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eProfile User Manual

1. Managing feelings behaviour L Hall Albert ELG achieved S listenin amd atentia Ingsgate Bill Entering 40 60 E LeBone Mary Entering 30 50 Understanding London Tara Entering 30 50 Speaking Park Horner Heidi Entering 30 50 Moving and handling Scourt Errol Entering 30 50 se nena ae Terskware Les Secure 16 26 C Health and self care Dec aR AE dt Sacre Wes Toria Vic No assessments 0O Reading Writing Numbers Shape space and measures People and communities E The world Technology Exploring media and materials Being imaginative Select an aspect and the pupils who are to move on by one sub band Pupils without assessments or those that cannot move any further are greyed and cannot be selected Changes will be recorded as of this month Select an aspect and pupils will be listed with their current assessments Place a tick against the pupils whose assessment is to move up one step Pupils who have no assessment or those at the ELG point clearly cannot move up a step so their listings are disabled and you cannot tick them Clicking on the Move selected pupils button and all selected pupils will be marked as one step on using today s month You will be able to check this out this under the main assessments screen If you are unsure how the feature works then test it out with just one pupil Where is the flood fill feature The flood fill feature of the
2. Fibonacci Non P Crenshaw Latisha Davuluri Amol Helm Rolande Houck Oswaldo Jones Monica Premium Fibonacci Non P Not EAL Euler Non P Not EAL Euler Non P F Cancel Close eProfile offers up to eight groups or categories by which you can select pupils These categories could be the registration class pupil premium status EAL term of birth term of entry etc In the example above there are four groups Birds names of classes EAL Maths and Premium Under the Maths group in the selection above it would appear that pupils have been labelled using names of famous mathematicians Loeffelmann Sofie Medrod Kenwyn 4 m Pupils can be placed into groups of types such as birth or entry term ethnicity etc Create these headings using the Group headings button Assign each pupil to a subgroup e g Aut Spr or Sum Group headings Group names headings can be created and stored in eProfile The same headings apply to all pupils in all year groups so be sure to consider this before using up all the headings with one year group to the detriment of the others Some groupings may cover more than one cohort e g assembly groupings ethnicity pupil premium As an example the Group headed EAL covers all pupils in all year groups in the school Note that binary groups where it s yes the pupil is or no the pupil isn t like EAL are best handled for analysis by labelling all children in the above example a child is l
3. Start eProfile from Start gt Programs gt Foundation Stage Profile gt eProfile V4 In order to ensure that folders and data can be correctly set up you should ensure that you work with your ICT support person who will advise and guide on suitable locations Information 3ml 4 Welcome to Early Years Foundation Stage eProfile 40 This software uses a separate database to store pupil information The database can be created on this computer for exclusive use or it can be placed in a network folder for shared use If you wish to share the database so that other users on other computers can see and contribute to the information then you must ensure that your ICT support person can set up a shared folder accessible to all Intended users In order to set up Early Years Foundation Stage eProfile I will attempt create a standard Windows data folder if there is a problem creating this folder then please consult with your ICT support person eProfile I will now create the folder C ProgramData FSP Version4 eProfile creates a folder using Windows standard folder recommendations for data folders The location differs between some versions of Windows so please take note of the location If an error message pops up instead then you should take steps to ensure that the folder can be created You will probably have to log in to Windows as an administrator to sort this out seek advice and guidance from your ICT supp
4. pupil The database does not contain any other information such as user passwords or school details This database can be sent to a receiving school for them to merge into their eProfile Pupil groups information will be transferred as it may be of interest to the recipient If you do not want this information to be sent then clear the groups for the selected pupils first To make a transfer database e Click on Transfer pupils e Select the pupils you require If it is more than one pupil you may want to create a group called Transfer see under Editing pupil details so that you can select the group at once e Confirm that you wish to create database and select the folder where you wish to create it It will be saved with the file name eProfile_transfer db If you receive a transfer database use the merge facility see Annex 5 to read in the information You may need to tidy the pupil s groups information as it will still reflect their groups form their sending school 33 eProfile manual copyright 2012 eprofile org uk Printouts charts and spreadsheets eProfile produces a wide range of information for teachers parents and school leaders Some outputs are simply the data you put in out back out again in different ways and some outouts are summaries distilled from the raw information These outputs are in the form of printouts and previews charts often with levers and buttons for varying the outout and spreadsheets There ar
5. How are pupils moving through age bands Are individual children moving at a similar rate across all aspects areas or goals Are specific groups of pupils moving at the same rate in all aspects areas or goals Are boys and girls moving at the same rate in all aspects areas or goals Are all pupils moving at the same rate in all aspects areas or goals Are there any aspects where many children are still working within age bands that do not match their age Do outcomes in any way reflect the range of provision and opportunity within the classroom and outside Final judgements Where are the highest and lowest attainments Do they reveal particular groups of children How do groups of children e g by gender age social background ethnic heritage perform Are there any aspects where many children are still working outside of the expected attainment Which aspects are most frequently attained at or beyond expectation Which aspects are less frequently attained Looking forward into year 1 How many children have made expected or higher attainment across all 17 aspects How many children have made expected or higher attainment across all 7 areas of learning How many children have made expected or higher attainment across prime and specific goals Which are the aspects where more fewer children have made expected or higher attainment Are there any children with a very varied pattern of attainment between aspects or areas of learning
6. Speaking Health and self care Reading Writing Numbers Shape space and measures Comment for reporting People and communities 7 The world Technology Exploring media and material Being imaginative Buena is today working within an age band at or above age expectation in 17 aspects Once the pupil has reached the final point in the Development Matters bands it is possible to record him or her having achieved the early learning goal ELG From this point on the pupil may be engaged in some part of the KS1 programme of study especially if the ELG has been achieved in any specific areas eProfile does not look at progress beyond the ELG The Final judgement section is for making the judgement that is returned to your LA Expected relates but is not bound to the ELG statement which relates to attainment within the 40 60 age band There are no automatic links between them as the teacher is left to make his or her own professional judgements Exceeding is related to higher attainment The check box to the right of the final judgement applies to the whole profile a child is assessed against all aspects or none This is what is expected for data collection In the latter scenario there must be strong evidence to show why no assessments can be made and judgements like this should be referred to your early years support person As a consequence marking this box imp
7. an empty green cell to enter the selected month into it Click on a filled green cell to clear it If no assessments have been made then all boxes will show green but once an assessment has been recorded all those boxes to the left and above will be greyed out The status bar at the bottom gives an indication of the pupil s development in relation to age showing the number of aspects where s he is currently below within or above the age appropriate age band Slow moving pupils and regression Pupils who make little or no movement will not have much recorded against them compared to other children If a child stays at the same development point there is no benefit in updating the date as this will overwrite the date when the child first reached that point Some teachers have argued that they want to prove that they have made an assessment even if the child has not moved We would encourage teachers to consider the box above and also to use the general notes to record that no change has been noted at the particular month Pupils who fall back over time are very difficult to manage as eProfile only records one date when an assessment was made However by combining good assessment practice with relevant printouts evidence can be gathered to show that a child may be demonstrating regression 25 eProfile manual copyright 2012 eprofile org uk ELG and Summative information eProfile j Assess pupils ee Buena Alford 62 mon
8. and personal picture of the child s developing skills interests and knowledge than numerical outcomes alone eProfile includes a report production facility with a range of opportunities for teachers practitioners to include personalised comments on each child s attainment The programme includes several options to amend or cut and paste elements in order to contribute to other documents eProfile supports data collection eProfile provides the means to create a final set of data that can be imported back to a school s MIS or returned to the local authority or relevant data collection agency eProfile supports school evaluation processes The outcomes of EYFS profile assessment provide an important part of the picture of attainment for each school Behind this picture of attainment lies the story of the school in terms of the specific characteristics of each cohort and the effectiveness of provision made to support each child s learning journey Graphs and charts in eProfile can provide invaluable information for the evaluation of this provision and the process of school development planning Suggestions as to potential lines of enquiry and starting points for analysis are provided within the manual alongside a clear explanation of the content and limitations of each type of graph eProfile supports Local Authority Children s Services By using eProfile in children s centres nurseries and playgroups local authority children s serv
9. assessment The grid displays all steps from entering 0 11 up to ELG Once you have selected a pupil and a date any cell in the grid that you click will pick up that date as long as it is not out of sequence with assessments already entered You cannot for instance place a pupil at 30 50 entering in April of last year if the pupil was already 30 50 developing in say January of last year In cases like that clicking on a cell will do nothing If the placement is valid then it will appear in the grid and will be visible as a past assessment in the main assessment screen Clicking on a cell with an assessment will remove that assessment This allows the school to clear any assessments made in previous years if they are considered inaccurate or unsafe The professional implications of adjusting the assessments of a previous teacher or school should be carefully considered before embarking on this process and it should only be carried out in consultation with at least another member of staff and involve at least one senior member of staff The action should be noted justified recorded and signed for future reference Access to this feature is for coordinators and administrators only as the possibility of removing or changing assessments from previous years should not be open to general users 29 eProfile manual copyright 2012 eprofile org uk A note for multiple users working simultaneously on pupil assessments Remember that two peopl
10. charts and spreadsSneeis esareti cocci ected vecrbbancecdedecna us eeie e bkanaedbaetie dusted cneelicde 34 ENG Of Var TEDOS cisi a a a a a a tak acauivied a a wueatinalmaturabats 36 Data submission atine end OF EVES siren A A E A a E AERO 38 Annex 1 Early years foundation stage EYFS profile 0 0 0 cccccccccssseecceceseseeeeeeeeseeeeeeeeaeeceeeseeeeeeestaeaeeeess 39 Annex 2 Importing a common transfer file CTF cccccssseeccesseeeceessceccesseecseaeeeseaeeeeseaseeessageeessenseeesseass 40 Annex 3 Importing pupil names USING a CSV filO oo ec cccccceeceeeceeeeeeeeecaeeeeeeessaeaseeeseeeseeeeessaaeeeesssaaaeeeees 41 Annex 4 1C T SUDPOM INFOPMATON iiacctuerscecatarencmds nsrancsneriaared raed cuacomieee cata twtcomds saan ance 42 Annex 5a Restoring your work eProfile Standard cccccssseececcceseeceescaeeeeeeeeeeeaseeeesseeueceeesseaeeeeesssaeesees 44 Annex 5b Merge data from one eProfile Standard database to another expert users ceeeeeeeeeeees 45 Annex 6a Entry profiles wesicidssneds savsitesesstcuedstrbotreteinnedarganbotatienbiaatedibotatarneensseatehanetetneesadahederdiatinetdiaiaetetsbauses 46 Annex 6b Interpretation of eProfile outcomes and implications for data analysis cceccssseeeeeeeeeeeeeees 48 AnNa SNI YOUN Cae eri a a E 48 Annex 7 PVI anddatacolecliomaicsnunannie n aa a a a aes tetas gale es 50 Annex 8 Problems queries Solutions a rssiiaciean dn a E Ea E E E E 51 2 eProfile ma
11. contains a wealth of data but its use is up to the user There is no help or support available for how you might do this and the facility is only of use if you are familiar with soreadsheets and how to manipulate them Your LA may ask for this file as it actually contains more useful information than the standard Common Transfer File CTF The first columns of the export file up to and including the postcode column can be used as a pupil names import template refer to Annex 3 43 eProfile manual copyright 2012 eprofile org uk Annex 5a Restoring your work eProfile Standard This facility will only be useful if you have made a backup recently You may wish to replace the current database with an older copy of itself if the current database has become corrupted by human electronic or mechanical error There can be no support for schools that restore bad data on to good or wipe data out unintentionally as once data has been wiped it cannot be recovered Please proceed with care Remember that an eProfile database contains all cohorts school information preferences and users Make a backup if you need he current master database is C ProgramData FSP Version4 eProfile db Restore Update master database from satellite databases read transfer file eProfile database restore facility This utility will replace your current eProfile database with one you backed up earlier An eProfile database is a single fi
12. error previously If you change your LA school numbers and choose a random four digit number 1234 has been taken in any way you will need a new licence code for the second box Check your school details especially if your official numbers have changed Go to the website eprofile org uk to send us a message if you are having difficulty with licence codes 13 eProfile manual copyright 2012 eprofile org uk Importing pupil names Access Office for CTF coordinator When the database has no pupil details loaded most of the buttons in eProfile are greyed out as their functionality depends on pupils being present in the database Under the Pupils tab click on Import Common Transfer File CTF You will be prompted to locate the CTF on your system eProfile will open it and read in all pupil details See Annex 2 for more information DP EY Foundation Stage eProfile 9990001 Random Pastures School User admin Administra Administer Pupils Assess Printouts and charts Import Export Import Co mmon csv CSV export Tra nsfer Transfer File CTF Import pupils If you cannot produce a CTF all maintained schools can then you can create a CSV file for import See Annex 3 for details Import Export lt is possible to enter names manually though it is discouraged because of the potential for error You must check UPNs for 4 pupils and pay attention to the styles and formats as represented in the CSV import sectio
13. school safe Information User name admin Password password Your 4 digit DFE number is preferred if you have one as this makes the final data return easier Otherwise your 6 digit URN starts with 1 5 or 6 You can trial eProfile during the Autumn term there are some restrictions but must purchase an annual licence after that either directly or through a participating LA Please visit eProfile org uk for details Overseas schools and nurseries should enter 999 in the first box and choose a random four digit number 1234 has been taken for the second box Cancel OK lf your school uses a 6 digit number you will be prompted to enter a temporary dummy DFE code for your school This will be used at data collection time You do not have to enter details now but you will need to if you are LA funded and have summer born pupils in order to return final data to your local authority Please refer to Annex 7 These details are on the website As an admin user you are strongly encouraged to change your password as soon as possible This user has administrator privileges You can set up other users and assign them roles see Setting eProfile up with separate users above At this point you can log in You may still not have entered the licence code but this can be entered later eProfile is free to use in the Autumn term the software will still prompt for a licence code but a licence code is required for use f
14. se Backup Environment jl Navigate to the folder you are using for the backup Note the message that confirms The database has been saved with a name that includes the date in yyyymmdd format Information The database has been backed up as eProfile_20120925 db in the folder X DORIS Documents and Settings Paul My Documents 31 eProfile manual copyright 2012 eprofile org uk Backing up your work when exiting from eProfile Standard Access Coordinator Do it eProfile prompts you to save your work when you close If you agree then a backup will be made in the same folder as the database but with a name that includes the date as above You will then be prompted to make a backup to another folder This works in the same way as the process above If you need to get data back then refer to the section in the annex Restoring your work Backing up your work in eProfile cloud Use the eProfile Cloud utility programme to take a copy of your data It will be downloaded as a backup 32 eProfile manual copyright 2012 eprofile org uk Transferring data to another school using eProfile standard Access Coordinator A transfer database is unique to eProfile It is nota Common Transfer File The issue a with a CTF is that it does not cater for anything but the final judgements You can Ee E create a database that contains assessments of a selected group or an individual
15. to Annex 7 Ensure that eall pupils have correct details including valid UPNs eall final judgements have been entered for all aspects e postcodes have been recorded unless the data submission goes back through your MIS which will add this information for you eall assessments are seen checked and agreed by the headteacher Administer Pupils Data Collection My Details Assess Repor Data MIS Select ao return Dummy DFE an 62 mm collection 7 Create UPhs popas checks G LA return i Data collection JI PWI Select LA return or MIS return as appropriate eProfile will run a set of checks on the data to ensure that everything is complete If it is then a file will be produced for you If your LA asks for the CSV file then click on the CSV export button to produce it A Common Transfer File CTF will now be created All of your pupils will be selected Please ensure that you hawe the correct pupils on this database Continue 38 eProfile manual copyright 2012 eprofile org uk Annex 1 Early years foundation stage EYFS profile Detailed information can be found in the following publications which can be found online Statutory Framework for the Early Years Foundation Stage 2014 httos www gov uk government publications early years foundation st
16. 2008 Goldfinch Not EAL Archimedes Non P Triathlon IP10 4MK Make sure there are no spare lines or gaps The Year column is the year that each pupils finishes EYFS e g in school year 2012 2013 a reception class 4 would be indicated by entering 2013 and nursery 2 3 2014 etc You may mix year groups but you should understand that small classes may contain a UPNSs are available in all maintained schools for range of year groups and that these should be reception and possibly some younger pupils distinguished PVIs and independents should refer to Annex 7l Dates of birth should be in dd mm yyyy format Making a UPN for younger pupils Names rules Younger cohorts may not have UPNs so it is up to you to devise and use a unique identifying code for eno visible commas each pupil Try to make it like a UPN e g eno brackets with alternative names LLLEEEEYYNNN LLL LA EEEE establishment l may be six digits YY year we suggest you make it eno known as names or nicknames all the year the pupil will complete the profile NNN is a names should be legal names number for the pupil 14 characters max The Group1 8 fields may contain pupil group information if you wish to use them You do not have to use all of them The columns must however all still be in place even if they are not used Save the spreadsheet in CSV format If you dropped the file you have saved into Notepad it would look like this Fi
17. Data provides a starting point for exploration of patterns of attainment There can be many different explanations for how children learn and develop and what an assessment of that learning means 49 eProfile manual copyright 2012 eprofile org uk Annex 7 PVIs and data collection PVIs and independent schools that are required to send final judgements data to their local authority now have the facility to sort out temporary school numbers and create pupil UPNs so that a Common Transfer File can be returned without the LA having to produce UPN lists or the school having to type them in PVIs A PVI is any school registering their school number using a 6 digit code starting with 5 or 6 It is possible to record a four digit temporary DFE number in eProfile This may be usually advised by the local authority Once this has been established it is then possible for eProfile to add UPNs to each pupil s record automatically so that there is no need for lists of UPNs PVIs will be prompted for the temporary code when starting eProfile for the first time but this can be ignored Users will be reminded once again as they start the LA return process Independent schools using a four digit DFE code in the range 6000 6999 eProfile offers the facility to replace each pupil s ID with a UPN based on the school number This will then allow a LA return data file to be created Data Collection My Details Assess Repc MIIS return Dummy Ba Crea
18. Profile V4 or eProfile Cloud as instructed from the Start menu Start All Programs Foundation Stage profile eProfile V4 Start All Programs Foundation Stage profile eProfile Cloud V4 You may have an icon or shortcut set up for you eProfile 4 20 Sep 2014 R1 01 09 14 eProfile Cloud 4 20 Sep 2014 R1 01 09 14 Please enter your login details Please enter your login details User name School Establishment no Your identifying number starting with your LA 3 digit number User name Password Login eProfile cloud prompts for your school number Enter your user name the password you were given and select the cohort you want If you make a mistake the program will close Start again Open eProfile and enter your user name and password If you have been given a four digit password by your administrator you can only use this once Timeout eProfile has a timeout function After around 5 a minutes of inactivity a login screen will pop up enter Profile LS er es your password The facility is there to protect your Timeout please re enter your password data Password Login 17 eProfile manual copyright 2012 eprofile org uk Logging in for the first time or after having your password reset If this is the first time you have logged on with your user name you will be requested to enter a new password Make sure you keep your password safe No one can retrieve it for you Only the administrator
19. abelled either EAL or Not EAL This means that you can select both ways and compare outputs of both subgroups If you do wish to work with groups but not with year 1 pupils last year s year R then you may need to clear or amend any groups information for them so that they do not get picked up with the other pupils eae To edit the group headings click on the Group Headings button and enter the headings fe eProfile Advanced it is possible to create this information in a CSV file and import it Maths Premium Firstly export a CSV file under Import Export open it using Excel or Premium Group 3 Group 6 Group 7 Group amp 20 Group 5 Group 6 Group 7 Group 8 another package remove all of the columns beyond the postcode column fill in the details under the group headings columns these may be renamed save as a CSV file and close Do not change anything else Import the CSV file You must follow these instructions as any other attempt at importing will probably not work More information in Annex 3 eProfile manual copyright 2012 eprofile org uk EP EY Foundation Stage eProfile Cloud 9990001 Trial School User admin Administrator na Administer Pupils Assess Printouts and charts Import Export Data Collection My Details Report Help Select ie Assess Quick R ee 3 tee Sse Quick Tinal 4 Back fill pupils Select Assess pupils H EY Foundation St
20. age eProfile Cloud Trial School admin Administrator L Administer Pupils Assess Printouts and charts Import Export hart Spread Printouts kj Charts F uE Ee ab Y La ns sheets Review The main screen menus are displayed in tabs across the top of the screen The Assess tab shows by default The information in the title bar describes the school and user information The lower status bar describes the pupils selected and version and release details Hover over buttons to display some information about the button s function Click on other tabs to reveal other toolbars As with other Windows software you can maximise a window to the size of the screen This may be useful for charts and printouts Your view of eProfile What you see on the screen will depend on the level of access you have been given by your administrator Click on About Me to find out a little more Some buttons are greyed out if pupils have not yet been loaded into eProfile a I I Guidance Frequently About eProfile eet ial pdf asked eProfile Baan w web site format questions Hel Web Open the help tab The About button offers a range of technical information This manual is also available to view There are links to the eProfile web site and to the frequently asked questions pages 21 eProfile manual copyright 2012 eprofile org uk Editing pupil details Access Coordinator Pupil names may be ed
21. age framework 2 Development Matters htto www foundationyears org uk files 2012 03 Develooment Matters FINAL PRINT AMENDED pdf Other information is available on the foundation years web site http www foundationyears org uk 39 eProfile manual copyright 2012 eprofile org uk Annex 2 Importing a common transfer file CTF Use a Common Transfer File CTF to provide accurate pupil names and details to import into eProfile Any maintained school will have a pupil database as part of their management information system MIS and creating a CTF will be one of its basic tasks The import can be done by any eProfile user with administrator or Office roles A CTF contains information used in census returns and is the central pupil information resource in a school The CTF is the easiest and most reliable format for eProfile to read as it is a national standard Most MIS can provide a CTF that only contains the basic pupil details A note for SIMS NET users If you create an alternative destination named eProfile this will avoid the problem of creating a CTF with your school as the destination In SIMS NET go to Tools gt Setups gt CTF and click on New against the alternative destinations box Use the code EPROFIL 7 characters only allowed and the description eProfile When you later create a CTF find eProfile in the list do not type the word and select the year group It is suggested that when you select the list of pupils f
22. amic entry points above bid Profile ww me ee ele Assign the i selected date of pupils Oct 1 entry to the selected pupil s Clear date of entry for the selected pupil s 2013 2014 Select the pupils or individual Select the year and the month the pupil s entered 4 eProfile manual copyright 2012 eprofile org uk Annex 6b Interpretation of eProfile outcomes and implications for data analysis Analysing your data The purpose of the graphs and charts within eProfile is to enable the study of the assessment picture for individual and groups of children Always bear in mind the principles by which assessment judgements are made as this will have an impact upon the pattern of outcomes The assessment process should be clearly understood by all users of the information contained in the graphs and charts available within eProfile Many of the graphs show the picture or snapshot of attainment during the course of the year in addition to the end of phase outcomes While in year assessments should be viewed against the wider EYFS framework only finalised judgements at the end of the year can be considered as EYFS profile outcomes The picture of attainment for each child will build up during the reception year as assessments are recorded The early learning goal statements are designed for final judgement at the end of the phase and so evidence towards their attainment will be available elsewhere Analyses ca
23. ator role and keep the details in the school safe Install eProfile on all of the other machines Open eProfile and check that everything works as expected Sharing user names lt is not recommended that teachers share a single user name and password ideally each should have their own However there is nothing to stop you sharing one identity but users must be aware that login information should not be left where it can be seen by unauthorised people and users should not change passwords independently Each user should have a separate account Never allow an administrator login and password to be shared What s the password When eProfile is first set up there is one user admin The password is password As this is an obvious password it should be changed If you change a password keep the details in the school Safe 9 eProfile manual copyright 2012 eprofile org uk Getting Started with eProfile standard administrator user s tasks You will need to set eProfile up for users and ensure that the annual licence code has been entered correctly You will have ready The school name as you wish to see it on printouts Your three digit LA number and either a four digit DFE number or your 6 digit URN if your setting is a PVI or other provider The licence code for your school setting if you have it A common transfer file containing pupil names for this cohort this is the recommended format for entering pupil details
24. can re set it and give you another four digit number to start again Information th Profile Passwords should be between 6 and 10 characters in length Enter your current password ALE Enter your new password 6 10 characters Enter it again User Ms Poole you have Teacher role access to eProfile Only users set up with Administrator role access can use all the features of eProfile If some menu choices are greyed out for you it is because your role does not have access to them Grving different users different roles helps to protect the system from accidental or unwanted changes For more information please refer to the manual A reminder of the role assigned to your login You can see this window again by clicking on About me on the My Details tab 18 eProfile manual copyright 2012 eprofile org uk selecting pupils and working with groups When eProfile starts you will be asked to select the group of pupils with which you want to work The dialogue box below is processed from left to right select a year group or everyone up to year 1 then select a particular group and finally pick out individual pupils You do not have to work through each of the three sections If you select a new cohort then everything to the right is reset You can work with pupils from mixed cohorts assuming they exist in your data by first selecting All pupils up to year 1 JF Profile a 2 elect pupils 1 Select
25. charts and printouts Headteacher View data and printouts enter report comments create a CTF for the data return A user with headteacher role has a view of assessments but not the right to amend them Office Import names via CTF at any time Create a data return CTF in eProfile at end of year You can give any normal name to a user such as Ms Poole Smith Class 1 Bugs It s not likely that all roles need to have a named person attached except perhaps in a large school You are recommended to have a second sleeping partner admin user whose name and password are kept in the school safe and never used except in an emergency Each user will be assigned to one of the above roles and when they use eProfile they will only be able to do what their role permits There will be at least one administrator All users can change their own passwords While the administrator can reset the password of any user who has forgotten their password no one can re set an administrator s password so a record of this must be securely stored in the school safe eProfile manual copyright 2012 eprofile org uk Setting up eProfile in your school setting Choosing eProfile Where a local authority has entered into an arrangement to purchase licences on behalf of the schools and settings in their area initial support to users will be provided through the local authority Schools and settings that purchase eProfile independently of their local authority will
26. cohort 2 Select group s 3 Select individual pupils Groups Select subgroup AVS Aleman Brooks Bhagwat Babhru Bourne Angele Box Jacquiline l Brinson Bobbi N2 3 y Caballero Donnell e Castleman Donny O N1 2 P Chin Aida NO 1 TEEN Christenson Cher E Crenshaw Latisha 6 O Groups may cut across cohorts Create Davuluri Amol Ao group headings and pupil groups under Helm Rolande Administer gt Groups coordinator or Weck Ocaldic Select All to Year 1 to work administrator only If you select a Use Ctrl click to control selection pi SEG Re E E second group and subgroup then only time Use groups to filter down common pupils will be selected If no pupils meet your selection criteria then you will be warned and can start again You would certainly end up with zero pupils in the display above if you select the Goldfinches in the Birds group and then try to select the Hawks as no pupil can be in both subgroups You may however refine your selection by picking from any of the other groups where you will find that the available subgroups displayed represent only the pupils currently under selection All pupils up to year 1 Year 1 Goldfinch O Reception 4 Remember that refining your selection can not make it grow larger think and rather than or You will be required to reselect pupils if you have made changes to the database that relate to the selection criteria deletions addition
27. d now be added to the master database machine Thave read the notice above and understand the You must read the full implications for pupil data from incorrect use of this 3 facility set of information and instructions in order to understand how this facility operates When you are sure that you have set up your separate systems in a way that will work with this facility you may agree to the terms conditions and implications tick the check box and proceed with the merge If you are in any way unsure of what you are doing then do not use this facility 45 eProfile manual copyright 2012 eprofile org uk Annex 6a Entry profiles Getting the picture as pupils arrive School User admin Administrator If all of your pupils arrive in September then any printout that Report Help looks at pupil or group development as of September would also constitute part of an entry profile However at some point 5 5 Printouts yy et i See iris during the year a pupil may leave and another join and the p A sail September picture is now no longer valid as an entry profile Keeping a leaver on roll will skew later developmental analyses 23 Pupil iist because the record is stuck viewing the September picture later in the year when a pupil has joined since September will also On entry age related outcomes present a false view Pupil age related outcomes Avoiding pitfalls When pupils join at different
28. ded or changed is trivial 30 eProfile manual copyright 2012 eprofile org uk Making backups of your work eProfile standard Access Coordinator If you are connecting eProfile to a shared database on the school network you may wish to check whether regular backups which include the database are being made as part of the school s backup programme You should make regular backups of your work However the option to create a backup is available only to users with administrator or coordinator roles so it is important that a regular backup routine is established Maintaining back ups ensures that if there is a hardware failure on your computer or a severe human error the re entry of data is kept to a minimum Why is it important to make backups Ask anyone who has not done so and whose laptop was stolen Please note that the database has no mind of its own and cannot independently remove things except under the control of eProfile eProfile has no mind of its own only the instructions of its creator Its creator is not a malicious person and does not program eProfile to remove or change data other than at the interactive wish of the user There is no answer the developer can give to the accusation that eProfile has lost a specific strand of data as this is usually an unfair accusation Machine and operator faults do happen so keep making backups as prompted Select Backup Administer Pupils Data Collection S School o3
29. dy in the manual but solutions to queries that have arisen form real world use of the software All initial enquiries are by email While we will attempt to help in every way we can you must always seek the help of your network ICT support person first as the issue may be related to the ways your school s computers are set up In cases of real difficulties we will get in touch by phone In order to keep costs low we do not operate a help phone line 5 eProfile manual copyright 2012 eprofile org uk Version 4 20 Sept 2014 e Cloud and standard modules e The facility to work with groups of pupils across cohorts e Recording DM assessments has changed You now select a month on the assessment screen and this will be entered into any valid cell that you click on in a manner similar to the backfill facility This should speed up assessment recording where the date previously had to be picked from a drop down box for each and every assessment made New in version 4 10 Sept 2013 ePupil assessments from last year shown if you recorded any They may not be modified but can be cleared if not a true reflection of the pupil s development over that time e Database checks admin user only places pupils into their correct year cohort and adjust the assessments accordingly if pupils wrongly loaded into wrong cohort e Total Restart admin user only Helps to clear pupil data prior to re use of machine Can be used prior to uninstall e Stick
30. e You may wish to navigate to a folder elsewhere where you have made your own backups lf the restore is successful a message will pop up to confirm this Once the database is restored you will go back to the point when that database was first created There may be some work to do to catch up to where you should now be in terms of recording assessments 44 eProfile manual copyright 2012 eprofile org uk Annex 5b Merge data from one eProfile Standard database to another expert users This facility is for expert You must Pr Rr en I a a users only You must ensure that backups are he current master database is C ProgramData FSP Version4 eProfile db made so that the original data can be restored should anything go wrong You must be sure that you fully understand the terms conditions and the implications of moving data around This facility will merge data held on more than one computer to a single Instructions Make backups on all satellite computers Make backups to a USB pen or other device in separate target computer e g work folders Take the USB pen to the master Make a backup on the master machine if necessary relating to two classes on 2 Open this utility and select the Update tab two separate and 3 Tick the checkbox and click the button unconnected laptops Locate the satellite database backup The information for the pupils in the satellite database will brought together to a thir
31. e two main types of information pupil level seeing the attainment of individual named pupils and summary breakdowns numbers or percentages of pupils at different age bands Understanding the outputs some of the eProfile s developmental and summative Colours outputs may be confusing at first Some list pupils and The stages of development within DM age their assessments and some provide breakdowns or bands are generally represented by Brown entering Green developing Blue secure Think underground ground and sky Frequent use will help you make sense of them and realise their potential and limitations summaries By selecting pupils beforehand you can get useful information about different groups Printouts Remember to hit the arrow to the right of the Printouts button for the drop down selection Printouts are first viewed onscreen with an option to print or to save in ty Pople PDF format P upil list What it says PA Pupil age related outcomes Pupil age related Pupil per page showing age band and Aspect age related outcomes outcomes confidence against pupil age at end of month Aspect age related As above but by aspect E ee outcomes 63 Development comparisons Detailed pupil One pupil per page breakdown of outcomes cee eae outcomes and history ia aac a Development This was the incorrectly named coverage GZ Development ladder comparisons printout and it is superseded by the aspect v age related printo
32. e working on the same pupil may discover that their entries may be overwritten by the other this is not at all likely to happen in reality where colleagues have clear roles If you want to look at information then there is no problem A safe procedure 1 If you can check that the database is free Enter a little information close and check that it has been entered 2 3 Move forward with greater boldness 4 Close the window as soon as you have finished Common database courtesies It is important that you should not leave eProfile waiting for long periods with data entry windows still open Enter your data and then close the window The database lost all my work Just in case you feel that the database has evil thoughts or malign intentions The database lives for the moment It only knows what s in its storage now It has no memory of what might have been there in the past It therefore cannot step backwards It cannot remove chunks of data or everything did yesterday Nor is eProfile disposed to malevolence It is not programmed to think like that Bugs are quickly discovered and dealt with The issue is more often to do with network systems where backup and restore operations have washed away today s database and have replaced it with yesterday s or a user s laptop has synchronised badly with the network after re connecting Always make a backup when prompted unless the amount of data you have just ad
33. eProfile and eProfile cloud Version 4 we Supporting pupil and group tracking and final assessment in the Early Years Foundation Stage Version 4 20 release 1 September 2014 Contents Seung Up ePronile 1OFOMer nl USES arnir va wiv a eaten ie 7 Setting up eProfile in your SCHOOIM SETtING cccseeecccccceseeeceecaeesecececsaueceeeeseaseeeeseeeaeeeeeseeaeceeessuageeeeesaaeeeees 8 Getting Started with eProfile standard administrator users tasks cccseeccccseseceeceeeceesaeeeeeseeeeessaeeeeeees 10 Gelling started With eProtile cloud noris natae a aa a roA aTa PENNE a aaas 13 SOMA UDI NAME Sei E AA AR 14 DEMING UDUS Sroine a E 15 Getting starled Other USE S aeeie n a a a O O 17 Selecting pupils and working with QrOUPS ccccsseeeccecceeeeeeeeecaeeeeceeecseeseeeeesseaeeeeeesseaeeeeessaaseeeeesaageeeeeesaaess 19 Edn PUHILOGTAIS saa a a a a danas tector tants 22 FICMOVING DUDIS suorone a a a No 23 Entenngassessmen Siea a a a cated ead an addet saat 24 Quick aASSESSMENtS sivrssiiviaccosdadanranindednrnadesnenenspotaneediea snsattaelninnanesmcasnjnianaedeeanedeamesacanndewoncenteraneesbavantaeanenmisennagands 28 BACKI cenna enara O 29 Making backups of your work eProfile standard ccccccccccsseeeceecceeseeeeeceeeeeeeeesseueeeeseuaaseeeessaeaeeeessaaaess 31 Transferring data to another school using eProfile standard cccceccccsseeeeeeeeeeeeeseeeeeceeeeeesaaeeseneeeeeesaees 33 Printouts
34. ed Amending this file may cause unforeseen hazards Clicking on any of the options will bring up a message window with further details to help you make your choice a tw a Information After the database is created you will enter some basic information about your school i Welcome to Early Years Foundation Stage eProfile 4 0 You now need to set up the school details Please have ready the following information Your official school or setting name The three digit number of your LA Either your 4 digit DFE establishment code or 6 digit URN if it starts with a 5 or 6 You will also need to set yourself up with a login name and password This software requires an annual licence code but may be used freely during the Autumn term For further details please visit http eprofile org uk Lox 11 eProfile manual copyright 2012 eprofile org uk School setting name Trial School Your Local authority 3 digit number 999 Your 4 digit DfE number 0001 Your licence code NB You should only change the school number if you made an error previously If you change your LA school numbers in any way you will need a new licence code Once you have entered school details you will be assigned the default user PVIs name admin and password password The password is so obvious as well as in every manual and on the web site that you must change it for the sake of security aS soon as you get a chance Keep the details in the
35. eprofile org uk Report preferences Access coordinator oP Early Years Foundation Stage eProfile 2013 The Hubert User admin Administra SEE _ My Details Assess Report Help Last page Produce comments z reports di Report Select preferences pupils Preferences Report Area and aspect descriptors Cover page Main report Last page Sections V Produce a cover page Report title Annual Report Make your choices from the report preferences dialog box Click on Report preferences Select which sections are to be produced the fonts for each element of the report and how the final report is to be produced to preview and printer or to MS Word only if Word is installed The sections tab allows you to choose which section or sections of the report you wish to have produced You can also specify the amount of space you require for any element you wish to write by hand The space you specify will apply throughout the report The fonts tab allows you to choose the font name size colour and weight Click on the element you wish to change and enter the details in the pop up font dialog box An example of text in that font choice will appear in the lower window The outputs tab allows the choice of output to the printer you will see the report in preview first and can cancel before it prints or to MS Word Area of Learning and aspect desc
36. hat they may later be allocated a UPN and this information should be reflected in the pupil records in eProfile Pupil IDs can be changed into UPNs by editing the pupil details manually This is not a safe procedure because it is prone to human error Importing a Common Transfer File CTF is the safest method eProfile will prompt you to match pupil records it holds against those you are importing If eProfile has any pupils without valid UPNs they will be listed alongside any unmatched pupil records from the CTF for you to join manually This functionality is also available in the CSV import though CTF import is the recommended method for getting pupil names loaded into eProfile 40 eProfile manual copyright 2012 eprofile org uk Annex 3 Importing pupil names using a CSV file If you are importing extra information then make a backup of your current information before importing A CSV comma separated values file is a plain text file in which pieces of information are separated by commas Prepare a spreadsheet with information arranged in the order and format below Row 1 should be included as it aids visual checking Rows 2 and onwards contain pupil information Y ie LA LA Estab Year endFS UPN Surname Forename Gender Dob Birds EAL Maths Premium Nursery Sports Group 7 Group 8 Postcode 999 1 2015 C999000115041 Ainsworth Ardella F 05 05 2009 Dove Not EAL Newton Non P Triathlon IP9 1AN 999 1 2013 D999000113001 Ake Anthony M 29 04
37. he month in which an assessment was made The DM bands and subbands grid shows 18 boxes that represent the six age bands vertically each with three sub bands horizontally The top left box represents entering the 0 12 age band and the bottom right represents secure in the 40 60 band A date in a box represents the date the teacher has recorded when that pupil was judged to be working at the point of development represented by that box The boxes with green backgrounds are available for you to click on In the When to record assessments example above you can click on the 40 60 secure box and it will then display eProfile encourages consecutive assessment and does not the selected month indicating that you permit leaps over sub bands during the year If a pupil has have assessed the child to be secure in made a leap since the previous assessment then fill in any the 40 60 band in this aspect in the intervening sub band boxes with the same selected month We month you selected Click on it again to encourage developmental recording as opposed to practice of clear it if you have made a wrong entry an assessment week which not only can miss out the finer Select a different month and re click if points of a child s development but also does not promote the the month was incorrect best practice in observing and recording in real time If instead you click on the 40 60 developing box then that box would be cleared In short click on
38. his will copy the body of the chart to the clipboard enabling you to paste it into any suitable application You may for instance want to copy a number of charts and paste them into a presentation slide set or into a discussion document for governors or into a display for parents Simply click on the Copy button move to or open the target application and select Edit Paste There are two print buttons The top one prints the chart with contextual information The lower one only prints the chart itself but you do have a range of options over how it is printed Asking questions about your data The following may provide starting points for interpretation of EYFS profile outcomes but should always be considered alongside other information about eProfile graphs and charts within this section The overall picture The first step to effective interpretation of eProfile information at the end of EYFS is the understanding of the overall picture of attainment provided The wide ranging and holistic nature of the prime and specific goals the areas of learning and the aspects can provide an insight into many facets of children s learning 48 eProfile manual copyright 2012 eprofile org uk Age band 40 60 relates to the age of the child at the end of EYFS so attainment at this level relates to the end of EYFS expected attainment level Bands beneath relate to emerging and the artificial band above relates to exceeding Developing
39. ices can start to collect together developmental information on a range of children The eProfile team can help with setting up processes for collecting and collating the data for analysis and for seeding data sets for receiving establishments and schools 4 eProfile manual copyright 2012 eprofile org uk Whats new eProfile is available in two forms The difference between them is where the data is stored Standard eProfile works with data that is kept on the user s computer or on the school network eProfile Cloud keeps the data on a cloud server for access over the internet the machine must of course have a connection to the internet You may use eProfile v4 with separate databases in school as long as pupils are not duplicated A facility to merge databases together is supplied eProfile Cloud provides a solution that holds the data securely with secure transmission No data is held on the user s machine so the software may be used beyond the school environment Support for eProfile If your local authority or software support company has supplied the software and the licence code to you then all support issues must be directed to them They will escalate difficult issues for you If you have purchased the software independently then all support enquiries go to enquiries eprofile org uk Some questions get asked many times over The web site has a FAQ section where you may find not only answers that you didn t realise were alrea
40. ifferent ways and at different rates It is therefore essential that teachers headteachers and professional partners use eProfile data graphs and charts appropriately Further guidance on this aspect of eProfile can be found within the section relating to each graph format lt is not appropriate to use eProfile data to set targets for individual or groups of children nor for teacher performance management The EYFS profile is not a planning tool It is a summary of a child s attainment at the end of the reception year The EYFS profile is designed as an end of reception year attainment indicator and should not be used to provide the practitioner with next step information in a child s learning The practitioner will need to plan from the EYFS framework and Progress Matters guidance Achievement and Attainment Achievement measures a child s progress from one point to another over time Attainment describes where a child is in relation to a given set of criteria at a point in time Through accurate assessment moderation and the consistent application of exemplification in accordance with statutory guidance attainment represents a picture of a child s learning and development in relation to specific criteria that is consistent nationally However consideration of achievement needs in addition to include some exploration of the starting point and individual circumstances for a child in order to evaluate their progress eProfile sup
41. ion folder To restore a backup you need to close eProfile in a shared database environment all users must close eProfile and run the separate Restore your Work program though careful ICT people will be able to figure out how to move rename files manually Click on Start gt Programs gt Foundation Stage Profile gt V4 restore your work You can restore an automatic backup or one you made to a specific folder or drive When you restore work you replace one file with another eProfile Cloud Using the Cloud utility you can upload an eProfile standard database to the cloud and download your cloud data as an eProfile Standard database Common Transfer File CTF A CTF is an all purpose data format that is used for transferring pupil information between school management systems eProfile can load in pupil names from a CTF and this is the recommended way of getting pupils in A CTF cannot transfer detailed assessment data for eProfile to load in so eProfile is essentially a creator of assessment data eProfile creates a CTF for transfer back to your school s MIS or to your LA the LA will advise This contains the necessary information for data collection Please ensure you follow the advice and instructions provided by your LA regarding data submission 42 eProfile manual copyright 2012 eprofile org uk Importing and exporting data eProfile can create a single dump file of all its assessments in CSV format This is a large file and it
42. it Names may be edited and new ones added by clicking on New pupil which will add an extra line to the grid for you to fill in UPNs are required for Reception pupils PVIs and independents should refer to annex 7 22 eProfile manual copyright 2012 eprofile org uk Removing pupils Access Coordinator Make a backup prior to removing pupils Proceed with caution Please read all messages and check what you are doing carefully Click on Remove pupils Select the pupil or pupils you wish to remove Deletions are permanent 23 eProfile manual copyright 2012 eprofile org uk Entering assessments Access Teacher Age bands in eProfile are broken into three parts namely entering developing and secure Final judgements against Early Learning Goals for Reception pupils are made around June for collection by your LA if you are required to do this Select Assessments from the Assess tab bid eProfile E Assess pupils Buena Alford 62 months Reception 4 Month assessed x Alford Buena DM Formative ELG and Summative General notes Characteristics of eff ve learning Erinson Bobbi Callaway Susann i Canfora Marcellina Chesten Gloiucen Chin Aida Christenson Cher Davuluri Amol Grytfyn Talek Jones Monica Kruse Lou Initiates conversations attends to and takes account of what others say Explains own knowledge and understanding and asks appropriate questions of others Takes steps to resolve conflicts wi
43. ited manually but this is not recommended because of inaccuracies You should always import names from a CTF where possible or from a CSV file created from your central pupil list SS Se SS eProfile Pupil name details UPN ID 9999000114021 E999000114022 U999000114025 H999000114024 999000114025 L999000114026 A999000114027 P999000114028 D999000114029 P999000114030 D999000114031 T999000114032 6999000114033 Surname Alford Brinson Callaway Canfora Chesten Chin Christenson Davuluri Gryffyn Jones Kruse Medrod Narasinha W999000114034 Pauley K999000114035 New pupil Pisani Forename Buena Bobbi Susann Marcellina Gloiucen Aida Cher Amol Talek Monica Lou kenwyn Amitesvari Monika Carlotta Gender M F F F F F F F F M M F M M F F F DOB DD MM YYYY 14 05 2009 04 05 2009 18 12 2008 12 08 2009 30 08 2009 01 06 2009 15 11 2008 14 05 2009 30 07 2009 08 07 2009 14 09 2008 12 07 2009 01 06 2009 12 07 2009 22 10 2008 Cohort Reception 4 Reception 4 Reception 4 Reception 4 Reception 4 Reception 4 Reception 4 Reception 4 Reception 4 Reception 4 Reception 4 Reception 4 Reception 4 Reception 4 Reception 4 Postcode IP20 75L IP24 ORI IP21 6MA IP 2US IP26 1D0 IP2 2BP IP2 SNH F25 1PR IP20 45M IP21 LAL IP25 OKE IP2 2GW IP23 977 IP23 SRY IP25 0G6C OK Click on Add Ed
44. le Edit Format View Help LA Estab Year CendF5 UPN 5urname Forename Gender Dob Birds EAL Maths Premium Nursery 5ports Group 7 Group 8 Postcode 999 1234 2015 C999000115041 Ainsworth Ardella F 05 05 2010 Dove Not EAL Newton Non P Triathlon IP9 1AN 999 1234 2013 0999000113001 Akey Anthony M 29 04 2008 Goldfinch Not EAL Archimedes Non P Triathlon IP10O 4MK l You can download a file to use as a starter from the FAQ page http eprofile org uk wordpress csv import e You must be sure when using CSV files that the information is correctly laid out as no support can be offered where the database has been adversely affected by poor data eeProfile supports standard CTF files but users must follow the instructions laid out by their MIS supplier for producing a CTF e Please see the note in Annex 2 regarding existing pupils being allocated a UPN for the first time 41 eProfile manual copyright 2012 eprofile org uk Annex 4 ICT support information eProfile software is installed by default to the folder C program files FSP Version4 eProfile Standard Windows Vista and later editions do not allow data files created by the software to be lodged in the same folder as the software This makes sense when managing and maintaining machines eProfile uses Windows standard data folder conventions Unfortunately these differ between versions of Windows XP Vista and Windows 7 8 C Documents and Settings All Users Application Da
45. le that includes all names assessments and comments for all cohorts as well as settings users and passwords that were current at the time the backup was made Any work recorded since the backup you select was created will be lost Before you restore a backup Make sure eProfile is closed If you are attempting to restore a backup because your current data is faulty in some way it may be that some of the more recent backups will also be faulty Make a backup of the current database if you have other reasons for restoring an older data set Do not restore a data file that comes from another school as this is likely to overwrite all your current data Use the facility on the other tab instead Database backup file names show the backup date Automatic backups are stored in the work folder this folder will be selected first when you click on the button below Select another folder if you have chosen to make a backup elsewhere Ihave read the notice above and understand the implications for pupil data from incorrect use of this facility to preserve what you are about to overwrite Close eProfile Click on Start All Programs Foundation Stage profile V4 Restore your work Read the message tick the check box to agree to the terms of use and click the button The file dialog box will open in the folder where the current database resides and so you should be able to see the list of previous backups that were made as on closing eProfil
46. lies that there is no developmental information and this will be cleared if you wish to proceed The ELG and Exceeding texts which are examples of what might be expected and not a tick list are presented in a personalised form and all the text in the boxes can be copied and used as a basis for a comment for reporting There is no direct link between a pupil reaching an age band or a final judgement and the wording of the descriptors as all judgements are best fit hence the facility for copying pasting and editing 26 eProfile manual copyright 2012 eprofile org uk The other tabs cover comments for reporting at area of learning level a school may wish to report on each aspect each area of learning or both Please refer to the Reports to Parents section below The general comments section is for internal use only and not for reporting It may be useful for holding notes about assessments The characteristics of effective learning section forms part of the information for parents and for passing to the year 1 teacher To help fill the characteristics of effective learning boxes a set of prompts is included Click the Show prompts button oP Characteristics prompts 4 Playing and exploring engagement Playing and exploring Finding out and exploring is concerned with the child s open ended hands on experiences which result from innate curiosity and provide raw sensory material from which the child builds concepts test
47. lso shows the first assessment made in the year as a grey shadow so Data Spread Warts 1E P collection E 6 tl sheets checks that a development comparison can be made Numbers percentages of pupils in each age band As above but broken down into sub bands EEE Numbers percentages of pupils at or above their expected age band in the month selected Breakdown of outcomes for each aspect EEE Breakdown showing pupils attaining expected or higher outcome in each aspect Pupil age related outcomes Group outcomes Group subband outcomes Group expectation EVYFSP Group attainment EVFSP Group attainment against expectation You can choose to have charts display numbers of pupils or percentages Use the check box on the right of the toolbar Spreadsheets These can only be produced if you have MS Excel installed on your computer EE Pupil outcomes Pupil outcomes Summary analysis Development ladder Development matrix EYFSP Pupil outcomes EYFSP Summary analysis Age bands attained by pupils Numbers and percentages of pupils attaining each age band age related outcomes As the printout but a sheet is produced for every aspect A rather large sheet that shows for each child their position at the first chosen month against their position at the second chosen month one sheet per aspect You will need some expertise in Excel e g fitting the sheet t
48. n be set for a particular month and these will display only the outcomes recorded against that and any previous months assuming that all assessments for the latest month have been recorded lt should be remembered that statistical outcomes are dependent on both the accuracy and the nature of the underlying data For any group of less than 20 percentage figures should not be used and all analysis should be based on raw numbers An understanding of how an output or analysis is derived how it appears is critical to the accuracy of interpretation Customising charts There are some buttons at the base of the chart window The set square button allows you to customise a chart to your requirements Some of the features such as 3D view and perspective adjustments may make the charts look more presentable but be careful not to obscure information with unhelpful presentation scrolling through any of the dropdown boxes will produce a different view on the data by date or by type When a dropdown box is highlighted you can use the up and down arrow keys on the keyboard to animate the display The charts take on further usefulness when you select the group of pupils whose attainment you want to chart Whatever you might want to compare this is something you can do quite simply by adding tags to pupils in their initial information screen and using the select pupils option Copying and printing charts On each chart there is a Copy button T
49. n correctly set up for you Store the admin password in the school safe Please don t leave it as password The admin user should make regular backups and backups to a portable drive such as a USB pen Store these backups in the school safe for the day your computer is stolen Make sure your computer has a printer selected it doesn t have to be connected otherwise your printouts may look odd If you want to see your reports in MS Word you must have MS Word installed on that computer If you want to see the spreadsheets in eProfile you must have MS Excel installed on that computer Check that the date on the computer is correct and in UK format Some new computers especially those purchased from cheaper suppliers may be set up for US customers If you install eProfile to more than one computer you must use the same school details otherwise the licence code will not work Write them down first Install eProfile to a Windows XP Vista or Windows 7 computer It is not guaranteed to work on other operating systems even if they have a Windows emulator Keep a note of every computer that has eProfile installed Always make a backup and siore it away before you install a new version of eProfile Make sure that any new version of eProfile is installed to every computer that has eProfile installed Always make a backup and siore it away before you use either the restore facility or the merge update facility Always ensure no one is
50. n in Annex 3 Click on Add Edit under the Pupils tab to add names manually Updating younger pupil records to include their UPN If you are using eProfile with pupils who do not yet have a UPN it is possible that they may later be allocated a UPN and this information should be reflected in the pupil records in eProfile Pupil IDs can be changed into UPNs by editing the pupil details manually This is not a safe procedure because it is prone to human error Importing a Common Transfer File CTF is the safest method eProfile will prompt you to match pupil records it holds against those you are importing If eProfile has any pupils without valid UPNs they will be listed alongside any unmatched pupil records from the CTF for you to join manually This functionality is also available in the CSV import though CTF import is the recommended method for getting pupil names loaded into eProfile How to create a Common Transfer file There are a number of software companies that provide school management systems and each has their own way of creating a CTF You should consult the suppliers documentation for this The CTF format can carry all sorts of pupil information that goes beyond that needed for eProfile e g contact phone numbers where only the most basic pupil details are required Your school system may have options to create just this level of information 14 eProfile manual copyright 2012 eprofile org uk Setting up users Click
51. nual copyright 2012 eprofile org uk What does eProfile do eProfile has been designed to make it easy for practitioners teachers and other professionals to track the development of children aged 0 5 against the criteria laid down in Development Matters giving them and leaders valuable pupil group and cohort level analysis It provides useful information to support transition and enables year 1 teachers to plan an effective responsive and appropriate curriculum that will meet all children s needs and next learning steps eProfile will assist practitioners and headteachers in building a picture of a child s development during the reception year across all seven areas of learning and development It can inform the school s self evaluation process and to evaluate provision The EYFS profile summarises and describes children s attainment in the seven areas of learning at the end of the EYFS Website hittp eprofile org uk eProfile supports assessment eProfile allows the user to record assessments both developmentally and as a final official record for each child against the age band descriptors in Development Matters and each of the early learning goals and characteristics of effective learning it provides a range of summaries and analyses through printouts charts and spreadsheets covering development over time and final attainment in aspects areas of learning goals and overall Remember that e Young children learn and develop in d
52. o a printed page to handle this Pupil outcomes on a single sheet Breakdown of EYFSP outcomes including numbers and percentages at levels in aspects areas goals and GLD HE Summary analysis EE Development Ladder HEJ Development matrix EEI EVFSP Pupil outcomes HEJ EYFSP Summary analysis Where appropriate the stage of development for an individual pupil is represented by colour 35 eProfile manual copyright 2012 eprofile org uk End of year reports Access setting up preferences Coordinator running reports Teacher Users should give careful consideration to all methods whereby they share information with parents to ensure this is meaningful clear and accessible Whilst many parents and families will be familiar with documentation produced electronically this may not be the most appropriate means of communication with them about the attainment of their child at the end of EYFS eProfile can produce an end of year report that contains the necessary elements for statutory reporting to parents It consists of a statement reflecting the development point the child has reached by age band and subband or the final attainment level if this has been recorded As DM indicators and ELG statements are matched holistically best fit it is not always appropriate to copy those texts verbatim into reports to parents as this may confuse or present a picture that may not be totally accurate In that respect only the commen
53. old eProfile related to the way the old framework worked That scenario is incompatible with the new framework 28 eProfile manual copyright 2012 eprofile org uk Backfill Access Coordinator The backfill feature allows you to enter historic data You can enter data for this year as well but the main purpose is to fill in assessments for previous years which is not possible through the main assessments screen _ a p m O i hip eProfile e _ lt i m Back fill assessments 8 205 16 26E 16 26D 16 265 22 36E 22 36D 22 365 30 50E 30 500 30 505 Anderson Andrew MR Dec12 Mayi3 Sep13 Deci3 Saas sC Dec12 May 13 Medrod Kenwyn Oct i2 Jani3 May 13 Pollard Libbie LA Oct 127 Jan 13 May 13 Oct15 Dec 13 Priemer Felix Sep i2 Jan 13 Oct 13 Dec 13 Raines Rudolf Spk Oct 12 Feb 13 eile EE MH Apr 13 Jun 13 Nov 13 Dec 13 sep 12 Janis May 13 Dec 13 Oct 12 Febi3 May 13 Sep 15 Dec 13 Oct i2 Jani3 May 13 Oct1i3 Dec 13 Oct 12 Feb 13 sep 13 Dec 15 Sep 12 Dec i2 Apr 13 Dec 13 Sep 12 Jan 13 May 13 Octis Dec 13 Sep 12 Jan 13 Apr 13 Dec 13 Sep 12 Jan 13 Apr is Dec 13 Nov 12 May 13 iN Sep12 Jani13 Apr 13 Dec 13 Dec 12 E Jun 13 B Sep i2 Jani May 13 cti3 Decl Sweet Hong Month Sep 12 E Mar 13 Oct 12 Apr 13 Jan 13 Jul 13 Feb 13 2012 2013 x r Select pupil Click on a grid cell to record when pupil matched the assessment Dates must be in sequence Click on a non empty cell to dear the
54. on Users The user details screen lists all users currently set up At the start Administer Pupils there is only you The user admin cannot be deleted or changed in any way Click on Add a new user enter a name for the user and select the user level role school QB users this person is to have The range of roles is listed under Environment I Setting eProfile up with separate users above You do not have to make a user for every role admin Administrator wl Profile Choose only what will be appropriate for your school Creating users with specific roles however Select the user level does help to keep pupil data and assessments more secure You are strongly advised not to make everyone an administrator Click on Apply after choosing the role for this user When Ms Poole opens eProfile and uses this information to log in she will immediately be asked for anew password Make sure that Ms Poole is aware that this will happen so that she can come prepared with a suitable password You are unable to see the password she chooses but you can select her later under Users and re set her password Doing this will produce another message like the one above Passwords are encrypted in the database User name Users can also be removed from the database Ms Poole 4 eProfile cE Teacher A User details Users Ada a new user password Information a J admin Administrator ae 1 Please hand this n
55. or inclusion in the CTF for export you click on the first pupil scroll to the last and Shift click in the DESTINATION LA OTHER field when all pupil names will be selected Now without touching the mouse simply type the letters ep and this will populate the field with eProfile for all selected pupils This new Destination eProfile only appears in the DESTINATION LA OTHER field Importing a set of pupils into eProfile does not clear out every other pupil already in eProfile This allows you to add new pupils as well as update any pupils whose details have changed without disturbing the other pupils in eProfile If pupils leave your school setting then you will need to remove them manually from eProfile see the section on removing pupils below The CTF only needs to have the most basic pupil details included and of course only the pupils we want to import into eProfile but Administer My Details postcodes will be needed if the final data set is transferred directly to your LA as opposed to being imported back into your office computer School Import CTF system MIS management information system and thence to your LA l Users pid Add Edit Create the CTF and place it in a folder that can be accessed by eProfile Select Import CTF under the Administer tab Navigate to the CTF and import the data Updating pupil records to include their UPN If you are using eProfile with pupils who do not yet have a UPN it is possible t
56. ort data encryption Keep data on portable media in the school safe except when it is being used 8 eProfile manual copyright 2012 eprofile org uk A We want to use eProfile Cloud Install eProfile Cloud on the computer Run eProfile and log in to the cloud database using your login details eProfile will pick up an internet connection or a saved proxy server connection if this is stored in the usual location in the Windows registry If this information is not found e g where PAC files are used then you may need to use the bundled proxy server utility to register the settings these will be saved in the Windows registry under HKEY_CURRENT_USER SOFTWARE Langskip B We want to eProfile standard on use one computer Install eProfile v4 Standard on the computer Run eProfile and choose to have eProfile create your database on this computer The user admin will be created password Is password Create other users if you wish Create a sleeping partner user with administrator role and keep the details in the school safe Close eProfile All users should now be able to run eProfile with their user login and password C We want to use more than one computer for eProfile eProfile cloud is recommended Install eProfile v4 Standard Run eProfile and enter your login details The user admin will be created password Is password Create other users as appropriate Create a sleeping partner user with administr
57. ort person 10 eProfile manual copyright 2012 eprofile org uk i Profile at up your database eProfile connects to a separate database that holds pupil data This database can be shared across a school network Please select an option below I want to set up eprofile for use on this computer alone to create and connect to a shared database in a folder on the school setting network to connect to a database that has already been created on the network If you use a shared local or network folder it must be accessible with read and write permissions to all users of eProfile Please seek assistance from your ICT Network support person No external support can be given on this The manual contains further information You have three options The first is for simple standalone use where the database will be created on the computer in the recently created folder The second allows you to select a network folder where you would like to have the database created for you A network location ensures security of the data within the security of the school s network It also allows other installations of eProfile on other computers to share the database This gives rise to the third option where this particular installation of eProfile is going to connect with the database that has already been created The second and third options place a text file in the original data folder with information as to where the database may be locat
58. ports transition The primary purpose of the EYFS profile is to provide year 1 practitioners with reliable and accurate information about each child s level of development as they reach the end of the EYFS enabling the teacher to plan an effective responsive and appropriate curriculum that will meet all children s needs This holistic picture should be shared with parents through the reporting process and used to inform both the transition period as the child moves from EYFS into year 1 and the development of appropriate provision within year 1 eProfile provides information for year 1 teachers about children s attainment at the end of EYFS in a clear format This could provide a structure for discussions within the transition process alongside the guidance in later sections of this document relating to interpreting outcomes at the end of EYFS 3 eProfile manual copyright 2012 eprofile org uk eProfile supports reporting to parents The statutory requirement for reporting to parents is set out each year within the ARA Although parents have a right to receive the raw EYFS profile scores for their child it is unlikely that these will provide the best summary of information at the end of the reception year Most schools and many local authorities provide guidance as to how information about individual children might be shared with parents This may include elements such as annotated photographs and learning stories which give a much more detailed
59. receive support directly from the providers of eProfile The setup program is available on the eProfile web site hitp eprofile org uk eProfile runs on Windows computers If your computer has a valid copy of Microsoft Word and Microsoft Excel then you will be able to create the parents report directly into a Word document and also open the spreadsheets that eProfile creates directly into Excel eProfile is owned and developed by Langskip Ltd and is available under an annual licence Any user may use the software free of charge during the Autumn term While the software will continue prompt for a licence this prompt may be ignored during the time of free use Some functionality may be restricted pending the purchase of a licence A valid licence code will be required from January 1 but it may be applied for and entered at any time Data protection common sense eProfile standard not the cloud version stores data for individual children and users should be aware of the need to follow the normal procedures about allowing access to computers where data may be stored There will normally be preferred methods for data transfer between school and LA Settings should take advice about ways in which transfer data should be collected Any backups of data that are made should also come under the agreed policies for protecting personal data within the school setting or the LA If data is to be stored on a pen drive then use pen drives that supp
60. riptors provide a brief description of each area of learning to help parents understand what it covers Last page comments opens a window where a child s report can be viewed and space is provided for adding up to two general final comments these may be from the practitioner and head teacher The window can be expanded and resized to allow for easier working Producing reports Some useful tips e Select one pupil first and perform a test print or copy in MS Word to see if everything looks right e Make sure you are using a good printer with enough paper to run the whole set through e Selecting printer as the report output produces a print preview which can then be printed 3 eProfile manual copyright 2012 eprofile org uk Data submission at the end of EYFS Access headteacher office admin lt is important that users follow the instructions provided by their LA data team prior to starting this process Each local authority has a preferred method of data submission to ensure compatibility with other local systems and processes It is important that users are aware of this so that the process can run smoothly Where practitioners have compiled their assessment record during the reception year but the data submission process will be undertaken by a different member of school staff it is recommended that a joint checking process is implemented so that data submission is accurate and trouble free PVIs and independents should refer
61. rom January to August 12 eProfile manual copyright 2012 eprofile org uk Getting Started with eProfile cloud You will need to set eProfile up for users and ensure that the annual licence code has been entered correctly Start eProfile from Start gt Programs gt Foundation Stage Profile gt eProfile cloud V4 Enter your login details eProfile Cloud 4 20 Sep 2014 R1 01 09 14 _ 8s Please enter your login details School Establishment no Your identifying number starting with your LA 3 digit number User name Password A school with DFE number 2002 in LA 936 would enter 9362002 as their school establishment number This information will have been sent to you as part of the licence registration process If the licence code needs to be entered or renewed then you will be prompted to enter that School setting name Random Pastures School Your Local authority 3 digit number 936 Your 4 digit DTE number is preferred if you have one as this makes Your 4 digit DfE number 2002 the final data return easier Otherwise your 6 digit URN starts with 1 5 or 6 Your licence code You can trial eProfile during the Autumn term there are some restrictions but must purchase an annual licence after that either directly or through a participating LA Please visit eProfile org uk for details NB You should only change the school number if you made Overseas schools and nurseries should enter 999 in the first box an
62. s group changes etc To re select pupils look for the Select pupils button oe Early Years Foundat Administe Year 1 Cohort The Year 1 cohort contains all of last year s Reception pupils and is intended for m Select m use with those pupils for whom all or part of the EYFS programme is still valid If pupils i you choose to use this information it is recommended that pupils still working within the EYFS programme are assigned to a group for easy selection and that the other pupils are not deleted Assess When working with year 1 pupils the teacher should concentrate on developmental rather than final assessmenis 19 eProfile manual copyright 2012 eprofile org uk Creating and working with groups of pupils Access Coordinator oP eProfile roups Birds Maths Premium Goldfinch Not EAL Archimedes Non P Goldfinch Not EAL Fibonacci Non P Goldfinch Not EAL Newton Non P Goldfinch Not EAL Fibonacci Non P Goldfinch Not EAL Newton Non P Goldfinch Not EAL Archimedes WNon P Goldfinch Not EAL Newton Non P Goldfinch Not EAL Euler Non P Goldfinch Not EAL Goldfinch Not EAL Fibonacci Non P Goldfinch Not EAL Newton Non P Goldfinch EAL Euler Non P Goldfinch Not EAL Archimedes WNon P Goldfinch Not EAL Euler Goldfinch EAL Goldfinch Goldfinch Group 5 Group 6 Group 7 Group Akey Anthony Aleman Brooks Bhagwat Babhru Bourne Angele Box Jacquiline Brinson Bobbi Caballero Donnell Castleman Donny Chin Aida Christenson Cher
63. s ideas and finds out Showing curiosity about objects events and people Active learning Using senses to explore the world around them Engaging in open ended activity e Showing particular interests Using what they know in their play describes how children use play to bring Creating and thinking cri i together their current understandings combining refining and exploring their ideas in imaginative ways Representing experiences through imaginative play supports the development of narrative thought the abilty to see from other perspectives and symbolic thinking Pretending objects are things from their experience Show prompts Representing their experiences in ney 2 eProfile manual copyright 2012 eprofile org uk Quick assessments Access Teacher This feature allows you to move all selected pupils on by one step in a selected aspect e g if a pupil is at 40 60 entering in the aspect then this facility would move the pupil to developing in 40 60 using today s date to determine the month recorded for the new assessment This applies to all selected pupils whatever their current position Pupils cannot be moved if they are at the end point or if there is no assessment recorded yet and they will not be selectable oP Move pupils on Te T Aloak Roy Developing 30 50 C Making relationships Can Barbie Entering 30 50 O Self confidence awareness Green Stepney No assessments
64. ta FSP Version4 C ProgramData FSP Version4 This is the folder referred to internally by Windows as CSIDL_COMMON_APPDATA and is where the database is located if standalone mode has been selected at start up As it is possible to have the database shared across the network it is your choice as to where it should be located All users will need read write and create access to that folder eProfile looks in the file datafolderv4 txt in the original data folder to discover the redirected location of the database eProfile Standard data files eProfile standard works with a SQLite database In order to gain access to SQLITE databases a DLL file Sqlite3 dll is supplied this sits in the program files folder with the software The database is stored in a single file eprofile db This file contains all school details preferences pupil cohorts and their assessments and comments Backups are stored in the same folder with a date in the file name e g eProfile_20120824 db Backups can be made to other locations and users may need some guidance as to where backups might securely be stored The database is not encrypted though most information is not readable so normal access security should apply to folders Backups and Restores eProfile prompts for a backup when closing high level users only This is an automatic backup A backup can be made from the Backup button under the Administer tab where you will be able to specify the destinat
65. te E atai AP DFE No UPNs pwi Data Collection The relevant buttons can be found under the Data collection tab Only the ones that relate to the school type will be enabled While pupil names can be entered or loaded with a pupil identifier that is not a UPN the need for valid UPNs becomes essential when a Common Transfer File is created for returning final judgements to your LA Fora PVI it is necessary to create a temporary it remains stored in eProfile four digit DFE number Select the number from the dialog box that pops up when you click on Dummy DFE No 50 eProfile manual copyright 2012 eprofile org uk Annex 8 Problems queries solutions An up to date FAQ is available on the website This lists solutions to a range of problems users have encountered They are listed under headings and a search facility is available Direct link eProfile org uk wordpress Because of the cost effective pricing model used by Langskip we do not provide phone helpline support though we may phone you if you are experiencing difficulties You may use the contact page to get in touch but an email to enquiries eprofile org uk is preferable as we all then have records of conversations and this also avoids some problems where email systems do not let messages through unless you have made first contact Essentials Make sure your ICT support person sits with you when you use eProfile for the first time to check that all folders have bee
66. th other children e g finding a compromise Comment for reporting Exploring media and material Being imaginative L Buena is today working within an age band at or above age expectation in 17 aspe Select a pupil from the list and an aspect The information in the orange section shows age Entering developing and secure bands attained over time They are split into Please remember that there are no national criteria for this and that three stages of development through each judgements made in one school or local authority area may not exactly particular age band entry developing and match those in another secure The relevant text from Development Matters is shown and descriptors for other age bands may be selected The pupil in this example Reception in 2013 2014 was judged to be entering the 40 60 month age band in November 13 and developing in March 14 The assessment history is visible Anything What if a pupil does not move recorded in a previous year cannot be changed in this section see Backfill below Some pupils may develop slowly and may be stuck on one assessment point In this situation you should keep the original date of the assessment The Sticky pupils printout may be of use here 24 eProfile manual copyright 2012 eprofile org uk Recording an assessment Select the month from the box by the pupil s name This defaults to this month but can be changed eProfile stores t
67. their assessed developmental point in each aspect in that month Each pupil would be reported as being below at or above the age expected level at his or her particular month of entry Practical issues To make this work in eProfile each pupil has to have an entry month recorded and an assessment made in each aspect for that month otherwise there can be no on entry assessment If any pupil is not accorded an entry date or no assessment was made for that month then eProfile will still count the pupil in on entry printouts and sheets but s he will be counted as blank in order to produce an honest entry profile see spreadsheet example below Dynamic entry points The entry profile is dynamic in two ways Firstly as new pupils arrive and are registered and assessed the overall entry profile is updated to include them Secondly it is possible to play with entry dates and look beyond this year back into previous years if a pupil was present before September For self evaluation and inspection purposes you thus have two ways of presenting data from when pupils entered the current year group and when they entered this establishment It is recommended in the Reception year that the entry date is normally updated to September of the current year for pupils who have moved up to year R from N2 In earlier years it may be more open to the user to decide how to look at entry profiles 46 eProfile manual copyright 2012 eprofile org uk Indi
68. ths Reception 4 Month assessed LO eal DM Formative ELG and Summative Area comments Characteristics of eff ve learning rinson Bobbi alr zm Callaway Susann ELG Achieved Early learning goal statement Canfora Marcellina H te i Buena plays co operatively taking turns with others She takes Chesten Gloiucen account of others ideas about how to organise their activity Chin Aida Some pupils may reach the Early She shows sensitivity to others needs and feelings and forms Christenson Cher Learning Goal ELG during the positive relationships with adults and other children Davuluri Amol year Once the pupil has Gryffyn Talek developed through the DM age Jones Monica bands under the DM formative Kruse Lou tab select the month against Aspects the pupil name and click the box Making relationships gt Self confidence awareness Managing feelings behaviour My final judgement Listening and attention J Pending Emerging Expected Exceeding Understanding E It has not been possible to record any assessments for any aspects Exceeding attainment example statements Buena plays group games with rules C Moving and handling Buena understands someone else s point of view can be different from hers Buena resolves minor disagreements through listening to all involved to come up with a fair solution Buena understands what bullying is and that this is unacceptable behaviour D
69. times in the year it is not possible to look at anything other than how the pupil stands developmentally against his or her age at the point of entry into the school It does not make sense to look at entry age bands either on an individual or a group basis if some pupils arrive later in the year as their age bands on entry could give a very rosy skew to the entry profile as these pupils will most likely have developed since September A year R pupil arriving half way through year R who is now sitting comfortably within the 40 60 age band may not have been within that band back in September to include that pupil as being in the 40 60 age band on arrival gives a false view to an overall entry profile That pupil may have been assessed in September as being in the 30 50 age band It is therefore both misleading and an incorrect statistical practice to lump together on entry assessments for pupils who have not all arrived at the same time An age related assessment The only measure that can be applied when pupils arrive at staggered intervals during the year is to register their month of arrival in eProfile and make an assessment by the end of that month for each aspect The assessment band can then be compared with the pupil s age at the end of his or her month of arrival To create an overall entry profile for a cohort or a group this method would apply to each pupil individually comparing their age at the end of the recorded month of entry against
70. ts made by the teacher will be reported It is not difficult to copy paste and edit those indicators and statements in the assessments section of eProfile A simple cover sheet and final page containing general comments and other information optional items you may wish to produce your own form the outer shell In order to produce end of year reports you will need to have completed the following 1 Assess all pupils against the EY Foundation Stage Profile Enter comments in the comments for reporting boxes in each aspect and area of learning Enter final general comments optional Enter a descriptive text as a header for each area of learning optional ON ge NY Enter any final information e g dates of consultation meetings You will now be able to produce reports for each selected pupil The main report section consists of each Area of Learning AOL title and an AOL description optional Within each AOL there will be the aspect title followed by a description optional and a statement relating to the pupil s attainment in the aspect and any comments the teacher has recorded You may customise the look of the report by selecting fonts for each element Every main edit box has a spell checker You may specify the amount of space eProfile should leave for you to hand write your own comments Producing the report through MS Word means that further editing and page sizing can take place 36 eProfile manual copyright 2012
71. umber 6274 to Ms Poole as a temporary password Once it is entered the user will be prompted to enter a new password 15 eProfile manual copyright 2012 eprofile org uk Setting up other computers Install the software on any other machines and open eProfile eProfile Standard users will be prompted to connect to a database as before and you will point to the location where the database was originally created Once you have done this the computer is ready for use The Licence code A licence code is required to run the software for the latest cohort for the full school year This can be obtained through your LA if they have come into an agreement with the software producers or directly from eprofile org uk where further details are available The software will run with some restrictions throughout the Autumn term producing reminders but allowing you to choose to enter the licence code later Between January and August eProfile will not run unless a valid licence code has been entered 16 eProfile manual copyright 2012 eprofile org uk Getting started other users eProfile cloud you will need your school number as part of the login process Please ensure your admin user gives you this detail as it is required when you log in Cloud and Standard Have ready your temporary password and a new password that you can remember as you will have to enter this after you have logged in for the first time Run eProfile by selecting e
72. using eProfile when you update computers that share a database and do not let anyone run eProfile until the update has been completed When you should seek help from your ICT support person Le 6 3J 1 If you have any error message that contains words such as read only database table does not exist you do not have permission These are the sorts of things that can crop up if you did not have your ICT Support person sitting with you Other Almost every problem with the database is due to your copy of eProfile not having been set up correctly This may sound a little arrogant but the database used by eProfile is world standard However some problems may be the fault of the programmer so please let us know Ask someone if you are not sure before you do it Don t think that an error that pops up twice will eventually go away Computers are not like that 51 eProfile manual copyright 2012 eprofile org uk
73. ut iji Development ladder Pupils displayed grouped within bands and E Current outcomes against age sub bands 2 Stuck pupils Aspect outcomes Age bands attained by each pupil in each aspect B EYFSP Pupil outcomes report Current outcomes A table showing whether pupils are _ _EVFSP Characteristics of effective learning report against age developing in line with their chronological age Stuck pupils Pupil per page showing outcomes and the 2 PS ee number of months since they were made QA EYFSP Area outcomes a EYFS5P Quality assurance checks Final judgements printouts m EYFSP pupil outcomes A one page printout for parents listing outcomes EYFSP Characteristics of One pupil per page print of all recorded CEL information effective learning EYFSP Outcomes Outcomes in a table EYFSP Area outcomes As above but showing the overall picture for an area An area outcome is its weakest aspect This is not an official printout but for information only Quality Assurance A printout for each pupil for whom there may be QA issues relating to the final judgements based on the information in the EYFSP ARA 34 eProfile manual copyright 2012 eprofile org uk Charts Pupil age related outcomes Group outcomes Group subband outcomes Group expectation EYFSP Group attainment EYFSP Group attainment against expectation a er admin Administrator m ES Age bands attained by pupils in each aspect This chart a
74. vidual and group analyses The On entry age related outcomes printout prints a table showing the selected pupils and their positions at their individual points of entry The month of entry and the pupil s age at the end of that month are shown along with age related outcomes in each aspect Some entry assessments are missing in this example shown as N A for not available or not assessed On entry age related outcomes All pupils 10 Entry mths MR C MFB LA Und Spk MH HSC Alford Buena May 13 54 Below Below Below Below N A Below Below Below Be Anderson Andrew Sep 13 49 NWA WA NWA N A NVA Above N A N A Brown Sarah May 13 51 At At At At NWA NWA N A N A Callaway Susann May 13 47 At Above At Above At Above At Above The On entry summary spreadsheet shows numbers and percentages of pupils in each category below at or above age expected level in each aspect It also counts pupils for whom no entry point is recorded or who have not been assessed in any aspect as blanks On entry age related expectation Below At Above N A 5 1 4 0 3 1 4 2 3 1 5 1 5 1 3 1 a 0 2 0 6 1 0 3 T 1 1 1 Setting entry points Click on Pupils gt Month of entry Select the pupils whose date of entry you wish to record and select the date Click the button to set this date for the selected pupils The second button allows you to clear the entry date for the selected pupils Entry dates are not fixed permanently and can be changed see dyn
75. y pupils A printout showing the number of months a pupil has stayed at the same assessment ePVIs and LA data collection PVIs can record a dummy DFE DCSF establishment code in the permitted range of 3950 to 3599 generate UPNs based on this establishment number Generate UPNs for independent schools with DFE nos 6000 6999 6 eProfile manual copyright 2012 eprofile org uk setting up eProfile for different users eProfile v4 will not have a single password that gets everyone in you can do this but you should be aware of the implications see below Each user should have their own login name and separate password One user admin who will have an Administrator role will be created for you when you first run eProfile and this user will have the facility to create other users Users can be of different types each type having a differing level of access privileges to the data or settings You do not have to create every type of user if you do not want to There are five types roles of user and these are largely hierarchic Administrator Overall control of users Setting up school details Everything else in the tasks outlined in this document where a certain level of access Is required it is assumed that the administrator has access to these too Coordinator Everything except admin roles Privileges include amending pupil details and groups setting up report preferences Teacher Assess pupils and enter comments View

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