter EXIT Note When finished the output VERIFYOT be viewed by using OUTPUT SAVED REPORT under the REPORT GENERATOR OPTION Page 84 AVSS Quick Reference Manual System Maintenance Kill Record Data KILL RECORD DATA After the AVSS records have been backed up to the hard disk a diskette or to tape then verified you may then remove the records from AVSS Use of this option requires a special password See your System Manager or contact the AVSS Project SYSTEM OPTION gt S Enter YSTEM MAINTENANCE OPTION SYSTEM MAINTENANCE OPTION gt KI Enter LL RECORD DATA 2 FORMS SELECTION gt HCA Enter HCA HOSPITAL BIRTH RECORD FORMS SELECTION Enter XINDS SITE CODES 123 Enter XINDS SITE CODES Enter THE FOLLOWING SITES FORMS WILL BE REPORTED ON 123 HCA WARNING THIS ROUTINE PERMA
91. amese Page 104 INDEX ALPHA LIST OF RECORDS ATTENDANT LIST ATTENDANT ADDING A NEW ATTENDANT ATTENDANT DELETING AN ATTENDANT ATTENDANT EDIT AN ATTENDANT ATTENDANT LIST ATTENDANTS AVSS DATA BASE INTEGRITY CHECKER BACKUP RECORD DATA BIRTH REGISTRATION COMMANDS CLASSIFICATION SECURITY OPTION TABLES COMMUNICATION LOG SUMMARY COMPLETE INCOMPLETE RECORD COMPLETE INCOMPLETE RECORD INCOMPLETE RECORD COMPLETE INCOMPLETE RECORD SKIPPED FIELD S CROSS REFERENCES VALIDATIONS AND WARNINGS DISPLAY RECORD DUPLICATE RECORD REPORT BASED ON NAME EDIT COMMANDS EDIT RECORD ERRORS WARNINGS FILING VARIABLE LIST GENERAL COMMANDS GENERATE HOSPITAL CBC FILE GLOSSARY OF TERMS HOSPITAL BIRTH RECORD OPTION HOSPITAL UNSENT LIST OF INCOMPLETES HOW MUCH DISK SPACE REMAINS HP LASERJET FORM ALIGNMENT ID FILE ID FILE ADD A USER ID FILE DEACTIVATE A USER ID FILE EDIT A USER ID FILE LIST USERS ID FILE LIST USERS LAST LOGIN ID FILE REACTIVATE A USER INCOMPLETE RECORD REPORT INDEX INDEX LIST DISPLAY INDIVIDUAL INQUIRY INITIALIZE MODEM JOB KILL KILL RECORD DATA LIST OVERRIDE PROCESSING LIST OVERRIDE PROCESSING PRINT VERIFICATION TABLE LIST OVERRIDE PROCESSING SCRATCH VERIFICATION TABLE LIST TO BE SENT TO HEALTH DEPT LIST TO BE SENT TO HEALTH DEPT DISPLAYING RECORDS ON LIST LIST TO BE SENT TO HEALTH DEPT PRINTING RECORDS ON LIST LIST TO BE SENT TO HEALTH DEPT REMOVING RECORDS FROM LIST LIST TO BE SENT
92. e number used to identify and file this record into AVSS floppy disk An informal name for a diskette hard disk A disk which is rigid and cannot be removed in contrat to a floppy disk hardware The physical components of a computer system e g the computer plus peripheral devices such as disk drives CRT terminals printers tape drives and modems help Information giving instructions on how to proceed or the kind of data required for a field incomplete record record which has not been completed input input device The process of entering data into the computer or the collection of data which has been entered A device which can be used to read data into a computer Typical examples include CRT terminals or disk drives including hard and floppy disks Page 97 GLOSSARY OF TERMS contined Terms Meaning job Any system activity Each time you log on to AVSS you are running a job logoff The process of exiting or leaving the AVSS computer system logon The process of gaining access to AVSS menu The list which displays for you the different options available for use on the AVSS system modem The device which is used by your computer to transmit data between computers null A blank data value optional Data which is not required by AVSS to complete a record output The results of a job e g printing a certificate printing a report output device password peripheral device program prompt questio
93. enter a Y AVSS will accept your data store the override The System Manager can review this information later to see if there is any new data that should be added to any list in AVSS PRINT VERIFICATION TABLE SYSTEM OPTION gt S Enter YSTEM MAINTENANCE OPTION SYSTEM MAINTENANCE OPTION gt L Enter IST OVERRIDE PROCESSING PRINT OR SCRATCH VERIFICATION TABLE P Enter ENTER FORM CODE lt gt Enter ENTER FIELD NAME lt gt Enter OUTPUT DEVICE lt T gt Enter Note Enter a P as the output device if you would like your listing to print on your printer FORM HCA HOSPITAL BIRTH RECORD FIELD 7 FATHER S STATE OF BIRTH SITE 123 INDEX 2170 BY JONES SANDRA BIRTH CLERK ON 1 24 93 VALUE WITHHELD FIELD 13D NAME TITLE AND MAILING ADDRESS OF ATTENDANT SITE 123 INDEX 4036 BY JONES SANDRA BIRTH CLERK ON 2 22 93 VALUE JIMENEZJOSE MD 123 MAIN ST HOLLYWOOD HIT RETURN TO CONTINUE Q OR Q TO QUIT Q Enter SYSTEM MAINTENANCE OPTION Page 81 System Maintenance List Override Processing continued AVSS Quick Reference Manual SCRATCH VERIFICATION TABLE SYSTEM OPTION gt S Enter YSTEM MAINTENANCE OPTION SYSTEM MAINTENANCE OPTION gt L Enter IST OVERRIDE PROCESSING PRINT OR SCRATCH VERIFICATION TABLE P S Enter ENTER FORM CODE Enter ENTER FIELD NAME lt gt Enter FORM HOSPITAL BIRTH RECORD FIELD 7 SITE 123 INDEX VALUE FIEL
94. epartment of Health Services Office of Vital Records and Statistics 304 S Street Sacramento CA 95814 telephone number 916 322 1356 The information is required by Division 9 of the Health and Safety Code This record is open to public access except where prohibited by statute Every element on this form except items 18 through 23C 32 and 33 is mandatory Failure to comply is a misdemeanor Ths principal purposes of this record are to 1 Establish a legal record of each vital event 2 Provide certified copies for personal use 3 Furnish information for demographic and epidemiological studies and 4 Supply data to the National Center for Health Statistics for federal reports Items 32 and 33 are included pursuant to Section 10125 b 14 of the Health and Safety Code and may be used for child support enforcement purposes or for linking the birth information database with other databases for statistical and epidemiological purposes Definition of Live Birth Live Birth means the complete expulsion or extraction from its mother of a product of conception irrespective of duration of pregnancy which after such separation breathes or shows any other evidence of life such as beating of the heart pulsation of the umbilical cord or definite movement of voluntary muscles whether or not the umbilical cord has been cut or the placenta is attached Page 110
95. er 29 ULTRASOUND 29 ANOTHER COMPLICATION OF PREGNANCY AND CONCURRENT ILLNESSES gt Enter 30 COMPLICATIONS OF LABOR AND DELIVERY gt FET Enter 1 21 FETAL DISTRESS 2 27 ELECTRONIC FETAL MONITORING 3 04 FETOPELVIC DISPROPORTION SELECTION gt 1 Enter 21 FETAL DISTRESS 30 ANOTHER COMPLICATIONS OF LABOR AND DELIVERY gt Enter 31 ABNORMAL CONDITIONS AND CLINICAL PROCEDURES RELATING TO THE NEWBORN gt 00 Enter 32 FATHER S SOCIAL SECURITY NUMBER 33 MOTHER S SOCIAL SECURITY NUMBER gt DO NOT ANSWER YES TO THE NEXT PROMPT UNLESS YOU HAVE RECEIVED INSTRUCTIONS ON USING THE ENUMERATION AT BIRTH CONSENT FORM SSA1 ISSUE SOCIAL SECURITY NUMBER YES Enter SSA2 SHARE SSA NUMBER WITH HEALTH DEPARTMENT N YES Enter NEWS INCLUDE THIS BIRTH IN NEWSPAPER REPORT lt gt Enter Page 5 Hospital Birth Record Register Birth Record continued AVSS Quick Reference Manual HOSPITAL BIRTH RECORD 1A JOHN 1B PAUL 1C JONES 2 MALE 3A SINGLE 3B 4A 03 04 1993 4B 2253 5 55 TEST HOSPITAL 5B 1234 TEST DRIVE 5C SANTA BARBARA 5D SANTA BARBARA SE HOSPITAL 6A ROBERT 6B DAVID 6C JONES 7 8 05 05 1925 9A MARIA 9B ELENA 9C SANCHEZ 10 MEXICO 11 06 06 1966 MLN JONES 12A MOTHER 12B 12 03 06 1993 13 278 13C 03 10 1993 13D BOWLES NAN CNM 1200 STATE ST LA 14 15A 18 MEX AMERIJAPANESE CHUMASH 19 NO 20A PROGRAMMER 20B BANKING 20C 18 21 MEX AMERICAN SAMOAN 22 MEX AMERICAN 23A VICE
96. er OSPITAL BIRTH RECORD HOSPITAL BIRTH RECORD OPTION gt NE Enter WSPAPER ANNOUNCEMENT REPORT DISPLAY MOTHER S MAIDEN NAME Y Enter ENTER BEGINNING VALUE FOR DATE OF BIRTH 1 1 93 3 1 93 Enter ENTER ENDING VALUE FOR DATE OF BIRTH lt T gt 3 7 93 Enter BIRTHDATE PARENT S NAME SEX 3 1 93 DONATO VASQUEZ amp LORRI CASTLE GIRL 3 2 93 MICHAEL VINING amp MARSHA WILLIAMS GIRL 3 4 93 ROBERT JONES amp MARIA SANCHEZ JONES BOY 3 7 93 COREY ALEXANDER amp BEATRICE AARON GIRL HOSPITAL BIRTH RECORD OPTION gt Page 47 Hospital Birth Record HP Laserjet Form Alignment AVSS Quick Reference Manual HP LASERJET FORM ALIGNMENT This option allows the user to make adjustments to the print positions on the birth certificate If the print on the certificate needs to be moved left or right up or down or both the user can do this Adjustments made UP or DOWN can be done in increments 1 2 3 UP TO 1 then 2 3 4 Adjustments made LEFT or RIGHT can be in increments of whole spaces only 1 2 These adjustments are not for specific fields but for the entire birth certificate SYSTEM OPTION gt H Enter OSPITAL BIRTH RECORD HOSPITAL BIRTH RECORD OPTION gt HP Enter LASER JET FORM ALIGNMENT ENTER DEVICE 1 Enter Note If you see the message LASER JET PRINTER NOT SPECIFIED your printer setup is not defined for laser printer See your System Manager ADJUST PRINT U P OR D OWN
97. esholds 4 8 22 Flush Interval 2 Flush Count 1 Disk Cache Efficiency 88 8 Note On your AVSS PC system device 1 is always the main screen and keyboard that you use FSPCTIM is background job that should always be running SYSTEM MAINTENANCE OPTION gt Page 73 System Maintenance Job Kill AVSS Quick Reference Manual JOB KILL If your terminal or printer device becomes locked or hung killing the job associated with that device may be necessary Find out the Job Number you need to stop by first running System Status to review the jobs that are currently running See SYSTEM MAINTENANCE OPTION SYSTEM STATUS SYSTEM OPTION gt S Enter YSTEM MAINTENANCE OPTION SYSTEM MAINTENANCE OPTION gt J Enter OB KILL MSM Job Termination Device Release Job number to be HALTed 11 Enter Job 11 being HALTED Job 11 has terminated Job number to be HALTED Enter SYSTEM MAINTENANCE OPTION Page 74 AVSS Quick Reference Manual System Maintenance Shutdown AVSS SHUTDOWN AVSS In order to do a backup or other system maintenance functions it is necessary to shut down AVSS Before you do a shutdown inform anyone else on AVSS and make sure that their jobs are not active SHUTTING DOWN AVSS THROUGH SYSTEM MAINTENANCE SYSTEM OPTION gt S Enter YSTEM MAINTENANCE OPTION SYSTEM MAINTENANCE OPTION gt SH Enter UTDOWN AVSS MSM System Shutdown Other users are on the system MSM System Job Status
98. etal Anemia hct 30 and or hgb 10 death single or multiple Cardiac disease 21 24000 grams birthweight Lung disease acute or chronic 22 2500 grams birthweight Diabetes 23 37 weeks gestation Rh sensitization 24 Cervical cerclage Hemoglobinopathy 25 Chorionic villus sampling Uterine bleeding before labor 26 Amniocentesis Polyhydramnios oligohydramnios 27 Electronic fetal monitoring Incompetent cervix with or without cerclage 28 Tocolysis Premature labor 29 Ultrasound Genital herpes 30 Other Other sexually transmitted diseases 00 None Item 30 COMPLICATIONS AND PROCEDURES OF LABOR AND DELIVERY Circle up to nine codes for the most important complications procedures Preeclampsia pregnancy induced hypertension 18 Febrile 2100 F or 238 Eclampsia convulsions or coma 19 Presence of meconium moderate heavy Seizures during labor 20 Cord prolapse Fetopelvic disproportion 21 Fetal distress Shoulder dystocia 22 Anesthetic complications Breech or other abnormal presentation 23 Unsuccessful attempt at vaginal birth after cesarean section Precipitous labor 3 hours 24 Maternal blood transfusion Prolonged labor 220 hours 25 Transport of mother from another facility prior to delivery Other dysfunctional labor 26 Amniocentesis Premature rupture of membrane gt 12 hours 27 Electronic fetal monitoring Induction of labor 28 Tocolysis Stimulation of labor 29 Ultrasound Abruptio placenta 30 Maternal death within
99. gt M Enter AILBOX OPTION MAILBOX OPTION gt P Enter RINT MAIL PRINT MANAGER S MESSAGES N Y Enter PRINT MESSAGES gt AL 1 WILSON DENNIS SITE SYSTEM MANAGER 3 30 93 10 18 AM DESCRIPTION BACKUP SCHEDULE PRINT MESSAGES gt 1 OUTPUT DEVICE lt T gt Enter Note Enter a P as the output device if you would like your mail to print on your printer 1 WILSON DENNIS SITE SYSTEM MANAGER 3 30 93 10 18 AM DESCRIPTION BACKUP SCHEDULE THE NEW BACKUP SCHEDULE FOR AVSS IS FRIDAYS AT 5 00PM PLEASE COMPLETE YOUR AVSS WORK BY THEN THANK YOU MESSAGES USER S Note When you log on to AVSS you will be notified if you have NEW or OLD mail GOOD MORNING ROBIN YOU HAVE NEW MAIL TODAY IS THURSDAY 4 1 93 AT 9 22 AM Page 51 Mailbox Print continued AVSS Quick Reference Manual SYSTEM OPTION gt M Enter AILBOX OPTION MAILBOX OPTION gt P Enter RINT MAIL PRINT MESSAGES L Enter 1 SANDIEGO CARMEN HOSPITAL SYSTEM MANAGER 4 1 93 10 22AM DESCRIPTION DEPT MEETING 2 JONES SANDRA BIRTH CLERK 4 1 93 10 30AM DESCRIPTION HAPPY BIRTHDAY PRINT MESSAGES 1 Enter OUTPUT DEVICE T Enter Note Enter a P as the output device if you would like your mail to print on your printer 1 SANDIEGO CARMEN HOSPITAL SYSTEM MANAGER 4 1 93 10 22AM UNREAD DESCRIPTION DEPT MEETING DEPARTMENT MEETING AT 4 00PM TODAY PLEASE BRING YOUR NOTES ON THE TURNAROUND TIME PROJECT THANKS PRINT ME
100. key HANOMT92 1992 CONGENITAL ANOMALIES REPORT 4 1 9201 22 PM LDCMP592 MAY 1992 L amp D COMPLICATIONS 6 14 02 11 55 MAGE92 1992 MOTHERS UNDER 15 CONGENITAL ANOMALIES 2 21 92 05 11 PM OUT OUTPUT REPORT CODE MAGE92 Enter 1992 MOTHERS UNDER 15 CONGENITAL ANOMALIES MAGE92 MAGE92 1992 MOTHERS UNDER 15 CONGENITAL ANOMALIES 2 21 92 05 11 Enter Note The above report description may be changed using AVSS Edit Commands See BACK COVER OUTPUT DEVICE T P Enter Note Enter a T as the output device if you would like your listing on your terminal Example 116 CERTIFICATES ARE REGISTERED 113 CERTIFICATES OF THOSE HAD OTHER THAN THE SPECIFIED VALUE S LEAVING 3 THE NUMBER OF CERTIFICATES REPORTED ON IS 3 2 59 MOTHER S AGE AT CHILD S BIRTH 1 15 3SUCCESSES 113 FAILURES 2 59 5 3515 123 773859890 FILE 3515 123 14 3690 123 775383390 FILE 3690 123 15 8684 123 777389390 FILE 8684 123 HCA REPORT GENERATOR OPTION gt Page 67 Report Generator Output Saved Report continued AVSS Quick Reference Manual EXAMPLE 2 OUTPUT THE DATA FROM THE STANDARD REPORT HLDCT SAVED AS LDCMP592 SYSTEM OPTION gt R Enter EPORT GENERATOR REPORT GENERATOR OPTION gt Enter UTPUT SAVED REPORT ID ID CODE 13 Enter FINCH ROBIN BIRTH CLERK OUT OUTPUT REPORT CODE gt L Enter Note Type the first few characters of the code name of the report
101. l or the video display cursor The cursor usually an underline or block which shows you where you are on the screen data data field s The information entered into your computer Refers to either a single piece of information or a collection of information database A collection of many files related to a particular topic e g birth records default A field which appears to be pre entered and does not require you to enter any data e g field of Birth Certificate always contains the value SINGLE device Refers to a piece of hardware such as a terminal printer or modem disk A device for storing data which are commonly classified as hard disks and floppy disks also known as diskettes disk crash The failure of your computer s hard drive This failure usually occurs suddenly and can result in the loss of your data disk drive A device that can be used to read and write on a hard disk or diskette diskette Sometimes called floppy disk in contrast to hard disk A diskette is a piece of flexible plastic Common sizes include 5 1 4 inch and 3 1 2 inch diameter edit To change the data which has been entered into your computer error A problem occurring during the use of AVSS which may prevent you from proceeding You should note the error then contact your AVSS programmer field A reserved area in a record used for storage of specific information file A collection of records containing similar information file number Th
102. le item by item prompting sequence All information is entered in the same order that it will be later be displayed on a CERTIFICATE OF LIVE BIRTH After entering the data you will be allowed to print and then file the data as a permanent record in AVSS If you do not know what to enter or how to spell the word press F1 for help or F3 for a list You can also type the first one to three letters then enter to get a shorter list Note Ifyou are entering a birth that occurred outside of your hospital be sure you signed onto AVSS using the HOME password SYSTEM OPTION gt Enter OSPITAL BIRTH RECORD HOSPITAL BIRTH RECORD OPTION gt R Enter EGISTER BIRTH RECORD BPF 1A 1B 1C 2 3A 4A 4B 5E MAR BABY S PATIENT FILE NUMBER gt 696 Enter FIRST GIVEN NAME OF CHILD JOHN Enter MIDDLE NAME OF CHILD PAUL Enter LAST FAMILY NAME OF CHILD SURNAME JONES Enter CHECKING FOR POSSIBLE DUPLICATES USING JON JO 3 4 93 USE CTRL C TO TERMINATE SEARCH CHILD S SEX M Enter ALE THIS BIRTH SINGLE TWIN ETC SINGLE Enter DATE OF BIRTH gt T Enter 3 4 93 lt ASSUMED DATE CONVERTED TO 03 04 1993 HOUR OF BIRTH 24 HOUR CLOCK 10 53P Enter CONVERTED TO 2253 PLANNED PLACE OF BIRTH H Enter OSPITAL MOTHER MARRIED AT ANY TIME DURING THE PREGNANCY N Enter Note If you enter Y you will go to field 6A FIRST GIVEN NAME OF FATHER ACCORDING TO STATE L
103. n mark record required routine sign on sign off software system terminal time out up arrow validation variable A device which output is displayed or stored such as a printer or CRT terminal A string of 3 to 48 characters either alphabetic or numeric that allows you to log onto AVSS Any hardware device other than the computer itself A list of instructions for computer operations written in a programming language A message that is displayed AVSS which request some action from the user Used to display the HELP information on AVSS Use or F1 at any prompt for extra information about the data you should enter A group of related data fields usually referring to all the information on one baby s file Information that MUST be entered for a field Use F9 SKIP if you don t have the information available to you and you want to continue entered data See program To start a session with AVSS See logon To stop a session with AVSS See logoff The programs that control computer operations A combination of hardware and software designed to perform specific functions The screen and keyboard you use to enter data into AVSS See CRT Terminal AVSS will log you off after a certain amount of time if you haven t entered any data The circumflex or key on your keyboard Hold the shift key down press the 6 key The process of checking the data you ve just entered for accuracy and consistency The letter
104. nter the new information see HOSPITAL BIRTH RECORD OPTION MODIFY USER LISTS ADDING A NEW CERTIFIER ATTENDANT NAME SYSTEM OPTION gt H Enter OSPITAL BIRTH RECORD HOSPITAL BIRTH RECORD OPTION gt M Enter ODIFY USER LISTS CALIST LIST TO EDIT CE Enter 1 CERTIFIER LIST ADMIN 2 CERTIFIER LIST DEATHS SELECTIONS 4 1 Enter CERTIFIER LIST ADMIN CACE CERTIFIER S LAST NAME PA Enter Note You may type the first two or three letters of the certifier s last name IS THIS THE PERSON Y Enter PA1 PATILLO ELIZABETH R MR CLK PA1 Note First use the space bar to move the cursor so it is directly underneath the character s you want to replace or delete or just in front of where you want to insert new characters Type one of the following codes Insert R Replace D Delete Refer to the following examples EXAMPLE 1 Inserting Characters 1 PATILLO ELIZABETH MR CLK 1 IED Enter 1 PATILLO ELIZABETH MEDR CLK PA1 Enter EXAMPLE 2 Replacing Characters PA1 PATILLO ELIZABETH MEDR CLK 1 RS Enter PA1 PATILLO ELISABETH T MEDR CLK PA1 Enter EXAMPLE 3 Deleting Characters PA1 PATILLO ELISABETH MEDR CLK PA1 DDDD Enter PA1 PATILLO BETH MEDR CLK PA1 Enter Page 32 AVSS Quick Reference Manual Hospital Birth Record Modify User Lists continued LIST CERTIFIERS ATTENDANTS SYSTEM OPTION gt H Enter OSPITAL BIRTH RECORD HOSP
105. or group of letters which represents a changing value e g 1A is the variable name for the first name of the baby BPF is the variable name for the Baby s Patient File number These variable names or field names exactly match the numbers on a Certificate of Live Birth Page 98 ERRORS WARNINGS ACCESS TO THIS CERTIFICATE IS RESTRICTED AUTOMATED INTEGRITY CHECKER HAS NOT COMPLETED SYSTEM ACCESS IS LIMITED WHILE INTEGRITY CHECKER IS RUNNING DANGER AVSS IS RUNNING OUT OF SPACE CONTACT YOUR SYSTEM MANAGER IMMEDIATELY IF YOU DO NOT YOU MAY LOSE ALL OF YOUR DATA DANGER DATABASE ERROR DETECTED PLEASE CONTACT YOUR SYSTEM MANAGER IMMEDIATELY SYSTEM ACCESS HAS BEEN LIMITED HORIZONTAL ADJUSTMENT OUT OF RANGE LASERJET PRINTER NOT SPECIFIED MINIMUM FREE SPACE EXCEEDED SYSTEM ACCESS HAS BEEN LIMITED THIS PASSWORD HAS BEEN DEACTIVATED CONTACT SYSTEM MANAGER VERTICAL ADJUSTMENT OUT OF RANGE WARNING SOURCE FORM HAS SKIPPED FIELDS CONTINUE Y WARNING SOURCE FORM SELECTED HAS BEEN FILED CONTINUE Y YOUR PASSWORD HAS EXPIRED CHANGE YOUR PASSWORD YOUR PASSWORD WILL EXPIRE IN x DAYS Page 99 See HOSPITAL BIRTH RECORD PROCESS REGISTRAR REFUSED RECORDS Log off AVSS Try to log on again later Log off AVSS Contact your System Manager or contact AVSS Log off AVSS Contact AVSS See HOSPITAL BIRTH RECORD HP LASERJET FORM ALIGNMENT See HOSPITAL BIRTH RECORD HP LASERJET FORM ALIG
106. other s age File Site code How many Percentage of total FILE File Site code Form DO YOU WISH TO GROUP SEE DISTINCT VALUES CONTINUE OR QUIT G V C Q Q Enter REPORT GENERATOR OPTION gt Page 61 Report Generator Query Database continued AVSS Quick Reference Manual Note After running the AVSS standard report HHANOMT for the year 1992 see REPORT GENERATOR GENERATE REPORT RUNNING REPORT IN THE FOREGROUND the report output includes the following EXAMPLE 3 SEARCH FOR COMPLICATION CONGENITAL ANOMALIES FOR FORM HCA BY HOSPITAL AT TEST HOSPITAL REPORT CODE HANOMT DATERANGE 1 1 92 TO 12 31 92 TODAY 4 1 93 0 00 0 00 0 00 0 00 0 86 0 00 45 PREAXIAL POLYDACTYLY PART OF 755 0 46 OTHER POLYDACTYLY REMAINDER OF 755 0 47 SYNDACTYLY OF FINGERS TOES 755 1 48 MISSING FINGERS TOES 755 2 3 49 OTHER MISSING EXTREMITY 755 2 755 4 50 CRANIOSYNOSTOSIS PART OF 756 0 etc SS em TOTAL NUMBER OF BIRTHS 116 Note You then wanted to query the database to get the file number for the one birth certificate that listed complication 49 in field 31 Continue as follows REPORT GENERATOR OPTION gt Enter UERY DATABASE INITIALIZING FORM SELECTION gt HCA Enter HOSPITAL BIRTH RECORD FORM SELECTION Enter XIND SITE CODES 123 Enter XIND SITE CODES Enter THE FOLLOWING SITES FORMS WILL BE REPORTED ON 123 HCA LEVEL 1 FIELD TO BE REPORTED
107. otice the Free Spc to be less than 500 blocks or 5 Free SYSTEM MAINTENANCE OPTION gt Page 78 AVSS Quick Reference Manual System Maintenance Operating System Integrity Checker OPERATING SYSTEM INTEGRITY CHECKER Your AVSS system runs a daily integrity check or validation of all the files and programs This routine is run automatically but occasionally at the request of the System Manager this Integrity Checker may be run through the menu If you have received the message DATABASE ERROR DETECTED and have notified your System Manager to fix the error this routine is usually run after the error has been fixed to make sure that AVSS has no further errors SYSTEM OPTION gt S Enter YSTEM MAINTENANCE OPTION SYSTEM MAINTENANCE OPTION gt Enter PERATING SYSTEM INTEGRITY CHECKER MSM Database Integrity Utility Enter UCI to validate lt ALL gt Enter Enable TRACE N N Enter Enter output device xx 51 Enter File Name VALIDATE L OG Enter File exists Do you want to overwrite it NO Y Enter Validating Routines from MGR AVS Validating Globals from MGR AVSS The globals in AVSS will be displayed Done Exit Page 79 System Maintenance AVSS Data Base Integrity Checker AVSS Quick Reference Manual AVSS DATA BASE INTEGRITY CHECKER AVSS maintains and updates its files when you enter edit or delete any baby s record Occasionally power outages hardware or computer failures or
108. rds that were most recently updated Record Count By Last File Date based on a user specified date range SYSTEM OPTION gt Enter OSPITAL BIRTH RECORD HOSPITAL BIRTH RECORD OPTION gt US Enter 1 USER REPORT 2 USER REPORT BY ACTIVITY INDEX 3 USER SUMMARY SELECTION gt 3 Enter BEGINNING DATE 1 1 93 Enter ENDING DATE TODAY 1 6 93 Enter OUTPUT DEVICE lt gt Enter Note Enter a P as the output device if you would like your listing to print on your printer RECORD COUNT BY DATE OF REGISTRATION 1 3 93 13 1 4 93 3 1 5 93 1 1 6 93 9 TOTAL 26 USER COUNT BY DATE OF REGISTRATION USER SANDIEGO CARMEN 14 USER FINCH ROBIN 9 USER JONES SANDRA 3 TOTAL 26 RECORD COUNT BY LAST FILE DATE 1 3 93 11 1 4 93 3 1 5 93 4 1 6 93 12 TOTAL 30 USER COUNT BY LAST FILE DATE USER SANDIEGO CARMEN 16 USER FINCH ROBIN 10 USER JONES SANDRA 4 TOTAL 30 Page 27 Hospital Birth Record Print Record AVSS Quick Reference Manual PRINT RECORD To print a record that has previously been filed SYSTEM OPTION gt Enter OSPITAL BIRTH RECORD HOSPITAL BIRTH RECORD OPTION gt PRI Enter NT RECORD FILE OR INDEX TO SEARCH gt 2233 Enter NAME DATE FILE NEXT SKIPPED FOUSE CHRISTINA LANETTE 2 12 93 2233 IS THIS THE PERSON Y Enter RETRIEVING DATA OUTPUT DEVICE lt P gt Enter See the sample of blank birth certificate at the end of this Manual Page 28
109. ri rt eet ede recae 35 DISPLAYING RECORDS ON LIST eite nter teinte tice titi nane e inet tron aaa nea tina 36 REMOVING RECORDS FROM 36 PRINTING RECORDS ON LIST sissies W neci Idee ten ei aaa oa 36 ATTENDANT LIST UE 37 ADDING A NEW ATTENDANT u ene tertie vim vere at asna a Tasa as 37 LIST ATTENDANTS 37 EDIT AN ATTENDANT rete R 38 DELETING AN ATTENDANT p M 38 PROCESS REGISTRAR REFUSED 39 VERIFICATION LETTER C E 40 DUPLICATE RECORD REPORT BASED ON 42 LIST TO BE SENT TO HEALTH DEPT cette ettet etre tace thee deter decre date ddr Enea dece 43 SELECTING RECORDS FORTLLIST iiie teet tenete eee te i ee ied na ro End da ade atas 43 DISPLAYING RECORDS ON EIST siii rite edente dete te ee de ed eee d ete 43 REMOVING RECORDS FROM reda aaa a da aa 44 PRINTING RECORDS S ON aste 44 GENERATE HOSPITAL CBC FILE fe tc drei recae tr ers Lee petere de 45 HOSPITAL UNSENT LIST 46 NEWSPAPER ANNOUNCEMENT 47 HP LASERJET FORM 8 4
110. rompt AL or LIST Display a list of possible responses for this data item D or F4 DISPLAY the current data values for all data fields on this form E or F5 EDIT the current data value for this prompt See EDIT COMMANDS F or F6 FILE this form as incomplete at this data field H or F7 MORE HELP by showing the meaning of all AVSS commands Q or F8 QUIT and go back to the first prompt S or F9 SKIP over a data field results in an incomplete form V or F10 VALIDATE the currently entered data values for accuracy EDIT COMMANDS Key Action Performed by AVSS B BLANK out a character Replace it with a space Whole sections of letters may be converted into blanks by entering several consecutive B s D DELETE character Consecutive deletions are allowed by entering several D s in a row The delete command can be immediately followed by the insert command INSERT text Type the text to be inserted after the I R REPLACE character for character Type the replacement characters after the R Q QUIT Cancel all modifications restore the line to its original form and start over Must be the first character in the edit line Page 108 Page 109 CERTIFICATE LIVE BIRTH STATE OF CALIFORNIA STATE FILE NUMBER USE BLACK INK ONLY LOCAL REGISTRATION DISTRICT AND CERTIFICATE NUMBER NAME OF CHILD FIRST GIVEN 1B MIDDLE 1C LAST FAMILY 1 1 1 1 T 2 S
111. round and have reviewed and printed will need to be deleted periodically so that valuable disk space is not wasted SYSTEM OPTION gt R Enter EPORT GENERATOR REPORT GENERATOR OPTION gt D Enter ELETE SAVED REPORTS FINCH ROBIN BIRTH CLERK ID 13 ID DATE SIZE NAME DESCRIPTION 13 4 1 92 100 HANOMT92 1992 CONGENITAL ANOMALIES REPORT 4 1 93 01 22 PM DELETE lt N gt Enter 13 6 14 92 237 LDCMP592 MAY 1992 L amp D COMPLICATIONS 6 14 93 11 55 DELETE lt N gt Y Enter DELETED REPORT GENERATOR OPTION gt Page 71 AVSS Quick Reference Manual NOTES Page 72 AVSS Quick Reference Manual System Maintenance System Status SYSTEM STATUS Displaying the status of your AVSS system allows you to check the number of jobs which are currently active Other System Maintenance functions may ask for the JOB NUM ROUTINE NAME and DEVICES OWNED so note the values displayed SYSTEM OPTION gt S Enter YSTEM MAINTENANCE OPTION SYSTEM MAINTENANCE OPTION gt SY Enter STEM STATUS MSM System Job Status Max Partitions 13 Current in Use 4 JOB UCI VOL ROUTINE P SIZE STATUS COMMANDS DEVICES NUM NAME NAME CURR MAX TOTAL INCR OWNED j x d nec eee ik 3 MGR AVS FSPCTIM 1 1 20 0 Hang 49389 49189 9 MGR AVS 55 5 8 20 0 Running 2817 0 11 MGR AVS FSDI 11 6 20 0 Terml 11 22256 1 p Principal Device c Current Device Total Buffers In System 88 Modified 0 Flush Thr
112. t available to be added to this list FILE OR INDEX TO SEARCH gt 6961 Enter NAME DATE FILE NEXT SKIPPED 1 ALEXANDER JANE MARIE 030074993 6961 IS THIS THE PERSON lt Y gt Enter FORM HAS BEEN AFILED SEND TO HEALTH PLEASE ENTER WHEN YOU HAVE COMPLETED YOUR SELECTIONS FILE OR INDEX TO SEARCH gt 5542 Enter NAME DATE FILE NEXT SKIPPED 1 BACON EMILY JOY 0228493 5542 20 IS THIS THE PERSON Y Enter RECORD HAS ALREADY BEEN SENT NOT ADDED TO LIST PLEASE ENTER WHEN YOU HAVE COMPLETED YOUR SELECTIONS FILE amp OR INDEX TO SEARCH gt Enter Page 35 Hospital Birth Record Old List Be Sent To Health Department continued AVSS Quick Reference Manual DISPLAYING RECORDS ON LIST ENTER S ELECT R EMOVE D ISPLAY P RINT OR Q UIT gt D Enter ALPHABETIC LIST FOR TEST HOSPITAL DATE 3 5 93 SEX LAST FIRST MIDDLE EVENT DATE FILE SKIPPED 1 M JONES JOHN PAUL 03 04 1993 6960 12B 13D TYPE 23A 23B 2 F FOUSE CHRISTINA LANETTE 02 12 1993 2233 ENTER S ELECT R EMOVE D ISPLAY P RINT OR Q UIT gt REMOVING RECORDS FROM LIST ENTER S ELECT R EMOVE D ISPLAY P RINT OR Q UIT gt R Enter FILE OR INDEX TO SEARCH gt 6960 Enter NAME DATE FILE NEXT SKIPPED 1 JONES JOHN PAUL 03 04 1993 6960 12B 13D TYPE 23A 23B IS THIS THE PERSON Y Enter JONES JOHN PAULREMOVED ENTER S ELECT R EMOVE D ISPLAY P RINT OR Q UIT gt PRINTING RECORDS ON
113. tal Birth Records are sent to the Local Registration District A listing of the completed records can be created to send with the certificates This listing is created from the records that have not yet been batched This list provides you with an audit trail of the records you have sent to your Local Registration District and the date that they were completed and sent A record that has been selected for this list is flagged as SENT and access to this record becomes restricted The message ACCESS TO THIS CERTIFICATE IS RESTRICTED is displayed when you try to edit or print a record that has been previously put on a list See PROCESS REGISTRAR REFUSED RECORDS SELECTING RECORDS FOR LIST SYSTEM OPTION H Enter OSPITAL BIRTH RECORD HOSPITAL BIRTH RECORD OPTION L Enter IST TO BE SENT TO HEALTH DEPARTMENT ENTER S ELECT R EMOVE D ISPLAY P RINT OR Q UIT gt S Enter PLEASE ENTER WHEN YOU HAVE COMPLETED YOUR SELECTIONS FILE OR INDEX TO SEARCH gt 6960 Enter 4 NAME DATE FILE NEXT SKIPPED 1 JONES JOHN PAUL 03 04 4993 660 12 23 23 IS THIS THE PERSON Y Enter PLEASE ENTER WHEN YOU HAVE COMPLETED YOUR SELECTIONS FILE OR INDEX TO SEARCH gt 2233 Enter 4 NAME DATE FILE NEXT SKIPPED 1 FOUSE CHRISTINA LANETTE 02 12 1993 2233 J 0000000 IS THIS THE PERSON lt Y gt Enter PLEASE ENTER WHEN YOU HAVE COMPLETED YOUR SELECTIONS Note Included below are several examples of records which are no
114. ter RUN THIS REPORT IN THE BACKGROUND lt gt Enter SAVE THE OUTPUT FROM THIS REPORT N Y Enter SOC SAVE OUTPUT CODE MAGE92 Enter ENTER A DESCRIPTION FOR THIS REPORT gt 1992 MOTHERS UNDER 15 Enter Note Saving the output from this report allows you to print the listing now and or print this listing later see REPORT GENERATOR OUTPUT SAVED REPORT OUTPUT DEVICE T Enter Note Enter a P as the output device if you would like your listing to print on your printer SEARCHING DATABASE XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX 116 CERTIFICATES ARE REGISTERED 113 CERTIFICATES OF THOSE HAD OTHER THAN THE SPECIFIED VALUE S LEAVING 3 THE NUMBER OF CERTIFICATES REPORTED ON IS 3 2 59 DO YOU WISH TO GROUP SEE DISTINCT VALUES CONTINUE OR QUIT G V C Q V Enter OUTPUT DEVICE T Enter Note Enter a P as the output device if you would like your listing to print on your printer MOTHER S AGE AT CHILD S BIRTH 1 15 3 SUCCESSES 113 FAILURES 2 5994 15 3515 123 1 33 33 3515 123 14 3690 123 1 33 33 3690 123 HCA 15 8684 123 1 33 33 8684 123 HCA Note The report shows that during 1992 there were 116 birth certificates entered into the computer Of those 116 certificates 113 did not match but 3 did match your query When you asked to see the distinct values AVSS gave you the 3 matched values that are displayed above in the following format M
115. th Record Verification Letter continued Note Sample of letter with your hospital letterhead AVSS TEST HOSPITAL 123 Main St Santa Monica Califonia OUR MEDICAL RECORDS INDICATE THAT THE FOLLOWING CHILD EMILY JOY BACON WAS BORN IN THIS FACILITY ON FEBRUARY 28 1993 0837 HOURS MOTHER S MAIDEN NAME GINA MARIE CALLAHAN MOTHER S BIRTH PLACE CALIFORINIA DOB 12 23 63 FATHER S NAME WILLIAM ARTHUR BACON FATHER S BIRTH PLACE MICHIGAN DOB 1 9 56 SEX OF CHILD FEMALE BIRTH ATTENDANT NANCY C BOWLES CNM HOSPITAL REPRESENTATIVE Page 41 Hospital Birth Record Duplicate Record Report Based On Name AVSS Quick Reference Manual DUPLICATE RECORD REPORT BASED ON NAME This report will list babies who might possibly have been entered more than once The report looks at the babies name and the date of birth to make this determination SYSTEM OPTION gt H Enter OSPITAL BIRTH RECORD HOSPITAL BIRTH RECORD OPTION gt DUP Enter LICATE RECORD REPORT BASED NAME FROM 96 ENTER THRU lt 2 gt Enter FROM EVENT DATE 1 1 93 Enter THRU EVENT DATE lt TODAY gt ENTER RUN THIS REPORT IN THE BACKGROUND lt N gt Enter SAVE THE OUTPUT FROM THIS REPORT N Enter OUTPUT DEVICE T Enter Note Enter a P as the output device if you would like your listing to print on your printer LAST FIRST MIDDLE DATE FILE ORDER MULT CHICKEN MARK LOUIS 3 20 93 8383 1 CHICKEN MARK LOUIS 3 20 93 8384
116. th Record continued 19 FATHER HISPANIC gt N Enter O 20A FATHER S USUAL OCCUPATION PROGRAMMER Enter 20B FATHER S USUAL KIND OF BUSINESS OR INDUSTRY BANKING Enter 20C NUMBER OF HIGHEST GRADE COMPLETED OR COLLEGE 13 17 FOR FATHER 18 Enter 21A MOTHER S RACE MEX Enter 1 MEX AMERICAN 2 MEXICAN 3 MEXICAN IND SELECTION gt 1 Enter MEX AMERICAN 21B MOTHER S RACE 2 lt SAMOAN gt SAMOAN 22 MOTHER HISPANIC gt Enter 1 MEX AMERICAN 2 MEXICAN SELECTION gt 1 Enter MEX AMERICAN 23A MOTHER S USUAL OCCUPATION gt VICE PRESIDENT Enter 23B MOTHER S KIND OF BUSINESS gt BANKING Enter 23C NUMBER OF HIGHEST GRADE COMPLETED OR COLLEGE 13 17 FOR MOTHER gt 18 Enter 24A MOTHER S RESIDENCE STREET NUMBER OR LOCATION gt 4321 MAPLE STREET Enter 24F MOTHER S RESIDENCE ZIP CODE 90012 Enter LOS ANGELES Note The zip code is prompted for first to set the default values for state county and city 24 MOTHER S RESIDENCE STREET NUMBER OR LOCATION 4321 MAPLE STREET Enter 24D MOTHER S STATE OF RESIDENCE CA Enter CALIFORNIA CA 24B MOTHER S COUNTY OF RESIDENCE LOS ANGELES Enter 24C MOTHER S RESIDENCE CITY OR TOWN LOS ANGELES gt Enter 25A DATE LAST NORMAL MENSES BEGAN gt 6 92 Enter 6 92 lt ASSUMED DATE CONVERTED TO 06 1992 ESTIMATED GESTATIONAL AGE COMPUTED FROM LAST NORMAL MENSES 37 3E WEEKS
117. years 9C lt 2characters Mother s last name has less than 2 characters 11 lt 15yrs amp 27A 27B gt 0 Age of mother incompatible with number of previous terminations 11 15 16yrs amp 27A 27B gt 1 11 17yrs amp 27A 27B gt 2 11 18 19yrs amp 27A 27B gt 3 11 lt I5yrs amp 27D 27E gt 0 Age of mother incompatible with number of previous terminations 11 15 16yrs amp 27D 27E gt 1 11 17yrs amp 27D 27E gt 2 11 18 27 gt 3 25 gt 4 Prenatal visits greater than 49 4 25 Gestation 140 days and birthweight gt 2000 grams 26 lt 10008 amp 15A null Birthweight lt 1000 grams and tbere is no date of death 26 gt 6500 Birthweight gt 6500 grams 3B gt 3A Birth order greater than birth type 17 4A gt lyr Date of registration more than 1 year after date of birth 17 4A gt 0 Date of registration is before date of birth 15 4 lt 0 Date of death is before date of birth 26 unk amp A not 000 Birthweight unknown for in hospital birth 27A gt 9 Live births now living gt 9 27B gt 9 Live births now dead gt 9 27A 27B 27C 27D gt 19 Total previous pregnancies gt 19 27D gt 9 Other terminations before 20 weeks gt 9 27E gt 9 Other terminations after 20 weeks gt 9 Page 100 CROSS REFERENCES AVSS will not allow data values that do not satisfy cross references If the cross reference cannot be resolved satisfactorily the only recourse is to use tbe SKIP

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