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Case 2:13-cv-00193 Document 798-4 Filed in TXSD on 11/20/14

1. July 2012 6 26 Case 2 13 cv 00193 Document 798 4 Filed in TXSD on 11 20 14 Page 36 of 53 LIONS 5 4 User Manual Figure 6 37 USAO Staff Assignment Individual Query the case and highlight the current court Go to the Assignment block enter an End Date on the old USAO staff person Arrow down to a blank line and enter the new USAO staff person Position and Start Date You can have only one active L Lead AUSA per court If you are reassigning the L Lead you must first close the current lead by entering an end date and press F10 to process then you can add the new L Lead AUSA Figure 6 38 shows the updated Assignment block LIONS USAD STAFF ASSIGNMENT gnassign 1 16 18 DEC 2007 17 DEC 2007 Figure 6 38 Updated USAO Staff Assignment Individual Press F10 to accept save changes Press the Exit icon to go to the LIONS Main Menu July 2012 6 27 Case 2 13 cv 00193 Document 798 4 Filed in TXSD on 11 20 14 Page 37 of 53 LIONS 5 4 User Manual 6 8 Judge Reassignments Global 6 8 1 Reassignment Form Select Admin Staff or Judge Reassignment from the LIONS Main Menu The Reassignment Form shown in Figure 6 39 will open LIONS REASSIGNMENT Egnreasgn 1 2 ae y Figure 6 39 Reassignment 6 8 1 1 Judge Press F9 and select the initials of the current Judge Press F9 and select the initials of the Judge being
2. Figure 5 65 Selected Participants Event Block If there are more events to be entered press TAB ENTER or CONTROL PAGE UP to return to the EVENT screen and enter additional events July 2012 5 49 Case 2 13 cv 00193 Document 798 4 Filed in TXSD on 11 20 14 Page 8 of 53 LIONS 5 4 User Manual If all participants have been related to all relevant events press CONTROL PAGE DOWN or press to go to the RELATED CASE screen shown in Figure 5 66 5 6 13 Related Case ptadak beset teamainds e iii 07 Nov 2007 A Active A Consumer Fraud Case Handled Exclusively by U i Figure 5 66 Related Case To relate one case to another case or to relate the current case to a case that is no longer in LIONS Current Case Court Number Type an X in the field and press TAB or ENTER to automatically enter the current court number OR Press F9 and select from a list of court numbers for the current case Use the UP or DOWN ARROW to highlight the court number and press ENTER Rel USAOID Related USAOID Enter the USAOID of the case related to the current case Related Court Number Enter the court number of the case you want to relate to the current case Reason Press F9 and select the reason the cases are related This field is required if data has been entered in any of the other fields When you have finished entering the Rel
3. Bond Type Press F9 and select the code for the type of bond if applicable Bond Provider Enter the name of the bond provider if applicable Bond Amount Enter the amount of the bond if applicable It is not necessary to enter a dollar sign or a decimal Term Reason If you have entered an End Date enter the reason the Defendant Status is over e g AP Apprehended LOV Figure 6 55 shows the updated Defendant Status record ABC Bonds 10 000 00 E SS ERENT A Figure 6 55 Updated Defendant Status July 2012 6 37 Case 2 13 cv 00193 Document 798 4 Filed in TXSD on 11 20 14 Page 47 of 53 LIONS 5 4 User Manual 6 17 Event Scheduled Event Calendar If a significant event occurs or you want to schedule an event access the Event form from the General Update menu or Case Summary screen as shown in Figure 6 56 and Figure 6 57 lf an Event code is entered an Event Date or Date Scheduled MUST be entered 34 LIONS EVENT gneven S vs Robert Pollard SS ERRAND Figure 6 57 Event right side You can add events and schedule events but you cannot change existing events If an event is incorrect delete the code and re enter an event if appropriate July 2012 6 38 Case 2 13 cv 00193 Document 798 4 Filed in TXSD on 11 20 14 Page 48 of 53 LIONS 5 4 User Manual Before entering a new event or scheduled event be
4. PAGE DOWN to go to the STAFF GROUP block Press F9 or click on the List icon to select the Group to which the criminal action is restricted 6 12 Other Case Information In addition to restricting criminal actions general case information that becomes available or changes from the initial data entry can be entered Access the Case form from the Criminal General Update menu or the Case Summary screen The criminal open long form of the requested case opens as shown in Figure 6 49 Information can be added or changed in all of the fields in the Case block For example if you want to add a DOJ Division tab to the DOJ Division field and enter the appropriate data DO NOT make changes to the Court History or Assignment blocks through the Case form Use the individual Court History or Court Staff Assignment forms 6 13 Controlled Substance If you need to change or add information about drugs in a criminal action access the Controlled Substance form from the LIONS Criminal General Update menu or Case Summary screen as shown in Figure 6 50 July 2012 6 33 Case 2 13 cv 00193 Document 798 4 Filed in TXSD on 11 20 14 Page 43 of 53 LIONS 5 4 User Manual a LIONS CONTROLLED SUBSTANCE crcontr edt Le SSS Figure 6 50 Controlled Substance Type Quantity Seized and Measure Seized can be changed To change information click in the field Type Press F9 an
5. Press F9 and select the code that describes how the disposition of evidence was accomplished Disposition is a local code established by the districts Comments Enter a comment relating to the evidence To see more of the screen press ALT E and then select Edit or double click on the comment field If you have additional evidence to enter press the down arrow from the Evidence Block to receive a blank evidence block 6 19 Expert in a Case If you have information about an expert to add to a criminal action or expert information that you want to change access the Expert in a Case form from the General Update Menu or the Case Summary screen as shown in Figure 6 61 July 2012 6 40 Case 2 13 cv 00193 Document 798 4 Filed in TXSD on 11 20 14 Page 50 of 53 LIONS 5 4 User Manual Figure 6 61 Expert in a Case You can enter the following information in this form Expert Side Press F9 and select the code that identifies for whom the expert is testifying Enter G Government or O Opposing Side Inits Press F9 and select the initials of the expert Name The system will fill in the name based on the initials that were entered Type Enter the type of expert e g BAN Banker The codes for this field are established by your district LOV Comment Enter a comment relating to the expert To see more of the screen press ALT E and select Edit or double click
6. Select Admin Staff or Judge Reassignment from the LIONS Main Menu as shown in Figure 6 32 Figure 6 32 Staff or Judge Reassignment Global The REASSIGNMENT form shown Figure 6 33 opens Figure 6 33 Reassignment Form 1 See System Manager for access to Admin menu July 2012 6 24 Case 2 13 cv 00193 Document 798 4 Filed in TXSD on 11 20 14 Page 34 of 53 LIONS 5 4 User Manual Choose the Staff OR Judge block Reassignments CANNOT be made for Staff AND Judge at the same time 6 6 1 1 Staff Old Staff Press F9 and select the initials of the staff member currently assigned New Staff Press F9 and select the initials of the staff member being assigned 6 6 1 2 Order By An Order By option must be selected Put an X in the box following Prog Cat Cause Act Branch or Position to indicate how the list of criminal actions will be sorted TAB to query records When you perform the query LIONS will bring up all civil and criminal records assigned to the current USAO staff member or Judge For staff member assignments LIONS will list the position of the staff person e g L Lead AUSA C Co counsel If you are reassigning a criminal action from a staff person that is listed as C Co counsel the new staff member position will automatically default to C Use the arrow keys or the mouse to move up and down the list Put an X next to any criminal action that you
7. Figure 6 4 July 2012 6 4 Case 2 13 cv 00193 Document 798 4 Filed in TXSD on 11 20 14 Page 14 of 53 LIONS 5 4 User Manual 6 3 1 Court History 2A LIONS COURT HISTORY gncrthis 1 39 Figure 6 4 Court History Highlight the NC Not in Court Court History record and press CTRL PAGE DOWN to go to the Court Participant block Tab to the Di Disposition field and enter the following Di Disposition Press F9 and select NW New Filing or manually enter NW Reason Press F9 and select the reason for the disposition Date Enter the date the criminal action was filed in court Repeat this for each participant in the NC that is being updated to a new court When you have completed closing the Court Participants CTRL PAGE UP back to the Court History block and press the down arrow or F6 to go to a blank line and enter the following Crt Court Press F9 and select the appropriate court code Loc Location Enter the appropriate court location code if applicable Filing Date Enter the date the Instrument was filed in court Service Date Not applicable to Criminal updates The cursor will skip this field Court Number Enter the docket number assigned to the criminal action by the court This field is required when a court code other than NC Not in Court or PN Post Disposition Not in Court has been entered Because the Victim Notification System VNS links with the El
8. Name The field is defaulted based on initials Start Date This field defaults to the current date If this is incorrect enter the date the Judge was assigned to the case End Date The date a Judge s assignment ends From the Court Judge block press CONTROL PAGE DOWN or click on to go to the INSTRUMENT block shown in Figure 6 7 6 3 4 Instrument Figure 6 7 Instrument Type Press F9 and select the appropriate instrument Filing Date Enter the date the Instrument was filed From the Instrument block press CONTROL PAGE DOWN or click on to the INSTRUMENT CHARGES block shown in Figure 6 8 July 2012 6 7 Case 2 13 cv 00193 Document 798 4 Filed in TXSD on 11 20 14 Page 17 of 53 LIONS 5 4 User Manual 6 3 5 Instrument Charges Figure 6 8 Instrument Charges Enter the following information for each charge listed in the charging instrument Note that only one charge per count should be entered The other statutory references in a count may be jurisdiction aiding and abetting or penalties Charge Press F9 and enter the charge as stated in the instrument The format for the charge is a two digit title e g 08 followed by a space for the U S Code a T for Territorial Codes a D for District of Columbia Codes an R for CFR violations or an S for State violations followed by a colon five digit section number and subsections System Managers submit requ
9. new Court History record At least one defendant MUST be attached to the Court History If the participant is not in the LOV follow the steps below to add additional participants Press F3 or click the Go To button E to access the Participant form to go to the Participant form Enter information for the Participant Press the Exit icon Press Y Yes to Save changes and return to the COURT PARTICIPANTS block When you have completed attaching participants to the new Court press CTRL PAGE DOWN and enter Assignment information see Figure 6 5 Optionally you can close the Assignment record that is attached to the NC Not in Court Court History Record 6 3 2 Assignments Figure 6 5 Assignments Inits Press F9 and select the assignment to the new Court History record The first entry defaults to L Lead July 2012 6 6 Case 2 13 cv 00193 Document 798 4 Filed in TXSD on 11 20 14 Page 16 of 53 LIONS 5 4 User Manual Position Press F9 and select the Position code for each assignment Start Date This field defaults to the current date If this is incorrect enter the date the staff assignment was made End Date The date an assignment ends From the assignment block press CONTROL PAGE DOWN or click on COURT JUDGES block shown in Figure 6 6 6 3 3 Court Judges Figure 6 6 Court Judges Initials Press F9 and select the Judge assigned to the new Court History record
10. sure you have the appropriate Court highlighted If you want to relate all of the participants in the criminal action to the new event or scheduled event enter a Y Yes in the first column of the Event block If you do not want to relate all participants to the new event or scheduled event enter N No in the first column of the Event block When you enter a code in the event field enter either an event date or a scheduled date Note If you schedule an event you can go back to the scheduled event and enter an event date to show that it occurred Do not perform the task in victim cases Create a separate record to enter an event date to show that it occurred After entering the Event information press CTRL PAGE DOWN If you entered a Y Yes in the first column of the Event block you will receive a pop up block as shown in Figure 6 58 Figure 6 58 Participants Related to Events Pop u The pop up at the bottom of the form verifies that all participants in the criminal action have been related to the Event If you entered N No in the first column of the Event block you will receive a pop up block as shown in Figure 6 59 a E RESA RRETHE RSN ES Figure 6 59 Relate Participants to Event Enter an X next to each participant that you want related to the event or scheduled event When you press CTRL PAGE DOWN you will receive the verification pop up When you are finished entering the even
11. the scheduled event Judge Initials Press F9 and select the initials of the Judge involved in the event or scheduled event LIONS will fill in the Judge s last name based on the initials entered Event Comment The event comment block is shown in Figure 5 19 Type in comments about the event and press Enter The Event Comment should not repeat the definition of the Event Code If Rel Related is Y Yes upon selecting Judge INIT the PATICIPANT EVENT block shown in Figure 5 63 displays to confirm that all participants attached to the current Court History stage have been attached to the Event 2 LIONS CRIMINAL OPEN LONG cropen 1 50 John Smith vs HUD Figure 5 63 Participant Event July 2012 5 48 Case 2 13 cv 00193 Document 798 4 Filed in TXSD on 11 20 14 Page 7 of 53 LIONS 5 4 User Manual If Rel Related is N No upon selecting Judge INIT the RELATE PARTICIPANTS TO AN EVENT screen shown in Figure 5 64 displays Figure 5 64 Select Participants Related to an Event Place an X in the box before the name of a participant to attach the participant to the Event Press ENTER to return to the PARTICIPANT EVENT block As shown in Figure 5 65 the PARTICIPANT EVENT block confirms that the selected participant has been attached to the Event YA LIONS CRIMINAL OPEN LONG cropen 1 50 z cS eS APPL Brown
12. Case 2 13 cv 00193 Document 798 4 Filed in TXSD on 11 20 14 Page 1 of 53 LIONS 5 4 User Manual 5 6 8 Instrument Enter the following information for each charge listed in the charging instrument as shown in Figure 5 58 Note that only one charge per count should be entered The other statutory references in a count may be jurisdiction aiding and abetting or penalties LIONS CRIMINAL OPEN LONG cropen 1 50 oe BREE a haranen erani emrarremere Figure 5 58 Lead Charge Instrument and Charge Count Instrument Type If a charging instrument has been filed in court enter the appropriate code e g CO Complaint IN Indictment For Petty Offenses to be tried in Magistrate Court enter CI Citation even if another instrument has been used This field is required for criminal actions that have been filed in any court LOV Filing Date The filing date will default to the Court Filing Date The Filing Date is required if an Instrument Type has been entered When you have finished entering the Instrument information press CTRL PAGE DOWN or click go to the CHARGE COUNT block 5 6 9 Charge Count The following explains the values to be entered for the Charge Count screen as shown in Figure 5 59 July 2012 5 43 Case 2 13 cv 00193 Document 798 4 Filed in TXSD on 11 20 14 Page 2 of 53 LIONS 5 4 User Manual si Ss _ Figure 5 59 Lead Charge Instr
13. S 5 4 User Manual TONS PARTICIPANT INFORMATION fanpart 1 27 YES oo 2007R00712 U S ys Robert Pollard Smith ss Figure 6 17 Participant Information Individual Participant ree CONTROL PAGE DOWN or press RI to access additional screens that can be used to capture detailed information about the participant See Chapter 5 Criminal Initiation Section 5 7 5 Participant for more information on the forms Press the Exit icon Press Y Yes to Save the changes and return to the COURT PARTICIPANTS block Figure 6 18 New Participant Added July 2012 6 15 Case 2 13 cv 00193 Document 798 4 Filed in TXSD on 11 20 14 Page 25 of 53 LIONS 5 4 User Manual When you have completed attaching participants to the new Court press CTRL PAGE DOWN and enter Assignment information see Figure 6 19 Optionally you can close the Assignment record that is attached to the NC Not in Court Court History record U S vs Robert Pollard Adams Ann Figure 6 19 Assignments 6 4 2 2 Assignments The Lead AUSA must be entered and the Victim Witness Coordinator if applicable Other staff assignments can be entered and tracked but are not required e _Inits Initials Press F9 and select the initials of the Lead AUSA assigned to the case LIONS will automatically fill in the name based on the initials selected The position field def
14. assigned 6 8 1 2 Order By An Order By option must be selected Put an X in the box following Prog Cat Cause Act Branch or Position to indicate how the list of criminal actions will be sorted TAB to query records LIONS will return all records assigned to the current Judge as shown in Figure 6 40 July 2012 6 28 Case 2 13 cv 00193 Document 798 4 Filed in TXSD on 11 20 14 Page 38 of 53 LIONS 5 4 User Manual LIONS REASSIGNMENT anreasgn 1 2 Figure 6 40 Current Judge Assignments Place an X in the checkbox before each case to be reassigned Press F10 to execute the change The pop up shown in Figure 6 41 will display Figure 6 41 Confirm Changes Dialog Box Enter Y Yes in the checkbox and press F10 to accept save changes The message shown in Figure 6 42 will display Figure 6 42 Transaction Confirmation Message Press OK As shown in Figure 6 43 when reassignments are made using the Reassignment form LIONS will automatically update the Judges block in the Court History End Date for the current Judge defaults to the current date Start Date for the new Judge defaults to the current date July 2012 6 29 Case 2 13 cv 00193 Document 798 4 Filed in TXSD on 11 20 14 Page 39 of 53 LIONS 5 4 User Manual OURT HISTORY fancrth Figure 6 43 Updated Court History Court Judges Block 6 9 Judge Rea
15. ated Case information press CTRL PAGE DOWN or click to go to the CASE COMMENTS block 5 6 14 Case Comments The following explains the values to be entered for the Case Comments screen shown in Figure 5 67 Case Comments Enter text as you would in WordPerfect You can enter approximately 35 lines of text To see more of the comment screen press ALT E and select Edit from the menu July 2012 5 50 Case 2 13 cv 00193 Document 798 4 Filed in TXSD on 11 20 14 Page 9 of 53 LIONS 5 4 User Manual a LIONS CRIMINAL OPEN LONG cropen 1 50 Figure 5 67 Case Comments To Save and Exit click on the Exit icon and then click on Yes To Exit without Saving click on the Exit icon and then click on No To Save and Continue with the Criminal Open Long form press F6 in the Caption block and click on Yes July 2012 5 51 Case 2 13 cv 00193 Document 798 4 Filed in TXSD on 11 20 14 Page 10 of 53 LIONS 5 4 User Manual 6 0 CRIMINAL UPDATES AND CLOSING Updates to criminal actions in LIONS may require adding information to existing records changing information in existing records or adding new records The following table describes various types of updates and the steps necessary to accomplish them General Update Option Case Summary Option Initial Court Filing Go from one Court to Another Court e g Magistrate Court to District Court Superseding Instrument when the Cou
16. ative position of the defendant currently displayed Only Defendant participants are included in the stack Use the UP and DOWN ARROWS to move through the stack D Defendant LIONS defaults to the number indicating the order in which defendants were originally entered in LIONS If the order in which Defendants are listed in the charging instrument is different enter the defendant number Name DFST Defendant Status and Start Date fields are READ ONLY All Enter a Y Yes to attach all counts in the charging instrument to the defendant or enter N No if the defendant is not attached to all counts 5 6 11 Defendant Count Each count in the charging instrument must be attached to at least one of the defendants In the DEFENDANT block select the appropriate Defendant Use the UP and DOWN ARROW keys to move through the record stack Count Press F9 and select a count that is applicable to the defendant and press OK Repeat until all counts applicable to the defendant have been selected July 2012 5 46 Case 2 13 cv 00193 Document 798 4 Filed in TXSD on 11 20 14 Page 5 of 53 LIONS 5 4 User Manual OR Enter the number of the first count applicable to the Defendant ARROW DOWN to the next line and enter the number for the next count Repeat until all counts for the defendant have been entered Sealed Click in the checkbox to seal an individual count for a defendant If at least one count against a Defenda
17. aults to L Press F9 and select remaining staff member s assigned to the matter or case LIONS will automatically fill in the staff member s name based on the initials entered Inits is a Local Code assigned by the Districts Position Press F9 and select a code for each staff member s position If Vic Wit is Y a Victim Witness Coordinator MUST be entered Victim Witness Coordinator Press F9 and select the Victim Witness Coordinator if applicable The name will automatically be filled in based on the initials entered Start Date This field defaults to the current date If this is incorrect enter the date the staff assignment was made End Date The date assignment to the case ends July 2012 6 16 Case 2 13 cv 00193 Document 798 4 Filed in TXSD on 11 20 14 Page 26 of 53 LIONS 5 4 User Manual From the assignment record CONTROL PAGE DOWN or click on to go to the COURT JUDGES block shown in Figure 6 20 Figure 6 20 Court Judges 6 4 2 3 Courts Judges e Optionally the current Judge in the Court Judges block can be closed by entering an end date Initials Press F9 and select the Judge assigned to the new Court History record Start Date This field defaults to the current date If this is incorrect enter the date the Judge was assigned to the case End Date The date a Judge s assignment to the case ends oe RLES B x Figure 6 21 Update
18. cipant in the PARTICIPANT block CONTROL PAGE DOWN to the Opposing Counsel block e Inits Initials Press F9 and select the initials of the new counsel e Name The system will fill in the name based on initials e Type Press F9 and select the code for the counsel type e Start Date Enter the date the new counsel was assigned to the case Press the Exit icon and click on Y Yes in the dialog box to save entries and exit the form or press F10 to accept save changes 6 22 Participant Information To add or change Participant information access the Participant form from the General Update Menu or Case Summary screen as shown in Figure 6 64 July 2012 6 43 Case 2 13 cv 00193 Document 798 4 Filed in TXSD on 11 20 14 Page 53 of 53 LIONS 5 4 User Manual Figure 6 64 Participant Information You cannot change the Type code If the Type is incorrect you must delete the participant then re add the participant with the correct Type If the participant Role begins with a D or P you can only change it to another D or P If the Role needs to be changed to anything else delete the participant and re add it with the correct Role Based on the Type code entered I Individual B Business P Property LIONS provides forms related to an individual business or property These participant related forms are discussed in Section 5 7 6 July 2012 6 44
19. ction number In addition you can add subsections e g A 1 a Penalty Provision Enter the penalty provision as stated in the instrument if applicable The format for the penalty is the same as stated above Also this field accepts Code of Federal Regulations Category Enter one of the following LOV F Felony M Misdemeanor P Petty Offense July 2012 6 22 Case 2 13 cv 00193 Document 798 4 Filed in TXSD on 11 20 14 Page 32 of 53 LIONS 5 4 User Manual If the Charge is from the Code of Federal Regulations CFR the category must be P Petty Offense Count Enter the count number s that pertain to the charge Counts can be entered in one of two ways If the charge is named in a successive number of counts e g 1 through 5 you can enter 1 5 in the Count block If the charges are named in non successive counts e g 1 3 and 5 you must enter a 1 press the down arrow enter a 3 press the down arrow enter a 5 and so on When you have completed entering the count information press CTRL PAGE DOWN to go to the Defendant block Figure 6 30 Defendant and Count Blocks All of the defendants that were previously attached to the Court History will be in this block Check the counter to the right of the Defendant block to determine if there is more than one defendant present Enter the following information in the Defendant block Click on the Select Counts button select the defendant s and p
20. d Court Judges From the Court Judge block press CONTROL PAGE DOWN or click on INSTRUMENT block shown in Figure 6 22 6 4 2 4 Instrument Figure 6 22 Instrument Type Press F9 and select the type of Instrument Filing Date Enter the date the Instrument was filed July 2012 6 17 Case 2 13 cv 00193 Document 798 4 Filed in TXSD on 11 20 14 Page 27 of 53 LIONS 5 4 User Manual From the Instrument block press CONTROL PAGE DOWN or click on to go to the INSTRUMENT CHARGES block shown in Figure 6 23 6 4 2 5 Instrument Charges Enter the following information for each charge listed in the charging instrument Note that only one charge per count should be entered The other statutory references in a count may be jurisdiction aiding and abetting or penalties eM LIONS COURT HISTORY ancethis 1 39 S vs Robert Pollard Figure 6 23 Instrument Charges Charge Press F9 and enter the charge as stated in the instrument The format for the charge is a two digit title e g 08 followed by a space for the U S Code a T for Territorial Codes a D for District of Columbia Codes an R for CFR violations or an S for State violations followed by a colon and five digit section number and subsections Penalty Provision Press F9 and select the code for the penalty provision as stated in the instrument if applicable Penalty Provision codes may be ente
21. d select a code for the type of controlled substance Quantity Seized Enter the amount of controlled substance seized Measure Seized Enter the unit of measure for the Quantity Seized If Type is O Other a description of the drug MUST be entered in the Other Description field To add a drug to the Controlled Substance block DOWN ARROW to a blank line or press F6 to insert a blank line Type Press F9 and select the substance seized Quantity Seized Enter the quantity seized Measure Seized Press F9 and select the unit of measure for the quantity seized 6 14 Controlled Substance Comments Highlight the substance in the Controlled Substance block to which the comments apply Click the Exit icon and click Y Yes to save and exit the form or press F10 to accept save changes 6 15 Count Disposition Sentence Restitution To add or change information concerning the count disposition sentence or restitution select the Court Disposition Sentence Restitution option from the General Update Menu or the Case Summary screen which will open as shown in Figure 6 51 A series of three data entry screens will be displayed July 2012 6 34 Case 2 13 cv 00193 Document 798 4 Filed in TXSD on 11 20 14 Page 44 of 53 LIONS 5 4 User Manual Figure 6 51 Count Disposition Sentence Restitution The only data you can change on the Court Disposition Form are the Disposition Date Disposition and Disp
22. e pre populated with information from the Court History record D Defendant LIONS defaults to the order in which defendants were originally entered If the order in which Defendants are listed in the charging instrument is different enter the number representing the order of the Defendant in the charging instrument Changes to the Def field do NOT change the order Participants appear in the Participant screen July 2012 6 19 Case 2 13 cv 00193 Document 798 4 Filed in TXSD on 11 20 14 Page 29 of 53 LIONS 5 4 User Manual Click on the Select Counts button in the DEFENDANT block to see all counts in the charging instrument attached to the Defendant as shown in Figure 6 25 Z LIONS COURT HISTORY gncrthis 1 39 U S ys Robert Pollard 08 01324a Ss Se Figure 6 25 Select Counts Click in the checkbox preceding a count to select If all counts are applicable to the Defendant press Select All Sealed Click in the checkbox to seal the charge If at least one count is sealed LIONS will automatically seal the case at the case level the security field will be set to L If all counts for all Defendants are unsealed the case will be unsealed at the case level the security field will be nulled out Counts can also be sealed in the COUNT block Press OK to exit Select Counts and return to the DEFENDANT and COUNT blocks 6 4 2 7 Count Count Charge Descri
23. ectronic Case Filing ECF system the following court number format will be enforced when the court selected is magistrate court or district court e Positions 1 2 are to be numeric 2 digits i e 11 e Position 3 is to be a dash i e e Positions 4 5 are to be alpha character 2 characters i e CR e Position 6 is to be a dash i e e Positions 7 11 are to be numeric all 5 positions must contain a digit If the number is less than 5 digits add leading zeros i e 01234 00123 00012 00001 e Values in positions 12 on are not looked at by VNS and are free for your use Examples 11 CR 01234 11 CR 01234 E 11 CR 01234 1 11 CR 01234 01 July 2012 6 5 Case 2 13 cv 00193 Document 798 4 Filed in TXSD on 11 20 14 Page 15 of 53 LIONS 5 4 User Manual Trial Days Enter the number of trial days in the court This field is optional Whole days and partial days can be entered Partial days must be entered as decimals Do not attempt to enter an AUSA code at this time This is done further down in the form For a detailed explanation of the Court History form see Chapter 5 Section 5 6 2 After entering the new Court History press CTRL PAGE DOWN to go to the Court Participants block to attach participant s to the new court e Press F9 and select a participant LIONS will fill in the Last Name First Name Cit Status and Country codes from previously entered data Repeat for each participant being attached to the
24. ent attached to a Defendant U S ys Robert Pollard Figure 6 11 Count Sealed Click the checkbox for each defendant s count to be sealed If at least one count is sealed LIONS will automatically seal the case at the case level the security field will be set to L If all counts for all defendants are unsealed the case will be unsealed at the case level the security field will be nulled out When you have completed attaching counts to the defendant TAB ENTER or CONTROL PAGE DOWN or press 2 to go to COURT HISTORY COMMENT block shown in Figure 6 12 if applicable Save and exit the form July 2012 6 10 Case 2 13 cv 00193 Document 798 4 Filed in TXSD on 11 20 14 Page 20 of 53 LIONS 5 4 User Manual 6 4 Changing from One Court to Another When you are updating a criminal action to go from one Court to another Court e g Magistrate Court to District Court you must close the Participant Count records for the old court before adding the new court information 6 4 1 Count Disposition Sentence Restitution Access the Count Disp Sentence Restitution form from the LIONS Criminal General Update menu or Case Summary screen as shown in Figure 6 13 Enter the USAOID for the case to be updated and press F8 Legal Intormation Oifice Network System LIONS General update gt Figure 6 13 Criminal Update General Update Count Disposition Sentence Restitution The Cou
25. ests for new Global charge codes to TechOne Penalty Provision Press F9 and select the code for the penalty provision as stated in the instrument if applicable Penalty Provision codes may be entered manually Include all characters in the section and subsection Category Press F9 and select one of the following codes or enter the code manually F Felony M Misdemeanor P Petty Offense lf the Charge is from the Code of Federal Regulations CFR the category MUST be P Petty Offense Count Enter the count number s that pertain to the charge Counts can be entered in one of two ways If the charge is named in a successive number of counts e g 1 through 5 you can enter 1 5 in the Count block If the charges are named in non successive counts e g 1 3 and 5 you must enter a 1 press the down arrow enter a 3 press the down arrow enter a 5 and so on When you have finished entering count information press TAB ENTER or CONTROL PAGE DOWN or a press to go to the DEFENDANT and COUNT blocks shown in Figure 6 9 6 3 6 Defendant and Count The Defendant and Count blocks are used to attach Defendants named in the new Court History record to specific Counts listed in the charging Instrument July 2012 6 8 Case 2 13 cv 00193 Document 798 4 Filed in TXSD on 11 20 14 Page 18 of 53 LIONS 5 4 User Manual Figure 6 9 Defendant 6 3 7 Defendant The Defendant block is a stacked block All of t
26. hat screen is called Case Summary To access this screen from either the Civil or Criminal pull down menu click on Case Summary or press the letter C as shown Figure 6 1 N July 2012 6 Case 2 13 cv 00193 Document 798 4 Filed in TXSD on 11 20 14 Page 12 of 53 LIONS 5 4 User Manual Figure 6 1 Criminal Case Summary To access a criminal action from the Case Summary Screen enter the USAOID and press F8 The Case Summary screen shown in Figure 6 2 opens Any form for which the user DOES NOT have security permissions will be grayed out eZ sumi 1 8 Ad Record w Hel Figure 6 2 Case Summary July 2012 6 3 Case 2 13 cv 00193 Document 798 4 Filed in TXSD on 11 20 14 Page 13 of 53 LIONS 5 4 User Manual 6 2 General Update Select Criminal Update General Update from the LIONS Main Menu as shown Figure 6 3 Legal Information Office Network System LIONS General update gt Any form for which the user DOES NOT have security permissions will be grayed out 6 3 Initial Court Filing Not in Court to Court When moving a criminal action from Not in Court to a Court the Court Participant records for the existing Court History record must be closed and a new Court History record must be added Select Court History Instrument from the General Update menu Enter the USAOID for the case being updated and press F8 The Court History form for the requested case will display as shown in
27. he defendants attached to the new Court History record are listed in Defendant block for the highlighted Court The counter in the upper right corner of the Defendant block shows the number of defendants attached to the Court History record To select a Defendant Use the UP or DOWN ARROW to highlight the Defendant D If defendants were named in the indictment in a different order from the way they were originally entered on the Participant form you can signify the defendants order on the instrument by entering the appropriate number in this field This will not change the order that defendants appear on the Participant form however it will show the number that you have entered in this block Click on the Select Counts button to view all counts against the selected Defendant 6 3 7 1 Select Counts The Select Counts form is used to select specific counts in the charging Instrument that apply to the selected Defendant All fields in this block are pre populated with information entered previously Figure 6 10 Select Counts July 2012 6 9 Case 2 13 cv 00193 Document 798 4 Filed in TXSD on 11 20 14 Page 19 of 53 LIONS 5 4 User Manual Click the check box preceding a Count to select it If all Counts pertain to the Defendant press Select All To de select all counts press Clear All Click OK 6 3 7 2 Count As shown Figure 6 11 the Count Block now displays all Counts in the charging Instrum
28. ict Matter Case 6 11 Case Information Access Case 6 12 Controlled Substance Access Controlled Substance form 6 13 6 14 Information Change Count Sentence or Access Count Disp Sentence Restitution form 6 15 Restitution Information Defendant Status Access Defendant Status form 6 16 Event Scheduled Event Access Event form 6 17 Information Evidence Information Access Evidence form 6 18 Expert Information Access Expert form 6 19 Assign DCMNS Access Miscellaneous form 6 20 Opposing Counsel Information Accessing Opposing Counsel form 6 21 Participant Information Access Participant form 6 22 Triggerlock Information Brady Access Triggerlock form 6 23 and Three Strike Adding or changing information to Agency Office Opposing Attorney Expert Judge Evidence Location Closing Closing Participants 6 25 Closing the Case All updates to a matter case can be made using either the Case Summary Screen or the Update General Update option The Case Summary option is recommended when making several changes to an individual criminal action e g going from Not in Court to a Court The General Update option is recommended if only one kind of change is being made e g scheduling events in multiple cases Access Picklists from the Criminal pull down 24 menu then click on the appropriate option i 6 1 Case Summary LIONS provides a form which the user can access all information about a matter or case T
29. ictim All other information on the line can be changed If you need to add a victim go to a blank line press F9 highlight the victim you want and press ENTER You can also add Sentence Comments 6 16 Defendant Status To add or make a change to a defendant s status access the Defendant Status form as shown in Figure 6 54 July 2012 6 36 Case 2 13 cv 00193 Document 798 4 Filed in TXSD on 11 20 14 Page 46 of 53 LIONS 5 4 User Manual Figure 6 54 Closed Defendant Status Before you enter data in the Defendant Status block be sure you have the proper defendant highlighted in the Defendant Read Only block To access the proper defendant press the Down Arrow or press F7 Enter Query Type in all or part of a defendant s name and press F8 to execute the query Add or change data as necessary If you have additional Defendant Status information for the same defendant press the down arrow to obtain a blank block DOWN ARROW to a blank form and enter information about the Defendant s new status Status Press F9 and select a code for the Defendant s new status Start Date Status Date Enter the beginning date of the new status Deten Reason Detention Reason Press F9 and select a code that explains why the Defendant is being detained if applicable Custody Locat Custody Location Press F9 and select the code for the location where the Defendant is being detained if applicable
30. in TXSD on 11 20 14 Page 41 of 53 LIONS 5 4 User Manual You cannot make a change to the agency code If the wrong agency has been recorded delete the record then add a new agency If you are making a change to Agent information be sure that the proper agency is highlighted before adding changing Agent information Press F10 to update 6 11 Restrict Case and Other General Case Information LIONS provides a feature that allows you to restrict a criminal action to a group of USAO staff members When restricted all information in the criminal action can only be viewed by the USAO staff who are members of the group If is necessary to restrict a criminal action access the Restrict Matter Case form from the Criminal pull down menu If you are not a member of a staff group you cannot restrict criminal actions Contact your System Manager for assistance Select Criminal Restrict Matter Case from the LIONS Main Menu as shown in Figure 6 47 Figure 6 47 Restrict Matter Case The CASE STAFF GROUP screen shown in Figure 6 48 opens Figure 6 48 Case Staff Group July 2012 6 32 Case 2 13 cv 00193 Document 798 4 Filed in TXSD on 11 20 14 Page 42 of 53 LIONS 5 4 User Manual Enter a USAOID or part of the Caption and press F8 to retrieve the criminal action you want to restrict If more than one case is retrieved press the DOWN ARROW until the criminal action you want to restrict is displayed Press CTRL
31. nt Disposition Sentence Restitution form for the requested case will open as shown in Figure 6 14 July 2012 6 11 Case 2 13 cv 00193 Document 798 4 Filed in TXSD on 11 20 14 Page 21 of 53 LIONS 5 4 User Manual 2S LIONS COUNT DISPOSITION SENTENCE RESTITUTION crsent 1 32 S Ys Robert Pollard Figure 6 14 Count Disposition Sentence Restitution Before entering any data in this form be sure that the proper defendant court and instrument are all highlighted The easiest way to do this is with the mouse Go to the Disposition block and enter the following information Disp Date Enter the new court filing date Disposition Enter NW New Filing This code goes immediately after Disp Date Disposition Reason Enter the code that represents the new instrument e g INDT Indictment LOV This code goes immediately after the disposition reason descriptions Repeat this information for each count and for each defendant as appropriate When you have completed closing the counts save and exit the form 6 4 2 Court History New Court Information Access the Court History form to enter the new court information as shown in Figure 6 15 July 2012 6 12 Case 2 13 cv 00193 Document 798 4 Filed in TXSD on 11 20 14 Page 22 of 53 LIONS 5 4 User Manual LIONS COURT HISTORY ancrthis 1 35 a Figure 6 15 C
32. nt in the criminal action is sealed LIONS automatically seals the criminal action at the case level the security field will be set to L Conversely if all counts for all participants are unsealed the case will be unsealed at the case level the security field will be nulled out Once you have attached all applicable counts to a defendant press CTRL PAGE UP to return to the DEFENDANT block and use the UP and DOWN ARROW keys to select the next defendant When all defendants have been attached to the appropriate counts in the charging instrument press CTRL PAGE DOWN or click to go to the COURT HISTORY and EVENT blocks 5 6 12 Event LIONS pre populates the Court History block using information previously entered as shown in Figure 5 62 In LIONS the user can relate participants to events however the participant must first be related to a court history stage for which the event is being entered IONS CRIMINAL OPEN LONG cropen 1 50 ne aS SS Figure 5 62 Event Screen Rel Related The first field in the EVENT block is a blank column that allows you to attach participants to events You must use this feature if you want to print the participant s last event on reports If you enter a Y Yes in the Rel column all participants that have been attached to the current court history stage will be attached to the event If you enter N No you must press F9 to bring up a list of participan
33. on the Comment field If you have additional experts to enter press the down arrow in the Expert Case Block to go to a blank line and continue data entry as stated above 6 20 DCMNS Numbers and File Location To enter DCMNS numbers or note the physical location of a file access the Miscellaneous Numbers form from the General Update Menu or Case Summary screen as shown in Figure 6 62 July 2012 6 41 Case 2 13 cv 00193 Document 798 4 Filed in TXSD on 11 20 14 Page 51 of 53 LIONS 5 4 User Manual 24 LIONS MISCELLANEOUS NUMBERS anmscnum 1 2 Figure 6 62 Miscellaneous Numbers DCMNS Enter the DCMNS number assigned to the case Physical Location Enter a code number or description that identifies where the record is physically located FRC Federal Records Center Enter the number for the FRC that houses the record if applicable Press the Exit icon and click on Y Yes in the dialog box to save entries and exit the form or press F10 to accept save changes 6 21 Opposing Counsel To track Opposing Counsel information access the Opposing Counsel form from the General Update Menu or Case Summary screen as shown in Figure 6 63 July 2012 6 42 Case 2 13 cv 00193 Document 798 4 Filed in TXSD on 11 20 14 Page 52 of 53 LIONS 5 4 User Manual LSS Figure 6 63 Opposing Counsel Highlight the appropriate parti
34. osition Reason Be sure you have highlighted the appropriate defendant court and instrument first If you are trying to make changes for a defendant who does not immediately appear in the Defendant block press F7 Enter Query type in all or part of the name and press F8 to execute the query To change to a count number or charge go to the Court History form press CTRL PAGE DOWN until you come to the charge block and make the appropriate change s All data in the Sentence block except the Sentence date can be changed see Figure 6 52 Sentence records are required if you have a count disposition of GT Guilty or NC Nolo Marshal number is mandatory if the Victim Witness Indicator is Y 1S T Pollard Robert Figure 6 52 Sentence July 2012 6 35 Case 2 13 cv 00193 Document 798 4 Filed in TXSD on 11 20 14 Page 45 of 53 LIONS 5 4 User Manual To display the restitution screen press TAB ENTER or press CONTROL PAGE DOWN or to go to the RESTITUTION block as shown in Figure 6 53 2007R00712 U S vs Robert Pollard Figure 6 53 Restitution Make sure the defendant from whom restitution is due is highlighted Select the Victim name off the LOV Enter the appropriate information Note that the Amount Total field provides the aggregate sum for all restitution entered To change the victim delete the record and then re add the proper v
35. ourt History DOWN ARROW to a blank line in the Court History block or press F6 to insert a blank line Court Press F9 and select the appropriate court Loc Location Enter the court location if applicable Location codes are established by the district Filing Date Enter the date the criminal action was filed in the new court Service Date This field applies to civil only the cursor will skip it Court Number Enter the docket number assigned to the criminal action by the court This field is required when a court code other than NC Not in Court or PN Post Disposition Not in Court has been entered Because the Victim Notification System VNS links with the Electronic Case Filing ECF system the following court number format will be enforced when the court selected is magistrate court or district court e Positions 1 2 are to be numeric 2 digits i e 11 e Position 3 is to be a dash i e e Positions 4 5 are to be alpha character 2 characters i e CR e Position 6 is to be a dash i e e Positions 7 11 are to be numeric all 5 positions must contain a digit If the number is less than 5 digits add leading zeros i e 01234 00123 00012 00001 e Values in positions 12 on are not looked at by VNS and are free for your use Examples 11 CR 01234 11 CR 01234 E 11 CR 01234 1 11 CR 01234 01 Trial Days Enter the number of trial days in the court This field is optional Whole days can be entered as a single nume
36. perseding instrument Repeat this information for each count for each defendant as appropriate When you have completed closing the counts save and exit the form Return to the Court History form and add the instrument Highlight the appropriate court in the Court History block If any changes have been made to USAO assignments or the Judge then access the appropriate blocks of information and make the necessary changes Refer to Section 6 3 1 for instructions on entering Assignments and Judges At the Instrument block add the superseding instrument Press the down arrow or F6 to go to a blank Instrument record and enter the appropriate Instrument e g SN Superceeding Indictment and Filing Date Figure 6 28 Instrument Block From the Instrument block press CTRL PAGE DOWN to go to the Instrument Charges block Aly oe 2 Figure 6 29 Instrument Charges Block Enter the following information for each charge listed in the charging instrument Note that only one charge per count should be entered The other statutory references in a count may be jurisdiction aiding and abetting or penalties Charge Enter the charge as stated in the instrument The format for the charge is a two digit title e g 08 followed by a space for the U S Code a T for Territorial Codes a D for District of Columbia Codes an R for CFR violations or an S for State violations followed by a colon and five digit se
37. ption and Category fields will be filled in automatically based upon the count s selected When you have completed attaching counts to the defendants press CONTROL PAGE DOWN or 4 to go to the COURT HISTORY COMMENT block shown in Figure 6 26 press July 2012 6 20 Case 2 13 cv 00193 Document 798 4 Filed in TXSD on 11 20 14 Page 30 of 53 LIONS 5 4 User Manual 48 LIONS COURT HISTORY ancrthis 1 39 U S vs Robert Pollard Figure 6 26 Court History Comments 6 5 Superseding Instrument when the court number does not change if a superseding instrument is filed and the court number does not change you will need to close the counts of the preceding instrument before adding the new one IONS COUNT DISPOSITION SENTENCE RESTITUTION ersent 1 32 as z a obert Poll Figure 6 27 Count Disposition Sentence Restitution Before entering any data in this form shown in Figure 6 27 be sure that the proper defendant court and instrument are all highlighted The easiest way to do this is with the mouse Go to the Disposition block and enter the following information July 2012 6 21 Case 2 13 cv 00193 Document 798 4 Filed in TXSD on 11 20 14 Page 31 of 53 LIONS 5 4 User Manual Disp Date Enter the new court filing date Disposition Press F9 and select NW or enter NW New Filing Disposition Reason Press F9 and select a code for the new su
38. ral Partial days must be entered as a decimal fraction e g 1 5 2 25 DO NOT select a code for the AUSA at this time July 2012 6 13 Case 2 13 cv 00193 Document 798 4 Filed in TXSD on 11 20 14 Page 23 of 53 LIONS 5 4 User Manual When you have completed adding court information CONTROL PAGE DOWN to the COURT PARTICIPANTS block to attach Participants to the new Court History record 6 4 2 1 Court Participants Press F9 and select a participant Repeat for each participant being attached to the new Court History record LIONS will fill in the Last Name First Name Cit Status and Country codes from previously entered data At least one Defendant MUST be attached to the new Court History record If the Participant is new to the case being updated and is not in the LOV Press F3 to go to the PARTICIPANT form for the case as shown in Figure 6 16 2007R01217 16 Participant Figure 6 e Press F9 and select a code for the new Participant Type Role Citizenship and Country e Enter the Last and First Name of the new Participant CONTROL PAGE UP or click on J to the PARTICIPANT INFORMATION block shown in Figure 6 17 Citizenship Status and Country fields will be defaulted from previous entries Cit Status of U Unknown should only be used until the information becomes available July 2012 6 14 Case 2 13 cv 00193 Document 798 4 Filed in TXSD on 11 20 14 Page 24 of 53 LION
39. red manually Include all characters in the section and subsection Category Press F9 and select one of the following Category codes or enter the code manually F Felony M Misdemeanor P Petty Offense If the Charge is from the Code of Federal Regulations CFR the category MUST be P Petty Offense Count Enter the count number s that pertain to the charge Counts can be entered in one of two ways Ifthe charge is named in a successive number of counts e g 1 through 5 you can enter 1 5 in the Count block If the charges are named in non successive counts e g 1 3 and 5 you must enter a 1 press the down arrow enter a 3 press the down arrow enter a 5 and so on When you have completed entering the count information press TAB ENTER or CONTROL PAGE DOWN or press e to go to the DEFENDANT and COUNT blocks shown in Figure 6 24 July 2012 6 18 Case 2 13 cv 00193 Document 798 4 Filed in TXSD on 11 20 14 Page 28 of 53 LIONS 5 4 User Manual LIONS COURT HISTORY gnerthi S ys Robert Pollard Figure 6 24 Defendant and Count 6 4 2 6 Defendant The Defendant block is a stacked block containing all defendants previously attached to the new Court History record The counter in the upper right corner of the block indicates the number of Defendants and the relative position of each Use the UP and DOWN ARROWS to move through the stack Instrument and Last Name First Name fields ar
40. ress OK or Select All D If defendants were named in the superseding instrument in a different order from the way they were originally entered on the Participant form signify the defendant s order on the instrument by entering the appropriate number For example the first defendant that appears in the Defendant block may be the second person named on the Instrument If that is the case enter a 2 This can be done for each defendant named in the Instrument This will not change the order that participants appear on the Participant form When you have completed attaching counts to the defendants press CTRL PAGE DOWN to enter a Court History comment if applicable Figure 6 31 Court History Comments Block 6 6 USAO Staff Reassignments Global 6 6 1 Reassignment Form To reassign multiple criminal actions from one USAO staff member to another or from one Judge to another Judge use the Reassignment form as shown in Figure 6 23 below Access the Reassignment form from the LIONS Main Menu Click on Admin and then click on Staff or Judge Reassignment Note If you do not have access to the Admin module check with your System Manager for assistance July 2012 6 23 Case 2 13 cv 00193 Document 798 4 Filed in TXSD on 11 20 14 Page 33 of 53 LIONS 5 4 User Manual When you use the Reassignment form you must choose the Staff OR Judge block You cannot make reassignments to Staff and Judge at the same time
41. rt Number does not change Using the Case Summary Form for Updates 6 1 and Closings Using the General Update Option for Updates 6 2 and Closings Close Participant Court Add new Court History Add additional participants if necessary Attach participants to new Court History Add USAO Staff Assignments Add Update Judge assignments if necessary Add Instrument Add Charges and Counts Attach Counts to Defendants Add Comments if necessary Close existing Participant counts Add new Court History Add additional participants if necessary Attach participants to the new Court History Add USAO Staff Assignments Add Update Judge assignments if necessary Add Instrument Add Charges and Counts Attach Counts to Defendants Add Comments if necessary Close Participant Counts Add new Charges and Counts Attach Counts to Defendants Add Comments if necessary Judge Reassignments Global Access Judge Reassignment form from Admin Module Judge Reassignments Individual USAO Staff Reassignments Global Access Court History form Access USAO Staff Reassignment form from Admin Module USAO Staff Reassignments Individual Access Court History form Agency Agent Information Access Agency form July 2012 6 1 Case 2 13 cv 00193 Document 798 4 Filed in TXSD on 11 20 14 Page 11 of 53 LIONS 5 4 User Manual UPDATE ATON PARAGRAPH Restrict Case and other general Access Restr
42. ssignment Individual Individual Judge reassignments are made in the Court History screen Select Criminal Update Update Court from the LIONS Main Menu OR Select Criminal Update General Update Court History Instrument from the LIONS Main Menu Enter the USAOID for the case to be updated and press F8 The Court History record for the requested case opens as shown in Figure 6 44 opens COURT HISTORY gncrth Fil 7 DEC 2007 Figure 6 44 Court History Enter an End Date for the current Judge July 2012 6 30 Case 2 13 cv 00193 Document 798 4 Filed in TXSD on 11 20 14 Page 40 of 53 LIONS 5 4 User Manual DOWN ARROW to a blank line or press F6 to insert a blank line Inits Press F9 and select the initials of the Judge being assigned Start Date This field defaults to the current date If this is incorrect enter the correct date Press the Exit icon and click Y Yes in the Save dialog box Figure 6 45 shows the updated Court Judges block 10 Not in Court a 5 SES Figure 6 45 Updated Court Judges Press the Exit icon and click Y Yes in the Save dialog box 6 10 Agency Agent Information To access the Agency form from the General Update menu or Criminal Update Case Summary screen shown in Figure 6 46 Figure 6 46 Agency July 2012 6 31 Case 2 13 cv 00193 Document 798 4 Filed
43. t or scheduled event and you have attached participants to the event press CTRL PAGE DOWN to enter an Event Comment July 2012 6 39 Case 2 13 cv 00193 Document 798 4 Filed in TXSD on 11 20 14 Page 49 of 53 LIONS 5 4 User Manual 6 18 Evidence If you have evidence to add to a criminal action or evidence you need to make a change to access the Evidence form from the General Update Menu or the Case Summary screen as shown in Figure 6 60 a Figure 6 60 Evidence Enter the USAOID or at least part of the Caption and press F8 to retrieve the case you want to update If more than one case is retrieved press the down arrow until the case you want to update is displayed Press CTRL PAGE DOWN to go to the EVIDENCE block Type Press F9 and select the code for the type of evidence being tracked The code for this field is established by your district DC Exhibit Num DC Exhibit Number Enter the exhibit number assigned to the evidence at trial GJ Exhibit Num GJ Exhibit Number Enter the exhibit number assigned to an exhibit presented before the Grand Jury Storage Date Enter the date evidence was placed in storage Location Press F9 and select the code that identifies the location where the evidence is stored Location is a local code established by the districts Disposition Date Enter the date evidence was destroyed returned to a third party or otherwise disposed of Disposition
44. the charge appears in more than one count and the counts are not sequential enter the first count press the DOWN ARROW to move down to the next field and enter the second count etc July 2012 5 44 Case 2 13 cv 00193 Document 798 4 Filed in TXSD on 11 20 14 Page 3 of 53 LIONS 5 4 User Manual Enter the next count Repeat until all counts for the charge have been entered see Figure 5 60 Figure 5 60 Entering Multiple Counts for a Single Charge July 2012 5 45 Case 2 13 cv 00193 Document 798 4 Filed in TXSD on 11 20 14 Page 4 of 53 LIONS 5 4 User Manual When all the counts that include the charge have been entered press CTRL PAGE UP to return to the CHARGE block and enter the next charge If all charges have been entered press CTRL PAGE DOWN or click iz to go to the DEFENDANT COUNT block 5 6 9 1 Defendant Count The Defendant Count block shown in Figure 5 61 is used to attach Defendants to the appropriate Counts in the charging instrument Each count in the charging instrument must be attached to at least one of the defendants John Smith ys HUD ss Figure 5 61 Defendant Count The Instrument and Filing Date entered previously will be displayed in the Instrument block 5 6 10 Defendants Read Only This is a stacked block The counter in the upper right corner of the block indicates the number of defendants in the stack and the rel
45. ts attached to the highlighted court history stage Event Press F9 and select the code that best describes the event Action Press F9 and select the code that describes the status of event July 2012 5 47 Case 2 13 cv 00193 Document 798 4 Filed in TXSD on 11 20 14 Page 6 of 53 LIONS 5 4 User Manual lf an Event is entered an Event Date or Scheduled Date MUST be entered Event Date Enter the date the event occurred If scheduling an event leave this field blank Date Scheduled Enter the date an event is scheduled to occur Scheduled Dates appear on staff members calendar reports Scheduled dates MUST be later than the current date Time Scheduled Enter the time an event is scheduled to occur Scheduled times appear on staff member s calendars Staff Initials LIONS defaults to the initials of the Lead AUSA If this is incorrect press F9 and select the appropriate attorney staff initials Doc Code Document Code This field was used for generating letters when VNS was a part of LIONS Doc Staff Initials Document Staff Initials LIONS defaults to the initials of the person logged into LIONS This field was used by Document Generation when the VNS functionality was a part of LIONS Document Date Document Date defaults to the current date This field was used by Document Generation when the VNS functionality was a part of LIONS Location Scheduled Enter a free form description of the location of
46. ument and Charge Count Charge If a charging instrument complaint indictment information etc has been filed against the defendant s enter the charge information Note that only one charge per count can be entered The other statutory references in a count may be jurisdiction aiding and abetting or penalties All characters are required System Managers submit requests for new charge codes to TechOne LOV You can enter a U S Code Title and Section District of Columbia Code Code of Federal Regulations State Code or Virgin Islands Code LOV Enter a two digit Title 08 21 etc Leave a blank space for U S Code enter an R for Code of Federal Regulations enter an S for State Code enter a D for D C Code or enter a T for a Virgin Islands Code Enter a colon Enter a five digit section e g 00013 02113 Enter subsections e g A 1 A parentheses may be included Description This field will be filled in automatically based upon the Charge selected from the LOV Penalty Provision Press F9 and select the code for penalty provision if applicable Category Press F9 and select or enter manually one of the following F Felony M Misdemeanor P Petty Offense Count If the charge appears in only one count enter the number of that count If the charge appears in more than one count and the counts are sequential enter the first count followed by a dash and then the last count e g 3 9 If
47. want to reassign as shown in Figure 6 34 When making multiple selections remember that you can only reassign criminal and civil actions from one USAO Staff person or Judge to another USAO Staff person or Judge Press F8 a pop up screen will ask you Do you really want to make this change Answer Y yes to commit Figure 6 34 USAO Staff Assignments Global Press F10 to execute the change The pop up screen shown in Figure 6 35 will display July 2012 6 25 Case 2 13 cv 00193 Document 798 4 Filed in TXSD on 11 20 14 Page 35 of 53 LIONS 5 4 User Manual Figure 6 35 Confirm Reassignment Dialog Box e Enter Y Yes in the checkbox and press F10 to execute the reassignment As shown in Figure 6 36 LIONS has automatically updated the Assignments block in the Court History The End Date field of the current staff member defaults to the current date Start Date for the new staff member defaults to the current date LIONS COURT HISTORY gncrthis 1 48 Figure 6 36 Updated USAO Staff Assignments Global 6 7 USAO Staff Reassignments Individual 6 7 1 Update Option To reassign a single criminal action from one USAO staff member to another access the USAO Staff Assignment form from the General Update menu or Case Summary screen The USAO STAFF ASSIGNMENT record for the requested case opens as shown in Figure 6 37

Case 2:13-cv-00193 Document 798-4 Filed in TXSD on 11/20/14

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