Greenshades Mag.NET User Manual
Contents
1. L a061 Phone 3 262571 Per S10 43028 The agency te which thes mag eetor media should be reported i ASIHA DEPARTMENT OF BAGHOLD SBeURITY Onesoploymect Tax Sarkon PO Box sat Phoen Asmara 301 Gushomer Support Secrices Dert Phone cheg Far a Teenie Ta ad Alas aga PEE Fce ENETEIA Poota thet gou wili mead to cend uth your mhaprelic media Ale The following faia is comained within your mag metie media file Pate Employees 14 TEA Liste Tok Traremita inio Mageetic Media Fie Yeu Data Form The Transmittal Info tab displays information that will be applicable to your magnetic media type and filing agency Some states require specific forms to be filled out That information may all be found on this transmittal letter The Save button saves the displayed text to a file on your computer and the print button sends the displayed content to a printer 14 Step 4 Magnetic Media i Report CA California Suta The following information i an exact reproduction of the produced magnetic media file E THE WORLD ONLINE SS 70061515HanND LEY S6s9034d 977M LES S56 749179 ORT CHARDSON S611501405CHANBERS 55697979955 EELECHANM URBAW L MARIOM A JOHN DANIEL JOHW E QUINN LUCIA LORETTA HM INC coe coe c co Coe coe coe JULIUS JOHN cos6 THOMAS AQUINCOG EFATHERINE EOCOG AUDREY 5 CoE CENNIS MICHACOG TERESA BIC JOSEPH JAY mininin2. Mode click yes or no Clicking yes will rerun the data in advanced mode Clicking no will rerun the data in normal mode It will take you back to the Produce your Magnetic Media screen Follow the steps from that point to complete reproducing your magnetic media Meg MET Magnetic Media Wizard Mag WET Choose a previous Magnetic Media File Select from one of te previous crested magnetic meda lis by choosing a repotieg quarter compar name lakbpe aod finally a patediction Label Mal kerga DataSource Ol Tracamittea Letters sE i a Total AL Alsbams g R o Arkani 2 Onzone CA Catona CT Gornmectcout p CT Connecticut Huli rk amp DC Washingnn BC DE Dalman zj El II e s saba z Mag MET Magnetic Media Wizard Mag MET Choose a previous Magnetic Media File Selec hom one of the perep assed magnetic reda filet bp chom a repolling qale compery mene tak lupe ard hak a uiesdichon gp ria Fr fe Green Bhada Sollevare Iro Preducedan TaTari 3 Sida ee ep OK Olscka uicceede be i AL Abbana fa y Aey CO Colwrai CT Gormecticad Comreal HulDisk C Washington DE DE Daane z xl m S E 100b Qui Back eke 11 Section 4 Reports Step 1 Messages IE Report AZ Arizona Suta Hx Thete mala ro pioblare daig pioduchon of magnel meda G gt gt Hessa Lebel Toar Treremittll into Heet
3. Prabina prag ba barij P F ma tha beck i pIu PETA serene agaz Suha ria wuakari Liew iyen Step 3a Online Mode The Mag NET Wizard May try to automaticaclly authorize for you This only happens if you have previously used Mag NET If the automatic authorization fails Mag NET will bring you to the authorization screen You will need to enter your registration name and key that has been provided to you from Greenshades Software If you do not have a registration code please contact Greenshades Customer Service Department After you enter in your company name and registration code press the Authorize button The picture to the right will change and display your number of specifications accounting package and the date you must renew Once this info is displayed click next Step 3b Offline Mode To run Mag NET in off line mode you will need to get an archive file from Greenshades Software If you do not have an archive file please contact Greenshades Technical Support Enter in the path to the Archive file either by typing in the path or browsing to the file Then enter in your company name and registration key If you do not have these please contact Greenshades Customer Service for them Once you have entered in this information press the Authorize button The picture to the right will change and display your number of specifications accounting package and the date you must renew Once this info
4. and does not represent a commitment by Greenshades Software Each registered user may make one copy of the software for backup purposes This software may be used or copied only according to the terms of this license agreement No part of this manual may be reproduced or trans mitted in any form or by any means electronic or mechanical including photocopying and recording for any purpose without the written permission of Greenshades Software 19
5. is displayed click next Online Mode Authorizing for service Please wait while Mag MET attempts to automatically authorize you for magnetic media A ET Mig etic Mie die Wit aed Milas NET Unlock your speciticatiomns Meg NET hes imamna be company mme and segsirstion key thet you ertered previous te is comect them hit Satoi boourkock the mageeto mada space you hare purcheed Compery Name Greenchaces Solas Regetston hap E Offline Mode 5 Hag ET Magnetic he dia Wizard Mag NET Unlock your specific ations MegHET hes remembered ihe company name and regstavon kep tha you eied previgudy Il this is oomnect hen hit Aahe bo unlock He magnetic media specs you hare punched Because you 216 woking In offing mode sau mus porde an achira file prowided bp Giesnsnade Laza Archie pooner ga gia o bwe Company Hane EE Sahas Fleagistiation key Pushes 1 Step 4 Work Queue On this screen you will need to select the specifications that you need to run 1 e Suta W2 1099 Misc 1099 Div or New Hire To add a spec to the work queue click on the spec and then click Add You can change the type i e Suta or W2 of Magnetic Media by clicking on the tabs on the top of the specifications box Once you have finished selecting the specs that you wish to run click next If the spec that you are trying to run is not listed please contact Greenshades Customer Servi
6. specification at a time tae dh wel PRENA aoe a poe Phe Tre a D Ct a F AEL Leer my fr es a Mag ET Magnetic Media Wizard Mag NET Ready te produce magnetic media Step 4 Produce You Magnetic Media Click the Start button to start producing your magnetic media Step 5 Editor While producing your magnetic media this editor will appear on your screen This view is the Detailed View enabling you to view one record at a time This view is the List View enabling you to view multiple records at one time You can edit these records in detail or list view once finished you can either save the file to use later by clicking on File gt Save a Copy or you can close the editor by clicking on the x in the upper right corner or click on File gt Done Editing If any changes have been made Greenshades suggests that a copy is saved so that the file does not have to be edited again EvgksssA E EEEN IZ FaNAF Em D bra D AZ Skreet JE Fea ph Sates E SIG Wisse A Alt PO Bax TORI er SESE Ace Goce AS woke DF ih See TO ihora Lha AT Ei HID ABA Tid inann FIG b Ha a diver i Pi Bea BG OL ean AL Bemi A Be 181 Set TREE w Fee AS dajana SA Tee Hall HN fers li AE Jera HM a Dai TADE wW Holes Ar Dubai FI Bean 12A SSS Shon C Al E a ESTO a Leraars fave H Had Ae ee PY a 1777 DREHS bebr A Pikmar a at E mi pom OCDE Bakhdla Ar eaa CABE Hog rey Sienet F Bos ELE Pulte Pa B
7. the reports screen The reports screen will be covered in the Reports Section Section 2 Advanced Mode Step 1 Mode Selection To run your Magnetic Media in advanced mode click the circle next to advanced mode click Next Running in advanced mode means that you will only be able to run one specification at a time and you will be able to edit this file if you desire ig AE Mig eetic Media Wit aed Mag NET Finished Processing Maynelic media processing complete Toven a full repost dowble cick on a fie ype Summary Cuopeedact Failed Federal we Feja MISC 1059 Sash Gadna Wa Welcome ta MaghET Greerehades schtion for Magretic Hada pioduction Thit Mal walk you through the steps required io crede magnae media Plase indicale how you wauld like to lun ihis wizard gt Homai Hode Harma Mode i E tecommended for users who wish 1 icky cesis magic in baiches iheni ediing resul Advances hinds is ieoommended far users who with fo edit ther nomai belma tt ip pieced in the magrstc mada lie Hisy Moda l l View Flepoits Fom previously generated Magnetic Hada Miaz NET Select which magnetic media to produce Step 2 Online or Offline amp Authorization See steps 2 3 from the Normal Mode Section Step 3 Work Queue Select the specification that you need to run then click Next In advanced mode you can only run Loca Sita Hewtie wa 1098 one
8. Greenshades Mag NET User Manual Using the Mag NET Wizard Mag NET User Manual Greenshades Software 7800 Belfort Parkway Suite 220 Jacksonville FL 32256 904 807 0160 www greenshades com GREENSHADES Smart Businesses Go Green If you have any questions about steps in this documentation please contact technical support by email at support greenshades com or by phone at 904 807 0160 Table of Contents Table OL Contents is rs cise sotto serse yess says tacaseseennaninysbouuawseyeavesabovadasenvuedvsolessdasouaatnsedecateren awe 2 Common Steps Within Mag NET Magnetic Media Wizard cccccceeeeesseeeeeeeeeeeeeeees 3 Se CLO i WIN OPTI VEO CS srs cee ssae const ene tionary ns conan ae nioncteaserie anata senceaas cena tcaceadeduesseaie eines 4 SecHon 2 Advanced MOOG acct ese cscuaitescstten scr savandeodiouedadirawincsttawsdaaieenmedetewlessipatacctoxeeds 7 DE CHOI o History Mode tyes hcnestosstaaeenattpusieteiatern denesdossbaneeecceecnialesaen iei 10 DCC MONE R POIs e a E seaeeatiasery 12 Secu n 5 Mae NE F OM OMS esitise EEEE a EA 17 Section 6 License Agreement esssessseoeeressssssscceressssssseceresssssssecteessssssseeeressssss 19 Common Steps Within Mag NET Magnetic Media Wizard Regardless of which accounting package you use Mag NET should have been launched and will allow you to produce your magnetic media Each screen of Mag NET contains a short explanation of the information it re
9. a 18 Section 6 License Agreement Green Shades Software Inc licenses this software to the user for use for one year from the date of purchase and subsequent maintenance plan renewals We warrant that we have put forth our best efforts to ensure that this software will properly generate the magnetic media files required by the various governmental agencies We warrant we will respond promptly to resolve any rejections of the magnetic media by these governmental agencies It is the client s responsibility to forward us all communications from these agencies within 48 hours of their receipt by fax or email It is the client s responsibility to contest all proposed penalties The extent of Greenshades Software s liability shall be limited to the replacement of the diskettes or the full refund of the purchase price of the software Except for this limited warranty described above there are no warranties expressed or implied including but not limited to the implied warranties of merchantability and fitness for a particular purpose and all such warranties are expressly and specifically disclaimed In no event shall Greenshades Software Inc be responsible for any indirect special incidental or consequential damages or lost profits to you or any other person or entity regardless of the legal theory even if Greenshades Software has been advised of the possibility of such damage Information in this document is subject to change without notice
10. by choosing a apota quarter trompar meme tan hpa and linsiy ajutsdicion gp 2ST 2002 Green Shades Salaa lnc 4 jg Guts jg HeH 4 igh WE q jg 1094 q 129 ohe Sl gp The Wold Orire ine i em HD Noth Dako 10 Step 3 Optional Features of History Mode Producing Bulk Information To open this option right click on a company listing The first option is to create Label Mail Merge DataSource This can be used to create new labels for your magnetic media The file is saved in the same directory Mag NET is installed to and the default path for this is C Program Files Greenshades Software Mag NET The second option is view All Transmittal Letters This will create a report listing all information on all the transmittal letters that have been sent out under that company The third option is to view All Totals This option allows you to create a report that shows you all totals for all the magnetic media that has been created under that company The Bulk Information reports will work at the Date Company or Tax Type i e Suta or 1099 levels The final option is to rerun your magnetic media You will only be able to use this option if you checked the box to save your data to history when you previously created your magnetic media To use this option right click on the jurisdiction you wish to rerun i e New York Suta then click on Rerun Magnetic Media button This will ask if you wish to run in Advanced
11. ce to get your specifications updated Step 5a Produce Your Magnetic Media To start producing your magnetic media click the green Start button Step 5b Produce Your Magnetic Media Once the process has finished Click the Next button i Ming ET Magneti Media Wizard Mag NET Select which magnetic moda to produce Qld ty the pet queue al the magneto media pou ech io be mesed hon pai da Loca Fide heshe we 1058 w ork Deue Feka Add gt South Ca dings Fede MISC 1099 Mee ett al Wizard Mag WET Ready te prelwre Trea ey ete media Praci iha Shmi button fo pecduce pour magai cracks ies E Jiga Monia t bmeg o P orago ooo A b Pawo OOOO E Easirgtai 7 Cleaning Uo A Fecal l podie ch A magie iraia Mee Magnetik Mia Wizard Mag NET Ready te prolwre mageti media Praci iha Sbri button fo poduis pour miga ic mada ies Eg Stage Montor Processing Connan w Dombsinglpiss J iia au o torso af Pakana Dasbatons Ebai O A inl i 5am Dada kee Hei am _ cbe Nee Hagi Nak Flocasarg hae Compkatod Step 6 Summary To view your Magnetic Media double click on the name of the specification i e If you were running South Carolina W2 s you would double click on South Carolina W2 You will need to double click on the specification even if the Magnetic Media has failed This will bring up
12. e Meda Fie Yor Data Forme The Messages tab lists all errors and warnings that occurred during the creation of your magnetic media Errors indicate that there were critical problems while producing your magnetic media such as a required piece of data not being found Warnings indicate that something may potentially be incorrect such as a piece of data being longer than Mag NET expected it to be If you are missing data you may enter it into your accounting package or you may run Mag NET in advanced mode and add the information in the editor 12 Step 2 Totals fe Report AZ Arizona Suta io x fag MET wae able bo gract te blond lola mom you magnaie madix Details Print Total Employees l4 Total Suta Quetely Wages 132 46276 Total Swa Taxable Wages 125 22 37 Magnetic Meds Fie Your Dala The Totals screen displays a list of totals generated by your financial information You may check these to ensure that the proper information was gathered and saved in your magnetic media file 13 Step 3 Transmittal Info E neport a2 Arizona Subs Tha foleeang is beremillal la informer MAGMETIC MEDLA TRANSAT AL IF ORMATION The mfoometion provided balov ie intended to provide beams banenubbal mformakon applicable to your magnetig tieda Hype imd Pee tency himinler Tati ation Reporting Por the Period Ending LAENI Taylor Stewarct Coay 477 Veget Dak Pata Chicago
13. eiter Step 6 Producing your Magnetic Media amp Summary Please see steps 5b 6 in the Normal Mode section for these steps Section 3 History Mode Step 1 Mode Selection History Mode is used to view the reports from previously produced magnetic media files To use this mode select the circle next to History Mode then click Next Step 2 Select a Report To view an old report click the next to the reporting date when the report was made Next click the beside the company the report was made for Click the next to the type of the report i e Suta or W2 Then click on the Jurisdiction that the report was created in Last click the View Report button This will bring up the reports screen The reports screen will be covered in the Reports Section false bo MagHET Greerchede solution fat Magnetic Hadia production Thi 1 Ma walk you Abrough the depi recuired to aese magne media Please indicale how you wuld like to iun ihiz wsad B Normal Mode Hamal Hide E fecommended for users who mish bo griek qese magic in belchss Wiha eding recull B Advanced bods Advanced hinde ts ecommended far users who with inedit iber infermelion belws amp is placed n the mamaic mada iie View Pi Fom previoud geremied Magnetic Heda i Ming ET Mogmetic Media Wizard Mag NET Choose a pve vine Magnetic Modia File Select fom ams dl ihe pesni masked magnetic meda Nes
14. ininin ieiet nn Line Position Selection Length The Magnetic Media tab displays the actual magnetic media file This is the information that needs to be sent to the government for processing This file is very complicated There are specific requirements for what data is required on each line at each location No matter how simple this file looks editing it is highly discouraged This magnetic media file may be saved anywhere including on a floppy diskette by using the Save button Coe Coe Forma 15 5 x C 4277 WEST OAR PARRUA oooodooosz4o77F nooo0onoez 73108 DoOoddonoez2z 5676 oo000000e 72944 DOO0000OFE3360 ooo000ognoz1e946 OooOngo0OFzse7s5 oo000000z14079 OOOO000OZS 3765 ooo000000zs0613 DOOd0Onoes24546 noo000ooos70937 oo0g0og0oz74155 OOOO0O0OFE7ISS Step 5 File Your Data 2 Report Az Arizona Suta 7 T ioj x After saving your magentic media file to disk it will be ready to send into your reporting agency 2 Select one of the following tling methods File By Disk E File Select a Drive from the drop down list and press the Save To Disk button to save Once saved print out the Label from the Label tab and send to the appropriate address along with any required forms as described in the Transmittal Info tab Target Drive Disk Orive A5 Save To Disk Tafe TS CurentFie Sd Forme The File Your Data tab allows you
15. quires from the user The following is an overview of using Mag NET Note that the colors and other aspects of the appearance of Mag NET in the following pages may not be exactly the same as it will appear on your machine Mag NET changes its appearance to mimic the accounting package installed on your system Section 1 Normal Mode Step 1 Mode Selection Normal Mode is the quickest way to generate your Mag Media files It will allow you to generate multiple reports quickly and easily Because Normal Mode allows you to generate multiple reports it does not allow any editing of the files To use Normal Mode click the circle next to Normal Mode and then click next Step 2 On line or Off line Mode optional If this screen appears then the Mag NET wizard cannot detect your internet connection You may not be online or you could be running through a proxy or firewall On this screen you will need to select whether you are running on or line or off line mode Greenshades recommends that you run in or line mode to get the most up to date specifications for your Mag Media filing needs To run in or line or off line mode click the circle next to the desired option you wish to run and click next If you are behind a proxy server please click on the link labeled If your computer is on line but your computer is behind a proxy server You will need to fill out this information to run behind a proxy server If you are unsure if yo
16. rter you were trying to run for i e if you were running for 4 Quarter for 2002 you would go into the folder named QTD1202 There will be a file named out xml double click on this file to put the path in the bar The path in the bar will look something like this c dynamics two mmdata QTD 1202 out xml Then click Next and follow the directions for normal mode Note If you made any changes in your accounting package to your data these changes will NOT be reflected in this file until you press the Mag Media button in your accounting package 17 Option 2 Advanced Mode Mag NET Magnetic Media Wizard Mag NET Select the source information type and location Please select what kind of file you would like to load and provide the path to that file Source Data File File s path need help completing this step If you are running Mag NET from the start menu and select advanced mode Mag NET will ask you for a source data file or a saved merged file If you are loading a source data file please follow the directions from Option 1 to load an xml file these files are the same If you loaded a previously created saved merged file you will need to browse to where you saved the file to and select the file You will also need to select saved merged file from the drop down list Then click Next Please follow the directions for advanced mode to complete processing your magnetic medi
17. to save your magnetic media to a floppy disk and will also give you information on how to e file for the report you are trying to file Note On some Citrix and Terminal server environments the Save To Disk button will not work or will give an error message to save your magnetic media if this happens please click on the magnetic media tab and save the file from there Step 6 Forms Please see the FormsLite Manual for instructions on how to use Forms 16 Section 5 Mag NET Options Option 1 Normal Mode XML Data File Mag NET Magnetic Media Wizard Maz NET Select a data file a ei C e In order to produce magnetic media you must supply Mag MET with an XML based data file representing the financial information related to your company This it the data that MagNET will use as the content for your magnetic media file ML Data File to Load Browse c dvnamics twokmmdate gtd 204but sml Quit lt Back Nest gt If you load Greenshades Mag NET from the Start Menu and select Normal Mode Mag NET will ask you for an xml data file to load This file is in the directory your accounting package is installed to You will have to browse to this directory There you should find a directory named after your company 1 e If your company name is The World Online the directory will be named TWO In this directory you will find a MMDATA directory go into this folder From there go into the qua
18. u are behind a proxy server please consult your IT or IS departments Note Using the Mag NET Wizard in on line mode will not transfer data to Greenshades or any of the filing agencies Weleomes to Meg MET Gresccheces polition fo Magnetic Weda producton The spplicslion wall wak pou Hhraugh the sieps gued to creshe magic mada Please recse how you would ike ba ron Ihi weard Hemal ode i is recommended hor users who wish ko quickly aala maghain batches Piho adding rasudi r Adrenced Mads Qdesnced Mode amp recommended in uess who vish bo edi thar nlomaton bela i plecad ri tha magretic media hie risen Hecke View Reporte Irom previous generaled Magnetic Media Miag HET Hageti Media Wizard Mag NET Choose mode Hag ET can opersle iether one o oine mide Onine noda F imge recommended Online Mode Ini Ordires Mode yur Compute Sulonaloe donbas any updates io magnetic meda p ri 8g wel et pache bo His spplosion Additionally formation felated bo the femal A einer 1 macs lige i F aee from a renulp campuh OFine More In OFine Mede nes maa ur computer does mobuse Hee mieie or updater or meag Poa aortani iih lo ponde the apdtalin wh addlond es related bo the hype of magnetic meda uou weh bo haye produced ECTS Fcap Le Wore than ona pace eee Le het nren he AT TP pcg Peg Serge E ije ape serve ko me bane conection Fat a I i i
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