Release Notes
Contents
1. MHARDCAT ASSET MANAGEMENT WORLDWIDE What s changed in 3 30 A guide for Hardcat Users to changes recently introduced into Hardcat 3 30a through 3 30e December 2011 Revision 5 TRACK YOUR WORLD HARDCAT TRACK YOUR WORLD ASSET MANAGEMENT WORLDWIDE Features introduced in 3 30a Domain Control is now available in Hardcat Windows The introduction of Domain Control in our HardcatWeb which allows automatic filtering of data based on the WorkGroup a user belongs to to prevent them seeing records for users in another WorkGroup has been very popular So much so that we ve also made this capability available in the Hardcat Windows product where it has a range of potential uses Hardcat Reports now available in HardcatWeb The high quality reporting that Hardcat users have always enjoyed is now available in HardcatWeb with reports presented to the user as a PDF file Both standard and custom report formats can be accessed and results can be filtered by ad hoc or saved search definitions Note that the reports can be set to run subject to domain control so records the logged in user is not authorized to see are automatically excluded from the reports Now key stakeholders can access key reports in Hardcat without needing to use the Windows application or have training in its use Export from HardcatWeb to spreadsheet In conjunction with the delivery of Hardcat Reporting to HardcatWeb we are also pl2. What s Changed in 3 30 A guide to changes recently introduced into Hardcat 3 30 TRACK YOUR WORLD Page 3 HARDCAT ASSET MANAGEMENT WORLDWIDE Features introduced in 3 30c Hardcat 3 30c incorporates all the features introduced in 3 30a and 3 30b but also introduces a range of further enhancements detailed below Upgraded security Hardcat HardcatWeb and CatScan have significantly beefed up user security to ensure compliance with our many customers ever stricter security requirements There are far more powerful encryption features for usernames and passwords tougher rules are now able to be enforced on password length and complexity Domain Control expands again We ve further expanded Domain Control in response to customer feedback with Domain Control options now limiting of Work Order and Problem listings by Engineer as well as options to limit selection of locations and cost centres for asset or job reassignment to only those within the user s domain HardcatWeb improves list screens and filter order options We ve reorganised the presentation of order by and search filter constraints and also made sure that your filter criteria can be remembered if you go away from the list and return to it later The record print option in these list screens is further enhanced now providing a high quality PDF presentation Improved list screens in Hardcat Windows Subtle changes to column order in Hard
3. Active Problems Only will only show active Problems in the Problem list screen closed Problems will be hidden Show User s Problems will only show the logged in Users Problems E g If the logged in User is John the Problem list will only show Problems that is assigned to John as Engineer Default Problem Status defines the default status of a newly created Problem record E g Setting Default Problem Status to Open will mean that all newly created Problem records will emai fave their status set to Open IV Active Problems Only Show User s Problems Open Default Problem Status l x c Cancel What s Changed in 3 30 A guide to changes recently introduced into Hardcat 3 30 Page 16 HARDCAT ASSET MANAGEMENT WORLDWIDE Maintenance Settings e Default Work Order Caller to current login will automatically set the caller field of a newly created Work Order record to the logged in user e Active Work Orders Only will only show active Work Orders in the Work Order list screen Closed Work Orders will be hidden e Show User s Work Orders only shows the logged in Users Problems E g If the logged in User is John the Work Order list will only show Work Orders that was created by or assigned to John e Show Close Date prompt will prompt the user to enter a Close Date when closing a work order e Default Work Order Status defines the default status of a
4. ASSET MANAGEMENT WORLDWIDE Revaluation Functionality Revaluation Methods Explained Hardcat offers revaluation functionality to record asset revaluations using either the Gross Proportional Restatement or Nett Elimination method Gross method e proportionally restates the original cost of the asset based on the extent of increase or decrease in carrying value of the asset as a result of the revaluation to determine Adjusted Cost e adjusts Accumulated Depreciation to reflect the proportionally restated original cost e retains Prior Years and YTD depreciation charges e uses the proportionally restated Adjusted Cost as the cost base for future depreciation calculations instead of the Start Value e generates a Revaluation Gain or loss on revaluation that reflects the difference between the carrying value and the Revaluation Value e generates a Cost Adjustment on revaluation that reflects the difference between the Start Value and Adjusted Cost e results in journal outputs for GL to balance proportionally restated Asset Additions against proportionally restated Accumulated Depreciation as well as Revaluation Reserve Loss on Revaluation as required Example An asset purchased for 100 000 depreciating at 10 per annum and written down to 70 000 is after three years revalued up to 77 000 using Gross method It will have a proportionally restated Adjusted Cost of 110 000 Future depreciation charges will be based on the Adju
5. v Transmission Threshold Usage V Column Titles T l Port T Use Fixed Width Columns Once you have selected the fields you wish you can simply export and open the file in your spreadsheet application C2 Wa I gt gt Motor_Vehicle_detail_export csv Microsoft Excel ee aS Home Insert Page Layout Formulas Data Review View Add Ins OX 4 cos 7 Z BR 3 Insert A Es Calib J z z Wrap Text G I X f i Ta alibri Anra V E wrap Te enera k3 HA Tj Foa G a Paste BZ x Oe 4 M amp Center 9 398 Conditional Format Cell bre Sot amp Find amp F De EE gt She Ed Merge amp Center Sor Me 8 38 Formatting as Table Styles 4 Format C2 Filter Select Clipboard Font a Alignment ia Number ra Styles Cells Editing B6 ad fe Holden Rodeo 4WD Car 1 Asset Code Asset Name Purchase Date Purchase Price Registration Number Colour Fuel Type Transmission Ye 2 AS000022 Hyundai Accent 20080112 25477 32 ABC 004 White Diesel Manual 3 AS000023 Toyota Landcruiser Station Wagon 4WD Car 20080428 64220 94 ABC 000 White Diesel Automatic 4 AS000047 Nissan Pulsar 20080601 20149 33 ABC 003 Green Unleaded Regular 91 RON Automatic 5 AS000074 Holden Astra 20080624 29478 65 ABC 002 Black Unleaded Hi octane 95 RON Manual 6 As000098 Holden Rodeo 4WD Car l 20060801 34587 99 ABC 001 Blue Diesel Manual 7 AS000113 Nikon Surveillance Camera NK100 20080806 2000 ABC 008 Whi
6. 421 69 AS000019 Compac 17 Inch Flat Panel Monitor 1 06 2008 96 319 95 A 000021 IBM Thinkpad 600E PII 366 Laptop 12 09 2008 3 254 32 AS000024 Compaa Deskoro 133 Workstation PC 1 06 2008 1 156 32 AS000026 Compaa Deskoro 133 Workstation PC 1 06 2008 1 156 32 AS000028 Hitachi CM801 21 Inch Monitor 28 04 2008 899 36 AS000029 HP XE3L Omnibook Notebook 01 2006 2 564 33 AS000030 Hitachi CM801 21 Inch Monitor 8 04 2008 899 36 AS000031 HP 40S0TN LaserJet Printer 7 01 2008 5 014 36 AS000032 HP XE3L Omnibook Notebook 23 08 2006 2 564 33 AS000033 HP 8100DN LaserJet Printer 31 07 2008 Similarly Period Depreciation Detail and various YTD Depreciation reports have been subtly updated to ensure that revaluation information is included Start Value is superseded by Adjusted Cost for revalued assets and Gain Loss and Depreciation WriteBack fields now contain details for both revaluation and disposal with flags to indicate which What s Changed in 3 30 A guide to changes recently introduced into Hardcat 3 30 Page 26 HARDCAT TRACK YOUR WORLD ASSET MANAGEMENT WORLDWIDE A new Revaluation report provides detail on the revaluation history of various assets over time including revaluations in prior years and can be filtered by date to show only a particular period of interest such as current period or current year only Journals Hardcat s journal export function has been substantially upgraded to handle the new r
7. E g A Laptop that has already been issued to Person John is being scanned to be issued out to Person Fred The interface will notify the user of this discrepancy and will only allow them to continue once they confirm they have located the item at the new source Return Mode When Returning items from the Hardcat Web interface there is an ability to set individual modes With this setting the interface will not allow the return of stock and will only return assets When assets are returned there will be no check to see whether the assets are being returned from the same source that it was issued to E g A Laptop that was issued to Person John is being What s Changed in 3 30 A guide to changes recently introduced into Hardcat 3 30 Page 19 HARDCAT ASSET MANAGEMENT WORLDWIDE Check Source Once TRACK YOUR WORLD returned by Person Citizen The interface will allow this transaction to take place and will not inform the user of this discrepancy With this setting the interface will validate the source from where the items are being returned If the source is different the user will be asked to confirm that they have located the items at the source location with the option to have an additional comment to explain the discrepancy E g Person Fred is returning an asset that was issued to Person Tony In this case the user is informed of this discrepancy and will
8. Key 2 Prompt for Date User Key 1 Next Test Prompt for Date User Key 2 Last Test M Use Multiple Currencies Currency Floating Point Precision 3 a Y E ae Y Currency Precision 2 l Observe Asset End Of Life Settings I Internal Login Timeout mins Extemal Login Timeout mins 0 V Allow Purchase Order Number edit V Common Budgets across modules IV Allow Asset Description edit Create File with Rejected Import Records V Enable Asset User Currency Fields IV Enable Asset User Date Fields MV Use Dynamic Cursors Only V Use CatScan Login Details in Audit trail IV Create Unit History Only When Changed V Permissions disabled for new Logins IV Allow MAPI email V Produce report when moving Assets Must select Approver when moving Assets V Enable Domain Control WEB Enable Domain Control Hardcat Auto transfer to Location by Person Auto transfer to Cost Centre by Person Symbol for Other Currency Report Tag None Default Priority Priority 3 V Min Length of Password Passwords Expiry Days Must Contain Upper Case character A Z Must Contain Lower Case character a z I Must Contain Numeric 0 9 l Must Contain Special Character H _ 1 lt gt Configure Priorities Configure Additional Cost Types Configure Asset Status Fields Configure Disposal Status Fields Configure Asset Finance Status Fields Configure Units Types C
9. are issuing items on 01 01 2012 the Return date will be pre populated with the date 03 01 2012 The Hardcat Web Issue Return interface is designed to be completely driven by a barcode scanner without relying on a mouse or keyboard The following e Issue Mode Barcode allows the user to scan a barcode that will automatically take the user to the Issue screen E g The user scans a barcode Issue whilst in the Return screen to navigate to the Issue screen allows navigation on Hardcat Web Issue return interface without using a mouse or keyboard e Return Mode Barcode allows the user to scan a barcode that will automatically take the user to the Return screen e Logout Barcode allows the user to scan a barcode that will automatically logout the user from the web interface e Default Issue Return Barcode allows the user to enter a Location Person or Cost Centre barcode in this field which will then make that entity the default Source for Issue and default Destination for Return E g Setting up the barcode of a Location Store Room in this field will ensure that the Store room is the default Source when issuing items and default Destination when returning items What s Changed in 3 30 A guide to changes recently introduced into Hardcat 3 30 Page 18 HARDCAT TRACK YOUR WORLD ASSET MANAGEMENT WORLDWIDE HardcatWeb s Issue and Return dialogs are also designed to offer different modes of oper
10. e Engineer limits the lists of Help Desk Problems and Maintenance Work Orders and associated Actions visible to users in the Work Group according to the Person or Person folder of the Engineer against the record e Location limits the lists of Assets Stock Help Desk Problems and Maintenance Work Orders and associate actions visible to users in the Work Group according to the Location or Location folder against the record What s Changed in 3 30 A guide to changes recently introduced into Hardcat 3 30 Page 9 HARDCAT TRACK YOUR WORLD ASSET MANAGEMENT WORLDWIDE e Cost Centres limits the lists of Assets and Stock visible to users in the Work Group according to the Cost Centre or Cost Centre folder against the record or in the case of Problems and Work Orders and associated actions the asset attached to the record e Asset Types Limits the lists of lists of Assets Help Desk Problems and Maintenance Work Orders and associate actions visible to users in the Work Group according to the Asset Type or Asset Type folder against the record or in the case of Problems and Work Orders and associated actions the asset attached to the record e Problem Types Limits the lists of Problems and associate actions visible to users in the Work Group according to the Problem Type or Problem Type folder against the record Selecting any of the Engineer Location Cost Centre Asset Type or Problem Type buttons will bring up a
11. list will open up that record for detailed viewing and allow the user to edit it further if required Audit and Exit options are provided to record the asset as being audited or alternatively exit without flagging the asset as audited Audit Edit g Yy 4 12 26 X Page 1 Page 2 locaton ca Bare Fo Cost Centre Reception on Eva Saran Product Sun Ultra 3000 Enter Description Sun Ultra 3000 Enterpris What s Changed in 3 30 A guide to changes recently introduced into Hardcat 3 30 Page 31 HARDCAT ASSET MANAGEMENT WORLDWIDE TRACK YOUR WORLD Hardcat Audit Capture Exceptions Report In addition to the on the spot exception facility in CatScan allowing those collecting the data to be aware of assets not found while out in the field we have also significantly improved the reporting capabilities of the product relating to the assets found assets not found new assets captured records changed and types of changes as a result of audit and capture activities To use the reporting facility 1 From the Modules Menu choose Barcoding 2 Click on the Audit Capture Exceptions Report menu item in the Barcoding Main Menu 3 Select the date range the audit and capture activity you wish to report on covers The default is today s date 4 The selection of Results of Last Search or All of Hardcat determines the Scope of the report For example you may wish to limit the scope of the report to
12. one site or a specific cost centre or class of assets 5 Select whether you require Summary Report totals or Detailed Report individual records 6 Check the applicable checkboxes to include the sections of the report you wish to see in your report output Once all the criteria have been entered click Report Audit Capture Exceptions Report Restrict Report To 15 02 2011 Scope of Report 19 02 2011 C All of Hardcat Results of Last Search This Search C Summary Report Detailed Report Show in Report V Date range and search name V Number of assets in scope Number of assets scanned Number of assets not scanned Number of assets scanned where details changed via CatScan total with subtotals for lt Number of assets where location changed Number of assets where cost centre changed Number of assets where product changed lt E ed Number of assets where maintenance condition changed lt I Number of assets where barcode was replaced lt Number of assets where other fields were changed Iv zZ umber of assets created as part of the audit capture process What s Changed in 3 30 A guide to changes recently introduced into Hardcat 3 30 Page 32 HARDCAT TRACK YOUR WORLD ASSET MANAGEMENT WORLDWIDE Maintenance Module Changes New features for Work Orders Caller field In many cases and particularly in the case of an ad hoc rather than a sc
13. other applications This is now available in 3 30e with Hardcat able to automatically export a file using predefined search criteria Filter to remove disposed assets from view in Asset list screens In response to a handy suggestion from one of our valued customers an automatic filter is now available for individual users to set to show or hide disposed assets in the list with your individual preference able to be saved for future use Depreciation backup improved When closing a period or year or when making an interim backup the user is now provided with a suggested backup filename by Hardcat which includes set and period details that will make it very easy to locate that backup in future and ensure that the correct backup is loaded Export Data Capture Audit records to CSV for analysis Our very useful new audit reporting that details assets captured audited and all exceptions found introduced in 3 30c has now been made available in a format optimised for review in Excel for those users who wish to do further processing of the data for statistical reporting or other purposes CatScan and Hardcat facilitate manual auditing without barcode scan CatScan and Hardcat now record how an asset was scanned in terms whether an RFID tag was scanned a barcode was scanned or the user manually recorded it as audited after sighting it required for assets that cannot be tagged Hardcat s audit history now differentiates betwee
14. well as details of revaluation reserve position for the asset at time of disposal The Period Deprecation Summary report has been substantially updated to ensure that Revaluation information is available within it but also to improve more period depreciation information details Previously the report devoted columns to Additions and Disposals and as a result had less column space available for fields such as Start Value or Prior Value The new report includes these details and incorporates where required a second line to detail additions disposals or revaluations during the period such as revalued asset AS000019 in the example below Print Preview Page fi C 200 C 75 C Page amp Period Depreciation by Class Summary for Hardcat Demo Systems Set Book Year Begin 1 01 2012 Year End 31 12 2012 Period 1 Begin 1 01 2012 End 31 01 2012 Asset Code Asset Name Start Date Start Reval Value Acc Dep Period OWD Val Period Dep Period CWD Val Additions Disposals Gain Loss Dep W B AS000001 HP 4500N LaserJet Colour Printer 24 06 2008 5 421 69 4 888 40 648 09 AS000002 HP 6L LaserJet Printer 31 07 2008 2 695 36 2 362 12 IBM Thinkpad 600E PII 366 Laptop 3 254 32 2 756 39 HP 6L LaserJet Printer 07 2008 2 695 36 2 362 12 AS000005 Compaq 17 Inch Fiat Panel Monitor O17 FEG 755 63 lt 0 Worl 30 5 39 9 AS000006 Compaq Deskpro SFF PSSO Workstation PC J06 8 1 025 65 940 87 AS000007 HP 4S00N LaserJet Colour Printer 5
15. when moving Assets J Must select Approver when moving Assets IV Enable Domain Control WEB J Enable Domain Control Hardcat I Auto transfer to Location by Person J7 Auto transfer to Cost Centre by Person Report Tag None Default Priority Priority 3 IV Min Length of Password J Passwords Expiry Days Number of Stored Passwords 0 Maximum Login Attempts 0 Must Contain Upper Case character A Z I Must Contain Lower Case character a z Must Contain Numeric 0 9 I Must Contain Special Character H _ 1 lt gt Configure Priorities Configure Additional Cost Types Configure Asset Status Fields Configure Disposal Status Fields Configure Asset Finance Status Fields Configure Units Types Configure Report Tag Fields What s Changed in 3 30 A guide to changes recently introduced into Hardcat 3 30 TRACK YOUR WORLD HARDCAT TRACK YOUR WORLD ASSET MANAGEMENT WORLDWIDE Setting up Work Groups To create a new Work Group from the File menu select Administration followed by Work Groups Click New and name your respective Work Group Once a Work Group is created you may now edit on its details to gain access to the user based restrictions For asset based restrictions to take place administrators must assign restrictions to all Hardcat entities listed Locations Cost Centers and Asset Types Help Desk module restrictions take into account the asse
16. AT TRACK YOUR WORLD ASSET MANAGEMENT WORLDWIDE e Do not select Preset Class You can select generic preset fields across all preset classes The default column headings which you can edit will simply be labeled Preset 01 02 etc as the field names will potentially differ by preset class This option is useful if you have common field types across different preset classes eg Preset 01 is always Colour e Select Preset Class Hardcat will provide a list of preset field names for that preset class and limit the scope of the report to records belonging to that preset class Eg if export assets and select the Vehicles preset class my export can now include columns for vehicle specific preset fields such as Fuel Type Registration Number Transmission and Colour with the preset field name used as the default column heading Assets not belonging to the Vehicles preset class are automatically excluded from the export Import Export Asset Definition Import Export Name Motor Vehicle detail export Select Table Name Assets v Clear Class Vehicles Fields in this definition Purchase Exchange Rate Asset Code Purchase Order Asset Name Purchase Price Purchase Date Rep Val Date Purchase Price Replacement Value Return Date Transmission Year Status Description Supplier Code Supplier Folder Code Supplier Folder Name Supplier Name Supplier Parent Folder Code Supplier Parent Folder Name Customise a
17. Subtract Residual Value from Start Value vx Pe e Ensure that Automatically Calculate Prior Years has been checked ticked on to enable Hardcat to calculate depreciation charges prior to the current year start date e Tick the option to Charge Prior Year Values to Current Period to ensure any assets added to the set from now on will have any prior year depreciation charges added to the current period depreciation charge e Untick this option if you wish the prior year component of Accumulated Depreciation to be charged to the Prior Year Value field What s Changed in 3 30 A guide to changes recently introduced into Hardcat 3 30 Page 28 HARDCAT TRACK YOUR WORLD ASSET MANAGEMENT WORLDWIDE Barcode Module CatScan Asset Audit Exceptions Hardcat s PDA based CatScan software now allows exceptions to be reported on the spot during an audit rather than relying on data to be reported on in the Hardcat PC application This is a great benefit when performing an audit at a remote site as asset items not scanned at a location can now be easily identified on the spot This allows audit staff to search or query further for these specific items which in many cases will aid their discovery or assist in absolutely confirming their absence To use the Exceptions function a Yy 4 11 10 X Page 1 Page 2 Presets 1 Presd 4 gt locaton fies Roan TB Cost Centre leet pen ernie _Product Compa
18. WIDE TRACK YOUR WORLD Core Module and General Changes Domain Control expanded through Hardcat for Windows HardcatWeb 3 29 incorporated a new feature dubbed Domain Control which enabled the Work Group structure previously used only in the Purchasing module to limit access to Purchase Orders according to Work Groups to prevent users of one area seeing or editing Purchase Orders belonging to another to be expanded to also filter views of Assets Maintenance module Work Orders Help Desk module Problems and Stock module Stock at Location Cost Centre records The new feature has proven popular and with the introduction of HardcatWeb Reporting which ports Hardcat reports out to HardcatWeb respecting Domain Control rules it was a logical time to extend the Domain Control functionality through the Hardcat Windows application Enabling Domain Control in Hardcat Domain Control is enabled via Hardcat Global Options Choose File Administration Options Check the box in the middle column of options labeled Enable Domain Control Hardcat Hardcat Global Options Automatic Code Generation Category 7 MV Generate Numbers Automatically Mask to Use For Codes JASHHAHHH Use for letters or for Numbers All other characters are inserted literally Next Available Number 450001 37 Area Assets v Prompt for User Key 1 ERA2 Code Prompt for User Key 2 Batch Prompt for Currency User Key 1 Prompt for Currency User
19. administrator to unlock a user who has been locked out due to too many unsuccessful login attempts Details for User Hardest Administrator V Password Never Expires V Active User User ID Password V Multiple User E Modify Password Maximum Users it ait Main Menu gt Failed Login Attempts Do Domain Control System Default Login Type Full User v Access Levels for this User Administration RAD v Barcoding RAD Assets RAD Users RAD Depreciation RAD Locations RAD Financial RAD v Help Desk RAD Suppliers RAD Export RAD Purchasing RAD Cost Centres RAD v Import RAD v Maintenance RAD v People RAD gt Reports RAD Stock RAD Products RAD Asset Types RAD gt N None A Read only RA Read Amend RAD Read Amend Delete v Important note for customers upgrading from 3 30b and earlier Hardcat has always stored passwords in upper case but tolerated lower case being entered by users Hardcat 3 30c and later releases are case sensitive Because some users may not remember which case or combination of cases they used when entering the password you may need to reset passwords for some users when upgrading from 3 30b and earlier releases What s Changed in 3 30 A guide to changes recently introduced into Hardcat 3 30 Page 14 ASSET MANAGEMENT WORLDWIDE HARDCAT TRACK YOUR WORLD Hardcat Web Options Provid
20. an s PDA functionality for receipting goods directly to Hardcat What s Changed in 3 30 A guide to changes recently introduced into Hardcat 3 30 TRACK YOUR WORLD Page 4 HARDCAT ASSET MANAGEMENT WORLDWIDE Features introduced in 3 30d amp e Hardcat 3 30e incorporates all the features introduced in 3 30a b c but also carries over minor changes introduced in 3 30d and introduces a range of further enhancements detailed below New Issue Return interface in HardcatWeb A new screen in HardcatWeb provides a simple single point from which both assets and non asset inventory can be scanned in and out of a store to people other locations and other destinations Administrators can set operating modes that allow the solution to be tailored to match their organisation s internal rules for transfers Hardcat Windows online context sensitive help revamped and refreshed As well as our user documentation being thoroughly updated with all the latest features we ve also completely revamped our context sensitive online help It is now a browser based and presented in a style that should be immediately familiar to users Of popular applications such as Microsoft Office Automated batch file export of data from Hardcat to CSV As an alternative to our existing ODBC and API based means of accessing Hardcat data some customers have requested facility to schedule export of a defined set of data for review or even import by
21. ardcat users have large scale complex asset additions eg an entire new site that due to the many assets involved are not easily recorded in detail in a short space of time These organisations need a means to be able to record the addition in their General Ledger at the time of capitalization and the task of detailing all the various assets that make up the addition may run past the end of yeaxr date There is therefore a requirement in the next financial year for an asset to be recorded with a depreciation start date in the previous financial year but with the prior year depreciation backdated to ensure opening written down values for the new year are consistent with the GL Hardcat now caters for this eventuality with an optional flag to charge prior year depreciation for newly added assets in the current period where the asset s depreciation start date precedes the year start date To charge prior year depreciation in the current year for new additions e Click on the List of Sets Button This shows the list of all the depreciation sets within the database e Select a set with the Select button e Click on the Details button to edit characteristics for the set Details of Depreciation Set Book Set Name Book Number of Days in Year for Rate 206 V Update the Asset Current Value Field V Automatically Calculate Values for Prior Years V Charge Proc Year Values to Current Period Calculate Even Pernod Depreciation F
22. at Depreciation Options Automatic Code Generation Depreciation Classes v V Generate Numbers Automatically Mask to Use For Codes DCHHRHHH Use for letters or for Numbers All other characters are inserted literally Next Available Number Dc000007 Note Revaluations are not recorded simply by adjusting Start Value and Prior Value There is specific functionality in Hardcat for recording revaluations which will be described later in this document Users may however adjust Start Value to record the effect of other adjustments to asset cost eg a Credit Note Viewing Depreciation History User edited changes to depreciation details such as a change to Start Value or Prior Value are recorded in an audit trail and displayed in the History tab of the Depreciation Detail screen Viewing Disposal Details Disposals are not recorded within a depreciation set they are recorded from the Depreciation Module Main menu however the effect of a disposal transaction on an asset s depreciation and profit loss on disposal calculation can now be viewed within a depreciation set record including profit or loss calculation on disposal for the asset in that set Simply select the Disposals tab of the Depreciation Detail screen to see disposal details if any against an asset in the set What s Changed in 3 30 A guide to changes recently introduced into Hardcat 3 30 Page 22 HARDCAT TRACK YOUR WORLD
23. ation to suit different organisation s business rules for strictness associated with the issue and return of equipment modes Issue Mode When Issuing items from the Hardcat Web interface there is an ability to set individual modes Depending on the mode set the Issue behaviour will change accordingly The table below explains the different Issue modes available in Hardcat Ignore Source With this setting the interface will not allow the issue of stock and will only issue assets When assets are issued there will be no check or validation regarding where the asset is coming from E g A Laptop that has already been issued to Person John is scanned to be issued out to Person Fred The interface will not perform any checks and will allow this transaction to take place With this setting the interface will only allow assets and stock to be issued that exists at the selected source E g If Person John tried to issue an item that was issued to Person Fred earlier the interface will not allow him to complete this transaction With this setting the interface will require the user to have a source for Issue selected before allowing items to be issued If an asset is scanned where the source selected contradicts the current assignment of the asset the user will be asked to confirm that they have located the item at the source location with the option to include an additional comment to explain the discrepancy
24. be asked to confirm the transaction to proceed with the option to have an additional comment With this setting the interface will behave in the same way as it does in the Check Source mode except that the first exception comment will be retained and applied to any other exceptions that occur during the current session E g Person John is returning two items that were issued to Person Fred When returning the first item an exception comment Fred handed items to John is entered This same exception comment will be applied automatically while returning the second item With this setting the interface will only allow items to be returned that exist at the selected source E g If Person John tried to return an item that was issued to Person Fred the interface will not allow him to complete this transaction What s Changed in 3 30 A guide to changes recently introduced into Hardcat 3 30 Page 20 HARDCAT TRACK YOUR WORLD ASSET MANAGEMENT WORLDWIDE Depreciation Module Changes New Deprecation Details Edit Screen Viewing and Editing Individual Asset Details The previous Override Details for Asset screen has been replaced with a new and substantially expanded Depreciation Details for Asset screen Hardcat Depreciation now provides a far more detailed view of the asset from a depreciation perspective showing full details of relevant values such as start prior years and clos
25. cat Web interface Hardcat Web Options _ _ General Assets Help Desk Maintenance Stock Issue Return Can dispose assets allows a user to dispose assets from the Hardcat Web hee ieen on Interface Active Assets Only will show active pesos MI z assets in the asset lists screens disposed aa cate enn Replace zi assets are hidd en i Barcode to trigger Maintenance Condition Default Asset Status defines the default status of a newly created asset E g Setting Default Asset Status to Active will mean that all newly i created assets will automatically have their status set to Active Cancel 2 Heb i Default Maintenance Condition z defines the maintenance condition that is triggered by the TE to trigger Maintenance condition below E g If the default maintenance condition is set to Fault any assets that has a maintenance condition of Fault cannot be issued out Barcode to trigger Maintenance Condition if a barcode for ex FAULT is specified in this option the user will have the opportunity to scan a FAULT barcode immediately after returning an asset on Hardcat Web Upon scanning of the FAULT barcode the last scanned asset will have its maintenance condition set to FAULT status to prevent re issue of the same asset Can dispose Assets a Hardcat Web Options r t General Assets Help Desk Maintenance Stock Issue Retum
26. cat Windows list screens for assets work orders problems stock purchase orders and other major entities have allowed detail descriptions to be easily readable for any order option selected Action Presets in HardcatWeb User definable preset fields against Actions in Hardcat have enabled us to deliver high quality incident management solutions With their extension into HardcatWeb high quality incident recording and reporting is now potentially available to any desktop in your organisation not to mention a range of portable devices Exporting presets easier than ever before User definable preset fields are a fantastic feature in Hardcat and Hardcat 3 30c has made export of presets as simple as reporting on presets in our custom report writer It s now incredibly easy to merge these user definable fields into an export on your assets work orders problems locations people etc Fantastic new detailed audit and exception reporting in Hardcat By popular request we ve built in a whole suite of exception reporting into Hardcat Windows to detail all changes to existing assets that happened as a result of the audit subtotaled by the type of change as well as list assets that weren t audited and assets created during the audit Purchasing goes wireless With Hardcat being used by many users to record assets and stock arriving with purchase order deliveries we ve provided a streamlined seamless wireless capability to link CatSc
27. cently introduced into Hardcat 3 30 Page 25 HARDCAT TRACK YOUR WORLD ASSET MANAGEMENT WORLDWIDE Reporting Changes and Enhancements A new Additions report shows users not only what asset items have been added to the set this month but provides subtotals for purchases in the current period versus those backdated to a previous period making it far easier to reconcile to the G L Print Preview Page ofl C 200 C150 100 75 C Pae Gi Additions for Hardcat Demo Systems Set Book Year Begin 1 01 2012 Year End 31 12 2012 Period 1 Begin 1 01 2012 End 31 01 2012 Backdated Additions Asset Code Asset Name Asset Type Dep Rate Dep Method Purchase Price Purchase Date Start Value Start Date Balancing Charqe AS000142 Microsoft Office Software Applications 10 000 Prime Cost 1 000 00 31 12 2009 1 000 00 1 01 2010 0 00 Grand Total 1 records 1 000 00 1 000 00 0 00 Current Period Additions Asset Code Asset Name Asset Type Dep Rate Dep Method Purchase Price Purchase Date Start Value Start Date Balancing Charge A 000137 CatScan PDA Software Licensing Applications 10 000 Prime Cost 1 000 00 1 01 2012 1 000 00 1 01 2012 0 00 Grand Total 1 records 1 000 00 1 000 00 0 00 Similarly a new Disposals report shows users what asset items have been disposed from the set and subtotals for disposals in the current period versus those backdated to a previous period The report includes profit or loss on sale proceeds as
28. dialog to allow selections to be entered for that criteria The screen has two main areas for administrators to work with Folder based restrictions e Users can be restricted to viewing only items within and or below the entity folder Entity based Restrictions e Users can be restricted to viewing only items assigned to a specific entity Location Domain Control Location Folders Locations Description Code Description Level 22 Martin Place Melbourne Administrators may also choose to have both folder and entity based restrictions enabled at the same time e To add a folder based restriction simply select the add button from the Entity Folder area on the left hand pane of the Domain Control window You will now be able to navigate though your Hardcat location folder structure where you will be able to select the folder to restrict upon You may also select multiple folder restrictions as required e To add an entity based restriction simply select the add button from the Entity area on the right hand pane of the Domain Control window You will now be able to navigate though your Hardcat location Entity structure where you will be able to What s Changed in 3 30 A guide to changes recently introduced into Hardcat 3 30 Page 10 HARDCAT TRACK YOUR WORLD ASSET MANAGEMENT WORLDWIDE select the folder to restrict upon You may also select multiple folder restrictions as required NOTE If you do not require users
29. e through before being able to reuse an old one and the number of failed login attempts allowed before Hardcat will disallow any further attempts to log in When the checkbox Min Length of Password is enabled an administrator can enforce password policy regarding the minimum acceptable length for a password to be valid disallowing short eg one character long passwords When the checkbox Password Expiry Days is selected it will enable users to login using a given password only for the number of days selected before being required to create a new password Number of Stored Passwords allows the administrator to create a limit as to how many previous passwords can be used to avoid users reusing the same passwords Once the limit has been reached the user has the ability to re use their previous passwords to access the database if desired Setting this field to zero effectively disables it Maximum login attempts governs how many unsuccessful attempts may be made before the user will be locked out from attempting to log in again Setting this field to zero effectively disables it a V Min Length of Password 1 Administrators are able to enforce increased password complexity I Passwords Expiy Days by checking any combination of checkboxes so that passwords ae SE T r aximum Login Attempts Must Contain Upper Case Characters 7 Must Contain Upper Case character A Z s Must Contain Lower Case Characters Must Con
30. ear Note that you cannot change these details for revaluations recorded in a prior year Depreciation Details for Asset ASO00138 Purchase 100 000 00 24 170172009 Start Value 100 000 00 170172009 Balancing Charge 0 00 Revaluation Value 75 000 00 Revaluation Date fi 0172012 Depr Cost Base 107 142 86 Prior Years Value 30 000 00 Opening Write Down Value 70 000 00 Year To Date Value 3 050 35 Asset Status Active Residual Value 0 00 Current Write Down Value 74 092 51 Valuation 74 092 51 31 01 2012 Period Values Rates Revaluation Disposals History Date Revaluation Value Method Comments 1 01 2012 75 000 00 i 73 000 00 5000 70772012 79 000 00 Gross Comment 5000 Add Change Delete e Use the Add function to add a new revaluation transaction Change to alter the effective date or revaluation value of an existing transaction or Delete to remove a transaction from the revaluation history e If adding or changing a record apply the Revaluation value the Method Gross or Nett and the effective Date of revaluation An optional Comment may also be added Note you must re run the Calculate function in order for changes to be updated Once this is done a new line will appear in the main values section showing Revaluation Value Date and the Depreciation Cost Base now in effect as a result of the revaluation What s Changed in 3 30 A guide to changes re
31. eased to announce the availability of the file export facility in HardcatWeb which enables web based users to download information to spreadsheet Once again this is optionally subject to domain control to automatically filter out irrelevant or sensitive records New Roles function for HardcatWeb With the new reporting and exporting features now available in HardcatWeb a new Roles function has been implemented to provide a further level of control limiting which users can access which report or export formats This means that administrators can control not only which records are presented but also what report formats or export formats are available to particular types of users Further enhancements to Purchasing Module for PO adjustment options Database support extended to Oracle 11g CatScan validated for Windows Mobile 6 5 Hardcat validated for Windows 7 Enhanced and upgraded installation utility Enhancements described in these pages will benefit all users of Hardcat unless otherwise flagged in which case they are specific to particular modules as follows requires HardcatWeb software requires Hardcat Depreciation module requires Hardcat Barcode Module and CatScan PDA software requires Hardcat Purchasing module requires Hardcat Maintenance module N What s Changed in 3 30 A guide to changes recently introduced into Hardcat 3 30 Page 2 HARDCAT ASSET MANAGEMENT WORLDWIDE Features introd
32. ed CatScan Asset Audit Review The Review function in Asset Audit previously allowing the user to simply scroll back iteratively through previously audited asset records has now been boosted with a facility to display already audited items in list form and filter the list according to various critera including location specific asset serial number description etc To use the Review function a Yy 4 12 08 X Page 1 page 2 Location Meeting Room 212 Br Cost Centre Landy person Porn Langerosk_ E Barcode Roto Product fiikon survelance ca E Description Save Options 1 Tap on the Data menu in Asset Audit 2 Select Review What s Changed in 3 30 A guide to changes recently introduced into Hardcat 3 30 Page 30 HARDC ASSET MANAGEMENT WORLDWIDE f 3 F AT TRACK YOUR WORLD Review Yx 12 14 X Barcode ASB000006 Meeting ASB000055 Office B ASB0000S5S6 Office R z ASB000110 Meeting Nikon Surve Count 4 A list of already audited assets will be displayed If Asset Audit is running in Audit by Location mode this will automatically be filtered to show the current location by default The Restrict by field can be used to select various criteria by which to filter the list of assets For example you may wish to search for an asset with a particular serial number or audited at a particular time Tapping on the record in the
33. ent for more information on Domain control restrictions e Show Preset Class Code shows the Preset code alongside the Preset description e Show Create Person icon enables the user to create a new Person record e Apply main list filters displays a default filter when the user logs in The user can then customize this filter according to their requirements If this option is turned OFF no default filter is displayed when the user logs in e Show skip login function allows a user to bypass the login screen using a certain login account eg a read only login e Main list size allows you to customize the number of line items that are displayed in a page of records in the Asset Stock Work Order and Problem lists A typical consideration in determining this setting might be the screen size in your organisation s standard operating environment SMTP Mail Server allows you to define the SMTP mail server IP address or server name o E g SMPT Mail Server 192 168 0 1 or mail yourdomain com e Date Format is used to define the date format used throughout the Hardcat Web interface e Time Format is used to define the time format used throughout the Hardcat Web interface What s Changed in 3 30 A guide to changes recently introduced into Hardcat 3 30 Page 15 Assets Settings Help Desk Settings HARDCAT ASSET MANAGEMENT WORLDWIDE TRACK YOUR WORLD Currency Format is used to define the currency format used through the Hard
34. et will have a Revaluation Gain of 7000 Accumulated Depreciation charges will be written back to zero and the adjustment recorded in Depreciation Writeback Journals will Debit the Depreciation Writeback to the Accumulated Depreciation GL account and Credit a balancing entry to the Asset Additions GL account Revaluation Gain will be Credited to the Revaluation Reserve account and a balancing entry Debited to Asset Additions GL account Revisions to the Depreciation Formula The formula START VALUE less PRIOR YEARS VALUE must equal OPENING WRITTEN DOWN VALUE Is superseded for a revalued asset by the new formula ADJUSTED COST must equal PRIOR YEARS VALUE plus OPENING WRITTEN DOWN VALUE plus REVALUATION GAIN LOSS plus ACCUMULATED DEPRECIATION ADJUSTMENT CURRENT WRITTEN DOWN VALUE must equal OPENING WRITTEN DOWN VALUE less YEAR TO DATE VALUE less REVALUATION GAIN LOSS In the case of a Nett Elimination method revaluation being applied Adjusted Cost will equal the revaluation value and the Accumulated Depreciation Adjustment will be the writeback of all accumulated depreciation What s Changed in 3 30 A guide to changes recently introduced into Hardcat 3 30 Page 24 HARDCAT TRACK YOUR WORLD ASSET MANAGEMENT WORLDWIDE Recording a Revaluation Revaluations are recorded by selecting the Revaluations tab of the Depreciation Detail screen You can add change and delete revaluations within the existing y
35. evaluation features Both Cost Centre and Depreciation Class entities in Hardcat have been expanded to include new fields to store GL codes for Revaluation Reserve and Loss on Revaluation Depreciation Journals V Create Period Depreciation Journal Individual Records Individual Records f Summary Records C Summary Records Use Depreciation Class C Use Asset Types 1 01 2012 C 74 IV Include Revaluations V Cost Centre in Journal Records IV Include Additions Fixed Width Columns in Output File IV Include Disposals f Column Titles A eee C Results of Last Search aeb Th Create Journal gt Close The Depreciation Journals function now incorporates an additional option to generate revaluation journals If selected these will generate journal outputs that adjust Asset Additions Accumulated Depreciation and Revaluation Reserve and or Loss on Revaluation Note that Revaluation Reserve accounts will also be created upon disposal or full write down of assets that have been subject to prior revaluation gain as part of the Disposals and Depreciation journal options to debit any revaluation reserve amount being held against the asset in the GL What s Changed in 3 30 A guide to changes recently introduced into Hardcat 3 30 Page 27 HARDCAT TRACK YOUR WORLD ASSET MANAGEMENT WORLDWIDE Charging Prior Years depreciation for newly added assets to the current Period Depreciation Charge Some H
36. heduled work order there is often a Caller being an individual who made the request for the maintenance work to be done or who noted a maintenance issue that has resulted in a work order being raised Hardcat now provides a Caller field on work orders which can be optionally used to record such a person in association with the work order The user has the option to select a person from the People listing in Hardcat or alternatively if the caller is not someone in the regular listing a name can simply be typed in to the field The Caller field is available for filtering purposes when searching on work orders and can be used to populate sort and filter reports Task template selection for ad hoc work orders On many occasions Hardcat users have found that when creating an ad hoc work order it would be useful to associate template details for that type of work order so they do not need to be entered each and every time Hardcat now allows default field settings against task templates previously only used to template scheduled work orders to now be copied to an ad hoc work order if required By selecting Task a range of template attributes against the task can be easily copied to an ad hoc work order These include Description Default Priority Default Engineer Service Notes Preset questions and default preset answers These details can be copied across simply by selecting the Task button and choosing the desired task te
37. ing values depreciation rates and methods revaluation details disposal details and edit history Users can also modify existing values add new records such as a new depreciation rate change or a revaluation transaction Depreciation Details for Asset ASO00020 Purchase 246 37 170172006 Start Value 246 37 Z 170172006 Balancing Charge 0 00 Prior Years Value 49 26 Opening Write Down Value 197 11 Year To Date Value 10 23 Asset Status Active Residual Value 0 00 Current Write Down Value 161 23 Valuation 161 23 31 05 2008 Period Values Revaluation Disposals ll History Period 1 2094 Period2 1 95 Period3 2094 Period 82RA pads 20 What s Changed in 3 30 A guide to changes recently introduced into Hardcat 3 30 Page 21 HARDCAT TRACK YOUR WORLD ASSET MANAGEMENT WORLDWIDE Override Start Value Prior Value vs Recording a Revaluation Details such as Start Value Date Balancing Charge Residual Value Prior Value and current valuation may be overridden if required Note unless you have flagged the Allow Direct G L account entry for Start Prior Year adjustment option in the Depreciation Module Configuration menu there will be no journal adjustments made for changes to Start or Prior value If this option has been enabled the user will be prompted for the GL account codes to adjust and a comment on why the adjustment has been made Hardc
38. ing Wireless IP functionality and how to process Purchase Order deliveries in CatScan What s Changed in 3 30 A guide to changes recently introduced into Hardcat 3 30 Page 34
39. ing greater administrator control over HardcatWeb user interface behaviour Concurrently with the introduction of a new Issue and Return user interface specially designed to allow rapid issue and return of barcode RFID tagged equipment items we have relocated existing web interface settings into an administrator interface in Hardcat Windows where various business rules governing the interface are able to be set by the administrator Managing Hardcat Web Options settings f Hardcat Web Options sn J General Assets HelpDesk Maintenance Stock Issue Retum The Hardcat web options section can be found by navigating to the File menu in Hardcat gt Z Enable Domain Control WEB Administration gt Options gt Web Options E ASA V Apply main list filters a This section contains a number of configurable T Show Skip Login function global Hardcat Web options that govern Main List Size 20 31 behaviour throughout Hardcat and in particular SMTP Mail Server the HardcatWeb browser based application Date Format dd MM yyyy Time Format 00 00 00 AM i Currency Format HHH HRRAHO O0 The Hardcat Web Options section allows you to configure functions across various Hardcat modules General Settings e Enable Domain Control Web will turn ON domain control functionality in Hardcat Web This functionality is used to restrict records available to certain users refer to the specific Domain Control section in this docum
40. l without having to use an import wizard These changes make it very easy to open a CSV file using your spreadsheet application eg Microsoft Excel Please note care must be taken if re importing records with field values containing leading zeroes after saving changes in applications such as Microsoft Excel Excel automatically strips leading zeroes when opening CSV files For records such as serial numbers this may then lead to erroneous data being reimported as a record such as 000056 will be reformatted to 56 If using Microsoft Excel in this scenario it is recommended that the export file be saved with a TXT extension simply overtype the CSV extension with TXT at time of saving the export and opened using the text file wizard Incorporating Preset fields into an export Previous versions of Hardcat allowed the user to incorporate preset fields into custom reports but did not offer the same flexibility with output of data to spreadsheets With Hardcat 3 30 we have now extended this user friendly facility through to our export to spreadsheet function You will notice in Export dialogs in many key areas of Hardcat that a Preset Class button has appeared in the user interface and a list of preset fields are appended to the end of the report As with our custom reporting function you have two options What s Changed in 3 30 A guide to changes recently introduced into Hardcat 3 30 Page 11 HARDC
41. lues were arrived at Depreciation records now have a History tab which allows you to see at a glance if any changes were made to fields such as Start Date Start Value etc If adjustments have been made they re now able to be documented for easy reference Fantastic new on the spot audit exception reporting in CatScan An absolute boon for those doing a fixed asset audit is the new facility to compare what you should have found at a location with what you actually found on the spot There s also a facility to flag non barcoded assets as having been physically sighted Brilliant new multi criteria search facility in HardcatWeb List screens in HardcatWeb now allow highly detailed filtering of records by various criteria It worked so well for report filtering we ve applied it to the normal record listings for the asset register work order lists and help desk problems New option to include prior year depreciation charges in current period Work Order lists now ordered filtered by new asset criteria in Hardcat for Windows New Caller recording reporting functionality added to ad hoc Work Orders New Original Service Date field to aid in reporting delayed work orders Task template selection now available for ad hoc work orders Database Support extended to Sybase 11 Upgraded record selection dialogues in HardcatWeb Enhanced speed and reliability particularly in larger multi user environments
42. mplate Note that the work order is NOT associated with the Task template for future searching and reporting purposes It remains an ad hoc task There will be no addition to the Task Asset relationship based on an ad hoc work order coping details from the template nor will Next Service Date fields against that task be affected What s Changed in 3 30 A guide to changes recently introduced into Hardcat 3 30 Page 33 HARDCAT TRACK YOUR WORLD ASSET MANAGEMENT WORLDWIDE Purchasing Module Changes CatScan to Hardcat direct link for recording PO deliveries Hardcat has extended data upload and download via IP to the Purchase Order delivery function in CatScan allowing seamless immediate receipt of PO deliveries at the receiving dock into the Hardcat database and update of the PO delivery status Assets are recorded as delivered including barcode and serial number details thus ensuring that your tracking of the item and its associated PO and invoice details goes right back to the very point of receipt The system can work wirelessly or via docking of the PDA Lists of POs are downloaded at the touch of a button and receipt of records can be either live at the instant of receipt or submitted in batch mode Yy 4 11 27 Dk Purchase Order download options Imports Hardcat data txt files to the database on this device There are now two options available for the import of data from Import Pu
43. n Desa SF Description Attach Exceptions Review Replace Barcode Options 1 Tap on the Data menu in Asset Audit 2 Select Exceptions File Edit View Tools Exceptions ee Yue 4E 11 17 X ode _ 4SB000061 Meeti Toshiba Tec _ ASBO00062 Meeti HP SOO0DN ASBOO0088 Meeti Reception O Restrict by field Count 3 Location v Value E Audit Exit What s Changed in 3 30 A guide to changes recently introduced into Hardcat 3 30 Page 29 HARDCAT TRACK YOUR WORLD ASSET MANAGEMENT WORLDWIDE 3 A list of Exceptions items not found will be displayed If Asset Audit is running in Audit by Location mode this will automatically be filtered to show the current location by default 4 The Restrict by field can be used to select various criteria by which to filter the list of assets For example you may wish to search for an asset with a particular serial number or description 5 Ticking the checkbox against the list and tapping the Audit button allows the user to manually flag the asset as being audited This is useful for assets that may not have a visible barcode against them eg works of art building improvements etc 6 Tapping on the record in the list will open up that record for detailed viewing and allow the user to edit it further if required Audit and Exit options are provided to record the asset as being audited or alternatively exit without flagging the asset as audit
44. n Module Changes c ccscsccsecsecnececsecnecncaeseecneansesonscessesnsnearsesanseessssneensansnees 21 New Deprecation Details Edit SCr N ccccecseseceeseceeeteeeeeeeaeseeseseeaeeeteeeesereesenetastaneenass 21 Revaluation FUNCHONAN roncon cee ouceaceecyueneee vacua ences cxnnasne esses ose nee 23 Reporting Changes and EnhancemMentts cccscceceecseeeeceeeeeeeeeeaeeeeseeaeegeeeeaeeaeeeeaeseesanaegs 26 JOUS we scausateteacegnetesrcusaaveveqnn A taantaseaneueser ssa T E 27 Ba ode MO o a E E eee eae 29 CatScan Asset Audit EXCEDUONS sicssitssncscenssacsatessanstecesacsnstesnnsacaasecarsiiawerteaasteasetieaneseeses 29 CatScan Asset Audit Review sssssssssssnssssssesenensnenssrsrsrsrsrsrersseronenenennnnnnrsrsrrnnnnnnnennne 30 Hardcat Audit Capture Exceptions Report s sssssssssssssrrnrnnnrnrnrnrnrnrnrnrnrnrnrnrnrnenenenenene 32 Maintenance Module ChangGes cccccscsesscscssesesecseecseceeseceseeeeseeseseeaeesaeaeseesesessenenareesanaenes 33 New features for Work Orders ccccccecceceeeeeeeeeeeeeeeeeeeeeeeeeeeaeeeeeeeeeeeaeseseeseseeseeseeeaeegees 33 Purchasing Module Changes ssssssenenenenenennnenenensnsanansenenenenenenenenenenenenenenanasnsnnsosonosononenene 34 CatScan to Hardcat direct link for recording PO deliveries ccccceeceeceeeeeeeeeeeeeeeeeeaeenes 34 What s Changed in 3 30 A guide to changes recently introduced into Hardcat 3 30 Page 6 HARDCAT ASSET MANAGEMENT WORLD
45. n all three providing more powerful audit reporting What s Changed in 3 30 A guide to changes recently introduced into Hardcat 3 30 TRACK YOUR WORLD Page 5 HARDCAT TRACK YOUR WORLD ASSET MANAGEMENT WORLDWIDE A guide to the use of new features Features INTFOCUCEG 1 3 508 SF cu ssininctassnsmsessacsacesasansocamiautessmaantessoranieassamninanadeasesaaieanesanies 2 Features introduced in 3 30b sisisiascesisiaccessesiscnevesausneccissanssesssensseessunsiaseesreecsiauresasaiexssatiieses 3 Features introduced in 3 30C cccccsccecsccsecseaneesonecnceecnecneeeeneeneaesnsoneaesesonsassusessensetsnsensatsnees 4 Features introduced in 3 30d amp e s sssssssssssssssssssnrsrsrsrsrsrsrersrerererereronesennnnrsrsrennnnnnnnnsnnnnnne 5 Core Module and General ChangesS s sssssssssssnsnensnsnsnesssenssenesenesenesrsssrsssrssnenessenenenenennne 7 Domain Control expanded through Hardcat for WiINGOWS sccscsecseceeseeeeeeeseeeeseeseeseseneess 7 Exporting Records to spreadsheet Or text file ccccccccecceceeeeeeeeeeeeeeeeeeeeeeeeseeeeeeeeseeeaeeaees 11 Incorporating Preset fields into AN export ccccecsecseeesecseceeseeeeeeseeeeeeeseeeeeaeseeeesenensees 11 Enforcing tougher password security csccececceesecseceeseeeeceeseeeeseeseeseeeeseeseeeesaesesensansansess 13 Hardcat Web Options acc erncotacsecsevesacicoseiansesuaranadatecnncaeue aaucexetaueesis sosdovadndosactneeceecanans 15 Depreciatio
46. newly created Work Order record E g Setting Default Work Order Status to Raised will mean that all newly created Work Order records will automatically have their status set to Raised Stock Settings e Default Transfer Quantity will set the default transfer quantity when Issuing stock via the Hardcat Web Interface r Hardcat Web Options TRACK YOUR WORLD m Hardcat Web Options oo es General Assets Help Desk Maintenance Stock Issue Retum Default Work Order Caller to current Login IV Active Work Orders Only Show User s Work Orders F Show Close Date Prompt Default Work Order Status Raised v lt a General Assets Help Desk Maintenance Stock Issue Return Default Transfer Quantity 1 Mo 2 concas What s Changed in 3 30 A guide to changes recently introduced into Hardcat 3 30 Page 17 HARDCAT ASSET MANAGEMENT WORLDWIDE TRACK YOUR WORLD l SSU e Ret urn r Hardcat Web Options T General Assets Help Desk Maintenance Stock Issue Return Issue Mode CheckSource y Return Mode CheckSource Require Asset has a serial number e Require Asset has a serial number allows the user to use a serial number a non unique id to identify assets for issue and return This is useful in instances where someone needs to issue and returns assets that do not have a Display prompt for Issue Date Auto
47. onfigure Report Tag Fields What s Changed in 3 30 A guide to changes recently introduced into Hardcat 3 30 Page 7 HARDCAT ASSET MANAGEMENT WORLDWIDE Enabling domain control in Hardcat Domain Control is enabled via Hardcat Global Options Choose File Administration Options Check the box in the middle column of options labelled Enable Domain Control Hardcat Hardcat Global Options Automatic Code Generation Category V Generate Numbers Automatically Mask to Use For Codes JASHHAHAA Use for letters or for Numbers All other characters are inserted literally Next Available Number fasooot 37 Area Assets v Prompt for User Key 1 ERA2 Code Prompt for User Key 2 Batcht Prompt for Currency User Key 1 Prompt for Currency User Key 2 Prompt for Date User Key 1 Next Test Prompt for Date User Key 2 Last Test Symbol for Other Currency J Observe Asset End Of Life Settings I Intemal Login Timeout mins 0 Extemal Login Timeout mins 7 IV Allow Purchase Order Number edit IV Common Budgets across modules IV Allow Asset Description edit I Create File with Rejected Import Records IV Enable Asset User Currency Fields V Enable Asset User Date Fields J Use Dynamic Cursors Only V Use CatScan Login Details in Audit trail V Create Unit History Only When Changed IV Permissions disabled for new Logins V Allow MAPI email IV Produce report
48. populate Issue Date Display prompt for Return Date M Auto populate Return Date Search Serial Number on Scan Search RFID on Scan Return Date interval days 1 5 barcode Issue Mode Barcode ISSUE e Display prompt for Issue Date will Retum Mode Barcode RETURN prompt the User to enter an Issue Date sa JLO OUT elauk issue netum 6 3icode Pp when issuing assets Deeuk leave rien Eco e Auto populate Issue Date will automatically populate the current system R Cancel 2 Hep date of the computer into the Issue Date m field e Display prompt for Return Date will prompt the User to enter a Return Date when issuing assets e Auto populate Return Date will look at the value setup in the Return Date interval option and will automatically populate the Return Date field E g If the Return Date interval is set to 2 and you are issuing items on 01 01 2012 the Return date will be pre populated with the date 03 01 2012 e Search Serial Number on Scan will allow the user to scan either the barcode or the serial number of an asset or stock item whilst issuing and returning them e Search RFID on Scan will allow the user to scan either the barcode or the RFID of an asset or stock item whilst issuing and returning them e Return Date Interval days the Return date will automatically be populated by adding the value set in the Interval days figure to the issue date E g If the Return Date interval is set to 2 and you
49. rch Data from fles_ Hardcat to CatScan e The existing option to Import Purch Data from Files Imports Hardcat data via IP where the user exports PO data from Hardcat transfers Import Purch Data via IP files to the PDA device then loads the files into CatScan e The new option to Import Data via IP where the user connects CatScan to Hardcat directly and downloads PO data straight into CatScan This enables PO data to be imported simply by pressing the Import Purch Data via IP button in the CatScan gt Import Export gt Purchasing menu as illustrated Export Data Create a dat file to export Purchasing data to Hardcat or submit records via a wireless connection Create dat file Submit These download options now parallel the options to upload data back to Hardcat which can be either via creation and manual transfer of files or by direct connection from CatScan to Hardcat Upload and download via IP requires the following to be in place e Hardcat Entity Manager must be running on your server whether as an application or a service e You must have the IP address of the server entered in the Wireless settings in CatScan e Your PDA device must be either connected to a wireless network or alternatively docked in a cradle connected via Microsoft ActiveSync to a PC on the network Please consult your Hardcat User manual for more details of how to configure CatScan to communicate with Hardcat Entity Manager us
50. sted Cost and will be 11 000 per annum The asset will have a Revaluation Gain of 7000 a proportionally restated adjustment to Accumulated Depreciation of 3000 and a Cost Adjustment of 10000 Journals will Debit the Cost Adjustment to Asset Additions GL account Credit the Revaluation Gain to Revaluation Reserve GL account and Credit the Depreciation Adjustment to Accumulated Depreciation Nett method e takes revaluation value as the new cost base of the asset e writes back all prior depreciation charges prior to the revaluation date Prior Year and YTD e uses revaluation value as the cost base for future depreciation calculations instead of the Start Value e generates a gain or loss on revaluation that reflects the difference between the revaluation value and the carrying value of the asset prior to revaluation e results in journal outputs for GL to write back all Accumulated Depreciation and credit Asset Additions accordingly Example What s Changed in 3 30 A guide to changes recently introduced into Hardcat 3 30 Page 23 HARDCAT TRACK YOUR WORLD ASSET MANAGEMENT WORLDWIDE An asset purchased for 100 000 depreciating at 10 per annum and written down to 70 000 is after three years revalued up to 77 000 using Nett method It will have an Adjusted Cost of 77 000 being the Revaluation Value Future depreciation charges will be based on the Adjusted Cost and will be 7 700 per annum The ass
51. t based view restrictions along with the Problem Type view restrictions Details of Work Group Code wG000000 Description Brisbane lV Enabled Allow Blank Codes Engineer Apply Restrictions to Lists V Enabled F Allow Blank Codes Locations V Apply Restrictions to Lists Enabled r Cost Centres Apply Restrictions to Lists Enabled pe Asset Types Apply Restrictions to Lists a Enabled Apply Restrictions to Lists Problem Lypes Zx e Clicking the Enabled checkbox against any option turns on the restriction for users in this Work Group For example by ticking Enabled against Locations you are signaling that only records within a location constraint may be presented to users of this Work Group e The Allow Blank Codes option allows the inclusion of records that have a blank setting for the given constraint For example checking this option against the Location constraint will allow users in this Work Group to see records that do not have a location assigned to them e The Apply Restrictions to Lists checkbox provides a further constraint preventing the selection of alternative entries from a record For example checking this option against the Location constraint would prevent a user in this Work Group when editing a Asset or Work Order record from changing the location to one outside of the Work Group s Location constraint Work Group filtering applies as follows for each selector
52. tain Lower Case character a z Must Contain Numeric Characaters Must Contain Numeric 0 9 Must Contain Special Ch aracters Must Contain Special Character _ 1 lt gt Use of the above Must Contain settings in conjunction with the Min Length setting allows an organisation to enforce increasingly more complex stronger passwords that are increasingly less likely to be guessed by a person attempting to gain unauthorised access Furthermore Hardcat s login error messaging which does not indicate whether the username or password was invalid and facility to lock out the user from further attempts after a given number of failed logins provides protection against brute force attacks What s Changed in 3 30 A guide to changes recently introduced into Hardcat 3 30 Page 13 HARDCAT TRACK YOUR WORLD ASSET MANAGEMENT WORLDWIDE Managing Individual User Security The new security changes have also resulted in some changes to the User details screen which is accessed from the File Menu by choosing Administration then Security Password Never Expires allows the user to be exempt from the Password Expiry Days setting designed to force users to enter new passwords in after a given period of time in Hardcat Global Options Failed Login Attempts shows how many times an attempt to login has been made against this user record where the password has not matched Unlock allows an
53. te Unleaded Regular 91RON Automatic 8 AS000133 Yamaha WR250F 20090220 5800 ABC 007 White Unleaded Regular 91RON Automatic i4 4 gt gt _Motor_Vehicle_detail_export 3 A Ready s0 po OO What s Changed in 3 30 A guide to changes recently introduced into Hardcat 3 30 Page 12 HARDCAT TRACK YOUR WORLD ASSET MANAGEMENT WORLDWIDE Enforcing tougher password security Protecting your data against unauthorised access Hardcat has had significant enhancements to user security to bring it in line with high standards of user security as expected by increasing numbers of our customers There is a large array of new security measures to prevent against attempts to hack into Hardcat These changes have seen an expansion of options able to be set globally for all users as well as an expansion of options able to be set against individual User Logins Enabling Global Password policies for all users To access the Hardcat Global Options navigate from the File Menu choose Administration then Options There are a series of checkboxes and numeric entry fields to govern password complexity These are designed to allow an organisation to protect against unauthorised access to data by enforce security policies regarding the complexity of passwords length variety of characters required the length of time an existing password is valid for before the user is required to enter a new one the number of passwords a user must cycl
54. to be restricted from viewing assets from a specific entity structure it is recommended you select the highest level folder typically this is the ROOT folder EG You may have uses limited to only viewing assets at a specific location but would like to allow those users to view all types of assets In this case you would set Work Group domain control for asset types to the highest level asset type folder while restricting the Work Group location restriction to a specific location entity Exporting Records to spreadsheet or text file Previous versions of Hardcat allowed the user to create and save various export definitions Although the choice of a comma separated export option formatted the export file as a CSV it was always saved with the filename EXPORT TXT While this was convenient for opening a file in a text editor such as Microsoft Notepad it was not convenient for opening in spreadsheet software With the introduction of HardcatWeb Reporting and Exporting we have refined this feature to produce outputs that are easier to open in the intended application e The export definition template name is used as the basis of the filename which makes it much easier to coordinate large numbers of files being created e f Use fixed width columns is selected in the template a TXT file will be produced e f Use fixed width columns is deselected a CSV file will be produced which can be directly opened in spreadsheet applications such as Exce
55. uced in 3 30b Hardcat 3 30b incorporates all the features introduced in 3 30a but also introduces a range of further enhancements detailed below Gross Proportional Restatement and Nett Elimination Revaluation Hardcat has responded to feedback from customers who are subject to increasingly detailed external auditing requirements for far more detailed disclosure of revaluation transactions Hardcat now supports two entirely different methods for revaluation as per International Financial Reporting Standards and makes recording reviewing and reporting these transactions easier than ever before New Depreciation Reports for Additions and Disposals These new reports allow the user to see not only what items have been purchased or disposed this month but they also allow the user to see subtotals for transactions in the current period versus those backdated to a previous period making it far easier to reconcile to the G L in the event of backdated additions or disposals Substantially Revised Period and YTD Depreciation Reports Period and YTD reports have been expanded to provide extra detail but without compromising the readability of the reports The Period Dep Summary is now a substantially more useful report it still provides single line per asset summaries but adds an indented line where required for details of revalued disposed assets Depreciation History by Asset Trying to work out how the asset s present va
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