Page 1 of 14 of Tender SGI8000P16 dated 29.07
Contents
1. B C date as deemed fit by the Company During the extended period the bidders who have already submitted the bids on or before the original B C date shall not be permitted to revise their quotation 15 0 No press advt will be published regarding amendment to Bidding Document or extension of BC Date The same will be uploaded in OIL website and informed to all prospective bidders who have been allowed to participate against the particular e tender Yours Faithfully Sd P THAKURIA DEPUTY MANAGER MATERIALS PL FOR CHIEF MANAGER MATERIALS PL FOR GROUP GENERAL MANAGER PLS Page 5 of 14 of Tender SGI8000P16 dated 29 07 2015 Tender No SGI8000P16 dated 29 07 2015 ANNEXURE AAA Item Detailed Material Description Material Code Quantity UOM Please confirm if clause by srl no clause Complied Not Complied reasons if any 10 CORROSION INHIBITOR FOR PRODUCT 12578 KG PIPELINE material code 85054551 The corrosion inhibitor shall be film forming type oil soluble and qualified as per MIL QPL 25017 19 15 March 2001 1 Physical Properties a Appearance Amber Liquid b Specifie Gravity 0 92 0 96 c Pour Point 18 Deg C d Flash Point 52 Deg C min e Viscosity 40 Deg cst 55 95 f Corrosion Rating as per NACE TM 0172 2001 or latest edition Min B Rating corresponding to 2 6 ppm continuous dosing 2 Packing Materials are to be supplied in brand new non returnable MS Cask N2. E E E eteenetaeescesemeseees Branch E E E A E siete O T Complete Address of your A E E E E Bank E E A O T IFSC Code of your Bank a RTGS E A EN b NEFT E ET A E IOE EE E PAN E E A E E E T A T VAT Registration No O E E E T teecsS pees deubueeSieey ease esecesy CST Registration No E Gis ve E E E A E A T Service Tax Registration No NE A E A E O T Provident Fund Registration OTE E E E E E E dle ateieeinben ssw elena e ests I We confirm and agree that all payments due to me us from Oil India Limited can be remitted to our above mentioned account directly and we shall not hold Oil India Limited responsible if the amount due from Oil India Limited is remitted to wrong account due to incorrect details furnished by us Office Seal Signature of Vendor Counter Signed by Banker Seal of Bank Enclosure Self attested photocopies of the following documents 1 PAN Card 2 VAT Registration Certificate 3 Service Tax Registration 4 CST Registration 5 Provident Registration Certificate 6 Cancelled cheque of the bank account mentioned above in original 7 Bank Statement not older than 15 days on the date of submission Page 13 of 14 of Tender SGI8000P16 dated 29 07 2015 Amendment No 1 to Tender SGI8000P16 The Bank Guarantee towards Bid Security shall be valid for 10 months from Bid closing date i e upto 08 08 2016 Page 14 of 14 of Tender SGI8000P16 dated 29 07 2015
3. the price bid is in conformity with OIL s online bidding format 8 Confirm that the Bid comply with all the terms amp conditions 9 Confirm that the offers and all attached documents are digitally signed using digital signatures issued by an acceptable Certifying Authority CA as per Indian IT Act 2000 10 CONFIRM THAT YOU SHALL SUBMIT PERFORMANCE BANK GUARANTEE AS PER bidding document IN THE EVENT OF PLACEMENT OF ORDER ON YOU 11 CONFIRM THAT YOU HAVE SUBMITTED THE DULY SIGNED INTEGRITY PACT wherever applicable 12 CONFIRM THAT YOU HAVE SUBMITTED DOCUMENTS AS PER GENERAL QUALIFICATION CRITERIA 13 Confirm that you have submitted Name and full address of issuing bank including Telephone Fax Nos and Email Id of Branch Manager where Bid security has been submitted as Bank Guarantee Page 11 of 14 of Tender SGI8000P16 dated 29 07 2015 Bidders Response Sheet Annexure FFF SI No Description Remarks Name of Bidder Place of Despatch Ex Works Whether Freight charges have been included in your quoted prices Whether Transit Insurance charges have been included in your quoted prices Make of quoted Product Offered Validity of Bid from Bid Closing Date Delivery Period in days weeks months from placement of order Complied to Standard Payment Terms of OIL or not Please refer to clause 23 2 of LCB Doc Booklet Bid Security Submitted if applicable Details
4. OIL INDIA LIMITED A Government of India Enterprise P O Udayan Vihar 781171 Guwahati Assam India OIL INDIA LIMITED invites Bids for the following items through its e Procurement portal https etender srm oilindia in ir oortal e Tender no Material Description Tender Type Tender Fee BC date SGI8000P16 Supply of Corrosion Inhibitor LCB Local Rs 1000 08 10 2015 Competitive Bidding SGI8003P16 Supply of OFC Splice Enclosure LCB Rs 1000 08 10 2015 SGI8006P16 Supply of Desktop PC with LCB Rs 1000 08 10 2015 Peripherals SGI8008P16 Supply Installation amp LCB Rs 1000 08 10 2015 Commissioning of Table Tennis Board and Synthetic Table Tennis Flooring SGG8005P16 Supply of Hydrostatic Content ICB Rs 6000 or 28 10 2015 Gauge International USD 100 Competitive Bidding Tender fee Non refundable as mentioned above Bid Closing Opening Time 11 00Hrs IST 14 00Hrs IST Period of sale of documents 22 08 2015 to one week prior to bid closing date The complete bid documents and details for purchasing bid documents participation in E tenders are available on OIL s e procurement portal https etender srm oilindia in irj portal as well as OIL s website www oil india com NOTE All addenda Corrigenda time extension etc to the tenders will be hosted on above website and e portal only and no separate notification shall be issued in the press Bidders should regularly visit above w
5. a practicing Chartered Accountant not being an employee or a Director or not having any interest in the bidder s company firm where audited accounts are not mandatory as per law 9 0 Please note that all tender forms and supporting documents are to be submitted through OIL s e Procurement site only except following documents which are to be submitted manually in sealed envelope super scribed with Tender no and Due date to Chief Material Manager Oil India Limited Pipeline Headquarter P O Udayan Vihar Guwahati 781171 on or before the Bid Closing Date and Time mentioned in the Tender a Original Bid Security if not paid online b Detailed Catalogue if any c Any other document required to be submitted in original as per tender requirement All documents submitted in physical form should be signed on all pages by the authorised signatory of the bidder and to be submitted in triplicate 9 1 Tender Fee and Bid Security can also be paid through payment gateway in the e tender portal Please refer to Vendor User Manual updated in the e tender portal as well for further details 10 0 Bidders are requested to examine all instructions forms terms and specifications in the bid Failure to furnish all information required as per the bidding document or submission of offers not substantially responsive to the bidding document in every respect will be at the bidders risk and may result in rejection of its offer without seeking any clarificat
6. ating under the Root Certifying Authority of India RCAD Controller of Certifying Authorities CCA of India The bid signed using other than Class 3 digital certificate will be rejected vi The User ID amp Password are not transferable Bids submitted by parties to whom the User ID amp Password was not issued by the Company will be rejected vii Conditional offers will be rejected viii Bids received in any form or media other than through OIL s e Procurement portal will not be accepted ix Bid documents uploaded in the e Procurement Portal shall be typed written and scanned clearly and contain no inter lineation erasures or overwriting except as necessary to correct errors made by bidder in which case such corrections must be initialed by the person s signing the bid Any bid not meeting this requirement shall be rejected x Bidder must accept and comply with the following clauses as given in the Bidding document in toto failing which offer will be rejected Performance Bank Guarantee clause Force Majeure Clause Tax Liabilities clause Arbitration clause e Liquidated damage clause xi A bid shall be rejected straightway if it does not conform to any one of the following clauses a Validity of bid shorter than the validity indicated in the Bidding document b Original Bid Security not received within the stipulated date amp time mentioned in the Bidding document c Bid Security with i Validity shorter than t
7. ebsite and e portal to keep themselves updated Page 1 of 14 of Tender SGI8000P16 dated 29 07 2015 OIL INDIA LIMITED A Government of India Enterprises z PO Udayan Vihar 781171 Guwahati Assam India TELEPHONE NO 91 361 2643685 688 FAX NO 91 361 2643686 Email panchali oilindia in erp_mm oilindia in FORWARDING LETTER Tender No amp Date SGI8000P16 dated 29 07 2015 Tender Fee Rs 1 000 00 Bid Security Amount Rs 27 302 00 Bidding Type SINGLE STAGE COMPOSITE BID SYSTEM Bid Closing on As mentioned in the Basic Data of e portal Bid Opening on do Performance Guarantee Applicable Integrity Pact Not Applicable OIL invites Bids for Procurement of Corrosion Inhibitor through its e Procurement site under SINGLE STAGE COMPOSITE BID SYSTEM The general details of tender can be viewed by opening the eRFx Tender under RFx and Auctions The details of items tendered can be found in the Item Data and details uploaded under Technical RFX The bidding document is available in the Technical RFx gt External Area gt Tender Documents Standard Notes 1 0 The tender will be governed by General Terms amp Conditions for e Procurement as per Booklet No MM LOCAL E 01 2005 for E Procurement LCB Tenders 2 0 This Bidding document consists of Technical specifications and Quantity as per Annexure AAA Bid Rejection amp Bid Rejection Criteria as per Annexure BBB Technical bid check list as
8. financial years or current financial year should not be less than Rs 27 30 Lakhs Note Documentary evidence in respect of the above should be submitted in the form of copies of relevant Purchase Orders along with copies of any of the documents in respect of satisfactory execution of each of those Purchase Orders such as i Satisfactory Inspection Report OR ii Satisfactory Supply Completion Installation Report OR iii Consignee Receipted Delivery Challans OR iv Central Excise Gate Pass Tax Invoices issued under relevant rules of Central Excise VAT OR v any other documentary evidence that can substantiate the satisfactory execution of each of the purchase orders cited above For Annual financial turnover enclose the audited Annual Reports or balance sheet certified by a chartered accountant 8 0 Application showing full address email address with Tender Fee Non refundable of Rs 1 000 00 in favour of M s Oil India Limited and payable at Guwahati is to be sent to Chief Material Manager Oil India Limited Pipeline Headquarter P O Udayan Vihar Guwahati 781171 Application shall be accepted only upto one week prior to Bid Closing date The envelope containing the application for participation should clearly indicate REQUEST FOR ISSUE OF USER ID AND PASSWORD FOR E TENDER NO for easy identification and timely issue of user ID and password On receipt of requisite tender fee USER ID and initial PASSWORD
9. he validity indicated in Bidding document and or ii Bid Security amount lesser than the amount indicated in the Bidding document d Average Annual Turnover of a bidder lower than the average Annual turnover mentioned in the bidding document aor C GENERAL Please mention whether Complied Not Complied Remarks if any i Incase bidder takes exception to any clause of Bidding Document not covered under BEC BRC then the Company has the discretion to load or reject the offer on account of such exception if the bidder does not withdraw modify the deviation when as advised by the Company The loading so done by the Company will be final and binding on the Bidders No deviation will however be accepted in the clauses covered under BRC ii Incase any of the clauses in the BRC contradict with other clauses of Bidding Documentelsewhere then the clauses in the BRC will prevail Page 8 of 14 of Tender SGI8000P16 dated 29 07 2015 iii Any exceptions deviations to the Bidding Document and applicable statutory duties and levies must be spelt out by bidder in their bid only iv The originals of such documents furnished by bidder s shall have to be produced by bidder s to OIL as and when asked for 2 0 BID EVALUATION CRITERIA BEC Please mention whether Complied Not Complied Remarks if any i The bids confirming to the technical specifications term and conditions stipulated i
10. ing document Bids shall be rejected in case the goods materials offered do not conform to required parameters stipulated in the technical specifications Notwithstanding the general conformity of the bids to the stipulated specifications the following mandatory requirements will have to be particularly met by the Bidders without which the same will be considered as non responsive and rejected All the documents related to BRC must be uploaded alongwith the Technical Bid A TECHNICAL Please mention whether Complied Not Complied Remarks if any The bid shall conform generally to the specifications and terms and conditions given in this bidding document B COMMERCIAL Please mention whether Complied Not Complied Remarks if any i The bid must be accompanied by Bid Security of Rs 27 302 00 in OIL s prescribed format as Bank Guarantee or a Bank Draft Cashier cheque in favour of OIL The Bid Security may be submitted manually in sealed envelope superscribed with Tender no and Bid Closing date to Chief Manager Materials Materials Department Oil India Limited Guwahati 781171 Assam on or before the Bid Closing Date and Time mentioned The Bank Guarantee towards Bid Security shall be valid for 10 months from Bid closing date i e upto 24 07 2016 Bid Security may also be paid online on or before the Bid Closing Date and Time mentioned in the Tender If bid security in ORIGINAL of above mentioned Amou
11. ions 11 0 Bidders must ensure that their bid is uploaded in the system before the Bid closing date and time Also they must ensure that above documents which are to be submitted in a sealed envelope are also submitted at the above mentioned address before the bid closing date and time failing which the offer shall be rejected 12 0 Bid must be submitted electronically only through OIL s e procurement portal Bid submitted in any other form will be rejected All the Bids must be Digitally Signed using Class 3 digital certificate e commerce application as per Indian IT Act obtained from the licensed Certifying Authorities operating under the Root Certifying Authority of India RCAD Controller of Certifying Authorities CCA of India The bid signed using other than Class 3 digital certificate will be rejected 13 0 Any sum of money due and payable to the contractor including Security Deposit refundable to them under this or any other contract may be appropriated by Oil India Limited and set off against any claim of Oil India Limited or such other person or persons contracting through Oil India Limited for payment of sum of money arising out of this contract or under any other contract made by the contractor with Oil India Limited or such other person or persons contracting through Oil India Limited 14 0 In the event of receipt of only a single offer against the tender within B C date OIL reserves the right to extend the
12. ment Add Attachment Edit Description Versioning Delete Create Qualifi i Assigned To Category Description File Name i a The table does not contain any data Note Page 3 of 14 of Tender SGI8000P16 dated 29 07 2015 The Techno Commercial Unpriced Bid shall contain all techno commercial details except the prices The Price bid must contain the price schedule and the bidder s commercial terms and conditions For uploading Price Bid first click on Sign Attachment a browser window will open select the file from the PC and click on Sign to sign the file On Signing a new file with extension SSIG will be created Close that window Next click on Add Atachment a browser window will open select the SSIG signed file from the PC and name the file under Description Assigned to General Data and click on OK to save the File 7 0 General Qualification Criteria In addition to the General BRC BEC following criteria on Bidders Experience and their financial capabilities shall be considered documentary evidence to be provided along with the bid in Technical RFx gt External Area gt Tender Documents as on the Bid Closing Date SI No General Qualification Criteria Please mention whether Complied Not Complied Remarks if any i Successful execution of a single order of value not less than Rs 8 19 Lakhs for supply of similar items during last 3 years ii Annual turnover of the firm in any of the last 3
13. n the bidding documents and considered to be responsive after subjecting to Bid Rejection Criteria will be considered for further evaluation as per the Bid Evaluation Criteria ii To evaluate the inter se ranking of the offers Assam entry tax on purchase value will be loaded as per prevailing Govt of Assam guidelines as applicable on bid closing date Bidders may check this with the appropriate authority while submitting their offer iii Other terms and conditions of the enquiry shall be as per General Terms and Conditions vide MM LOCAL E 01 2005 for E Procurement LCB Tenders However if any of the Clauses of the Bid Rejection Criteria Bid Evaluation Criteria BRC BEC contradict the Clauses of the Bidding document or MM LOCAL E 01 2005 elsewhere those in the BRC BEC shall prevail iv To ascertain the inter se ranking the comparison of the responsive bids will be made as per price format given in Appendix I Page 9 of 14 of Tender SGI8000P16 dated 29 07 2015 Bidders are required to submit the summary of the prices in their commercial bids as per bid format Summary given below Priced Bid Format SUMMARY Appendix I Item Item Description UOM Qty Unit Total Srl Required Price Price No 10 Corrosion Inhibitor KG 12 578 material code 85054551 A B C D E F G H I J K L M N Total material value of Item no 10 Packing and Forwardi
14. ng Charges Total Ex works value A B C Excise Duty including Cess Please indicate applicable rate of Duty Total Ex works value including Excise Duty amp Cess D E Sales Tax Please indicate applicable rate of Tax Total FOR Despatching station value F G Freight charges to Guwahati Lumpsum Transit Insurance Charges Assam Entry tax Total FOR Destination value G H I J Total value in words Gross Weight Gross Volume KK ok Page 10 of 14 of Tender SGI8000P16 dated 29 07 2015 Tender No SGI8000P16 dated 29 07 2015 Annexure EEE Note Only Grey coloured boxes are to be filled by the bidder Name of Bidder Compliance by Bidder Indicate Indicate Confirmed Not Corresponding SL NO BEC TENDER REQUIREMENTS Confirmed Not applicable page ref of bid 1 Bidder to confirm that they have not taken any exception deviations to the bidding document 2 Confirm that the product offered strictly conform to the technical specifications 3 Confirm that the Offer has been made with Bid Bond Bank Guarantee earnest Money along with the offer 4 Confirm unconditional validity of the bid for 120 days from the date of opening of techno commercial bid z Confirm that the prices offered are firm Conditional offer will be liable for rejection 6 Confirm that all relevant fields in the on line biding format been filled in by the bidders for the items quoted by them 7 Confirm that
15. nt and Validity is not received or paid online within bid closing date and time the bid submitted through electronic form will be rejected without any further consideration For exemption for submission of Bid Security please refer Clause No 8 8 of General Terms and Conditions vide MM LOCAL E 01 2005 for E Procurement LCB Tenders The format of Bank Guarantee towards Bid Security Annexure VII has been amended to Annexure VII Revised and bidders should submit Bank Guarantee towards Bid Security as per Annexure VII Revised only In case of extension of Bid Closing date against the tender where a bidder has already submitted his bid with requisite bid security validity within the original B C Date such bidders will extend validity of bid security covering the extended period of the bid closing date ii Validity of the bid shall be minimum 120 days from the Bid Closing Date otherwise the bid shall be rejected iii The prices offered will have to be firm through delivery and not subject to Page 7 of 14 of Tender SGI8000P16 dated 29 07 2015 variation on any account A bid submitted with an adjustable price will be treated as non responsive and rejected iv Bids received after the bid closing date and time will be rejected v All the Bids must be Digitally Signed using Class 3 digital certificate e commerce application as per Indian IT Act obtained from the licensed Certifying Authorities oper
16. of Bid Security Submitted to OIL if applicable a Bid Security Amount In Rs b Bid Security Valid upto c Name and Full Address of Issuing Bank 10 Confirm that the Bid Security submitted In case of Bank Guarantee is in toto as per format provided in the bidding document 11 Bid Security if Not submitted reasons thereof 12 Whether you shall submit Performance Security in the event of placement of order on you 13 Whether submitted documents in support of General qualification criteria of bidding document 14 If bidder is Small scale unit whether you have quoted your own product 15 If bidder is Small scale unit whether you are owned by SC ST entrepreneur 16 Integrity Pact submitted if applicable 17 Whether submitted documents in support of General Qualification criteria of bidding document 18 Whether fillws up the bank details for online epayment as per Annexure GGG Page 12 of 14 of Tender SGI8000P16 dated 29 07 2015 ANNEXURE GGG TO BE FILLED UP BY ALL THE VENDOR IN THEIR OWN LETER HEAD ALL FIELDS ARE MANDATORY Tender No A E E A A T T E Name of Beneficiary SIMU S2 eatre e e E N N a S AES aS Vendor Code EE E E E E E E T Address E E debe A RE N E E E T Phone No Land Line a E A N E a a eo Mobile No PE E E E E P E E E mail address A E E E E E E E A E TE Bank Account No Minimum Eleven Digit No E E E O E E E TE Bank Name
17. ote 1 Corrosion inhibitor shall be in latest Qualified products list Category 1 of Products qualified under performance specification MIL PRF 25017G or the latest as applicable for Inhibitor The Documentary proof in support of compliance to aforementioned specifications shall be submitted along with the technical bid 2 Corrosion inhibitor has to be shear stable and effective during flow through Cross country petroleum pipelines During field monitoring corrosion rate throughout the pipeline shall be less than 1 mpy The vendor shall provide in house laboratory test data and performance certification from end user and test result from a reputed laboratory with details of dosage rate in ppm achieved corrosion rate in mils per year mpy duly certified by manufacturer as per NACE standard RP 0775 99 latest edition 3 Corrosion inhibitor shall be fuel soluble and designed to protect the quality of finished products MS SKO HSD amp Naptha and also act as lubricity improver for pipelines 4 Vendor to submit clientele list of their product along with the bid 5 The Corrosion Inhibitor should have atleast 18 months of shelf life at the time of delivery Page 6 of 14 of Tender SGI8000P16 dated 29 07 2015 ANNEXURE BBB Bid Rejection Criteria BRC amp Bid Evaluation Criteria BEC 1 0 BID REJECTION CRITERIA BRC The bid shall conform generally to the specifications and terms and conditions given in this bidd
18. ow Any offer not complying with above submission procedure will be rejected as per Bid Rejection Criteria mentioned in the tender Display RFx Response ZG Edit Print Preview Go to this Tab Technical RFx Response for Uploading Techno commercial Unpriced Bid RFx Response Number 60006452 RFx Number TEST2 RFx Owner WIPRO_TEST1 Total Value 0 00 INR Event Parameters Currency Indian Rupee Detailed Price Information Price w ith Conditions Go to this Tab Notes and Attachments for Uploading Priced Bid files Terms of Payment 9010 90 against despatch 10 after recq Service and Delive Incoten Status and Statist Created C Created B Last Processed C Last Processed B Details Send E Mail Call Clear Function Number Name Valid fr GJ The table does not contain any data On EDIT Mode The following screen will appear Bidders are advised to Upload Techno Commercial Unpriced Bid and Priced Bid in the places as indicated above Submit Read Only Print Preview Check Technical RFx Respo se Close Save RFx Response Number 60006452 RFx Number TEST2 Status Withdrawn Submission Deadline 13 04 2013 11 00 00 INDIA i RFx Owner WIPRO_TEST1 Total Value 0 00 INR RFx Response Version Number 2 RFx Version Number 5 l Adda Clear Assigned To Category Text Preview Sign Attach
19. per Annexure EEE Response sheet as per Annexure FFF and Bank Details as per Annexure GGG LCB Doc Booklet revised has been uploaded separately in the Technical RFx gt External Area gt Tender Documents 3 0 The tender shall also be governed by the Bid Rejection amp Bid Evaluation Criteria given in enclosed Annexure BBB However if any of the Clauses of the Bid Rejection Criteria Bid Evaluation Criteria as per Annexure BBB contradict the Clauses of the tender and or General Terms amp Page 2 of 14 of Tender SGI8000P16 dated 29 07 2015 Conditions as per Booklet No MM LOCAL E 01 2005 for E procurement LCB Tenders elsewhere those in the BEC BRC shall prevail 4 0 Bidder are advised to fill up the Technical bid check list Annexure EEE Response sheet Annexure FFF and Bank Details Annexure GGG given in the bidding document uploaded in Technical RFx gt External Area gt Tender Documents The above filled up documents to be uploaded in the Technical RFX Response 5 0 Please do refer the User Manual provided on the portal on the procedure How to create Response for submitting offer 6 0 The Techno commercial Unpriced Bid shall contain all technical and commercial details except the prices which shall be kept blank Details of prices as per Bid format Commercial bid to be uploaded as attachment in the Attachment Tab Notes and Attachments 6 1 A screen shot in this regard is given bel
20. will be communicated to the bidder through e mail and will be allowed to participate in the tender through OIL s e Procurement portal No physical tender documents will be provided Details of bidding document can be viewed using Guest Login provided in the e Procurement portal The link to e Procurement portal has been also provided through OIL s web site www oil india com NOTE PSUs and SSI units are provided bidding documents Free of Cost as per govt guidelines however they have to apply to OIL s designated office to issue the tender documents before the last date of sale of bidding document mentioned in the tender Benefits to Micro amp Small Enterprises MSEs as per prevailing Govt guidelines as applicable on B C date shall be given MSEs who are interested in availing the benefits will upload with their offer proof of their being MSE registered for the item tendered The MSE are also required to upload scanned copies of relevant documents indicating details of registration alongwith validity name of the registering organization and details of the item ownership etc failing which their offer may not be liable for consideration of benefits to MSEs If the MSE is owned by SC ST Entrepreneurs the bidder shall furnish appropriate documentary evidence in this regard The documents submitted by the bidder shall be duly certified by the Statutory Auditor of Page 4 of 14 of Tender SGI8000P16 dated 29 07 2015 the bidder or
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